Lafayette City Council May 6, 2024
1ii City of Orinda City Council
City of Lafayette City Council
Moraga Town Council
Agenda
Date: Monday, May 6, 2024
Time: 7:00 PM
Location: Lafayette Library and Learning Center – Don Tatzin Community Hall 3491 Mount Diablo Boulevard, Lafayette, California
As a courtesy, and technology permitting, members of the public may participate virtually. However, the City cannot guarantee that the public’s access to teleconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. Unless required by the Brown Act, City Council/Board meetings will continue despite technical difficulties for participants using the teleconferencing (Zoom) option. To participate virtually in the City of Lafayette’s public meetings and provide public comment, please follow these steps:
1. Watch or Listen: Meetings are broadcast on the City of Lafayette’s YouTube Channel:
http://bit.ly/LoveLafayetteYouTube.
2. Submit Comments Before the Meeting: Members of the public can provide public comment by sending an e-mail to [email protected] for City Council meetings no later than noon the day of the meeting. Those e-mails will be distributed to City Council, the City Manager, and the City Attorney, and will be posted as part of the public record.
3. Live Remote Public Comments: Technology permitting, members of the public may submit live public comment via Zoom conferencing by using the link below. You must download the Zoom app or software. Zoom meetings can be accessed by telephone, computer, or smart device. When the Mayor invites public comment for the item on which you would like to comment, please use the "raise hand" feature (or press *9 if connecting via telephone only) to alert staff you have a public comment to provide. Each speaker is allowed three (3) minutes to speak.
4. At the time and date of the meeting, please click this URL to join the webinar:
https://us02web.zoom.us/j/83907818505?pwd=ZmxzNUpEUXN5aTNIWlR1bEpST0dWdz09 Passcode: 945945 Or join by phone: Dial 1 669 900 9128 US Webinar ID: 839 0781 8505 Passcode: 945945
Agenda on page 2
Lafayette City Council May 6, 2024
Agenda May 6, 2024
1) Call to Order 7:00 pm
2) Roll Call
3) Disclosure and/or Take Action on Remote Participation due to Just Cause or Emergency Circumstances Pursuant to AB 2449 (Gov. Code section 54953(f).)
4) Adoption of Agenda
5) Pledge of Allegiance
6) Public Comments (for items not on the agenda)
7) Joint Session with Town of Moraga and City of Orinda A. City and Town Council Introductions and Updates from Lafayette, Moraga and Orinda Recommendation: Receive and file.
8) Presentations
A. Contra Costa County Transportation Authority (CCTA) Evacuation Study – Scope of Work Recommendation: Receive presentation and provide feedback.
B. Contra Costa County Transportation Authority (CCTA) Smart Signals Project: Status Update Recommendation: Receive and file.
9) Adjournment
I, Joanne Robbins, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance of a Regular Meeting and 24 hours in advance of a Special Meeting at the Lafayette City Offices, 3675 Mt. Diablo Blvd., Suite 210, Lafayette, CA. in the glass case and on the City website https://www.lovelafayette.org/.
Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings at the Lafayette City Offices, 3675 Mt. Diablo Blvd, Suite 210, Lafayette, CA. and on the City website https://www.lovelafayette.org/.
Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available at the Lafayette City Offices, 3675 Mt. Diablo Blvd., Suite 210, Lafayette, CA and on the City website https://www.lovelafayette.org/.
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132). Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Joanne Robbins, City Clerk at (925) 284-1968 as soon as possible before the meeting.
Council meetings will adjourn at or before 11:00 p.m. the date of the commencement of the Council meeting except that a majority of the Councilmembers present may vote to continue after 11:00 p.m. to hear any matter. However, in no event may a new matter be considered on or after 12:00 a.m. the following day.
SCOPE OF WORK
Project Information
Grant Category Climate Adaptation
Grant Fiscal Year 2024-2025
Project Title Development of Countywide Emergency Evacuation Plan Organization
(Legal name) Contra Costa Transportation Authority
Introduction
The Contra Costa Transportation Authority (CCTA) proposes to procure for an experienced consultant to develop a Countywide Emergency Evacuation Plan (Study). This Study will conduct local-level evacuation compliance assessments (per Senate Bill 99) and a high-level evacuation route capacity, safety, and viability analysis (per Assembly Bill 747) for the county that includes the 19 member agencies and unincorporated areas within CCTA’s jurisdiction.
The Study builds upon the ongoing Contra Costa County multi-jurisdictional Local Hazard Mitigation Plan (LHMP); an outcome of this study, as identified by several agencies throughout Contra Costa County, is an understanding that typical climate and other hazard risks may result in multi-jurisdictional evacuations using routes that may span several jurisdictions.
The Study will provide further planning resources for extreme weather events by focusing on:
• Evacuation planning;
• Identifying communities with inadequate access to transportation options (e.g., determining transit-dependent residents);
• Planning for increased transportation options in evacuation corridors (e.g., addition of E-bike programs, etc.);
• Identifying opportunities for Intelligent Transportation Systems across multiple jurisdictions.
Background
Current projections show that Contra Costa County will experience a unique combination of climate-induced effects. These climate-induced effects include substantially increased risk of sea level rise, wildfire, and levee failure in the San Joaquin Delta region.
A February 5, 2023, Washington Post article stated, “California’s mountain snowpack is the largest it’s been in decades, thanks to a barrage of atmospheric rivers in late December into January. The snow is a boon for the state’s water supply but could also pose a flood risk as the season progresses.”
These impacts, as currently modeled, will exacerbate existing hazards, such as landslides, flooding, levee failure, and wildfire risks, and are expected to strain the transportation networks and communities throughout Contra Costa County. These hazards are also in combination with other natural and legacy manmade hazards, such as earthquakes and refinery accidents.
To address these anticipated impacts, some agencies in the region have already begun resilience planning efforts. For example, the cities of Lafayette and Orinda have completed locally-focused evacuation planning efforts. These efforts have largely focused on evacuations within their communities; other efforts have noted the need to evacuate to and through other communities using local and County roadways that may require targeted investments to ensure the viability and safety of the routes during an evacuation event. These studies are in addition to five subregional transportation action plans that coordinate improvements across jurisdictions.
The Study proposed as part of this grant application will tie-in to regional and subregional transportation planning efforts by conducting local-level evacuation compliance assessments (SB 99) and a program-level evacuation route capacity, safety, and viability analysis (AB 747) for up to 20 member agencies within CCTA’s jurisdictions. This Study will outreach and help vulnerable communities in identifying neighborhoods that lack network redundancy during evacuation scenarios and will help agencies determine how to improve the evacuation network during those events.
Disadvantaged Communities
Contra Costa County underserved communities include the cities of Richmond, El Cerrito, San Pablo, Concord, Pittsburg, and Antioch, and the unincorporated areas of North Richmond, Montalvin Manor, Rodeo, and Bay Point.
At the regional level, MTC, the Bay Area’s designated metropolitan planning organization, defines Equity Priority Communities (EPCs) based on eight demographic variables: People of Color, low-income, limited English proficiency, seniors 75 years and over, zero-vehicle households, single parent families, people with disabilities, and rent-burdened households.
MTC identifies 48 census tracts in Contra Costa County as EPCs including those noted above.
At the AB 1550 level, over 100 census tracts meet the definition of low-income communities in the same locations listed above. On the environmental justice front, CalEnviroScreen 4.0 rates San Pablo, Richmond, El Cerrito, Martinez, Bay Point, Pittsburg, Antioch and Concord areas at or above 75% pollution burdened while the Healthy Places Index (HPI) rates San Pablo, Richmond, Pittsburg, Antioch, and Concord areas at or below the 25% percentile of HPI.
Please see our accompanying map exhibits in the application package.
Project Stakeholders
CCTA will conduct on-going collaboration and partnerships between sectors and jurisdictions, across levels of government at a regional scale. Multiple stakeholders will be involved in the Study planning effort, providing input through quarterly Technical Advisory Committee (TAC) meetings during the 30-month planning process. In addition to Caltrans and the CCTA local member cities, project stakeholders will include the following:
• Metropolitan Transportation Commission (MTC);
• Contra Costa County Health & Human Services Department. • Contra Costa County Office of Emergency Services
• Transit operators. Central Contra Costa Transit Authority (County Connection), Eastern Contra Costa Transit Authority (Tri-Delta Transit), Western Contra Costa Transit Authority (WestCAT), and Alameda-Contra Costa Transit District (AC Transit);
• Bay Area Regional Collaborative (BARC);
• The San Francisco Bay Conservation & Development Commission (BCDC) • Association of Bay Area Governments (ABAG)
• Bay Area Air Quality Management District (BAAQMD)
• San Francisco Bay Regional Water Quality Control Board (Water Board) • California State Coastal Conservancy
• Fire Departments;
• Moraga Orinda Fire District
• Central Contra Costa County Fire Protection District
• East Contra Costa Fire Protection District
• Crockett-Carquinez Fire Protection District
• Kingston Fire Protection District
• Rodeo-Hercules Fire Protection District
• San Ramon Valley Fire Protection District
• Pinole Fire Department
• Richmond Fire Department
• El Cerrito Fire Department
• Local Police;
• East Bay Regional Parks Department (EBRPD);
• AMTRAK;
• Bay Area Rapid Transit (BART);
• California Department of Water Resources: inspects and evaluates the maintenance of all the project levees and channels;
• California Highway Patrol (CHP) – Golden Gate Division.
Overall Project Objectives
Identification of transportation system vulnerabilities and climate-related risks to existing transportation infrastructure is paramount to CCTA. The overarching goal of this Study is to provide planning actions at local and sub-regional levels to advance climate change adaptation efforts on the transportation system, especially in vulnerable communities.
A variety of events can require an evacuation within areas of Contra Costa County. These events could be caused by nature, including wildfires, floods, levee failure, sea level rise, geological or seismic events; while others can be caused by human initiated events such as utility failures, refinery failures, infrastructure failures or other factors (such as riots, and airplane or vehicular crashes). With climate change increasing drought conditions and weather events throughout the state, it is prudent to review the capacity of the evacuation system (e.g., capacity of the evacuation roadways) to assist with planning for these events. Additionally, recent events like the Camp Fire in Paradise, California and historical events like the 1991 Oakland Hills Firestorm (a portion of which burned into extreme western Contra Costa County), reinforce the notion to better prepare for rapid evacuations during these types of events. Retirement communities such as the Rossmoor neighborhood are of particular concern given the vulnerability of the population, as evidenced by the issues with evacuating certain portions of the Oakmont area of Santa Rosa during major wildfires in 2017 and 2020.
This proposed Study will:
• Help local agencies to identify the most vulnerable communities where evacuations would occur (e.g., those with the least amount of redundant access, those with mobility needs, and those areas furthest from evacuation centers);
• Determine the amount of time needed to facilitate an evacuation; and • Develop strategies to improve emergency egress during these events, helping to promote sustainability and resilience for even the most vulnerable residents.
This Study provides a detailed look at the evacuation system and focuses on estimating the time needed to evacuate, and the locations and durations of congestion relative to historical fire corridors. The results are intended to provide information to help inform jurisdictions (especially related to network redundancy and connectivity) in addition to meeting the requirements associated with two recent legislative bills:
• Senate Bill 99 (2019) - Residential Developments and Evacuation Routes. SB 99 requires city or county governments to identify in their safety element residential developments that do not have at least two emergency evacuation routes. This requirement applies when jurisdictions next update their housing element. The 2018 wildfire season eclipsed 2017 as the most destructive and deadliest year for wildfires in California. The Mendocino Complex Fire alone burned 459,123 acres to become the largest fire in California history. Even more devastating, the Camp Fire in November 2018 became California’s most destructive and deadliest wildfire, which decimated the Town of Paradise, killing 86 people and destroying nearly 19,000 structures. One reason the Camp Fire was so deadly was that the Town of Paradise lacked adequate evacuation routes to simultaneously allow residents to leave and public safety personnel to enter. Modern development practices require adequate ingress and egress to new developments, but existing developments that weren’t built to those standards occur throughout the state. SB 99 ensures that cities and counties identify residential developments in any hazard area, including fire hazard severity zones, that lack this basic safety precaution in their general plans.
• Assembly Bill 747 (2019) - Evacuation Route Capacity and Safety. AB 747 requires jurisdictions to identify evacuation routes and their capacity, safety, and viability under various emergency scenarios in the jurisdiction’s safety element. The bill states that this must occur with the next update to a jurisdiction’s Local Hazard Mitigation Plan (LHMP) (or safety element if the jurisdiction does not have an LHMP) beginning January 1, 2022. The jurisdiction may use its LHMP or emergency operations plan to comply with this law by incorporating descriptions of the evacuation routes’ capacity, safety, and viability into those documents, provided that the jurisdiction’s safety element references the document.
There are two areas that CCTA would like to explore as part of this effort: 1) identify areas where the transportation network needs redundancy improvements to improve resilience; and 2) examine how to make the transportation system more resilient by adding Intelligent Transportation Systems (ITS) infrastructure to adapt to climate change in the future.
The key considerations for CCTA when reviewing network redundancy improvements to enhance resiliency are:
• Redundancy in the network in case of primary network failure; • Targeted, ITS-based person movement mobility increases during evacuations; • Partnerships with local bus transit agencies;
• Consistency with federal Safe Systems approaches;
• Improved emergency access during evacuations; and
• Identification of existing facilities that may be used for bikeways or flood control channels that could be upgraded to assist during evacuation events.
The key considerations related to adapting the transportation infrastructure to be more resilient are:
• Resiliency in the electrification of the network (remote solar facilities, decentralized/microgrid charging, etc.);
• Evaluation of transit shelters (e.g., shade) for transit stops; • Other improvements at key stations and major bus stops including misters, additional water stations, restrooms, shade, permeable pavement, air conditioning, and other treatments to assist with adaptation towards climate change;
• Vehicle redundancy assessment – e.g., can programs be set up to provide eBikes to populations that do not have access to vehicles or could benefit from additional access to vehicle speeds; and
• Landscaping/tree planting programs to improve air quality, cooling, and other factors.
This Study is consistent with multiple state and regional plans including:
• Caltrans 2020-2024 Strategic Plan as the Study aims to “Strengthen our capability to withstand and recover from the impacts from climate change” by engaging the most vulnerable communities to inform development and implementation of Climate Action activities.
• California Transportation Plan (CTP) 2050, Goal 2 “Preserve the Multimodal Transportation System,” and Policy 3 “Adapt the transportation system to reduce impacts from climate change.”
• 2021 California State Adaptation Strategy as this project will help improve resilience, which is a state of readiness to face climate risks, within disadvantaged and vulnerable communities.
• Plan Bay Area 2050 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS), especially as it pertains to climate adaptation and resilience of the transportation network.
1 SMART SIGNALS
Safety and Mobility on
ARTerials
5/6/2024
CITIES OF LAFAYETTE, ORINDA, AND TOWN OF MORAGA
2 SMART
SIGNAL
PROJECTS
Project Proponents
• Teresa Gerringer, Councilmember, City of Lafayette
• Mark DeSaulnier, Congressman, 10th CA District
• Tim Haile, Executive Director, CCTA
• Councilmembers of the Cities of Lafayette and Orinda and Town of Moraga LFFA/LPMC Committee
• Renata Sos, Chair, Town of Moraga
• Susan Candell, Vice Chair, City of Lafyette
• Darlene Gee, Committee member, City of Orinda
• Amy Worth, Former Committee member, City of Orinda
• Teresa Gerringer, Former Committee member, City of Lafayette Agency Staff
• Cities of Lafayette and Orinda and Town of Moraga staff • Contra Costa Transportation Authority staff
• Congressman DeSaulnier staff
Technical Consultant
• Advanced Mobility Group
PROJECT TEAM
ACKNOWLEGDGEMENTS
3 • Lamorinda Smart Signal System Project – Congressman DeSaulnier sponsored Federal Community Project grant with Lamorinda agencies on 56 traffic signal intersections • Countywide Smart Signals Project – CCTA sponsored Federal One Bay Area Grant (OBAG) 3 with a portion focused on 18 key Lamorinda traffic signal intersections • Lamorinda Fee and Financing Authority (LFFA) –Transportation Impact Fee Project Funding
4 SMART Signal Intersections
Summary by Jurisdiction
The 18 signals funded by OBAG 3 are also included in the Earmark funding locations.
Earmark OBAG 3
Lafayette 30 9
Moraga 8.5 4
Orinda 17.5 5
Total 56 18
Note: Intersection of Moraga Wy and Ivy Drive is under both Moraga and Orinda 5 SMART Signal Funding Plan (OBAG 3 + Earmark)
Federal Fund Local Match Total Federal Fund Local Match Total Lafayette $ 839,865 $ 109,135 $ 949,000 $ 2,241,964 $ 541,607 $ 2,783,571 Moraga $ 400,401 $ 52,029 $ 452,430 $ 635,223 $ 153,455 $ 788,679 Orinda $ 488,293 $ 63,451 $ 551,744 $ 1,307,813 $ 315,938 $ 1,623,750 Total $ 1,728,559 $ 224,615 $ 1,953,174 $ 4,185,000 $ 1,011,000 $ 5,196,000 OBAG 3 Earmark
• Total Federal Funding - $5,913,559
• Total Lamorinda Funding - $1,235,615
• Total Funding Available - $7,149,174
Earmark Only
OBAG + Earmark
Lafayette
Smart Signals
6 Moraga
Smart Signals
Earmark Only
OBAG + Earmark 7
Orinda
Smart Signals
Earmark Only
OBAG + Earmark
8 9
Project Status
• Funding has been awarded for both the OBAG-3 and
Earmark projects
• Funding Agreements singed between CCTA and
Lamorinda for both the OBAG-3 and Earmark projects
• CCTA received funding authorization from Caltrans for OBAG-3 project design services.
• Request for Proposal is currently out for Design Services for County Wide Smart Signals Project.
• OBAG-3 project Design Phase will start summer 2024
• Earmark project Design is currently in progress
May 2024
10 IMPROVE SAFETY, MINIMIZE
CRASHES, ELIMINATE
INJURIES + FATALITIES
OPTIMIZE MOBILITY,
RELIEVE CONGESTION +
MANAGE EVACUATION
ROUTES
ADVANCE THE
SMART CITY SYSTEM
SMART SIGNALS Goals
11 12
SMART SIGNAL Improvements
UPGRADE TO ADVANCED
CONTROLLERS & ATC CABINETS
BENEFIT: Advanced Mobility
FIBER OPTIC/CELLULAR
COMMUNICATION
BENEFIT: Better Capacity and Reliability
VIDEO DETECTION
BENEFIT: Unobtrusive Monitoring and
Managing of the Road Network
VULNERABLE ROAD USER PROTECTION
BENEFIT: Pedestrian Safety and Health
SMART MOBILITY
BENEFIT: Signal Control and
Prioritization (TSP/EVP)
VIDEO/DATA ANALYTICS
BENEFIT:
Safety Monitoring And Alerts
12 13
SMART SIGNALS
SMART COUNTY
1 2 3 4 5
Five Steps to a SMART City System
STEPS
• Upgrade Signal Controllers
• Upgrade Communication and
Detection
• Implement Smart Control and
Monitoring 13
14 KEY BENEFITS
Supports multi-modal
transportation for all users
Increases safety Increases transit reliability Reduces emergency vehicle response time
Reduces congestion Manages evacuation routes
15 Smart Traffic
Signal
• Dynamic Traffic Control
• Pre-programmed Evacuation Routes
• Remote monitoring and control
• Real-time Traffic Information and Guidance
• Assist Police Department to implement Reversible Lanes • Coordination with Other Smart City Infrastructure (Within the Town and Other Cities)
• Reducing Human Error
• Ensuring Orderly Evacuation
• Prioritizing Emergency Vehicles
16 Cameras at
Signals
• Support and Share video feeds with emergency responders • Real-Time Traffic Monitoring
• Identifying Congestion and Blockages
• Deploy police at locations that need their attention
• Crowd Management
• Post event documentation and analysis
• Integration with Other Technologies
• Safety and Security Monitoring
17 Thank you!
Questions?