Orinda City Council
June 18, 2024

BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Approving Parcel Map ) Resolution No. 14-24
for Subdivision MS 2023-001 )
Urban Lot Split )
at 6 Patrick Lane, Orinda, CA )
)
WHEREAS, an application for a SB9 Urban Lot Split subdivision Tentative Parcel Map of property at 6 Patrick Lane, Orinda California was approved with conditions by the Orinda Planning Department on September 26, 2023; and WHEREAS, the owner has not submitted the Final Parcel Map for Subdivision MS 2023-001 and in is process of being signed by all parties required to execute the certificates on the map (owner and surveyor), together with all supplementary documents and fees, to the Public Works Department for filing in accordance with the Subdivision Map Act and Title 16 of the Orinda Municipal Code and the tentative map conditions of approval; and
WHEREAS, the Public Works Department has determined that the Parcel Map, all associated documents and fees are satisfactory in accordance with the Subdivision Map Act and Title 16 of the Orinda Municipal Code and the tentative map conditions of approval; and
WHEREAS, the City Council of the City of Orinda finds that the Final Parcel Map for Subdivision MS 2023-001, substantially confirms with the previously-approved Tentative Parcel Map and must now be approved pursuant to state law.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orinda approves the Parcel Map for Subdivision MS 2023-001 with all supplementary documents.

Approved and adopted by the City Council of the City of Orinda at a regular meeting on June 18, 2024.

F.9.b
Packet Pg. 170 Attachment: Attachment B: Resolution 14-24 Approval of Final Map 6 Patrick Lane (3345 : Approving 6 Patrick Lane Urban Lot Split Parcel Map) Resolution 14-24

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
_________________________________
Darlene K. Gee, Mayor
ATTEST:
_________________________________
Sheri Marie Smith, City Clerk
F.9.b
Packet Pg. 171 Attachment: Attachment B: Resolution 14-24 Approval of Final Map 6 Patrick Lane (3345 : Approving 6 Patrick Lane Urban Lot Split Parcel Map) From: Celina Palmer
To: Randy Miller; Tyler Karow
Cc: Drummond Buckley; Osa Wolff; Ryan O"Kane; Scott Christie; Sivakumar Natarajan; Mario Camorongan; Michelle Bocalan; David Biggs
Subject: Approval of SB 9 Lot Split Tentative Parcel Map at 6 Patrick Lane Date: Tuesday, September 26, 2023 5:18:40 PM
Attachments: stamped 230803 Tentative Map (002).pdf
MOFD Approval.pdf
Good Afternoon Randy,
With this email, effective today, I am memorializing City of Orinda staff’s ministerial approval of the attached Tentative Parcel Map for 6 Patrick Lane. This Tentative Parcel Map is being approved ministerially in compliance with Senate Bill (SB) 9 as well as the Subdivision Map Act, the City of Orinda Municipal Code, and all applicable objective standards. Because all applicable standards were met, City staff determined they have no discretion under State Law to deny this SB9 lot split. The record before City staff does not establish that the scenic easement offered on the subdivision map was accepted by the City as to 6 Patrick. Therefore, that scenic easement offered on the subdivision map is not a reason to deny the 6 Patrick SB9 lot split. The City is not taking any position regarding whether the scenic easement would qualify as a conservation easement under SB9, if that easement had been accepted.

Likewise, in approving this SB9 lot split, the City is taking no position on the existence or absence of any private rights or responsibilities, as the City does not adjudicate private legal rights. Finally, as you know and the public record makes clear, portions of 6 Patrick consist of steep slopes and areas of potential geologic instability. While City staff have determined we must approve the SB9 lot split ministerially, we wish to flag for the applicant and other interested parties that future development may be challenging.

Any potential purchasers should carefully review the full public record.

Approval of this Tentative Parcel Map is subject to the following conditions:
•                     The Final Parcel Map presented for approval must include this updated language: “A 2- LOT SUBDIVISION (SB-9 URBAN LOT SPLIT) OF THE LANDS DESCRIBED IN THAT CERTAIN GRANT DEED TO 63 HOLDINGS TRUST, DATED JUNE 18, 2020, RECORDED ON JUNE 17, 2021, AS DOC No. 2021-0175963, RECORDS OF CONTRA COSTA COUNTY; SAID LANDS BEING MORE PARTICULARLY DESCRIBED AS LOT 3 OF “SUBDIVISION 5592”, FILED FOR RECORD JANUARY 28, 1986, IN BOOK 298 OF MAPS AT PAGES 32, RECORDS OF CONTRA COSTA COUNTY”
•                     When presenting the Final Parcel Map for approval, the applicant shall include closure calculations, supporting documents and a current title report, as listed in the SB 9 Lot Split application.
•                     When presenting the Final Parcel Map approval, the applicant shall provide a tax letter stating all liens have been paid.
•                     This approval is limited to the SB9 lot split and does not include approval of any proposed structures. The applicant shall obtain the required permits for any proposed structures.

In addition, please note the MOFD requirements as stated in the Moraga-Orinda Fire Final Fire Review Letter, signed by Fire Marshal, Jeff Isaacs on 06/29/2023 that you provided (attached). You are also subject to MOFD requirements.

As you know, the next step in the lot split process is for the City to review, and for you to obtain an F.9.c
Packet Pg. 172 Attachment: Attachment C: September 26, 2023 Tentative Parcel Map approval email (3345 : Approving 6 Patrick Lane Urban Lot Split Parcel approval of, the Final Parcel Map. The Final Parcel Map is reviewed and processed by the Public Works Department, and typically appears on the City Council consent calendar. Per the State of California Subdivision Map Act, the Council’s role is limited (e.g., confirming consistency with the approved Tentative Parcel Map and compliance with any associated conditions). The Final Parcel Map needs to be approved prior to the expiration of the Tentative Parcel Map. The expiration of the Tentative Parcel Map is governed by the State of California Subdivision Map Act.

This action is exempt from the California Environmental Quality Act (CEQA).

Thank you,
Celina F. Palmer, AICP
Associate Planner
City of Orinda
Planning Department
22 Orinda Way, Orinda, CA 94563
Tel: 925.253.4212
[email protected]
https://www.cityoforinda.org/153/Planning-Department
City Hall Hours of Operations:

Mondays – Thursdays 8 AM-noon and 1-5:30 PM
Alternate Fridays  8 AM-noon and 1-5 PM or Closed
Planning Department Appointments: Check the City's website F.9.c
Packet Pg. 173 Attachment: Attachment C: September 26, 2023 Tentative Parcel Map approval email (3345 : Approving 6 Patrick Lane Urban Lot Split Parcel City Council
Staff Report
Agenda Item: G.1
Date: June 18, 2024
Department:

Public Works and
Engineering Services
AGENDA TITLE: Public Hearing to Confirm the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986-1 Zones L-42, M-9 and M-11 for Fiscal Year Ending June 30, 2025
RECOMMENDATION:

Open the Public Hearing, receive public testimony, close the Public Hearing and consider adoption of Resolution 18-24, Confirming the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986-1, Zones L-42, M9 and M-11 for Fiscal Year Ending June 30, 2025.

BACKGROUND:

The Orinda Street Lighting and Landscape Assessment District No. 1986-1 “District” consists of three distinct zones of benefit. These zones are former County Service Areas. The current District was created upon incorporation to continue similar services. • The L-42 Zone finances the cost of residential street lighting within four neighborhoods in South Orinda. These neighborhoods are:
o Tahos Road from just north of Bates Blvd to the south cul-de-sac including Bates Court, Silverwood Court, and Oakridge Court: Meadow View Road from Meadow Lane to the north cul-de-sac
o Valley Drive from Heather Lane to south of Valley court o Courtney Lane
o Martha Road and Catherine court (cul-de-sac sections of both streets) • The M-9 Zone finances the cost of residential street lighting in the Orinda Downs area along the following streets:

Dalewood Drive Amber Valley Sundown Terrace
Redcoach Lane Singingwood Lane Silver Oak Terrace
Coachwood Terrace Fallen Leaf Terrace Happy Valley Road • The M-11 Zone is comprised of commercial properties in the Village and Theatre (Crossroads) Districts and finances the cost of part or all of the following services:
o street lighting
o street sweeping
o litter pickup
o landscape maintenance (median islands, right-of-way, and mini-parks) o water and electric utilities for landscaping (water, electrical irrigation) G.1
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The service levels for these zones are reviewed on an annual basis.

An election was held in July 1999 in the District to increase assessments and provide for future adjustments to the assessments based on the annual change in the consumer price index (CPI). The increases were approved within the L-42 zone and M-9 zone, but not within the M-11 zone.

The method used by the City to adjust the assessments for Zones L-42 and Zone M-9 is to calculate the adjustment based on the annual change in the Consumer Price Index (CPI) as reported for San Francisco-Oakland-Hayward area for all urban consumers.

The report is published bi-monthly and the February report is used for the calculation.

The Federal Bureau of Labor Statistics reported that between February 2023 and February 2024 the index increased by 2.36%.

DISCUSSION:

The City Council is required to establish the budget and levy assessments within each of the three zones of benefit annually in order to continue financing the services within the assessment district. The first step in the assessment levy process is the adoption of a resolution ordering engineering assistance in the preparation and filing of the report, which was done at the City Council Meeting of April 16, 2024. The second step was to approve the Engineer's Report (Attachment A), to declare the City's intention to levy and collect assessments and to set the date for the public hearing regarding the assessments; this was done at the City Council meeting on May 7, 2024, by adoption of Resolutions No. 16-24 and No. 17-24 and set the public hearing date for June 18, 2024.

The Engineer's Report, prepared by NBS, an assessment consultant, recommends increases for the assessments in Zone L-42 and Zone M-9 to cover increased annual District costs. Assessments in Zone M-11 are not eligible to be adjusted, as explained in the background section of this report. The proposed Fiscal Year Ending June 30, 2025 assessments are as follows:

ZONE
Current
FY 2022/23
Levied
Proposed
FY 2023/24
Levy
Annual $
Change Per
Unit
L-42 $ 75.63 $ 77.42 $ 1.79
M-9 $ 79.61 $ 81.49 $ 1.88
M-11* $635.94 $635.94 -0- *
*Zone M-11 does not have an inflator due to majority opposition in the 1999 assessment ballot proceeding.

The Engineer's Report (Attachment A) establishes the proposed budgets for the next fiscal year for each zone, the estimate of actual costs for the current fiscal year and a statement regarding the basis for the assessment levy on properties. The Engineer's Report also refers to several exhibits that provide background data; the original exhibits G.1
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are on file in the City Clerk's office. There are no proposed changes to the District boundaries for the upcoming fiscal year.

Section 5 of the Engineer's Report provides both projected revenues and expenses for prior, current and upcoming fiscal years and a proposed budget for Fiscal Year Ending June 30, 2025 for the Orinda Street Lighting and Landscaping Assessment District No. 1986-1. The following table provides a high-level summary for all three zones:

Proposed Fiscal Year 2024/2025 Revenue & Expenses by Zone (Assessments / General Fund Contribution; and General / Special Expense) Zone L-42 Zone M-9 Zone M-11 Totals
Beginning Balance $ 18,128 $ 289 $ 0
Assessment Revenue $ 9,891 $ 13,036 $ 37,711 $ 60,688
Interest 200 10 0
General Fund Contribution 240 1,029 54,754 $ 56,023
Total Funding $ 10,311 $ 14,075 $ 92,465
Expenditures – Special Benefit $ 7,008 $ 13,335 $ 76,665 Expenditures – General Benefit 240 1,029 15,800
Total Expenses $ 7,248 $ 14,364 $ 92,465 $ 114,077
Total Contribution to Reserve $ 3,063 ($ 289) $ 0
Ending Balance $ 21,191 $ 0 $ 0
Zone L-42 has per unit rates that fully offset the costs undertaken in the District. The General Fund is scheduled to contribute $240 which offsets any “general benefits.” This complies with the requirements for an assessment to only levy the costs of the special benefits.

Zone M-9 requires General Fund contributions of $1,029 as shown in the above table.

This amount more than offsets the estimated “general benefits” of $40. This complies with the requirements for an assessment to only levy the costs of the special benefits.

Zone M-11 requires General Fund contributions of $54,754 as shown in the above table. This Zone does not have an approved escalator and therefore the current per unit assessment is the maximum that can be levied.

NEXT STEPS:

The assessment consultant (NBS) will prepare and submit the levy of assessments to Contra Costa County for placement on the Fiscal Year 2024-25 secured property tax roll.

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FISCAL IMPACT:

The proposed Fiscal Year 2024-25 assessments to be collected from parcels in Assessment District 86-1 (all zones) will provide $60,688 to partially offset $114,077 of costs. The General Fund will contribute $56,023 towards the costs, which includes funding general benefits that cannot be funded from special assessments.

ATTACHMENTS:

A. Engineer's Report, FY 2024/25
B. Resolution 18-24 Confirming Assessments District No. 1986-1 Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
Approved by:

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BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Confirming the Diagram and )
Assessment for the Orinda Street )
Lighting and Landscape Assessment ) Resolution No. 18-24 District No. 1986-1, Zones L-42, M-9 )
and M-11, for Fiscal Year Ending 2025)
WHEREAS, on May 7, 2024, the Orinda City Council approved the Engineer's report, declared its intention to levy and collect assessments for Fiscal Year 2025 and set a hearing thereon for June 18, 2024; and
WHEREAS, notice of the filing of the Engineer's report and of the hearing was given as provided for in Section 22626 of the Streets and Highway Code; and WHEREAS, on June 18, 2024, the City Council held a public hearing on the levy of the proposed assessment and heard and considered all oral statements and written communications made or filed by interested persons.

NOW THEREFORE BE IT RESOLVED the City Council of the City of Orinda does hereby declare:

1. That the diagram and assessments as set forth in the Engineer's report are confirmed.

2. That this resolution shall constitute the levy of an assessment for Zones L-42, M-9 and M-11 for Fiscal Year 2025, as referred to in the report.

3. The City Council hereby orders NBS (assessment consultant who prepared the Engineer’s Report) to prepare and submit the levy of assessments to Contra Costa County for placement on the Fiscal Year 2025 secured property tax roll.

Adopted by the City Council of the City of Orinda at a regular meeting on June 18, 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Darlene Gee, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
G.1.b
Packet Pg. 178 Attachment: Resolution 18-24 Confirming Assessments District No. 1986-1 (3357 : L&L District 3rd meeting and hearing) City Council
Staff Report
Agenda Item: H.1
Date: June 18, 2024
Department: Administration
AGENDA TITLE: Wagner Ranch Nature Center State Funding Steward Role RECOMMENDATION:

Approve Resolution No. 26-24 Whereby the City of Orinda Agrees to be Designated as the Steward for $1.5 Million in State Funds for the Wagner Ranch Nature Center BACKGROUND: The Wagner Ranch Nature Center is on the campus of the Wagner Ranch School and is an Orinda Union School District facility which sustained damage as result of recent winter storms. This damage resulted in the closure of the Nature Center due to access and safety concerns, with a very small portion reopened and available for use. Assemblymember Bauer-Kahan was able to secure $1.5 million in State funding to assist in repairing damage and reopening additional elements and portions of the Wagner Ranch Nature Center.

While discussions between the OUSD and the State have been on-going about the use of the funds and the conditions associated therewith, given current State budget considerations, there are concerns that the funding could be clawed back unless committed in a manner to ensure that does not happen. Assemblymember BauerKahan has asked, and the OUSD has agreed, that it would be prudent pending the final negotiation of terms between the State and OUSD, that the City serve as a steward for the funds. Attachment 2 is an e-mail for Assemblymember Bauer-Kahan’s Chief of Staff which confirms the transfer of the funds to the City until negotiations between the State and OUSD are complete.

Given the significant community benefits which arise out of the Wagner Ranch Nature Center and related programming, staff are recommending that the City agree to serve in this role. The attached resolution confirms the City’s willingness to do so.

NEXT STEPS: The City will serve as the Steward until such time as the funds can be transferred back to the OUSD.

FISCAL IMPACT: None because of this item. It is not anticipated that the City of Orinda will receive the State provided funds other than on a short-term, temporary basis, before they are passed onto the Orinda Union School District, if at all.

ATTACHMENTS:

A. Resolution 26-24 Wagner Ranch Nature Center
B. Assembly Member Bauer-Kahan Chief of Staff E-mail
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Respectfully Submitted by:

David Biggs
City Manager
Prepared By: Sheri Smith, City Clerk
Approved by:

H.1
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In the Matter of:

Wagner Ranch Nature Center )
State Funding Steward Role
Resolution No. 26-24
WHEREAS, The Wagner Ranch Nature Center is on the campus of the Wagner Ranch School and is an Orinda Union School District facility which sustained damage as result of recent winter storms; and
WHEREAS, This damage resulted in the closure of the Nature Center due to access and safety concerns, with a very small portion reopened and available for use; and WHEREAS, Assemblymember Bauer-Kahan was able to secure $1.5 million in State funding to assist in repairing damage and reopening additional elements and portions of the Wagner Ranch Nature Center; and
WHEREAS, Discussions between the OUSD and the State have been on-going about the use of the funds and the conditions associated therewith, given current State budget considerations, there are concerns that the funding could be clawed back unless committed in a manner to ensure that does not happen; and WHEREAS, Assemblymember Bauer-Kahan has asked, and the OUSD has agreed, that it would be prudent pending the final negotiation of terms between the State and OUSD, that the City serve as a steward for the funds.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orinda does hereby agree to be designated as the Steward for $1.5 Million in State Funds for the Wagner Ranch Nature Center.

Adopted by the City Council of the City of Orinda on June 18, 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________
Darlene Gee, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
H.1.a
Packet Pg. 181 Attachment: Resolution 26-24 Wagner Ranch Nature Center (3384 : Wagner Ranch Nature Center State Funding Steward Role) From: Gyore, Elise
To: David Biggs
Subject: Wagner Ranch/ $1.5M funding
Date: Friday, June 7, 2024 5:17:13 PM
Attachments: image001.png
Hello DavidThis email serves as notification that funding in the sum of $1.5 million is to be transferred from the State to the City of Orinda so the city may act as the steward of the funding while negotiations about how best to preserve access to Wagner Ranch proceed. Originally this funding was earmarked in the 2023-24 State budget to go to Orinda Unified School District (OUSD) for this same purpose, but in the interest of ensuring stakeholder meetings can continue, our office has alerted the CA Assembly Budget committee and asked to have the funding instead routed to the City. Our expectation is that the City shall act as a responsible steward of the funding until such a time that stakeholders agree on a plan to conserve Wagner Ranch and ensure its access by the public for years to come.

Thank you and please let me know if you have any questions about this notification.

Elise
Elise Flynn Gyore
California State Assemblymember Rebecca Bauer-Kahan (AD-16) State Capitol, Sacramento 95814
Phone: (916) 319-2016
12677 Alcosta Boulevard, Suite 395, San Ramon, CA 94583 Phone: (925) 244-1600 | Fax: (925) 244-1606
Email: [email protected] | Website: http://a16.asmdc.org Facebook: RBKcalifornia | Twitter: @BauerKahan
H.1.b
Packet Pg. 182 Attachment: Assembly Member Bauer-Kahan Chief of Staff E-mail (3384 : Wagner Ranch Nature Center State Funding Steward Role) City Council
Staff Report
Agenda Item: H.2
Date: June 18, 2024
Department: Administration
AGENDA TITLE: Council Infrastructure Committee Initial Work Program RECOMMENDATION:

Receive Infrastructure Committee Report on Initial Work Program, Discuss, and Provide Direction, if any.

BACKGROUND: Upon establishing the Council’s Infrastructure Committee, the full Council requested that an initial work program be presented to the Council early in the Infrastructure Committee’s work. The Infrastructure Committee has met twice, with the attached Initial Work Program being a result of the second meeting. It is being provided to the full Council in advance of the next scheduled Infrastructure Committee meeting which is June 25, 2024.

NEXT STEPS: As the Infrastructure Committee proceeds with its efforts and the tasks in the Initial Work Program, this will inform a series of possible requested actions and recommendations which would require City Council review and action. Those will come back to the City Council as needed.

FISCAL IMPACT: None because of this item. As noted above, there may be costs with certain tasks yet to be defined. The current fiscal impact relates to time to staff and assist the Infrastructure Committee in its work.

ATTACHMENTS:

A. Infrastructure Committee Initial Work Program
Respectfully Submitted by:

David Biggs
City Manager
Prepared By: Sheri Smith, City Clerk
Approved by:

H.2
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H.2
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City of Orinda
Council Infrastructure Committee
Initial Work Program Outline
June 4, 2024
Introduction:

On February 6, 2024, in response to a Matters Initiated by Mayor Gee, the City Council approved the formation of an ad hoc City Council committee to address infrastructure matters related to roads and storm drains. The Council Members appointed were Mayor Gee and Vice Mayor Malkani. The approval included a request for the Infrastructure Committee to return to the City Council with a work program.

The Infrastructure Committee held an initial meeting on April 17, 2024, and a copy of the agenda for that meeting is attached. That meeting was well attended by many Orinda residents, and primarily served as a listening session to inform the Committee of the residents’ issues and concerns. The second meeting was held on June 4, 2024, and the main topic of discussion was an Initial Work Program. Presented here is an outline of the Initial Work Program as proposed by the Infrastructure Committee.

It should be noted that as the work of Committee progresses and various tasks are completed and additional input and information received, the work program will evolve and the timing of items for consideration may be modified.

Tier 1 Tasks
• Review of Updated Roads Map
• Review of Longer-Term Funding and Financial Resources • Assess Private Roads via a PTAP and Streetsaver
• Mapping the Public & Private Stormdrain System
• Update of Homeowners Guide
• Consideration of a Needs Assessment Opinion Survey of Private Road Homeowners • Exploration of Ideas to Assist Private Road Neighborhoods • Develop Timelines and Costs for Tasks
Tier 2 Tasks
• Review of Private Road Acceptance Policy Resolution 59-18 • Review of Legal Lay of Land – Stormwater
• Assess Information from Tier 1 Tasks Data Gathering
H.2.a
Packet Pg. 185 Attachment: Infrastructure Committee Initial Work Program (3385 : Council Infrastructure Committee Initial Work Program) • Develop and Discuss Possible Options and Tools Balancing Needs Between Public and Private Roads
Tier 3 Tasks
• Formalize Recommendations for Council Consideration including timelines and costs H.2.a
Packet Pg. 186 Attachment: Infrastructure Committee Initial Work Program (3385 : Council Infrastructure Committee Initial Work Program) City Council
Staff Report
Agenda Item: H.3
Date: June 18, 2024
Department: City Council
AGENDA TITLE: Adoption of Resolution #27-24 Approving the Fiscal Year 2024-25 Mid-Cycle Update to the Biennial Budget, Adoption of Resolution #28-24 Approving the Capital Improvement Plan (CIP) Update for Fiscal Years 2023/24-2027/28 and Approval of Annual and On-Call Contracts for Trepepi Smith, California Consulting Inc, and Wildland Corp.

RECOMMENDATION:

Adopt a resolution approving the Fiscal Year 2024-25 Mid-Cycle Budget Update and a resolution approving the CIP Update, and approve certain annual and on-call service contracts.

BACKGROUND: On June 20, 2023, the City Council adopted a two-year Budget covering Fiscal Year 2023-24 (July 1, 2023 – June 30, 2024) and Fiscal Year 2024-25 (July 1, 2024 – June 30, 2025). Since budgets rely on estimates and projections, it is appropriate to periodically review the financial plan and make adjustments as necessary. At the City Council meeting on May 21, 2024, Staff presented the Proposed Mid-Cycle 2024-2025 Budget Update which contained only minor changes in the operational budget and staffing for the coming year. In addition, as part of a separate item on the agenda that evening, Council directed staff to incorporate changes associated with the City’s reorganization of Public Works and Facilities Maintenance, including the addition of two positions as discussed later in this report. No additional changes to the proposed Mid-Cycle Budget Update were identified as a result of Council discussion that evening.

Also at the May 21, 2024, meeting, City Council was presented with the Capital Improvement Plan (CIP) Update for Fiscal Years 2023-24 through 2027-28 (Attachment C). These updates included 1) Reallocation of existing funding to close-out Measure L Sales Tax Fund #105; 2) adjusted budgets for four projects resulting in additional appropriations of $715,000 from various funding sources; 3) where projects are not complete and have expected expenditures in FY 2024- 25, the unspent 2023-24 budget allocations are rolled over into 2024-25; 4) Where projects are complete or nearing completion, funding determined to be surplus is closed out of the project and returned to the respective fund balance.

The Mid-Cycle Adjustments as presented May 21, 2024, include both the revenue and expenditures necessary to provide for a sound financial plan. It is anticipated that the General Fund emergency reserve balance will exceed the adopted goal of 50% for Fiscal Year 2024-25.

H.3
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DISCUSSION:

The proposed Mid-Cycle Budget Update document (Attachment A) is formatted with the following key components:

City Managers Transmittal
Summary Fund Balance
Revenue Overview and Details by Fund
Staffing Level Comparisons
Operating Expenditures Summary and Individual Department Descriptions Internal Service Fund Budgets
Capital Improvement Projects
Draft Appropriations Limit (to be adopted at the July 2, 2024, Council Meeting) The format of the individual Department Budget pages present:
• A narrative description of the department including staffing, and any General Fund fee revenue generated
• Prior Fiscal Year 2022-23 (ended June 30, 2023) actual results; • The current adopted Fiscal Year 2023-24 Budget;
• The original adopted Fiscal Year 2024-25 Budget; and
• Any proposed Fiscal Year 2024-25 adjustment; and
• The net adjusted Fiscal Year 2024-25 Mid-Cycle Budget Revenue estimates are included for all funds on pages 22-23 of the Mid-Cycle Budget Update document and there is a discussion and detailed tables showing historical, estimated, and adjusted budgets for revenue.

Operating Budget Adjustments:

The proposed budget adjustments take into consideration current information about the local, regional, and national economic environment. As described in the City Manager’s transmittal letter, the budget encompasses a revenue increase, and three operating expenditure adjustments. The details of the proposed budget adjustments were discussed as part of the public meeting on May 21, 2024. City-wide, the Proposed Budget Update would increase operating expenditures by $620,000 and revenue projections by $305,000 in Fiscal Year 2024-25 compared to the budget originally adopted in June of 2023 as detailed below:

A proposed increase in projected property tax revenue in the General Fund of $305,000 for Fiscal Year 2024-25 is based upon a review and analysis of current year property tax receipts.

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Contract costs associated with police services increased more than originally anticipated since the current budget was developed in June of 2023 as a result of the new labor agreement between Contra Costa County and the Deputy Sheriff’s Association. In addition, the City was notified that costs for Animal Control Services provided by Contra Costa County are increasing and will require an increase in budgeted expenditure of $15,000. This results in a total proposed General Fund expenditure increase of $280,000.

In addition, the City Council recently updated the parameters of the Fire Fuels Reduction Incentive Program, and as of the end of this fiscal year, staff estimates that $340,000 of the initial pilot allocation of $400,000 remains unawarded. Since no allocation for this pilot program currently exists in Fiscal Year 2024-25, staff is recommending establishing a budget of $340,000 for this item in Fiscal Year 2024-25.

Staffing Changes:

A staffing change being proposed as part of the Fiscal Year 2024-25 Mid-Cycle process involves the reclassification of a position in the City Clerk’s Office. The current Office Assistant classification was examined, and it was determined that the current duties being performed are more appropriately classified as Administrative Assistant I/II as this position also supports administrative tasks for the City Manager, Human Resources, Finance, and serves as the main City Hall receptionist. If approved, the incumbent will be reclassified from Office Assistant to Administrative Assistant. The cost associated with this change is roughly $2,500 annually and no additional budget appropriation is necessary to implement this change.

There are also a number of changes incorporated in the draft budget document being presented tonight which reflect the direction to move forward with the Public Works & Facilities Maintenance Reorganization. Organizationally, the Facilities Maintenance function is no longer reflected in the Parks & Recreation Department Budget Summary pages and has moved to the Public Works Department Budget Summary pages. This transition is expected to take place over the course of the 2024-25 fiscal year. The other change associated with the Reorganization is the addition of 2 full time equivalent (FTE) regular employees, one Maintenance Worker I/II/III and the newly created Maintenance and Facilities Superintendent classification (a separate item also on tonight’s agenda). The total ongoing annual costs associated for both positions is roughly $323,000 annually. City Council had previously approved $250,000 annually for the Restructuring of Maintenance Operations as part of Decision Package #2 during the June 2023 Budget approval process, so this change increases operating budget by an additional $73,000. It should be noted that due to recruitment timelines, it is estimated that less than $225,000 will actually be spent in Fiscal Year 2024-25 on these positions.

Capital Improvement Plan:

Crossroads Mini-Park, CIP project #4103:

At their May 21, 2024 meeting, City Council requested updated information and estimates for the Crossroads Mini-Park, CIP project #4103. The project has been under review by the Parks & Recreation Commission and the Arts in Public Places Committee, and plans are 65% complete and include significant landscaping upgrades, including pathway modifications. Various Orinda monument signs have been considered for H.3
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integration into the plan, however PG&E restrictions which prohibit metal have limited the choices. The current proposed signage is a mosaic tile sign, approximately 30 ft. long by up to 4’-8” tall (Attachment D shows a concept view).

To complete the project, additional funding of $450,000 would be needed as shown below. Fund 700 is one option; City Council may direct staff to utilize other funds, subject to fund restrictions. Subject to staff availability, the expenditures are shown for FY 2024-25.

Attachment E is a draft CIP detail page, showing these revised costs. The overall project cost, including design work to date and certain interim landscaping upgrades, is $645,000.

Road Safety Plan, CIP project #4185:

Staff has modified the description of this project to expand it to allow for future grant opportunities related to Local Road Safety Plan recommended projects. Attachment F is a draft CIP detail page, showing the revised description and budget.

Other Outreach:

The Proposed Mid-Cycle Budget Update and CIP Update have been available for review by the general public on the City’s website since May 16, 2024 when City Council Agenda for the May 21st meeting was posted. Consistent with the roles and duties of certain Advisory Committees and Commissions established by the City Council, and in an effort to receive an abundance of input from the community, Staff also made budget presentations to the Planning Commission, Supplemental Sales Tax Oversight Commission, Library Parcel Tax Independent Review Committee, and the Finance Advisory Committee. Input and feedback received is summarized below:

The Planning Commission – the Planning Commission determined that the Proposed Capital Improvement Plan Update is consistent with the General Plan at its meeting on June 11, 2024, and thereby adopted Planning Commission Resolution #24-02 (Attachment G).

Supplemental Sales Tax Oversight Commission – The Commission met on June 5, 2024, and reviewed the Measure R components of the Budget. This also included the review of proposed Capital Project funding in years beyond the two-year operating Budget. The funding from Measure R in each Fiscal Year through June 30, 2028, is projected to have an adequate remaining, unappropriated fund balance. The Commission expressed support for the components of the Budget funded by Measure R as presented, particularly that the funds were programmed in such a way that sufficient resources remain available to provide flexibility in addressing future needs.

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Library Parcel Tax Independent Review Committee – This Committee met on May 29, 2024, and Staff presented information on both the operating budget as well as planned capital projects funded by the Parcel Tax. As part of the discussion, the Committee noted that the parcel tax was intended to support library operations in a sustainable manner and not sufficient to program major capital replacement. Following the presentation and discussion the consensus of the Committee was to support the components of the Budget funded by the Library Parcel Tax as presented.

Finance Advisory Committee – This Committee met on May 29, 2024, and Staff presented an overview of the Mid-Cycle Budget Update and provided an opportunity for discussion and questions. Following the presentation and discussion the consensus of the Committee was to support the Mid-Cycle Budget Update as presented Annual Contracts & On-Call Contract Approvals:

In Fiscal Year 2022-23, staff introduced the concept of asking the City Council to approve certain annual or on-going contracts, like for on-call services, as part of the budget process for efficiency purposes. This change was intended to streamline the contracting process by having certain regular annual or on-call contracts approved as part of the budget review process. This is a more efficient and cost-effective basis to handle certain approvals, especially given our limited staffing resources. As proposed, the contracts or agreements for services would be approved by the City Council as part of the budget adoption process and the City Manager would be authorized to execute the following agreements. In future years, it is anticipated that additional contracts could be added to this annual approval process. The table below summarizes the four approval requests:

Vendor Name Services Term
Additional Not to
Exceed value Funding Source
Tripepi Smith Outreach &
Marketing
1 year $80,000 Measure R (retainer and
Measure R services)
General Fund (NonMeasure R services)
California
Consulting
Inc.

Landscape
Architecture
Services
1 year $60,000 Measure R Fund #106
Wildland Corp Chipper Services 1 year $150,000 Measure R Fund #106 Wildland Corp Fire Fuel Mitigation
and Tree Removal
on City owned
Properties
1 year $150,000 General Fund #100 and
Measure R Fund #106
Tripepi Smith- City requires certain special services for Advertising, Communications, and Graphics (related artwork) Services related to fire safety, capital improvement H.3
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projects, and other city-related communications. The current monthly cost is $5,220 and the not to exceed amount of $80k for the annual contract ending June 20, 2024. For 2024-25 the contract scope of services has been refined and the proposed contract amount is $5,270 monthly and not to exceed $80k for the annual contract ending June 30, 2025. This Contract will now include crisis-related communication work.

California Consulting, Inc -City requires certain grant related services for the purpose of identifying grant opportunities, grant research for projects specifically identified by the City, identification of other potential funding opportunities, and grant writing services at the direction of the City, perform post-grant award administration including filing of required documents by the prescribed deadlines set by the awarding entity. California Consulting, Inc. currently provides these services to the City and this approval will allow for a contract extension for the term of one year starting July 1, 2024, for $5K per month not to exceed $60k annually.

Wildland Corp (Chipper Services) - The City requires certain general services necessary to operate the City owned Chipper and provide service for the City’s Chipper Program. In May 2024, the City Council approved a contract amendment extending the existing agreement with Wildland Corp until June 20, 2024. The vendor has agreed to extend the terms of the current agreement for another year without an increase. The City intends to solicit bids for this service in the coming year and enter into a new agreement with the winning bidder for Fiscal Year 2025-26.

Wildland Corp (City Properties) - The City requires certain general services necessary to mitigate fire fuel hazards on City maintained properties and also provide for the removal of dead or diseased trees on City maintained properties which are not related to fire fuel mitigation. In researching information necessary for the Chipper Services Agreement renewal discussed above, it became evident that this vendor had been utilized outside of the scope of the Chipper Services Agreement administered by the City Manager’s Office to provide fire fuel mitigation services and tree removal services on City maintained properties by the Parks & Recreation Facilities Maintenance staff in a cumulative amount of $240,080 (as of 5/6/24) over the past three years not in compliance with the City’s purchasing ordinance. Staff has taken steps to ensure that the City’s purchasing ordinance is adhered to in the future which include additional oversight of the Facilities Maintenance function with the addition of the Maintenance and Facilities Superintendent position, required contracts training for all new staff, and implementing annual contracts training refresher for all staff who have contracting responsibilities. In light of all of this, and given that it is the middle of the fire fuels mitigation season, Staff determined that Wildland Corp was the successful bidder in a procurement process performed by the Moraga Orinda Fire Department for Fire Fuel Mitigation and Tree Removal services which was awarded on September 6, 2023. The proposed contract would utilize the same scope and cost of services to perform fire fuel mitigation and tree removal services on City maintained properties, in an amount not to exceed $150,000 and be valid through June 30, 2025. It is Staff’s intention that a Request for Proposal be issued for these services during the coming fiscal year to be utilized for future City needs.

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NEXT STEPS:

Staff have prepared proposed resolutions which will adopt the revised appropriations for Fiscal Year 2024-25 (Attachment B) and approve the changes to the Capital Improvement Plan (Attachment C).

The Proposed Mid-Cycle Update Resolution (Attachment B) includes as an attachment a summary by fund of the Revenue, Expenditures, and Inter-fund Transfers that are authorized by adoption of the Fiscal Year 2024-25 Mid-Cycle Update. The Resolution also includes other procedural authorizations as part of the adoption of the Budget.

The Proposed Capital Improvement Plan changes (Attachment C) includes as an attachment Project Detail Sheets for projects #5023 through #5027, a Projects by Funding Source Summary, a Projects by Category listing, and a Sources and Uses of Funds Summary.

Typically, the City Council would also, as a separate consent calendar item, approve the Fiscal Year 2024-25 Annual Appropriations Limit on the same night as the budget. But due to noticing requirements this will occur at the July 2, 2024, meeting instead. A copy of the soon to be approved Annual Appropriation Limit is included in the budget document on pages 93-95.

FISCAL IMPACT:

The following provides a very high-level summary of the proposed Mid-Cycle Budget Update for Fiscal Year 2024-25:

The total expenditures (excluding Internal Services Funds and G.O. Debt) are $29.7 million which includes both Operating Expenses as well as a very significant Capital Improvement Program investment. Any expenditures in excess of revenues are funded by accumulated reserves, including grants and capital funds that will be spent on capital projects. The General Fund (General Purpose) portion of the Budget consists of $16.9 million in Revenue and $17.0 million in Operating Expenditures (includes $200,000 of one-time Operating Expenditures related to a limited duration position in Engineering).

The General Fund provides inter-fund transfers in support of the Landscaping and Lighting Districts.

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ATTACHMENTS:

A. Weblink to: Proposed Fiscal Year 2024-25 Mid-Cycle Budget Update Document B. Resolution 27-24 Adopt FY 2024-25 Mid-Cycle Update
C. Resolution 28-24 Adopt CIP Update
D. Orinda Crossroads Sign Image
E. CIP Project #4103 Detail Sheet
F. CIP Project #4185 Detail Sheet
G. Planning Commission Resolution 24-02 CIP General Plan Consistency Determination
Respectfully Submitted by:

Doug Alessio
Administrative Services Director
Prepared By: Doug Alessio, Administrative Services Director Approved by:

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BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Approving the Fiscal Year 2024-25 )
Mid-Cycle Update to the Biennial Budget )
) Resolution No. 27-24
)
WHEREAS, pursuant to Title II, Section 2.08.070 E of the Orinda Municipal Code, the City Manager has prepared and submitted a two-year budget describing estimated income and expenses for the fiscal years beginning July 1, 2023 and continuing through June 30, 2025; and
WHEREAS, on June 20, 2023, the City Council reviewed and adopted Resolution No. 42-23 adopting the Biennial Budget for Fiscal Year 2023-24 & Fiscal Year 2024-25; and WHEREAS, the City Council reviewed the Preliminary Mid-Cycle Budget Update at a public meeting on May 21, 2024; and
WHEREAS, the Library Parcel Tax Independent Review Committee and the Finance Advisory Committee reviewed the draft Mid-Cycle Budget Update on May 29, 2024; and WHEREAS, the Supplemental Sales Tax Oversight Commission reviewed the Measure R related portions of the Mid-Cycle Budget Update on June 5. 2024 and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orinda does hereby adopt the Mid-Cycle Budget Adjustment for Fiscal Year 2024-25, which adjusts the appropriations originally adopted for Fiscal Year 2024-25.

BE IT FURTHER RESOLVED that the City Council of the City of Orinda does hereby:

1. Adopt the Summary of Appropriations & Estimated Fund Balances For Fiscal Year 2024-25 – Year 2, as attachedhereto;

2. Appropriate funds including Revenues, Operating Department Expenditures, Inter-fund Transfers, and Capital Improvement Program Projects identified for Fiscal Year 2024-25, as presented to the City Council and summarized in the Summary of Appropriations;

3. Authorize the City Manager to make expenditures within the budget as necessary to implement the services and policies of the City Council;

4. Authorize the City Manager to administratively approve the following without additional action by the City Council;
i. Transfer budgeted amounts between line items, provided that the transfer is within the same fund, and within the same Department;
ii. Increase grant funded revenue and expenditure budgets,when H.3.b
Packet Pg. 195 Attachment: Resolution 27-24 Adopt FY 2024-25 Mid-Cycle Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) revenue estimates exceed the amount approved in the Budget due to an increase in grant revenues as verified in the financial records. The adjustment may also account for increased
expenditures in an amount not to exceed the amount of
increased grant revenue. These changes shall be disclosed as part of quarterly financial reports or other reporting presented to the City Council.
iii. Administratively process Fiscal Year 2024-25 Operating Budget Adjustments, as deemed by the City Manager to be appropriate, to account for the carryover of unspent operating budget appropriations from Fiscal Year 2023-24. The changes shall only be for purchases assumed in the Budget to be completed by June 30, 2024, but were not completed and shall rely on carryover funding. These changes shall be disclosed as part of quarterly financial reports or other reporting presented to the City Council.
iv. Make adjustments to the Fiscal Year 2024-25 Capital Project Appropriations to account for the carryover of unspent
appropriations from Fiscal Year 2023-24 to the extent that the amount of the carryover shall be only for active projects that remain incomplete but are underway as of June 30,2023.
v. Approve certain contracts for On-Call Services per the table attached hereto in a form acceptable to the City Attorney.

BE IT FURTHER RESOLVED THAT any other modifications to the Mid-Cycle 2024-25 Appropriations or the approved number of full-time equivalent regular staff positions shall be submitted to the City Council for approval.

Adopted by the City Council of the City of Orinda on June 18, 2024, by the following vote:

AYES: COUNCILMEMBERS: Gee, Malkani, Iverson, Miller, Riley NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
______________________
Darlene Gee, Mayor
Sheri Marie Smith, City Clerk
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Packet Pg. 196 Attachment: Resolution 27-24 Adopt FY 2024-25 Mid-Cycle Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment)

CITY OF ORINDA SUMMARY OF ADOPTED APPROPRIATIONS & ESTIMATED FUND BALANCES JULY 1, 2024 - JUNE 30, 2025
FISCAL YEAR 2024-25
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Packet Pg. 197 Attachment: Resolution 27-24 Adopt FY 2024-25 Mid-Cycle Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) Fiscal Year 2024-25 Annual and On-Call Services Agreements Presented for Approval at the June 18, 2024 City Council Meeting
Vendor Name Services Term
Additional Not to
Exceed value Funding Source
Tripepi Smith Outreach &
Marketing
1 year $80,000 Measure R (retainer and
Measure R services)
General Fund (NonMeasure R services)
California
Consulting Inc.

Landscape
Architecture Services
1 year $60,000 Measure R Fund #106
Wildland Corp Chipper Services 1 year $150,000 Measure R Fund #106 Wildland Corp Fire Fuel Mitigation
and Tree Removal on
City owned
Properties
1 year $150,000 General Fund #100 and
Measure R Fund #106
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Packet Pg. 198 Attachment: Resolution 27-24 Adopt FY 2024-25 Mid-Cycle Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment)

BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Adoption of Capital Improvement )
Plan (CIP) Update for Fiscal Years) Resolution No. 28-24 2023/24 -2027/28 )
WHEREAS, the Orinda City Council conducted public meetings on May 21, 2024 for the purpose of receiving citizen comments and review of projects in the Capital Improvement Plan Update for Fiscal Years 2023/24-2027/28; and
WHEREAS, the Capital Improvement Plan was prepared in accordance with the guidelines established by the City Council; and
WHEREAS, the Planning Commission determined that the Proposed Capital Improvement Plan Update is consistent with the General Plan at its meeting on June 11, 2024 and thereby adopted Planning Commission Resolution #24-02; and WHEREAS, presentations regarding the Proposed CIP Update were made at public meetings of the Supplemental Sales Tax Oversight Commission on June 5, 2024, Independent Library Parcel Tax Oversight Committee on May 29, 2024 and Finance Advisory Committee on May 29, 2024.

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Orinda does hereby adopt the Capital Improvement Plan Update for Fiscal Years 2023/24-2027/28.

BE IT FURTHER RESOLVED, that the final published CIP Update document shall incorporate revisions, if any, as directed by the City Council on June 18, 2024.

Adopted by the City Council of the City of Orinda on June 18, 2024, by the following vote:

AYES: COUNCILMEMBERS: Gee, Malkani, Iverson, Miller, Riley NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
______________________
Darlene Gee, Mayor
Sheri Marie Smith, City Clerk
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Packet Pg. 199 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) dfaft
Capital Improvement Plan
City of Orinda, California Contact Parks & Recreation (925)254- '23/'24 '28/'29 thru
Department PARKS & RECREATION
Description
This project would replace the existing theater lighting in the Library auditorium with more effective, efficient LED fixtures to benefit the many presentations and performances held on the auditorium stage. The project would also include additional fixtures to improve lighting for City Council and Planning Commission meetings.

Project # 5023
Justification
Upgrade inefficient lighting
Budget Impact/Other
Useful Life 20
Project Name Library Auditorium Theater Lighting Upgrade Category CITY BUILDINGS & FACILIT Type IMPROVEMENTS
Total Project Cost: $60,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 7127 Construction Costs 60,000 60,000
Total 60,000 60,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 603 Building Maintenance 60,000 60,000
(ISF)
Total 60,000 60,000
2022/23-2027/28 CIP Wednesday, May 15, 2024
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Capital Improvement Plan
City of Orinda, California Contact Parks & Recreation (925)254- '23/'24 '28/'29 thru
Department PARKS & RECREATION
Description
Dedicated Off-leash Dog Area consisting of between ½-1 acre of space; perimeter fencing, double-gated entry, maintenance access, natural surface, water fountain, seating, poop bag dispenser, trash receptacles Parking and restrooms in immediate vicinity of possible site.

Awaiting conceptual design and cost estimates from architectural firm. After review, budget and expenditure plan to be updated and proposed for approval.

CEQA and accessibility are concerns.

Project # 5024
Justification
High public demand for these facilities
Budget Impact/Other
Useful Life 30
Project Name Dog Park Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Total Project Cost: $50,000
Expenditures '28/'29 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 50,000 50,000
Total 50,000 50,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 700 Capital Improvement 50,000 50,000
(General)
Total 50,000 50,000
2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 201 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) dfaft
Capital Improvement Plan
City of Orinda, California Contact Parks & Recreation (925)254- '23/'24 '28/'29 thru
Department PARKS & RECREATION
Description
Consisting of between 7,500-10,000 sq. ft. of space; 4-6 dedicated courts, perimeter fencing w/windscreens, gated entry(s), maintenance access, water fountain, shaded seating, waiting area, trash receptacle; Parking and restrooms in immediate vicinity of possible site.

Awaiting conceptual design and cost estimates from architectural firm. After review, budget and expenditure plan to be updated and proposed for approval.

CEQA and accessibility are concerns.

Project # 5025
Justification
High public demand for these facilities
Budget Impact/Other
Useful Life 30
Project Name Pickleball Courts Category PARK IMPROVEMENTS Type IMPROVEMENTS
Total Project Cost: $110,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 7180 Planning / Environmental 50,000 50,000
7125 Design Contracts 30,000 30,000 60,000
Total 80,000 30,000 110,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 700 Capital Improvement 80,000 30,000 110,000
(General)
Total 80,000 30,000 110,000
2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 202 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) dfaft
Capital Improvement Plan
City of Orinda, California Contact Parks & Recreation (925)254- '23/'24 '28/'29 thru
Department PARKS & RECREATION
Description
The existing control system and components for the evaporative cooler and furnace are aged and not functioning properly. In addition, the current system is proprietary, making upgrades difficult and costly.

Project # 5026
Justification
HVAC system is increasingly expensive to maintain, and does not perform Budget Impact/Other
Useful Life 20
Project Name City Hall HVAC Upgrade Category CITY BUILDINGS & FACILIT Type RENOVATION
Total Project Cost: $300,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 7125 Design Contracts 30,000 30,000
7127 Construction Costs 270,000 270,000
Total 30,000 270,000 300,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 603 Building Maintenance 30,000 30,000
(ISF)
700 Capital Improvement 270,000 270,000
(General)
Total 30,000 270,000 300,000
2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 203 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) dfaft
Capital Improvement Plan
City of Orinda, California Contact Public Works (925) 253-4231 '23/'24 '28/'29 thru
Department PUBLIC WORKS
Description
The project will provide a separated pedestrian pathway on the west side of Glorietta Boulevard from Overhill Road to Orinda North City Limits with an at-grade walkway separated from the vehicle lane and Class III Bikeway by a six inch high asphalt dike/concrete curb.

Project # 5027
Justification
TSAC and local residents suppor this project. Phase 1 (adjacent to Glorietta Elementary School) is well used and effective.

Budget Impact/Other
Useful Life 20
Project Name Glorietta Pedestrian Pathway Phase 2 Category TRANSPORTATION / DRAIN Type BIKEWAYS / WALKWAYS
Total Project Cost: $330,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 7125 Design Contracts 30,000 40,000 70,000
7127 Construction Costs 230,000 230,000
7126 Construction 30,000 30,000
Management
Total 30,000 300,000 330,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 263 Transportation 30,000 60,000 90,000
Development Act (TDA)
335 Road Maint Fee (Solid 240,000 240,000
Waste Provider)
Total 30,000 300,000 330,000
2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 204 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Capital Improvement Plan
City of Orinda, California

PROJECTS BY FUNDING SOURCE
'23/'24 '27/'28 thru
Source Project # '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 105 Orinda Add-On Sales Tax (L)
Storm Drain Moraga Wy & Coral 4167 149,000 149,000
2023 Annual Paving Project 4171 680,000 680,000
San Pablo Creek Culvert Repair 4187 96,107 96,107
105 Orinda Add-On Sales Tax (L) Total 925,107 925,107
106 Add-On Sales Tax Measure R
Canon SD Repairs PL-1765, -1766 &-1775 3103 300,000 1,300,000 1,600,000 Ranch SD Repairs PL-1074; PL-1089, PL-1809 3104 200,000 900,000 1,100,000 Brookside SD Repair PL-751, PL-867 3105 200,000 900,000 1,100,000 2022 Annual Pavement Project 4166 6,400 6,400
2023 Annual Paving Project 4171 1,129,000 1,129,000
Mitigation - Brookwood Rd. Mitigation Planting 4186 98,500 98,500 San Pablo Creek Culvert Repair 4187 43,509 2,460,000 2,503,509 Red Flag Day No ParkingSigns Program (Phase 2) 4197 165,000 10,000 175,000 2024 Annual Stormdrain Repair (Cat. B) 5008 35,000 315,000 350,000 2025 Annual Stormdrain Repair (Cat. B) 5009 35,000 315,000 350,000 2026 Annual Stormdrain Project (Cat. B) 5010 35,000 315,000 350,000 2027 Annual Stormdrain Repair (Cat. B) 5011 35,000 315,000 350,000 106 Add-On Sales Tax Measure R Total 1,378,909 3,618,500 3,450,000 350,000 315,000 9,112,409 200 Gas Tax
Bear Creek Bridge Seismic Retrofit 0087 93,000 93,000
ADA Transition Plan Compliance (Roadway) 4074 50,000 50,000 50,000 50,000 50,000 250,000 Traffic Calming Improvements Program 4107 30,000 30,000 30,000 30,000 30,000 150,000 2023 Annual Paving Project 4171 1,610,000 1,610,000
Camino Pablo Underground Utility District 4177 10,000 10,000 2024 Annual Pavement Rehabilitation 4178 1,620,000 1,620,000 2025 Annual Pavement Rehabilitation 4183 725,000 725,000 Road Safety Plan 4185 24,000 24,000
2026 Annual Pavement Rehabilitation 4190 770,000 770,000 2027 Annual Pavement Rehabilitation 4198 1,220,000 1,220,000 Miner Rd. near Cam.Don M.Culvert Rep. storm dmg. 5013 25,000 100,000 125,000 Bobolink Rd. (near 46) road stabilization 5016 31,000 25,000 84,000 140,000 200 Gas Tax Total 1,814,000 1,774,000 989,000 850,000 1,310,000 6,737,000 205 Transportation Impact Fees
Miner Road Bridge Seismic Retrofit 0044 100,000 100,000 Bear Creek Bridge Seismic Retrofit 0087 3,000 3,000
Traffic Signal Operation Improvements 3608 403,001 100,000 503,001 Camino Pablo Pathway Rehabilitation 4076 25,000 10,000 35,000 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 205 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Source Project # '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total Annual Bicycle, Trails, and Walkways Program 4109 17,500 17,500 17,500 17,500 17,500 87,500 RRFB Crosswalk, Moraga Way at Valley View 4188 77,000 77,000 2027 Annual Pavement Rehabilitation 4198 400,000 400,000 Moraga Way Pathway - Phase 3 4199 50,000 100,000 150,000 205 Transportation Impact Fees Total 625,501 177,500 117,500 17,500 417,500 1,355,501 210 Drainage Impact Fees
Orchard SD Repair PL-409 & PL-513 3101 10,000 20,000 30,000 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 10,000 20,000 30,000 Storm Drain Liner Ivy Dr (48in) 4094 84,000 84,000
Annual Drainage Facilities Improvement Program 4111 90,000 125,000 135,000 160,000 160,000 670,000 Storm Drain Moraga Wy & Coral 4167 237,000 237,000
210 Drainage Impact Fees Total 347,000 249,000 135,000 160,000 160,000 1,051,000 240 Park Dedication Fees
Community Center Window Replacement 4016 100,000 100,000 Community & Recreation Centers Exterior Painting 4083 20,000 20,000 Community Ctr. & Parks Access. Improvements 4086 17,000 20,000 15,000 15,000 15,000 82,000 Mini Park (Crossroads Park) 4103 60,000 60,000
Community Park Renovation Plan & Improvements 4112 106,000 200,000 306,000 Lighting retrofit (LED) – Wilder fields #1 & #2 4195 73,300 73,300 Orinda Oaks Park Restroom Replacement 5020 10,000 10,000 240 Park Dedication Fees Total 123,000 410,000 88,300 15,000 15,000 651,300 255 Grants: Federal
Miner Road Bridge Seismic Retrofit 0044 470,000 470,000 Bear Creek Bridge Seismic Retrofit 0087 603,000 603,000 Camino Pablo Path-Orinda Way to Monte Vista 3066 1,420,000 1,420,000 Traffic Signal Operation Improvements 3608 1,964,851 1,964,851 255 Grants: Federal Total 1,073,000 1,964,851 1,420,000 4,457,851 260 Grants: State
Miner Road Bridge Seismic Retrofit 0044 62,000 62,000
Bear Creek Bridge Seismic Retrofit 0087 91,000 91,000
Traffic Signal Operation Improvements 3608 17,029 17,029 Community Park Renovation Plan & Improvements 4112 177,000 177,000 Glorietta SRTS Raised Crosswalks at Martha 4191 65,000 275,000 340,000 260 Grants: State Total 153,000 259,029 275,000 687,029 262 Other Grants
Bear Creek Bridge Seismic Retrofit 0087 137,000 137,000 Mini Park (Crossroads Park) 4103 50,000 50,000
Community Park Renovation Plan & Improvements 4112 200,000 200,000 Camino Pablo Underground Utility District 4177 40,000 40,000 Camino Pablo median landscape upgrade 5019 80,000 80,000 262 Other Grants Total 137,000 250,000 80,000 40,000 507,000 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 206 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Source Project # '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 263 Transportation Development Act (
Camino Pablo Pathway Rehabilitation 4076 120,000 120,000 RRFB Crosswalk, Moraga Way at Valley View 4188 80,000 80,000 Moraga Way Pathway - Phase 3 4199 150,000 150,000
Glorietta Pedestrian Pathway Phase 2 5027 30,000 60,000 90,000 263 Transportation Development Act 80,000 150,000 210,000 440,000 (TDA) Total
330 CCTA Return To Source (Local S
2022 Annual Pavement Project 4166 36,000 36,000
2023 Annual Paving Project 4171 273,000 273,000
2024 Annual Pavement Rehabilitation 4178 400,000 400,000 2025 Annual Pavement Rehabilitation 4183 0 0
2026 Annual Pavement Rehabilitation 4190 250,000 250,000 2027 Annual Pavement Rehabilitation 4198 400,000 400,000 330 CCTA Return To Source (Local 309,000 400,000 0 250,000 400,000 1,359,000 Share) Total
332 CCTA Supplemental (28C)
Annual Bicycle, Trails, and Walkways Program 4109 22,500 22,500 22,500 22,500 22,500 112,500 332 CCTA Supplemental (28C) Total 22,500 22,500 22,500 22,500 22,500 112,500 335 Road Maint Fee (Solid Waste Prov
Storm Drain Moraga Wy & Coral 4167 0 0
2023 Annual Paving Project 4171 40,400 917,600 958,000
2024 Annual Pavement Rehabilitation 4178 550 664,450 665,000 2025 Annual Pavement Rehabilitation 4183 225,000 1,300,000 1,525,000 2026 Annual Pavement Rehabilitation 4190 225,000 1,005,000 1,230,000 2027 Annual Pavement Rehabilitation 4198 225,000 605,000 830,000 Glorietta SD Pipe Repair (2023 storm damage) 5012 92,000 53,000 145,000 Upper El Toyonal road stabilization (storm damage) 5014 68,500 68,500 57 Tarry Ln. Embankment Repair 5017 77,000 77,000
Glorietta Pedestrian Pathway Phase 2 5027 240,000 240,000 335 Road Maint Fee (Solid Waste 278,450 1,860,050 1,765,000 1,230,000 605,000 5,738,500 Provider) Total
341 Field Maintenance Surcharge
Lighting retrofit (LED) – Wilder fields #1 & #2 4195 226,700 226,700 341 Field Maintenance Surcharge Total 226,700 226,700
350 Facility Improvement Surcharge
Art & Garden Ctr Audio Visual 4181 20,000 20,000
350 Facility Improvement Surcharge 20,000 20,000
Total
514 Stormwater Utility Assessment
Green Infrastructure Program for Pavement Projects 4146 30,000 30,000 30,000 30,000 30,000 150,000 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 207 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Source Project # '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 514 Stormwater Utility Assessment Total 30,000 30,000 30,000 30,000 30,000 150,000 520 Library Parcel Tax
Library Boiler Replacement 4161 106,250 106,250
Library Roof Replacement 4173 72,250 72,250
Library HVAC Modernization 4174 161,500 161,500
Library Exterior Painting 4175 27,500 27,500
Library Exterior Accent Tile Replacement 4179 85,000 85,000 520 Library Parcel Tax Total 191,250 261,250 452,500
603 Building Maintenance (ISF)
Community Center Window Replacement 4016 175,000 175,000 Community & Recreation Centers Exterior Painting 4083 55,000 55,000 Install Mini Split HVAC System at Orinda Library 4160 30,000 30,000 Library Boiler Replacement 4161 18,750 18,750
Library Roof Replacement 4173 12,750 12,750
Library HVAC Modernization 4174 28,500 28,500
Library Exterior Painting 4175 122,500 122,500
Library Exterior Accent Tile Replacement 4179 15,000 15,000 Library Auditorium Theater Lighting Upgrade 5023 60,000 60,000 City Hall HVAC Upgrade 5026 30,000 30,000
603 Building Maintenance (ISF) Total 118,750 428,750 547,500 700 Capital Improvement (General)
Miner Road Bridge Seismic Retrofit 0044 138,000 138,000 Bear Creek Bridge Seismic Retrofit 0087 100,000 100,000 Camino Pablo Path-Orinda Way to Monte Vista 3066 200,000 200,000 Glorietta-Rheem SD Repair PL-492 3100 170,000 170,000
Orchard SD Repair PL-409 & PL-513 3101 335,000 335,000
Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 335,000 335,000 Community Center HVAC 4050 65,000 65,000
Community & Recreation Centers Exterior Painting 4083 160,000 160,000 Storm Drain Liner Ivy Dr (48in) 4094 46,000 46,000
City Hall Slide Stabilization 4108 3,000 3,000
Community Center Roof Replacement 4141 16,164 16,164
Solar Back-Up Community Center 4164 100,000 100,000
Drainage Impvt 25 La Cuesta 4170 40,000 40,000
2024 Annual Pavement Rehabilitation 4178 690,000 690,000 City Hall Exterior Painting 4182 150,000 150,000
Library elevator modernization 4192 100,000 100,000
2023 Annual Stormdrain Repair (Cat. B) 5007 305,000 305,000 City Hall Perimeter Drainage Improvements 5018 17,000 17,000 Camino Pablo median landscape upgrade 5019 30,000 10,000 40,000 Orinda Oaks Park Restroom Replacement 5020 140,000 140,000 Camino Sobrante (Nr 56) Retaining Wall Replacement 5021 16,000 16,000 Dog Park 5024 50,000 50,000
Pickleball Courts 5025 80,000 30,000 110,000
City Hall HVAC Upgrade 5026 270,000 270,000
700 Capital Improvement (General) Total 544,164 2,402,000 450,000 200,000 3,596,164 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 208 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Source Project # '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 704 Road / Drainage Stabilization
Canon Dr. Embankment repair 3548 55,000 55,000
Camino Sobrante at Golf Course Slide Stabilization 4152 6,800 6,800 Upper El Toyonal road stabilization (storm damage) 5014 2,500 2,500 North Ln. Pipe 48" Lining (storm damage) 5015 25,000 100,000 125,000 Camino Sobrante (Nr 56) Retaining Wall Replacement 5021 165,000 165,000 704 Road / Drainage Stabilization Total 89,300 265,000 354,300 GRAND TOTAL 8,259,931 14,522,430 7,839,000 4,545,000 3,315,000 38,481,361 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 209 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Capital Improvement Plan
City of Orinda, California

PROJECTS BY CATEGORY
'23/'24 '27/'28 thru
Category Project # '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total

CITY BUILDINGS & FACILITIES
Community Center Window Replacement 4016 275,000 275,000 Community Center HVAC 4050 65,000 65,000
Community & Recreation Centers Exterior Painting 4083 55,000 180,000 235,000 Community Ctr. & Parks Access. Improvements 4086 17,000 20,000 15,000 15,000 15,000 82,000 City Hall Slide Stabilization 4108 3,000 3,000
Community Center Roof Replacement 4141 16,164 16,164
Install Mini Split HVAC System at Orinda Library 4160 30,000 30,000 Library Boiler Replacement 4161 125,000 125,000
Solar Back-Up Community Center 4164 100,000 100,000
Library Roof Replacement 4173 85,000 85,000
Library HVAC Modernization 4174 190,000 190,000
Library Exterior Painting 4175 150,000 150,000
Library Exterior Accent Tile Replacement 4179 100,000 100,000 Art & Garden Ctr Audio Visual 4181 20,000 20,000
City Hall Exterior Painting 4182 150,000 150,000
Library elevator modernization 4192 100,000 100,000
City Hall Perimeter Drainage Improvements 5018 17,000 17,000 Library Auditorium Theater Lighting Upgrade 5023 60,000 60,000 City Hall HVAC Upgrade 5026 30,000 270,000 300,000
CITY BUILDINGS & FACILITIES Total 483,164 1,305,000 285,000 15,000 15,000 2,103,164

PARK IMPROVEMENTS
Mini Park (Crossroads Park) 4103 10,000 100,000 110,000 Community Park Renovation Plan & Improvements 4112 106,000 577,000 683,000 Lighting retrofit (LED) – Wilder fields #1 & #2 4195 300,000 300,000 Orinda Oaks Park Restroom Replacement 5020 150,000 150,000 Dog Park 5024 50,000 50,000
Pickleball Courts 5025 80,000 30,000 110,000
PARK IMPROVEMENTS Total 116,000 957,000 330,000 1,403,000

TRANSPORTATION / DRAINAGE
Miner Road Bridge Seismic Retrofit 0044 770,000 770,000 Bear Creek Bridge Seismic Retrofit 0087 1,026,400 1,026,400 Camino Pablo Path-Orinda Way to Monte Vista 3066 1,620,000 1,620,000 Glorietta-Rheem SD Repair PL-492 3100 170,000 170,000
Orchard SD Repair PL-409 & PL-513 3101 10,000 355,000 365,000 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 10,000 355,000 365,000 Canon SD Repairs PL-1765, -1766 &-1775 3103 300,000 1,300,000 1,600,000 Ranch SD Repairs PL-1074; PL-1089, PL-1809 3104 200,000 900,000 1,100,000 Brookside SD Repair PL-751, PL-867 3105 200,000 900,000 1,100,000 Canon Dr. Embankment repair 3548 55,000 55,000
Traffic Signal Operation Improvements 3608 403,001 2,081,880 2,484,881 ADA Transition Plan Compliance (Roadway) 4074 50,000 50,000 50,000 50,000 50,000 250,000 Camino Pablo Pathway Rehabilitation 4076 25,000 130,000 155,000 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 210 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Category Project # '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total Storm Drain Liner Ivy Dr (48in) 4094 130,000 130,000
Traffic Calming Improvements Program 4107 30,000 30,000 30,000 30,000 30,000 150,000 Annual Bicycle, Trails, and Walkways Program 4109 40,000 40,000 40,000 40,000 40,000 200,000 Annual Drainage Facilities Improvement Program 4111 90,000 125,000 135,000 160,000 160,000 670,000 Green Infrastructure Program for Pavement Projects 4146 30,000 30,000 30,000 30,000 30,000 150,000 Camino Sobrante at Golf Course Slide Stabilization 4152 6,800 6,800 2022 Annual Pavement Project 4166 42,400 42,400
Storm Drain Moraga Wy & Coral 4167 386,000 386,000
Drainage Impvt 25 La Cuesta 4170 40,000 40,000
2023 Annual Paving Project 4171 4,650,000 4,650,000
Camino Pablo Underground Utility District 4177 0 50,000 50,000 2024 Annual Pavement Rehabilitation 4178 225,000 3,150,000 3,375,000 2025 Annual Pavement Rehabilitation 4183 225,000 2,025,000 2,250,000 Road Safety Plan 4185 24,000 24,000
Mitigation - Brookwood Rd. Mitigation Planting 4186 98,500 98,500 San Pablo Creek Culvert Repair 4187 140,000 2,460,000 2,600,000 RRFB Crosswalk, Moraga Way at Valley View 4188 157,000 157,000 2026 Annual Pavement Rehabilitation 4190 225,000 2,025,000 2,250,000 Glorietta SRTS Raised Crosswalks at Martha 4191 65,000 275,000 340,000 Red Flag Day No ParkingSigns Program (Phase 2) 4197 165,000 10,000 175,000 2027 Annual Pavement Rehabilitation 4198 225,000 2,625,000 2,850,000 Moraga Way Pathway - Phase 3 4199 50,000 250,000 300,000 2023 Annual Stormdrain Repair (Cat. B) 5007 0 305,000 305,000 2024 Annual Stormdrain Repair (Cat. B) 5008 35,000 315,000 350,000 2025 Annual Stormdrain Repair (Cat. B) 5009 35,000 315,000 350,000 2026 Annual Stormdrain Project (Cat. B) 5010 35,000 315,000 350,000 2027 Annual Stormdrain Repair (Cat. B) 5011 35,000 315,000 350,000 Glorietta SD Pipe Repair (2023 storm damage) 5012 92,000 53,000 145,000 Miner Rd. near Cam.Don M.Culvert Rep. storm dmg. 5013 25,000 100,000 125,000 Upper El Toyonal road stabilization (storm damage) 5014 71,000 71,000 North Ln. Pipe 48" Lining (storm damage) 5015 25,000 100,000 125,000 Bobolink Rd. (near 46) road stabilization 5016 31,000 25,000 84,000 140,000 57 Tarry Ln. Embankment Repair 5017 77,000 77,000
Camino Sobrante (Nr 56) Retaining Wall Replacement 5021 181,000 181,000 Glorietta Pedestrian Pathway Phase 2 5027 30,000 300,000 330,000 TRANSPORTATION / DRAINAGE Total 8,836,601 11,194,380 6,994,000 4,530,000 3,300,000 34,854,981 Unassigned
Camino Pablo median landscape upgrade 5019 30,000 90,000 120,000 Unassigned Total 30,000 90,000 120,000
GRAND TOTAL 9,435,765 13,486,380 7,699,000 4,545,000 3,315,000 38,481,145 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 211 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Capital Improvement Plan
City of Orinda, California

SOURCES AND USES OF FUNDS
'23/'24 '27/'28 thru
105 Orinda Add-On Sales Tax (L)
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 925,107 0 0 0 0
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Storm Drain Moraga Wy & Coral 4167 (149,000) 0 0 0 0
2023 Annual Paving Project 4171 (680,000) 0 0 0 0
San Pablo Creek Culvert Repair 4187 (96,107) 0 0 0 0
Total (925,107) 0 0 0 0
Total Expenditures and Uses (925,107) 0 0 0 0
Ending Balance 0 00 0 0
Change in Fund Balance (925,107) 0 0 0 0
2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 212 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
106 Add-On Sales Tax Measure R
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 4,643,293 5,658,242 4,766,724 4,002,435 6,306,968 Revenues and Other Fund Sources
Revenue
4105 - Sales Tax Add-On 3,700,000 3,700,000 3,700,000 3,700,000 3,700,000 4110 - Interest 36,000 36,000 25,000 25,000 25,000
Total 3,736,000 3,736,000 3,725,000 3,725,000 3,725,000 Total Funds Available 8,379,293 9,394,242 8,491,724 7,727,435 10,031,968 Total Revenues and Other Fund Sources 3,736,000 3,736,000 3,725,000 3,725,000 3,725,000 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Canon SD Repairs PL-1765, -1766 &-1775 3103 0 (300,000) (1,300,000) 0 0 Ranch SD Repairs PL-1074; PL-1089, PL-1809 3104 0 (200,000) (900,000) 0 0 Brookside SD Repair PL-751, PL-867 3105 0 (200,000) (900,000) 0 0 2022 Annual Pavement Project 4166 (6,400) 0 0 0 0
2023 Annual Paving Project 4171 (1,129,000) 0 0 0 0
Mitigation - Brookwood Rd. Mitigation Planting 4186 0 (98,500) 0 0 0 San Pablo Creek Culvert Repair 4187 (43,509) (2,460,000) 0 0 0 Red Flag Day No ParkingSigns Program (Phase 2) 4197 (165,000) (10,000) 0 0 0 2024 Annual Stormdrain Repair (Cat. B) 5008 (35,000) (315,000) 0 0 0 2025 Annual Stormdrain Repair (Cat. B) 5009 0 (35,000) (315,000) 0 0 2026 Annual Stormdrain Project (Cat. B) 5010 0 0 (35,000) (315,000) 0 2027 Annual Stormdrain Repair (Cat. B) 5011 0 0 0 (35,000) (315,000) Total (1,378,909) (3,618,500) (3,450,000) (350,000) (315,000) Other Uses
Operating Budget Expenses (1,342,142) (1,009,018) (1,039,289) (1,070,467) (1,102,581) Total (1,342,142) (1,009,018) (1,039,289) (1,070,467) (1,102,581) Total Expenditures and Uses (2,721,051) (4,627,518) (4,489,289) (1,420,467) (1,417,581) Ending Balance 5,658,242 4,766,724 4,002,435 6,306,968 8,614,387 Change in Fund Balance 1,014,949 (891,518) (764,289) 2,304,533 2,307,419 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 213 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
200 Gas Tax
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 1,154,199 1,421,699 1,725,999 1,593,699 1,596,699 Revenues and Other Fund Sources
Revenue
4110 Interest 3,000 3,000 3,000 3,000 3,000
4358 - Local Partnership Pgm (LPP) Funding Cycle 200,000 200,000 200,000 200,000 200,000 4707 - Rd Maint Rehab Acct (RMRA) 482,500 482,500 435,000 440,000 440,000 Gas Tax Sections 2103-2107 560,500 560,500 470,500 470,000 470,000 Local Partnership Pgm (LPP-CCTA) 1,000,000 1,000,000 0 0 0 Total 2,246,000 2,246,000 1,108,500 1,113,000 1,113,000 Total Funds Available 3,400,199 3,667,699 2,834,499 2,706,699 2,709,699 Total Revenues and Other Fund Sources 2,246,000 2,246,000 1,108,500 1,113,000 1,113,000 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Bear Creek Bridge Seismic Retrofit 0087 (93,000) 0 0 0 0 ADA Transition Plan Compliance (Roadway) 4074 (50,000) (50,000) (50,000) (50,000) (50,000) Traffic Calming Improvements Program 4107 (30,000) (30,000) (30,000) (30,000) (30,000) 2023 Annual Paving Project 4171 (1,610,000) 0 0 0 0
Camino Pablo Underground Utility District 4177 0 0 0 0 (10,000) 2024 Annual Pavement Rehabilitation 4178 0 (1,620,000) 0 0 0 2025 Annual Pavement Rehabilitation 4183 0 0 (725,000) 0 0 Road Safety Plan 4185 0 (24,000) 0 0 0
2026 Annual Pavement Rehabilitation 4190 0 0 0 (770,000) 0 2027 Annual Pavement Rehabilitation 4198 0 0 0 0 (1,220,000) Miner Rd. near Cam.Don M.Culvert Rep. storm 0 (25,000) (100,000) 0 0 dmg.
5013
Bobolink Rd. (near 46) road stabilization 5016 (31,000) (25,000) (84,000) 0 0 Total (1,814,000) (1,774,000) (989,000) (850,000) (1,310,000) Other Uses
Public Works Operating Budget (164,500) (167,700) (251,800) (260,000) (270,000) Total (164,500) (167,700) (251,800) (260,000) (270,000) Total Expenditures and Uses (1,978,500) (1,941,700) (1,240,800) (1,110,000) (1,580,000) Ending Balance 1,421,699 1,725,999 1,593,699 1,596,699 1,129,699 Change in Fund Balance 267,500 304,300 (132,300) 3,000 (467,000) 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 214 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
205 Transportation Impact Fees
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 947,583 774,082 648,582 583,082 617,582 Revenues and Other Fund Sources
Revenue
4110 - Interest 12,000 12,000 12,000 12,000 12,000
4359 - Local Grant LFFA Regional $ 400,000 0 0 0 0
4701 - Transp Impact Fee 40,000 40,000 40,000 40,000 40,000 Total 452,000 52,000 52,000 52,000 52,000
Total Funds Available 1,399,583 826,082 700,582 635,082 669,582 Total Revenues and Other Fund Sources 452,000 52,000 52,000 52,000 52,000 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (100,000) 0 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 (3,000) 0 0 0 0 Traffic Signal Operation Improvements 3608 (403,001) (100,000) 0 0 0 Camino Pablo Pathway Rehabilitation 4076 (25,000) (10,000) 0 0 0 Annual Bicycle, Trails, and Walkways Program 4109 (17,500) (17,500) (17,500) (17,500) (17,500) RRFB Crosswalk, Moraga Way at Valley View 4188 (77,000) 0 0 0 0 2027 Annual Pavement Rehabilitation 4198 0 0 0 0 (400,000) Moraga Way Pathway - Phase 3 4199 0 (50,000) (100,000) 0 0 Total (625,501) (177,500) (117,500) (17,500) (417,500)
Total Expenditures and Uses (625,501) (177,500) (117,500) (17,500) (417,500) Ending Balance 774,082 648,582 583,082 617,582 252,082
Change in Fund Balance (173,501) (125,500) (65,500) 34,500 (365,500) 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 215 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
210 Drainage Impact Fees
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 1,306,000 1,121,000 1,033,000 1,058,000 1,058,000 Revenues and Other Fund Sources
Revenue
4110- Interest 17,000 16,000 15,000 15,000 15,000
4702 - Drainage Impact Fee 145,000 145,000 145,000 145,000 140,000 Total 162,000 161,000 160,000 160,000 155,000
Total Funds Available 1,468,000 1,282,000 1,193,000 1,218,000 1,213,000 Total Revenues and Other Fund Sources 162,000 161,000 160,000 160,000 155,000 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Orchard SD Repair PL-409 & PL-513 3101 (10,000) (20,000) 0 0 0 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 (10,000) (20,000) 0 0 0 Storm Drain Liner Ivy Dr (48in) 4094 0 (84,000) 0 0 0
Annual Drainage Facilities Improvement Program 4111 (90,000) (125,000) (135,000) (160,000) (160,000) Storm Drain Moraga Wy & Coral 4167 (237,000) 0 0 0 0
Total (347,000) (249,000) (135,000) (160,000) (160,000) Total Expenditures and Uses (347,000) (249,000) (135,000) (160,000) (160,000) Ending Balance 1,121,000 1,033,000 1,058,000 1,058,000 1,053,000 Change in Fund Balance (185,000) (88,000) 25,000 0 (5,000) 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 216 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
240 Park Dedication Fees
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 1,019,571 993,571 695,571 719,271 816,271 Revenues and Other Fund Sources
Revenue
4110 - Interest 12,000 12,000 12,000 12,000 12,000
4703 - Park Dedication Fees 100,000 100,000 100,000 100,000 100,000 Total 112,000 112,000 112,000 112,000 112,000
Total Funds Available 1,131,571 1,105,571 807,571 831,271 928,271 Total Revenues and Other Fund Sources 112,000 112,000 112,000 112,000 112,000 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center Window Replacement 4016 0 (100,000) 0 0 0 Community & Recreation Centers Exterior Painting 4083 0 (20,000) 0 0 0 Community Ctr. & Parks Access. Improvements 4086 (17,000) (20,000) (15,000) (15,000) (15,000) Mini Park (Crossroads Park) 4103 0 (60,000) 0 0 0
Community Park Renovation Plan & Improvements 4112 (106,000) (200,000) 0 0 0 Lighting retrofit (LED) – Wilder fields #1 & #2 4195 0 0 (73,300) 0 0 Orinda Oaks Park Restroom Replacement 5020 0 (10,000) 0 0 0 Total (123,000) (410,000) (88,300) (15,000) (15,000)
Other Uses
Operation Expense (15,000) 0 0 0 0
Total (15,000) 0 0 0 0
Total Expenditures and Uses (138,000) (410,000) (88,300) (15,000) (15,000) Ending Balance 993,571 695,571 719,271 816,271 913,271
Change in Fund Balance (26,000) (298,000) 23,700 97,000 97,000 2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 217 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
255 Grants: Federal
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 0 00 0 0
Revenues and Other Fund Sources
Revenue
4357-Fed Grant Hwy Bridge (#0044) 470,000 0 0 0 0
4357-Fed Grant Hwy Bridge (#0087) 603,000 0 0 0 0
4357-Fed Grant SRTS 0 0 0 1,420,000 0
4357-Fed Grant Traffic Signals (#3608) 0 1,964,851 0 0 0 Total 1,073,000 1,964,851 0 1,420,000 0
Total Funds Available 1,073,000 1,964,851 0 1,420,000 0 Total Revenues and Other Fund Sources 1,073,000 1,964,851 0 1,420,000 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (470,000) 0 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 (603,000) 0 0 0 0 Camino Pablo Path-Orinda Way to Monte Vista 3066 0 0 0 (1,420,000) 0 Traffic Signal Operation Improvements 3608 0 (1,964,851) 0 0 0 Total (1,073,000) (1,964,851) 0 (1,420,000) 0
Total Expenditures and Uses (1,073,000) (1,964,851) 0 (1,420,000) 0 Ending Balance 0 00 0 0
Change in Fund Balance 0 00 0 0
2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 218 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
Capital Improvement Plan
City of Orinda, California

SOURCES AND USES OF FUNDS
'23/'24 '27/'28 thru
260 Grants: State
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 0 00 0 0
Revenues and Other Fund Sources
Revenue
4225-State Transportation Grant Prop 1B (#0044) 62,000 0 0 0 0 4225-State Transportation Grant Prop 1B (#0087) 91,000 0 0 0 0 4358- Glorietta SRTS (#4191) 0 65,000 275,000 0 0
4358-State Grant Traffic Signals (#3608) 0 17,029 0 0 0 4358-State Parks Grant Prop 68 (#4112) 0 177,000 0 0 0
Total 153,000 259,029 275,000 0 0
Total Funds Available 153,000 259,029 275,000 0 0
Total Revenues and Other Fund Sources 153,000 259,029 275,000 0 0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Park Renovation Plan & Improvements 4112 0 (177,000) 0 0 0 Total 0 (177,000) 0 0 0

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (62,000) 0 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 (91,000) 0 0 0 0 Traffic Signal Operation Improvements 3608 0 (17,029) 0 0 0 Glorietta SRTS Raised Crosswalks at Martha 4191 0 (65,000) (275,000) 0 0 Total (153,000) (82,029) (275,000) 0 0
Total Expenditures and Uses (153,000) (259,029) (275,000) 0 0 Ending Balance 0 00 0 0
Change in Fund Balance 0 00 0 0
2022/23-2027/28 CIP Wednesday, May 15, 2024
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Packet Pg. 219 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
262 Other Grants
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 0 00 0 0
Revenues and Other Fund Sources
Revenue
4190 - Bear Creek Bridge Seismic Retrofit (#0087) 137,000 0 0 0 0 4420-Donations (Orinda Cmmty Foundation) 0 50,000 0 0 0 (#4103)
4420-Donations (Orinda Garden Club) (#5019) 0 0 80,000 0 0 4420-Donations (Pk Rec Fdn ) (#4112) 0 200,000 0 0 0
Rule 20A Undergrounding (#4177) 0 0 0 0 40,000
Total 137,000 250,000 80,000 0 40,000
Total Funds Available 137,000 250,000 80,000 0 40,000
Total Revenues and Other Fund Sources 137,000 250,000 80,000 0 40,000 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Mini Park (Crossroads Park) 4103 0 (50,000) 0 0 0
Community Park Renovation Plan & Improvements 4112 0 (200,000) 0 0 0 Camino Pablo median landscape upgrade 5019 0 0 (80,000) 0 0 Total 0 (250,000) (80,000) 0 0

PUBLIC WORKS
Bear Creek Bridge Seismic Retrofit 0087 (137,000) 0 0 0 0 Camino Pablo Underground Utility District 4177 0 0 0 0 (40,000) Total (137,000) 0 0 0 (40,000)
Total Expenditures and Uses (137,000) (250,000) (80,000) 0 (40,000) Ending Balance 0 00 0 0
Change in Fund Balance 0 00 0 0
2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 220 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
263 Transportation Development Act (TDA)
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 0 00 0 0
Revenues and Other Fund Sources
Revenue
4359-Grants Local TDA (#4199) 0 0 150,000 0 0
4359-Grants Local TDA(#4076) 0 120,000 0 0 0
4359-Grants Local TDA(#4188) 80,000 0 0 0 0
4359-Grants Local TDA(#5027) 0 30,000 60,000 0 0
Total 80,000 150,000 210,000 0 0
Total Funds Available 80,000 150,000 210,000 0 0
Total Revenues and Other Fund Sources 80,000 150,000 210,000 0 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Camino Pablo Pathway Rehabilitation 4076 0 (120,000) 0 0 0 RRFB Crosswalk, Moraga Way at Valley View 4188 (80,000) 0 0 0 0 Moraga Way Pathway - Phase 3 4199 0 0 (150,000) 0 0
Glorietta Pedestrian Pathway Phase 2 5027 0 (30,000) (60,000) 0 0 Total (80,000) (150,000) (210,000) 0 0
Total Expenditures and Uses (80,000) (150,000) (210,000) 0 0 Ending Balance 0 00 0 0
Change in Fund Balance 0 00 0 0
2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 221 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
330 CCTA Return To Source (Local Share)
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 801,564 1,001,064 608,564 608,564 358,564 Revenues and Other Fund Sources
Revenue
4110 - Interest 8,500 7,500 0 0 1,000
4310- CCTA 500,000 0 0 0 550,000
Total 508,500 7,500 0 0 551,000
Total Funds Available 1,310,064 1,008,564 608,564 608,564 909,564 Total Revenues and Other Fund Sources 508,500 7,500 0 0 551,000 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
2022 Annual Pavement Project 4166 (36,000) 0 0 0 0
2023 Annual Paving Project 4171 (273,000) 0 0 0 0
2024 Annual Pavement Rehabilitation 4178 0 (400,000) 0 0 0 2025 Annual Pavement Rehabilitation 4183 0 00 0 0
2026 Annual Pavement Rehabilitation 4190 0 0 0 (250,000) 0 2027 Annual Pavement Rehabilitation 4198 0 0 0 0 (400,000) Total (309,000) (400,000) 0 (250,000) (400,000)
Total Expenditures and Uses (309,000) (400,000) 0 (250,000) (400,000) Ending Balance 1,001,064 608,564 608,564 358,564 509,564 Change in Fund Balance 199,500 (392,500) 0 (250,000) 151,000 2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 222 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
332 CCTA Supplemental (28C)
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 133,804 137,304 140,304 143,304 146,304 Revenues and Other Fund Sources
Revenue
4110 - Interest 2,000 1,500 1,500 1,500 1,500
4310-CCTA 30,000 30,000 30,000 30,000 30,000
Total 32,000 31,500 31,500 31,500 31,500
Total Funds Available 165,804 168,804 171,804 174,804 177,804 Total Revenues and Other Fund Sources 32,000 31,500 31,500 31,500 31,500 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Annual Bicycle, Trails, and Walkways Program 4109 (22,500) (22,500) (22,500) (22,500) (22,500) Total (22,500) (22,500) (22,500) (22,500) (22,500)
Other Uses
Regional Administration Fee (6,000) (6,000) (6,000) (6,000) (6,000) Total (6,000) (6,000) (6,000) (6,000) (6,000)
Total Expenditures and Uses (28,500) (28,500) (28,500) (28,500) (28,500) Ending Balance 137,304 140,304 143,304 146,304 149,304
Change in Fund Balance 3,500 3,000 3,000 3,000 3,000
2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 223 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
335 Road Maint Fee (Solid Waste Provider)
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 1,443,248 2,379,798 1,733,748 673,748 148,748 Revenues and Other Fund Sources
Revenue
4110 - Interest 15,000 14,000 5,000 5,000 5,000
4233 Road Maint Fee (Garbage) 1,200,000 1,200,000 700,000 700,000 700,000 Total 1,215,000 1,214,000 705,000 705,000 705,000
Total Funds Available 2,658,248 3,593,798 2,438,748 1,378,748 853,748 Total Revenues and Other Fund Sources 1,215,000 1,214,000 705,000 705,000 705,000 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Storm Drain Moraga Wy & Coral 4167 0 00 0 0
2023 Annual Paving Project 4171 (40,400) (917,600) 0 0 0 2024 Annual Pavement Rehabilitation 4178 (550) (664,450) 0 0 0 2025 Annual Pavement Rehabilitation 4183 0 (225,000) (1,300,000) 0 0 2026 Annual Pavement Rehabilitation 4190 0 0 (225,000) (1,005,000) 0 2027 Annual Pavement Rehabilitation 4198 0 0 0 (225,000) (605,000) Glorietta SD Pipe Repair (2023 storm damage) 5012 (92,000) (53,000) 0 0 0 Upper El Toyonal road stabilization (storm damage) 5014 (68,500) 0 0 0 0 57 Tarry Ln. Embankment Repair 5017 (77,000) 0 0 0 0
Glorietta Pedestrian Pathway Phase 2 5027 0 0 (240,000) 0 0 Total (278,450) (1,860,050) (1,765,000) (1,230,000) (605,000) Total Expenditures and Uses (278,450) (1,860,050) (1,765,000) (1,230,000) (605,000) Ending Balance 2,379,798 1,733,748 673,748 148,748 248,748 Change in Fund Balance 936,550 (646,050) (1,060,000) (525,000) 100,000 2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 224 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
341 Field Maintenance Surcharge
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 285,571 279,571 312,571 118,871 151,871 Revenues and Other Fund Sources
Revenue
4110 - Interest 4,000 3,000 3,000 3,000 3,000
4408 Sports Facility Surcharge 30,000 30,000 30,000 30,000 30,000 Total 34,000 33,000 33,000 33,000 33,000
Total Funds Available 319,571 312,571 345,571 151,871 184,871 Total Revenues and Other Fund Sources 34,000 33,000 33,000 33,000 33,000 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Lighting retrofit (LED) – Wilder fields #1 & #2 4195 0 0 (226,700) 0 0 Total 0 0 (226,700) 0 0
Other Uses
Operation Expense (40,000) 0 0 0 0
Total (40,000) 0 0 0 0
Total Expenditures and Uses (40,000) 0 (226,700) 0 0
Ending Balance 279,571 312,571 118,871 151,871 184,871
Change in Fund Balance (6,000) 33,000 (193,700) 33,000 33,000 2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 225 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
350 Facility Improvement Surcharge
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 142,289 134,089 145,589 187,089 228,589 Revenues and Other Fund Sources
Revenue
4110 - Interest 1,800 1,500 1,500 1,500 1,500
4408 Facility Improvement Surcharge 40,000 40,000 40,000 40,000 40,000 Total 41,800 41,500 41,500 41,500 41,500
Total Funds Available 184,089 175,589 187,089 228,589 270,089 Total Revenues and Other Fund Sources 41,800 41,500 41,500 41,500 41,500 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Art & Garden Ctr Audio Visual 4181 (20,000) 0 0 0 0
Total (20,000) 0 0 0 0
Other Uses
Operating Expense (30,000) (30,000) 0 0 0
Total (30,000) (30,000) 0 0 0
Total Expenditures and Uses (50,000) (30,000) 0 0 0
Ending Balance 134,089 145,589 187,089 228,589 270,089
Change in Fund Balance (8,200) 11,500 41,500 41,500 41,500 2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 226 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
514 Stormwater Utility Assessment
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 180,814 202,014 215,214 196,214 167,414 Revenues and Other Fund Sources
Revenue
4110 - Interest 1,200 1,200 1,200 1,200 1,200
4712 NPDES - Storm Utility Assessment 300,000 300,000 300,000 300,000 300,000 Total 301,200 301,200 301,200 301,200 301,200
Total Funds Available 482,014 503,214 516,414 497,414 468,614 Total Revenues and Other Fund Sources 301,200 301,200 301,200 301,200 301,200 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Green Infrastructure Program for Pavement (30,000) (30,000) (30,000) (30,000) (30,000) Projects
4146
Total (30,000) (30,000) (30,000) (30,000) (30,000)
Other Uses
Public Works Dept Operating Costs (250,000) (258,000) (290,200) (300,000) (310,000) Total (250,000) (258,000) (290,200) (300,000) (310,000) Total Expenditures and Uses (280,000) (288,000) (320,200) (330,000) (340,000) Ending Balance 202,014 215,214 196,214 167,414 128,614
Change in Fund Balance 21,200 13,200 (19,000) (28,800) (38,800) 2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 227 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
520 Library Parcel Tax
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 489,967 343,778 117,273 142,664 158,482 Revenues and Other Fund Sources
Revenue
4100 - Parcel Taxes 500,000 500,000 500,000 500,000 500,000 4110 - Interest 4,000 4,000 4,000 4,000 4,000
Total 504,000 504,000 504,000 504,000 504,000
Total Funds Available 993,967 847,778 621,273 646,664 662,482 Total Revenues and Other Fund Sources 504,000 504,000 504,000 504,000 504,000 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Library Boiler Replacement 4161 (106,250) 0 0 0 0
Library Roof Replacement 4173 0 (72,250) 0 0 0
Library HVAC Modernization 4174 0 (161,500) 0 0 0
Library Exterior Painting 4175 0 (27,500) 0 0 0
Library Exterior Accent Tile Replacement 4179 (85,000) 0 0 0 0 Total (191,250) (261,250) 0 0 0
Other Uses
Library Op Cost Without Capital (458,939) (469,255) (478,609) (488,182) (497,945) Total (458,939) (469,255) (478,609) (488,182) (497,945) Total Expenditures and Uses (650,189) (730,505) (478,609) (488,182) (497,945) Ending Balance 343,778 117,273 142,664 158,482 164,537
Change in Fund Balance (146,189) (226,505) 25,391 15,818 6,055 2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 228 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
603 Building Maintenance (ISF)
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 1,018,488 790,338 314,988 257,988 200,988 Revenues and Other Fund Sources
Revenue
4110 - Interest 13,000 13,000 13,000 13,000 13,000
4899 - Charges for Indirect Costs 130,000 141,000 130,000 130,000 130,000 Total 143,000 154,000 143,000 143,000 143,000
Total Funds Available 1,161,488 944,338 457,988 400,988 343,988 Total Revenues and Other Fund Sources 143,000 154,000 143,000 143,000 143,000 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center Window Replacement 4016 0 (175,000) 0 0 0 Community & Recreation Centers Exterior Painting 4083 (55,000) 0 0 0 0 Install Mini Split HVAC System at Orinda Library 4160 (30,000) 0 0 0 0 Library Boiler Replacement 4161 (18,750) 0 0 0 0
Library Roof Replacement 4173 0 (12,750) 0 0 0
Library HVAC Modernization 4174 0 (28,500) 0 0 0
Library Exterior Painting 4175 0 (122,500) 0 0 0
Library Exterior Accent Tile Replacement 4179 (15,000) 0 0 0 0 Library Auditorium Theater Lighting Upgrade 5023 0 (60,000) 0 0 0 City Hall HVAC Upgrade 5026 0 (30,000) 0 0 0
Total (118,750) (428,750) 0 0 0
Other Uses
Annual Operating Expenditures (Repairs / Equip) (252,400) (200,600) (200,000) (200,000) (200,000) Total (252,400) (200,600) (200,000) (200,000) (200,000) Total Expenditures and Uses (371,150) (629,350) (200,000) (200,000) (200,000) Ending Balance 790,338 314,988 257,988 200,988 143,988
Change in Fund Balance (228,150) (475,350) (57,000) (57,000) (57,000) 2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 229 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
700 Capital Improvement (General)
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 894,625 5,386,349 3,059,349 2,609,349 2,409,349 Revenues and Other Fund Sources
Revenue
4190 - transfer from fund 256 4,260,888 0 0 0 0
Allocate from GF 6-20-23 CC 700,000 0 0 0 0
Project Reimbursement 75,000 75,000 0 0 0
Total 5,035,888 75,000 0 0 0
Total Funds Available 5,930,513 5,461,349 3,059,349 2,609,349 2,409,349 Total Revenues and Other Fund Sources 5,035,888 75,000 0 0 0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center HVAC 4050 0 (65,000) 0 0 0
Community & Recreation Centers Exterior Painting 4083 0 (160,000) 0 0 0 Community Center Roof Replacement 4141 (16,164) 0 0 0 0 Solar Back-Up Community Center 4164 (100,000) 0 0 0 0
City Hall Exterior Painting 4182 0 (150,000) 0 0 0
Library elevator modernization 4192 0 (100,000) 0 0 0
City Hall Perimeter Drainage Improvements 5018 (17,000) 0 0 0 0 Camino Pablo median landscape upgrade 5019 0 (30,000) (10,000) 0 0 Orinda Oaks Park Restroom Replacement 5020 0 0 (140,000) 0 0 Dog Park 5024 0 (50,000) 0 0 0
Pickleball Courts 5025 0 (80,000) (30,000) 0 0
City Hall HVAC Upgrade 5026 0 0 (270,000) 0 0
Total (133,164) (635,000) (450,000) 0 0

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (138,000) 0 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 (100,000) 0 0 0 0 Camino Pablo Path-Orinda Way to Monte Vista 3066 0 0 0 (200,000) 0 Glorietta-Rheem SD Repair PL-492 3100 (170,000) 0 0 0 0 Orchard SD Repair PL-409 & PL-513 3101 0 (335,000) 0 0 0 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 0 (335,000) 0 0 0 Storm Drain Liner Ivy Dr (48in) 4094 0 (46,000) 0 0 0
City Hall Slide Stabilization 4108 (3,000) 0 0 0 0
Drainage Impvt 25 La Cuesta 4170 0 (40,000) 0 0 0
2024 Annual Pavement Rehabilitation 4178 0 (690,000) 0 0 0 2023 Annual Stormdrain Repair (Cat. B) 5007 0 (305,000) 0 0 0 Camino Sobrante (Nr 56) Retaining Wall 0 (16,000) 0 0 0 Replacement
5021
Total (411,000) (1,767,000) 0 (200,000) 0
2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 230 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) draft
700 Capital Improvement (General)
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Total Expenditures and Uses (544,164) (2,402,000) (450,000) (200,000) 0 Ending Balance 5,386,349 3,059,349 2,609,349 2,409,349 2,409,349 Change in Fund Balance 4,491,724 (2,327,000) (450,000) (200,000) 0 704 Road / Drainage Stabilization
Source '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 679,829 1,349,529 1,093,529 1,093,529 1,093,529 Revenues and Other Fund Sources
Revenue
4110 - Interest 9,000 9,000 0 0 0
Allocate from GF 6-20-23 CC 750,000 0 0 0 0
Total 759,000 9,000 0 0 0
Total Funds Available 1,438,829 1,358,529 1,093,529 1,093,529 1,093,529 Total Revenues and Other Fund Sources 759,000 9,000 0 0 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Canon Dr. Embankment repair 3548 (55,000) 0 0 0 0
Camino Sobrante at Golf Course Slide Stabilization 4152 (6,800) 0 0 0 0 Upper El Toyonal road stabilization (storm damage) 5014 (2,500) 0 0 0 0 North Ln. Pipe 48" Lining (storm damage) 5015 (25,000) (100,000) 0 0 0 Camino Sobrante (Nr 56) Retaining Wall 0 (165,000) 0 0 0 Replacement
5021
Total (89,300) (265,000) 0 0 0
Total Expenditures and Uses (89,300) (265,000) 0 0 0
Ending Balance 1,349,529 1,093,529 1,093,529 1,093,529 1,093,529 Change in Fund Balance 669,700 (256,000) 0 0 0
2022/23-2027/28 CIP Wednesday, May 15, 2024
H.3.c
Packet Pg. 231 Attachment: Resolution 28-24 Adopt CIP Update (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) H.3.d
Packet Pg. 232 Attachment: Orinda Crossroads Sign Image (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) Capital Improvement Plan
City of Orinda, California Contact Parks & Recreation (925)254- '23/'24 '28/'29 thru
Department PARKS & RECREATION
Description
In the spring of 2019 PG&E removed the redwood trees (approximately 8 trees) which provided a visual buffer between the Mini-Park and its adjacent properties. The Mini Park area is on land owned by PG&E and leased by the City, and PG&E will not allow congregation (no benches etc.). Landscape design includes new monument signage. Partial funding for the project is from park dedication fees, the Orinda Community Foundation, and potential donations from the Orinda Garden Club.

Project # 4103
Justification
Removal of the trees was required due to new regulations regarding vegetation under electric transmission lines. This project will reduce the visual impact of the tree removal, replace the planted material and upgrade irrigation and add monument signage. The pathway thorough the Park will be upgraded and constructed to accessibility standards.

Useful Life 15
Project Name Mini Park (Crossroads Park) Category PARK IMPROVEMENTS Type IMPROVEMENTS
Total Project Cost: $645,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 7125 Design Contracts 30,000 30,000
7127 Construction Costs 470,000 470,000
7126 Construction 60,000 60,000
Management
Total 560,000 560,000
Prior
85,000
Total
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 240 Park Dedication Fees 60,000 60,000
262 Other Grants 150,000 150,000
700 Capital Improvement 350,000 350,000
(General)
Total 560,000 560,000
Prior
85,000
Total
2022/23-2027/28 CIP Wednesday, June 5, 2024
H.3.e
Packet Pg. 233 Attachment: CIP Project #4103 Detail Sheet (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) Capital Improvement Plan
City of Orinda, California Contact
'23/'24 '28/'29 thru
Department PUBLIC WORKS
Description
The Orinda Local Roadway Safety Plan was adopted October 2023, which includes comprehensive evaluation of Orinda’s public roadway system using a defined set of criteria to identify and prioritize safety projects. This will also allow the City to submit for future HSIP (Highway Safety Improvement Program) grant funding. The LRSP includes an analysis of recent collision data and proposed countermeasures, with a summary of recommended projects. This is a living document and will be updated every 5 years.

The following projects recommended in the LRSP will be implemented as and when funding becomes available.

Project 1. Install Flashing Beacons at STOP controlled intersections - $160,000 Project 2. Install chevron signs on horizontal curves - $175,000 Project 3: Install Rectangular Rapid Flashing Beacon at Orinda Way - $365,000 Project 4. Install New Pedestrian crossings $150,000
Project # 4185
Justification
The LSRP is now a requirement in order to receive future HSIP grants. The plan also identified a priority list for safety related improvement projects for future CIP planning and funding allocations. Implementing the recommended projects will improve safety.

Budget Impact/Other
Useful Life
Project Name Road Safety Plan Category TRANSPORTATION / DRAIN Type ROADS
Total Project Cost: $917,750
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total 7180 Planning / Environmental 10,400 15,000 25,400
7127 Construction Costs 350,000 500,000 850,000
Total 10,400 365,000 500,000 875,400
Prior
42,350
Total
Funding Sources '28/'29 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 5,600 15,000 20,600
255 Grants: Federal 350,000 500,000 850,000
260 Grants: State 4,800 4,800
Total 10,400 365,000 500,000 875,400
Prior
42,350
Total
2022/23-2027/28 CIP Thursday, June 6, 2024
H.3.f
Packet Pg. 234 Attachment: CIP Project #4185 Detail Sheet (3389 : Adoption of FY 2024-2025 Mid-Cycle Budget Adjustment) H.3.g
Packet Pg. 235 Attachment: Planning Commission Resolution 24-02 CIP General Plan Consistency Determination (3389 : Adoption of FY 2024-2025 Mid-Cycle