Agenda packet — Orinda City Council, April 7, 2026 (part 1 of 2)

CITY COUNCIL

REGULAR MEETING AMENDED AGENDA
Tuesday, April 07, 2026
07:00 PM
Orinda Library Auditorium
26 Orinda Way, Orinda, CA
Zoom Webinar Link: https://www.tinyurl.com/OrindaCityCouncil YouTube: https://www.youtube.com/@cityoforinda9535/streams HOW TO PARTICIPATE IN THE MEETING:

In-Person Speaker Cards: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you choose not to submit a speaker card or decline to provide the requested information on the card. After the City Council has heard from everyone who submitted a speaker card, anyone who has not submitted a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.

Written Comments: You may also submit a public comment in advance of the meeting by following the instructions below:

Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3 pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be part of the public record and available for viewing in the public review binder at Orinda City Hall, located at 22 Orinda Way. In addition, they will be available electronically by 5 pm on the day of the meeting by selecting the date of the meeting in this Box account link: https://tinyurl.com/Orinda-Public-Comment-Folder Remote Comments: Remote Public Comments have been discontinued for the foreseeable future. This does not include teleconference locations.

Assisted Listening Devices: Assisted listening devices are available on the table in the rear of the Auditorium.

CALL TO ORDER/ROLL CALL
Councilmembers: Cara Hoxie, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Brandyn Iverson

PLEDGE OF ALLEGIANCE
A.

ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.

ITEMS FOR THE GOOD OF THE CITY
Certificates of Recognition Presented to Outgoing City of Orinda Commissioners and Committee Members
Certificate of Recognition Presented to The Social Connection in Recognition of Autism Awareness and Acceptance Month

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California Parks and Recreation State-level Award of
Excellence Presentation to Orinda Parks and Recreation and Recycle Smart for "Camp Orinda Sustainability Week" in the New Innovation Award of Excellence Category

PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda. Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.

CONSENT CALENDAR
Approval of City Council Minutes Page 8
Approve City Council Minutes of

1. March 17, 2026, Regular Meeting
RECOMMENDATION:

Approve City Council Minutes of

1. March 17, 2026, Regular Meeting
C.

D.1
D.2
D.3
E.

F.1
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Local Appointments List of Boards, Commissions, and
Committees 2026

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The City Council is required by the Maddy Act (Government Code Section 54972) to annually prepare and post a list of all regular boards, commissions, and committees appointed by the City Council, including the names of incumbents, appointment dates, term expirations, and required qualifications. Following the City Council’s February 28, 2026, interviews and appointments to positions with upcoming term expirations or vacancies, the updated Local Appointments List has been prepared.

The list is provided for City Council review and will be posted at City Hall and on the City’s website in accordance with statutory requirements.

RECOMMENDATION:

Review and receive the local appointments list of boards, commissions, and committees, as required by the Maddy Act.

Approve Lease Agreement with Sprint Spectrum, LLC. for Use of City-Owned Property Located at 135 Camino Pablo

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The City Council will consider approval of a Lease Agreement with Sprint Spectrum, LLC. for continued use of City-owned property located at 135 Camino Pablo for cellular telecommunications equipment. The proposed agreement replaces the existing 25-year License Agreement, which expired on August 30, 2025.

RECOMMENDATION:

Adopt Resolution No. 21-26 approving the new Lease Agreement.

Traffic Circulation Pilot Program at and around the Ivy Drive Neighborhood

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The City Council will consider a pilot project to implement various traffic signs to improve safety and circulation at various intersections near the Ivy Drive Neighborhood, including Moraga Way, Ardith Drive and Eastwood Drive.

RECOMMENDATION:

Approve Resolution 10-26 (Traffic Order 238) Implementing Turning Movements On and In the Vicinity of Ivy Drive, Moraga Way, Ardith Drive, Southwaite Court and Eastwood Drive:

Resolution15-02, Traffic Order 115, (Prohibiting Left Turns from Moraga Way onto Ivy Drive on School Days Between the Hours of 7 a.m. and 8 a.m., Monday through Friday) is rescinded. This sign prohibited left turns from Moraga Way onto Ivy Drive (north).

1. Resolution 41-12, Traffic Order 155, (Prohibiting U-Turns on Moraga Way at Southwaite Court and Prohibiting Left Turns from Moraga Way onto Southwaite Court on School Days Between the Hours of 7 a.m. and 8 a.m.,

2. F.2
F.3
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Monday through Friday) is rescinded.

Resolution 42-12, Traffic Order 156 (Prohibiting U-Turns on Moraga Way at Whitehall Drive and Prohibiting Left Turns from Moraga Way onto Whitehall Drive on School Days Between the Hours of 7 a.m. and 8 a.m., Monday through Friday) is rescinded

3. Right Turns from Ivy Drive onto Ardith Drive are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

4. Left Turns from Eastwood Drive onto Moraga Way are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

5. U-Turns on Moraga Way at Southwaite Court and Left Turns from Moraga Way onto Southwaite Court are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

6. U-Turns on Moraga Way at Whitehall Drive and Left Turns from Moraga Way onto Whitehall Drive are prohibited between the hours of 7:30 a.m. to 8:30 a.m. on School Weekdays.

7. Authorize Amendment No. 5 to Contract with Callander Associates Landscape Architecture, Inc. for the Community Park Improvement Project (CIP Project No. 4112)

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The City Council will consider an amendment to the existing professional services contract with Callander to perform design work for the play areas at the Community Park. The play areas were identified as a high priority phase of the approved Master Plan for the Park.

RECOMMENDATION:

Authorize Amendment No. 5 to Contract with Callander Associates Landscape Architecture, Inc.

Ordering the Preparation and Filing of a Report for the Fiscal Year 2026-27 Assessments for the Orinda Street Lighting and Landscaping Assessment District No. 1986-1

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The City Council will consider ordering the annual report necessary to levy assessments for the Orinda Street Lighting and Landscaping Assessment District No. 1986-1. This District is divided up into three zones: L-42, M-9 and M-11.

RECOMMENDATION:

Adopt Resolution No. 19-26, Ordering the Preparation and Filing of Report for Levy of Annual Assessments for Fiscal Year 2026-27 for Orinda Street Lighting and Landscaping Assessment District No. 1986-1.

PUBLIC HEARING
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POLICY MATTERS
Recommendation from Supplemental Sales Tax Oversight
Commission Regarding Funding Request from Fire Safe
Moraga-Orinda

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The City Council will consider a recommendation from the Supplemental Sales Tax Oversight Commission (SSTOC) regarding a funding request from Fire Safe MoragaOrinda (FSMO), a local nonprofit supporting wildfire preparedness and fire-fuel reduction in Orinda. The SSTOC recommends funding a pilot program where FSMO would be responsible for administering the City's existing Fire Fuels Reduction Incentive Program, a neighborhood group-based fuel reduction program, and some community outreach and education efforts, currently performed by City staff.

RECOMMENDATION:

Support the SSTOC recommendation and direct Staff to prepare a services contract for approval at a future City Council meeting that authorizes funding for FSMO for a one-year pilot program.

COUNCILMEMBERS' REPORTS

CITY MANAGER'S REPORT

MATTERS INITIATED

ADJOURNMENT
Please visit the City's website at www.cityoforinda.gov to view the City Council Meeting Calendar.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.org. At Least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.gov. ~Notices~
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H.1
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There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure 1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code 65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~Accessible Public Meetings~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk's Office, 22 Orinda way, Orinda, CA 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.

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CITY COUNCIL STAFF REPORT
Department: Administration
Meeting Date: April 7, 2026
SUBJECT:

Approval of City Council Minutes
EXECUTIVE SUMMARY:

The City Council will consider approval of the Meeting Minutes of:

1. March 17, 2026, Regular Meeting
RECOMMENDATION:

Approve City Council Minutes of

1. March 17, 2026, Regular Meeting
STRATEGIC PLAN INITIATIVE:

Not applicable.

ATTACHMENTS:

A. City Council Minutes of March 17, 2026, Regular Meeting

Respectfully Submitted by,
Sheri Smith, City Clerk
Approved By:

Linda Smith, City Manager
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Orinda City Council Minutes Page 1 of 11 03.17.26
MARCH 17, 2026

CITY OF ORINDA

CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed on the City’s website meeting calendar. They are also kept in the City Clerk’s Office as part of the public record and available upon request ([email protected]).
7:00 P.M. – REGULAR MEETING– ORINDA LIBRARY AUDITORIUM
A. CALL TO ORDER / ROLL CALL:

Mayor Iverson called the Regular Meeting to order at approximately 7:00 p.m.

COUNCILMEMBERS PRESENT: Cara Hoxie, Latika Malkani, Janet Riley Mayor Brandyn Iverson, Vice Mayor Darlene Gee
COUNCILMEMBERS ABSENT: None
B. PLEDGE OF ALLEGIANCE – Led by Mayor Iverson.

C. ADOPTION OF AGENDA
Mayor Iverson proposed moving up the Councilmember Reports and City Manager Reports to be heard after the Public Forum.

MOTION by Mayor Iverson, and seconded by Councilmember Riley, to adopt the agenda, as amended. Said motion carried by unanimous (5-0) vote.

D. ITEMS FOR THE GOOD OF THE CITY
D.1 Citizens Academy Recognition
Police Chief Rossi said he is recognizing three members of the first graduating Citizens Academy; Kevin Roebuck, Perrin Kliot, and Marcie Tuttle. He provided a brief background of the academy, described the diversity of training for members, and said they will have the academy as a reoccurring class.

Mayor Iverson called on the three members to share their experiences.

Marcie Tuttle said the academy was so interesting and fun. She recommended everyone in Orinda participate in this because she learned so much and she spoke about the K9 dogs, drones, firing range, forced simulation, and she learned it is very hard to be a police officer. She also learned that Orinda’s police officers truly care about the community and thinks the program is widely popular.

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Kevin Roebuck spoke of his great experience and thanked Chief Rossi and his staff for providing him with the most informational benefit of the community, how to keep it safe, and learn about what police do. He liked the K9 patrol, the drone unit, and the highlight was the Martinez Detention Facility. The officers who do the job daily are amazing and he hopes everybody can participate and would love to see high school students be able to participate in this.

Perrin Kliot echoed Marcie and Kevin’s comments, said he was impressed on how officers provided the program with nothing glossed over. It was a wonderful experience and he hopes it continues.

Mayor Iverson opened the Public Forum, and there were no speakers.

Councilmembers thanked the City Manager and Chief Rossi for starting the program, recognized the importance of transparency, knowledge, and information sharing, confirmed there were 6 participants in the first class, and voiced appreciation for designing and implementing the program.

D.2 Introduction of New Police Officers
Police Chief Rossi said they have had a high turn-over due to promotions to Sergeant, and many officers have moved on. They have had the opportunity to recruit new officers, and he introduced Officers Tizoni, Reyes, Florez, Garcia, Officer Dickerson could not attend, and Sergeant Shepard.

Mayor Iverson opened the Public Forum, and there were no speakers.

Councilmembers welcomed the new police officers and Sergeant Shepard to the City.

D.3 Presentation – Officer of the Year
Police Chief Rossi expressed his honor in recognizing Orinda Officer of the Year Garrick Huether, a professional who exemplifies the department’s highest standards and values.

This officer consistently demonstrates integrity, accountability, and sound judgment, earning the trust of the community through both actions and character. He shows courage not only in critical incidents but also in everyday decision-making, remaining calm, focused, and committed to serving the community.

He said his proactive approach to policing helps prevent crime and maintain the safety Orinda is known for. A dedicated leader and teammate, he supports his colleagues, fosters accountability, and contributes to a positive work environment. Leading with humility, respect, and professionalism, he sets a strong example for others.

Tonight, the department recognizes not only his outstanding performance but also his role as a true guardian of the community, and extends sincere appreciation for his honor, courage, commitment, and unwavering service.

On behalf of citizens, the Council, City Manager and himself, he presented Officer Huether with a plaque recognizing him as the Orinda Police Department Officer of the Year for 2025.

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Officer Huether thanked his wife and children, his amazing partners he works with everyday most of whom are senior partners, and said when he first came to Orinda, his goal was to be the police officer he wanted in his community—one that is proactive, cared for the community and constantly looked to address criminal behavior. He thanked everyone who is here and said he is very appreciative to receive this award.

City Manager Smith suggested, and photos be taken, prior to receiving public comments.

Mayor Iverson opened the Public Forum.

Nick Waranoff thanked the Chief and officers for their work and for what is, in his opinion, a very positive approach to law enforcement in the community. This is a big change in a positive direction from not long ago. The level of comfort he feels in the community and he knows others do, is very reassuring.

Mayor Iverson and Councilmembers agreed with Mr. Waranoff, stating the tone, confidence, and the feeling of safety is something the Council is incredibly proud of.

D.4 Certificate of Recognition – Women’s History Month and Miramonte Gym being named “Sabrina Ionescu Gym” after the WNBA Star and Olympian
Mayor Iverson stated in honor of Women’s History Month in March and March 8th being International Women’s Day, she highlighted that Miramonte Gym has been named after Sabrina Ionescu. They had a petition with 571 signatures to name the gym in her honor.

She highlighted Ms. Ionescu’s athletic skills, education, records set, four-time WNBA All Star, and helped lead them to the first ever WNBA championship, while also being a contributor on the national team that took home the Gold at the 2024 Paris Olympics.

Vice Mayor Gee stated since she was at the Mayor’s Liaison Meeting, she announced there is no known date yet, but at some point, the Superintendent and Principal from Miramonte said that Sabrina will be in Orinda in order to be honored in person, likely when they are playing.

E. PUBLIC FORUM
Robert Phillips reported three major accidents on Coral Drive (2017, 2025, and a recent incident), noting he is among the most affected residents. While he supports the proposed 4-way stop, he emphasized that additional safety measures are needed due to ongoing speeding, particularly given the number of children walking to nearby schools and the lack of sidewalks between Moraga Way and Artis.

He recommended further traffic-calming improvements, including speed tables, enhanced signage, and road surface upgrades, and urged the Council to continue addressing safety beyond the stop sign decision. He expressed concern that current conditions could lead to serious injury.

Mr. Phillips also described a separate incident in which an unattended truck rolled down the steep hill, causing significant property damage to a tree, his fence, and his son’s bedroom, underscoring the roadway’s hazard and the potential consequences of excessive speed.

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Mayor Iverson said she hopes Mr. Phillips continues to advocate with the Traffic Safety Committee on this matter.

Nick Waranoff withdrew his request to speak.

I. COUNCILMEMBER REPORTS
Councilmember Malkani reported on her attendance as liaison to the SSTOC meeting, noting a discussion about a recommendation around the incentive program, engagement with FSMO, and community education. She also reported on introduction of an Assembly bill which would reduce the percentage of what is required to be a distressed community.

Councilmember Hoxie reported on last night’s Transportation Safety Advisory Committee (TSAC) meeting, noting the topic of additional types of calming measures and connecting the various Orinda plans to achieve better safety for biking and walking.

Vice Mayor Gee reported on the Infrastructure Subcommittee meeting last night, which followed up on discussion at the last Council meeting, discussion of the work plan, update on storm drain mapping and San Anselmo’s work. She also reported that Congressman DeSaulnier was in Orinda last week and he focused on women’s equality.

Councilmember Riley reported on her attendance to the District Briones Boy Scouts of America event at the Lafayette Veterans Hall which honored leaders and youth.

Mayor Iverson reported providing a Rotary talk to the Lamorinda Sunrise Rotary on a “mini-state of the City” and questions were asked about BART. There are “under construction” signs on the dog park and the scaffolding up on the library tiles which are underway.

Mayor Iverson opened the Public Forum.

Nick Waranoff argued that making Orinda more walkable and bikeable is unrealistic due to its geography and infrastructure, warning that promoting biking on unsafe roads like Miner Road could lead to accidents.

J. CITY MANAGER’S REPORT
City Manager Smith provided updates on community projects, including Library tile replacement and dog park fence work; upcoming events such as the Annual Spring Egg Hunt on April 4th and the Third Annual Touch a Truck on April 11th (registration required); and noted openings on two City Commissions, with applications still being accepted.

Mayor Iverson opened the Public Forum.

Nick Waranoff commended the Mayor for moving the Council and City Manager Reports to be heard earlier on the agenda.

F. CONSENT CALENDAR
Item F.1
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Mayor Iverson asked if Councilmembers or the pubic wished to remove any items, and there were none and no public comments.

F.1 Approval of City Council Minutes
The City Council will consider approval of the Meeting Minutes of:

1. February 28, 2026, 9 a.m. Commission Interviews

2. March 3, 2026, Regular Meeting
RECOMMENDATION:

Approve City Council Minutes of:

3. February 28, 2026, 9 a.m. Commission Interviews

4. March 3, 2026, Regular Meeting
F.2 Repeal and Replace the City of Orinda’s Municipal Code Chapter 8.20, Fire Safety, with this Chapter that Reflects the City’s Ratification of MOFD Ordinances 26-01 and 26-02
The City Council will consider adoption of Ordinance 26-04 which would repeal and replace the City of Orinda Municipal Code Chapter 8.20, Fire Safety, with an updated version of this Chapter to reflect the City’s ratification of MOFD Ordinances 26-01 and 26-02, waiving a full reading of the text.

RECOMMENDATION:

Adopt Ordinance 26-04, waiving full reading, to repeal and replace the City of Orinda Municipal Code Chapter 8.20, Fire Safety, with an updated version of this Chapter to reflect the City’s ratification of MOFD Ordinances 26-01 and 26-02.

F.3 Finance Advisory Committee Term Expirations and Statements of Interest
The City Council will consider the reappointment of two current Finance Advisory Committee members. Due to an administrative oversight, Joan Kiekhaefer and Wendy Wee were not contacted prior to the February 28, 2026, City Council interview process and were unaware of their term expirations. After being contacted by the City Clerk, both members expressed interest in continuing to serve and submitted updated Statements of Interest for the City Council’s consideration.

RECOMMENDATION:

Reappoint two Finance Advisory Committee Members, Joan Kiekhaefer and Wendy Wee.

F.4 Reject all Bids for Crossroads Plaza Project No. 4103 The City Council will consider rejecting all bids received on March 3, 2026, for the renovation of Crossroads Plaza. Irregularities were found in the bids, which Staff recommends not be waived. If the City Council rejects all bids, the project will be rebid as soon as practical with minor changes to the bid documents to minimize the likelihood of such irregularities.

RECOMMENDATION:

Reject all Bids for Crossroads Plaza Project No. 4103.

F.5 NPDES Stormwater Utility Assessment Fee for Fiscal Year 2026-27 Item F.1
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The City Council will consider Establishing the Rate per Equivalent Runoff Unit (ERU) for Fiscal Year 2026-27 and Requesting the Contra Costa County Flood Control and Water Conservation District to Adopt an Annual Parcel Assessment for Drainage Maintenance and the National Pollutant Discharge Elimination System (NPDES) Program.

RECOMMENDATION:

Adopt Resolution No. 18-26 Establishing the Rate per Equivalent Runoff Unit (ERU) for Fiscal Year 2026-27 and Requesting the Contra Costa County Flood Control and Water Conservation District to Adopt an Annual Parcel Assessment for Drainage Maintenance and the National Pollutant Discharge Elimination System (NPDES) Program.

F.6 Install All-Way Stop Control at Coral Drive and Ardith Drive Intersection, Install Stop Sign at Spring Road and Knickerbocker Lane Intersection, Implement NO PARKING restriction on El Camino Moraga at Del Rey Elementary
The City Council will consider proposed changes for road safety improvements at various intersections including Coral Drive, Ardith Drive, Moraga Way, El Camino Moraga, Spring Road, and Knickerbocker Lane.

RECOMMENDATION:

1. Approve Resolution 16-26 (Traffic Order 241) Authorizing installation of All-Way STOP sign and additional traffic calming striping changes on Coral Drive at Coral Drive and Ardith Drive/Court intersection; and add new STOP sign on Spring Road at Spring Road and Knickerbocker Lane intersection.

2. Approve Resolution 17-26 (Traffic Order 242) and Authorize Implementing NO PARKING restrictions on Eastbound El Camino Moraga near the exit driveway at Del Rey Elementary.

F.7 Approve On-Call HVAC Services Contract to City Mechanical, Inc.

The City Council will consider a new contract with City Mechanical, Inc. for the on-call HVAC (Heating, Ventilation and Air Conditioning) systems maintenance efforts for all six city buildings. The work includes preventive maintenance (regular equipment check-outs, filter changes and as-needed maintenance/repairs) of the HVAC infrastructure and responding to emergency call outs when heating and air conditioning equipment does not function properly.

RECOMMENDATION:

Adopt Resolution 13-26 Approving Exception to Competitive Bidding per Orinda Municipal Code Section 2.55.100.A.6, and Approving an On-Call HVAC Services Contract to City Mechanical, Inc.

F.8 Amendment to the Contract with Lisa Wise Consulting, Inc.

The City Council will consider approving an amendment to the contract with Lisa Wise Consulting, Inc. resulting from feedback from the City Council and City staff regarding the calculation of in-lieu fees, partial build alternatives, and modification of inclusionary requirements. The amendment includes an increase to the term and to compensation.

RECOMMENDATION:

Approve the amendment to the Contract with Lisa Wise Consulting, Inc.

Item F.1
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MOTION by Councilmember Hoxie moved, and seconded by Councilmember Malkani to approve Consent Calendar Items F.1, F.2, F.3, F.4, F.5, F.6, F.7 and F.8. Said motion carried by unanimous (5-0) vote.

G. PUBLIC HEARING – None.

H. POLICY MATTERS
H.1 Annual Presentation from Police Chief Anthony Rossi The City Council will receive its annual presentation from Chief of Police Anthony Rossi on state of community policing in Orinda.

RECOMMENDATION:

Receive the presentation.

Police Chief Rossi gave a PowerPoint presentation on the state of community policing in Orinda. He presented the Department organizational chart, photos of officers, new police vehicles, crossing guard service, quarterly traffic enforcement, continued education on Ebikes and proposed legislation, new equipment, and E-citations. Evens include Citizens Academy, Toy Drive, National Night Out in August, Coffee with the Cops, Recess with Elementary Schools, Touch a Truck, Trunk or Treat, Fourth of July Parade, Age WellDrive Well, Safety Education with Schools, Neighborhood Watch, and Emergency Preparedness.

Chief Rossi then presented photos of officers participating in programs and events, equipment and vehicles, Neighborhood Watch, crime prevention, firearm safety, parking enforcement.

He then provided statistics noting reductions in various categories of burglaries and stolen vehicles due to proactive policing, an increase of arrests, active shooter training, wildfire and evacuations, license plate reader cameras (LPRs), and public outreach with social media.

Councilmember Riley referred to the deployment of Piranhas, used to deflate and disable a criminal’s tires.

Councilmember Hoxie referred to sharing camera footage with federal agents and she asked and confirmed data can be shared locally; however, outside agencies must fill out a form specific to their request. Data is kept for 30 days, and the audit trail indefinitely.

She asked and confirmed there are policies in place which protects information gathered and all-wheel drive SUV vehicles allow officers to go off road, as needed.

Councilmember Malkani recognized LPR cameras are useful in the community but questioned how sharing information using the Flock system cameras is not in violation of law. Chief Rossi spoke of their firewall which has made their system specific in following SB 34.

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Vice Mayor Gee referred to a phase-in of state law where police departments and reporting tools were able to capture all data in case someone wants to look at something recorded in the past. Chief Rossi said this RIPA data is still being collected which had become law. They follow the procedure where any time an officer has any proactive contact with individuals, they must fill out a form and answer questions for the form and the data is forwarded to and maintained by the State.

Councilmember Malkani referred to firearm safety and confirmed police utilize safe storage, and firearms and ammunition is sometimes turned in from residents. She also confirmed police conduct education at the schools with parking, driving habits, and E-bike safety. She suggested that those graduating from the Citizens Academy might be interested in volunteering to be emergency preparedness ambassadors, and Chief Rossi said yes, and they are also talking with Chief Isaacs for a fire component.

Mayor Iverson noted the dramatic statistics of crime reduction and she confirmed that changes were likely due to the LPRs, great policing work, as well as community awareness.

Mayor Iverson opened the Public Forum.

Jeff Bloom raised concerns about the City’s use of Flock Safety. He urged regular reviews, better oversight of access and usage, and cautioning about potential misuse, legal issues, and the company’s broader surveillance practices.

Nick Waranoff supported license plate readers, dismissed privacy concerns, and warned that population growth without developer-funded public safety measures could strain police services and reduce response effectiveness.

Councilmembers thanked Chief Rossi, recommended continued sharing to the Council of any privacy concerns or of control issues, recognized Traffic Enforcement Day which addressed bad behaviors of drivers, cited the importance of public safety, cameras, reductions in crime, the balance provided in thoughtful policing, and recognized the Chief’s leadership.

H.2 2025 Housing Element Annual Progress Report
The City Council will consider the submission of its Housing Element Annual Progress Report to the State Department of Housing and Community Development (HCD) and to the Governor’s Office of Land Use and Climate Innovation (LCI) by April 1.

RECOMMENDATION:

Receive the 2025 Housing Element Annual Progress Report and direct staff to file the Report with the appropriate state agencies.

Associate Planner Christine Thompson gave the staff report and presentation of the 2025 Housing Element Annual Progress Report. She provided background of the Housing Element, the APR process of reporting, implementation actions 1-6, remaining 5th cycle work, work in addressing affordable and market rate housing units, review of RHNA for the coming cycle, and next steps.

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Councilmember Malkani asked which streamlining requirements are not meeting progress.

City Attorney Osa Wolff explained that Orinda is currently a 50% jurisdiction under SB 35, meaning projects must include half the units as affordable and meet other criteria to qualify for streamlining; if mid-cycle targets aren’t met, the City would shift to a 10% jurisdiction, allowing projects with 10% affordable units to receive streamlined approval.

Councilmember Hoxie asked how Orinda compares to similar cities, and Ms. Thompson noted surrounding communities like Danville, Lafayette, and Moraga are slightly ahead, particularly Lafayette with its downtown multi-family projects, while Orinda is slower due to land and slope constraints. Wolff added that Orinda is compliant with its certified Housing Element and required rezones, unlike many other jurisdictions.

Mayor Iverson questioned the practical impact of the 10% threshold, and staff noted it may align with existing policies and not be dramatic, though a detailed citywide analysis could be prepared. They clarified that SB 35 applies to residentially zoned properties, so some DPP sites like the Downtown Office District would not qualify automatically.

Updates were provided on the Caltrans site, which is still being pursued. Regarding accessory dwelling units (ADUs), Ms. Thompson said low numbers are influenced by high costs, terrain challenges, setbacks, and strict requirements.

Mayor Iverson opened the Public Forum.

Nick Waranoff said the application of SB 35/SB 423 is a strictly numerical determination by HCD and the City is unlikely to meet State housing permit targets, but believes the consequences will be minimal since current zoning and density limits make development less attractive despite streamlined approvals.

Councilmembers thanked staff for the thorough report and depth of work, cited the slow progress towards meeting RHNA targets and constraints of the City’s topography, and recommended continue moving forward.

MOTION by Mayor Iverson, and seconded by Councilmember Hoxie, to receive the 2025 Housing Element Annual Progress Report and direct staff to file the Report with the appropriate state agencies. Said motion carried by unanimous (5-0) vote.

H.3 Discussion Regarding Possible Joint Meeting with Town of Moraga and Moraga-Orinda Fire Protection District
The City Council will discuss the possibility of a joint meeting with the Town of Moraga and the Moraga-Orinda Fire Protection District. This was a Matters Initiated from the February 3, 2026, City Council meeting.

RECOMMENDATION:

Provide direction to Staff.

Item F.1
Packet Page 17
Orinda City Council Minutes Page 10 of 11 03.17.26
City Manager Smith introduced the item, stating the Council requested a future joint meeting with MOFD to discuss agenda topics and gather feedback to share at an upcoming 2x2 meeting, and that she has begun coordinating with the Town Manager and Fire Chief to assess interest. She emphasized that over the past 1½ years, the City’s partnership with MOFD has significantly strengthened through regular coordination, including monthly joint meetings and frequent communication focused on wildfire preparedness, emergency planning, fuel mitigation, and community outreach.

She also highlighted collaborative efforts such as the OrindaReady initiative, integration of evacuation and ember-cast modeling tools, shared grant and engagement efforts, and ongoing policy-level coordination through the 2x2 subcommittee on issues like defensible space standards and broader regional collaboration.

Councilmember Hoxie highlighted ongoing coordination challenges among MOFD, the City, SSTOC, and FSMO, noting unclear roles, funding uncertainties, and difficulties seniors face complying with MOFD citations. She suggested a joint meeting with Moraga, MOFD, and Orinda to improve alignment and support.

Vice Mayor Gee noted that Moraga and MOFD expressed interest, contingent on knowing the topics.

Councilmember Malkani recalled limited past joint meetings focused on specific presentations, and City Manager Smith confirmed previous sessions, including one led by Chief Winnacker on Zone Zero.

Councilmember Riley asked whether coordination could be handled at the staff level instead of a full joint meeting.

City Manager Smith clarified that while the City can suggest improvements and manage programs like the Chipper Program, primary responsibility for senior citations and outreach rests with MOFD and FSMO. She also reported progress on FSMO grant coordination and noted a formal recommendation is forthcoming. Finally, she suggested that senior issues and other topics could be addressed at the next 2x2 meeting to determine whether a larger joint session is warranted.

Mayor Iverson opened the Public Forum.

Nick Waranoff cautioned the Council against relying on FSMO, arguing that as a nongovernmental organization it lacks transparency and oversight, raising concerns about proposed high salaries for its leadership and warning against delegating significant fire safety responsibilities to it.

Council discussion recognized the value of sharing ideas but expressed caution about a large joint meeting without a clear purpose. Councilmembers suggested requesting MOFD provide a focused report—similar to the Police Chief’s annual report—covering their roles, responsibilities, updates on initiatives, coordination with the City, support for seniors, and Moraga’s participation. They also discussed improving clarity on roles, sharing information, self-education, holding a short workshop before a regular meeting to identify redundancies or gaps, reviewing factual data, and accessing the video and PowerPoint available on the City’s YouTube channel.

Item F.1
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Orinda City Council Minutes Page 11 of 11 03.17.26

EXTEND MEETING
MOTION by Councilmember Malkani, and seconded by Mayor Iverson, to extend the meeting until 10:10 p.m. Said motion carried by unanimous (5-0) vote.

City Manager Smith stated at the next 2x2 committee meeting they can talk about some of the conversation from tonight, solicit feedback from the Fire Chief and the two directors to see how they feel. She thinks some of the things Councilmember Hoxie brought up where there potentially are gaps are 2x2 committee topics, such as enforcement and compliance support, identification of what Moraga is doing, education and outreach connected to enforcement, chipper program coordination, and she can report back as well as decisions the City has made regarding funding FSMO, press MOFD to find ways to partner with the non-profit, getting education going, and putting out money into the community to help improve wildfire preparedness and resilience.

She agreed to pull together facts and share it with the Council, as well and the roles and responsibilities as be a topic for a future joint meeting, or the 2x2 committee can provide feedback and see where they are at that time with their outcomes. She will also schedule a one-hour Council workshop after the 2x2 committee meeting.

K. MATTERS INITIATED – None.

L. ADJOURNMENT
The Regular Meeting was adjourned at approximately 10:10 p.m. to the next Regular City Council Meeting on Tuesday, April 7, 2026 at 7:00 p.m.
______________________________
Sheri Marie Smith, City Clerk
Item F.1
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CITY COUNCIL STAFF REPORT
Department: Administration
Meeting Date: April 7, 2026
SUBJECT:

Local Appointments List of Boards, Commissions, and Committees 2026 EXECUTIVE SUMMARY:

RECOMMENDATION:

Review and receive the local appointments list of boards, commissions, and committees, as required by the Maddy Act.

BACKGROUND:

Government Code Section 54972 requires the legislative body to annually, on or before December 31, prepare and post a list of “…all regular and ongoing boards, commissions, and committees which are appointed by the legislative body of the local agency…with the name of the incumbent appointee, the date of appointment, the date the term expires and the necessary qualifications for the position.” The list is attached for review and information.

DISCUSSION:

On Saturday, February 28, 2026, the City Council held interviews with applicants and made appointments to the boards and commissions with upcoming term expirations or vacancies. Additionally, two members of the Finance Advisory Committee were reappointed at the City Council Meeting of March 3, 2026.

Vacancies are shown on the attached listing for the following commissions, committees, and boards:
• Parks and Recreation Commission (One partial one-year term) • Historic Landmarks Committee (One full three-year term) • County Library Commission (One Representative and One Alternate) Item F.2
Packet Page 20
• County Connection Citizens Advisory Committee (One Representative) NEXT STEPS:

Ongoing recruitment to fill these vacancies will continue until filled. The attached list will be posted on the City’s bulletin board located at City Hall and on the City’s website.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

STRATEGIC PLAN INITIATIVE:

Not Applicable.

ATTACHMENTS:

A. Local Appointment List of Boards, Commissions, Committees (as Required by the Maddy Act)
Respectfully Submitted by,
Sheri Smith, City Clerk
Approved By:

Linda Smith, City Manager
Item F.2
Packet Page 21
Prior to the City Commission and Committee term expiration dates noted herein or when a vacancy occurs, the City of Orinda encourages residents to apply for positions on the various City Commissions and Committees. For further information, contact the Orinda City Clerk’s Office at [email protected]
Local Appointment List Page 6 3/10/26

CITY OF ORINDA

BOARDS,COMMISSION,

COMMITTEES LOCAL

APPOINTMENTS LIST
(MADDY ACT)
In compliance with the requirements of the Maddy Act, Government Code 54972, the following appointment list is posted on an annual basis by December 31. It shows all current members of City Commissions and Committees, City Appointments to Local Boards and includes the dates of their terms of office as of the time of this posting.

CITY COMMISSION AND COMMITTEES

ART IN PUBLIC PLACES COMMITTEE
Meetings: 3:30 p.m. 3rd Monday/Month
Qualifications: Resident of the City
At Large Initial Term
Committee Members Appointment Reappointment Expiration
Shelley Hubner 02/09/19 1/22, 2/25 02/28/28
Harmony Anderson 07/15/25 02/28/27
Richard Thompson 03/15/14 2/17, 2/20, 2/23, 2/26 02/28/29

FINANCE ADVISORY COMMITTEE
Meetings: Established by Adopted Calendar
Qualifications: Resident of the City
Initial Term
Committee Members Appointment Reappointment Expiration
Joan Kiekhaefer 02/24/23 2/26 02/28/29
Wendy Wee 02/24/23 2/26 02/28/29
Brad Scott 02/27/21 2/24 02/28/27
David Moore 02/28/26 02/28/27
Jay Selwitz 07/15/25 02/28/27

HISTORIC LANDMARKS COMMITTEE
Meetings: 3:00 p.m. 3rd Tuesday Quarterly (Sept./Dec./March/June) Qualifications: Resident of the City
Item F.2
Packet Page 22
Prior to the City Commission and Committee term expiration dates noted herein or when a vacancy occurs, the City of Orinda encourages residents to apply for positions on the various City Commissions and Committees. For further information, contact the Orinda City Clerk’s Office at [email protected]
Local Appointment List Page 6 3/10/26
Initial Term
Committee Members Appointment Reappointment Expiration
Laurie Smith 02/23/13 2/19, 1/22, 2/25 02/28/28
Vacant 02/28/29
Jeanne HuangLi 02/11/23 2/26 02/28/29
Bill Waterman 03/15/14 2/20 , 2/23, 2/26 02/28/28
1/17
Tania DeGroot 03/21/15 2/21, 2/24 02/28/27

LIBRARY FACILITY COMMITTEE
Regular Meetings: As Needed
Qualifications: Resident of the City, Appointed by Friends of the Orinda Library FOL Appoint Initial Term
Committee Members Appointment Reappointment Expiration
Julie Rossiter 06/05/14 NA
Suzie Epstein 06/05/14 NA

LIBRARY PARCEL TAX INDEPENDENT REVIEW COMMITTEE
Regular Meetings: As Needed
Qualifications: Finance Advisory Committee, 3 Members appointed by Friends of the Orinda Library
FOL Appoint Initial Term
Committee Members Appointment Reappointment Expiration
Amy Worth 01/01/24 NA
Fran Strykowski 11/01/18 NA
Linda Landau 11/01/18 NA

PARKS & RECREATION COMMISSION
Meetings: 7:00 p.m. 2nd Wednesday of Month
Qualifications: Resident of the City
Initial Term
Commissioners Appointment Reappointment Expiration
Neil Gariepy 02/08/25 02/28/28
Mike Webster 02/08/25 02/28/28
Alex Drexel 02/09/19 2/20, 2/23, 2/26 02/28/29
Jeff White 02/28/26 02/28/29
Tara Presnell 05/18/17 2/21, 2/24 02/28/27
Steven Danziger 01/27/18 2/21, 2/24 02/28/27
Vacant 02/28/27
Item F.2
Packet Page 23
Prior to the City Commission and Committee term expiration dates noted herein or when a vacancy occurs, the City of Orinda encourages residents to apply for positions on the various City Commissions and Committees. For further information, contact the Orinda City Clerk’s Office at [email protected]
Local Appointment List Page 6 3/10/26

PLANNING COMMISSION
Meetings: 7:00 p.m. 2nd and 4th Tuesdays of Month
Qualifications: Resident of the City
Initial Term
Commissioners Appointment Reappointment Expiration
Molly Doctors Rajashekhar 05/21/24 5/24, 2/25 02/28/28
Michael Merola 02/08/25 02/28/28
Robert Hubner 02/09/19 1/22, 2/25 02/28/28
Morgan Oblinsky 02/28/26 02/28/29
Kumani Armstrong 02/24/23 2/26 02/28/29
Marian Jelinek 01/27/18 2/21, 2/24 02/28/27
Kevin Schmidt 02/24/24 02/28/27

SUPPLEMENTAL SALES TAX OVERSIGHT COMMISSION
Meetings: 6:30 p.m. 2nd Wednesdays of Month
Qualifications: Resident of the City
At Large Initial Term
Committee Members Appointment Reappointment Expiration
Jud Hammon 02/27/21 2/24 02/28/27
Chris Decareau 02/27/21 2/23, 2/26 02/28/29
Todd Stern 02/08/25 2/26 02/28/29
Brad Barber 02/27/21 1/22, 2/25 02/28/28
Yasaman Lee 02/27/21 1/22, 2/25 02/28/28
Alex Weinstein 02/27/21 2/24 02/28/27
Rachelle Latimer 02/27/21 2/23, 2/26 02/28/29

TRAFFIC SAFETY ADVISORY COMMITTEE
Meetings: 7:00 p.m. 3rd Monday of Month
Qualifications: Resident of the City
Initial Term
Committee Members Appointment Reappointment Expiration
Nicholas Mitchel 02/09/19 2/23, 2/26 02/28/29
James Blaisdell 02/08/25 02/28/28
Brandon Haydu 10/19/21 2/24 02/28/27
Craig Beckerman 10/07/25 02/28/27
Tandra Ericson 02/08/25 02/28/28
Item F.2
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Prior to the City Commission and Committee term expiration dates noted herein or when a vacancy occurs, the City of Orinda encourages residents to apply for positions on the various City Commissions and Committees. For further information, contact the Orinda City Clerk’s Office at [email protected]
Local Appointment List Page 6 3/10/26

CITY APPOINTMENTS TO LOCAL BOARDS

CONTRA COSTA MOSQUITO AND VECTOR CONTROL DISTRICT TRUSTEE Regular Meetings:

Qualifications:
2nd Monday of the month
Contra Costa County taxpayer; at least 18 years of age.

Representative:

Term Expiration:

Kevin Marker, [email protected]
02/28/29
Initial Appointment: 01/27/18, 2/27/21, 2/8/2025

COUNTY LIBRARY COMMISSION
Regular Meetings: 6:00 p.m. Thursday every other month
Representative: VACANT
Term Expirations: 02/28/26
Initial Appointment: 07/06/21
Reappointments:

Alternate: VACANT
Term Expirations: 02/28/23
Initial Appointment:

COUNTY CONNECTION CITIZENS ADVISORY COMMITTEE
Regular Meetings: 1:30 pm First Thursday of Month
Representative: VACANT
Term Expiration: 01/29/24
Initial Appointment: 01/29/22

CONTRA COSTA TRANSPORTATION AUTHORITY CITIZEN ADVISORY

COMMITTEE
Regular Meetings: 6:30 p.m. 4th Wednesday of the month
Representative: Tandra Ericson
Term Expiration: 02/28/29
Initial Appointment: 02/08/25
Reappointments:

Item F.2
Packet Page 25
Prior to the City Commission and Committee term expiration dates noted herein or when a vacancy occurs, the City of Orinda encourages residents to apply for positions on the various City Commissions and Committees. For further information, contact the Orinda City Clerk’s Office at [email protected]
Local Appointment List Page 6 3/10/26

CONTRA COSTA COUNTY ADVISORY COUNCIL ON AGING
Regular Meetings: 9:30 a.m. 3rd Wednesday of month
Representative: Candace Evans
Term Expiration: 09/30/27
Initial Appointment: 02/27/21
Reappointment: 02/24/24
City representative recommended by City; Appointment made by Board of Supervisors Item F.2
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CITY COUNCIL STAFF REPORT
Department: Public Works/Engineering
Meeting Date: April 7, 2026
SUBJECT:

Approve Lease Agreement with Sprint Spectrum, LLC. for Use of City-Owned Property Located at 135 Camino Pablo
EXECUTIVE SUMMARY:

RECOMMENDATION:

Adopt Resolution No. 21-26 approving the new Lease Agreement.

BACKGROUND:

On August 31, 2000, the City and Sprint Spectrum, LLC. (“Sprint”) entered into a License Agreement permitting Sprint to use City-owned property located at 135 Camino Pablo.

The agreement allowed Sprint to mount antennas on a PG&E electric transmission line tower located on the property and to place ground-level equipment at the base of the tower. A site map showing the location of the telecommunications equipment is included as an exhibit of the proposed Lease Agreement (Attachment B).

In exchange for use of the property, Sprint paid the City monthly rent, adjusted annually based on inflation. The License Agreement carried a 25-year term and expired on August 30, 2025. Since that date, Sprint has remained in holdover tenancy in accordance with the terms of the expired agreement.

DISCUSSION:

The City Attorney’s office negotiated a new Lease Agreement with Sprint (Attachment B).

Staff and the City Attorney believe transitioning to a lease agreement is more appropriate than a license agreement, as the former is the industry standard instrument for cellular communication facility agreements of this nature. This approach is consistent with a recent lease agreement executed by the City with AT&T/Cingular Wireless for a similar facility on the Orinda Oaks Park property.

Item F.3
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The Lease Agreement provides for a five-year initial term with automatic renewal — subject to no default by Sprint — for up to five successive five-year renewal terms, for a potential maximum term of 30 years. The Lease Agreement establishes monthly rent at $1,138.20, with a three percent (3%) annual increase on each anniversary of the effective date. Sprint will also pay a one-time administrative fee of $4,000 to offset the City's legal and administrative costs associated with negotiation and execution of the agreement.

The estimated total value of the initial term is approximately $76,514 ($72,514 in rent payments plus the $4,000 administrative fee). If all renewal terms are exercised, the estimated total value of the agreement over the full 30-year term is approximately $653,804. These figures may vary slightly, as they do not account for other contingent provisions of the agreement including late payment penalties and rent proration. As the total projected value exceeds the City’s $60,000 contracting threshold, City Council approval is required to execute the Lease Agreement, in accordance with Orinda Municipal Code Chapter 2.55 – Purchasing and Contracts.

Staff recommends approval of the new Lease Agreement to maintain reliable cellular service for residents, businesses, and other government agencies. Reliable cellular service supports daily operations and is particularly critical during emergencies, when it serves as an essential resource for the community and emergency responders.

FISCAL IMPACT:

The City will continue to receive rental revenue throughout the term of the agreement, which may extend up to 30 years.

STRATEGIC PLAN INITIATIVE:

Not applicable.

Attachments
A: Resolution No. 21-26
B: Lease Agreement
Prepared by: Estela Ramirez, Management Analyst
Respectfully Submitted by,
Scott Christie, Public Works Director
Approved By:

Linda Smith, City Manager
Item F.3
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RESOLUTION NO. 21-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA

APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF ORINDA AND SPRINT SPECTRUM, LLC. FOR USE OF CITY-OWNED PROPERTY LOCATED AT 135 CAMINO PABLO
WHEREAS, on August 31, 2000, the City of Orinda ("City") and Sprint Spectrum, LLC. ("Sprint"), entered into a License Agreement permitting Sprint to use City-owned property located at 135 Camino Pablo; and WHEREAS, the License Agreement carried a 25-year lease term and expired on August 30, 2025, and Sprint has remained in holdover tenancy since that date; and WHEREAS, the City and Sprint have negotiated a new Lease Agreement that provides for a 5-year initial term with automatic renewal for up to five successive 5-year renewal terms, for a potential maximum term of 30 years; and WHEREAS, the Lease Agreement establishes monthly rent of $1,138.20, increasing by three percent (3%) annually on each anniversary of the effective date; and
WHEREAS, in addition to monthly rent, Sprint shall pay a one-time administrative fee of $4,000 to the City for legal and administrative costs associated with the negotiation and execution of the Lease Agreement; and WHEREAS, the projected total value of the Lease Agreement exceeds $60,000 over its term, requiring City Council approval in accordance with the City's purchasing and contract policy under Orinda Municipal Code Chapter 2.55; and WHEREAS, approval of the Lease Agreement is in the public interest, as it maintains reliable cellular service for residents, businesses, and government agencies, which supports daily operations and serves as an essential resource during emergencies.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orinda does hereby:

1. Approve the Lease Agreement between the City of Orinda and Sprint Spectrum, LLC. for use of City-owned property located at 135 Camino Pablo, subject to the terms and conditions of the agreement; and

2. Authorize the City Manager, or designee, to execute the Lease Agreement and make modifications that do not materially alter the agreement terms.

Item F.3
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Resolution 21-26
2 Adopted by the City Council of the City of Orinda at a regular meeting on April 7, 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

________________________
Brandyn Iverson, Mayor
ATTEST:
__________________________
Sheri Marie Smith, City Clerk
Item F.3
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Site Number: BA61307S
Market: SF 1

LEASE AGREEMENT BETWEEN CITY OF ORINDA AND SPRINT SPECTRUM LLC THIS LEASE AGREEMENT (the “Lease”) is made and entered into as of the date of execution by the last party to sign (the “Effective Date”), by and between City of Orinda, a municipal corporation, ("City”) and Sprint Spectrum LLC, a Delaware limited liability company, formerly known as Sprint Spectrum L.P. a Delaware limited partnership ("Tenant") (collectively the “Parties”, and each individually a “Party”). The Parties hereto recite, declare, and agree as follows:

Recitals
A. City is the owner of certain real property located at 135 Camino Pablo, Orinda, CA 94563, Assessor’s Parcel Number 264-160-022 (the “Property”).

B. A tower and associated equipment owned and controlled by Pacific Gas and Electric Company, a California corporation (“PG&E”) is located on the Property, pursuant to a right of way, easement agreement, or similar agreement (the “PG&E Agreement”).

C. City and Tenant entered into a License Agreement, dated August 31, 2000 (the “Existing Lease”) for leased premises located at the Property, in which City is referred to as “Grantor” and Tenant is referred to as “SSLP”. The Existing Lease permits Tenant to use and access a portion of the Property, including PG&E’s tower and the PG&E Agreement area, consistent the terms of the Existing Lease and with WCP 99-03, the original permit issued by the City for the installation and operation of Tenant’s facilities on the Property.

D. The Existing Lease expired pursuant to its terms on August 30, 2025. Tenant has held over after that date, subject to the terms of the Existing Lease.

E. The City and Tenant desire to enter into a new Lease, which will replace the Existing Lease.

THEREFORE, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Parties agree as follows:

1. Premises Description. City leases to Tenant for its non-exclusive use certain portions of the Property including: the “Sprint Grounding Grid Area” described and depicted as on Exhibit A, attached hereto, for placement and operation of Tenant’s grounding system; the “T-Mobile Equipment Lease Area”, depicted on Sheet A-2 (Enlarged Site Plan and Equipment Layouts) of Exhibit B, attached hereto, for placement of Tenant’s above-ground equipment in the locations shown in and consistent with Exhibit B (collectively, the “Premises”); and together with non-exclusive vehicular and pedestrian access thereto in locations depicted on Sheet A-1 of Exhibit B as the “Site Access Road” and on Sheet A-2 of Exhibit B as the “Site Access Path”, and for access to the appropriate source of telephone, power, fiber optic, and/or other utilities.

2. Due Diligence and City Cooperation. After the Effective Date, City shall cooperate with Tenant’s due diligence activities, which may include, but not be limited to, access to the Property for inspections, testing, and permitting related to the Permitted Uses (as defined below).

Item F.3
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Site Number: BA61307S
Market: SF 2

3. Antenna Facilities and Permitted Uses.
a. Tenant leases the Premises for its equipment, personal property, and improvements associated with Tenant’s wireless communications business (collectively, the “Antenna Facilities”), as depicted in and consistent with Exhibit A and Exhibit B, and consistent with WCP 99-03 and BIMIC22-001589, the permits issued by the City for the Antenna Facilities. The Premises may be used for the construction, installation, operation, maintenance, repair, modification, addition, expansion, upgrade, improvements, removal, relocation, or replacement of any Antenna Facilities as part of a telecommunication network (the “Permitted Uses”), subject to the terms and conditions of this Lease and any required governmental approvals.
b. The Antenna Facilities shall remain the exclusive property of Tenant and shall not be considered fixtures. Tenant, at its expense, may use reasonable means consistent with City approvals to control, secure, or restrict access to the Antenna Facilities.
c. If necessary to maintain service, Tenant shall have the right to locate a temporary antenna facility (e.g., a cell-on-wheels) on the Property at a mutually acceptable location, including all utilities associated with using the temporary antenna facility. Any such temporary facilities will be governed by all of the terms and conditions of this Lease, including payment of monthly Rent, and any required governmental approvals.

4. Lease Term.
a. The Initial Term of the Lease shall be five years commencing on the Effective Date, and ending on the day immediately preceding the fifth anniversary of the Effective Date (the “Initial Term”). b. Provided Tenant is not in default of this Lease, the Lease shall automatically renew for up to five successive renewal terms of five years each (each a "Renewal Term"), provided, however that either the City and Tenant may elect not to renew subsequent to the second Renewal Term by providing written notice to the other Party at least 180 days prior to the expiration of the then current Renewal Term.
c. The Initial Term and any Renewal Terms are collectively called the “Term.” d. If Tenant remains in possession of the Premises or any portion of the Property after the expiration of the Term with or without the written consent of City, such tenancy shall be deemed a month-tomonth tenancy under the same terms and conditions of this Lease, until terminated by either Tenant or City by providing a thirty-day written notice to the other. When “Holding Over”, as described in this Section 4(d), Tenant shall pay a monthly rental rate that is equal to one hundred and twenty percent (120%) of the Rent in effect at the time of expiration and shall increase annually on the date the Term expired.

5. Rent and Other Charges.
a. Upon the Effective Date, Tenant shall pay City rent in the amount of One Thousand One Hundred Thirty-Eight Dollars and 20/100 ($1138.20) per month (the “Rent”). Tenant shall deliver Rent to City by electronic payment, or at the address specified in the Notice section. The first Rent payment shall be due thirty days after the Effective Date. Subsequent Rent shall be payable by the 5th day of each month.

Item F.3
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Site Number: BA61307S
Market: SF 3
b. On each anniversary of the Effective Date, Rent shall be increased by three percent (3%) over the Rent for the immediately preceding year.
c. Rent for any partial month shall be prorated on a per-day basis, based on the number of days in the month in question.
d. Tenant’s failure to pay any monthly rental payment when due will result in a penalty of ten percent (10%) of the amount due if not received within five days after the due date, and ten percent (10%) each month thereafter while the Rent remains unpaid; provided that the amount of such penalty to be added shall in no event exceed one hundred and twenty percent (120%) of the amount of the Rent due in any calendar year.
e. If Tenant and City determine that Tenant overpaid City for any charges due under this Lease, Tenant is permitted, upon written notice to City, to deduct any such overpayment from Rent amounts owed under this Lease.
f. Tenant shall pay City within thirty days following the Effective Date of this Lease a one-time payment of Four Thousand Dollars ($4,000) as consideration for the negotiation and execution of this Lease (“Administrative Fee”).

6. Interference.
a. Tenant will not cause, permit or allow the installation, operation, maintenance or use of the Antenna Facilities or any other equipment installed pursuant to this Lease to interfere with: (1) any City use of the Property; (2) City equipment used at the Property; (3) City communications; and/or (4) or any pre-existing third party uses of the Property or any other City property, including uses of communications equipment, which uses were authorized or planned by City prior to the Effective Date, provided that such radio frequency communications equipment operates within their respective frequencies and in compliance with applicable law. At the City’s request, Tenant shall provide the City, in writing, the frequencies utilized in the operation of the Antenna Facilities. b. Tenant shall ensure that its use of the Antenna Facilities does not interfere with any communication transmissions in the vicinity of the Property, including without limitation, the City’s public safety transmissions, police and fire communications, City’s internal or external communications, or communications by City’s tenants provided that such radio frequency communications equipment operates within their respective frequencies and in compliance with applicable law.
c. If Tenant’s construction, installation, maintenance, operation, use or removal of the Antenna Facilities violates the provisions of this Section 6, Tenant shall immediately eliminate such violation or interference. Tenant may coordinate with City to conduct intermittent testing on the interfering equipment.
d. After the Effective Date, City shall not grant a lease, license, or any other right to a third party, nor materially modify if it own use of the Property, if such new use would materially adversely interfere with the operations of Tenant. Within four days after receipt of notice of interference from Tenant, City will initiate steps cause such interference to cease. In the event any such interference does not cease, City shall notify any tenants causing such interference to cease all operations which are suspected of causing interference (except for intermittent testing to determine the cause of such Item F.3
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Site Number: BA61307S
Market: SF 4
interference) until the interference has been corrected. Notwithstanding the foregoing, Tenant acknowledges that in no event will City cease operations related to its public safety or emergency communications purposes, and Tenant accepts the risks of such possible interference. Tenant shall have the right to exercise all legal and equitable rights and remedies to end unpermitted interference, including the right to terminate this Lease.

7. Utility Services. Tenant shall, at its own expense, obtain and pay for all utilities related to Tenant’s use of the Premises and its Antenna Facilities, including any costs and expenses related to any utility meters, connection charges, deposits, or fees chargeable by any utility company for Tenant. City will not be responsible for interference with, interruption of or failure of utility services.

8. Access. Tenant and Tenant’s employees, agents, contractors, and other designees may enter upon the Premises Monday thru Friday from 8 a.m. to 5:00 p.m. upon reasonable notice to the City to install, repair, maintain, use, modify, monitor, operate, or remove the Antenna Facilities to exercise Tenant’s rights and obligations under this Lease. In the event Tenant requires access to the Premises outside of those hours, Tenant shall provide Landlord with at least 48 hours advance notice. Notwithstanding the foregoing, in the event of an emergency that threatens to cause harm to persons or property or an interruption in Tenant’s services, Tenant shall not be required to provide Landlord with advance notice for after-hours access to the Premises but shall notify City as soon as reasonably practicable.

9. No Warranties of Suitability of Property. It is Tenant’s election to install and maintain the Antenna Facilities at the Property and Tenant does so solely at its own risk subject to the indemnification provisions contained herein. City makes no representations or warranties regarding the suitability, condition or fitness of the Property for the installation, maintenance or use of the Antenna Facilities.

10. Compliance with Applicable Law and Approvals.
a. Tenant shall construct, install, operate, maintain and remove the Antenna Facilities in accordance with all applicable federal, state and local governmental laws, rules and regulations now in existence or as hereafter enacted or amended. Without limiting the foregoing, Tenant shall obtain, maintain, bear the costs of, and fully comply with any and all permits or approvals required from City, and any other governmental agencies having jurisdiction. Tenant shall maintain permits, licenses, and approvals in force through the Term or when Holding Over. Tenant agrees to provide documentation evidencing such permits, licenses, and approvals within twenty days of receiving a request by City for such documentation.
b. Should Tenant wish to subsequently change the Antenna Facilities (excluding any maintenance, repair and upgrades which would not require an amendment to City-issued permits, and which would not materially expand or increase the Antenna Facilities or are wholly contained in Tenant’s equipment cabinets), it shall not do so without the prior approval of City and amendment of this Lease and without obtaining all required permits, licenses and approvals from the City as the permitting authority and not as lessor hereunder, and any other governmental agencies with jurisdiction. City's approval of these modifications shall not be unreasonably withheld, conditioned or delayed. If a change in the Antenna Facilities is approved, Tenant and City shall amend relevant Exhibits to this Lease to reflect the change.

Item F.3
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Site Number: BA61307S
Market: SF 5

11. Termination.
a. Termination by City. Except as otherwise provided in this Lease or by law, City may terminate the Lease as follows:
(i). Upon thirty days prior written notice if: (1) Tenant remains in default under Section 13 after the applicable cure periods; (2) if Tenant’s operation is deemed by City to endanger or pose a threat to the public health, safety or welfare, including, without limitation, and as an example, if operation of the Antenna Facilities adversely interferes with, or otherwise adversely affects City communications or operations; or (3) if City is mandated by law, a court order or decision, or the federal, state or local government to take certain actions that will cause or require the removal of the Antenna Facilities from the Premises; operation or maintenance of the Antenna Facilities materially interferes with or adversely affects or impacts the pre-existing City-owned property, facility, communications, or projects and Tenant fails to cure such interference within thirty (30) days after written notice from City.
(ii). At City’s sole discretion and convenience subsequent to the expiration of the first ten years of the Term, upon not less than one hundred eighty days prior written notice to Tenant. b. Termination by Tenant. Except as otherwise provided in this Lease or by law, Tenant may terminate this Lease as follows:
(i). Upon thirty days prior written notice if City remains in default under Section 13 after the applicable cure periods;
(ii). Upon sixty days prior written notice to City if Tenant fails to obtain or maintain any required governmental approvals to construct or to operate the Antenna Facilities, or due to a Federal Communications Commission (“FCC”) ruling or regulation that is beyond the control of Tenant. (iii). If Tenant determines that the Premises or the Antenna Facilities have become unacceptable under Tenant’s design or engineering specifications for its Antenna Facilities or the communications system to which the Antenna Facilities belong In such event, Tenant shall pay a termination fee in an amount equal to six months of the then current Rent. The termination fee shall be paid within thirty days of the effective date of termination of this Lease.
c. Removal of Antenna Facilities Upon Termination. Tenant shall remove the Antenna Facilities and repair and restore the affected areas of the Premises and the Property prior to the expiration of this Lease. If the Lease is terminated by either Party earlier than the expiration of the Term, Tenant shall remove the Antenna Facilities and repair and restore the affected areas of the Premises and the Property no later than forty-five days after notice of termination. Removal of the Antenna Facilities shall be at Tenant’s sole cost and expense, except as specifically provided otherwise in this Lease.

12. Casualty and Condemnation.
a. If the Premises or Antenna Facilities are damaged or destroyed by wind, fire, or other identifiable event of a sudden, unexpected, or unusual nature (collectively, a casualty), as to render the Premises or Antenna Facilities unsuitable for the Permitted Uses, Tenant shall be entitled to negotiate, compromise, receive, and retain all proceeds of Tenant’s insurance and other claims, and Tenant may Item F.3
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Site Number: BA61307S
Market: SF 6
terminate this Lease by written notice to City. If City determines not to rebuild or restore the Premises, City will notify Tenant of such determination within ninety days after the casualty or other harm, and thereafter City shall have no further obligation under this Lease to Tenant, except as expressly set forth herein to the contrary.
b. If the Premises or Antenna Facilities, or any access rights thereto, are taken or condemned by power of eminent domain, either City or Tenant may terminate this Lease by giving the other Party thirty days’ prior written notice of termination. Any damages and compensation awarded or paid because of the taking shall belong to the City, except for amounts paid Tenant for relocation expenses or for damage to property owned by Tenant and the value of the unexpired term of this Lease. c. If Tenant terminates this Lease under this Section, Tenant shall be entitled to reimbursement for any Rent prepaid by Tenant on a pro rata basis. If the Antenna Facilities are not operational due to casualty or condemnation, Tenant shall have the right to abate Rent when the Antenna Facilities are not operational or accessible, to the extent to be agreed upon by the City.

13. Default and Remedies.
a. Tenant shall be in default of this Lease if Tenant fails to perform of any of its covenants or obligations under this Lease and such failure continues for thirty days after written notice thereof from City (unless the nature of the event takes longer to cure and Tenant commences a cure within the initial thirty-day period and diligently pursues it thereafter). Tenant shall also be in default of this Lease if Tenant (i) makes an assignment for the benefit of creditors, files a voluntary petition in bankruptcy, or consents to the appointment of a receiver or trustee of all or a substantial part of its business or property; and (ii) fails to affirm its obligations under this Lease (including the provision of adequate assurance to secure its financial obligations under this Lease) within ninety days after the appointment of a trustee in bankruptcy proceedings. If a default by Tenant has occurred, City may pursue any remedies available to it at law or in equity.
b. City shall be in default of this Lease if City fails to perform of any of its covenants or obligations under this Lease and such failure continues for thirty days after written notice thereof from Tenant (unless the nature of the event takes longer to cure and City commences a cure within the initial thirtyday period and diligently pursues it thereafter). If a default by City has occurred, Tenant may pursue any remedies available to it at law or in equity.

14. Taxes. Tenant shall be responsible or liable for and shall promptly pay, before delinquency, any real property or personal property taxes, personal taxes, or assessments levied or assessed upon or against the Premises and attributable to Tenant’s Antenna Facilities on the Premises, and/or any associated improvements of Tenant.

15. Liens. Tenant shall not permit or suffer any liens to be imposed upon the Property or any portion thereof, without promptly discharging the same, provided, however, that Tenant may, if it so desires, contest the legality of same following prior written notice to City. In the event of a contest of a lien, Tenant shall provide a bond in an amount and in a form acceptable to City immediately following request therefore by City.

16. Indemnification. Tenant shall protect, defend, indemnify, save, and hold harmless City and City’s officers, directors, employees, agents, invitees, contractors, and subcontractors from and against any Item F.3
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Site Number: BA61307S
Market: SF 7
and all loss, liability, expense (including, without limitation, reasonable attorneys’ fees and costs) and claims for damages of any nature whatsoever, including, without limitation, bodily injury, death, personal injury, or property damage arising from or connected with any breach of this Lease by Tenant, or from or connected with Tenant’s use of the Property, including without limitation any Workers' Compensation suit or any services performed by Tenant’s contractors or other agents, or that which is caused by, in whole or in part, the willful misconduct or negligent acts (active or passive) or omissions by Tenant, its officers, employees, consultants, or agents. Provided, however, Tenant shall not be liable to City for liabilities arising from the City’s gross negligence or intentional willful misconduct. All of Tenant’s obligations under this Section are intended to apply to the fullest extent permitted by law and shall survive the expiration or termination of this Lease. In an action or claim against City in which Tenant is defending City, City shall have the right to approve legal counsel providing City’s defense.

17. No Liability.
a. Liability. City, its agents, officers, employees or contractors, shall not be liable for any damage from any cause whatsoever to the Antenna Facilities, specifically including, without limitation, damage, if any, resulting from City’s maintenance operations adjacent to the Antenna Facilities or from vandalism or unauthorized use of the Antenna Facilities, except as such damage is solely caused by the gross negligence or willful misconduct of City, its agents, officers, employees or contractors. b. Security. Tenant shall take reasonable precautions against damage to or unauthorized use of the Antenna Facilities. City shall not be liable for any vandalism or other damage that may occur to the Antenna Facilities or in the Premises or any unauthorized use of the Antenna Facilities except as provided in Section 17(a), above.

18. Insurance.
a. Tenant shall, at Tenant’s own expense throughout the Term of this Lease and when Holding Over, maintain Workers’ Compensation insurance in accordance with California law. b. Tenant shall, at Tenant’s own expense throughout the Term of this Lease and when Holding Over, maintain a policy of commercial general liability insurance insuring Tenant and City (as an additional insured) against any liability for bodily injury, property damage (including loss of use of property) and personal injury arising out of Tenant’s operations and use, occupancy or maintenance of the Premises.

Such insurance shall be in the amount of not less than Two Million Five Hundred Thousand Dollars ($2,500,000) per occurrence and in the aggregate. The limit of any such insurance shall not, however, limit the liability of Tenant under this Lease. Tenant may provide this insurance under a blanket policy, which required insurance amount may be satisfied by any combination of primary and excess insurance . If Tenant shall fail to procure and maintain this insurance, City may, but shall not be required to, procure and maintain same, but at the expense of Tenant.

City and Tenant mutually release each other (and their successors or assigns) from liability and waive all right of recovery against the other for any loss or damage covered by their respective first-party property insurance policies for all perils insured thereunder. In the event of such an insured loss, neither party’s first-party property insurance company shall have a subrogated claim against the other party.

Item F.3
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Site Number: BA61307S
Market: SF 8
c. To the fullest extent permitted by law, Tenant hereby waives its and its insurer(s) rights of recovery against City under all Insurance policies required herein for any loss arising from Tenant’s operations related to this Lease. Tenant shall require its insurers to execute any waiver of subrogation endorsements which may be necessary to affect such waiver, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. d. The following shall apply to the insurance requirements above:
(i). Insurance required by this Lease shall be by companies rated A-:VIII or better as set forth in the most current "Best's Key Rating Guide."
(ii). The commercial general liability insurance policy shall include City, its officers, officials, employees and volunteers as additional insureds.
(iii). For claims arising out of Tenant’s operations, negligent acts or willful misconduct, all such liability policies shall be written as primary policies not contributing with and not in excess of coverage which City may carry.
(iv). Tenant shall deliver certificates to City prior to the Effective Date of this Lease evidencing the existence and amounts of such insurance reasonably satisfactory to City. In addition, Tenant shall provide endorsements including the requirements set forth above in subsections 18(d)(ii) and (iii). However, failure to obtain the required documents prior to the Effective Date shall not waive Tenant obligation to provide them.
(v). Tenant shall not cancel, assign, or adversely change any policy of insurance required by this Lease or engage in any act or omission that will cause its insurer to cancel any insurance policy required by this Lease except after providing 30 days prior written notice to the City. If an insurance policy required by this Lease is unilaterally cancelled or changed by the insurer, Tenant shall immediately provide written notice to the City and obtain substitute insurance meeting the requirements of this Lease. Nothing in this subsection relieves Tenant of its obligation to at all times maintain all insurance required by this Lease. e. Tenant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein.
f. The provisions of subsections (b) and (c) above shall survive the expiration or termination of this Lease.

19. Notices. All notices, requests, demands, and other communications shall be in writing and effective three business days after deposit in the U.S. mail, certified, return receipt requested, or upon receipt if personally delivered or sent via a nationally recognized courier to the addresses below. City or Tenant may occasionally designate any other address for this purpose by providing written notice to the other Party.

If to Tenant, to:

T-Mobile USA, Inc.
12920 SE 38th Street
Bellevue, WA 98006
Attn: Lease Compliance/ BA61307S
If to City, to:

City of Orinda
22 Orinda Way
Orinda, CA 94563
[email protected]
Item F.3
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Site Number: BA61307S
Market: SF 9
Rent is to be paid to:

City of Orinda
22 Orinda Way
Orinda, CA 94563

20. Quiet Enjoyment, Title, Authority, and Condition of Property. a. City covenants and warrants that (i) City has full right, power, and authority to execute and perform this Lease and to grant Tenant all rights set forth in this Lease, including the leasehold interest in the Premises; (ii) Tenant is entitled to the full use and quiet enjoyment of the Premises throughout the Term so long as Tenant is not in default beyond the expiration of any cure period; and (iii) City will be responsible for providing general maintenance of the Property. b. Tenant will keep and maintain the Premises and Antenna Facilities in a structurally sound, sanitary, safe, and good condition.

21. Inspections and Entry by City.

City reserves, and Tenant agrees to, the right of City, its authorized officers, employees, agents or contractors, to enter into the Premises for the purpose of determining whether or not Tenant is complying with the terms of this Lease and for any other purpose incidental to rights of the City. City shall provide at least three (3) day prior written notice to Tenant and the ability for a Tenant representative to accompany City during any such inspection.

22. Hazardous Materials. City and Tenant shall comply with all applicable federal, state and local laws in connection with any substances brought onto the Property that are identified by any law, ordinance or regulation, including the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. § 9601 et seq., the Clean Air Act, 42 U.S.C. § 7401 et seq., and the Emergency Planning and Community Right to Know Act, 42 U.S.C. § 11001, as hazardous, toxic or dangerous (collectively, the “Hazardous Substances”). Tenant agrees to be responsible for all losses or damages caused by any release of Hazardous Substances that it may bring onto the Property and will indemnify City for all such losses or damages. City agrees to be responsible for all losses or damage caused by any release of Hazardous Substances that it may bring onto the Property, and will indemnify Tenant for all such losses or damages . Such indemnification shall survive the expiration or termination of this Lease.

Notwithstanding anything herein to the contrary, a Party shall have no liability or obligation hereunder for any Hazardous Substances in, on, at or under the Property due to the acts or omissions of any person or entity outside the control of that Party. City represents that it has no knowledge of any Hazardous Substances on the Property.

23. Assignment. Tenant shall not voluntarily or by operation of law, assign, transfer, mortgage, sublet, or otherwise transfer or encumber all or any part of Tenant’s interest in this Lease or in the Premises, without City’s prior written consent, which will not be unreasonably withheld, delayed or conditioned; provided, however, Tenant shall have the right to sublease or assign its rights under this Lease to any of its subsidiaries, affiliates or successor legal entities or to any entity acquiring substantially all of the assets of Tenant.

Item F.3
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Site Number: BA61307S
Market: SF 10

24. Relocation. If City desires to redevelop, modify, remodel, or in any way alter the Property or any improvements thereon that City in good faith believes would require permanent relocation of the Antenna Facilities (“Redevelopment”), City shall coordinate with Tenant to fully accommodate Tenant’s continuing use of the Premises. If both parties determine that the Redevelopment necessitates permanent relocation of the Antenna Facilities, City shall have the right, subject to the following provisions of this Section, to require that Tenant relocate the Antenna Facilities to an alternate location on the Property (the “Relocation Premises”); provided, however, (i) City may only relocate Tenant one time during the Term; (ii) City may only relocate Tenant after the Initial Term; (iii) City must give Tenant at least twelve months’ written notice before such relocation; (iv) all reasonable and necessary expenses associated with or arising out of such relocation (including, without limitation, approval and permitting costs) shall be paid by City; (v) such relocation shall be performed exclusively by Tenant or its agents; and (vi) such relocation shall not limit or interfere with the Permitted Uses. City shall exercise its relocation right by delivering written notice as set forth above, which shall include the proposed Relocation Premises. If, in Tenant’s reasonable judgment, no suitable Relocation Premises can be determined on the Property, then Tenant shall have the right to abate Rent for the period that the Antenna Facilities are not operational due to the Redevelopment.

25. Miscellaneous.
a. The prevailing party in any litigation or other legal proceedings arising under this Lease (including any appeals and any insolvency actions) shall be entitled to reimbursement from the non-prevailing party for reasonable attorneys’ fees and expenses actually incurred. b. This Lease constitutes the entire agreement and understanding of the parties, and supersedes all offers, negotiations, and other agreements concerning the subject matter and Property. Any amendments to this Lease must be in writing and executed by both parties. c. This Lease shall be construed by, in accordance with, the laws of the State of California, without regard to the principles of conflicts of law. Jurisdiction of litigation arising from this Lease shall be in that state and venue shall be in Contra Costa County, California. d. If any term of this Lease is found to be void or invalid by a court of competent jurisdiction, the remaining terms of this Lease shall continue in full force and effect, provided the invalidity of any such term does not materially prejudice either City or Tenant in its respective rights and obligations contained in the valid covenants, conditions and provisions of this Lease. Any questions of particular interpretation shall be interpreted as to their fair meaning. e. Each Party hereby represents and warrants to the other that this Lease has been duly authorized, executed, and delivered by it, and that no consent or approval is required by any lender or other person or entity in connection with the execution or performance of this Lease. f. If either Party is represented by any broker or any other leasing agent, such Party is responsible for all commission fees or other payments to such agent.
g. This Lease and the interests granted herein shall run with the land, and shall be binding upon and inure to the benefit of the Parties, their respective successors, personal representatives, and assigns.

Item F.3
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Site Number: BA61307S
Market: SF 11
h. This Lease may be executed in any number of counterparts, each of which shall be deemed an original, but all constitute a single instrument. Signed, scanned, and emailed copies and electronic copies of this Lease shall legally bind the Parties to the same extent as original documents. i. Tenant or City will, within thirty Business Days’ after a written request from the other Party (but no more than once a calendar year), execute, acknowledge, and deliver to the specified third party, a statement in writing (a) certifying that this Lease is unmodified (or, if modified, identifying the modifications), (b)  confirming the date through which Rent is paid, (c) acknowledging that there are not, to such Party’s knowledge, any uncured defaults on the part of either Party hereto (or, specifying such defaults, if any, are claimed), and (d) confirming the status of the Term. j. Time is, and shall be, of the essence for each term and provision of this Lease. k. The headings of the several paragraphs and sections of this Lease are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope or intent of any provisions of this Lease and shall not be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof.
l. Each of Tenant and City represents and warrants that it is duly organized, validly existing, and in good standing under the laws of its formation, and that it has the full right, power, and authority to enter into this Lease and to bind itself through the execution by its authorized representative set forth below.
m. If there be more than one entity designated in, or signatory to, this Lease, the obligations hereunder imposed upon Tenant shall be joint and several; and the term Tenant as used herein shall refer to each and every of said signatory parties, severally as well as jointly.

Exhibits: The following exhibits are attached hereto and made a part of this Lease:

Exhibit A – Sprint Grounding Grid Area Legal Description and Plat Exhibit B – Sprint / T-Mobile Site Plan for Lease Area and Antenna Facilities Remaining page blank, signatures on following page

Item F.3
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Site Number: BA61307S
Market: SF 12
IN WITNESS WHEREOF, the parties have executed this Lease effective as of the date of execution by the last party to sign.

CITY:

City of Orinda,
a municipal corporation
By:

Linda Smith, City Manager
Date:

TENANT:

Sprint Spectrum LLC,
a Delaware limited liability company
By:

Printed Name:

Title:

Date:

Item F.3
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Site Number: BA61307S
Market: SF A-1

EXHIBIT A
Sprint Grounding Grid Area Legal Description and Plat
The Sprint Grounding Grid Area is legally described and shown on the immediately following pages.

Item F.3
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ClibPDF - www.fastio.com
CJ ~IiUU
I NC C.
5000 Exectui-:e Pkwy
Suite 225
San Ramon.

California 94583
Tel: 925.867.3380
Pax: 945.86,7.3388

DAVID EVANS AND ASSOCIATES,
"Page: 1 of 3
Date: June 7, 2000
Client: Sprint PCS
Project Number/Name: SF13XC307-E - Camino Pablo
DEA#: Sprn0134
Item: Giounding Grid Area Legal Description
Grounding Grid Area Legal Description
A rectangular-shaped Grounding Grid Area situated underneath an existing PG&E electric transmission tower and located partially within a 0.62 acre parcel of land being the northerly portion of Lot 7, and partially within a 0.21 acre parcel of land being the northerly portion of Lot 6 both in Block B as shown on the Map of Orinda Park Terrace, filed May 2, 1922, in Book 18 of Maps, Page 389,.in the Office of the County Recorder of Contra Costa County, State of California; said parcels being owned by the City of Orinda as recorded in Deed 63756 and 51175, respectively, in the records of said County; said Grounding Grid Area being more particularly described as follows:

Commencing at a found 1/2" iron pipe on southwesterly right-of-way line of an asphalt lane called Via Corte, said pipe representing the most northerly corner of the remainder portion of Lot 8 of said Map of Orinda Park Terrace, and as shown on that certain Parcel Map recorded in Book 106 P.M. at Page 48 & 49 of the records of said County; thence along said southeasterly right of way line, S 35° 09'55" E, 203.94 feet to another found iron pipe monument from which point the most southerly corner of said 0.62 acre parcel bears, S 35° 09'55" E, 3.40 feet; thence on a mathematical tie, N 59° 24'31" E, 28.46 feet to the most southerly corner of, and Point of Beginning for the Grounding Grid Area herein described; thence in a clockwise direction around the perimeter of the Area the following four (4) courses and distances;
1) N 44° 56'32" W, 31.95 feet; thence,
2) N 47° 46'24" E, 29.78 feet; thence,
3) S 40° 19'49" E, 32.80 feet; thence,
4) S 49° 35'30" W, 27.20 feet to the Point of Beginning and containing 921 square feet more 'or less.

Outstanding Professionals . Outstanding Quality reCE
Item F.3
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ClibPDF - www.fastio.com
INC.

Page: A of 3
Date: June 7, 2000
Client: Sprint PCS
Project Number/Name: SF13XC307-E — Camino Pablo
DEA#: Sprn0134
Item: Grounding Grid Area Legal Description
Grounding Grid Area Legal Description (Continued)
I, Kevin M. McGuire, a Registered Professional Land Surveyor licensed by the Laws of the State of California do hereby state that the foregoing legal description was prepared by me; it is based upon a field survey of the pre s true and accurate to the best of my knowledge and belief
-2.
7 - a8-212Do
Kevin M. McGuire CA P.L.S. 6437 Date
Item F.3
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ClibPDF - www.fastio.com
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DRN. BY: RPS CHK. BY: KMM
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DATE: 7/24/00
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APN: 264-160-015
LOT 6 OF

ORINDA PARK TERRACE
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DAVID EVANS AND
ASSOCIATES, INC.
5000 EXECUTNE PARKWAY, SUM 125
SAN RAMON. CAW-CAW 94553
TEL: (925) 567-3380 FAX: (925) 557-339a

PLAT OF SPRINT GROUNDING GRID AREA
CAMINO PABLO. SF13XC307 E

CAMINO PABLO ROAD / MINER ROAD

ORINDA, CALIFORNIA
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Item F.3
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Site Number: BA61307S
Market: SF B-1

EXHIBIT B
Sprint / T-Mobile Site Plan for Lease Area and Antenna Facilities Subject to the terms and conditions of this Lease, the immediately following Site Plan depicts the “T-Mobile Equipment Lease Area”, shown as Sheet A-2; Tenant’s Antenna Facilities, shown on Sheets A-1 through A-7; and Tenant’s vehicular and pedestrian access to the Premises, shown on Sheet A-1 as the Site Access Road and on Sheet A-2 as the Site Access Path.

Item F.3
Packet Page 47

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SHEET NUMBER: DESCRIPTION:

T-1 TITLE SHEET T-2 ABBREVIATIONS, SYMBOLS. GENERAL NOTES & SPECIFICATIONS A-1 SITE PLAN A-2 ENLARGED ROOF PLAN AND EQUIPMENT LAYOUTS 4-3 (E) & (N) ANTENNA LAYOUT AND ANTENNA SCHEDULE
A-4 ARCHITECTURAL ELEVATIONS A-5 ARCHITECTURAL ELEVATIONS A-6 ARCHITECTURAL ELEVATIONS 4-7 ARCHITECTURAL ELEVATIONS
D-1 EQUIPMENT DETAILS D-2 EQUIPMENT DETAILS D-3 EQUIPMENT DETAILS E-1 SINGLE LINE DIAGRAM AND PANEL SCHEDULE E-2 GROUNDING DETAILS SITE ADDRESS.
138 CAMINO PABLO
ORINDA, CA 94563
PROPERTY OWNER.

CRY OF ORINDA
26 ORINDA WAY
ORINDA, CA 94563

GEODETIC COORDINATES
LATRUDE 37.88881944.LONGITUDE -122.1951556CF
APPLICANT.

T-MOBILE WEST LER
1855 GATEWAY BLVD SURE 900
CONCORD, CA 94520
PROJECT DFSC.RIPTION.

THE PROJECT ENTAILS: T-MOBILE PROPOSED TO MODIFY (E) WIRELESS TELECOMMUNICATIONS SITE BY:

ANTENNA SCOPE OF WORK:

REMOVE (6) EXISTING SPRINT ANTENNAS REMOVE (6) EXISTING SPRINT RRH'S ADD (3) AIR6449 ANTENNAS, (1) PER SECTOR ADD (3) APXVAALL18_43-U-NA20 ANTENNAS, (1) PER SECTOR ADD (3) RADIO 4480, (1) PER SECTOR ADD (3) RADIO 4460, (1) PER SECTOR ADD NEW STEEL ANGLE ANTENNA MOUNT SUPPORTS REPLACE (1) (E) SPRINT GPS ANTENNA WITH (1) NEW T-MOBILE ANTENNA EQUIPMENT SCOPE OF WORK:

REMOVE ALL UNUSED SPRINT EQUIPMENT CABINETS
ADD (1) 6160 RADIO CABINET W/ (1) RBS 6601 MN UNIT AND (1) 6160 BATTERY CABINET ADD (3) BB6648 IN (N) 6160 ADD (3) 6/24 HYBRID TRUNK CABLES - 4AWG 30m ADD (2) PSU 4813 DC VOLTAGE BOOSTER IN (N) 6160 ADD (1) CSR IXRE V2 ROUTER IN (N) 6160 ADD (1) DUG20 INSIDE (N) RBS 8501 MAIN UNIT PG&E REQUIREMENTS:

WEED MITIGATION DOWN TO BARE EARTH AROUND TOWER UP TO 15' OUT INSTALL GRAVEL FIREBREAK AROUND CARRIER COMPOUND INCLUDING 10' 01H

INSTALL (N) GROUND TEST WELL FOR TEMP GENERATORS

REMOVE AND REPLACE WOODEN ACCESS GATE WITH NON-COMBUSTIBLE

ACCESS GATE
BUILDING SUMMARY.

OCCUPANCY CLASSIFICATION: B (TELEPHONE ID(CHANGE)
TYPE OF CONSTRUCTION: V-B
ZONING: R-20
ASSESSORS PARCEL NUMBER: -
SAC/70NING/PERMITTING. ARCHITECTURAL & ENGINEERING.

TSJ CONSULTING INC.
27128 PASEO ESPADA FFA-1521
SAN JUAN CAPISTFLANO, CA. 92875 CONTACT: TOM JOHNSON
PHONE: (925) 7215-3727
EMAIL: tornOteiconsultinginc.com
TSJ CONSULTING INC.
30767 GATEWAY PLACE #194
RANCHO MISSION VIEJO, CA. 92694
CONTACT: DAN CONNELL
PHONE: (949) 306-4844
EMAIL danatajconsultin9inc.com APPROVED
BUILDING CODE REFERENCE.

ALL WORK IS TO COMPLY WITH THE THE 2019 CALIFORNIA BUILDING STANDARDS CODE (CAL. CODE RECS., TITLE 24):
2019 CALIFORNIA BUILDING CODE 2019 CALIFORNIA TIRE 24 2019 CALIFORNIA FIRE CODE 2019 CALIFORNIA ENERGY CODE 2019 CALIFORNIA MECHANICAL CODE TIA/DA-222-H OR LATEST EDITION
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THE FOLLOWING PARTIES HEREBY APPROVE AND ACCEPT THESE DOCUMENTS AND

AUTHORIZE THE CONTRACTOR TO PROCEED WITH THE CONSTRUCTION DESCRIBED HEREIN. ALL CONSTRUCTION DOCUMENTS ARE SUBJECT TO REVIEW BY THE LOCAL BUILDING DEPARTMENT AND ANY CHANGES AND MODIFICATIONS THEY MAY IMPOSE.

PRINT NAMF SIGNATI IRF DATF

LANDLORD
DEVELOP. MGR
CONST. MGR

ZONING MGR

RF ENGINEER

OPERATIONS
SAC REP.

UTILITIES
DIRECTIONS FROM THE CONCORD T—MOBILE OFFICE:

1. HEAD WEST TOWARD CLAYTON RD

2. TURN LEFT TOWARD CLAYTON RD

3. TURN RIGHT ONTO CLAYTON RD

4. TURN RIGHT ONTO MARKET ST

5. USE THE MGM' 2 LANES TO TAKE THE RAMP ONTO CA-242 S

6. MERGE ONTO CA-242 S

7. MERGE ONTO 1-680 S
B. USE THE RIGHT 3 LANES TO TAKE EXIT 46 FOR CA-24 TOWARD LAFAYETTE/OAKLAND

9. CONTINUE ONTO CA-24 W

10. TAKE EXIT 9 TOWARD ORINDA 11. KEEP RIGHT, FOLLOW SIGNS FOR ORINDA VILLAGE/RICHMOND AND MERGE ONTO CAMINO PAN 12. DESTINATION WILL BE ON THE LEFT ORINDA
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ABBREVIATIONS SITE PREPARATION NOTES,

1. THE PREPARATION OF THE SRE FOR CONSTRUCTION SHALL INCLUDE THE REMOVAL ALL BRO. CONCRETE TREE TRUNKS AND ANY OTHER DEBRIS THAT WOULD BE DAMAGINGTO THE FOOTINGS Of THE NEW STRUCTURE.

BACK FILLING AT TRENCHES SHALL BE OF CLEAN, STERILE SOIL HAVING A SAND EOUNALENT OF 30 OR GREATER. BACK FILLING SHALL BE DONE IN INCH LAYERS, MOISTURE CONDITIONED AND PROPERLY COMPACTED. ADEQUATE DRAINAGE SHALL BE PROVICED SUCH THAT NO POND. OCCURS.

3. ALL FOUNDDATION FO OTINGS SHALL MEND INTO AND BEAR ...ST NATURAL UNDSTURBE SOIL OR APPROVED COMPACTS] FT, =CRISIS SHALL MEND INTO SOL DEPTH AS INDICATED IN PLANS.

4. SHOULD AMY LOOSE ALL. EXPANSNE SOIL, GROUND WATER OR ANY RIDER

UNIOPECTED COEDITORS BE ENCOUNTERED DURING THE EXCAVATION FOR THE NEW WORK
0 U
R
AI
K
DA
s
11 .,
0 N THE
Cc EASE IMMEDIATELY.

ARCHITECT/ENGINEER SHALL BE EDIFIED AND ALL FOUNDATION

5. WITHIN AN AREA A MINIMUM OF 5 FEET BEYOND THE BUILDING UMDS. EXCAVATE A mimmum oF oF STING SOIL REARM .L ORGANICS. PAVEMENT ROOTS, DEBRIS AND OTHERWISE UNSUITABLE MATER..

THE SURFACE OF THE EXPOSED SURGEADE SHALL BE INSPECTED BY PROBING OR TESTING TO CHECK FOR POCKETS OF SO, CR UNSUITABLE MATER.. EXCAVATE UNSUITABLE SOIL AS DIRECTED BY THE GEOTE.NICAL ENGINEER/TESTING AGENCY.

7. PROTEROU. THE SURFACE OF THE EXPOSE0 WITH A LOADED
AXLE DUMP TRUCK. REMOVE ALL SOILS WHICH PUMP ORE DO NOT COMPACT TANDEM
PROPERLY AS DIRECTED BY THE GEOTECHNICAL ENGINEER/TESTING AGENCY. . FILL ALL EXCAVATED AREAS MTH APPROVED CONTROLLED ELL PLACE IN 8.

LOOSE LIFTS AX0 THE MAXIMUM ORY COM. IN ACCORDANCE WITH 0.STA 0-696.

COMPACT TO A MINIMUM OF 905 MUTE COMPACTON

9. THE STRUCTURAL ORMAN. IN REPRESENT THE NISHED STRUCTIRE.

CONTR.TOR SHALL PROVIDE ALLERETEMPORARY GUYING ANDFI BRACING REQUIRED TO THE

ERECT AND HOLD THE STRUCTURE IN PROPER ALIGNMENT UNTIL ALL STRUCTURAL WORK AX0 HAVE COMPLETED. THE INVESTIGATON DESIGN,
SAFETY, ADEQUACY CCENECTIORS AND INSPECTON BEER OF ERECTON BRACING. SHORING., TEMPORARY SUPPORTS. ETC. IS THE 93(E RESPONSIBILITY OF THE CONTRACTOR.

10. PRIOR TO STARTING CONSTRUCTION. THE CONTACTOR SHALL PROTECT .L AREAS FROM DAMAGE WHICH MAY OCCUR DURING ONSTRULTON. ANY DAIMGE TO NEW oR uRFACEs, sTRucTuREs oR EQuipmENT SHALL BE IMMEDIATE, REPNRED OR REPLACED TO THE SATISFACTION CA THE PROPERTY OWNER. THE

CONTRACTOR SHALL BEAR THE EXPENSE OF REPAIRING OR REPLACING ANY DAMAGED ARE.

11. WHEN REQUIRED STORAGE OF MATE.. OCCURS. THEY SHALL BE EVENLY

DISTRIBUTED OVER T E FLOOR OR ROOF SO AS NOT TO EXCEED THE DESIGNED LNE LOADS FOR THE STRUCTURE. TEMPORARY SHORING OR BRACING SHALL BE

PROVIDED WHERE THE STRUCTURE OR SOIL HAS NOT ATTAINED THE DESIGN STRENGTH FOR THE CONDITIONS PRESS?.
11 BEFORE PROCEEDING W. ANY WORK WITHIN THE E(ISTING FACILITY, THE

CONTRACTOR SHALL FAMILIARIZE HIMSELF WITH EXISTING STRUCMRAL AND OTHER NECESSARY CONDITIONS. NS IT SHALL BE THE CONTRACTORS RESPONSIBILITY TO PROVIDE ALL SHORING ARO OTHER SAFEGUAROS TO METRO . L PARTS OF THE EMI. WORK IN A SAFE CONDO,. DURING THE PROCESS OF DEMOLITION

AND CONSTRUCTION AND TO PROTECT TOM DAMAGE THOSE PORTIONS OF THE ECTING WORK WHICH ARE TO REMO.

SIIRMITTAI So
SUBMITTALS: SUBMITTALS FOR SHOP CONVINGS, MILL TESTS, PROOUCT DATA ETC.

FOR ITEMS DEIGNED BY THE ARCHITECT/ ENGINEER OF RECORD SHALL BE MADE TO THE ARCHITECT/ENGINEER PRIOR TO CONSTRUCTICE. THE COTRACTOR SHALL REVIEW THE SUBMITT. BEFORE FERWARDIRG TO ARCHITECT. SUBMITTALS SHALL

BE MADE IN ADVANCED TO ARCHITECT-ENGINEER THESUBMITTALS REQUIRED FOR EACH SECTION OF THESE NOTES ARE SPECIFIED IN TAT SECTION.

SHOP DRAWING REVIEW.

REMEW BY THE ARCHRECT/ENGINEER FOR GENERAL WITH
DESIGN CONCEPT AND THE CONTRACT ISDOCUMENTS. MARKINGS COMPUARCE OR COMETSTIE SHALL

NOT BE CONSTRUED AS RELIEVING THE CONTRACTOR FROM COMPLIANCE WITH THE PROJECT PUNS ANO SPECIFICATONS, NOR OMARTURES THRERFROM. THE

CONTRACTOR REMAINS RESPONSIBLE FOR DETELS AND ACCURACY, FOR CONFIRMING AND CORRELATING ALL QUANTITIES MID DIMENSIONS. FOR SELECTON FABRICATION PRCCESSES.

ACCESSIBILITY NOTE:

THE TELECOMMUNICATIONS EQUIPMENT SPACE SHOWN HEREON THESE EARS IS NOT CUST
ONABLY

OMS, CCCUPI
PER
ED. MIRK TO BE PERFORME
wnli A
IN THIS Ram CANNOT
REAS BE RM BY plaRsoNs sEvERE ImpaRmom mo,
SIGHT AND/OR HEARING. ED THEREFORE, PER 2019 CALIFORNIA BUILDING COOSm.SECTOR 1103B.1 EXCEPTION 1, THIS FACILITY SHALL BE DESIRED FROM .L TIRE 24 ACCESS REQUIREMENTS.

BID WALK NOTES:

GENERA]

1. THESE NOTES SHALL BE CONSIDERED A PART OF THE WRITTEN SPECIFICATIONS.

2. THE CONTSMTOR SHALL NOTIFY ARCHRECT/ENGINEER OF MR ERRORS.

OMISSIONS. OR DISCREPANCIES AS THEY MAY BE DISCOVERED IN THE PLANS

SPECIFICATIONS, PA NOTES PRIOR TO STARTING
CONE
TRUCTION. INCLUDING RR ROT
OAR= IITY EMOITION. THE CONT. L RESPONSIBLE FOR GERRECTING ANY ERRORS, OMISSION. OR INCONSISTENCY AFTER THE START OF CONSTRUCTION

WHICH HAS NOT BEEN BROUGHT TO THE ATTENTION OF THE ARCHITECT/ENGINEER AND SHALL INCUR ANY EXPENSES TO RECTIFY THE STATION. .E METHOD OF CORRECTION SHALL BE APPROVED BY THE ARCHITECT/ENGINEER.

3. PRIOR TO STARTING CONSTRUCTION THE CONTRACTOR HAS THE RESPONSOLITY TO U3CA. ALL EXISTNG M
0 £
6, WHETHER OR NOT SHOWN ON THE PLANS, AND

TO PROTECT THEM FROM DAMAGE THE TRACTOR OR SUBCONTRACTOR SHALL BEAR THE EXPENSE OF REPAIRING OR REPLACING ANY DAMAGE TO THE 1.01.6 CAUSED DURING THE EXECUTION OF THE WORK.

4. A COPY . THE APPROVED PUNS SHALL BE KEPT IN A PLACE SPECIFIED BY

THE GOVERNING AGENCY, AND BY LAW

RESPONSIBILITY

SHALL BE AVNUBLE
RE
FOR oaxEcno
TI
x AT ALL
TIMES. IT IS COITRACTORS TO ENSU ALL CONSTRUCON
SETS REFLECTHETHE SAME INFORMATION AS THE APPROVED PUNS. THE CONIRMTOR SHALL ALSO IMMITEN ONE SET Of PLANS AT THE BE FOR THE PURPOSE OF ORD
=CUNENE. ALL AS-BUILT CHANGES. REVISIONS. ADDENDUM.%RAWIN GS TO

OR CHANGETHE
S. THE CONTRACTOR SHALL FORWARD THE OS-BUILT D
ARCHITECT/ENGINEER AT THE CONCLUSION OE THE PROJECT.

SITE

THE CONTRACTOR

OF PROJECT

SHALL BE RES

TO COMPLEDO

PONSIBLE FOR THE COMPLETE SECURITY OF THE
FROM START N OF PROJECT.
6 TO
. THE CONTRACTOR IS RESPONSIBLE TO PROVIDE TEMPORARY POWER. WATER AND ILET FACIUDES.

7. ALL CONSTRUCTION THROUGH THE PROJECT SHALL CONFORM TO THE 2019 CBC AND ALL OTHER GOVERNING CODES.

8. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLYING WITH ALL SAFETY PRECAUTIONS AND REGULATIONS DURING THE WORK. THE ENGINEER :ELL NOT ADVISE ON NOR PROVIDE DIRECTOR AS TO MEER PRECAUTICES ARO PROGRAMS.

9. THE CONTRACTOR SHALL SUPERVISE AND COORDINATE ALL WORK, USING HIS PROFESSIONAL KNOWLEDGE AND SKILLS. HE IS SOLELY RESPGNSIBLE FOR .L CONSTRUCTION MEANS. METHODS, TECHNIQUES, PROCEDURES AND SEQUENCING AND COORDINATING ALL PORTIONS CF THE WORK.

10. THE CONTRACTOR SHALL BE RESPONSIBLE TO OBTAIN AND PAY FOR ALL PERMRS, LICENSES AND ixsixEcnoxs WRH RESPECT TO THE WORK TO COMPLETE THE PROJECT. NO PERMR APPLICATIONS SHALL BE FILED BY THE OWNER OR HIS REPRESENTATREE. CONTRACTOR SHALL MAIN THE PERMIT AND MAKE FINAL PAYMENT OF SAID =CUNENE.

11. ALL DIMENSIONS TAKE PRECEDENCE OVER SCALE UNLESS OTHERWISE NOTED. 12. THE CONTRACTOR SHALL PROVIDE ALL NECESSARY BLOCKING, BACKING,

DRAWINGS
OR SUPP3RTS FOR INSTALLATION OF TEAS L OCATED OR THE

13. THE CONTRACTOR SHALL PROVIDE THE FIRE MARSHALL APPROVED MATERIALS TO FILL/SEAL PENETRATIONS THROUGH ERE RATED ASSEMBLIES.

14. NEW CONSTRUCTION AWED TO EXISTING CONSTRUCTION SHALL BE MATCHED IN FORM, METRE. MATERIAL AND PENT CO. INCEPT AS NOTED IN THE PLANS.

15. WHERE SPECIFIED, MATERIALS TESTING SHALL BE TO THE LATEST STANDARDS

AVALUBLE AS REQUIRED BY THE LOCAL GOVERNING AGENCY RESPONSIBLE FOR RECORDING THE RESULTS.

18. ALL GENERAL NOTES AND STANDARD DETAILS ARE THE MINIMUM REOUREMENTS TO BE USED IN COEDITORS WHICH ARE NOT SPECIFICA_Y HOWL OTHERWISE.

17. ALL DEBRIS AND REFUGE IS TO REMOVED FROM THE PROJECT DALT.

PREMISES SHALL BE LEFT IN A CLEANBE BROOM FINISHED CONDITION AT ALL TIMES.

16. ALL .ABOLS AND ABBREVIATIONS ARE CONSIDER= CONSTRUCTOR INDUSTRY STANDARDS. IF A CONTACTOR MS A QUESTION REGARDING THEIR EMU CONING THE ARCHITECT/ENGINEER SHALL BE NOTIFIED FOR CURIE...0ES.

19. SEQUENCES
SH.L ROT BE
TO

FOR THE METHODS, TECHNIQUES
AND OF PROCEDURES TO PERFERM THE WORK. THE SUPER:SION OF THE WORK IS THE SOLE RESPONSIBILITY Of THE CONTRACTOR.

0. CONTRACTORS SHALL VISIT THE STE PRIOR TO BID TO ASCERTAIN CONDITIONS WHICH MAY ADVERSELY AFFECT THE WORK OR COST THEREOF.

21. THE CONTRACTOR SHALL FIELD VERIFY THE OIMENSIOR, EAMON, ETC.

NECESSARY FOR THE PROPER CONSTRU.ON AND ALIGNMENT OF THE NEW PORTON Of THE WORK TO THE EC.NG WORK. THE CO.RACTOR SHALL WARE.L MEASUREENTS NECESSARY EDi FABRICATION AND OF STRUCTURAL MEMBERSM. AND DISCREPANCY SHALL BE IMMEDIATELYERECTOR BROUGFR TO THE ATTENTION OF THE ARCHITECT/ ENGINEER.

22. ALL EXI.80 ACTIVE SORER WATER. CAS. ELECTRIC. AND OTHER IT..

WHERE ENCOUNTERED IN
HE

THE WORK,

EMOTION

SHALL BE PROTECTED AT ALL TIMES, AND
WHERE REOURED FOR THE WORK. SHALL BE
RELOCATED AS DIRECTED BYPROPER ENGINEERS. =CREMEF CALTON SHOULD BE USED BY THE CONTRACTOR WHEN EMAVATING OR P. DRILUNG AROUND CR NEAR MUTES.

23. ALL EXISTING INACTIVE SEWER. WATER GAS. ELECTRIC AND OTHER untrnEs.

WHICH INTERFERE W. THE EXECUTION Of THE

SCONTINUED
WORK. SHALL BE IREMOVED AND SHALL BE CAPPED, PLUGGED OR OTHERVASE DI AT .I. :

NOT INTERFERE WTI THE EXECUTION OF THE WORK. SUBJECT TO THE APPROVAL ELL Of THE ENGINEER.

24. NO CHANGES ARE TO BE MADE TO THESE RAMS WITH THE KNOWLEDGE AND WRITTEN CONSENT OF THE ARCHITECT/ ENGINEER. UNAUTHORIZED CHANGES RENDER THESE DRAWINGS VOID.

25. ANY REFERENCE TO THE WORDS APPROVE° OR MPROV. IN THESE

CCCUMENTS SHALL BE HERE DEFINED TO MEAN GENERAL ACCEPTANCE OR RESEW AND SHALL NOT REUEVE THE CONTRACTOR AND OR HIS SUB-CONTRACTORS OF ANY CARL. IN FURNISHING THE REQUIRED MATER.S OR LABOR SPECIFIED.

26. R SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO LOCATE ALL EXISTING TIMMS WHETHER SHOWN HEREON OR NOT, AND TO PROTECT THEM FROM DAMAGE. THE ONTRACTOR SHALL BEAR ALL OPENSE OF REPAIR OR REPLACEMENT IN CONJUNCTION WITH THE EXECUTION OF THIS WORK. 10. GENERAL

CONTRACTOR SHALL NOTIFY THE ENGINEER AND ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES FOUND WITHIN THE COT., DOCUMENTS, PRIOR TO STATING WORK.

1. CONTACTOR TO FIELD VERIFY ALL EXISTING CONSTRUCTION CONDITIONS BEFORE SUBMITTAL OF FINAL BIDS. START OF CONSTRUCTION AND/OR FABRICATION. AFTER THOROUGHLY EXAMINING .E PLANS AND INISTING SITE CONDITIONS Nan, THE ENG
RIFI
INEER
CATI
IN
EN
WRIN

PRIOR TO

G OF ANY OMISIONS/DI NALSCREP SO ANCIES, OR ANY ITEMS NEEDING CLA SUBMITTING F

2. IF THE ENGINEER IS NOT MEWED OF ANY OMISIONS/DISCREPANDES HR cLARIFIcaroms wRITING AS DESCRIBED IN #I WILL CONFIRMED THAT THE CONTRACTOR HAS CONSIDERED ALL ITEMS THAT WILL AFFECT THE COST OF THE CONSTRUCT. OF THE SRE UNDER THE MOST STRINGENT CONOITICES. THE CONTACTOR WILL NOT BE ETRE° TO ANY MOTIONAL COMPENSATION AFTER FINAL BIDS HAVE BEEN SUBMITTED AND AWARDED FROM CARRIER.

SCALE:

N.T.S.

SCALE:

N.T.S.

AB ANCHORA/c AIR CONDITIONING
A ADJUSTABLE A.F.F. ABOVE FINISH BOOR

ARCHITECTURAL
APPROX APPROXIMATELY A.G.L. ABOVE GRADE LEVEL A.M.S.L. ABOVE MEAN SEA LEVEL

BUILDING

BOTTOM BASEMENT
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ODOR
6 EXISTING

EACH ELECTRIC ELEVATION EQUIPMENTEXTERIOR FIRE FIATAR BARM FINISH H
FLOOR

FLAT A D FINISH(ED) FLOOR FACE OF STUDS FINISH SURFACE
rOKINCEET

HNIRH WALL
FUTURE

GAUGE GALVANIZED GLOSS GRADE GYPSUM GROUND FAULT CIRCUIT

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GROUND

HOLLOW CORE HARDWARE HEATER HORIZONTAL &

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STRUCTURAL STFFI •

1. ALI_ MATERIALS AND WORKMANSHIP SHALL BE IN ACCORDANCE W. THE LATEST ROUSED DIDION OF THE ESC M S S EFL B CONSTRUCTION, WHICH INCLUDES THE spEciFicanoN ERR TEEL BUILDING. THE cum of sTANDARD PRACTICE AND THE AWS STRUCTURAL WELDING CODE. IDENTIFY AND MARK STEEL PER CBC 2203.

2. STRUCTURAL STEEL SHOP DRAWINGS SHALL BE REVIEWED BY THE ENGINEER/ARCHITECT PRIOR TO FABRICATION.

3. GRouTING of coLumN BAsE pwrs: assE pLATIE sHALL BE DRTpAcKED GROUTED WITH NON—SHRINK, NON—FERROUS GROUT. MINIMUM COMPRESSIVE OR
STRENGTH SHALL BE 4.000 P. AT 28 DAYS. ALL SURFACES SHALL BE PROPERLY cLEANED oF Rms. mATERIAL pRioR To °Roam°.

4. ALL

COULD EXPOSED
WELDS

GLINTATT
SH
yin

ALL BE FILLED AND GROUND SMOOTH WHERE METAL
cola THE puBuc.

5. NO HOLES OTHER EVE THOSE SPECIFICALLY DETAILED SHALL BE ALLOWED THOU s TRuCTuRAL sTEEL Bo Hous sHALL CONFORM TO spEciFicarioN. AND SHALL BE STANLTDARD HOLES UNLESS OTHERVASEESCNOTED. HO CUTTING OR BURNING Of STRUCTURAL STEEL WILL BE PERMITTED W.O. PRIOR CONSENT OF THE ENGINEER.

6. BELOIT. CONFORM TO AWS DI 1. WELDERS SHALL BE CERTIFIED IN FOR

ACCORDANCE
EA
IN. WABO
ELDED.

REQUIREMENTS. USE EEO ELECTRODES OF TME REQUIRED
TERY. TO BE W

7. BOLTING:

ATM A307 BOLTS SHALL BE INSTALLED -SNUG TIGHT. PER ONE SECTION ROC 8(C) ASIA A325 BOLTS SHALL CONFORM TO THE RC= SPECIFICATION SECTION 8 (0).

EL FABREATIoN: corms. To Also spEcomyrion sEc m2 'FABRicarioN• AND Esc Tom sEc FABRICATOR AND DEuvERY PERFORM WORK CI( PREMISES OF

A FABRICATOR APPROVED BY THE BUILDING OFEKAAL
9 GALVAN RG. .L EMO D EL 0 D BU LONG LOP S.L
HOT—DIPPED GALVANIZED. MP, FIELD TOUCH—UPS PER SPECIFICATIONS. PER ASIA A153.

STRUCTURAL STFFI •
mATERALs: co... To
ANCHOR BOLTS (HEADER: ANCHOR BOLTS (J-TYPE):

BARS • RATES, BOLTS:

ASIA A307 ARM A36 ASIA A36 ASIA A307
AND ANGLE SHAPES: MTN A36
DEFORMED WELDED WIRE FABRIC: ASTM
EPDXY E EXPANSION ANCHORS: HILT OR EQUIVALENT

GROUT EMBECO OR EQUIVALENT
HIGH-STRENGTH BOLTS: ASIA .25SC OR (0325N)
OTHER STRUCTURAL SHAPES ASIA Aye
REINFORCING PARS: ASIA A815. GRADE 60, DEFORMED BARS
SMOOT WELDED WIRE FABRIC: .M ALLIS STRUCTURAL WF SHAPES: ASS /572—CARS STEEL PIPE: ASIA A53, SMITE B TIEIRE: 16.5 GAGE OR HEAVIER. BUCK ANNEALED TUBE STEEL Et PIPE COLUMNS: ASTM (500. GRADE B WELDING ELECTRODES: E/OXX W - SHAPES: ASTM ESN. GRADE 50 STRUCTURAL STEEL NOTES:

1. HOLES IN STEEL SHALL BE DRILLED OR PUNCHED. ALL SLOTTED HOLES SHALL BE
THE pSITE IS
RoviDED

NOT PERMUTE
smcoTH EDGE. BURNING of BOLLS AND TORCH CUTTING AT
D.

2. ALL FRAmING coNNEcToRs sucH As CONCRETE ANCHOR. HOLn-Dow., posT BASES. FRAMING CAPS, HANGER AND OTHER MISCELLANEOUS STRUCTURAL METALS SHALL BE AS MANUFACTURED BY SIMPSON STRONG TIE CO. OR APPROVED EQUAL DISCLAIMER NOTE.

THE OESIGN SHOWN IN THESE PLANS ASSUME THAT .L =STING sTRucTuRAL FELE ARE IN 'LIKE NEC coNomoN AND THAT THE sTRucTuREs HOLE BEEN PROPERLY MAINTAINED BY THE OWNER. INCLUDING ALL TOWER AND BUILDING COMPONENTS.

EsTALLAToN pRccEouREs AND RELATED LoAcmcs IRE NOT WITHIN THE SCOPE OF THIS OESIGN/CRANING. A CONTACTOR EXPERIENCED IN SIMILAR WORK SHOULD PERFORM ALL INSTALLATION WORK. THE ENGINEERING
STRUCTURE t.!
SEEN.. PROVI
ED

DED BY COG
ARE UND M THE DESIGN OF THE THE pRopos AND
inusTEGITELoans. THEsE DRAwINGs ARE CONSIDEREDIF THE COMING MENTIONED IN THESE DRAWINGS E CHANGED OR IS DIFFERENT AS INSTALLED. 0 IS AssumED THAT THE .1.NC STRUCTUR OE
IS
IS PROPEITINNANC N D EDD IS IPLATE GOOD CONOTON FREE OF ANY DEFECTS. ALSE VERIFIRLY CATION MA OF

AND BOLTS ORE NOT CHECKED AS COMPLETE ENGINEERING DATA IN NOT AVAILABLE FOR VERIFICATION. THE SCOPE OF THESE DRAWINGS DOES NOT INCLUDE EtI.NG CONNECTORS, EXCEPT AS NOTED. ALL EXISTING E PROPOSED ANTENNA/STRUCTURE

DATA WAS

ANY DOS PR DATA
BY OWNER. CDG IS NOT RESPONSIBLE FOR THE ACCURACY OF
ING
THESE OMIVING6 GENERATED BY COG Pas FOR THE SCOPE GIVER BY CDG, NC.

AND THEIR CLIENT ONLY. WE DISCLAIM NW RESPONSIBILITY OF TH5 DRAWING BEING

USED BY ANY PARTY
TRESS

OTHER THAN
IMPLIE0
OUR
IN
CUE. OTC WEB MAKE ANY
WARRANTIES, SED OR wnyi THE
DRAWING AND DISCLAIMS ANY .BIUTY ARISING CONNECT. FROM DEFICIENCIES OR ANY

ENGINEERING
EXISTING CONOTONS OF THE ORIGINAL STRUCTURE. CDC WILL NOT BE RESPONSIBLE FOR CONSEQUENTIAL OR INCIDENT. DAMAGES SUSTAINED BY ANY PARTIES M A RESULT OF ANY DATA OR CONCLUSIONS INCLUDED IN THIS DRAWING. THE MEDIUM

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C.A CFC PERMIT MAY BE REQUIRED FOR THE HAZARDOUS MATERMLS ON SITE.

D.A HAZARDOUS MATERIALS IDEPRIFICALION MGR IS REQUIRED FOR ALL ENTRANCES INTO BATTERY STORAGE AREAS. LETTERS MUST BE AT LEAST I T IN HEIGHT AND IN

A COLOR WHICH CONTRASTS TO THE BACKGROUND OF THE SIGN AND LIST THE FOLLOWING:

CLASS 1 WATER REACTIVE LIQUID

TOXIC UQUID

CORROSIVE LIQUID
OTHER HEALTH HAZARD LIQUID 8) coNc. SUE KENT NOMA. . (11 IWO an 123-171 W/ 319. El. (CC IESP-4259 SPEC. E. BATTERIES SHALL BE PROVIDED W. S.ETV VEPITING CAPS.

F. LOCATIONS AND CLASSIFICATIONS OF WINGUISHERS SHALL BE N ACCORDANCE WITH THE UNIFORM FIRE CODE STANDARD 10-1 AND PLACEMENT IS SUBJECT TO APPROVAL OF THE FIRE INSPECTOR.

LSTORAGE„girgIANgtr USE OF ANY RAMI,MBLE ANDOLI,BMBIE U UGUIDS, COMP, vrtni UNIFORM FIREDCOTESEILNUTATIOrr '''''''''u EANLS SHALL H. BOST BOORS SHALL BE ABLE TO OPEN FRO
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BATTERY INFORMATION / NOTES: me
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DIGITAL UNIT FOR

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6601 AWN UNIT

THE DUG SUPPORTS
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MODULATION
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ERICSSON BASEBAND 6648
MANUFALTURE R: NOM CNSS RECENER MODEL: 3HE155.AA
DIMENSIONS: 17.2.5• x ID. x I.. MANAGEMENT
TOTAL
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DIMENSIONS. WYNN: 482.8x.350k44.45mm (19N13.13N1.75,
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ELECTRICAL NOTES

1. ALL ELECTRICAL WORK SHALL BE DONE IN ACCORDANCE WITH CURRENT NATIONAL ELECTRICAL CODES AND ALL LOCAL AND STATE CODE, GWS, AND ORDINANCES. PROVIDE ALL COMPONENTS AND WIRING SIZES AS REQUIRED TO MEET NEC STANDARDS.

2. CONTRACTOR SHALL COORDINATE WITH LOCAL POWER COMPANY FOR REQUIREMENTS OF

POWER SERVICE UNE TO THE METER BASE POWER SERVICE REQUIREMENT IS COMMERCIAL AC NOMINAL 120/208 VOLT OR 120/240 VOLT, SINGLE PHASE W. 200 AMP RATING.

3. CONTRACTOR SHALL COORDINATE WITH LOCAL TELEPHONE COMPANY FOR REQUIREMENTS OF 'T1' SERVICE LINE TO TERMINATE AT THE PPC CABINET.

4. CONTRACTOR SHALL FURNISH AND INSTALL ELECTRIC METER BASE AND 2DEIA DISCONNECT SWITCH PER SITE PLAN AND DETAIL DRAWINGS. THE METER BASE SHOULD BE LOCATED IN A MANNER WHERE ACCESSIBLE BY THE LOCAL POWER COMPANY.

5. LOLL POWER COMPANY SHALL PROVIDE 200 AMP ELECTRIC METER. CONTRACTOR SHALL COORDINATE INSTALLATION OF METER WITH LOCAL POWER COMPANY.

8. UNDERGROUND POWER AND TELCO SERVICE LINES SHALL BE ROUTED IN A COMMON TRENCH. ALL UNDERGROUND COND. SHALL BE PVC SCHEDULE 40 AND CONDUIT EXPOSED ABOVE GROUND SHALL BE RIGID GALVANIZED STEEL UNLESS OTHERWISE INDICATED.

7. ALL TELCO CONDUIT UNES SHALL BE 4" SCH. 40 PVC CONDUIT UNLESS OTHERWISE INDICATED. THE TELCO CONDOR FROM THE PPC SHALL BE ROUTED AND TERMINATED AT DESIGNATED TELCO DEMARCATION OR 2-FEET OUTSIDE FENCED AREA, NEAR UTILITY POLE ON

FENCED AREA), OR END GP OFF AND PROVIDE MARKER STAKE PAINTED BRIGHT ORANGE

8. CONDUITS INSTALLED AT PCS EQUIPMENT ENDS PRIOR TO THE EQUIPMENT INSTALLATION SHALL BE STUBBED AND CARPED AT 6. ABOVE GRADE OR PLATFORM. IF SERVICE UNES CAN'T BE INSTALLED INITIALLY, PROVIDE NYLON PULL CORD IN CONDUITS.

9. THE T-MOBILE CABINET. INCLUDING 200 AMP LOAD PANEL AND TELCO PANEL. SHALL BE PROVIDED BY OWNER AND INSTALLED BY THE CONTRACTOR. CONTRACTOR IS TO INSTALL s2rA2,54,1;167RE F.TaTIED BY MANUFACTURER. SEE PANEL SCHEDULE ON THIS SHEET FOR

10. LOCATION OF ELECTRIC METER AND DISCONNECT SWITCH TO BE COORDINATED BY ELECTRICAL CONTRACTOR AND FIELD CONSTRUCTION MANAGER.

11. #2 WIRE TO BE UTILIZED IN ELECTRIC SERVICE RUNS EXCEEDING 100'. 12 CONTRACTOR SHALL INSPECT THE EXISTING CONDITIONS PRIOR TO SUBMITTING BID. ANY

QUESTIONS ARISING DURING THE BID PERIOD IN REGARDS TO THE CONTRACTORS FUNCTIONS, THE SCOPE OF WORK. OR ANY OTHER ISSUE RELATED TO THIS PROJECT SHALL BE BROUGHT UP DURING THE BID PERIOD WITH THE PROJECT MANAGER FOR CLARIFICATION.

NOT AFTER THE CONTRACT HAS BEEN AWARDED.

13. LOCATION OF EQUIPMENT. CONDUIT AND DEVICES SHOWN ON THE DRAWINGS ARE APPROXIMATE AND SHALL BE COORDINATED W. FIELD CONDITIONS PRIOR TO ROUGH-IN.

14. THE COND. RUNS AS SHOWN ON THE PLANS ARE APPROXIMATE EXACT LOCATION AND ROUTING SHALL BE PER EXISTING FIELD CONDITIONS.

15. PROVIDE PULL BOXES AND JUNCTION BOXES WHERE SHOWN OR REQUIRED BY NEC. 18. ALL CONDUITS SHALL BE MET WITH BENDS MADE IN ACCORDANCE WITH NEC TABLE 348-10.

NO RIGHT ANGLE DEVICE OTHER THAN STANDARD CONDUIT ELBOWS W. 12' MINIMUM INSIDE SWEEPS FOR ALL CONDUITS r OR LARGER.

17. ALL COND. TERMINATIONS SHALL BE PROVIDED WITH PLASTIC THROAT INSULATING GROUNDING BUSHINGS.

18. ALL WIRE SHALL BE TYPE THAN, SOUD, ANNEALED COPPER UP TO SIZE 110 ABC (#8 AND LARGER SHALL BE CONCENTRIC STRANDED) 75 DEGREE C, (187 DEGREES F), 98Z CONDUCTIVITY, MINIMUM #12.

19. ALL WIRES SHALL BE TAGGED AT ALL PULL BOXES. J-BOXES. EQUIPMENT BOXES AND

CABINETS WITH APPROVED PLASTIC TAGS, ACTON CRAFT, BRADY, OR APPROVED EQUAL

20. ALL NEW MATERIAL SHALL HAVE A U.L LABEL 21. CONDUIT ROUGH-IN SHALL BE COORDINATED WITH THE MECHANICAL EQUIPMENT TO AVOID LOCATION TO CONFLICTS. VERIFY WITH MECHANICAL CONTRACTOR AND COMPLY AS REQUIRED.

22. ALL PANEL DIRECTORIES SHALL BE TYPEWRITTEN NOT HAND WRITTEN.

23. INSTALL AN EQUIPMENT GROUNDING CONDUCTOR IN ALL CONDUITS PER THE SPECIFICATIONS

AND NEC THE EQUIPMENT GROUNDING CONDUCTORS SHALL BE BONDED AT ALL JUNCTION BOXES, PULL BOXES, AND ALL DISCONNECT SWITCHES, STARTERS, AND EQUIPMENT CABINETS.

24. THE CONTRACTOR SHALL PREPARE AS-BUILT DRAWINGS, DOCUMENT ANY AND ALL WIRING AND EQUIPMENT CONDITIONS AND CHANGES WHILE COMPLETING THIS CONTRACT. SUBMIT AT SUBSTANTIAL COMPLETION.

25. ALL DISCONNECT SWITCHES AND OTHER CONTROLUNG DEVICES SHALL BE PROVIDED WITH

ENGRAVED PHENOLIC NAMEPLATES INDICATING EQUIPMENT CONTROLLED, BRANCH CIRCUITS INSTALLED ON, AND PANEL FIELD LOCATIONS FED FROM (NO EXCEPTIONS.)

26. ALL ELECTRICAL DEVICES AND INSTALLATIONS OF THE DEVICES SHALL COMPLY WITH(ADA)

AMERICANS WITH DISABILITIES ACT AS ADOPTED BY THE APPLICABLE STATE

27. PROVIDE CORE DRILLING AS NECESSARY FOR PENETRATIONS OR RISERS THROUGH BUILDING.

DO NOT PENETRATE STRUCTURAL MEMBERS WITHOUT CONSTRUCTION MANAGERS APPROVAL

SLEEVES AND/OR PENETRATIONS IN FIRE RATED CONSTRUCTION SHALL BE PACKED WITH FIRE RATED MATERIAL WHICH SHALL MAINTAIN THE FIRE RATING OF THE WALL OR STRUCTURE.

FILL FOR FLOOR PENETRATIONS SHALL PREVENT PASSAGE OF WATER, SMOKE, FIRE AND FUMES. ALL MATERIAL SHALL BE UL APPROVED FOR THIS PURPOSE.

28. ELECTRICAL CHARACTERISTICS OF ALL EQUIPMENT (NEW AND EXISTING) SHALL BE HELD

VERIFIED WITH THE OWNER'S REPRESENTATNE AND EQUIPMENT SUPPLIER PRIOR TO ROUGH-IN OF CONDUIT AND WIRE. ALL EQUIPMENT SHALL BE PROPERLY CONNECTED

ACCORDING TO THE NAMEPLATE DATA FURNISHED ON THE EQUIPMENT (THE DESIGN OF

THESE PLANS ARE BASED UPON BEST AVAILABLE INFORMATION AT THE TIME OF DESIGN AND SOME EQUIPMENT CHARACTERISTICS MAY VARY FROM 061. AS SHOWN ON THESE DRAWINGS).

29. LOCATION OF ALL OUTLET. BOXES. ETC.. AND THE TYPE OF CONNECTION (PLUG OR DIRECT) SHALL BE CONFIRMED WITH THE OWNER'S REPRESENTATIVE PRIOR TO ROUGH-IN.

FROM (0 PROW
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1.ALL DETAILS ARE SHOWN IN GENERAL TERMS. ACTUAL GROUNDING INSTALLATION 9. ALL SUPPORT STRUCTURES. CABLE CHANNEL WAYS OR WIRE GUIDES SHALL BE AND CONSTRUCTION MAY VARY DUE TO SITE SPECIFIC CONDITIONS. BONDED TO GROUND SYSTEM AT A POINT NEAREST THE MAIN GROUNDING B.

2. GROUND ALL ANTENNA BASES. FRAMES. GABLE RUNS. AND OTHER METALLIC SAW (OR DIRECTLY TO MOUND-RING).

COMPONENTS USING #2 GROUND WIRES AND CONNECT TD SURFACE MOUNTED 10. ACCEPTABLE CONNECTIONS FOR GROUNDING SYSTEM SHALL BE:

GROUND BUS MRS AS SHOWN. FOLLOW ANTENNA AND BTS MANUFACTURER'S a. BUNNY HY—GRADE U.L LISTED CONNECTORS FOR INDOOR USE OR AS PRACTICES FOR GROUNDING REQUIREMENTS. GROUND COM SHIELD AT BOTH ENDS APP.VED BY T—MOBILE PROJECT MANAGER.

USING MANUFACNRERS PRACTICES. ALL UNDERGROUND WATER PIPES, ME1AL b. CADWELO, MONERMIG SEWS (WELDED CONNECTIONS). CONDUITS AND GROUNDS THAT /6E A PART OF THIS SYSTEM SHALL BE BONDED C. TWO -(2) ROLE TINNED COPPER COMPRESSION (LONG BARREL) RATINGS TOGETHER. (BUS BAR CONNECTIONS).

3. ALL GROUND CONNECTIONS SHALL BE #2 AEG U.N.O. ALL WIRES SHALL BE 11..L CRIMPED CONNECTIONS SHALL EMBOSSED MANUFACTURER'S DIMARK COPPTONILTR FROM ,VOluu.lrioGRw
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1.6 WIRE SHALL BE MUD TIN COATED OR VISIBLE AT THE CRIMP (RESULTING FROM USE OF PROPER CRIMPING DEV1CM).

12. PRIOR TO ANY LLIG—BUSSBAR CONNECTIONS, THE BUSSBAR SHALL BE CLEANED A. CONTRACTOR TO VERIFY AND TEST GROUND TO SOURCE, 5 OHMS MAXIMUM. BY USE Of 'SCOTCH-MITE OR PLAN STEEL WOOL AS TO REMOVE ALL SURFACE PROT. SUPPLEMENT GROUNDING RODS AS REQUIRED TO ACHIEVE SPECIFIED OHMS OXITION AND CONTAMINANTS. A COM. OF 1.113-00-16 SHALL BE PPLIED TO READING. GROUNDING AND OTHER OPTIONAL TESTING HALL BE WITNESSED BY THE THEDACONNECTION SURFACES. T-110B1. REPRE3ENTAME 13.ALL CONNECTION HARDWARE SHALL BE TYPE 315 SS (NOT ATTRACTED TO 5. NOTIM ARCH REGT/ENGINEER IF THERE ARE ANY DIFFICULTIES INSTALUNG GROUNDING SYSTEM DUE TO SITE SOIL CONDITICNS. MAGNETS).

5. BARE GROUNDING CONDUCTOR SHALL BE HARD DRAWN TINNED COPPER SIZES AS g .
,THU
E
Nr
OUND HANG SHALL BE 1NSTAU_ED MT MINIMUM BEYOND ANY BUILDING NOTED ON PLAN.

7. ALL HORIZONTALLY RUN GROUND!. CONDUCTORS SHALL BE INSTALLED MINIMUM 15. .CTRICAL SERVICE EQUIPMENT GROUNDING SHALL COMPLY WITH NEC, ARTICLE 6 BEL. ORME/FROST-UNE IN TRENCH, U.N.O., MO BACK FILL SHALL BE 250-16 AND SHALL BOND ALL EXISTING AND N. GROUNDING ELECTRODES. NEW COMPACTED AS REQUIRED BY ARCHITECT. GROUNDING ELECTRODE SH.L INCLUDE BUT NOT UMGM TO GROUND RODS, GROUND RING IF SERVICE 6 WITHIN THE RADIO EQUIPMENT LOCATION, BUILDING S. ALL GROUND CONDUCTORS SHALL BE RUN AS MRCP AND SHORT PS STEEL IF APPLICABLE, COLD WATER CONNECTIONS MUST BE MADE ON THE STREET' SIDE OF M. MUT-06 V.VE. POSSIBLE, MTH A MINIMUM 16 BENDING RADIUS NOT LESS THAN 90 DEGREES.

SCALE: SCALE:

N.T.S. N.T.S.

Item F.3
Packet Page 61

CITY COUNCIL STAFF REPORT
Department: Public Works/Engineering
Meeting Date: April 7, 2026
SUBJECT:

Traffic Circulation Pilot Program at and around the Ivy Drive Neighborhood EXECUTIVE SUMMARY:

RECOMMENDATION:

Approve Resolution 10-26 (Traffic Order 238) Implementing Turning Movements On and In the Vicinity of Ivy Drive, Moraga Way, Ardith Drive, Southwaite Court and Eastwood Drive:

1. Resolution15-02, Traffic Order 115, (Prohibiting Left Turns from Moraga Way onto Ivy Drive on School Days Between the Hours of 7 a.m. and 8 a.m., Monday through Friday) is rescinded. This sign prohibited left turns from Moraga Way onto Ivy Drive (north).

2. Resolution 41-12, Traffic Order 155, (Prohibiting U-Turns on Moraga Way at Southwaite Court and Prohibiting Left Turns from Moraga Way onto Southwaite Court on School Days Between the Hours of 7 a.m. and 8 a.m., Monday through Friday) is rescinded.

3. Resolution 42-12, Traffic Order 156 (Prohibiting U-Turns on Moraga Way at Whitehall Drive and Prohibiting Left Turns from Moraga Way onto Whitehall Drive on School Days Between the Hours of 7 a.m. and 8 a.m., Monday through Friday) is rescinded

4. Right Turns from Ivy Drive onto Ardith Drive are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

5. Left Turns from Eastwood Drive onto Moraga Way are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

6. U-Turns on Moraga Way at Southwaite Court and Left Turns from Moraga Way onto Southwaite Court are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

7. U-Turns on Moraga Way at Whitehall Drive and Left Turns from Moraga Way onto Whitehall Drive are prohibited between the hours of 7:30 a.m. to 8:30 a.m. on School Weekdays.

Item F.4
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BACKGROUND:

Over the last several years, the City received complaints from drivers about the effectiveness of the No Left Turn sign at the intersection of Moraga Way and Ivy Drive (North). The sign was put in place in 2000 because Ivy Drive neighborhood residents expressed concerns about vehicles utilizing Ivy Drive to bypass congestion on Moraga Way and access Miramonte High School.

At its meeting on July 15, 2025, City Council was presented with recommendations from a traffic study to consider removal of the No Left Turn sign and to implement additional traffic calming measures in the Ivy Drive Neighborhood to improve traffic safety and circulation.

Based on feedback received during public comments, the City Council directed staff to gather additional data and bring the item back to a City Council study session.

Two additional requests were received for other traffic related concerns in the vicinity of Ivy Drive, at Coral Drive and El Camino Moraga. Studies were conducted at these two locations, recommendations of which were also presented for City Council consideration.

DISCUSSION:

At the February 17, 2026 Study Session, City Council directed staff to proceed with safety improvements that were proposed for Coral Drive and El Camino Moraga. Further directions to staff from the City Council included exploring a pilot program as an alternate to the No Left Turn sign at Ivy Drive.

At the March 17, 2026, City Council meeting, City Council approved Resolution 16-26, Traffic Order #241, for the installation of All Way Stop Control at Coral Drive and Ardith Drive intersection, and other improvements including striping and signal timing modifications along Moraga Way. City staff are currently in the process of implementing the changes.

Ivy Drive Pilot Program:

Findings from the traffic studies recommend removal of the No Left Turn restriction at Ivy Drive supported by targeted operational improvements along Moraga Way and the Ivy Drive neighborhood. Taking prior feedback received from the public and City Council, Staff recommends implementing a pilot program at the start of the 2026-27 school year.

The pilot program will start August 1, 2026, and run through May 31, 2027. During the first five months of the program, between August 2026 and December 2026, City will conduct various types of monitoring, including traffic counts, and Staff anticipates presenting the findings and further recommendations to the City Council in February 2027. Although the monitoring period is only five months, Staff is requesting approval for the entire school year to allow for additional time to review the data collected and prepare further recommendations.

Recommendations include:

Item F.4
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Removing the No Left Turn restriction on Moraga Way at Ivy Drive (North); addition of a new No Right Turn sign on Ivy Drive at Ardith Drive intersection, addition of a new No Left Turn on Eastwood Drive at the Moraga Way intersection, adjusting the time restriction on existing No U-Turn/No Left Turn signs on southbound Moraga Way at Southwaite Court and Whitehall Drive. Attachment B – “Proposed Ivy Drive Neighborhood Circulation Improvements Exhibit” shows all of the proposed changes described here.

This approach will provide a balanced strategy that enhances arterial function, discourages cut-through traffic, supports school access needs, improves overall safety and predictability within the corridor, provides drivers additional time with the new traffic changes, and allows Staff to study real time traffic movements during the pilot program.

FISCAL IMPACT:

The cost for implementing the proposed changes and monitoring is estimated to be approximately $15,000 and includes performing additional traffic counts and to evaluate changes in traffic. There will also be additional Staff time for procurement, managing the project, and ongoing maintenance of the installation. There are sufficient funds available under Traffic Calming and Pedestrian Safety Program (CIP # 4107) budget, which is funded by Fund #200, Gas Tax.

STRATEGIC PLAN INITIATIVE:

2.d – Focus on capital projects that enhance circulation, mobility, and transportation and improve road safety overall.

ATTACHMENTS:

A. Resolution 10-26 Traffic Order 238
B. Proposed Ivy Drive Neighborhood Circulation Improvements Exhibit C. Staff Report and Presentation City Council Study Session February 17, 2026 D. Meeting Minutes City Council Special Meeting February 17, 2026 Prepared by: Ryan O'Kane, Senior Engineer
Respectfully Submitted by,
Scott Christie, Public Works Director
Approved By:

Linda Smith, City Manager
Item F.4
Packet Page 64
RESOLUTION NO. 10-26
TRAFFIC ORDER NO. 238

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA

ADOPTING AND UPDATING TRAFFIC ORDERS REGARDING TURNING

MOVEMENTS ON AND IN THE VICINITY OF IVY DRIVE, MORAGA WAY, ARDITH

DRIVE, SOUTHWAITE COURT AND EASTWOOD DRIVE
WHEREAS, a traffic study of the Ivy Drive neighborhood recommended changes to improve traffic safety and circulation on Ivy Drive, Moraga Way, Ardith Drive, and Eastwood Drive; and
WHEREAS, Orinda Municipal Code Section 10.04.040 authorizes Traffic Orders prohibiting the making of any turning movement by any vehicle at any intersection, and a local agency to establish parking regulations on streets and roads under their jurisdiction; and WHEREAS, The following changes are being implemented per the traffic study recommendations and public feedback; and
WHEREAS, Orinda Municipal Code Section 10.04.040 authorizes Traffic Orders Regulating the installation and operation of mechanical devices for the control of vehicular and pedestrian traffic; and
WHEREAS, Orinda Municipal Code Section 10.04.040 requires the adoption of a resolution for a traffic order to become effective; and NOW THEREFORE BE IT RESOLVED that the City Council of the City of Orinda does hereby approve the following:

1. Resolution 15-02, Traffic Order 115, (Prohibiting Left Turns from Moraga Way onto Ivy Drive on School Days Between the Hours of 7 a.m. and 8 a.m., Monday through Friday) is rescinded. This sign prohibited left turns from Moraga Way onto Ivy Drive (north).

4. Right Turns from Ivy Drive onto Ardith Drive are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

5. Left Turns from Eastwood Drive onto Moraga Way are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

6. U-Turns on Moraga Way at Southwaite Court and Left Turns from Moraga Way onto Southwaite Court are prohibited between the hours of 7:30 a.m. and 8:30 a.m. on School Weekdays.

Item F.4
Packet Page 65

7. U-Turns on Moraga Way at Whitehall Drive and Left Turns from Moraga Way onto Whitehall Drive are prohibited between the hours of 7:30 a.m. to 8:30 a.m. on School Weekdays.

The term “School Weekdays” refers to weekdays on which school is in session at Orinda Miramonte High School, Orinda Intermediate School, and/or Del Rey Elementary School.

This resolution shall be effective August 1, 2026
ADOPTED by the City Council of the City of Orinda at a regular City Council meeting on April 7, 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Brandyn Iverson, Mayor
ATTEST:

Sheri M. Smith, City Clerk
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Orinda City Council Special Meeting Page 1 of 4 02.17.26 FEBRUARY 17, 2026

CITY OF ORINDA

CITY COUNCIL SPECIAL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed on the City’s website meeting calendar. They are also kept in the City Clerk’s Office as part of the public record and available upon request ([email protected]). 5:00 P.M. – SPECIAL MEETING– SARGE LITTLEHALE COMMUNITY ROOM A. CALL TO ORDER / ROLL CALL:

Mayor Iverson called the Special Meeting to order at approximately 5:00 p.m.

COUNCILMEMBERS PRESENT: Cara Hoxie, Latika Malkani, Janet Riley Mayor Brandyn Iverson, Vice Mayor Darlene Gee
COUNCILMEMBERS ABSENT: None
B. ADOPTION OF AGENDA
MOTION by Mayor Iverson, and seconded by Councilmember Hoxie, to adopt the agenda. Said motion carried by unanimous (5-0) vote.

C. STUDY SESSION
C.1 Study Session to Review Traffic Circulation and Safety Improvements at and around the Ivy Drive Neighborhood
The City Council will hold a study session to consider proposed changes for safety improvements at various intersections near the Ivy Drive Neighborhood, including Moraga Way, Ivy Drive, Coral Drive, Ardith Drive and El Camino Moraga. This study session was at the request of the City Council, following a discussion in July 2025. The City Council requested additional data and a more holistic approach that considered other school safety improvements.

RECOMMENDATION:

Review and provide direction on the following Staff recommendations:

1. Remove the existing “No Left Turn” signs at southbound Moraga Way/Ivy Drive (north) intersection;

2. Change existing time restriction on “No U-Turn/No Left Turn” signs on southbound Moraga Way at Southwaite Court and Whitehall Drive;

3. Install new “No Right Turn” sign at southbound Ivy Drive at Ardith Drive;

4. Modify traffic signal timings at Coral Drive and Ivy Drive (south) intersections on Moraga Way;

5. Add STOP sign and additional striping changes on Coral Drive at Ardith Drive/Court; and
Item F.4
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Orinda City Council Special Meeting Page 2 of 4 02.17.26

6. Implement NO PARKING restriction on Eastbound El Camino Moraga near the exit driveway at Del Rey Elementary.

City Manager Smith introduced the item and stated at the Council’s request, staff is holding a study session to review traffic circulation and safety improvements at and around the Ivy Drive neighborhood, along Moraga Way, and around school sites. She then introduced Ryan O’Kane, Senior Engineer and Joy Bhattacharya from Advanced Mobility Group who gave the presentation.

Councilmembers then posed questions regarding enforcement and safety efforts near school sites and intersections, number of students during certain days and periods, consideration to change the school start times, school schedules, and percentage of OIS students riding buses.

Dr. Aida Glimme provided a brief overview of police presence, student behaviors for walking, biking, busing, safety, and circulation.

Council questions ensued regarding signal timing priorities, improvements for signals, drive times to school, cut-through traffic, the number of people ignoring no-left-hand turn sign, whether MOFD allows speed cushions on Ardith, the length required to complete the sidewalk on Coral, pushing for calming measures on Ivy Drive and incentivizing people not to turn right on Ardith which is the third recommendation.

Police Chief Rossi then addressed questions regarding traffic exemptions for teachers which are now allowed, cameras that could provide a mechanism for enforcement that do not rely on an officer, and whether the Chief thought any of the recommendations would be less effective in making things safer. Chief Rossi said he can follow-up on the camera question, and he relies on engineering and data regarding recommendations.

Mayor Iverson opened the Public Forum.

Eileen Shyre of Ardith Drive raised concerns about reckless driving since the no-left-turn timing no longer aligns with the school bell schedule. She questioned the high volume of cut-through traffic, emphasized the need to keep drivers out of the Ivy Drive neighborhood for safety, and referenced a letter in Attachment G from Dorren Marr.

Lisa Rudolph questioned whether all through-traffic goes directly to Miramonte, noting some vehicles first drop off at OIS. She highlighted 60 families using Ivy Drive daily, delays of up to three signal cycles before 8 a.m., illegal turns on Coral, and called on the City to increase bus service.

Emily Pullhardt of Ardith Court noted that a sidewalk on the north side of Coral at Ardith was not included in the recommendations, highlighted the lack of sidewalks, speeding, and unsafe driving, questioned removing a pedestrian safety measure due to noncompliance, and called for a comprehensive safety plan and coordination with the school district to adjust start times.

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Orinda City Council Special Meeting Page 3 of 4 02.17.26 Nicole Cartamagill said she walks her child to school and strongly supports the stop sign at Coral and Ardith, as well as the proposed striping on Coral, including edge and center lines. She urged prioritizing completion of the sidewalk on Coral from Ardith to Moraga Way, noting children walk in the roadway while Miramonte drivers speed through the area, warning of a potential tragedy, and describing racing, cut-through traffic, and signal timing issues.

Rodrigo Amata echoed prior speakers, supported a four-way stop at Coral and Ardith, and, as a nearby resident, cited speeding and safety concerns while urging implementation of all recommendations and completion of sidewalks.

Jeff Bonn, who lives one mile north of the school area, said his neighborhood faces similar issues with drivers bypassing Moraga Way and cutting through Orchard. He asked and confirmed that no speed studies were conducted on Ardith between 8:00 and 8:30 a.m., despite concerns about speeding.

Carol Reed said she drives to OIS and thinks priorities are for teachers to be able to turn left, improve safety on Coral, and she asked for enforcement of the speed limit.

Councilmembers provided ideas and remarks, as follows:
• Requested putting the 4-way stop in at Ardith and Coral • Changing the lights to see if that has a positive impact • Did not favor removing the no-left-turn sign
• Consider other things that can be done to stop cut-through traffic • Asked to prioritize funding and bring to Council the completion of the sidewalk from Coral to Moraga Way
• Voiced support of signal timing modifications and school bell schedule changes • Encouraged buses to Miramonte
• Voiced concerns with speeding and safety
• Supported cameras for traffic safety
• Supported potentially having the no-left-turn sign on both ends • Recommended increasing enforcement
• Continue studying the area
• Voice support of a pilot program to remove the no-left-turn sign • Supported smart signals to make it longer to do the shortcut and shorter to be on Moraga Way as the solution
• To communicate the issues to all three school communities with timing and ticketing
• Consider temporary lane protectors or bollards
• Consider Ardith speed bumps
• Receive comments from police about getting bikes across Ivy • Address inconsistent sidewalks on Ivy
• Find a solution for the other cut-through to Eastbrook off of Top • Address parking in neighborhoods on weekends, and
• Install a second sign at the top of Coral.

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Orinda City Council Special Meeting Page 4 of 4 02.17.26 Regarding next steps, Councilmembers asked for staff to schedule another study session, voiced support of a pilot program, and requested more information on what might be done in terms of enforcement.

D. ADJOURNMENT
The Special Meeting was adjourned at approximately 6:57 p.m. to the Regular City Council Meeting at 7:00 p.m. and, thereafter, to Tuesday, March 3, 2026 at 7:00 p.m. ______________________________
Sheri Marie Smith, City Clerk
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CITY COUNCIL STAFF REPORT
Department: Public Works/Engineering
Meeting Date: April 7, 2026
SUBJECT:

Authorize Amendment No. 5 to Contract with Callander Associates Landscape Architecture, Inc. for the Community Park Improvement Project (CIP Project No. 4112) EXECUTIVE SUMMARY:

The City Council will consider an amendment to the existing professional services contract with Callander to perform design work for the play areas at the Community Park.

The play areas were identified as a high priority phase of the approved Master Plan for the Park.

RECOMMENDATION:

Authorize Amendment No. 5 to Contract with Callander Associates Landscape Architecture, Inc.

BACKGROUND:

At the December 2, 2025, City Council meeting, Staff presented an update on the subject project and outlined project phases, which were supported by City Council. Design work is substantially complete for the accessibility improvements needed for the Community Park and these are scheduled to be complete by December 2026. The next priority is to replace the play structures with modern equipment, and to relocate the youth (ages 5-12) play area to be next to the tot (ages 2-5) play area. The play area improvements have an estimated construction cost of $1.1 million.

DISCUSSION:

Callander Associates Landscape Architecture, Inc. (“Callander”) has performed Master Plan work and preliminary design work at the Community Park under a professional services agreement dated June 18, 2016 (Attachment B). This agreement has been amended four times for additional scope of work, and the current agreement value is $111,861.

Staff requested a proposal from Callander to perform the play area modernization design work. Staff negotiated the scope and terms with them, and their revised proposal is included as Attachment C. Staff believes the rates are in line with other landscape architecture firms in the area. Callander understands the project, has been responsive to the project needs and has competent staff assigned to the project. Therefore, it is recommended to authorize Amendment No. 5 to the agreement with Callander, for an Item F.5
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amount of $88,277, which would result in a new contract value of $200,138. It is also recommended that the City Manager be authorized to approve up to a 15% continency on the amendment value, which would amount to $13,250, if needed for additional design work.

FISCAL IMPACT:

CIP Project No. 4112 is budgeted for $359,000 in the current two-year budget. Of this amount, approximately $48,000 has been expended, leaving an available balance of approximately $311,000. Therefore, there is sufficient funding for the cost of the proposed Amendment No. 5, including contingency, which would amount to a total of $101,527.

When bids are received for construction of the accessibility improvements, Staff will come back to City Council to consider a contract award and additional funding, if needed.

Likewise, when the play area construction work is bid out, Staff will present the bids to City Council with recommendations for contract award and request additional funding to cover the construction.

STRATEGIC PLAN INITIATIVE:

Not applicable.

Attachments
A: Amendment No. 5, Callander Associates
B: Professional Services Agreement
C: Proposal from Callander Associates
Respectfully Submitted by:

Scott Christie
Public Works Director
Approved By:

Linda Smith, City Manager
Item F.5
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1 CITY OF ORINDA
AMENDMENT No. 5 TO SERVICES CONTRACT
Callander Associates Landscape Architecture, Inc. (“Provider”) and the City of Orinda (“City”), a municipal corporation, previously entered into a contract with an effective date of June 18, 2016 relating to Professional Services for the Community Park Master Plan and Improvement Project (CIP Project No. 4112). Section 18 of that agreement provides, that “No waiver, modification or termination of this agreement is valid unless made in writing.” City and Provider mutually agree to amend the agreement as follows:

1. Replace Section 2.a “Duties of Provider” as follows:
a. Provider agrees to perform services described in Exhibit A (proposal for original contract) and Exhibit B (proposal for play area design, dated March 23, 2026, which is attached to this agreement and Amendment No. 5 and incorporated by this reference). Provider agrees to perform these services diligently in accordance with the standards of its profession and to City’s satisfaction. Provider promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately perform the services described in this agreement.

2. Replace Section 3.c “Time of Performance” as follows:
c. The services of Provider shall begin no sooner than the effective date and shall continue until all work is approved by the City. All work shall be completed no later than December 31, 2027.

3. Replace Section 4.a “Compensation” as follows:
a. City agrees to pay Provider at the rates described in Exhibit B, not to exceed an amount of $88,277, with a maximum contract price of $200,138 for all services performed under this agreement.

In all other respects, the agreement shall remain unchanged and in full force and effect.

City of Orinda
__________________________________
City Manager Date
Attest
___________________________________
City Clerk
Approved as to form
___________________________________
City Attorney
Callander Associates Landscape
Architecture, Inc.
__________________________________
Date
__________________________________
Printed Title
__________________________________
Printed Name
Attachments
Item F.5
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CITY OF ORINDA

SERVICES CONTRACT
Callander Associates Landscape Architecture, Inc., ("Provider") and the City of Orinda ("City"), a municipal corporation, agree as follows. City and Provider are sometimes individually referred to herein as "Party" and collectively as "Parties."

1. Purpose of Contract.
a. City requires certain special services for the purpose of design and development of an Orinda Community Park Master Plan.
b. Provider is qualified to provide these services and is willing to provide them according to all of the terms of this agreement, including all insurance requirements set forth herein.

2. Duties of Provider.
a. Provider agrees to perform services described in Exhibit A, (Callander Associates Landscape Architecture, Inc., Proposal of Services dated April 20, 2016) which is attached to this agreement and incorporated by this reference. Provider agrees to perform these services diligently in accordance with the standards of its profession and to City's satisfaction.

Provider promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately perform the services described in this agreement.
b. The parties may, from time to time, agree in writing that Provider, for additional compensation, shall perform additional services. c. Provider shall assign only competent personnel to perform services pursuant to this agreement. Provider shall notify City in writing of any changes in Provider's staff assigned. City may, in its sole discretion, determine that a person assigned to perform services is not performing in accordance with the standards required herein. If the City makes such a determination, Provider shall replace such person immediately.

3. Time of Performance.
a.

Provider until:

This agreement shall not be effective and no payments shall be made to (i) City has received satisfactory evidence that Provider has met all of the insurance requirements, and
(ii) All required signatures have been obtained.
b. The effective date of this agreement shall be the date on which the last signature is affixed or on-receipt of satisfactory evidence of insurance, whichever is later.

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c. The services of Provider shall begin no sooner than the effective date and shall continue until all work is approved by City. All work shall be completed no later than October 30, 2016.

4. Compensation.
a. City agrees to pay Provider at the rates described in Exhibit A, not to exceed a maximum contract price of $25,000.00 for all services performed under this agreement. b. Provider shall bill City on a monthly basis for work done in the preceding month. The billings shall contain, as a minimum, total hours worked on the project by position, hourly rates, total amount due for the period and a contract payment status summary showing total billed to date compared to total authorized contract amount. ·In addition, Provider shall describe work that was completed during the monthly billing period both in qualitative terms (e.g., listing project activities) and in quantitative terms (e.g., scope of work completion percentage). City, at its sole discretion, shall evaluate the billing and determine whether or not the amount billed is commensurate with the state of completion of the work. If City determines that the amount billed exceeds the status of completion of either an individual task or the entire project, then City may reduce the amount of the progress payment accordingly. c. The parties shall agree in writing to any changes in compensation due to changes in Provider's services prior to performance of those changed services. d. To the extent that Provider's insurance documentation is not in compliance with the requirements of this agreement and the City Attorney is required to intervene to explain and obtain the proper documentation from Provider's insurer, the cost of the City Attorney's services will be deducted from the contract price to which Provider would otherwise be entitled under the terms of this agreement.

5. Provider Status.

Provider is an independent contractor and is solely responsible for its acts and om1ss1ons. Provider is not City's agent, employee or representative for any purpose. Provider has no power to incur any debt, obligation, or liability on behalf of City. Provider shall direct and control its personnel and shall pay all wages, salaries, and other amounts due such personnel in connection with this agreement and as required by law. Provider is responsible for all reports and obligations respecting such personnel. Provider-shall pay of all taxes, fees, contributions or charges applicable to the conduct of Provider's business, and shall provide City with proof of compliance upon request.

6. Conflict of Interest.

Provider understands that its professional responsibility is solely to City. Provider warrants that it presently has no interest, and will not acquire any direct or indirect interest, that would conflict with its performance of this agreement. Provider shall not employ a person having such an interest in the performance of this agreement.

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Provider and its agents or employees working under this agreement shall submit statements of economic interest under the Political Reform Act (Government Code section 81000 et seq.) ifrequested to do so by City.

7. Work Product, Intellectual Property and Records.

All documents furnished to Provider by City and all reports or work product (including electronically stored documents) prepared by Provider under this agreement are City's property and shall be given to City at the completion of Provider's services without restriction or limitation on use or dissemination by City. Provider grants City a royalty-free, exclusive and irrevocable license to reproduce, publish and use all original computer programs, writing, sound recordings, pictorial reproductions, diagrams, charts, computations, drawings and other works of similar nature produced in the course of the performance of this agreement. Provider shall not publish any such material without the prior written consent of City.

Provider represents and warrants that it has the legal right to utilize all intellectual property it will utilize in the performance of this agreement. Provider further represents that it shall ensure City has the legal right to utilize all intellectual property involved in and/or resulting from Provider's performance of this agreement.

In the performance of this agreement, Provider may be given access to confidential City information. Provider shall hold any such information in confidence.

Provider shall maintain and make available to City accurate books and accounting records relating to its work under this agreement. Provider will permit City to audit, examine and make excerpts and transcripts from such books and records, and to make audits of all invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this agreement, whether funded in whole or in part under this agreement. Provider shall maintain such data and records in an accessible location and condition for a period of not less than three years after final payment under this agreement or until after final audit has been resolved, whichever is later. •

8. Assignment; Subcontracts.

Provider's services are considered unique and personal. Provider shall not assign or transfer its interest or obligation under this agreement without City's prior written consent.

Provider shall not subcontract its duties under this agreement without City's prior written consent. Any attempt to do so shall be null and void, and any assignees, subcontractors or transferees shall acquire no right or interest by reason of such attempted assignment, subcontracting or transfer.

9. Licenses and Compliance with Laws.

Provider represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals legally required for Provider to practice its profession and/or provide services under this agreement. Provider shall, at its sole cost and expense, keep in effect such licenses, permits, qualifications, insurance, and approvals at all times during the Item F.5
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:
term of this agreement. Provider shall keep itself fully informed of and in compliance with all applicable laws affecting its performance under this agreement.

10. Insurance Types and Limits.

Provider shall procure and maintain for the duration of this agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with its performance under this agreement. Coverage shall be at least as broad as:
a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis for bodily injury and property damage, including products-completed operations, personal injury and advertising injury, with a limit ofno less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Provider has no owned autos, Code 8 (hired) and 9 (nonowned), with a limit of no less than $1,000,000 per accident for bodily injury and property damage.
c. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Workers' Compensation insurance will not be required if Provider furnishes to City a written verification that it has no employees. d. Professional Liability (Errors and Omissions) Insurance appropriate to the Provider's profession, with a limit of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

If Provider maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the contractor.

11. Additional Insurance Requirements.

The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. Additional Insured Status: City, its officers, officials, employees, and volunteers are to be covered as insureds on the Auto Liability policy and on the Commercial General Liability policy.
b. Primary Coverage: For any claims related to this agreement, Provider's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

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c. Notice of Cancellation. Provider shall not cancel, assign, or change any policy of insurance required by this agreement or engage in any act or omission that will cause its insurer to cancel any insurance policy required by this agreement except after providing 30 days prior written notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or changed by the insurer, the Provider shall immediately provide written notice to the City and obtain substitute insurance meeting the requirements of this agreement.

Nothing in this subsection relieves Provider of its obligation to at all times maintain all insurance required by this agreement.
d. Waiver of Subrogation: Provider hereby grants to City a waiver of any right to subrogation which any insurer of Provider may acquire against City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. e. Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by City. City may require Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
f. Acceptability of Insurers: Insurance is to be placed with insurers with a current AM. Best's rating of no less than A:VII, unless otherwise acceptable to City. g. Claims Made Policies: If any of the required policies provide coverage on a claims-made basis:
(i) The retroactive date must be shown and must be before the effective date of this agreement or the beginning of work, whichever is earlier.
(ii) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work. (iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date/beginning of work. Provider must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.
h. Subcontractors: Provider shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. i. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

12. Verification oflnsurance.

Item F.5
Packet Page 111
Provider shall furnish City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required herein.

Such evidence of insurance shall be attached hereto as Exhibit B and considered an integral part of this agreement, which shall not become effective until satisfactory evidence of insurance has been received by City. All evidence of insurance must be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Provider obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

13. Indemnification.

To the fullest extent allowed by law, Provider shall defend, indemnify and hold harmless City and its officers, employees, agents and volunteers from and against any and all liability, claims, suits, losses, injuries, damage, demands, expenses and costs (including, without limitation, attorney fees and expert fees) arising out of, pertaining to or relating to the negligence, recklessness, or willful misconduct of Provider in the performance of this agreement.

Provider shall not be obligated to indemnify City against liability arising from the sole negligence or willful misconduct by City. The provisions of this section survive termination of this agreement.

14. Equal Employment Opportunity.

Provider is an equal opportunity employer and agrees to comply with applicable regulations governing equal employment opportunity. In the performance of this agreement, Provider shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability or medical condition.

15. Notices.

Any notice to be given under this agreement shall be in writing and addressed to the parties as follows:

16. City
City Manager
City of Orinda
22 Orinda Way
Orinda, CA 94563
Litigation.

Provider
Mark Stichter
Callander Associates
311 Seventh A venue
San Mateo, CA 94401
If either party brings an action to enforce this agreement, the prevailing party is entitled to reasonable attorney fees and costs (including, but not limited to, expert witness fees and discovery costs).

Item F.5
Packet Page 112
_.

17. Waivers.

Waiver of a breach or default under this agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this agreement.

18. Modification.

No waiver, modification or termination of this agreement is valid unless made in writing.

19. Severability.

If any provision of this agreement is held invalid by a court of competent jurisdiction, the remainder of this agreement shall remain in effect to the greatest extent permitted by law.

20. Termination.
a. Termination Without Cause: At any time and without cause, either party may terminate this agreement by giving 10 days written notice. In the event of such termination without cause, City shall pay Provider for services rendered to date and Provider shall deliver to City any work product, whether complete or incomplete.
b. Termination For Cause: In the event of Provider's substantial failure to meet its obligations under this agreement, City may elect to give Provider 10 days written notice and an opportunity to cure. If Provider has not cured the defects in its performance within 10 days, City may terminate the agreement for cause. City shall then pay Provider for services satisfactorily rendered to date and Provider shall deliver to City any work product, whether complete or incomplete.
c. Suspension: City may, at any time, temporarily suspend Provider's performance, in whole or in part, by giving a written notice of suspension to Provider. If City gives such notice, Provider shall immediately suspend its activities under this agreement as specified.

21. Entire Agreement.

This agreement, together with its attachments, sets forth the entire understanding between the Parties and supersedes any oral or written understanding they may have had prior to the execution of this agreement. No other contract, statement, or promise relating to the subject matter of this agreement shall be valid or binding.

22. Governing Law and Venue.

The formation, interpretation, and performance of this agreement shall be governed by the laws of the State of California. Venue for all litigation relative to the formation, interpretation and performance of this agreement shall be in Contra Costa County.

Item F.5
Packet Page 113
..
•

23. Authority to Enter Agreement.

Provider has all requisite power and authority to conduct its business and to execute, deliver, and perform the agreement. Each Party warrants that the individuals who have signed this agreement have the legal power, right, and authority to make this agreement and bind each respective Party.

24. Successors and Assigns.

This agreement shall be binding on the successors and assigns of the Parties.

Headings and Construction.

Headings appearing herein are descriptive only and for convenience in reference to this agreement. References to Provider include its agents, servants, and employees.

References to City include its officers, employees, agents, and volunteers.

City Attorney
Attachments:

Callander Associates Landscape
_z~~-:~~-~-~-~-fu-~---•j~Y-~---~-~.~-~ Date
Pri~d Titl~
A, roc\s s\,c:1'-r,.r·
Print~d Name
Exhibit A - Proposal Documents: Scope of Services, Hourly Rates and Payment Schedule Exhibit B - Evidence oflnsurance: Certificates, Endorsements Item F.5
Packet Page 114
Item F.5
Packet Page 115
Table of Contents
l I Cover Letter
2 I Firm Qualifications & Experience
3 I Resumes
4 I Certification of Insurance Requ irements
5 I Compensation Summary & Fee Proposal
wl tiff bi tDi
' ' 1t-.. ' ..,c~~t_,.~lfBBIT'~--~
I :
_::/ .
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1 2
8 10
11 }{~ ·<:· ·.-- .•.'.:"''J ... ~- -- ..... - ...
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' ' )
. ,·
Central Park Master Plan, Millbrae
Item F.5
Packet Page 116
1 . Cover Letter
Lisa Hagopian, Management Analyst
Parks and Recreation Department
City of Orinda
22 Orinda Way
Orinda, CA 94563
Dear Ms. Hagopian;
April 20th, 2016
Thank you for allowing us the opportunity to propose on the Orinda Community Park Master Plan. Judging by our tour of the site, it looks like a great facility in need of a little TLC. The challenge here will be to 'keep it simple' so that you can move forward with actual improvements once the Master Planning is done.

We've come to learn that the biggest challenges with highly visible facilities like this are often political, not technical. Because there are real deficiencies in the park that need to be addressed we need to maintain our focus while responding creatively to a wide range of ideas that will be brought forward through the process. Our plans are practical and implementable because we work with you to keep the focus.

Our objective is to get a plan adopted by Council that will allow you to move forward with an initial phase of improvements as soon asfundingis identified. We've worked with SouthSF,Atherton, Millbrae, Danville, Menlo Park and Palo Alto and havesucceeded in gettingplansforimprovements implemented in someoftheirmosthighly visible parks. A common denominator in all the planning process for all these communities was an emphasis on the practical. We look at costs, priorities and barriers to implementation and factor that into our master plans so that you've got actionable information. And we keep the process streamlined to maintain project momentum.

We welcome the opportunity to talk with you at length about our approach and how it can benefit the City of Orinda. We have read the City of Orinda Services Contract including the Conflict of Interest Clause and can abide by all the conditions noted. We have attached an insurance certificate with the required coverages included and have prepared a suggested project schedule for your review.

Sincerely,
A. Mark Slichter, Principal
CITY OF ORINDA Proposal for Orinda Community Park Master Plan (j} Item F.5
Packet Page 117

2. Firm Qualifications, Experience & Schedule

ABOUTCA
Callander Associates Landscape
Architecture, Inc. is a privately-held
corporation with offices located in
San Jose, San Mateo, and Rancho
Cordova. Founded in 1973, Callander
Associates has helped public agencies
create vital outdoor spaces for the
betterment of their communities.

Those 40 years of specialization in
public projects includes the full range
of services, from pre-project feasibility
and funding through construction
management and refurbishment for
parks, athletic fields, playgrounds,
recreational facilities, schools,
and other landscape architectural
projects. Our ability to deliver a
comprehensive product while staying
within our clients' budget contributes
to the success of our projects.

The team for this project consists
of Prinicpal in Charge Mark Slichter,
ALSA, AP, and Project Manager
Pierre Chin-Dickey, LEED AP.

GREEN BUSINESS
Callander Associates is a certified
Green Business
Department of General Services
Small Business Certified: #0038387

PROJECT APPROACH
As stated in the RFP, the existing gazebo and restroom are not adequate and the overall flow, function and utilization of the park needs to be improved. There are other challenges (and opportunities!): The amphitheater needs attention, the sport court is underutilized, exercise equipment for seniors is an opportunity, and the deficiencies in the existing play area surfacing are well known.

The Master Plan needs to address these elements but it needs to go a lot further to be a really useful planning tool. Costs (of the improvements), logical phases and access requirements need to be identified. When costs, phasing and access requirements are plugged into the plan these 'discoveries' don't get made later, and the plan scrapped because it didn't really address the requirements.

SCOPE OF SERVICES
The following scope is intended to provide the City with as much actionable information as possible for the funding available. The emphasis is on developing a useful reference for establishing budgets and prioritizing improvements at the park. As no scope can have fully anticipated the needs of a project this scope is intended to be flexible such that the resources available for the project remain concentrated on the tasks that yield the greatest return.

1.01 Start-Up Meeting: Meet with you to go over the project scope, concerns, deliverables and schedule. Obtain any base information (prior improvement plans typically) that would give us a fuller understanding of the existing improvements.

1.02 Base Sheet Preparation: Prepare a base sheet at a scale of 1"= 20' using Google Earth aerial as a starting reference and supplementing with field measurements.

1.03 Site Review: Visit the site to note and photo document existing conditions and take field measurements for use in completing the base sheet. To expedite the process and not disturb park users the visit would be scheduled for shortly after dawn when it can be anticipated that very few users would be in the park.

2.01 First Draft Master Plan: Using the items discussed in the startup meeting as a starting point prepare a couple of quick concepts showing alternative layouts. A comprehensive list of the items to be addressed isn't known now, but it's assumed that the plan will explore alternative restroom layouts and reconfigurations of Item F.5
Packet Page 118
the gazebo area. Sportscourt re-purposing, fitness equipment for seniors, play area upgrades and access improvements are anticipated to be a part of the plan as well. These concepts would be hand drawn simple sketches intended to aid in an internal discussion of alternatives. The investment in presentation quality graphics would be deferred until a preferred plan is identified.

2.02 Supporting Imagery: Because there are a lot of choices to be made and a 20 scale plan can't completely convey the design intent some supplemental imagery will be assembled. This would include catalog cuts, file images and sketches of various elements like the gazebo, restroom and other elements that warrant it.

2.03 Cost Estimate: Prepare a detailed cost estimate. This initial estimate would not separate the costs by phases but would include a line item listing of elements as would be included in an engineer's estimate.

2.04 Review Meeting #1: Meet with you to go over the draft plans and costs. Discuss the pros and cons of the schemes and reach consensus on the alternative to be developed further and the refinements to be made to the concept. Prioritize the improvements.

2.05 Second Draft Master Plan: Prepare a single plan for the park that addresses the items discussed in the review meeting. Indicate phasing of the improvements by outlining and labeling them on the plan.

2.06 Imagery: Find newer images to reflect the choices made in the review meeting.

2.07 Revised Cost Estimate: Update the estimate with the changes and separate the costs out by phases.

2.08 Review Meeting #2: Go over the revised plan, estimate and images with you and discuss additional changes to be made before taking it to the Parks and Recreation Commission.

3.01 Final Draft Master Plan: Update the plan, estimate and imagery in preparation for presentation to the Parks and Recreation Commission. At this time the plan will be color rendered and the overall quality of the presentation graphics improved to make it suitable for public presentation. Assemble all the presentation material into a Powerpoint format for use in the Commission presentation.

3.02 Parks and Recreation Commission' Meeting: Assist you as needed in presenting the plan to the Parks and Recreation Commission. Provide clarifications, respond to comments and otherwise aid in the process.

3.03 Review Meeting #3: Meet with you to go over the outcome of the Commission meeting and discuss any changes that need to be made before council presentation.

3.04 Final Revisions: Revise the master plan documents, reformat in Powerpoint and submit the presentation to you for previewing before the presentation to Council.

3.05 City Council Meeting: Make any changes to the presentation that you deem necessary. Assist you in a presentation to City Council similar to the parks and Recreation Commission presentation.

3.06 Plan Summary: Prepare a Master Plan project summary, incorporating draft plans and estimates and including a brief project chronology. Include an executive summary capturing the input provided by Commission and Council and decisions made regarding phasing and budgets.

CITY OF ORINDA Proposal for Orinda Community Park Master Plan G Item F.5
Packet Page 119
Project Schedule
April 20, 2016
ID 6 Task Name
2 rn:3 ----· i,rojecr awarer
t----=-3----t
4 • Task 1 - Project Start-Up
Duration Start Finish Predecessors
--------- --
0 days · Mon 5/16/16 - Mon 5/16/16 ,
3 days Mon 5/16/16 ; Wed 5/18/16 :
5 ~ --- ---(01 Start-Up Meeting - • • 0 days Mon 5/16/16 : Mon 5/16/16 2 • • t----i
6 1.02 Base Sheet Preparation: 2 days Mon 5/16/16 Tue 5/17/16 i 2 7 1.03 Site Review 1 day VVed 5/18/16 Wed 5/18/16 ; 6.
8 t----<·------ --· .•• ------- --··· ---- . -- -----·-·--- --- - - - --- _____ ., ' . ---•········· '·---·-·. ·········· . -··---- ---·-- ----------- 9 • Task 2 - Draft Master Plan [ 20 days , Thu 5/19/16 : Wed 6/15/16 i 10 11

2.01 First Draft Master Plan - • ··--·- •••• ·-·rn days : -----Thu5/19/16 •

2.02 Supporting Imagery 2 days : Tue 5/31/16 i
12 2.03 Cost Estimate idays -- Tue-5/31116 • _______ .. ________ ----- -- --- - 13 2.04 Review Meeting #1 o days Wed 6/1/16 •
14 2.05 Second Draft Master Plan 10 days , Thu 6/2/16 : --- .. ···-·-- -- . . .......... - .. - 15 2~6~~ery 1 day Wed 6/15/16 , Wed 6/1/16 : 7
···-wecra,1110 , ·foFF
-- -- .. ·-· -
Wed 6/1/16 · 10FF -----·•--- -·· -- --- -----------~ --- Wed 6/1/16 10 Wed 6/15/16 13
-----· -------- ---- ·•·• - -- ---· --··---------··-....

Wed 6/15/16 ; 14FF
- ---- -·-- -· - -- . - ----· - ·-· ---•·-• -•- -- -· - - - - . - ••·••·• ···- - - --- · --- ---- -~·-- 16 2.07 Revised Cost Estimate 1 day Wed 6/15/16 . Wed 6/15/16 14FF i--1.,..,,7----t -- • - • -- "ib!i"Review Meeting #2 - - • -·- ·- -- o days :-· Wed 6t1si1s· ,-- ·wecfa11si1a 14· ---- --·---- 18 19 Task 3 - Final Master Plan 48 days i Thu 6/16/16 . Mon 8/22/16 f---c--+------ --·-- . . .... - .. - ..... 20 3.01 Final Draft Master Plan 10 days , Thu 6/16/16 Wed 6/29/16 17 21 [3 3.0i°P&R Comm Mtg,'-2nd Weifa_ --··-- o days ,-- Weci'77f3116 -- -Wei:iiifat16 20FF+16 dayi·--· 22 23
24 ~ ' t----i
25 3.03 Review Meeting #3

3.05 CC Mtg, {St 3rd Tues.---------··--- ..

3.06 Plan Summary
Project: P2609ProjSched_04-20-16
Date: Mon 4/18/16
Task
Split
Progress
O days ~
• • 10 clays ;
0 days
5 days :

Fri 7/15/16 !
Mon 7/18/16 ;
Tue 8/16/16
Tue 8/16/16 :

Fri 7/15/16 21FF+2 days
Fri7i29H6 2:c--·· ·- ····· --· •• ·-
Tue 8/16/16 23FF+10 days
Mon 8/22/16 : 24
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Milestone
Summary
♦
Project Summary • •

Page 1 ends

Community Park Master Plan
Orinda, CA
2nd Quarter 3rd Quarter
Apr May Jun Jul Au -~--- ---'---"---I
External Tasks
External Milestone ~ •
Deadline
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Item F.5
Packet Page 120

RELEVANT PROJECT EXPERIENCE
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CENTRAL PARK MASTER PLAN, MILLBRAE
Millbrae's Central Park serves a critical function in the City of Millbrae. By virtue of its size and the facilities it offers it is the single most popular park in the City. Callander Associates was retained by the City to prepare a master plan for improvements to the most important park in Millbraes inventory. Among the amenities to be found there are tennis courts, the City's Recreation Center with an emphasis on senior activities, a playground and expansive lawns and paths conducive to picnicking, informal play, and just plain relaxing.

Improvements included the removal of outdated play equipment and the restoration of the central lawn as a dominant feature. Other improvements included new pathways, picnicareasand landscaping.

ORANGE MEMORIAL PARK,

SOUTH SAN FRANCISCO
Callander Associates completed the master plan and prepared construction documents for the City's largest, oldest and most visible park facility. The $6 million project includes renovation of the existing 23-acre park, and an additional 10 acres of new facilities. The completed park includes lighted sports fields, a ·community center building, open space, accessible picnic and play areas, a group picnic shelter and other accessory buildings, and an indoor existing indoor pool. Expansion of the park is made possible by purchase of adjacent land and the relocation of the City's public works and parks corporation yards. During the master planning phase, our firm facilitated four public workshops and directed the workofa market research consultantto determine user preferences.

HOLBROOK PALMER FIELD, ATHERTON
Menlo Atherton Little League sought to upgrade its ballfield facility within beloved Holbrook Palmer Park. The Little League desired to provide expanded seating befitting a top-tier little league facility along with improved dugouts, new backstop, playing field improvements, and associated park circulation improvements. Additionally, the Little League is resurfacing the existing tennis courts adjacent to the upgraded field. Ballot measure 'M' was put before the voters in November 2012 and it was easily passed by the voters (75% in favor of the project).

Callander Associates worked closely with the Little League's Architect to develop a site plan concept that met the
requirements of the Town of Atherton's Planning Department.

CITY OF ORINDA Proposal for Orinda Community Park Master Plan G Item F.5
Packet Page 121
-~

GREER PARK, PALO ALTO
Greer Park has long been one of the most utilized parks in all of Palo Alto. Callander Associates was selected to help the City ,. with this final piece of the puzzle. After an extensive public outreach process facilitated by the firm, consensus was achieved.

The final concept features a rolling lawn surrounded by trees and bordered by a path. The space is conducive to a variety of passive uses and substantially increases the attractiveness of the park to the broader community. Additional components of the project included the development of a themed play environment, and the engineering of a new water distribution > system that utilizes a blend of reclaimed and potable water. ' OSAGE STATION PARK, DANVILLE
A master plan for Osage Station Park was completed in 2010, • . which identified and prioritized improvements for the park in multiple phases. Improvements to this cherished park were carefully selected to keep the parks theme and character intact.

CAMINO PABLO SCHOOL, MORAGA
vX-¥.:,,,L.--\-~$===~.' :,(\):,.:i\ . ,, ; '.·,·if,;,&
The Camino Pablo School in Moraga shares it's small athletic field with the broader community. Callander Associates was selected through a competitive process to lead the field remediation design effort. Conceptual level plans were key in establishing a construction budget and prioritizing improvements. Improvement's included adding a trench drain at the pavement edge to intercept sheet flows before they reached the field, the addition of a sand slit matrix to improve drainage within the field itself, and an all weather perimeter path. The field was regraded to restore positive drainage and sodded for fastest return to service. To insure long term performance an all new irrigation system was also installed. Favorable bid results allowed the Town to proceed with all the bid alternates. The Town and school now enjoy the equivalent of a brand new field . .. :·• .• l~:t:.~
Item F.5
Packet Page 122

CRESTVIEW PARK, SAN CARLOS
This 3 acre park benefits from a terrific vantage point high in the hills of San Carlos. Views abound, and in spite of the prominence of the sportsfield in the middle of the park, the site retains a very rural character. It's no wonder then, that the immediate community was keenly engaged in shaping the
improvements, from start to finish. The park is all the better for their input. New, whimsical play areas replace the old fashioned jungle gym type equipment. Parking was reconfigured and user safety enhanced through the incorporation of a turnaround, dramatically reducing the need for backing movements. New sod, complete with a subdrain system was installed in place of the perpetually thirsty sand based field that had been there. ·,. Elements valued by the neighbors, such as the basketball court was spruced up with fresh paint but otherwise left largely untouched. ·.•• ............ . I, ... , ..
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REFERENCES

WERDER & DESTINATION PARKS, FOSTER CITY
Callander assisted with conceptual design and construction documentsfortwo new public parks in Foster City. The overall goal for Werder & Destination parks was to enhance pedestrian and bicyclist access to the adjacent Bay Trail and provide additional recreational opportunities for residents of Foster City. Significant public outreach was conducted to understand the community's priorities and their input was instrumental in narrowing the park programs. Accessible concrete walks serve group picnic areas and a new restroom building at each site. Landscape improvements include new tree and shrub plantings as well as open turf for passive recreation.

As consultants on a number of ongoing parks, streetscape and beautification projects, Callander Associates has diligently pursued project scheduling, critical path modeling, development and adherence to project budgets, development of alternative design solutions, interfacing with the public and other agencies, and maintaining a positive project management attitude. In all projects we have been assisted at the City level by the following persons, whom can best testify as to our methodology, commitment and degree of success.

Jav Ingram, Rei:.e:;ition Diiector
City of Moraga
(925) 888-7034
[email protected]
Bob Russell, Landscape Architect
Town of Danville
(925) 314-3450
[email protected]
Christine Boland, Parks and Recreation Director
City of San Carlos
(650) 802-4382
cbola [email protected]
CITY OF ORINDA Proposal for Orinda Community Park Master Plan G Item F.5
Packet Page 123

3. Resumes
1 1

EDUCATION
• Bachelor of Science in
Landscape Architecture,
University of California at
Davis, 1983
• Practice Management
Certification, Advanced
Management Institute of
San Francisco
• Caltrans Plan and
Specifications Training - San
Francisco
• Water Conservation (AB
325) Training -Association
of Bay Area Governments
Training Session
• Erosion Control Specialist
- Association of Bay Area
Governments Training
• SCVURPPP C.3 LID
Consultant Workshop, 2012

REGISTRATIONS
• California Landscape
Architect #4692
• Member, American Society of
Landscape Architects
Mark Slichter, ASLA, PLA
Principal-in-Charge, Callander Associates
Mark's focus on listening and attention to detail, combined with his 30 years of professional design experience, makes him a valuable contributor in all project phases and complexities. Since joining Callander Associates in 1987, Mark has provided park and recreation agencies with an impressive array of design, project management and meeting facilitation skills required timely, effective project implementation. His expertise in ADA, playground safety audjts, and SWPPP compliance has proven extremely valuable to a growing list of public facility managers. He has utilized these skills in designing and overseeing , over 80 different parks, trails and other public facilities. Some of his related experience includes: Sycamore and Diablo Valley Parks, Danville; Laureola Park, San Carlos; Crestview Park, San Carlos; and Osage Station Park, Danville.

SIMILAR PROJECTS
Bayside Park Visi0ning, Burli11game
Branham Park Renovations, San Jose
Bryant Park, Pittsburg
Central Park Master Plan, Millbrae
Chilton & Laureola Park Improvements, San Carios
Crestview Par!: RencvBtion, Sar. Carlo~
Cunningham Pail~, S:::n Jose
Ei Sobrante Libn;ry Park, El Sotrante
F!oyd a,1d Locust Street Neighborhood Park, San\:a Rosa Fowler Creek Park Development, San Jose
Greer Park Renovation, Palo Alto
Halcyon Park Playgrounc.l Renovation, San Leandro
Happj Hollcv, Access lmp,O\:ements, San Jo:;e
Hillcr-2st Circle Pz:rk, San Cc:dos
Lagos de More;10 Park, Brea
Las Pal.-nas Playground Renovation, Sunnvvale
Lameola Park and Playgrnund, San Carlos
Linda Vista Park, Cupertino
Lone Hill Park Renovation, San Jose
Martin Luther King Puk, Pittsburg
Meadowview Playground, San Mateo County
Osage Station Park Improvements., Oanvil:e
Rancho L;;iguna Park I Moraga
River Glen Park, San Jose
Silver Creek Linear Park, Phase 2, San Jose
Sycamore Valley and Diablo Vista Play Area Renovations, Danville Werder and Destinations Parks, Foster City
West Evergreen Park, San Jose
Item F.5
Packet Page 124
Pierre Chin - Dickey, LEED AP
Project Manager, Callander Associates
Since joining Callander Associates in 2013, Pierre has continually risen to meet the increasing challenges facing our projects today from complex permitting and funding requirements to implementation of AB 1881 and water conservation efforts. His high quality graphics and design skills have provided our clients with a greater understanding of proposed improvements along with the reassurance that project goals have been artfully achieved. In addition, Pierre has a real passion for immersive travel which has provided him rich cultural and urban experiences. Those experiences have fostered his design aesthetic and increased his focus on streetscape and urban design projects.

SIMILAR PROJECTS
Crestvi:~w Park Renova'i~on, San Carlos
i\;;urrcy Field Rehabilitc:tk;n, Burlinga~ne
Dutch Slough, Oa!<:ley
Menlo Park Dog Park and Sports Field, Me:ilo Park
Woodside Priory Schooi Field, Portola Valley
Elk Grove Spo;ts Complex, Elk Grove
Merry Moppet P,·e-School, Belmont
Stratford Scoool, Sunnyvale
Hoover S~i,oal r::e~1:s;,~ins, Burling;rnif= •
~Ail!br;Je Dovu,~01,m E1:l1ancem:ei·1ts, Millbrae
\ . ·~ 'f:.
.· i .

I ,

EDUCATION
! • Bachelor of Science in
Landscape Architecture,
University of California,
Davis, 2008
I 1 • Project Management
Training, Professional
Services Management
Journal
R.EG1STBATiONS
• Leadership in Energy
and Environmental
Design (LEED) Accredited
Professional
CITY OF ORINDA Proposal for Orinda Community Park Master Plan Ci} Item F.5
Packet Page 125
Client#· 56 CALLAASS01
ACORD™ CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) 4/18/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER l:l):~~~"T Doris A. Chambers
Dealey, Renton & Associates FlJ8Ntf o Ext\: 510 465-3090 1 CNC, Nol: 510 452-2193 P. 0. Box 12675 t~~ss: [email protected]
Oakland, CA 94604-2675 INSIJRER(S) AFFORDING COVERAGE NAICft 51 o 465-3090 Mandy Guo 1NsuRER A: American Automobile Ins. Co. 21849 INSURED 1NsuRER a: Hartford Accident & Indemnity 22357
Callander Associates 1NsuRER c: Argonaut Insurance Company 19801 Landscape Architecture, Inc. INSURERD:
311 Seventh Avenue
San Mateo, CA 94401-4259
INSURERE:

INSURERF:

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE ADDL ~UBR LTR ,S~MID'v~Yi ,&ai'B~i LIMITS INSR WVD POLICY NUMBER A GENERAL LIABILITY X X AZC80906020 07/07/2015 07/07/2016 EACH OCCURRENCE $2 000.000 ,....._ ~~ X COMMERCIAL GENERAL LIABILITY R MIS AGi1?i~ENTED S occurrence! s1,ooo,ooo I CLAIMS-MADE ~ OCCUR MED EXP (Any one person) $10,000
~
PERSONAL & ADV INJURY $2,000,000
GENERAL AGGREGATE - s4,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS • COMP/OP AGG $4,000,000 -xi POLICY n :if& n LOC $
A AUTOMOBILE LIABILITY X X AZC80906020 07/07/2015 07/07/2016 COMBINED SINGLE LIMIT s1,000,000 (Ea accident\ - ANY AUTO BODILY INJURY (Per person) $ - ALL OWNED ~ SCHEDULED BODILY INJURY (Per accident) $ - AUTOS AUTOS X X NON-OWNED m~:~~1 HIRED ~AMAGE $ AUTOS AUTOS - ..__
$
A ~ UMBRELLA LIAB
~
OCCUR X X AZC80906020 p11011201s 07/07/201E EACH OCCURRENCE $1 000,000 EXCESSLIAB CLAIMS-MADE AGGREGATE $2.000.000
DED I I RETENTION$ $
B WORKERS COMPENSATION X 57WEGGE6767 ~7/01/2015 07/01/2016 x 1~JA~~~wT~ 1 12JH· AND EMPLOYERS' LIABILITY y / N ANY PROPRIETOR/PARTNER/EXECUTIVE~ E.L. EACH ACCIDENT $1,000 000 OFFICER/MEMBER EXCLUDED? N NIA (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $1.000 000 ~~;5c~;.¥[~N oW~PERATIONS below E.L. DISEASE· POLICY LIMIT $1,000,000 C Professional IAE1240704 ~2/31/2015 12/31/2016 $2,000,000 per Claim Liability $2,000,000 Anni Aggr.

DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) GENERAL LIABILITY POLICY EXCLUDES CLAIMS ARISING OUT OF THE PERFORMANCE OF PROFESSIONAL SERVICES. 30 Day Notice of Cancellatlonn O Day notice for Non-Payment of Premium.

RE: Orinda Community Park Master Plan
City of Orinda, its officers, officials, employees, and volunteers are named as an additional insured as respects general liability for claims arising from the operations of the named insured. (See Attached Descriptions)

CERTIFICATE HOLDER CANCELLATION
City of Orinda SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL • BE DELIVERED IN Parks & Recreation Department ACCORDANCE WITH THE POLICY PROVISIONS.

ACORD 25 (2010/05) 1 of 2 The ACORD name and logo are registered marks of ACORD #S1672663/M1570106 MXG
Item F.5
Packet Page 126
DESCRIPTIONS (Continued from Page 1)
Primary coverage and waiver of subrogation included per policy form wording. 30 Day Notice of Cancellation/10 Day notice for Non-Payment of Premium.

SAGITTA 25.3 (2010/05) 2 of 2
#S1672663/M1570106
Item F.5
Packet Page 127
Additional Insured - Owners, Lessees or Contractors - AB 90 67 12 93 Policy Amendment Section II
Insured Callander Associates
Producer Dealey, Renton & Associates
Schedule
Policy Number AZC80906020
Effective Date 07/07/2015
Name of Person(s) or Organizatlon(s) Description of Operations City of Orinda Schedule of additional insureds: City of Orinda, its officers, officials, employees, and volunteers Parks & Recreation Department
Lisa Hagopian, Management Analyst
22 Orinda Way
(If no entry appears above, information required to complete this Endorsement will be shown in the Declarations as applicable to this Endorsement.)
The following is added to Part I - WHO IS AN INSURED in the Business Liability Section of this policy

5. The person or organization shown in the Schedule
is also an insured, but only with respect to liability
arising out of your work for that insured by or for
you.

All other terms and conditions of the policy apply.

This Form must be attached to Change Endorsement when issued after the policy is written.

One of the Fireman's Fund Insurance Companies as named in the policy President
A89067 12-93
Contains copyrighted Material of Insurance ServicesOffice, Inc., 1984 Item F.5
Packet Page 128
Insured: Callander Associates
• Policy Number: 57WEGGE6767
Effective Date: 07/01/2015
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF OUR RIGHT TO RECOVER FROM

OTHERS ENDORSEMENT - CALIFORNIA
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent.that you perform work under a written contract that requires y·ou to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be
otherwise due on such remuneration.
% of the California workers' compensation premium
Person or Organization
City of Orinda
Parks & Recreation Department
Lisa Hagopian, Management Analyst
22 Orinda Way
Form WC 04 03 06
Process Date:

SCHEDULE
Job Description
Waiver of subrogation in favor of: City of Orinda, its officers, officials, employees, and volunteers /J!.~ C •~
Countersigned by _"'I-' ____________ , _______ _ Authorized Representative (1) Printed in U.S.A.

Policy Expiration Date:

Item F.5
Packet Page 129

5. C_gm_gensation Sumrr1gry aryd Fee Prqposal
The following fees and reimbursable expenses are proposed and will remain valid for a period of 60 days from the date of this proposal. We have estimated our time and expenses based on the Scope of Services within the proposal and as shown on the attached task matrix. We welcome the opportunity to discuss the scope and fees with you and adjust as warranted to address your specific requirements. Fees to be rendered on an hourly basis in accordance with the rates indicated on the Standard Schedule of Compensation.

Task 1 - Project Start-Up ......... . ............... . ... . . . ..... ... . .. $2,265 Task 2 - Draft Master Plan . .. .. . . .... ..... .. . .... . .. . . . ..... . .. .. .. $10,158 Task 3 - Final Master Plan ............ .. .............. . .. .... ...... $11,300 Subtotal, Tasks 1- 3 . . .. .. . .. .. . . .... . ... . ........ . .. .. .. . ... .. . . . ... .. ... . . $23,723 Project E}tpenses
Reimbursable Expenses (budgeted allowance) .. . ....... . . . . ... .... . ... $1,190 Total Compensation . .................................................... $24,913 '., . ' ..
~ -.. ., ·r- ~ .. ";_ ~,..,_ ·; ~-·'i\..Z_,~~~--~·::'.:4- ~-; ,~-,:,~::
' • -i
Orange Memorial Park, South San Francisco
CITY OF ORINDA Proposal for Orinda Community Park Master Plan @ Item F.5
Packet Page 130
P2609 TaskMatrix
© copyrighted 2016 Callander Associates
Landscape Arclritectw-e, Inc.

Phase !Description

1.0 Project Start-Up

1.01 start-up meeting

1.02 base sheet preparation

1.03 site review

2.0 Draft Master Plan

2.01 first draft master plan

2.02 supporting imagery

2.03 cost estimate

2.04 review meeting #1

2.05 second draft master plan

2.06 imagery

2.07 revised cost estimate

2.08 review meeting #2

3.0 FinalMaster Plan

3.01 final draft master plan

3.02 parks and recreation commission meeting

3.03 review meeting #3

3.04 final revisions

3.05 city council meeting

3.06 1plan summary
Callander Associates' Personnel and Rates
Principal Proj Manager (1) Designer (1)
@ $190 @ $146 @$117
hrs I $'s hrs I $'s hrs I $'s

2.0 $ 380.00 2.0 $ 292.00 - $ -
- $ - 0.5 $ 73.00 4.0 $ 468.00
- $ - 4.0 $ 584.00 4.0 $ 468.00

2.0 $ 380.00 6.5 $ 949.00 8.0 $ 936.00

2.0 $ 380.00 12.0 $ 1,752.00 2.0 $ 234.00

0.5 $ 95.00 4.0 $ 584.00 - $ - 2.0 $ 380.00 4.0 $ 584.00 4.0 $ 468.00

2.0 $ 380.00 2.0 $ 292.00 - $ -

2.0 $ 380.00 8.0 $ 1,168.00 4.0 $ 468.00

0.5 $ 95.00 4.0 $ 584.00 4.0 $ 468.00

2.0 $ 380.00 4.0 $ 584.00 - $ -

2.0 $ 380.00 2.0 $ 292.00 - $ - 13.0 $ 2,470.00 40.0 $ 5,840.00 14.0 $ 1,638.00

2.0 $ 380.00 16.0 $ 2,336.00 12.0 $ 1,404.00

4.0 $ 760.00 - $ - - $ -

2.0 $ 380.00 2.0 $ 292.00 - $ -

2.0 $ 380.00 8.0 $ 1,168.00 12.0 $ 1,404.00

4.0 $ 760.00 - $ - - $ - 1.0 $ 190.00 8.0 $ 1,168.00 4.0 $ 468.00

15.0 $ 2,850.00 34.0 $ 4,964.00 28.0 $ 3,276.00
Proj. Administrator
@$105
hrs I $'s
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -

2.0 $ 210.00
- $ - 2.0 $ 210.00
- $ -
- $ -
- $ -
- $ -
- $ -

2.0 $ 210.00

2.0 $ 2t0.00
hrs

4.0 4.5

8.0 16.5

16.0 4.5

10.0 4.0

14.0 8.5

8.0 4.0

69.0 30.0

4.0 4.0

22.0 4.0

15.0 79.0
Task Matrix
Orinda Community Park Master Plan
April 20, 2016
CA Fees
I $'s
$ 672.00
$ 541.00
$ 1,052.00
$ 2.265.00
$ 2,366.00
$ 679.00
$ 1,432.00
$ 672.00
$ 2,016.00
$ 1,147.00
$ 1,174.00
$ 672.00
$ 10,158.00
$ 4,120.00
$ 760.00
$ 672.00
$ 2,952.00
$ 760.00
$ 2,036.00
$ 11,300.00
Total $ 23,723.00
Pa~e 1 of 1
Item F.5
Packet Page 131
Client#· 56 CALLAASS01
ACORDm CERTIFICATE OF LIABILITY INSURANCE I DA TE (MM/DD/YYYY) 4/18/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the pollcy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lleu of such endorsement(s).

PRODUCER NAME:v• Doris A. Chambers
Dealey, Renton & Associates r,vgNJo. Ext\: 510 465-3090 I f.vc, Nol: 510 452-2193 P.O. Box 12675 io~~ss: [email protected]
Oakland, CA 94604-2675 INSURER(S) AFFORDING COVERAGE NAIC# 510 465-3090 Mandy Guo INsuRER A: American Automobile Ins. Co. 21849 INSURED INsuRER B : Hartford Accident & Indemnity 22357 Callander Associates INsuRER c: Argonaut Insurance Company 19801 Landscape Architecture, Inc. INSURER 0:
311 Seventh Avenue
San Mateo, CA 94401-4259
INSURERE:

INSURERF:

COVERAGES CERTIFICATE NUMBER· REVISION NUMBER:

INSR TYPE OF INSURANCE 11
AODL ~UBR iS8M~Vvi ™"W-d~ LTR LIMITS NSR WVD POLICY NUMBER A GENERAL LIABILITY X X AZC80906020 07/07/2015 07/07/2016 EACH OCCURRENCE $2 000 000 -X COMMERCIAL GENERAL ~~mEJ[?i RENTED LIABILllY I E Ea occurrence I $1,000.000 - n CL.AIMS-MADE ~ OCCUR MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY - $2,000.000
GENERAL AGGREGATE $4,000,000
--GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $4,000,000 rxi POLICY n ~f& nLOC $
A AUTOMOBILE LIABILITY X X - AZC80906020 07/07/2015 07/07/2016 COMBINED~flNGLE LIMIT /Ea accident $1,000,000 ANY AUTO BODILY INJURY (Per person) $ >-- ALL OWNED - SCHEDULED BODILY INJURY (Per accident) $ - AUTOS - AUTOS
X X NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accidentl - - $
A .....! UMBRELLA LIAB
~
OCCUR X X AZC80906020 • 07/07/2015 07/07/2016 EACH OCCURRENCE $1 000.000 EXCESSLIAB CL.AIMS-MADE AGGREGATE $2000.000
OED I I RETENTION$ $
B WORKERS COMPENSATION X 57WEGGE6767 b7/01/2015 07/01/2016 x lfRRWfiWr'1 I 1gJH· AND EMPLOYERS' LIABILITY y / N ANY PROPRIETOR/PARTNER/EXECUTIVEllil E.L EACH ACCIDENT $1.000 000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L DISEASE -EA EMPLOYEE $1.000 000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE• POLICY LIMIT $1,000,000 C Professional IAE1240704 ~2/31/2015 12/31/2016 $2,000,000 per Claim Liability $2,000,000 Anni Aggr.

DESCRIPTION OF OPERATIONS/LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remarks SChedula, If more space Is required) GENERAL LIABILITY POLICY EXCLUDES CLAIMS ARISING OUT OF THE PERFORMANCE OF PROFESSIONAL SERVICES. 30 Day Notice of Cancellatlon/10 Day notice for Non-Payment of Premium.

RE: Orinda Community Park Master Plan
City of Orinda, its officers, officials, employees, and volunteers are named as an additional Insured as respects general liability for claims arising from the operations of the named insured. (See Attached Descriptions)

CERTIACATE HOLDER CANCELLATION
City of Orinda SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL • BE DELIVERED IN Parks & Recreation Department ACCORDANCE WITH THE POLICY PROVISIONS.

ACORD 25 (2010/05) 1 of 2 The ACORD name and logo are registered marks of ACORD #S1672663/M1570106 MXG
Item F.5
Packet Page 132
DESCRIPTIONS (Continued from Page 1)
Primary coverage and waiver of subrogation included per policy form wording. 30 Day Notice of Cancellatlon/10 Day notice for Non-Payment of Premium.

SAGITTA 25.3 (2010/05) 2 of 2
#S1672663/M1570106
Item F.5
Packet Page 133
Additional Insured - Owners, Lessees or Contractors - AB 90 67 12 93 Policy Amendment Section II
Insured Callander Associates
Producer Dealey, Renton & Associates
Schedule
Policy Number AZC80906020
Effective Date 07/07/2015
Name of Person(s) or Organization(s) Description of Operations City of Orinda Schedule of additional insureds: City of Orinda, Its officers, officials, employees, and volunteers Parks & Recreation Department
Lisa Hagopian, Management Analyst
220rindaWay
(If no entry appears above, information required to complete this Endorsement will be shown in the Declarations as applicable to this Endorsement.)
The following is added to Part I - WHO IS AN INSURED in the Business Liability Section of this policy

5. The person or organization shown in the Schedule
is also an insured, but only with respect to liability
arising out of your work for that insured by or for
you.

All other terms and conditions of the policy apply.

This Fonn must be attached to Change Endorsement when issued after the policy is written.

One of the Fireman's Fund Insurance Companies as named .in the policy AB9067 12-93
Contains copyrighted Material of Insurance ServlcesOffice, Inc., 1984 Item F.5
Packet Page 134
- 1nsured: Callander Associates
Policy Number: 57WEGGE6767
Effective Date: 07/01/2015
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF OUR RIGHT TO RECOVER FROM

OTHERS ENDORSEMENT - CALIFORNIA
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

SCHEDULE
Job Description
Waiver of subrogation in favor of: City of Orinda, its officers, officials, employees, and volunteers Countersigned by ~ c... •
Authorized Representative
(1) Printed in U.S.A.

Policy Expiration Date:

Item F.5
Packet Page 135
CALIFORNIA FORM 700

FAIR POLITICAL PRACTICES COMMISSION

A PUBLIC DOCUMENT

STATEMENT OF ECONOMIC INTERESTS

COVER PAGE
Date Initial FHlng Received
Olf/cif/ U,;e Ollly
Plose .ttPe or ptfnt In tnA:.

NAME OF FILER 11,ASJ) (FRIT)
Callander Associates Landscape Architecture, I nc

1. Office, Agency, or Court
Agency Name (Do not use acronyms)
Orinda Parks and Recreation
Division, Board. Depa,tment. Dlstllct, if applicable
(MIDDLE)
Your Position
Design Consultant f orO rinda Community Park Pro}.
► If filing for multiple positl011$, 11st below or on an allaehmenL (Do not use ac,onymsJ Agency:------------------
Positi011: ____________ _

2. Jurisdiction of Office (CIHH:k ,t ,,_ cine bo1tJ
State
□ Mullf.County .---~--------- ~ ~ d_O_rl_nd_a ___________ _

3. Type of Statement (Check ,t t•t one b01tJ
D Annual: 1he period covered Is January 1, 2015, through December 31, 2015.
•01'- The period covered is ______ ..., 1hrough
December 31, 2015.

Ill Alaumlng Offlca: Date assumed 06 t 01 , 2016
D Judge or Court Commissioner (Statewide Jurbdlctlon)
county of-------------
OOlher ___ - _________ _
0 Leaving 0fflc:e: Date Left _ _J___J, _____ __
(Check one)
0 The period 00vared is Janullf)' 1, 2015. through the dais d leaving office.
-or•
0 TIie pel1od C0't'8f8d Is · I through
the date cf leaving olllce.
0 Candldat&: Election year----- and office s01.1ght. If different than Part 1: ------------

4. Schedule Summary (must complete) ► Total number of pages Including this cover page: __ _ Schedules attached
-orD 8cltlldul1 A-1 - IIIVf8llrlenlB - schedule attached 0 lcltadull M • lnve&lments - lldladule attached
D 8chldul1 B • Rsa# Properly- schedule attached
0 Schedule C • Income. Low. & Business Poslion$ - schedule attached □ Schedule D - Income - Gars - schedule attached
D Schedule E • Income - GIii - T1Mt Ptrjments - schedule attached ~ None • No fBPOdab/e Interests on any schedule

5. Verification

MAILING ADDRESS STREET
(IJusblsl or /flrlll Acti811 ~ • NII Docllnen!I
311 Seventh Avenue
DAYTIME TaEPHONE NUMBER
( 650 ) 375-1313
CITY
San Mateo

STATE ZIPCODE
CA 84401

E-MAIL ADDRESS
. [email protected]
I have used all reasonable diligence In preparing 1h18 statement I have reviewed this statement a1d to the best of my knowledge the lnformall011 cantalned hon and In r61'f attached schedules Is bue and comi:,ete. I ~edge this Is a public document. , ___ .. __ ... ,_.,,...,..,_ ...... _............. ,
DateSlgned 05/1812016 Signature °" • d\.-n-,, •• ,~ ,nonl/l.lllJ ""' ffkllt__,,.,,,.,.,l/lllllltllffllJQlll'llofl ... , FP,C.Form 700 (20U/2016)
F ppe Advice Email: advlcee,fppc.ca.gov
F PPC Tall-Free Helpline: 866/275-3771-.fppc.ca.,ov
Item F.5
Packet Page 136

CITY OF ORINDA
AMENDMENT No. 1 TO SERVICES CONTRACT
Callander Associates ("Provider") and the City of Orinda ("City"), a municipal corporation, previously entered into a contract with an effective date of June 8, 2016 relating to design and development of an Orinda Community Park Master Plan. Section 4. c. of that agreement provides that, "The parties shall agree in writing to any changes in compensation due to changes in Provider's services prior to performance of those changes services."
City and Contractor mutually agree to amend the agreement as follows:

1. Replace Section 4. C. "Compensation" as follows:
x. City agrees to pay Provide at the rates described in Exhibit A, not to exceed a maximum contract price of $33,340 for all services performed under this agreement.

In all other respects, the agreement shall remain unchanged and in full force and effect.

Callander Associates
Q . )
rri!CdTitle - d A. ha~
Printed Name
Item F.5
Packet Page 137
Callander Associates
• Landscape Architecture
4)
V I,
Via E-Mail
925-253-4202
November 21, 2017
[email protected]
Todd Trimble, Parks and Recreation Director
City of Orinda
28 Orinda Way,
Orinda, CA, 94563
RE: ORINDA COMMUNITY PARK MASTER PLAN/ proposal of additional services Dear Todd:

I'm pleased to hear that there Is renewed Interest in furthering the plans for the Community Park. The next step would be to take the project to Council and share with them what was shared with the Parks Commission on August 10th, October 26th and December 14th of last year. Though only one P&R Commission meeting had been anticipated I believe the dialogue was productive in building consensus.

However, through this process we have exhausted the project fees before getting to Council as originally envisioned. This request for additional services is to allow us to take the project to Council. Given that the Council has not seen the proj_ect I would propose that two presentations are made with the first intended to bring the Council up to speed and solicit their input and the second to present an updated Master Plan and seeking a motion to adopt.

The following Is a listing of tasks that would be performed. Items shown in boldface italics represent documents to be provided as part of that task.

5.1 CITY COUNCIL ENGAGEMENT
Task 5.1.1 City Council Presentation #1: Present the project, taking care to note chronology, community and Commission input, and sharing the plan that was the culmination of that process. Solicit input from the Council and public, noting input and providing responses.

Task 5.1.2 Plan Revisions: Revise the Master Plan, supporting exhibits and cost estimate per the input received. This task and the budget proposed for these additional services Is based on the assumption that plan refinements will be called for as opposed to wholesale plan changes (the preparation of alternatives, expansion of the project limits, etc.) won't be required.

Task 5.1.3 City Council Presentation #2: Present the revised Master Plan, updated images and revised estimate. Outline the changes to the plan. Answer questions and provide clarifications.

Discuss next steps in implementation. Seek a motion to adopt.

BURLINGAME
1633 Bayshore Hlghway, Suite 133
Burlingame, CA 94010
T 650.375.1313
F 650.344.3290

SANJOSE
300 South First Street Suite 232
San Jose, CA 95113
T 408.275.0S65
F 408.275.8047

RANCHO CORDOVA
12150 Tributary Point Drive, Suite 140
~ncho Cordova, CA 95670
T 916.982.4366
F 916.985.4391
Recreate
Educate
Uve<-Work
Connect
Sustain
www.allandemsodates.com
Item F.5
Packet Page 138
RE: ORINDA COMMUNITY PARK MASTER PLAN/ proposal of additional services November 21, 2017
Page2

REIMBURSABLE EXPENSES
We would bill for all 'out of pocket' expenses Including printing and reproduction, travel and other reimbursable expenses as noted in the attached Standard Schedule of Compensation. We propose a budget for these expenses as noted below.

COMPENSATION SUMMARY

5.1.1- 5.1.3 (hourly with a suggested budget of) ............................................................................ $7,790 Reimbursable Expenses (allowance of) ................................................................................................ $550 Suggested Budget .................................................................. $8,340 We appreciate this opportunity to continue to be of service to you. If this suggested contract amendment Is acceptable to you please return a countersigned copy.

Sincerely, Agreed and Authorized to Proceed
A. Mark Slichter, ASLA, Principal Authorized Representative, City of Orinda Callander Associates Landscape Architecture Inc.

Attachment: Standard Schedule of Compensation, 2018, SM, 1 page 16081 Agreement Amedment#l-2017 07-11
C oopyrtlhted 2017 Callander Assoclotu
Item F.5
Packet Page 139
TO:

Callander Associates
1633 Bayshore Highway, Suite 133
Burlingame, CA 94010
(650) 375-1313
FAX: (650) 344-3290
City of Orinda
28 Orinda Way
Orinda, CA 94563

LETTER OF TRANSMITTAL
DATE
I
PROJECT NO.
12-27-2017 P2647

ATTENTI ON
Todd Trimble

PROJECT NAME
Station Six Tank One Screening
RE :

Orinda Community Park Master Plan
No. of pages including this form __ 4~-----------
WE ARE SENDING YOU ■ Attached □ Under separate cover via __________ _ COPIES DATE NO. DESCRIPTION
1 12-26-17 3 Amendment No. 1 To Services Contract
These are transmitted as checked below. If enclosures are not as noted, kindly notify us at once. ■ As requested For your use □ For review and comment

REMARKS
COPIES TO: ________________ _ SIGNED 1)Miefte ~--------------- □ With enclosures □ Without enclosures

BURLINGAME
1633 Bayshore Highway, Suite 133
Burlingame, CA 94010
T 650.375.1313
F 650.344.3290

SAN JOSE
300 South First Street, Suite 232
San Jose, CA 95113
T 408.275.0565
F 408.275.8047
PRINT NAME Danielle Zepeda ________________ _

GOLD RIVER
12150 Tributary Point Drive, Suite 140
Gold River, CA 95670
T 916.985.4366
F 916.985.4391
Recreate
Educate
Live+Work
Connect
Sustain
www.callanderassociates.com
Item F.5
Packet Page 140
Osa L. Wolff
From:

Sent:

To:

Subject:

CONFIDENTIAL
Sheri & Todd
Osa L. Wolff
Tuesday, January 09, 2018 3:33 PM
Sheri (Spediacci) Smith ([email protected]); Todd Trimble ([email protected])
Callander Associates services contract amendment (Community Park Master Plan) Thank you for routing me the Callander Associates services contract amendment (Community Park Master Plan). I have signed and will return it to Sheri today. Please send me a PDF of the fully executed document once you have it ready.

I noticed that the rate sheet for this contract that was included on packet page 68 of the December 19, 2017 City Council agenda packet was not attached to the amendment. I assume that is intentional, perhaps because that rate sheet referenced Burlingame rather than Orinda. If you intended to include a new rate sheet, please add it. Thank you.

Best,
Osa
Osa L. Wolff
City Attorney
City of Orinda
Shute, Mihaly & Weinberger LLP
396 Hayes St.

San Francisco, CA 94102
415.552.7272 (phone)
415.552.5816 (fax)
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The information contained in this e-mail message, including any attachment(s), is privileged, confidential, and protected from disclosure. If you are not the intended recipient, you may not read, use, copy, disclose, or distribute the information contained in this e-mail message. If you think that you have received this communication in error, please promptly advise Shute, Mihaly & Weinberger LLP by e-mail at [email protected] or telephone at (415) 552-7272, and delete all copies of this message. 1 Item F.5
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DocuSign Envelope ID: 2CD7495D-0294-4731-AA6F-FO946DCC532F

CITY OF ORINDA
AMENDMENT No. 2 TO SERVICES CONTRACT
Callander Associates ("Provider") and the City of Orinda ("City"), a municipal corporation, previously entered into a contract with an effective date of June 8, 2016 relating to design and development of an Orinda Community Park Master Plan. Section 4. c. of that agreement provides that, "The parties shall agree in writing to any changes in compensation due to changes in Provider's services prior to performance of those changes services." City and Contractor mutually agree to amend the agreement as follows:
l. Replace Section 4. C. "Compensation" as follows:
x. City agrees to pay Provide at the rates descnbed in Exhibit A, not to exceed a maximum contract price of $52,500 for all services performed under this agreement.

In all other respects, the agreement shall remain unchanged and in full force and effect. 1/21/2022
Date
~s;n•d~y; S 1/ 21/2022
l!: BABOC~ __
City Clerk David Biggs
Approved as to form r: DocuSigned by:

L~~~~:fI3~,. 1/20/2022
City Attorney Osa Wolff
:r; 1/20/2022
r~~ciates
Ato.vit- l\ui
0064~•--- ------- --
Principal
Printed Title
Marie Mai
Printed Name
Date
Item F.5
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DocuSign Envelope ID; 2CIJ74950-0294-4731-AA6F-F0946DCC532F November 19, 2021
Mr. Todd Trimble
City of Orinda
28 Orinda Woy
Orinda, CA 94563
ttrimble@cityoforin da .org
www.callanderassociates.com
Recreate
Educole
Uve+Wo1k
Connect
SU5toin
RE: ORINDA COMMUNITY PARK/Proposal for Master Planning Services Dear Todd,
Our meetings on November 18 and October 27 were very helpful in clarifying the next steps for completing the master plan for Orinda Community Park. The master plan that was prepared in 2016 and approved by Council in 2018 forms an excellent basis tor moving forward, though there are a few changes to the plan that are needed to address input received from Council. Task 1 describes high priority documents to be prepared to support an upcoming Proposition 68 grant application. Task 2 describes potential additional tasks that could be rendered on an as-needed, hourly not to exceed basis to provide the City with maximum flexibility in engaging CALA to meet project needs as they arise.

Under contract to the City of Orinda, CALA will prepare plans delineating these improvements. To assist you in these efforts. we would propose to complete the following tasks in chronological order. The items shown in bold-face italics ore documents fhat we would prepare as part of our tasks.

1.0 FINAL MASTER PLAN

1.01 Start-up Meefing: Meet with City staff to review project goals, schedule, grant funding requirements, and scope. Prepare meeting summary. As part of the mee1ing, visit the site and photo document existing features that differ from conditions in 2016 (such as removal of birch trees).

1.02 Updated Final Moster Plan: Prepare a final master pion to incorporate the Councildirected revisio ns to the 2016 master plan, including retention of the existing ball wall and half-court. expansion of fhe upper restroom building from 2 to 3 stalls, and elimination of the restroom building along the lower edge of the pork.

1.03 Cosf Estfmote: Prepare a revised cost estimate to incorporate the changes noted in task 1 .02 as well as to reflect current cost trends.

1.04 Phasing Plan: Prepare a phasing pta·n to reflect a combination of City, priva1ely, and grant funded elements.
1633 BoyshOfe Highway, Suite 1 33
Bur1ingome, CA 94010
650.375.13!3

GOLD RIVER
12150 Tributary Point Orive. Suite 140
Gold River, CA 95670
916.985.4366
$AN JOSE
2025 Galewoy Place, Su\te 285
Son Jose. CA 95110
408.275.0565
Item F.5
Packet Page 143
DocuSign Envelope ID: 2<..:LJ7495O-0294-4731-AA6F-F0946DCC532F Mr. Todd Trimble
RE: ORINDA COMMUNITY PARK/propo$0l lormoster planning services November 18, 2021

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Orinda City CouncilApril 7, 2026

Orinda City Council
April 7, 2026