City Council Regular - May 05, 2026
A.
CALL TO ORDER/ROLL CALL
Councilmembers: Cara Hoxie, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Brandyn Iverson
B.
PLEDGE OF ALLEGIANCE
C.
ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D.
ITEMS FOR THE GOOD OF THE CITY
D.1
Orinda Association Annual Report
D.2
Cancer Support Community Presentation, Brian Donohue
D.3
Recognizing May as Asian American and Pacific Islander Heritage Month
1. Certificate of Recognition - Asian American and Pacific Islander Heritage Month May 2026.pdf
E.
PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda. Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F.
COUNCIL REPORTS
G.
CITY MANAGER'S REPORT
H.
CONSENT CALENDAR
H.1
Approval of City Council Minutes
1. Staff Report - City Council Minutes for Approval at 050526 Meeting.pdf
2. Attachment A - City Council Minutes of April 21, 2026.pdf The City Council will consider approval of the Meeting Minutes of:
1. April 21, 2026, Regular Meeting
RECOMMENDATION:
Approve City Council Minutes of
April 21, 2026, Regular Meeting
H.2
Appointment to the Contra Costa County Library Commission
1. Staff Report - Filling Vacancy on Library Commission.pdf
2. Attachment A - Contra Costa County Library Commission-Applicant Package.pdf The City Council will consider the Mayor’s recommendation to appoint Erika Rosenberg as Orinda’s representative on the Contra Costa County Library Commission. Ms. Rosenberg would fill a vacancy due to a recent resignation.
RECOMMENDATION:
Appoint Erika Rosenberg as Orinda’s Representative on the Contra Costa County Library Commission.
H.3
Adoption of Citywide Objective Design Standards (ODS) Ordinance 26-03, implementing Action 3.E of the Housing Element
1. Staff Report - Adoption of Ordinance 26-03.pdf
2. Attachment A - Ordinance 26-03 Adopt Citywide Objective Design Standards.pdf The City Council will consider adoption of Citywide Objective Design Standards. The purpose of the objective design standards is to provide guidance, set design expectations, expedite processing, align with new laws streamlining review for residential projects, and maintain the architectural and landscape character of the community.
RECOMMENDATION:
Waive the full reading and adopt Ordinance 26-03, amending Title 17 of the Orinda Municipal Code (Zoning) and Adopting the Citywide Objective Design Standards for the Residential and Open Space Districts for Consistency with State Housing Law, and direct Staff to file a Notice of Exemption.
H.4
Investment Report for the Quarter Ending March 31, 2026
1. Staff Report - Investment Report for Quarter Ending March 31, 2026.pdf
2. Attachment A - Reserve Portfolio Report for Jan 2026- Mar 2026.pdf
3. Attachment B - LAIF Statements Jan 2026- Mar 2026.pdf
4. Attachment C - Money Market Account Statements Jan 2026- Mar 2026.pdf The City Council will receive the quarterly report on the City’s investments, consistent with California Government Code Section 53646(b) and the City's Investment Policy. This report covers the period of January 1, 2026, to March 31, 2026.
RECOMMENDATION:
A
ccept the
Investment Report for the quarter ending March 31, 2026.
H.5
Quarterly Financial Report for the 3rd Quarter of Fiscal Year 2025-26
1. Staff Report - Quarterly Financial Report for 3rd Quarter.pdf
2. Attachment A-Summary of General Fund Revenues and Expenditures.pdf
3. Attachment B- Revenue and Expenditure Summary by Category.pdf
4. Attachment C- Revenue Detail and Narrative.pdf
5. Attachment D- General Fund Expenditure Detail by Department.pdf
6. Attachment E- Add-on Sales Tax Measure R Project Summary.pdf
7. Attachment F - Budget Change Form 014-26.pdf
The City Council will receive a report on results of the first nine months of the Fiscal Year (July 1, 2025 – March 31, 2026). It includes a detailed analysis of General Fund performance compared to the Budget. Staff is recommending that the City Council approve a budget change to reflect changes needed during the Fiscal Year.
RECOMMENDATION:
Receive the report and approve Budget Change Form #014-26 updating the Fiscal Year 2025-26 Budget to incorporate some minor adjustments and corrections.
H.6
Approval of Amendment No. 1 to the Agreement with Ladris Technologies Inc. for Evacuation and Wildfire Modeling Services and Software
1. Staff Report - Ladris Contract Renewal.pdf
2. Attachment A - Ladris License Renewal 2026-28.pdf
The City currently utilizes Ladris software to model wildfire spread and evacuation timing under a range of scenarios. These tools support emergency preparedness efforts, inform evacuation planning, and provide the public with greater transparency regarding evacuation constraints. The existing one-year agreement is set to expire in August 2026. Amendment No. 1 would extend the agreement for an additional two-year term at a fixed annual cost of $252,700, ensuring continuity of service as the City continues to refine its evacuation modeling and public education efforts.
RECOMMENDATION:
Approve Amendment No. 1 (Attachment A), extending an agreement with Ladris to provide evacuation and wildfire modeling software for an additional two-year term at a fixed annual cost of $252,700.
H.7
Decrease the Prima Facie Speed Limit on Orchard Road
1. Staff Report - Decrease Prima Facie Speed Limit on Orchard Road .pdf
2. Attachment A - Resolution No. 22-26 Traffic Order No. 237.pdf
3. Attachment B - ETS Orchard Road - Moraga Way (north) to Glorietta Boulevard.pdf
4. Attachment C - ETS Orchard Road - Glorietta Boulevard to Moraga Way (south).pdf The City Council will consider a traffic order which would d ecrease the
prima facie speed limit
speed limit of 25 miles per hour to 15 miles per hour on Orchard Road between Moraga Way (North) and Moraga Way (south) .
This change has been recommended for approval by the Traffic Safety Advisory Committee through their standard process RECOMMENDATION:
Adopt Resolution 22-26 (Traffic Order #237) D
ecrease the Prima Facie Speed Limit of 25 Miles Per Hour to 15 Miles Per Hour on Orchard Road Between Moraga Way (North) and Glorietta Boulevard a nd
between Glorietta Boulevard a
nd
Moraga Way (South).
H.8
Temporary Full Road Closure on Portions of Camino Sobrante and El Sueno for EBMUD Camino Sobrante Phase 1 Water Main Replacement Project
1. Staff Report - Traffic Order 230 - Camino Sobrante Road Closure for EBMUD.pdf
2. Attachment A - Resolution 26-26 TO 230 Camino Sobrante Temp Road Closure.pdf
3. Attachment B - EBMUD - Camino Sobrante Phase 1 Resident Notice .pdf
4. Attachment C - EBMUD - Camino Sobrante Phase 1 Traffic Control Plans.pdf The City Council will consider approving Resolution 26-26 (Traffic Order #230) Authorizing the Temporary Full Closure of a Portion of Camino Sobrante between Miner Road and La Espiral, and El Sueno Road.
RECOMMENDATION:
Adopt Resolution 26-26 (Traffic Order #230) Authorizing the Temporary Full Closure of a Portion of Camino Sobrante between Miner Road and La Espiral, and El Sueno Road.
H.9
Approve New CIP Project #5042 for Coral Drive Sidewalk Construction
1. Staff Report - Funds Appropriation for Coral Drive Sidewalk.pdf
2. Attachment A - CIP Project 5042 Detail Page.pdf
3. Attachment B - Budget Change Form 015-26.pdf
The City Council will consider adoption of a new project to install sidewalks along Coral Drive, between Ardith Drive and Moraga Way to enhance pedestrian safety in the area. The City Council is reviewing this proposed project in advance of the standard review pro cess in ord
er to move quickly on the consultant selection process prior to the end of the Fiscal Year. A budget change is necessary to provide a small amoun t of in
itial funding to this project.
RECOMMENDATION:
Approve CIP Project #5042 for the Coral Drive Sidewalk Construction and approve Budget Change Form # 015-26.
H.10
Approval of Fiscal Year 2026-27 SB1 Road Repair and Accountability Act Project List
1. Staff Report - SB1 RMRA Project List 2026-27.pdf
2. Attachment A - Resolution 25-26 SB1 (RMRA) 2026-27 Project List.pdf
3. Attachment B - Exhibit A to the Resolution - 2026 List of Streets.pdf
4. Attachment C - CIP Project Detail 4190.pdf
5. Attachment D - Projects List and CIP Budget for 2025 and 2026.pdf The City Council will consider approving the list of streets scheduled for pavement rehabilitation in Fiscal Year 2026-27. The project is partially funded by State Gas Tax Funds, in particular the Road Maintenance and Rehabilitation Account (RMRA), which requires local agencies submit
to the California Transportation Commission an adopted list of projects proposed to be funded with these funds by July 1 each year.
RECOMMENDATION:
Adopt Resolution 25-26 approving the Fiscal Year 2026-27 Project List as required by the Road Repair and Accountability Act of 2017.
H.11
Contra Costa County Regional Alternative Compliance (RAC) Joint Powers Authority (JPA) Participation
1. Staff Report - Contra Costa County RAC JPA Participation.pdf
2. Attachment A - Resolution 23-26.pdf
3. Attachment B - RAC JPA Agreement.pdf
4. Attachment C - RAC System Overview.pdf
5. Attachment D - RAC System Fact Sheet.pdf
The City Council will consider approval to participate in the Contra Costa Regional Alternative Compliance (RAC) system. The RAC is designed to meet requirements under the Municipal Regional Stormwater Permit.
RECOMMENDATION:
Adopt Resolution 23-26 to approve participation in the Joint Powers Authority (JPA) for the Contra Costa County Regional Alternative Compliance (RAC) system.
I.
PUBLIC HEARING
J.
POLICY MATTERS
J.1
Proposed FY 2026-27 Mid-Cycle Budget Update
1. Staff Report - Proposed FY 2026-27 Mid-Cycle Budget Adjustment.pdf
2. Attachment A - Draft Proposed Mid-Cycle Budget Update.pdf On June 3, 2025, the City Council adopted a two-year budget covering Fiscal Year 2025-26 (July 1, 2025 – June 30, 2026) and Fiscal Year 2026-27 (July 1, 2026 – June 30, 2027). Since the budget relies on estimates and projections, it is appropriate to periodically review the financial plan and make adjustments as necessary.
RECOMMENDATION:
Receive presentation and provide direction regarding any adjustments or changes to be incorporated into the proposed Mid-Cycle Budget Update for Fiscal Years 2025-26 and 2026-27 (The Update) which is scheduled to be presented for adoption on June 9, 2026.
J.2
Proposed Mid-Cycle Update to Capital Improvement Plan for FY 2026-FY 2027
1. Staff Report - CIP - Proposed Update 5-5-2026.pdf
2. Attachment A - Fund Sources and Uses Detail Sheet (Draft).pdf
3. Attachment B - Listing of Projects by Category (Draft).pdf The City Council will review proposed changes to the Capital Improvement Plan (CIP) which will be made as part of the upcoming mid-cycle update to the City’s two-year budget.
RECOMMENDATION:
Review, discuss, and provide comments on the proposed Update to the Capital Improvement Plan.
K.
MATTERS INITIATED
L.
ADJOURNMENT
Please visit the City's website at www.cityoforinda.gov to view the City Council Meeting Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.org. At Least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.gov. ~Notices~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure 1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code 65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~Accessible Public Meetings~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk's Office, 22 Orinda way, Orinda, CA 94563 or 925.253.4221 or [email protected]
with the following information: name, mailing address, phone number and type of assistance requested.