Orinda City Council
September 5, 2023

MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING

IN PERSON, BY TELECONFERENCE, OR VIEW ON YOUTUBE AS LISTED BELOW https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:

Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676

CITY COUNCIL
AGENDA
Tuesday, September 5, 2023
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 09.05.23
How to follow and/or participate in the meeting:

IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.

REMOTE COMMENTS: Use the Zoom “raise hand” function on your computer screen, or the *9 function on your phone to comment remotely. Public comment is generally limited to 3 minutes per speaker per agenda item. The Zoom participation option is provided to the public as a courtesy in order to facilitate participation. The City cannot, however, guarantee the adequacy of the audio/video quality or that meeting participation will be uninterrupted via Zoom. If technical difficulties arise relating to the Zoom participation option, the meeting may continue with public attendance in person only.

WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:

Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comments
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
City Council
Agenda Page 2 09.05.23
Councilmembers: Brandyn Iverson, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Inga Miller
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Recognizing Jennie Flores for her 35 Years of Service to the City of Orinda
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.

Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.

F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:

Approve City Council Minutes:

1. August 15, 2023 Special Meeting

2. August 15, 2023 Regular Meeting
F.2. Consider Making one Appointment to the Finance Advisory Committee (FAC) to Fill an Existing Vacancy
Recommendation:

Appoint Brad Scott to the Finance Advisory Committee to fill one existing vacancy.

F.3. Response to Grand Jury Report No. 2306, Affordable Housing Recommendation:

Approve the City of Orinda Response to Grand Jury Report No. 2306, Affordable Housing.

F.4. Authorize Contract Amendment No. 3 between the City of Orinda and Callander Associates
City Council
Agenda Page 3 09.05.23
Recommendation:

Staff recommends that the City Council review Contract Amendment No. 3 between the City of Orinda and Callander Associates Landscape Architecture, Inc. to increase the contract limit by an additional $49,482 to a new total contract amount of $101,982 and authorize the City Manager and City Clerk to execute the contract amendment (Attachment 1) on behalf of the City, subject to approval as to form by the City Attorney.

F.5. Community Resilience Centers (CRC) Program Grant offered by the California Strategic Growth Council
Recommendation:

Adopt a Resolution authorizing the City Manager, or designee, to file an application with the California Strategic Growth Council of up to $5,000,000 for a “Development Grant” to make improvements to the Orinda Community Center and generate a plan to turn the Community Center into a “Community Resilience Center.” (The project will be known as the Orinda Community Center Resilience Program.). As a Community Resilience Center, the Orinda Community Center will provide shelter and resources during climate and other emergencies, such as extreme heat events and poor air quality days. The grant will also fund ongoing yearround community services and programs that build overall community resilience.

F.6. Approve Amendments to On-Call Professional Service Contracts with LSA Associates, Anchor Engineering, Inc., and Advanced Mobility Group (AMG)
Recommendation:

Staff recommends that the City Council approve Contract Amendments for LSA Associates, Anchor Engineering, Inc., and Advanced Mobility Group (AMG), to extend the on-call contract term to June 30, 2024 and increase the contract limit; and authorize the City Manager to execute the contract amendment on behalf of the City, subject to approval as to form by the City Attorney.

F.7. Hillcrest Drive Posted Speed Limit Change
Recommendation:

Staff recommend that the City Council Consider the Traffic Safety Advisory Committee recommendation to adopt Resolution 52-23 (Traffic Order #224) lowering the existing speed limit on Hillcrest Drive between Martha Road and Overhill Road and creating a Special School Zone Speed Limit on Hillcrest Drive at a distance of less than 500 feet from Glorietta Elementary School building.

F.8. Acceptance of Bay Cities Contract for 2022 Annual Pavement Rehabilitation Project (CIP No 4166 and CIP No. 4165), and Moraga Way Pedestrian Pathway Project (CIP No. 4168).

Recommendation:

City Council
Agenda Page 4 09.05.23
Staff recommends that the City Council adopt Resolution No.48-23 Acceptance of Work for the 2022 Annual Pavement Rehabilitation Project (CIP No, 4166 and CIP No. 4165), and Moraga Way Pedestrian Pathway Project (CIP No.4168) with Bay Cities Paving & Grading, Inc. and authorize the City Clerk to sign and file the Notice of Completion with the Contra Costa County Clerk-Recorder.

F.9. Adoption of a Resolution Authorizing the Road Closure to Vehicular Traffic for the Orinda Annual Classic Car Show
Recommendation:

Staff recommends the City Council Adopt Resolution 51-23 Authorizing the Closure of a portion of Orinda Way and Avenida de Orinda for the Orinda Annual Classic Car Show (Traffic Order No. 223)
F.10. Reject all bids for the 2023 Emergency Slide Repair Project, City Project No. 5014
Recommendation:

Staff recommends that the City Council (1) reject all the bids received for the 2023 Emergency Slide Repair Project, (2) approve the repair plans, (3) establish CIP Project No. 5021 for the Camino Sobrante Wall Replacement and (4) appropriate funding thereof.

G. PUBLIC HEARING
H. POLICY MATTERS
H.1. Moraga Orinda Fire District Proposed Ordinance 23-08 Regarding Fuel Break Requirements on Certain Parcels in Both the State Responsibility and Local Responsibility Areas within the Fire District Recommendation:

Receive Report, Discuss, and Provide Direction, if any.

H.2. Consider Appointing Additional Council Liaisons
Recommendation:

Receive Report, Discuss, and Provide Direction, if any, about Appointing Additional Council Liaisons including for CalShakes.

H.3. City Council Meeting Schedule for 2024
Recommendation:

Review, Amend, and Adopt City Council Meeting Schedule for 2024 I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. CLOSED SESSION
City Council
Agenda Page 5 09.05.23

1. OPEN SESSION IDENTIFICATION of Closed Session Matters

2. PUBLIC COMMENTS of Closed Session Matters

3. CLOSED SESSION

4. REPORT OUT OF CLOSED SESSION
A. CITY MANAGER PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957, annual performance evaluation of City Manager David Biggs
M. ADJOURNMENT
The next meeting of the Orinda City Council will be held on Tuesday, September 19, 2023 at 7:00 PM.

Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.

Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.

PROCLAMATION Recognizing Jennie Flores for her
35 years of Service to the City of Orinda
WHEREAS, Jennie Flores joined the City of Orinda as an Accounting Clerk on August 3, 1988, just three years after the City of Orinda incorporated in 1985; and
WHEREAS, Jennie previously worked for Kaiser Aluminum & Chemical Corporation for 15 years as an Accounts Payable Clerk, and WHEREAS, Jennie was promoted to the Accounting Technician III position in 2002, and primarily is in charge of the Accounts Payable function in the City’s Finance Department, and
WHEREAS, Jennie is the longest-serving employee of the City of Orinda EVER; and
WHEREAS, Jennie is thorough, reliable, and always willing to help; and WHEREAS, Jennie is loved for her cheerful attitude and is always quick to smile, and
WHEREAS, Jennie has probably taken BART to work over 8000 times and processed over 80,000 checks; and
WHEREAS, Jennie’s unfailing service and loyalty to Orinda are appreciated by everyone she works with; and
WHEREAS, Jenny is a rock at the base of the foundation of our city government! NOW, THEREFORE BE IT RESOLVED THAT the City Council thanks Jennie Flores for her long and loyal service to the City of Orinda and hopes that she continues her service for many more years!
_____________________
Inga Miller, Mayor
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Communication: Proclamation Recognizing Jennie Flores for her 35 Years of Service to the City of Orinda (ITEMS FOR THE GOOD OF THE AGENDA TITLE: City Council Minutes
RECOMMENDATION:

Approve City Council Minutes:

1. August 15, 2023 Special Meeting

2. August 15, 2023 Regular Meeting
ATTACHMENTS:

A. City Council Closed Session Meeting Minutes of August 15, 2023 B. City Council Meeting Minutes of August 15, 2023
Respectfully Submitted by:

Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:

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August 15, 2023

CITY OF ORINDA

CITY COUNCIL CLOSED SESSION MINUTES
6:00 PM - SPECIAL MEETING
A. CALL TO ORDER/ ROLL CALL
Mayor Miller called the meeting to order at 6:00 p.m. and City Manager Biggs called the roll. All Councilmembers were present except Councilmember Malkani who had an excused absence.

OPEN SESSION IDENTIFICATION OF CLOSED SESSION MATTERS
The Closed Session Matters were identified.

C. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
There was one from the public who spoke.

D. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION.

Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No. N23-0579.

E. OPEN SESSION REPORT REGARDING CLOSED SESSION
There was no reportable action.

F. ADJOURNMENT
The meeting adjourned at approximately 7:00 P.M.
_______________________
Sheri Marie Smith, City Clerk
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Attachment: City Council Closed Session Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 1 of 16 08.15.23
AUGUST 15, 2023

CITY OF ORINDA

CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed on the City’s website meeting calendar. They are also kept in the City Clerk’s Office as part of the public record and available upon request ([email protected]). 7:00 P.M. –REGULAR MEETING– GARDEN ROOM, ORINDA LIBRARY A. CALL TO ORDER / ROLL CALL:

Mayor Miller called the Regular Meeting to order at approximately 7:00 p.m. She described the wildfire in Lahaina as the worst in the last 100 years in the U.S. and said their hearts are with everyone there. She then asked everyone to observe a moment of silence before the start of the meeting.

COUNCILMEMBERS PRESENT: Brandyn Iverson, Janet Riley
Mayor Inga Miller, Vice Mayor Darlene Gee
COUNCILMEMBERS ABSENT: Latika Malkani
B. PLEDGE OF ALLEGIANCE – Led by Mayor Miller.

C. ADOPTION OF AGENDA
Mayor Miller requested moving the City Manager’s Report to the front of the agenda and to move Item D.1 to a future Council agenda.

MOTION by Councilmember Riley, and seconded by Councilmember Iverson, to adopt the agenda, as amended. Said motion carried by unanimous (4-0) roll call vote.

J. CITY MANAGER’S REPORT
City Manager Biggs said this relates to the comments the Mayor made earlier regarding the incidents in Maui. He gave a PowerPoint presentation regarding the Maui Wildfire, lessons learned, heightened concerns regarding evacuations, what the City has focused on with evacuations, Red Flag parking restrictions in El Toyonal and expansion in Miner Road area, Minor Road contraflow activation exercise being planned, how the City will manage evacuations, active management in Real-Time through the City’s EOC.

He then described and presented what residents can do to prepare, to evacuate early, take only one vehicle, plan ahead for primary and contingency routes, development of Orinda Fire Evacuation Guide, the Lamorinda Resident’s Guide to Wildfire Preparedness and Evacuation Guide, and general information, and the emphasis to prepare to ensure the best possible outcome.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 2 of 16 08.15.23
Mayor Miller opened the Public Forum, and there were no speakers.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Honoring Jennie Flores for her 35 Years of Service to the City of Orinda
This item was continued to a future City Council agenda.

D.2. Cyber Security Month Recognition and Presentation from Don Hester Administrative Services Director Doug Alessio stated the proclamation is to recognize cyber security month and he introduced Don Hester from CSIA which is the Cyber Security and Infrastructure Security Agency, which is the cybersecurity arm of the government who will provide a brief presentation.

Don Hester, CSIA, said he is the San Francisco Cybersecurity Advisor, said their role is to help local governments and stakeholders become more cyber and physically resilient against attacks.

Mr. Hester then gave a PowerPoint presentation covering the current state of cybersecurity, spoke of cities that were attacked that had a debilitating impact on the functions of their organizations which prevented critical services from being delivered, ransomware attacks, cybercriminals, nation states involved in attacks, CISA’s mission and vision to strengthen and bolster critical infrastructure and make it more resilient, work with local stakeholders, help with assessments, hold exercises, promote best practices and risk mitigation strategies, help educate the general public, listen and collect stakeholder requirements, and bring together incident support and lessons learned.

He reviewed Cybersecurity advisor services and said they are a partner for Cybersecurity Awareness Month which was established in 2001. Over 2.1 million people viewed their page in 2021. They have 30,000 newsletter signups and 360,000 social media followers, and they will be promoting four key cybersecurity behaviors:
• Turn on multi-factor authentication
• Use a strong password and a password manager
• Recognize and report phishing
• Update your software regularly
Councilmember Iverson thanked Mr. Alessio and his forward-thinking on all technology items he brought forward during the budget process.

Mayor Miller opened the Public Forum, and there were no speakers.

Mayor Miller presented a proclamation recognizing October as Cybersecurity Month.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 3 of 16 08.15.23
D.3. Proclamation Recognizing August 31, 2023 as International Drug Abuse and Overdose Awareness Day throughout the City of Orinda Mayor Miller recognized there were no representatives present to receive the Proclamation recognizing August 31, 2023 as International Drug Abuse and Overdose Awareness Day.

Mayor Miller opened the Public Forum, and there were no speakers.

E. PUBLIC FORUM
Stephen Controulis, 35 Oak Drive, said he provided the Council with information that has become somewhat of an epidemic in terms of rodents that have invaded homes and automobiles and the environment. He shared comments in his correspondence around health, cleanliness of water, and while rodents are part of the wildlife, they are vermin and spread disease through their urine that can contaminate water. It would be a tragedy if a child on their block contracted an illness as a consequence.

He said there are a myriad of issues of property damage he has incurred to autos, his home, major appliances, and he has used store-purchased poison that can contaminate the environment and provide protection. A house at the end of his street has been for sale for some time, is vacant, rodent-infested, and he is exploring alternatives of vector control but thinks this is a matter that has become epidemic. He urged the Council to discuss the matter, and suggested an eradication program and funding to support that from the City.

Mayor Miller suggested Mr. Controulis contact the Contra Costa Mosquito and Vector Control District who provide inspection and advice. Mr. Controulis said he has been in contact with them and hopes they can come out, but his understanding based on speaking with the City Manager is they do not provide funding for the kind of program that would get this situation under control.

Mr. Biggs stated at times the Vector Control does more direct activity, he will put Mr.

Controulis in touch with their representative on the Vector Control Board, and will keep the Council informed.

Mr. Biggs added there was supplemental communications regarding an item on the Consent Calendar and called that to the Council’s intention which was clarifying information, and one minor change in the recommended action for the paving project.

F. CONSENT CALENDAR
Mayor Miller asked if there were requests for removal of items or public comments.

Councilmember Iverson requested removal of Item F.4.

F.1. City Council Minutes
Recommendation:

Approve City Council Minutes:

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 4 of 16 08.15.23

1. July 11, 2023 Special Meeting

2. July 11, 2023 Regular Meeting

3. July 18, 2023 Special Meeting

4. July 18, 2023 Regular Meeting
F.2. Adopt Resolution No. 50-23 Regarding The Annual Review of City Investment Policy And Delegating Authority To Make Investments Recommendation:

Adopt Resolution 50-23 which completes the Annual Review, making minor changes to the policy; and delegating the authority to make investments F.3. Adoption of Resolution No. 49-23 Establishing the Property Tax Rates for the General Obligation Bond Series 2014 and Series 2016 for Fiscal Year 2023-2024
Recommendation:

Adopt Resolution No. 49-23 establishing the property tax rates for bonded indebtedness for Fiscal Year 2023-2024; and, direct staff to provide the information to the Contra Costa County Auditor-Controller for preparing of the tax levy.

MOTION by Councilmember Riley, and seconded by Vice Mayor Gee, to approve Consent Calendar Items F.1, F.2, and F.3. Said motion carried by unanimous (4-0) roll call vote.

Item Removed from the Consent Calendar:

F.4. Award of a Construction Contract to Goodfellow Bros. LLC. for the 2023 Annual Pavement Rehabilitation Project (Project No.4171).

Recommendation:

Staff recommends that the City Council: (1) approve the design of the 2023 Annual Paving Project (CIP No.4171), (2) award the Construction Contract to Goodfellow Bros. LLC. of Livermore, California for the total bid amount of $4,032,028.80 (Base Bid plus Alternate1), waiving a minor error in the unit price on Line 9 of Alternate 1, (3) authorize program expenditure up to $4,500,000 (including a 11.6% contingency) and (4) appropriate funding thereof.

City Manager Biggs stated the revision relates to the Bear Creek element when the City awarded the 2022 paving program. As they reviewed the financing recommendation, rather than using money needed to proceed with the project from the Capital Projects Fund, they want to substitute the ARPA funding because there are concerns at the federal level of clawing that back if not committed. So, they want to apply ARPA funds to projects they know the City will be awarding contracts and getting them committed.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 5 of 16 08.15.23
Public Works Director Scott Christie spoke about expansion of the tables in the staff report to provide more detail regarding composition of the bids in terms of the base bid, the bid alternate 1 and 2, which related to having funds to embark on Bear Creek Road, but were hit with storms so they pushed the project out and the road conditions changed. The contractor was not willing to honor the bid price of $957,000 to do the work. Staff then structured the 2023 project to have 2 alternatives.

Alternative 2 was a complete reconstruction, whereas Alternative 1 which is less costly is not as aggressive but would improve the pavement condition index. So, they provided the 2 options. Staff recommends going with the base bid plus Alternate 1 for Bear Creek Road. This will cost more money than anticipated, as the estimated amount of $2.35 million for construction. Staff did not have the final design until after that point.

The engineer also found that costs had gone up and increased the Engineer’s cost estimate to $3.03 million; however, even that was too small to address what the market is currently. Nonetheless, staff believes they have a good contractor, valid bids, feels the work should be completed, are able to utilize funding through savings of about $1.4 million. They used no contingency plus were able to save some money. As a result, they are recommending reallocating that to this project. To make up the difference, they will use the ARPA funds of $380,000 and CIP Fund 700 of $341,000. In total, that provides this supplemental funding needed of $2.15 million.

Again, the initial capital estimate in the CIP did not include Bear Creek Road. They had hoped to do this with the 2022 project but were unfortunately not able to. With that, he was available to answer questions.

Councilmember Iverson referred to the $380,000 of ARPA funds, and she asked if this was in the budget reallocated to other projects. She asked if it is being moved into this project to use it sooner but it was not unallocated and to pull from other budgets when those projects come along. Mr. Christie confirmed.

Councilmember Iverson said therefore, the $1.429 million was allocated in 2022 and comes over to this year, and it is the $720,000 that is coming out of the 2023 budget to accommodate this project, and Mr. Christie confirmed.

Councilmember Iverson said she lives close to that road, and asked how much road is the city getting for this budget. Mr. Christie said it goes just to the end of the PG&E substation to also where the new EBMUD solar facility is located. There is a sign there that designates the City limits.

Councilmember Iverson said she knows the exact spot, but she thinks it is a horrible use of $2.1 million. She realizes she is newer to this process, but she voiced concern.

Mr. Christie said the amount for Bear Creek Road Alternate 1 is $501,000.

City Manager Biggs noted the other cost increase is related to other streets. Just over $500,000 is related to Bear Creek
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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 6 of 16 08.15.23
Councilmember Iverson said she is new to the Council and she thanked staff for the explanation.

Councilmember Riley asked and confirmed the other streets include primarily preventive maintenance and a segment of Miner Road which got pushed back from 2018 because of EBMUD pipeline work between Lombard Lane and Tiger Tail Court. As soon as this is done, the City will come right behind them and repave that segment. They have a small piece of Happy Valley Road which is also getting addressed this year. These are larger treatments and repair work, and the rest are mostly preventative treatments of about 10 to 12 street.

Vice Mayor Gee asked if the City has already selected a construction management firm to help on this year’s paving program. Mr. Christie said they are in the process and have had good success with Anchor CM with some of their key inspectors. At the next City Council meeting, staff plans to bring an amendment for the Council’s review and approval for that purpose.

Vice Mayor Gee said she has had some doubts about sometimes whether the City is getting its money’s worth out of their CM consultants, but now as costs are going up, it is very important. When looking at Bay Cities Paving number and who they are awarding to and looking at the differential, if you already had the work you are almost always the high bid because they know everything they will run into. When looking at a $1.3 million difference in their bid and the awarded number, she thinks they must pay a lot of attention to protecting what the City is getting; the quality and the potential for claims and change orders.

Mayor Miller commented that the Public Works Department brought the last project under bid to save the money for this project, and she thanked staff, specifically Senior Engineer Farah Khorashadi and City Engineer Sivakumar Natarajan.

Mayor Miller opened the Public Forum, and there were no speakers.

MOTION by Councilmember Riley, and seconded by Vice Mayor Gee, to approve Consent Calendar Item F.4. Said motion carried by unanimous (4-0) roll call vote.

G. PUBLIC HEARING – None.

H. POLICY MATTERS
H.1. Presentation of Draft Local Roadway Safety Plan (LRSP) Recommendation:

Receive presentation of the Draft Local Roadway Safety Plan (LRSP) and Provide Feedback to Staff.

City Manager Biggs introduced the item and provided a brief overview of the LRSP and the request by staff for the Council to provide feedback to staff.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 7 of 16 08.15.23
City Engineer Sivakumar Natarajan provided a background of the Local Road Safety Plan (LRSP), overarching goals to improve conditions of roads in Orinda, background of funding awards to cities, selection of TJKM to collect data, review outcomes, and hold stakeholder meetings which occurred in the later part of 2022. He noted members from their consultant team of TJKM are present via Zoom.

The first draft was presented in March of 2023 and CCTA alerted staff that in addition to the LRSP the City should also consider preparing a Comprehensive Safety Action Plan (CSAP). One component of the LRSP makes the City eligible to go after certain federal funding and the City must adopt the plan by the end of the year in order for the City to be eligible to participate in that programming in the future.

Similarly, the CSAP also will be a required document that needs to be adopted for the City to go after additional federal grants. Therefore, the CSAP is one level up and it needs some additional elements and more targeted goals set in place than the LRSP.

One option available was to take the draft of the LRSP and upgrade it to the CSAP or alternatively to adopt the LRSP as the City has it and prepare a separate supplemental CSAP document. Their goal was to make it as one document so they worked with CCTA staff to secure additional funding and do further studies. But, considering timing and the requirement of Caltrans to adopt the LRSP by the end of the year, staff decided it was better to move forward with the second option to adopt the LRSP and then address the CSAP as a separate document.

The consultant is reviewing the Safety Element and Evacuation Study and references will be transferred into the LRSP before the final is brought to the Council. The outcome of this document is a list of projects recommended.

The first is the Signals Upgrade Project. The City is in the works of upgrading signals through OBAG-3 grant funding and Community Project Funding through Senator DeSaulnier’s Office to a significant level. The rest of the projects on the list are not in the CIP yet and will include them after the CSAP gets formally adopted, and they will use that then to secure additional funding through grants.

Ruta Jariwala, PE, TE, TJKM, thanked Mr. Natarajan for his overview and she gave a PowerPoint presentation on the LRSP, goals and objectives, benefits of having an LRSP, the process in its development, community engagement, collision analysis, develop a counter-measure toolbox to reduce collisions, safety projects, and cost benefit analysis, installation of signage, upgrading intersection markings, installing flashing beacons and as an advanced warning for stop control intersections, installing raised medians at approaches, delineators, and she presented and described 6 projects being proposed along with an additional safety project based on input from stakeholders and the community.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 8 of 16 08.15.23
Mr. Natarajan clarified that during the traffic data, the fatal accidents in Orinda is zero and severe injury accidents are the 9, but they both get scored the same value. Ms. Jariwala apologized and said she read it wrong.

Mr. Biggs asked what a ball bank study is. Ms. Jariwala explained that when they do sign inventory projects, they also do ball bank reading which is a device in the car. When people approach a curve and maneuvering through the curve, it tells you whether the speed of that curve is correct or not and also whether there are the right signs while approaching. This is the ball bank reading study they are proposing the City do because of how Orinda is situated.

Mr. Natarajan added that a recent example they dealt with was Overhill Road. The posted speed limit is 25 mph but there are curves within the roadway along with coming downhill which increases momentum. They study that and this is when they add warning signs.

Vice Mayor Gee asked if there are certain constrained as to what can be reviewed or considered, noting that it seems it is all pavement and traffic operations-related. For example there is nothing that talks about guardrails and other possibilities.

Mr. Natarajan said the primary study is focused on traffic accident data. They review what exactly happened during the accident. Ms. Jariwala added that countermeasures like lighting and guardrails are included in this study and come into play as well. The collision analysis did not show any collisions that were related to lighting deficiency or a need of a guardrail.

Vice Mayor Gee said speeding is a factor based on public comment, but there are no recommendations for traffic calming measures to slow people down and she asked why.

Ms. Jariwala said there are constraints on those sort of countermeasures relating to traffic calming. Caltrans does not allow them to take countermeasures that are included in the City’s neighborhood traffic calming program or that are specific to neighborhood streets.

These countermeasures are directly related to major arterials or collectors, so speed humps and other types of countermeasures are not included as a part of the countermeasure toolbox. But, they had rectangular rapid flashing beacons, dynamic speed feedback signs, and these were used to see if they could reduce speed through these corridors where there are speeding issues.

Vice Mayor Gee said in the list of areas where something is proposed to be done she asked if it is a criterion that TJKM cannot propose something if there has not been an accident at the location.

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Ms. Jariwala said it is a systemic safety analysis they are looking at. The reason they start with collisions, it helps them to understand the trends. This is the reason why they had stakeholder and community meetings so they can know more about those near misses or similar characteristic intersections or roadway segments so these could be included in their proposed improvements. They have tried to do that as much as possible. There are some additional safety projects they have listed. Also, if you look at the end of the draft report, a specific table is included that states there were locations identified by stakeholders where they have not seen collisions but they have tried to incorporate them in the projects.

Some examples is Project #1; Citywide Signal Upgrade. Whether the signalized intersection had a collision or not if it is a deficit then they have included it in Project #1.

The second example is Citywide Sign Inventory as many comments they received were related to signs. Not every single location had a collision. They thought if they made it a Citywide project then it would help them to look at it proactively rather than just basing it on locations where they have seen the collision. So, it is a combination of collision history, analysis, as well as comments and concerns heard from the community.

Mr. Natarajan said their specific data was somewhat limited as well as accident information. This study primarily focuses on using that data. Also, the way they are coding accidents, depending on whether it is a severe injury versus property damage or public comment, the code for the public comment was low as compared to a severe injury. So, in their case they had to put particular focus on the public comments, and this is where some of the additional project recommendations are coming from.

Mayor Miller referred to the Lenoria intersection with Camino Sobrante on the southwestern most area, which is right above the Orinda Country. It is a very steep incline before it goes down to the club. There is a yield sign in one of the directions and there have been collisions there. She asked if there were public comments received about that or whether this was one of the ones analyzed.

Mr. Natarajan said they have a database of all comments submitted and staff can go back and refer to it.

Mr. Biggs said he thinks at times people hear about accidents, but at times people do not have the Police Department take a report in which case it will not be captured. Staff can go back and see if there are comments about it, but this is usually the only way the City learns of an accident.

Mayor Miller referred to new residents who have moved to the Wilder neighborhood and safety on Hwy 24 eastbound. She asked if a beacon was suggested for that.

Mr. Natarajan said he thinks there was specific data for that location and a project recommendation. Ms. Jariwala noted it is Project #3. She said there are two countermeasures proposed there. One is installing a flashing beacon as an advance warning sign.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 10 of 16 08.15.23
Mayor Miller asked how this would work on the freeway. Mr. Biggs clarified that they do not enter into the freeway right-of-way, but only on the approaches to the freeway on and off ramps.

Mayor Miller said at Gateway Boulevard and Wilder Road, and access to Hwy 24 she asked how it would work. Mr. Natarajan said it will be placed within the City’s right-of-way.

Usually the ramps are part of Caltrans right-of-way, so it would be within Gateway Boulevard ahead of the access point.

Mayor Miller questioned how the installed raised medians would work. Ms. Jariwala said they want to be sure they channelize people and have these meetings so it mentally feels the City’s roads are narrowed down a bit. They are proposing to install raised medians for the two ways of travel.

Mr. Biggs said they can reach out to Caltrans and let them know if there are other concerns about getting onto the freeway there which they might be able to be fed into the system and see if they can get any traction.

Councilmember Iverson said those traveling on Hwy 24 do not realize there is a very short on ramp so people come from Wilder and those on the freeway do not see them coming.

The merge comes and it blindsides people which is a Caltrans problem, but it is extremely dangerous.

Mr. Natarajan emphasized staff can reach out to Caltrans.

Mayor Miller opened the Public Forum, and there were no speakers.

Councilmember Riley said she thinks this is good work and thinks the City should proceed and use the staff and the consultant’s suggestions, but practically and in reality, all these different signs on people’s property can be complicated, challenging, and upsetting to homeowners so she would be concerned as to how this will be installed and how well the City can accomplish these things in smaller residential areas. Also, she did not think anyone wants flashing lights in front of their house.

Mayor Miller said the Council is not discussing funding for projects, but projects typically come through the Traffic Safety Advisory Committee whereby neighborhoods ask for traffic mitigation and when projects get built as part of a longer term project and most have had unanimous neighborhood support.

Mr. Natarajan confirmed this is correct, explained the process, and provided some examples.

Mr. Biggs noted that staff works with property owners about sign placement and other measures, and some state and federal level funding will start to be linked to zero accident events. If the City does not address it, funding may become jeopardized, but they hope to work with neighborhoods for things that work.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 11 of 16 08.15.23
Councilmember Iverson said first they have to show that they have accidents to get grant funding and this is why they are only looking at arterials and collectors, and they also must show the City does not have accidents or they will lose grant funding, so she did not understand this.

Mr. Natarajan said for this document, the whole study is based on accident data and allows staff to identify locations that are prone to accidents. They will use that analysis to secure specific funding that will provide for implementing measures to rectify that. The question relating to traffic calming is something that comes from a neighborhood that they address slightly differently. Overall, MTC and CCTA are all moving towards a Vision Zero goal which local agencies are also adopting. This is something that will be brought in the future to the Council and likely CCTA will present and provide ideas of looking at it. This is also tied to the other Safety Action Plan which allows them to apply for other specific grants.

Mr. Biggs said if Vision Zero projects do not get built because of neighborhood opposition, then it could jeopardize other funding sources they get. The goal is to be eligible for funding but depending on rules evolve, the City may be caught between a rock and a hard place. The other thing they will address is as the Council is aware, the Fire District is asserting more approval over neighborhood traffic calming and staff will adding a discussion regarding changes in the future depending on how this plays out with the Fire District’s approval process.

Councilmember Iverson said it would be helpful in the next presentation to identify what projects get or have been implemented. She loves the City’s safety record, said the smart signals program is exciting but at least 3 years out and while she understands the next draft will talk about this signals project and the smart signals projects more cohesively, she thinks it would be good to address the uncertain timing of the bigger program.

The reason Camino Pablo was the highest accident zone is because people are using the Ways app as a shortcut through Orinda to get to other places and this is why there is a lot of speeding on the stretch to Bear Creek. In thinking of mitigation measures, she asked to keep in mind that many are people shortcutting through Orinda. Lastly, there is a challenging relationship between the orientation of this document for grants and a very specific reason the City does it this way, and she described bike safety, pedestrian safety, and a range of things that are not incorporated here. So, this is intentionally aimed at getting grants and she asked for staff’s help during the CIP process to make sense of it all again.

Ms. Jariwala agreed that some of these projects are catered in a way that the City can put an attractive application together so their chances of receiving funds are higher.

There are certain components in this plan that are missing where you bring all the different plans together to make sure the City has listed all proposed improvements to get funds.

They did go through some of the City’s plans and have identified the locations where there are improvements but she did not include them in the presentation.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 12 of 16 08.15.23
Mayor Miller asked and confirmed this is a living document that the City can be working on to align it with goals.

H.2. Consider Making one Appointment to the Finance Advisory Committee (FAC) to Fill an Existing Vacancy
Recommendation:

Consider making one appointment to the FAC to fill one existing vacancy.

Mayor Miller said the Council can decide whether to make the appointment this evening or hold a separate interview with the 2 candidates.

City Clerk Sheri Smith said the Council has many options and they are listed in the staff report. The Council could put the appointment off until the January/February regular interviews, or if the Council has reviewed the applications and there is a clear choice tonight, this is also possible.

Mayor Miller asked if any Councilmembers were interested in serving as a 2-member committee to interview the candidates and make recommendations.

Councilmember Iverson said there is one vacancy, and she asked if the FAC was doing okay if the item were to be deferred.

Mayor Miller said in the past they have had the Mayor appoint someone. In this case, there are 2 applications and both offer different abilities and interests for the community so it might be interesting to see if they might be people they could get involved perhaps earlier just because this year was the first year ever where they had less volunteers than needed.

Councilmember Riley said she thinks they should make a decision in a small or large group, given there are 2 volunteers ready to serve and they should not wait until January.

She looked up one of the candidate’s company because there was not as much financial information, but his current business is a financial planning firm which is CPA based, but she does not see he is a CPA. The other candidate has decades of financial experience.

Councilmember Iverson stated the application states it is a public affairs consulting business and she did not look it up so it was a little confusing. Councilmember Riley agreed it was not clear.

Councilmember Iverson said one perspective is they appointed both Planning Commissioners because there were 2 good people for 2 open seats. She subsequently have met them in person and she wished the Council had met them because they are great. She would therefore like to recommend that interviews be held.

Mayor Miller suggested doing a small meeting prior to the next regular meeting or a Council meeting they could each attend, or 2 Councilmembers could meet.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 13 of 16 08.15.23
Ms. Smith noted she believes a GHAD meeting will be scheduled prior to the next Council meeting.

Councilmember Riley and Councilmember Iverson volunteered to serve as an ad-hoc committee who will interview candidates, work with the City Clerk to schedule the time/date, and bring back a recommendation to the Council.

MOTION by Vice Mayor Gee, and seconded by Councilmember Iverson, to create an ad-hoc committee of Councilmembers Riley and Iverson to interview candidates for the FAC and return with a recommendation to the City Council amended. Said motion carried by unanimous (4-0) roll call vote.

H.3. City Council Meeting Schedule for 2024
Recommendation:

Review, Amend, and Adopt City Council Meeting Schedule for 2024 Mayor Miller asked and confirmed with the City Clerk that she reviewed holidays which are considered for the 2024 schedule. The City Clerk will add the Tri-Cities meeting once she hears back from the 2 other Lamorinda cities.

Councilmember Riley said she has several conflicts and suggested March 19th be changed to March 12th. Mayor Miller said this January looks normal. In February they have 3 meetings, but they have a full week between the February 24th meeting and the March 5th meeting.

Councilmember Riley also suggested March 21st which is a Thursday. She had asked the City Manager who prefers March 12th, but she was open to either. Mayor Miller asked if this will conflict with the Planning Commission, and Ms. Smith stated the PC usually adopts their calendar after the Council adopts theirs, and they may make adjustments accordingly.

Mayor Miller asked and confirmed Spring Break was the first week in April. Mr. Biggs said this is why April 9th is proposed.

Vice Mayor Gee asked if Councilmember Malkani provided any input on the dates proposed for the calendar, and Ms. Smith said no. She would propose making some changes tonight and then either bring it back and run it by her, and then to bring it back if it conflicts.

Councilmembers voiced preference to change the date to March 12th to replace the March 19th meeting, and that the calendar would return once Councilmember Malkani weighs in.

Councilmembers agreed.

Councilmember Riley stated she would like to change April 9th to April 30th given it is a 5- week month. Mayor Miller stated by doing so, the Council would go without a meeting from March 12th to April 1t6th without a meeting, with Spring Break within those dates.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 14 of 16 08.15.23
Councilmember Iverson asked for staff’s comments because it seems like a long time between meetings. However, she had no conflict.

Councilmember Riley also proposed changing the Tuesday, June 4th meeting to Monday, June 3rd.

Mr. Biggs said generally this can be accommodated as there are times during the Christmas holiday or during time of going dark for one meeting in August. If a special meeting was needed, they could call one. He noted that Councilmember Riley is having to change some dates because of her conflict with dates which is for activities she does that have nationwide benefits through an organization she is involved with.

Councilmember Riley also proposed changing the Tuesday, June 4th meeting to Monday, June 3rd.

Ms. Smith confirmed the Council’s discussion to change March 19th to March 12th, change the April 9th meeting to April 30th, change June 4th to the June 3rd meeting, and bring back the calendar at the next meeting after checking with Councilmember Malkani’s availability on those dates.

I. COUNCILMEMBERS’ REPORTS – Vice Mayor Gee reported yesterday on August 14th they held the 2x2 subcommittee with MOFD. They had a good discussion and update from the City Manager and Fire District. One highlight was Chief Winnacker shared that MOFD has some new mapping tools underway that were very interesting and useful.

She said most important is that they are doing mapping based on compliance with the requirements of vegetation. For the first time, the report was that the compliance factors for properties was much higher this year. It sounded like eventually they will get this to the point it can be shared so the community can see it. This will help advertise they are making progress with fire prevention efforts and also help induce more culture change to get to better compliance.

Mr. Biggs stated the Chief was quite pleased with many more people stepping up and doing what is needed than in the past. He noted MOFD will present an update of the mapping effort at their Board meeting tomorrow night. James Duff will be attending the Fire Board meeting and staff has also worked on this with the SSTOC.

Vice Mayor Gee said they will be able to have more visual data to explain what is going on with fire prevention efforts and they are getting better compliance and more people being proactive. The other highlight was the fuel break project underway, but she was unable to attend the tour. They are anticipating one more meeting of the subcommittee in November of this year.

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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) Orinda City Council Minutes Page 15 of 16 08.15.23
Councilmember Riley reported on her attendance to National Night Out on August 1 st and it was a very good event. People brought backpacks donated to the Family Justice Center in Concord. The Chief was dunked by his son in the dunk tank and she watched him again get dunked by 2 other people which was very festive.

Councilmember Iverson agreed it was a wonderful event.

Mayor Miller reported on the Cal Shakes event last week which was very impressive and said they are very interested in being a more integrated part of the City of Orinda and are interested in appointing a liaison which could be brought back at a future meeting.

Councilmember Riley said she and the Mayor attended and were asked by the Executive Director to attend as “influencers.” He spoke about how they are launching his performance center and going away from plays to more live performances as well as traditional theater to reach a broader audience.

Mayor Miller reported touring the Tunnel East Bay Hills Shaded Fuel Break which was a real experience. It is a project led by MOFD through a grant application and the tour was of the EBMUD portion, and they were lucky to have the Watershed Manager in attendance.

Councilmember Iverson reported this is the first day of school in Orinda.

K. MATTERS INITIATED
MOTION by Mayor Miller, and seconded by Vice Mayor Gee, to bring back an item to the next Council meeting to consider a liaison position for the Cal Shakes. Said motion carried by unanimous (4-0) roll call vote.

Councilmember Iverson said Cal Shakes to some extent is a private business but possibly their role could be expanded to be a cultural liaison. The Orinda Theater is also a cultural partner so they should distinguish both.

City Attorney Osa Wolff suggested another motion to indicate adding the Orinda Theater to the prior motion and vote on that as well.

MOTION by Mayor Miller, and seconded by Vice Mayor Gee, to add the Orinda Theater and to broaden the position as a cultural liaison. Said motion carried by unanimous (4-0) roll call vote.

L. CLOSED SESSION
Mayor Miller announced that the Closed Session had been canceled. She also confirmed there were no members of the public present and no public comments.

1. OPEN SESSION IDENTIFICATION of Closed Session Matters

2. PUBLIC COMMENTS of Closed Session Matters - None
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3. CLOSED SESSION

4. REPORT OUT OF CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No. N23-0579.

M. ADJOURNMENT
The Regular Meeting was adjourned at approximately 9:38 p.m. to the next Regular Council Meeting on Tuesday, September 05, 2023, at 7:00 p.m. ______________________________________
Sheri Marie Smith, City Clerk
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Attachment: City Council Meeting Minutes of August 15, 2023 (3195 : City Council Minutes) City Council
Staff Report
Agenda Item: F.2
Date: September 5, 2023
Department: City Clerk
AGENDA TITLE: Consider Making one Appointment to the Finance Advisory Committee (FAC) to Fill an Existing Vacancy
RECOMMENDATION:

Appoint Brad Scott to the Finance Advisory Committee to fill one existing vacancy.

BACKGROUND:

In May 2023 there was a resignation of one of the Finance Advisory Committee (FAC) members which left one vacancy to be filled. A Notice of Vacancy was posted and subsequently, the City received two Statements of Interest which are attached for the Council’s consideration. The term of the existing vacancy is through February 2024.

At the City Council Meeting of September 5, 2023, the Council created an ad-hoc committee of Councilmember Iverson and Councilmember Riley to interview the two candidates and return with a recommendation to the City Council DISCUSSION:

The ad-hoc Subcommittee conducted the interviews on August 28, 2023, and recommends that the Council appoint Brad Scott to fill the vacancy through February 2024, which was the term expiration of the vacant position.

The Subcommittee encouraged Kevin Schmidt to apply for other commissions or committees in the yearly process that will occur on February 24, 2024 FISCAL IMPACT:

None.

ATTACHMENTS:

A. Kevin Schmidt Statement of Interest
B. Bradford F. Scott Statement of Interest
Respectfully Submitted by:

Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:

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Attachment: Bradford F. Scott Statement of Interest (3196 : Consider appointment to the Finance Advisory Committee) City Council
Staff Report
Agenda Item: F.3
Date: September 5, 2023
Department: Administration
AGENDA TITLE: Response to Grand Jury Report No. 2306, Affordable Housing RECOMMENDATION:

Approve the City of Orinda Response to Grand Jury Report No. 2306, Affordable Housing.

BACKGROUND: From time to time, the Contra Costa County Civil Grand Jury undertakes a review of local policy issues and issues a report that may require a response from governmental agencies. The 2022-23 Grand Jury issued a report on Affordable Housing on June 16, 2023 (attached), which all cities and the County of Contra Costa were provided, and under state law, we are obligated to review the report and provide responses.

The cities in the County collaborated on a base response document, and that has been personalized for Orinda. Attached is the response document which staff recommends the City Council approve for submittal to the Grand Jury. The deadline for the response is September 13, 2023.

The City’s recently approved Housing Element as certified by the State Department of Housing and Community Development is the launch point for many of our responses.

NEXT STEPS: Following approval of the City’s response, the response will be forwarded to the Grand Jury.

FISCAL IMPACT: None other than the staff time required to prepare the response.

ATTACHMENTS:

A. Grand Jury Report No. 2306 Affordable Housing - A Plan Without a Home 2022- 2023 (002)
B. DRAFT Response to Grand Jury
Respectfully Submitted by:

David Biggs
City Manager
Prepared By: Sheri Smith, City Clerk
Approved by:

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Attachment: Grand Jury Report No. 2306 Affordable Housing - A Plan Without a Home 2022-2023 (002) (3199 : Grand Jury Report No. 2306 F.3.a
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Attachment: Grand Jury Report No. 2306 Affordable Housing - A Plan Without a Home 2022-2023 (002) (3199 : Grand Jury Report No. 2306 1 Cover Letter
Thank you for your letter and the accompanying Grand Jury Report No. 2306, Affordable Housing, in which you highlighted several findings that align with the prevailing trends and challenges in our jurisdiction. As part of our review process, we carefully considered your concerns, and we acknowledge that some findings may lack context. As you highlighted in your letter and report, one significant challenge is the lack of funding for affordable housing initiatives. Additionally, even when funding is available, the competition for these dollars often discourages developers from pursuing projects with a lower probability of receiving funding.

However essential it is to emphasize that local jurisdictions play a pivotal role in fostering housing development, including affordable housing options, development activity will often follow the path of least resistance.

Your letter and report indicate that all findings and recommendations uniformly apply to Contra Costa County and the 19 incorporated towns/cities. We recognize the challenges, and associated solutions, for Contra Costa County are different, based on geography/location, demographics, market conditions, land availability and associated costs, and land use/transportation options. Individual jurisdictions may also face unique constraints, especially environmental constraints, which may compromise a jurisdiction’s ability to address housing needs.

There are unique characteristics in Orinda of which the Grand Jury should be aware of which influence how the City is able to address housing. Orinda is geographically challenged in that we are a hillside community with residential neighborhoods cascading uphill from a narrow valley floor. Orinda is mostly built out and relies on infill sites and sites that will be recycled from existing uses. Remaining vacant sites are very challenging to develop due to steep topography, limited roadway access, or other site constraints. The City has a roadway network of narrow, winding roads, with many neighborhoods having one-way in and out. A large portion of the community is in the Very High Fire Severity Zone and/or the Wildland Urban Interface and is highly exposed to wildfire risk. The City is fortunate to have a BART station and access to this regional transportation network.

Orinda was one of the first jurisdictions in the ABAG Region to have the State Department of Housing & Community Development certify the 6th Cycle Housing Element earlier this year. The Orinda City Council approval of the Housing Element and an updated Safety Element also included approval of a Downtown Precise Plan which will allow for additional housing in the Downtown area in part to revitalize our Downtown, and to take advantage of the proximity to the BART station. In the budget approved by the City Council in June 2023, additional staff resources were allocated to advance implementation of the Housing Element and Downtown Precise Plan. In addition, the City has seen a steady increase of Accessary Dwelling Unit (ADU) production over the past three years and an increase in SB 9 unit development and lot splits since January 2022.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 2 Finally, among the key points from our review and your findings, unfunded mandates from the State that add to the administrative burden continue to impact local jurisdictions and their ability to take proactive steps to increasing housing production. On January 1, 2023, additional housing laws went into effect, including changes to the State Density Bonus law and the Accessory Dwelling Unit (ADU) law. On July 1, 2023, two additional laws came into effect, requiring local jurisdiction staff to create handouts and checklists and re-prioritize workloads to process housing applications on commercial corridors. Before January 1, 2024, local building and public works departments need to develop specific submittal requirements for postentitlement permit applications, and all such applications, such as building and grading permits, will be subject to a “shot clock” to review and approve permits. The expectations and costs to local jurisdictions and their staff are significant and, without adequate funding and resources, impact local jurisdictions’ ability to focus their resources on implementation.

The key points from our review and partially your findings are as follows:
• Lack of Funding: The shortage of funding poses a significant obstacle to the development of affordable housing projects in our jurisdiction. This scarcity hampers the progress of initiatives aimed at addressing the housing needs of our community. • Competition for Funding: When funding becomes available, developers often face stiff competition. This intense competition can lead developers to focus only on projects that have a higher likelihood of receiving funding, potentially leaving out projects that may cater to specific, underserved demographics.
• Jurisdictions' Role in Housing Development: Local jurisdictions do not directly produce housing. However, they play a crucial role in creating an environment that encourages housing development, including affordable housing options. The Housing Element and Housing Plan of each jurisdiction serve as essential frameworks for addressing housing concerns.
• Tools and Collaborative Efforts: To proactively address the housing needs of our community, jurisdictions utilize various tools provided by the State and local government.

This includes setting goals, policies, and actions in their Housing Element and Housing Plan. Collaborative efforts involving developers, community organizations, and other stakeholders are crucial in achieving sustainable and inclusive housing solutions.

The housing crisis has become a pressing concern in our jurisdiction and beyond, with farreaching implications for individuals and communities. Escalating housing costs, coupled with stagnant wages and limited housing supply, have led to an increasing number of individuals and families struggling to secure decent and affordable housing.

The lack of accessible housing options has particularly impacted vulnerable populations, including low-income households, seniors, disabled, and individuals experiencing homelessness. As local jurisdictions endeavor to tackle this crisis, they are confronted with the daunting challenge of vying for limited resources and funding. The competition among jurisdictions with diverse capacities and needs often accentuates the difficulty of implementing comprehensive and equitable housing solutions.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 3 Your letter has shed some light on critical aspects of the housing crisis we face today and affirmed that we are not alone as a jurisdiction in facing these challenges. Despite potential areas of partial disagreement, we acknowledge the factual basis of your findings and recognize the interconnectedness of the underlying conditions that have given rise to the current challenges.

By working collaboratively and understanding the broader context of the housing crisis, we strive to develop more effective strategies and policies to address this pressing issue and create a more inclusive and sustainable housing landscape for all members of our community.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 4 Findings
Grand Jury Findings
F1. Within existing city or County infrastructure, there is no clear owner who is responsible for achieving RHNA permitting targets.

Partially Disagree. We partially disagree with Finding 1 because while a single entity is responsible for reporting on RHNA permitting targets, jurisdictions do not develop housing projects. State Housing Law only requires that jurisdictions plan to address barriers to development, accommodate all types of housing based on the RHNA allocations, and report their progress towards RHNA. The Planning Department is responsible for preparing the Annual Progress Report (APR) as required by State Housing Law. These reports are presented before the City Council early in the calendar year, prior to submission to HCD. Furthermore, the Housing Element identifies the department responsible for carrying out the Housing Element’s Plans and Programs. In addition, the City’s Planning Director is tasked with ensuring that we advance our housing related initiatives and undertake outreach to property owners, housing developers, and non-profits to encourage the development of affordable housing.

F2. City and County officials see no direct path to meet state-mandated regional housing. (RHNA) targets
Partially Disagree. We partially disagree with Finding 2 because while City officials recognize the challenges ahead, our Housing Element identifies a clear path to accommodate the RHNA targets and we are actively exploring and implementing strategies to work towards meeting state-mandated regional housing (RHNA) targets. Despite acknowledging the complexity of the task, officials are committed to finding viable solutions and collaborating with stakeholders to address the housing needs of the region. Through ongoing assessments and adaptive planning, they aim to identify feasible pathways to make progress toward meeting RHNA targets. While it may be a challenging endeavor, the dedication and proactive approach of City officials demonstrate their commitment to addressing the housing crisis and fulfilling their obligations in accordance with state mandates. However, cities are not housing developers and do not construct the units. The City has examples of successful affordable and special needs housing developments which have occurred. Two notable approved projects are looking to start construction soon: the Vista Verde Senior Housing Project will include 52 affordable units undertaken by a non-profit, and the Countryhouse Assisted Living Project will include 38-units being implemented by a for-profit developer. The Countryhouse project was subject to a legal challenge which the City and developer successfully defended at a substantial cost and use of staff time.

F3. There are currently no measurable penalties if a city or a County does not achieve RHNA targets in an approved housing element plan.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 5 Partially Disagree. We partially disagree with Finding 3 because while there are no legal or financial penalties if the City does not achieve its RHNA targets, there are penalties for not accommodating RHNA in a Housing Element and the consequences for not issuing adequate permits can be considered punitive.

In addition, jurisdictions are subject to penalties if they do not adopt a Housing Element that is certified by the State, including designating adequate sites to accommodate the RHNA targets.

For example, the City may be subject to litigation from individuals, housing rights’ organizations, developers, and/or HCD. Depending on court decisions, local control may further diminish, beyond that prescribed in State law, including, for example, suspending the City’s authority to issue building permits or approve certain land use permits. The City may also be subject to court-issued fines, court receivership, and streamlined approval processes that remove local discretion.

Regardless of the reasons for lack of building permit activities, if the City does not issue building permits that meet the RHNA targets, developers may choose to use a ministerial process for housing projects that meet specified criteria (SB 35). In addition, a developer could choose to construct housing on sites that the City has not designated for housing.

F4. Data published by ABAG shows that Contra Costa County and most of its cities have missed their current RHNA targets for very low- and low-income housing allocations. The allocation requirements continue to increase (16x for very low-income and 4x for lowincome residents).

Partially Disagree. It is true that many cities and the County as a whole missed their RHNA targets for very low and low-income housing, and that RHNA Allocation for very low- and lowincome housing has continued to increase. However, the increase in RHNA allocation is not to the extent mentioned in this report. RHNA numbers from the past 3 cycles indicate that the current (6th) cycle has had the largest increase of 2.5x from the previous cycle in very low- and low-income housing requirements.

Cycle Very Low % permitted Low % permitted Source
1999 - 2006 6,481 44% 3,741 48% link
2007 - 2014 6,512 21% 4,325 24% link
2015 - 2020 5,264 16% 3,086 55% link
2023 - 2031 13,346 n/a 7,685 n/a link
F5. Many obstacles hinder the development of AH at the local level, specifically for very low and low-income housing, including:
a. Limited availability of land;
b. Restrictive zoning policies specific to AH development; F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 6 c. Limited developer interest to bring projects forward; d. Limited available funding;
e. Lack of community support;
f. NIMBY opposition & city council response to NIMBY opposition.

Partially Disagree. Though the above list of obstacles can hinder the development of affordable housing, the City has addressed each item in its Housing Element programs, policies, and actions to the extent feasible and considered acceptable to HCD. (a) Limited
Availability of
Housing
(b) Restrictive
zoning policies
specific to
affordable
housing
development
(c) Limited
developer
interest to bring
projects forward
(d) Limited
available funding
(e) Lack of
community
support
Action 1.H: No
Net Loss of
Housing Capacity.

Action 1.I: Senate
Bill 9 (SB 9) – The
California Housing
Opportunity and
More Efficiency
(HOME) Act.

Action 1.K
Development on
Non-Vacant Sites.

Action 1.L Lot
Consolidation.

Action 2.A:

Preservation of
At-Risk Housing
Units.

Action 2.B:

Housing
Rehabilitation.

Action 1.B:

Housing
Opportunity Sites.

Action 1.D.

Residential Zoning
Districts and Land
Use Designation.

Action 4.A:

Amend
Development
Standards to
Remove
Constraints.

Action 1.F:

Multifamily
Development.

Action 1.G:

Support
Affordable
Housing
Development.

Action 3.B:

Extremely LowIncome Housing.

Action 3.E:

Objective Design
Standards.

Action 3.B:

Extremely LowIncome Housing.

Action 1.G:

Support
Affordable
Housing
Development.

Action 2.D:

Participation in
First-Time Home
Buyer and MCC
Programs.

Regarding Item (f) NIMBY opposition & city council response to NIMBY opposition, the City of Orinda has a track record of supporting projects that could be characterized as being opposed by NIMBYs. In the response to Finding 2, we have noted the defense of the lawsuit challenging the Countryhouse assisted living facility. The City’s recently approved Housing Element is also subject to a legal challenge via a California Environmental Quality Act (CEQA) lawsuit, which again, the City is actively defending.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 7 One of the obstacles not mentioned in the Grand Jury report which the City is finding difficult to navigate relate to conflicting State goals and requirements, especially as they relate to housing production and the desire to reduce development in areas at risk to wildfire.

F6. Zoning changes are generally addressed only when a project is presented for development. Zoning obstacles include:
a. Housing element plans that offer poor land choices for AH development; b. Restrictive height and high-density zoning policies; c. Lack of inclusionary housing ordinance(s) in many cities.

Partially Disagree. AB 1397 set forth strict criteria for adequate sites. These criteria are somewhat arbitrary (e.g., not smaller than 0.5 acre and not larger than 10 acres). The requirement to demonstrate substantial evidence that existing uses do not impede redevelopment also tends to steer sites selection to neighborhoods with declining uses and lower and moderate resource areas.

Most jurisdictions consider amending/changing the zoning while reviewing their Housing Element and/or updating the General Plan, not just when a project is proposed for development.

1. Pursuant to Government Code Section 65583.2(b), Housing Element sites must include information on the number of dwelling units that a site can realistically accommodate, the RHNA income category the parcel is anticipated to accommodate, whether the parcel has available or planned and accessible infrastructure, and the existing use of the site, amongst other details. When selecting sites to accommodate the lower income RHNA, HCD provides jurisdictions with best practices to consider factors such as:
(1) Proximity to transit
(2) Access to high performing schools and jobs
(3) Access to amenities, such as parks and services
(4) Access to health care facilities and grocery stores (5) Locational scoring criteria for Low-Income Housing Tax Credit (TCAC) Program funding
(6) Proximity to available infrastructure and utilities (7) Sites that do not require environmental mitigation
(8) Presence of development streamlining processes, environmental exemptions, and other development incentives.

However, sites that meet these locational criteria do not always meet the other existing use criteria needed to demonstrate substantial evidence for existing uses to discontinue within the planning period. These include high vacancies, deteriorating conditions, marginally operating businesses, underutilization of sites, etc. These conditions are often directly contrary to access to high performing schools and jobs, amenities, adequate infrastructure, and clear of environmental hazards.

In addition to the above requirements and pursuant to AB 686 (Government Code Section 65583(c)(10)), Housing Elements due on or after January 1, 2021, sites must be identified throughout the community in a manner that affirmatively furthers fair housing F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 8 (AFFH). AFFH means taking meaningful actions, in addition to combating discrimination, that overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics.

Very often the approach to sites selection is to target declining areas for redevelopment.

Without tax increment financing as a reinvestment tool, jurisdictions must rely on private investments as catalyst to induce redevelopment in declining neighborhoods. Housing is the best catalyst. For jurisdictions that take a neighborhood revitalization approach to accommodating the RHNA, place-based strategies that focus on public improvements, economic development, prioritization of funding, and targeted outreach are used to complement the sites inventory strategies.

As such, Housing Element plans provide an inventory of land that addresses the unique conditions of each jurisdiction.

2. According to State Density Bonus Law (SDBL), local agencies are required to allow increased density, reduced standards, and development incentives based on the number and type of affordable housing units proposed in a project. The SDBL applies to housing projects, including mixed-use developments, new subdivisions, or commoninterest development. Developers may request incentives and concessions from the jurisdiction’s regulatory or development standards that result in actual and identifiable cost reductions to provide for affordable housing costs or rents. The number of required incentives is based on the percentage of affordable units provided in the qualifying project. For example, developers may ask for increased height above that allowed by the zoning regulations. As such, height and density do not represent a restriction to development. Furthermore, many sites are located in transit-oriented neighborhoods where recent State laws have preempted restrictions on height and density.

3. Although Orinda does not currently have an inclusionary housing ordinance, 6th Cycle Housing Element Action 3.G requires the City to research and consider adoption of an inclusionary housing ordinance. On May 9, 2023, after the City’s adopted Housing Element was certified by HCD, the City Manager brought a report to the City Council outlining the various options to consider when adopting an inclusionary housing ordinance. Staff anticipates that a more focused report will be presented to the City Council in Fall 2023 based on the feedback received at the May 9, 2023 Council meeting.

F7. Penalties directed at cities and the County (financial, loss of control over local planning) are tied to not meeting state deadlines for Housing Element plan approval.

Partially Disagree. We agree that there are penalties that are directly related to not meeting statutory deadline of the Housing Element. Builder’s Remedy, where individuals may apply for a building permit on land that is not designated for housing, is one such penalty that is directly linked to meeting state deadlines for Housing Elements.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 9 We partially disagree with Finding 7 because there are other penalties that are not directly tied to the statutory deadline. There are penalties associated with lawsuits, which are rarely brought forward for simply missing the statutory deadline, but more due to a perception of continued inactions. Penalties also include eligibility for funding.

As stated in the response to Finding 3, the City may be subject to litigation from individuals, housing rights’ organizations, developers, and/or HCD. Depending on court decisions, the City may lose additional local control, such as suspension of authority to issue building permits or approve certain land use permits; and/or the City may be subject to court-issued fines, court receivership, and streamlined approval processes that remove local discretion.

In addition, depending on specific programs, eligibility for some state funds requires a certified Housing Element (such as PLHA and State HOME funds). Finally, loss of local control is not limited to jurisdictions that do not meet specified timeframes for a certified housing element. For example, SB 35, the Housing Accountability Act, the No Net Loss Act, Density Bonus Law, and AB 2011/SB 6 specify what types of projects local jurisdictions must approve and where such projects must be approved, regardless of whether jurisdictions meet state deadlines for Housing Elements. Link to information on HCD’s accountability efforts and enforcement authority:
https://www.hcd.ca.gov/planning-and-community-development/accountability-and-enforcement F8. Builder's Remedy and SB35 projects do not address ingrained local obstacles identified in this report that prevent the completion of approved AH projects.

Partially Disagree. While Builder's Remedy and SB35 projects are valuable tools that can expedite affordable housing development, they may not comprehensively address all the ingrained local obstacles identified in this report that hinder the completion of approved AH projects. The effectiveness of these streamlined processes can vary from jurisdiction to jurisdiction, and while they can help overcome certain barriers like restrictive zoning policies and prolonged approval timelines, other challenges mentioned in the report, such as limited available funding, community support, and NIMBY opposition, may continue to persist in diverse degrees in different locations. To achieve the successful completion of approved AH projects and effectively address these obstacles, a multifaceted and jurisdiction-specific approach is required, taking into account the unique circumstances and complexities faced by each locality.

F9. When local Redevelopment Agencies (RDA’s) were discontinued by the state in 2012, the County and cities, did not address the loss of funding for affordable housing or find alternative funding to support affordable housing projects until voters passed Measure X in November 2020. Projects that target very low- and low-income residents were particularly impacted.

Partially Disagree. While the City did not create or find new sources of funds for affordable housing after the State discontinued 452 RDAs, State law limits local jurisdictions’ ability to create new funding sources. Voters need to approve virtually all new funding or financing F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 10 mechanisms to generate the revenues or funds needed to preserve existing affordable housing and construct or finance new affordable housing. The City Councils cannot, for example, float bonds any longer without voter approval.

While Measure X, the countywide 20-year ½ cent sales tax was approved in November 2020, Measure X is projected to provide up to $12 million annually for “housing and related services” for the entire County (emphasis added). Measure X Affordable Housing funds will be distributed through a Notice of Funding Availability (NOFA) process, a competitive process.

Other attempts to address the lack of funding for housing are:
• Inclusionary Housing – Orinda’s 6th Cycle Housing Element requires the City to consider an inclusionary housing ordinance as a way to generate affordable housing and in-lieu fees for affordable housing.
• Working with Churches - Orinda has identified three church sites for affordable housing in the 6th Cycle Housing Element and in August of 2022, the City Council approved a rezoning and a 52-unit affordable housing project on a fourth church site. • Orinda is pursuing the possible development of a Caltrans owned site called the Gateway site, which while excluded from the RHNA allocation of our approved Housing Element by HCD, the City is still pursuing. If the City is able to get the Gateway site included through the Governor’s Executive Order (EO) N-06-19 for Affordable Housing Development (https://www.dgs.ca.gov/RESD/Projects/Page-Content/Projects-ListFolder/Executive-Order-N-06-19-Affordable-HousingDevelopment#:~:text=To%20address%20the%20shortage%20of,%2C%20cost%2Deffec tive%20housing%20projects) process, that can provide a defacto subsidy in that property can be made available on a low to no cost long-term lease. • Working with the Acalanes Union High School District on the possible development of affordable housing on an undeveloped portion of the Miramonte High School campus.

F10. Measure X housing funds are not fully dedicated to building AH for very low- and low-income residents.

Agree.

F11. Local funding provided by bonds like Measure X Housing Fund is a critical component of a developer’s overall ability to raise funds for an AH development.

Disagree. While local funding provided by bonds like Measure X Housing Fund in Contra Costa County can be a beneficial component, it is not a critical factor in a developer's overall ability to raise funds for an affordable housing (AH) development. Developers often require multiple sources of funding, or “stacking” strategies available to them, including federal and state grants, tax credits, private investments, and partnerships with nonprofit organizations. While local funding can certainly enhance a project's financial viability and facilitate its development, affordable housing projects cannot move forward successfully without a combination of various funding sources and partnerships that fill the funding gap between market rate and affordable F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 11 housing feasibility. The critical aspect lies in the ability of developers to strategically leverage and combine these funding options to meet the financial requirements of the project and ensure its feasibility.

F12. Cities that proactively engage citizens, address zoning obstacles, make reasonable zoning concessions, work collaboratively with developers, provide local funding support, and are united in addressing NIMBY opposition, have been successful in attracting AH projects.

Disagree. The City of Orinda actively engages with its community and citizens through community meetings, social media and direct mailer public outreach, opinion surveys, dedicated web pages, addresses zoning obstacles through its Housing Element programs and provides zoning concessions and incentives for affordable housing development projects, as required by State Law. The City also works collaboratively with developers with predevelopment meetings and, to the extent feasible, expediting of affordable housing projects as was done for the Vista Verde affordable housing project approved August 2022, and encourages developer outreach efforts to address community and neighborhood concerns, including any NIMBY oppositions throughout the lifetime of the development process. These proactive steps alone are not enough to successfully attract affordable housing projects. Additional factors that curb interest in affordable housing projects include, though are not limited to, land availability and costs, lacking or inadequate infrastructure, environmental constraints, gaps in funding or financing, supply chain and material/labor costs, and reluctant or unwilling landowners.

F13. The latest RHNA targets for cities and unincorporated Contra Costa County show a significant increase in the number of units that are expected to be permitted for very low and low-income housing.

Partially Disagree. It is true that RHNA Allocation for very low- and low-income housing has continued to increase. However, the increase in RHNA allocation is not to the extent mentioned in this report. RHNA numbers from the past 3 cycles indicate that the current (6th) cycle has had the largest increase of 2.5x from the previous cycle in very low- and low-income housing requirements. Please see the response to Finding 4 for detailed RHNA numbers from previous Housing Element cycles.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 12 Recommendations
Grand Jury Recommendations
R1. Each city and the County should consider assigning a staff position with clear leadership, ownership and accountability to achieve allocated RHNA targets. The individual in this position would be responsible for establishing and promoting an operational plan to achieve the RHNA goals set forth in the housing element plan.

The recommendation has been implemented. California’s Housing Element Law acknowledges that, in order for the private market to adequately address the housing needs and demands of Californians, local governments must adopt plans and regulatory systems that provide opportunities for (and do not unduly constrain) housing development. Cities and Counties are not responsible for the development and construction of housing to achieve the allocated RHNA targets. Instead, they are responsible for the effective implementation of their housing elements and associated programs to address any existing constraints to housing and for tracking and reporting the jurisdiction’s progress toward achieving their RHNA. The Planning Department, and the Planning Director specifically, is assigned the responsibility of the above tasks.

R2. Each city and the County should report AH progress and lack of progress using data across all four measured income groups. Special attention should be paid to tracking the housing needs of residents categorized as very low- and low-income. Cities and the County should communicate their progress biannually, against RHNA targets at council and supervisor Meetings.

The recommendation has been implemented. State Law (§65400) requires each jurisdiction (City Council) to prepare an annual progress report (APR) on the jurisdiction’s status and progress in implementing its housing element (HE) using forms and definitions adopted by the California Department of Housing and Community Development (HCD).

The HE APR allows HCD to track the progress of the implementation of a jurisdiction’s Housing Element and requires its submission as a threshold requirement for several State housing funding programs (source).

Through the forms and tables provided by HCD (link), jurisdictions must report annual data on housing in the APR, including the following:
● Housing development applications received (including proposed number of units, types of tenancy, and affordability levels)
● Building/construction activity
● Progress towards the RHNA
● Sites identified or rezoned to accommodate a shortfall in housing need ● Program implementation status
● Local efforts to remove governmental constraints to the development of housing F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 13 ● Projects with a commercial development bonus
● Units rehabilitated or preserved
● Locally owned lands included in the sites inventory that have been sold ● Locally owned surplus sites
Government Code §65400 requires the planning agency to provide this report to the legislative body (i.e., local Council), HCD, and OPR by April 1 of each year (covering the previous calendar year). APRs must be presented to the local legislative body for its review and acceptance, usually as a consent or discussion on a regular meeting agenda.

The statute does not specify in which order they be provided, and HCD does not require the report to be submitted to the legislative body prior to submitting it to HCD. However, HCD recommends that planning departments provide the report to the local legislative body prior to sending it to HCD and OPR (source). Biannual reporting would divert staff time from other housing programs.

R3. Each city and the County should consider creating a dedicated AH commission comprised of a multi-disciplinary team of diverse citizens and led by a current, nonelected, city expert in planning. Each commission would be charged with providing a community voice in the process and helping to identify and address obstacles that hinder the development of affordable housing projects in their community.

The recommendation will not be implemented. We appreciate the thoughtful recommendation to create a dedicated Affordable Housing (AH) commission comprised of a multi-disciplinary team of diverse citizens, led by a current, non-elected, city expert in planning.

While we acknowledge the potential benefits of such a commission, after careful consideration, we have decided not to pursue its implementation due to the following reasons:

Existing Planning Mechanisms: Orinda has already established planning mechanisms and committees responsible for addressing affordable housing issues, including the Downtown Planning and Housing Element Subcommittee of the City Council. This existing committee provides a platform for community engagement and collaboration, making the formation of a separate commission redundant and potentially duplicative of efforts.

Resource Constraints: Establishing and maintaining a dedicated AH commission would require additional financial and administrative resources. At present, our City is already allocating resources to multiple initiatives aimed at addressing affordable housing needs. Adding another commission might spread resources too thin and hinder the efficiency of current efforts.

Efficient Decision-Making: By involving a diverse range of citizens and experts in existing planning and housing committees, we maintain a balanced and inclusive approach. This integration ensures streamlined decision-making processes and comprehensive representation of community interests without creating an additional layer of bureaucracy.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 14 Alternative Approaches: Instead of forming a separate AH commission, we are committed to strengthening the involvement of community members and experts in our existing planning and housing committees. Enhancing public outreach, conducting regular town hall meetings, and encouraging community feedback will remain focal points in our efforts to address obstacles hindering affordable housing development.

While we do not intend to pursue the recommended dedicated AH commission, we value the underlying principle of community engagement and recognize the importance of community input in the decision-making process. We will continue to explore alternative strategies that promote transparency, inclusivity, and community-driven solutions for affordable housing development in our City.

We remain committed to finding the most effective and sustainable approaches to address affordable housing challenges, working in collaboration with stakeholders and community members to achieve our shared goals.

It should also be noted that the aforementioned Downtown Planning and Housing Element Subcommittee of the City Council has a proven track record providing guidance regarding housing issues, holding 17 meetings between January 2020 and January 2023 regarding the Housing Element and Downtown Precise Plan. At each meeting, the Subcommittee provided guidance to staff, helped inform the public regarding important housing related issues, and provided a forum for public input.

R4. Each city and the County should consider reviewing existing processes and identifying changes that would address or resolve the specific obstacles identified in this report that hinder achieving RHNA allocation targets for very low- and low-income housing in their Community.

The recommendation has been implemented.

Comprehensive Process Review: As required by State Law, jurisdictions have reviewed existing processes and identified programs to address any potential constraints to development through the Housing Element’s Constraints and Zoning Analysis Section.

Orinda has conducted a thorough review of existing processes related to affordable housing development, permitting, and zoning regulations. This review aimed to identify any inefficiencies or barriers (“constraints”) that may have contributed to the challenges in meeting RHNA allocation targets.

Stakeholder Engagement: To ensure a comprehensive and inclusive approach, stakeholders, including community members, developers, housing advocates, and relevant government agencies, were actively engaged throughout the process. Feedback and input from these stakeholders played a pivotal role in shaping the subsequent actions.

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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 15 Identifying Key Obstacles: Based on the review and stakeholder input, specific constraints hindering the achievement of RHNA allocation targets were identified. These included issues related to zoning restrictions, lengthy permitting processes, funding constraints, and limited community support.

Development of a Housing Plan: With a clear understanding of the obstacles, the City developed tailored action plans to address the identified challenges. These action plans outlined concrete steps, timelines, and responsible parties for implementation that have been or are in the process of being deemed appropriate by the State Department of Housing and Community Development.

Policy and Regulatory Reforms: To streamline affordable housing development, policy and regulatory reforms were introduced to the broader community at both the Planning Commission and City Council levels and noticed public hearings. These reforms aimed to remove unnecessary barriers, expedite permitting processes, and incentivize the construction of affordable housing.

Community Outreach and Education: Recognizing the importance of community support, extensive outreach and education efforts were undertaken to inform residents about the benefits of affordable housing and dispel common misconceptions.

Outcomes Achieved: As a result of these actions, tangible progress can be made towards meeting RHNA allocation targets for very low- and low-income housing in each community. The review and reforms will lead to a more efficient and supportive environment for affordable housing development.

New affordable housing projects have been approved and initiated, increasing the overall housing stock for low-income residents. The engagement of stakeholders has fostered a collaborative approach to address housing challenges, and community support for affordable housing initiatives has grown significantly. The most recent example is the City Council’s approval of Vista Verde, a 52-unit affordable senior project built at 10 Irwin Way on a parking lot owned by the Orinda Community Church.

While challenges persist, the ongoing commitment of the City to address the obstacles identified in the report demonstrates significant strides in advancing affordable housing goals. Continued efforts and collaboration will be crucial in achieving sustained progress and ensuring housing accessibility for all members of our communities.

R5. Each city and the County should consider developing a public dashboard to report progress against RHNA targets.

The recommendation has been implemented. Each jurisdiction (City Council) must prepare an annual progress report (APR) on the jurisdiction’s status and progress in implementing its housing element using forms and definitions adopted by the California Department of Housing F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 16 and Community Development (HCD). (Government Code Section 65400.) Each jurisdiction’s APR must be submitted to HCD and the Governor’s Office of Planning and Research (OPR) by April 1 of each year (covering the previous calendar year (CY)). HCD compiles and showcases all APRs through their interactive digital data dashboard with downloadable data sets. (link) In addition, all jurisdictions are subject to Government Code Section 65863 (No Net Loss Law), which was amended in 2017 with SB 166, and requires jurisdictions to maintain adequate sites to accommodate remaining unmet RHNA at each income level throughout the life of an adopted Housing Element. The No Net Loss Law restricts cities from approving a housing project at a lower density, or with fewer units than identified in the Housing Element unless a corresponding number of units are accommodated and identified elsewhere in the city. To assist with the monitoring, cities are developing standard language to include in staff reports when housing projects come forward to decisionmakers for approval and are exploring a No Net Loss Tool to help monitor RHNA progress.

R6. Each city and the County should consider, in their individual Housing Element plans, putting forth land zoned "suitable for residential use," without development obstacles, and located strategically close to existing services, for AH purposes.

The recommendation has been implemented. As required by State Law, jurisdictions are required to prepare a site inventory identifying land suitable and available for residential development to meet the locality’s regional housing needs by income level. Please see the response to Finding 6(a) for details. Further, in addressing HCD’s Affirmatively Furthering Fair Housing (AFFH) requirements there is a thorough review of the site selection via the Tax Credit Allocation’s Committee (TCAC) Resource Map that designates areas of low-, moderate-, high-, and highest-resource within a jurisdiction and requires specific justification for placing affordable housing projects within low-resources areas.

R7. Each city and the County should consider reviewing their zoning policies to identify restrictive zoning policies unique to their jurisdiction that impede AH projects and consider making zoning changes in light of that review that will support AH in their community.

The recommendation has been implemented. Through the Housing Element process, jurisdictions have reviewed their zoning policies and identified potential affordable housing development constraints unique to their jurisdiction. The Housing Element Program Section outlines forthcoming changes to their zoning policies with specified timeframes to address the identified constraints.

R8. Cities should consider adopting an inclusionary housing ordinance as part of their standard development policy by the end of 2023 (if not already in place).

The recommendation has not yet been implemented. Thank you for your recommendation to consider adopting an inclusionary housing ordinance as part of our standard development policy F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 17 by the end of 2023. We agree that this is an important aspect to explore further and would like to provide you with an update on the progress made towards implementing this recommendation. As described in response to Finding F6 above, Orinda’s Housing Element Action 3.G requires the City to consider an inclusionary ordinance, and the City Council is actively working toward this goal, having received a report from the City Manager in May 2023 and with an anticipated follow-up report, to provide direction to staff, in Fall 2023.

The time frame for the analysis and preparation for discussion is set to be completed within the 6th cycle, perhaps in early 2024. This ensures sufficient time for a rigorous and inclusive analysis.

As we move forward, we will continue to keep the public informed about our progress and invite feedback and engagement from all stakeholders. We thank you for bringing this recommendation to our attention and assure you that we are diligently working towards finding the most effective and appropriate approach to adopting an inclusionary housing ordinance.

R9. Each city and the County should consider how to prioritize the implementation of housing projects that promote development of very low- and low-income housing.

The recommendation has been implemented. Orinda’s adopted and certified 6th Cycle Housing Element includes several programs to promote the development of very low- and lowincome housing throughout the planning period. Some of the programs include:
• Action 1.G – Support Affordable Housing Development
• Action 2.A – Preservation of At-Risk Housing Units
• Action 2.B – Housing Rehabilitation
• Action 3.B – Extremely Low-Income Housing
• Action 3.G – Inclusionary Housing Ordinance
The 6th Cycle Housing Element also includes a number of programs that require the City to annually reach out to housing developers, regional agencies, and property owners to facilitate the development of housing for all income categories.

The City has updated its zoning code to be consistent with state law including Accessory Dwelling Units (ADUs) and SB 9 legislation. The ADU and SB 9 ordinances permit for ministerial approval of ADUs, SB 9-unit development, and SB 9 lot splits. The City continues to inform interested property owners and developers of recent state laws including AB 2011 and SB 6 to encourage the development of very low- and low-income housing throughout the City.

Earlier this year, the City Council adopted the Downtown Precise Plan, Housing Element, and Safety Element, collectively referred to as the “Plan Orinda” project. The Downtown Precise Plan includes objective design standards that will streamline development of project subject to ministerial review. A Programmatic Environmental Impact Report (EIR) was prepared for the Plan Orinda project. The EIR analyzed the potential environmental impact of development with the project area. Future projects proposed within the project area will be able to utilize the EIR F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) 18 without further environmental analysis if the project falls within the parameters that were analyzed in the EIR. Furthermore, as part of the City’s biennial budget that was adopted by the City Council in June 2023, additional funds were dedicated to implementation of Plan Orinda.

This includes funding for staff time and resources to facilitate implementation of the programs and action items of Plan Orinda.

R10. Each city and the County should consider prioritizing Measure X funding requests that support projects that address RHNA targets for very low- and low-income residents.

Each city and County should consider reporting regularly to their residents on the use of Measure X funds for such purposes.

The recommendation will not be implemented. Measure X is a countywide 20-year, ½ cent sales tax approved by Contra Costa County voters on November 3, 2020 “to keep Contra Costa’s regional hospital open and staffed; fund community health centers, emergency response; support crucial safety-net services; invest in early childhood services; protect vulnerable populations; and for other essential county services.” Under the Measure X Program Allocation Summary, only $10 million dollars (about 13% of FY 2022-23 funding and about 4.5% of total funding) were allocated to a Local Housing Trust Fund; for FY 2023-24, $12 million dollars were allocated. The Measure X Housing Funds are to be dispersed by the Department of Conservation and Development (DCD) and the Health Services’ Health, Housing and Homeless (HSD-H3) Services and the Housing Authority of the County of Contra Costa. The use of Measure X funds for housing are reported by the County here:
https://www.contracosta.ca.gov/8530/Measure-X.

To the extent the City and its affordable housing development partners are successful in accessing erasure X funds to facilitate an affordable housing project in Orinda, we will share that with the community at the that time, as we would all funding sources used to allow an affordable project to proceed.

F.3.b
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Attachment: DRAFT Response to Grand Jury (3199 : Grand Jury Report No. 2306 Affordable Housing) City Council
Staff Report
Agenda Item: F.4
Date: September 5, 2023
Department: Parks and Recreation
AGENDA TITLE: Authorize Contract Amendment No. 3 between the City of Orinda and Callander Associates
RECOMMENDATION:

Staff recommends that the City Council review Contract Amendment No. 3 between the City of Orinda and Callander Associates Landscape Architecture, Inc. to increase the contract limit by an additional $49,482 to a new total contract amount of $101,982 and authorize the City Manager and City Clerk to execute the contract amendment (Attachment 1) on behalf of the City, subject to approval as to form by the City Attorney.

BACKGROUND:

In June 2016, the City executed a special services contract with Callander Associates Landscape Architecture, Inc., primarily for the purpose of design and development of an Orinda Community Park Master Plan. Callander Associates provided a variety of certain special services, such as:
• Start-up meeting
• Site Review
• Draft Master Plans
• Supporting Imagery
• Public meetings
• Cost estimate
• Final Draft Master Plan
While only one meeting with the Parks and Recreation Commission was anticipated, Callandar conducted three public meetings with the Parks and Recreation Commission including one with the Parks and Recreation Foundation and produced several revisions of the draft master plan. Staff felt the additional dialogue was productive in building consensus, however, the project funds were exhausted before presenting to the City Council as originally envisioned. The additional funds provided for services necessary to bring the project forward to the Council.

Amendments for additional services in January 2018, adding $8,340, and in January 2022, adding $19,160, brought the contract maximum cost to $52,500 and within the City Manager’s authority for approval.

DISCUSSION:

Callander Associates has provided master plan design and development services to the City under its contract since June 2016 for Orinda Community Park. The original contract was for up to $25,000 in services. Expenditures incurred since the work began F.4
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in Fiscal Year 2015-16 totaled $24,580. In order to continue utilizing the services of Callander Associates to complete the master plan it was necessary to amend the services contract. Amendments for additional services were approved in January 2018 and in January 2022, bringing the contract maximum cost to $52,500.

City staff presented Fund Balance Decision Package # 4 as part of the consideration of the 2023-24 and 25024-25 budget approval process which the Council approved and which appropriated $50,000 for additional design work. As such, staff is recommending amending the contract to increase the value from $52,500 to $101,982, which includes the additional services of taking the design from the current conceptual level to a 10% design level. As discussed in the Decision Package, a group of residents approached City staff to discuss a possible private funding effort. In order to make grant applications more competitive, and to perhaps also facilitate a private fundraising effort, it is believed that taking the design from the current conceptual level to a 10% design level would allow for better cost estimating and identification of logical phases, if phasing is required, with the costs of phasing identified. The closer a project is to shovel-ready, the better chance of success in securing funding. The requested funding would allow for Callander to start the detailed design and take that to the 10% level.

NEXT STEPS:

Upon City Council authorization, Contract Amendment No.3 will be sent to Callander Associates for signature, then forwarded to the City Clerk for processing and approval by the City Manager and by the City Attorney.

FISCAL IMPACT:

The amount of additional funding ($49,482) was contemplated as part of the 2023-24 budget approval process. The current adopted Budget includes $140,000 in Park Dedication Fees (Fund #240) for Project #4112 Orinda Community Park Renovation Design. At this time Staff believes that the current budget will be sufficient, and no budget change is necessary.

ATTACHMENTS:

A. Callander Associatess - Amend. 3 - Schematic design services 2023 B. CallanderContract 3rd Amendment
Respectfully Submitted by:

Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:

F.4
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F.4
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F.4.a
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Attachment: Callander Associatess - Amend. 3 - Schematic design services 2023 (3194 : Authorize Contract Amendment No. 3 between the City F.4.a
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Attachment: Callander Associatess - Amend. 3 - Schematic design services 2023 (3194 : Authorize Contract Amendment No. 3 between the City

CITY OF ORINDA
AMENDMENT No. 3 TO SERVICES CONTRACT
Callander Associates (“Provider”) and the City of Orinda (“City”), a municipal corporation, previously entered into a contract with an effective date of June 8, 2016 relating to design and development of an Orinda Community Park Master Plan. Section 18 of that agreement provides that, “No waiver, modification or termination of this agreement is valid unless made in writing.”
City and Provider mutually agree to amend the agreement as follows:

1. Replace Section 3(c) “Time of Performance” so it reads as follows:
c. The services of Provider shall begin no sooner than the effective date and shall continue until all work is approved by City.

2. Replace Section 4(a) “Compensation” so it reads as follows:
a. City agrees to pay Provider at the rates described in Exhibit A, not to exceed a maximum contract price of $101,982 for all services performed under this agreement.

In all other respects, the agreement shall remain unchanged and in full force and effect.

City of Orinda Callander Associates
____________________________________ ____________________________________ City Manager Date Date
____________________________________
Printed Title
Attest ____________________________________
Printed Name
___________________________________
City Clerk
Approved as to form
_____________________________________
City Attorney
1684482.1
F.4.b
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Attachment: CallanderContract 3rd Amendment (3194 : Authorize Contract Amendment No. 3 between the City of Orinda and Callandar City Council
Staff Report
Agenda Item: F.5
Date: September 5, 2023
Department: Parks and Recreation
AGENDA TITLE: Community Resilience Centers (CRC) Program Grant offered by the California Strategic Growth Council
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager, or designee, to file an application with the California Strategic Growth Council of up to $5,000,000 for a “Development Grant” to make improvements to the Orinda Community Center and generate a plan to turn the Community Center into a “Community Resilience Center.” (The project will be known as the Orinda Community Center Resilience Program.). As a Community Resilience Center, the Orinda Community Center will provide shelter and resources during climate and other emergencies, such as extreme heat events and poor air quality days. The grant will also fund ongoing year-round community services and programs that build overall community resilience.

BACKGROUND:

The California Strategic Growth Council (SGC) brings together agencies and departments within Business, Consumer Services and Housing, Transportation, Natural Resources, Health and Human Services, Food and Agriculture, and Environmental Protection, with the Governor's Office of Planning and Research to coordinate activities that support sustainable communities emphasizing strong economies, social equity and environmental stewardship. SGC’s Community Resilience Center (CRC) program will fund planning, development, construction, and upgrades of neighborhood-level Community Resilience Centers to provide shelter and resources during climate and other emergencies.

DISCUSSION:

Staff proposes to file a CRC application for the Orinda Community Center Resilience Program. The funding under the CRC grant, if awarded, will be used to make certain critical upgrades including, but not limited to, replacing windows and painting the exterior of the facility. The project will also fund classes and programs related to climate resilience to be offered in the Orinda Community Center. Furthermore, the grant will allow the City to create a plan that will advance the facilities’ capability to serve as a future Community Resilience Center and prepare the City for future CRC rounds of funding and other related funding opportunities. The CRC program does not require matching funds but does require an approved resolution to be included with the grant application. Therefore, the City, as the applicant, certifies by resolution the approval of the submission of the application.

NEXT STEPS:

The City is prepared to submit the grant application and meet following deadline:

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- Grantee submits the application and adopted resolution to SGC by September 18, 2023.

FISCAL IMPACT:

At this time, project costs of $465,000 identified in the adopted CIP address exterior painting, window replacement, and HVAC improvements at the community center which could be funded through the CRC Program Grant offered by the SGC. Additional projects costs that could qualify for funding include additional battery back-up source to power HVAC during power outages, ADA access improvements, electric vehicle charging station(s), broadband/fiber connection, and the development of a community resilience plan.

ATTACHMENTS:

A. CRC_Resolution No. 53-23
Respectfully Submitted by:

Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:

F.5
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Resolution No. 53-23

RESOLUTION OF THE CITY OF ORINDA

APPROVING THE APPLICATION FOR

COMMUNITY RESILIENCE CENTER PROJECT
WHEREAS, the California state Senate Bill (SB) 155 (Committee on Budget and Fiscal Review, Chapter 258, Statutes of 2021) created Strategic Growth Council’s (SGC) Community Resilience Centers program with “funding…for the construction or retrofit of facilities to serve as community resilience centers that mitigate the public health impacts of extreme heat and other emergency situations exacerbated by climate change;” and WHEREAS, the SGC is responsible for administration of the program in the State, setting up necessary rules and procedures governing Applications by local agencies under the program; and
WHEREAS, the Applicant certifies by resolution the approval of the Application; and t NOW, THEREFORE, BE IT RESOLVED that the Orinda City Council hereby:

1. Approves the filing of an Application for CRC assistance for the proposed (Orinda Community Center Resilience Program); and

2. Appoints the City Manager, or his/er designee, as agent of the Applicant to conduct all negotiations and execute and submit all documents, including, but not limited to, Applications, Contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned Project.

Approved and Adopted on the 5
th day of September 2023.

I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the Orinda City Council following a roll call vote:

Ayes
Noes
Absent __________________________
Inga Miller, Mayor
F.5.a
Packet Pg. 102 Attachment: CRC_Resolution No. 53-23 (3193 : Community Resilience Centers (CRC) Program Grant offered by the California Strategic Growth City Council
Staff Report
Agenda Item: F.6
Date: September 5, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Approve Amendments to On-Call Professional Service Contracts with LSA Associates, Anchor Engineering, Inc., and Advanced Mobility Group (AMG) RECOMMENDATION:

Staff recommends that the City Council approve Contract Amendments for LSA Associates, Anchor Engineering, Inc., and Advanced Mobility Group (AMG), to extend the on-call contract term to June 30, 2024 and increase the contract limit; and authorize the City Manager to execute the contract amendment on behalf of the City, subject to approval as to form by the City Attorney.

BACKGROUND:

California law requires that selection by a local public agency of private professional services (such as architectural, engineering, environmental, land surveying, or construction project management) shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required. Local agencies shall not review or negotiate a cost proposal until after the final qualification determination has been made. The contract shall be negotiated with a qualified firm, at a price determined to be fair and reasonable to the local agency. City staff followed this process in the selection of the consulting firms.

The City is involved in projects ranging in size which require various on-call professional services such as land surveying, civil engineering, structural engineering, environmental, construction management, and transportation/traffic engineering. These on-call consultants have specialized skills beyond the scope of City staff and will augment staff on an as-needed basis. Due to limited Staff time, they will be used when extra help is needed or when in-house expertise is not available. On-call contracts will allow staff to mobilize professional services quickly. This is especially helpful for small or urgent tasks.

DISCUSSION:

The city evaluates and choses consulting firms for On-call Transportation/Traffic Engineering, Construction Management Services, and Environmental Engineering using the request for qualifications (RFQ) process. These contract amendments are necessary for staff augmentation, enabling seamless integration into ongoing projects, supporting the continuity of city services, and ensuring operational efficiency. The above firms have provided services on various projects to augment City Staff oversight of Capital Improvement projects.

LSA was selected for on-call environmental services on June 30, 2020, and currently holds a contract with the city for $60,000 under Amendment 1. LSA has been engaged F.6
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in the Miner Road, North Lane, and Manzanita Bridge Projects, Daryl Drive Environmental Monitoring for the annual paving project, and general arborist services.

Staff recommends supplementing the contract's value by $90,000, setting a not-toexceed limit of $150,000 to account for upcoming projects.

AMG was selected as an on-call traffic engineering consultant on June 30, 2019, and presently maintains a contract for $60,000 with the City under Amendment 1. AMG has contributed to citywide traffic signal timing updates, Engineering and Traffic Surveys (E&TS), and various studies for traffic safety calming and project support. Staff recommends augmenting the contract's value by $90,000, establishing a not-to-exceed amount of $150,000 to accommodate upcoming projects.

Anchor Engineering, Inc. was selected for on-call construction management services on June 30, 2019, and currently holds a $150,000 contract with the city under Amendment

3. Anchor Engineering has been involved in construction management for the Lavenida Culvert Rehabilitation Project, Martha Road Trail Maintenance Project, and the annual paving projects. Staff is requesting an increased contract amount of $350,000 for Anchor Engineering to oversee construction management for the 2023 Annual Paving Project. In previous years, construction managers were selected through the request for proposal (RFP) process. However, due to the significantly lower cost of Anchor Engineering's proposal at $200,000, $70,000 less than in previous years, it is preferable to increase and utilize the existing on-call contract.

Staff is recommending extending the On-call contracts to June 30, 2024, and is requesting City Council to authorize the following amendments to the contract amounts that surpass the City Managers authorization of $60,000. It is to be noted the requested amounts are total on-call contract values and will be utilized to issue specific task orders for individual projects by staff as need arises.

The existing on-call contracts have been extended to cover the current fiscal year. Staff will initiate the selection of new on-call service consultants for all disciplines that are utilized by the city through an RFQ process in January 2024, for services starting from July 1st, 2024, following the expiration of the current contracts for this fiscal year.

NEXT STEPS:

Upon City Council authorization, the attached contracts will be sent to the consultant firms for signature, then forwarded to the City Clerk for processing and approval by the City Manager and City Attorney.

Consultant Firm Discipline
New
Contract
Amount
LSA Associates, Inc. Environmental Engineering Services $150,000 Advanced Mobility Group (AMG) Landscape Architecture Services $150,000 Anchor Engineering Inc. Construction Management $350,000 F.6
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FISCAL IMPACT:

Some of the expenditures under this agreement are budgeted as General Fund Engineering expenses. However, a portion of the expenses related to the contracts are budgeted under specific projects. Currently no budget change is necessary.

ATTACHMENTS:

A. LSA Amendment 2
B. AMG Amendment 2
C. Anchor Amendment 4
D. LSA Associates, Inc. Contract
E. Advanced Mobility Group (AMG), Contract
F. Anchor Engineering, Inc. Contract
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Kevin McCourt, Assistant Engineer
Approved by:

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1 CITY OF ORINDA
AMENDMENT No. 2 TO SERVICES CONTRACT
LSA Associates, Inc. (“Provider”) and the City of Orinda (“City”), a municipal corporation, previously entered into a contract with an effective date of July 2020 relating to a professional services contract for On-Call Environmental Services. Section 18 of that agreement provides that “No waiver, modification or termination of this agreement is valid unless made in writing.”
City and Provider mutually agree to amend the agreement as follows:

1. Replace Section 3.c “Time of Performance” as follows:
a) The services of Provider shall begin no sooner than the effective date and shall continue until all work is approved by City. All work shall be completed no later than June 30, 2024.

2. Replace Section 4.a “Compensation” as follows:
a. City agrees to pay Provider at the rates described in Exhibit A, not to exceed a maximum contract price of $150,000.00 for all services performed under this agreement.

In all other respects, the agreement shall remain unchanged and in full force and effect.

City of Orinda
__________________________________
City Manager Date
Attest
___________________________________
City Clerk
Approved as to form
___________________________________
City Attorney
LSA Associates, Inc.
__________________________________
Date
__________________________________
Printed Title
__________________________________
Printed Name
F.6.a
Packet Pg. 106 Attachment: LSA Amendment 2 (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, Anchor 1 CITY OF ORINDA
AMENDMENT No. 2 TO SERVICES CONTRACT
Advanced Mobility Group (AMG) (“Provider”) and the City of Orinda (“City”), a municipal corporation, previously entered into a contract with an effective date of July 2019 relating to a professional services contract for On-Call Transportation/Traffic Engineering Services. Section 18 of that agreement provides that “No waiver, modification or termination of this agreement is valid unless made in writing.”
City and Provider mutually agree to amend the agreement as follows:

1. Replace Section 3.c “Time of Performance” as follows:
a) The services of Provider shall begin no sooner than the effective date and shall continue until all work is approved by City. All work shall be completed no later than June 30, 2024.

2. Replace Section 4.a “Compensation” as follows:
a. City agrees to pay Provider at the rates described in Exhibit A, not to exceed a maximum contract price of $150,000.00 for all services performed under this agreement.

In all other respects, the agreement shall remain unchanged and in full force and effect.

City of Orinda
__________________________________
City Manager Date
Attest
___________________________________
City Clerk
Approved as to form
___________________________________
City Attorney
Advanced Mobility Group (AMG)
__________________________________
Date
__________________________________
Printed Title
__________________________________
Printed Name
F.6.b
Packet Pg. 107 Attachment: AMG Amendment 2 (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, Anchor 1 CITY OF ORINDA
AMENDMENT No. 4 TO SERVICES CONTRACT
Anchor Engineering, Inc. (“Provider”) and the City of Orinda (“City”), a municipal corporation, previously entered into a contract with an effective date of December 18, 2019 relating to a professional services contract for On-Call Construction Management Services. Section 18 of that agreement provides that “No waiver, modification or termination of this agreement is valid unless made in writing.”
City and Provider mutually agree to amend the agreement as follows:

1. Replace Section 3.c “Time of Performance” as follows:
a) The services of Provider shall begin no sooner than the effective date and shall continue until all work is approved by City. All work shall be completed no later than June 30, 2024.

2. Replace Section 4.a “Compensation” as follows:
a. City agrees to pay Provider at the rates described in Exhibit A, not to exceed a maximum contract price of $350,000.00 for all services performed under this agreement.

In all other respects, the agreement shall remain unchanged and in full force and effect.

City of Orinda
__________________________________
City Manager Date
Attest
___________________________________
City Clerk
Approved as to form
___________________________________
City Attorney
Anchor Engineering, Inc.
__________________________________
Date
__________________________________
Printed Title
__________________________________
Printed Name
F.6.c
Packet Pg. 108 Attachment: Anchor Amendment 4 (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, Anchor F.6.d
Packet Pg. 109 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 110 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 111 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 112 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 113 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 114 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 115 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 116 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 117 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 118 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 119 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 120 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 121 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 122 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 123 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 124 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 125 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 126 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 127 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 128 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 129 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 130 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 131 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 132 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
Packet Pg. 133 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.d
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Packet Pg. 166 Attachment: LSA Associates, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates,

CITY OF ORINDA

SERVICES CONTRACT
Advanced Mobility Group (AMO) ("Provider") and the City of Orinda ("City"), a municipal corporation, agree as follows. City and Provider are sometimes individually referred to herein as "Party" and collectively as "Parties."

1. Purpose of Contract.
a. City requires certain special services for the purpose of On-Call Transportation/Traffic Engineering Services
b. Provider is qualified to provide these services and is willing to provide them according to all of the terms of this agreement, including all insurance requirements set forth herein.

2. Duties of Provider.
a. Provider agrees to perform services described in Exhibit A, which is attached to this agreement and incorporated by this reference. Provider agrees to perform these services diligently in accordance with the standards of its profession and to City's satisfaction.

Provider promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately perform the services described in this agreement.
b. The parties may, from time to time, agree in writing that Provider, for additional compensation, shall perform additional services. c. Provider shall assign only competent personnel to perform services pursuant to this agreement. Provider shall notify City in writing of any changes in Provider's staff assigned. City may, in its sole discretion, determine that a person assigned to perform services is not performing in accordance with the standards required herein. If the City makes such a determination, Provider shall replace such person immediately.

3. Provider until:

Time of Performance.
a. This agreement shall not be effective and no payments shall be made to (i) City has received satisfactory evidence that Provider has met all of the insurance requirements, and
(ii) All required signatures have been obtained.
b. The effective date of this agreement shall be the date on which the last signature is affixed or on receipt of satisfactory evidence of insurance, whichever is later. 1 F.6.e
Packet Pg. 167 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA c. The services of Provider shall begin no sooner than the effective date and shall continue until all work is approved by City. All work shall be completed no later than June 30, 2021.

4. Compensation.
a. City agrees to pay Provider at the rates described in Exhibit A, not to exceed a maximum contract price of $25,000 for all services performed under this agreement. b. Provider shall bill City on a monthly basis for work done in the preceding month. The billings shall contain, as a minimum, total hours worked on the project by position, hourly rates, total amount due for the period and a contract payment status summary showing total billed to date compared to total authorized contract amount. In addition, Provider shall describe work that was completed during the monthly billing period both in qualitative terms (e.g., listing project activities) and in quantitative terms (e.g., scope of work completion percentage). City, at its sole discretion, shall evaluate the billing and determine whether or not the amount billed is commensurate with the state of completion of the work. If City determines that the amount billed exceeds the status of completion of either an individual task or the entire project, then City may reduce the amount of the progress payment accordingly. c. The parties shall agree in writing to any changes in compensation due to changes in Provider's services prior to performance of those changed services. d. To the extent that Provider's insurance documentation is not in compliance with the requirements of this agreement and the City Attorney is required to intervene to explain and obtain the proper documentation from Provider's insurer, the cost of the City Attorney's services will be deducted from the contract price to which Provider would otherwise be entitled under the terms ofthis agreement.

5. Provider Status.

Provider is an independent contractor and is solely responsible for its acts and om1ss1ons. Provider is not City's agent, employee or representative for any purpose. Provider has no power to incur any debt, obligation, or liability on behalf of City. Provider shall direct and control its personnel and shall pay all wages, salaries, and other amounts due such personnel in connection with this agreement and as required by law. Provider is responsible for all reports and obligations respecting such personnel. Provider shall pay of all taxes, fees, contributions or charges applicable to the conduct of Provider's business, and shall provide City with proof of compliance upon request.

6. Conflict of Interest.

Provider understands that its professional responsibility is solely to City. Provider warrants that it presently has no interest, and will not acquire any direct or indirect interest, that would conflict with its performance of this agreement. Provider shall not employ a person having such an interest in the performance of this agreement. 2 F.6.e
Packet Pg. 168 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Provider and its agents or employees working under this agreement shall submit statements of economic interest under the Political Reform Act (Government Code section 81000 et seq.) ifrequested to do so by City.

7. Work Product, Intellectual Property and Records.

All documents furnished to Provider by City and all reports or work product (including electronically stored documents) prepared by Provider under this agreement are City's property and shall be given to City at the completion of Provider's services without restriction or limitation on use or dissemination by City. Provider grants City a royalty-free, exclusive and irrevocable license to reproduce, publish and use all original computer programs, writing, sound recordings, pictorial reproductions, diagrams, charts, computations, drawings and other works of similar nature produced in the course of the performance of this agreement. Provider shall not publish any such material without the prior written consent of City.

Provider represents and warrants that it has the legal right to utilize all intellectual property it will utilize in the performance of this agreement. Provider further represents that it shall ensure City has the legal right to utilize all intellectual property involved in and/or resulting from Provider's performance of this agreement.

In the performance of this agreement, Provider may be given access to confidential City information. Provider shall hold any such information in confidence.

Provider shall maintain and make available to City accurate books and accounting records relating to its work under this agreement. Provider will permit City to audit, examine and make excerpts and transcripts from such books and records, and to make audits of all invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this agreement, whether funded in whole or in part under this agreement. Provider shall maintain such data and records in an accessible location and condition for a period of not less than three years after final payment under this agreement or until after final audit has been resolved, whichever is later.

8. Assignment; Subcontracts.

Provider's services are considered unique and personal. Provider shall not assign or transfer its interest or obligation under this agreement without City's prior written consent.

Provider shall not subcontract its duties under this agreement without City's prior written consent. Any attempt to do so shall be null and void, and any assignees, subcontractors or transferees shall acquire no right or interest by reason of such attempted assignment, subcontracting or transfer.

9. Licenses and Compliance with Laws.

Provider represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals legally required for Provider to practice its profession and/or provide services under this agreement. Provider shall, at its sole cost and expense, keep in effect such licenses, permits, qualifications, insurance, and approvals at all times during the 3 F.6.e
Packet Pg. 169 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA term of this agreement. Provider shall keep itself fully informed of and in compliance with all applicable laws affecting its performance under this agreement.

10. Insurance Tvpes and Limits.

Provider shall procure and maintain for the duration of this agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with its performance under this agreement. Coverage shall be at least as broad as:
a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis for bodily injury and property damage, including products-completed operations, personal injury and advertising injury, with a limit of no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 ( any auto), or if Provider has no owned autos, Code 8 (hired) and 9 (nonowned), with a limit of no less than $1,000,000 per accident for bodily injury and property damage.
c. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Workers' Compensation insurance will not be required if Provider furnishes to City a written verification that it has no employees. d. Professional Liability (Errors and Omissions) Insurance appropriate to the Provider's profession, with a limit of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

If Provider maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the contractor.

11. Additional Insurance Requirements.

The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. Additional Insured Status: City, its officers, officials, employees, and volunteers are to be covered as insureds on the Auto Liability policy and on the Commercial General Liability policy.
b. Primary Coverage: For any claims related to this agreement, Provider's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of the Provider's insurance and shall not contribute with it.
4 F.6.e
Packet Pg. 170 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA c. Notice of Cancellation. Provider shall not cancel, assign, or change any policy of insurance required by this agreement or engage in any act or omission that will cause its insurer to cancel any insurance policy required by this agreement except after providing 30 days prior written notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or changed by the insurer, the Provider shall immediately provide written notice to the City and obtain substitute insurance meeting the requirements of this agreement.

Nothing in this subsection relieves Provider of its obligation to at all times maintain all insurance required by this agreement.
d. Waiver of Subrogation: Provider hereby grants to City a waiver of any right to subrogation which any insurer of Provider may acquire against City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. e. Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by City. City may require Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
f. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to City. g. Claims Made Policies: If any of the required policies provide coverage on a claims-made basis:
(i) The retroactive date must be shown and must be before the effective date of this agreement or the beginning of work, whichever is earlier.
(ii) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the of work. (iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date/beginning of work. Provider must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.
h. Subcontractors: Provider shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. i. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

12. Verification of Insurance.
5 F.6.e
Packet Pg. 171 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Provider shall furnish City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required herein.

Such evidence of insurance shall be attached hereto as Exhibit B and considered an integral part of this agreement, which shall not become effective until satisfactory evidence of insurance has been received by City. All evidence of insurance must be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Provider obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

13. Indemnification.

To the fullest extent allowed by law, Provider shall defend, indemnify and hold harmless City and its officers, employees, agents and volunteers from and against any and all liability, claims, suits, losses, injuries, damage, demands, expenses and costs (including, without limitation, attorney fees and expert fees) arising out of, pertaining to or relating to the negligence, recklessness, or willful misconduct of Provider in the performance of this agreement.

Provider shall not be obligated to indemnify City against liability arising from the sole negligence or willful misconduct by City. The provisions of this section survive termination of this agreement.

14. Equal Emplovment Opportunity.

Provider is an equal opportunity employer and agrees to comply with applicable regulations governing equal employment opportunity. In the performance of this agreement, Provider shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability or medical condition.

15. Notices.

Any notice to be given under this agreement shall be in writing and addressed to the parties as follows:

City
City Manager
City of Orinda
22 Orinda Way
Orinda, CA 94563

16. Litigation.

Provider
AMG
2999 Oak Road, Suite 420
Walnut Creek, CA 94597
If either party brings an action to enforce this agreement, the prevailing party is entitled to reasonable attorney fees and costs (including, but not limited to, expert witness fees and discovery costs).
6 F.6.e
Packet Pg. 172 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

17. Waivers.

Waiver of a breach or default under this agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this agreement.

18. Modification.

No waiver, modification or termination of this agreement is valid unless made in writing.

19. Severability.

If any provision of this agreement is held invalid by a court of competent jurisdiction, the remainder of this agreement shall remain in effect to the greatest extent permitted by law.

20. Termination.
a. Termination Without Cause: At any time and without cause, either party may terminate this agreement by giving 10 days written notice. In the event of such termination without cause, City shall pay Provider for services rendered to date and Provider shall deliver to City any work product, whether complete or incomplete.
b. Termination For Cause: In the event of Provider's substantial failure to meet its obligations under this agreement, City may elect to give Provider 10 days written notice and an opportunity to cure. If Provider has not cured the defects in its performance within 10 days, City may terminate the agreement for cause. City shall then pay Provider for services satisfactorily rendered to date and Provider shall deliver to City any work product, whether complete or incomplete.
c. Suspension: City may, at any time, temporarily suspend Provider's performance, in whole or in part, by giving a written notice of suspension to Provider. If City gives such notice, Provider shall immediately suspend its activities under this agreement as specified.

21. Entire Agreement.

This agreement, together with its attachments, sets forth the entire understanding between the Parties and supersedes any oral or written understanding they may have had prior to the execution of this agreement. No other contract, statement, or promise relating to the subject matter of this agreement shall be valid or binding.

22. Governing Law and Venue.

The formation, interpretation, and performance of this agreement shall be governed by the laws of the State of California. Venue for all litigation relative to the formation, interpretation and performance of this agreement shall be in Contra Costa County. 7 F.6.e
Packet Pg. 173 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

23. Authority to Enter Agreement.

Provider has all requisite power and authority to conduct its business and to execute, deliver, and perform the agreement. Each Party warrants that the individuals who have signed this agreement have the legal power, right, and authority to make this agreement and bind each respective Party.

24. Successors and Assigns.

25. This agreement shall be binding on the successors and assigns of the Parties.

Headings and Construction.

Headings appearing herein are descriptive only and for convenience in reference to this agreement. Refere ces to Provider include its agents, servants, and employees.

References to City inc 6 its officers, employees, agents, and volunteers.

City Attorney
Attachments:

Operations Manager
Printed Title
Beth Clement
Printed Name
Exhibit A - Proposal Documents: Scope of Services, Hourly Rates and Payment Schedule Exhibit B-Evidence of Insurance: Certificates, Endorsements and Policy Language 8 F.6.e
Packet Pg. 174 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Exhibit A
Proposal Documents: Scope of Services, Hourly Rates and Payment Schedule (pages attached)
- 9 -
F.6.e
Packet Pg. 175 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ~ •
. I I ,
Proposal to provide AMG ADVANCED

MOBILITY
GROUP
On-call Transportation/
Traffic Engineering Services
for the City of Orinda
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March 14, 2019
F.6.e
Packet Pg. 176 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA F.6.e
Packet Pg. 177 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Table of Contents
ST A TEMENT OF INTEREST .......... -................................................................................................................ 1 FIRM QUALIFICATIONS ..................... -........................................................ -............................................... 2 OUR TEAM & STAFF AVAILABILITY ..................................................................................... - .................... 2 UNDERSTANDING OF THE SCOPE OF WORK .................. ·-··· .. ····""···· .................................................. 3 RECENT EXPERIENCE ..................................................................................................................................... 5 REFERENCES .................................................................................................................................................... 9 Appendix I Resumes
F.6.e
Packet Pg. 178 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA F.6.e
Packet Pg. 179 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

STATEMENT OF INTEREST
March 14, 2019
Kevin McCourt
Assistant Engineer
City of Orinda
22 Orinda Way
Orinda, CA 94563

AMG ADVANCED

MOBILITY
GROUP
Reference: City of Orinda Proposal for On-Call for Transportation/Traffic Engineering Services Dear Kevin,
Advanced Mobility Group (AMG) is experienced, flexible, and can successfully support multiple pro[ects simultaneously. Our team of proven and respected transportation professionals can easily focus on and achieve your transportation planning and traffic engineering goals. We will proactively respond to the wide-ranging services you require, and we have the staff, qualifications, and experience to support your needed projects.

Key AMG staff have worked on many projects in the Bay Area including numerous on-call projects with Orinda, Hayward, Alameda, Stockton, San Carlos, San Francisco, Tracy, Mountain House and Patterson.

Our extensive experience in the Bay Area, includes more than 30 years on numerous traffic and transportation projects, making us a well-suited partner, committed to continuing this service to your community. Keeping your projects moving forward seamlessly involves close coordination with team members, specifically your key personnel. We have assembled a comprehensive transportation engineering team to provide continuity of services to the Gty of Orinda. We have experienced staff available to work on on-coll projects. 1, Joy Bhattacharya, PE PTOE will lead the team and I have provided my services to the City as on-call traffic engineer for 13 years.

We have experience in all the service areas identified in the RFP, and we are eager to continue supporting your Gty as your on-call transportation/traffic engineering consultant. We bring a high level of commitment, enthusiasm, and background to meet the requirements for providing traffic engineering services to you.

We accept the City of Orinda's Contract and Insurance requirements described In this Request for Qualifications {RFQ). It Is declared that AMG is not aware of any recent, current or anticipated contractual obligations which will pose a potential conflict with the work on this project. Should you have any questions or require additional information, please do not hesitate to contad me by phone at (415) 688-0024 or by email at [email protected]. I am an authorized AMG representotlve and look forward to assisting the City of Orinda.

Sincerely,
Joy Bhattacharya, PE, PTOE
Vice President
415.688.0024
[email protected]
Statement of Qualifications City of Orinda On-Call Transportation/Traffic Engineering SeNices 11 F.6.e
Packet Pg. 180 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA F.6.e
Packet Pg. 181 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

FIRM QUALIFICATIONS
With the advancement of technological evolution, there is no doubt that we are in a new era of "redefining mobility". This evolution is expected to improve user choice of transportation options, reduce negative environmental impacts, and significantly enhance road and traffic safety. As we replace petroleum fuel with digital fuel, it is necessary to not only rethink but "redefining mobility", leveraging rapid advances in technology to enable our communities and grow our local economy with accessible, affordable, and abundant transportation options.

AMC has provided professional transportation engineering services on various on-call contracts throughout northern California, with l 00+ task orders for city, county, state, and federal agencies. Our team has managed a variety of project types, overseen multiple projects simultaneously, and worked within parallel sd'ledules to deliver successful results on time and within budget. This level of experience managing on-call contracts will ensure that there is no learning curve concerning the management of tasks, scheduling, budgets, and most Importantly, the provision of capable staff resources.

Advanced Mobility Group (AMG) is always one step ahead of emerging trends In transportation. Our experts are quick to not only adapt to emerging trends, but also quick to guide these trends with people, policy and smart adoption, shaping our proven strategic approach with rigor and vision. AMG stewards' disruptive technologies to empower our private, public sector in early adoption of futuristic transportation solutions and building intelligent infrastructure.

Our senior consultants are thought-leaders in the industry and have been leading with advanced technologies; bufldlng smart communities, improving mobility and safety through Intelligent Transportation Systems (ITS) and innovative application solutions within the transportation sector. We are experts in assisting you with funding your next generation of transportation infrastructure and programs by building a coalition of private and public partnerships.

OUR TEAM & STAFF AVAILABILITY
The nature of on-call engineering services presents a challenge in that the specific project needs may be unknown. Therefore, hiring an experienced, flexible team that can successfully support parking analysis, traffic calming, plan checking, safety analysis, or traffic impact analysis for development projects, is essential to the Oty of Orinda's project continuity. We are eager to aggressively respond to the wideranging services you may require, and have the staff, qualifications, and experience to support you in the areas listed in the City's RFQ. We have carefully selected a team of professionals with in-depth knowledge and successful experience providing consulting services for numerous traffic engineering projects. The table identifies the key staff and their expertise and availability. The key staff will be assisted by support staff as needed. The resumes of our key team members are induded In the Appendix. li:iternent of Qualifications City of Orinda On-Call Transportation/Traffic Engineering Services 12 F.6.e
Packet Pg. 182 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ~ ....... AMG ADVANCED MOBILITY
GROUP

RELEVANT EXPERIENCE MATRIX
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Traffic Counts and Data Collection ✓ ✓ ✓ ✓ ✓ ✓ ✓
Traffic Control Devices ✓ ✓ ✓ ✓ ✓ ✓
Roodway Safety Analysis ✓ ✓ ✓ ✓ ✓ ✓
Traffic Calming ✓ ✓ ✓ ✓ ✓ ✓
Traffic Congestion/Traffic Operations ✓ ✓ ✓ ✓ ✓ ✓
Signing and Striping Plans ✓ ✓ ✓ ✓ ✓ ✓ ✓
Traffic Signal Design and Modifications ✓ ✓ ✓ ✓ ✓ ✓
Traffic Control Plans ✓ ✓ ✓ ✓
Engineering and Traffic Surveys (Speed Survey) ✓ ✓ ✓ ✓ ✓ Signal/Stop Warrant Analysis ✓ ✓ ✓ ✓
Traffic Impact Fee Program ✓ ✓ ✓ ✓
Transportation Demand Management_ ✓ ✓ ✓ ✓ ✓ ✓
Traffic Modeling and Simulations ✓ ✓ ✓ ✓
Parking StudL_ ✓ ✓ ✓ ✓
Grant Applications ✓ ✓ ✓ ✓ ✓
Public Outreadt ✓ ✓ ✓ ✓ ✓
Transportation and project bid documents ✓ ✓ ✓ ✓
Multimodal Feasibility Studies ✓ ✓ ✓ ✓ ✓
Presentation at T~~ffic Safety Advisory Committee ✓ ✓ ✓ ✓ ✓ ✓ Presentation at City Council and Planning ✓ ✓ Commission ✓ ✓ ✓ ✓ Note, Percentages in brackets indicates availability

UNDERSTANDING OF THE SCOPE OF WORK
The nature of on-call engineering services presents a challenge in that the specific project needs may be unknown. Therefore, hiring an experienced, flexible team that can successfully support preparing design plans, safety analysis, or traffic impact analysis for development projects, is essential to the Oty's project continuity. We are eager to aggressively respond to the wide-ranging services you may require, and have the staff, qualifications, and experience to support you in the areas listed in the County's RFQ. Our traffic engineering capabilities include all the services requested In the RFQ and can be broadly categorized In the following areas.

Statement of Qualifications City of Orinda On~Call Transportation/Traffic Engineering Services I 3 F.6.e
Packet Pg. 183 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

TYPICAL PROJECT MANAGEMENT & APPROACH
Project management and quality assurance is key to the success of any project. The application of project management principles becomes more critical given the nature of on-call assignments. On-call assignments do not usually have long lead times and often require immediate attention to ensure completion within the required tlmeframes. The AMG team has been involved in multiple on call assignments over the past two decades and is well trained in understanding the critical elements of such assignments. The key to the success of on-call projects is to have a hands-on management style, where the project manager is involved and aware of the project detail. AMG has assigned Joy for this role, since he has managed similar on-call assignments for various turlsdictions including Orinda, Alameda, Hayward, Dublin, Oakland, and San Carlos. AMG staff hos been trained in on established Project Management Framework, which Identifies the critical tasks to assist the Project Team to manage quality and risks on a typical project. The project management framework is followed for all projects and organized based on the four stages of project management: Initiate, Plan, Control, and Close-Out. This framework establishes the organization, management, and control of all aspects of a specific project throughout its duration, from initial concept to final handover of deliverables. AMG's track record is robust, for each project our ultimate goal is to deliver a final product that accomplishes our Client's obtectives with respect to:
am
.. ✓ Successfully fulfilling the predetermined scope, function, and quality requirements; ✓ Completion within the approved schedule; and
✓ Completion within the approved budget.

In addition to project management, cmother critical issue for the success of any on-call assignment is to have available resources to complete the engineering work associated with the assignment. AMG has the bandwidth to take up large assignments on an as-needed basis and has teamed with local engineering firms that con provide support with resources for their area of expertise If the need should arise. All work Is currently planned to be completed from our local office at Walnut Creek and we guarantee that our quality products will be always delivered on time.

Quality control will ploy a major role In the successful completion of on-call assignments, with tasks completed on time and with-in budget. AMG has instiMed on updated and expanded quality assurance system that has two levels. The traditional corporate-level support with a fully Integrated financial management information system continues. Our cost control system reports to each project manager the detailed financial position of each project element and subconsultant on a weekly basis, so the information is never more than one week old.

At AMG we believe that an on-call assignment is not only a requirement tied to a cost, but an investment to achieve measurable results. Therefore, at AMG, we take a longer view of the project's purpose and the value it brings to our client. We act as a trusted advisor to our client and work as an extension of staff to build a cohesive team with an aligned strategic goal. This approach has helped us to build trust through proper communication with our clients and has led to repeat business and extended relationships. We consider regular communication our top priority. Our assigned project manager will serve as the sole point of contact between the AMG team and the City of Orinda. The project manager will be responsible for providing the experts and resources necessary to complete the range of services desired by the City. We understand that effective communication among the project team and the owner is the key to meeting the goals of the project. Joy has been Involved on slmilar assignments and hos shown to be an effective communicator, can understand and articulate asslgrment requirements and can efficiently relay them to his team, to achieve the overall project goals.
t tement of Qualifications City of Orinda On-Call Transportation/Traffic Engineering Sen,ices \ 4 F.6.e
Packet Pg. 184 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ......

AMG ADVANCED
M0811..1TY
C.ROUP
Once the project goal is established, our assigned project manager would prepare a scope of work with an assigned budget for the City to review. The scope of work would be geared towards achieving the project goals. Once the Oty hos reviewed and approved the project scope of work and issue a notice to proceed, AMG would move forward with the necessary data collection, pro[ect review, and conduct appropriate studies.

All the above-mentioned elements determine the overall success of any project. AMG's experience, project management framework, ample engineering resources, hands-on project management style and attention to quality and detail will provide the City with the support necessary to successfully complete multiple projects as part of this contract. AMG strives to be the trusted advisor for the City and will work as o team to design and build strategic projects with the local community in mind.

The nature of on-call engineering services presents a challenge in that the project needs may be unknown.

Therefore, hiring an experienced, flexible organization that can successfully support countless engineering scenarios is key to the City's project continuity.

RECE T EXPERIENCE
We have worked with many agencies for on-call arrangement. Our extensive on-call experience will help streamline the process, seamlessly bringing your profect to completion and our specialized, experienced experts are the credentials you need-we are ideally suited for all your projects. We have in-depth experience with, preliminary study through final plans, specifications, and construction phase of public works infrastructure projects. This includes trails, bikeways, bridges, parking facilities, roadways, signal design, utility relocations, and landscape Improvement projects.

RELEVANT PROJECTS MATRIX
0 "O .E i:: 15 ·.: ::, o_ Cl_ .5 r:: "O
o- ... - i:: -
-"5 -a ti G> a .,,- c- o- - ... 0 3: 0 .... ti OU OU C "'u G> u >-."-? .:.:u r i!: >- , ::, ::, I = I U I .. C: 0 0 C 0 i:: 0 i:: 0 r:: 00 00 ~ ::c 0 0.. 0 :c 0 &iQ Stoff Augmentation ✓ ✓ ✓ ✓ ✓
Traffic Counts and Data Collection ✓ ✓ ✓ ✓ ✓ ✓
Traffic Control Devices ✓ ✓ ✓ ✓ ✓ ✓
Roadway Sa.f!!y Analysls ✓ ✓ ✓ ✓ ✓ ✓
Traffic Calmln.s._ ✓ ✓ ✓ ✓ ✓ ✓
Traffic CongestionfTraffi~ Operations ✓ ✓ ✓ ✓ ✓ ✓
Signing and Striping Plans ✓ ✓ ✓ ✓ ✓ ✓
Traffk S~nal Design and Modifications ✓ ✓ ✓ ✓ ✓ ✓
Traffic Control Plans ✓ .; ✓ ✓ ✓ ✓
Engineering and Traffic Surve~eed Survey) ✓ ✓ ✓ ✓ ✓
Signal/Stop Warrant Anal~ls __ ·✓ ✓ ✓ ✓ ✓ ✓
Traffic Impact Fee Program ✓ ✓ ✓ ✓
Transportation Demand Manaqement ✓ ✓ ✓ ✓
Traffic Modeling and Simulations ✓ ✓ ✓ ✓ ✓ ✓
Parking Study ✓ ✓ ✓ ✓ ✓
Grant Applications ✓ ✓ ✓ ✓ ✓ ~
Public Outreach ✓ ✓ ✓ ✓ ✓ ✓
Transportation and project bid documents ✓ ✓ ✓ ✓ ✓ ✓
Multimodal Feasibility Studies ✓ ✓ ✓
Presentation ot T raffle Safety Advisory Committee ✓ ✓ ✓ Presentation at City Council and Planning Commission ✓
Statement of Qualifications City of Orinda On-Call Transportation/Traffic Engineering Services I 5 F.6.e
Packet Pg. 185 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA AMG staff have provided on-call services to the City of Orinda and our extensive on-call project• specific experience, as highlighted on the following pages, will help you complete your projects successfully. We encourage you to contact our references who will attest to our proactive, effective and successful approach.

CITY OF ORINDA ON.CALL TRAFFIC ENGINEERING
Client Reference
Jason Chen
Senior Civil Engineer
City of Orinda
22 Orinda Woy
Orinda, CA 94563
Duration
2015 - Present
Contract
$25,000 / year
AMG staff provided on-coll traffic engineering services to the Qty of Orinda. During the term of the contract, AMG staff provided traffic engineering services for a variety of projects, including:
✓ Centerline Review - conducted field review of centerline striping for four corridors in Orinda and recommended
centerline striping modifications.
✓
✓
✓
✓
✓
✓
✓
Camino Pablo Improvements - conducted a traffic study to analyze the travel conditions on Camino Pablo and Santa Maria Way near the State Route 24 (SR 24) interchange,
including evaluation of existing conditions; identifying traffic related issues; conducting accident analysis; reviewing existing signing and striping plans; and recommending
improvement measures for the corridor
Engineering and Traffic Survey - conducted speed surveys on 26 roadway segments.

Glorietta Boulevard/Rheem Boulevard Pedestrian Safety
Study - conducted a focused pedestrian safety study of
roadway segments In the vicinity of Glorietta Elementary School and provided recommendations for Improvements.

Hartford Road/Charles Hill Circle & Dalewood
Drive/Lombardy Lane Stop Sign Warrant Analysis
Pulte Homes' Pine Grove Neighborhood Project - conducted Peer Review of EIR.

Moraga Way- investigated the speed limit and school signs on both directions.

La Espiral-La Campana-Via Hermosa-La Vuelta (5-Corners
Intersection}- investigated traffic safety conditions.

Staff: Joy Bhattacharya, Chris Higbee, Shruti Shrivastava, Michael Ohnemus tatement of Qualifications City of Orinda On-Call Transportation/Traffic Engineering Services I 6 F.6.e
Packet Pg. 186 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ,----:::::::

AMG ADVl,HCED

MOBILITY
GROUP

CITY OF DUBLIN ON-CALL TRAFFIC ENGINEERING AND ITS SERVICES Client Reference
Oboid Khan,
Transportation and
Operations Manager,
City of Dublin
925.833.6330
Duration
201 5 - Present
Contract
$1,000,000
AMG staff are currently providing on-call traffic engineering services to the City of Dublin t0:
✓ Monitor the status and effectiveness of the transit queue jumps along Dublin Blvd.
✓ Check status and performance of the bicycle radar detection system;
✓ Monitor, report and identify detection failures through the ATMS system;
✓ Assist with maintenance of the equipment by studies the equipment status through the ATMS system;
✓ Fadlitate a potential flush plan through SynchroGreen and work with the City and Trafficware to determine a way to incorporate flush plans along the corridor.

Additionally, AMG is assisting with the development of a good information-based reporting tool to understand and dowment traffic signal operations and performance and the preparation of various grant opplications for local and regional funding.

Staff: Joy Bhattacharya, Kasra Behabani, Chris Higbee, Shruti Shrivastava

MOUNTAIN HOUSE CSD ON-CALL SERVICES
>L-a ~~ ~~; J •
:,_~: \ _~1: i:.- - ' ,,._, - ,
- . . .

Client Reference
Nader Shareghl, Public Works
Director
Duration
2002- Present
Contract
Vorious On-Call
AMG staff worked with Mountain House on various projects since its - inception more than a decade ago including:
✓ Signal Triggering and Monitoring Study
✓ Specific Plan I, II & Ill Traffic Study and EIR Study ✓ Plan Check - Joint Trench/Signing-Striping/Lighting/Signal Design
✓ Pedestrian Safety Study
✓ Town Center Improvement Study Review
✓ Engineering Traffic Study
✓ High School Circulation Evaluation Study
✓ Neighborhood Traffic Calming
✓ ITS Master Plan
Staff: Christopher Thnay, Joy Bhattacharya, Stephen Au, Chris Higbee Statement of Qualifications City of Orinda On-Call Transportation/Traffic Engineering Services I 7 F.6.e
Packet Pg. 187 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

CITY OF PATTERSON ON-CALL & TRANSPORTATION INFRASTRUCTURE MASTER PLAN AND

TRAFFIC IMPACT STUDY
~J~•TrM1t,oraiiof'l~r""1!1:Pmt.-Pt&n ~· - -~ -- ----
I
~-----·--
Client Reference
Mike Willett, Public Works
Director
209.895.8065
City of Patterson
1 Plaza, 2nd Floor,
Patterson, CA 95363
Duration
2005 - Present
Contract
$180,000+
As part of Patterson's General Plan Update, Christopher assisted in preparing a Transportation Infrastructure Master Plan (TIMP), which will provide a long-term guide for the Oty to anticipate and accommodate future growth to maintain an acceptable quality of life for Patterson residents and visitors alike. The project included utilizing the StanCOG model to develop 2035 forecasts and preparation of levels of service (LOS} and determine traffic impact on future roadways, including intersection safety analysis and development of roadway design.

AMG staff are providing on-call traffic engineering services traffic impact analyses:
✓ EIRs for Arombel Business Park proiect, Amazon Distribution Center, Villages of Patterson, West Patterson Business Pork, Pilot Flying J Travel Center
~ Develop Traffic Index (Tl) for 20-year pavement of arterials; ✓ Signal design and coordination;
✓ Traffic Element for the General Plan Update;
✓ Prepared Bike Master Plan;
✓ Prepared Roundabout design;
✓ Peer reviews;
✓ Assisted City in many successful grant applications;
✓ Conditions of approvals for development projects.

Staff: Christopher Thnoy, Joy Bhattacharya, Stephen Au, Chris Higbee, Shruti Shrivastava

CITY OF HAYWARD ON-CALL TRAFFIC ENGINEERING SERVICES
Client Reference
Sal Madididi, Transportation
Engineer
510.583.4783
City of Hayward
777 B Street
Hayward, CA 94541
As part of traffic engineering services contract, AMG is currently assisting Oty of Hayward with the following services:
✓ Traffic Impact Studies (TIS): Prepare TIS guidelines for the Oty in accordance with the Oty's latest General Plan
update.
✓ Grant Applications: Assist City with grant applications including TFCA, ATP, HSIP, Safe Routes to School, Section 130 and others.
✓ Transportation Planning: Update and review City model on as needed basis. AMG staff responsibilities also include assisting the City In identifying critical issues with respect to planning documents and plans released from Alameda CTC
and Caltrans.
✓ Signal Timing/SCATS & Traffic Operations: AMG staff act as the liaison between Transcore and the City to resolve any issues with the signal timing system and prepare and/or review traffic slgnal timing plans as needed.
tatement of Qualifications City of Orinda On-Call Transportation/Traffic Engineering Services I 8 F.6.e
Packet Pg. 188 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Duration
2014 - Present
Contract Fee
$75,000/year

AMG ADVANCED

MOBILITY
GROUP
✓ General Engineering: Conduct safety analysis, including SWITRS analysis for the entire dty to identify locations with high accident levels and conduct other day to doy
engineering tasks
✓ Staff Augmentation: provide augmentation staff services Staff: Joy Bhattacharya, Shruti Shrivastava, Chris Higbee, Christopher Thnay

STOCKTON ON-CALL SERVICES STOCKTON, CA
Client Reference
Porvlz Chltsazan, City Engineer,
City of Stockton Public Works
Department
209.937.8243
Duration
201 0 - Present
Contract Fee
$550,000
AMG was awarded on on-call transportation engineering services contract by the Oty of Stockton. To date, the team was assigned the following projects.

Harding Way at El Dorado Street and Center Street Intersections The project involves roadway improvements, traffic signal modifications, signing and striping modifications, safety lighting, installation of video monitoring system, drainage adjustments, and wheelchair ramp construction at intersections on Harding Wey between N. Hunter Street and N. Commerce Street. The signal designs and signing and striping details conform to the City standards, California MUTCD guidelines, and Caltrans standard plans, specifications and design requirements.

Arch Road & B Street Traffic Signal
This project involved the installation of a traffic signal and safety lighting at the unsignalized Intersection of Arch-Airport Rood and B Street and involved intergrading the proposed Intersection to the Traffic Management Center. The existing 48-strand fiber optic line along Arch Road was design as part of our Arch Road Fiber Optics Installation Project and would be used to connect the proposed intersection. The design considered the large volumes of trucks entering/existing the minor streets from the busy arterial street and induded traffic signals, safety lighting, signing & striping, fiber connection, PTZ installation, new service points, ADA compliant curb ramps, and minor roadway rehabllitotion. He also led the PS&E design team.

Staff: Joy Bhattacharya, Christopher Thnay, Stephen Au, Chris Higbee, Michael Ohmenus

REFERENCES
Reference
Nader Shareghl, Mountain House CSD
Mike Willett, Oty of Patterson
Soi Madididdi, Oty of Hayward
Parvlz Oiltsazan, Oty of Stockton
Contact Number
209.831.5607
209.895.8065
510.583.4783
209.937.8243
Project
Mountain House CSD On-Call
City of Patterson On-Call
City of Hayward On-Call
Oty of Stockton On-Coll
Statement of Qualifications City of Orinda On-Call Transportation/Traffic Engineering Services I 9 F.6.e
Packet Pg. 189 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Appendix I Resumes
Helping your community redefine mobility.

F.6.e
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Packet Pg. 191 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ~--.........

AMG ADVANCED

MOBILITY
GROUP

EDUCATION
M.S. Transportation
Engineering/Operations
Research, University of
Delaware, Newark, Delaware,
2001
M.Eng Transportation
Engineering, University of
Tokyo, Tokyo, Tokyo, 1995
B.Tech (hons) Civil, Indian
Institute of Technology,
Kharagpur, West Bengal, 1992

CA REGISTRATIONS
Professional Engineer #68928,
California Board for Professional
Engineers, Land Surveyors, and
Geologists
Professional Engineer #1103,
Professional Traffic Operations
Engineer

II INTELLIGENT

TRANSPORTATION

SYSTEMS
✓ ITS System Review & Needs
Assessment
✓ Traffic Management Centers
✓ Traffic Operations
✓ Knowledge of Existing &
Emerging Transportation
Technologies
Joy Bhattacharya P.E., PTOE
Project Manager
Joy is AMG's Vice President of Innovative Transportation Solutions. He has in-depth experience in the development, design and implementation of various engineering strategies in major metropolitan areas, including Adaptive/Responsive Traffic Signal Systems and Transit Priority Systems; Incident Management Plans; design of automated Electronic Toll Collection systems; preparation of PS&E for field implementation of CCTV, Changeable Message Signs, Highway Advisory Radio, Ramp Metering and ATMS systems; and freeway and arterial operations using micro-simulation. Local projects to his credit include the Mountain House ATMS, City of Hayward Adaptive Signal Systems, Webster Street SMART Corridor System, 1-80 Integrated Corridor Management, and the Santa Clara VTA Capitol Corridor Transportation Study.

Project Experience
1-80 Integrated Corridor Mobility Project, Alameda CTC, Alameda and Contra Costa County, CA. (Project Manager)
AMG staff were responsible for evaluating the existing system and providing solution by designing, developing and implementing communication between the field elements and the TMC and between the City TMC and Regional TMC. Staff worked closely with 11 cities and 2 transit agencies to implement the system. AMG staff is responsible for the successful implementation and operation of all the advanced strategies implemented as part of the project The project included the implementation and integration of traffic and transit operations strategies including adaptive ramp metering, ramp metering priority for transit, traffic operations systems, active traffic management and incident management along a 19.5-mile section of 1-80 between the Bay Bridge Toll Plaza and the Carquinez Bridge.

In addition to the freeway improvements, the project consists of local arterial and transit improvements along San Pablo Avenue, including signal synchronization, transit signal priority and flush plan for incidents.

ATMS Design for Route 238 Improvements, Hayward, CA (Project Manager). Joy managed the evaluation and design of an ATMS with adaptive coordination capabilities. The design plans were completed on a fast-track schedule and the roadway improvements and signal modifications are now under construction. ITS services included developing the ATMS functional requirements, preparing draft and final concept of operations reports, analyzing traffic detection and communications requirements, and evaluating adaptive control traffic signal systems and selecting the system that most effectively meets the City's signal system requirements. In addition to preparing traffic signal, pavement delineation and signing plans, Joy designed the detection and fiber optic/copper signal interconnect at 32 intersections. He prepared the PS&E, including signal interconnect cable Advanced Mobility Group I [email protected] P: 415.688.0024 F.6.e
Packet Pg. 192 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ✓ Innovative Congestion
Management Strategies
✓ Stakeholder Coordination
layout from the field traffic signal controller to the control room, SIC wiring and control room layout, and control room detail.

Webster Street SMART Corridor Project, Alameda County, Ca. (Project Manager). Joy was as the Project Manager for the Webster Street SMART Corridor Project. The project the developed a TSP system to reduce travel time along five AC Transit lines; designed traffic signal coordination systems along Webster Street and Constitution Way/Lincoln Avenue; designed a new traffic signal at Webster/Pacific Avenues and signal modifications at five intersections; designed and implemented an Advance(VDS); designed and implemented a CCTV system and ATIS.

Citywide Advanced Traffic Management System (ATMS) Upgrade Project, Milpitas, CA (Project Manager)
Joy supervised the upgrade of the City's signal system to the state-of-the-art ATMS now system provided by Naztec. Joy as a sub-consultant to Naztec prepared the design plans for the project, which the contractor was responsible to install. The City upgraded controllers citywide. Joy assisted in migrating the signal timing settings including signal priority and light rail preemption settings to the new controllers utilizing the ATMS.now user interface. The project included developing and updating the timing plans including TSP settings for all the signalized intersection within the City of Milpitas.

Transportation Commision's Program for Arterial Systems Synchronization (PASS)* (Project Manager) (2011-2012)
Mr. Bhattacharya was responsible for synchronizing traffic signal timing for various municipalities through MTC's PASS program (total of 103 signals).

The PASS project focuses on traffic signal timing upgrades for arterials that carry regional traffic, serve as transit corridors, traverse through multiple jurisdictions, and intersect freeway on ramps and off ramps. Coordination with Caltrans is a key element of this project. Tasks for each project included:
• Existing Conditions Analysis: Data collection; field review; "Before" travel time survey; collision analysis; develop Synchro and SimTraffic models
• Traffic Signal Timing Analysis and Recommendations:
o Reviewing existing traffic signal timing parameters and make recommend changes for consistency with established
guidelines
o Developing signal timing plans using Synchro for splits and offset optimization
• Timing Plan Implementation and Fine-Tuning: Supervising City staff with data input in the controller and trouble shooting • Benefit/Cost Ratio Analysis: Determine the amount of public benefit derived from investing the signal timing project Advanced Mobility Group l [email protected] IP: 415.688.0024 F.6.e
Packet Pg. 193 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

AMG ADVANCED

MOBILITY
GROUP

EDUCATION
MS, Transportation Planning &
Management - Stanford
University, Stanford, CA
BS, Civil & Environmental
Engineering - University of
Wisconsin, Madison, WI

REGISTRATIONS
Traffic Engineer #1771 State of
California
Certified Planner #10403, AICP
F:1111 TRAFFIC
~ ENGINEERING
✓ Traffic Operations Analysis
✓ Noise Reports
✓ Roads, Signals,
Developments & Land Use
Data Analysis
✓ Scenarios Evaluation
Mitigation Measures
Christopher Th nay, ~- ~~ _A:..;:;;::::=.:.====--
Project Manager, Traffic Studies
Christopher has 30 years of experience in transportation engineering for large planning and operation projects around the San Francisco Bay Area. He is focused on fostering a healthy balance between land use and transportation needs, and has expertise in corridor studies, context sensitive roadway design, traffic impact and parking studies, circulation plan, safety audits, traffic calming, and general plan roadway policies and programs.

Project Experience
Mountain House Community Services District, On-Call Projects, Mountain House, Ca. Christopher worked on various on-call projects for the District including: Specific Plan I, II & Ill, Town Center Traffic Study, Traffic Calming Study, Citywide Traffic Monitoring Plan (CTMP), Develop Sight Distance and Access Criteria, Traffic Impact Fee Update, Truck Index (Tl), Mountain House High School Impact Study and various other studies.

City of Patterson On-Call Projects. Patterson. Ca. Christopher served as the on-call traffic engineer for the following City projects: Community Facilities District (CFO) Impact Fee Study; Traffic Monitoring Plan; Safety Review; West Patterson EIR, General Plan Update, Infrastructure Master Plan, Truck Index, CMAQ Funding, Signal Design, TIF, etc. In addition, Christopher was the City's On-Call traffic engineer and completed many traffic impact analyses for development projects in the past 12 years. These include Arambel Business Park EIR, Villages of Patterson EIR, West Patterson Business Park EIR, Amazon Distribution Center and several other residential and development projects.

City of Palo Alto On-Call Projects, Palo Alto, Ca. Christopher completed several projects for the City including: Updated Congestion Management Program (CMP); Embarcadero Road/Paly High School Plan line Study; Charleston/Arastradero Road-Diet Study; Citywide Model Preparation; Citywide Plan Line Study, Caltrain signal preemption, signal warrants.

City of El Cerrito On-Call Projects, El Cerrito, Ca.

Christopher served as the on-call traffic engineer for various City projects, including: Updated Congestion Management Program (CMP); 14 Corridor Safety Audits; Upper Fairmount Avenue Beautification Study; Citywide Engineering & Traffic (Speed) Surveys; Citywide High Crash Location Analysis; and the Neighborhood Traffic Management Plan (NTMP).

City of Palo Alto On-Call Projects, Palo Alto. California Christopher completed several projects for the City including: Updated Congestion Management Program (CMP); Embarcadero Road/Paly High School Plan Line Study; Charleston/Arastradero Road-Diet Study; Citywide Model Preparation; Citywide Plan Line Study, Caltrain signal preemption, signal warrants.

Advanced Mobility Group I [email protected] IP: 925.322.9921 F.6.e
Packet Pg. 194 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ,--__ ____

AMG ADVANCED

MOBILITY
GROUP

EDUCATION
B.S. Civil Engineering,
University of California, Davis
2012

CERTIFICATION
Professional Engineer #88921,
State of California
R Engineering +
~ Design Expertise
✓ Roadway Design
✓ Roundabout Design
✓ Interchange Design
✓ Streetscape
Improvements
✓ Complete Streets
✓ State and Local Agency
Coordination
✓ Caltrans PPM Experience
Shabnam Vari, PE
Project Engineer
Shabnam has six years of experience leadir:ig transportation engineering projects. She has been responsible for initial planning, design, and all aspects of preparation of final plans, specifications, and estimates. Her technical expertise includes interchange and highway geometric design, freeway widening, roadway rehabilitation, track design, pedestrian & bicycle facilities, and streetscape improvements. Her design responsibilities include development of plan and estimates, preparation of technical reports, performance of 30 modeling and earthwork grading, stage construction and traffic handling plan, and construction support. Shabnam is proficient in managing internal teams and subconsultants that work in parallel to achieve timely project delivery. She is efficient in conducting interdisciplinary review and communicating project milestones with state and local agencies. Shabnam has a strong knowledge of Caltrans' project development procedures and guidelines. She is technically proficient in several computer programs: MicroStation, lnRoads, AutoCAD Civil 30, Autoturn, and Microsoft Office Suite.

Project Experience
San Mateo County Transportation Authority (SMCT A), Gray Whale Cove Pedestrian Access Improvement Project, San Mateo County, CA.

Lead Project Engineer responsible for preparing and managing the 100% PS&E submittal package. The project proposes to widen Highway 1 and install pedestrian hybrid beacon and signage for safer pedestrian crossing.

Prepared typical sections, layout, construction detail, utility relocation, construction area signs, stage construction & traffic handling, pavement delineation, and summary of quantity plan sheets. Reviewed plans of interdisciplinary teams and coordinated with Caltrans and SMCTA to resolve comments and deliver the PS&E. Composed the bid item list, project cost estimate, and standard plan list.

US 101/SR 84 (Woodside Road) Interchange Improvement Project, City of Redwood City, Redwood City, CA. Lead Project Engineer responsible for preparing plans and project cost estimates for the (PS&E) package...Ibe_project proposes to widen_and_ad.dJaoes_to_SR 84, ___ _ __ reconstruct all ramp connections to US 101, construct direct-connect flyover ramps between US 101 and Veterans Blvd, and construct additional pedestrian and bicycle facilities throughout the project area. Supervised and managed interdisciplinary groups and sub-consultants. [email protected] I P: 925.817.2122
F.6.e
Packet Pg. 195 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Alameda CTC, Oakland Alameda Freeway Access Project, Oakland, CA.

Project Engineer responsible for preparing fact sheet reports and project cost estimates. Utilized Microstation and lnRoads to develop different alternatives to improve mobility and reduce traffic congestion for travelers between 1-880, City of Alameda, and downtown Oakland neighborhoods.

Incorporated complete street design to improve connectivity for bicycle and pedestrian traffic within project area.

County of San Mateo, Middlefield Road Streetscape Improvement Project, San Mateo County, CA. Transportation Engineer responsible for creating a conceptual plan via a collaborative engagement process where the community was the design team's co-planners. The conceptual design efforts also included field surveys, a traffic study and CEQA compliance.

The streetscape improvements on Middlefield Road between MacArthur Avenue and Fifth Avenue included wider sidewalks, bike lanes, and parallel parking, as well as utility undergrounding and railroad crossing safety improvements. Prepared meeting minutes, project schedule, and coordinated with utility facilities to request as-builts.

City of South San Francisco, US 101/Produce Avenue Interchange Project, South San Francisco, CA. Transportation Engineer responsible for developing alternatives for improving the US 101 ramps on Utah Ave/ Produce Ave overcrossing. Alternatives included braided on/off ramps, partial cloverleaf interchange, tight diamond interchange, and roundabout intersections. Developed project cost estimate, quantity calculation, project location map, typical sections, and risk register. Determined design exceptions, right-of-way acquisition, and utility impacts for each alternative as well as preparing sections of the PSR/PDS report.

Santa Clara Valley Transportation Authority (VTA}, US 101 Express Lanes Project. Santa Clara, County, CA. Lead Transportation Engineer responsible for developing geometric design (including horizontal alignment, typical cross sections, pavement delineation plans, CHP enforcement areas, lane configuration, and construction detail), project cost estimate, fact sheets, draft project report, utility coordination, right of way data sheet, meeting minutes, submittal register, and preparing ongoing PNED package. Ensured that all deliverables are in accordance with the quality control policy guidelines and conducted successful QA/QC audits with VT A. Coordinated and participated in monthly Project Development Team (PDTI meetings, technical focus meetings, and worked closely with both VTA and Caltrans.
[email protected] I P: 925.817.2122
F.6.e
Packet Pg. 196 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ~---...... ....

AMG ADVANCED

MOBILITY
GROUP

EDUCATION
Master of Science: Traffic
Engineering; Rutgers, The
State University of New
Jersey, USA
Bachelor of Science: Civil &
Environmental Engineering;
Sardar Patel College of
Engineering, India

MEMBERSHIPS
Institute of Transportation
Engineers

TRAFFIC AND

TRANSPORTATION

ENGINEERING
✓ Traffic Operational Analysis
✓ Traffic Signal Coordination
✓ Adaptive Traffic Control
Systems
✓ Traffic Modeling &
Simulation
✓ Complete Streets Planning
✓ ATSPMs
✓ Warrant Analysis
✓ Bridge & Lane Closures
✓ Traffic Detours
✓ Traffic Impact Studies
Origin-Destination
Analysis
✓ Data Reporting & Analysis
✓ Corridor & Circulation
Studies
Shruti Shrivastava
Traffic Responsive Timing Lead
Shruti Shrivastava has more than 5 years of experience as a topperforming, quality-focused, & analytically driven engineering professional. Subject Matter Expert in signal coordination, traffic control systems, traffic operational analysis, simulation and modeling. She has extensive experience in macro and microscopic traffic simulation software's and model development and application. Shruti has worked on numerous signal coordination projects throughout the San Francisco Bay Area including MTC's PASS Projects for 2013-2018. She has experience with a variety of software packages including Synchro, SimTraffic, SIDRA and HCS. She has worked with various traffic signal controllers such as lntelight, 2070E, Cobalt, ASC 2/3, 170E and controller software's such as BiTrans 200/233RV, McCain 2033, Caltrans C.X, TSCP 2.X, D4, MAXTIME and Apogee. She has also worked with various central management systems such as McCain Transparity TMS, Quicknet Pro, CUBIC Trafficware ATMS.now, lntelight MaxView, MIST and Wapiti. Shruti is a strong crossfunctional team leader that mentors junior engineers and inspires a culture of excellence. She has a track record of leading project teams to meet project scope, budget, and deadline. She is a detail oriented multi-tasker that quickly learns new systems, operations, and performance measures and thrives in both independent and team-centered environments.

Project Experience
Program for Arterial Systems Synchronization (PASS) Program, Metropolitan Transportation Commission (MTC}, San Francisco Bay Area (9 counties), 2013-2018, Task Leader & Engineer
Oversaw traffic signal coordination projects from project kick-off meeting, data collection, existing conditions evaluation and development of proposed coordination plans, remote/field implementation and finetuning to preparation of final reports including benefit-cost analysis.

Played a key role in coordinating with the different agencies including Caltrans, Cities and Counties for implementation of proposed coordination plans. The objective of these projects was to facilitate traffic progression through the study corridors and reduce harmful greenhouse gases, traffic delay, travel time and number of stops and improve travel speed and safety.

Adaptive Signal Control System Evaluation and Maintenance for Dublin Boulevard, City of Dublin On-Call, 2018-On-going, Task Lead & Engineer
[email protected] I P: 925-393-4727
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Packet Pg. 197 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ✓ Project Management Team
Leadership
✓ Client Relations
✓ Central Management
Systems (McCain
Transparity TMS, Quicknet
Pro, Trafficware (ATMS),
lntelight (MaxView)
✓ Traffic Signal Controllers
(Econolite, Naztec
INTELIGHT, McCain 2070E,
Cobalt, ASC/3, 170E)
Monitors and performs regular system checks on SynchroGreen adaptive signal control system on Dublin Boulevard by evaluating 5PM reports including Purdue Phase Termination Diagram, Pedestrian Delay, Purdue Coordination Diagram and Split History reports. Updates coordination plans and traffic signal timings when needed and coordinates with Trafficware to fix system issues. Also monitors and performs system checks and updates to signal timings using and ATMS.now central management system for all signalized intersections in the City of Dublin.

Central Management System Evaluation and Maintenance, City of Concord, 2018-On-going. Task Lead & Engineer
Manages the City of Concord traffic signal system using their central management system (ATMS.now). Troubleshoots, modifies and updates signal timing on field or remotely. Implements measures such as metering of traffic, exclusive pedestrian phase, leading pedestrian intervals (LPI), and signal coordination plans when required.

Signal Coordination Timing & Optimization, City of Sunnyvale, 2017- 2018, Task Lead & Project Engineer
Provided traffic signal optimization and coordination plans along Wolfe Road (8 signals), Mathilda Avenue/Sunnyvale Saratoga Road, (6 signals) and Homestead Road (J signals). Oversaw as well as participated in data collection efforts including "Before" and "After" floating car surveys and field observations, existing conditions model development, validation and calibration, development of proposed signal timing plans and timing sheets for MAXTIME traffic controller software per California Manual on Uniform Traffic Control Devices, implementation and fine-tuning of signal timing plans and preparation of final project report.

San Jose Kadence Adaptive Signal System Evaluation, City of San Jose & Kimley-Horn and Associates, Inc., 2018, Task Lead
Developed implementation plan for data collection and evaluation of the Kadence adaptive signal control system for the Saratoga Avenue (17 signals) and Tully Road (18 signals) study corridors. Scheduled data collection for System "Turn-onn and "Turn-off" periods, oversaw data collection and developed evaluation procedures after reviewing signal timing reports and performance measures provided from the Kadence system. Performance measures evaluated include, travel time, delay and speed, vehicle throughput, smooth flow, queue lengths, travel time reliability, side-street green time, phase termination causes and benefitcost ratio.

[email protected] I P: 925-393-4727
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Packet Pg. 198 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ~--""-

AMG ADVANCED

MOBILITY
GROUP

EDUCATION
B.S. Engineering, California
Polytechnic State University, San
Luis Obispo, CA, 2014

REGISTRATIONS
Professional Engineer #88285,
California Board for
Professional Engineers, Land
Surveyors, and Geologists

TRAFFIC AND

TRANSPORTATION

ENGINEERING
✓ Complete Streets Design
✓ Traffic Signal Design
✓ Roadway Design
✓ Rectangular Rapid
Flashing Beacons
✓ Traffic Operations Analysis
✓ Roads, Signals,
Developments & Land Use
Data Analysis
✓ Signing and Striping
✓ Traffic Control
Engineering Traffic
Study
Chris Higbee, PE
Traffic Engineer
Chris Higbee has 5 years of experience in Complete Streets design and implementation, traffic calming, parking, traffic impact and congestion management. Additionally, he has prepared many transportation policy and planning documents, including development of Pedestrian & Bicycle Master Plans and General Plan Circulation Elements. He has knowledge of several computer programs: AutoCAD, AutoCAD Civil 3D, Synchro, Highway Capacity Software, Google Earth/Maps and Microsoft Office Suite.

Project Experience
Downtown Traffk Corridor Study and Design, Hollister, CA (Lead Project Engineer). In 2014, the City of Hollister performed a corridor study for San Benito Street, which was observed to have high speeds and cut-through traffic volumes through the downtown area. As lead project engineer, Chris and the team developed two alternative Complete Street designs to implement a road diet. Each was analyzed for operational effectiveness and scored against various selection criteria. Following extensive outreach, the recommended alternative was accepted and approved for phased implementation in February 2015. Chris then developed signing and striping plans for the downtown portion of the corridor, which included reducing the number of travel lanes from four to two with a center median, minimizing lane widths, and implementing Class Ill bicycle facilities to promote accessibility and comfort.

San Ramon Valley High School Parking Study, Danville. CA (Lead Project Engineer). The Town of Danville elected to perform an on-street parking study along the frontage of San Ramon Valley High School to maximize on-street parking supply near the school within the existing right-of-way. The team produced many alternatives to increase available parking, and Chris spearheaded the project through in-field review and developing multiple parking layouts. The alternatives included basic and emerging strategies to combat the need for parking. The Town elected to install parallel parking and bike lanes within the study area.

Avalon Heights Traffic Calming Study, Fremont, CA (Lead Project Engineer). The Avalon Heights HOA retained consultant services in response to ongoing concerns about vehicular speeds and pedestrian safety within the community. The project focused on analyzing traffic conditions along the various streets within the community and developing recommendations to address speeding and safety. To assess level of concern and recommend appropriate improvement measures, Chris was responsible for conducting in-field observations, organizing data Advanced Mobility Group I [email protected] I P: 925.393.2291 F.6.e
Packet Pg. 199 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA collection for vehicle volumes and speeds, and developing alternative traffic calming recommendations. The study resulted in identifying solutions that would enhance vehicular and traffic safety in the community. Cost magnitude was included for the improvements, considering the HOA would pay out-of-pocket.

Downtown Traffic Corridor Study and Design, Hollister, CA (Lead Project Engineer). In 2014, the City of Hollister performed a corridor study for San Benito Street, which was observed to have high speeds and cut-through traffic volumes through the downtown area. As lead project engineer, Chris and the team developed two alternative Complete Street designs to implement a road diet. Each was analyzed for operational effectiveness and scored against various selection criteria. Following extensive outreach, the recommended alternative was accepted and approved for phased implementation in February 2015. Chris then developed signing and striping plans for the downtown portion of the corridor, which included reducing the number of travel lanes from four to two with a center median, minimizing lane widths, and implementing Class Ill bicycle facilities to promote accessibility and comfort.

San Ramon Valley High School Parking Study, Danville, CA (Lead Project Engineer). The Town of Danville elected to perform an on-street parking study along the frontage of San Ramon Valley High School to maximize on-street parking supply near the school within the existing right-of-way. The team produced many alternatives to increase available parking, and Chris spearheaded the project through in-field review and developing multiple parking layouts. The alternatives included basic and emerging strategies to combat the need for parking. The Town elected to install parallel parking and bike lanes within the study area.

Avalon Heights Traffic Calming Study, Fremont. CA (Lead Project Engineer). The Avalon Heights HOA retained consultant services in response to ongoing concerns about vehicular speeds and pedestrian safety within the community. The project focused on analyzing traffic conditions along the various streets within the community and developing recommendations to address speeding and safety. To assess level of concern and recommend appropriate improvement measures, Chris was responsible for conducting in-field observations, organizing data collection for vehicle volumes and speeds, and developing alternative traffic calming recommendations. The study resulted in identifying solutions that would enhance vehicular and traffic safety in the community. Cost magnitude was included for the improvements, considering the HOA would pay out-of-pocket
Advanced Mobility Group I [email protected] P: 925.323.1218 F.6.e
Packet Pg. 200 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

AMG ADVANCED

MOBILITY
GROUP

EDUCATION
B.S in Civil Engineering,
University of California,
Berkeley

REGISTRATION
Civil Engineer No. 41532
- TRAFFIC
~ ENGINEERING
✓ Traffic Operations Analysis
✓ Noise Reports
✓ Roads, Signals,
Developments & Land Use
Data Analysis
✓ Scenarios Evaluation
✓ Mitigation Measures

II INTELLIGENT

TRANSPORTATION

SYSTEMS
✓ ITS System Review & Needs
Assessment
✓ Traffic Operations & TMC
✓ ATMS
✓ Fiber Optic
n ARTERIAL& tiJ INTERCHANGE
DESIGN
✓ Ramp Metering
✓ SMART Corridors
✓ Traffic Signals & Lighting
Steven Au, PE
Senior Signal Designer
Steven has in-depth experience in the preparation of PS&E for new/modified traffic signals systems, signing and striping, street lighting, traffic calming, construction zone traffic control, Intelligent Transportation Systems (ITS), park-and-ride design, transit center design, ADA requirements, and pedestrian safety and bicycle facilities projects. Steven is knowledgeable in the software applications related to design and traffic operations. He is experienced with AutoCAD, Synchro, and Traffix. His controller experience includes Econolite, BiTran, and NAZTEC.

Project Experience
Traffic Signal, Signing & Striping Design
✓ Prepare PS&E for traffic signal interconnect projects in Traffic Signal Design including San Tomas Expressway and Central Expressway, project engineer in Bridge Design for the Seismic Retrofit Program, Resident Engineer for traffic signal construction projects. Project engineer for LRT Feasibility Studies in Project Development which included JPB meetings and TAC meetings.
✓ Pacific Ave. at Robinhood Dr. Signal Modification, Stockton ✓ East Leland Road & Loveridge Road Signal Modifications, Pittsburg ✓ Corral Hollow Road Widening Improvements, Traffic Signals, and LED Lighting Project, Tracy
Traffic Studies, On-Call Engineering
✓ Lakeview Light Industrial Development Traffic Study, Fremont ✓ Union City Blvd. & Bettencourt Way Residential Development Traffic Study, City of Union City
✓ Capitol Grand Tower Development Traffic Study/EIR, Sacramento ✓ Ukiah Medical Office Building Traffic Study, Ukiah
✓ Vasco Crossing Traffic Study, Livermore
✓ Brookview Residential Development Traffic Study, Tracy Safety Improvements
✓ HSIP grant projects for shoulder improvements for four rural roads, Uvas Road HSIPL-5937(190), Stevens Canyon Road HSIPL-5937 (188), Watsonville Road HSIPL-5937(199), and Clayton Road HSIPL5937(189). Project engineer for sidewalk improvements near schools, East San Jose Pedestrian Improvements CML-5937(191).

Other experience includes traffic investigation from County residents, traffic signing requests, and traffic striping on County roads and expressways. Coordination with city staff.

Advanced Mobility Group I [email protected] I P: 510.366.0442 F.6.e
Packet Pg. 201 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

AMG ADVANCED

MOBILITY
GROUP

EDUCATION
Master of Urban Studies,
Simon Fraser University,
Vancouver, B.C., 2016
B.A., Political Science;
B.A., Environmental Studies,
San Diego State University,
San Diego, California, 2012

REGISTRATIONS
American Institute of Certified
Planners (AICP), American
Planning Association

COMPLETE

STREETS &

SUSTAINABILITY
✓ Bus Stop & Bikeway Design
✓ Safety Considerations for
Pedestrians, Cyclists, &
Transit Riders
✓ First & Last-Mile Transit
Connectivity
✓ Transportation Demand
Management Programs
"" w COMMUNITY

ENGAGEMENT
✓ Public Outreach &
Workshops
✓ On-board & Communitywide Surveys
✓ Survey Result Analysis &
Cross-tabulation
Michael Ohnemus ArcP
Transit Planning and TDM
Michael is a planner with diverse experiences in transit planning, transportation demand management, public policy, and community engagement. Michael is passionate about creating innovative and practical solutions that can bring together transit and active transportation with land use to create livable, sustainable, and economically sound cities of the future. His effective communication skills coupled with his proven analytical, technical, and strategic thinking, makes him an asset to any project team.

Project Experience
County Connection Community Study, Contra Costa County, CA (Project Manager). Michael led a community survey for County Connection to examine typical travel modes and behavior, previous use of and brand recognition of County Connection, and attitudes towards public transit. Questions were developed to provide County Connection with an understanding of how the agency can best serve residents of the central county, what improvements residents would like to see, and whether these improvements can encourage greater use of the system. The results of this survey are being used to he!p inform service changes, route restructuring, and other investments.
511 Contra Costa Rideshare Initiatives, Contra Costa County, CA (Project Planner). Michael is working with 511CC on rideshare initiatives, which focus on the use of technology to provide alternatives to driving alone and ir:,crease transportation options for residents who may not have transit easily accessible. He has assisted with analyzing the impacts of 511CC's Transportation Demand Management inc~ntive programs and has worked with data provided by partner vendors, including Scoop, to quantify the benefits of the program.
caltrain Bicycle Parking Management Plan, San Mateo, CA (Project Planner). Caltrain's ridership is growing, and its capacity will increase in the future as a result of the Caltrain Electrification Program. The Bicycle Parking Management Plan will allow Caltrain to continue to accommodate a high number of passengers who bike to its stations but provide a means for more of these passengers to store their bicycles at stations rather than bring them on board. For this project, Michael assisted with data collection, customer surveys, and developed bicycle parking strategies.

Advanced Mobility Group I [email protected] I P: 92S.788.6035 F.6.e
Packet Pg. 202 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ~------- (
,.._..., ~~ .....____ -------- -- "

AMG ADVANCED

MOBILITY
GROUP
AMG Billing Rate Table 2019
Employee Title
Au, Steve Associate Engineer
Bhattacharya.Joy VP, Innovative Transportation Systems
Clement, Carl Jr. Technician
Higbee, Chris Project Engineer
Ohnemus, Michael Transit Planner
Shamskhou, Habib President
Shrivastava, Shruti Project Manager
Thnay Hu, Christopher Principal
Yari, Shabnam Project Manager
Administration
~tea effective through June 30, 2021
Hourly Rate
160.00
235.00
110.00
150.00
160.00
275.00
150.00
210.00
165.00
110.00
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Packet Pg. 203 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA ExhibitB
Evidence of Insurance: Certificates, Endorsements and Policy Language (pages attached)
10 F.6.e
Packet Pg. 204 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

CERTIFICATE OF LIABILITY INSURANCE DA TE (MMIDD/YYYY)
05/13/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement s •

PRODUCER ACT
Zeigler Insurance and Financial Services, Inc i-:~:::cH::a~~~a-------------,...,.,=-----------t 1300 Central Blvd Ste B 888 347.3597

INSURED
Brentwood, CA 94513
License#: OH18234
Advanced Mobility Group
1475 N Broadway
Ste 281
Walnut Creek, CA 94596
INSURER A :

INSURER 8:

INSURERC :

INSURERD :

INSURERE :

INSURERF:

COVERAGES CERTIFICATE NUMBER: 00000000-1255TT8 REVISION NUMBER: 158

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE 1~2~1~ : POLICYEFF POLICY EXP LTR POLICY NUMBER LIMITS IMM/DD/VYYYI IMM/DD/YYYYI A .x COMMERCIAL GENERAL LIABILITY YJY USA4260436 03/16/2019 03/16/2020 EACH OCCURRENCE $ 5000 000 :=:J CLAIMS-MADE Ci] OCCUR PREMISEJ ~E~~_;:~nce! $ 100 000 MED EXP (Anv one person) $ 5000
~
I
PERSONAL & ADV INJURY $ EXCLUDED
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5 000 000 ~ POLICY • ~~ O Loc PRODUCTS· COMP/OP AGG $ EXCLUDED
OTHER: $
B AUTOMOBILE LIABILITY y ADAU018982 - 03/23/2019 03/23/2020 fE~'=~~1FIN1;LE LIMI I $ 1000000 ANY AUTO BODIL y INJURY (Per person) $ - OWNED X SCHEDULED ~-- BODIL y INJURY (Per accident) $ - AUTOS HIRED
ONLY ~ ~~WNED PROPERTY DAMAGE $ AUTOS ONLY X AUTOSONLY tPer accident\ - I $

UMBRELLA LIAS H OCCUR I
EACH OCCURRENCE $ - EXCESSLIAB CLAIMS-MADE AGGREGATE $
OED I I RETENTION s $
C WORKERS COMPENSATION y SWC1235002 03/09/2019 03/09/2020 XI ~f~TUTE I I ~~H- $1,000,000 AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE [i] $1,000,000 N/A E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE· EA EMPLOYEE $ $1,000,000 zrssc=~ i1gPERATIONS bela.v E.L. DISEASE· POLICY LIMIT $ $1 ,000,000 D PROFESSIONAL 0100063438-1 03/12/2019 1 03/12/2020 $3,000,000 $3,000,000 A Business Personal Pr USA4260436 03/16/2019 03/16/2020 Bulsness Personal P 160,000 DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Addltlonal Remal1<s Schedule, may be attached If mon, space Is required) City of Orinda, its officers, officials, employees, and volunteers

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Orinda

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
22 Orinda Way
Orinda, CA 94563 AUTHORIZED REPRESENTATIVE 2/ ~. ·J )-, ............ ~ (EU) I © 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Printed by ELJ on May 13, 2019 at 04:27PM
F.6.e
Packet Pg. 205 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA AGENCY CUSTOMER ID: _ ..:.. 00.:....0....c0..:.. 00.:....0:....: 0 ____________ _ LOC #: ______ _
ADDITIONAL REMARKS SCHEDULE Page _2_ of 2

AGENCY NAMED INSURED
Zeigler Insurance and Financial Services, Inc Advanced Mobility Group

POLICY NUMBER
N/A

CARRIER I NAIC CODE
Multiple Carriers EFFECTIVE DA TE:

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liabilitv Insurance Additional Insured with regard to General Llablllty and Automobile Liability. Policy coverage Is primary and non contributory.

Except for worker's compensation and professional liabllty Insurance, the policies mentioned In the subsection shall name the City of Orinda as an additional Insured and provide for notice of cancellation. The coverage shall not be cancelled or non-renewed except after a thirty (30) days written notice to the certlflcate holder.

ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
Printed by ELJ on May 13, 2019 at 04:27PM
F.6.e
Packet Pg. 206 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA CGL 1816 0216
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY .

ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS -

SCHEDULED PERSON OR ORGANIZATION,

PRIMARY AND NON-CONTRIBUTORY
This endorsement modifies insurance provided under the following:

CONTRACTORS LIMITED CLAIMS MADE GENERAL LIABILITY COVERAGE FORM

CONTRACTORS LIMITED CLAIMS MADE AND REPORTED GENERAL LIABILITY COVERAGE FORM

COMMERCIAL GENERAL LIABILITY COVERAGE FORM

SCHEDULE
Name of Additional Insured Person(s) or Organization Location(s) of Covered Operations Any person or organization that you are required to add Various locations as per written contract with the as an additional insured pursuant to a written contract Named Insured or agreement
A. Section II - Who is an Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part. by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above.

However:

1. The insurance afforded to such additional insured only applies to the extent permitted by law; and

2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured.

B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:

This insurance does not apply to "bodily injury" or "property damage" occurring after:

1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or

2. That portion of "your work'' out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.

CGL 1816 0216 Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 1 of2 F.6.e
Packet Pg. 207 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA CGL 1816 0216
C. The insurance provided for the benefit of the above scheduled additional insured(s) shall be primary and noncontributory, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated in the Schedule above.

D. With respect to the insurance afforded to these additional insureds, the following is added to Section Ill - Limits of Insurance and Deductible:

If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less.

This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations.

All other terms and conditions of this policy remain unchanged.

CGL 1816 0216 Includes copyrighted material of Insurance Services Office, Inc., used with Its permission. Page 1 of2 F.6.e
Packet Pg. 208 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

COMMERCIAL GENERAL LIABILITY
CG 24 04 05 09

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COJvlPLETED OPERATIONS LlABILITY COVERAGE PART

SCHEDULE
Name of Person or Organization:
~ ny person or organization for whom you are required to waive your right of recovery on this Coverage Part under a written contract or agreement
The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV - Conditions:

We waive any right of recovery we may have against
the person or organization shown in the Schedule
above because of payments we make for injury or
damage arising out of your ongoing operations or
''your work" done under a contract with that person
or organization and included in the ''productscompleted operations hazard". This waiver applies only to the person or organization shown in the
Schedule above.

CG 24 0405 09 © Insurance Services Office, Inc., 2008 Pagel of l F.6.e
Packet Pg. 209 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA

COMMERCIAL AUTO
BA 99 04 0618
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED WHEN REQUIRED BY CONTRACT
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This provision does not apply in regard to any ownership, maintenance or use of the additional insured's "autos." Additional Insured When Required by Contract (a) The limits of insurance specified in the written contract or written (1) Paragraph A.1. - WHO IS AN INSURED - of Section II - Liability Coverage is agreement; or amended to add: (b) The Limits of Insurance shown in
d. When you have agreed, in a written
contract or written agreement, that a
person or organization be added as an
additional insured on your business auto
policy, such person or organization is an
"insured", but only to the extent such
person or organization is liable for
"bodily injury" or "property damage"
caused by the conduct of an "insured"
under paragraphs a. or b. of Who Is An
Insured with regard to the ownership,
maintenance or use of a covered "auto."
The insurance afforded to any such
additional insured applies only if the
"bodily injury" or "property damage"
occurs:
(1) During the policy period, and
(2) Subsequent to the execution of such
written contract, and
(3) Prior to the expiration of the period
of time that the written contract
requires such insurance be provided
to the additional insured.
(2) How Limits Apply
If you have agreed in a written contract
or written agreement that another
person or organization be added as an
additional insured on your policy, the
most we will pay on behalf of such
additional insured is the lesser of:
the Declarations.

Such amount shall be a part of and not
in addition to Limits of Insurance shown
in the Declarations and described in this
Section.
(3) Additional Insureds Other Insurance
If we cover a claim or "suit" under this
Coverage Part that may also be covered
by other insurance available to an
additional insured, such additional
insured must submit such claim or "suit"
to the other insurer for defense and
indemnity.

However, this provision does not apply
to the extent that you have agreed in a
written contract or written agreement
that the insurance is primary and non-
_ggntrjbutGFy with the additional insured's
own insurance.
(4) Duties in The Event Of Accident, Claim,
Suit or Loss
If another person or organization is
added as an additional insured on your
policy, the additional insured shall be
required to comply with the provisions in
A. Loss Conditions 2. - Duties In The
Event Of Accident, Claim, Suit Or
Loss - of SECTION IV - BUSINESS
AUTO CONDITIONS, in the same
manner as the Named Insured.

BA99 04 0618 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 1 F.6.e
Packet Pg. 210 Attachment: Advanced Mobility Group (AMG), Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA F.6.f
Packet Pg. 211 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 212 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 213 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 214 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 215 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 216 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 217 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 218 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 219 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 220 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 221 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 222 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 223 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 224 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 225 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 226 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 227 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 228 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 229 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 230 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 231 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, F.6.f
Packet Pg. 232 Attachment: Anchor Engineering, Inc. Contract (3183 : Approve Amendments to On-Call Professional Service Contracts with LSA Associates, City Council
Staff Report
Agenda Item: F.7
Date: September 5, 2023
Department: City Council
AGENDA TITLE: Hillcrest Drive Posted Speed Limit Change RECOMMENDATION:

Staff recommend that the City Council Consider the Traffic Safety Advisory Committee recommendation to adopt Resolution 52-23 (Traffic Order #224) lowering the existing speed limit on Hillcrest Drive between Martha Road and Overhill Road and creating a Special School Zone Speed Limit on Hillcrest Drive at a distance of less than 500 feet from Glorietta Elementary School building.

BACKGROUND:

In late 2018, the Traffic Safety Advisory Committee (TSAC) received a request from residents of the Hillcrest Drive neighborhood for traffic calming measures on Hillcrest Drive between Martha Road and Overhill Road due to speeding vehicles and concerns for pedestrian safety, many of which are school children walking to nearby Glorietta Elementary School. Numerous Level II and III traffic calming measures were reviewed by City Staff, the Neighborhood Advisory Team (NAT) and TSAC such as adding No Right Turn signage onto Hillcrest from Marth Road and Overhill Road, speed cushions, fixed radar speed feedback display and reducing the speed limit. In early 2023, the NAT reached a consensus to request a review of the existing posted speed limits and designation of a special speed limit in school zones. Staff presented the request to TSAC for their review and approval to move forward with an Engineering and Traffic Surveys (E&TS).

An E&TS is required by the California Vehicle Code (CVC) Sections 22357 and 22358 to determine legal speed limits on certain local streets. The City completed E&TS in accordance with CVC section 40802 and Section 627, and as recommended by the California Department of Transportation Manual on Uniform Traffic Control Devices (CA-MUTCD).

A special School Zone Speed Limit was also considered in accordance with CVC Section 22358.4(b)(1)(A) when the prima facie speed of 25 miles per hour (MPH) is found to be more than is reasonable for the radar speed surveys and ADT volumes.

DISCUSSION:

Upon TSAC approval for the E&TS, staff selected the City’s on-call consultant, Advanced Mobility Group (AMG) to conduct E&TS on 2 street segments in the City of Orinda as shown in Attachment A to reestablish speed limits and consider a Special School Zone Speed Limit. The E&TS for 1 of the segments recommend keeping the existing speed limit.

F.7
Packet Pg. 233
The E&TS for the Hillcrest Drive segment from Martha Road and Overhill Road is recommended to decrease the existing speed limit from 25 MPH down to 20 MPH. The E&TS for the Sleepy Hollow Lane segment between Tarry Lane and Lombardy Lane did not recommend a speed limit change. The table below summarizes the findings for Critical Speeds and the recommended change in speed limits on Hillcrest Drive.

Speed Limit Recommendations
Street Segment Existing
Speed
Limit
Critical Speeds
(85th percentile)
Recommended
Speed Limits
Hillcrest Drive Martha Road Overhill Road 25 24 20
In addition, a special School Zone Speed Limit of 15 MPH Is recommended on Hillcrest Drive for a distance of 500 feet from Glorietta Elementary School.

Orinda Municipal Code Section 10.04.020 authorizes Traffic Orders to establish speed zones on streets and roads under City jurisdiction and Orinda Municipal Code Section

10.04.040(A) requires the adoption of a resolution for a traffic order to become effective.

Staff is recommending City Council adopt Resolution 52-23 Traffic Order #224 (Attachment B).

NEXT STEPS:

Upon City Council approval, staff will establish the new speed limits on Hillcrest Drive by installing new signs. Sign installation will be performed by City maintenance crew.

FISCAL IMPACT:

The cost of the AMG report was $3,340 and it was charged to the TSAC FY 2022-23 budget within the General Fund. Staff time for evaluation and coordinating the traffic calming request, cost to procure the roadside signs (estimated cost $500), and staff time of maintenance crew to install new speed limit signs is valued at approximately $1,500 in total.

ATTACHMENTS:

A. Hillcrest & Sleepy Hollow E&TS
B. Resolution 52-23 Hillcrest Drive Reduced Speed limit and School zone speed limits TO #224
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Ryan Okane,
F.7
Packet Pg. 234
Approved by:

F.7
Packet Pg. 235
Technical Memorandum
Advanced Mobility Group | 3003 Oak Rd, Suite 100, Walnut Creek, CA 94597 www.amobility.com
To: Ryan O’Kane, Senior Engineer
Public Works & Engineering Department
From: Joy Bhattacharya, PE &
Andrea Flores, EIT
Address: 22 Orinda Way
Orinda, California 94563
Email: [email protected] Date: June 27, 2023
Subject: Findings of Engineering and Traffic Survey (E&TS) and School Zone Analysis for Hillcrest Drive and Sleepy Hollow Lane
Introduction
This brief technical memorandum summarizes the results of Engineering and Traffic Survey (E&TS) prepared by AMG for Hillcrest Drive between Martha Road and Overhill Road and Sleepy Hollow Lane between Tarry Lane and Lombardy Lane in the City of Orinda. Exhibit 1 below shows the study segments.

The purpose of this ET&S is to review and update existing posted speed limits near schools and designate special speed limits on potential school zones in accordance with engineering practices based on the California Manual on Uniform Traffic Control Devices (CA MUTCD), Revision 7, and the California Vehicle Code (CVC Sections 627, 22357, 22358, and 40802).

Requirements
Posted Speed Limits
According to Section 2B.13, paragraph 12a of the CA MUTCD Revision 7, “the posted speed limit shall be established at the nearest 5 mile-per-hour (mph) increment of the 85th percentile speed of free-flowing Exhibit 1: Study Segments- Hillcrest Drive (#1) & Sleepy Hollow Lane (#2) F.7.a
Packet Pg. 236 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Technical Memorandum
Speed Survey and School Zone – Hillcrest Drive and Sleepy Hollow Lane Advanced Mobility Group | 3003 Oak Rd, Suite 100, Walnut Creek, CA 94597 www.amobility.com

traffic.” The manual states that rounding down or up from the 85th percentile speed by an increment of 5 mph is allowed. However, rounding down or up have the following requirements:

Option 1 – Rounding Down: “For cases in which the nearest 5 mph increment of the 85th-percentile speed would require a rounding down, the posted speed may be reduced by 5 mph from the nearest 5 mph increment of the 85th-percentile speed, in compliance with CVC Sections 627 and 22358.5. CVC Sections 22353, 22353.2, 22353.3, 22353.4, and 22353.5, may also be considered, if applicable. See Standard below for documentation requirements. Refer to CVC Section 22358.6(b).” This means that an 85th percentile speed of 32 mph may be rounded down to 25 mph if an E&TS documents in writing the conditions and justifications for doing so. The E&TS shall be approved by a registered Civil Engineer.

Option 2 – Rounding Up: “For cases in which the nearest 5 mph increment of the 85th-percentile speed would require a rounding up, then the speed limit may be rounded down to the nearest 5 mph increment below the 85th percentile speed, if no further reduction is used. Refer to CVC Section 21400(b). Refer to CVC Section 22358.6(c).”
This means that an 85th percentile speed of 33 mph will be first rounded up to 35 mph, then it may be rounded down to 30 mph without further documentation necessary.

Special School Zone Speed Limits
According to CVC Section 22352(b)(2), the prima facie speed of 25 mph shall be applicable “when approaching or passing a school building or the grounds thereof, contiguous to a highway and posted with a standard “SCHOOL” warning sign, while children are going to or leaving the school either during school hours or during the noon recess period. The prima facie limit shall also apply when approaching or passing any school grounds which are not separated from the highway by a fence, gate, or other physical barrier while the grounds are in use by children and the highway is posted with a standard “SCHOOL” warning sign. For purposes of this subparagraph, standard “SCHOOL” warning signs may be placed at any distance up to 500 feet away from school grounds.”
However CVC Section 22358.4(b)(1)(A) states that a local authority may, by ordinance or resolution, determine “a 15 miles per hour prima facie limit at a distance of less than 500 feet from, or passing, a school building..” with posted school warning sign that indicates a speed limit of 15 mph while children are present. This is allowed when the prima facie speed of 25 mph is found to be more than is reasonable or safe upon the basis of a E&TS.

Data Collection
The radar speed surveys were collected by National Data & Surveying (NDS) on April 21, 2023. The data was collected during uncongested periods outside the peak hours for two (2) hours. Vehicular Average Daily Traffic (ADT) volumes were also collected by NDS on April 25, 2023. The data was collected over a typical 24-hour weekday with clear/dry conditions. Appendix A contains the raw data summary for the radar speed surveys and ADT volumes.

Collision Analysis
Collision Data from the past five years (January 2018 to December 2022) was obtained from the Statewide Integrated Traffic Records System (SWITRS) and the Transportation Injury Mapping System (TIMS). The number of collisions found in both segments was zero.

F.7.a
Packet Pg. 237 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Technical Memorandum
Speed Survey and School Zone – Hillcrest Drive and Sleepy Hollow Lane Advanced Mobility Group | 3003 Oak Rd, Suite 100, Walnut Creek, CA 94597 www.amobility.com

Field Review
AMG conducted field observation of both roadway segments to evaluate traffic conditions, roadside conditions, roadside development, adjacent land uses, and potential pedestrian and bicyclist conflicts.

Exhibit 2 – Exhibit 3 below show the existing conditions at the study segments.

Exhibit 2: Existing Conditions on Hillcrest Drive
Additionally, a floating car survey was conducted, where a Traffic Engineer drove each study segment during “off-peak” periods to determine the speed of traffic from a driver’s standpoint. The Engineer noticed that when driving at 25 mph on both segments, it was difficult to have adequate sight distance and see pedestrians walking on the roadway. The designs of both segments are not adequate for a 25 mph speed limit.

Exhibit 3: Existing Conditions on Sleepy Hollow Lane
F.7.a
Packet Pg. 238 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Technical Memorandum
Speed Survey and School Zone – Hillcrest Drive and Sleepy Hollow Lane Advanced Mobility Group | 3003 Oak Rd, Suite 100, Walnut Creek, CA 94597 www.amobility.com

Data Summary
Table 1 below summarizes the data and shows the 85th percentile speed and the ADT for each segment.

Table 1: Data Summary
Segment ADT
85th
percentile
Speed (mph)
Hillcrest Drive 487 24
Sleepy Hollow Lane 971 29
Appendix B contains the E&TS Summary Sheets that provide all the radar speed, ADT volumes, and collision information.

Speed Limit Recommendation
Table 2 shows the recommended speed limits for each study segment. These recommended Speed Limits were calculated using Option 2 per CVC Section 22358.6(c). They were first rounded up to the nearest 5 mph increment from the 85th percentile speed and then they were rounded down to the lower 5 mph increment speed of the 85th percentile speed. For example, Hillcrest Drive had a 85th percentile speed of 24 mph, which had to be rounded up to 25 mph, then was rounded down to the lower 5 mph increment of 20 mph. Existing Field Conditions on both segments such as sight distance issues caused by steep curves, high density of driveways, and the high number of pedestrians and cyclists sharing the roadway with vehicles, were used as justification for the rounding down to the lower 5 mph increment.

Table 2: Recommended Speed Limits
Segment Current Posted
Speed Limit (mph)
Recommended
Speed Limit (mph)
Speed Limit
Change?
Hillcrest Drive 25 20 YES
Sleepy Hollow Lane 25 25 NO
F.7.a
Packet Pg. 239 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Technical Memorandum
Speed Survey and School Zone – Hillcrest Drive and Sleepy Hollow Lane Advanced Mobility Group | 3003 Oak Rd, Suite 100, Walnut Creek, CA 94597 www.amobility.com

Special School Zone Speed
This special school zone that could be considered on Hillcrest Drive is shown below in Exhibit 4. It is within 500 feet of Glorietta Elementary School, and its existing speed limit of 25 mph was deemed higher than reasonable or safe by the Traffic Engineer. Therefore, it is recommended that a prima facie speed of 15 mph be implemented within the special school zone for safety. The Speed Limit in this zone could be set with a local ordinance or resolution passed by City Council. The 15 mph recommended speed limit only applies to the designated school zone area and is independent of the 20 mph recommended
speed limit for the rest of Hillcrest Drive.

Sleepy Hollow Lane, however, does not follow the same
recommendation. It is located more than 500 feet from Sleepy Hollow Elementary School; therefore, speed reduction from the established 25 mph speed limit does not apply. A reduction from the prima facie speed of 25 mph in a special school zone can only be considered within 500 feet of the school.

Conclusion and Recommendations
The following points are the results and recommendations of the E&TS study:
• Hillcrest Drive
o Speed Limit Change recommended from 25 mph to 20 mph from Overhill Road to Special School Zone.
o Speed Limit Change recommended from 25 mph to 15 mph from Special School Zone to Martha Road.
• Sleepy Hollow Lane
o No recommended speed limit changes.

Exhibit 5 shows where new signs would be installed to show 20 mph speed limit change on Hillcrest Drive and change in special school zone speed (to 15 mph) on Hillcrest Drive.

Exhibit 4: Special School Zone
Exhibit 5: New Sign Placements on Hillcrest Drive
F.7.a
Packet Pg. 240 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Advanced Mobility Group | 3003 Oak Rd, Suite 100, Walnut Creek, CA 94597 www.amobility.com
Appendix A
Raw Radar Speed Surveys and ADT Data
F.7.a
Packet Pg. 241 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Day: City: Orinda
Date: Project #: CA23_080105_001

NB SB EB WB
190 297 0 0
AM Period NB SB EB WB NB SB EB WB
00:00 0 0     0 0 4     4
00:15 0 0     03 3     6
00:30 0 0     03 5     8
00:45 0 0 0 2 8 2 14 4 22
01:00 0 0     05 5     10
01:15 0 0     02 5     7
01:30 0 1     14 5     9
01:45 0 0 1 0 1 3 14 16 31 19 45
02:00 0 0     0 13 7     20
02:15 0 0     0 2 4     6
02:30 0 0     0 2 16     18
02:45 0 0 0 11 28 15 42 26 70
03:00 0 0     0 6 4     10
03:15 0 0     0 3 5     8
03:30 0 0     0 4 6     10
03:45 0 0 0 6 19 4 19 10 38
04:00 0 0     0 5 3     8
04:15 0 0     0 2 2     4
04:30 0 0     0 4 7     11
04:45 0 0 0 2 13 4 16 6 29
05:00 0 0     0 3 2     5
05:15 0 0     0 1 1     2
05:30 0 0     0 1 2     3
05:45 0 0 0 1 6 5 10 6 16
06:00 1 0     1 2 3     5
06:15 2 1     3 2 2     4
06:30 1 0     1 0 1     1
06:45 1 5 0 1 1 6 0 4 2 8 2 12
07:00 4 1     5 1 0     1
07:15 2 0     2 2 5     7
07:30 3 6     9 0 0     0
07:45 7 16 45 52 52 68 2 5 0 5 2 10
08:00 15 14     29 2 3     5
08:15 7 8     15 0 1     1
08:30 6 28     34 1 2     3
08:45 9 37 12 62 21 99 0 3 1 7 1 10
09:00 5 4     9 0 1     1
09:15 4 2     6 1 2     3
09:30 2 2     4 0 0     0
09:45 1 12 1 9 2 21 0 1 0 3 0 4
10:00 4 3     7 0 0     0
10:15 2 1     3 0 0     0
10:30 5 2     7 0 0     0
10:45 0 11 2 8 2 19 0 0 0
11:00 3 4     7 0 0     0
11:15 2 1     3 0 0     0
11:30 1 2     3 0 0     0
11:45 2 8 2 9 4 17 0 0 0
TOTALS 89 142 231 101 155 256
SPLIT % 38.5% 61.5% 47.4% 39.5% 60.5% 52.6%

NB SB EB WB
190 297 0 0
AM Peak Hour 08:00 07:45 07:45 14:00 13:45 14:00
AM Pk Volume 37 95 130 28 43 70
Pk Hr Factor 0.617 0.528 0.625 0.538 0.672 0.673
7 ‐ 9 Volume 53 114 00 167 19 26 00 45
7 ‐ 9 Peak Hour 08:00 07:45 07:45 16:00 16:00 16:00
7 ‐ 9 Pk Volume 37 95 0 0 130 13 16 0 0 29
Pk Hr Factor 0.617 0.528 0.000 0.000 0.625 0.650 0.571 0.000 0.000 0.659 4 ‐ 6 Peak Hour
4 ‐ 6 Pk Volume
SPLIT %
TOTAL
Pk Hr Factor
PM Peak Hour
PM Pk Volume
Pk Hr Factor
4 ‐ 6 Volume
20:45
TOTAL
23:45
TOTALS
Total
487

DAILY TOTALS
21:00
21:15
20:30

DAILY TOTALS
22:15
22:30
22:45
23:00
23:15
23:30
Hillcrest Dr Bet. Vianne Ct & Overhill Rd
21:30
21:45
22:00
Total
487
19:30
19:45
20:00
20:15
18:00
18:15
18:30
18:45
19:00
19:15
16:45
17:00
17:15
Tuesday
17:30
17:45
15:15
15:30
15:45
16:00
16:15
16:30
14:00
14:15
14:30
4/25/2023
14:45
15:00

DAILY TOTALS
PM Period
VOLUME
Prepared by NDS/ATD
13:15
13:30
13:45
12:00
12:15
12:30
12:45
13:00
F.7.a
Packet Pg. 242 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Day: City: Orinda
Date: Project #: CA23_080105_002

NB SB EB WB
0 0 798 173
AM Period NB SB EB WB NB SB EB WB
00:00    0 0 0      7 8 15
00:15    0 0 0    3 5 8
00:30    0 0 0    4 4 8
00:45 0 0 0 5 19 3 20 8 39
01:00    0 0 0    7 6 13
01:15    0 1 1    11 2 13
01:30    0 0 0    4 3 7
01:45 0 0 1 0 1 6 28 3 14 9 42
02:00    0 0 0      43 2 45
02:15    0 0 0      10 2 12
02:30    0 0 0      10 3 13
02:45 0 0 0 22 85 8 15 30 100
03:00    0 0 0      75 1 76
03:15    0 1 1      16 0 16
03:30    1 0 1      12 7 19
03:45 0 1 0 1 0 2 14 117 2 10 16 127
04:00    0 0 0      11 5 16
04:15    1 0 1      12 6 18
04:30    0 0 0      14 0 14
04:45 0 1 0 0 1 13 50 0 11 13 61
05:00    0 0 0      10 1 11
05:15    1 1 2      7 4 11
05:30    0 1 1      7 2 9
05:45 1 2 2 4 3 6 2 26 6 13 8 39
06:00    1 0 1      5 1 6
06:15    2 3 5      1 0 1
06:30    2 2 4      0 2 2
06:45 0 5 2 7 2 12 2 8 2 5 4 13
07:00    3 0 3      2 0 2
07:15    9 2 11      3 2 5
07:30    31 8 39      0 0 0
07:45 86 129 5 15 91 144 1 6 1 3 2 9
08:00    54 3 57      1 1 2
08:15    8 3 11      0 1 1
08:30    29 2 31      1 0 1
08:45 16 107 4 12 20 119 0 2 3 5 3 7
09:00    8 6 14      0 1 1
09:15    4 4 8      0 0 0
09:30    14 0 14      0 0 0
09:45 48 74 2 12 50 86 0 0 1 0 1
10:00    6 2 8      1 0 1
10:15    6 3 9      0 1 1
10:30    11 4 15      1 1 2
10:45 2 25 2 11 4 36 0 2 0 2 0 4
11:00    14 4 18      0 0 0
11:15    53 3 56      0 0 0
11:30    35 1 36      0 0 0
11:45 9 111 3 11 12 122 0 0 0
TOTALS 455 74 529 343 99 442
SPLIT % 86.0% 14.0% 54.5% 77.6% 22.4% 45.5%

NB SB EB WB
0 0 798 173
AM Peak Hour 07:15 11:45 07:15 14:45 12:00 14:45
AM Pk Volume 180 20 198 125 20 141
Pk Hr Factor 0.523 0.625 0.544 0.417 0.625 0.464
7 ‐ 9 Volume 00 236 27 263 00 76 24 100
7 ‐ 9 Peak Hour 07:15 07:30 07:15 16:00 17:00 16:00
7 ‐ 9 Pk Volume 0 0 180 19 198 0 0 50 13 61
Pk Hr Factor 0.000 0.000 0.523 0.594 0.544 0.000 0.000 0.893 0.542 0.847 VOLUME
Prepared by NDS/ATD
13:15
13:30
13:45
12:00
12:15
12:30
12:45
13:00
16:15
16:30
14:00
14:15
14:30
4/25/2023
14:45
15:00

DAILY TOTALS
PM Period
16:45
17:00
17:15
Tuesday
17:30
17:45
15:15
15:30
15:45
16:00
18:00
18:15
18:30
18:45
19:00
19:15
Sleepy Hollow Ln W/O 34 Sleepy Hollow Ln
21:30
21:45
22:00
Total
971
19:30
19:45
20:00
20:15

DAILY TOTALS
22:15
22:30
22:45
23:00
23:15
23:30
TOTAL
23:45
TOTALS
Total
971

DAILY TOTALS
21:00
21:15
20:30
4 ‐ 6 Peak Hour
4 ‐ 6 Pk Volume
SPLIT %
TOTAL
Pk Hr Factor
PM Peak Hour
PM Pk Volume
Pk Hr Factor
4 ‐ 6 Volume
20:45
F.7.a
Packet Pg. 243 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Spot Speed Study
Prepared by: National Data & Surveying Services
Northbound & Southbound
DATE: Location:

TIME: Posted Speed: None Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 1
16 17 1
18 2
19 5
20 3
21 2
22 1
23 2
24 3
25 1
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
>=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent in
Pace % / # Below Pace % / # Above Pace
ALL 21 15 - 25 20 mph 24 mph 15 - 24 20 95% 0% / 0 5% / 1

SPEED PARAMETERS
49 Hillcrest Dr
City of Orinda
Northbound Spot Speeds
09:00-11:00
4/21/2023
Project #: 23-080106-001
0246
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 Speed - MPH
Number of Vehicles
F.7.a
Packet Pg. 244 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Spot Speed Study
Prepared by: National Data & Surveying Services
Northbound & Southbound
DATE: Location:

TIME: Posted Speed: None Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 1
16 1
17 1
18 1
19 20
21 1
22 1
23 2
24 25 2
26 27
28 1
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 >=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent in
Pace % / # Below Pace % / # Above Pace
ALL 11 15 - 28 22 mph 25 mph 16 - 25 9 82% 9% / 1 10% / 1

SPEED PARAMETERS
49 Hillcrest Dr
City of Orinda
Southbound Spot Speeds
09:00-11:00
4/21/2023
Project #: 23-080106-001
024
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 Speed - MPH
Number of Vehicles
F.7.a
Packet Pg. 245 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Spot Speed Study
Prepared by: National Data & Surveying Services
Northbound & Southbound
DATE: Location:

TIME: Posted Speed: None Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 2
16 1
17 2
18 3
19 5
20 3
21 3
22 2
23 4
24 3
25 3
26 27
28 1
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 >=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent in
Pace % / # Below Pace % / # Above Pace
ALL 32 15 - 28 20 mph 24 mph 16 - 25 29 91% 6% / 2 4% / 1

SPEED PARAMETERS
49 Hillcrest Dr
City of Orinda
Northbound & Southbound Spot Speeds
09:00-11:00
4/21/2023
Project #: 23-080106-001
0 5 10
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 Speed - MPH
Number of Vehicles
F.7.a
Packet Pg. 246 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Spot Speed Study
Prepared by: National Data & Surveying Services
Eastbound & Westbound
DATE: Location:

TIME: Posted Speed: 25 MPH Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 16 1
17 18 4
19 20 5
21 2
22 3
23 4
24 3
25 6
26 5
27 1
28 2
29 2
30 2
31 32 1
33 1
34 35 1
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
>=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent in
Pace % / # Below Pace % / # Above Pace
ALL 43 16 - 35 24 mph 29 mph 18 - 27 33 77% 2% / 1 21% / 9

SPEED PARAMETERS
Sleepy Hollow Ln W/O 34 Sleepy Hollow Ln
City of Orinda
Eastbound Spot Speeds
09:00-11:00
4/21/2023
Project #: 23-080106-002
02468
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 Speed - MPH
Number of Vehicles
F.7.a
Packet Pg. 247 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Spot Speed Study
Prepared by: National Data & Surveying Services
Eastbound & Westbound
DATE: Location:

TIME: Posted Speed: 25 MPH Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 1
16 1
17 1
18 1
19 20 2
21 1
22 23 3
24 2
25 1
26 1
27 1
28 1
29 2
30 31 1
32 1
33 34 1
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 >=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent in
Pace % / # Below Pace % / # Above Pace
ALL 21 15 - 34 24 mph 29 mph 20 - 29 14 67% 19% / 4 15% / 3

SPEED PARAMETERS
Sleepy Hollow Ln W/O 34 Sleepy Hollow Ln
City of Orinda
Westbound Spot Speeds
09:00-11:00
4/21/2023
Project #: 23-080106-002
024
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 Speed - MPH
Number of Vehicles
F.7.a
Packet Pg. 248 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Spot Speed Study
Prepared by: National Data & Surveying Services
Eastbound & Westbound
DATE: Location:

TIME: Posted Speed: 25 MPH Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 1
16 2
17 1
18 5
19 20 7
21 3
22 3
23 7
24 5
25 7
26 6
27 2
28 3
29 4
30 2
31 1
32 2
33 1
34 1
35 1
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
>=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent in
Pace % / # Below Pace % / # Above Pace
ALL 64 15 - 35 24 mph 29 mph 20 - 29 47 73% 14% / 9 13% / 8

SPEED PARAMETERS
Sleepy Hollow Ln W/O 34 Sleepy Hollow Ln
City of Orinda
Eastbound & Westbound Spot Speeds
09:00-11:00
4/21/2023
Project #: 23-080106-002
0 5 10
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 Speed - MPH
Number of Vehicles
F.7.a
Packet Pg. 249 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Advanced Mobility Group | 3003 Oak Rd, Suite 100, Walnut Creek, CA 94597 www.amobility.com
Appendix B
Engineering & Traffic Survey Summary Sheets
F.7.a
Packet Pg. 250 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change)

CITY OF ORINDA

ENGINEERING AND TRAFFIC SURVEY
Roadway Surveyed: Hillcrest Drive Date of Calibration: 4/25/2023 Survey Limits: Martha Rd - Overhill Rd
Direction of Travel:

Survey Date: Survey Day: Tuesday
Survey Time:

Northbound/Southbound
4/21/2023 & 4/25/2023
09:00 - 11:00 Field Observer: NDS
A. Prevailing Speed Data
# Speed Data Collected: 32
Critical Speed (85th Percentile): 24 MPH 50th Percentile Speed: 20 MPH Pace Speed: 16 MPH To 25 MPH
Below Pace In Pace Above Pace
6% 91% 4%
Existing Speed Limit: 25 MPH
B. Traffic Factors
Average Daily Traffic (ADT): 487
Length of Segment (In Feet): 1,594
C. Collision History
Collision History Date Range Covered: 1/1/18 to 12/31/22 (5 years) Total Collisions: 0 Accident Rate (Acc/MVM): 0.00
Speed Related Collisions: 0
Statewide Avg. Accident
Rate for Comparable Street
(Acc/MVM):

1.78 D. Roadway Conditions
Roadway Type: Residential Center Divider: N/A
Roadway Width: 24-32 feet # of lanes: 2
Speed Limit Change? YES
Existing Speed Limit: 25 MPH Recommended Speed Limit: 20 MPH Title: VP, Advanced Mobility Group Date:

Approved and Authorized for release by The City of Orinda Public Works.

Title: Date:

Signed: Joy Bhattacharya
Signed:
1 of 2
(See attached Speed Study)
Factors
Roadway Geometrics:

Roadside Development:

This area is generally residential with numerous driveways along Hillcrest Drive. These driveways can cause through traffic to suddenly slow or stop when being accessed. Glorietta Elementary School is located adjacent to Hillcrest Drive on Martha Road.

This is a two-lane undivided roadway with on-street parking for most of the segment. No bicycle path and pedestrian walkway exist on both sides of the street.

Comments:

Pursuant to CVC Section 22358.6 (b), and pursuant to Section 2B.13, Subsection 12a (Option 1) of the California MUTCD 2014, it is recommended that the speed limit be reduced by 5 mph from the nearest 5 mph increment of the 85th-percentile. The 85th percentile speed is 24 mph and the existing speed limit is 25 mph. It is recommended that the speed limit be reduced to 20 mph. The reason for reduction of additional 5 mph is road characteristics. The road is curvy in some portions and decreases the sight distance. Also, this is a residential area with existing elementary school with high volume of pedestrian activity and no walkway.

This survey conforms to Section 627 and 22358.5 of the California Vehicle Code and Section 2B.13 of the California MUTCD 2014 and recommends a speed limit appropriate to facilitate the safe and orderly movement of traffic.

I hear by attest that the foregoing is a true and correct copy of the original document on file at the Public Works Department of the City of Orinda.

F.7.a
Packet Pg. 251 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Eastbound & Westbound
DATE: Location:

TIME: Posted Speed: 25 MPH Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 2
16 1
17 2
18 3
19 5
20 3
21 3
22 2
23 4
24 3
25 3
26 27
28 1
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 >=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent
in Pace
% / #
Below
Pace
% / #
Above
Pace
ALL 32 15 ‐ 28 20 mph 24 mph 16 ‐ 25 29 91% 6%  / 2 4%  / 1

SPEED PARAMETERS
City of Orinda
4/21/2023 49 Hillcrest Dr
09:00-11:00 Project #: 23-080106-001
Northbound & Southbound Spot Speeds
Speed - MPH
Number of Vehicles
0 510
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 F.7.a
Packet Pg. 252 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change)

CITY OF ORINDA

ENGINEERING AND TRAFFIC SURVEY
Roadway Surveyed: Sleepy Hollow Lane Date of Calibration: 4/25/2023 Survey Limits: Tarry Ln - Lombardy Ln
Direction of Travel:

Survey Date: Survey Day: Tuesday
Survey Time:

Eastbound/Westbound
4/21/2023 & 4/25/2023
09:00-11:00 Field Observer: NDS
A. Prevailing Speed Data
# Speed Data Collected: 64
Critical Speed (85th Percentile): 29 MPH 50th Percentile Speed: 24 MPH Pace Speed: 20 MPH To 29 MPH
Below Pace In Pace Above Pace
14% 73% 13%
Existing Speed Limit: 25 MPH
B. Traffic Factors
Average Daily Traffic (ADT): 971
Length of Segment (In Feet): 4,634
C. Collision History
Collision History Date Range Covered: 1/1/18 to 12/31/22 (5 years) Total Collisions: 0 Accident Rate (Acc/MVM): 0.00
Speed Related Collisions: 0
Statewide Avg. Accident
Rate for Comparable
Street (Acc/MVM):

1.78 D. Roadway Conditions
Roadway Type: Residential Center Divider: N/A
Roadway Width: 20-24 feet # of lanes: 2
Speed Limit Change? NO
Existing Speed Limit: 25 MPH Recommended Speed Limit: 25 MPH Title: VP, Advanced Mobility Group Date:

Approved and Authorized for release by The City of Orinda Public Works.

Title: Date:

Signed: Joy Bhattacharya
Signed:
1 of 2
(See attached Speed Study)
Factors
Roadway Geometrics:

Roadside Development:

This area is generally residential with numerous driveways along Sleepy Hollow Lane. These driveways can cause through traffic to suddenly slow or stop when being accessed. Sleepy Hollow Elementary School is located near Sleepy Hollow Lane at the end of Washington Lane.

This is a two-lane undivided roadway with on-street parking for most of the segment. No bicycle path and pedestrian walkway exist on both sides of the street.

Comments:

Pursuant to CVC Section 22358.6 (b), and pursuant to Section 2B.13, Subsection 12a (Option 1) of the California MUTCD 2014, it is recommended that the speed limit be reduced by 5 mph from the nearest 5 mph increment of the 85th-percentile. The 85th percentile speed is 29 mph. It is recommended that the speed limit be maintained at 25 mph. The reason for reduction of additional 5 mph is road characteristics. The road is curvy in some portions and decreases the sight distance. Also, this is a residential area with existing elementary school with high volume of pedestrian activity and no walkway.

This survey conforms to Section 627 and 22358.5 of the California Vehicle Code and Section 2B.13 of the California MUTCD 2014 and recommends a speed limit appropriate to facilitate the safe and orderly movement of traffic.

I hear by attest that the foregoing is a true and correct copy of the original document on file at the Public Works Department of the City of Orinda.

F.7.a
Packet Pg. 253 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) Eastbound & Westbound
DATE: Location:

TIME: Posted Speed: 25 MPH Clear/Dry
Speed
mph ALL Vehicles
<=10
11 12
13 14
15 1
16 2
17 1
18 5
19 20 7
21 3
22 3
23 7
24 5
25 7
26 6
27 2
28 3
29 4
30 2
31 1
32 2
33 1
34 1
35 1
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
>=70
Class Count Range
50th
Percentile
85th
Percentile
10 MPH
Pace # in Pace
Percent
in Pace
% / #
Below
Pace
% / #
Above
Pace
ALL 64 15 ‐ 35 24 mph 29 mph 20 ‐ 29 47 73% 14%  / 9 13%  / 8

SPEED PARAMETERS
City of Orinda
4/21/2023 Sleepy Hollow Ln W/O 34 Sleepy Holllow Ln
09:00-11:00 Project #: 23-080106-002
Eastbound & Westbound Spot Speeds
Speed - MPH
Number of Vehicles
0 510
70 68
66 64
62 60
58 56
54 52
50 48
46 44
42 40
38 36
34 32
30 28
26 24
22 20
18 16
14 12
10 F.7.a
Packet Pg. 254 Attachment: Hillcrest & Sleepy Hollow E&TS (3192 : Hillcrest Drive Posted Speed Limit Change) _________________________________________________________________________ Cardinal directions in this resolution are based on a convention which considers Valley View Drive and Lost Valley Drive as a north-south roadway and Don Gabriel Way as a east-west roadway.

BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Establishing Speed Limit Lower
than the Prima Facie Speed Limit
on Hillcrest Drive Between Martha
Road and Overhill Road and
Creating a Special School Zone
Speed Limit on Hillcrest Drive
Traffic Order No.224
)
) Resolution No. 52-23
)
)
)
)
)
)
WHEREAS, Orinda Municipal Code Section 10.04.020 authorizes Traffic Orders to establish speed zones on streets and roads under City jurisdiction; and WHEREAS, Orinda Municipal Code Section 10.04.040(A) requires the adoption of a resolution for a traffic order to become effective; and WHEREAS, a traffic study was conducted to document existing conditions and provide the appropriate data needed to establish speed zones on Hillcrest Drive in the City; and WHEREAS, the traffic study recommended a speed limit of 20 miles per hour on Hillcrest Drive between Martha Road and Overhill Road except as noted below; and WHEREAS, the traffic study recommended creation of a Special School Zone Speed Limit of 15 miles per hour on Hillcrest Drive for a distance of 500 feet from Glorietta Elementary School; and
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Orinda accept the recommendation of the study to decrease the posted speed to 20 miles per hour on Hillcrest Drive between Martha Road and Overhill Road and creating a Special School Zone Speed Limit of 15 miles per hour on Hillcrest Drive for a distance of 500 feet from Glorietta Elementary School and that all prior traffic orders adopted in conflict with this resolution are hereby rescinded.

Adopted by the City Council of the City of Orinda at a regular meeting on September 5, 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Inga Miller, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
F.7.b
Packet Pg. 255 Attachment: Resolution 52-23 Hillcrest Drive Reduced Speed limit and School zone speed limits TO #224 (3192 : Hillcrest Drive Posted Speed City Council
Staff Report
Agenda Item: F.8
Date: September 5, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Acceptance of Bay Cities Contract for 2022 Annual Pavement Rehabilitation Project (CIP No 4166 and CIP No. 4165), and Moraga Way Pedestrian Pathway Project (CIP No. 4168).

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No.48-23 Acceptance of Work for the 2022 Annual Pavement Rehabilitation Project (CIP No, 4166 and CIP No. 4165), and Moraga Way Pedestrian Pathway Project (CIP No.4168) with Bay Cities Paving & Grading, Inc. and authorize the City Clerk to sign and file the Notice of Completion with the Contra Costa County Clerk-Recorder.

BACKGROUND: On July 19, 2022, the City Council awarded a construction contract to Bay Cities Paving & Grading Inc. of Concord, California in the amount of $3,924,314.27 for performance of the 2022 Annual Pavement Rehabilitation Project (CIP No. 4166 and CIP No. 4165), and Moraga Way Pedestrian Pathway Project (CIP No.4168) and authorized a 15% contingency fund for a total construction budget of $4,512,961.41.

The Contractor entered into a construction contract with the City subsequent to review and approval by the City Attorney.

A Notice to Proceed was issued to the Contractor on September 12, 2022, with all performance to be accomplished within 70 working days. The project was completed within the required number of working days and no liquidated damages were assessed to the Contractor upon substantial completion of the project.

At the City Council Meeting of July 9, 2023, the Council approved partial release of retention in the amount of $140,000 to Bay Cities Paving & Grading Inc.

DISCUSSION: The project was substantially completed in December 2022. Due to weather conditions, the work to complete the punch list items were delayed until April 2023. Contractor completed all the outstanding punch list items work in August 2023.

During the course of construction, four (4) Contract Change Orders (CCOs) were incorporated into the project. The combination of these CCOs, including quantity adjustments to the bid items, resulted in reducing the contract amount by $487,498.95.

FISCAL IMPACT: The following is a summary of the project construction / improvement costs:

Authorized Value (contract award plus contingency)
Contract – (based on estimated quantities on unit priced bid items) $ 3,924,314.27 Contingency at Time of Award for Changes in Quantities / Scope 588,647.14 F.8
Packet Pg. 256
Total Authorized Amount $4,512,961.41
Actual Costs At Close-out
Contract – based on bid (estimated quantities) $3,354,388.85 Change Orders #1 - #4 (changes in scope & reflects actual quantities on unit priced bid items) $82,426.47
Total Final Contract $ 3,436,815.32
In connection with this project, the City of Orinda and East Bay Municipal Utility District (EBMUD) signed a Gate Valve Adjustment Agreement for which the City’s contractor replaced or adjusted forty-four (44) gate valve covers and frames on behalf of EBMUD.

EBMUD inspected and approved the new gate valves and authorized $30,800 in reimbursement to the City.

In the interest of cost efficiency, Central Contra Costa Sanitary District (CCCSD) allowed the City’s contactor to adjust the Sanitary Sewer Structures (manhole and clean out covers and frames) throughout the City for the 2022 Annual Pavement Rehabilitation Project; CCCSD then reimbursed the City $42,900.

Total reimbursement for the above utilities covers/frames is $73,700.

The reduced contract amount, and the unused contingency, results in returning a total of $ 1,149,846 to the respective fund balances.

NEXT STEPS: Upon City Council approval, the City Engineer or Public Works Director will sign the Notice of Completion and the City Clerk will record it with the Contra Costa County Clerk-Recorder’s Office. The Director of Finance is authorized to release $30,931.39 in withheld retention to Bay Cities Paving & Grading Inc. thirty-five (35) days after recordation of the Notice of Completion, provided that no stop notices are outstanding.

ATTACHMENTS:

A. Resoulution 48-23 Acceptance of 2022 Annual Pavement Rehabilitation B. NOC
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Farah Khorashadi, Paving Program Project Manager Approved by:

F.8
Packet Pg. 257
F.8
Packet Pg. 258

BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Acceptance of Work for the 2022 Annual
Pavement Rehabilitation Project (CIP
No. 4166 and CIP No.4165) and Moraga
Way Pedestrian Pathway Project (CIP
No. 4168), in the City of Orinda and
Authorizing the City Clerk to sign and file
the Certificate of Completion with the
Contra Costa County Clerk-Recorder
)
) Resolution No. 48-23
)
)
)
)
)
)

WHEREAS, Bay Cities Paving & Grading Inc., has completed the work in accordance with the construction contract documents for the 2022 Annual Pavement Rehabilitation Project (CIP No. 4166 and CIP No.4165) and Moraga Way Pedestrian Pathway Project (CIP No. 4168); and
WHEREAS, the Director of Public Works has recommended that the work be accepted as complete.

NOW THEREFORE BE IT RESOLVED that the work accomplished by Bay Cities Paving & Grading Inc., under the terms and conditions of the above-referenced construction contract documents is hereby accepted.

BE IT FURTHER RESOLVED that the City Clerk is hereby authorized to sign and file the Certificate of Completion with the Contra Costa County Clerk-Recorder.

BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to release all withheld project retention thirty-five (35) days after recordation of the Certificate of Completion, provided that no stop notices are outstanding.

Adopted by the City Council of the City of Orinda at a regular meeting on September 5, 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Inga Miller, Mayor
ATTEST:

Sheri M. Smith, City Clerk
F.8.a
Packet Pg. 259 Attachment: Resoulution 48-23 Acceptance of 2022 Annual Pavement Rehabilitation (3191 : Acceptance of 2022 Annual Pavement

RECORDING REQUESTED BY AND
WHEN RECORDED, RETURN TO:

City Clerk/Public Works Dept.

City of Orinda
22 Orinda Way
Orinda, CA 94563

NO FEE DOCUMENT
(Government Code section 27383)
TITLE:

Notice of Completion for
2022 Annual Pavement Rehabilitation Project (CIP No. 4165 & CIP No. 4166), and Moraga Way Pedestrian Pathway Project
(Contractor: Bay Cities Paving & Grading Inc..)
NOTICE IS HEREBY GIVEN by the undersigned, those certain improvements, to wit:
2022 Annual Pavement Rehabilitation Project (CIP No. 4165 and CIP No. 4166), on various streets throughout Orinda, and Morag Way Pedestrian Pathway Project (CIP No. 4168).

Project location is in the City of Orinda, Contra Costa County, California:

Property Owner: Interest in Property or Right of Way is owned by City of Orinda (a municipal corporation, 22 Orinda Way, Orinda CA 94563) as right-of-way.

The contract which has heretofore been let to Bay Cities Paving & Grading Inc., and which contract was filed for record in the City Clerk’s office in the City of Orinda, Contra Costa County, California, was completed in accordance with the plans and specifications, and the work was completed and accepted by the City of Orinda, on 9/5/2023 Information pertaining to the estimate of cost, names of bidders with prices bid, changes in adopted and approved plans and specifications, and the total cost of work is on file at the City Clerks’ office of the City of Orinda.

CITY OF ORINDA,
a municipal corporation
Date: ________________ By: ____________________________________ Scott Christie, PW Director
City of Orinda
22 Orinda Way
Orinda, CA 94563
I hereby certify, under penalty of perjury, that the above Notice of Completion was duly accepted by the City Council of the City of Orinda at a regular meeting thereof held on 1/10/2023. ______________________________
Sheri Smith, City Clerk
F.8.b
Packet Pg. 260 Attachment: NOC (3191 : Acceptance of 2022 Annual Pavement Rehabilitation Project) F.8.b
Packet Pg. 261 Attachment: NOC (3191 : Acceptance of 2022 Annual Pavement Rehabilitation Project) City Council
Staff Report
Agenda Item: F.9
Date: September 5, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Adoption of a Resolution Authorizing the Road Closure to Vehicular Traffic for the Orinda Annual Classic Car Show
RECOMMENDATION:

Staff recommends the City Council Adopt Resolution 51-23 Authorizing the Closure of a portion of Orinda Way and Avenida de Orinda for the Orinda Annual Classic Car Show (Traffic Order No. 223)
BACKGROUND:

The 19
th Orinda Annual Classic Car Show in the Orinda Downtown area of the Village District will be held between 10:00 a.m. and 2:00 p.m. on Saturday September 9, 2023.

DISCUSSION:

Safety of all concerned, including participants and spectators, requires the street closures as noted below between the hours of 6:00 a.m. and 5:00 p.m.:
1) Full Closure of Orinda Way between Camino Pablo and Camino Sobrante 2) Full Closure of Avenida De Orinda
FISCAL IMPACT:

Overtime costs are associated with logistical support provided by City employees.

ATTACHMENTS:

A. Resolution 51-23 Orinda Annual Classic Car Show Street Closures TO #223 Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Kevin McCourt, Assistant Engineer
Approved by:

F.9
Packet Pg. 262
F.9
Packet Pg. 263

BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Authorizing the Closure of a Portion)
Orinda Way and all of Avenida de )
Orinda for the O r i n d a A n n u a l )
and Orinda Way for the Orinda )
Classic Car Show )
Traffic Order No. 223
Resolution No. 51-23
WHEREAS, the 19
th Orinda A n n u a l Classic Car Show and associated activities located in the Orinda Downtown Village District will take place between 6:00 a.m. to 5:00 p.m. on Saturday September 9, 2023; and
WHEREAS, the event will be held between 10:00 a.m. to 2:00 p.m., which will require the following street closures:
1) Full Closure of Orinda Way between Camino Pablo and Camino Sobrante 2) Full Closure of Avenida De Orinda
WHEREAS, for the safety of all concerned including participants and spectators, this will require the various listed street closures on Saturday September 9, 2023 between 6:00 a.m. to 5:00 p.m.; and
WHEREAS, under Section 21101, paragraph (e) of the Vehicle Code, a local authority may adopt by resolution, a temporary closure of a street for a special event when the closure is necessary for the safety and protection of the users of the street during the event; and
NOW THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the listed street closures in downtown Orinda for the Orinda Annual Classic Car Show on Saturday September 9, 2023 from 6:00 a.m. to 5:00 p.m.

Adopted by the City Council of the City of Orinda at a regular meeting on September 5, 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Inga Miller, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
F.9.a
Packet Pg. 264 Attachment: Resolution 51-23 Orinda Annual Classic Car Show Street Closures TO #223 (3190 : Orinda Annual Classic Car Show Street City Council
Staff Report
Agenda Item: F.10
Date: September 5, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Reject all bids for the 2023 Emergency Slide Repair Project, City Project No. 5014
RECOMMENDATION:

Staff recommends that the City Council (1) reject all the bids received for the 2023 Emergency Slide Repair Project, (2) approve the repair plans, (3) establish CIP Project No. 5021 for the Camino Sobrante Wall Replacement and (4) appropriate funding thereof.

BACKGROUND:

In accordance with municipal code and state Public Contract Code requirements, the City advertised for bids for the subject project on July 19, 2023. The project consisted of two locations which sustained damage during the Winter 2022-2023 storms: upper El Toyonal (north of Chapparal Pl.), in which a latent slide was reactivated, and the failure of a retaining wall near 56 Camino Sobrante. In both cases, the Federal Emergency Management Agency (FEMA) related reimbursement is not available: for the El Toyonal site, the damage occurred on or around March 6, 2023, outside the eligible time window of the declared disaster, and for the Camino Sobrante wall, the city was not able to completely replace the wall within the six month timeline (expired July 13, 2023) applicable to emergency repairs. An extension was requested, but not granted.

The engineer’s estimate for the bids was $200,000.

DISCUSSION:

On August 15, 2023, the City received three bids for the project, as follows:

Bidder El Toyonal Camino
Sobrante
Total Bid, $
Farralon Co. Engineering,
Half Moon Bay
188,900 244,300 433,200.

Goodfellow Bros.

California, LLC, Livermore
216,321 338,788 555,099.

Dave C. Dunn Co. Inc.,
Orinda
284,921 303,552 588,473.
(1) Reject Bids
The low bid was more than 100% over the engineer’s estimate. Staff believes the bids are unusually high due to the high demand for contractors in the peak of the F.10
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construction season, and the relatively tight time of completion (25 working days).

Staff will reach out to contractors who bid and did not bid on the project to look for alternative approaches and timelines for the work. Therefore Staff recommends that City Council reject all bids, which is within its rights as stipulated in the Notice to Bidders.

It should be noted that Staff received the attached communication (Attachment A) from the Foundation for Fair Contracting (FFC). We have acknowledged receipt, but believe no other action is required.
(2) Approve Plans
City Council approval of the construction plans (Attachments B & C) is recommended, in accordance with design immunity defense requirements listed under California Government Code Section 830.6.
(3) Establish CIP Project No. 5021 for the Camino Sobrante Wall Replacement At its June 20, 2023 meeting, City Council approved several winter storm damage related projects, including CIP #5014 (Upper El Toyonal road stabilization (storm damage), with a budget of $95,000. This amount included an estimated $75,000 for construction. There was not sufficient time during the CIP planning process to establish a CIP project for the Camino Sobrante retaining wall replacement. The intent was to establish and fund a CIP project after bids were received and presumably a contract was awarded. Since the wall will need replacement in the future, Staff recommends establishing and funding a CIP project at this time: CIP #5021, Camino Sobrante (#56) Retaining Wall Replacement. Attachment D is the proposed CIP project detail page.
(4) Appropriate funding thereof.

Staff recommends appropriating funding in the amount of $200,000, as described in the fiscal section below.

NEXT STEPS:

City Staff will work with local contractors to determine alternate ways to deliver these projects, including separating them and bidding two projects.

FISCAL IMPACT:

As shown in Attachment D, the funding source recommended is Fund 704, the Road/Drainage Stabilization Fund. Should future bids that are found to be acceptable require additional funding for these projects, Staff will bring such items to City Council for approval.

ATTACHMENTS:

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A. Bid Advisory - Farallon Company Engineering - FFC Case No. 1066BA B. El Toyonal Emergency Slide Repair, 5-22-23
C. Camino Sobrante (56) Retaining Wall Repair, 6-1-2023 D. Plan-It Project Detail for CIP # 5021
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
Approved by:

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VIA EMAIL – [email protected]
August 23, 2023
Scott Christie
City of Orinda
22 Orinda Way, 2nd Floor
Orinda, CA 94563
RE: BID ADVISORY
Low Bidder: Farallon Company Engineering
Awarding Agency: City of Orinda
Project: 2023 Emergency Slide Repairs
FFC Case No.: 1066BA
Dear Mr. Christie:

The Foundation for Fair Contracting (FFC) is a nonprofit organization which has been serving the public interest since 1985. The objective of the FFC is to monitor for compliance with prevailing wage and other public contracting laws relevant to the public works construction industry to ensure a fair and level playing field for all contractors. As part of this effort, we focus on informing and educating industry stakeholders when issues are identified. Unbalanced bids raise questions in regard to performance and compliance with the rules and regulations for the payment of prevailing wages and the safety and well-being of the workforce. It further opens the question of excessive future change orders, the fairness to and rights of other bidders in the bidding process, and the intent of the competitive bidding process in general.

In deference to all bidders and in order for the public interest to best be served, please enter this formal bid advisory against the above-noted contractor as a matter of public record. We respectfully request that Farallon Company Engineering (Farallon) be found non-responsible as defined by Public Contract Code §1103 and that their bid be rejected for the following reasons:
• FAILURE TO COMPLY WITH BID SPECIFICATIONS/UNFAIR COMPETITIVE

ADVANTAGE
Farallon’s bid is in excess of 28% lower than all other bidders on this project. A large bid variance commonly indicates a failure to bid in accordance with the plans and specifications and/or account for the proper prevailing wage rate – including travel and subsistence. If awarded the project, change orders would be inevitable to complete the project in accordance with the specifications and/or prevailing wage laws/standards. This gives Farallon an unfair advantage in its bidding practices against its competitors and puts the City of Orinda in a precarious legal position. • FAILURE TO COMPLY WITH WORKFORCE DEVELOPMENT AND FORMAL

APPRENTICESHIP PROGRAMS
Farallon has not made a good faith effort to participate and invest in Local Workforce Development, nor have they participated in local hiring of workers in the community through formal and recognized pre-apprenticeship programs and formal apprenticeship programs for specific apprenticeable crafts. They have failed to request, employ, train, and pay the proper prevailing wages to apprentices.

F.10.a
Packet Pg. 268 Attachment: Bid Advisory - Farallon Company Engineering - FFC Case No. 1066BA (3189 : Reject slide repair bids) Scott Christie
City of Orinda
August 23, 2023