City Council Regular - June 09, 2026
A.
CALL TO ORDER/ROLL CALL
Public Comments:
Councilmembers: Cara Hoxie, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Brandyn Iverson
B.
PLEDGE OF ALLEGIANCE
Public Comments:
C.
ADOPTION OF AGENDA
Public Comments:
The City Council may take action on any item listed on the agenda.
D.
ITEMS FOR THE GOOD OF THE CITY
Public Comments:
D.1
Introduction of New Assistant Engineer - Nazmieh Huebner Public Comments:
D.2
Proclamation Declaring the Month of June, 2026 as LGBTQ Pride Month in the City of Orinda Attachments
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Public Comments
1. Attachment A - Pride Month Proclamation.pdf
D.3
Orinda Teen Advisory Council - Annual Report
Public Comments:
D.4
Orinda Historical Society - Annual Report
Attachments
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Public Comments
1. Attachment A - Orinda Historical Society Annual Report - 2026.pdf
E.
PUBLIC FORUM
Public Comments:
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda. Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F.
COUNCIL REPORTS
Public Comments:
G.
CITY MANAGER'S REPORT
Public Comments:
H.
CONSENT CALENDAR
Public Comments:
H.1
Approval of City Council Minutes
Attachments
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Public Comments
1. Staff Report - City Council Minutes for Approval 060926 Meeting.pdf
2. Attachment A - City Council Closed Session Minutes of May 19, 2026.pdf
3. Attachment B - City Council Minutes of May 19, 2026.pdf The City Council will consider approval of the Meeting Minutes of:
1. May 19, 2026, Closed Session
1. May 19, 2026, Regular Meeting
RECOMMENDATION:
Approve City Council Minutes of
May 19, 2026, Closed Session
May 19, 2026, Regular Meeting
H.2
Approve Agreement with TJKM Transportation Consultants for the Bicycle, Trails, Walkways Master Plan Update Attachments
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Public Comments
1. Staff Report - Award TJKM the 2026 Bicycle, Trails, and Walkways Master Plan Update.pdf
2. Attachment A - Resolution 32-26 Approving an Agreement with TJKM Transportation Consultants for the Bicycle, Trails, and Walkways Master Plan Update.pdf
3. Attachment B - TJKM Contract with Scope of Services, Schedule, and Proposal.pdf
The
City Council will consider adopting a Resolution, approving an agreement with TJKM Transportation Consultants (TJKM)
for planning,
engineering
and professional design services to prepare the 2026
Bicycle, Trails, Walkways Master Plan Update
. The proposed contract amount is $205,890. The master plan update will review and incorporate relevant projects from the 2011 Bicycle, Trails and Walkways Master Plan and provide new analysis that examines bicycle and pedestrian safety and needs, creating a comprehensive document that prioritizes multi-modal school commuter safety, safety in school zones and multi-modal transportation throughout the City.
RECOMMENDATION:
Adopt Resolution 32-26 to
Award a contract to TJKM for
the 2026 Bicycle, Trails, Walkways Master Plan Update
professional services
in the amount of
$205,890, and
authorize the City Manager to increase contract value by amendment, up to 15% ($31,000).
H.3
Accept Work and Contract with Eric F. Anderson Inc. for the Library Exterior Accent Tile Replacement Project, CIP No. 4179 Attachments
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Public Comments
1. Staff Report - Accept Library Tile Install Contract.pdf
2. Attachment A - Resolution 46-26 Accept Contract EFA Tile Work .pdf
3. Attachment B - Notice of Completion, EFA, 6-9-2026.pdf The City Council will consider adopting Resolution No. 46-26 Accepting the Work and Contract with Eric F. Anderson Inc. (EFA) for the Library Exterior Accent Tile Replacement Project, CIP No. 4179.
RECOMMENDATION:
Adopt Resolution No. 46-26 Accepting the Work and Contract with Eric F. Anderson, Inc. (EFA) for the Library Exterior Accent Tile Replacement Project, CIP No. 4179.
H.4
Adoption of the Appropriation Limit for the Fiscal Year 2026-27 Attachments
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Public Comments
1. Staff Report - Adoption of Appropriation Limit For Fiscal Year 2025-26.pdf
2. Attachment A- Resolution 36-26 Adopting FY 2026-27 Appropriations Limit.pdf
3. Attachment B- California Department of Finance Price Factor Information.pdf
4. Attachment C- California Department of Finance Population Change Information.pdf The City Council will consider setting the Fiscal Year 2026-27 appropriation limit at $29,986,057. It is a requirement under Article XIII of the State Constitution to adopt an annual appropriations limit which sets the amount of tax revenue a government can legally spend. Charges for services, regulatory fees, grants, donations, and other non-tax proceeds are not subject to the limit. Exemptions are also made for voter-approved debt, qualified capital expenditures, and for the cost of compliance with court or Federal government mandates. The limit is allowed to increase annually based on inflation factors. This limit is calculated by multiplying the preceding year's appropriations limit by the percentage change in population of the City or County and the percentage change in the California Per Capita Personal Income.
RECOMMENDATION:
Adopt Resolution 36-26 Establishing the Annual Appropriations Limit for Fiscal Year 2026-27.
H.5
Agreements for the Contra Costa Clean Water Program (CCCWP) and the Group Program Inspection Agreement Attachments
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Public Comments
1. Staff Report - CCCWP Agreement and the Group Program Inspection Agreement.pdf
2. Attachment A - Resolution 37-26 Approving the Amended and Restated Contra Costa Clean Water Program Agreement.pdf
3. Attachment B - Exhibit A to the Resolution - CCCWP Program Agreement 2026-2041.pdf
4. Attachment C - Resolution 38-26 Approving the Agreement with Central Contra Costa Sanitary District and the Contra Costa Flood Control and Water Conservation District.pdf
5. Attachment D - Exhibit A to the Resolution - Group Inspection Agreement.pdf The City Council will consider approval of two agreements, one for the Contra Costa Clean Water Program (CCCWP) and one for the Group Program Inspection, which supports compliance with stormwater permit requirements. The CCCWP Agreement is an amended and restated agreement that will extend for a 15-year period.
RECOMMENDATION:
Adopt Resolution 37-26 Approving the
Contra Costa Clean Water Program (CCCWP) Agreement and
Adopt Resolution 38-26 Approving the Group Program Inspection Agreement between City of Orinda and the Contra Costa County Flood Control and Water Conservation District.
H.6
Public Hearing - Confirm the Diagram and Assessment and Order the Levy and Collection of Assessments for the Orinda Street Lighting and Landscape Assessment District No. 1986-1, Zones L-42, M-9, and M-11 for Fiscal Year 2026-27 Attachments
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Public Comments
1. Staff Report - Public Hearing - Confirm the Diagram and Assessment and Order the Levy and Collection of Assessments for the Orinda Street Lighting and Landscape Assessment District No. 1986-1, Zones L-42, M-9, and M-11 for Fiscal Year 2026-27.pdf
2. Attachment A - Engineer's Report FY 2026-27.pdf
3. Attachment B - Resolution No. 45-26.pdf
The City Council will hold a public hearing and consider confirming the diagram and assessment and ordering the levy and collection of assessments for the for Orinda Street Lighting and Landscaping Assessment District No. 1986-1, Zones L-42, M-9, and M-11, for Fiscal Year 2026-27. The proposed assessments will allow the City to continue providing street lighting, landscape maintenance, and related services within the District.
RECOMMENDATION:
Adopt Resolution No. 45-26 Confirming the Diagram and Assessment and Ordering the Levy and Collection of Assessments for the Orinda Street Lighting and Landscape Assessment District No. 1986-1 Zones L-42, M-9 and M-11 for Fiscal Year 2026-27.
H.7
Public Hearing - Approval of the City of Orinda Fiscal Year 2026-27 Proposed Master Fee Schedule Attachments
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Public Comments
1. Staff Report- Proposed FY 2026-27 Master Fee Schedule.pdf
2. Attachment A- Resolution 28-26 Fiscal Year 2026-27 Master Fee Schedule.pdf
3. Attachment B- Fiscal Year 2026-27 Proposed Master Fee Schedule.pdf The City Council will hold a public hearing (scheduled on the consent calendar) and consider adoption of its annual Master Fee Schedule. Fees included address the costs of providing services and the costs to mitigate development impacts. Where appropriate, user fees will be increased by 1.7% to reflect the change (increase) in the San Francisco-Oakland-San Jose Consumer Price Index (CPI) for all urban workers for the San Francisco-Oakland-San Jose metropolitan area from February 2025 to February 2026. Fees for the Lamorinda Fee and Finance Authority (LFFA) are adjusted based on the increase in the Engineering News-Record Construction Cost Index (CCI) for the San Francisco Bay Area for the period ending September 30.
RECOMMENDATION:
Adopt Resolution 28-26 Modifying Fees for Services Rendered by the City for Administrative, Planning, Public Works, Parks and Recreation, Public Safety Services, and Development Impact Fees.
H.8
Accept Work and Contract with Marina Landscape, Inc. as Complete for the Camino Pablo Median Landscape Improvements (City Project No. 5019) and Accept Donation from the Orinda Garden Club Attachments
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Public Comments
1. Staff Report- Acceptance- Camino Pablo Median Landscape.pdf
2. Attachment A - NOC-Camino Pablo Median Landscape Project No.5019.pdf
3. Attachment B - Resolution 42-26 Accepting the Work and Contract with Marina Landscape Inc. as Complete.pdf The City Council will consider adopting Resolution No. 42-26 to accept the work for the Camino Pablo Median Landscape Improvements (Project No. 5019). The project included the installation of two median openings in the event they are necessary for an evacuation, along with new landscaping, irrigation upgrades and paving improvements. In addition, the City Council will accept the donation of $80,000 from the Orinda Garden Club to offset a portion of the project cost.
RECOMMENDATION:
Adopt Resolution No. 42-26 Accepting the Work and Contract with Marina Landscape, Inc. as Complete for the Camino Pablo Median Landscape Improvements Project, City Project No. 5019 and Accept the donation from the Orinda Garden Club.
I.
PUBLIC HEARING
Public Comments:
J.
POLICY MATTERS
Public Comments:
J.1
Discussion and Update on Ladris Software for Evacuation and Wildfire Modeling Attachments
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Public Comments
1. Staff Report - Ladris Contract Renewal 6.9.26.pdf
The City Council will receive a presentation from Ladris CEO Leo Zlimen on the Ladris software program. Further, the City Council will discuss and provide direction to Staff extending the use of the software for its disaster planning and community education purposes. The existing one-year agreement is set to expire at the end of August 2026. Staff is proposing to enter into two-year extension with an annual fixed cost of $252,700, ensuring continuity of service as the City continues to refine its evacuation modeling and public education efforts.
RECOMMENDATION:
Receive the presentation and discuss the Staff recommendation to continue working with Ladris
for two
additional
years
at a fixed annual cost of $252,700.
J.2
Pilot Facade Improvement Program
Attachments
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Public Comments
1. Staff Report - Pilot Facade Improvement Program.pdf
2. Attachment A - Resolution No. 35-26.pdf
3. Attachment B - Powerpoint Presentation.pdf
4. Attachment C - Template Facade Agreement.pdf
The City Council will consider adoption of a pilot Facade Improvement Program, following a presentation to and recommendation from the Downtown Planning and Revitalization Subcommittee, composed of Mayor Iverson and Councilmember Hoxie.
The proposed program includes a two-tier grant structure, a $75,000 budget, and an administrative review process intended to reduce project timelines and uncertainty. Eligible improvements would focus on permanent exterior upgrades, including signage, lighting, storefront improvements, landscaping, outdoor dining enhancements, and ADA accessibility improvements.
RECOMMENDATION:
Adopt Resolution No. 35-26 directing implementation of the Facade Improvement Program, including exemptions from Planning Commission discretionary review, sign permit, tree removal permit, and outdoor dining permit requirements, and waiving applicable City building permit review and encroachment permit fees for approved projects.
J.3
Fiscal Year 2026-27 Mid-Cycle Budget Update, Including CIP Changes, Approval of New Job Classifications, and Annual Consolidated Salary Schedule Update Attachments
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Public Comments
1. Staff Report - 2026-27 Mid-Cycle Budget Update, Including CIP Changes, New Classifications Approval, and Annual Salary Schedule Update.pdf
2. Attachment A- Resolution 48-26 Approving the Fiscal Year 2026-27 Mid-Cycle Budget Adjustment.pdf
3. Attachment B - Proposed FY 2026-27 Mid-Cycle Budget.pdf
4. Attachment C - Resolution 43-26 Approving New General Employee Classifications.pdf
5. Attachment D - Exhibit A to Reso. 43-26 - New General Employee Classifications.pdf
6. Attachment E -Resolution 44-26 Approving Amended Consolidated Salary Schedule.pdf
7. Attachment F - Exhibit A to Reso. 44-26 - Amended Consolidated Salary Schedule.pdf
8. Attachment G - CIP Projects Summary Reports.pdf
9. Attachment H - Updated CIP Project Detail Sheets.pdf On June 3, 2025, the City Council adopted a two-year budget covering Fiscal Year 2025-26 (July 1, 2025 – June 30, 2026) and Fiscal Year 2026-27 (July 1, 2026 – June 30, 2027). Since the budget relies on estimates and projections, it is appropriate to
periodically review the financial plan and
make adjustments
as necessary, which includes changes to the Capital Improvement Plan (CIP).
In addition, Staff is recommending the creation of three new job classifications as part of the staffing plan for Fiscal Year 2026-27 along with the annual update to the Consolidate Salary Schedule which incorporates adjustments for both Unrepresented Employees and the General Employees unit, ensuring alignment and consistency across all classifications.
RECOMMENDATION:
A
dopt the following resolutions: 1) Resolution 48-26 Approving the Fiscal Year 2026-27 Mid-Cycle Budget Adjustment, 2) Resolution 43-26 Approving New Job Classifications, and 3) Resolution 44-26 Approving the Amended Consolidated Salary Schedule
K.
MATTERS INITIATED
Public Comments:
L.
ADJOURNMENT
Public Comments:
Please visit the City's website at www.cityoforinda.gov to view the City Council Meeting Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.org. At Least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.gov. ~Notices~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure 1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code 65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~Accessible Public Meetings~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk's Office, 22 Orinda way, Orinda, CA 94563 or 925.253.4221 or [email protected]
with the following information: name, mailing address, phone number and type of assistance requested.