MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING
IN PERSON, OR VIEW ON ZOOM OR YOUTUBE AS LISTED BELOW
https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:
Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676
CITY COUNCIL
AGENDA
Tuesday, December 5, 2023
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 12.05.23
How to follow and/or participate in the meeting:
IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.
WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:
Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comments
REMOTE COMMENTS: Remote Public Comments have been temporarily suspended due to an increase in “Zoombombing” at public agency meetings, which include offensive and derogatory statements.
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Brandyn Iverson, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Inga Miller
City Council
Agenda Page 2 12.05.23
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Introduction of Sister City Tabor Visiting Student, Eliscka Tumova D.2. Introduction of New Businesses in Orinda - The Fish Barn, Serika, Garden Nest
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. November 7, 2023 Closed Session
2. November 7, 2023 Regular Meeting
F.2. Approve Traffic Order to include Miner Rd. as part of Red Flag Days program.
Recommendation:
Staff recommends that City Council approve Resolution 65-23 and Traffic Order No. 225 to restrict stopping and parking during Red Flag Warning Days along a portion of evacuation routes within Very High Fire Hazard Severity Zones in Orinda, consisting of Miner Rd., from Camino Pablo to Ranch Rd.
F.3. Approve a Grant Application for Glorietta Boulevard Pathway – Phase 2 to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2024-2025 Transportation Development Act (TDA) Article 3 Pedestrian/Bicycle funding.
Recommendation:
City Council
Agenda Page 3 12.05.23
Staff recommends that the City Council approve a Transportation Development Act grant application for the Glorietta Boulevard Pathway - Phase 2, from Overhill Road to Orinda City Limits, find the project categorically exempt with respect to CEQA and direct a Notice of Exemption be filed with the County Clerk, by adopting Resolution No. 64- 23, in a format specified by the grant requirements.
F.4. Exercise the Four 1 (one) Year Lease Extensions Available to the City for Santa Maria Parking Lot
Recommendation:
Authorize the City Manager to Exercise the Available Lease Extensions for 2024 and for each year thereafter until 2028.
F.5. Approval of 2024 Lease between the East Bay Municipal Utility District and the City of Orinda for Use of Property for the Orinda Sports Fields.
Recommendation:
Authorize the City Manager to execute the 2024 “Ballfields Lease” with the East Bay Municipal Utility District.
F.6. Award Landscape Maintenance Services Contract to MCE Corporation.
Recommendation:
Authorize the City Manager to enter into a 3-year general services contract with MCE Corporation for the provision of landscape maintenance services for City facilities in the amount of $411,000 for the initial year, with each subsequent year's cost adjusted by the consumer price index (CPI), and with options for two 2-year extensions, subject to approval by the City Attorney as to form.
G. PUBLIC HEARING
H. POLICY MATTERS
H.1. Approve Traffic Calming Improvements (Speed Cushions) along Dalewood Drive and Related Actions
Recommendation:
Staff recommends that the City Council 1) Approve Traffic Calming Improvements (Speed Cushions) along Dalewood Drive; 2) Approve resubmittal of the Plan Review Application for Traffic Calming Measure Permit Checklist and supporting documents to the Moraga Orinda Fire District (MOFD) for approval; and 3) Authorize City Staff to submit an appeal to the MOFD Board of Directors in the event that MOFD staff rejects the Traffic Calming Measure Permit application.
H.2. Ratify Discontinuance of Remote Public Comment for the City Council and Planning Commission Meetings
Recommendation:
City Council
Agenda Page 4 12.05.23
Ratify the City Manager’s Decision to Temporarily Discontinue Remote Public Comments, or Provide Other Direction As Appropriate I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. CLOSED SESSION
1. OPEN SESSION IDENTIFICATION of Closed Session Matters
2. PUBLIC COMMENTS of Closed Session Matters
3. CLOSED SESSION
4. REPORT OUT OF CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION.
Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No.
N23-0579.
M. ADJOURNMENT
The next meeting of the Orinda City Council will be held on Tuesday, December 19, 2023 at 7:00 PM.
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government City Council
Agenda Page 5 12.05.23
Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.