MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING
IN PERSON, OR VIEW ON ZOOM OR YOUTUBE AS LISTED BELOW
https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:
Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676
CITY COUNCIL
AGENDA
Tuesday, February 18, 2025
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 02.18.25
How to follow and/or participate in the meeting:
IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.
WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:
Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comment
REMOTE COMMENTS: Remote Public Comments have been discontinued for the foreseeable future.
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Darlene Gee, Cara Hoxie, Janet Riley
Vice Mayor Brandyn Iverson, Mayor Latika Malkani
B. PLEDGE OF ALLEGIANCE
City Council
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C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. Minutes Approval
Recommendation:
Approve City Council Minutes:
1. February 4, 2025 Regular Meeting
F.2. Local Appointments List of Boards, Commissions, and Committees 2025
Recommendation:
Review and Receive the Local Appointments List of Boards, Commissions, and Committees, as Required by the Maddy Act.
F.3. AB 2561 Report on the Status of Vacancies and Recruitment and Retention for Calendar Year 2024 (Public Hearing)
Recommendation:
Review and accept the report on the status of vacancies and recruitment and retention for calendar year 2024.
F.4. Agreement with Lisa Wise Consulting for an Economic Feasibility Study and Creation of an Inclusionary Housing Ordinance Recommendation:
Approve the Agreement with Lisa Wise Consulting, LLC., and authorize the City Manager to approve up to 10% contingency based on evaluation of additional services; and approve Budget Change Form #007-25.
F.5. Agreement with Opticos Design, Inc. to Establish Citywide Objective Design Standards
City Council
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Recommendation:
Approve the Agreement with Opticos Design, Inc. and approve the budget change form.
F.6. Authorization to Amend Agreement with Rincon Consultants Recommendation:
Authorize the City Manager to Execute a Second Amendment to the Agreement with Rincon Consultants and Approve a Budget Change.
F.7. Award Construction Contract to City Mechanical Inc. for the Library HVAC Rehabilitation Project (CIP #4174)
Recommendation:
Award the construction contract to City Mechanical Inc. in the amount of $341,799 (for control system and energy efficiency upgrades); authorize contingency of up to $148,581; and appropriate $360,000 in additional funding for the project by approving Budget Change Form #006-25.
G. PUBLIC HEARING
H. POLICY MATTERS
H.1. Review of Orinda Municipal Code Chapter 17.21 (City's Tree Management Ordinance)
Recommendation:
Receive the report and provide direction on whether to proceed with revisions to the City's Tree Management Ordinance.
H.2. City of Orinda’s 40th Year of Incorporation
Recommendation:
Discuss ideas to celebrate the City of Orinda’s 40th anniversary of incorporation.
I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. ADJOURNMENT
M. CLOSED SESSION
1. OPEN SESSION IDENTIFICATION of Closed Session Matters
2. PUBLIC COMMENTS of Closed Session Matters
3. CLOSED SESSION
4. REPORT OUT OF CLOSED SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Pursuant to City Council
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Government Code Section 54956.8, conference with Real Property Negotiators. Property: approximately 16 acres of land commonly known as the “Wagner Ranch Nature Area,” which is located northwest of the Wagner Ranch School at 350 Camino Pablo in Orinda. Agency negotiators:
Linda Smith (City Manager), and Osa Wolff (City Attorney). Negotiating parties: City of Orinda and the Orinda Union School District, the current owner. Under negotiation: Price and terms of possible future City acquisition of the property.
b. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No. N23-0579.
The next meeting of the Orinda City Council will be held on Tuesday, March 04, 2025 at 7:00 PM.
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at City Council
Agenda Page 5 02.18.25
least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.