City Council Regular - April 21, 2026
A.
CALL TO ORDER/ROLL CALL
Councilmembers: Cara Hoxie, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Brandyn Iverson
B.
PLEDGE OF ALLEGIANCE
C.
ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D.
ITEMS FOR THE GOOD OF THE CITY
D.1
Recognizing Orinda Action Day of Community Service on April 25, 2026
1. Proclamation - Orinda Action Day of Community Service - April 25, 2026.pdf
D.2
Recognizing April as Arab American Heritage Month
1. Certificate of Recognition - Arab American Heritage Month.pdf
D.3
Library Update - Michael Beller, Orinda Library Manager
E.
PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda. Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F.
CONSENT CALENDAR
F.1
Approval of City Council Minutes
1. Staff Report - City Council Minutes for Approval at 042126 Meeting.pdf
2. Attachment A - City Council Minutes of April 7, 2026.pdf The City Council will consider approval of the Meeting Minutes of:
1. April 7, 2026, Regular Meeting.
RECOMMENDATION:
Approve City Council Minutes of
April 7, 2026, Regular Meeting
F.2
Award Contract for Crossroads Plaza Project No. 4103
1. Staff Report - Award contract for CIP 4103, Modernscapes.pdf
2. Attachment A - CIP 4103 Project Detail.pdf
3. Attachment B - Budget Change Form 012-26.pdf
The City Council will consider awarding a contract for the re-bid Crossroads Plaza project construction. The lowest responsive bidder was Modernscapes Innovations, for an amount of $277,000. In order to award the contract, a budget change of $48,000 is required.
RECOMMENDATION:
Award Contract to Modernscapes Innovations for Crossroads Plaza Project No. 4103 for $277,000, Authorize a 15% Contingency ($41,550) and Approve Budget Change Form #012-26 for an amount of $48,000.
F.3
Letter of Agreement for Temporary Use of Community Parking Lot at 10 Irwin Way
1. Staff Report - Letter of Agreement for Temporary Use of Community Parking Lot at 10 Irwin Way.pdf
2. Resolution 15-26 10 Orinda Way Parking Lot Lease Agreement.pdf The City Council will consider a request for temporary use of the community parking lot at 10 Irwin Way to Orinda Community Church related to the construction of the Vista Verde project. The City Council is being asked to authorize the City Manager to enter into a Letter Agreement which will authorize its use, extend the existing lease term and restore the lot to public parking at the conclusion of the project.
RECOMMENDATION:
Adopt Resolution No. 15-26 authorizing the City Manager to execute a Letter of Agreement with Orinda Community Church, Inc. regarding temporary use of the community parking lot at 10 Irwin Way.
F.4
Award Professional Design Services Contract for Highway Safety Improvement Program (HSIP) Projects to Advanced Mobility Group (AMG)
1. Staff Report 04.21.26- Award AMG for HSIP .pdf
2. AMG Professional Services Contract.pdf
The
City Council will consider awarding a contract to Advanced Mobility Group (AMG) for engineering and design services for CIP 4185 - Highway Safety Improvement Program projects. The proposed contract amount is $398,880, plus a 15% contingency of $59,832, for a total not to exceed value of $458,712. These projects will implement targeted safety improvements (for vehicles, pedestrians
and bicyclists) and produce GIS-based traffic control devices (striping, signage, etc.) inventories.
RECOMMENDATION:
Approve a contract with Advanced Mobility Group (AMG) for Highway Safety Improvement Program (HSIP) project design services in the amount of
$398,880, plus a 15% contingency, for a total not to exceed value of $458,712 .
F.5
Approve Construction Contract with Allied Construction Services for Orinda Library Roof Replacement Project (CIP #4173)
1. Staff Report - Approve Contract to Allied Construction.pdf
2. Attachment A- Allied Roof Proposal.pdf
The City Council will consider approving a construction contract to renovate the cap sheet roof section of the Library.
RECOMMENDATION:
Approve construction contract with Allied Construction Services for Orinda Library Roof Replacement Project (CIP #4173) in the amount of $73,053.
G.
PUBLIC HEARING
G.1
Introduction of Citywide Objective Design Standards (ODS) Ordinance 26-03, implementing Action 3.E of the Housing Element
1. Staff Report - Citywide Objective Design Standards 04212026.pdf
2. Attachment A - Proposed Ordinance 26-03 Amending Zoning and Adopting the Citywide Objective Design Standards.pdf
3. Attachment B - Planning Commission Resolution 26-03 Citywide ODS.pdf
4. Attachment C - Summary of Background Research and Findings, July 2025.pdf The City Council will hold a public hearing and consider adoption of Citywide Objective Design Standards. The purpose of the objective design standards is to provide guidance, set design expectations, expedite
processing, align with new laws streamlining review for residential projects, and maintain
the architectural and landscape character of the community.
RECOMMENDATION:
Waive the full reading and introduce Ordinance 26-03, to amend Title 17 of the Orinda Municipal Code (Zoning) and adopt the Citywide ODS; and find this ordinance is exempt from the California Environmental Quality Act (“CEQA”) and direct Staff to file a Notice of Exemption.
H.
POLICY MATTERS
H.1
Contra Costa County Regional Alternative Compliance (RAC) Joint Powers Authority (JPA) Participation
1. Staff Report - Contra Costa County Regional Alternative Compliance Joint Powers Authority Participation.pdf
2. Attachment A - CCC RAC System Overview Presentation.pdf
3. Attachment B - DRAFT Resolution 23-26 RAC JPA.pdf
4. Attachment C - RAC JPA Agreement (Term Sheet).pdf
5. Attachment D - CCC RAC System Fact Sheet.pdf
6. Attachment E - CCC RAC System Overview.pdf
The City Council will receive a report from Rinta Perkins, Interim Program Manager for Contra Costa County Clean Water Program. Ms. Perkins will provide an overview on the Contra Costa County Regional Alternative Compliance (RAC) System. The Municipal Regional Stormwater Permit (MRP) requires low impact development (LID)/green stormwater infrastructure (GSI) to be implemented for new development/redevelopment (C.3.b), r
etrofitting a proportion of permittee (City of Orinda) impervious surfaces (C.3.j), and a ddressing
Polychlorinated Biphenyls
(PCBs)/mercury
Total Maximum Daily Loads
(TMDLs) in San Francisco Bay (C.11/C.12).
RECOMMENDATION:
Receive presentation from Rinta Perkins,
Interim Program Manager for Contra Costa County Clean Water Program, on the proposed RAC Joint Powers Authority (JPA) System and provide comments and direction.
H.2
The Mills Act Program Discussion
1. Staff Report - The Mills Act Program Discussion 04212026.pdf
The City Council will receive a presentation on managing historic preservation in the City of Orinda. Staff seeks direction on a recent request for a Mills Act contract and the potential need for program development and ongoing administration. Based on an assessment of comparable programs in other jurisdictions
, Staff recommends the City Council consider repealing Orinda Municipal Code (OMC) Sections 17.25.22 and 17.25.23 to terminate
the City's participation in the Mills Act due to administrative and fiscal challenges.
RECOMMENDATION:
Discuss the Mills Act and program options and provide direction to Staff to prepare an ordinance repealing OMC Sections 17.25.22 and 17.25.23 and take no further action on the Mills Act contract.
H.3
Updated City Council Policy and Procedures Manual
1. Staff Report - Updated City Council Policy and Procedures.pdf
2. Attachment A - Redline of Proposed Changes to Policies Procedures Manual.pdf
3. Attachment B - Resolution 24-26 Amending City Council Policies Procedures Manual.pdf
4. Attachment C - Exhibit to Resolution - Clean Copy Policies Procedures Manual.pdf
The City Council will consider changes to their Policy and Procedures Manual to comply with
recent changes to the law due to Senate Bill 707 and other changes to language proposed by Staff.
RECOMMENDATION:
The City Council will consider changes to their Policy and Procedures Manual to comply with recent changes to the law due to Senate Bill 707 and other changes to language proposed by Staff.
H.4
Discussion Regarding Rescheduling the City Council Meeting of June 2, 2026
1. Staff Report - Consider Rescheduling June 2, 2026 Council Meeting.pdf The City Council will discuss rescheduling their June 2, 2026, meeting to a different date.
RECOMMENDATION:
Discuss and give direction to staff.
I.
COUNCILMEMBERS' REPORTS
J.
CITY MANAGER'S REPORT
K.
MATTERS INITIATED
L.
ADJOURNMENT
Please visit the City's website at www.cityoforinda.gov to view the City Council Meeting Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.org. At Least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.gov. ~Notices~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure 1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code 65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~Accessible Public Meetings~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk's Office, 22 Orinda way, Orinda, CA 94563 or 925.253.4221 or [email protected]
with the following information: name, mailing address, phone number and type of assistance requested.