MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING
IN PERSON, OR VIEW ON ZOOM OR YOUTUBE AS LISTED BELOW
https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:
Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676
CITY COUNCIL
AGENDA
Monday, April 7, 2025
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 04.07.25
How to follow and/or participate in the meeting:
IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.
WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:
Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comment
REMOTE COMMENTS: Remote Public Comments have been discontinued for the foreseeable future.
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Darlene Gee, Cara Hoxie, Janet Riley
Vice Mayor Brandyn Iverson, Mayor Latika Malkani
B. PLEDGE OF ALLEGIANCE
City Council
Agenda Page 2 04.07.25
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Introduction of Christine Thomson, Principal Planner E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. Minutes Approval
Recommendation:
Approve City Council Minutes:
1. March 18, 2025 Closed Session
2. March 18, 2025 Regular Meeting
F.2. 2024 Annual Pavement Rehabilitation Project (#4178) - Approve Design, Award Bid and Approve Construction Management Services Contract and Related Contingencies
Recommendation:
1) Approve the design for the 2024 Annual Pavement Rehabilitation Project (#4178).
2) Award the bid to Radius Earthwork, Inc. of Campbell, California, in the amount of $2,587,570.02 and authorize the City Manager contract change order authority of 15%.
3) Approve the Construction Management Services Contract to Substrate, Inc. and authorize the City Manager to use a 20% contingency, if needed.
F.3. Request for Support of Acalanes Union High School District's Measure T Parcel Tax
Recommendation:
City Council
Agenda Page 3 04.07.25
Consider Adoption of Resolution No. 19-25 in Support of Acalanes Union High School District's Measure T Parcel Tax Election Occurring on May 6, 2025.
F.4. Award of Bid to Satellite Painting for the Exterior Painting Projects at City Hall, the Library and the Community Center
Recommendation:
Award a Construction Contract to Satellite Painting Inc. for the Exterior Painting of City Hall, Library and Community Center and Authorize a Contingency of 25% Percent.
F.5. Street Closure for the Orinda Association's Fourth of July Parade and Associated Activities
Recommendation:
Adopt Resolution 16-25 (Traffic Order No. 236) Authorizing Street Closures in Downtown Orinda for the Fourth of July Parade Route and A ssociated Community Activities.
F.6. All-Way Stop at Sleepy Hollow Lane and Lombardy Lane Recommendation:
Adopt Resolution 17-25 (Traffic Order #237) Approving All-Way Stop at Sleepy Hollow Lane and Lombardy Lane.
F.7. Approval of Construction Contract with Cowan & Thompson Inc. for Drainage Facilities Improvement (CIP #4111)
Recommendation:
Authorize City Manager to approve contract with Cowan & Thompson Construction Inc. of Martinez, California for an amount of $69,425 for storm drain work near 704 Miner Rd. and approve Budget Change Form #011-25 appropriating $69,425 from Fund 704 for the project.
G. PUBLIC HEARING
G.1. Introduction of Ordinance 25-03 Regarding Zoning Text Amendments Related to Chapter 17.21 of the Orinda Municipal Code- Tree Management
Recommendation:
Waive the full reading and introduce Version A or Version B of Ordinance 25-03 Amending Chapter 17.21 (Tree Management) of the Orinda Municipal Code.
City Council
Agenda Page 4 04.07.25
G.2. CONTINUED TO CITY COUNCIL MEETING OF MAY 6, 2025:
Introduction of Ordinance 25-02 Regarding Several Minor Zoning Text Amendments Related to Orinda Municipal Code §17.2.3 (Definitions), Schedule 17.3.3 (RVL, RL and RM Districts – Land Use Regulations), §17.3.4 (Accessory Dwelling Units (ADUs)), §17.4.33 (Senior Housing Overlay District (SH-Overlay) Development Standards), Schedule 17.9.2 (PS District – Land Use Regulations), and §17.9.4 (Additional Development Regulations for Emergency Shelters)
H. POLICY MATTERS
H.1. Funding Request from Infrastructure Committee
Recommendation:
Provide direction on the funding request from the Infrastructure Committee.
H.2. Update on Plans for the City's 40th Anniversary
Recommendation:
Receive update and provide any direction to staff.
I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. CLOSED SESSION
1. OPEN SESSION IDENTIFICATION of Closed Session Matters
2. PUBLIC COMMENTS of Closed Session Matters
3. CLOSED SESSION
4. REPORT OUT OF CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6, conference with the City's designated labor negotiators, Linda Smith (City Manager), Gregory Ramirez (IEDA), Douglas Alessio, (Assistant City Manager), Ginger Staton (Human Resources Manager), to review the City's position and instruct the City's designated representatives regarding negotiations with the City's employees represented by Teamsters Local Union No. 856
b. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION.
Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY City Council
Agenda Page 5 04.07.25
EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No.
N23-0579.
M. ADJOURNMENT
The next meeting of the Orinda City Council will be held on Tuesday, April 15, 2025 at 7:00 PM.
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.