Agenda packet, regular meeting — Orinda City Council, August 20, 2024

MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING

IN PERSON, OR VIEW ON ZOOM OR YOUTUBE AS LISTED BELOW
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Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
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In Person:

Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676

CITY COUNCIL
AGENDA
Tuesday, August 20, 2024
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 08.20.24
How to follow and/or participate in the meeting:

IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.

WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:

Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comments
REMOTE COMMENTS: Remote Public Comments have been discontinued for the foreseeable future.
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Brandyn Iverson, Inga Miller, Janet Riley Vice Mayor Latika Malkani, Mayor Darlene Gee
B. PLEDGE OF ALLEGIANCE
City Council
Agenda Page 2 08.20.24
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Recognizing August 31, 2024 as International Overdose Awareness Day in the City of Orinda
D.2. Caltrans Update on Fire Fuels Reduction along Highway 24 - Helen Blackmore, Acting Office Chief, Caltrans District 4 MaintenanceEnvironmental, Division of Maintenance and Dave Despain, Maintenance Manager II, Caltrans District 4 Delta/East Bay Maintenance Region
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.

Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.

F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:

Approve City Council Minutes:

1. July 2, 2024 Special Meeting

2. July 2, 2024 Regular Meeting

3. July 16, 2024 Special Meeting

4. July 16, 2024 Regular Meeting
F.2. Adoption of a Resolution Authorizing the Road Closure to Vehicular Traffic for the Orinda Annual Classic Car Show
Recommendation:

Staff recommends the City Council Adopt Resolution 35-24 Authorizing the Closure of a portion of Orinda Way and Avenida de Orinda for the Orinda Annual Classic Car Show (Traffic Order No. 231)
City Council
Agenda Page 3 08.20.24
F.3. Accept Work and Approve Record Plans for the Camino Sobrante Retaining Wall Replacement City Project No. 5021, and Authorize the City Clerk to sign and file a Notice of Completion with the Contra Costa County Clerk-Recorder
Recommendation:

Staff recommends that the City Council adopt Resolution No. 30-24 to accept work for the Camino Sobrante Retaining Wall Replacement City Project No. 5021 performed under contract with Cowan and Thompson Construction, Inc., approve record plans for said project and authorize the City Clerk to sign and file the Notice of Completion for the contract with the Contra Costa County Clerk-Recorder.

F.4. Designating the Authorized Agents of the City of Orinda for the Purpose of Applying for and Receiving Federal Financial Assistance and/or State Financial Assistance
Recommendation:

Adopt Resolution 36-24 Designating the Authorized Agents of the City of Orinda for the purpose of applying for and receiving Federal financial assistance and/or State financial Assistance to be the City Manager, the Public Works Director and the Administrative Services Director F.5. Reject All Bids and Re-Bid the 2024 Annual Pavement Rehabilitation Project (Project No. 4178).

Recommendation:

Staff recommends that the City Council reject all bids received for the 2024 Annual Pavement Rehabilitation Project (Project No. 4178) and authorize staff to proceed with re-bidding in January 2025.

F.6. Adoption of Resolution No. 38-24 Establishing the Property Tax Rates for the General Obligation Bond Series 2014 and Series 2016 for Fiscal Year 2024-25
Recommendation:

Adopt Resolution No. 38-24 establishing the property tax rates for bonded indebtedness for Fiscal Year 2024-25; and, direct staff to provide the information to the Contra Costa County Auditor-Controller for preparing of the tax levy.

F.7. Award Construction Contract to A3 Pipeline for the North Ln. Slip Lining 48” Storm Drain Project (CIP #5015)
Recommendation:

Staff recommends that the City Council (1) award a construction contract to A3 Pipeline of San Francisco, California for the bid amount of $149,050 and authorize contract expenditure up to $175,000 (allows a 17% contingency) (2) appropriate $75,000 in additional funding for the project by approving Budget Change Form 002-25 and (3) approve plans for the project.

G. PUBLIC HEARING
City Council
Agenda Page 4 08.20.24
H. POLICY MATTERS
I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. CLOSED SESSION

1. OPEN SESSION IDENTIFICATION of Closed Session Matters

2. PUBLIC COMMENTS of Closed Session Matters

3. CLOSED SESSION

4. REPORT OUT OF CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No.

N23-0579.
b. CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(2), conference with legal counsel regarding significant exposure to litigation by one or more owners of property on portions of Barbara Road and/or Oak Road within the Oaks Spring Subdivision (Unit No. 3) who are seeking City acceptance of certain private street segments based on their having been improved and financed via the Assessment District No. 94-1 (Oak Springs Area).
c. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov. Code section 54956.8). Property: an existing private easement burdening a portion of the Orinda Oaks Park property in the City of Orinda. This easement was recorded on January 30, 1985 in the official records of Contra Costa County at book 12164 page 650-651. City Negotiator: David Biggs, City Manager.

Negotiating Parties: City of Orinda & the owners of four of the private residential properties benefitted by the easement: Stacy Crinks, Gregory & Susan Portmann, Christine(Dong Woon) Lee & Eun Young Jang, and John & Juliane Rossiter. Property addresses: 75, 79, 83 & 89 Donald Drive. Under negotiation:
terms for possible amendment to the existing easement.

M. ADJOURNMENT
The next meeting of the Orinda City Council will be held on Tuesday, September 03, 2024 at 7:00 PM.

Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in City Council
Agenda Page 5 08.20.24
advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.

Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.

PROCLAMATION
Recognizing August 31st, 2024 as International Overdose Awareness Day
In the City of Orinda
WHEREAS, the City of Orinda does affirm and acknowledge the harm and hardship caused by drug overdose; and;
WHEREAS, we recognize that the purpose of International Overdose Awareness Day is to remember loved ones lost to overdose and to end the stigma surrounding substance use disorder (SUD) and drug-related deaths; and;
WHEREAS, we resolve to play our part in reducing the toll of overdose in our community, which continues to claim the lives of Brentwood community members every year and forever affects those who loved and cared about them;
WHEREAS, we affirm that the people affected by overdose are our sons and daughters, our mothers and fathers, our brothers and sisters, and deserving of our love, compassion and support and remembrance; THEREFORE, the Orinda City Council along with the Contra Costa County MEDS Coalition and other community partners do hereby proclaim August 31st, 2024, as International Overdose Awareness Day throughout the City of Orinda.

Darlene K. Gee
Orinda Mayor
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Communication: Proclamation Recognizing August 31, 2024 as International Overdose Awareness Day in the City of Orinda (ITEMS FOR THE AGENDA TITLE: City Council Minutes
RECOMMENDATION:

Approve City Council Minutes:

1. July 2, 2024 Special Meeting

2. July 2, 2024 Regular Meeting

3. July 16, 2024 Special Meeting

4. July 16, 2024 Regular Meeting
ATTACHMENTS:

A. City Council Closed Session Minutes of July 2, 2024
B. City Council Minutes of July 2, 2024
C. City Council Closed Session Minutes of July 16, 2024 D. City Council Minutes of July 16, 2024
Respectfully Submitted by:

Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:

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July 2, 2024

CITY OF ORINDA

CITY COUNCIL CLOSED SESSION MINUTES
6:00 PM - SPECIAL MEETING
A. CALL TO ORDER/ ROLL CALL
Mayor Gee called the meeting to order at 6:00 p.m. and noted that all Councilmembers were present, except Councilmember Miller who had an excused absence.

OPEN SESSION IDENTIFICATION OF CLOSED SESSION MATTERS
The Closed Session Matters were identified.

C. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Julie Rossiter advocated for the Council to acknowledge that a portion of the Orinda Oaks Property is the City’s maintenance responsibility.

D. CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION.

Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No. N23-0579.
b. CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(3), conference with legal counsel regarding whether, based on existing facts and circumstances, there is significant exposure to litigation by one or more owners of property on portions of Barbara Road and/or Oak Road within the Oaks Spring Subdivision (Unit No. 3) who are seeking City acceptance of certain private street segments based on their having been improved and financed via the Assessment District No. 94-1 (Oak Springs Area). If the Council decides that closed session is authorized pursuant to Government Code Section 54956.9(d)(2), it would proceed to confer with legal counsel regarding that potential litigation.
c. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov. Code section 54956.8). Property: an existing private easement burdening a portion of the Orinda Oaks Park property in the City of Orinda. This easement was recorded on January 30, 1985 in the official F.1.a
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Attachment: City Council Closed Session Minutes of July 2, 2024 (3407 : City Council Minutes) City Council
Agenda Page 2 07.24.20
records of Contra Costa County at book 12164 page 650-651. City Negotiator: David Biggs, City Manager. Negotiating Parties: City of Orinda & the owners of four of the private residential properties benefitted by the easement: Stacy Crinks, Gregory & Susan Portmann, Christine(Dong Woon) Lee & Eun Young Jang, and John & Juliane Rossiter. Property addresses: 75, 79, 83 & 89 Donald Drive. Under negotiation: terms for possible amendment to the existing easement.

E. OPEN SESSION REPORT REGARDING CLOSED SESSION
There was no reportable action.

F. ADJOURNMENT
The meeting adjourned at approximately 7:20 PM
_______________________
Sheri Marie Smith, City Clerk
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Attachment: City Council Closed Session Minutes of July 2, 2024 (3407 : City Council Minutes) Orinda City Council Minutes Page 1 of 10 07.02.24
JULY 2, 2024

CITY OF ORINDA

CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed on the City’s website meeting calendar. They are also kept in the City Clerk’s Office as part of the public record and available upon request ([email protected]). 7:00 P.M. – REGULAR MEETING– GARDEN ROOM, ORINDA LIBRARY A. CALL TO ORDER / ROLL CALL:

Mayor Gee called the Regular Meeting to order at approximately 7:18 p.m.

COUNCILMEMBERS PRESENT: Brandyn Iverson, Janet Riley
Mayor Darlene Gee, Vice Mayor Latika Malkani
COUNCILMEMBERS ABSENT: Inga Miller
B. PLEDGE OF ALLEGIANCE – Led by Mayor Gee.

C. ADOPTION OF AGENDA
MOTION by Councilmember Iverson, and seconded by Vice Mayor Malkani, to adopt the agenda. Said motion carried by unanimous (4-0) roll call vote.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Designating July 2024 as Park and Recreation Month in the City of Orinda
Mayor Gee presented the Proclamation designating July 2024 as Park and Recreation Month in the City of Orinda, and she and Councilmembers thanked Parks and Recreation Director Todd Trimble and his staff for the enjoyment the City’s parks and recreation provides for the community.

Parks and Recreation Director Todd Trimble thanked the Mayor and Councilmembers and said he appreciates the support.

D.2. Orinda Historical Society Annual Report
Alison Burns, President, Orinda Historical Society, recognized the wonderful changes from when she started four years ago, recognized the OHS Board and staff/volunteers, the City Council, and staff members, and presented the HAS’s annual report.

Mayor Gee and Councilmembers thanked President Burns and other members of the OHS Board for preserving the City’s history.

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Attachment: City Council Minutes of July 2, 2024 (3407 : City Council Minutes) Orinda City Council Minutes Page 2 of 10 07.02.24
D.3. California Consulting - Grant Update
City Manager Biggs introduced the matter and introduced David Marquez and Matt Kamm from California Consulting who will provide a grant update.

Steve Samuelia, owner, California Consulting, provided a brief overview on their firm, and commended and thanked the City Manager and Department Heads for their work and assistance. He reviewed the monthly Zoom meetings with City staff to review all grants in detail and said the City’s approach is very strategic and thoughtful.

Matthew Kamm, Senior Project Manager and Grant Writer for Orinda, said the City began with California Consulting in 2021 and he provided an overview of the 23 grants submitted, six awards, 14 grants declined, and three grants pending. Over the year, they have reviewed between 30 and 40 grants and strategically focus on the needs of the City.

Mr. Kamm then gave a PowerPoint presentation covering July 1, 2023 to June 30, 2024 and described submitted grants for fire safe goals, defensible space fuel reduction, collaboration with agencies, adherence to the City’s strategic goals, examples of building on what they submitted, and specific awards for projects and those declined.

David Marquez, Grants Manager, spoke about the challenges for Orinda, said grants are funded based on need, consideration to capacity, and whether it is aligned with the local, state and federal strategies. He said between 8% and 12% of grants are awarded due to competition and their approach is similar to other communities. Items they look at when applying and ensuring it aligns with the City’s General Plan, strategy, and the Council’s vision, emphasizing innovation, environmental sustainability, public safety, and unique needs and strengths in the grant proposals, and they speak with program managers
Mr. Kamm then gave an overview of upcoming grant opportunities which include cybersecurity due in July where the City can potentially apply with the County or other cities.

In 2025, parks grants are coming out and he emphasized they focus on the specific needs of each City, particularly for fire needs for this year.

Mr. Samuelia concluded the presentation and said they are available for questions.

City Manager Biggs said California Consulting also helps the City navigate the State grant process, which he described.

Vice Mayor Malkani posed questions regarding innovative initiatives seen awarded in other jurisdictions for green grants, housing, and economic development.

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Attachment: City Council Minutes of July 2, 2024 (3407 : City Council Minutes) Orinda City Council Minutes Page 3 of 10 07.02.24
Mr. Samuelia explained they are responding to climate change, climate adaptation and mitigation, planning for infrastructure projects, see leadership development requiring a partnership with cities, economic development, and non-profits, as well as a focus on conservation, EV charging stations, multi-modal paths, transit-oriented development and integrating small business development. More grants will be available for planning on the land use side in the future.

Councilmember Riley referred to the first paragraph on successes and $3.4 million in awards and under the grant for the goats, it states expected date June 2024. She asked if they received any results on this.

Mr. Kamm said the $3.4 million is the amount they submitted in the past year. They were hoping to hear from Cal Fire and Caltrans by the end of the month and did not. So, it is not guaranteed but they hope to hear back soon as to their status. There were two awards last year of $40,000 plus technical assistance and plus the designation of three priority housing sites. He explained 8% to 12% of entities that submit them will get funded, so if they get the Orinda Oaks goat grazing and the other one, it will total $700,000 to $800,000, but $40,000 is not 8% of what they submitted this year. It is difficult to indicate a percentage received until the decisions are finalized.

Councilmember Riley asked how the City decides who to partner with other organizations such as the Fire Safety Moraga Orinda (FSMO). Mr. Biggs explained the City is actively engaged in applying itself along with California Consulting to align with all interests in fire reduction and safety grants along with FSMO, the Fire District, Cal Fire, non-profits, and look for opportunities with agencies to leverage funding, and some require matches.

Mayor Gee opened the Public Forum, and there were no speakers.

Councilmember Iverson referred to active transportation and getting people out of single occupancy vehicles. Orinda has a BART station, but also has tiny roads unsafe to bike and people drive in their vehicles very short distances because there is no choice. She suggested getting funding that will help a City that only has the option to drive places.

Mr. Kamm said they can look at larger sustainable transportation planning grants which come through the State and MPO’s. This deals with safety as well, but the focus would be on developing infrastructure and facilities to support active transportation which is aligned with the State’s Complete Streets policy.

Mayor Gee and Councilmembers concluded the presentation and thanked California Consulting representatives.

E. PUBLIC FORUM
Steve Compton, resident of Oak and Barber Road, said he is eager to move forward with the process of adopting the roads as public and confirmed they do not seek litigation.

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Attachment: City Council Minutes of July 2, 2024 (3407 : City Council Minutes) Orinda City Council Minutes Page 4 of 10 07.02.24
Patrick Biam said his family lives on a private road with three other families, said they have maintained the road and never had any issues, and described plots that serve wildlife, achieve privacy, and provide rural charm, spoke about the benefits of living on a private road, and recommended consideration of all aspects.

F. CONSENT CALENDAR
Mayor Gee stated she received a request to remove Item F.2, and asked if there were any other items for removal or public comments.

F.1. Adoption of Appropriation Limit For Fiscal Year 2024-25 Recommendation:

Adopt Resolution 33-24 establishing the Annual Appropriations Limit for Fiscal Year 2024-25.

F.3. Award of a Construction Management Services Contract to Alpha CM for the San Pablo Creek Culvert Repair Project (Project No 4187) and Appropriate Additional Funding from Measure R Fund 106
Recommendation:

Staff recommends that the City Council (1) award a Construction Management Services Contract in the amount of $266,737 to Alpha CM for the San Pablo Creek Culvert Repair Project (Project No 4187) and authorize contract expenditure up to $328,677 to allow for optional Saturday inspection and materials testing; and (2) approve Budget Adjustment Form 001-25 to appropriate necessary additional funding in the amount of $138,677 from Measure R funding (Fund 106).

MOTION by Councilmember Iverson, and seconded by Councilmember Riley, to approve Consent Calendar Item F.1 and F.3. Said motion carried by unanimous (4-0) roll call vote.

Item Removed from the Consent Calendar:

F.2. Council Infrastructure Committee Updated Initial Work Program dated June 25, 2024
Recommendation:

Receive Infrastructure Committee Updated Initial Work Program reflecting City Council feedback from June 16, 2024
City Manager Biggs gave a background and introduction of the item, stating the Council discussed the Infrastructure Committee’s initial work program at the previous meeting where Councilmember Iverson was tasked to reformat the document which was provided, incorporated, and provided to the committee on June 25th (attached to the staff report). The committee then approved an updated version attached on page 29 of the packet and Councilmember Iverson had requested it be pulled to discuss a couple of matters.

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Attachment: City Council Minutes of July 2, 2024 (3407 : City Council Minutes) Orinda City Council Minutes Page 5 of 10 07.02.24
Councilmember Iverson said Councilmember Miller spoke with her about this and on the second to last sentence under Tasks on page 29, she questioned the phrasing of “balancing needs between public and private roads” correctly pointing out that as the Council, they have a fiduciary duty to represent the City.

While it sounds subtle to say they are balancing needs between public roads and owners of private roads because private owners are also members of the public, but in that role, the Council is representing the City only. So, the role of the subcommittee is to think about the City’s fiduciary duties and not to also be balancing the private roads’ interests.

Therefore, she asked to strike from the word “balancing” to the end and leave it as is, or to delete both of those; “explore ideas and develop and discuss” as well as from “balancing” on. She said the original change to page 2 to her last PowerPoint which was a deliverable is to “discuss and develop a range of possible alternatives.” But she just wanted the Council to consider this thought for the next meeting.

Mayor Gee and Councilmembers voiced support of the request to just delete the words from “balancing needs” to the end of the line.

Mayor Gee opened the Public Forum, and there were no speakers. She announced there were two written public comments received.

Mayor Gee announced that she has said many times that this entire issue has been divisive within Orinda which was the impetus of her bringing it back to light. The matter was explored in the past for many years which dealt solely with private roads and pavement issues, and drainage was never discussed in the past. While there was a lot of good conversation, there was never any resolution.

The City held a formal workshop, took input, and accumulated a lot of information which has been made available and is very robust. She genuinely wanted to bring it back to explore what the community cared about, to bring the topic of drainage into it, there was no pre-conceived notion of what she was trying to achieve, and it is not a “one size fits all.” This affects such a large group of people in the community and she believes it is worth talking about and the goal of the subcommittee is to try to explore things. Once they finish, the Council will be able to make better decisions for the community if there are any decisions to be made.

With the amendment proposed by Councilmember Iverson, she asked for a motion to approve Item F.2.

MOTION by Councilmember Iverson, and seconded by Vice Mayor Malkani, to approve Consent Calendar Item F.2, as amended to strike the words from “balancing needs” to the end of the line. Said motion carried by unanimous (4-0) roll call vote.

G. PUBLIC HEARING – None.

H. POLICY MATTERS
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Attachment: City Council Minutes of July 2, 2024 (3407 : City Council Minutes) Orinda City Council Minutes Page 6 of 10 07.02.24
H.1. Townsend Public Affairs Legislative Advocacy Services Professional Services Agreement
Recommendation:

Approve a Professional Services Agreement with Townsend Public Affairs for Legislative Advocacy Services for FY 2024-25 in an amount not to exceed $60,000 as recommended by the City Council Legislative Advocacy Services Ad Hoc
City Manager Biggs gave the staff report on behalf of the Council Legislative Advocacy Services Ad Hoc Committee and said this originated as a budget referral when approving the FY 2023/24 and FY 2024/25 annual budget. Staff issued an RFP and four proposals were received and in May the Council approved creation of a two-member Ad Hoc Committee of Mayor Gee and Councilmember Iverson to make recommendations to the Council. As a result of interviews, the Committee is recommending entering into a Professional Services Agreement with Townsend Public Affairs for an initial one-year contract for an amount not to exceed $60,000. Casey Elliott, Vice President of Townsend Public Affairs is present and available to provide more information and answer questions.

Casey Elliott, Vice President, Townsend Public Affairs, provided a background of their firm and their mission, said he is excited about working with the City, and said he has worked for over 20 years in the legislative unit with then Governor Gray Davis, Secretary of State’s office working on elections and filings, a stint with the legislature, and then with Townsend Public Affairs for the last 17 years working with various cities, special districts, community colleges, and non-profits to help advance their agendas, policies, and funding though Sacramento and D.C.

He said Townsend is a top 10 firm in Sacramento as reported by revenue to the Secretary of State and are proud of this. They have 17 registered State and federal lobbyists with their own sets of expertise from which to draw for the benefit of the City based upon topics at hand, and emphasized that there is a lot going on in Sacramento impacting local governments right now, as well as regional issues so having a voice is more important than ever.

Councilmember Iverson asked if Mr. Elliott could provide some information about Nicola DeLucca who is the local Bay Area representative with Townsend in Oakland. Mr. Elliott described Mr. DeLucca’s 15 years with Townsend their offices and he noted they also have offices in the Central Valley and in Southern California to provide regional coverage.

Councilmember Riley said because Townsend represents Lafayette but does not represent Moraga and the Lamorinda cities are aligned in their interests, she asked if Mr. Elliott could reach out to Moraga. Mr. Elliott explained there are some limitations as a registered lobbyist as to what he can say or do on Moraga’s behalf with them not being an actual client. But, as they talk about regional policies he would love to be engaged in the entire Lamorinda efforts.

Mayor Gee opened the Public Forum, and there were no speakers.

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Attachment: City Council Minutes of July 2, 2024 (3407 : City Council Minutes) Orinda City Council Minutes Page 7 of 10 07.02.24
Mayor Gee and Councilmembers recognized the importance of hiring Townsend Public Affairs given the increased complexities in today’s world and legislative bills affecting cities.

MOTION by Vice Mayor Malkani, and seconded by Councilmember Riley, to approve a Professional Services Agreement with Townsend Public Affairs for Legislative Advocacy Services for FY 2024-25 in an amount not to exceed $60,000 as recommended by the City Council Legislative Advocacy Services Ad Hoc. Said motion carried by (4-0) roll call vote.

H.2. Consideration of Options for Completion of Crossroads Mini Park (CIP project #4103)
Recommendation:

Receive Report, Discuss, and Provide Direction, if any.

City Manager Biggs introduced the item.

Public Works Director Scott Christie provided the staff report and overview of consideration of options for completion of the Crossroads Mini Park CIP project. He described an updated cost estimate for Gates and Associates for landscaping, as well as the mosaic sign, and he noted some landscaping and other improvements have been made thus far, which he described and asked the Council on their preferences in how to spend funds.

Mayor Gee asked if there are any elevation views of what the park would look like when finished with landscaping. Mr. Christie referred to the 2018 view which show the redwoods in place, but he was not able to find an updated rendering. There are a few elevation views that focus more on an optional fountain features that was considered at the time. It could still be done but it would be more cost, but nothing that shows what it would look like when finished.

Mayor Gee asked how far did Gates take this and asked if it was to biddable documents.

Mr. Christie said they took it to 65% and their current estimate is $30,000 to complete construction documents.

Councilmember Riley asked for more information, was interested in the breakdown in cost to see where they might cut, and would also like to know more about the concrete and pavers. She noted the park is something people walk by and thinks nice rocks should cover the concrete and a little plaque which looks like what Orinda should have.

She also did not think it would cost $60,000 for the park improvements.

Mr. Christie said it would require more analysis, and right now, he thinks it might meet ADA requirements with respect to the path and concrete. They could cut back on landscaping and irrigation because what is there now works, and then they could decide on what plants are important.

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City Manager Biggs said a more detailed cost breakdown could be provided. Another option could be to bring the designer in with that information. The concept plan was approved by the Council in 2019 and if the Council would like to proceed, staff would reduce costs and revisit what was previously approved or look for grant funds or fundraising efforts.

Mr. Christie then described construction, design, and construction management costs, tile work and artistry for the mosaic sign, the 40-foot wall, landscaping, irrigation, and concrete work, grading, demolition work, and overall site mobilization work. They could work with the designer to determine what elements can be removed and then determine how that impacts the design.

Vice Mayor Malkani said she believes she saw a drawing of the mosaic sign that was just a sign itself and was a better rendering. The colors also did not stand out the way they do on the current diagram and thinks the park should be aesthetically pleasing from the entry point because very few people will walk through the park.

Councilmember Iverson cited the sign has been considered by Parks and Recreation and Art in Public Places, and the Council has only been shown the image now. Mr.

Trimble then described the process and concept, the committees’ discussion, and the artist’s single rendering of the sign.

Mayor Gee opened the Public Forum, and there were no speakers.

Mayor Gee said staff is seeking direction and recommended coming to consensus to give staff direction.

Councilmembers recognized where they began is not where they are now with the project, recommended getting the project back to the spirit of the original scope, acknowledged the park is really a landscape focal point and nothing else, thinks it is critical to see elevations and better renderings, voiced the need to make a decision on the sign or not, voiced concerns with the budget, and wanted to be “sold” on the design.

City Manager Biggs said Bill Gates has invested a lot of time, thinks that based on the exercise, staff can ask them to step back and come to the Council in August for a workshop setting and present the current design and elements with a focus on cost, renderings and visual examples, and discuss different alternatives. A member from the Art in Public Places Committee could attend, as well.

Councilmember Riley said the landscapers may come up with different ideas based upon what the sign looks like, and she believes it should be better integrated. Councilmember Iverson said initially it was going to be an LED sign with announcements but now it is a monumented mosaic sign which is different and has grown. Councilmembers voiced support for Mr. Bigg’s suggestion for a workshop around August.

I. COUNCILMEMBER REPORTS
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Mayor Gee reported on the Infrastructure Subcommittee meeting with topics of staff sharing updated information and resources and the Work Plan element shown on Item F.2. They also set a new meeting and discussed items that will come back for potential action at the full Council level at the next Council meeting. She also reported the City participated in the Cal Cities Bocce Ball tournament where the City needs to polish its skills in bocce ball.

Lastly, Mayor Gee said she was proud to represent the City on Saturday at the Moraga Adobe dedication. Senator Glazer was not able to be there but he had a special meeting with them on Friday and a $250,000 check.

Vice Mayor Malkani reported attending a conference of AAPI Electeds Inaugural Conference. There were many State legislators there along with local electeds.

J. CITY MANAGER'S REPORT
City Manager Biggs reported that Thursday is the 4th of July and staff is preparing for that, with the parade being the main focus. They are in a Red Flag event right now and in two neighborhoods they have Red Flag parking restrictions. Last week, a postcard got dropped to the new Miner Road portion. Warnings are being provided and they encourage people to comply.

K. MATTERS INITIATED – None.

L. CLOSED SESSION – The Council agreed to hold the Closed Session until 10:00 p.m. City Manager Biggs announced the Council concluded the OC matter .

1. OPEN SESSION IDENTIFICATION of Closed Session Matters

2. PUBLIC COMMENTS of Closed Session Matters – None.

3. CLOSED SESSION

N23-0579.
b. CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(3), conference with legal counsel regarding whether, based on existing facts and circumstances, there is significant exposure to litigation by one or more owners of property on portions of Barbara Road and/or Oak Road within the Oaks Spring Subdivision (Unit No. 3) F.1.b
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who are seeking City acceptance of certain private street segments based on their having been improved and financed via the Assessment District No. 94-1 (Oak Springs Area). If the Council decides that closed session is authorized pursuant to Government Code Section 54956.9(d)(2), it would proceed to confer with legal counsel regarding that potential litigation.
c. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov. Code section 54956.8). Property: an existing private easement burdening a portion of the Orinda Oaks Park property in the City of Orinda. This easement was recorded on January 30, 1985 in the official records of Contra Costa County at book 12164 page 650-651. City Negotiator: David Biggs, City Manager.

Property addresses: 75, 79, 83 & 89 Donald Drive. Under negotiation: terms for possible amendment to the existing easement.

13. ADJOURNMENT
The Regular Meeting was adjourned at approximately 9:40 p.m. to the next Regular Meeting on Tuesday, July 16, 2024, at 7:00 p.m.
______________________________________
Sheri Marie Smith, City Clerk
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CITY OF ORINDA

CITY COUNCIL CLOSED SESSION MINUTES
5:30 PM - SPECIAL MEETING
A. CALL TO ORDER/ ROLL CALL
Vice Mayor Malkani called the meeting to order at 5:30 p.m. and noted that all Councilmembers were present, except Mayor Gee who would be arriving shortly and noted that Councilmember Miller was participating remotely.

OPEN SESSION IDENTIFICATION OF CLOSED SESSION MATTERS
The Closed Session Matters were identified.

C. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
There were no public comments.

D. CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION.

Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No. N23-0579.
b. CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(2), conference with legal counsel regarding significant exposure to litigation by one or more owners of property on portions of Barbara Road and/or Oak Road within the Oaks Spring Subdivision (Unit No. 3) who are seeking City acceptance of certain private street segments based on their having been improved and financed via the Assessment District No. 94-1 (Oak Springs Area). c. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov. Code section 54956.8). Property: an existing private easement burdening a portion of the Orinda Oaks Park property in the City of Orinda. This easement was recorded on January 30, 1985 in the official records of Contra Costa County at book 12164 page 650-651. City Negotiator: David Biggs, City Manager. Negotiating Parties: City of Orinda & the owners of four of the private residential properties benefitted by the F.1.c
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easement: Stacy Crinks, Gregory & Susan Portmann, Christine(Dong Woon) Lee & Eun Young Jang, and John & Juliane Rossiter. Property addresses: 75, 79, 83 & 89 Donald Drive. Under negotiation: terms for possible amendment to the existing easement.

E. OPEN SESSION REPORT REGARDING CLOSED SESSION
There was no reportable action.

F. ADJOURNMENT
The meeting adjourned at approximately 7:20 PM
_______________________
Sheri Marie Smith, City Clerk
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JULY 16, 2024

CITY OF ORINDA

Mayor Gee called the Regular Meeting to order at approximately 7:18 p.m.

COUNCILMEMBERS PRESENT: Brandyn Iverson, Inga Miller (remotely), Janet Riley
Mayor Darlene Gee, Vice Mayor Latika Malkani
COUNCILMEMBERS ABSENT: None.

B. PLEDGE OF ALLEGIANCE – Led by Mayor Gee.

C. ADOPTION OF AGENDA
MOTION by Councilmember Riley, and seconded by Vice Mayor Malkani, to adopt the agenda. Said motion carried by unanimous (5-0) roll call vote.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Introduction of New Employees: Ha Nguyen, Senior Civil Engineer and Brianna Leliew, Assistant Planner
City Engineer Siva Natarajan introduced the City’s new Senior Civil Engineer Ha Nguyen and gave an overview of her past City experience, background, and education and noted Ms. Nguyen lives in Orinda.

Senior Civil Engineer Ha Nguyen thanked the City Council and staff and said she is excited to be able to work for her own City of residence.

Planning Director Lashun Cross introduced the City’s new Assistant Planner Brianna Lelieur and gave an overview of her past City experience with transportation planning and engineering, her background, and education.

Assistant Planner Brianna Lelieur thanked the City Council and staff and said she is excited to be able to work with the City.

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E. PUBLIC FORUM
Russell Abraham, Oak Road, spoke about Oak Road as a public road and said he learned it was not when the City was paving the road and stopped short of their house.

In 1994, an assessment district was formed by the City and Castlegate developers to improve Oak Road to bring up to City standards and each homeowner was assessed funds to do this with the promise that the City would accept Oak Road as a public road.

However, the City has no record of accepting or rejecting it, and he asked that the City accept Oak Road.

F. CONSENT CALENDAR
Mayor Gee asked if there were any items for removal or public comments. Mayor Gee pulled Item F.2. Councilmember Iverson and Vice Mayor Malkani announced they had requested minor edits to the minutes which were made by the City Clerk. Councilmember Miller announced her recusal on Item F.2 given her residence on La Espiral and said she would leave the meeting upon its discussion.

F.1. City Council Minutes
Recommendation:

Approve City Council Minutes:

1. June 18, 2024 Special Meeting 8am

2. June 18, 2024 Special Meeting 6pm

3. June 18, 2024 Regular Meeting

4. June 25, 2024 Special Meeting 8am

5. June 28, 2024 Special Meeting 10am
F.3. Award of On-Call Professional Services Contracts for Civil Engineering, Construction Management, Environmental Engineering, Geotechnical Engineering, Hydraulic, Land Surveying, Landscape Architecture, Material Testing, Structural Engineering, and Traffic Engineering Services, for Fiscal Years 2024/25 and 2025/26.

Recommendation:

Staff recommends that the City Council award On-Call Professional Services Contracts for not-to-exceed contract amounts each of $150,000 to the following firms:

1. Civil Engineering Category - Aliquot Associates, Inc., Bellecci & Associates, CSG Consultants, CSW/Stuber-stroeh Engineering Group, Inc., Harris & Associates, LCC Engineering & Surveying, Inc., Theis Engineering & Associates and West Valley

2. Construction Management Category - Alpha CM, Anchor, Avila Project Management, Coastland, Consolidated CM, Park Engineering and Wilsey Ham

3. Environmental Engineering Category - LSA, Placeworks and Rincon

4. Geotechnical Engineering Category - Fisher Geotechnical, Fugro USA Land, Inc., Geocon Consultants, Inc., Haley & Aldrich, Inc. and Ninyo & Moore Geotechnical & Environmental Sciences Consultants F.1.d
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5. Hydraulic Category - Bennett Engineering Services, Schaaf & Wheeler and Wood Rodgers

6. Land Surveying Category - BKF, CSW/Stuber-Stroeh Engineering Group, Inc., LCC Engineering & Surveying, Inc., RJA and Wilsey Ham

7. Landscape Architecture Category - Dutchover & Assoc., Gates & Associates, Placeworks and Tanaka Design Group

8. Materials Testing Category - Applied Materials & Engineering, Inc., Ninyo & Moore Geotechnical & Environmental Sciences Consultants and Twinning, Inc.

9. Structural Engineering Category - Dewberry Drake Haglan and Hohback-Lewin, Inc.

10.Traffic Engineering Category - AMG/ Advanced Mobility Group, Fehr & Peers, Sandis Civil Engineers, TJKM and W-Trans
MOTION by Councilmember Iverson, and seconded by Councilmember Riley, to approve Consent Calendar Item F.1.1, F.1.2, F.1.3, F.1.4, F.1.5, and F.3. Said motion carried by unanimous (5-0) roll call vote.

Item Removed from the Consent Calendar:

F.2. Temporary Full Road Closure of portions of La Espiral and El Gavilan Road for EBMUD's Pipeline Replacement Project
Recommendation:

Staff recommends the City Council Approve the Traffic Control and Detour Alternatives Requested by EBMUD; and Adopt Resolution No. 34-24 (Traffic Order #230) Authorizing the Temporary Full Road Closure of portions of La Espiral and El Gavilan Road between La Vuelta and Las Vegas Road intersections for the purposes of EBMUD to perform their Pipeline Replacement Project which involves replacement of approximately 4,650 linear feet of the existing water main.

Mayor Gee said she spoke with the City Manager earlier and thinks what was concerning was the estimated five months of having the project go on and hoped staff could stay in close communication with EBMUD and residents.

City Engineer Siva Natarajan said residents have not yet been given notification but will be in the coming weeks. He explained the period cited is for the entirety of the project and it is almost one mile long on the pipeline installation. The construction closure period will be closer to three months, but EBMUD has been in communication with staff on a constant basis and any issues can be addressed immediately. Also, the construction timing is being allowed as the full-day closure. Here, it is easy on the constructability side so staff feels they can move forward quickly.

City Manager Biggs stated Joe Voelker, EBMUD Community Affairs representative, is present and is listening to concerns, as well.

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Joe Voelker, EBMUD Community Affairs representative, said they are expecting the project to take about four months and closures will be intermittent throughout. They will notify neighbors as soon as they get the permit approved and will be in close contact with neighbors and the City.

Councilmember Riley asked and confirmed the area is being closed in segments along the project route with detours in place, a larger radius providing notice, and a map sent to the community.

Vice Mayor Malkani suggested EBMUD provide a schedule of the closed routes, their hours, and also any changes provided in real-time.

Mr. Voelker stated EBMUD will have a website created for this project and notification will be through an email system where anyone can enroll in alerts on EBMUD.com/alerts to receive construction updates.

Councilmember Riley asked how residents who do not have computer access will be notified.

Mr. Voelker said they will send postcards directly to residents in the neighborhood notifying them of streets impacted and the project timelines. When they transfer homes to the new main laying in the street, they will notify neighbors door-to-door.

Mayor Gee opened the Public Forum, and there were no speakers.

MOTION by Vice Mayor Malkani, and seconded by Councilmember Iverson, to approve Consent Calendar Item F.2. Said motion carried by unanimous (4-0-1; Miller recused) roll call vote.

Noted as Present:

Councilmember Miller returned and was noted as present to participate in the remainder of the meeting.

G. PUBLIC HEARING
G.1. Public Hearing for Development Impact Fees and Fees for Services Provided by the Planning, Public Works and Engineering Services, Parks and Recreation, Police and Administrative Services Departments (Master Fee Schedule)
Recommendation:

Staff recommends that the Council hold a public hearing to consider the Resolution No. 31-24.

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Director of Administrative Services Doug Alessio gave the staff report and overview of the Master Fee Schedule update. Staff recommends the Council conduct the public hearing and adopt Resolution No. 31-24, updating the Master Fee Schedule. General fees are proposed to take effect in 30 days and development fees will take effect in 60 days.

Councilmember Miller referred to development fees and asked if the City cannot account for staff time in increasing fees.

City Manager Biggs stated development impact fees are designed to offset the cost of providing facilities which is set by State law. The letter received wrote regarding concerns with funding for additional police officers and other staff; however, development impact fees cannot be used for on-going regular services. The only exception is in cases where development agreements are negotiated and agreed upon, where residents can pay a community facilities district charge which pays for one-half of a police officer position.

Councilmember Miller referred to infrastructure and roads as one thing that could be funded through developer agreements. Mr. Biggs said existing public roads that are impacted by increases in traffic is a mechanism. Any new subdivision has had either private roads, an assessment district or a community facilities district funding HOAobligated roads, which is not uncommon post-Prop-13. Usually, the impact fee is for a fair share of contribution for expanded capacity of the current system and not to do ongoing maintenance work.

Councilmember Iverson questioned why construction costs seem so excessive relative to empirical data about real inflation.

Mr. Alessio said inflation in certain sectors can be much higher, and construction is one of them. For the City, increases in fees are mostly fees for services which is the cost of providing a service to the public and are daily operational items that get adjusted by the CPI.

Mr. Biggs added that the park impact fee is defined by State law. For the Lamorinda Fee and Financing Authority (LFFA), they would conduct a nexus study where they might take into consideration costs accelerating greater than a CPI inflator.

Mr. Natarajan noted the last nexus study for the LFFA was conducted in 2016 and this was done based on a 25-year project data forecast. The LFFA is looking at what would be the next update irrespective of what previous data was used. The impact fee also gets updated every year in January.

Mayor Gee opened the Public Forum, and there were no speakers.

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Councilmember Iverson referred to page 67 of the packet where Tennis and Pickleball Court reservations are lumped in with renting the amphitheater, the gazebo, and the Community Center Plaza. Similarly, on page 68 there is a three-day late notice cancellation fee and both of those are wrong in terms of how people play tennis and pickleball and how one might hold a birthday party at the gazebo. Therefore, asked that that line item be placed elsewhere.

Vice Mayor Malkani said she also noticed Item E on page 653; the late notice court rental adjustment fee which says, “Patrons will be able to freely adjust a reservation on-line up to three days in advance before a fee is incurred.” She asked if three days in advance is the norm with all of the tennis and other clubs in the area, as her experience has been 24 hours, and asked if Parks and Recreation could revisit the timing of it.

Mayor Gee also asked if the fee should be a different number.

Mr. Alessio said if the Council wants it to be a different fee he would like to know this now, but staff can also adjust fees at any point during the year.

Councilmember Riley added that she plays on the Piedmont Community Courts and it is $12, so all four players split it and it is a lot less expensive than $15/hour at the Country Club. She also thinks the three-day amount is odd.

Parks and Recreation Director Todd Trimble noted these are not new fees. The City receives dozens of court reservations each month and this is the only way to guarantee their slot. Customarily, they will have players go out on a weekday afternoon and typically there is no problem. They have kept their fees the same, introduced Pickleball, and are planning to start the on-line system next month.

Councilmember Iverson said she generally thought there were more people as drop ins, but it sounds like many people make reservations. Mr. Trimble said he knows there are differences in the three-day fee and staff wanted to have some opportunity to do that. If there is a specific issue, they do not provide refunds unless there is a rain-out. They also have pre-programmed lessens in the system which is not different from other refund and transfer fees which prevents other patrons from seeing a particular availability in time to utilize it. He agreed staff will look at this once the online system is introduced.

MOTION by Councilmember Iverson, and seconded by Vice Mayor Malkani, to adopt Resolution No. 31-24; update of the Master Fee Schedule. Said motion carried by unanimous (5-0) roll call vote.

H. POLICY MATTERS
H.1. Update from Callander Associates Regarding Conceptual Designs and Estimated Construction Costs for Designated Off-leash Dog Park and Pickleball Courts in Orinda
Recommendation:

Receive Report, Discuss, and Provide Direction, if any.

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City Manager Biggs introduced the item.

Parks and Recreation Director Todd Trimble stated staff created a scope for the preliminary project, solicited bids, and Callander and Associates were chosen who visited the sites and have extensive experience with these types of facilities.

David Ruben, Principal, Callander and Associates, gave a PowerPoint presentation and said he will present two sites for the proposed Pickleball Courts and Orinda Oaks Dog Park projects.

Wilder Site: Mr. Ruben began with an overview of the currently undeveloped and sloping Wilder site and described the concept of four courts each. He said these courts are more on a northwest/southeast orientation which is not ideal. There is the need for retaining walls, grading, and ADA paths and parking stalls, a low split rail fence to guard from people accessing the drainage ditch, and a bio-retention area due to the triggering of stormwater treatment. They also turned the courts the other way where five courts could be proposed but would need to be set back due to the drainage ditch and the courts would be the bare minimum in size. The estimated total cost is about $900,000 for this option.

Councilmember Riley referred to the ideal line-up of courts north/south which results in fewer courts, and she asked how many would be proposed.

Mr. Ruben said they did not scope this because the courts end up digging into the hill requiring an 8 to 10 foot retaining wall which did not seem feasible. They could, however, evaluate that and determine if they could still get four courts but it will be cost-prohibitive.

Councilmember Riley asked what “furnishings” include.

Mr. Ruben said furnishings would be things like signage for courts and wind screens on fencing, and said most costs for this site relate to the pavement, curbs, fence, and retaining walls, but no lighting. Other things that would not be there could be things like bleachers, benches, drinking fountains, and restrooms further away.

Vice Mayor Malkani asked why north/south configuration is considered best. Mr. Ruben said it has to do with playability and the sun.

Vice Mayor Malkani said this area can be very windy and she confirmed wind screens are accounted for in the plan and estimate, which is a vinyl fabric that goes on chain link fencing.

Vice Mayor Malkani asked and confirmed there is no seating area but this could be added. Mr. Biggs commented that across the street is the Ranch House, so people could access those tables and seating.

Orinda Oaks Dog Park Site:

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Mr. Ruben then described the Orinda Oaks Parks dog park site, said the area within the existing limits of the park, grade change from the parking lot to the site is approximately 23’ to 25’, displayed images of where the proposed dog park would be which is largely unimproved, and described challenges of providing an accessible path of travel from the parking lot to area improvements.

The plan includes adding 90-degree parking to the north side allows them to put the accessible parking stall on the north side and closer to the pathway, which also has a benefit for the overall park. They would modify the pathway and regrade it with decomposed granite, and getting to the dog park would be a concrete ramp with landings and hand rails because they are steeper than 5%, and removal of a tree may be necessary. The off-leash dog park would be fenced and would provide separate entrances and spaces for small and large dogs. The total dog park area is approximately one-third of an acre. The total estimated construction costs would be approximately $700,000 with the big driver being the path of travel and concrete ramp.

Councilmember Riley asked and confirmed a bio-retention area is not needed due to the site being under the 5,000 square foot threshold, and that there is a restroom at the park.

Councilmember Miller asked and confirmed design fees, inspection costs, City staff time, and his consultant time would be additional.

Councilmember Riley asked about contingency fees. City Manager Biggs stated he thinks the confusion is when calling it a design contingency because there are unknown design factors.

Vice Mayor Malkani referred to page 79 and professional services. Design development is budgeted as $26,500, construction documents at $44,000+ and she asked what else that includes.

Mr. Ruben said these are the detailed cost estimates at the bottom for the total project cost.

Mayor Gee noted these are preliminary numbers and not guaranteed costs, and Mr.

Biggs agreed and said 30% to 40% contingency costs are not unusual.

Mayor Gee asked if consideration was given to the Wilder site as the dog park location if there was no pickleball.

Mr. Ruben said they could evaluate that, but this was not something they were asked to in the scope of work; however, Wilder is about the same overall square footage.

Councilmember Riley asked if anything exists in the dog park area that is being removed.

Mr. Biggs said there is one unused bocce and horseshoe court.

Mayor Gee opened the Public Forum.

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Steve Danziger, Parks and Recreation Commission member and Ad-Hoc Committee, said the committee reviewed many sites throughout the City for the dog park and pickleball courts and there has been more interest in the pickleball courts than any other item they have ever discussed, as well as public participation and email comments. The two sites presented were the only two sites they identified which would accommodate both the pickleball court and/or the dog park. Orinda Oaks Park would not accommodate pickleball, but Wilder could accommodate either.

Mayor Gee asked if the committee received any feedback on the dog park, as it strikes her that many people will be less than enthusiastic of the hike up to the dog park.

Mr. Danziger said he did not believe anyone attended meetings to talk about the dog park; It has all been pickleball and using the Orinda Oaks Park as shared.

Mayor Gee asked if the intent would be to charge for use of the pickleball courts. Mr.

Trimble said if dedicated pickleball courts are built the City would treat them similar to the tennis courts. If funding was raised for lighting, there would be a fee for lighting, as well as for reservations.

Councilmember Iverson said when this was presented to the Council the first time the Council was not given any context about the selection process and what was considered.

She asked if the Council was allowed to consider the Community Center Park Master Plan at all and asked to describe the general use of the Orinda Oaks Park.

Mr. Danziger said he lives near the Orinda Oaks Park, hikes from Moraga Way to Donald Drive once or twice weekly, hardly ever sees anyone there, but on weekends there are some people in the lower lawn area which can be rented. There are some horseshoe pits not in use where the dog park would be located. As far as the Community Park, there has been a shared use of the present tennis courts for pickleball but beyond that, they did not look at the Community Park to build any additional courts there.

Mr. Trimble added that when staff presented a report in the first March meeting that outlined the process the ad-hoc committee went through, including criteria used and the locations they looked at, the Community Park was one of the four locations considered, but there are a number of factors and reasons why the committee ultimately chose the Wilder location as the best option.

Councilmember Iverson asked why the Community Park was considered not viable for a court expansion.

Mr. Trimble said it is due to insufficient space. The other thing they considered was pickleball activity and closure of pickleball courts across the nation having to do with proximity to residences. He noted senior housing is less than 100 feet away from Court 3 and less than 200 feet away from Court 1. Feedback from these residents has been minimal, but there are a handful of designated drop-in times with, at most, three games going on at once. With any additional court play would like result in complaints.

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He commented that the City of Torrence changed their Municipal Code to require at least a 250-foot distance from any new pickleball courts in established residential properties, and the standard recommendation is at least 500 feet.

Councilmember Riley asked if staff considered converting the backboard into a pickleball court. Mr. Trimble said the ‘backboard’ or practice wall is actively used as one of the three pickleball courts that are designated for drop-in times. This space is less than 200 feet away from the senior residential apartments.

Mr. Danziger said people attending their meeting were adamant about that issue and asked not to touch the wall because it is the only wall in Lamorinda and is used for tennis and kids to kick balls against.

Vice Mayor Malkani asked if staff knows how much the City of Lafayette charges for their rink, and Mr. Trimble said this is a similar shared use scenario with roller hockey, basketball, and other activities, and pickleball as the main use except for in the summer when they have camps. He believes there is a $15 annual senior use fee but other than that, he does not believe the City charges for the drop-ins.

Mayor Gee opened the Public Forum.

Bob Finch said he supports the projects but likened pickleball to racquetball which was a fad and now not played, so permanent facilities may not be so popular in the future.

Also, pickleball is louder than tennis and he suggested considering the memory care facility across the street and the noise factor. Lastly, the expenditure will be about $2 million. Residents have had an uphill battle to have the City fund a P-TAP for private streets and a comprehensive study for the City’s storm drain system which he believes are more essential.

David Richarson complimented EBMUD and the City for the kind of communication done during construction of the water line on Overhill and the repaving on Tara last year. As a professional engineer, he is amazed at the amount and excellence of work done for a modest fee and looks forward to the concept for the pickleball court moving forward. He also voiced appreciation of the time taken to look at Court 1 and possibly reconfigure tennis Court 1 for pickleball, noting that 12 to 14 people were on Court 1 today using that facility.

Lastly, during consideration of the Wilder site, he asked to continue to move forward on reconfiguring Court 1 for pickleball at the Community Park and confirmed Lafayette does not charge for drop-ins but people can rent out the entire rink for pickleball for several hours.

Mayor Gee said this is an item the Council is receiving and giving direction. Mr. Biggs confirmed and asked if there is anything the Council would like explored further or have the design further refined to get better cost estimates.

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Councilmember Iverson said she would like to make the case to do the dog park at Wilder because she was shocked with costs. She walked the sites again yesterday and the dog park is great on the Wilder site because parking is right there and it can be fenced on this side of the one-step trench, so an ADA bridge does not need to be built. The fact it is cooler and windy is great for dogs, as well as the fact it is removed from other park amenities. She believes courts do better when combined with other amenities and it makes them more convertible if a fad passes. Also, with parents doing sports with kids there, it makes sense to just fence that site for little cost.

She thinks since the City is doing a Community Center Master Plan that is unfunded and needs to have some rethinking, she would like to explore that opportunity.

Vice Mayor Malkani said she also would like to see both projects happen but the City does not have the funding at these levels. Given the fact that these amenities would be used regionally, she asked what is the chance to get a grant to help defray partial or substantial costs on one or either of these projects. She thinks refinement of the design might help in this regard, as well as ideas for community fundraising with a City match.

Mr. Biggs said the City speaks with its grant firm about these opportunities and they have not been successful in part because of Orinda not being a disadvantaged community.

Also, additional points are achieved at a 65% level of design or shovel-ready projects.

Every two years there is a more viable funding opportunity through a land and conservation grant program which is for amenities like this in public parks. And, staff would make the argument that there are people who come from inside and outside the area to take advantage of recreational amenities in the park.

Vice Mayor Malkani asked and confirmed they likely would be more successful with a 65% design which would cost about $60,000 as budgeted for the design.

Councilmember Iverson noted that in other parts of the country, it costs $25,000 to $55,000 for pickleball courts so this is why she wants to start with a fundamental re-think, as these estimates are not in the ballpark of being funded.

Councilmember Miller said she was enthused with the response from community members throughout the City on both projects. This gave her hope there is enthusiasm for volunteerism and support. She used to live near this park and loved it, and at some point it was an unofficial off-leash dog park. She thinks there would be people willing to donate; however, it is a huge lift and there will also be operational and maintenance funds needed.

She confirmed with the Mayor that she could ask a question of Dave Richardson. Her concern with pickleball is that the City would need to find funding for pickleball. She asked if the alignment makes sense or should the City be trying to find another area.

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Dave Richardson stated they can work with the orientation and thinks what is being proposed makes sense. As far as the size, they should go with a standard sized court but are positive about trying to make something work at the Community Park as is. If the Wilder site does not make sense or cannot be done right away they would be very supportive of making something work at the Community Park because that is where the action is right now.

Councilmember Riley said to raise money as a non-profit or as a group of individuals is a lot of work. She asked and confirmed there is no organized 501c(3) ground that would raise money for this in Orinda, but that Councilmembers have the energy and leadership to get out and start talking to the community.

Councilmember Iverson again said since the Community Park is an unfunded project and she re-read materials about approved plans and the evolution since 2013, adding two dedicated pickleball courts might help with some of the funding gap they are trying to solve for the Community Park Master Plan, so there could be a win/win.

Mayor Gee said they can always put these in unfunded future projects, but said she does not have a dog and does not play pickleball so she has no stake in either one. But, it seems possibly reconsidering the Wilder site as the dog park would make more sense because she guessed it would be within the realm of possibility of actually being done.

The Orinda Oaks site for the dog park troubles her only because she is having a hard time believing older people will be eager to climb up the elevation. She would be open to private funding for both and putting them on the list for future communication.

Councilmember Iverson suggested bringing the budget down for the dog park and not having separate small and large areas at first. If a problem exists, they can change it.

She wants it to be fun, useful, close to the parking lot, large enough to throw a ball, be flat, and suggested being creative and realizing there is no budget for either of these.

Councilmember Miller noted problems exist with not having separated areas for small and large dogs.

Vice Mayor Malkani said she is concerned that the area at Wilder is not flat, will need leveling, and would like to get grant funds whether at Wilder or the Community Park to pursue pickleball courts.

Mr. Biggs noted the park must be ADA accessible, which he described. Inside the park would not need to be but someone would have to be able to get to the gate.

Councilmember Iverson noted the trench does not go the entire length and Mr. Biggs stated staff can sketch this area out and confirm.

Mayor Gee confirmed with Mr. Biggs that staff understands the direction to look at a concept for a dog park at Wilder with Parks and Recreation staff also looking at other alternatives and to return. At some point in time, the Council can consider looking more closely at the Community Park Master Plan.

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Vice Mayor Malkani asked that the Community Park Master Plan return to the Council early in the fall and said it was great for so many people wanting this to materialize.

Mr. Biggs said every City he has been with that had a dog park forms a Friends of the Dog Park that supported maintenance, amenities, toys, and reminders for owners to pick up after their pets.

Mayor Gee asked if Laura Wittenberg wished to speak.

Laura Wittenberg said the Council just spent more than 30 minutes talking about a dog park and a pickleball court. She asked the Council listen to residents and allow them to become part of the public infrastructure, and asked that the money for these two projects go towards solving the many other problems in the City.

Councilmember Riley said she was not sure she agrees with the push to switch the dog park to the Wilder area, does not want to give up the idea of pickleball courts, is open to different ideas and properties, schools, etc., feels like pickleball is not a trend, and recommended the Council continue to consider it, and fellow Councilmembers agreed.

H.2. Approval of an Employment Agreement for the Position of City Manager
Recommendation:

Adopt Resolution No. 32-24 Authorizing the Employment Agreement for the services of Linda Smith (D'Ambrosio) as City Manager, with employment to begin on October 14, 2024; and authorize the Mayor to sign such Agreement.

Human Resources Manager Ginger Staton gave the staff report and overview of the executive recruitment process and recommendation for the Council to adopt Resolution No. 32-24 authorizing the Employment Agreement for the services of Linda Smith (D’Ambrosio) as City Manager, with employment to begin on October 14, 2024; and authorize the Mayor to sign such Agreement.

Mayor Gee opened the Public Forum, and there were no speakers.

MOTION by Councilmember Iverson, and seconded by Vice Mayor Malkani, to adopt Resolution No. 32-24 Authorizing the Employment Agreement for the services of Linda Smith (D'Ambrosio) as City Manager, with employment to begin on October 14, 2024; and authorize the Mayor to sign such Agreement. Said motion carried by unanimous (5-0) roll call vote.

H.3. Consideration of Possible Completion of Comprehensive Mapping of City Public and Private Storm Drain
Recommendation:

Council Infrastructure Committee Recommendation to Direct Staff to Develop a Scope of Work and Solicit Proposals to Map the Entirety of the Public and Private Storm Drain System.

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City Manager Biggs gave the staff report and overview of the Council’s Infrastructure Committee recommendation to direct staff to develop a scope of work and solicit proposals to map the entirety of the public and private storm drain system.

City Engineer Siva Natarajan stated the City will be going out with an RFP and scope of work, interview consultants, and likely will return with a consultant well qualified to perform the work and associated costs for that work.

Councilmember Riley said the language of the recommendation asks for proposals to map the entirety of the public and private storm drain system, and she asked staff if it is just mapping private drains.

Mr. Natarajan explained that the City currently has a map of the public system which has been updated over time, but this work will allow an opportunity to verify and update the data.

Councilmember Riley asked if the bulk of the proposal is for private roads.

Mr. Biggs said most private storm drains have not been mapped unless the City has had interaction with the property owners when doing public storm drain work, which he described.

Councilmember Miller said it sounds like it will be ideal to ask for proposals because the City will hone in on what they are asking for and obtain a cost.

Mr. Natarajan said it is common for a city with capital projects to seek RFPs, review consultants, bring it back to the Council, with the option for the Council not to move forward with the project on the design, as well as the construction side of projects.

Councilmember Miller said the staff report identified Measure R as the funding source most appropriate for this and she asked if it was the subcommittee or staff that identified that.

Mr. Biggs said he did not recall, and Mayor Gee noted it is the funding source most readily available.

Councilmember Miller asked for the process to bring this before the SSTOC to obtain their input.

Mr. Biggs said staff has shared with the SSTOC that this item was on the Council’s agenda and keep them informed.

Councilmember Iverson asked why this cannot be performed by in-house with GIS for a lower cost.

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Mr. Natarajan explained that in the past, the City had GIS staff helping the City but this was a joint agreement with Lamorinda cities so they were here two days a week. GIS is a very technical software and it is not something current staff can do. Going through a consultant can give the City benefits of shared knowledge, timeliness, and day-to-day support while City staff’s role shifts more to managing the project and oversight.

Councilmember Iverson said 80% of the work is fieldwork and she asked if this is technical work.

Mr. Natarajan explained that for the most part the consultant will be out in the field, but they will have to have some knowledge of what they are looking for and this is not tied to the GIS component.

Mayor Gee agreed there is an enormous amount of technical expertise that needs to be applied here to do it well and to make it a worthwhile product, which she and Mr. Biggs then described.

Mayor Gee opened the Public Forum.

Kathleen Finch hoped the Council will vote to solicit proposals for storm drains. It seems like a burden to have concentrated water from public drains going onto and destroying private properties. The City needs a plan that not only identifies where the drains are, but their condition, as well. She voiced support of Measure R funds to get this type of data and believes it to be a wise investment.

Bob Finch voiced support of approval for the pavement management and assessment of private roads with Harris and Associates contract and approval of soliciting proposals for the comprehensive study and mapping of the City’s public and private stormwater drains in order to have an inventory and map of all of its own infrastructure.

Steve Cohn endorsed the recommendation to conduct this study, said the City has heard from individuals about problems over the years that they have water coming from public roads, and that there are places where there are no storm drains where there should be.

If the City is conducting a survey, many people can provide information on their problems to direct the consultants to specific places, as well.

Councilmembers Riley, Miller, and Vice Mayor Malkani voiced support of the recommendations, recognized that the decision is not one to take on private roads or drains, and agreed that the information is important.

Councilmember Iverson referred to her concerns regarding costs.

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Mayor Gee then emphasized the importance of the work by consultants, confirmed there are approximately 17 miles of drainage that is not mapped, and noted that in a matter of seconds a pipe could break and it would cost millions and millions of dollars. She then described the Miner Road incident which occurred in 2017. The City had an inspection report in 2014 that said it was in good shape and she cited the millions of dollars of cost, the effort, staff time, and recovery time, the fact the City was able to recover FEMA money from it because it was a public facility, and she asked to consider multiplying that by 17 miles of drainage that is not mapped.

She voiced her support, likened it to a dereliction of duty to not know where all of the City’s infrastructure is, and said this is what the City needs no matter the cost because it is about public safety.

Councilmember Iverson stated she was convinced, supported mapping the storm drains, and thanked staff for answering her questions about it.

Mayor Gee asked and confirmed with Mr. Natarajan that he can include language to ensure the City has compatible GIS software.

MOTION by Councilmember Iverson, and seconded by Councilmember Riley, to authorize staff to ask for proposals from consultants to map the entirety of the public and private storm drain system. Said motion carried by unanimous (5-0) roll call vote.

H.4. Consideration of Possible Pavement Management Assessment of Private Roads
Recommendation:

Council Infrastructure Committee Recommendation to Appropriate $30,000 from Measure R to Fund and Undertake a Pavement Management Technical Assessment of Private Roads following the same criteria and methodology used in the MTC Pavement Management Technical Assistance Program (P-TAP).

Mayor Gee introduced the item and said she and Vice Mayor Malkani served on the Council Infrastructure Committee. If the Council were to do this, she asked how data would be able to be segregated out and used.

City Engineer Siva Natarajan said currently the public roads saved in Street Saver is categorized in different functional classifications such as collectors, arterials, residential, etc. The new set of data will be categorized by a separate category, but he was unsure of what it will be defined as. There are options to keep all new information in a separate category. Part of what is being done currently through the P-TAP program is MTC also refers to the data and publishes the PCIA information. So, it is beneficial to keep this new information separate from that data so they can collect it in a similar manner from the City and the rest of the Bay Area.

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City Manager Biggs added that the City is piggybacking on MTC’s selected Harris and Associates to do the City’s P-TAP update, and received a proposal from the same firm to also look at private roads. If this proceeds, the City will catch up and be more costefficient because they can utilize a firm that will already be working here.

Councilmember Miller said she thinks that the field inspections and visual inspection would happen just like it would for City roads, but there are also two other parts of the proposal that she did not know how Harris and Associates could do. One is the maintenance history in 3.3 and 3.4 where they talk about getting from City staff the history on the last treatment of these roads. She is understanding the City is not going to be doing that and thinks this is essential. The other is the budget because Street Saver is an assessment and budgeting tool and the City does not have the budgeting component of it.

Mr. Biggs said this is the traditional approach through P-TAP. Sometimes the last treatment can be determined by inspection. Otherwise, the consultant may ask property owners along the street if they have any history or that they feel did not get completed, in which case the estimate of maintenance costs in the future might be more speculative than based on actual data. But, they will be able to generate a number.

Mr. Natarajan said one way to look at it is this is the first time this data is going to be put into the system. It will be very similar to the first time they would have inputted all of the public road information into the system. The maintenance component places a big role in the regular P-TAP program so it is very important for feeding that data back into the system so when the analysis is done, it takes that into account.

On this private road component, because this is the first time the data is fed into the system, there will not be a true maintenance component. It may come down into the future depending on how the data is going to get used in the long term. And, there will not be any additional cost associated with this. Staff and the consultant should be able to verify the maintenance has happened. There are other things that can be brought into the system such as through subdivision maps, improvement plans, along with an HOA which has contracts and information the HOA puts in place.

Mr. Natarajan clarified that staff does not have any information on the private side, but when Harris and Associates starts on this information, the subdivision improvement maps data can be shared quickly with them. Beyond that, if any new information comes in through interactions with other organizations during the process, this can be put into the system.

EXTEND MEETING
MOTION by Vice Mayor Malkani, and seconded by Councilmember Iverson, to extend the meeting at 10:03 p.m. to 10:30 p.m. Said motion carried by unanimous (5-0) roll call vote.

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Mayor Gee asked and confirmed with City Manager Biggs that the last Closed Session item can be taken up on July 20th.

Councilmember Miller said it seems like there would not have to be as much budget because it looks like most of the tasks will not be applicable.

Mr. Natarajan clarified that the proposal is partly constrained by time and staff tailored it to mirror the P-TAP scope of work. This is why some tasks are included and described.

The hours presented are broken down by the time effort they are planning for each task so if there is a reduction, the cost would be reduced. The majority of the work will be the field component and the new database which will have the most influence in cost.

Councilmember Miller referred to the Infrastructure Committee and asked if its purpose is to provide assistance to the homeowners on private roads or asked if it is to provide the information as a first step to the City taking over the private roads and bringing those roads into the public system.

Mayor Gee clarified it is about obtaining basic data that has been discussed for at least a decade, and to have the data for future discussions. What those future discussions are can be many potential things. There has been no decision made or the subcommittee has not advocated for anything, but what they have talked about for years is that this is a very divisive issue in the community that will not go away. The City has spent a great deal of time and energy as a community “arguing” about the costs associated with these roads without ever having any actual objective data so whatever decisions get made from the data remains to be seen.

Vice Mayor Malkani added that she thinks the staff report on page 111 and 112 also speaks to why this information is needed and relevant to maintaining roads. As they see more extreme weather events, it is more important to know the status and condition of roads that are used by the public, whether they are publicly or privately maintained.

Councilmember Miller said when she spoke with staff, they described this report as coming from the Infrastructure Committee’s proposal and not as staff’s proposal.

Mayor Gee confirmed this is the subcommittee’s recommendation and it is not an item staff is proposing.

Councilmember Iverson said because this is done biannually she asked if the notion is that it would become part of the regular biannual exercise or she asked if it would be a one-time item.

Mayor Gee and Vice Mayor Malkani said the recommendation is for a one-time allocation right now.

Councilmember Iverson asked if HOA’s already do this sort of exercise and, if they do and the City would relieve them of that cost, she asked if it would be something to have them chip in for their share or not.

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Mayor Gee said the HOA’s do not collect data in the way this is done. They may keep maintenance records, but they will not be assessing this data the way Street Saver assesses it.

Mr. Natarajan added that HOA’s have their own way of determining the condition of the pavement or when to implement treatment such as a Reserve Study, but this follows a slightly different approach.

Councilmember Miller said frankly this is using the MTC program which is designed for public streets and it is a public street maintenance program for assessing the on-going maintenance of those streets and budgeting for them. It does not have any applicability in a private system, but she asked if this has been used in other private settings.

Mr. Natarajan said he is not aware of its use in private settings.

Vice Mayor Malkani said where HOA’s and residents can be helpful is if they have maintenance information which would help improve the accuracy of the ultimate survey.

Councilmember Riley asked why staff has not supported this or thought about this before.

Mr. Biggs said there has been a lot of focus on private roads. A workshop occurred not long before he began with the City and the issue has been contentious for Orinda. Part of the reason staff is reluctant to weigh in on this is because the prior Council had determined this is not an area which they wanted to go. This is the policy basis upon which staff is operating now. There is the Infrastructure Subcommittee which is exploring options and looking at revisiting some of those questions, but this was not a proposal from staff to do this.

The direction from the Council is where they want to take this question and in the past, the answer has been not to spend public funds on this kind of an assessment. Staff has always, however, been looking at mapping the totality of the storm drain system and that was never subject to the same discussion or debate.

Mayor Gee opened the Public Forum.

Kim White said the issues of water, landslides, and roads began way back since her grandparents have lived here so when looking at the history of the City and prior to the City’s incorporation as a County, it is very different. People have to decide what kind of city they want to live in and whether or not they think it is the responsibility of their private citizens to have the same responsibility and rights as public. She asked if it is responsible for the public to pay for a private road that was never built up to the standards of what would be done today.

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She said they cannot go back to history and said how they got here does not matter.

They are where they are at today and she feels the same way the Mayor does about the water. She is supportive of fixing storm drains and dealing with water and realizes there is a connection between these things but does not at all feel responsible for paying for someone’s private road and bringing that up to the standard. Therefore, she thinks they have to come to some understanding of what they want to do, what is private, and what is public. If the City could do that, they could solve the rest of these things because they would have a basis on which to make policy or standard.

Steve Cohn said all of Orinda is the public. If they did the survey of the roads they would find out there are roads that are public up to one point and then private, and someone would not know the difference. He described various roads, their sizes, and their condition, and said the data is needed.

Joe Bauman spoke in favor of approval of the program to spend this money. He lives in an HOA with about one mile of private streets and pay pretty steep prices every year to maintain those streets which he thinks is a high standard, but one that has never been measured. He would appreciate an outsider’s view of whether their standards are good or not but goes to the question of how the data is going to be used. He thinks the key question is whether he is getting full service for the taxes he is paying to the town for the contributions he is making to the town simply because he is living on a street that has been designated a private street for what could be a number of historical reasons.

Therefore, he supports taking this first step but thinks more discussion needs to be had about how this data will be used fairly quickly.

Councilmember Miller said she thinks the Council needs to know why this is being done, and said she could not support this right now. There is a context with which she can support doing this. In reading the report from Harris and Associates she did not have a clear sense. She had to spend time talking with people who knew Street Saver and to understand what this is and talk with Mr. Natarajan.

This is going to be a survey where folks will go around and say whether they see alligator cracking on streets and visual signs. There will not be any borings or any of the other things done with Street Saver, which is a budgeting program. So, this is just a visual survey of what is happening on the tops of these roads.

It could be helpful in some context, and if what they are trying to do is help residents on private roads organize and get their roads maintained, the City could offer to put together assessment districts, capital facilities districts, districts where residents can come together and vote for this work and the City can be involved. As part of that, the City can loan money to start these assessment districts, and as part of that district’s start, this could be included. Then, that $30,000 for the report can be charged back over a long period of time or apportioned among the community facilities district. This makes sense and something that is allowed under the California Constitution.

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She has very serious concerns about not only the ethical nature of doing this but also the legal nature. She noted the subcommittee has come up with a number of findings that perhaps everyone else on the Council believes are true public benefits, but she cannot make the findings which are on bullet points on page 111 and 112. She does believe the Street Saver version could be help in the Capital Facilities District funding model and would support it in that model where residents are ultimately paying for that, just like in the GHAD. She cannot support it here and it seems to her that if others do, they need to be upfront with the public about what the end game is.

Vice Mayor Malkani said she takes issue with the notion that the stated bullet points of the public benefit are pretextual. They are not at all pretextual. The Infrastructure Subcommittee was asked from folks who have different ideas about what the use of the data could be, and they have tried to influence one use or the other. She wants to be very clear that what the Council is being asked to consider is about data collection. That data collection is very important because for too many years the discussion around what they refer to as “publicly maintained roads” or “privately maintained roads” has been riddled with exaggeration and hyperbole and inaccuracy on all sides from various perspectives and ultimately from a lack of data. She really wants to know some of this information.

This is assessment, nothing more, nothing less, but very critical to all the stated items here, including how it matters for evacuation because they are not just talking about courts and driveways that are privately maintained. They are talking about a half a road that is generally used by the public and has an easement to be used by the public, and she does want to know the condition of those roads. She does not presuppose what the results of the survey will be and this is why it is needed.

Councilmember Miller said she wants to make clear that this survey is just a visual assessment of the road surface. It is not doing anything about what it takes to bring the road up to standard.

Mayor Gee said it is the same survey the City does on public roads and the same pavement assessment that goes into Street Saver on public roads. The maintenance history was not included when it was first done for the City’s public roads.

EXTEND MEETING
MOTION by Councilmember Iverson, and seconded by Councilmember Miller, to extend the meeting at 10:28 p.m. to 10:35 p.m. Said motion carried by unanimous (5-0) roll call vote.

Mayor Gee suggested a motion so the Council could move forward.

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MOTION by Councilmember Iverson, and seconded by Vice Mayor Malkani, to appropriate $30,000 from Measure R to Fund and Undertake a Pavement Management Technical Assessment of Private Roads following the same criteria and methodology used in the MTC Pavement Management Technical Assistance Program (P-TAP). Said motion carried by (4-1; Miller opposed) roll call vote.

I. COUNCILMEMBER REPORTS
Mayor Gee thanked the Orinda Association and all staff that helped to make the 4th of July wonderful.

Vice Mayor Malkani thanked the City Engineer and Director of Public Works for their work on the last two items.

J. CITY MANAGER'S REPORT
City Manager Biggs said he is happy to see the Council has their new City Manager and he will be working through October 10th.

Today, the City helped the Fire Safe Moraga-Orinda, the new non-profit, apply for funds from the California Fire Safe Council to assist residents with fire fuel reduction. Today, Mark Evans called to let him know the pre-announcement that they received $100,000 for fire fuel reduction in Moraga and Orinda. The City helped them develop that application along with California Consulting and he recognized the team effort.

K. MATTERS INITIATED – Councilmember Iverson asked and confirmed with Mr.

Biggs that the Community Park Master plan will be brought back as an informational item.

L. CLOSED SESSION – The Closed Session was deferred to the next City Council meeting.

1. OPEN SESSION IDENTIFICATION of Closed Session Matters

2. PUBLIC COMMENTS of Closed Session Matters – None.

3. CLOSED SESSION

4. REPORT OUT OF CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION.

This easement was recorded on January 30, 1985 in the official records of Contra Costa County at book 12164 page 650-651. City Negotiator: David Biggs, City Manager. Negotiating Parties: City of Orinda & the owners of four of the private residential properties benefitted by the easement: Stacy Crinks, Gregory & Susan Portmann, Christine(Dong Woon) Lee & Eun Young Jang, and John & Juliane Rossiter. Property addresses: 75, 79, 83 & 89 Donald Drive. Under negotiation: terms for possible amendment to the existing easement.

13. ADJOURNMENT
The Regular Meeting was adjourned at approximately 10:35 p.m. to the next Regular Meeting on Tuesday, August 20, 2024, at 7:00 p.m.
______________________________________
Sheri Marie Smith, City Clerk
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Staff Report
Agenda Item: F.2
Date: August 20, 2024
Department:

Public Works and
Engineering Services
AGENDA TITLE: Adoption of a Resolution Authorizing the Road Closure to Vehicular Traffic for the Orinda Annual Classic Car Show
RECOMMENDATION:

The 20th Orinda Annual Classic Car Show in the Orinda Downtown area of the Village District will be held between 10:00 a.m. and 2:00 p.m. on Saturday September 7, 2024.

DISCUSSION:

Safety of all concerned, including participants and spectators, requires the street closures as noted below between the hours of 6:00 a.m. and 5:00 p.m.:
1) Full Closure of Orinda Way between Camino Pablo and Camino Sobrante 2) Full Closure of Avenida De Orinda
FISCAL IMPACT:

Minimal overtime costs are associated with logistical support provided by City employees.

ATTACHMENTS:

A. Resolution 35-24 Orinda Annual Classic Car Show Street Closures TO #231 Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Kevin McCourt, Assistant Engineer
Approved by:

F.2
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BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Authorizing the Closure of a Portion)
Orinda Way and all of Avenida de )
Orinda for the O r i n d a A n n u a l )
and Orinda Way for the Orinda )
Classic Car Show )
Traffic Order No. 231
Resolution No. 35-24
WHEREAS, the 20th Orinda A n n u a l Classic Car Show and associated activities located in the Orinda Downtown Village District will take place between 6:00 a.m. to 5:00 p.m. on Saturday September 7, 2024; and
WHEREAS, the event will be held between 10:00 a.m. to 2:00 p.m., which will require the following street closures:
1) Full Closure of Orinda Way between Camino Pablo and Camino Sobrante 2) Full Closure of Avenida De Orinda
WHEREAS, for the safety of all concerned including participants and spectators, this will require the various listed street closures on Saturday, September 7, 2024 between 6:00 a.m. to 5:00 p.m.; and
WHEREAS, under Section 21101, paragraph (e) of the Vehicle Code, a local authority may adopt by resolution, a temporary closure of a street for a special event when the closure is necessary for the safety and protection of the users of the street during the event; and
NOW THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the listed street closures in downtown Orinda for the Orinda Annual Classic Car Show on Saturday September 7, 2024 from 6:00 a.m. to 5:00 p.m.

Adopted by the City Council of the City of Orinda at a regular meeting on August 20, 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Darlene Gee, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
F.2.a
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Attachment: Resolution 35-24 Orinda Annual Classic Car Show Street Closures TO #231 (3411 : Orinda Annual Classic Car Show Street City Council
Staff Report
Agenda Item: F.3
Date: August 20, 2024
Department:

Public Works and
Engineering Services
AGENDA TITLE: Accept Work and Approve Record Plans for the Camino Sobrante Retaining Wall Replacement City Project No. 5021, and Authorize the City Clerk to sign and file a Notice of Completion with the Contra Costa County Clerk-Recorder RECOMMENDATION:

BACKGROUND:

On April 16, 2024, the City Council awarded a construction contract to Cowan & Thompson Construction Inc. of Martinez, California for the bid amount of $157,649 for performance of said project. The City Council also authorized expenditure to allow change orders up to 15% of the original contract amount, for a total construction budget of $181,000.

A Notice to Proceed was issued to Cowan & Thompson to commence work on June 4, 2024 for a 15 working day contract time of completion. Additional work was added to the contract by change order, as described below, which increased the time of completion. The project was completed within the required number of working days and no liquidated damages were assessed to the Contractor upon substantial completion of the project, which occurred on June 18, 2024.

DISCUSSION:

In order to issue the payment of the final retention and close out the contract, it is presented for acceptance by the City Council.

Due to the effective performance of the contractor, the City was able to negotiate extra work to perform the following elements of work within the project area:
• Rehabilitate the edge of pavement and raise the flowline of the existing ditch with hot mix asphalt to reduce the drop off from roadway edge.

The final contact value, including extra work at negotiated prices, is $168,462, which represents an increase of 7% over the original contract value and within the total construction budget of $181,000.

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NEXT STEPS:

Upon City Council approval, the City Engineer will sign the Notice of Completion and the City Clerk will record it with Contra Costa County Clerk-Recorder’s office. Retention (5% of the contract value) will be released in accordance with the contract documents and the Public Contract Code.

FISCAL IMPACT:

The construction associated with this project was funded from several sources as approved in the CIP:
• Fund 704, Road/Drainage Stabilization
• Fund 105, Orinda Add-on Sales Tax, Measure L
As noted above, the construction contract was completed for less than the authorized budget. The remaining unused construction funds will be available for the City Council to authorize as expenditures on future projects. This will be accounted for when the CIP is updated.

ATTACHMENTS:

A. Record Plans Camino Sobrante Retaining Wall Replacement B. CERTIFICATE OF COMPLETION Camino Sobrante Ret Wall (C&T) C. Resolution 30-24 Accept Camino Sobrante Ret Wall (C&T) Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Ryan Okane,
Approved by:

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Attachment: Record Plans Camino Sobrante Retaining Wall Replacement (3416 : Accept the Camino Sobrante Retaining Wall Replacement City F.3.a
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Attachment: Record Plans Camino Sobrante Retaining Wall Replacement (3416 : Accept the Camino Sobrante Retaining Wall Replacement City F.3.a
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Attachment: Record Plans Camino Sobrante Retaining Wall Replacement (3416 : Accept the Camino Sobrante Retaining Wall Replacement City

RECORDING REQUESTED BY AND
WHEN RECORDED, RETURN TO:

City Clerk/Public Works Dept.

City of Orinda
22 Orinda Way
Orinda, CA 94563

NO FEE DOCUMENT
(Government Code section 27383)
TITLE:

Notice of Completion for
Camino Sobrante Retaining Wall Replacement City Project No. 5021 (Contractor: Cowan and Thompson Construction, Inc.)
NOTICE IS HEREBY GIVEN by the undersigned, those certain improvements, to wit:

Camino Sobrante Retaining Wall Replacement City Project No. 5021 Project location: Adjacent to 56 Camino Sobrante, in the City of Orinda, Contra Costa County, California.

Property Owner: Interest in Property or Right of Way is owned by City of Orinda (a municipal corporation, 22 Orinda Way, Orinda CA 94563) as right-of-way.

The contract which has heretofore been let to Cowan and Thompson Construction, Inc., and which contract was filed for record in the City Clerk’s office in the City of Orinda, Contra Costa County, California, was actually completed in accordance with the plans and specifications, and the work was completed and accepted by the City of Orinda, on 8/20/2024 Information pertaining to the estimate of cost, names of bidders with prices bid, changes in adopted and approved plans and specifications, and the total cost of work is on file at the City Clerks’ office of the City of Orinda.

CITY OF ORINDA,
a municipal corporation
Date: ________________ By: ____________________________________ Sivakumar Natarajan, City Engineer,
R.C.E. #74789
City of Orinda
22 Orinda Way
Orinda, CA 94563
I hereby certify, under penalty of perjury, that the above Notice of Completion was duly accepted by the City Council of the City of Orinda at a regular meeting thereof held on 8/20/2024. ______________________________
Sheri Smith, City Clerk
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Attachment: CERTIFICATE OF COMPLETION Camino Sobrante Ret Wall (C&T) (3416 : Accept the Camino Sobrante Retaining Wall Replacement

BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Accept Work and Approve Record
Plans for the Camino Sobrante
Retaining Wall Replacement City
Project No. 5021, and Authorize
the City Clerk to sign and file a
Notice of Completion with the
Contra Costa County ClerkRecorder
)
) Resolution No. 30-24
)
)
)
)
)
)
WHEREAS, Cowan and Thompson Construction, Inc., has completed the work in accordance with the construction contract documents for the Camino Sobrante Retaining Wall Replacement City Project No. 5021; and
WHEREAS, the Director of Public Works has recommended that the work be accepted as complete.

NOW THEREFORE BE IT RESOLVED that the work accomplished by Cowan and Thompson Construction, Inc., under the terms and conditions of the abovereferenced construction contract documents is hereby accepted.

BE IT FURTHER RESOLVED that the City Clerk is hereby authorized to sign and file the Notice of Completion with the Contra Costa County Clerk-Recorder.

BE IT FURTHER RESOLVED that the Administrative Services Director is hereby authorized to release all withheld project retention in accordance with the contract documents and the Public Contract Code.

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Darlene K. Gee, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
F.3.c
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Attachment: Resolution 30-24 Accept Camino Sobrante Ret Wall (C&T) (3416 : Accept the Camino Sobrante Retaining Wall Replacement City City Council
Staff Report
Agenda Item: F.4
Date: August 20, 2024
Department:

Public Works and
Engineering Services
AGENDA TITLE: Designating the Authorized Agents of the City of Orinda for the Purpose of Applying for and Receiving Federal Financial Assistance and/or State Financial Assistance
RECOMMENDATION:

In order to receive financial assistance from the damage caused by natural disaster #DR4683 (Winter Storms 2022/2023), the California Governor’s Office of Emergency Services (Cal OES) informed the City that an updated authorized agent resolution is required. The city had provided such authorization on 4-7-20 by Resolution 23-20, however it is only valid for a 3 years. The updated Resolution 36-20, including Exhibit A, satisfies this requirement.

SUMMARY:

The authorized agents are responsible for executing any agreements and/or assurances necessary to submit documentation and to receive reimbursement for grant related expenditures. It is more efficient that the City designate by title only so that if there is staff turnover, new resolutions are not required.

NEXT STEPS: After City Council authorization, staff will submit the attachments to Cal OES.

FISCAL IMPACT:

By adopting the attached resolution, the City will be in compliance with Cal OES requirements and therefore eligible to receive reimbursement for related expenditures.

ATTACHMENTS:

A. Resolution 36-24 OES 130 Fema Auth Agents
B. Resolution Exhibit A - Form OES-FPD-130 filled in
Respectfully Submitted by:

Scott Christie
Public Works Director
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Prepared By: Scott Christie, Public Works Director
Approved by:

F.4
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BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Designating the Authorized Agents
of the City of Orinda for the Purpose
of Applying for and Receiving
Federal Financial Assistance and/or
State Financial Assistance
)
) Resolution No. 36-24
)
)
)
)
)
WHEREAS, the California Governor’s Office of Emergency Management Services (Cal OES) received notification from the Federal Emergency Management Agency (FEMA) that the City of Orinda (subgrantee) may be eligible for financial assistance from the damage caused by natural disaster #DR1463 (Winter Storms 2022/2023), and WHEREAS, in order to receive payment from FEMA, all subgrantees, must have a current and valid governing body resolution in conformance with Cal OES Form 130 (Exhibit A), which designates Authorized Agents; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Orinda, that the following officers are designated as Authorized Agents: the City Manager, the Public Works Director and the Administrative Services Director, and they are hereby authorized to represent the City of Orinda, a public entity established under the laws of the State of California, in coordinating application with Federal and/or State agencies for financial assistance and to prepare any and all application documents for the purpose of obtaining Federal assistance as described in Exhibit A.

BE IT FURTHER RESOLVED that the City of Orinda hereby authorizes the City Manager, the Public Works Director and the Administrative Services Director to provide Cal OES the assurances and agreements required for all matters pertaining to such State disaster assistance and agreements required.

Adopted by the City Council of the City of Orinda at a regular meeting on August 20, 2024 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Darlene Gee, Mayor
City of Orinda, California
ATTEST:

Sheri M. Smith, City Clerk
F.4.a
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Attachment: Resolution 36-24 OES 130 Fema Auth Agents (3413 : Authorized agents OES) F.4.a
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City of Orinda
F.4.b
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Attachment: Resolution Exhibit A - Form OES-FPD-130 filled in (3413 : Authorized agents OES) Please check the appropriate box below
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20 August 24
Darlene Gee, Mayor
Latika Malkani, Vice Mayor
Inga Miller, Janet Riley, Brandyn Iverson, Council Members Sheri Smith City Clerk
City of Orinda
City Council
City of Orinda 20 August 24
City Clerk
F.4.b
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Attachment: Resolution Exhibit A - Form OES-FPD-130 filled in (3413 : Authorized agents OES) City Council
Staff Report
Agenda Item: F.5
Date: August 20, 2024
Department:

Public Works and
Engineering Services
AGENDA TITLE: Reject All Bids and Re-Bid the 2024 Annual Pavement Rehabilitation Project (Project No. 4178).

RECOMMENDATION:

Staff recommends that the City Council reject all bids received for the 2024 Annual Pavement Rehabilitation Project (Project No. 4178) and authorize staff to proceed with re-bidding in January 2025.

BACKGROUND:

On January 23, 2024, the City Council approved the list of streets for the 2024 Annual Pavement Rehabilitation Project, identified as CIP #4178 (Attachment A). This comprehensive program involves various pavement treatments, including preventive maintenance, base failure repairs, microsurfacing, cape seal, traffic striping, and storm drain lining. Additionally, a Bid Alternative for the Sleepy Hollow Lane & Lombardy Lane Intersection Improvement was included prior to project advertising. This alternative features the construction of concrete curb ramps, a hot mix asphalt (HMA) overlay, installation of thermoplastic traffic stripes, and thermoplastic pavement markings.

The current budget approved for construction (including contingency) is $3,000,000 with the total project budget allocation at $3,310,550, from the following fund sources:

Funding Source Breakdown:

Funding Source Fiscal Year Planned Amount
Gas Tax (Fund #200) '24/'25 $1,620,000.00
CCTA Return to Source (Fund #330) '24/'25 $ 400,000.00
Road Maintenance fee (Fund #335) 23/'24 $ 550.00
Road Maintenance fee (Fund #335) '24/'25 $ 600,000.00
Capital Improvement (Fund #700) '24/'25 $ 690,000.00
Total: $3,310,550.00
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DISCUSSION:

In accordance with the Uniform Public Construction Cost Accounting (UPCCA) and municipal code section 2.55, the project was advertised for bids on July 2, 2024. The Engineer’s Estimate of construction costs was approximately $2,600,000.

On July 30, 2024, six bids were received with the following results:

Bidders Base Bid Base Bid Plus
Alternate Project Cost
S&H Construction $2,569,900.00 $2,698,600.00
Bay Cities Paving & Grading, Inc. $3,658,200.87 $3,742,176.38 Ghilotti Bros. Inc. $3,710,128.35 $3,884,796.35
VSS International $3,869,120.00 $3,960,120.00
McGuire & Hester $3,925,585.75 $4,015,264.75
Granite Rock $4,027,220.57 $4,102,773.57
Non-Responsive Bids:

S&H Construction was lowest bidder but was deemed non-responsive as they did not meet bid submission requirements. They were not on the plan holders list and failed to submit the Bidder Experience/Qualifications form.

Bay Cities Paving & Grading, Inc. was the second lowest bidder, but their bid was also deemed non-responsive because of failure to acknowledge Addendum 2, which revised certain bid line-item quantities and provided an updated bid schedule. Despite their extended line-item totals reflecting revised quantities, the bid schedule did not align with these quantities, making their bid non-responsive.

Responsive Bids:

Ghilotti Bros. Inc., the third-lowest bidder, submitted a bid of $3,884,796.35. They met all the bidding requirements and their bid was deemed responsive, making them the responsible low bid, however, Ghilotti Bros. Inc., bid amount exceeds the Engineer’s Estimate by $1,288,949.35, which is approximately 50% over the engineer’s estimate.

This significant overage indicates that the project might be beyond the financial scope of the current budget. Accepting such a bid could lead to financial strain or necessitate additional funding, which may not be feasible.

Bid Analysis and Discrepancies:

The staff have reviewed the bids and identified several factors contributing to the higher bid amounts. These factors include:

Construction Timing: The construction period coincides with the school session, requiring enhanced traffic control measures to ensure safety during peak school hours.

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Orinda Street Geography: The challenging topography of Orinda's steep, narrow, and winding roads results in increased costs.

Seasonal Factors: Fall is a peak season for paving contractors, which drives up prices due to heightened demand for labor and materials. While fall weather is generally favorable, it can be unpredictable, leading to potential delays and additional weatherrelated costs.

End-of-Season Pricing: As the construction season concludes, contractors may raise prices to offset decreased project volumes and the need to winterize equipment.

An example of the discrepancies can be seen in the contractor’s bid for Traffic Control.

The bid amount of $419,000 is significantly higher than the engineer’s estimate of $115,000, representing a 386% increase.

RECOMMENDED ACTION:

Given the substantial high bid and the potential budget implications, rejecting all bids and re-evaluating the project estimate is advisable. This approach would allow for a rebid process in January 2025, with construction potentially rescheduled to Spring 2025.

Advertising the contract at the beginning of the calendar year will likely lead to more favorable pricing for the city.

NEXT STEPS:

City Staff will revise the contract documents and issue the project for Re-Bid in early 2025.

FISCAL IMPACT:

Some staff time will be required to make minor revisions and re-bid the project.

ATTACHMENTS:

A. Attachment A-2024 List of Streets
B. Attachment B-Bid Result- Abstract
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Ha Nguyen,
Approved by:

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1/4/2024 Street List for 2024 Pavement Rehabilitation Project (Project No. 4178) Street Name From To Length (FT) Width (FT) Area Sq.Ft Treatment typeAbbot Court Moraga Via Cul-De-Sac 339 19 6,441 MicrosurfacingAlice Lane 165 Alice Lane Zander Drive 1,022 26 26,572 Mill and OverlayAlice Lane 165 Alice Lane Donald Drive 1,100 26 28,600 MicrosurfacingAlice Lane Goodfellow Drive Zandar Drive 387 29 11,223 MicrosurfacingArdilla Road Camino Pablo North Lane 1800 21 37,800 Crack Seal, MicrosurfacingArroyo Drive Ivy Drive City Limit 432 24 10,368 MicrosurfacingAustin Court Muth Drive Cul-De-Sac 420 25 10,500 MicrosurfacingAvis Court Donald Drive Cul-De-Sac 166 26 4,316 MicrosurfacingBates Blvd Tahos Road Muth Drive (N) 1,077 32 34,464 MicrosurfacingBates Court Muth Drive End 394 29 11,426 MicrosurfacingBroadview Terrace Overhill Rd Cul-De-Sac 900 24 21,600 MicrosurfacingCamino Del Diablo El Toyonal Chapparal Pllace 1790 19 34,010 Crack Seal, MicrosurfacingCanon Drive El Toyonal End 3,650 15 54,750 Base Repair, Crack Seal, Microsurfacing
Cedar Lane Donald Drive Cul-De-Sac 859 27 23,193 MicrosurfacingCoral Drive Ivy Drive Fiesta Crcle 1,115 26 28,990 MicrosurfacingCorte Del Rey Ivy Drive Arroyo Drive 327 27 8,829 MicrosurfacingCourney Lane Donald Drive Cul-De-Sac 828 20 16,560 MicrosurfacingCrest View Drive Valley View Drive Crest View Court 1,901 22 41,822 Crack Seal, MicrosurfacingCrest View Drive Crest view Court Culvert Ct 1,394 22 30,668 Crack Seal, MicrosurfacingCrest View Drive Culver Court COP 2,305 W/O Culver Court 2,305 22 50,710 Crack Seal, MicrosurfacingCrest View Drive COP 2,305’ W/O Culver CT Cul-De-Sac 914 22 20,108 Crack Seal, MicrosurfacingCulver Ct Crest View Drive Cul-De-Sac 691 20 13,820 MicrosurfacingDavis Road Southwood Dr Bryant Way 1700 22 37,400 Base repair, Crack Seal, Microsurfacing
Descanso Drive Ivy Drive End 1,498 30 44,940 MicrosurfacingDonald Drive Hall Drive Cul-De-sac 2,587 29 75,023 MicrosurfacingDonald Drive Hall Drive Alice Lane 645 25 16,125 MicrosurfacingDonald Drive Alice Lane Private Street 1,140 29 33,060 MicrosurfacingDove Court Donald Drive Cul-De-Sac 436 25 10,900 MicrosurfacingDuncan Court Donald Drive Cul-De-sac 107 64 6,848 MicrosurfacingEl Toyonal 3000’ W/O Vista Del Orinda End at Barricade 1,112 18 20,016 Micro surfacingEvans Place Keith Drive Cul-De-Sac 322 24 7,728 MicrosurfacingHighland Ct Overhill Road Cul-De-Sac 420 19 7,980 MicrosurfacingHillcrest Drive Overhill Road Martha Road 1,610 23 37,030 Microsurfacing Hillcrest Drive Overhill Road End 1,820 23 41,860 MicrosurfacingKeith Drive Evans Place Donald Drive 537 24 12,888 MicrosurfacingKeith Drive Evans Place 460 Wly 460 24 11,040 MicrosurfacingLavenida Ct Ivy Drive Cul-de-Sac 675 24 22,368 Microsurfacing +Correct Drainage at Cul-De-Sac
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Attachment: Attachment A-2024 List of Streets (3412 : Reject All Bids and Re-Bid the 2024 Annual 1/4/2024 Street List for 2024 Pavement Rehabilitation Project (Project No. 4178) Street Name From To Length (FT) Width (FT) Area Sq.Ft Treatment typeLoma Vista Road El Toyonal (E) El Toyonal (w) 2,946 18-19 54,388 Base repair, Crack Seal, Microsurfacing
Martha Road Hillcrest Drive Cul-De-Sac 1,645 33 54,285 Microsurfacing Monte Vista Road Camino Pablo Private Street 2,700 20 54,000 MicrosurfacingMoraga Via Glorietta Blvd Virginia Drive 911 21 19,131 MicrosurfacingMoraga Via Virginia Drive Woodcrest Drive 601 20 12,020 MicrosurfacingMoraga Via Woodcrest Drive Rustic Way 695 22 15,290 MicrosurfacingMoraga Via Rustic Way Rheem Blvd 834 19 15,846 MicrosurfacingMuth Drive Bates Blvd Warford Terrace 2,367 26 61,542 MicrosurfacingMuth Drive Warford Terrace Wanda Lane 1,852 26 48,152 MicrosurfacingNorth Lane Camino Pablo Ardilla Road 830 21 17,430 Base Repair, crack seal, Microsurfacing
Overhill Road Moraga Way Westwod Ct 1,186 25 29,650 MicrosurfacingOverhill Road Westwood Ct Highland Ct 1,775 29 51,475 MicrosurfacingOverhill Road Highland Ct Broadview Terrace 1,242 23 28,566 MicrosurfacingOverhill Road Broadview Tr Tara Road 1,066 22 23,452 MicrosurfacingOverhill Road Tara Road 241-Overhill Road 1,003 25 25,825 MicrosurfacingOverhill Road 241 Overhill Road Glorietta Blvd 1,175 25 29,375 MicrosurfacingPiedmont Ave Crescent Dr Claremont Ave 365 18 6,570 MicrosurfacingRae Court Fiesta Circle Cul-De-Sac 115 26 2,990 MicrosurfacingRae Drive Fiesta Cricle Cul-De-Sac 292 34 9,928 MicrosurfacingRamona Drive Ivy Drive Arroyo Drive 1,063 23 24,449 MicrosurfacingRheem Blvd Moraga Via Glorietta Blvd 1,100 22 $24,200 Mill and OverlayRustic Way Moraga Via Cul-De-Sac 563 16 9,008 MicrosurfacingRydal Court Eastwood Drive Cul-de-sac 143 25 3,575 MicrosurfacingSouthwood Bates Blvd End 180 35 6,300 MicrosurfacingSouthwood Ct Southwood Cul-De-Sac 360 23 8,280 MicrosurfacingStanton Ave Claremont Cul-De-Sac 422 25 10,550 MicrosurfacingStanton Ct. Stanton Ave Cul-De-Sac 535 25 13,375 MicrosurfacingTahos Road Wanda Lane Bates Blvd 2,303 29 66,800 Base Repair, Crack Seal, Microsurfacing
Virginia Drive Glorietta Blvd Moraga Via 766 24 18,334 MicrosurfacingWarford Terrace Muth Drive Bates Blvd 999 33 32,967 MicrosurfacingWarford Terrace Bates Blvd Cul-De-Sac 870 20 17,400 MicrosurfacingWoodland Road Moraga Way Valley View 1000 21 21,000 MicrosurfacingZander Drive Zander Court Alice Lane 1,339 29 38,831 MicrosurfacingZander Drive Rheem Blvd Zander Court 979 29 28,391 MicrosurfacingCrack Seals Various streets F.5.a
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Attachment: Attachment A-2024 List of Streets (3412 : Reject All Bids and Re-Bid the 2024 Annual Bid Abstract Project #4178- 2024 Annual Pavement Rehabilitation Engineer's Estimate S&H Construction Bay Cities Grading & Paving Ghilotti Bros. Inc. VSS International McGuire & Hester Granite Rock ITEM
NUMBER ITEM DESCRIPTION Unit PRICE QTY TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Mobilization LS 114,000.00 $ 1 114,000 $ 97,520.00 $ 97,520.00 $ 187,000.00 $ 187,000.00 $ 190,000.00 $ 190,000.00 $ 164,036.53 $ 164,036.53 $ 190,000.00 $ 190,000.00 $ 180,000.00 $ 180,000.00 $ 2 Traffic Control LS 114,000.00 $ 1 114,000 $ 60,000.00 $ 60,000.00 $ 606,665.00 $ 606,665.00 $ 419,000.00 $ 419,000.00 $ 606,290.00 $ 606,290.00 $ 900,000.00 $ 900,000.00 $ 650,000.00 $ 650,000.00 $ 3 Water Pollution Control LS 23,000.00 $ 1 23,000 $ 35,000.00 $ 35,000.00 $ 40,500.00 $ 40,500.00 $ 50,000.00 $ 50,000.00 $ 4,400.00 $ 4,400.00 $ 26,600.00 $ 26,600.00 $ 163,000.00 $ 163,000.00 $ 4 Crack Seal LS 80,000.00 $ 1 80,000 $ 15,334.00 $ 15,334.00 $ 108,000.00 $ 108,000.00 $ 170,000.00 $ 170,000.00 $ 183,300.00 $ 183,300.00 $ 148,000.00 $ 148,000.00 $ 117,000.00 $ 117,000.00 $ 5 Cape Seal (AR Chip Seal & Type
II Microsurfacing) SY 12.00 $ 45,370 544,440 $ 2.00 $ 90,740.00 $ 11.25 $ 510,412.50 $ 12.00 $ 544,440.00 $ 15.00 $ 680,550.00 $ 11.50 $ 521,755.00 $ 11.87 $ 538,541.90 $ 6 Type II Microsurfacing SY 4.50 $ 175,432 789,444 $ 3.00 $ 526,296.00 $ 3.50 $ 614,012.00 $ 3.80 $ 666,641.60 $ 4.20 $ 736,814.40 $ 3.75 $ 657,870.00 $ 3.56 $ 624,537.92 $ 7 Base Failure Repair (6" Digout) SF 9.00 $ 10,461 94,149 $ 10.00 $ 104,610.00 $ 27.82 $ 291,025.02 $ 35.00 $ 366,135.00 $ 17.60 $ 184,113.60 $ 26.00 $ 271,986.00 $ 31.00 $ 324,291.00 $ 8 Base Failure Repair (12" Digout) SF 15.00 $ 825 12,375 $ 20.00 $ 16,500.00 $ 37.77 $ 31,160.25 $ 45.00 $ 37,125.00 $ 28.60 $ 23,595.00 $ 40.00 $ 33,000.00 $ 73.00 $ 60,225.00 $ 9 3" Wedge Grind LF 10.00 $ 140 1,400 $ 140.00 $ $ 19,600.00 $ 4,081.00 29.15 $ 40.00 $ 5,600.00 $ 13.20 $ 1,848.00 $ 118.00 $ 16,520.00 $ 15.00 $ 2,100.00 $ 10 3" Cold Planing SY 9.00 $ 8,248 74,232 $ 30.00 $ 247,440.00 $ 20.00 $ 164,960.00 $ 19.00 $ 156,712.00 $ 13.48 $ 111,183.04 $ 20.00 $ 164,960.00 $ 15.00 $ 123,720.00 $ 11 Type A Hot Mix Asphalt (HMA) TONS 186.00 $ 1,555 289,230 $ 300.00 $ 466,500.00 $ 320.95 $ 499,077.25 $ 295.00 $ 458,725.00 $ 321.50 $ 499,932.50 $ 270.00 $ 419,850.00 $ 325.00 $ 505,375.00 $ 12 6' wide Valley gutter SF 55.00 $ 400 22,000 $ 100.00 $ 40,000.00 $ 40.00 $ 16,000.00 $ 135.00 $ 54,000.00 $ 58.30 $ 23,320.00 $ 48.00 $ 19,200.00 $ 198.00 $ 79,200.00 $ 13 2" HMA Dike LF 20.00 $ 50 1,000 $ 100.00 $ 5,000.00 $ 62.37 $ 3,118.50 $ 90.00 $ 4,500.00 $ 33.00 $ 1,650.00 $ 185.00 $ 9,250.00 $ 320.00 $ 16,000.00 $ 14 6" HMA Dike LF 22.00 $ 5 110 $ 500.00 $ 2,500.00 $ 207.92 $ 1,039.60 $ 110.00 $ 550.00 $ 110.00 $ 550.00 $ 734.00 $ 3,670.00 $ 1,030.00 $ 5,150.00 $ 15 Perpetuate Existing Monument EA 5,800.00 $ 1 5,800 $ 2,500.00 $ $ 2,500.00 $ 3,500.00 3,500.00 $ 1,500.00 $ 1,500.00 $ 21,450.00 $ 21,450.00 $ 3,000.00 $ 3,000.00 $ 5,000.00 $ 5,000.00 $ 16 Adjust Monument Cover to
Grade EA 1,400.00 $ 5 7,000 $ 1,000.00 $ 5,000.00 $ 2,500.00 $ 12,500.00 $ 1,000.00 $ 5,000.00 $ 2,035.00 $ 10,175.00 $ 1,000.00 $ 5,000.00 $ 1,900.00 $ 9,500.00 $ 17 Adjust PG&E Gas Cover to
Grade EA 1,000.00 $ 1 1,000 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,320.00 $ 1,320.00 $ 1,050.00 $ 1,050.00 $ 1,000.00 $ 1,000.00 $ 18 Adjust Water Valve Box to Grade EA 900.00 $ 13 11,700 $ 1,000.00 $ 13,000.00 $ 1,000.00 $ 13,000.00 $ 1,000.00 $ 13,000.00 $ 935.00 $ 12,155.00 $ 1,050.00 $ 13,650.00 $ 900.00 $ 11,700.00 $ 19 Adjust Storm Drain Manhole
Frame & Cover to Grade EA 1,300.00 $ 5 6,500 $ 1,000.00 $ 5,000.00 $ 1,500.00 $ 7,500.00 $ 1,500.00 $ 7,500.00 $ 1,320.00 $ 6,600.00 $ 1,500.00 $ 7,500.00 $ 1,500.00 $ 7,500.00 $ 20 Adjust Sewer Manhole Frame &
Cover to Grade EA 1,300.00 $ 7 9,100 $ 1,000.00 $ 7,000.00 $ 1,500.00 $ 10,500.00 $ 1,500.00 $ 10,500.00 $ 1,320.00 $ 9,240.00 $ 1,500.00 $ 10,500.00 $ 1,500.00 $ 10,500.00 $ 21 Thermoplastic Stripe-Detail 1 LF 2.00 $ 3,595 7,190 $ 10.00 $ 35,950.00 $ 3.00 $ 10,785.00 $ 3.00 $ 10,785.00 $ 3.30 $ 11,863.50 $ 3.00 $ 10,785.00 $ 3.00 $ 10,785.00 $ 22 Thermoplastic Stripe-Detail 8 LF 2.00 $ 105 210 $ 10.00 $ 1,050.00 $ 3.00 $ 315.00 $ 3.00 $ 315.00 $ 3.30 $ 346.50 $ 3.00 $ 315.00 $ 3.00 $ 315.00 $ 23 Thermoplastic Stripe-Detail 21 LF 4.00 $ 580 2,320 $ 10.00 $ 5,800.00 $ 6.00 $ 3,480.00 $ 6.00 $ 3,480.00 $ 6.60 $ 3,828.00 $ 6.00 $ 3,480.00 $ 6.00 $ 3,480.00 $ 24 Thermoplastic Stripe-Detail 22 LF 4.00 $ 37,041 148,164 $ 10.00 $ 370,410.00 $ 6.25 $ 231,506.25 $ 6.25 $ 231,506.25 $ 6.88 $ 254,842.08 $ 6.25 $ 231,506.25 $ 6.25 $ 231,506.25 $ 25 Thermoplastic Stripe-Detail 24 LF 2.00 $ 520 1,040 $ 10.00 $ 5,200.00 $ 3.00 $ 1,560.00 $ 3.00 $ 1,560.00 $ 3.30 $ 1,716.00 $ 3.00 $ 1,560.00 $ 3.00 $ 1,560.00 $ 26 Thermoplastic Stripe-Detail 25A LF 2.00 $ 160 320 $ 10.00 $ 1,600.00 $ 3.25 $ 520.00 $ 3.25 $ 520.00 $ 3.58 $ 572.80 $ 3.25 $ 520.00 $ 3.25 $ 520.00 $ 27 Thermoplastic Stripe-Detail 27B LF 2.00 $ 6,737 13,474 $ 10.00 $ 67,370.00 $ 3.00 $ 20,211.00 $ 3.00 $ 20,211.00 $ 3.30 $ 22,232.10 $ 3.00 $ 20,211.00 $ 3.00 $ 20,211.00 $ 28 Thermoplastic Stripe-Detail 29 LF 3.00 $ 200 600 $ 10.00 $ 2,000.00 $ 12.25 $ 2,450.00 $ 12.25 $ 2,450.00 $ 13.48 $ 2,696.00 $ 12.25 $ 2,450.00 $ 12.25 $ 2,450.00 $ 29 Thermoplastic Stripe-Detail 38 LF 2.00 $ 70 140 $ 10.00 $ 700.00 $ 4.25 $ 297.50 $ 4.25 $ 297.50 $ 4.68 $ 327.60 $ 4.25 $ 297.50 $ 4.25 $ 297.50 $ 30 4" Thermoplastic Traffic Stripe
(white) LF 4.00 $ 145 580 $ 10.00 $ 1,450.00 $ 5.00 $ 725.00 $ 5.00 $ 725.00 $ 5.50 $ 797.50 $ 5.00 $ 725.00 $ 5.00 $ 725.00 $ Bid Opening : 7/30/24

GENERAL

PAVEMENT MARKINGS & SIGNAGE

UTILITY ADJUSTMENTS

ROADWAY IMPROVEMENTS
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Attachment: Attachment B-Bid Result- Abstract (3412 : Reject All Bids and Re-Bid the 2024 Annual Pavement Rehabilitation Project (Project No. 31 6" Thermoplastic Traffic Stripe
(white) LF 8.00 $ 320 2,560 $ 10.00 $ 3,200.00 $ 7.50 $ 2,400.00 $ 7.50 $ 2,400.00 $ 8.25 $ 2,640.00 $ 7.50 $ 2,400.00 $ 7.50 $ 2,400.00 $ 32 2-Way Reflective Pavement
Marker (White) EA 15.00 $ 50 750 $ 20.00 $ 1,000.00 $ 25.00 $ 1,250.00 $ 25.00 $ 1,250.00 $ 27.00 $ 1,350.00 $ 25.00 $ 1,250.00 $ 25.00 $ 1,250.00 $ 33 2-Way Reflective Pavement
Marker (Blue) EA 30.00 $ 50 1,500 $ 20.00 $ 1,000.00 $ 25.00 $ 1,250.00 $ 25.00 $ 1,250.00 $ 27.50 $ 1,375.00 $ 25.00 $ 1,250.00 $ 25.00 $ 1,250.00 $ 34 Thermoplastic Pavement
Markings (Symbols and Legends) SF 11.00 $ 1,503 16,533 $ 20.00 $ 30,060.00 $ 15.00 $ 22,545.00 $ 15.00 $ 22,545.00 $ 16.50 $ 24,799.50 $ 15.00 $ 22,545.00 $ 15.00 $ 22,545.00 $ 35 12" Thermoplastic Traffic Stripe
(white) SF 11.00 $ 3,947 43,417 $ 10.00 $ 39,470.00 $ 15.00 $ 59,205.00 $ 15.00 $ 59,205.00 $ 16.50 $ 65,125.50 $ 15.00 $ 59,205.00 $ 15.00 $ 59,205.00 $ 36 Install Roadside Sign (W13-1) EA 750.00 $ 1 750 $ 1,500.00 $ 1,500.00 $ 525.00 $ 525.00 $ 550.00 $ 550.00 $ 577.50 $ 577.50 $ 525.00 $ 525.00 $ 525.00 $ 525.00 $ 37 Install Vehicle Speed Feedback
Sign EA 3,000.00 $ 2 6,000 $ 2,000.00 $ 4,000.00 $ 23,295.00 $ 46,590.00 $ 11,295.00 $ 22,590.00 $ 13,200.00 $ 26,400.00 $ 12,000.00 $ 24,000.00 $ 12,000.00 $ 24,000.00 $ 38 Retro-reflective post-mounted
delineator EA 25.00 $ 200 5,000 $ 20.00 $ 4,000.00 $ 30.00 $ 6,000.00 $ 85.00 $ 17,000.00 $ 33.00 $ 6,600.00 $ 30.00 $ 6,000.00 $ 30.00 $ 6,000.00 $ 39 Rehabilitate SD Pipe Lining 15"
Dia Pipe LF 200.00 $ 475 95,000 $ 500.00 $ 237,500.00 $ 191.00 $ 90,725.00 $ 250.00 $ 118,750.00 $ 235.05 $ 111,648.75 $ 160.00 $ 76,000.00 $ 329.00 $ 156,275.00 $ 40 Rehabilitate SD Pipe Lining 18"
Dia Pipe LF 200.00 $ 30 6,000 $ 300.00 $ 9,000.00 $ 1,027.00 $ 30,810.00 $ 1,027.00 $ 30,810.00 $ 1,576.67 $ 47,300.10 $ 1,240.00 $ 37,200.00 $ 1,586.00 $ 47,580.00 $ Total Base Bid $ 2,569,900.00 2,552,028 $ 3,658,200.87 $ 3,710,128.35 $ 3,869,120.00 $ 3,925,585.75 $ 4,027,220.57 $ 41 Earthwork/Grading LS 5,000.00 $ 1 5,000 $ 35,000.00 $ 35,000.00 $ 8,747.25 $ 8,747.25 $ 55,000.00 $ 55,000.00 $ 17,663.00 $ 17,663.00 $ 14,000.00 $ 14,000.00 $ 15,000.00 $ 15,000.00 $ 42 Remove EX AC Section (3" HMA
+9" FDR) CY 135.00 $ 20 2,700 $ 1,000.00 $ 20,000.00 $ 469.85 $ 9,397.00 $ 1,100.00 $ 22,000.00 $ 264.00 $ 5,280.00 $ 350.00 $ 7,000.00 $ 400.00 $ 8,000.00 $ 43 3" Cold Planing SY 9.00 $ 15 135 $ 400.00 $ 6,000.00 $ 132.75 $ 1,991.25 $ 310.00 $ 4,650.00 $ 126.50 $ 1,897.50 $ 500.00 $ 7,500.00 $ 200.00 $ 3,000.00 $ 44 Type A Hot Mix Asphalt (HMA) TON 200.00 $ 28 5,600 $ 300.00 $ 8,400.00 $ 780.21 $ 21,845.88 $ 1,100.00 $ 30,800.00 $ 363.00 $ 10,164.00 $ 710.00 $ 19,880.00 $ 400.00 $ 11,200.00 $ 45 Concrete Curb Ramp SF 45.00 $ 352 15,840 $ 70.00 $ 24,640.00 $ 75.00 $ 26,400.00 $ 95.00 $ 33,440.00 $ 61.60 $ 21,683.20 $ 57.00 $ 20,064.00 $ 50.00 $ 17,600.00 $ 46 Concrete Curb & Gutter LF 75.00 $ 84 6,300 $ 100.00 $ 8,400.00 $ 200.00 $ 16,800.00 $ 200.00 $ 16,800.00 $ 231.00 $ 19,404.00 $ 118.00 $ 9,912.00 $ 100.00 $ 8,400.00 $ 47 Adjust PG&E Gas Cover to
Grade EA 600.00 $ 1 600 $ 1,000.00 $ 1,000.00 $ 1,547.49 $ 1,547.49 $ 1,500.00 $ 1,500.00 $ 3,520.00 $ 3,520.00 $ 970.00 $ 970.00 $ 2,000.00 $ 2,000.00 $ 48 Thermoplastic Stripe-Detail 21 LF 3.00 $ 8 24 $ 30.00 $ 240.00 $ 6.00 $ 48.00 $ 6.00 $ 48.00 $ 6.60 $ 52.80 $ 6.00 $ 48.00 $ 6.00 $ 48.00 $ 49 Thermoplastic Pavement
Markings (Symbols and Legends) SF 10.00 $ 66 660 $ 50.00 $ 3,300.00 $ 15.00 $ 990.00 $ 15.00 $ 990.00 $ 16.50 $ 1,089.00 $ 15.00 $ 990.00 $ 15.00 $ 990.00 $ 50 12" Thermoplastic Traffic Stripe
(white) SF 10.00 $ 39 390 $ 20.00 $ 780.00 $ 15.00 $ 585.00 $ 15.00 $ 585.00 $ 16.50 $ 643.50 $ 15.00 $ 585.00 $ 15.00 $ 585.00 $ 51 12" Thermoplastic Traffic Stripe
(yellow) SF 10.00 $ 127 1,270 $ 20.00 $ 2,540.00 $ 15.00 $ 1,905.00 $ 15.00 $ 1,905.00 $ 16.50 $ 2,095.50 $ 15.00 $ 1,905.00 $ 15.00 $ 1,905.00 $ 52 24" Thermoplastic Traffic Stripe
(yellow) SF 10.00 $ 280 2,800 $ 30.00 $ 8,400.00 $ 15.00 $ 4,200.00 $ 15.00 $ 4,200.00 $ 16.50 $ 4,620.00 $ 15.00 $ 4,200.00 $ 15.00 $ 4,200.00 $ 53 Install Roadside Sign EA 500.00 $ 5 2,500 $ 2,000.00 $ 10,000.00 $ 525.00 $ 2,625.00 $ 550.00 $ 2,750.00 $ 57.55 $ 287.75 $ 525.00 $ 2,625.00 $ 525.00 $ 2,625.00 $ Total Alt. $ 128,700.00 43,819 $ 83,975.51 $ 174,668.00 $ 91,000.00 $ 89,679.00 $ 75,553.00 $ $ 2,569,900.00 2,552,028 $ 3,658,200.87 $ 3,710,128.35 $ 3,869,120.00 $ 3,925,585.75 $ 4,027,220.57 $ $ 128,700.00 43,819 $ 83,975.51 $ 174,668.00 $ 91,000.00 $ 89,679.00 $ 75,553.00 $ Total Base bid & Alt. $ 2,698,600.00 2,595,847 $ 3,742,176.38 $ 3,884,796.35 $ 3,960,120.00 $ 4,015,264.75 $ 4,102,773.57 $ TOTAL

BASE BID
ALT. BID
TOTAL
Sleepy hollow & Lombardy Intersection
Improvement

STORM DRAIN IMPROVEMENTS
TOTAL
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Attachment: Attachment B-Bid Result- Abstract (3412 : Reject All Bids and Re-Bid the 2024 Annual Pavement Rehabilitation Project (Project No.

City Council
Staff Report
Agenda Item: F.6
Date: August 20, 2024
Department: City Council
AGENDA TITLE: Adoption of Resolution No. 38-24 Establishing the Property Tax Rates for the General Obligation Bond Series 2014 and Series 2016 for Fiscal Year 2024-25 RECOMMENDATION:

BACKGROUND:

The voters in Orinda authorized two City Measures by a two-thirds vote to increase taxes in order to repair streets and storm drains. General Obligation Bonds were issued to finance these public improvements. Annually the City must establish the tax rate necessary to generate sufficient property tax revenue required to repay the bonds.

On June 3, 2014, voters in the City authorized the issuance of $20 million in General Obligation Bonds for Road and Storm Drain Repair Projects. The bonds were issued in two separate transactions of $10 million each. The first issuance occurred in March 2015, (“2014 General Obligation Bonds, Series A”) and the second issuance of $10 million was completed in April 2017 (“2014 General Obligation Bonds, Series B”).

On June 7, 2016, voters in the City authorized issuance of an additional $25 million in General Obligation Bonds for Road and Storm Drain Projects. In April 2017, the City issued the entire $25 million authorized (“2016 General Obligation Bonds, Series A”).

General Obligation Bonds are payable from a dedicated ad valorem tax on property within the City. The property tax levy is set once a year, typically in July or early August.

The taxes placed on the roll generate revenues in December and April. By requesting that the County place the tax on the roll for Fiscal Year 2024-25, the City can ensure that tax revenues are available to make scheduled debt service payments on the General Obligation Bonds that are due in March 2025 and September of 2025.

The ad valorem tax is calculated annually based on preliminary assessed property values (AV) as adjusted for exemptions and delinquencies. This is then compared to the debt service schedule for each of the three different bond issues to develop a tax rate that will collect the necessary funding. The amount required is also adjusted to the extent there is any estimated excess cash on hand from prior year taxes that can be applied towards the debt service. The format of the calculation used in Orinda was developed in prior years in consultation with representatives of Stifel, Nicolaus & Company (Stifel), who served as the underwriters for all of these bond issues.

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The annual tax rate will fluctuate throughout the bond repayment period. Factors that impact the tax rate include a) increases or decreases in the scheduled debt service payments; b) increases or decreases in the assessed valuations; and c) estimated excess cash on hand that can be applied towards debt service.

DISCUSSION:

Resolution No. 38-24 has been prepared to request that Contra Costa County levy a tax on property within the City necessary to provide the funding required for the outstanding General Obligation Bonds (Attachment A). The format used by the County is to present the calculation based on a rate per $100 of Assessed Valuation. For informational purposes, Staff have also provided the rate per $100,000 of assessed value in the table below as well as a comparison to the 2023-24 Tax Levy. Details of the calculation are included in Attachment B.
2024-25 Ad Valorem Tax Rates for Orinda General Obligation Bonds with a Comparison to Fiscal Year 2023-24 Rate
Bond Authorization
2024-25 Tax Levy
Rate Per $100
Assessed Value
2024-25 Rate
Per $100,000
Assessed Value
2023-24 Rate
Per $100,000
Assessed Value
2014 General Obligation
Bonds - $20 Million (Series A
Issued March 2015 & Series
B Issued April 2017)
$ 0.0118 $11.80 $11.80
2016 General Obligation
Bonds - $25 Million (Series A
Issued April 2017)
$ 0.0179 $17.90 $17.60
Total G.O. Bond Tax Levy $ 0.0297 $29.70 $29.40
The combined rate for the upcoming year is slightly higher than the rate levied last year due to an increase in the amount of debt service for the 2016 Bond compared to a historically low growth of 3.88% for the taxable secured assessed valuation from $9,398,786,754 to $9,763,659,673.

As part of the bond financing process, estimates were prepared by Stifel to project the highest tax rate required to service the debt. The amount levied in 2024-25 remains below the estimates presented in the Tax Rate Statement financing documents. The “Highest Estimated Tax Rate” for the 2014 authorization was $20.00 compared to the proposed $11.80. The “Highest Estimated Tax Rate” for the 2016 authorization was $21.47 compared to the proposed $17.90.

NEXT STEPS:

Staff will transmit the request for the tax levy to Contra Costa County officials for inclusion on the 2024-25 Property Tax bills that are distributed to property owners after September 1, 2024.

FISCAL IMPACT:

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The Resolution will ensure property tax revenues are available as approved by the voters of Orinda to make payments on the City’s General Obligation Bonds as they come due. The rates are estimated to result in taxes totaling $3,464,597.

ATTACHMENTS:

A. Resolution 38-24 Requesting Tax Levy GO Bonds FY25
B. 2014 & 2016 G.O. Bonds Rate Calculation for FY 2024-25 Respectfully Submitted by:

Doug Alessio
Administrative Services Director
Prepared By: Doug Alessio, Administrative Services Director Approved by:

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BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Resolution of the City of Orinda, California ) Resolution No. 38-24 Establishing the Property Tax Rates for Bonded )
Indebtedness for Fiscal Year 2024-25 )
WHEREAS, the City Council of the City of Orinda, located in the County of Contra Costa, California, is obligated to direct Contra Costa County to collect such ad valorem taxes in such amounts and at such times as is necessary to ensure the timely payment of debt service on voter approved Bonds issued by the City; and WHEREAS, the total taxable secured assessed valuation of the City of Orinda as reported by the Contra Costa County Assessor is $9,763,659,673; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ORINDA that the property tax rate within the City for the City of Orinda General Obligation Bonds, Election of 2014, Series A and Series B, for the fiscal year ending June 30, 2025 is hereby established at a combined rate of $0.0118 per $100 assessed value; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ORINDA that the property tax rate within the City for the City of Orinda General Obligation Bonds, Election of 2016, Series A for the fiscal year ending June 30, 2025 is hereby established at $0.0179 per $100 assessed value.

BE IT FURTHER RESOLVED that the City Manager and Administrative Service Director are each hereby authorized and directed to prepare and provide the debt service schedule to the Board of Supervisors of the County of Contra Costa, and to the officers of the County responsible for preparing and implementing the collection of the tax levy for bonds of the City.

Adopted by the City Council of the City of Orinda at a regular meeting on August 20, 2024, by the following vote:

AYES: COUNCILMEMBERS: Gee, Iverson, Miller, Riley, Malkani NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS:

Darlene Gee, Mayor
ATTEST:

Sheri Smith, City Clerk
Draft
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Attachment: Resolution 38-24 Requesting Tax Levy GO Bonds FY25 (3419 : Tax Rate General Obligation Bonds FY 2024-25) Row 1. Calculate 2024-25 Net Taxable Assess Valuations
1 2024-25 taxable secured assessed valuation of the City (est): 9,763,659,673.00 $ Delinquency Factor
2 Less: delinquency factor shown at right (includes exemptions) 1.00% $ (97,636,596.73) 3 Equals: 2024-25 net taxable secured assessed valuation of the City: 9,666,023,076.27 $ 4 2024-25 taxable unsecured assessed valuation of the City (est): 42,041,987.00 $ 5 Less: delinquency factor shown at right (includes exemptions) Delinquency Factor (840,839.74) $

2.00%
6 Equals: 2024-25 net taxable unsecured assessed valuation of the City: 41,201,147.26 $

2. Calculate 2024-25 Net Requirement for Secured Property 7 2023-24 secured tax rate $ 0.0118
8 2024-25 revenue from unsecured taxable property based on 2023-24 secured tax rate 4,861.74 $ 9 2024-25 semi-annual net debt service requirements:

Series A March 1, 2025 90,431.25 $
Series B March 1, 2025 156,887.50 $
Series A September 1, 2025 470,431.25 $
Series B September 1, 2025 511,887.50 $
10 Total 2024-25 annual debt service requirement (net of premium): 1,229,637.50 $ 11 $ 1,224,775.76
12 Adjustment For Estimated Excess Cash Balance Applied Toward Debt Service 89,000.00 $

3. Calculate 2024-25 Secured Tax Rate per $100 of Secured Assessed Value 13 Net 2024-25 debt service requirement for secured property $ 1,135,775.76 14 Calculated 2024-25 secured tax rate per $100 of secured assessed value $ 0.0118 Rate Per $100,000 Asessed Value 11.80 $
Net requirement for secured taxable property after considering revenues from unsecured property City of Orinda
General Obligation Bonds, Election of 2014, Series A and Series B Tax Rate Calculation Details For Fiscal Year 2024-25
Prepared 8/13/2024
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Attachment: 2014 & 2016 G.O. Bonds Rate Calculation for FY 2024-25 (3419 : Tax Rate General Obligation Bonds FY 2024-25) Row 1. Calculate 2024-25 Net Taxable Assess Valuations
1 2024-25 taxable secured assessed valuation of the City ( Preliminary est): 9,763,659,673.00 $ Delinquency Factor
2 Less: delinquency factor shown at right (includes exemptions) 1.00% $ (97,636,596.73) 3 Equals: 2024-25 net taxable secured assessed valuation of the City: 9,666,023,076.27 $ 4 2024-25 taxable unsecured assessed valuation of the City (est): 42,041,987.00 $ 5 Less: delinquency factor shown at right (includes exemptions) Delinquency Factor (840,839.74) $

2.00%
6 Equals: 2024-25 net taxable unsecured assessed valuation of the City: 41,201,147.26 $

2. Calculate 2024-25 Net Requirement for Secured Property 7 2023-24 secured tax rate $ 0.0176
8 2024-25 revenue from unsecured taxable property based on 2023-24 secured tax rate 7,251.40 $ 9 2024-25 semi-annual net debt service requirements:

March 1, 2025 387,775.00 $
September 1, 2025 1,467,775.00 $
10 2024-25 semi-annual net debt service requirements: 1,855,550.00 $ 11 Net requirement for secured taxable property after considering revenues from unsecured property 1,848,298.60 $ 12 Adjustment For Estimated Excess Cash Balance Applied Toward Debt Service 116,000.00 $

3. Calculate 2024-25 Secured Tax Rate per $100 of Secured Assessed Value 13 Adjusted Net 2024-25 debt service requirement for secured property $ 1,732,298.60 14 Calculated 2024-25 secured tax rate per $100 of secured assessed value $ 0.0179 Rate Per $100,000 Asessed Value 17.90 $
City of Orinda
General Obligation Bonds, Election of 2016, Series A
Tax Rate Calculation Details For Fiscal Year 2024-25
Prepared 8/14/2024
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Attachment: 2014 & 2016 G.O. Bonds Rate Calculation for FY 2024-25 (3419 : Tax Rate General Obligation Bonds FY 2024-25) City Council
Staff Report
Agenda Item: F.7
Date: August 20, 2024
Department:

Public Works and
Engineering Services
AGENDA TITLE: Award Construction Contract to A3 Pipeline for the North Ln. Slip Lining 48” Storm Drain Project (CIP #5015)
RECOMMENDATION:

BACKGROUND:

A sinkhole occurred in January 2023 due to winter storm damage, at a 48 inch storm drain pipe that is within a city-accepted drainage easement adjacent to North Lane, along the frontage of properties from 1 North Ln. to 9 North Ln. Emergency repair was made in March 2023. Subsequent inspection work revealed that the entire 250 foot length of the pipe was damaged, and the City contracted with CSW-ST2 Engineers to design a permanent repair for the pipeline. It was determined that the appropriate repair is to pull a solid HDPE (plastic) pipe liner through the existing pipe, and grout it in place. This will avoid the need to perform an open trench replacement.

With respect to CEQA guidelines, the project was determined to be Categorically Exempt under section 15301, class 1, and a Notice of Exemption was filed with the County Clerk
DISCUSSION:

1. Award Construction Contract
On July 12, 2024 the city advertised for bids and six bids were received on August 6, 2024, with results as shown below. The Engineer’s Estimate for the project was $250,000.

Bidder Bid Amount, $
A3 Pipeline, San Francisco 149,050
FJ&I Engineering, San Pablo 199,400
APB Engineering, San Pablo 208,600
Norgo Engineering, American Canyon 254,700
Golden Bay Construction, Hayward 281,040
GSW Construction, San Francisco 326,720
F.7
Packet Pg. 75
The apparent low bidder, A3 Pipeline, submitted a bid of $149,050. Staff has reviewed the bid documents and found A3 Pipeline to be responsive and responsible and therefore is recommending that the contract be awarded to them. In addition, Staff is recommending that a contingency of approximately 17% ($25,950) be authorized to accommodate potential changes or unforeseen changes in conditions.

2. Appropriate additional funding
The approved budget for the subject project is $125,000, funded by Fund 704, Road/Drainage Stabilization. To date, approximately $20,000 has been spent, on design work for the project. (The emergency repair cost for the sinkhole was $33,750 and charged to operating expense. The city has applied to OES and Fema for reimbursement for that work under declared disaster 4683DR.) In order to accommodate the construction contract as described above, additional funding of $75,000 is required. It is recommended to utilize Fund 704.

3. Approve Plans for the Project
City Council approval of the construction plans (Attachment A) is recommended, in accordance with design immunity defense requirements listed under California Government Code Section 830.6.

NEXT STEPS:

Upon approval of the award of the construction contract, the contract (standard city construction contract, as provided in the bid documents) will be routed for signatures.

After the completed contract documents have been reviewed by the City Attorney, the contract will be executed by the City Manager. Project construction is estimated to begin in September 2024 and under regulatory requirements (California DFW) needs to be complete by October 15, 2024.

FISCAL IMPACT:

As noted above, the additional funding is recommended, and there is adequate Fund balance. The city has also applied for Fema reimbursement for the construction work, including design costs, which should be eligible at a 75% rate.

ATTACHMENTS:

A. Plans 2024-07-01 North Lane SD Rehab_Bid Set
B. Budget Change Form #002-25 North Ln Storm Drain Project #5015 Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
F.7
Packet Pg. 76
Approved by:

F.7
Packet Pg. 77
CAMINO
PABLO

MANIZANITA DR

NORTH LANE

ARDILLA RD

STANTON AVE
7 5
3 1
68 62
9 15
17 19
21 1
8 18
25 69
67 CANON DR
ORINDA

COUNTRY CLUB CLAREMONT AVE

ORINDA WATER

TREATMENT PLANT
121 Park Place
Richmond, CA 94801
24 NO.

DATE:

REVISIONS
DESIGNED: DRAWN: CHECKED: PROJECT NO.: SHEET NO.: DRAWING NO.:

DATE
RICHARD SOUZA, R.C.E. #67892

NORTH LN STORM DRAIN REHABILITATION PROJECT

SHEET INDEX
SHEET NO. DRAWING NO. DESCRIPTION
1 C1.0 COVER SHEET
2 C1.1 ABBREVIATIONS, LEGEND, AND GENERAL NOTES
3 C2.0 STORM DRAIN PLAN AND PROFILE
4 C3.0 DETAIL SHEET
5 C4.0 EROSION CONTROL PLAN

NORTH LANE STORM DRAIN REHABILITATION PROJECT
PROJECT NO. 5015

COVER SHEET
C1.0

NORTH LANE

PROJECT

LOCATION
E:
36272 7-9-2024
F.7.a
Packet Pg. 78
Attachment: Plans 2024-07-01 North Lane SD Rehab_Bid Set (3415 : award contract A3 Pipeline) NO.

DATE:

REVISIONS
DESIGNED: DRAWN: CHECKED: SHEET NO.:PROJECT NO.: DRAWING NO.:

DATE
RICHARD SOUZA, R.C.E. #67892

NORTH LN STORM DRAIN REHABILITATION PROJECT

GENERAL NOTES

1. WORK SHOWN HEREON SHALL BE DONE IN ACCORDANCE WITH THE STANDARD SPECIFICATIONS FOR THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION, LATEST EDITION, CITY OF ORINDA STANDARD PLANS ANDSPECIFICATOINS, AND THE APPLICABLE UTILITY AGENCY STANDARD PLANS AND SPECIFICATIONS, LATEST EDITION.

2. THE CONTRACTOR SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR THE JOB SITE CONDITIONS, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY, DURING THE COURSE OF CONSTRUCTION OF THIS PROJECT. THIS REQUIREMENT SHALL APPLY CONTINUOUSLY, AND SHALL NOT BE LIMITED TO NORMAL WORKING HOURS. THE

CONTRACTOR FURTHER AGREES TO HOLD DESIGN PROFESSIONAL HARMLESS FROM ANY AND ALL LIABILITY, REAL OR

ALLEGED, IN CONNECTION WITH THE PERFORMANCE OF WORK ON THIS PROJECT, EXCEPTING LIABILITY ARISING FROM THE SOLE NEGLIGENCE OF THE DESIGN PROFESSIONAL.

3. UTILITIES AS SHOWN CONFORM TO AVAILABLE RECORD DATA. THE EXISTENCE, LOCATION AND CHARACTERISTICS OF UNDERGROUND UTILITY INFORMATION SHOWN ON THESE PLANS HAVE BEEN OBTAINED FROM A REVIEW OF AVAILABLERECORD DATA. NO REPRESENTATION IS MADE AS TO THE ACCURACY OR COMPLETENESS OF SAID UTILITY INFORMATION. IT IS THE CONTRACTOR'S RESPONSIBILITY TO VERIFY LOCATION AND DEPTHS BY POTHOLING OF ALL

UTILITIES WITH APPROPRIATE AGENCIES, AND TO TAKE PRECAUTIONARY MEASURES TO PROTECT THE UTILITY LINES SHOWN AND ANY OTHER LINES NOT OF RECORD OR NOT SHOWN ON THESE PLANS. ANY CONFLICTS SHALL BE REPORTED IMMEDIATELY TO THE ENGINEER.

4. PRIOR TO COMMENCING CONSTRUCTION OPERATIONS, THE CONTRACTOR SHALL VERIFY ALL INTERFACES BETWEEN EXISTING CONDITIONS AND NEW CONSTRUCTION; INCLUDING LOCATION AND ELEVATION OF EXISTING UNDERGROUND OR AT GRADE FACILITIES. IF CONDITIONS DIFFER FROM THOSE SHOWN ON THE PLANS, THE CONTRACTOR SHALL

NOTIFY THE ENGINEER AND SHALL NOT BEGIN CONSTRUCTION OPERATIONS UNTIL THE CHANGED CONDITIONS HAVE BEEN EVALUATED.

5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE REVIEW AND COORDINATION OF ALL CONTRACT DOCUMENTS PRIOR TO THE START OF CONSTRUCTION. ANY DISCREPANCIES THAT OCCUR SHALL BE BROUGHT TO THE ATTENTION OF THE ENGINEER PRIOR TO THE START OF CONSTRUCTION SO THAT A CLARIFICATION CAN BE ISSUED. ANY WORK

PERFORMED IN CONFLICT WITH THE CONTRACT DOCUMENTS SHALL BE CORRECTED BY THE CONTRACTOR AT THEIR OWN EXPENSE.

6. THE ENGINEER PREPARING THESE PLANS WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY THE ENGINEER.

7. NOTES AND DETAILS ON DRAWINGS SHALL TAKE PRECEDENCE OVER GENERAL NOTES AND TYPICAL DETAILS. WHERE NO DETAILS ARE GIVEN, CONSTRUCTION SHALL BE AS SHOWN FOR SIMILAR WORK.

8. THE CONTRACTOR SHALL OBTAIN ALL APPROPRIATE JURISDICTIONAL AGENCY PERMITS WHICH MAY BE NECESSARY TO ACCOMPLISH WORK SHOWN ON THESE PLANS.

9. ALL DRIVEWAYS AND/OR ROADWAYS SHALL BE SWEPT AND KEPT CLEAN AT THE END OF EACH DAY AND SHALL COMPLY WITH ALL APPLICABLE LOCAL JURISDICTIONAL REQUIREMENTS FOR THE DURATION OF THE PROJECT WORK.

10. IT IS THE CONTRACTOR'S RESPONSIBILITY TO VERIFY LOCATION AND DEPTHS BY POTHOLING OF ALL UTILITIES WITH APPROPRIATE AGENCIES, AND TO TAKE PRECAUTIONARY MEASURES TO PROTECT THE UTILITY LINES SHOWN ANDANY OTHER LINES NOT OF RECORD OR NOT SHOWN ON THESE PLANS. ANY CONFLICTS SHALL BE REPORTED IMMEDIATELY TO THE ENGINEER.

11. THIS SURVEY DOES NOT REFLECT A FINAL BOUNDARY DETERMINATION. THE BOUNDARY SHOWN HERON IS DEPICTED FOR GRAPHICAL PURPOSES ONLY.

CONTRACTOR SHALL PRESERVE ALL SURVEY MONUMENTS WITHIN THE LIMITS OF WORK. MONUMENT(S) WITHIN THE LIMITSOF WORK SHALL BE REFERENCED, PRIOR TO WORK COMMENCING, BY A LICENSED LAND SURVEYOR AS REQUIRED BYSECTION 8771 OF THE BUSINESS AND PROFESSIONS CODE. CORNER RECORDS OF THIS WORK MUST BE SUBMITTED FOR

FILING TO THE COUNTY SURVEYOR OF CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT, ENGINEERING DIVISION, SURVEY SECTION.

THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PRESERVATION OF EXISTING SURVEY MONUMENTS, BENCHMARKS, REFERENCE MARKS AND STAKES. SHOULD ANY SURVEY MONUMENTS, BENCHMARKS, REFERENCE POINTS, OR STAKES BEDAMAGED OR DESTROYED DURING THE PERFORMANCE OF THIS WORK, THE CONTRACTOR SHALL REPLACE SAID ITEMSPER CITY CONSTRUCTION STANDARDS IN ACCORDANCE WITH THE SPECIAL PROVISIONS AND CONTACT THE COUNTY, SURVEY SECTION, CHIEF OF PARTY FOR FINAL INSPECTION AND ACCEPTANCE OF THE WORK.

PRESERVATION OF SURVEY MONUMENTS

ABBREVIATIONS, LEGEND,

AND GENERAL NOTES
C1.1

SURVEY CONTROL POINTS
POINT NO. NORTHING EASTING ELEVATION DESCRIPTION
1 2150879.3457 6070338.0952 443.95 CP FND MNW BERM
2 2151060.4326 6070443.9595 421.91 CP MN BERM
3 2150971.56 6070392.69 430.81 CP MN
4 2150856.5107 6070247.4309 438.48 CP SPK

ABBREVIATIONS

AB AGGREGATE BASE

AC ASPHALTIC CONCRETE

CCC COUNTY OF CONTRA COSTA

CB CATCH BASIN

CMP CORRUGATED METAL PIPE

CONC CONCRETE

CP CONTROL POINT

DWG DRAWING

DWY DRIVEWAY

EG EXISTING GRADE

EL ELEVATION

EX EXISTINGFG FINISH GRADE

FH FIRE HYDRANT

FL FLOWLINE

FS FINISH SURFACE

GB GRADE BREAK

HDPE HIGH DENSITY POLYETHYLENE

HP HIGH POINT
I.D. INNER DIAMETER

INV INVERT

LF LINEAR FEET

LP LOW POINT

MAX MAXIMUM

MIN MINIMUM

NTS NOT TO SCALE
O.D. OUTER DIAMETER

PVC POLYVINYL CHLORIDE PIPE
R.C. RELATIVE COMPACTION

RCP REINFORCED CONCRETE PIPE

RSP ROCK SLOPE PROTECTION

SDMH STORM DRAIN MANHOLE

SF SQUARE FEET

SSMH SANITARY SEWER MANHOLE

STA STATIONSTD STANDARD

TW TOP OF WALL

VIF VERIFY IN FIELD

SYMBOLS

EXISTING PROPOSED

SIGN N/A

TREE / TREE TO BE REMOVED

POWER POLE N/A

SANITARY SEWER - MANHOLE N/A

STORM DRAINAGE - DROP INLET N/A

STORM DRAINAGE - MANHOLE N/A

FIRE HYDRANT N/A

WATER METER N/A

WATER VALVE N/A

FOUND / SET - CONTROL POINT

LINETYPES

EXISTING PROPOSED

CONTOUR - MAJOR

CONTOUR - MINOR

ELECTRICAL LINE N/A

FENCE - WOOD N/A

FLOWLINE / SWALE

GAS LINE N/A

RIGHT OF WAY N/A

WALL N/A

SANITARY SEWER N/A

N/A SAWCUT LINE

STORM DRAIN

TOE OF BANK N/ATOP OF BANK N/A

WATER N/A
30 BASIS OF TOPOGRAPHY
EXISTING TOPOGRAPHY SHOWN HEREON WAS PERFORMED BY FIELD SURVEY IN FEBRUARY 2024.HORIZONTAL DATUM: NORTH AMERICAN DATUM OF 1983(NAD83) PER 2010.00(2011), ZONE 3, PER OPUS VERTICAL DATUM: NORTH AMERICAN DATUM OF 1988(NAVD88) PER 2010.00(2011), ZONE 3, PER OPUS --
DETAIL #
SHEET #

BREAKLINE

CENTER LINE

DIMENSION
POLLUTION CONTROL NOTES:

1. IF SIGNIFICANT SEDIMENT OR OTHER VISUAL SYMPTOMS OF IMPURITIES ARE NOTICED IN THE STORM WATER, CONTACT THE CIVIL ENGINEER IMMEDIATELY.

2. ALL DUMPSTERS OR OTHER TRASH STORAGE ENCLOSURES SHALL BE UTILIZED SOLELY FOR NON-HAZARDOUS MATERIALS.

3. ALL EMPLOYEES, CONTRACTORS, AND SUBCONTRACTORS ARE RESPONSIBLE FOR CONFORMING TO THE ELEMENTS SHOWN ON THE PLANS OR RELATED DOCUMENTS. ANY CONTRACTOR PLANNING TO DO WORK ON-SITE SHALL BE

RESPONSIBLE FOR OBTAINING AND REVIEWING ALL INFORMATION PRIOR TO START OF WORK AND EDUCATING ALL OF THEIR EMPLOYEES OR SUBCONTRACTORS AS TO THE CONTENTS OF THIS PLAN.

4. THE CONTRACTOR IS RESPONSIBLE FOR OBTAINING ALL PERMITS AND FILING ALL PLANS WITH RELATED AGENCIES ASSOCIATED WITH THEIR WORK. THIS SHALL INCLUDE, BUT NOT BE LIMITED TO, PERMITS FOR STORAGE OF

HAZARDOUS MATERIALS, BUSINESS PLANS, PERMITS FOR STORAGE OF FLAMMABLE LIQUIDS, GRADING PERMITS, OR OTHER PLANS OR PERMITS REQUIRED BY CONTRA COSTA COUNTY, THE CITY OF ORINDA, OR OTHER AGENCIES. ALL

PROPERTY OWNERS, CONTRACTORS, OR SUBCONTRACTORS WORKING ON-SITE ARE INDIVIDUALLY RESPONSIBLE FOR OBTAINING AND SUBMITTING ANY BUSINESS PLANS OR PERMITS REQUIRED BY CITY, STATE OR LOCAL AGENCIES.

5. CONTRACTOR MAY RELOCATE STORAGE, DELIVERY, OR WASH-OUT AREAS, TO SUIT THEIR OPERATIONS. RELOCATED LOCATION TO BE SHOWN ON PLANS MAINTAINED AT JOBSITE. CONTACT CIVIL ENGINEER FOR ANY PLAN REVISIONS.

PLAN REVISIONS SHALL BE SUBMITTED TO CITY IF REQUESTED. CONTRACTOR TO MAINTAIN SECONDARY CONTAINMENT AS NECESSARY TO PROHIBIT POLLUTION AND TOXIC MATERIALS FROM ENTERING STORM DRAIN.

EROSION CONTROL NOTES:

1. THE EROSION AND SEDIMENT CONTROL MEASURES WILL BE OPERABLE DURING THE RAINY SEASON, OCTOBER 1ST TO APRIL 15TH.

2. CHANGES TO THE PLANS TO MEET FIELD CONDITIONS WILL BE MADE ONLY WITH THE APPROVAL OF, OR AT THE DIRECTION OF THE CITY. CHANGES MADE TO SUIT FIELD CONDITIONS SHALL BE BROUGHT TO THE IMMEDIATE ATTENTION OF THE CIVIL ENGINEER AND THE CITY ENGINEER.

3. DURING THE RAINY SEASON, ALL PAVED AREAS WILL BE KEPT CLEAR OF EARTH MATERIAL AND DEBRIS. THE SITE WILL

BE MAINTAINED SO THAT A MINIMUM OF SEDIMENT-LADEN RUNOFF ENTERS THE STORM DRAIN SYSTEM AND SHALL REMAIN IN EFFECT UNTIL THE IMPROVEMENTS ARE ACCEPTED BY THE CITY, AND ALL SLOPES ARE STABILIZED FROMEROSION.

URBAN RUNOFF POLLUTION NOTES:

1. STABILIZE ALL DENUDED AREAS AND MAINTAIN EROSION CONTROL MEASURES CONTINUOUSLY BETWEEN OCTOBER 1 AND APRIL 15TH.

2. REMOVE SPOILS PROMPTLY AND AVOID STOCKPILING OF FILL MATERIALS WHEN RAIN IS FORECAST. IF RAIN THREATENS, STOCK- PILED SOILS AND OTHER MATERIALS SHALL BE TARPED.

3. STORE, HANDLE AND DISPOSE OF CONSTRUCTION MATERIALS AND WASTES SO AS TO PREVENT THEIR ENTRY TO THE STORM DRAIN SYSTEM. CONTRACTOR MUST NOT ALLOW CONCRETE, WASHWATERS, SLURRIES, PAINT OR OTHER MATERIALS TO ENTER CATCH BASINS OR TO ENTER SITE RUNOFF.

4. USE FILTRATION OR OTHER MEASURES TO REMOVE SEDIMENT FROM DEWATERING EFFLUENT.

5. NO CLEANING, FUELING OR MAINTAINING VEHICLES ON SITE SHALL BE PERMITTED.

6. CONTRACTOR TO LOCATE VEHICLE STORAGE DELIVERY AND NON HAZARDOUS WASTE AREAS AS NECESSARY TO FACILITATE THEIR OPERATIONS AND PROMOTE POLLUTION CONTROL. E: F.7.a Packet Pg. 79
Attachment: Plans 2024-07-01 North Lane SD Rehab_Bid Set (3415 : award contract A3 Pipeline)

N O R T H L A N E
753
1 69
9 68
62 A R D I L L A R O A D
EX. 48" SD (HOST PIPE)
1 C3.0
SLIP LINE W/ NEW 250 LF 36" SD (HDPE, ±32" I.D.)
EX. 6" SD
INV ±437.3
TW ±434.9
60" SD (RCP)
INV ±432.4

TEMPORARY CHECK DAM
PER DETAIL 2, SHEET C3.0,
SEE NOTE 3
EX. 48" SD (HDPE, MORTAR LINED)
INV ±433.4
NEW 36" SD (HDPE, ±32" I.D.)
INV ±433.7
FL ±434.4
RSP CLASS BACKING No. 2,
GRADE TO NEW 36" SD INV
4+00
1+00
2+00
3+00
EX. 48" SD (CORRUGATED HDPE)
INV ±416.4
NEW 36" SD (HDPE, ±32" I.D.)
INV ±416.7
CP #4
CP #1
CP #3
CP #2
PULL
FLOW
±160 LF EX. 48" SD (CORRUGATED HDPE HOST PIPE)
SEE NOTE 4
±85 LF EX. 48" SD (RCP HOST PIPE)
EX. 4" SD
INV ±439.0
±5 LF EX. 48" SD
(CMP, HOST PIPE)
SEE NOTE 4
SEE NOTE 5
36-INCH STORM DRAIN PROFILE (HDPE 32-INCH I.D.)
400
410
420
430
440
450
460
400
410
420
430
440
450
460
1+00 1+25 1+50 1+75 2+00 2+25 2+50 2+75 3+00 3+25 3+50 3+75 4+00 EG

TOP OF BANK

CONCRETE LINED
DITCH (SEE NOTE 5)

AC DRIVEWAY AC DRIVEWAY

FENCE FENCE

AC DRIVEWAY
FENCE
1 NORTH LANE
5 NORTH LANE 7 NORTH LANE
3 NORTH LANE

DIRT DRIVEWAY
9 NORTH LANE
250 LF 36" SD (HDPE, ±32" I.D.) @ S=±6.8%
RSP
STA: 1+17.51
FL ±434.4
STA: 1+25
42" INV. ±433.748" INV. ±433.4
STA: 3+74.08
42" INV. ±416.748" INV. ±416.4

HEADWALL
TW ±441.0

TEMPORARY

CHECK DAM
PER DETAIL 2,
SHEET C3.0
±85 LF EX. 48" SD (RCP HOST PIPE) ±160 LF EX. 48" SD (CORRUGATED HDPE HOST PIPE), SEE NOTE 4 ±5 LF EX. 48" SD
(CMP HOST PIPE),
SEE NOTE 4
NO.

DATE:

REVISIONS
DESIGNED: DRAWN: CHECKED: SHEET NO.:PROJECT NO.: DRAWING NO.:

DATE
RICHARD SOUZA, R.C.E. #67892

NORTH LN STORM DRAIN REHABILITATION PROJECT
NOTES

1. PROTECT IN PLACE ALL EXISTING SITE FEATURES (INCLUDING WALLS, HEADWALLS, LANDSCAPING, FENCES, MAILBOXES, SIGNS, ETC.).

2. PROTECT IN PLACE ALL TREES, SEE TREE PROTECTION DETAIL 3, SHEET C3.0.

3. INSTALL ADDITIONAL CHECK DAMS PER DETAIL 2, SHEET C3.0, AS NEEDED FOR CONSTRUCTION OPERATIONS.

4. REMOVE AND REPLACE 48" SD HOST PIPE AS NEEDED FOR NEW SLIP LINE PROCESS (VIF).

5. 48" HDPE PIPE WITHIN CONCRETE LINED DITCH TO BE REMOVED BY OTHERS (NIC). CONTRACTOR SHALL COORDINATE WITH CITY FOR REMOVAL PRIOR TO COMMENCING OPERATIONS.

SCALE: 1" 10' =

STORM DRAIN PLAN AND PROFILE
C2.0
Graphic Scale (in feet)
0 1 inch = 10 ft.
10 E:

F.7.a
Packet Pg. 80
Attachment: Plans 2024-07-01 North Lane SD Rehab_Bid Set (3415 : award contract A3 Pipeline) NO.

DATE:

REVISIONS
DESIGNED: DRAWN: CHECKED: SHEET NO.:PROJECT NO.: DRAWING NO.:

DATE
RICHARD SOUZA, R.C.E. #67892

NORTH LN STORM DRAIN REHABILITATION PROJECT

DETAIL SHEET
C3.0
FIGURE 1: EXAMPLES OF TREE TRUNK PROTECTION
TREE PROTECTION NOTES:

1. NO STREET TREE ROOTS ARE TO BE CUT WITHOUT APPROVAL OF CONTRACTOR'S LICENSED CERTIFIED ARBORIST.

2. ARBORIST: CONTRACTOR SHALL RETAIN A LICENSED CERTIFIED, CITY-APPROVED ARBORIST FOR "ON-CALL" CONSULTATION DURING CONSTRUCTION AS SPECIFIED IN THE SPECIAL PROVISIONS AND INDICATED ON THESE PLANS. NO EQUIPMENT SHALL BE PERMITTED ON-SITE UNTIL THE ARBORIST HAS APPROVED THE PROPOSED STAGING AREAS(S). NO TREE PRUNING, REMOVAL OR ROOT-CUTTING SHALL OCCUR WITHOUT THE ARBORISTS DIRECTION, RECOMMENDATIONS OR APPROVAL.

3. TRENCHING: ALL TRENCHING WITHIN THE DRIP LINE OF EXISTING TREES SHALL BE BY HAND WITH CARE TAKEN NOT TO DAMAGE ROOTS OVER 2" DIAMETER.

4. ADVANCED WARNING: THE ARBORIST SHALL MARK LIMITS OF AREA WITHIN DRIP LINES IN ADVANCE PRIOR TO CONSTRUCTION.

5. PRUNING: TREES SHALL BE PRUNED ONLY AS RECOMMENDED BY THE ARBORIST AND APPROVED BY THE CITY. EXISTING TREES WITH BRANCHES ENCROACHING TO 1' FROM BACK OF CURB AND LESS THAN 16" FROM FINISHED GRADE SHALL BE PRUNED UNDER THE DIRECTION OF A CITY APPROVED CERTIFIED ARBORIST.

6. CONSTRUCTION OPERATIONS: NO CONSTRUCTION OPERATIONS SHALL BE CARRIED ON WITHIN THE DRIP LINE AREA OF ANY TREE DESIGNATED TO BE SAVED EXCEPT AS AUTHORIZED BY THE ARBORIST.

7. STORAGE: THE AREA UNDER THE DRIP LINES OF THE TREE SHALL BE KEPT CLEAN. NO CONSTRUCTION MATERIALS AND NO CHEMICAL SOLVENTS SHALL BE STORED OR DUMPED UNDER A TREE.

8. TREE DAMAGE: ANY DAMAGE TO EXISTING TREE CROWNS OR ROOT SYSTEMS SHALL BE REPAIRED IMMEDIATELY BY AN APPROVED TREE SURGEON UNDER THE DIRECTION OF THE ARBORIST.

9. CONTRACTOR SHALL PERFORM DEMOLITION, CUT, CLEAN AND INSTALL GENERAL LANDSCAPE SOIL AT THE EXISTING TREES AS REQUIRED AND APPROVE BY THE CITY.

TREE PROTECTION DURING CONSTRUCTION
3 TEMPORARY CHECK DAM 2

SECTION
NOTES:

1. THE TEMPORARY CHECK DAM IS SHOWN CONCEPTUALLY ONLY. ACTUAL LAYOUT SHALL BE DETERMINED IN FIELD TO SUIT THE CONTRACTOR'S OPERATIONS. INSTALL ADDITIONAL CHECK DAMS AS NEEDED.

2. INSTALL GRAVEL/SAND BAGS TIGHTLY ABUTTING EACH OTHER AND STACK IN A RUNNING BOND PATTERN. FOLD ANY FLAPS AWAY FROM WATER FLOW.

3. GRAVEL/SAND BAGS SHALL BE INDIVIDUALLY TIED, DOUBLE BAGGED AND INVERSELY INSERTED. BAGS SHALL OVERLAP THE JOINTS BETWEEN THE BAGS IN THE LAYER BELOW.

4. GRAVEL/SAND BAGS SHALL BE FILLED WITH CLEAN STONE TO PREVENT RECEIVING WATER FROM BECOMING TURBID.

5. CHECK DAMS ARE NOT INTENDED TO, AND WILL NOT FILTER SEDIMENT FROM TURBID WATER.

6. MEASURES SHALL BE INSPECTED EVERY SEVEN (7) CALENDAR DAYS OR AFTER EACH RAINFALL OF 1 2
" OR MORE, WITHIN A
24 HOURS PERIOD.

7. REMOVE SEDIMENT WHEN IT REACHES ONE-HALF THE HEIGHT OF THE CHECK DAM.

8. GRAVEL/SAND BAGS SHALL BE REPLACED WHEN DAMAGED OR DETERIORATED AT NO ADDITIONAL COST TO THE CITY.

9. BAG DIMENSIONS MAY VARY. ASSUME A FILLED GRAVEL BAG HAS APPROXIMATE DIMENSIONS OF 12" W x 6" H x 18" L.

10. BAGS MUST BE REMOVED, ALONG WITH ANY SEDIMENT, AFTER ADJACENT OPERATION IS COMPLETED. 18" MAX

GRAVEL/SAND BAGS

PERPENDICULAR TO FLOW

GRAVEL BAGS

PARALLEL TO FLOW

EXISTING GROUND LINE,

SLOPE VARIES

TYPICAL CHECK DAM SPACING
L
L = THE DISTANCE BETWEEN CHECK DAMS SUCH
THAT POINTS "A" AND "B" ARE OF EQUAL ELEVATION
18"
MAX

SLOPE VARIES
A B
TYPICAL SECTION - 36" HDPE SLIP LINE 1
2:1
2:1
EX. 48" SD (HOST PIPE),

PIPE MATERIAL VARIES BETWEEN

RCP, CMP, AND

CORRUGATED HDPE,
SEE SHEET C2.0
36" O.D. SD
(HDPE,
±32" I.D.)
EX. 48" SD (HOST PIPE)
PULL

FILL VOIDS WITH CLSM,

OR AS APPROVED BY THE ENGINEER,
SEE NOTE 1
NEW SD

ARDILLA ROAD
69 ARDILLA
ROAD
1 NORTH
LANE
±14'
EX. ROCK WALL
TW ±440.0
(PROTECT IN PLACE)
EX. HEADWALL
TW ±441.4
(PROTECT IN PLACE)
EX. 48" SD (HOST PIPE)
INV ±433.4
EX. 60" SD OVERFLOW (RCP)
INV ±432.4
EX. CUTOFF WALL
TW ±434.9

PROTECT IN PLACE
NEW 36" SD O.D. SD
(HDPE, ±32" I.D.)
INV ±433.7

SECTION
PLAN

ARDILLA ROAD
28" TREE
EX. ROCK WALL
TW ±440.0
EX. HEADWALL
TW ±441.4
EX. 48" SD (HOST PIPE)
INV ±433.4
NEW 36" O.D. SD
(HDPE, ±32" I.D.)
INV ±433.7
EX. 60" SD OVERFLOW (RCP)
INV ±432.4
EX. CUTOFF
WALL
TW ±434.9
P
U
L
L
EX. TRASH CAPTURE SCREEN
(PROTECT IN PLACE)

TOP OF BANK

EDGE OF ASPHALT
69 ARDILLA
ROAD
1 NORTH
LANE
±17' ±10'
±3'
±18'
EX. WIRE FENCE W/

LIGHT MOUNTED POSTS
(PROTECT IN PLACE)
EG
NOTES:

1. THE CONTRACTOR SHALL HOLD DOWN NEW STORM DRAIN HDPE WITHIN HOST PIPE DURING GROUTING TO AVOID UPLIFT/LOW SPOTS. THE CONTRACTOR SHALL ENSURE POSITIVE DRAINAGE FROM UPSTREAM TO DOWNSTREAM END.

FLOWLINE

TEMPORARY

CHECK DAM
PER DETAIL 2,

THIS SHEET
E:

F.7.a
Packet Pg. 81
Attachment: Plans 2024-07-01 North Lane SD Rehab_Bid Set (3415 : award contract A3 Pipeline)

N O R T H L A N E
5 7 3
1 69
9 68
62 A R D I L L A R O A D
1+00
2+00 3+00
4+00
71 EDGE OF ASPHALT
(APPROXIMATELY SHOWN)

OPEN CHANNEL TOP OF BANK
(APPROXIMATELY SHOWN) 15
±125' CONCRETE LINED DITCH
NO.

DATE:

REVISIONS
DESIGNED: DRAWN: CHECKED: SHEET NO.:PROJECT NO.: DRAWING NO.:

DATE
RICHARD SOUZA, R.C.E. #67892

NORTH LN STORM DRAIN REHABILITATION PROJECT
SCALE: 1" 10' =

EROSION CONTROL PLAN
C4.0
Graphic Scale (in feet)
0 1 inch = 20 ft.
20 EROSION CONTROL LEGEND

FIBER ROLLS

EXISTING DIRECTION OF FLOW OR SLOPE

STORM INLET PROTECTION

SECTION
TOP

CONCRETE BLOCKS (OR STRAW
BALES ANCHORED IN PLACE), TYP. FILTER FABRIC
GRAVEL
FILTER
GRATE

INSTALL DANDY BAG

OR EQUAL
SCALE:

INLET PROTECTION DETAIL 1
NTS
1"x1"x24" STAKE
@ 6' O.C. MIN.
3"-5"
8"-10" Ø

FIBER ROLL
SCALE:

FIBER ROLL INSTALLATION DETAILS 2
NTS
NOTES

1. FIBER ROLLS TO BE LAID ALONG CONTOUR.

BMP GENERAL DESCRIPTION

EROSION CONTROL BMPS
A PRESERVE EXISTING VEGETATION EXISTING VEGETATION SHOULD BE PRESERVED AS MUCH AS POSSIBLE. CASQA: EC-2.

B SOIL COVER COVER ALL EXPOSED SOIL WITH STRAW MULCH AND TACKIFIER (OR EQUIVALENT). CASQA:

EC-3, EC-5, EC-6, EC-7, EC-14, AND EC-16.

C EROSION CONTROL BLANKETS OR EQUIVALENT
INSTALL EROSION CONTROL; BLANKETS (OR EQUIVALENT) ON ANY DISTURBED SITE WITH 3:1 SLOPES OR STEEPER, KEYED INTO THE GROUND AT LEAST 3 INCHES. USE WILDLIFE-FRIENDLY BLANKETS MADE OF BIODEGRADABLE NATURAL MATERIALS. AVOID USING BLANKETS MADE WITH PLASTIC NETTING OR FIXED APERTURE NETTING. CASQA: EC-7.

D REVEGETATION AREAS OF DISTURBED SOIL/VEGETATION SHOULD BE REVEGETATED AS SOON AS PRACTICAL. CASQA: EC-4.

SEDIMENT CONTROL BMPS

E STABILIZED SITE ENTRANCE
STABILIZE SITE ENTRANCE AND TEMPORARY DRIVEWAY. USE 3 TO 4-INCH CRUSHED ROCK FOR A MINIMUM OF 50 FEET (OR AS FAR AS POSSIBLE) TO PREVENT TRACKING SOIL OFFSITE.

THIS CAN BE USED IN CONJUNCTION WITH A TIRE WASH OR RUMBLE PLATES. CASQA:TC-1; TC-3.

F FIBER ROLLS (E.G. STRAW WATTLES)
USE FIBER ROLLS ALONG CONTOURS OF SHORT SLOPES 3:1 OR FLATTER, KEYED INTO GROUND AT LEAST 3-INCHES DEEP (TYPICALLY 25 FEET APART). USE WILDLIFE-FRIENDLY FIBER ROLLS MADE OF BIODEGRADABLE NATURAL MATERIALS. AVOID USING FIBER ROLLS MADE WITH PLASTIC NETTING OR FIXED APERTURE NETTING. CASQA: SE-5.

G SILT FENCE

INSTALL SILT FENCE ALONG CONTOURS AS SECONDARY MEASURE TO KEEP SEDIMENT

ONSITE AND TO MINIMIZE VEHICLE AND FOOT TRAFFIC BEYOND LIMITS OF SITE DISTURBANCE. SILT FENCING MUST BE KEYED IN. CASQA: SE-1.

H DRAIN INLET PROTECTION USE PEA-GRAVEL BAGS, (OR SIMILAR PRODUCT) AROUND DRAIN INLETS LOCATED BOTH ONSITE AND IN GUTTER AS A LAST LINE OF DEFENSE. CASQA: NS-2.

GOOD HOUSEKEEPING BMPS

I CONCRETE WASHOUTS
CONSTRUCT A CONCRETE WASHOUT SITE PLACED AT LEAST 50 FEET AWAY FROM STORM DRAINS, WATERBODIES, OR OTHER DRAINAGES. IDEALLY, PLACE ADJACENT TO STABILIZED ENTRANCE. CLEAN AS NEEDED AND REMOVE AT END OF PROJECT. CASQA: WM-8.

J STOCKPILE MANAGEMENT

COVER ALL STOCKPILES AND LANDSCAPE MATERIAL AND BERM PROPERLY WITH FIBER ROLLS OR SAND BAGS. KEEP BEHIND SILT FENCE, AWAY FROM WATERBODIES. AVOID USE OF PLASTIC SHEETING WHERE POSSIBLE TO KEEP PLASTIC FROM ENTERING WATERBODIES.

CASQA: WM-3.

K HAZARDOUS MATERIAL MANAGEMENT HAZARDOUS MATERIALS MUST BE KEPT IN CLOSED CONTAINERS THAT ARE COVERED AND UTILIZE SECONDARY CONTAINMENT, NOT DIRECTLY ON SOIL. CASQA: WM-6.

L SANITARY WASTE MANAGEMENT

PLACE PORTABLE TOILETS NEAR STABILIZED SITE ENTRANCE, BEHIND THE CURB AND AWAY FROM GUTTERS, STORM DRAIN INLETS, AND WATERBODIES. ALL PORTABLE BATHROOMS SHOULD HAVE OVERFLOW PAN/TRAY (MOST VENDORS PROVIDE THESE). CASQA: WM-9.

M EQUIPMENT AND VEHICLE MAINTENANCE PAVEMENT EQUIPMENT FLUID LEAKS ONTO GROUND BY PLACING DRIP PANS OR PLASTIC TARPS UNDER EQUIPMENT. CASQA: NS-8, NS-9, AND NS-10.

STAKE
(TYP.)
10' MIN.

VARIES
A
-

STRAW BALE
(TYP.)
10 MIL

PLASTIC LINER
N.T.S.

PLAN

STAPLE DETAIL
2"
1/8" DIA.

STEEL WIRE
4"

STAPLES
( 2 PER BALE )

NATIVE MATERIAL
(OPTIONAL)
10 MIL

PLASTIC LINER

BINDING WIRE

STRAW BALE

WOOD OR

METAL STAKES
( 2 PER BALE )
N.T.S.

SECTION A
NOTES:

1. ACTUAL LAYOUT DETERMINED IN FIELD.

SCALE:

TEMPORARY CONCRETE WASHOUT DETAIL
3 1" = 1'
E:

F.7.a
Packet Pg. 82
Attachment: Plans 2024-07-01 North Lane SD Rehab_Bid Set (3415 : award contract A3 Pipeline)

CITY OF ORINDA
BUDGET CHANGE FORM FISCAL YEAR 2024-25
Funds Appropriated Yr 1 of Biennial Budget Adopted 6/18/2024 CHANGE FORM # 002-25
New Appropriations (City Council Approval Required): Budget Transfers:

X From Un-Appropriated Reserves From Budgeted Contingent Reserve (Approval Req’d) __ _ Reduction To Adopted Budget

GENERAL FUND
New Revenue ONLY
Between Departments (City Council Approval Req’d)
Other:

BUDGET ACCOUNT
(Revenue / Expense)

INCREASE
AMOUNT

DECREASE
AMOUNT
INCREASE OF BUDGETED EXPENSE IN FY 2024-25:
704-35-00-7127-5015

ROAD STABILIZATION FUND / PUBLIC WORKS / NO PROGRAM /
CONSTRUCTION COSTS/North Ln. Slip Lining 48” Storm Drain Project $75,000

As Presented at the City Council Meeting on: August 20, 2024 #################(Finance Use Only)###################
Posted By: Date:

REASON FOR BUDGET CHANGE ENTRY: At the City Council meeting on August 20, 2024, the City Council was presented with changes to the adopted Budget necessary in order to proceed construction of CIP Project #5015 North Ln. Slip Lining 48” Storm Drain Project for construction services related to a contract with A3 Pipeline.

F.7.b
Packet Pg. 83
Attachment: Budget Change Form #002-25 North Ln Storm Drain Project #5015 (3415 : award contract A3 Pipeline)

Orinda City CouncilAugust 20, 2024

Orinda City Council
August 20, 2024