City Council Regular - March 17, 2026
A.
CALL TO ORDER/ROLL CALL
Councilmembers: Cara Hoxie, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Brandyn Iverson
B.
PLEDGE OF ALLEGIANCE
C.
ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D.
ITEMS FOR THE GOOD OF THE CITY
D.1
Citizens Academy Recognition
D.2
Introduction of New Police Officers
D.3
Presentation - Officer of the Year
D.4
Certificate of Recognition - Women's History Month and Miramonte Gym being named "Sabrina Ionescu Gym" after the WNBA Star and Olympian
1. Certificate of Recognition - WHM and Sabrina Ionescu Gym.pdf
E.
PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda. Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F.
CONSENT CALENDAR
F.1
Approval of City Council Minutes
1. Staff Report - City Council Minutes for Approval at 031726 Meeting.pdf
2. Attachment A - City Council Special Meeting Minutes of February 28, 2026.pdf
3. Attachment B - City Council Regular Meeting Minutes of March 3, 2026.pdf The City Council will consider approval of the Meeting Minutes of:
February 28, 2026, 9 a.m. Commission Interviews
March 3, 2026, Regular Meeting
RECOMMENDATION:
Approve City Council Minutes of:
February 28, 2026, 9 a.m. Commission Interviews
March 3, 2026, Regular Meeting
F.2
Repeal and Replace the City of Orinda’s Municipal Code Chapter 8.20, Fire Safety, with this Chapter that Reflects the City’s Ratification of MOFD Ordinances 26-01 and 26-02
1. Staff Report - Adoption of Ordinance 26-04.pdf
2. Attachment A - Ordinance 26-04 Fire Code.pdf
The City Council will consider adoption of Ordinance 26-04 which would repeal and replace the City of Orinda Municipal Code Chapter 8.20, Fire Safety, with an updated version of this Chapter to reflect the City’s ratification of MOFD Ordinances 26-01 and 26-02, waiving a full reading of the text.
RECOMMENDATION:
Adopt Ordinance 26-04, waiving full reading, to repeal and replace the City of Orinda Municipal Code Chapter 8.20, Fire Safety, with an updated version of this Chapter to reflect the City’s ratification of MOFD Ordinances 26-01 and 26-02.
F.3
Finance Advisory Committee Term Expirations and Statements of Interest
1. Staff Report - Term Expirations on the Finance Advisory Committee.pdf
2. Attachment A - Joan Kiekhaefer - Statement of Interest.pdf
3. Attachment B - Wendy Wee - Statement of Interest.pdf The City Council will consider the reappointment of two current Finance Advisory Committee members. Due to an administrative oversight, Joan Kiekhaefer and Wendy Wee were not contacted prior to the February 28, 2026, City Council interview process and were unaware of their term expirations. After being contacted by the City Clerk, both members expressed interest in continuing to serve and submitted updated Statements of Interest for the City Council’s consideration.
RECOMMENDATION:
Reappoint two Finance Advisory Committee Members, Joan Kiekhaefer and Wendy Wee.
F.4
Reject all Bids for Crossroads Plaza Project No. 4103
1. Staff Report - Reject all Bids for Crossroads Plaza.pdf
2. Attachment A - CIP 4103 Project Detail.pdf
The City Council will consider rejecting all bids received on March 3, 2026, for the renovation of Crossroads Plaza. Irregularities were found in the bids, which Staff recommends not be waived. If the City Council rejects all bids, the project will be rebid as soon as practical with minor changes to the bid documents to minimize the likelihood of such irregularities.
RECOMMENDATION:
Reject all Bids for Crossroads Plaza Project No. 4103.
F.5
NPDES Stormwater Utility Assessment Fee for Fiscal Year 2026-27
1. Staff Report - NPDES SUA Fee FY 25-26.pdf
2. Attachment A - Resolution 18-26 Establishing the Rate Per ERU for Fiscal Year 2026_27 and Requesting the Contra Costa County Flood Control and Water Conservation District to Adopt an Annual Parcel Assessment for Drainage Ma.pdf The City Council will consider Establishing the Rate per Equivalent Runoff Unit (ERU) for Fiscal Year 2026-27 and Requesting the Contra Costa County Flood Control and Water Conservation District to Adopt an Annual Parcel Assessment for Drainage Maintenance and the National Pollutant Discharge Elimination System (NPDES) Program.
RECOMMENDATION:
Adopt Resolution No. 18-26 Establishing the Rate per Equivalent Runoff Unit (ERU) for Fiscal Year 2026-27 and Requesting the Contra Costa County Flood Control and Water Conservation District to Adopt an Annual Parcel Assessment for Drainage Maintenance and the National Pollutant Discharge Elimination System (NPDES) Program.
F.6
Install All-Way Stop Control at Coral Drive and Ardith Drive Intersection, Install Stop Sign at Spring Road and Knickerbocker Lane Intersection, Implement NO PARKING restriction on El Camino Moraga at Del Rey Elementary
1. Staff Report - Striping and Signage Improvements on Coral Drive, Spring Road and Knickerbocker Lane, and El Camino Moraga.pdf
2. Attachment A Coral Dr and Ardith Dr STOP Exhibit.pdf
3. Attachment B Spring Rd and Knickerbocker Ln Exhibit.pdf
4. Attachment C El Camino Moraga No parking Exhibit.pdf
5. Attachment D - Resolution 16-26 Traffic Order 241 All Way Stop Control Coral and Ardith.pdf
6. Attachment E - Resolution 17-26 Traffic Order 242 Stop Control Spring Rd and Knickerbocker Ln.pdf The City Council will consider proposed changes for road safety improvements at various intersections including Coral Drive, Ardith Drive, Moraga Way, El Camino Moraga, Spring Road, and Knickerbocker Lane.
RECOMMENDATION:
Approve Resolution 16-26 (Traffic Order 241) Authorizing installation of All-Way STOP sign and additional traffic calming striping changes on Coral Drive at Coral Drive and Ardith Drive/Court intersection; and add new STOP sign on Spring Road at Spring Road and Knickerbocker Lane intersection.
Approve Resolution 17-26 (Traffic Order 242) and Authorize Implementing NO PARKING restrictions on Eastbound El Camino Moraga near the exit driveway at Del Rey Elementary.
F.7
Approve On-Call HVAC Services Contract to City Mechanical, Inc.
1. Staff Report - Award On-Call Service Agreement to City Mechanical.pdf
2. Attachment A - Resolution 13-26 Approving an Exception to Competitive Bidding Requirement and Approving an On-Call HVAC Services Contract with City Mechanical, Inc..pdf
3. Attachment B - Cost-Fee Proposal and Rate Sheet, City Mechanical.pdf
4. Attachment C - Maintenance Fees by Building-Location (Exhibit A-1).pdf
5. Attachment D - City Mechanical Services Contract March 2026.pdf The City Council will consider a new contract with City Mechanical, Inc. for the on-call HVAC (Heating, Ventilation and Air Conditioning) systems maintenance efforts for all six city buildings. The work includes preventive maintenance (regular equipment check-outs, filter changes and as-needed maintenance/repairs) of the HVAC infrastructure and responding to emergency call outs when heating and air conditioning equipment does not function properly.
RECOMMENDATION:
Adopt Resolution 13-26 Approving Exception to Competitive Bidding per Orinda Municipal Code Section 2.55.100.A.6, and Approving an On-Call HVAC Services Contract to City Mechanical, Inc.
F.8
Amendment to the Contract with Lisa Wise Consulting, Inc.
1. Staff Report - Contract Amendment with Lisa Wise Consulting for Planning services related to the Inclusionary Housing Ordinance 03172026.pdf
2. Attachment A - Original Contract.pdf
3. Attachment B - Amendment No. 1 to Contract.pdf
The City Council will consider approving an amendment to the contract with Lisa Wise Consulting, Inc. resulting from feedback from the City Council and City staff regarding the calculation of in-lieu fees, partial build alternatives, and modification of inclusionary requirements. The amendment includes an increase to the term and to compensation.
RECOMMENDATION:
Approve the amendment to the Contract with
Lisa Wise Consulting, Inc.
G.
PUBLIC HEARING
H.
POLICY MATTERS
H.1
Annual Presentation from Police Chief Anthony Rossi
1. Staff Report - Receive Annual Police Report.pdf
2. Attachment A - Orinda Police Department 2025 Yearly Report.pdf The City Council will receive its annual presentation from Chief of Police Anthony Rossi on state of community policing in Orinda.
RECOMMENDATION:
Receive the presentation.
H.2
2025 Housing Element Annual Progress Report
1. Staff Report - Housing Element Annual Progress Report - 2025 Calendar Year 03172026.pdf
2. Attachment A - 2025 Housing Element Annual Progress Report, Program Implementation.pdf The City Council will consider the submission of its Housing Element Annual Progress Report to the State Department of Housing and Community Development (HCD) and to the Governor’s Office of Land Use and Climate Innovation (LCI) by April 1.
RECOMMENDATION:
Receive the 2025 Housing Element Annual Progress Report and direct staff to file the Report with the appropriate state agencies.
H.3
Discussion Regarding Possible Joint Meeting with Town of Moraga and Moraga-Orinda Fire Protection District
1. Staff Report - Discussion Regarding Joint Tri-Agency Meeting 3.17.26.pdf The City Council will discuss the possibility of a joint meeting with the Town of Moraga and the Moraga-Orinda Fire Protection District. This was a Matters Initiated
from the February 3, 2026, City Council meeting.
RECOMMENDATION:
Provide direction to Staff.
I.
COUNCILMEMBERS' REPORTS
J.
CITY MANAGER'S REPORT
K.
MATTERS INITIATED
L.
ADJOURNMENT
Please visit the City's website at www.cityoforinda.gov to view the City Council Meeting Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.org. At Least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.gov. ~Notices~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure 1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code 65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~Accessible Public Meetings~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk's Office, 22 Orinda way, Orinda, CA 94563 or 925.253.4221 or [email protected]
with the following information: name, mailing address, phone number and type of assistance requested.