MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING
IN PERSON, BY TELECONFERENCE, OR VIEW ON YOUTUBE AS LISTED BELOW https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:
Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676
CITY COUNCIL
AGENDA
Tuesday, September 5, 2023
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 09.05.23
How to follow and/or participate in the meeting:
IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.
REMOTE COMMENTS: Use the Zoom “raise hand” function on your computer screen, or the *9 function on your phone to comment remotely. Public comment is generally limited to 3 minutes per speaker per agenda item. The Zoom participation option is provided to the public as a courtesy in order to facilitate participation. The City cannot, however, guarantee the adequacy of the audio/video quality or that meeting participation will be uninterrupted via Zoom. If technical difficulties arise relating to the Zoom participation option, the meeting may continue with public attendance in person only.
WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:
Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comments
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
City Council
Agenda Page 2 09.05.23
Councilmembers: Brandyn Iverson, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Inga Miller
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. August 15, 2023 Special Meeting
2. August 15, 2023 Regular Meeting
F.2. Consider Making one Appointment to the Finance Advisory Committee (FAC) to Fill an Existing Vacancy
Recommendation:
Appoint Brad Scott to the Finance Advisory Committee to fill one existing vacancy.
F.3. Response to Grand Jury Report No. 2306, Affordable Housing Recommendation:
Approve the City of Orinda Response to Grand Jury Report No. 2306, Affordable Housing.
F.4. Authorize Contract Amendment No. 3 between the City of Orinda and Callander Associates
Recommendation:
City Council
Agenda Page 3 09.05.23
Staff recommends that the City Council review Contract Amendment No. 3 between the City of Orinda and Callander Associates Landscape Architecture, Inc. to increase the contract limit by an additional $49,482 to a new total contract amount of $101,982 and authorize the City Manager and City Clerk to execute the contract amendment (Attachment 1) on behalf of the City, subject to approval as to form by the City Attorney.
F.5. Community Resilience Centers (CRC) Program Grant offered by the California Strategic Growth Council
Recommendation:
Adopt a Resolution authorizing the City Manager, or designee, to file an application with the California Strategic Growth Council of up to $5,000,000 for a “Development Grant” to make improvements to the Orinda Community Center and generate a plan to turn the Community Center into a “Community Resilience Center.” (The project will be known as the Orinda Community Center Resilience Program.). As a Community Resilience Center, the Orinda Community Center will provide shelter and resources during climate and other emergencies, such as extreme heat events and poor air quality days. The grant will also fund ongoing yearround community services and programs that build overall community resilience.
F.6. Approve Amendments to On-Call Professional Service Contracts with LSA Associates, Anchor Engineering, Inc., and Advanced Mobility Group (AMG)
Recommendation:
Staff recommends that the City Council approve Contract Amendments for LSA Associates, Anchor Engineering, Inc., and Advanced Mobility Group (AMG), to extend the on-call contract term to June 30, 2024 and increase the contract limit; and authorize the City Manager to execute the contract amendment on behalf of the City, subject to approval as to form by the City Attorney.
F.7. Hillcrest Drive Posted Speed Limit Change
Recommendation:
Staff recommend that the City Council Consider the Traffic Safety Advisory Committee recommendation to adopt Resolution 52-23 (Traffic Order #224) lowering the existing speed limit on Hillcrest Drive between Martha Road and Overhill Road and creating a Special School Zone Speed Limit on Hillcrest Drive at a distance of less than 500 feet from Glorietta Elementary School building.
F.8. Acceptance of Bay Cities Contract for 2022 Annual Pavement Rehabilitation Project (CIP No 4166 and CIP No. 4165), and Moraga Way Pedestrian Pathway Project (CIP No. 4168).
Recommendation:
City Council
Agenda Page 4 09.05.23
Staff recommends that the City Council adopt Resolution No.48-23 Acceptance of Work for the 2022 Annual Pavement Rehabilitation Project (CIP No, 4166 and CIP No. 4165), and Moraga Way Pedestrian Pathway Project (CIP No.4168) with Bay Cities Paving & Grading, Inc. and authorize the City Clerk to sign and file the Notice of Completion with the Contra Costa County Clerk-Recorder.
F.9. Adoption of a Resolution Authorizing the Road Closure to Vehicular Traffic for the Orinda Annual Classic Car Show
Recommendation:
Staff recommends the City Council Adopt Resolution 51-23 Authorizing the Closure of a portion of Orinda Way and Avenida de Orinda for the Orinda Annual Classic Car Show (Traffic Order No. 223)
F.10. Reject all bids for the 2023 Emergency Slide Repair Project, City Project No. 5014
Recommendation:
Staff recommends that the City Council (1) reject all the bids received for the 2023 Emergency Slide Repair Project, (2) approve the repair plans, (3) establish CIP Project No. 5021 for the Camino Sobrante Wall Replacement and (4) appropriate funding thereof.
G. PUBLIC HEARING
H. POLICY MATTERS
H.1. Moraga Orinda Fire District Proposed Ordinance 23-08 Regarding Fuel Break Requirements on Certain Parcels in Both the State Responsibility and Local Responsibility Areas within the Fire District Recommendation:
Receive Report, Discuss, and Provide Direction, if any.
H.2. Consider Appointing Additional Council Liaisons
Recommendation:
Receive Report, Discuss, and Provide Direction, if any, about Appointing Additional Council Liaisons including for CalShakes.
H.3. City Council Meeting Schedule for 2024
Recommendation:
Review, Amend, and Adopt City Council Meeting Schedule for 2024 I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. CLOSED SESSION
City Council
Agenda Page 5 09.05.23
1. OPEN SESSION IDENTIFICATION of Closed Session Matters
2. PUBLIC COMMENTS of Closed Session Matters
3. CLOSED SESSION
4. REPORT OUT OF CLOSED SESSION
A. CITY MANAGER PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957, annual performance evaluation of City Manager David Biggs
M. ADJOURNMENT
The next meeting of the Orinda City Council will be held on Tuesday, September 19, 2023 at 7:00 PM.
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.