MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING
IN PERSON, OR VIEW ON ZOOM OR YOUTUBE AS LISTED BELOW
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Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
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Webinar ID:
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In Person:
Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676
CITY COUNCIL
AGENDA
Tuesday, January 7, 2025
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 01.07.25
How to follow and/or participate in the meeting:
IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.
WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:
Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comments
REMOTE COMMENTS: Remote Public Comments have been discontinued for the foreseeable future.
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Darlene Gee, Cara Hoxie, Janet Riley
Vice Mayor Brandyn Iverson, Mayor Latika Malkani
B. PLEDGE OF ALLEGIANCE
City Council
Agenda Page 2 01.07.25
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Introduction of New Employees: Katherine Lee, Planning Technician and Ross Volker, Maintenance and Facilities Superintendent E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. December 3, 2024 Regular Meeting
F.2. Ordinance to Authorize Off-Leash Dogs at Designated Areas of City Parks Consistent with Posted Regulations
Recommendation:
Adopt Ordinance No. 25-01, waiving second reading, amending Section
12.28.230 of Orinda Municipal Code to Authorize Off-Leash Dogs at Designated Areas of City Parks Consistent with Posted Regulations F.3. Stop Sign at the Southern Loop Intersection of Camino Don Miguel Recommendation:
Adopt Resolution 01-25 (Traffic Order #233) Approving a Stop Sign at the Southern Loop Intersection of Camino Don Miguel
F.4. Amendment to Contract with Callander Associates Landscape Architecture, Inc. for Orinda Community Park Master Plan Recommendation:
Approve Amendment No. 4 between the City of Orinda and Callander Associates Landscape Architecture, Inc.
F.5. City of Orinda Legislative Platform
City Council
Agenda Page 3 01.07.25
Recommendation:
Approve the City's Legislative Platform
G. PUBLIC HEARING
H. POLICY MATTERS
H.1. Discuss Nine Council Subcommittees and Consider Adoption of Resolution No. 04-25 Restating and Memorializing Certain Details Relating to those Subcommittees
Recommendation:
Consider Adoption of Resolution No. 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees: (1) Affordable Housing Subcommittee, (2) Public Safety Subcommittee, (3) Downtown Planning and Housing Element Subcommittee, (4) Infrastructure Committee, (5) City School 2x2 Subcommittee (with Orinda Union School District), (6) Fire Prevention 2x2 Meeting with MOFD, (7) Library Facility Steering Committee, (8) Wilder Subcommittee, and (9) Inclusion Diversity Equity and Action Subcommittee
H.2. City Council Committee Appointment/Liaison List for 2025 Recommendation:
Provide any feedback to the Mayor and approve the Appointment/Liaison List as proposed or amended
I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. ADJOURNMENT
M. CLOSED SESSION
1. OPEN SESSION IDENTIFICATION of Closed Session Matters
2. PUBLIC COMMENTS of Closed Session Matters
3. CLOSED SESSION
4. REPORT OUT OF CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No.
N23-0579.
The next meeting of the Orinda City Council will be held on Tuesday, January 21, 2025 at 7:00 PM.
City Council
Agenda Page 4 01.07.25
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.
City Council
Staff Report
Agenda Item: F.1
Date: January 7, 2025
Department: City Clerk
AGENDA TITLE: City Council Minutes
RECOMMENDATION:
Approve City Council Minutes:
1. December 3, 2024 Regular Meeting
ATTACHMENTS:
A. City Council Minutes of December 3, 2024
Respectfully Submitted by:
Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:
F.1
Packet Pg. 5
Orinda City Council Minutes Page 1 of 14 12.03.24
DECEMBER 3, 2024
CITY OF ORINDA
CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed on the City’s website meeting calendar. They are also kept in the City Clerk’s Office as part of the public record and available upon request ([email protected]). 7:00 P.M. – REGULAR MEETING– GARDEN ROOM, ORINDA LIBRARY A. CALL TO ORDER / ROLL CALL:
Mayor Gee called the Regular Meeting to order at approximately 7:00 p.m.
COUNCILMEMBERS PRESENT: Inga Miller, Janet Riley
Vice Mayor Latika Malkani, Mayor Darlene Gee
COUNCILMEMBERS ABSENT: Brandyn Iverson
B. PLEDGE OF ALLEGIANCE – Led by Mayor Gee.
C. ADOPTION OF AGENDA
MOTION by Councilmember Riley, and seconded by Vice Mayor Malkani, to adopt the agenda. Said motion carried by unanimous (4-0-1) roll call vote; Iverson absent.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Recognize Steven Schnier for his 16 years of Service on the Traffic Safety Advisory Committee
Mayor Gee and Councilmembers recognized and thanked Steven Schnier for 16 years of service on the Traffic Safety Advisory Committee. Mayor Gee presented him with a proclamation and photos ensued.
Steven Schnier accepted the proclamation, thanked the City Council, and provided brief remarks.
D.2. Safe Routes to Transit and Bay Trail Grant Application Update Recommendation:
Receive report on a recent grant application that was submitted to the Metropolitan Transportation Commission (MTC) for the Multi-Jurisdiction Lamorinda Regional Trails-to-Transit plan.
F.1.a
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 2 of 14 12.03.24
City Engineer Sivakumar Natarajan gave an update on the recent multi-jurisdictional Lamorinda Regional Trails to Transit Plan grant (Safe Routes to Transit and Bay Trail) the City applied for from MTC in partnership with the CCTA and the Town of Moraga. He provided background on the $150 million in grant funds for the program to do a feasibility study which focuses on promotion of active transportation, bike and pedestrian safety improvements, funding cycles, goals for the project, and public and stakeholder engagement, presented a map showing the different transportation and transit availability on corridors, described trails, a breakdown on funding estimates, recognized partnerships, and said next steps will be to bring the item back if the City receives the grant for execution of an agreement partnership.
Mayor Gee asked and confirmed staff will be notified of the decision on the grant award within three to fourth months.
Mayor Gee opened the Public Forum, and there were no speakers.
Mayor Gee said she hopes for success and confirmed that CCTA would act as project manager for the grant, and primary contacts will be from Orinda and Moraga working directly with the consultant doing the work.
Councilmembers thanked staff for pursuing the grant and recognized the partnerships with CCTA and Moraga.
D.3. Metropolitan Transportation Commission Priority Development Area Planning Grant Status Update
Recommendation:
Receive the update regarding the status of Orinda's $200,000 MTC Priority Development Area Planning Grant.
Senior Planner Darin Hughes gave a PowerPoint presentation and update regarding the status of the City’s $200,000 MTC PDA planning grant applied for last year. He described the grant which works towards an MOU between the City, BART, and Caltrans for future TOD at the BART site, described goals to establish a roadmap for TOD at the BART station and laying the groundwork for future housing development and key deliverables.
He then provided background including designation of the City as a PDA, Policy 2.31 in the DPP, the scope of work, and the selection of LeSar Development Consultants. Kickoff meetings will be held in the next couple of months followed with site analysis and stakeholder interviews, a draft MOU and public study sessions, and finalization of the MOU and staff reports.
Mayor Gee clarified that the Caltrans Gateway site is not allowed under what the City applied for, and she asked Mr. Hughes to explain for the public why it was not studied.
Mr. Hughes explained that the site is located outside of the PDA and TOC policy that applies to PDA’s and were notified that the City would likely not receive a grant if it applied.
F.1.a
Packet Pg. 7
Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 3 of 14 12.03.24
Councilmember Miller said her understanding at the time was different from what she is hearing, noting the resolution to put the BART site in a PDA was in 2008, and that TOD did not mean housing but rather a housing/jobs balance and create walkable communities, which she described.
City Manager Smith clarified that the definition of the PDA per MTC is, “They are places near public transit that are planned for homes, jobs, and community amenities.” There has been a lot of conversation around housing because of RHNA, but these plans should try to reflect that PDAs are balanced and about building different zoning that helps to support the community.
Mr. Hughes added that back in 2023, the focus was on housing and thinking towards future requirements; however, there is plenty of room within the current TOD policy requirements that allow the City to look at all opportunities.
Mayor Gee added that the Orinda BART was also not part of AB 2923 so BART could not immediately develop it the way in other locations. Also, HCD would not allow the City to include any housing projections on the BART parking lot for the 6th cycle.
Mayor Gee opened the Public Forum.
Arran Schultz said she has advocated for planning downtown and encouraged the process to include quantitative evacuation impact analyses done by a qualified traffic engineer.
City Clerk Smith announced that an additional comment was received which was received after the packet deadline, and it will be added to the public record.
E. PUBLIC FORUM
Arran Schultz, Parks and Recreation Commissioner, referred to Item H.1 and said she could not stay for the item. The original concept plan came before the Commission 11 years ago and the sign concept they agreed upon and the Art in Public Places Committee was unanimous; however, she did not think the Council received a fair presentation of the concept by the artist. She asked that it be tabled one more time to get a real concept of the plan they all agreed on instead of the Fin design of Corten steel, which is not allowed.
F. CONSENT CALENDAR
Mayor Gee asked and confirmed there were no requests for removal of items and no public comments. She requested a separate vote on Item F.7 due to her residence proximity to the item.
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. October 9, 2024 Special Meeting
2. November 4, 2024 Regular Meeting
F.1.a
Packet Pg. 8
Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 4 of 14 12.03.24
F.2. Addition of Principal Planner Job Classification
Recommendation:
Adopt Resolution No. 51-24 Approving the Principal Planner Classification, Related Salary Schedule, and Change in Budgeted Staffing Levels for Fiscal Year 2024-2025
F.3. Fourth Amendment to the Memorandum of Understanding with Orinda School District for Scheduling and Maintenance of Sports Fields Recommendation:
Approve the Fourth Amendment to the Memorandum of Understanding with Orinda School District for Scheduling and Maintenance of Sports Fields F.4. Agreement with East Bay Municipal Utility District for Use of Property for the Orinda Sports Fields
Recommendation:
Approve the Agreement with East Bay Municipal Utility District and authorize the City Manager to execute the Agreement
F.5. Ordinance Amending Section 12.28.230 of Orinda Municipal Code to Authorize Off-Leash Dog at Designated Areas of City Parks Consistent with Posted Regulations
Recommendation:
Introduce the Proposed Ordinance No. 24-03 By Title Only Waiving a Full Reading of Text
F.6. Contract Change Order #1 with Cowan & Thompson Inc. for the Camino Pablo Pathway, Los Amigos Court to Manzanita Drive, Project No.: 4076
Recommendation:
Approve Contract Change Order #1 with Cowan & Thompson, Inc. to increase the contract value by $40,889 to a new total contract amount of $120,000 and authorize $20,000 (17%) in contingency and approve Budget Change Form #004-25 appropriating $20,000 from the Transportation Impact Fee Fund.
F.7. Approve a Grant Application for Glorietta Boulevard and Martha Road Intersection Improvements to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2025-2026
Transportation Development Act (TDA) Article 3 Pedestrian/Bicycle Funding
Recommendation:
Approve a Transportation Development Act grant application for the Glorietta Boulevard and Martha Road Intersection Improvements, find the project categorically exempt with respect to CEQA and direct a Notice of Exemption be filed with the County Clerk, by adopting Resolution No. 49- 24, in a format specified by the grant requirements.
MOTION by Councilmember Miller, and seconded by Vice Mayor Malkani, to approve Consent Calendar Item F.1.1, F.1.2, F.2, F.3, F.4, F.5, and F.6. Said motion carried by unanimous (4-0-1) roll call vote; Iverson absent.
F.1.a
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 5 of 14 12.03.24
MOTION by Councilmember Miller, and seconded by Councilmember Riley, to approve Consent Calendar Item F.7. Said motion carried by (3-0-1-1) roll call vote; Gee recused; Iverson absent.
G. PUBLIC HEARING
G.1. Appeal of the Planning Commission’s Decision to Deny a Design Review and Exception Permit Application (DRA-2024-001, EXC-2024- 004)
Recommendation:
Adopt Resolution No. 48-24 to approve the Design Review and Exception Permit applications, DRA-2024-001 and EXC-2024-004, to construct 499 adjusted square feet in additions (448 square feet of additions to the living space on the first level, along with a 67 square-foot front porch and 134 square-foot back porch) to an existing, 2,978 adjusted square-foot, twostory, single-family residence; with a portion of the additions within the side yard with street frontage setback, subject to the conditions of approval included in the resolution.
Mayor Gee opened the public hearing, and City Attorney Wolff announced the meeting protocols and processes which is identified on packet page 2-1-1.
Councilmembers disclosed ex-parte communications and site visits, as follows:
• Councilmember Riley reported not speaking to anybody but drove by and observed the site.
• Vice Mayor Malkani stated she did not speak to anybody but drove by today and observed the site.
• Councilmember Miller stated she did not visit the site but is familiar with it. The St.
Mark’s Parsonage was directly across the street at 143 Fiesta Circle from 1960 until earlier this year. She had long ago provided pro bono legal services during a lawsuit as one of two officers of St. Mark’s which exists today in record, and stated she can participate in the matter.
• Mayor Gee stated she visited the site and did not speak to anyone about the project or anyone in the neighborhood.
Associate Planner Celina Palmer gave the staff report regarding an appeal of the Planning Commission’s (PCs) denial of a request for design review and an exception permit to construct 499 adjusted square feet and additions, which include 448 square feet of additions to the living space on the first level, a 67 square foot front porch, and a 134 square foot back porch to an existing 2,978 adjusted square foot, two-story single-family residence, including a portion of the addition within a required setback. This would result in a 3,477 adjusted square foot single-family residence.
F.1.a
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 6 of 14 12.03.24
She described sections of zoning, design review, and setbacks relating to the project, displayed a map of the site and existing residence, described areas of additional square footage which would result in the largest FAR in the neighborhood, described matching colors and materials, elevations, and photos of nearby residences, standards for design review, design details of the project, an exception requested for the portion of the addition within the setback, the purpose of the addition, noticing for the project, and comments received requesting a Zoning Administrator (ZA) meeting with concerns about the size of the home and the lack of green space.
Ms. Palmer then described the ZA’s decision, ensuing appeal by neighbors, the PC hearing on the appeal which resulted in a vote of 5-1-1 vote to deny the proposed project, and appeal of the PC’s decision by the applicant. For this hearing, staff received three letters in opposition to the project and today received a letter signed by five neighbors in support of the project, which she described.
Staff recommends the Council approve the project and adopt the proposed Resolution 48-24 included as Attachment B, subject to standard conditions of approval. She then displayed next steps.
Mayor Gee asked for questions of the City Council for staff.
Councilmember Miller asked and confirmed with Ms. Palmer that they will be addressing the fence separately and noted it will require an exception permit; that the windows are included as part of the overall design of the project; that that residences are allowed to have a JADU under 500 square feet, a detached ADU up to 1,000 square feet depending on the number of bedrooms, or an attached ADU as allowed by right and reviewed at staff level.
Vice Mayor Malkani referred to the minutes and concerns about future decisions or precedence. Ms. Palmer clarified that each project is reviewed individually in relation to the standards that apply.
Mayor Gee asked and confirmed with Ms. Palmer that the house size got to be what it is from previous design review applications which were approved decades ago.
Mayor Gee said in addition to the State law allowing JADUs and ADUs, she asked and confirmed that SB 9 would not come into play because this home is at its maximum and SB 9 applies to new units. They would be allowed to demolish the home and build a new home, but it would have to meet objective standards.
City Attorney Osa Wolff clarified that SB 9 has two aspects to it; the first is a lot split option and the second is a duplex option. Staff has not evaluated the size of this lot and whether a lot split could be possible, but those are the two aspects of SB 9.
Councilmember Riley asked if the existing lot is large enough to add an ADU, and Ms.
Wolff said no one has applied for that so staff has not evaluated it, but theoretically under State law, there are options available to homeowners that do not involve City discretion.
F.1.a
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 7 of 14 12.03.24
Mayor Gee called upon the applicant to present arguments in favor of their position.
City Attorney Wolff commented that the applicant has presented copies of what they will say, along with printed copies of the PowerPoint presentation.
Mrs. Wang, owner, 130 Fiesta Circle, said their current home is far from ideal. They bought it with the hopes of its potential to become the perfect home for their growing family, which she described. The first floor currently only has two rooms and navigating the stairs by their parents will be challenging for them. She also has a medical condition that requires her to work from home, necessitating a quiet, functional office space.
She then described the many problems with the house’s roof leaks, electrical, and wiring issues, spoke about limited space, the State’s promotion of density and adding onto homes, said their design preserves all views and cited staff’s recommendations for approval. They reached out to neighbors to understand their concerns which she described and said the resistance seems less about their proposal but more about opposing construction itself. This restricts families from improving their homes, contributing to the vibrancy of Orinda, and restricts the ability for families to have their children attend schools from Kindergarten through high school graduation as they grow up in the community.
During the first two public hearings, she described the many neighbors who showed up and supported them as well as those who oppose approval. She thanked the Council and said they hope the City will allow them to move forward and create a home that meets their family’s needs while honoring this wonderful community.
Mr. Wang, owner, presented a summary of their proposal and displayed the current and proposed design, described FAR and massing, reasons for the construction, the fence, a summary of their proposal, nearby examples of home designs reflecting the character of the neighborhood, described the fence issue, said the previous owners built it in the highest place, and it has a steep slope which makes it look taller. Their architect has tried everything to create a good design for the house to make it livable.
Mayor Gee called for questions from Councilmembers.
Councilmember Riley said there was a picture of the side yard regarding comments about massing and improvement. The applicant showed a space which he called awkward and disjointed. She asked if that space is about 400 square feet.
Mr. Wang said he believes Councilmember Riley is talking about the side view of the house. For filling that area, it is about 78 square feet.
Councilmember Miller asked about the art shapes of the corridor and living area. She asked what was the thinking with those arches and blending into the neighborhood. They are beautiful but very different from the style in the neighborhood and confirmed the windows are Palladian windows.
F.1.a
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 8 of 14 12.03.24
Mrs. Wang added that they looked at the neighborhood and created different themes for the expansion, walked around the neighborhood which is diverse. For the house itself they wanted to show the vaulted ceiling for the continuous wall plan. From inside out, they should also have something featured to indicate the openings of the inside and the transition to the outside that expresses uniqueness of the feature.
Vice Mayor Malkani pointed to a graphic which looks different from figures in the staff report. She asked and confirmed that the final design proposed today is to work with existing colors, continue with the stucco and wooden door and what was shown in the staff report.
Mayor Gee pointed to the rendering of the proposed, said she knows the second story does not change but she asked if the applicant is changing that to stucco as well. Mr.
Yang said they did not mean to change much, so the second floor will be kept to siding as is and only matching the new addition to the existing first floor which is stucco.
Mayor Gee opened the Public Forum.
Gabiela Charvet-Moree said she and her family have lived at 3 Rae Court since April 2004, voiced frustration that the City is not enforcing its own code, asked the City to support the PC’s decision for denial, believes the home is already over-sized, does not fit the character of the neighborhood, and spoke about exceptions being granted to new owners who will expand and then sell.
Claudine Lally, 5 Rae Court, said recent construction in Fiesta Circle is creating a neighborhood of larger and more expensive homes. She said 130 Fiesta exceeds all prior exceptions and would largely trigger more applications, described the modestly sized homes in the neighborhood, said approval would trigger a higher precedent, and this request vastly changes the neighborhood with larger and larger homes. She cited one home at 1 Eastwood and one at 12 Ramona that are still being built. The current proposal would exceed the code by 51% which is out of scale and thinks several changes could be made inside without adding outside.
Kevin Lally requested extending his time beyond three minutes and asked for due process, given a new matter has been allowed and not necessarily the design submitted this year.
City Attorney Wolff said the Council is operating under quasi-judicial review and time limits are described in Section 6.2.3 and c talks about three minutes given for each person. It can be extended by the Mayor with concurrence of the Council, but that extension should apply to everybody equally. Therefore, she recommended providing the same amount of time to everybody plus the applicant and previous speakers.
F.1.a
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 9 of 14 12.03.24
Mr. Lally waived any additional speaker time beyond his three minutes. He said the totality of the arguments are based upon the excessive size. The FARs were different in the 1990’s, have since been modified such that this house has been determined to be now non-compliant. The code states the City should not allow the expansion of a nonconfirming situation. The letter submitted and part of the presentation states it is approximately 400 square feet but it 500 square feet. When adding everything together, it is 151% of what is allowed under the current code.
Mr. Lally said he and Mr. Mozee submitted a Public Records Act request and found in the public records an email from the ZA suggesting anything goes on page 21 of his presentation, which he read. He thinks size is an exception under the code and in order for the Council to support the expansion, it must find that this would be a deprivation of the subject property’s rights enjoyed by others, but no one else is building a home this big. The Council must also conclude it serves no land use planning purpose and find the absence of any negative impact on the semi-rural character of Orinda or on privacy, views, and general well-being of neighboring properties, etc.
What the owners are doing is filling in the articulations and it will be a big block and in additional violation of front and side yard setbacks. Lastly, he referred to code section
17.30.5 which states the applicant “shall reduce the blocky-ness of properties.” The PC studied this plan and found it to be in violation of the City’s ordinances and policies and asked the Council do the same.
Brad Mozee asked the City to follow its code reasonably and said this would avoid neighbors fighting. He likes his neighbors, wished they were happy with their home and find a way to satisfy their future needs. He spoke of having to move and living in tight situations, and he questioned how to evaluate each person’s needs. The applicants have the right to develop an ADU but this is not what they are doing and can build it afterwards, so he asked to enforce the code and not set a precedent.
Joanne thinks the core values of this proposal are in line with the trends, referred to the passage of SB 9 and building more affordable units, said the homeowners have even more square footage to be able to add to the current plan without the City’s review, said this plan is the least disruptive to neighbors, and voiced support of their current proposal.
Mayor Gee called on the owners to rebut comments.
Mr. Yang said in terms of the Municipal Code, not only does the spirit of the code encourages very careful design review for treating each case separately and individually and also explains the role for less than a 200 square foot addition to the house so this FAR requirement does not apply. They carefully considered many options and their current design is a modest addition to the house, addresses their current and future needs for their family and appreciates this opportunity.
The Applicant/architect Mr. Yuan said he looked at many ADU alternatives and this was not the best option for this site. Because of all of the letters he wanted to minimize his time for the owners.
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 10 of 14 12.03.24
Mayor Gee closed the public hearing and returned to deliberation by the City Council.
Vice Mayor Malkani recognized neighborhood preservation and diversity, agreed with the with the analysis in the staff report and after seeing the presentations and reviewing everything submitted, she thinks the overall additions appear to improve the façade and are within the existing framework of what the house looks like, does not seem to obstruct any views for neighbors, and voiced support to approve the request. She clarified that this does not necessarily mean that every project that comes before the City would get approved, as it is based upon the facts before them at the time.
Councilmember Miller recognized the appeal process, cited standards and the Council sitting as a quasi-judicial body, precedence when adding square footage, and agreed it is unique in the Ivy Drive neighborhood. She recommended enforcing the City’s design review quasi-judicial application process here. She looks at this neighborhood and it is an upside slope of the hill, a large house for a small lot, said she loves the windows, and the house will stand out with changes but it is more about the FAR. She is not bothered by the part of the house that goes out and noted the 78 square feet is not seen by anyone.
However, she would vote to deny the project and rely on the fact there are other laws such as the ADU laws and lot splits that allow families an opportunity to house additional family members.
Councilmember Riley said she also feels sympathetic to both sides as neighbors are friends. She thinks the addition does not really change the look of the property or impacts the feel of the neighborhood. It does not seem anyone will care once it is done so she is inclined to agree with the staff recommendation.
Mayor Gee said she spent a great deal of time on the matter, visited the neighborhood, drove all around, and has been on the Council for 9 years and only one other time did they have an appeal hearing relating to a PC decision. She sees both sides clearly and said while the idea of Orinda as it always has been is something many people respect, understand, and care about, the reality is they are faced now where the State is taking all of this away anyway.
She described the small numbers of appeals the City has undertaken over the years, said she does not see anything here that will truly change anything in the neighborhood, thinks while the design may not be a replica of many other homes, some neighborhoods have some similarities of what they were built like in the 1940’s to the 1960’s and there has been so much change. Also, homes do not all look alike and she thinks most people appreciate that.
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 11 of 14 12.03.24
Therefore, she does not see the change impacts the neighborhood in any negative way.
She thinks the reconstruction in the front is a positive and what they want to do is fairly modest compared to what they could do. The ordinance allows for site-specific considerations and she was also inclined to support staff’s recommendations. She respects the PC greatly and cares very much about what they say but in this instance and does not see the worry this will create some type of precedent that will change the entire Ivy Drive neighborhood.
MOTION by Vice Mayor Malkani, and seconded by Councilmember Riley, to adopt Resolution No. 48-24 to approve the Design Review and Exception Permit applications, DRA-2024-001 and EXC-2024-004. Said motion carried by unanimous (3- 1-1) roll call vote; Miller voted no; Iverson absent.
City Manager Smith suggested taking Item H.2 before Item H.1, and there was Council consensus to re-arrange the agenda.
H. POLICY MATTER
H.2. Proposed Solid Waste Rate Adjustments for Orinda Residential and Commercial Customers for March 1, 2025 to February 28, 2026 Recommendation:
Review, discuss, and receive public input on the proposed solid waste rate adjustments. The input will be provided to Orinda Board Members on the RecycleSmart JPA (Council Member Miller and Council Member Riley), for the JPA consideration of rate adjustments to be effective March 1, 2025.
David Krueger, Executive Director, RecycleSmart, provided background on members of the RecycleSmart JPA and referred to the proposed solid waste rate adjustments which take effect March 1st. The rates are approved by the JPA Board, comprised of Councilmembers Miller and Riley representing Orinda along with other JPA agencies.
Their contract is with Republic Services and, for this year and next year, the process is a multi-index adjustment, which he described along with process in determining costs. He then described the reserve and how it affects the rate increase, and described the 8% increase and the dollar amount from $62.32 to $67.31 per month for most residents in Orinda.
Councilmembers recommended communicating the higher commercial rate and thanked Mr. Krueger for his presentation and Mr. Alessio for the staff report.
Mayor Gee opened the Public Forum, and there were no speakers.
City Manager Smith noted that the two Councilmembers will provide input to the JPA Board which will be when they are setting the rates.
Mayor Gee recognized Council consensus on the proposed solid waste rate adjustments and Councilmembers recognized Councilmember Miller for her service on the JPA Board.
Mayor Gee moved up Item H.3 on the agenda.
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 12 of 14 12.03.24
H.3. Draft Legislative Platform
Recommendation:
Receive report and provide direction.
City Manager Smith stated before the Council is a draft Legislative Platform and Casey Elliott is the City’s representative from Townsend Public Affairs working with the City on establishing their platform and assisting in advocacy efforts. Mr. Elliott will provide a PowerPoint presentation.
Casey Elliott, Townsend Public Affairs, gave a PowerPoint presentation and overview of the State and Federal update, areas of support and opposition, spoke of key elements in providing information to the Council and helping assess impacts and also conveying that information to legislators within the legislative delegation. The legislature experienced a 30% turnover this year so there will be a lot of education of new members, and Senator Tim Grayson now represents Lafayette.
Regarding fire insurance affordability, AB 1 was introduced by Assemblymember Connolly, co-authored by the speaker deals with wildfire insurance affordability. An informal working group has been formed and will be working on this. There was a lot of discussion about making California affordable as far as housing, energy prices, fuel price, and commodities. Housing bills will continue in the hundreds with an emphasis on building more affordable housing within the State. Various efforts will be for community reinvestment in helping local governments generate revenue locally based on the tax increment.
There will be a definite dynamic between the State of California and the incoming Trump administration. Three bills were introduced yesterday that would provide the AG Bonta’s office with millions of dollars of funding to initiate or defend California from lawsuits based on federal action, and the federal budget will be big with talk about resizing government, eliminating agencies, modifying programs, and once the FY 2026 budget comes out around March, they will see what that looks like and its impact on member districts.
Items the Congress will look at are surface transportation reauthorization, the previous Trump era tax cuts are set to sunset in 2025, and others. They will want to incorporate items important to the City and others that pop up in the State and federal government.
In policy areas, they are not trying to come up with every item and they will fall back on the guiding principles.
Councilmember discussion ensued regarding confirmation that items are not shown as priorities, that some are alphabetically listed, that the Council could modify its legislative platform as necessary, request to revisit the items during and after a strategic planning session, recommendations for coordinating with Lamorinda cities to visit the State Capitol and meet with legislators, provisions for public outreach to residents on advocacy and funding options, and concurrence to add under “Community and Economic Development and RHNA processes”….”that takes specific local factors, as well as climate change.” F.1.a
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 13 of 14 12.03.24
EXTEND MEETING
MOTION by Vice Mayor Malkani, and seconded by Councilmember Miller, to extend the meeting at 10:00 p.m. to 10:15 p.m. Said motion carried by unanimous (4-0-1) roll call vote; Iverson absent.
Mayor Gee opened the Public Forum, and there were no speakers.
Mayor Gee and Councilmembers thanked Mr. Elliott and said they look forward to working with him in 2025.
H.1. Final Design Concept for Crossroads Park (CIP project #4103) and Related Actions
Recommendation:
Take the following actions: 1) Receive the presentation; 2) Approve revised design concept; 3) Approve Amendment #2 to the Contract with Gates & Associates; and 4) Approve Budget Change Form #005-25.
Mayor Gee suggested, and City Manager Smith agreed that Item H.1 will be deferred to the next meeting, and apologizes were extended to Gates and Associates.
I. COUNCILMEMBER REPORTS
Councilmember Miller encouraged residents to order from local restaurants directly and not ordering from far away or on-line.
Mayor Gee reported a 2x2 Subcommittee meeting was held with MOFD after their last Council meeting. They received an update from MOFD on topics of regional significance and a fair amount of discussion relating to Zone Zero issue discussed on October 21st as well as at MOFD’s November 20th meeting. She and Vice Mayor Malkani again requested extensive public outreach and comment be provided.
Mayor Gee reported on the Infrastructure Subcommittee meeting on November 18th and staff was able to brief the subcommittee and public attending on the private roads PCI survey as well as the status with proposals received on drainage. Another meeting was set for December 16th with some of the initial PCI information for the private roads available by this week.
Mayor Gee said she and the Vice Mayor last Saturday attended the holiday popup shop at Theater Square which is fantastic. She recognized those contributing to it and she asked people to stop in and visit all of the vendors.
Vice Mayor Malkani reported Cal Cities held a webinar today on all of the new laws affecting cities and City Manager Smith confirmed she had all of the information which will be sent to Councilmembers.
J. CITY MANAGER'S REPORT
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) Orinda City Council Minutes Page 14 of 14 12.03.24
City Manager Smith reported she was also on the webinar and said one new law relating to the requirement to report vacant positions which will be on an upcoming agenda.
Another interesting law was no longer being able to self-certify Housing Elements by cities, and HCD is extending their timeframes of up to four months. There was a bill around having nurses available at every children’s camp program which was diluted into something more feasible.
She provided a reminder that Winter Fest is this Friday night at 6:00 p.m. and there is a Holiday Toy Drive sponsored by Orinda Police of new unwrapped toys for children of all ages. They can be dropped off at the Police Department, City Hall, and coffee houses.
K. MATTERS INITIATED
None.
L. ADJOURNMENT
The Regular Meeting was adjourned at approximately 10:15 p.m. to the next Regular City Council Meeting on Tuesday, December 17, 2024 at 7:00 p.m. ______________________________________
Sheri Marie Smith, City Clerk
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Attachment: City Council Minutes of December 3, 2024 (3498 : Approve City Council Minutes) City Council
Staff Report
Agenda Item: F.2
Date: January 7, 2025
Department: City Clerk
AGENDA TITLE: Ordinance to Authorize Off-Leash Dogs at Designated Areas of City Parks Consistent with Posted Regulations
RECOMMENDATION:
Adopt Ordinance No. 25-01, waiving second reading, amending Section 12.28.230 of Orinda Municipal Code to Authorize Off-Leash Dogs at Designated Areas of City Parks Consistent with Posted Regulations
BACKGROUND:
At its meeting on December 3, 2024, the City Council introduced an Ordinance Amending Section 12.28.230 of the Orinda Municipal Code to Authorize Off-Leash Dogs at Designated Areas of City Parks Consistent with Posted Regulations.
DISCUSSION:
The Staff Report from the December 3, 2024, City Council Meeting is attached to provide an overview. The Ordinance No. in the previous Staff Report was shown as 24-03, but it has been changed to 25-01 to reflect the year that it will be considered for adoption.
Ordinance No. 25-01 is on this agenda for consideration of adoption.
FISCAL IMPACT:
None at this time.
ATTACHMENTS:
A. Ordinance 25-01 Dog Park Regulations
B. December 3, 2024 Staff Report - Off Leash Dogs
Respectfully Submitted by:
Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:
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1 BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:
Ordinance 25-01
An Ordinance Amending the Orinda
Municipal Code Section 12.28.230 to
Authorize Off-Leash Dogs at Designated
Areas of City Parks Consistent with
Posted Regulations
WHEREAS, section 12.28.230(D) of the Parks Chapter of the Orinda Municipal Code generally prohibits off-leash dogs in City parks;
WHEREAS, section 12.28.230 of the Parks Chapter of the Orinda Municipal Code additionally prohibits dogs on all sports fields, tot lots and sand play areas, unless they are performing duties as service animals as required by the Americans with Disabilities Act and other similar laws; and
WHEREAS, the City Council would like to allow for limited off-leash dog access to certain park properties;
NOW THEREFORE, the City Council of the City of Orinda does ORDAIN as follows:
SECTION 1. The City Council of the City of Orinda intends, by adopting this ordinance, to create the opportunity for park visitors to allow their dogs off-leash in designated areas of City parks, consistent with posted regulations. The City Council intends for such regulations to be established pursuant to Orinda Municipal Code section
12.28.040 (Adoption of regulations), which states: “Subject to review and approval by the Parks and Recreation Commission, the Director may adopt and shall post regulations governing the use of a park facility. Each regulation shall be consistent with this chapter.” The City Council intends for the designated off-leash areas to be in City parks used for open space recreation, not in developed and/or programmed areas such as sports fields, tot lots, sand play areas, and picnic areas rented to the public. If the City constructs a fenced dog park in the future, off-leash dogs would be allowed in that amenity.
SECTION 2. The following section of the Municipal Code is amended as specified below and in Exhibit A. Exhibit A shows additions with double underline text and deletions with strike-out text.
Provision Action
Section 12.28.230(D) New text to be added as shown in Exhibit A F.2.a
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Attachment: Ordinance 25-01 Dog Park Regulations (3484 : Adoption of Ordinance No. 25-01 Off Leash Dog Park) 2 SECTION 3. This ordinance becomes effective 30 days after adoption.
SECTION 4. The City Clerk shall either (a) have this ordinance published once within 15 days after adoption in a newspaper of general circulation, or (b) have a summary of this ordinance published twice in a newspaper of general circulation, once five (5) days before its adoption and again within 15 days after adoption.
Following a duly noticed public hearing, the foregoing ordinance was introduced at a regular meeting of the City Council of the City of Orinda held on December 3, 2024 and was adopted and ordered published at a regular meeting held on January 7, 2025 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
_________________________________
Latika Malkani, Mayor
ATTEST:
_________________________________
Sheri Marie Smith, City Clerk
Exhibit A: Changes to Municipal Code
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Attachment: Ordinance 25-01 Dog Park Regulations (3484 : Adoption of Ordinance No. 25-01 Off Leash Dog Park) 3 Exhibit A: Changes to Municipal Code
12.28.230 - Animals.
It is a violation of this chapter to do any of the following acts in a City park:
A. Hunt, molest, harm, provide a noxious substance to, frighten, kill, trap, chase, tease, shoot or throw a missile at an animal or remove the young, eggs or nest of an animal;
B. Abandon an animal, dead or alive;
C. Remove an animal one does not own;
D. Permit a dog owned or in one's possession in a City park, unless the dog is under complete control at all times by a leash, except that dogs may be allowed off leash in designated areas, consistent with posted regulations or; E. Permit a dog on a City sports field at any time, except as otherwise provided by subsection J. below;
F. Permit a dog owned or in one's possession to defecate on a public street, sidewalk, parkway or facility in a park without immediately removing the resulting excrement. A person shall properly dispose of the excrement by placement in a public refuse receptacle at the time of occurrence;
G. Permit a dog to go into City tot lots or sand play areas, except as otherwise provided by subsection J. below;
H. Permit cattle, sheep, goats, horses or other animals owned or in one's possession to graze within the boundaries of a City park without the prior written approval of the Director;
I. Ride or lead a horse, pony, mule, burro or other animal onto or over real property within a City park other than at times and upon roads or trails designated and posted for riding of animals;
J. Notwithstanding the above, where required for compliance with the Americans with Disabilities Act and other similar laws, this section shall not apply to any service animal used to assist a person with a disability.
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Attachment: Ordinance 25-01 Dog Park Regulations (3484 : Adoption of Ordinance No. 25-01 Off Leash Dog Park) City Council
Staff Report
Agenda Item: F.5
Date: December 3, 2024
Department: Parks and Recreation
AGENDA TITLE: Ordinance Amending Section 12.28.230 of Orinda Municipal Code to Authorize Off-Leash Dog at Designated Areas of City Parks Consistent with Posted Regulations
RECOMMENDATION:
Introduce the Proposed Ordinance No. 24-03 By Title Only Waiving a Full Reading of Text
BACKGROUND:
The City of Orinda has six publicly maintained parks, none of which include a designated off-leash area, fenced or unfenced. Off-leash dogs are currently prohibited in City parks by the Orinda Municipal Code section 12.28.230(D).
On November 4, 2024, the City Council directed Staff to proceed with a pilot, off-leash dog program at Orinda Oaks Park and Open Space, with the intent to determine interest, utilization, and gather information that could inform the future discussions and recommendations regarding a permanent off-leash dog area. Staff indicated they would bring back an ordinance to make recommended changes to the City’s Municipal Code to allow dogs off-leash in designated open-space areas, consistent with proposed posted rules.
DISCUSSION:
The City Council intends, by adopting this ordinance, to create the opportunity for park visitors to allow their dogs off-leash in designated areas of City parks, consistent with posted regulations. The City Council intends for such regulations to be established pursuant to Orinda Municipal Code section 12.28.040 (Adoption of regulations), which states:
“Subject to review and approval by the Parks and Recreation Commission, the Director may adopt and shall post regulations governing the use of a park facility.
Each regulation shall be consistent with this chapter.” The City Council intends for the designated off-leash areas to be in City parks used for open space recreation, not in developed and/or programmed areas such as sports fields, tot lots, sand play areas, and picnic areas rented to the public. If the City constructs a fenced dog park in the future, off-leash dogs would be allowed at that amenity.
The proposed amendments would make the City of Orinda’s park regulations generally consistent with most park and recreation agencies in the region.
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Attachment: December 3, 2024 Staff Report - Off Leash Dogs (3484 : Adoption of Ordinance No. 25-01 Off Leash Dog Park) NEXT STEPS:
If the Council introduces the ordinance, it will appear on the consent calendar at a future meeting for adoption. If the Council wishes to make changes before introducing the ordinance, Staff will make those changes and bring the item back at a future meeting.
FISCAL IMPACT:
No material fiscal impact associated with the proposed Ordinance changes.
ATTACHMENTS:
A. Ordinance 24-03 Authorize Off-Leash Dogs at Designated Areas of City Parks Consistent with Posted Regulations
Respectfully Submitted by:
Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:
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Attachment: December 3, 2024 Staff Report - Off Leash Dogs (3484 : Adoption of Ordinance No. 25-01 Off Leash Dog Park) City Council
Staff Report
Agenda Item: F.3
Date: January 7, 2025
Department:
Public Works and
Engineering Services
AGENDA TITLE: Stop Sign at the Southern Loop Intersection of Camino Don Miguel RECOMMENDATION:
Adopt Resolution 01-25 (Traffic Order #233) Approving a Stop Sign at the Southern Loop Intersection of Camino Don Miguel
BACKGROUND:
The Manual on Uniform Traffic Control Devices (MUTCD) contains warrants and guidelines to help indicate when stop signs are necessary. These guidelines take into consideration traffic volumes, vehicular speeds, reported collisions, and sight impairment. The installation of stop signs that do not meet traffic warrants may cause unintentional consequences including increased collisions, pollution, and noise.
Camino Don Miguel features a distinctive loop configuration, with separate northern and southern intersections (refer to Attachment B map). The southern intersection is without controlled approaches. In 2018, Staff engaged DKS Associates (traffic engineering consultants) through an on-call traffic engineering contract to conduct a stop warrant analysis on this Camino Don Miguel southern loop intersection along with the Rheem/Zander Drive intersection. The study report is included as Attachment C.
The City Council approved stop signs for Rheem Boulevard and Zander Drive in June 2019. However, the stop sign proposal at the Camino Don Miguel intersection was deferred due to prioritization and subsequently overlooked because of staff turnover.
During a recent routine signage audit, the request was identified.
DISCUSSION:
The multi-way stop control analysis performed by DKS in November 2018 recommended installing a one-way stop at the southern intersection of Camino Don Miguel and Camino Don Miguel. Although the intersection did not meet the stop warrants for multi-way stop control as established by the MUTCD, the roadway does have a low sight distance due to the road geometry and there is an expectation that the minor approach vehicles will make a complete stop. Given these concerns, DKS recommended that the intersection safety could be improved by the installation of a stop sign on the minor leg only of the intersection. Additionally, a stop bar and legend (STOP) would be marked on the pavement and a warning sign (stop sign ahead) would be installed.
FISCAL IMPACT:
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The cost for installing the stop sign and associated striping/markings is an estimated cost of $750-$1,000. Funds are currently available from the Public Works Operating Budget for Traffic Control Signs.
NEXT STEPS:
Upon approval by the City Council and adoption of Resolution 01-25 (Traffic Order #233), Staff will determine whether to purchase and install using staff, or hire a contractor to perform the installation work.
ATTACHMENTS:
A. Resolution 01-25 Approving a Stop Sign at the Southern Loop Intersection of Camino Don Miguel (Traffic Order #233)
B. Camino Don Miguel Map
C. Weblink: Rheem-Zander and Camino Don Miguel loop (DKS) 11-27-18 Respectfully Submitted by:
Scott Christie
Public Works Director
Prepared By: Kevin McCourt, Assistant Engineer
Approved by:
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_________________________________________________________________________ Cardinal directions in this resolution are based on convention.
BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:
Approving a Stop Sign at the
Southern Loop Intersection of
Camino Don Miguel
Traffic Order No. 233
)
) Resolution No. 01-25
)
)
)
WHEREAS, Orinda Municipal Code Section 10.04.020(A) authorizes traffic orders to regulate traffic by means of official traffic-control devices; and WHEREAS, Orinda Municipal Code Section 10.04.040(A) requires the adoption of a resolution by City Council for a traffic order to become effective; and WHEREAS, Orinda Municipal Code Section 10.04.020(E) authorizes traffic orders to designate any intersection as a stop intersection and requiring all vehicles to stop at one or more entrances to the intersection; and NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Orinda does hereby approve the stop sign at the southern loop intersection of Camino Don Miguel; and all vehicles entering the intersection from the west are required to stop at Camino Don Miguel.
BE IT FURTHER RESOLVED that all prior traffic orders adopted in conflict with this resolution are hereby rescinded.
Adopted by the City Council of the City of Orinda at a regular meeting on January 7, 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Latika Malkani, Mayor
ATTEST:
Sheri M. Smith, City Clerk
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Attachment: Resolution 01-25 Approving a Stop Sign at the Southern Loop Intersection of Camino Don Miguel (Traffic Order #233) (3488 : Stop F.3.b
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Attachment: Camino Don Miguel Map (3488 : Stop Sign at the South City Council
Staff Report
Agenda Item: F.4
Date: January 7, 2025
Department: Parks and Recreation
AGENDA TITLE: Amendment to Contract with Callander Associates Landscape Architecture, Inc. for Orinda Community Park Master Plan RECOMMENDATION:
Approve Amendment No. 4 between the City of Orinda and Callander Associates Landscape Architecture, Inc.
BACKGROUND:
Callander Associates has provided master plan design and development services to the City under its contract since June 2016 for Orinda Community Park. The original contract was for up to $25,000 in services. Expenditures incurred since the work began in Fiscal Year 2015-16 totaled $24,580. While only one meeting with the Parks and Recreation Commission was anticipated as part of the initial scope, Callander conducted three public meetings with the Parks and Recreation Commission, including one with the Parks and Recreation Foundation and produced several revisions of the Draft Master Plan, thus exhausting project funds prior to presenting to the City Council.
Additional funds were necessary to bring the project forward to the City Council.
To continue utilizing the services of Callander Associates to complete the Master Plan it was necessary to amend the services contract. Amendments for additional services were approved in January 2018, adding $8,340, in January 2022, adding $19,160, and in September 2023, adding $49,482, brought the contract maximum cost to $101,982. (Attachment 3)
DISCUSSION:
The City and Callander conducted a site tour and held a subsequent phone call with Callander and Contra Costa County’s Department of Conservation and Development to discuss accessible entrances and path of travel issues for the Park. It was determined on the call that the preferred accessible entrance and path of travel would come from Orinda Way and not the community center parking lot.
The additional scope of services includes a focused design study of the accessible entrance and path of travel, which builds on the conceptual plan previously developed.
The scope of work does not include preparing construction documents or revisiting the design of other park features.
Staff is recommending amending the contract to increase the value from $101,982 to $111,861, which includes the addition of accessibility design services.
NEXT STEPS:
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Upon City Council approval, Amendment #4 will be sent to Callander Associates for signature, then forwarded to the City Clerk for processing.
FISCAL IMPACT:
The amount of additional funding ($9,879) was appropriated as part of the Fiscal Year 2023-24 budget approval process. The current adopted Budget includes $140,000 in Park Dedication Fees (Fund #240) for Project #4112 Orinda Community Park Renovation Design. At this time, Staff believe that the current budget will be sufficient, and no budget change is required.
ATTACHMENTS:
A. Amendment #4 to Contract between Callander and Associates and the City of Orinda
B. Exhibit A to Amendment #4 - Proposal for Additional Service and Updated Rates C. Weblink: Callander Associates Original Agreement and Amendments Respectfully Submitted by:
Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:
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CITY OF ORINDA
AMENDMENT No. 4 TO SERVICES CONTRACT
Callander Associates (“Provider”) and the City of Orinda (“City”), a municipal corporation, previously entered a contract with an effective date of June 8, 2016, relating to design and development of an Orinda Community Park Master Plan.
Section 2 of that Agreement provides that “the parties may, from time to time, agree in writing that Provider, for additional compensation, shall perform additional services.” The parties have agreed to the provision of additional services subject to additional compensation using Callander’s current rates. The scope for additional services and updated rates is included as Exhibit A to this Amendment.
Section 18 of that agreement provides that, “No waiver, modification or termination of this agreement is valid unless made in writing.”
City and Provider mutually agree to amend the Agreement as follows:
1. Replace Section 4(a) “Compensation” so it reads as follows:
a. City agrees to pay Provider at the rates described in Exhibit A to Amendment #4, not to exceed a maximum contract price of $111,861 for all services performed under this agreement.
In all other respects, the Agreement shall remain unchanged and in full force and effect.
City of Orinda Callander Associates
____________________________________ ____________________________________ City Manager Date Date
____________________________________
Printed Title
Attest ____________________________________
Printed Name
___________________________________
City Clerk
Approved as to form
_____________________________________
City Attorney
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Attachment: Amendment #4 to Contract between Callander and Associates and the City of Orinda (3492 : Callander Contract Amendment No. 4) F.4.b
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Attachment: Exhibit A to Amendment #4 - Proposal for Additional Service and Updated Rates (3492 : Callander Contract Amendment No. 4) F.4.b
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Attachment: Exhibit A to Amendment #4 - Proposal for Additional Service and Updated Rates (3492 : Callander Contract Amendment No. 4) F.4.b
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Attachment: Exhibit A to Amendment #4 - Proposal for Additional Service and Updated Rates (3492 : Callander Contract Amendment No. 4) F.4.b
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Attachment: Exhibit A to Amendment #4 - Proposal for Additional Service and Updated Rates (3492 : Callander Contract Amendment No. 4) F.4.b
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Attachment: Exhibit A to Amendment #4 - Proposal for Additional Service and Updated Rates (3492 : Callander Contract Amendment No. 4) City Council
Staff Report
Agenda Item: F.5
Date: January 7, 2025
Department: Administration
AGENDA TITLE: City of Orinda Legislative Platform
RECOMMENDATION:
Approve the City's Legislative Platform
BACKGROUND:
On May 21, 2024, the City Council created a two-member ad-hoc committee, composed of then Mayor Gee and Councilmember Iverson, to interview firms and make a recommendation to the City Council on the selection of a legislative advocacy firm.
Those interviews were held on June 6, 2024.
On July 2, 2024, the City Council approved the agreement with Townsend Public Affairs to provide legislative advocacy services. Included in their scope of services was the development of a draft legislative platform to guide the City’s advocacy efforts.
On December 3, 2024, the City Council received a presentation from Townsend, reviewed the draft Legislative Platform, and provided direction to Staff. During the discussion, the City Council asked Staff to modify one of the proposed Policy Statements in Community and Economic Development to ensure that “impacts to individual communities due to climate change” was also addressed as part of its support position on creating a more equitable Regional Housing Needs Allocation process. The City Council also asked to revisit the Legislative Platform after the City Council goes through its biennial Strategic Planning process in the spring.
DISCUSSION:
A Legislative Platform includes goals, strategies, and priorities for organizing the City’s legislative advocacy efforts. The 2024 Platform (Attachment A) includes fundamental legislative issues important to the City over the next year.
The Platform includes a set of guiding principles under the following headings:
• Preserving Local Control
• Promoting Fiscal Stability and Sustainability
• Supporting Funding Opportunities
The 2024 Platform identifies specific Public Policy Priorities for the following categories:
1. Administration Services
2. Climate and Environment
3. Community and Economic Development
4. Local Government Finance
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5. Parks and Community Services
6. Public Safety and Public Health
7. Public Works
These priorities will further guide the positions and advocacy efforts the City will take on all relevant legislation, policies, programs, ballot measures, mandates, and budgets.
It should be noted that the list of Public Policy Priorities is not exhaustive. In those instances where potential legislation, policies, programs, ballot measures, mandates, and budgets do not fit within the specific Public Policy Priorities, the General Legislative Principles will guide City action.
NEXT STEPS:
Upon approval, the City will work with Townsend on the next legislative session to review possible bills that warrant a response from the City.
FISCAL IMPACT:
There is no fiscal impact associated with the approval of the Legislative Platform.
ATTACHMENTS:
A. 2025 Legislative Platform
Respectfully Submitted by:
Linda Smith
City Manager
Prepared By: Linda Smith, City Manager
Approved by:
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City of Orinda 2025 Legislative Platform
Purpose
This document serves as the City of Orinda’s guide to actively pursue pending legislation through monitoring and communications activities. The 2025 City of Orinda’s Legislative Platform represents the City Council’s position on current or future issues that have the potential to directly or indirectly impact the City.
Below are the Guiding Principles and Policy Statements that will allow City staff to address 2025 legislative and regulatory issues in a timely manner, without precluding the consideration of additional legislative and budget issues that may arise during the legislative session.
Platform Overview
The Legislative Platform provides a streamlined process through which the City Council, City Manager, City staff, and the City’s legislative advocates can act in a timely manner in response to legislative proposals. The Legislative Platform is adopted annually and serves as an opportunity to identify specific priority areas of interest for the City and the region, which benefit the community. The Legislative Platform is developed and maintained using legislative positions taken by the City Council, input from the City Council and City staff, research of current law and pending legislation, and discussions with local legislative staff in consultation with the City’s legislative advocates.
When the need to respond to state and federal legislation arises, Staff composes letters outlining the City’s position. These letters include one of the following positions: support, support if amended, oppose, oppose unless amended, neutral, or watch. Legislation that is consistent with the Legislative Platform is reviewed, approved and signed by the Mayor. When the Mayor is unavailable, legislative positions that are deemed time-sensitive and are consistent with the Platform may be approved and signed by the City Manager. Once approved, a position letter is sent to the bill’s author, the City’s legislative advocate, and other stakeholders as deemed appropriate by Staff, and a copy of the letter is distributed to the City Council.
Legislation that is inconsistent with or silent in the City’s Legislative Platform may be placed on a public meeting agenda for consideration by the City Council or a subcommittee of the City Council.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform)
GUIDING PRINCIPLES
I. PRESERVE LOCAL CONTROL
Preserve and protect the City’s powers, duties, and prerogatives to enact local legislation and policy direction concerning local affairs and oppose legislation that preempts local authority. Local agencies should preserve and enhance authority and accountability for revenues raised and services provided.
II. PROMOTE FISCAL STABILITY AND SUSTAINABILITY
Support measures and legislation that promotes fiscal stability, predictability, financial independence, and preserve the City’s revenue base and maximum local control over local government budgeting. Oppose measures that shift local funds to the county, state, or federal governments and/or make cities more dependent on the county, state, or federal governments for financial stability, such as mandated costs with no guarantee of local reimbursement or offsetting benefits.
III. SUPPORT FUNDING OPPORTUNITIES
Support opportunities that allow the City to compete for its fair share of regional, state, and federal funding, and that maintain current funding streams. Funding opportunities may include competitive grant and funding programs as well as dedicated funding streams at the regional, state, and federal levels that allow the City to maximize local revenues, offset and leverage capital expenditures, and maintain City goals and standards. Funding priorities include, but are not limited to public safety, disaster preparedness and prevention, wildfire mitigation, fuel modification, public works, transportation, road resurfacing, transit (bicycle lanes, sidewalks, trails, etc.), pedestrian safety, utility undergrounding, economic development, open space, land use, local zoning, community services, community development, sustainable communities, smart growth, water conservation and recycling, waste management and recycling, clean air, renewable energy, greenhouse gas emissions reduction strategies, technology improvements, mental health and crisis intervention, and affordable housing.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform)
POLICY STATEMENTS
ADMINISTRATION SERVICES
Staff recommends that the City Support state or federal legislation that:
1. Streamlines the process to apply for, and receive approval of, reimbursement funding for carrying out state or federal mandates.
2. Increases the use of technology for providing public services which have a defined funding stream or structure associated with the service.
3. Assists local agencies with the coordination, implementation, and funding of efforts to prepare for, and mitigate risks from, emergencies and natural disasters, such as wildfires, flooding, landslides, and earthquakes.
Staff recommends that the City Oppose state or federal legislation that:
1. Creates an additional financial burden on cities through unfunded mandates.
2. Reduces local control over employee relations issues or attempt to include specific requirements that must be considered as part of the local collective bargaining process.
3. Mandates new or enhanced local government employee benefits that could otherwise be addressed through the local bargaining process.
4. Imposes compulsory and binding arbitration with respect to employees.
5. Imposes redundant or unnecessary human resources burdens without sufficient reimbursement.
6. Diminishes or eliminates the City’s ability to contract with other governments, non-profit providers, or other service providers, for the provision of services.
CLIMATE AND ENVIRONMENT
Staff recommends that the City Support state or federal legislation that:
1. Reduces dependence on fossil fuels, developing alternative energy resources and fuelefficient technologies, and reducing greenhouse gas emissions in alignment with state and federal mandates and goals.
2. Provides for continued funding and incentives to cities to work together to improve air quality.
3. Requires manufacturers to assume financial and/or physical responsibility for the costs of collecting, processing, recycling or disposing of products at end-of-life.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform)
4. Advances projects that demonstrate cost-effective, environmentally friendly, cutting-edge technologies, and renewable energy for publicly owned facilities.
5. Provides equitable access to environmental benefits for all our communities and accelerate and improve clean energy infrastructure.
6. Streamlines development and provides funding for electric vehicle charging infrastructure locally and regionally.
Staff recommends that the City Oppose state or federal legislation that:
1. Reduces local participation and input on wildfire planning and mitigation efforts.
2. Weakens or reduces efforts and goals to improve air quality, water quality, and general environmental quality aimed at improving the overall climate in California.
COMMUNITY AND ECONOMIC DEVELOPMENT
Staff recommends that the City Support state or federal legislation that:
1. Strengthens the legal and fiscal capability of local agencies to prepare, adopt, and implement plans for orderly growth, development, and conservation of local planning areas.
2. Creates a more equitable Regional Housing Needs Allocation (RHNA) process that takes specific local factors, including affordability levels, availability of developable land, and impacts to individual communities due to climate change, into consideration when developing allocation of units.
3. Allows local governments to adequately account for all types of housing that can be built in the City, including those through state-level streamlining programs, as part of the RHNA process.
4. Provides resources and technical assistance for the City to meet its affordable housing needs and requirements.
5. Provides additional tools, or increased penalties, for code enforcement, including that related to the commercial use of property in residential zones.
6. Recognizes the need to balance new residential and commercial development within areas that have been identified as high fire hazard severity zones.
7. Protects existing resources, reduces and prevents homelessness, and strengthens state and local partnerships to connect individuals with the care they need through coordinated care systems that provide access to wraparound services, including mental health and substance use treatment, and ongoing dedication of County Mental Health Services Act funds, for persons experiencing, or at risk of experiencing, homelessness.
8. Retains local control and authority in placing restrictions or regulations on residential units for tourist or transient occupancy use.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform)
9. Accelerates and streamlines the processing of permits for Accessory Dwelling Units.
10. Encourages regional, sub-regional, or countywide cooperation in planning urban development strategies, especially those that provide funding for effective implementation of agreed-upon goals.
11. Aims to achieve fair and proportionate representation on countywide and regional boards.
12. Addresses sustainable development practices and provides financial and technical support to the local government in implementing such practices.
13. Encourages reinvestment in downtown areas and provides funding to support efforts to revitalize core areas of communities.
Staff recommends that the City Oppose state or federal legislation that:
1. Imposes regional, state, or federal growth, development, or land use planning standards within the City.
2. Reduces or removes local control over zoning and other land use methods.
3. Removes local regulatory authority on the siting of telecommunications infrastructure, including cellular communications towers or transmission sites, and support legislation that promotes more local control.
LOCAL GOVERNMENT FINANCE
Staff recommends that the City Support state or federal legislation that:
1. Utilizes incentives to encourage local government action, rather than the imposition of state, federal, or regional mandates upon local governments, as well as federal mandates on the state.
2. Preserves maximum local control over any legislation that would increase taxes to support statewide infrastructure.
3. Grants greater flexibility to local governments in creating new revenue sources for infrastructure projects and maintenance.
4. Provides funding and assistance to local governments for mapping storm drains and improvements to local stormwater infrastructure.
5. Reimburses local governments for state of emergency related expenses, including the need for essential public safety service overtime, mutual aid assistance, and operation of community support networks, among other items.
6. Updates the tax structure to enhance local government revenues that have declined due to the expansion of e-commerce, increased consumption of services rather than durable goods, and innovations in technology.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform) Staff recommends that the City Oppose state or federal legislation that:
1. Proposes borrowing or redirecting local revenues as a means for the State to balance its budget.
2. Imposes unfunded, or underfunded, federal or state mandates on local governments.
3. Proposes to eliminate local development or franchise fees, or the limiting of the City’s ability to levy such fees, to provide for infrastructure or services for the community.
4. Requires, or expands, State involvement in local financial audits, fiscal monitoring, or general oversight by the State Treasurer, State Controller, or other state agencies.
PARKS AND COMMUNITY SERVICES
Staff recommends that the City Support state or federal legislation that:
1. Promotes access to parks and open space, and the development of streets and trails that encourage physical activity and healthy living.
2. Recognizes the benefits of parks and recreational facilities in the advancement of “sustainable communities” and curbing greenhouse gas emissions.
3. Increases funding for parks, open space, including open-space acquisitions, bike lanes, and non-motorized trails.
4. Provides funding for accessibility upgrades for park and recreational facilities so that they can be enjoyed by all members of the community.
5. Promotes collaboration with local, state, and federal stakeholders in the establishment of regional, state, and federal parks as well as open space while preserving local control and land management for future infrastructure projects.
6. Maintains and enhances local authority and economic flexibility to regulate solid waste and recyclables.
7. Provides flexibility for local jurisdictions to meet mandated short-lived climate pollutant goals set by the State through SB 1383 (Lara, 2016) and other legislation.
8. Regulates, eliminates or reduces waste from the production, distribution, or use of singleuse plastic food ware items as well as enhances the reliability of recycling operations.
Staff recommends that the City Oppose state or federal legislation that:
1. Reduces or eliminates the City’s ability to levy park impact fees.
2. Imposes requirements that create cost prohibitive administration burdens which may result in the reduction of parks programming.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform)
3. Adds redundant solid waste regulations without coordinated support and funding from the State and waste haulers.
PUBLIC SAFETY AND PUBLIC HEALTH
Staff recommends that the City Support state or federal legislation that:
1. Promotes a sense of community safety and well-being.
2. Increases funding opportunities for local law enforcement, fire suppression, mitigation, and prevention, emergency medical services and disaster preparedness initiatives.
3. Increases funding and resources for local governments and property owners for wildfire prevention, preparedness, and recovery, including home hardening, enhancing defensible space, and brush management.
4. Requires public utilities to provide for fire safety measures in high fire-risk areas.
5. Includes local jurisdictions as part of the wildfire planning process, including in any review, revision, or modification of state or local wildfire severity zone mapping.
6. Waives or streamlines permitting provisions for standard or routine fuel modification projects that intend to slow or prevent the spread of wildfires.
7. Ensures a robust insurance market for homeowners and businesses where policyholders have access to adequate levels of protection, at reasonable prices, including from wildfire and other natural disasters.
8. Efforts to strengthen the FAIR Plan as to ensure meaningful protections for all policyholders, as well as to ensure the long-term viability and solvency of the Plan in the event of significant disasters.
9. Efforts that provide hazard mitigation assistance to communities damaged by wildfires to prevent floods and landslides.
10. Increases the penalties associated with the sale or purchase of fentanyl and other dangerous drugs.
11. Advances sensible public safety reforms, particularly as it relates to retail theft, burglary, and assault.
12. Expands access and resources to public health care services, including mental health, behavioral health, and substance abuse services.
13. Promotes practices and procedures aimed at eliminating health related pandemics such as COVID-19 or other illnesses.
14. Promotes pedestrian and bicycling safety, including safe use of electronic bicycles (ebikes), and safe trail use.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform) Staff recommends that the City Oppose state or federal legislation that:
1. Reduces the ability of local governments to enact ordinances or take action to preserve the public safety of their communities.
2. Limits the ability of local government to provide input on statewide public safety initiatives, such as wildfire mapping and emergency preparedness, that reflect unique community dynamics and characteristics.
3. Creates barriers for homeowners and businesses from securing adequate levels of property insurance, due to the threat of wildfire, or reduces the likelihood that insurers will offer coverage to homeowners and businesses due to the threat of wildfire.
PUBLIC WORKS
Staff recommends that the City Support state or federal legislation that:
1. Increases funding for local transportation projects including road resurfacing projects; the City’s transit system; adding bicycle lanes, sidewalks, and trails throughout the city; and enhancing pedestrian safety.
2. Increases state and federal funding of transportation improvements with regional or subregional benefits for all modes of transportation.
3. Affords local agencies greater discretionary authority to expend available transportation funds and affords local jurisdictions greater flexibility over transportation-related issues.
4. Requires public utilities to underground power lines in high fire risk areas and support legislation that would provide funding for undergrounding of utilities.
5. Includes state, federal, and regional funding formulas that ensure equitable distribution of funds at the local level.
6. Provides for a more stable and equitable long-term funding source for local transportation needs.
Staff recommends that the City Oppose state or federal legislation that:
1. Infringes upon the ability of local governments to effectively administer and modify state and local construction provisions and standards.
2. Reduces local government’s ability to enact transportation impact fees that fund transportation improvements in affected communities.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform)
LEGISLATIVE POSITIONS
Support – A support position indicates to the Legislature, regulatory agencies, and other stakeholders, that the City of Orinda is in favor of the legislation in question. A support position may include the following resources: position letters, councilmember/advocate testimony to committees, and meetings with members of the Legislature/regulatory agency to effectively communicate the City’s position.
Support if Amended – A support if amended position indicates to the Legislature, regulatory agencies, and other stakeholders, that the City of Orinda is neutral on this legislation in question but would move to a support position if the changes requested by the City are incorporated into the legislation. A support if amended position may include the following resources: position letters, councilmember/advocate testimony to committees, and meetings with members of the Legislature/regulatory agency to effectively communicate the City’s position and requested amendments.
Neutral – A neutral position indicates to the Legislature, regulatory agencies, and other stakeholders, that the City of Orinda is impartial on the legislation in question and does not wish to take a formal position. A neutral position may be communicated with additional feedback on the legislation.
Oppose – An oppose position indicates to the Legislature, regulatory agency, and other stakeholders that the City of Orinda is against the legislation in question. An oppose position may include the following resources: position letters, councilmember/advocate testimony to committees, and meetings with members of the Legislature/regulatory agency to effectively communicate the City’s position.
Oppose Unless Amended – An oppose unless amended position indicates to the corresponding legislature, regulatory agencies, and other stakeholders, that the City of Orinda is against the legislation in question but would move to a neutral position if the changes requested by the City are incorporated into the legislation. An oppose unless amended position may include the following resources: position letters, councilmember/advocate testimony to committees, and meetings with members of the Legislature/regulatory agency to effectively communicate the City’s position and requested amendments.
Watch – A watch position indicates to the City of Orinda will continue to monitor the legislation in question, but will not take, nor communicate, a formal position on the measure.
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Attachment: 2025 Legislative Platform (3497 : Legislative Platform) City Council
Staff Report
Agenda Item: H.1
Date: January 7, 2025
Department: Administration
AGENDA TITLE: Discuss Nine Council Subcommittees and Consider Adoption of Resolution No. 04-25 Restating and Memorializing Certain Details Relating to those Subcommittees
RECOMMENDATION:
Consider Adoption of Resolution No. 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees: (1) Affordable Housing Subcommittee, (2) Public Safety Subcommittee, (3) Downtown Planning and Housing Element Subcommittee, (4) Infrastructure Committee, (5) City School 2x2 Subcommittee (with Orinda Union School District), (6) Fire Prevention 2x2 Meeting with MOFD, (7) Library Facility Steering Committee, (8) Wilder Subcommittee, and (9) Inclusion Diversity Equity and Action Subcommittee
BACKGROUND:
Over the years, the City Council has created various Council subcommittees to work on specific topics or issues. Currently, there are nine subcommittees, eight of those subcommittees were adopted by motion while one was adopted by resolution. All nine subcommittees are advisory to the Council. Most consist solely of Councilmembers, but a few include both Councilmembers and other appointees.
In reviewing these subcommittees, staff noticed that certain subcommittees were operating outside of their original intent while others hadn’t met in a long time. Given these facts, staff is recommending modifications to the subcommittees and is also recommending that all nine subcommittees be approved by Resolution, as this will create a more consistent practice.
Staff reviewed the proposed changes with Mayor Malkani, consistent with Section 9 of the Council’s Policies & Procedures Manual, which is attached.
RECOMMENDED CHANGES:
Affordable Housing Subcommittee
This Subcommittee was formed in 2013 and was an offshoot of the Senior Affordable Housing Subcommittee formed in 2008 to review the 2 Irwin Way project in Orinda. The purpose of the updated Subcommittee was to meet and discuss other non-senior affordable housing projects as they arise.
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Staff believes that there is still a role for the Subcommittee on an as-needed basis, particularly considering future rezonings and policies to comply with the State’s Housing Element. Additionally, Staff proposes that the purpose and purview of this Subcommittee include any proposed affordable housing projects, as well as review of proposed inclusionary zoning information and policies. The Subcommittee will provide recommendations to the City Council regarding these matters.
Public Safety Subcommittee
This Subcommittee was formed in 2020 and was part of a series of efforts to address the national dialogue on policing. The Subcommittee was set up to meet quarterly at a publicly noticed meeting and to receive updates from the Chief of Police on a variety of important pieces of public information, including crime statistics, arrest statistics, use of cameras in solving crimes, use of force statistics, and the Racial and Identity Profiling Act of 2015 (RIPA) statistics.
This Subcommittee meets annually and that seems to be the appropriate meeting cadence.
Downtown Planning and Housing Element Subcommittee
The Subcommittee was established in January of 2017. The group last met in June of 2024. The purpose and purview of the Subcommittee was to meet on an “as need be basis” as National Main Street center and the ULI Technical Assistance Advisory Panel began their process for community and council input. This Subcommittee has been meeting outside of its initial purview, so a change is necessary.
Staff proposes to eliminate the housing element component and focus solely on the Downtown revitalization efforts and recommends the renaming of the Subcommittee to the Downtown Revitalization Subcommittee. The purview would include work done to help promote and grow the business community and the Downtown. Staff estimates that this group should meet on a quarterly basis to review any programs or services to support revitalization efforts.
Infrastructure Subcommittee
The Subcommittee was established in February 2024 for a limited duration, presumably through the end of 2024. The Subcommittee last met in December 2024. The Subcommittee has been meeting monthly since the beginning of April. Its purview is to establish the efforts related to better integrating and managing infrastructure. The purview also includes an evaluation of both public and private options for better integrating and maintaining community infrastructure.
Work is still very much ongoing and needs additional time to complete its work plan.
The Subcommittee, at its December 16, 2024, meeting recommended a new limited duration through the end of 2025.
City School 2x2 Subcommittee (with Orinda Union School District) H.1
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The Subcommittee was established in February 2019 to facilitate continued communication and collaboration between the City of Orinda and the Orinda Union School District on issues of mutual interest to meet once or twice a year.
The only proposed change for this Subcommittee is the number of meetings per year.
The Subcommittee has been trying to meet monthly rather than twice a year or once a year. Staff would recommend that the Subcommittee establish a minimum number of quarterly meetings moving forward.
Fire Prevention 2x2 Subcommittee Meeting with MOFD
This Subcommittee was established in 2020 and last met in November of 2024. The purpose and purview of this Subcommittee is to meet quarterly with members of the MOFD Board with the understanding that the Subcommittee could be expanded to include the Town of Moraga, if desired. The joint Subcommittee was established to explore ways to support MOFD's coordination of activities associated with fire prevention in the Moraga-Orinda Fire District jurisdiction.
No changes are being recommended.
Library Facility Steering Committee
The Library Facility Steering Committee was established in 2011 by Resolution #12-11.
The Committee last met in September of 2021. The duties of the Sterring Committee are to oversee the administration of the Orinda Library Lease Option to Purchase between the City and the Friends of the Orinda Library. The Steering Committee recommends operational changes that enhance the use of the premises for library purposes and advises the City Council and the Friends of the Orinda Library but does not exercise any decision-making authority with respect to the administration of the lease.
No changes are being recommended.
Wilder Subcommittee
This Subcommittee was established in April of 2012 and meets on an as-needed basis.
The Subcommittee last met in August of 2023. The purpose and purview of this Subcommittee is to work with the Orinda Gateway LLC owners to discuss the ongoing timing schedule and commitments in the development agreement and provide input into negotiations and resolution of issues that might arise. In actuality, the Subcommittee has also been meeting with the Homeowners Association on a variety of topics, as well as issues of concern.
Staff recommends changing the purview of this Subcommittee to also include ongoing meetings with the Homeowners Association as the City works to transition some of the adjacent Orinda Gateway LLC properties into the separate Geological Hazard H.1
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Abatement District (GHAD). Upon the formal transfer of property into the GHAD, which is a separate entity from the City of Orinda, Staff recommends sunsetting this Subcommittee.
Inclusion Diversity Equity and Action Subcommittee
This group was established in November of 2020 and last met in January of 2021. The purpose and purview of this Subcommittee was to work jointly with the Orinda Union School District to heighten awareness and education related to the tolerance and acceptance of all people regardless of race, religion, physical status, or color.
Staff recommends that the purview and purpose of this Subcommittee be broadened beyond a District partnership. It is recommended that the Subcommittee’s purview would seek to further inclusivity and diversity throughout the community – including as needed reviews of City program and services, as well as work with the business community to develop actions that promote diversity.
The Subcommittee would meet on an as needed basis.
NEXT STEPS:
Upon the adoption of a resolution updating the subcommittees, Mayor Malkani will make her recommendations for appointments at the January 21 meeting.
ATTACHMENTS:
A. Resolution 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees
B. Section 9.1 of the Council's Policies & Procedures Manual Respectfully Submitted by:
Linda Smith
City Manager
Prepared By: Sheri Smith, City Clerk
Approved by:
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1 BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In The Matter Of:
Restating and Memorializing
Certain Details Relating to
Council Subcommittees: (1)
Affordable Housing
Subcommittee, (2) Public
Safety Subcommittee, (3)
Downtown Planning and
Housing Element
Subcommittee, (4)
Infrastructure Committee, (5)
City School 2x2 Subcommittee
(with Orinda Union School
District), (6) Fire Prevention
2x2 Meeting with MOFD, (7)
Library Facility Steering
Committee, (8) Wilder
Subcommittee, and (9)
Inclusion Diversity Equity and
Action Subcommittee
_________________________
)
)
)
Resolution No. 01-25
WHEREAS, over the years, the City Council has created various Council subcommittees to work on specific topics or issues; and WHEREAS, there are currently nine subcommittees: (1) Affordable Housing Subcommittee, (2) Public Safety Subcommittee, (3) Downtown Planning and Housing Element Subcommittee, (4) Infrastructure Committee, (5) City School 2x2 Subcommittee (with Orinda Union School District), (6) Fire Prevention 2x2 Meeting with MOFD, (7) Library Facility Steering Committee, (8) Wilder Subcommittee, and (9) Inclusion Diversity Equity and Action Subcommittee; and WHEREAS, the Library Facility Steering Committee was the only subcommittee adopted by resolution (Resolution #12-11) which will continue to remain in effect; and
WHEREAS, certain subcommittees were operating outside of their original intent while others hadn’t met in a long time, thus requiring modifications. These H.1.a
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Attachment: Resolution 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees (3494 : Amending, Retating, 2 modifications are explained the staff report and are reflected in Exhibit A to this Resolution.
NOW, THEREFORE, BE IT RESOLVED:
That City Council Subcommittees are hereby Restated and Memorialized as shown in Exhibit A, which lists their Subcommittee Names, Purpose and Purview, Term and Meeting Schedule, Brown Act Status, and Membership.
ADOPTED by the City Council of the City of Orinda at a regular meeting of the Council held on January 7, 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
Latika Malkani, Mayor
ATTEST:
Sheri Marie Smith, City Clerk
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Attachment: Resolution 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees (3494 : Amending, Retating, 3 EXHIBIT A
Affordable Housing Subcommittee
Purpose and Purview The Affordable Housing Subcommittee provides recommendations to the City Council regarding proposed
affordable housing projects, receives updates on the
implementation of Housing Element policies, including
the annual report to California’s Housing and Community Development, as well as reviews proposed inclusionary
zoning information and policies.
Term and Meeting
Schedule
Ongoing and as needed.
Brown Act Status Meetings are noticed, open, and public Membership 2 Councilmembers
Public Safety Subcommittee
Purpose and Purview The Public Safety Subcommittee receives updates from the Chief of Police on a variety of important pieces of public information, including crime statistics, arrest
statistics, use of cameras in solving crimes, use of force statistics, and the Racial and Identity Profiling Act of 2015 (RIPA) statistics.
Term and Meeting
Schedule
Ongoing and annual.
Brown Act Status Meetings are noticed, open, and public Membership 2 Councilmembers
Downtown Revitalization Subcommittee
Purpose and Purview The Downtown Revitalization Subcommittee receives updates on Downtown businesses, including tenanting
and leasing, as well as the City’s efforts to support and grow the business community in the Theatre and Village
Districts. The Subcommittee makes recommendations to
the City Council on proposed programs and services to
retain, expand and attract business.
Term and Meeting
Schedule
Ongoing and quarterly.
Brown Act Status Meetings are noticed, open, and public Membership 2 Councilmembers
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Attachment: Resolution 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees (3494 : Amending, Retating, 4 Infrastructure Committee
Purpose and Purview The Infrastructure Committee evaluates options for better integrating and managing infrastructure and makes
recommendations to the City Council.
Term and Meeting
Schedule
Ends December 31, 2025, and meets monthly.
Brown Act Status Meetings are noticed, open, and public Membership 2 Councilmembers
City School 2x2 Subcommittee (with Orinda Union School District) Purpose and Purview The City School 2x2 Subcommittee facilitates continued communication and collaboration between the City of
Orinda and the Orinda Union School District on issues of mutual interest.
Term and Meeting
Schedule
Ongoing and quarterly (minimum).
Brown Act Status Meetings are noticed, open, and public Membership 2 Councilmembers and 2 OUSD Board members
Fire Prevention 2x2 Subcommittee (with MOFD)
Purpose and Purview The Fire Prevention 2x2 Subcommittee explores ways to support MOFD's coordination of activities associated with fire prevention in the Moraga-Orinda Fire District
jurisdiction. The Subcommittee can also include the Town of Moraga on an as needed basis.
Term and Meeting
Schedule
Ongoing and quarterly.
Brown Act Status Meetings are noticed, open, and public Membership 2 Councilmembers and 2 MOFD Board members
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Attachment: Resolution 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees (3494 : Amending, Retating, 5 Library Facility Steering Committee (Originally set up by Resolution #12-11.
Listed here only to have a complete listing)
Purpose and Purview The Library Facility Steering Committee duties are to oversee the administration of the Orinda Library Lease
Option to Purchase between the City and the Friends of
the Orinda Library. The Committee recommends
operational changes that enhance the use of the
premises for library purposes and advises the City
Council and the Friends of the Orinda Library but does
not exercise any decision-making authority with respect to the administration of the lease.
Term and Meeting
Schedule
Ongoing and as needed.
Brown Act Status Meetings are noticed, open, and public Membership The Committee shall consist of four members. Two members shall be appointed by the City Council and two
members shall be appointed by the Friends of the Orinda Library. No member shall be an employee of the library
or the City. The two members appointed by the Council
shall be Orinda residents. One or both of the members
appointed by the Council may be Councilmembers. The
two members appointed by the Friends of the Orinda
Library will be selected by that organization in its sole discretion. The Friends of the Orinda Library shall
promptly provide the names of its appointees (and future replacements) to the City Clerk.
Wilder Subcommittee
Purpose and Purview The Wilder Subcommittee works with the Orinda Gateway LLC owners and the Homeowners Association
on commitments in the development agreement, as well
as on issues of concern and discussion that might arise from the future Geological Hazard Abatement District
(GHAD) properties.
Term and Meeting
Schedule
Subcommittee concludes work upon the transfer of
parcels to the GHAD. Meets on an as needed basis.
Brown Act Status Meetings are noticed, open, and public Membership 2 Councilmembers
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Attachment: Resolution 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees (3494 : Amending, Retating, 6 Inclusion, Diversity, Equity, and Action Subcommittee Purpose and Purview The Inclusion Diversity, Equity, and Action Subcommittee seek to further inclusivity and diversity throughout the community – including working with the Orinda Union
School District and as needed reviews of City program
and services. Additionally, the Subcommittee works with the business community to develop actions that promote
diversity.
Term and Meeting
Schedule
Ongoing and as needed.
Brown Act Status Meetings are noticed, open, and public Membership 2 Councilmembers
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Attachment: Resolution 04-25 Restating and Memorializing Certain Details Relating to Council Subcommittees (3494 : Amending, Retating,
9.1 Council Appointments
As soon as practicable following the annual December reorganization meeting, the Mayor shall announce nominations of Council members to serve in various roles requiring a Council representative; the nominations are subject to the review and approval of the full City Council.
Council members may be appointed to serve in the following roles:
9.1.1 Members of ad hoc and standing subcommittees of the City Council,
9.1.2 Members to represent the City on various regional boards, including joint powers agencies (e.g., Contra Costa County Solid Waste Authority, Mayors’ Conference of Contra Costa County, etc.),
9.1.3 Liaisons to various City Partners (e.g., Acalanes Unified School District, Bay Area Rapid Transit, Chamber of Commerce, etc.),
9.1.4 Liaisons to City Commissions and Committees (e.g., Planning Commission, Parks & Recreation Commission, etc.)
When a Council member is appointed as a liaison to a City Commission or Committee, their role is to facilitate communications between the Commission and the Council. They are the primary contact person if the Commission/Committee as a whole or an individual Commissioner/Committee Member wants such a channel of communication. The Council’s appointed liaison should not be an advocate for the Commission or attempt to influence any decision or recommendation of the Commission/Committee.
Regular attendance by the Council liaison at Commission/Committee meetings is not an expectation. Furthermore, Liaisons to the Planning Commission may review video recordings of those meetings, but should not attend or participate in those meetings, as the Council is the appeal body for the Planning Commission.
When a Councilmember is appointed to serve as a liaison, they should take care to communicate when the opinions and positions they convey are their own (as individual city council members) and when they have been specifically authorized to speak for the Council as a whole.
H.1.b
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Attachment: Section 9.1 of the Council's Policies & Procedures Manual (3494 : Amending, Retating, Adopting by Resolution Council City Council
Staff Report
Agenda Item: H.2
Date: January 7, 2025
Department: City Clerk
AGENDA TITLE: City Council Committee Appointment/Liaison List for 2025 RECOMMENDATION:
Provide any feedback to the Mayor and approve the Appointment/Liaison List as proposed or amended
BACKGROUND:
The Council's Policy and Procedures Manual lists the procedures for making Council Appointments. The relevant portions of Sections 9.1 and 9.2 are stated below:
9.1 Council Appointments
As soon as practicable following the annual December reorganization meeting, the Mayor shall announce nominations of Council members to serve in various roles requiring a Council representative; the nominations are subject to the review and approval of the City Council.
9.2 City Advisory Bodies, Regional Boards, and Commissions The City Council may create commissions, committees, and other groups to advise the Council. The Council shall appoint the members of those subordinate bodies as well as City representatives to Regional Boards and Commissions.
In accordance with the above, Mayor Malkani has developed nominations for the City Council’s review and consideration as shown in the attachment.
DISCUSSION:
The attached list shows this year’s proposed changes made by Mayor Malkani and shown in the highlighted column in red. Councilmembers are asked to discuss any suggested changes or approve as proposed.
The Council Subcommittee Appointments will be considered at the City Council Meeting of January 21, 2025, following the Council discussion of Restating and Memorializing Council Subcommittee discussion at this meeting.
ATTACHMENTS:
H.2
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A. List of Appointments 2025
B. City Council Appointment List 2025 Comparative
Respectfully Submitted by:
Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:
H.2
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ORGANIZATION 2025 Recommendation COUNCIL RESPONSIBILITY MEETINGS Mayors' Community Liaison Group Latika Malkani Mayor facilitates meeting w/ community leaders 2nd Wednesday, 8:30am Lamorinda Mayors' Meeting Latika Malkani Mayor serves as Council representative Bi-monthly breakfast meeting Mayors' Conference (Contra Costa County) Latika Malkani Mayor serves as conference delegate; all Council invited to attend
1st Thursday, 6:30 pm
COMMISSION and COMMITTEE Liaisons: Attend Some Meetings; Report to Council Art in Public Places Committee (APPC) Janet Riley See Commission Charge 3rd Monday, 3:30pm Finance Advisory Committee (FAC) Cara Hoxie See Commission Charge 4th Wednesday, 6pm Historic Landmarks Committee (HLC) Janet Riley See Commission Charge 4th Tuesday, 3pm Parks and Recreation Commission (PRC) Cara Hoxie See Commission Charge 2nd Wednesday, 7pm Planning Commission (PC) Brandyn Iverson See Commission Charge 2nd & 4th Tuesday, 7:00 pm Supplemental Sales Tax Oversight Commission Latika Malkani See Commission Charge Quarterly Traffic Safety Advisory Committee (TSAC) Brandyn Iverson See Commission Charge 3rd Monday, 7:00 pm Library Parcel Tax Oversight Committee Janet Riley See Commission Charge Meets twice a year OTHER AGENCIES: Attend Some Meetings; Report to Council Association of Bay Area Governments (ABAG) Latika Malkani Attend two meetings; serve as City's voting delegate Two meetings annually Central Contra Costa Solid Waste Authority Board
(CCCSWA)
Janet Riley
Darlene Gee
Attend monthly regular board meeting; Serve on
one to two board committees w/monthly meeting
Last Thursday, 3:00 pm
Contra Costa County Transit Authority (CCCTA) Amy Worth Darlene Gee (alt)
Attend monthly board meeting 3rd Thursday, 9:00 am
Lamorinda School Bus Program (LSBP JPA) Brandyn Iverson Cara Hoxie (alt)
Attend monthly JPA meetings 2nd Monday, 9:30 am
League of CA Cities Voting Delegate (LOCC) Latika Malkani Brandyn Iverson
Serve as City's voting delegate at annual
conference
One meeting annually
League of CA Cities East Bay Division Delegate Latika Malkani Brandyn Iverson
Attend monthly dinner meetings; Open to all
Council members
3rd Thursday, 6:00 pm
SouthWest Area Transportation Committee (SWAT) Darlene Gee Brandyn Iverson (alt)
Subgroup of CCTA. Attend Monthly Meetings 1st Monday, 3:00 pm Lamorinda Project Management Committee (LPMC) Darlene Gee Brandyn Iverson (alt)
Meets as needed after SWAT meeting/subgroup of
SWAT
1st Monday as needed
Lamorinda Fee and Financing Authority (LFFA) Darlene Gee Brandyn Iverson (alt)
Meets as needed after SWAT meeting/ subgroup of
SWAT
1st Monday as needed
COUNCIL LIAISON WITH CITY PARTNERS:
Serve as Primary Contact Person for Council; Attend
Some Meetings; Report to Council
Acalanes Unified High School District (AUHSD) Cara Hoxie " " 1st/3rd Wednesday, 7:30 pm Bay Area Rapid Transit (BART) Darlene Gee " " 2nd/4th Thursday, 9am CITY OF ORINDA - CITY COUNCIL APPOINTMENTS 2025
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Attachment: List of Appointments 2025 (3475 : City Council Committee Appointment/Liaison List for Chamber of Commerce Latika Malkani " " 2nd Tuesday, 8:00 am East Bay Municipal Water Utility District (EBMUD) Cara Hoxie " " 2nd/4th Tuesday, 1:15 pm East Bay Regional Park District (EBRPD) Latika Malkani " " 1st/3rd Tuesday, 2:00 pm Friends of Orinda Creeks Janet Riley " " 4th Wednesday, 8:00 am Libraries-
-Friends of Orinda Library Janet Riley " " 3rd Wednesday, 9:15 am -Library Regional Board Janet Riley " " meets as needed Moraga-Orinda Fire District Darlene Gee " " 3rd Wednesday, 7:00pm Orinda Association (OA) Latika Malkani " " 2nd Monday, 7:30 pm Orinda Historical Society Janet Riley " " quarterly
Orinda Seniors Advisory Committee Cara Hoxie " " 1st Tuesday Orinda Teen Advisory Committee Brandyn Iverson " " 1st Monday Orinda Union School District (OUSD) Brandyn Iverson " " 2nd Monday, 4:00 pm Orinda/Tabor Sister City Committee Latika Malkani " " 4th Thursday H.2.a
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Attachment: List of Appointments 2025 (3475 : City Council Committee Appointment/Liaison List for ORGANIZATION 2024 Appointment
2025
Recommendation COUNCIL RESPONSIBILITY MEETINGS
Mayors' Community Liaison Group Mayor Mayor Mayor facilitates meeting w/ community leaders 2nd Wednesday, 8:30am Lamorinda Mayors' Meeting Mayor Mayor Mayor serves as Council representative bimonthly breakfast meeting Mayors' Conference (Contra Costa County) Mayor Mayor
Mayor serves as conference delegate; all Council
invited to attend 1st Thursday, 6:30 pm
COMMISSION and COMMITTEE Liaisons: Attend Some Meetings and Report to Council.
Art in Public Places Committee (APPC) Janet Riley Janet Riley See Commission Charge 3rd Monday, 3:30pm Finance Advisory Committee (FAC) Inga Miller Cara Hoxie See Commission Charge 4th Wednesday, 6pm Historic Landmarks Committee (HLC) Janet Riley Janet Riley See Commission Charge 4th Tuesday, 3pm Parks and Recreation Commission (PRC) Latika Malkani Cara Hoxie See Commission Charge 2nd Wednesday, 7pm Planning Commission (PC) Brandyn Iverson Brandyn Iverson See Commission Charge 2nd & 4th Tuesday, 7:00 pm Supplemental Sales Tax Oversight Commission Latika Malkani Latika Malkani See Commission Charge Quarterly Traffic Safety Advisory Committee (TSAC) Brandyn Iverson Brandyn Iverson See Commission Charge 3rd Monday, 7:00 pm Library Parcel Tax Oversight Committee Janet Riley Janet Riley See Commission Charge meets twice a year Affordable Housing Sub-Committee
Inga Miller
Brandyn Iverson TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed Library Facility Steering Committee
Darlene Gee
Janet Riley TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed City/School 2x2 Committee
Inga Miller
Brandyn Iverson TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed Wilder Subcommitee
Inga Miller
Brandyn Iverson TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed Public Safety Council Subcommittee
Inga Miller
Latika Malkani TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed Inclusion, Diversity, Equity, Action (School Partnership) Darlene Gee
Latika Malkani TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed Fire Prevention 2x2 with MOFD
Darlene Gee
Latika Malkani TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed Downtown Planning & Housing Element Subcommittee
Inga Miller
Brandyn Iverson TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed Infrastructure Subcommittee
Darlene Gee
Latika Malkani TBD 1/21/25 Attend Meetings as Council Subcommittee meets as needed OTHER AGENCIES: Attend Some Meetings; Report to Council Association of Bay Area Governments (ABAG) Mayor Mayor
Attend 2 meetings; serve as City's voting
delegate. two meetings annually
Central Contra Costa Solid Waste Authority Board
(CCCSWA)
Inga Miller
Janet Riley
Janet Riley
Darlene Gee
Attend monthly regular board meeting; serve on
1-2 board committees w/ monthly meeting last Thursday, 3:00 pm Contra Costa County Transit Authority (CCCTA)
Amy Worth
Darlene Gee (alt)
Amy Worth
Darlene Gee (alt) Attend monthly board meeting 3rd Thursday, 9:00 am CITY OF ORINDA - CITY COUNCIL APPOINTMENTS 2025
COUNCIL SUB-COMMITTEE:
H.2.b
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Attachment: City Council Appointment List 2025 Comparative (3475 : City Council Committee Lamorinda School Bus Program (LSBP JPA)
Brandyn Iverson
Darlene Gee (alt)
Brandyn Iverson
Cara Hoxie (alt) Attend monthly JPA meetings 2nd Monday, 9:30 am League of CA Cities Voting Delegate (LOCC)
Mayor
Vice Mayor
Mayor
Vice Mayor
Serve as City's voting delegate at annual
conference one meeting annually
-League of CA Cities East Bay Division Delegate
Mayor
Vice Mayor
Mayor
Vice Mayor
Attend monthly dinner meetings; open to all
Council members 3rd Thursday, 6:00 pm
SouthWest Area Transportation Committee (SWAT)
Darlene Gee
Brandyn Iverson
(alt)
Darlene Gee
Brandyn Iverson
(alt) Subgroup of CCTA. Attend Monthly Meetings 1st Monday, 3:00 pm -Lamorinda Project Management Committee
(LPMC)
Darlene Gee
Brandyn Iverson
(alt)
Darlene Gee
Brandyn Iverson
(alt)
Meets as needed after SWAT meeting/ subgroup
of SWAT 1st Monday as needed
-Lamorinda Fee and Financing Authority (LFFA)
Darlene Gee
Brandyn Iverson
(alt)
Darlene Gee
Brandyn Iverson
(alt)
Meets as needed after SWAT meeting/ subgroup
of SWAT 1st Monday as needed
COUNCIL LIAISON WITH CITY PARTNERS:
Serve as Primary Contact Person for Council;
Attend Some Meetings; Report to Council
Acalanes Unified High School District (AUHSD) Inga Miller Cara Hoxie " " 1st/3rd Wednesday, 7:30 pm Bay Area Rapid Transit (BART) Darlene Gee Darlene Gee " " 2nd/4th Thursday, 9am Chamber of Commerce Latika Malkani Latika Malkani " " 2nd Tuesday, 8:00 am East Bay Municipal Water Utility District (EBMUD) Inga Miller Cara Hoxie " " 2nd/4th Tuesday, 1:15 pm East Bay Regional Park District (EBRPD) Latika Malkani Latika Malkani " " 1st/3rd Tuesday, 2:00 pm Friends of Orinda Creeks Inga Miller Janet Riley " " 4th Wednesday, 8:00 am Libraries-
-Friends of Orinda Library Janet Riley Janet Riley " " 3rd Wednesday, 9:15 am -Library Regional Board Janet Riley Janet Riley " " meets as needed Moraga-Orinda Fire District Darlene Gee Darlene Gee " " 3rd Wednesday, 7:00pm Orinda Association (OA) Latika Malkani Latika Malkani " " 2nd Monday, 7:30 pm Orinda Historical Society Janet Riley Janet Riley " " quarterly Orinda Seniors Advisory Committee Latika Malkani Cara Hoxie " " 1st Tuesday Orinda Teen Advisory Committee Brandyn Iverson Brandyn Iverson " " 1st Monday Orinda Union School District (OUSD) Brandyn Iverson Brandyn Iverson " " 2nd Monday, 4:00 pm Orinda/Tabor Sister City Committee Darlene Gee Latika Malkani " " 4th Thursday H.2.b
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Attachment: City Council Appointment List 2025 Comparative (3475 : City Council Committee