Agenda packet — Orinda City Council, April 15, 2025

MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING

IN PERSON, OR VIEW ON ZOOM OR YOUTUBE AS LISTED BELOW
https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:

Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676

CITY COUNCIL
AGENDA
Tuesday, April 15, 2025
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 04.15.25
How to follow and/or participate in the meeting:

IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.

WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:

Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comment
REMOTE COMMENTS: Remote Public Comments have been discontinued for the foreseeable future.
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Darlene Gee, Cara Hoxie, Janet Riley
Vice Mayor Brandyn Iverson, Mayor Latika Malkani
B. PLEDGE OF ALLEGIANCE
City Council
Agenda Page 2 04.15.25
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Police Chief Rossi - Police Department Annual Report E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.

Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.

F. CONSENT CALENDAR
F.1. 2024 Annual Pavement Rehabilitation Project (#4178) - Approve Design, Award Contract and Approve Construction Management Services Contract and Related Contingencies
Recommendation:
1) Approve the design for the 2024 Annual Pavement Rehabilitation Project (#4178).
2) Award the contract to Radius Earthwork, Inc. of Campbell, California, and authorize the City Manager to use a 12.5% contingency to approve change orders, if needed.
3) Approve the Construction Management Services Contract to Substrate, Inc. of Novato, California and authorize the City Manager to use a 20% contingency to approve change orders, if needed.

F.2. Preparation and Filing of a Report for Orinda Street Lighting and Landscaping Assessment District No. 1986-1
Recommendation:

Adopt Resolution No. 18-25, Ordering the Preparation and Filing of Report for Levy of Annual Assessments for Fiscal Year 2025-26 for Orinda Street Lighting and Landscaping Assessment District No. 1986-1.

F.3. Annual Safety Element Status Report
Recommendation:

Receive the report.

City Council
Agenda Page 3 04.15.25
F.4. Purchase of Pam Stefl Toki’s Artwork, California Dream, Using Private Donations
Recommendation:

Approve Resolution No. 20-25 Authorizing the Purchase of Artwork Owned by Pam Stefl Toki.

G. PUBLIC HEARING
H. POLICY MATTERS
H.1. Art in Public Places Committee Annual Report for Calendar Year 2024
Recommendation:

Review and discuss the Annual Report from the Art in Public Places Committee for calendar year 2024.

H.2. Revisions to the Art in Public Places Committee and Policy and approve a proposed Public Artwork Funding Agreement with the Orinda Community Foundation
Recommendation:

Adopt Resolution 21-25, Adopting an Amended Art in Public Places Committee and Policy, and approve the Public Artwork Funding Agreement with the Orinda Community Foundation.

H.3. Crossroads Park Orinda Sign (CIP project #4103)
Recommendation:

Review and provide direction on sign preferences for entryway monument at Crossroads Park.

H.4. Orinda Community Park Master Plan Update
Recommendation:

Receive update regarding the Orinda Community Park Master Plan conceptual design and provide feedback.

H.5. Proposed Update to Capital Improvement Plan FY 2025-26 -FY 2029- 30 Recommendation:

Review, discuss, and provide comments on the proposed Update to the Capital Improvement Plan.

H.6. License Plate Reader Cameras - Review of City Efforts and Request from Knickerbocker Lane Resident
Recommendation:

Receive the report and provide direction on the inclusion of additional LPR cameras in the upcoming budget process.

I. COUNCILMEMBERS' REPORTS
City Council
Agenda Page 4 04.15.25
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. ADJOURNMENT
The next meeting of the Orinda City Council will be held on Tuesday, May 06, 2025 at 7:00 PM.

Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.

Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.

ORINDA POLICE
2024 Year Report
April 8, 2025

ORINDA POLICE

DEPARTMENT
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE

ORINDA POLICE DEPARTMENT
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Chief
Senior Administrative Assistant
Administrative Sergeant
Investigation Sergeant
Detective
Traffic Officer
8 Patrol Officers
Reserve Officer
Orinda Police Staffing
Chief, Sergeants, Detective & Traffic Officer
work 4/10 Schedule
Patrol Officers work a 3/12 Schedule
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Orinda Police Department
New Officers
Officer Mason Grossman
Officer Jordan Baker
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE H&S 11395 – Persons who have 2 or more convictions felony/misdemeanor of qualifying H&S code violations will be arrested and charged with a felony.

PC 490.3 – Allows the aggregation of the value of stolen property across multiple thefts to determine the degree of theft, enabling felony charges even if individual theft is below $950 PC 666.1 – Addresses repeat theft offenses, specifically petty theft/shoplifting and increases the penalty for individuals with 2 or more prior theft convictions or qualifying convictions to be arrested and charged with a felony.

PC 465 – Defines “Unlawful entry of a vehicle” as forcibly entering a vehicle with the intent to commit a theft of any felony. SB 905
PC 490.8 – Allows court to issue an order prohibiting a person from being present on the grounds of a retail establishment, parking lot, or other retail chains – Misdemeanor AB 3209 CVC 22500 (AB 413) “Daylighting” – Prohibits parking within 20 ft of any marked or unmarked crosswalk, Regardless of whether the curb is painted red or no parking signs – Citation $77.50 New Laws for California 2025
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Vehicles
Purchased two Dodge Durango SUVs to replace
Sergeant’s vehicle and one older vehicle
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Community Outreach Toy Drive – Local business and Schools Hosted National Night Out event at the
Police Department
School Safety Education at Elementary
Schools
Recess with the Elementary Schools
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Events for 2025
4th of July Parade
National Night Out
Monthly Coffee with the Cops
Trunk or Treat
Recess with the Cops at the Elementary Schools
Lunch with the Cops at Orinda Intermediate and Miramonte High School Touch a Truck
Toy Drive
Planning Safety Awareness Presentation for Elementary Schools Planning Neighborhood Watch, HOA meetings with Chief
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Officer Johnson is assigned to Neighborhood Watch
Contact Orinda Police Department if you are interested in joining or starting a Neighborhood Watch Group
925-254-6820
Neighborhood Watch
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Body-Worn Cameras
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Body-Worn Cameras Used to record Officers in the performance of their duties Video recordings are intended to provide an
objective
visual/audio record of the incident and to
augment the Officer’s Report
All Patrol Vehicles are equipped with dash cameras and back seat cameras
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Officers cannot be everywhere at once
If you see something suspicious, call law enforcement immediately If unsure about calling 911, call the non-emergency dispatch number 925-646-2441
Crime Prevention
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Orinda Firearms Safety
City Ordinance requiring Safe Firearm Storage
Orinda Police Department offers free gunlocks
Orinda Police Department will receive and take possession of unwanted firearms and ammunition from residents ( Call Police Dispatch ) D.1
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Property Crimes
28 14
20 19 19
21 23
9 16
23 12
20 15
8 14
0 5
10 15
20 25
30 Residential Burglaries Commercial Burglaries Auto Burglaries Select Crimes 2020 thru 2024
2020 2021 2022 2023 2024
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Vehicle Thefts
17 7
32 17
24 10
24 9
17 7
0 5
10 15
20 25
30 35
Stolen Vehicles Stolen Vehicle Recoveries
Stolen Vehicles & Recoveries
2020 2021 2022 2023 2024
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Arrests 0
20 40
60 80
100
120
140
160
180
2020 2021 2022 2023 2024
76 66
164
151 142
Arrests
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Orinda Police Department
Response times:

Average Orinda PD Officers response time from call
to Dispatch and their arrival is between 4:33 to 5:38.

This response covers anywhere within the city and times are typically shorter depending on the location of the call.

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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE License Plate Camera Readers
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE Orinda has several ALPR cameras around the city.

We have stationary and mobile cameras. (Approx 9)
Several privately owned ALPR Cameras are scattered throughout the city. (Approx 11) Purchasing additional cameras to better cover the city.

Additional cameras will have the ability to assist in our evacuation preparedness.

License Plate Readers Cameras
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE ALPR Cameras are for:

Officer Safety
Investigative Tool
Identify Stolen Vehicles, Wanted Vehicles
Locate Suspect(s) of Criminal Investigations or Arrest Warrants Locate Missing Persons
ALPR Cameras are not:

Replacement for Police Work Replace good neighbors
Does not necessarily prevent crime
Doest not provide citizens Department of Justice information.

Not currently a live feed surveillance system
System does not contain personal identifying information associated with collected data.

ALPR Cameras
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE

THANK YOU
Chief Anthony Rossi
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Communication: Police Chief Rossi - Police Department Annual Report (ITEMS FOR THE City Council
Staff Report
Agenda Item: F.1
Date: April 15, 2025
Department:

Public Works and
Engineering Services
AGENDA TITLE: 2024 Annual Pavement Rehabilitation Project (#4178) - Approve Design, Award Contract and Approve Construction Management Services Contract and Related Contingencies
RECOMMENDATION:
1) Approve the design for the 2024 Annual Pavement Rehabilitation Project (#4178). 2) Award the contract to Radius Earthwork, Inc. of Campbell, California, and authorize the City Manager to use a 12.5% contingency to approve change orders, if needed. 3) Approve the Construction Management Services Contract to Substrate, Inc. of Novato, California and authorize the City Manager to use a 20% contingency to approve change orders, if needed.

BACKGROUND:

Construction Contract Overview
The 2024 Annual Pavement Rehabilitation Project (#4178) included a series of pavement treatments, such as preventive maintenance, base failure repairs, micro surfacing, cape seal, traffic striping, and storm drain lining. The project included two bid alternatives: Bid Alternative 1, Construction of a storm water treatment basin and Bid Alternative 2, Sleepy Hollow Lane and Lombardy Lane Intersection Improvements, for installation of new crosswalk and curb ramps along with necessary signing and striping at the intersection. The Bid Alternative was initiated by a neighborhood traffic calming request for this intersection. The City retained the services of LCC Engineering & Surveying Inc. to prepare the plans.

The project was previously advertised for bids on July 2, 2024, but all bids were rejected. Six bids were received by the bid deadline of July 30, 2024, with two bids deemed non-responsive due to incomplete submissions. The third-lowest bid, submitted by Ghilotti Bros., Inc., was determined to be the lowest responsive bid, for an amount of $3,884,796.35, which was $1.28 million above the engineer's estimate. Contributing factors to the high bid amounts included the construction schedule during the school year, seasonal material and labor demand, and end-of-season pricing.

As a result, the City rejected all bids in August 2024 and decided to re-advertise the project early in 2025, anticipating better pricing due to earlier timing. The project scope was revised to include Bid Alternative 1, for the installation of a Low Impact Development (LID) stormwater bioretention basin, in compliance with Contra Costa County’s Stormwater C3 requirements. The project was re-advertised on February 18, 2025, with the updated scope, with bids due March 18, 2025.

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Construction Management Services
In parallel, the City sought a consultant for construction management services for the project. A Request for Proposals (RFP) was issued on June 25, 2024, with a submission deadline of July 23, 2024. The selection process for this consultant was paused when the City rejected the construction contract bids. The process resumed following the re-advertisement of the construction contract.

DISCUSSION:

Approval of Project Design
City Council approval of the construction plans (Attachment A) is recommended, in accordance with design immunity defense requirements listed under California Government Code Section 830.6.

Bid Evaluation
On March 18, 2025, the City received three (3) bids for the construction contract. The engineer’s estimate for the total project was $2,901,899. The contract documents specify that the determination of low bidder is to be based on the total of the base bid and the two bid alternates. The bids were as follows:

Bidder Base Bid Bid Alt. 1 Bid Alt. 2 TOTAL
(Base Bid and
Bid Alts. 1 & 2)
Radius
Earthwork Inc. $2,287,993.71 $173,707.50 $125,868.81 $2,587,570.02 McGuire &
Hester $2,975,828.70 $93,336.00 $101,006.00 $3,170,170.70 Interstate
Grading &
Paving
$2,933,332.60 $168,218.00 $104,300.00 $3,205,850.60
Staff reviewed the bids and determined that Radius Earthwork, Inc. is the lowest responsive and responsible bidder. Staff recommends awarding the construction contract, including the base bid and both alternatives, to Radius Earthwork, Inc. for $2,587,570.02.

Contingency and Change Orders
A 12.5% contingency ($323,450 based on a contract award for the base bid plus bid alt. 1 and bid alt. 2) is recommended to address potential changes in quantities or unforeseen field conditions. Any change orders will be administratively approved by the City Manager, ensuring the cumulative cost does not exceed the authorized contingency amount. The total combined bid and contingency amount is $2,911,020.02.

The contingency will be utilized only when necessary and will be based on documented changes.

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Construction Management Services
Following the re-advertisement of the project on February 18, 2025, the selection process for the construction management services resumed.

A total of nine firms submitted proposals, including: 4Leaf Incorporated, Alpha CM, Anchor Engineering Incorporated, Interwest Consulting Group, Map Infra Group, Park Engineering Incorporated, Substrate Incorporated, UNICO Engineering Inc., and Zoon Engineering. After reviewing all the proposals, three firms (Alpha CM, UNICO Engineering Inc., and Substrate Incorporated) were identified as the most qualified based on their experience and qualifications. These firms were then invited to participate in an in-depth, in-person interview process on March 11, 2025, during which they also updated their cost proposals.

Following the interviews and a comprehensive evaluation, Substrate Incorporated was selected as the best-qualified firm for the project. Substrate stood out due to their extensive experience managing similar projects that align closely with the scope of work for the 2024 Annual Pavement Rehabilitation Project. Substrate's revised cost proposal of $200,000 was compared with the engineering cost estimate of $223,000 and was determined to be both reasonable and within budget. Their experience and qualifications make them well-suited to manage the construction of this project in accordance with the plans, specifications, and budget.

Recommendation:

Construction Contract
The following alternatives are available for consideration:

1. Award the contract including Base Bid and Bid Alternates 1 and 2, totaling $2,587,570.02.

2. Award the contract for Base Bid and Bid Alternate 1, excluding Bid Alternate 2, totaling $2,461,701.21.

3. Award the contract for Base Bid and Bid Alternate 2, excluding Bid Alternate 1, totaling $2,413,862.52.

4. Award the contract for Base Bid Only, totaling $2,287,993.71.

5. Do not award the contract and provide direction to staff.

Staff recommends awarding the contract for the base bid plus bid alternates 1 and 2 (as shown in item 1 above), which offers the most comprehensive solution, addressing the complete scope of the project and provides the best value for the City. Awarding the full contract to Radius Earthwork, Inc. will allow us to proceed with the necessary work as planned, ensuring the project stays on track for timely completion.

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Construction Management Services Contract
The following alternatives are available for consideration:

1. Award the Construction Management Services Contract with Substrate, Inc.

2. Do not award the contract and provide direction to staff.

Staff recommends awarding the Construction Management Services contract with Substrate, Inc. This will ensure effective oversight and management of the project, contributing to its successful and timely completion.

NEXT STEPS:

Upon contract approval, staff will send the contracts to the contractor (Radius Earthwork, Inc.) and consultant (Substrate, Inc.) for signature and insurance documentation. Once reviewed by the City Attorney, the contracts will be executed by the City Clerk and City Manager. Construction is expected to begin in June 2025, with a projected completion date in September 2025.

FISCAL IMPACT:

The total budget for the construction contract with Radius Earthwork, Inc., including a

12.5% contingency, is $2,911,020.02. The total construction management service contract with Substrate, Inc., including a 20% contingency, is $240,000.

The combined cost for both contracts is $3,151,020.02.

The total project budget allocation is $3,310,550. To date, $152,789.86 has been expended which results in an available balance of $3,157,210, which is sufficient to cover the combined contract costs of $3,151,020.02. The following table summarizes the various funding sources for Project #4178:

Funding Source Fiscal Year(s) Budgeted Amount
Gas Tax (Fund #200) 2024-25 $1,620,000
CCTA Return to Source (Fund #330) 2024-25 400,000
Road Maintenance fee (Fund #335) 2023-24 & 2024-25 600,550 Capital Improvement (Fund #700) 2024-25 690,000
Total: $3,310,550
ATTACHMENTS:

A. Weblink to: 2024 Annual Paving Project Plans
B. Weblink to: Substrate Construction Management Contract Respectfully Submitted by:

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Scott Christie
Public Works Director
Prepared By: Sheri Smith, City Clerk
Approved by:

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City Council
Staff Report
Agenda Item: F.2
Date: April 15, 2025
Department:

Public Works and
Engineering Services
AGENDA TITLE: Preparation and Filing of a Report for Orinda Street Lighting and Landscaping Assessment District No. 1986-1
RECOMMENDATION:

BACKGROUND:

The Orinda Street Lighting and Landscape Assessment District No. 1986-1 (AD 86-1) consists of three distinct zones of benefit. These zones are former County Service Areas which were reinstituted upon incorporation as AD 86-1 to continue similar services. The zones are as follows:
▪ The L-42 Zone finances the cost of residential street lighting within four neighborhoods in South Orinda. These neighborhoods are:

1. Tahos Road from just north of Bates Blvd to the south cul-de-sac including Bates Court, Silverwood Court, and Oakridge Court; Meadow View Road from Meadow Lane to the north cul-de-sac

2. Valley Drive from Heather Lane to south of Valley Court

3. Courtney Lane

4. Martha Road and Catherine Court (cul-de-sac sections of both streets) ▪ The M-9 Zone finances the cost of residential street lighting in the Orinda Downs area along the following streets:

1. Dalewood Drive (public portion) 6. Fallen Leaf Terrace

2. Redcoach Lane 7. Sundown Terrace

3. Coachwood Terrace 8. Silver Oak Terrace

4. Amber Valley Drive 9. Happy Valley Road

5. Singingwood Lane
▪ The M-11 Zone includes commercial properties in the Village District and Theatre District (Crossroads) areas and finances the cost of part or all of the following services.

1. operation of street lights and replacement of failing poles and fixtures

2. sidewalk replacement

3. street sweeping and litter pickup

4. landscape maintenance (median islands, right-of-way, and mini-parks)

5. water and electric utilities for landscaping (water, electrical irrigation) F.2
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DISCUSSION:

The Landscaping and Lighting Act of 1972 requires that an annual review and updated Engineer’s report be prepared to set assessment rates each fiscal year. The assessments cannot exceed the maximum annual assessment amount set plus any approved cost of living.

In 1999, a ballot proceeding was conducted to allow for an annual adjustment to the assessment amount. The results of that proceeding were that the L-42 Zone and the M9 Zone have approved annual adjustments, which allow for an annual adjustment based on the February to February Consumer Price Index for the San Francisco Bay Area.

The M-11 Zone property owners did not approve the adjustment and that rate is levied without any adjustment. The cost of the preparation of the engineer’s report, completed by an outside firm, is included in the adopted AD 86-1 budget and is then allocated to each zone.

The first step in the assessment levy process is the adoption of a resolution ordering the engineer to prepare the annual report. The purpose of the subject Resolution (Attachment A) is to authorize the filing of the report pursuant to State requirements regarding the services to be funded, the estimated cost of the services, the method or methods of spreading the assessment of costs among benefiting properties, and the actual assessment for each parcel in the district. The tentative schedule (Timeline) for district proceedings is shown in Attachment B.

To maintain greater control over district expenses, Staff will continue to prepare the annual district budget. The engineering services, which are provided by NBS, include allocating the engineering and assessment collection expenses, preparing the engineer's report and providing the assessment information to the County Auditor for inclusion on next year’s property tax roll. In addition, NBS will provide some ongoing administration of the assessment district through communications with the County Auditor’s office and assisting with taxpayer inquiries.

Approval of the attached Resolution will provide sufficient time to prepare and file the appropriate reports and provide the tax information to the County Auditor by the filing deadline in early August 2025.

NEXT STEPS:

Staff will proceed to prepare the engineering report for the City Council to review.

FISCAL IMPACT:

The estimated cost for services by NBS, including preparing the Engineer’s report, is approximately $7,500 and is charged as an expense allocated to each Zone. The preparation of the report is an annual requirement necessary to continue to collect the assessments.

ATTACHMENTS:

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A. Resolution 18-25 Ordering the Preparation and Filing of Report for Levy of Annual Assessments For Fiscal Year 2025/26 for Orinda Street Lighting and Landscaping Assessment District No. 1986-1
B. Timeline for Levy Assessments, FY 2025-26
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
Approved by:

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RESOLUTION NO. 18-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA

ORDERING THE PREPARATION AND FILING OF REPORT FOR LEVY OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2025/26 FOR ORINDA STREET LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT NO. 1986-1
WHEREAS, the City Council of the City of Orinda formed an Assessment District under Part 2 of Division 15 of the Streets & Highways Code (Landscape & Lighting Act of 1972, beginning with Streets & Highways Code, Section 22500); and WHEREAS, the Assessment District was designated as “Orinda Street Lighting and Landscaping Assessment District No. 1986-1”; and
WHEREAS, the improvements of the Assessment District consist of the maintenance or servicing, or both, of existing and future public lighting and landscaping facilities, and the installation or construction of public lighting and landscaping facilities and any facilities appurtenant to them or necessary or convenient for the maintenance or servicing of them, including grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage or electrical facilities; and WHEREAS, it is necessary to undertake proceedings pursuant to Streets & Highways Code, Sections 22620-22631, for the levy and collection of assessments for the Fiscal year 2025/26 within the existing Assessment District; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orinda orders the preparation and filing of a report in accordance with Article 4 (beginning with Streets & Highways Code, Section 22565) of Chapter 1 of the Landscaping and Lighting Act of 1972.

ADOPTED by the City Council of the City of Orinda at a regular meeting of said Council held on April 15, 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

RECUSED:COUNCILMEMBERS:

Latika Malkani, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
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Attachment: Resolution 18-25 Ordering the Preparation and Filing of Report for Levy of Annual Assessments For Fiscal Year 2025/26 for Orinda

CITY OF ORINDA
Orinda Street Lighting and Landscape Assessment District No. 1986-1 FY 2025/26 Timeline for Levy of Assessments ____________________________________________________________________________________________________ Regular City Council meetings are typically scheduled on the 1st and 3rd Tuesday of every month.

Category Action Performed By Due Date Note:

Timeline NBS prepares and delivers the proposed Fiscal Year 2025/26 Timeline. NBS February 7 Timeline Agency Staff reviews the proposed timeline and provides comments. Agency February 14 Budgets Agency Staff provides the District Budget. Agency March 21 Report NBS prepares and delivers the Annual Report. NBS April 4 Council Meeting The council adopts one resolution: Ordering the Preparation of Annual Report. Council April 15 Report Agency Staff reviews the Annual Report and provides comments. Agency April 23 Report NBS delivers the Annual Report for Agency Staff approval. NBS April 30 Council Meeting The council adopts two resolutions: Resolution of Intention and Approving Engineer’s Report. Council May 6 Notice The clerk publishes the Resolution Declaring Intent. The notice must be in the local newspaper not less than 10 days before the Public Hearing. Clerk May 23 No later than May 24th Council Meeting The council conducts the Public Hearing, then adopts the Resolution Confirming the Diagram and the Assessment and Ordering the Levy. Council June 3 Resolutions The clerk delivers copies of all approved Resolutions to NBS. Clerk June 13 Levy Submittal NBS submits the assessment levy to the county auditor/controller. NBS August 10 F.2.b
Packet Pg. 35
Attachment: Timeline for Levy Assessments, FY 2025-26 (3577 : Lighting and Landscaping District) City Council
Staff Report
Agenda Item: F.3
Date: April 15, 2025
Department: City Council
AGENDA TITLE: Annual Safety Element Status Report
RECOMMENDATION:

Receive the report.

BACKGROUND:

In January 2023, the City Council adopted the Orinda Safety Element into the City's General Plan. The document includes 60 policy items and corresponding implementation actions. Staff reviewed the policies and implementation actions to create a matrix in which the policies could be analyzed alongside the associated implementation actions, the specific hazard being addressed, and the City department or other public agency responsible for execution. The matrix includes current notes by the lead department.

DISCUSSION:

Safety Elements are one of seven mandatory elements required in a city's General Plan. It establishes policies, goals, and programs to guide decision-making related to hazard mitigation, disaster preparedness, and emergency response. These policies can include regulations for building in hazard-prone areas, requirements for evacuation routes, and procedures for emergency response and recovery.

Staff is presenting a status report on the 2023 Safety Element in an effort to provide transparent information to the public regarding recent actions and responsibilities in the City of Orinda.

To summarize, one tenth of the policies broadly relate to reducing exposure to wildfire.

The existence of the Orinda Chipper program is one example, another is the maps and other outreach material that is mailed out to all Orinda residents. Most recently, the City’s facilities supervisor oversaw the implementation of Zone Zero compliant landscaping around City-owned buildings beginning in February 2025.

Some of the initiatives focused on infrastructure improvements as an avenue for facilitating evacuations. Signage for the No-Parking-on-Red-Flag-Days ordinance and the Miner Rd. contraflow signals, serves both to assist in evacuation capacity and remind the public to be ready for wildfire threats.

Other policy language directed education for the public to prioritize drought-tolerant, fireresistant landscaping. To this end, the Planning Department pushed the Disallowed Plants List. In the fall of 2024, the City released its first publication of the Plants for a Fire-Savvy Landscape.

F.3
Packet Pg. 36
While many other actions and implementations exist, this report is intended to provide only a high-level overview of recent efforts. The attached Safety Element Matrix provides notes on which implementation actions were assigned to which policies, as well as current updates on the status of each policy.

FISCAL IMPACT:

None
ATTACHMENTS:

A. Safety Element Policies and Actions Matrix
Respectfully Submitted by:

Micki Cronin
Senior Management Analyst
Prepared By: Micki Cronin, Senior Management Analyst
Approved by:

F.3
Packet Pg. 37
Policy Implementation
Action Policy Text Implementation Action Text Hazard Current notes Lead Agency S-1 IA-1, IA-2
In coordination with the County of Contra Costa, implement and update the Contra Costa County Local Hazard Mitigation Plan, as directed by the California Governor’s Office of Emergency Services and the Federal Emergency Management Agency, and maintain mutual-aid agreements with federal, state, and local agencies as well as the private sector, to assist in:

1. Clearance of debris in the event of seismic hazards, collapsed buildings or structures, or other circumstances that could result in blocking emergency access or regress

2. Heavy search and rescue

3. Fire suppression

4. Hazardous materials response

5. Temporary shelter

6. Geologic and engineering needs

7. Traffic and crowd control

8. Building inspection
IA-1: The City shall continue to work with the County to update the Local Hazard Mitigation Plan upon its expiration to ensure that Orinda maintains eligibility for pre-disaster mitigation funding.

IA-2: The City shall continue to maintain agreements with other local, state, and federal agencies to ensure coordinated disaster response.

Emergency
Preparation and
Response
The County and Orinda annex have been approved by FEMA/CalOES. City Council adoption occured in March 2025.

Orinda is included in Mutual Aid Region 2, The Coastal Region, which includes Contra Costa County.

Staff attends trainings and drills as well as maintains a presence on meetings of the Multi-agency Coordinating Group (MAC) - currently the Sr. Management Analyst is the representative for Orinda.

Emergency
Management Team
(City Manager and
Dept. Heads)
S-2
Incorporate the Contra Costa County Hazard Mitigation Plan and the City of Orinda Annex, approved by the Federal Emergency Management Agency in 2018, into this Safety Element by reference, as permitted by California Government Code Section 65302.6, to ensure that emergency response and evacuation routes are accessible throughout the city.

Emergency
Preparation and
Response
The County and Orinda annex have been approved by FEMA/CalOES. City Council adoption occured in March 2025.

Additional Work:

Public Works road maintenance and on-call hazard removal work collaborating with MOFD to see that roadways are cleared of hazardous vegetation Planning and
Emergency
Management Team
S-3
Coordinate with local and State Emergency Management agencies using the Standardized Emergency Management System (S.E.M.S.) and National Incident Management System (N.I.M.S.) to facilitate multiagency emergency response.

Emergency
Preparation and
Response
The City solicited proposals to update the 2018 Emergency Operations Plan, the Wildfire Evacuation Annex, as well as conduct staff trainings.

Deliver an updated EOP to the City Council by year-end 2025; and offer staff trainings with winning consultant by summer 2025
Emergency
Management Team
S-4
Continue to cooperate with other public agencies to ensure adequate medical and other emergency services, including assessing and projecting future emergency service needs.

Emergency
Preparation and
Response
The City participates on the monthly MAC calls with the County Office of Emergency Services and holds monthly meetings with MOFD, which also includes the Police Chief.

Emergency
Management Team
S-5 IA-3 Maintain inter-jurisdictional cooperation and coordination, including automatic aid agreements, with fire protection and suppression agencies in Contra Costa County.

IA-3: Maintain automatic aid agreements with other fire protection/suppression agencies in Contra Costa County.

Emergency
Preparation and
Response
Orinda Police Department is contracted through the Contra Costa Sherrif’s Department so resources can be called in from other contract departments as well as from the Sherrif’s office without relaying information through an automatic or mutual aid system. To the outside viewer it would appear that responding officers from Lafayette were coming through automatic or mutual aid agreements, however in effect they are part of the same system.

Emergency
Management Team
S-6 IA-1
Ensure that communication, educational and informational materials, assistance in preparedness activities, and evacuation and short-term recovery activities are available in multiple languages and formats appropriate for people with access and functional needs.

IA-1: The City shall continue to work with the County to update the Local Hazard Mitigation Plan upon its expiration to ensure that Orinda maintains eligibility for pre-disaster mitigation funding.

Emergency
Preparation and
Response
The City's website platform has the ability to translate HTML content into multiple languages and address accessibility needs. Review the languages spoken at home and determine what additional languages would make sense for the Orinda community. Further, identify which materials should be converted to HTML for ease of translation and for accessible use. City is updating Disaster Preparedness information on the City's website to HTML content to the greatest extent possible.

Review hard copy material, and have key topics and materials translated as needed.

Emergency
Management Team
F.3.a
Packet Pg. 38
Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-7
Ensure that communication systems used by emergency responders and key City staff have sufficient redundancy and resiliency to meet City needs during and after a hazard event.

Emergency
Preparation and
Response
Vehicle radio units in both Police and Public Works vehicles were updated to be interoperable with MOFD and other emergency service agencies
Emergency
Management Team
S-8
Ensure that the City is able to prepare for and respond to large-scale disasters through coordination and sharing data, experience, and strategies with other emergency management agencies in state or regional efforts on disaster planning.

Emergency
Preparation and
Response
City is currently reviewing contract bids from vendors who have applied to update the Orinda Emergency Operations Plan, and to provide training and exercises, including basic S.E.M.S. and Incident Command System training as well as tabletop exercises and incident simulations to drill skills learned.

The contractor will also be providing a training roadmap for subsequent hires and continuing education
Emergency
Management Team
S-9
Locate critical facilities outside of known hazard zones, including 100-year and 500- year flood hazard zones, dam inundation zones, very high fire hazard severity zones, and Wildland-Urban Interface zones. If facilities must be located in these zones, design and site them to minimize potential damage and increase their ability to remain operational during and after hazard events.

Emergency
Preparation and
Response
JD - 2/21/25
City facility vegetation management is preemptively adopting the "Zone-0" standard for its buildings.

The work is being directed by the facilities supervisor and staff is exploring options for continuing to maintain this standard with adjustments to the current landscaping contractor.

Hazard maps identified in 2023 Orinda Safety Element, (pages 16, 17, 19, 20, 21, 24, 27, 31, 34, 37, 43, 44, 45, and 47,) and in Appendix A of the Orinda Annex of the Contra Costa County Hazard Mitigation Plan.

Planning
S-10
Develop and implement an evacuation assistance program, in coordination with Contra Costa County Transportation Authority, Seniors Around Town, and paratransit and dial-a-ride agencies to help those with limited mobility, lack of access to a vehicle, and other at-risk populations evacuate safely.

Emergency
Preparation and
Response
Police and City Staff have met with the Seniors-Around-Town program administrator to talk about potential collaborations, there was interest in working together, but exactly what role they would play was uncertain. Understandably the Orinda Association was hesitant to ask their volunteers to assist in evacuations, additionally they relied on the vehicles of their volunteers who were unlikely to have disability accommodations like wheel chair ramps or lifts, etc.

Collaboration with utility companies for awareness of those with health-critical power-needs is still a potential avenue.

Police
S-11 IA-4
Coordinate with emergency responders, engineers, and Caltrans to identify and maintain additional potential evacuation routes to ensure adequate capacity, safety, and viability of those routes in the event of an emergency, including making improvements to existing roads to support safe evacuations as needed.

IA-4: The City shall evaluate, and as feasible enact,
recommendations in the City of Orinda 2022 Evacuation
Analysis and other pertinent analyses to improve safe
evacuations in Orinda.

Emergency
Preparation and
Response
Currently Public Works and Engineering is utilizing the program street saver to maintain the recent high standard of roads with the greatest degree of fiscal responsibility. This means that evacuation routes are kept in good repair, and are obstructed by road work as little as possible. -The City is also replacing roadway signage with new high-visibility retroreflective signage as old signs reach the end of their service life-span.

Measure R funds are being used to invest in infrastructure like storm drains and culvers to prevent obstructions and catastrophic failures, (like sink-holes) from compromising the routes.

Public Works
S-12 IA-4 Explore expanding contra-flow lanes and red flag parking restrictions to support safe evacuations on critical roadways.

IA-4: The City shall evaluate, and as feasible enact,
recommendations in the City of Orinda 2022 Evacuation
Analysis and other pertinent analyses to improve safe
evacuations in Orinda.

Emergency
Preparation and
Response
Phase 2 of the red flag day parking restrictions program is complete. -Initial routes in the vicinity of El Toyonal have expanded to sections in the vicinity of Miner Rd and throughout northeast Orinda

Contra flow signs installed on Miner Rd. and procedure established. -Refinements of the Miner Rd Contraflow system continue and are evaluated after activation drills -Specific signage for roads turning on to Miner Rd, as well as other barriers and traffic cones have been cached in a contraflow dedicated trailer at the Orinda corp. yard. Public works crew can deploy the entire Miner Rd contraflow system in less than 15 minutes.

Orinda Public Works and Engineering are exploring the feasibility of a similar contraflow system along Moraga Way.

Public Works
F.3.a
Packet Pg. 39
Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-13 IA-4 Continue to work with schools, senior care centers, and similar facilities to improve evacuation planning and preparation.

IA-4: The City shall evaluate, and as feasible enact,
recommendations in the City of Orinda 2022 Evacuation
Analysis and other pertinent analyses to improve safe
evacuations in Orinda.

Emergency
Preparation and
Response
Orinda staff and the Orinda Police Chief are engaging with OUSD and Miramonte High School to hold parent education nights to help residents learn what they need to do to be ready for evacuation.

City staff are meeting regularly with MOFD staff to discuss further collaboration including items like the chipper programs that allow residents to more easily mitigate fire fuels adjacent to the roadways on their own parcels.

Emergency
Management Team
S-14
Continue to revise and improve the Evacuation Analysis and its recommendations as appropriate during future updates to the Safety Element and Hazard Mitigation Plan, including in coordination with surrounding jurisdictions.

Emergency
Preparation and
Response
In March 2025, the City Council adopted a revised EIR for Plan Orinda. Included in that was the updated Wildfire Evacuation Analysis. Staff will continue to evaluate new technology and services to aid in the development of evacuation planning.

Emergency
Management Team
S-15 Continue to coordinate with MOFD to conduct emergency services training in support of appropriate goals and standards for training efforts.

Emergency
Preparation and
Response
The City is currently reviewing proposals for updating the 2018 Emergency Operations Plan, including proposals for staff training.
-Deliver an updated EOP to the City Council by year-end 2025; and offer staff trainings with winning consultant by summer 2025
--MOFD has in the past and is expected to continue to be a willing partner in preparedness training and drills.

Emergency
Management Team
S-16
Land development shall be consistent with the natural carrying capacity of nearby creeks, streams, and other waterways to address potential hazards associated with development near sensitive riparian areas, such as erosion and flooding.

Flood and Inundation
Hazards
Current policy involves Orinda’s Planning department coordinating with Orinda Public Works to examine potential impacts on waterways and riparian areas. Depending on the severity of the impact further investigation/studies are required and the City will engage their own specialist to peer review and evaluate the investigation results.
-If the findings require mitigations then those will be considered in the approval of the development.

Planning
S-17 IA-5, IA-6
For new construction and proposals for substantial improvements to residential and nonresidential development within 100-year floodplains, as mapped by the Federal Emergency Management Agency (FEMA) or as determined by site-specific hydrologic studies for areas not mapped by FEMA, the City of Orinda shall apply a minimum level of acceptable risk and disapprove projects that cannot mitigate the hazard to the satisfaction of the Building Official or other responsible agency. Areas outside of the 100-year floodplains should be considered for future risk because climate change may expand areas of the city that are currently considered flood prone.

IA-5: The City shall update the Municipal Code as necessary to comply with state requirements and projections of future flood risks for flood control.

IA-6: The City will update its policies and standards, if necessary, to remain consistent with state and federal
standards for floodplains and urban development in areas subject to flooding.

Flood and Inundation
Hazards
City Planning utilizes recently updated hazard zone mapping to determine if projects need to undergo further review. This process is collaborative with Orinda Public Works and Engineering.

Muni code 18.05.050 cites FEMA and FIRM (maps) ...and subsequent amendments Planning
S-18 IA-5
Development on parcels containing or bordering the floodway shall only be allowed if the proposed structures can be adequately floodproofed and will not contribute to property damage or risks to public safety. Such developments shall be required to be capable of withstanding flooding and minimize the use of fill. Compatible uses shall not, however, obstruct flows or adversely affect upstream or downstream properties with increased velocities, erosion backwater effects, or concentrations of flows.

IA-5: The City shall update the Municipal Code as necessary to comply with state requirements and projections of future flood risks for flood control.

Flood and Inundation
Hazards
The County and Orinda annex have been approved by FEMA/CalOES. City Council adoption occured in March 2025.
-Flooding was included as an area of concern, and proposed mitigations advocated for in the LHMP are being rolled out.

Planning
S-19 IA-7, IA-8
Update stormwater infrastructure design requirements and retrofit storm drainage systems as needed, subject to funding availability, to maintain consistency with federal, state, and local regulatory requirements and to convey runoff for more intense storms resulting from climate change.

IA-5: The City shall update the Municipal Code as necessary to comply with state requirements and projections of future flood risks for flood control.

IA-7: Develop and implement minor repairs and replacement of City-maintained drainage facilities as problems are identified through the ongoing storm drain planning and inventory work, during the storm season or through ongoing inspections.

IA-8:Consult with the Contra Costa County Flood Control District as well as upstream and downstream jurisdictions regarding regional approaches for the planning, construction, operation, and maintenance of drainage and flood-control facilities. Include these entities in the referral of project applications as appropriate.

Flood and Inundation
Hazards
The City Council Infrastructure Subcommittee worked with Public Works and Engineering to determine the 2019 Storm Drain Repair Plan established prioritization method, which city now uses to establish CIP projects for Category A and B storm drain repairs. -Funds from Measure L and Measure R funds have both been allocated towards storm drainage repair and replacement.

The City collaborated with the County in the Local Hazard Mitigation Plan update recently. Flooding was one of the specific topics addressed.

Public Works
F.3.a
Packet Pg. 40
Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-20
Condition new development to maintain or minimize post-development peak runoff rate and average volume similar to predevelopment conditions, to the maximum extent feasible. Consider use of green infrastructure and low impact development that use on-site infiltration to slow runoff during peak periods. Where this is not feasible, the increase shall be mitigated.

Flood and Inundation
Hazards
Application of Contra Costa Water Control Board’s Regional Municipal Stormwater permitting process.
“Provision C.3 requires site designs for new developments and redevelopments to minimize the area of new roofs and paving. Runoff should be dispersed to landscaping where possible. Where feasible, pervious pavements can be used so that runoff can infiltrate to the underlying soil. Remaining runoff from roofs and pavement must be treated using bioretention. In some developments, the rates and durations of site runoff must also be controlled.”
Planning
S-21 IA-8, IA-9
Cooperate with the Contra Costa County Flood Control and Water Conservation District and other jurisdictions to pursue funding to finance improvements to storm drainage and flood control facilities.

IA-8: Consult with the Contra Costa County Flood Control District as well as upstream and downstream jurisdictions regarding regional approaches for the planning, construction, operation, and maintenance of drainage and flood-control facilities. Include these entities in the referral of project applications as appropriate.

IA-9: The City shall conduct regular cleaning and maintenance of storm drains along key roadways, especially in advance of the rainy season. The City shall address potential ponding and the need for storm drain improvements on major roadways subject to funding availability.

Flood and Inundation
Hazards
The City collaborated with the County in the Local Hazard Mitigation Plan update recently. Flooding was one of the specific topics addressed.

When Orinda Planning receives an application that may effect drainage or flood-control aspects of the local water systems, those plans are collaboratively examined with Public Works and Engineering to determine if a potential issue exists. At that point the City enlists the aid of the County’s Clean Water Program officials to participate in the plans review as subject matter experts. •The city has identified the most pressing updates in the capital improvement plan. -Public Works staff on call during periods of intense weather.

Public Works and
Engineering
S-22 IA-10
Continue to coordinate with the East Bay Municipal Utilities District and the Orinda Country Club to assess the dam inundation risk in Orinda and upgrade facilities and infrastructure at risk.

IA-10: Coordinate with the State Division of Safety of Dams to ensure that the City is aware of the timeline for the
maintenance and inspection of dams whose failure would
impact their jurisdiction.

Flood and Inundation
Hazards
•State Division of Safety of Dams’s Inundation Map viewer shows that Lake Cascade, and the Briones Reservoir having potential effects for Orinda. However it is expected to have relatively little impact outside of San Pablo Creek, Lauterwasser Creek, and Bear Creek. -The State has required the Orinda County Club to keep the water level reduced for safety.

Public Works and
Engineering
S-23
Minimize fault rupture hazards through enforcement of the following policies:

1. Require geologic studies or analyses for critical, lifeline, and high-occupancy structures and high-risk structures within 0.5 miles of all Quaternary faults shown on the Earthquake Fault Studies Zones map (see Figure 8: Regional Fault Lines).

2. Require geologic trenching studies within all designated Earthquake Fault Studies Zones unless adequate evidence is presented, as determined and accepted by an approved Geotechnical Engineer or Engineering Geologist. The City of Orinda may require geologic trenching of nonzoned faults for especially critical, vulnerable, or lifeline structures

3. Require infrastructure systems, such as energy, communications, and transportation infrastructure, that cross a fault be designed to resist fault rupture for the maximum plausible earthquake scenario.

4. Support efforts by the California Department of Conservation, California Geological Survey, to develop geologic and engineering solutions in areas of ground deformation due to faulting and seismic activity but where a fault cannot be reliably located.

5. Encourage and support efforts by the geologic research community to better define the locations and risks of faults in and around the City of Orinda. Such efforts could include data sharing and database development with regional entities, other local governments, private organizations, utility agencies or companies, and local universities.

Seismic and Geologic
Hazards
Newly released 2024 State maps of Seismic Hazard Zones identify earthquake zones of required investigation (EZRI) are the tool that Orinda Planning uses to gauge if a geotechnical investigation is required. If a building plan falls within the EZRI, then, this process moves to the state for review after the geotechnical report is submitted.

Planning
S-24 IA-11, IA-12
New development, including subdivisions, new construction, and remodels or expansions of existing structures, shall minimize exposure to seismic hazards through site planning and building design.

IA-11: Provide information to the public on ways to reinforce buildings to reduce damage from earthquakes and what to do in the event of an earthquake.

IA-12: Study building safety measures and revise the building code to:

1. Include building practices that minimize seismic and geologic risks for new residential buildings to the greatest feasible extent.

2. Require any additional building practices that minimize seismic risks for paved areas and foundations of buildings, as needed.

Seismic and Geologic
Hazards
City staff provide educational literature in safety outreach messaging during events, and through digital formats.
-This includes supporting and raising awareness of other partners and agencies like MOFD, Lamorinda CERT, and the School District in their efforts as well.

The City currently applies the standards of the most recent building code across the board. -In areas where geological instability potential exists, site specific mitigations are considered as recommended by geotechnical and subject matter experts.

Planning
F.3.a
Packet Pg. 41
Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-25 IA-13
A geotechnical investigation and report shall be required for all new development in landslide and liquefaction zones. Any other facility that could create a geologic hazard, such as a road on hillside terrain, must also conduct such an investigation.

Evidence of probable geologic hazard shall require a geotechnical study by a registered soil engineer or registered geologist that shall be reviewed by geotechnical consultants selected by the City.

IA-13: The City will update and maintain standards designed to avoid geologic hazards, mitigate for soils-related constraints, reduce impacts to hydrological and drainage conditions, and minimize erosion resulting from site grading and preparation, construction, and ongoing operations. Projects will be
conditioned to include measures to avoid geologic- and soilsrelated impacts, as necessary.

The City will require a geotechnical evaluation prior to construction of buildings intended for public occupancy in areas with potential risk related to geologic conditions or soil limitations, as identified on maps maintained by the City. The geotechnical evaluation shall evaluate all relevant risks, which may include but are not limited to erosion, landslide, expansive soils, subsidence, and seismic activity. Recommendations from the geotechnical evaluation shall be incorporated into the subject project or plan in order to reduce risk to levels acceptable to the City. The City will also incorporate
geotechnical evaluations and recommendations into its own public investments, as appropriate.

Seismic and Geologic
Hazards
The City currently applies the standards of the most recent building code across the board. -In areas where geological instability potential exists, site specific mitigations are considered as recommended by geotechnical and subject matter experts.

Contra Costa Building
Dept.

S-26 IA-14
Require new development in areas prone to geologic hazards (e.g., landslides, steep topography, slope instability), including the Orinda Geologic Hazard Abatement District, to be designed to adequately reduce these hazards, including minimizing the loss of native vegetation. Grading plans; environmental assessments; engineering and geologic technical reports; and irrigation and landscaping plans, including ecological restoration and revegetation plans, shall be required as appropriate to ensure the adequate demonstration of a project’s ability to mitigate these potential impacts.

IA-14: Conduct slope stabilization practices on existing public property and support slope stabilization activities on private property located on unstable hillside areas, especially slopes with recurring failures where City property or public right-ofway is threatened from slope instability, or where considered appropriate and urgent by the City of Orinda Engineer, or Moraga-Orinda Fire District.

Seismic and Geologic
Hazards
Public Works and Engineering have identified areas for retaining walls and slope stabilization in the current Capital Improvement Plan.
-Some work, such as the roadway stabilization on Moraga Way and Glorietta is ongoing.

Planning
S-27 Require new development in hillside areas to prepare drainage plans to direct runoff and drainage away from potentially unstable slopes.

Seismic and Geologic
Hazards
City follows the application on Contra Costa Water Control Board’s Regional Municipal Stormwater permitting process. Specially section C.3
“Provision C.3 requires site designs for new developments and redevelopments to minimize the area of new roofs and paving. Runoff should be dispersed to landscaping where possible. Where feasible, pervious pavements can be used so that runoff can infiltrate to the underlying soil. Remaining runoff from roofs and pavement must be treated using bioretention. In some developments, the rates and durations of site runoff must also be controlled.”
Planning
S-28 Encourage retrofits to existing buildings and critical infrastructure, including key roadways, that improve resiliency to geologic and seismic hazards.

Seismic and Geologic
Hazards
The City currently applies the standards of the most recent building code, including the application of EZRI.
-In areas where geological instability potential exists, site specific mitigations are considered as recommended by geotechnical and subject matter experts. •For older homes, not involved with the City’s plans review process, the City staff does outreach out encouraging planning and prepare for emergencies, which includes preparation for earthquakes and the like. Planning
S-29 IA-15
Cooperate with the Moraga-Orinda Fire District (MOFD) in developing additional standards, guidelines, and local ordinances to ensure provision of adequate fire protection and emergency medical service for all persons and property in the community.

IA-15: Coordinate with Moraga-Orinda Fire District to continue implementing a long-term fire protection training program and continue public education efforts, including to at-risk populations, to inform the community of wildland and urban fire hazards and ways to minimize damage caused by fires.

Fire Hazards
Coordination occurs at the staff level through monthly Orinda/MOFD staff meetings, and at the policy level through the Orinda City Council/MOFD Directors Board "2x2" meetings.

This includes:
-Wildfire Safety Fair, MOFD open houses, community meetings, town halls, collaborations with Firewise.
-City Staff, MOFD, Police, and the School District are finalizing plans for a series of community meetings in spring 2025.

City Manager's Office
F.3.a
Packet Pg. 42
Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-30 IA-16
Continue coordination with MOFD to ensure a high level of fire protection to residential and commercial development to avoid or minimize wildfire hazards associated with new land uses, consistent with MOFD standards, including encouraging the location of new development outside of the Very High Fire Hazard Severity Zones (see Figure 11: Wildfire Hazard Severity Zones).

IA-16: The City shall work with CAL FIRE and Moraga-Orinda Fire District to ensure maintenance of existing fuel breaks, vegetation clearance, and emergency access routes for
effective fire suppression on public and private roads.

Fire Hazards
The City worked with the office of Assembly Member Bauer-Kahan to secure funding for additional inspectors for MOFD.

Additionally the City annually does fire fuel break work on the largest city owned open space, Orinda Oaks Park and Open Space.

City Manager's Office
S-31 IA-16 Coordinate with MOFD and landowners to develop and maintain fuel breaks in dedicated open space and fire-access easements.

Fire Hazards
The development of the Measure R chipper program, as well as the fire fuel incentive are designed to assist residents in their obligations to maintain vegetation minimums for these critical areas. -The City also does a significant amount of public outreach to educate residents on their responsibilities in regards to fire fuel mitigation.
--Examples being, direct mail pieces to all Orinda households, Wildfire Fair, Orinda Farmers' Market tables, informational tables are various events, and focused townhall style meetings.

Facilities
S-32
Encourage new development to occur outside of Very High Fire Hazard Severity Zones. Any development that does occur in the Very High Fire Hazard Severity Zones or Wildland-Urban Interface Zones (see Figure 11: Wildfire Hazard Severity Zones and Figure 12: Wildland-Urban Interface Zones) must prepare project-specific fire protection plans, in addition to complying with all applicable state and local building and fire code regulations. Fire protection plans shall include a risk analysis, discussion of fire response capabilities, compliance with fire safety requirements (defensible space, fire protection infrastructure, building ignition resistance, etc.), appropriate mitigation measures and design considerations for any non-conforming fuel modification, maintenance, and education for residents.

Fire Hazards
Planning works very closely with MOFD, the typical flow follows that plans are submitted to the City and then shared with MOFD for their review and comments.

The City crafted the Plants for a Fire-Savvy Landscape to help Orinda residents in what they are able to plant, in the first section of the document, a five-foot perimeter non-combustible zone (also known as Zone-0) is recommended and the guide provides different types of materials that could be used.

MOFD
S-33
Develop and update programs as needed that ensure recovery and redevelopment after a large fire and that reduce future vulnerabilities to fire hazard risks through site preparation, redevelopment layout design, fire-resistant landscape planning, and fire-retarding building design and materials.

Fire Hazards
City staff have been conducting outreach to connect with community members and express the importance of creating defensible space around the home as well as what measures can be taken for home hardening.
-The City has also instituted the Measure R Chipper to help remove fire fuels and empower residents to dispose of hazardous vegetation as soon as they are able to. -The City also has provided the Measure R incentive program to help reduce the cost of the major investments in fire fuel removal.

City Manager's Office
S-34
Support and coordinate with MOFD in reviewing development proposals to ensure that new development be located where fire and emergency services have sufficient capacity to meet project needs or require that they be upgraded to provide necessary capacity as part of the proposed development activities.

Fire Hazards Planning works very closely with MOFD, the typical flow follows that plans are submitted to the City and then shared with MOFD for their review and comments.

Planning
F.3.a
Packet Pg. 43
Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-35 IA-17
Continue to require review by the Planning Department and Moraga-Orinda Fire District prior to the issuance of development permits for proposed construction projects and conceptual landscaping plans in Very Fire Hazard Severity Zones identified by CAL FIRE and Wildland-Urban Interface Zones (see Figure 11: Wildfire Hazard Severity Zones and Figure 12: Wildland-Urban Interface Zones). Plans for proposed development in such areas shall include, at a minimum:

1. Site plan, planting plan, planting palette, and irrigation plan to reduce the risk of fire hazards and with consideration to site conditions, including slope, structures, and adjacencies.

2. Development and maintenance of defensible space.

3. Multiple points of ingress and egress to improve evacuation, emergency response, and fire equipment access, and adequate water infrastructure for water supply and fire flow that meets or exceeds the standards in the California Fire Safe Regulations (Section 1273 and 1274 of the California Code of Regulations – Title 24, Division 1.5, Chapter 7, Articles 2 and 3).

4. Class A roof materials for new and replacement roofs.

5. Location and source of anticipated water supply
IA-17: Continue to implement the City’s and the MoragaOrinda Fire District’s most currently adopted Fire Codes to ensure that development is constructed in a structurally safe manner. To the extent feasible, conduct periodic fire safety inspections to ensure compliance with adopted codes.

Fire Hazards
MOFD most recently updated their amendments to the California state fire code, once those were adopted by the MOFD board Orinda ratified those as local law as well. (MOFD Ord. 23-01) City staff on February 25, 2025 began to expand the 2 foot non-combustible zone around the exterior of building - as required by MOFD Ordinance - to the full 5 feet for “Zone-0” Planning
S-36 IA-18 Coordinate with the East Bay Municipal Utilities District (EBMUD) to maintain an adequate, long-term water supply for fire suppression needs for the community.

IA-18: Identify and improve areas lacking adequate water service for firefighting, including capacity for peak load under a reasonable worst-case wildland fire scenario determined by Moraga-Orinda Fire District. The City shall identify areas lacking adequate water service, including areas where future
development may occur.

Fire Hazards
Orinda Planning works with partners at EBMUD and MOFD to determine that a proposed plan does meet the requirements for having adequate fire-flow water pressure from subject matter experts within their specific department. These agencies additionally are able to determine what best mitigation measures may be employed to address and deficiency.

Planning
S-37
Support measures that help firefighting crews and emergency response teams respond to fire hazards or work under low-visibility conditions, such as high-visibility signage for streets and building addresses that meet or exceed the standards in the California Fire Safe Regulations (Sections 1273 and 1274 of the California Code of Regulations – Title 24, Division 1.5, Chapter 7, Articles 2 and 3).

Fire Hazards
As signs are replaced, Public Works uses retro-reflective signage to increase visibility under nighttime or low light conditions
-Public Works and Engineering has replaced roughly half of the older public signs in Orinda with newer high visability signage. Estimated to be at least 5 years to complete all.

Public Works
S-38
Continue to uphold fire-resistant landscaping and defensible space requirements for new residential and commercial development. All new residential development must comply with MOFD and California Fire Safe Regulations (Section 1276 of the California Code of Regulations – Title 24, Division 1.5, Chapter 7, Article 5), as well as Chapter 17.17 (Landscaping) of the Municipal Code, which requires all planted material to conform to the fire-safe vegetation list in the City of Orinda Landscape Guidelines.

Fire Hazards
The City crafted the Plants for a Fire-Savvy Landscape to help Orinda residents in what they are able to plant, in the first section of the document, a five-foot perimeter non-combustible zone (also known as Zone-0) is recommended and the guide provides different types of materials that could be used.

City Manager's Office
S-39
Require proposed development to provide adequate access for fire and emergency vehicles and equipment that meets or exceeds the standards in the California Fire Safe Regulations (Sections 1273 and 1274 of the California Code of Regulations – Title 24, Division 1.5, Chapter 7, Articles 2 and 3).

Fire Hazards
Planning works very closely with MOFD, plans are submitted to the City are then shared with MOFD for their review and comments.
-To ensure that regulations are followed after plan review the county building inspector as well as a building inspector from MOFD follow the progress of construction.

Planning
S-40
Identify existing public and private roadways in fire hazard severity zones and the wildland-urban interface (WUI) that are not in compliance with current fire safety regulations, including road standards for evacuation and emergency vehicle access, vegetation clearance, and other requirements of the California Fire Safe Regulations (Sections 1273 and 1274 of the California Code of Regulations - Title 14, Division

1.5, Chapter 7, Articles 2 and 3), to the extent resources are available. Work at retrofitting City-owned roadways as needed to meet current standards and require private property owners to do the same, to the extent feasible and given the absence of other site constraints.

Fire Hazards
Efforts to be more efficient with the given space for Orinda streets is one of the current focuses of the Public Works and Engineering Department.
-The City has applied for grant funding through initiatives like “Safe Routes to School” and “Safe Routes to BART” to investigate the practicality of a bicycle lane that can also function as an Emergency Vehicle Access route.
-The No-Parking-On-Red-Flag-Warning-Days ordinance and Miner Road contraflow system are ways that to reduce congestion on the streets without necessarily expanding the actual footprint of the roadways themselves.

Public Works
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Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-41 IA-19
Continue to coordinate with PG&E to underground power lines throughout the community, especially in the wildland-urban interface and fire hazard severity zone areas where wildfire risk is greatest.

IA-19: Continue to consult and coordinate with PG&E to
acquire underground utility funding for Orinda. Fire Hazards California Public Utilities Commission Rule 20 Program in which cities identify which overhead power lines they would like to be undergrounded.
-As of December 2022, no new Rule 20A credits – where the utility pays 100% of the cost of undergrounding – are being distributed.
-Credits not allocated to specific projects are being moved by PG&E to areas that they consider the highest risk areas.
--PG&E community representative for Orinda, identified the transformer at Camino Pablo and El Toyonal as a project that is using the remainder of the City of Orinda’s Rule 20A credits.

City Manager's Office
S-42 Collaborate with MOFD to provide roadside fuel reduction, defensible space, and vegetation management, particularly along evacuation routes. Fire Hazards Fire Chief Isaacs has expressed interest in utilizing the Fire Aside system the Orinda uses for the Measure R chipper.

City staff has engaged with community groups and MOFD to reduce hazardous fuels and invasive species (Scotch Broom) in areas near Camino Pablo.

City Manager's Office
S-43
Support efforts by MOFD and other regional partners to establish an extensive community education and motivational program regarding Wildfire Risk Reduction, Home Hardening, and Emergency Preparedness, including development and maintenance of defensible space. The City also amplifies the social media messaging put out by MOFD.

Fire Hazards
The City is organizing a series of public meetings with the Orinda Police, MOFD, City staff, and the School District to discuss the procedure of evacuations in Orinda as well as address community concerns.

City Manager's Office
S-44
Coordinate with the Contra Costa County Emergency Services Division, Contra Costa County Division of Environmental Health, and MOFD and support efforts to reduce the level of risk from toxic and hazardous materials in Orinda by regulating the transportation and storage of these materials in the community, and through an educational program on the proper disposal methods for hazardous, toxic, and polluting materials.

Hazardous Waste and
Materials
The solid waste authority in Orinda, Recycle Smart, is often invited to speak to City Council, but also to public events like the 4th of July Parade and the Orinda Wildfire Prevention and Safety Fair to discuss resources they have to dispose of or recycle materials, including hazardous ones.

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Require public disclosure of all companies, facilities, buildings, and properties that use, store, produce, and/or import/export any hazardous materials and wastes in the city. The City will maintain and share its inventory with the Contra Costa County Environmental Health Department.

IA-20: Designate the Moraga-Orinda Fire District as the keeper of a database of all properties in Orinda engaging with hazardous materials and include such information as their address, their owner’s contact information, and a list of all the hazardous materials on site.

Hazardous Waste and
Materials
The responsibility for record keeping does not fall to MOFD, instead it exists under the Contra Costa County Environmental Health Department, and the California Department of Toxic Substances. -In the event of a hazardous material spill, MOFD would be the first responding agency as they are an ‘All-Hazards’ public safety agency.

MOFD is listed in safety
element, (
S-46 IA-21 Ensure that the use and disposal of hazardous materials in the city complies with local, state, and federal safety standards.

IA-21: Require that construction activities cease if ground or water contamination is discovered during construction until the contamination is reported and the extent of the
contamination, as well as necessary actions for remediation, have been identified to the satisfaction of the appropriate agency. Require that remediation activities be completed to the satisfaction of the appropriate responsible agency (i.e., Contra Costa County Environmental Health Department, San Francisco Regional Water Quality Control Board, Department of Toxic Substances Control, or the City of Orinda, depending upon the type of contamination).

Hazardous Waste and
Materials
If a site has a known history of contamination, then planning will act as the hub of the project, notifying the appropriate agencies and receiving the necessary sign-offs before a planning permit is allowed to move forward.

If a site gets contaminated by a hazardous material spill after construction begins, then Public Works and Engineering will be the agency in Orinda tasked with ensuring that appropriate remediation is accomplished.

Planning
S-47
Encourage use of on-site green infrastructure to protect and enhance community water quality and use of landscape design (e.g., berms, grasslands, plantings) to either contain released hazardous materials or to process and/or absorb pollutants to prevent them from infiltrating the soil or watershed.

Hazardous Waste and
Materials
During the plan review phase, Public Works and Engineering will ask for the addition of retention basins or bio-swales to help with storm water drainage and to keep pollutants from roadways from entering the waterways.

Planning
S-48
Maintain the organizational framework for implementation of the California Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS).

Hazardous Waste and
Materials
The City is currently soliciting proposals for updates to the 2018 Emergency Operations Plan, including proposals for staff training.
-Deliver an updated EOP to the City Council by year-end 2025; and offer staff trainings (including training in NIMS and SEMS) with winning consultant by summer 2025 City Manager's Office
S-49 IA-22
Establish one or more equitably-located resilience hubs in Orinda. Ensure that resilience hubs are not in areas at risk from hazard impacts, to the extent possible; offer refuge from extreme heat and extreme weather events as well as poor air quality and disasters; and are equipped with renewable energy generation and backup power supplies. Such facilities should be in easily accessible locations and available to all community members. Resilience hubs consist of new well-used, existing, community-serving facilities that are upgraded to provide local communities with shelter, water, and electricity during these events or disasters.

IA-22: The City shall work with local schools and community centers to create resilience hubs that can serve as gathering places during emergencies and interruptions in service, and contain access to water, electricity, and other necessary services.

Additional ClimateRelated Hazards
The City utilizes the Community Center as a resilience hub, and it has operated in this capacity during Public Safety Power Shut-offs in the past. Recently, solar panels and a generator backup system were added to further support this role.

Planning and Parks &
Rec.

S-50 IA-23
Use the reported data and findings of applicable local, regional, or state documents or plans pertaining to climate-related hazards that could impact the City of Orinda, including the California Climate Change Assessment, the California Adaptation Planning Guide, and the Safeguarding California Plan to inform decision-making and foster increased community resilience to climate-related hazards.

IA-23: The City shall integrate the results of the Climate Change Vulnerability Assessment into other City planning documents where feasible, including, the Local Hazard Mitigation Plan, Zoning Ordinance, building code, and other applicable codes.

Additional ClimateRelated Hazards
Vulnerability assessment was used in the Orinda Annex of the Contra Costa County Hazard Mitigation Plan update, which has been approved by FEMA and CalOES. Orinda City Council to ratify the document before September 2025.

Update of the Orinda EOP in 2025 will also utilize this document as a resource for it’s development.

Planning (Contra Costa
Conservation and
Development Dept.)
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Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-51 IA-24, IA-25
Prepare for a reduced long-term water supply resulting from more frequent and severe drought events, including working with regional water providers to implement extensive water conservation measures and ensure sustainable water supplies, including for fire suppression needs.

IA:24: The City shall review the climate adaptation and resiliency strategies and shall update them as needed to ensure compliance with state laws and community needs.

IA-25: The City shall review and as needed update the
Vulnerability Assessment to incorporate new technology, programs, and policies to improve adaptation to climaterelated hazards.

Additional ClimateRelated Hazards
The City of Orinda adopted the Model Water Efficient Landscape Ordinance (MWELO) and the City’s Planning dept. works with EBMUD to implement and report on the ordinance.

Since the 2023 Vulnerability assessment identified the primary vulnerable population in Orinda to be Children under the age of 10, policies within park and recreation have considered the need to move some activities in-doors during times of extreme heat and low air quality.

Planning/EBMUD
S-52 IA-24, IA-25
Renovate existing City-owned assets and design future facilities to incorporate renewable energy generation systems, battery storage systems, and energy-efficient design and features, as feasible.

IA-24: The City shall review the climate adaptation and resiliency strategies and shall update them as needed to ensure compliance with state laws and community needs.

A-25: The City shall review and as needed update the
Vulnerability Assessment to incorporate new technology, programs, and policies to improve adaptation to climaterelated hazards.

Additional ClimateRelated Hazards
Orinda City hall was designed by Siegel & Strain Architects and was certified as a LEED Gold building. “the building surpasses California energy standards by more than 72%.” – Siegel & Strain -Orinda Facilities also uses smart irrigation systems designed to operate based on environmental conditions rather than set to a timer.
•The city has invested in a Smart-Signals system to aid in Evacuations and is considering other novel technologies that may help identify or refine vulnerable populations as well as vulnerable areas.

Planning and Public
Works and Engineering
S-53 Coordinate with PG&E to explore ways to improve and increase energy storage capacity and generation efficiency.

Additional ClimateRelated HazardsPlacement of solar panels on the library and community center roofs and at Wilder to assist in solar energy capture and off set some of the reliance on fossil fuel energy generation.

City Manager's
Office
S-54 IA-26 Coordinate with the Contra Costa County Transportation Authority to increase shading and heat-mitigating materials on pedestrian walkways and at transit stops.

Additional ClimateRelated Hazards
The city successfully advocated for the retention of some street trees in Orinda that were slated to be removed by PG&E, rather than pruning. These features allow some areas - including the stop close to the assisted living facility on Orinda Way - to retain the shade trees over public transit stops.

Planning
S-55 IA-26
Encourage new developments and existing property owners to incorporate sustainable, energy-efficient, and environmentally regenerative features into their facilities, landscapes, and structures to reduce energy demands and improve on-site resilience. Support financing efforts to increase community access to these features.

Additional ClimateRelated Hazards
City Public Works and Engineering with City Planning follows the application on Contra Costa Water Control Board’s Regional Municipal Stormwater permitting process. Specially section C.3 -“Provision C.3 requires site designs for new developments and redevelopments to minimize the area of new roofs and paving. Runoff should be dispersed to landscaping where possible. Where feasible, pervious pavements can be used so that runoff can infiltrate to the underlying soil. Remaining runoff from roofs and pavement must be treated using bioretention. In some developments, the rates and durations of site runoff must also be controlled.”
Planning
S-56 IA-26 Promote the use of drought-tolerant green infrastructure, including landscaped areas, as part of cooling strategies in public and private spaces.

Additional ClimateRelated Hazards
In 2024, the City produced a plant guide with Master Gardener Sue Andersen-Berger, Plants for a FireSavvy Landscape. One of the chief aspects of this document was a focus on drought tolerant species and inclusion of an easy-to-read care table. One of the items identified for every recommended plant was its water use and its irrigation schedule.
-City Facilities now use this document as a guide for plant selection at city owned parcels where landscaping is done.
--Orinda Oaks Park and Open Space has annual fuel mitigation work done, but otherwise it is left predominantly in its natural state
Planning
S-57 IA-26 Use natural resources and infrastructure to absorb the impacts of climate-related hazards and associated natural hazards, as feasible.

Additional ClimateRelated Hazards
City Public Works and Engineering with City Planning follows the application on Contra Costa Water Control Board’s Regional Municipal Stormwater permitting process. Specially section C.3 -“Provision C.3 requires site designs for new developments and redevelopments to minimize the area of new roofs and paving. Runoff should be dispersed to landscaping where possible. Where feasible, pervious pavements can be used so that runoff can infiltrate to the underlying soil. Remaining runoff from roofs and pavement must be treated using bioretention. In some developments, the rates and durations of site runoff must also be controlled.”
Facilities
S-58
Coordinate with neighboring communities to develop an extreme heat response plan that designates cooling centers and establishes a temperature threshold triggering citywide notification and coordination for opening designated cooling centers to the public.

Additional ClimateRelated HazardsOn-going coordination with schools, Moraga facilities, and Lafayette to develop a standardized threshold.

City Manager's
Office
IA-26: Where feasible, the City shall encourage the use of existing natural features and ecosystem processes, or the restoration of, when considering alternatives and
adaptation projects through the conservation,
preservation, or sustainable management of open space.

This includes, but is not limited to, the conservation, preservation, or sustainable management of any form of
aquatic or terrestrial vegetated open space, such as
parks, rain gardens, and urban tree canopies. It also
includes systems and practices that use or mimic natural processes, such as permeable pavements, bioswales,
and other engineered systems, such as levees that are
combined with restored natural systems, to provide
clean water, conserve ecosystem values and functions,
and provide a wide array of benefits to people and
wildlife.

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Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) S-59
Collaborate with the Contra Costa County Department of Public Health and healthcare providers to minimize medical-supply-chain disruptions for facilities in Orinda.

Additional ClimateRelated HazardsThe Parks and Recreation department keeps a small cache of facemask and hand santizer in the event of an illness outbreak, as well as water and a small amount of shelf stable food.

City Manager's
Office
S-60
Increase the resiliency of City-owned structures to severe weather events and support homeowners and business owners to increase the resilience of their buildings and properties through retrofits, weatherization, and other improvements.

Additional ClimateRelated Hazards
City staff on February 25, 2025 began to expand the 2 foot non-combustible zone around the exterior of building - as required by MOFD Ordinance - to the full 5 feet for “Zone-0” City staff have been conducting outreach to connect with community members and express the importance of creating defensible space around the home as well as what measures can be taken for home hardening.
-The City has also instituted the Measure R Chipper to help remove fire fuels and empower residents to dispose of hazardous vegetation as soon as they are able to. -The city also has provided the Measure R incentive program to help reduce the cost of the major investments in fire fuel removal.

City Manager's
Office
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Attachment: Safety Element Policies and Actions Matrix (3580 : Annual Safety Element Status Report) City Council
Staff Report
Agenda Item: F.4
Date: April 15, 2025
Department: Parks and Recreation
AGENDA TITLE: Purchase of Pam Stefl Toki’s Artwork, California Dream, Using Private Donations
RECOMMENDATION:

Approve Resolution No. 20-25 Authorizing the Purchase of Artwork Owned by Pam Stefl Toki.

BACKGROUND:

The City Council appointed members to a subcommittee to explore options for an Art in Public Places Program. At the July 17, 2007 meeting, the City Council adopted an Art in Public Places Policy (“APP Policy) and established an Art in Public Places Committee (“APPC”). At the October 1, 2013 meeting the City Council amended the APP Policy to expand sites for placement of loaned and purchased art.

While the APPC maintains their commitment to rotating most of the loaned artwork, the Committee recognizes that California Dream is artistic, unique, flexible, and durable.

This flexibility is key to keeping the collection fresh and interesting, as the piece can be easily moved to various locations without adverse impacts or maintenance concerns.

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DISCUSSION:

The Artwork Loan Agreement with Pam Stefl Toki is up for renewal and the APPC members have decided that they would like for the City of Orinda to acquire the piece.

The APPC considered the terms of the Artwork Policy as used for loan, lease or donations purposes and used this criterion for consideration of reviewing the artwork for purchase. The APPC unanimously recommended purchase.

The APPC has followed the terms of the Policy by:
❑ Reviewing the artwork and recommending the City Council approve their acceptance for purchase, subject to execution of a purchase agreement approved by the City Manager and City Attorney.
❑ APPC followed the site selection acceptance criteria and determined that:

A. The artwork:

1. is thought-provoking, memorable or enduring and shall reflect the diverse social, cultural, or historic values of the City;

2. is appropriate in terms of scale, form, content, and the environment;

3. is durable relative to theft, vandalism and the environment;

4. acknowledges and is sensitive to the importance of the contributions by local and regional artists to the City of Orinda’s art program;

5. is not religious iconography intended to be perceived as government endorsement of religion in violation of the Establishment Clause of the Federal and State Constitutions;

6. would not, when displayed, create a hostile work environment for public employees; and

7. does not depict graphic violence or overt sexual activity.

B. The City does not already have sufficient examples or better examples of this type of object or the objects by a particular artist in a particular style.

C. The City has the facilities and resources necessary to accept the object, knowing that the City has limited facilities and resources.

D. The person wishing to sell the artwork to the City is prepared to execute a contract or other document which, in the estimation of the City Attorney and City Manager, protects and serves the fiscal and other interests of the City.

E. The artist who created the artwork that will be sold to the City is prepared to execute a waiver of their rights under California Art Preservation Act (Civil Code 987 and 989), the Visual Artist Rights Act (17 U.S.C. 106A, 113), and other applicable state and federal laws.

F. The artwork is appropriate to be displayed in the community, as set forth above, particularly because such artwork will be viewed by children and City employees.

When recommending sites for works of art in a permanent collection, the APPC considered the following criteria were satisfactorily met:

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A the artwork can be properly installed, placed to be seen, and displayed with patron safety in mind;
B the artwork displays compatibility of design and location within unified design character or historical character of site, preservation and integration of natural features;
C the site design including landscaping, drainage, grading, lighting and seating considerations are acceptable;
D the artwork has no adverse environmental impacts such as noise, sound and light;
E the artwork has public accessibility, particularly handicapped areas; F the artwork has no adverse impact on adjacent property owner’s views; and
G the artwork has no adverse impact on the operational functions of the City.

The APPC is not asking the City to participate financially in the purchase of this piece, as the $5,000 in funds will be contributed by private donations from the Art in Public Places Fund held by the Orinda Community Foundation. The City’s acceptance of the artwork is contingent on the execution of an agreement that is acceptable to the City Attorney and City Manager.

The Art Purchase Agreement would transfer legal ownership of the artwork to the City, commits the City to credit the artist when displaying the artwork and is intended to ensure that the City can reproduce and publicly display/remove the artwork without restriction from the artist.

NEXT STEPS:

Upon the adoption of the Resolution, Staff will take the necessary steps to execute the Art Purchase Agreement.

FISCAL IMPACT:

There will be limited City Attorney time related to the Agreement.

ATTACHMENTS:

A. Resolution 20-25 Authorizing the Purchase of Artwork Owned by Pam Stefl Toki B. First Toki Art Agreement
Respectfully Submitted by:

Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:

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F.4
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RESOLUTION NO. 20-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA

AUTHORIZING THE PURCHASE OF ARTWORK OWNED BY PAM STEFL TOKI WHEREAS, in July 2007, the Council adopted Resolution No. 41-07 approving Art in Public Places Policy; and
WHEREAS, under the Policy the Arts in Public Places Committee (APPC) reviews applications to loan, lease, or donate artwork to the City and recommends pieces of art for acceptance by the City; and
WHEREAS, since February 2021, California Dream by artist Larry Stefl, and loaned by owner Pam Stefl Toki, has been on exhibit in Orinda; and WHEREAS, Pam Stefl Toki has offered to sell the Artwork permanently to the City for $5,000, a significant discount on the original value; and WHEREAS, the APPC has recommended acquiring the artwork; and WHEREAS, the Orinda Community Foundation has offered to pay the full $5,000 cost; and
WHEREAS, City Council finds the acceptance of the Artwork by the City will benefit the public welfare and quality of life in the City; and WHEREAS, the City Council finds the acceptance of the Artwork will be consistent with the City’s fiscal and other interests, provided the Artist/Owner executes a Public Artwork Purchase Agreement acceptable to the City Manager and City Attorney.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Orinda does hereby authorize the purchase of the Artwork owned by Pam Stefl Toki, contingent upon the execution of a Public Art Purchase Agreement acceptable to the City Manager and City Attorney.

Adopted by the City Council of the City of Orinda at a regular meeting on April 15, 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Latika Malkani, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
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Attachment: Resolution 20-25 Authorizing the Purchase of Artwork Owned by Pam Stefl Toki (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) F.4.b
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Attachment: First Toki Art Agreement (3585 : Public Art Purchase) City Council
Staff Report
Agenda Item: H.1
Date: April 15, 2025
Department: Parks and Recreation
AGENDA TITLE: Art in Public Places Committee Annual Report for Calendar Year 2024
RECOMMENDATION:

Review and discuss the Annual Report from the Art in Public Places Committee for calendar year 2024.

BACKGROUND:

In 2007, the City Council appointed committee members and adopted a policy and the Art in Public Places Program was officially created. Six years later, in 2013, the City Council amended the City of Orinda - Art in Public Places Committee and Policy to expand sites for placement of loaned and purchased art, allowing the Committee to pursue more artists to meet the demands of the popular, expanding program. The current policy includes amendments that were approved by the City Council on September 4, 2018, and incorporated in Resolution No. 60-18 as well as one approved on March 3, 2020, and incorporated in Resolution 16-20. Additional amendments are being considered this evening.

DISCUSSION:

The annual report by the APPC provides the City Council with information highlighting the committee’s goals and objectives for the calendar year. This offers the City Council an opportunity to review and discuss any concerns they have regarding the APP Program. Attachment A is a report from the Committee outlining their accomplishments in 2024. It also highlights a sample of planned activities for 2025.

Staff recommends that the City Council review and discuss the Art in Public Places Committee’s Annual Report. As noted in the report, the APPC recommends the City Council consider a few amendments to the current “City of Orinda - Art in Public Places Committee and Policy” document (e.g., increasing the maximum value of loaned art).

Those proposed amendments are presented for consideration as part of a separate item at this evening’s City Council Meeting.

NEXT STEPS:

Take direction from the City Council.

FISCAL IMPACT:

None at this time.

ATTACHMENTS:

H.1
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A. Art in Public Places Committee Annual Report for Calendar Year 2024 B. Owned Artwork_Art in Public Places_March 2025
C. Loaned Artwork_Art in Public Places_March 2025
Respectfully Submitted by:

Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:

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1 Date: 4/15/2025
To: Orinda City Council
From: The Art in Public Places Committee
Sub: Annual Report 2024
CC: City Manager, Director of Parks & Recreation
As prescribed by the approved City of Orinda – Art in Public Places Committee and Policy, we submit our seventh annual report.

Accomplishments in 2024
It was a very active year for the ArtSpace Orinda Program. Four new pieces were borrowed from artists, two from artists who have exhibited with us before and two new to us. The first, Geometer’s Choice 2000, is a wall-mounted sculpture by Gyongy Laky using apple and plum prunings fastened by copper nails. It took the place of another Laky piece in the City Hall lobby. The second was Cliffhanger by Mark Messenger. Mark provided a similar themed piece a few years ago and located on the Heggie Plaza.

The third is a sculpture from Trey Hill. Trey is an associate professor of sculpture and ceramics at the University of Montana. The fourth is La Course Camarguaise by Jos Sances. This is our first mural, and it is mounted on the southfacing wall of the Community Center building. Next to the mural is a QR code that explains the full and fascinating story of materials and techniques to produce and install it, and the two quite different narratives depicted in the image.

Geometer’s Choice 2000 Cliffhanger
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Attachment: Art in Public Places Committee Annual Report for Calendar Year 2024 (3584 : Art in Public Places Committee Annual Report for 2 Bones La Course Camarguise
We ended the year with a total of 49 artworks. In addition, there are three works under the responsibility of the Friends of the Orinda Library.

Appendix A shows the number of city-owned and on-loan artworks installed as of the end of 2024 and their locations. Of the 64 City Council approved sites 49 are occupied. There is ample room to add to the collection for works that meet our criteria.

The total value of loaned art for insurance purposes is $306,500 which is within the $360,000 maximum permitted under policy guidelines.

Goals for 2025
New On-Loan Art
In March, we installed Voyager by Tom Franco near the entrance to City Hall. We first met Tom in September 2022. He was taking videos of the Ascending Dancers sculpture installation for possible use by his wife and documentary film maker Iris Torres. Tom is an artist, film actor and founder of the Firehouse Five Art Collective in Berkeley. He is the brother of actors James Franco and Dave Franco.

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Attachment: Art in Public Places Committee Annual Report for Calendar Year 2024 (3584 : Art in Public Places Committee Annual Report for 3 Voyager
Although very speculative at this point, Orinda may have an opportunity to add one or more sculptures now located at Cal Shakes. Regretfully, the programming based on Shakespeare’s plays supplemented by works from other playwrights has not been financially successful. A concerted effort is underway to find a new way forward. Three of our artists are actively involved in this effort.

EBMUD supports the idea. In addition, there are three possibilities that we are pursuing.

Future Constraints
As the year begins, the total value of loaned art for insurance purposes is $306,500 which is within the $360,000 maximum permitted under policy guidelines. However, we may be bumping up against this ceiling within a year or two if these possibilities come true. Since the policy limit was set years ago, inflation has had an effect on how artists value their work. However, the most H.1.a
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Attachment: Art in Public Places Committee Annual Report for Calendar Year 2024 (3584 : Art in Public Places Committee Annual Report for 4 important factor is the success of the program has given us access to more valuable works. The Committee requests the policy maximum be increased to $450,000.

Our program’s website continues to play an important role in encouraging new artists to consider Orinda and informing the general public about the collection. It is continually being updated. Check it out. https://www.artspaceorinda.org/
Respectfully submitted,
The Orinda Art in Public Places Committee
Rich Thompson, Chair

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Attachment: Art in Public Places Committee Annual Report for Calendar Year 2024 (3584 : Art in Public Places Committee Annual Report for 5 APPENDIX A
Art Placement Sites and Occupancy December 31, 2024
Location
On
loan
City
owned

Total sites
with art
owned and
on-loan
installed
Available
approved
sites
Total
approved
sites
Theater area/Mini
Park
2 4 6 0 6
City Hall 4 2 6 2 8
Library Plaza 5 4 9 1 10
Library Gallery 1 0 1 0 1
Library Back Court 1 0 1 0 1
Library Trellis area 3 1 4 1 5
Library Upper Plaza
(Heggie Plaza)
2 2 4 1 5
Community Center
area
2 6 8 2 10
Orinda Community
Park
1 1 2 1 3
Wilder Sports fields 1 1 2 3 5
Wilder Ranch House 0 2 2 1 3
Wilder A&G Center 3 1 4 1 5
On loan to Moraga 1 1 1 1
Totals 25 25 50 14 64

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Attachment: Art in Public Places Committee Annual Report for Calendar Year 2024 (3584 : Art in Public Places Committee Annual Report for CITY OWNED ARTWORK AS OF MARCH 2025
Status Artist Name of Work Medium Location Org.

Agrmt.

Purchased Resolution
#
Purchase Amount Additional Notes
OWNED
by FOL Kevin Christison Mother Reading to Child Bronze Community Center Back Courtyard N/A N/A N/A Owned by Friends of Orinda Library 1 OWNED Robert Holmes Ascending Dancers Bronze Library Upper Plaza N/A N/A N/A Donated by owner (TBD) Acquired outside of traditional APPC practice
2 OWNED Albert Dicruttalo Truce Bronze, Aluminum Library Plaza Nov-09 10/18/11 Res 64-11 Donation ($15,000) 3 OWNED Allison McCrady Painting of Orinda Oil City Offices Administration Wing n/a 12/15/09 Res 88-09 Donation ($5,000) 4 OWNED Bruce Johnson Sentinel Redwood/Copper Courtyard between Lib. & Comm. Center n/a 5/6/08 Res 26-08 Donation 5 OWNED Gale Wagner Outta Here Painted Steel Library Fountain Jul-07 12/18/10 Res 59-10 $25,000: City contributed $10,000 6 OWNED John Toki Springtime Spirit Ceramic Orinda Community Center Nov-07 12/22/10 Res 59-10 $21,000: City contributed $10,000 7 OWNED John Toki Blue Back #2 Ceramic Orinda Community Center Nov-07 7/1/14 Res 23-14 $20,000: City contributed $10,000 8 OWNED Patricia Vader Wheely Whirly Peacock Wood, metal, wheels Library Plaza May-09 5/29/12 Res 13-12 $18,000: City contributed $9,000 9 OWNED Jeff Downing Signals Ceramic Library Plaza Jul-07 6/29/13 Res 73-12 $19,800: City contributed $9,900 10 OWNED Danielle Satinover Sound Explosion Steel Balls Library Upper Plaza Nov-09 2/2/16 Res 07-16 $5,500: City contributed $2,500 11 OWNED Keith Bush Measure of a Man Steel Adjancent to Heggie Plaza Feb-10 9/21/10 Res 55-10 Donation loaned to Town of Moraga,
agreement expires 4/1/25
12 OWNED Douglas Heine Fruit of the Aluminum Aluminum burnished/painted Wilder Sports Fields Nov-11 4/1/16 Res 07-16 13 OWNED Douglas Heine Butterflies Painted Aluminum Orinda Community Center Park Nov-11 4/1/16 Res 07-16 14 OWNED Colin Selig Nouveau Victorian Chair repurposed propane tanks Crossroads- Adjacent, Bank of the West Aug-15 4/30/17 Res 12-17 15 OWNED Colin Selig Lips Love Seat repurposed propane tanks Orinda Community Center Aug-15 4/30/17 Res 12-17 16 OWNED Colin Selig Chaise Cylindrical Love Seat repurposed propane tanks Moraga Wy, Adjacent Morrison Jewelers Aug-15 4/30/17 Res 12-17 17 OWNED Ivan McLean Sphere Steel Orind Library Trellis Area Jan-15 1/18/18 Res 101-17 Donated by Artist ($6,000) 18 OWNED Dan Good Chain Piece Steel Wilder Park Ranch House Jan-15 1/18/18 Res 101-17 Donated by Artist ($2,000) 19 OWNED Albert Dicruttalo Epoch Bronze Lower Level City Hall Nov-09 8/20/19 Res 44-19 Donate by Artist ($12,000) 20 OWNED Doug Heine Full Circle Aluminum Library Plaza n/a 8/1/22 Res 15-22 $6,500 21 OWNED Wes Horn Surfboard Seat Mosaic tile/concrete Moraga Way, across from Nations n/a 8/1/22 Res 15-22 $2,200 22 OWNED Colin Selig Bean Love Seat repurposed propane tanks Wilder Park Ranch House 15-Jul 23 OWNED Colin Selig Chaise Love Seat repurposed propane tanks Theatre Sq. Adjacent to Bank of the West 15-Jul 24 OWNED Colin Selig Low Back Bench repurposed propane tanks Orinda Community Center 15-Jul 25 OWNED Colin Selig Asymmetric Chair repurposed propane tanks Orinda Community Center 15-Jul 7/27/2023 Res 46-23 $12,000: City contributed $4,000
$7,500: City contributed $2,500
$12,000: City contributed $4,000
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Attachment: Owned Artwork_Art in Public Places_March 2025 (3584 : Art in Public Places Committee LOANED PUBLIC ART AS OF MARCH 2025
Artist Name of Work Value Medium Location Org.

Agreement
Expiration Extension
Expiration Notes
Anne Weber Almost 16 FOL Cardboard, lacquer Library reading room N/A N/A Artist has loan with FOL, they renew contract when necessary
Susannal Israel Master of Ceremonies FOL Terra Cotte Library Entrance / Lobby N/A N/A Artist has loan with FOL, they renew contract when necessary
1 L Joseph Slusky IO $15,000 painted Steel Planning Lobby In Progress Donor, Ted Urban 2 L Archie Held Negative $25,000 steel Library Plaza Nov-07 4/21/11 12/31/23 3 L Kent Roberts (dec.) Surveillance $10,500 wood, fiberglass, brass, aluminum Library Entrance / Lobby Jul-09 10/31/12 In Progress Donor, Cid Young 4 L David Mudgett Face Your Fear $18,000 steel, granite Library Plaza Nov-15 12/30/16 12/31/23 5 L Kati Casida (dec.) Embrace $10,000 painted aluminum Art and Garden Center Mar-17 11/1/18 In Progress 6 L Joseph Slusky Sentinel $20,000 acrylic lacquer on steel Art and Garden Center Jun-19 12/31/20 In Progress 7 L Stann Dann California Landscape $25,000 wood Art and Garden Center Mar-19 12/31/21 12/31/23 Donor, Lynda Dann 8 L Sandra Jones Campbell The Proposition $25,000 ceramic, glaze, steel City Hall, upper Nov-19 12/31/21 12/31/23 9 L Rimas VisGirda Martha $12,500 terracota, underglaze, glaze Library Plaza Nov-19 12/31/21 12/31/23 10 L Rue Harrison Whittaker Indigo Animal $5,000 ceramic w/ blue glaze & decorateive mosaic Library Back Court / Garden Dec-20 12/31/22 12/31/23 11 L Stan Huncilman Rotorama $5,000 painted steel Library Trellis Area Jun-20 12/31/21 12/31/23 12 L Stan Huncilman Rwenzori $5,000 painted steel and fiberglass Library Trellis Area Jun-20 12/31/21 12/31/23 13 L Stan Huncilman Caerus - replaced w/ Vicar Song $2,500 welded steel with rust finish Orinda Community Center Jun-20 12/31/21 12/31/23 14 Larry Stefl (dec.) California Dream $25,000 painted, welded steel Library Plaza Feb-21 12/31/22 12/31/23 PENDING ACQUISITION APPROVAL 15 L Wes Horn Dusk Rocket $5,600 ceramic tile and cement Library Trellis Area Jul-22 12/31/24 16 L Pam Stefl Toki Shift $4,900 Cardboard, lacquer Library Fountain steps Sep-22 12/31/24 Removing in April 2025 17 L Susannal Israel Anima $12,000 Terra Cotte City Hall, lower Sep-22 12/31/23 Donor, John Toki 18 L Gyöngy Laky Silence $12,000 Twigs, cloth, and plastic Library Gallery Feb-22 2/28/24 12/31/2025 19 L Jos Sances
La Course Camarguaise or the
Death of James Merry $20,000 mural screen printed & painted tile Orinda Community Center, by Library fountain Sep-23 12/31/2025 20 L William Wareham Tarabuco sentinmental value
only welded and painted steel Theater District Oct-23 12/31/2025 Donor, Rich Thompson 21 L Alex Nolan Ursus Redivivus $45,000 up-cycled steel mechanical parts Orinda Community Center, park Oct-23 12/31/2025 22 L Gyöngy Laky Geometer $7,000 apple and plum wood, copper nails City Hall, upper Feb-24 12/31/2025 23 L Trey Hill Bones $10,000 painted ceramic Library Upper Plaza Mar-24 12/31/2025 Donor, Ted Urban 24 L Mark Messenger Cliffhanger $24,000 clay, underglaze, glaze, lustre and acrylic Library Upper Plaza Jul-24 12/31/2026 25 L Tom Franco Voyager $5,000 mixed media, iron, glazed ceramics City Hall, upper Dec-24 12/27/2027 Total Value $349,000
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Attachment: Loaned Artwork_Art in Public Places_March 2025 (3584 : Art in Public Places Committee LOANED PUBLIC ART AS OF MARCH 2025 H.1.c
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Attachment: Loaned Artwork_Art in Public Places_March 2025 (3584 : Art in Public Places Committee City Council
Staff Report
Agenda Item: H.2
Date: April 15, 2025
Department: Parks and Recreation
AGENDA TITLE: Revisions to the Art in Public Places Committee and Policy and approve a proposed Public Artwork Funding Agreement with the Orinda Community Foundation
RECOMMENDATION:

Adopt Resolution 21-25, Adopting an Amended Art in Public Places Committee and Policy, and approve the Public Artwork Funding Agreement with the Orinda Community Foundation.

BACKGROUND:

In 2007, the City Council formally adopted the Art in Public Places Program. In 2013, the City Council amended the APP Policy to expand sites for placement of loaned and purchased art, allowing the Arts in Public Places Committee (APPC) to pursue more artists to meet the demands of the popular, expanding program.

In August 2018, the Policy was amended again with primary changes focused on efficiencies to reduce Staff time, such as allowing the City Manager to take all appropriate action to administer the Public Art Program consistent with the Policy.

Another revision directed the Art in Public Places Committee (APPC) to annually present a report to the City Council regarding the status of the Public Art Program and the goals and objectives for the calendar year. Recommended caps of art value and number of pieces would be set forth in the annual report and subject to review and change at that time.

Today, the Art in Public Places program (“APP program”) has 50 art pieces on public display. Of the 50 pieces, 25 pieces are on loan, with value totaling $349,000. The other 25 pieces have been acquired over the course of the APP program (24 owned by the City of Orinda, one owned by the Friends of the Orinda Library). To date, the City has contributed minimal financial resources towards maintenance of City-owned artwork.

The City has only received one “Notice of Claim” related to damage of an art piece.

DISCUSSION:

The Art in Public Places Program is by all accounts, a successful effort. Since the last update, Staff has identified a few more changes that would be necessary to ensure the Program’s effectiveness. These changes center around the length of the loan period, the cap on the value of loaned art pieces and the non-profit entity responsible for accepting and dispersing donations to the program.

Loan Period
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Staff is recommending a longer term. The current initial term is five years with two oneyear extensions. The proposed change is to the extension period, changing it from a maximum of two years to a maximum of five years. This change will result in less Staff time dedicated to this effort.

Cap on Value
The APPC is recommending an increase to the cap for the value of loaned art pieces in the City from $360,000 to $450,000. It has been several years since the value limit was increased and inflation has had a significant impact on the market. A higher limit allows the APPC increased flexibility in their efforts to acquire quality pieces for loan. Staff is recommending the policy be revised to include the adopted cap on the total value and number of loaned art pieces.

Non-Profit Entity Change
Another notable revision is the Orinda Community Foundation (OCF) replacing the Orinda Parks and Recreation Foundation (OPRF) as the non-profit entity responsible for accepting and dispersing donations to the program.

Following the disbandment of the OPRF and their accumulated funds being transferred to the OCF, the City would like to enter into a funding agreement with the Orinda Community Foundation to provide certain funding for the program as OPRF had done for many years, including supplements to the artist(s) (when necessary) for installation, maintenance and removal expense, signage to identify the art, and events to publicize the Program and/or recognize the artists, and up to $5,000 annually for insurance claim deductible payments. Funding is also provided for expenses related to the ArtSpace website, which has been a vital tool to attract artists and communicate with residents and visitors. The City and APPC retained a designer in 2019 to revamp the website and provide regular updates and the results have been fantastic. A copy of the draft funding agreement is attached.

NEXT STEPS:

Should the City Council approve the proposed revisions, Staff will execute the Agreement with OCF and update the Public Artwork Loan Agreement, as well as work with the artists/owners on the existing loan agreement to reflect the changes.

FISCAL IMPACT:

None at this time.

ATTACHMENTS:

A. Resolution 21-25 Amending the Art in Public Places Policy B. Exhibit A to the Resolution - Art in Public Places Committee and Policy (redlined) C. Public Art Funding Agreement with Orinda Community Foundation Respectfully Submitted by:

Todd Trimble
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Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:

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-1-
RESOLUTION NO. 21-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA

ADOPTING AN AMENDED ART IN PUBLIC PLACES COMMITTEE AND
POLICY
WHEREAS, on July 17, 2007, the City Council adopted Resolution No. 41- 07 Adopting an Art in Public Places Policy and Establishment of an Art in Public Places Committee; and
WHEREAS, on October 13, 2013, the City Council adopted Resolution No. 70-13, amending the Policy to add locations for the display of Artwork within Citycontrolled parks and City-controlled areas of Downtown; and WHEREAS, on September 4, 2018, the City Council adopted Resolution No. 60-18 amending the Policy to create efficiencies to reduce Staff time and directing the Art in Public Places Committee to annually present a report to the City Council regarding the status of the Public Art Program and the goals and objectives for the calendar year; and
WHEREAS, the City Council wishes to amend the Policy to modify the term for artwork loans and include a cap for the value of total artworks on loan; and WHEREAS, Staff presented modifications to the Art in Public Places Policy at the April 15, 2025 meeting.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orinda adopt an amended Art in Public Places Committee and Policy attached hereto as Exhibit A and incorporated herein by reference.

Adopted by the City Council of the City of Orinda at a regular meeting on April 15, 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________
Latika Malkani, Mayor
ATTEST:
_______________________
Sheri Marie Smith, City Clerk
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Attachment: Resolution 21-25 Amending the Art in Public Places Policy (3586 : Update APPC Policy) -2-
Exhibit A: City of Orinda - Art in Public Places Committee and Policy 1901267.1
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Attachment: Resolution 21-25 Amending the Art in Public Places Policy (3586 : Update APPC Policy) 1 City of Orinda - Art in Public Places Committee and Policy

I PURPOSE
Since public art is a cultural reflection of a community and its people, it is important that procedures be in place for the acquisition and acceptance of art by the City of Orinda to further the education and appreciation of art. The purpose of this Art in Public Places Committee is to advise the City on its Public Art Program, including advice regarding:

A. selection and acceptance of loaned artwork;
B. art placement or site selection;
C. possible funding for program costs.

D. possible sale of art currently owned by the City
E. possible acquisition of art to be owned by the City
The Art in Public Places Committee will annually present a report in February to the City Council regarding the status of the Public Art Program and the goals and objectives for the calendar year.

This policy shall apply to artwork that is loaned to the City for display for an extended period of time as well as art owned by the City and displayed outdoors. Artwork displayed in the Art Gallery of the Orinda Library for short periods of time (less than 2 months) pursuant to the City’s arrangements with the Lamorinda Arts Council is not covered by this policy. Artwork that is owned by the City and displayed indoors is not covered by this policy.

II DEFINITIONS
Art as described in this policy is art intended to enrich the public environment for both residents and visitors.

Art shall include, but not be limited to, sculptures, murals, paintings, graphic arts, mosaics, photography, crafts, mixed media, and environmental works.

III COMMITTEE
The Art in Public Places Committee (“Committee” or “APPC”) is appointed by the City Council, consistent with Resolutions 41-07, and 15-10, 16-20, 08-21, and 21-25.

IV SELECTION / ACCEPTANCE PROCESS
When making a recommendation regarding works of art for possible loan to the City or possible City ownership/sale, the APPC shall consider whether:

A. the artwork:

1. is thought-provoking, memorable or enduring and reflects the diverse social, cultural, or historic values of the City

2. is appropriate in terms of scale, form, content, compatibility with immediate surroundings and reasonably protected from theft and vandalism and

3. is sensitive to the importance of the contributions by local and regional artists to the City of Orinda’s Public Art Program

4. is not religious iconography intended to be perceived as government endorsement of religion in violation of the Establishment Clause of the Federal and State Constitutions

5. would not, when displayed, create a hostile work environment for public employees

6. does not depict graphic violence or overt sexual activity B. the City already has on loan or owns sufficient examples or better examples of this type of object or the objects by a particular artist in a particular style; H.2.b
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Attachment: Exhibit A to the Resolution - Art in Public Places Committee and Policy (redlined) (3586 : Update APPC Policy) 2 C. the City has the facilities and resources necessary to accept the object, knowing that the City has limited facilities and resources;
D. the person wishing to loan, purchase, donate or sell the artwork is prepared to execute a contract or other document which, in the estimation of the City Attorney and City Manager, protects and serves the fiscal and other interests of the City,
E. the artist who created the artwork that will be to loaned, sold or donated to the City is prepared to execute a waiver of their rights under California Art Preservation Act (Civil Code 987 and 989), the Visual Artist Rights Act (17 U.S.C. 106A, 113), and other applicable state and federal laws.

F. the person wishing to loan art to the City is willing to agree in writing that the City’s maximum liability for any claim related to the art (including for loss or damage) will be limited to $5,000.

The City’s intention with this policy is to create a limited public forum for the display of artwork that meets the City’s standards for artwork that is appropriate to be displayed in the community, as set forth above, particularly because such artwork will be viewed by children and City employees.

V SITE SELECTION
Artwork loaned to or owned by the City pursuant to this policy may be displayed in the following locations:

A. City-controlled areas of the Orinda Community Center and Library.

B. City Hall (lower and upper mezzanine, interior lobbies, and landscape circle in lower parking lot).

C. City-controlled parks including, but not limited to, Orinda Wilder Park, Orinda Oaks Park, Orinda Crossroads Park, and Pine Grove Park.

D. City-controlled areas located within the Downtown as designated in the Orinda General Plan. Such City-controlled areas shall not, however, be eligible for art display if the Director of Public Works and Engineering Services determines that such display would interfere with use by pedestrians and/or vehicles, would create a safety hazard, or would otherwise be inappropriate.

When recommending sites for display of works of art, the APPC shall consider:

A. whether the artwork can be properly installed, placed to be seen, and displayed with patron safety in mind;
B. compatibility of design and location within unified design character or historical character of site, preservation and integration of natural features;
C. site design including landscaping, drainage, grading, lighting and seating considerations; D. environmental impacts such as noise, sound and light; E. public accessibility to the artwork, particularly handicapped areas; F. impact on adjacent property owner’s views; and
G. impact on operational functions of the City.

VI CITY MANAGER AUTHORITY & APPC RECOMMENDATION TO CITY MANAGER The City Manager may take all actions appropriate to administer the Public Art Program consistent with this policy. The City Manager has the authority to approve and execute agreements:

A. accepting the loan of art as recommended by the APPC B. extending the loan term for art as recommended by the APPC C. selling City-owned art as recommended by the APPC
D. acquiring City-owned art as recommended by the APPC and approved by the City Council E. determining where art should be displayed as recommended by the APPC If the City Manager determines (including after receiving advice from the APPC) that it would be appropriate to obtain City Council input on any proposed action under this policy (e.g., loan, extension, sale, purchase), he or she should place an item on an upcoming Council agenda for discussion.

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Attachment: Exhibit A to the Resolution - Art in Public Places Committee and Policy (redlined) (3586 : Update APPC Policy) 3 Applications to loan artwork to the City will be made to the Park and Recreation office and will be routed to the APPC. The documentation of the proposed public art will be available for review through the City Clerk’s office.

The APPC will consider the application and then make a recommendation to the City Manager for action.

The City Manager (or his/her designee) will notify applicants of the City decision. The notification, if the application is approved, will include a description of the location where the art will be placed. That location may be change at the discretion of the City Manager with input from the APPC.

The offer to loan artwork may be withdrawn at any time up until execution of an agreement between the City and the artist/donor.

VII MAINTENANCE AND INSURANCE OF ART IN PUBLIC PLACES:

Upon receipt of a loaned work of art pursuant to this policy, the City may, at its sole discretion, insure the art pieces through coverage obtained through the Municipal Pool Authority.

There will be a limit of $5,000 per claim. In the case of a catastrophic event, there will be a limit of $5,000 for all claims. The Orinda Community Park and Recreation Foundation (OCF) will fund claims, up to a total of $5,000 annually.

Maintenance of loaned art shall be the responsibility of the person loaning the art to the City. Prior to undertaking any such maintenance on City property, the person loaning the art to the City shall obtain the approval of the City.

Any maintenance and/or insurance of City-owned artwork will be at the City’s sole discretion. City Staff may consider the condition of City-owned artwork each year in time for budget preparation and make recommendations to the Council regarding the estimated cost of appropriate maintenance activities and/or insurance.

VIII REMOVING (DEACCESSIONING) ARTWORK
Loaned art shall be removed at the end of the prescribed term, unless the City Manager or his or her designee determines, after considering the APPC’s recommendation, that early removal is appropriate under the criteria described below.

Any loaned artwork may be removed from public display if:

A. the artwork’s physical or structural condition poses a threat to public safety; B. the artwork requires excessive maintenance, has faulty design or workmanship, and repair or remedy is impractical or unfeasible;
C. the artwork has been damaged and repair or remedy is impractical or unfeasible; D. the condition or security of the artwork cannot be reasonably protected; significant changes in the use, character or design of the site have occurred and affect the integrity of the artwork; E. the artwork violates the selection criteria in section IV of this policy; or G. removal is requested by the artist or donor.

Removal of loaned art by the City should be a seldom-employed action that operates with a strong presumption against removing works from public display. Where removal of the artwork may cause damage to it, the City should consider sections 987 and 989 of the Civil Code.

Any City-owned artwork may be removed from public display by the City Manager at his/her discretion after considering the APPC’s recommendation.

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Attachment: Exhibit A to the Resolution - Art in Public Places Committee and Policy (redlined) (3586 : Update APPC Policy) 4 IX PROGRAM MAINTENANCE/LIMITS ON LOANED AND CITY-OWNED ARTWORK In order to minimize the staff time necessary to support the program, control the City's potential liability, and ensure that the City has the resources necessary to properly carry out this policy, the Council has determined that it is appropriate to place caps on the maximum number and value of art in the program. Recommended caps of art value and number of pieces are subject to review and change annually by Council, which may consider such amendments at the time of the APPC’s yearly annual report. Current caps are should be set forth in the APPC’s annual report. and tThe current Council-approved cap for the total value of loaned art is $450,000. The current Council-approved cap for the number of loaned pieces is thirty-nine__.

The number of artworks displayed shall be determined in part by the number of appropriate locations as identified by the APPC and approved by the City. In considering the number of artworks the APPC should consider recommending a balance between city-owned art and loaned art.

The decision to recommend the acquisition of an artwork should be based on several factors including, but not limited to, the interest expressed by the community for any particular piece of art after observing it over a period of time as loaned art, responding to an offer for a commissioned artwork or a dedication of an artwork by the artist or a third party and that the artwork would not constitute a risk to patrons or require any significant maintenance. The total value of the artwork under loan or ownership may be subject to limitation for insurance liability claims and shall be reviewed on an annual basis upon submittal of an annual report.

Loaned artwork should be promptly removed from display at the end of the loan term and any extension(s).

Artwork loans should be for an initial term of no more than two five years. The loan period may be extended for by up to two one or more additional one-year term(s)s not to exceed a total of an additional five years.

Any such extensions shall be approved in writing by the City Manager (or his/her designee) after consideration of the recommendation of the APPC and Artist/Donor. Any extensions further beyond the two an additional one-year terms five years will extension should be addressed and considered at the time of the annual report to the City Council.

The APPC should make recommendations to the City Manager regarding any proposed sale of owned art.

Any revenue realized from selling such art would go to support the City’s art program.

In implementing the policy, the APPC and City staff should prioritize and prefer art loans over the acquisition of owned art. The Council has established this prioritization and preference because loaned art is displayed for a relatively short time and then removed, making room for new art.

X FUNDING AND SUPPORT FOR ART IN PUBLIC PLACES
City staff time related to the Public Art Program should be limited to .25 FTE (full-time employee), with a small amount of City Attorney assistance. In order to accomplish this, the City Staff and City Attorney have developed uniformly applicable documents (e.g., application forms, agreements, extensions). To further ensure efficiency, the APPC and City Manager should limit non-uniform and nonconforming requests, which tend to increase staff and attorney time (e.g., short-term extensions, last minute loan requests, having a variety of termination dates, negotiations regarding departures from the City’s standard agreement, displaying items in County-controlled portion of the Library, artwork remaining after expiration of the set loan term, etc.).

A well designed and maintained web presence describing the ArtSpace Orinda Program is a vital tool to attract artists and communicate with residents and visitors and will be maintained by the City. The APPC H.2.b
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Attachment: Exhibit A to the Resolution - Art in Public Places Committee and Policy (redlined) (3586 : Update APPC Policy) 5 will provide guidance for content and recommend reimbursement of expenses incurred from the account with OCPRF.

The City has entered into a funding agreement with the Orinda Community Parks and Recreation Foundation to provide certain funding for the program as follows: supplements to the artist(s) (when necessary) for installation, maintenance and removal expense, signage to identify the art, ArtSpace website expense, and events to publicize the Program and/or recognize the artists, and up to $5,000 annually for insurance claim deductible payments.

XI PUBLIC ART PROPOSAL
Any person wishing to loan artwork to the City of Orinda must complete the attached Public Art Application.

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Attachment: Exhibit A to the Resolution - Art in Public Places Committee and Policy (redlined) (3586 : Update APPC Policy) 6 City of Orinda
Public Art Application
(Please complete this application as fully as possible) Date:____________________ Project Name _________________________________________________________________________ Year created: ___
Proposed Location/Address ______________________________________________________________ ______________________________________________________________________________ Proposed by__________________________________________________________________________ Phone __________________________ Email _______________________________________

Address__________________________________ City__________________ Zip__________

Reason for application
( ) Showcase my art
( ) Support ArtSpace Orinda
( ) Other ______________________________________________________ Artist Name __________________________________________________________________________ Phone __________________________ Email _______________________________________

Address__________________________________ City__________________ Zip__________

Description of Artwork (Include material, finish, and color) _______________________________________________________________________________ _______________________________________________________________________________

Approximate Weight ______________ Approximate Dimensions ___________________________ System for Mounting or Displaying Artwork
_______________________________________________________________________________ _______________________________________________________________________________

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Attachment: Exhibit A to the Resolution - Art in Public Places Committee and Policy (redlined) (3586 : Update APPC Policy) 7 Maintenance, Mounting or Display Requirements
_______________________________________________________________________________ _______________________________________________________________________________ Value: $___________ Approximate Annual Maintenance Costs: $___________ Basis for value:
( ) Published in gallery catalog or other media e.g. price list, website ( ) Comparable to similar works sold
( ) Other _________________________________________________________ Term of Loan _____ years/months
Please attach
• Photo, plans, model or other representation of proposed artwork • Artist biography
• Artist’s information for artwork signage
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Attachment: Exhibit A to the Resolution - Art in Public Places Committee and Policy (redlined) (3586 : Update APPC Policy) 1 PUBLIC ARTWORK FUNDING AGREEMENT
THISAGREEMENT ismade and entered intoon _______________ between the City of Orinda ("City''), a municipal corporation, and the Orinda Community Foundation ("OCF"), a nonprofit 50I(c)(3) organization.

RECITALS
WHEREAS, the City Council established an Art in Public Places Policy for the City; WHEREAS, the policy authorizes the City to acquire artwork for public display through leases, loans, and purchases of artwork (purchases require City Council approval); WHEREAS, the policy requires the party who loans artwork to the City ("Donor") to pay the costs of installing and removing the artwork;
WHEREAS, the City has concluded that certain prospective Donors are unwilling or unable to pay all of the costs of installing and removing their artwork and that there will be related costs incurred to support the Art in Public Places Program (“Program”); WHEREAS, this agreement is a follow-up to a previous agreement with the Orinda Parks and Recreation Foundation (OPRF); however, OPRF no longer exists and OCF is willing and able to carry on the agreement;
WHEREAS, the OCF wishes to support and promote the City's Art in Public Places Program by funding the installation and removal of certain artwork loaned to the City as well as related APPC Program costs including, but not limited to, insurance claim deductible payments, acquiring signage, website maintenance, artwork maintenance, hosting receptions for artists and donors, community outreach and other activities proposed by the APPC and approved by the City Council;
WHEREAS,theOCFwishesto enable theCity to accept loansofartwork from Donors who are unwilling or unable topay all ofthe costs of installing and removing their Artwork and for the APPC to carry on activities such as those described above; WHEREAS, accepting funding from the OCF to cover the Donor's costs of installation and removal and related Program costs is consistent with the City's goal of expanding public art at minimal cost to the City;
WHEREAS, with recommendation from the APPC and support from OCF, this agreement was approved by the City Council at a regularly scheduled meeting on April 15, 2025; and NOW, THEREFORE, City and OCF agree as follows:
l. Purpose of Agreement
The purpose of this agreement is to provide funding for the Art in Public Places Program. In H.2.c
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Attachment: Public Art Funding Agreement with Orinda Community Foundation (3586 : Update APPC Policy) 2 reliance on the OCF's commitment to providing this funding, the City has agreed to accept the loan of these Artworks under the City's Art in Public Places Policy and to use the funds only for APPC Program expenditures.

2. Funding
TheOCFagreesto reimburse the program expenditures incurred by the City up to the amount of money ear-marked for the APPC program by OCF’s donors. This includes supplements to the artist(s), (when necessary) for installation, maintenance and removal expense, signage to identify the art, ArtSpace website expense, and events to publicize the Program and/or recognize the artists, and up to $5,000 annually for insurance claim deductible payments.

Under this Agreement, the OCF is operating solely as a funding mechanism for APPC program expenditures. Nothing in this Agreement shall be interpreted as making the OCF responsible or liable for any incidents, losses, damages, costs or expenses (other than the Program expenditures specified herein) that may occur in the execution of Orinda's Art in Public Places Program.

3. Covered Artworks
All Artworks accepted bythe Council for purchase, loan, lease, or donation to the City shall be covered by this Agreement, including all Artworks accepted prior to and after the date of this Agreement.

4. Notices
a. All written communications sent by the parties may be made by U.S. Mail or email, and shall be addressed asfollows:

City of Orinda Orinda Community Foundation
Director of Parks and Recreation
28 Orinda Way
Orinda, CA 94563 Orinda, CA 94563
Email: [email protected] Email:
b. The OCF shall provide written notice to City of any change in address within thirty (30) days of such change.

5. Enforceability
a. This Agreement shall be governed by the laws of California. The venue for all litigation or other disputes relative to this Agreement shall be the Superior Court for the County of Contra Costa.
b. Any failure to enforce any right or to require performance of any provision of this Agreement shall not be considered a waiver of such right or performance.

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Attachment: Public Art Funding Agreement with Orinda Community Foundation (3586 : Update APPC Policy) 3 c. If OCF fails to meet the funding obligations specified in paragraph 2, City may file litigation or take any other action authorized by law to recover unreimbursed costs. lN WITNESS WHEREOF, the parties hereto have executed this Agreement by having their signatures affixed below.

City of Orinda Orinda Community Foundation
City Manager Authorized Signature
Attest:

Printed Name
City Clerk
Date
Approved as to form:

City Attorney
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Attachment: Public Art Funding Agreement with Orinda Community Foundation (3586 : Update APPC Policy) City Council
Staff Report
Agenda Item: H.3
Date: April 15, 2025
Department:

Public Works and
Engineering Services
AGENDA TITLE: Crossroads Park Orinda Sign (CIP project #4103) RECOMMENDATION:

Review and provide direction on sign preferences for entryway monument at Crossroads Park.

BACKGROUND:

At the January 21, 2025 meeting, the City Council reviewed options for completion of the Crossroads Park project and approved an amendment to the design contract with Gates and Associates to complete the project with landscape replacement and no hardscape/concrete replacement. A budget change was also approved, in the amount of $257,000. The City Council asked Staff to provide minor modifications to the “fin” style ORINDA monument sign (see Attachment A), including color choices, and to evaluate options to reduce sign construction costs.

DISCUSSION:

Staff worked with Gates & Associates to provide sign options as shown in Attachments B-E. The cost of these signs is based on a prefabrication method, in which the sign manufacturer pre-casts the concrete sign based on our design and then installs it on a footing/foundation constructed on site by others (the prime contractor who would perform the overall construction project). The sign dimensions are approximately 20 ft. long and 4 ft. high. The sign cost is estimated at $60,000 (fabrication and installation) plus $5,000 for the footing, amounting to $65,000. This compares to earlier estimates (with longer (30 ft.), curved signage that would require cast-in-place construction) of $140,000. Refer to the cost estimate table below.

It was also requested that Staff reach out to the Orinda Garden Club to seek their input on the planting designs. Staff provided the latest plans, including species lists, and received suggested changes based on their expertise, which Gates & Associates will incorporate into the final design. The Garden Club has indicated an interest in providing donations to the project.

NEXT STEPS:

Upon City Council direction as to sign preference, Staff will work with Gates to start work on the final plans. Upon completion of this process, including required PG&E review of the plans, Staff will then solicit bids for construction.

FISCAL IMPACT:

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Summary of Recent Project Budget Changes
• 2022-23 CIP: $376,000 total budget (includes expenditures to that date) • 2024-25 CIP: Budget reduced by $150,000 to reflect change in expected OCF donation.
• January 21, 2025 City Council meeting: Appropriated $257,000 for a new total budget amount of $445,000 (includes expenditures to that date of $82,000). • Spent to date: $85,000
Remaining Available Balance for the Project: $360,000
Comparison of prior vs. current cost estimates (for completing project):

Description 2018 Design Jan. 2025 Scope Current Proposal Construction Cost
Hardscape replacement 85,000 0 0
Planting & Irrigation 120,000 125,000 125,000
Signage (incl. found) 140,000 120,000 65,000
Precast? No; 30’ long No; 20’ long Yes; 20’ long
Demo, lighting, misc. 65,000 20,000 20,000
Contingency (20%) 74,000 53,000 42,000
Construction Subtotal 484,000 318,000 252,000
Design Cost 30,000 28,000 28,000
Construction Administration 20,000 15,000 15,000
Total 534,000 361,000 295,000
To date, approximately $85,000 has been charged to subject project #4103, for design services, fountain and irrigation repairs and some landscaping additions and replacements (not included in the above table). With the cost of completing the project as described above (“current proposal”), the total project cost (including expenditures to date) is forecast to be approximately $380,000, which is within the total project budget of $445,000.

ATTACHMENTS:

A. Original Fin Sign
B. Option 1
C. Option 2
D. Option 3
E. Option 4
Respectfully Submitted by:

Scott Christie
Public Works Director
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Prepared By: Sheri Smith, City Clerk
Approved by:

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Attachment: Original Fin Sign (3581 : Crossroads Sign)
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Attachment: Option 1 (3581 : Crossroads Sign)
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Packet Pg. 101 Attachment: Option 3 (3581 : Crossroads Sign) H.3.e
Packet Pg. 102 Attachment: Option 4 (3581 : Crossroads Sign) City Council
Staff Report
Agenda Item: H.4
Date: April 15, 2025
Department: Parks and Recreation
AGENDA TITLE: Orinda Community Park Master Plan Update
RECOMMENDATION:

Receive update regarding the Orinda Community Park Master Plan conceptual design and provide feedback.

BACKGROUND:

In April 2013, the City Council approved a capital improvement project (#4112) that proposed updates to the Orinda Community Park. Initially planned to improve the restrooms and rehabilitate the existing park gazebo, the scope of the project grew to include several other amenities in the Park that were at, or nearing, the end of their useful life, including the children’s play structures, pathways, and the picnic areas.

In mid-2016, the City retained a landscape architecture firm (Callander Associates) for the purpose of design and development of an overall master plan for Orinda Community Park. In March 2018, the City Council received a presentation from the architect regarding Orinda Community Park Master Plan conceptual design. During public testimony on the proposal, certain aspects of the conceptual plan were not seen as favorable changes, as the Park is heavily used by a variety of constituencies and is of limited size. The revised Plan was presented at the June 12, 2018, meeting, and the City Council approved the revised Orinda Community Park Master Plan conceptual design.

Around the same time as the revised Plan was presented in June 2018, California voters passed Proposition 68, the $4.1 billion “Parks, Environment, and Water Bond Act”. The City submitted the application by the December 31, 2021, deadline and, although it appeared the per capita portion of the bond act would provide Orinda with $200,000, the actual amount available was reduced to approximately $177,000, with a mandatory 25% local match. Projects benefitting from the per capita funds were to be completed by December 31, 2023; however, the City applied for, and received, and extension to June 30, 2028. We also received $25,000 from the Livable Communities Trust, thanks to Contra Costa County Supervisor Anderson’s Office.

The project shown in the adopted CIP had planned to have project design commencing in FY 2021-22, and construction to begin in FY 2022-23. Staff began to undertake detailed design in phases based on the funding available. Phase 1 of the design is to encompass addressing the restrooms based on funding available from the State Park Grant and budgeted Park Dedication and Improvement Fees.

DISCUSSION:

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In the fall of 2023, Staff oversaw tree removal adjacent to the restroom, necessary for the addition of an accessible ramp and for the replacement of the aged sewer line.

Following the replacement of the sewer line, Staff pursued a firm to design and potentially manage the renovation of the restroom.

Initially, it was recommended by County building staff that the handicapped accessibility issue for the restroom (as well as for the Park as a whole) be deferred until further design work could be done. The existing ramp on the north side of the Park does not meet current compliance standards. Three alternatives were investigated. One would be to modify the existing north ramp. Another would be to build a new ramp on Orinda Way on the west side of the park as shown in the design. The third would be to improve ADA access from the community center side of the park where the current ADA parking is located.

Staff requested advice from the Principal Structural Engineer of the County’s Department of Conservation and Development, believing the City could take advantage of threshold valuation rules that could greatly reduce the construction costs of necessary alterations to, in the City’s case, bring restroom access into compliance.

However, not only was it determined that our situation did not qualify, but the County Development Department also advised Staff that they should proceed by first addressing the ADA access compliance matter for the Park before renovating the restroom. Fortunately, Staff determined that the Prop 68 per capita funds may be used for a number of accessibility improvements, including the new ramp on the west side of the park, the design that initially proved to be the most cost-effective and suitable.

Late last year, Staff amended Callander’s contract to include accessibility design services and a cost estimate. However, upon requesting feedback from the County on the preferred ramp design, an issue arose involving the required adjacent ADA parking space. Engineering staff have concerns about the County requirements and are now evaluating other accessibility options.

Also last year, Staff worked with Callander on a revision of the Master Plan, surveying and site mapping, the creation of 10% construction drawings, and development of a phasing plan. This information proved helpful during discussions with a small group of citizens who were considering an organized fundraising effort. Staff also worked with the designer to identify potential additional elements that could be incorporated with the funds available, and from a phasing and timing perspective, would be best done in conjunction with the pending restroom work. Their efforts could be focused on the more “high visibility” amenities, such as the gazebo/band shell and play areas. However, new accessibility options could lead to modifications in phasing priority.

The Orinda Park and Recreation Foundation initially intended, Staff believe, to be involved in fundraising effort; however, OPRF recently dissolved and the approximately $30,000 that had been raised for the Park remains earmarked for the project with no known restrictions. It is unknown at this time if, and what, fundraising efforts may resume. Staff will continue discussions on this matter and seek different funding sources, which may include such avenues as local foundations, park bonds, private H.4
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donors, and more. Staff have also been researching a newer digital platform called See My Legacy, www.seemylegacy.com, which has been used by municipalities to streamline and manage sponsorships provided by businesses, organizations, and individuals.

Prior to seeking bids on the accessibility work, Staff will return with more detailed estimates and the proposed Phase 1 scope. Staff is working with the City’s grant consultant (California Consulting) to submit an application for a competitive Land and Water Conservation Fund grant which has an application deadline of mid-2025.

Because the announcement of any grant award would be sometime later in 2025, the grant may need to be considered as a source of funding for the future.

NEXT STEPS:

After tonight’s discussion, Staff will be able to pivot and adjust phasing and/or priorities as directed.

FISCAL IMPACT:

The total budget programmed for this CIP is $683,000. Of this amount, a total of $200,000 is shown as donations or private grants, which will need to be adjusted.

During the CIP discussion tonight, the estimated costs of all the improvements to the Community Park are approximately $5 million.

ATTACHMENTS:

A. Community Park Master Plan
Respectfully Submitted by:

Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:

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ORINDA COMMUNIT Y PARK
Orinda, California 16043 Orinda Community Park Master Plan Revised_211223.indd

MASTER PLAN
wood fiber surfacing
existing tree to remain, typ.
picnic area
existing picnic tables to
remain
seatwall
asphalt pavement
sand play area
youth play area
entry feature paving
relocated art piece
entry pergola
tot play area
service vehicle access gate
new pedestrian ramp
existing guardrail to
remain
bbq, typ.
amphitheater slope
stabilization
amphitheater access
improvement
permeable concrete pavers
tree, typ.
existing asphalt pavement
renovated restroom with
concession
existing building to remain
bandstand storage container
drinking fountain
existing ball wall and
half court
existing tennis courts
new light, typ.
existing light to
remain, typ.
fitness cluster
existing wall
plantings, typ.
bench, typ.
swale
ornamental metal
fence
decomposed granite pavement, typ.
mulch
interpretive sign

ORINDA WAY
December 23, 2021
metal screen wall
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Staff Report
Agenda Item: H.5
Date: April 15, 2025
Department:

Public Works and
Engineering Services
AGENDA TITLE: Proposed Update to Capital Improvement Plan FY 2025-26 -FY 2029- 30 RECOMMENDATION:

Review, discuss, and provide comments on the proposed Update to the Capital Improvement Plan.

BACKGROUND:

The Capital Improvement Plan (CIP) identifies public infrastructure projects and funding sources for long-term investments that are designed to protect, preserve, and enhance the City's infrastructure, extend the useful service life of public facilities and improve or enhance delivery of City services. Infrastructure includes transportation, drainage, parks and City buildings.

The five-year CIP is comprehensively prepared and presented to the City Council every two years, consistent with the two-year City Operating Budget cycle. The CIP covers the estimated activity during an overall six-year period: the year of adoption, Fiscal Year 2024-25 (July 1, 2024-June 30, 2025) and the subsequent five fiscal years (July 1, 2025-June 30, 2030).

As with any plan, it is not uncommon to adjust based on current conditions. Considering the current economic environment, with persistent construction cost increases and federal policy uncertainty, Staff recommends a fiscally conservative approach to only fund the most essential projects. Staff uses cost data from current projects to estimate future costs. For projects where the scope is not yet well defined, and for projects scheduled for later years in the five-year period, the uncertainty of budget estimates is higher.

Staff utilizes a capital planning software called “Plan-It” to manage projects and prepare the CIP documents. This requires that the City’s financial records be reconciled with data in Plan-It. Please note the following details:

1. Where projects are not complete and have expected expenditures in FY 2025- 26, the budgets are rolled over.

2. Where projects are complete or nearing completion, funding determined to be surplus is closed out of the project and returned to the respective fund balance.

3. Note that many projects encompass several years, and the overall cost will include prior expenditures before FY 2024-25.

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Data for the changes in current projects or new/proposed projects noted below have not yet been entered into Plan-It. After direction and input from today’s meeting, Staff will input updates into Plan-It and analyze the results to ensure resources in all funds are projected to be balanced with expenditures. The intent is that no funds will show a projected negative balance at the end of each of the five forward fiscal years.

DISCUSSION:

Attachment A provides the Project detail pages for active projects in the current CIP, updated mid-cycle in June 2024, approved by the City Council on June 18, 2024. (Projects closed out in FY 2023-24 are not included in Attachment A.) Projects that were completed, delayed, or have significant changes are described below. Projects that are on schedule and within the established budget are not delineated below.

Projects Completed and Closed Out During FY 2024-25
• 0044, Miner Rd. Bridge Seismic Retrofit
• 0087, Bear Creek Rd. Bridge Seismic Retrofit
• 3101, 3102 Group 2 (Category A) Storm Drain Lining Project. This project will still appear in the CIP since retention has not been fully released to allow some corrective work to occur in summer 2025
• 4050, Community Center HVAC
• 4076, Camino Pablo Pathway Rehabilitation (Claremont to Los Amigos) • 4187, San Pablo Creek Culvert Repair
• 5012, Glorietta SD Pipe Repair (2023 Storm Damage)
• 5015, North Ln. Pipe Lining (2023 Storm Damage)
• 5021, Camino Sobrante (near 56) Retaining Wall Replacement Projects Delayed
The following projects were budgeted to have expenditures in FY 2024-25 but had little or none, for reasons described below:
• 4016, Community Center Windows Replacement, $275,000. The subject project was first in the CIP in May 2017, for $85,000. The budget was increased over time to be $275,000. Testing was performed in 2025 on the existing window frames paint and caulking. Lead and PCB were present, which requires special handling to remove. Staff obtained estimates from a contractor to replace all windows (including disposal of existing materials) and this project is now estimated to be about twice the existing budget. Staff is considering reducing the scope of work to fit the available budget. This will shift the project schedule into FY 2025-26.
• 4094, Storm Drain Liner Ivy Dr., $130,000. Project was bid with Project 5007 (2023 Annual Storm Drain Repairs, Category B). Contract awarded in 2024, however scheduling conflicts and permit restrictions will extend construction into summer 2025.

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• 4103, Crossroads Mini Park, $460,000. Scope and cost concerns were discussed with the City Council, including signage design. This has delayed the completion of the final plans, shifting construction into FY 2025-26. • 4170, Drainage Improvement at 25 La Cuesta, $40,000. Staff continues to evaluate the appropriate ditch improvement work at this location, which requires a high level of maintenance to avoid the possibility of localized flooding. • 4178, 2024 Annual Paving Project, $3,310,550. Due to unfavorable/high bids, this project was delayed to this season. Favorable bids were received in March 2025 and the contract will be awarded on April 15, 2025. Work will be performed in summer 2025.
• 4179, Library Accent Tile Replacement, $100,000. A contractor has been retained to install the tiles, however the original tile vendor, who had been engaged to produce replacement tiles, went out of business. Staff entered into an agreement with a new supplier, and sample tiles have been produced and are found to be acceptable. New tiles are in production and installation work is scheduled for summer 2025.
• 4186, Brookwood Rd. Mitigation Planting, $98,500. In compliance with MOFD wildfire fuel clearance requirements, the City hired a tree removal contractor in 2021 to remove shrubs and trim trees on Brookwood Rd. adjacent to Highway

24. To address neighborhood concerns about the lack of screening, this project would provide mitigation planting. The City engaged landscape architects to provide planting plans, however these were not acceptable to MOFD. A resolution of this matter has not yet been determined.
• 4192, Library Elevator Modernization, $100,000. This elevator has required ongoing maintenance, is frequently out of service, and appears to be nearing the end of its service life. The City’s new Maintenance & Facilities Superintendent is assessing the timing and scope of this project.
• 5008, 2024 Annual Storm Drain Repair (Category B), $350,000. Design work is being performed with City staff and is not complete. Staff recommends it be merged into the 2025 annual project for economies of scale. • 5023, Library Auditorium Theater Lighting Upgrade, $60,000. Staff updated quotes for the work, but is awaiting more information on needs of the users in order to justify this expenditure.

Significant Changes to Current CIP Projects
• 4112, Community Park Renovation Plan & Improvement. The current available budget is $432,000, including $177,000 in State grants and $55,000 in donations.

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improvements. The scope has grown to include new play structures, improved pathways and lighting. The City Council approved the revised Master Plan on June 12, 2018. The restroom improvements alone trigger significant accessibility improvements and overall, the Park requires disabled parking and access/path of travel improvements that would exceed the available budget. Preliminary design work is underway to evaluate accessibility options and phasing the project. If all desired amenities and accessibility improvements are included, the cost of this project is roughly $5 million.
• 4183, 2025 Annual Paving Project. This $2.25 million project consists primarily of minor maintenance (micro-surfacing or equivalent). Design work is being performed with City staff and is not complete. Staff recommends it be merged into the 2026 annual project for economies of scale. The delayed 2024 annual project will be occurring in summer 2025.
• 4185, Road Safety Plan. The City was successful in its grant application for this project, being awarded an amount of $1,102,600 in federal HSIP (Highway Safety Improvement Plan) Grant funds toward implementing four road safety improvement projects. These projects are estimated to cost $1,421,400 and are identified in the Orinda Local Road Safety Plan (adopted October 2023). Project implementation is anticipated to be over the next three fiscal years. The remaining need of $318,800 will come from the Capital Improvement Fund (Fund 700).
• 4191, Glorietta SRTS Raised Crosswalks at Martha Rd, $330,000. The City is being recommended for a $200,000 Transportation Development Act (TDA) grant for this project. Remainder of funding in the amount of $130,000 is proposed from the Capital Improvement Fund (Fund 700).
• 5022, Wilder-Downtown Multi-Use Path. This project is currently budgeted for conceptual design work in the amount of $100,000. During this Fiscal Year, an MTC grant was awarded to the City for $40,000 to perform studies and the report was recently completed. Based on the conceptual study, Staff proposes to hire a design firm to perform preliminary engineering work to develop detailed plans for the project, for an estimated $500,000. Staff proposes that the Capital Improvement Fund (Fund 700) be utilized for this initial work. This would allow the City to more competitively apply for grants to construct the project (based on the conceptual study noted above, such cost may exceed $20 million). • 5024, Dog Park. This project is currently budgeted for $50,000 of preliminary engineering work only. Conceptual designs and costs were presented to the City Council, and it was decided that a pilot program would be undertaken at Orinda Oaks Park for an off-leash area. That program is now underway, and Staff is requesting feedback from users, which will guide potential next steps, such as a permanent fenced-in dog park. This will require additional funding, depending on location and extent, and Staff will advise the City Council of the options. If there is no public demand for such a park, this project will be closed out.

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• 5025, Pickleball Courts. This project is currently budgeted for $80,000 of preliminary engineering work only. Conceptual designs and costs were presented to the City Council. Project on hold pending direction. To create courts, funding will need to be appropriated, or grants obtained.

Proposed New Projects
Staff recommends that the following new projects be included in the updated CIP for the subject period FY 2025-26 - FY 2029-30. Where noted, grant or other funding would need to be obtained:

Recurring Annual Rehabilitation Projects:

1. 2028 Annual Paving Project, $3 million. Funding sources: Gas Tax, Transportation Impact Fees, CCTA Return to Source, Road Maintenance Fees (Solid Waste), Measure R.

2. 2029 Annual Paving Project, $3 million. Funding source: same as above.

3. 2028 Annual Storm Drain Repair (Category B), $400,000. Funding source:

Measure R.

4. 2029 Annual Storm Drain Repair (Category B), $400,000. Funding source: same as above.

Other Projects:

1. Moraga Way at Glorietta, Pavement Dip Repair and Monitoring, $100,000 plus annual monitoring costs thereafter $15,000. Funding sources: Road/Drainage Stabilization (Fund 704).

2. Moraga Way Widening/Path Study, $500,000. Coordinate with Moraga for a connection to Highway 24 for pedestrian use and possible EVA use during evacuations. Funding sources: TBD (seek grant funding).

3. Orinda Oaks Park Landslide Repairs, $250,000. Pending receipt of expected FEMA & State OES funds of $225,000, this Project will perform limited repairs of damage from 2023 winter storms. This will help stabilize affected EVA/fire roads and stabilize slope near private property (33 Ivy Dr.). Funding sources: FEMA and Capital Improvement Fund (Fund 700).

4. Community Center HVAC Replacement, $300,000. This would replace aging roof-top units. This project is not related to Project #4050, which installed equipment to serve rooms lacking HVAC in the building. Work would be phased over two fiscal years. Funding source: Building Maintenance (Fund 603)

5. Replace Synthetic Turf, at Wilder Field 4, $600,000, for summer 2027 or 2028.

Funding sources: Field Maintenance Surcharge Fee (Fund 341) and Capital Improvement Fund (Fund 700).

6. Speed Limits and Traffic Calming Study, $125,000. Planning study to conduct speed surveys to lower speed limits where feasible, conduct pilots of proposed speed management approaches to measure potential benefits through data collection and evaluation, and aid the future implementation of speed management treatments at a systemic level countywide. Funding sources: This H.5
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project has been awarded funding through a SS4A Grant managed by CCTA; Orinda will be required to provide a 20 percent local match (Gas Tax).

7. Mid-Block Crossing Study, $80,000. Staff will prepare a planning study that will focus on the identification and prioritization of potential enhancements to uncontrolled midblock crossings. Funding sources: This project has been awarded funding through a SS4A Grant managed by CCTA; Orinda will be required to provide a 20 percent local match (Gas Tax).

Changes to the Unfunded Project list: Refer to the current Unfunded CIP list (Attachment B). No changes proposed
NEXT STEPS:

Based on direction and feedback from this meeting, Staff will utilize Plan-It software to develop a draft CIP document and bring the item for the City Council’s review at the May 6 meeting. Staff will review the new, proposed projects which utilize Measure R funding with the SSTOC at their May 14 meeting. As required, prior to adoption, the Planning Commission reviews new projects in the CIP update to determine conformance with the General Plan; this is scheduled for their May 27 meeting. City Council adoption of the CIP would occur with the budget adoption, scheduled for June

3. FISCAL IMPACT:

The resources in all funds are projected to be balanced with expenditures and the intent is that no funds will show a negative projected balance at the end of each of the five future fiscal years.

ATTACHMENTS:

A. Current CIP Project Details (July 1, 2024)
B. Master Unfunded CIP Project List (July 1, 2024)
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
Approved by:

H.5
Packet Pg. 112
Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Fed # STPLZ-5444-019 Seismic Retrofit: Construct steel shear keys at bents, replace rock riprap in creek. Bridge elevation and width would not be changed, nor would the wood railing.

Location: Miner Rd. Bridge over San Pablo Creek, 200 ft. north of Camino Pablo Schedule: Engineering, Creek Permit acquisition, Right of Way and Utility Coordination work completed. Construction bids received 3-9-2023 and is scheduled to occcur in summer 2023.

This project covers transactions for federal project STPLZ-5444 (019) beginning 9-10-2018 but inlcudes $101,600 paid back to Caltrans/Fed in July 2018 for predecessor project (which has been closed out).

Project # 0044
Justification
This bridge has been identified by the State as in need of a seismic retrofit.

Useful Life 50
Project Name Miner Road Bridge Seismic Retrofit
Category TRANSPORTATION / DRAIN
Type BRIDGES
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,322,104
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 620,000 620,000
7126 Construction 150,000 150,000
Management
Total 770,000 770,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 100,000 100,000
Fees
255 Grants: Federal 470,000 470,000
260 Grants: State 62,000 62,000
700 Capital Improvement 138,000 138,000
(General)
Total 770,000 770,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 113 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Fed # STPLZ-5444-018 Seismic Retrofit: Construct steel shear keys at bents and abutments, install retianers between girders, instlall seat extenders at piers and install base plate retrofits at pier columns.

No changes to roadway or railing.

Location: Bear Creek Rd. Bridge over San Pablo Creek, 1,200 ft. east if Camino Pablo Schedule: Engineering, Creek Permit acquisition, Right of Way and Utility Coordination work completed. Construction bids received 3-9-2023 and is scheduled to occcur in summer 2023.

This project covers transactions for federal project STPLZ-5444 (018) beginning 9-14-2018 but includes $36,260 paid back to Caltrans/Fed in July 2018 for predecessor project (which has been closed out).

Project # 0087
Justification
This bridge has been identified by the State as in need of a seismic retrofit.

Useful Life 50
Project Name Bear Creek Bridge Seismic Retrofit
Category TRANSPORTATION / DRAIN
Type BRIDGES
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,631,350
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 400 400
7127 Construction Costs 856,000 856,000
7126 Construction 170,000 170,000
Management
Total 1,026,400 1,026,400
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 93,000 93,000
205 Transportation Impact 3,000 3,000
Fees
255 Grants: Federal 603,000 603,000
260 Grants: State 91,000 91,000
262 Other Grants 137,000 137,000
700 Capital Improvement 99,400 99,400
(General)
Total 1,026,400 1,026,400
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 114 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Pavement rehabilitation of Camino Pablo pathway from Orinda Way to Monte Vista, exluding the section from Manzanita Dr. to Los Amigos (Orinda Playing Fields), which is under Project #4076.

This project is being considered for submission to upcoming federal grant oppurtunitites.

City Staff would perform project management.

Project # 3066
Justification
Pavement rehabilitation work is needed to maintain this aging facility for heavy pedestrain use. The project is on the "top 10" list of Orinda's Bicycle, Trails and Walkways Master Plan.

Useful Life 15
Project Name Camino Pablo Path-Orinda Way to Monte Vista Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,620,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Right of Way 313,000 313,000
Professional Services
7125 Design Contracts 157,000 157,000
7127 Construction Costs 1,045,000 1,045,000
7126 Construction 105,000 105,000
Management
Total 1,620,000 1,620,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 255 Grants: Federal 1,420,000 1,420,000
700 Capital Improvement 200,000 200,000
(General)
Total 1,620,000 1,620,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 115 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 123 Orchard Rd., 60" diameter pipe, GIS pipe # PL-513. Conveys San Pablo Creek -- 4 Orchard Rd., 28" diameter pipe, GIS pipe # PL-409. Conveys creek flowing to San Pablo Creek Project # 3101
Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan.

Part of Gourp 2 SD Repair project to be constructed in FY 2024.

Useful Life 30
Project Name Orchard SD Repair PL-409 & PL-513
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $482,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 10,000 20,000 30,000
7127 Construction Costs 335,000 335,000
Total 10,000 355,000 365,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 10,000 20,000 30,000
700 Capital Improvement 335,000 335,000
(General)
Total 10,000 355,000 365,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 116 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 232 Ivy Dr.. Twin 42" x 72" arch pipes, GIS pipe #'s PL-958 & 959. Conveys a Tributary of Moraga Creek -- 41 El Camino Moraga, 96" diameter pipe, GIS pipe # PL-864. Conveys a Tributary of Moraga Creek Project # 3102
Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan.

Part of Gourp 2 SD Repair project to be constructed in FY 2024.

Useful Life 30
Project Name Ivy Dr. SD Repairs, PL-958/959 & PL864
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $475,500
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 10,000 20,000 30,000
7127 Construction Costs 335,000 335,000
Total 10,000 355,000 365,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 10,000 20,000 30,000
700 Capital Improvement 335,000 335,000
(General)
Total 10,000 355,000 365,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 117 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 199 Canon Dr.: 60" diamger pipe and 42" diameter pipe. GIS pipe #'s PL-1765 & 1766. Conveys South Fork of El Toyonal Creek -- 8 Alta Vista. 56" x 64" arch pipe. GIS pipe #'PL-1775 . Conveys South Fork of El Toyonal Creek Project # 3103
Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan Useful Life 30
Project Name Canon SD Repairs PL-1765, -1766 &-1775
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,600,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 300,000 300,000
7127 Construction Costs 1,200,000 1,200,000
7126 Construction 100,000 100,000
Management
Total 300,000 1,300,000 1,600,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 300,000 1,300,000 1,600,000
Measure R
Total 300,000 1,300,000 1,600,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 118 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 10 Ranch Rd. 60" diameter pipe GIS pipe # PL-1074. Conveys creek flowing into Lauterwasser Creek. -- 511 Bear Creek Rd. 48" diameter pipe. GIS pipe # PL-1089 . Conveys Dutra Creek -- 70 Van Tassel Ln. 48" diameter pipe. GIS pipe # PL-1809. Conveys creek flowing into Lauterwasser Creek.

Project # 3104
Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan .

Useful Life 30
Project Name Ranch SD Repairs PL-1074; PL-1089, PL-1809 Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,100,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 200,000 200,000
7127 Construction Costs 850,000 850,000
7126 Construction 50,000 50,000
Management
Total 200,000 900,000 1,100,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 200,000 900,000 1,100,000
Measure R
Total 200,000 900,000 1,100,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 119 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 58 Brookside Dr. 108" diameter pipe. GIS pipe # PL-437. Conveys San Pablo Creek -- 295 Orchard Rd. 48" diameter pipe, GIS pipe # PL-580. Flows to a Tributary of San Pablo Creek -- 38 Lost Valley Dr. 48" diameter pipe. GIS pipe # PL-751. Flows to a Tributary of Moraga Creek -- 41 El Camino Moraga. 96" diameter pipe. GIS pipe # PL-867. Conveys a Tributary of Moraga Creek Project # 3105
Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan .

Useful Life 30
Project Name Brookside SD Repair PL-751, PL-867
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,100,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 200,000 100,000 300,000
7127 Construction Costs 750,000 750,000
7126 Construction 50,000 50,000
Management
Total 200,000 900,000 1,100,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 200,000 900,000 1,100,000
Measure R
Total 200,000 900,000 1,100,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 120 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
CCTA has requested earmark funding from Congressman DeSaulnier to upgrade existing signals to smart technology traffic signals. In additoin, Orinda’s signals upgrades will be part of a larger project, the CCTA’s Lamorinda Smart Signals Project. This is an opportunity for Orinda to leverage federal funds to upgrade existing signals systems to the latest technology. By being part of the larger regional project, there would be an economy of scale that would be beneficial to Orinda. It would also be an opportunity for the aging signals system to be replaced as part of the upgrade.

Project # 3608
Justification
Existing signals have aged and will need to be replaced soon. The existing signals cannot support the latest technology. This signal upgrading project will result in the older components to be replaced with the new components. The existing signals are also limited on their abilities to be coordinated in real-time.

Useful Life 5
Project Name Traffic Signal Operation Improvements
Category TRANSPORTATION / DRAIN
Type TRAFFIC SIGNALS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,484,881
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 403,001 117,029 520,030
7127 Construction Costs 1,964,851 1,964,851
Total 403,001 2,081,880 2,484,881
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 403,001 100,000 503,001
Fees
255 Grants: Federal 1,964,851 1,964,851
260 Grants: State 17,029 17,029
Total 403,001 2,081,880 2,484,881
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 121 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
It is believed the windows of the Orinda Community Center were replaced back in the mid-to-late 1990's. This project involves replacing the existing windows with energy efficient and noise dampening windows.

Project # 4016
Justification
Replace the windows of the Orinda Community Center which are aged and not energy efficient.

STATUS: Because of the Community Center's Local Historical Status, a historic improvement permit may be required, potentially resulting in delay of the project.

Useful Life 30
Project Name Community Center Window Replacement
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $275,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 25,000 25,000
7127 Construction Costs 250,000 250,000
Total 275,000 275,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 100,000 100,000
603 Building Maintenance 175,000 175,000
(ISF)
Total 275,000 275,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 122 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project entails the installation of a split ductless system to provide heating ventilating and air conditioning to Community Center rooms #3, 4, and 8, the affected rooms, which, following the decommission of the facility boiler, do not have have AC and heating.

Project # 4050
Justification
Following the decommission of the facility boiler, Commuinity Center rooms #3, 4, and 8 do not have have AC and heating.

STATUS: This project is expected to commence during FY2024.

Useful Life 15
Project Name Community Center HVAC
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $65,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 65,000 65,000
Total 65,000 65,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 65,000 65,000
(General)
Total 65,000 65,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 123 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This is an ongoing project which removes barriers to accessibility in the public right of way by replacing curbs with curb ramps at crosswalks and other public roadway locations, upgrading curb ramps to current standards, as identified in the roadway portion of the City’s ADA Transition Plan. The locations for potential curb ramp work are reviewed by TSAC under thieir responsibility to address issues related to disability and access (per Resolution 77-07). To supplement these funds, Staff will seek TDA funding or other funding when grant opportunities arise. Priority locations for curb ramps iare n high-demand pedestrian corridors such as the downtown areas, near schools, and Altarinda. 13 upgraded and/or new curb ramps are planned for upcoming years, along with other accessibility related work, are planned at these locations:
- Altarinda Dr/Pine Grove Office Driveway (South side) - upgrade existing ramp - Orindawoods Dr at the following intersections:
-Village Gate Rd (N,S) New ramps, none currently exist
- Ironbark Circle (west) (NW, NE); New ramps, none currently exist - Greystone Terrace (NW, NE); New ramps, none currently exist - Tennis Club entrance (NW, NE); New ramps, none currently exist - Ironbark Circle (east) (NW, NE) New ramps, none currently exist - Bates and Davis (NW, NE) Add or modify ramp at NW, New ramp at NE - Install Detectable Warning Pads at:
- Santa Maria Way/Park and Ride Lot (W, E)
- Moraga Way/Glorietta Blvd (NE)
- Ivy Drive/Coral Drive (NW)
Grind Gutter Lip at existing curb ramp: Glorietta Blvd/Martha Rd (SW) Project # 4074
Justification
To install and replace facilities to comply with the Americans with Disability Act Transition Plan.

Useful Life N/A
Project Name ADA Transition Plan Compliance (Roadway)
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $365,064
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 30,000 5,000 5,000 5,000 5,000 50,000 7127 Construction Costs 20,000 45,000 45,000 45,000 45,000 200,000 Total 50,000 50,000 50,000 50,000 50,000 250,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 50,000 50,000 50,000 50,000 50,000 250,000
Total 50,000 50,000 50,000 50,000 50,000 250,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 124 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Pavement rehabilitation of Camino Pablo pathway from Manzanita Dr. to Los Amigos (Orinda Playing Fields).

In response to the City's TDA grant application, this project was awarded $120,000 in July 2021. Grant expenditure deadline is 6-30-2024.

City Staff would perform construction management and inspection Project # 4076
Justification
Pavement rehabilitation work is needed to maintain this aging facility for heavy pedestrain use. The project is on the "top 10" list for bikeways, trails and walkways and was selected by TSAC for submission for a TDA grant. .

Useful Life 15
Project Name Camino Pablo Pathway Rehabilitation
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $164,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 25,000 25,000
7127 Construction Costs 130,000 130,000
Total 25,000 130,000 155,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 25,000 10,000 35,000
Fees
263 Transportation 120,000 120,000
Development Act (TDA)
Total 25,000 130,000 155,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 125 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Paint bulding exteriors of various Park & Recreation buildings, including the Community Center and the Art & Garden Center. Where needed, repairing failing stucco as well as prepping and and painting the exterior painted surfaces Project # 4083
Justification
The building exterior has not been painted since prior to the year 2000 and a previous building assessment identified the condition of the exterior as "poor".

STATUS: Because of the Community Center's Local Historical Status, a historic improvement permit may be required, potentially resulting in delay of the project.

Useful Life 10
Project Name Community & Recreation Centers Exterior Painting Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $235,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 55,000 180,000 235,000
Total 55,000 180,000 235,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 20,000 20,000
603 Building Maintenance 55,000 55,000
(ISF)
700 Capital Improvement 160,000 160,000
(General)
Total 55,000 180,000 235,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 126 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Upgrade Community Center and facilities to meet current Americans with Disabilities Act (ADA) standards per the projects identified in the City's ADA Transition Plan.

The project for FY 20/21 entailed upgrading the accessible parking spaces for the Community Center to provide the required access aisle.

Future years' projects may include replacing the drinking fountain adjacent to the tennis courts with a compliant fountain and bottle filling station, bringing community center exterior stair handrails into compliance, adding accessible picnic tables a the park gazebo/picnic area.

Project # 4086
Justification
Upgrade Community Center and facilities to meet current Americans with Disabilities Act (ADA) standards per the projects identified in the City's ADA Transition Plan.

STATUS: ongoing
Useful Life 10
Project Name Community Ctr. & Parks Access. Improvements Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $98,500
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 0 0
7127 Construction Costs 17,000 20,000 15,000 15,000 15,000 82,000 7180 General Professional 0 0
Services
Total 17,000 20,000 15,000 15,000 15,000 82,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 17,000 20,000 15,000 15,000 15,000 82,000 Total 17,000 20,000 15,000 15,000 15,000 82,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 127 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Repair a deteriorated storm drain pipe crossing Ivy Dr. near Descanso. This corrugated metal pipe has holes in the invert and debris buildup near the outlet. The repair will likely consist of cleaning out the debris, grading the creek bed at the outlet and lining the pipe. Regulatory permits will be required. The pipe extends under private property and Staff is working with propoerty owners regarding their participation in the repairs of the private portion (shown as credit to Fund 700).

Status: Regulatory permits have been applied for. Land survey work underway.

Project # 4094
Justification
Pipe is identified as a high priority repair in the Strom Drain Repair Plan for the city Useful Life 30
Project Name Storm Drain Liner Ivy Dr (48in)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $137,426
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 130,000 130,000
Total 130,000 130,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 84,000 84,000
700 Capital Improvement 46,000 46,000
(General)
Total 130,000 130,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 128 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
In the spring of 2019 PG&E removed the redwood trees (approximately 8 trees) which provided a visual buffer between the Mini-Park and its adjacent properties. The Mini Park area is on land owned by PG&E and leased by the City, and PG&E will not allow congregation (no benches etc.). Landscape design includes new monument signage. Partial funding for the project is from park dedication fees, the Orinda Community Foundation, and potential donations from the Orinda Garden Club.

Project # 4103
Justification
Removal of the trees was required due to new regulations regarding vegetation under electric transmission lines. This project will reduce the visual impact of the tree removal, replace the planted material and upgrade irrigation and add monument signage. The pathway thorough the Park will be upgraded and constructed to accessibility standards.

Useful Life 15
Project Name Mini Park (Crossroads Park)
Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $195,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 10,000 10,000
7127 Construction Costs 100,000 100,000
7126 Construction 0 0
Management
Total 110,000 110,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 60,000 60,000
262 Other Grants 50,000 50,000
Total 110,000 110,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 129 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Projects will be developed based on citizen requests that follow the Neighborhood Traffic Management Program process and eventually are considered by the City Council before funding is assigned to each project.

Schedule: Generally the process is expected to take six months for the Neighborhood Traffic Management Program process, and assuming Council approval - another 3-4 months to install the calming improvements.

Project # 4107
Justification
Due to consistent traffic calming requests throughout the City, staff and TSAC has recommended that an annual program be established to fund traffic calming improvements.

Useful Life N/A
Project Name Traffic Calming Improvements Program
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $208,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 30,000 30,000 30,000 30,000 120,000 7127 Construction Costs 30,000 30,000
Total 30,000 30,000 30,000 30,000 30,000 150,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 30,000 30,000 30,000 30,000 30,000 150,000
Total 30,000 30,000 30,000 30,000 30,000 150,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 130 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
The Bicycle, Trails, and Walkways Master Plan ("BTW Plan") was adopted January 2011. Projects will be identified for grant opportunities such as Safe Routes to Schools (SRTS), Transportation Development Act (TDA), Transportation for Livable Communities (TLC), and Active Transportation Projects (ATP). Bicycle, Trails, and Walkways (BTW) Project(s) will be selected annually from the priority list of unfunded BTW projects in the CIP and in coordination/recommendation of the Traffic Safety Advisory Committee (TSAC is the City's designated Bicycle Advisory Committee).

The City maintain a "Top 10 Priority List" of the BTW projects (attached at the end of the Project Desriptions seciton herein) as a guide for grant opportunities. Money budgeted in this project can be used as the city match if required for such grants.

Project # 4109
Justification
The Annual Bicycle, Trails, and Walkways Program is intended as a supplemental City funding program to provide local match fund requirements to larger federal and statewide grants.

Useful Life N/A
Project Name Annual Bicycle, Trails, and Walkways Program Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $247,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 40,000 40,000 40,000 40,000 40,000 200,000 Total 40,000 40,000 40,000 40,000 40,000 200,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 17,500 17,500 17,500 17,500 17,500 87,500 Fees
332 CCTA Supplemental (28C) 22,500 22,500 22,500 22,500 22,500 112,500 Total 40,000 40,000 40,000 40,000 40,000 200,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 131 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Develop and implement minor repairs and replacement of City-maintained drainage facilities. Annual projects correct problem locations identified during the storm season or through ongoing inspections. Project locations are coordinated with the annual paving project). These funds are intended for small scale repairs and/or can be transferred to supplement drainage improvements on the Annual Pavement Management project or the Measure J and L Pavement/Drainage Rehabilitation project. The amount budgeted reflects only an estimate of funding available. It does not reflect the cost of repairs necessary to rehabilitate the drainage facilities. As projects are identified in the Storm Drain Plan with estimated cost of repairs, increased annual drainage funding will need to be determined to reflect the necessary rehabilitation/ replacement costs.

Schedule: Annual drainage projects will be selected in coordination with the Annual Paving program and Storm Drain Plan unless they require immediate repair. The Storm Drain Plan (Project 4092) will provide condition assessments of selected existing facilities and identify which are to be scheduled into the CIP as rehabilitation projects.

Project # 4111
Justification
Minor repair and replacement of City's aging drainage facilities.

Useful Life N/A
Project Name Annual Drainage Facilities Improvement Program Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,263,200
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 5,000 10,000 10,000 25,000 7125 Design Contracts 5,000 5,000
7127 Construction Costs 80,000 120,000 130,000 150,000 150,000 630,000 7126 Construction 10,000 10,000
Management
Total 90,000 125,000 135,000 160,000 160,000 670,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 90,000 125,000 135,000 160,000 160,000 670,000 Total 90,000 125,000 135,000 160,000 160,000 670,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 132 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
A conceptual design plan for improvement of the Park was approved by the City Council in May 2018. The City proceeded with identification of potential phasing. Detailed design of an initial set of improvements is planned for FY24.

The current concepts for the renovation of Orinda Community Park entail many existing amenities including the bandshell/gazebo, play structures, pathways, lighting, restroom facilities and other elements.

The project is proposed to be leveraged with funding from the Orinda Parks Foundation which will also impact the timing and amenities to be included. Funding for the first phase of construction will utilize approximately $180,000 in State Park Bond funds authorized by Proposition 68 (reduced from an orignal estimate of $200,000).

The timing and estimates will need to be evaluated based on the final phasing and evaluation of fund raising opportunities. The expense in 2024 would provide for detailed design funds for a second phase, depending on funding sources available.

Project # 4112
Justification
Many of the current amenities are nearly at the end of their useful lives.

STATUS: Detailed design of an initial set of improvements is planned for FY24. The timing and estimates will need to be evaluated based on the final phasing and evaluation of fund raising opportunities. The expense in FY 2024 would provide for detailed design funds for a second phase, depending on funding sources available.

Useful Life 15
Project Name Community Park Renovation Plan & Improvements Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $704,500
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 50,000 50,000
7127 Construction Costs 56,000 502,000 558,000
7126 Construction 75,000 75,000
Management
Total 106,000 577,000 683,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 106,000 200,000 306,000
260 Grants: State 177,000 177,000
262 Other Grants 200,000 200,000
Total 106,000 577,000 683,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 133 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
As required by the State Water Board's municipal NPDES permit, the City of Orinda adopted a Green Infrastructure Plan in 2019. Green infrastructure refers to the construction and retrofit of storm drainage to reduce runoff volumes, disperse runoff to vegetated areas, harvest and use runoff where feasible, promote infiltration and evapotranspiration, and use bioretention and other natural systems to detain and treat runoff before it reaches creeks and the San Francisco Bay. The treatment is also intended to remove PCB, Mercury and other pollutants from stormwater. The purpose of this page is to reflect the need to set aside funds for the Green Infrastructure element in future residential paving projects. In most cases, the cost of the green infrastructure will be incorporated into the paving projects. The estimated cost of such work over the next 20 years (to meet the 2040 target treatment acreage) is $1 million to $2 million.

A GI bioswale facility has been designed and constructed on Lavenida Dr. with the 2020 Annual Pavement Rehabilitation Project. The cost of the engineering and construction is incorporated in that project and amounts to approximtely $ 60,000.

Project # 4146
Justification
In order to be in compliance with the reissued Municipal Regional Stormwater Permit (MRP2), adopted by the San Francisco Bay Regional Water Quality Control Board on November 19, 2015 (Order No. R2-2015-0049), the Green Infrastructure Plan submitted by Oinda sets target amounts of areas to be treated using green infrastructure for an approximate 20 year period, ending in 2040.

Useful Life 20
Project Name Green Infrastructure Program for Pavement Projects Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $215,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 30,000 30,000 30,000 30,000 30,000 150,000 Total 30,000 30,000 30,000 30,000 30,000 150,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 514 Stormwater Utility 30,000 30,000 30,000 30,000 30,000 150,000 Assessment
Total 30,000 30,000 30,000 30,000 30,000 150,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 134 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
A failing, shallow, cobble rock lined ditch at this location needs upgrading (with a deeper ditch) so that overflow will not flood adjacent properties.

Project # 4170
Justification
improve drainage
Useful Life 30
Project Name Drainage Impvt 25 La Cuesta
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $40,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 40,000 40,000
Total 40,000 40,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 40,000 40,000
(General)
Total 40,000 40,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 135 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
The project will modernize the Orinda Library building's energy management system components hardware to minimize interruption of HVAC services to the occupants while maximizing system visibility for the facilities staff.

This project could be coordinated with the planned roof replacement/repair project.

Project # 4174
Justification
The Orinda Library building's energy management system components reached the end of their useful life a few years ago and we began experiencing malfunctioning due to loss of control over key components of the system. The original components have become obsolete and are no longer supported or available to purchase.

STATUS: This project is expected to commence in FY 2024.

Useful Life 15
Project Name Library HVAC Modernization
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $190,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 190,000 190,000
Total 190,000 190,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 520 Library Parcel Tax 161,500 161,500
603 Building Maintenance 28,500 28,500
(ISF)
Total 190,000 190,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 136 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project entails the prepping and painting of the exterior painted surfaces on both the 1st and 2nd floor at the Orinda Library. The building exterior has not been painted since the facility opened in 2000. A detailed assessment will take place prior to finalizing the project to determine if only portions of the exterior require painting in FY2024 or if this portion of the project can be pushed back in its entirety.

Project # 4175
Justification
The exterior painted surfaces on both the 1st and 2nd stories at the Orinda Library have not been addressed since the facility opened in 2000 and has become faded and susceptible to weather over the years.

STATUS:This project is expectedt to occur in FY2024.

Useful Life 10
Project Name Library Exterior Painting
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $150,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 150,000 150,000
Total 150,000 150,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 520 Library Parcel Tax 27,500 27,500
603 Building Maintenance 122,500 122,500
(ISF)
Total 150,000 150,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 137 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
On 8-4-2020, the City established the Camino Pablo Underground Utility District, using Utility Rule 20A provisions and Municipal Code Chapter

13.12 procedures. Aerial electric and communication wiring that is currently supported via timber poles would be converted to an underground system in the public right of way, consisting of conduits and boxes (vaults containing transformers, switches and connections. Project location:
along the west side of Camino Pablo between Camino Sobrante to 500’ north of the El Toyonal intersection.

PG&E would act as the project lead and Rule 20A funds allocated to Orinda (but controlled by PGE) would be used to fund the majority of the work. The City would need to pay for converting street lighting where it is currently facilitated by the overhead system (wires and light fixtures supported by the timber poles); city would be charged by PGE to be a "joint trench participant" and intends to use Gas Tax funding for this.

Some properety owners may also be required by PGE to pay a portion of service conversion costs.

On 10-5-2021, city council authorized agreements required by PGE for this project, however due to PGE scheduling and backlogs, PGE will not begin estimating or preliminary planning until 2028, with construction in 2030.

Project # 4177
Justification
This project would provide improved safety in terms of reduced wildfire risk for undergrounded electric lines compared to the existing aerial ones. There are also asethetic benefits.

Useful Life 30
Project Name Camino Pablo Underground Utility District
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,500,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Right of Way 0 0
Professional Services
7180 Planning / Environmental 50,000 50,000
Total 0 50,000 50,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 10,000 10,000
262 Other Grants 40,000 40,000
Total 50,000 50,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 138 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects. A $250,000 budget allowance is included for potentail stormwater treatment requirements/green infrastructure.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Project # 4178
Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Useful Life 15
Project Name 2024 Annual Pavement Rehabilitation
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $3,310,550
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 550 10,000 10,550
7127 Construction Costs 3,000,000 3,000,000
7126 Construction 300,000 300,000
Management
Total 550 3,310,000 3,310,550
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 1,620,000 1,620,000
330 CCTA Return To Source 400,000 400,000
(Local Share)
335 Road Maint Fee (Solid 550 600,000 600,550
Waste Provider)
700 Capital Improvement 690,000 690,000
(General)
Total 550 3,310,000 3,310,550
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 139 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project entails addressing the exterior decorative fascia accent tiles. Multiple sections of the tile has failed and detached from the building over the last decade, indicating improper installation. The remaining tile should be removed and proper repair and replacement of a similar product is necessary to address safety and aesthetic factors.

Project # 4179
Justification
Multiple sections of decorative tile fascia has failed and detached from the building over the last decade, indicating improper installation. The remaining tile needs to be removed and all tile areas will be replaced with a similar product.

STATUS: Staff are currenlty elporing options for repair and the project is expected to commence in FY 2024.

Useful Life 20
Project Name Library Exterior Accent Tile Replacement
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $100,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 100,000 100,000
Total 100,000 100,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 520 Library Parcel Tax 85,000 85,000
603 Building Maintenance 15,000 15,000
(ISF)
Total 100,000 100,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 140 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project entails the prepping and painting of the exterior painted surfaces on both the 1st and 2nd floor at Orinda City Hall. A detailed assessment will take place prior to finalizing the project to determine full sclpoe of project .

Project # 4182
Justification
The building exterior has not been painted since the facility opened in 2007 and a recent facility assessment identified this area as a need to be addressed in the coming 1-3 years.

STATUS: This project is likely to occur in FY2024.

Useful Life 10
Project Name City Hall Exterior Painting
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $150,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 150,000 150,000
Total 150,000 150,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 150,000 150,000
(General)
Total 150,000 150,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 141 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects. A $250,000 budget allowance is included for potentail stormwater treatment requirements/green infrastructure.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Assumes RMRA $360,000 + LPP $200,000= $560,000 min. Gas Tax funding required in FY 25/26 Project # 4183
Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Useful Life 15
Project Name 2025 Annual Pavement Rehabilitation
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,250,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 225,000 225,000
7127 Construction Costs 1,875,000 1,875,000
7126 Construction 150,000 150,000
Management
Total 225,000 2,025,000 2,250,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 725,000 725,000
330 CCTA Return To Source 0 0
(Local Share)
335 Road Maint Fee (Solid 225,000 1,300,000 1,525,000
Waste Provider)
Total 225,000 2,025,000 2,250,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 142 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
The Orinda Local Roadway Safety Plan was adopted October 2023, which includes comprehensive evaluation of Orinda’s public roadway system using a defined set of criteria to identify and prioritize safety projects. This will also allow the City to submit for future HSIP (Highway Safety Improvement Program) grant funding. The LRSP includes an analysis of recent collision data and proposed countermeasures, with a summary of recommended projects. This is a living document and will be updated every 5 years.

The following projects recommended in the LRSP will be implemented as and when funding becomes available.

Project 1. Install Flashing Beacons at STOP controlled intersections - $160,000 Project 2. Install chevron signs on horizontal curves - $175,000 Project 3: Install Rectangular Rapid Flashing Beacon at Orinda Way - $365,000 Project 4. Install New Pedestrian crossings $150,000
Project # 4185
Justification
The LSRP is now a requirement in order to receive future HSIP grants. The plan also identified a priority list for safety related improvement projects for future CIP planning and funding allocations. Implementing the recommended projects will improve safety.

Useful Life
Project Name Road Safety Plan
Category TRANSPORTATION / DRAIN
Type ROADS
Contact
Department PUBLIC WORKS
Total Project Cost: $917,750
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 10,400 15,000 25,400
7127 Construction Costs 350,000 500,000 850,000
Total 10,400 365,000 500,000 875,400
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 5,600 15,000 20,600
255 Grants: Federal 350,000 500,000 850,000
260 Grants: State 4,800 4,800
Total 10,400 365,000 500,000 875,400
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 143 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Removal of hazardous vegetation along the edge of Brookwood Rd. and Highway 24, in accordance with the latest MOFD Fire Code requirements, resulted in negative impacts such as loss of barrier/protection from errant highway vehicles, lack of visual and security sreening and increased noise.

This initial phase of the project consists of evaluation by a landscape architect of various options of mitigation measures, including but not limited to barrier/guardrails, soundwalls, landscaping and gawk screening.

After the evaluation and cost estimates are prepared, funding for implementing the mitigation and scheduling would be considered. The construction/implementation for this project is currently on the unfunded CIP project list, with an estimated cost of $150,000.

Project # 4186
Justification
Safety, aesthetic and noise mitigation for residents and housing/property. Helps to address requests from citizens at this location.

Useful Life 10
Project Name Mitigation - Brookwood Rd. Mitigation Planting Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $98,500
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 8,500 8,500
7127 Construction Costs 90,000 90,000
Total 98,500 98,500
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 98,500 98,500
Measure R
Total 98,500 98,500
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 144 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Repar the 1,300 lineal foot reinforced concrete culvert conveying San Pablo Creek in downtown Orinda, from the Safeway Parking lot to Orinda Way; this is within a public drainage easement and therefore a city facilitiy which must be maintained. The concrete floor (invert) has abrasion which has led to exposed rebar, and the recommendation is to reline the culvert invert. Regulatory permits will be required for the work.

Investigation work (structural, geotechnical and hydraulic) is now underway.

Under an on-call contract with Schaaf & Wheeler Consulting Civil Engineers the city has expended approximately $100,000 in FY 2021/2022 on the planning, environmental and design work (and charged to drainage maintenance operating budget) . Further investigative and design work remains, and will be performed under the same contract, extended by CC action in January 2022.

Project # 4187
Justification
Portions of the culvert are degrading significantly. Should portions of the culvert fail, especially if during significant rainfall, flooding and possilbly localized ground settlement would occur, affecting roadways and parking areas near the culvert.

Useful Life 30
Project Name San Pablo Creek Culvert Repair
Category TRANSPORTATION / DRAIN
Type MAINTENANCE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,818,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 110,000 110,000
7127 Construction Costs 2,300,000 2,300,000
7126 Construction 30,000 160,000 190,000
Management
Total 140,000 2,460,000 2,600,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 105 Orinda Add-On Sales Tax 96,107 96,107
(L)
106 Add-On Sales Tax 43,893 2,460,000 2,503,893
Measure R
Total 140,000 2,460,000 2,600,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 145 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Project # 4190
Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Useful Life 15
Project Name 2026 Annual Pavement Rehabilitation
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,250,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 215,000 10,000 225,000
7127 Construction Costs 1,875,000 1,875,000
7126 Construction 10,000 140,000 150,000
Management
Total 225,000 2,025,000 2,250,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 770,000 770,000
330 CCTA Return To Source 250,000 250,000
(Local Share)
335 Road Maint Fee (Solid 225,000 1,005,000 1,230,000
Waste Provider)
Total 225,000 2,025,000 2,250,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 146 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Construct raised intersection at Glorietta/Martha, adjacent to Glorietta Elementary School.

An application for this project was submitted in June 2022 for a State ATP (cycle 6) grant, under the SRTS category, however was not slected.

This is a placeholder for the project in the event other funding opportunities arise. No local match is requred for the ATP program.

Project # 4191
Justification
Improves pedestrian safety for residents and school users by raising height of crosswalks to match sidewalks at the intersection Useful Life 20
Project Name Glorietta SRTS Raised Crosswalks at Martha Category TRANSPORTATION / DRAIN
Type IMPROVEMENTS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $340,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 65,000 65,000
7127 Construction Costs 250,000 250,000
7126 Construction 25,000 25,000
Management
Total 65,000 275,000 340,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 260 Grants: State 65,000 275,000 340,000
Total 65,000 275,000 340,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 147 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Modernize this elevator to include current safety regulations, which is approximately 20 years old and increasingly expensive to maintain.

Project # 4192
Justification
Reduce ongoing maintenance costs, improve reliability and comply with current safety standards.

Useful Life 15
Project Name Library elevator modernization
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $100,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 20,000 20,000
7127 Construction Costs 80,000 80,000
Total 100,000 100,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 100,000 100,000
(General)
Total 100,000 100,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 148 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Retroift exising lamps at the Wilder fields for improved efficienty and cost savings.

Project # 4195
Justification
Significant energy and cost savings in addition to reducing carbon footprint.

Useful Life 20
Project Name Lighting retrofit (LED) – Wilder fields #1 & #2 Category PARK IMPROVEMENTS
Type RENOVATION
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $300,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 300,000 300,000
Total 300,000 300,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 73,300 73,300
341 Field Maintenance 226,700 226,700
Surcharge
Total 300,000 300,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 149 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Project # 4198
Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Useful Life 15
Project Name 2027 Annual Pavement Rehabilitation
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,850,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 215,000 10,000 225,000
7127 Construction Costs 2,475,000 2,475,000
7126 Construction 10,000 140,000 150,000
Management
Total 225,000 2,625,000 2,850,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 1,220,000 1,220,000
205 Transportation Impact 400,000 400,000
Fees
330 CCTA Return To Source 400,000 400,000
(Local Share)
335 Road Maint Fee (Solid 225,000 605,000 830,000
Waste Provider)
Total 225,000 2,625,000 2,850,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 150 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Provide separated pedestrian pathway on west side of Moraga Way from Altamount Dr. to Ivy Dr. utilizing a six-inch high asphalt berm (dike) or equivalent.

Project # 4199
Justification
To improve pedestrian safety.

Useful Life 15
Project Name Moraga Way Pathway - Phase 3
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $300,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 50,000 50,000
7127 Construction Costs 220,000 220,000
7126 Construction 30,000 30,000
Management
Total 50,000 250,000 300,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 50,000 100,000 150,000
Fees
263 Transportation 150,000 150,000
Development Act (TDA)
Total 50,000 250,000 300,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 151 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.

Project # 5007
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.

Useful Life 50
Project Name 2023 Annual Stormdrain Repair (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $305,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 0 0
7127 Construction Costs 305,000 305,000
7126 Construction 0 0
Management
Total 0 305,000 305,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 305,000 305,000
(General)
Total 305,000 305,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 152 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.

Project # 5008
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.

Useful Life 50
Project Name 2024 Annual Stormdrain Repair (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000 35,000
Management
Total 35,000 315,000 350,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 35,000 315,000 350,000
Measure R
Total 35,000 315,000 350,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 153 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.

Project # 5009
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.

Useful Life 50
Project Name 2025 Annual Stormdrain Repair (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000 35,000
Management
Total 35,000 315,000 350,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 35,000 315,000 350,000
Measure R
Total 35,000 315,000 350,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 154 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.

Project # 5010
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.

Useful Life 50
Project Name 2026 Annual Stormdrain Project (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000 35,000
Management
Total 35,000 315,000 350,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 35,000 315,000 350,000
Measure R
Total 35,000 315,000 350,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 155 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.

Project # 5011
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.

Useful Life 50
Project Name 2027 Annual Stormdrain Repair (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000 35,000
Management
Total 35,000 315,000 350,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 35,000 315,000 350,000
Measure R
Total 35,000 315,000 350,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 156 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
City crews were dispached to 202 Glorietta on Saturday March 11, 2023 to inspect road embankment failure that occurred at this locaiton due to heavy winter storms and blockage of the storm drain under the roadway (pipe ID # PL-489), a 36" CMP. Emergency shoring was placed at the roadway. Permanent repairs of the embankment are needed, however before such repiar the stormdrain pipe needs to be replaced at the inlet end, and the entire length of pipe under the roadway requires lining. (this pipe is a Category "B" pipe listed in the 2019 Storm Drain Repair Plan).

Project # 5012
Justification
This repair needs to be performed before the next rainy season. Environmental permits may be required Useful Life
Project Name Glorietta SD Pipe Repair (2023 storm damage) Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $175,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 1,000 1,000
7127 Construction Costs 91,000 53,000 144,000
Total 92,000 53,000 145,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 335 Road Maint Fee (Solid 92,000 53,000 145,000
Waste Provider)
Total 92,000 53,000 145,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 157 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
On or around 1-25-2023, the Orinda Country Club notified the City PW Maintenance Crew of a displaced section of 72" CMP that had washed away into their property. This pipe remant was removed with OCC assistance, and the City detemined the pipe to be the exposed outlet section of a pipe under Miner Rd. south of Camino Don Miguel (pipe ID # PL-1293). No immediate repairs were necessary, however repairs are necessary to the creek bed and to portions of the remaining pipe under the roadway. Due to its location on the creek, envrionmental permits will likely be required.

Project # 5013
Justification
This repair should be performed to avoid future additional damage to the remaining pipe and to avoid potential erosion in the creek bed and adjacent embankment area, where bedding/rock under the pipe had washed away.

Useful Life
Project Name Miner Rd. near Cam.Don M.Culvert Rep. storm dmg.

Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $125,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 25,000 25,000
7127 Construction Costs 100,000 100,000
Total 25,000 100,000 125,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 25,000 100,000 125,000
Total 25,000 100,000 125,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 158 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
A sinkhole occurred in January 2023 due to winter storm damage, at this 48 inch storm drain pipe that is within a city-accepted drainage easement. Emergency repair was made in March 2023, and may be eligible for Fema reimbursement. CCTV inspeciton of the pipe revealed additional damage to the entire length of this segment (approximately 250 feet). A potential repair method under review is centrifugally cast concrete pipe (CCCP), which is a trenchless method.

Project # 5015
Justification
The pipe needs to be repiared to avoid future sinkholes in this location, which would be hazardous to the public and pirvate property owners adjacent to the pipe easement.

Useful Life
Project Name North Ln. Pipe 48" Lining (storm damage)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $125,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 25,000 25,000
7127 Construction Costs 100,000 100,000
Total 25,000 100,000 125,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 704 Road / Drainage 25,000 100,000 125,000
Stabilization
Total 25,000 100,000 125,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 159 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Heavy rains during the winter storms in 2023 likely contributed to acceleration of ongoing downslope creep (underlying soil movement) under the roadway on Bobolink Rd. (near #46) which cauesed cracks in the roadway to open up. The location is being monitored for movement and is a know location of concern. (on 4-21-2015, City Council adopted Reso 22-15 "Finding Impending Peril of Gradual Earth Movement and Determining and Undertaking Appropriate Action to Halt, Stabilize or Abate Such Peril Near #46 Bobolink Road" Project # 5016
Justification
Stabilization of the roadway is required to avoid road failure at this locaiton.

Useful Life
Project Name Bobolink Rd. (near 46) road stabilization
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $140,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 25,000 25,000
7127 Construction Costs 31,000 84,000 115,000
Total 31,000 25,000 84,000 140,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 31,000 25,000 84,000 140,000
Total 31,000 25,000 84,000 140,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 160 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Upgrade existing median landscaping on Camino Pablo from Santa Maria to Camino Encinas.

This would be a continuaiton of the landscaping upgrade for remaining areas following 2019 project. Note: fire evacuation curb cuts need to be considered . Portions of these medians are within Caltrans right of way, and therefore an encroachment permit from them would be required.

This project was promoted from the unfunded CIP project list at the June 20, 2023 City Coucil meeting.

Project # 5019
Justification
Beautification at the major highway 24 entrance point to the city Useful Life 15
Project Name Camino Pablo median landscape upgrade
Category Unassigned
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $120,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 30,000 30,000
7127 Construction Costs 90,000 90,000
Total 30,000 90,000 120,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 262 Other Grants 80,000 80,000
700 Capital Improvement 30,000 10,000 40,000
(General)
Total 30,000 90,000 120,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 161 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
The project replaces the existing aged restroom with a new, efficient and accessible facility.

Project # 5020
Justification
The building is nearly at the end of its useful life.

Useful Life 15
Project Name Orinda Oaks Park Restroom Replacement
Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $150,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 25,000 25,000
7127 Construction Costs 100,000 100,000
7126 Construction 25,000 25,000
Management
Total 25,000 125,000 150,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 10,000 10,000
700 Capital Improvement 15,000 125,000 140,000
(General)
Total 25,000 125,000 150,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 162 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Replace existing timber and concrete pier retaining wall adjacent to #56 Camino Sobrante. In January 2023, it appeared that winter storms exacerbated the condition of this wall, rendering it in failing condition. A new, more substatial wall would replace it.

Project # 5021
Justification
Complete failure of the wall may allow earthen spoils to block traffic on this narrow major collector road.

Useful Life 30
Project Name Camino Sobrante (Nr 56) Retaining Wall Replacement Category TRANSPORTATION / DRAIN
Type MAINTENANCE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $181,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 181,000 181,000
7126 Construction 0 0
Management
Total 181,000 181,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 16,000 16,000
(General)
704 Road / Drainage 165,000 165,000
Stabilization
Total 181,000 181,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 163 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Provide multi-use path between Wilder Road and Downtown, overall a distance of approximately one mile, from Wilder Rd./Orinda Fields Ln. to Moraga Way (via Brookwood Dr.). This project was included as a “Vision Project” in the 2011 BTW master plan. Agreements, Permits and coordination with Catrans required. A key benefit would be a safe bike connection when compared to the current highway bike use that Caltrans currently allows between Wilder Road eastbound Hwy. 24 on ramp and the Brookside/Moraga Way off ramp. Private property easements may also be required. Coordination with the Brookwood Walkway project is required. This is a long term project, and a first step is to perform preliminary planning and engineering work and develop cost estimates, etc. to allow application for potential grants. Staff has held preliminary meetings with Caltrans and has sought grants, and so far we have obtained an MTC grant which provides planning/preliminary engineering valued at $40,000. The overall cost of the project would likely be in the $3 million to $5 million range, depending on Caltrans requirements and easement costs.

Project # 5022
Justification
There is currently no pathway between Wilder Road and the downtown area Useful Life 50
Project Name Wilder-Downtown Multi-Use Path
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $100,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 100,000 100,000
Total 100,000 100,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 100,000 100,000
(General)
Total 100,000 100,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 164 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
This project would replace the existing theater lighting in the Library auditorium with more effective, efficient LED fixtures to benefit the many presentations and performances held on the auditorium stage. The project would also include additional fixtures to improve lighting for City Council and Planning Commission meetings.

Project # 5023
Justification
Upgrade inefficient lighting
Useful Life 20
Project Name Library Auditorium Theater Lighting Upgrade Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $60,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 60,000 60,000
Total 60,000 60,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 603 Building Maintenance 60,000 60,000
(ISF)
Total 60,000 60,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 165 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Dedicated Off-leash Dog Area consisting of between ½-1 acre of space; perimeter fencing, double-gated entry, maintenance access, natural surface, water fountain, seating, poop bag dispenser, trash receptacles Parking and restrooms in immediate vicinity of possible site.

Awaiting conceptual design and cost estimates from architectural firm. After review, budget and expenditure plan to be updated and proposed for approval.

CEQA and accessibility are concerns.

Project # 5024
Justification
High public demand for these facilities
Useful Life 30
Project Name Dog Park
Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $50,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 50,000 50,000
Total 50,000 50,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 50,000 50,000
(General)
Total 50,000 50,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 166 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
Consisting of between 7,500-10,000 sq. ft. of space; 4-6 dedicated courts, perimeter fencing w/windscreens, gated entry(s), maintenance access, water fountain, shaded seating, waiting area, trash receptacle; Parking and restrooms in immediate vicinity of possible site.

Awaiting conceptual design and cost estimates from architectural firm. After review, budget and expenditure plan to be updated and proposed for approval.

CEQA and accessibility are concerns.

Project # 5025
Justification
High public demand for these facilities
Useful Life 30
Project Name Pickleball Courts
Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $110,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 50,000 50,000
7125 Design Contracts 30,000 30,000 60,000
Total 80,000 30,000 110,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 80,000 30,000 110,000
(General)
Total 80,000 30,000 110,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 167 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
The existing control system and components for the evaporative cooler and furnace are aged and not functioning properly. In addition, the current system is proprietary, making upgrades difficult and costly.

Project # 5026
Justification
HVAC system is increasingly expensive to maintain, and does not perform Useful Life 20
Project Name City Hall HVAC Upgrade
Category CITY BUILDINGS & FACILIT
Type RENOVATION
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $300,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 30,000 30,000
7127 Construction Costs 270,000 270,000
Total 30,000 270,000 300,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 603 Building Maintenance 30,000 30,000
(ISF)
700 Capital Improvement 270,000 270,000
(General)
Total 30,000 270,000 300,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
H.5.a
Packet Pg. 168 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program) Capital Improvement Plan
City of Orinda, California
'23/'24 '27/'28 thru
Description
The project will provide a separated pedestrian pathway on the west side of Glorietta Boulevard from Overhill Road to Orinda North City Limits with an at-grade walkway separated from the vehicle lane and Class III Bikeway by a six inch high asphalt dike/concrete curb.

Project # 5027
Justification
TSAC and local residents suppor this project. Phase 1 (adjacent to Glorietta Elementary School) is well used and effective.

Useful Life 20
Project Name Glorietta Pedestrian Pathway Phase 2
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $330,000
Expenditures '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 30,000 40,000 70,000
7127 Construction Costs 230,000 230,000
7126 Construction 30,000 30,000
Management
Total 30,000 300,000 330,000
Funding Sources '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 263 Transportation 30,000 60,000 90,000
Development Act (TDA)
335 Road Maint Fee (Solid 240,000 240,000
Waste Provider)
Total 30,000 300,000 330,000
2022/23-2027/28 CIP Tuesday, June 25, 2024
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Packet Pg. 169 Attachment: Current CIP Project Details (July 1, 2024) (3583 : Proposed Capital Improvement Program)

CITY OF ORINDA - CAPITAL IMPROVEMENT PLAN

UNFUNDED CIP PROJECTS LIST
Updated for FY 22/23 to FY 27/28 CIP
(June 2024 update)
In lieu of individual project sheets for projects that do not have funding, this list represent projects that of significance but do not have funding sources identified. These projects will not move forward unless funding sources can be identified. The order of the projects listed below do not represent priority.

Public Works Dept. /Transportation Projects

1. Downtown Intersection Operational Improvements
Description/Notes: Consider reconfiguration of the intersection of Camino Pablo/EB Hwy 24 Off-ramp/Brookwood Rd, including a traffic circle/roundabout or removal of some traffic movements. Due to the five legs to this intersection, signal operations are protracted and can be somewhat difficult to discern. Due to the high volumes of vehicles along Camino Pablo and the Hwy 24 off-ramp, multi-lanes within the circle must be considered to operate with reasonable level of service. Special consideration must be evaluated for pedestrian and bicycle traffic safety due to the lack of right of way control afforded by standard traffic signals.

Cost: $$$$ TBD

2. Camino Sobrante Slope Stabilization
Description/Notes: This project contemplates a reconstruction and rehabilitation of Camino Sobrante from Orinda Way east to El Ribero. No funds have been secured for this major reconstruction project, which will include a geotechnical study for slope stabilization and repair.

Cost: TBD

3. Moraga Way at Stein Way Improvements
Description/Notes: The project is identified in the Lamorinda Fee and Financing Authority Expenditure Plan and dates back to 2014 or before. It would address the increased traffic accessing Moraga Way at this intersection. The scope of the project is still to be determined but would likely be a traffic signal.

Cost: $750,000+
Date submitted: Prior to 2014

4. Rheem Blvd. & Glorietta Blvd. Intersection Improvements (#3038) Description/Notes: The need for installation of a traffic signal at this intersection was identified in the Lamorinda Transportation Improvement Program (1994) based on the proposed Rancho Palos Colorados project in Moraga, a 123 unit development, which has not yet occurred (as of May 2023). The need/justification for improvements to this intersection continues to be monitored and will likely not be implemented until Moraga completes their Rancho Palos Colorados project.

Cost: $$TBD
H.5.b
Packet Pg. 170 Attachment: Master Unfunded CIP Project List (July 1, 2024) (3583 : Proposed Capital Improvement Program) Date submitted: Prior to 2014

5. Sign Inventory and Replacement
Description/Notes: Inventory of Existing Roadway Signage including condition and retroreflectivity; add to GIS database. Establish a protocol of sign replacement by type or age Cost: $TBD
Note: although this may not meet our current thresholds to be included in the CIP, it may be useful to have it here in the event of grant opportunities. We do replace signs as needed, and such replacements are made with signs meeting current MUTCD standards

6. Happy Valley Road Guardrail/Embankment Stabilization Description/Notes: Repair the slide on the northerly side of Happy Valley Road south of Sundown Terrance (near the border of Lafayette), consider soldier pile retaining walls along the west side of Happy Valley Road just north of the Sundown Terrance, and provide additional pavement width to install metal beam guardrails. Ref. CCTA CTPL potential project list.

Cost: $1,250,000+
Date submitted: Prior to 2014

7. Ichabod Ln. Drainage (Project #4154)
Description/Notes: Per request from resident to reduce surface drainage in gutter along the frontage of the beginning of Ichabod Lane (89 Sleepy Hollow Lane) by installing new storm drain system 200’ uphill to open space ditch.

Cost: $425,000

8. Daryl Drive Neighborhood Drainage Improvements
Description/Notes: Perform drainage studies on the Daryl Drive culvert and drain channel between Overhill Rd. and Marth Rd. to allow design and construction of capacity improvements to the system. This will require permitting from regulatory agencies and the associated environmental studies. Easements to allow improvements on portions of private property will likely be required.

Update 2023: The 2019 annual paving project intended to add more capacity to the existing 3 ft. x 8 ft. wide box culvert under Daryl Drive by installing a 36” pipe on each side of the culvert. The 36” pipes were not installed since city was unable to obtain easement(s) from affected private property owner(s). The project did clean significant amounts of debris and sediment from the culvert. To allow for future evaluation, this project was submitted in 2021.

Since that time, we have not observed significant backups due to this culvert and therefore have not proposed this as a priority, funded CIP project. Maintenance crew will annually remove debris from culvert.

Cost: $800,000+
Date submitted: 2021

9. Washington Ln. Widening
Description/Notes: Utilizing Study completed in 2020 (project #4176), acquire easements if necessary to widen street for improved fire dept. access. Up to 10 properties would be impacted due to landscape and hardscaping encroachments; based on neighborhood H.5.b
Packet Pg. 171 Attachment: Master Unfunded CIP Project List (July 1, 2024) (3583 : Proposed Capital Improvement Program) outreach, the impacts were considered objectionable, so this project has not gained traction.

Cost: $800,000 +
Date submitted: 2021

10. Hwy 24/Camino Pablo Interchange Landscape Improvements Description/Notes: Improve landscaping appearance at this location. If Caltrans, who has control of this location, would entertain a design prepared by the City for their review, they normally require full adherence with their planting and irrigation standards, and would expect city to fully fund all work. Note that new water service meters, if needed, are very expensive and drought surcharges may apply. . Maintenance agreement between city and Caltrans would be required and landscape maintenance costs (by city contractor MCE) would be an ongoing expense.

Cost: Initial landscaping plans and review $30,000. Irrigation and installation: $100,000 plus, depending on extent of improvements.

Date submitted: 2021
Public Works Dept. /Trail, Pedestrian and Bicycle Projects

11. Miner Road Pedestrian Bridge at San Pablo Creek
Description/Notes: Construct a pedestrian bridge over San Pablo Creek. Ref. CCTA CTPL potential project list. Right of way acquisition would likely be required on both sides of the bridge for connection to pathways.

Cost: $300,000 +
Date submitted: Prior to 2014

12. Brookwood Road Walkway
Description/Notes: Provide a pedestrian walkway along Brookwood Road; approximately 2,000 feet in length from the end of Brookwood (at Spring Rd) to Moraga Way. (as of 2021, #7 project on “Top 10” list compiled from BTW Plan). Right of way acquisition would likely be required. Private property frontage improvements that encroach on city right of way would be impacted. Note: this project would need to be coordinated with potential future project to connect to Wilder Rd.

Cost: $$$TBD
Date submitted: 2019

13. East Altarinda Dr. Sidewalk Gap Closure
Description/Notes: Extend existing sidewalk on south side of OrindawoodsDrive, along East Altarinda Dr. to St. Stephens Drive. As of 2022, this project is #3 on “Top 10” list compiled from BTW Plan. This approximate 1,000 foot long connection would close the gap between Orindawoods Dr. sidewalk (where it ends on the south side of the road at East Altarinda Rd.) and allow a safe path along East Altarinda Rd. to connect to existing sidewalk at the corner of St. Stephens Dr. , and onto the St. Stephens Trail. There appears to be available right of way for such path or sidewalk, however there would be impacts to private property landscaping and fencing which encroaches along East Altarinda. Retaining walls may be required in some locations.

H.5.b
Packet Pg. 172 Attachment: Master Unfunded CIP Project List (July 1, 2024) (3583 : Proposed Capital Improvement Program)

Cost: $350,000, depending on path or sidewalk design.

Date submitted: 2022

14. New crosswalk (with RRFB’s) on Orindawoods Dr. at Ironbark Cr. (north) Description/Notes: Install curb ramps and new crosswalk striping at this location, with push button activated RRFB’s (rectangular rapid flashing beacons). The sidewalks along both sides of Orindawoods Dr. are popular for pedestrians.

Cost: $120,000
Date submitted: June 2024
Parks & Recreation Dept./Parks

15. Park and Recreation Master Plan (#4059)
Description/Notes: Develop a Parks and recreation Master Plan with consideration of the adopted Bicycle, Trails, and Walkways Master Plan. The existing Master Plan was adopted in 1988.

Cost: $100,000

16. Parklands Acquisition (#4060)
Description/Notes: Provide funding for parkland acquisition opportunities as provided in the Orinda General Plan and Parks Master Plan.

Cost: $TBD

17. Park Monument Signage (#4113)
Description/Notes: Develop program to replace aging signs, and implement, subject to design and cost estimates.

Cost: $ TBD
Parks & Recreation Dept./Facilities

18. Art & Garden Center Parking Lot
Description/Notes: Construct a parking lot uphill of the Art & Garden Center with ADA pathway. Funding has not be identified. Wilder residents have provided initial feedbacks.

The scope of this parking lot needs to be further developed.

Cost: $150,000

19. Upgrades to City Hall Pedestrian Paths
Description/Notes: Upgrade City Hall pedestrian paths, including adding lighting and railing.

Cost: $75,000

20. Community Center Kitchen Renovations (#4022)
Description/Notes: Upgrade kitchen to meet current health and safety codes.

H.5.b
Packet Pg. 173 Attachment: Master Unfunded CIP Project List (July 1, 2024) (3583 : Proposed Capital Improvement Program) Cost: $75,000

21. City Hall Flooring Replacement
Description/Notes: Remove and replace existing flooring throughout City Hall, PD, and Sarge Room. Existing flooring is difficult to maintain and has exceeded its useful life in most areas.

Cost: $225,000
Date added to this list: June 2024
Planning Department

22. Near-Term Downtown Pedestrian Safety and Beautification Enhancements Description/Notes: The project area for this project is focused on the connections between the Theatre District and BART and the Village District and BART. This includes re-opening the second pedestrian entrance to BART, beautification of the pedestrian undercrossing, pedestrian safety and comfort improvements, and improving the landing of the walkway from the pedestrian bridge from BART to the Village District, including creating a gateway to the existing pedestrian bridge near the southern end of Orinda Way (as detailed on pages 22-27 and 36-38 of the ConnectOrinda Plan). Potential funding could come from Measure RR and CCTA Measure J. Ref. CCTA CTPL potential project #3043.

Cost: $50,000 - 650,000

23. Construct Living Landscape Berm on Bryant Way
Description/Notes: Enhance Bryant Way through visual screening and freeway noise attenuation by creating an earthen mound with vegetation on top of it along the freeway side of Bryant Way (as detailed on pages 42-44 of the ConnectOrinda Plan). (Note this project is an expansion of the “Visual Screening Enhancements” project which appeared in the 2019- 2023 Potential Project List (F). The planting work in that project was completed) Cost: $200,000 - $400,000

24. San Pablo Creek Restoration (CIP Project #4159)
Description/Notes: Perform creek hydrology study work, determine potential creek alignments, determine trail alignments for future pedestrian creek trail, provide a pedestrian connection to the de Laveaga (EBMUD) trail, and perform property acquisition due diligence.

Plan for public creek access (as detailed on pages 28-32 of the ConnectOrinda Plan). Future creek restoration phases would include CEQA compliance and project implementation.

Note: The State Water Board has allowed mitigation fees (from creek/culvert project regulatory permit conditions) to be paid into this project. Note: A portion of this work (technical/ hydraulic evaluations) was included as part of the Downtown Precise Plan CIP Project #4163. Friends of Orinda Creeks performed section of restoration work (behind Vintage House property) in fall 2022.

Cost: $125,000 (study only)

25. Library Terrace Area Pedestrian Improvements
Description/Notes: This project will include replacing the existing surface material with decomposed granite, installing string lighting (if not already completed through remaining ConnectOrinda funds), permanent games (such as concrete foosball), and outdoor H.5.b
Packet Pg. 174 Attachment: Master Unfunded CIP Project List (July 1, 2024) (3583 : Proposed Capital Improvement Program) furnishings that transform the area into a well-used area for people of all ages that remains beautiful (as detailed on pages 33-35 of the ConnectOrinda Plan).

Cost: $100,000

26. Murals Along Camino Pablo Near State Route 24
Description/Notes:Create murals along Camino Pablo near State Route 24 and Vashell Way.

This includes the pedestrian bridges between the two sides of Downtown and BART (as shown on pages 61-62 of the ConnectOrinda Plan). The Vashell Way mural would be located on the south-east wall of the Casa Orinda building (as shown on page 40 of the ConnectOrinda Plan). This project includes funding for the community process of selecting qualified artists as well as partial funding for the murals. The intent is to use the city funding as seed money to be used as matching funds for community fundraising. Staff will outreach to the community groups for possible partnerships and potential philanthropic giving to fully fund the mural art desired by the community.

Cost: $10,000 (seed money only; private donations needed to implement project)

27. Vashell Way Pedestrian Activation
Description/Notes: Enhance Theatre District activity through transformation of Vashell Way into a part-time pedestrian alley. The project would include special paving, murals, lighting, and bollards (as detailed on pages 39-41 of the ConnectOrinda Plan). Potential funding could come from Measure RR and philanthropic community groups/community members.

Cost: $250,000
H.5.b
Packet Pg. 175 Attachment: Master Unfunded CIP Project List (July 1, 2024) (3583 : Proposed Capital Improvement Program) City Council
Staff Report
Agenda Item: H.6
Date: April 15, 2025
Department: Administration
AGENDA TITLE: License Plate Reader Cameras - Review of City Efforts and Request from Knickerbocker Lane Resident
RECOMMENDATION:

Receive the report and provide direction on the inclusion of additional LPR cameras in the upcoming budget process.

BACKGROUND:

The City Council received a request from Evan Dreyer, a resident of Knickerbocker Lane, regarding the City taking over privately maintained license plate reader cameras at Stein Way / Quail Ridge Lane and Underhill Road / Spring Road. The City Council, at its March 4 meeting, requested that Staff bring back the request from Mr. Dreyer and include an update on the Orinda Police’s plans to establish new locations for LPRs in the community.

DISCUSSION:

Request from Evan Dreyer
Mr. Dreyer lives in the Knickerbocker neighborhood, an area south of Highway 24 and west of Moraga Way. This area is accessible off Brookwood Road, Cam Encinas (two points of entry), as well as Stein Way. Mr. Dreyer, presumably with the support of his neighbors, installed LPR cameras along Stein Way / Quail Ridge Lane and Underhill Road / Spring Road. The areas for the installation of the cameras are located on private property and the cameras face their street. Mr. Dreyer notes that the camera has proven helpful in deterring criminal activity in his neighborhood. After a year of being in place, Mr. Dreyer is requesting that the City take over operations and maintenance of the existing LPR on Stein Way / Quail Ridge Lane and Underhill Road / Spring Road.

Staff consulted with Police Chief Rossi regarding the request, as well as reviewing the City’s current inventory of LPRs to determine whether there’s a public need for Mr.

Dreyer’s cameras. In summary, there does not seem to be a need to maintain this camera for public use as the area, including all points of exit and entry to the Knickerbocker neighborhood, are covered by a current inventory of LPRs.

Overview of LPR Program
Currently, the City maintains seven LPR locations in the community with two scheduled for installation, and the Orinda Police Department also has access to 12 privatelyowned LPRs.

The City receives about 50 alerts annually for wanted vehicles, averaging between four to five per month. The Police Department’s arrest data indicates that stops and arrests H.6
Packet Pg. 176
based on those alerts can range from 20-50 percent, depending on current calls for service or the vehicles already entering the freeway and officers unable to locate the vehicle. In addition to this, about 90 percent of the alerts received are where the front plate was reported stolen, but the correct rear plate is attached to the vehicle that is driving through the City.

In addition to the existing LPRs, Staff worked with Chief Rossi to develop a proposed list of an additional 15 locations for future expansion of the camera program. The goal of these proposed locations is to provide full coverage of the entry and exit points into Orinda as well as to all the community’s neighborhoods. The cost of adding these cameras is approximately $55,000 for the physical equipment, software and related installation costs. The annual cost for the new cameras is estimated at $45,000.

Staff is currently developing the next two-year budget and is recommending that the additional cameras be included in the FY 2025-26/2026-27 budget process. Staff recommends that the City Council provide direction on whether to include these LPR costs in the proposed budget. Related to this, the City has requested these new LPRs as part of the annual federal appropriations process through our Senate and Congressional offices. Should this funding materialize, Staff will report back to the City Council.

In summary, the Staff would not recommend the inclusion of Mr. Dreyer’s two cameras into the City’s publicly owned system but would recommend that the City Council consider the inclusion of 15 new, publicly owned LPRs to provide the greatest coverage throughout the entire community. These could be included in the upcoming budget process.

NEXT STEPS:

If the City Council provides direction on the item this evening, Staff will include budgetary line items in the upcoming two-year budget.

FISCAL IMPACT:

There is no fiscal impact associated with this item. Should the City Council consider the inclusion of the new LPRs in the next budget cycle, there would be a one-time cost of approximately $55,000 and an annual cost of $45,000 in year two.

Respectfully Submitted by:

Linda Smith
City Manager
Prepared By: Linda Smith, City Manager
Approved by:

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Orinda City CouncilApril 15, 2025

Orinda City Council
April 15, 2025