Orinda City Council
June 16, 2026

CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, June 16, 2026
07:00 PM
Orinda Library Auditorium
26 Orinda Way, Orinda, CA
Zoom Webinar Link: https://www.tinyurl.com/OrindaCityCouncil YouTube: https://www.youtube.com/@cityoforinda9535/streams HOW TO PARTICIPATE IN THE MEETING:

In-Person Speaker Cards: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you choose not to submit a speaker card or decline to provide the requested information on the card. After the City Council has heard from everyone who submitted a speaker card, anyone who has not submitted a speaker card may form a line at the lectern.  Public comment is generally limited to 3 minutes per speaker per agenda item.

Written Comments: You may also submit a public comment in advance of the meeting by following the instructions below:

Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3 pm on the day of the meeting.  Those comments will be forwarded to the City Council.  They will also be part of the public record and available for viewing in the public review binder at Orinda City Hall, located at 22 Orinda Way.  In addition, they will be available electronically by 5 pm on the day of the meeting by selecting the date of the meeting in this Box account link: https://tinyurl.com/Orinda-Public-Comment-Folder Remote Comments: Remote Public Comments have been discontinued for the foreseeable future. This does not include teleconference locations.

Assisted Listening Devices: Assisted listening devices are available on the table in the rear of the Auditorium.

CALL TO ORDER/ROLL CALL
Councilmembers: Cara Hoxie, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Brandyn Iverson
PLEDGE OF ALLEGIANCE
A.

B.

CLOSED SESSION REPORT (when applicable)
ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.

ITEMS FOR THE GOOD OF THE CITY
Proclamation Honoring America's 250th Anniversary
PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda. Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.

COUNCIL REPORTS
CITY MANAGER'S REPORT
CONSENT CALENDAR
General Municipal Election - November 3, 2026 Page 6
The City Council will consider adoption of Resolution No. 20-26 to call the November 3, 2026, General Municipal Election for three Orinda City Council seats and to request consolidation with the County to administer the election and canvass results.

It also establishes key election parameters, including a 250-word limit for candidate statements and a provision for the conduct of the election resulting in a tie vote.

RECOMMENDATION:

Adopt Resolution No. 20-26 calling for the General Municipal Election and requesting and consenting to the Consolidation of Elections on November 3, 2026, and Setting Specifications of the Election Order.

Approval of Investment Policy for Fiscal Year 2026-27 Page 9 C.

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The City Council adopted the current investment policy on June 17, 2025, following a review and recommendation from the Finance Advisory Committee (FAC). The policy follows recommended guidelines for the prudent management of public funds.

Section XIX of the policy provides that an annual review shall be performed by the Finance Advisory Committee.

RECOMMENDATION:

Adopt Resolution 50-26 approving the Investment Policy for Fiscal Year 2026-27 and delegating authority to make investments.

Designate Local Agency Officials Required to Complete Ethics Training and Fiscal & Financial Training Pursuant to State Law

The City Council will consider Resolution No. 41-26 which would update and supersede Resolution No. 32-21 to reflect changes in California law resulting from Senate Bill (SB) 827, effective January 1, 2026. SB 827 revises mandatory ethics training requirements for local agency officials and establishes new fiscal and financial training requirements. The proposed Resolution identifies the local agency officials subject to these requirements, establishes compliance timelines, and directs the maintenance and public availability of training records as required by law.

RECOMMENDATION:

Adopt Resolution No. 41-26 Designating Local Agency Officials Required to Complete Ethics Training and Fiscal & Financial Training Pursuant to and directing the maintenance and public availability of training records as required by law.

Acceptance of the Library Parcel Tax Independent Review Annual Report for the Period Ending June 30, 2025

The City Council will consider acceptance of the Library Parcel Tax Independent Review Annual Report. The Library Parcel Tax measure approved by Orinda voters on June 5, 2018, provided for an annual review of parcel tax revenue and expenditures by an Independent Library Parcel Tax Review Committee (Committee).

The Committee reviewed a draft of the report for the fiscal year ending June 30, 2025, at their meeting May 28, 2026.

RECOMMENDATION:

Accept the Report for the period ending June 30, 2025.

Contract with Alpha CM, Inc. for the 2025–2026 Annual
Pavement Rehabilitation Project (Project Nos. 4183 and 4190) and Amendment No. 1 to the Professional Services Agreement with Harris & Associates, Inc.

The City Council will consider adopting Resolution No. 52-26 to approve a I.3
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Professional Services Agreement to Alpha CM, Inc. for construction management and inspection services for the 2025 and 2026 Annual Pavement Rehabilitation Projects, as well as approve an amendment to the Agreement with Harris & Associates for said Projects.

RECOMMENDATION:

Adopt Resolution 52-26 to Approve a Professional Services Agreement to Alpha CM, Inc. for construction management and inspection services for the 2025 and 2026 Annual Pavement Rehabilitation Projects (Project Nos. 4183 and 4190) in the amount of $235,852, and authorize the City Manager to increase contract value by amendment, up to 15% ($35,400); and (2) Approve Amendment No. 1 to the Professional Services Agreement with Harris & Associates, Inc. for the 2025 and 2026 Annual Pavement Rehabilitation Projects, increasing the contract amount from $294,350 to $361,350.

PUBLIC HEARING
POLICY MATTERS
Legislative Update from Townsend Public Affairs Page 128 The City Council will receive a legislative update from Townsend Public Affairs and discuss recent activities in Sacramento and Washington DC.

RECOMMENDATION:

Receive the update on legislative advocacy and government affairs.

MATTERS INITIATED

ADJOURNMENT
Please visit the City's website at www.cityoforinda.gov to view the City Council Meeting Calendar.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.org. At Least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.gov.

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~Notices~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure 1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code 65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~Accessible Public Meetings~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk's Office, 22 Orinda way, Orinda, CA 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.

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RESOLUTION NO. 20-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA

REQUESTING AND CONSENTING TO CONSOLIDATION OF ELECTIONS ON NOVEMBER 3, 2026, AND SETTING SPECIFICATIONS OF THE ELECTION ORDER WHEREAS, the City Council has ordered a Municipal Election to be held on Tuesday, November 3, 2026, to fill certain municipal offices; and WHEREAS, other elections may be held in whole or in part of the territory of the City of Orinda and it is to the advantage of the City to consolidate pursuant to Elections Code Section 10002; and
WHEREAS, Elections Code Section 10002 requires the City to reimburse the County in full for the services performed upon presentation of a bill to the City by the County Elections Official; and
WHEREAS, Elections Code Section 13307 requires that before the nominating period opens the City Council must determine whether a charge shall be levied against each candidate submitting a candidate’s statement to be sent to the voters; and may estimate the cost; and determine whether the estimate must be paid in advance; and WHEREAS, Elections Code Section 12101 requires the publication of a notice of the election once in a newspaper of general circulation in the City; and WHEREAS, Elections Code Section 12110 requires the publication of a list of the names of the nominees, in the order in which they appear on the ballot, and the respective offices for which they have been nominated once in a newspaper of general circulation in the City; and
WHEREAS, tie votes shall be determined by lot unless the City Council adopts the provisions of Elections Code 15651 (b) prior to the conduct of the election resulting in the tie vote.

NOW, THEREFORE, IT IS ORDERED that an election be held in accordance with the following specifications:

SPECIFICATIONS OF THE ELECTION ORDER

1. The Election shall be held on Tuesday, the 3rd day of November, 2026. The purpose of the election is to choose successors for the following offices (list offices and terms):

City of Orinda
Three (3) City Councilmembers (Full four-year terms)
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2. This City Council hereby requests and consents to the consolidation of this election with other elections which may be held in whole or in part of the territory of the City, as provided in Elections Code sections 10002.

3. The City will reimburse the County for the actual cost incurred in conducting the election upon receipt of a bill stating the amount due as determined by the elections official.

4. The City Council has determined that the Candidate will pay for the Candidate’s Statement. The Candidate’s Statement will be limited to 250 words. As a condition of having Candidate’s Statement published the candidate shall pay the full cost at the time of filing.

5. The City Clerk is responsible for publishing the Notice of Election and the Notice of the Names of the Nominees in the Contra Costa Times Newspaper, which is a newspaper of general circulation in the City.

6. The City Council has determined that the action to be taken in event of a tie vote is as follows:

The City Council of the City of Orinda on June 1, 2004, adopted by resolution (Resolution 37-04) the provisions of section 15651 (b) of the California Elections Code to provide for a special runoff election to resolve a tie vote for candidates who receive an equal number of votes

7. The City Council directs that a certified copy of this Resolution be forwarded to the Registrar of Voters and the Board of Supervisors of Contra Costa County.

8. The City Clerk is authorized, instructed and directed to prepare any documents and take any additional actions that may be necessary in order to properly and lawfully conduct the election.

Adopted by the City Council of the City of Orinda at a regular meeting on June 16, 2026, by the following vote:

AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
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Brandyn Iverson, Mayor
ATTEST:
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Sheri Smith, City Clerk
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CITY COUNCIL STAFF REPORT
Department: Administration
Meeting Date: June 16, 2026
AGENDA TITLE:

Approval of Investment Policy for Fiscal Year 2026-27
EXECUTIVE SUMMARY:

The City Council adopted the current investment policy on June 17, 2025, following a review and recommendation from the Finance Advisory Committee (FAC). The policy follows recommended guidelines for the prudent management of public funds. Section XIX of the policy provides that an annual review shall be performed by the Finance Advisory Committee.

RECOMMENDATION:

Adopt Resolution 50-26 approving the Investment Policy for Fiscal Year 2026-27 and delegating authority to make investments.

BACKGROUND:

The current Investment Policy requires an annual review to determine whether any adjustments should be made based on changes in law, to reflect industry best practices, or provide additional clarity. The investment of public funds are restrictive compared to investments available for private funds. The policy appropriately prioritizes safety and liquidity of the investments held.

On February 15, 2015, the City Council authorized an agreement with Chandler Asset Management (Chandler) which serves as the external investment manager pursuant to this policy. The contract was fully executed in May 2015 and the initial investment services focused on General Obligation Bond proceeds. The Orinda Reserve portfolio management services began in February 2016. Chandler also assists in reviewing and proposing changes to the adopted policy.

The current policy states that it is to be reviewed annually by the Finance Advisory Committee (FAC) and that any recommended changes are to be presented to the City Council no later than June 30th.

As required under State law, the resolution also includes the delegation of investment authority and responsibility from the City Council to the City Treasurer. This will allow the Administrative Services Department to continue the prudent investment of the City’s Item I.2
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pooled treasury funds and the effective and efficient support of the City’s efforts to meet its cash flow needs.

DISCUSSION:

On June 17, 2025, the City Council adopted Resolution 36-25 which established the Investment Policy that is currently being used to guide the City’s investment portfolio. The policy follows recommended guidelines for the prudent management of public funds.

The City’s current investment portfolio includes a “General Reserve” which is managed by Chandler Asset Management (Chandler) based on the City Investment policy in coordination with City Staff. The City also retains a pooled investment account in the Local Agency Investment Fund (LAIF), which is managed by the State Treasurer. In addition, during May 2024, the City opened a money market collateralized bank deposit account with Mechanics Bank which is managed by staff.

It is important to keep in mind that a public agency portfolio has distinct differences from private investments in terms of goals and risks. The annual publication prepared by the California Debt Investment Advisory Commission (CDIAC) and titled “Local Agency Investment Guidelines”, described this difference as follows:
“The vast majority of local agency portfolios are managed with a buy and hold investment strategy. Investments are purchased with the intent and capacity to hold them until maturity. At times, market forces or operations may dictate exchanging one security for another or selling a security before maturity.

Continuous analysis and fine tuning of the investment portfolio are considered part of prudent investment management. This passive investment strategy is different from one in which securities are purchased with the intent to sell them before maturity at a profit or the use of leverage to enhance yield.”
Given the focus of public funds, the investment objectives are to always seek safety and liquidity which take precedence and may impact the market rate of return compared to private or personal portfolios. The City is appropriately limited by the California Government Code as to certain minimum credit rating requirements as well as a restriction that the maturity may not exceed five years.

Proposed Policy
In addition to the active management of a portion of the portfolio, Chandler assists with the annual review of the investment policy, making recommendations. The most common reasons for revision are to ensure conformity with changes in State law or changes to industry best practices. Chandler is recommending the redlined changes to Orinda’s Investment Policy included as Attachment B in order to conform with State Law.

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There are only two substantive changes being proposed, as discussed below. Both changes are triggered by a change in California Government Code as a result of Senate Bill 595 which was passed in October 2025 and became effective 1/1/2026.

1. XII 11. Commercial Paper maximum maturity is changed to 397 days from 270 days.

2. XIV. Prohibited Investment Vehicles and Practices: Pursuant to change in state law, allowing the purchase of United States backed or issued securities that could result in zero or negative interest accrual if held to maturity.

The results of the review were shared and discussed by the FAC at their May 28, 2026, meeting. During that review the FAC unanimously recommended presenting the redlined investment policy to the City Council for approval.

Government Code Section 53607 provides two options for authorizing the investment of public funds. It can be completed by either: 1) The City Council; or 2) Delegated for a one-year period to the City Treasurer. From a practical and logistical perspective, it makes sense to continue to delegate this function to the City Treasurer.

Attachment A contains the Resolution approving the Investment Policy, which completes the required annual review process, incorporating the minor proposed changes to the existing policy. The resolution also formally delegates the investment authority to the City Treasurer (acting in the capacities of City Treasurer and treasurer of the City's related entities) for a one-year period in accordance with Government Code Section 53607.

FISCAL IMPACT:

There are no immediate fiscal impacts as a result of reviewing the Investment Policy.

ATTACHMENTS:

A. Resolution 50-26 adoption of Investment Policy
B. Redlined Investment Policy for Fiscal Year 2026-27

Prepared By Bhavna Chaudhary, Senior Accountant
Respectfully Submitted by,
Douglas Alessio, Assistant City Manager
Approved By:

Linda Smith, City Manager
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RESOLUTION NO. 50-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA
APPROVING THE INVESTMENT POLICY FOR FISCAL YEAR 2026-27 AND

DELEGATING THE AUTHORITY TO MAKE INVESTMENTS
WHEREAS, the City Council on June 17, 2025, adopted Resolution 36-25 approving an Investment Policy which, in accordance with State law, provides for an annual review by the City Council; and
WHEREAS, the City Council has requested that the Finance Advisory Committee review and make recommendations on the policy annually; and WHEREAS, the City has engaged Chandler Asset Management to provide professional investment services which include reviewing the policy for conformance with State laws and best practices; and
WHEREAS, at a meeting on May 28, 2026, the Finance Advisory Committee reviewed the Investment Policy and recommended presenting the redlined investment policy to the City Council for approval; and
WHEREAS, Government Code section 53607 allows the City Council to annually delegate the authority to make investments to the City Treasurer as described in section IV of the policy.

NOW, THEREFORE, BE IT RESOLVED, that the City of Orinda City Council hereby approves the Investment Policy attached hereto and by reference made a part hereof.

BE IT FURTHER RESOLVED, that the City Council hereby delegates the authority to make investments to the City Treasurer (Administrative Services Director) and Deputy Treasurer (City Manager).

PASSED AND ADOPTED by the City Council of the City of Orinda on June 16, 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

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Brandyn Iverson, Mayor
Sheri Marie Smith, City Clerk
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CITY OF ORINDA, CALIFORNIA

INVESTMENT POLICY
ADOPTED – June 17, 2025

CONTENTS
I. INTRODUCTION.....................................................................................................................................................1 II. SCOPE...........................................................................................................................................................1 III. OBJECTIVES..............................................................................................................................................2 IV. DELEGATION OF AUTHORITY.......................................................................................................................2 V. PRUDENCE.....................................................................................................................................................3 VI. ETHICS AND CONFLICTS OF INTEREST .......................................................................................................44 VII. INTERNAL CONTROLS.................................................................................................................................4 VIII. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS EXTERNAL INVESTMENT ADVISERS ...............................................................................................................................................................4 IX. INVESTMENT POOLS/MUTUAL FUNDS ..........................................................................................................5 X. COLLATERALIZATION ......................................................................................................................................6 XI. DELIVERY, SAFEKEEPING AND CUSTODY.....................................................................................................6 XII. AUTHORIZED INVESTMENTS ........................................................................................................................7 XIII. MAXIMUM MATURITY................................................................................................................................12 XIV. PROHIBITED INVESTMENT VEHICLES AND PRACTICES .................................................................................12 XV. RISK MANAGEMENT AND DIVERSIFICATION ............................................................................................1313 XVI. REVIEW OF INVESTMENT PORTFOLIO.........................................................................................................14 XVII. PERFORMANCE EVALUATION................................................................................................................14 XVIII. REPORTING.........................................................................................................................................14 XIX. REVIEW OF INVESTMENT POLICY...............................................................................................................15 GLOSSARY OF INVESTMENT TERMS...................................................................................................................16 Item I.2
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1 I. INTRODUCTION
The City of Orinda was incorporated on July 1, 1985, and is located in the East Bay area within 20 minutes of downtown San Francisco. The City operates under a CouncilManager form of government and provides municipal services that include public safety, public works, parks and recreation, and community development. The City Council consists of five members with the position of Mayor and Vice Mayor chosen by the Council. The Council serves as the policy board for the City.

The City of Orinda has a fiduciary responsibility to maximize the productive use of assets entrusted to its care and to invest and manage those public funds wisely and prudently with the overriding objectives to preserve principal and provide sufficient liquidity while seeking a market-rate of return. The purpose of this investment policy is to identify various policies and procedures that will foster a prudent and systematic investment program designed to seek the City of Orinda's objectives of safety, liquidity and yield through a diversified investment portfolio. This policy also serves to organize and formalize the City's investment-related activities, while complying with all applicable statutes governing the investment of public funds.

II. SCOPE
This policy covers all funds and investment activities under the direct authority of the City, as set forth in the State Government Code, Sections 53600 et seq., with the following exceptions:
• Retirement Plans offered to City Employees including the 457 Deferred Compensation Plan, and 401(a) Defined Contribution Plan are excluded because the Plans are administered by a third-party administrator and held in trust for the exclusive benefit of participants and are not assets of the City. Individual plan participants select the investments from those offered under the Plans.
• Proceeds of debt issuance shall be invested in accordance with the City's general investment philosophy as set forth in this policy; however, such proceeds are to be invested pursuant to the permitted investment provisions of their specific bond indentures.
• Any other funds specifically exempted by the City Council.

POOLING OF FUNDS
Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration.

Investment income shall accrue solely to the General Fund except where required by law, or other binding agreement, in which case interest shall accrue to other funds based upon the fund's proportionate ratio of balances to total pooled cash. Investment income shall not be credited to individual reserve accounts, except where required by law. Investment income shall be credited no less than annually.

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2 III. OBJECTIVES
The City's overall investment program shall be designed and managed with a degree of professionalism worthy of the public trust. The overriding objectives in order of priority shall be:
• SAFETY. Safety of principal is the foremost objective of the investment program.

Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
• LIQUIDITY. The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.
• YIELD. Yield should become a consideration only after the basic requirements of safety and liquidity have been met. The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs.

IV. DELEGATION OF AUTHORITY
Authority to manage the City's investment program is derived from California Government Code, Sections 41006 for City Treasurers and 53600 et seq. The City Council is responsible for the policy level management of City funds, including the adoption and review of this investment policy. The day-to-day management of idle cash and investment transactions is the responsibility of the Administrative Services Director/City Treasurer. The Administrative Services Director is designated as the City Treasurer, in accordance with a Resolution specifying the job description adopted by the City Council.

As authorized in Government Code Section 53607, the City Council delegates the authority to invest funds of the City to the Administrative Services Director/City Treasurer and/or any duly appointed Deputy Treasurer. The City Treasurer and any duly appointed Deputy City Treasurer shall make all investment decisions and transactions in accordance with State law and this investment policy. The Administrative Services Director/City Treasurer has designated the City Manager as Deputy City Treasurer for the purpose of carrying out investment transactions, at such times as the Administrative Services Director/City Treasurer is unavailable.

The City shall strive to maintain the level of investment of all idle funds as near 100 percent as possible through daily and projected cash flow determinations. The City's cash management system should monitor and forecast revenues and expenditures, thus insuring the investment of monies to the fullest extent possible. The Administrative Services Director will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate employees.

Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and procedures determined by the Administrative Item I.2
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3 Services Director to be consistent with this policy.

The City Council may authorize engaging the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives. The selection process will follow standard City and industry practices for selecting a qualified firm to provide investment advisory services. The contract for such services must be reviewed and approved by the City Attorney. Under the review by the Administrative Services Director external investment advisers are granted discretion to purchase and sell investment securities in accordance with this investment policy. On February 15, 2015 the City Council authorized an agreement with Chandler Asset Management which serves as the external investment manager pursuant to this policy.

The contract was fully executed in May 2015 and the initial investment services focused on GO Bond proceeds. The Orinda Reserve portfolio management services began in February 2016.

The City's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City intends to hold its investments to maturity in order to maximize its return on its investments and minimize its exposure to potential losses resulting from temporary declines in the market values of its investments.

However, if a decline in the market value of a security is deemed by the Administrative Services Director in consultation with the external Investment Manager, to be permanent, the security may be sold early to minimize the loss of principal. Although there may be opportunities to resell securities, this type of regular trading is not recommended.

V. PRUDENCE
Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:
"... all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law."
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4 VI. ETHICS AND CONFLICTS OF INTEREST
Employees and officials involved in the investment process shall at all times comply with each of the following:
- Recognize that the process is subject to public review - Act as a custodian of the public trust
- Recognize that their professional duties, loyalties, and responsibility are solely to the City
- Submit to the City statements of economic interest under the Political Reform Act (Government Code section 81000 et seq.)
- Not engage in any activity or have any interest that would result in a conflict of interest or the appearance of a conflict interest under the Political Reform Act, the common law, or Government Code section 1090 et seq.
- Not engage in any activity or have any interest that could interfere with unbiased involvement in the investment process (e.g., by impairing their ability to make impartial investment decisions).

VII. INTERNAL CONTROLS
The Administrative Services Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management.

Periodically, as deemed appropriate by the City and/or the City Council, an independent analysis by an external auditor may be conducted to review internal controls, account activity and compliance with policies and procedures.

VIII. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS EXTERNAL

INVESTMENT ADVISERS
Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the adviser. Where possible, transactions with broker/dealers shall be selected on a competitive basis and their bid or offering prices shall be recorded and presented as part of the information on the Trade Ticket. If there is no other readily available competitive offering, the investment adviser shall make their best efforts to document quotations for comparable or alternative securities. When purchasing original issue instrumentality securities, no competitive offerings will be required as all dealers in the selling group offer those securities as the same original issue price.

Item I.2
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5 PROCESS IF CITY DOES NOT ENGAGE PROFESSIONAL EXTERNAL INVESTMENT ADVISOR If the City Administrative Services Director is directly completing investment transactions without an external investment adviser, to the extent practical, the Administrative Services Director shall endeavor to complete investment transactions using a competitive bid process whenever possible. The City's Administrative Services Director will determine which financial institutions are authorized to provide investment services to the City. It shall be the City's policy to purchase securities only from authorized institutions and firms.

The Administrative Services Director shall maintain procedures for the establishing a list of authorized broker/dealers and financial institutions which are approved for investment purposes that are selected through a process of due diligence determined by the City.

These institutions may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15c3-1 (uniform net capital rule).

In accordance with Section 53601.5, institutions eligible to transact investment business with the City include:
• Institutions licensed by the state and proof FINRA certification as broker-dealer, as defined in Section 25004 of the Corporations Code.
• Primary government dealers as designated by the Federal Reserve Bank of New York and non-primary government dealers.
• Nationally or state-chartered banks.
• Savings association or federal association (as defined in Section 5102 of the Financial Code).
• The Federal Reserve Bank of New York.
• Direct issuers of securities eligible for purchase.

All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Administrative Services Director with a statement certifying that the institution has reviewed the California Government Code, Section 53600 et seq. and the City's investment policy.

Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximummaximum insured, will be collateralized in accordance with State law.

IX. INVESTMENT POOLS/MUTUAL FUNDS
Participation in the Local Agency Investment Fund (LAIF) managed by the State Treasurer shall be an authorized investment under this policy. Participation in any other pool or mutual fund shall require approval of the City Council upon investigation of the investment pool/mutual fund legal structure, objectives, and suitability as a component of the City portfolio.

Item I.2
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6 The City shall conduct a thorough investigation of any pool or mutual fund prior to making an investment, and on a continual basis thereafter. Annually, the Administrative Services Director shall seek responses to the following questions from any investment pool or mutual fund in which the City invests:
• A description of eligible investment securities, and a written statement of investment policy and objectives.
• A description of interest calculations and how it is distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. • A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
• A schedule for receiving statements and portfolio listings. • Are reserves, retained earnings, etc. utilized by the pool/fund? • A fee schedule, and when and how it is assessed.
• Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds? X. COLLATERALIZATION
CERTIFICATES OF DEPOSIT (CDS). The City shall require any commercial bank or savings and loan association to deposit eligible securities with an agency of a depository approved by the State Banking Department to secure any uninsured portion of a Non-Negotiable Certificate of Deposit. The value of eligible securities as defined pursuant to California Government Code, Section 53651, pledged against a Certificate of Deposit shall be equal to 150% of the face value of the CD if the securities are classified as mortgages and 110% of the face value of the CD for all other classes of security.

COLLATERALIZATION OF DEPOSITS. Process by which a bank or financial institution pledges securities, or other deposits for the purpose of securing the repayment of deposited funds.

The type and value of eligible securities is as defined by California Government Code, Section 53651.

XI. DELIVERY, SAFEKEEPING AND CUSTODY
DELIVERY-VERSUS-PAYMENT (DVP). Settlement of all investment transactions will be completed using standard delivery-versus-payment procedures.

SAFEKEEPING AND CUSTODY. To protect against potential losses due to failure of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all cash and securities in the City's portfolio shall be held in safekeeping in the City's name by a third party custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. All investment transactions will require a safekeeping receipt or acknowledgment generated from the trade. The custodian shall provide a monthly report to the City listing all securities held in safekeeping Item I.2
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7 with current market data and other information. The Administrative Services Director shall implement procedures to review and reconcile the custodian statements on a regular basis.

The only exceptions to the foregoing shall be depository accounts and securities purchases made with: (i) local government investment pools; (ii) time certificates of deposit, and, (iii) mutual funds and money market mutual funds, since the purchased securities are not deliverable.

XII. AUTHORIZED INVESTMENTS
The City's investments are governed by California Government Code, Sections 53600 et seq. The City intends for the investments permitted by this policy to be more restrictive than what is authorized in the Government Code. In the event a discrepancy is found between this policy and the Code, the more restrictive parameters will take precedence.

Percentage holding limits and minimum credit requirements listed in this section apply at the time the security is purchased.

Any investment held at the time the policy is adopted which does not meet the new policy guidelines can be held until maturity, provided it is disclosed as an exception at each reporting period. At the time of the investment's maturity or liquidation, such funds shall be reinvested only as provided in the current policy.

An appropriate risk level shall be maintained by primarily purchasing securities that are of high quality, liquid, and marketable. The portfolio shall be diversified by security type and issuer to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions.

1. MUNICIPAL SECURITIES include obligations of the City, the State of California, and any local agency within the State of California, provided that the following criteria is met:
• The securities are rated in a rating category of "A" or its equivalent or better by at least one Nationally Recognized Statistical Rating Organization (“NRSRO”).
• No more than 5% of the total portfolio may be invested in any issuer. • No more than 30% of the total portfolio may be in Municipal Securities. • The maximum maturity does not exceed five years.

2. MUNICIPAL SECURITIES (REGISTERED TREASURY NOTES OR BONDS) of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.
• The securities are rated in a rating category of "A" or its equivalent or better Item I.2
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8 by at least one NRSRO.
• No more than 5% of the total portfolio may be invested in any single issuer. No more than 30% of the total portfolio may be in Municipal Securities.
• The maximum maturity does not exceed five years.

3. U.S. TREASURIES and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in U.S.

Treasuries, provided that the following criteria is met:
• The maximum maturity does not exceed five years.

4. FEDERAL AGENCIES or United States Government-Sponsored Enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There are no limits on the dollar amount or percentage that the City may invest in Federal Agency or GovernmentSponsored Enterprises (GSEs), provided that the following criteria is met:
• No more than 30% of the total portfolio may be invested in any Agency/GSE issuer. The maximum maturity does not exceed five years. • No more than 20% of the total portfolio may be invested in callable agency securities.

5. BANKERS’ ACCEPTANCES, provided that the following criteria is met:
• They are issued by institutions which have short-term debt obligations rated "A1" or its equivalent or better by at least one NRSRO; or long-term debt obligations which are rated in the "A" category or its equivalent or better by at least one NRSRO.
• No more than 40% of the total portfolio may be invested in Bankers' Acceptances.
• No more than 5% of the total portfolio may be invested in any issuer. • The maximum maturity does not exceed 180 days.

6. FEDERALLY INSURED TIME DEPOSITS (Non-Negotiable Certificates of Deposit) in state or federally chartered banks, savings and loans, or credit unions, provided that the following criteria is met:
• The amount per institution is limited to the maximum covered under Federal Deposit Insurance Corporation or the National Credit Union Administration. • No more than 20% of the total portfolio will be invested in a combination of federally insured and collateralized time deposits.
• The maximum maturity does not exceed five years.

Item I.2
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9 7. COLLATERALIZED TIME DEPOSITS (Non-Negotiable Certificates of Deposit) in state or federally chartered banks, savings and loans, or credit unions in excess of insured amounts which are fully collateralized with securities in accordance with California law, provided that the following criteria is met:
• No more than 20% of the total portfolio will be invested in a combination of federally insured and collateralized time deposits.
• The maximum maturity does not exceed five years.

8. PLACEMENT SERVICE DEPOSITS, provided that the following criteria is met and as allowed under California Government Code section 53601.8:
• No more than 30% of the total portfolio may be invested in a combination of qualifying placement service deposits.
• The full amount of each deposit along with accrued interest must at all times be insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA).
• Under a provision sunsetting on January 1, 2031, no more than 50% of the portfolio may be invested in deposits through a placement service, including Certificates of Deposit, if the Agency is a city, district or local agency that does not pool money with other local agencies.
• The maximum maturity does not exceed five years.

9. NEGOTIABLE CERTIFICATES OF DEPOSIT (NCDS), provided that the following criteria is met:
• The amount of the NCD insured up to the FDIC limit does not require any credit ratings.
• For any amount above the FDIC insured limit they must be issued by institutions which have short-term debt obligations are rated "A-1" or its equivalent or better by at least one NRSRO; or long-term obligations are rated in the "A" category or its equivalent or better by at least one NRSRO.
• No more than 30% of the total portfolio may be invested in NCDs. • No more than 5% of the total portfolio may be invested in any issuer. The maximum maturity does not exceed five years.

10. COLLATERALIZED BANK DEPOSITS. The City's deposits with financial institutions will be collateralized with pledged securities per California Government Code, Section 53651 and a maximum maturity not exceeding five years.

11. COMMERCIAL PAPER, provided that the following criteria is met:
a. If issued by a corporation:

1. The issuer is a corporation organized and operating in the United States Item I.2
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10 with assets in excess of $500 million.

2. They are issued by corporations which have long-term obligations rated in the "A" category or its equivalent or better, if the issuer has long-term ratings, by at least one NRSRO.
b. If issued by other entities:

1. The issuer is organized within the United States as a special purpose corporation, trust, or limited liability company.

2. The securities must have program-wide credit enhancements including, but not limited to, overcollateralization, letters of credit or a surety bond. • The securities are rated "A-1" or its equivalent or better by at least one NRSRO. • No more than 25% of the total portfolio may be invested in Commercial Paper. • No more than 10% of the outstanding commercial paper issued by any single issuer.
• No more than 5% of the total portfolio may be invested in any issuer. • The maximum maturity does not exceed 397270 days.

12. STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF), provided that the following criteria is met:
• The City may invest subject to the maximum permitted balance established by LAIF.

13. LOCAL GOVERNMENT INVESTMENT POOLS (LGIP)
• Other LGIPs are permitted provided that the City Council takes a separate action to authorize the LGIP and it is added to this policy.

14. Shares of Beneficial Interest Issued by a Joint Powers Authority (JPA) • The JPA is organized pursuant to California Government Code Section 6509.7 and invests in the securities and obligations authorized in subdivisions (a) to (r), inclusive.
• Each share shall represent an equal proportional interest in the underlying pool of securities owned by the JPA.
• The JPA has retained an investment advisor who is registered with the SEC (or exempt from registration), has assets under management in excess of $500 million, and has at least five years’ experience investing in instruments authorized by Section 53601, subdivisions (a) to (o).

15. CORPORATE MEDIUM TERM NOTES (MTNS), provided that the following criteria is met:
• The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States.

Item I.2
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11 • The securities are rated "A" or its equivalent or better by at least one NRSRO. • No more than 30% of the total portfolio may be invested in MTNs. • No more than 5% of the portfolio may be invested in any one issuer. • The maximum maturity does not exceed five years.

16. ASSET-BACKED, MORTGAGE-BACKED, MORTGAGE PASS-THROUGH SECURITIES,

AND COLLATERALIZED MORTGAGE OBLIGATIONS FROM ISSUERS NOT DEFINED IN SECTIONS 3 AND 4 OF THE AUTHORIZED INVESTMENTS SECTION OF THIS POLICY, provided that the following criteria is met:
• The securities are rated "AA" or the equivalent or better by a NRSRO. • No more than 20% of the total portfolio may be invested in these securities. • No more than 5% of the total portfolio may be invested in any Asset-Backed or Commercial Mortgage security issuer.
• The maximum maturity does not exceed five years.

17. MUTUAL FUNDS AND MONEY MARKET MUTUAL FUNDS that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940, provided that the following criteria is met:
a. No more than 20% of the total portfolio may be invested in these securities. b. MUTUAL FUNDS that invest in the securities and obligations as authorized under California Government Code, Section 53601 (a) to (k) and (m) to (q) inclusive and that meet either of the following criteria:

1. Attained the highest ranking or the highest letter and numerical rating provided by not less than two (2) NRSROs; or

2. Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by California Government Code, Section 53601 and with assets under management in excess of $500 million.

3. No more than 10% of the total portfolio may be invested in shares of any one mutual fund.
c. MONEY MARKET MUTUAL FUNDS Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.) The company shall meet either of the following criteria:

1. Have attained the highest ranking or the highest letter and numerical rating provided by not less than two (2) NRSROs; or

2. Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience managing money market mutual funds with assets under management in excess of $500 million.

3. No more than 20% of the total portfolio may be invested in Money Market Mutual Funds.

Item I.2
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12 18. SUPRANATIONALS, provided that the following criteria is met:
• The issue purchased shall be U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank.
• Issues are "eligible for purchase and sale within the United States." • The securities are rated in the "AA" category or its equivalent or better by a NRSRO.
• No more than 30% of the total portfolio may be invested in these securities. • No more than 10% of the total portfolio per issuer
• The maximum maturity does not exceed five years.

XIII. MAXIMUM MATURITY
To the extent possible, the overall portfolio and investments shall take into consideration anticipated cash flow requirements and known future liabilities.

The City will not invest in securities maturing more than five years from the date of trade settlement, unless the City Council has by resolution granted authority to make such an investment at least three months prior to that investment.

XIV. PROHIBITED INVESTMENT VEHICLES AND PRACTICES
• State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. • In accordance with Government Code, Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest-only strips is prohibited. • Investment in any security that could result in a zero interest accrual if held to maturity is prohibited.Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. Under a provision sunsetting on January 1, 2031, securities backed by the U.S. Government that could result in a zero- or negative-interest accrual if held to maturity are permitted. • Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited.
• Purchasing or selling securities on margin is prohibited. • The use of repurchase agreements and reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. • The purchase of foreign currency denominated securities is prohibited.

Item I.2
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13 • The purchase of a security with a forward settlement date exceeding 45 days from the time of the investment is prohibited.

XV. RISK MANAGEMENT AND DIVERSIFICATION

MITIGATING CREDIT RISK IN THE PORTFOLIO
Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies:
• The diversification requirements included in the "Authorized Investments" section of this policy are designed to mitigate credit risk in the portfolio. • No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity or yield of the portfolio in response to market conditions or the City's risk preferences.
• If securities owned by the City are downgraded by a NRSRO to a level below the quality required by this investment policy, it will be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio.
• If a security is downgraded, the Administrative Services Director/ City Treasurer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. Downgraded securities will be reported to the City Council in the quarterly investment report.
• If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council.

MITIGATING INTEREST RATE RISK IN THE PORTFOLIO
Market risk includes the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer-term portfolios have the potential to achieve higher returns. On the other hand, longer-term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer-term investments only with funds that are not needed for current cash flow purposes.

The City further recognizes that certain types of securities, including variable rate securities, securities with principal pay downs prior to maturity, and securities with embedded options, will affect the market risk profile of the portfolio differently in different Item I.2
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14 interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk:
• The City will maintain a minimum of six months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements. • The maximum stated final maturity of individual securities in the portfolio will be five years, except as otherwise stated in this policy.
• The duration of the portfolio will strive at all times be approximately equal to the duration (typically, plus or minus 20%) of a market benchmark, an index selected by the City based on the City's investment objectives, constraints and risk tolerances.

XVI. REVIEW OF INVESTMENT PORTFOLIO
The Administrative Services Director shall periodically, but no less than quarterly, review the portfolio to identify investments that do not comply with this investment policy and establish protocols for reporting major and critical incidences of noncompliance to the City Council. The compliance status shall be reported as part of the quarterly reporting.

XVII. PERFORMANCE EVALUATION
The investment portfolio shall be designed to attain a rate of return consistent with the overriding objectives of the program to preserve principal and provide sufficient liquidity.

The investment portfolio shall take into account the City's risk constraints, the cash flow characteristics of the portfolio, and state and local laws, ordinances or resolutions that restrict investments.

The Administrative Services Director shall monitor and evaluate the portfolio's performance relative to market benchmark, which will be included in the Administrative Services Director's quarterly report. The Administrative Services Director in consultation with the external investment adviser, shall select an appropriate readily available index to use as a market benchmark. Benchmarks may change over time based on changes in market conditions or cash flow requirements.

XVIII. REPORTING

QUARTERLY REPORTS
Quarterly investment reports will be submitted by the Administrative Services Director to the City Council within 45 days after the end of the quarter. These reports will disclose, at a minimum, the following information about the characteristics of the City's portfolio in order to comply with GC 53646 (b):

1. These reports shall include the type of investment, issuer, date of maturity, par and dollar amount invested on all securities, investments and moneys held by the City, and shall additionally include a description of any of the City's funds, investments, or programs, that are under the management of contracted parties, including lending Item I.2
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15 programs. With respect to all securities held by the City, and under management of any outside party that is not also a local public agency or the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report, and shall include the source of this same valuation.

2. Monthly transactions for the period in accordance with California Government Code Section 53607.

3. A statement of compliance with investment policy, including a schedule of any transactions or holdings which do not comply with this policy or with the California Government Code, including a justification for their presence in the portfolio and a timetable for resolution. Although this policy measures compliance at the time of purchase, any transactions or holdings that were in compliance at the time of purchase, and no longer comply shall also be disclosed and reviewed by the Treasurer.

4. A statement regarding whether the portfolio will allow the City to have adequate funds to meet its cash flow requirements for the next six months.

XIX. REVIEW OF INVESTMENT POLICY
The investment policy will be reviewed at least annually by the Finance Advisory Committee, which shall make a recommendation to the City Council regarding any recommended changes to address consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law and financial and economic trends.

The results of the review including any recommended modifications, amendments, and delegation of authority as described in Section IV, shall be presented by the Administrative Services Director/City Treasurer to the City Council for their consideration and adoption at a public meeting. For consistency it is recommended that the review be timed to occur no later than June 30th at the same time as the Annual Appropriations Limit Adoption.

Item I.2
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16 GLOSSARY OF INVESTMENT TERMS
AGENCIES. Shorthand market terminology for any obligation issued by a government-sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:

FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.

FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market.

FHLB issues discount notes and bonds.

FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities.

FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage pass-through securities.

GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.

PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.

TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.

ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.

BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.

BID. The indicated price at which a buyer is willing to purchase a security or commodity.

BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from their own position.

CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline, the issuer will likely call its current securities and reissue them at a lower rate of interest.

CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate.

COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.

COLLATERALIZED BANK DEPOSIT. A bank deposit that is collateralized at least 100% (principal plus interest to maturity). The deposit is collateralized using assets set aside by the issuer such as Treasury securities or other qualified collateral to secure the deposit in excess of the limit covered by the Federal Deposit Insurance Corporation.

COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.

COLLATERALIZED TIME DEPOSIT. Time deposits that are collateralized at least 100% (principal plus interest to maturity). These instruments are collateralized using assets set aside by the issuer such as Treasury securities or other qualified collateral to secure the deposit in excess of the limit covered by the Federal Deposit Insurance Corporation.

Item I.2
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17 COMMERCIAL PAPER. The short-term unsecured debt of corporations.

COUPON. The rate of return at which interest is paid on a bond.

CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.

DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for their own position.

DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.

DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.

DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.

DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a security to changes interest rates.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC). The Federal Deposit Insurance Corporation (FDIC) is an independent federal agency insuring deposits in U.S. banks and thrifts in the event of bank failures. The FDIC was created in 1933 to maintain public confidence and encourage stability in the financial system through the promotion of sound banking practices.

FEDERALLY INSURED TIME DEPOSIT. A time deposit is an interest-bearing bank deposit account that has a specified date of maturity, such as a certificate of deposit (CD). These deposits are limited to funds insured in accordance with FDIC insurance deposit limits.

FIDUCIARY. A person or organization that acts on behalf of another person(s) or organization that puts their clients’ interest ahead of their own as they are bound both legally and ethically to act in the other’s best interests.

JOINT POWERS AUTHORITY (JPA). An entity created by two or more public agencies that share a common goal in order to jointly exercise powers common to all members through a joint powers agreement.

LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.

LIQUIDITY. The speed and ease with which an asset can be converted to cash.

LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.

LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.

MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.

MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market Item I.2
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18 conditions or interest rates.

MARKET VALUE. The price at which a security can be traded.

MATURITY. The final date upon which the principal of a security becomes due and payable. The investment’s term or remaining maturity is measured from the settlement date to final maturity.

MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis.

MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.

MODIFIED DURATION. The percent change in price for a 100-basis point change in yields. Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.

MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.

MONEY MARKET MUTUAL FUND. A mutual fund that invests exclusively in short-term securities.

Examples of investments in money market funds are certificates of deposit and U.S.

Treasury securities. Money market funds attempt to keep their net asset values at $1 per share.

MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.

MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.

MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO). A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.

NEGOTIABLE CERTIFICATE OF DEPOSIT (CD). A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or statelicensed branch of a foreign bank. Negotiable CDs are traded in a secondary market.

OFFER (ASK). An indicated price at which market participants are willing to sell a security. Also referred to as the “ask price”.

PAYDOWN. A reduction in the principal amount owed on a bond, loan or other debt.

PLACEMENT SERVICE DEPOSITS. A private service that allows local agencies to invest in FDICinsured deposits with one or more banks, savings and loans, and credit unions located in the United States. IntraFi (formerly known as CDARS) is an example of an entity that provides this service.

PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost is above par.

PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S.

Government securities market.

PRUDENT INVESTOR (PRUDENT PERSON) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, Item I.2
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19 skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.” REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities and that is not a primary dealer.

REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.

SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.

SECURITIES AND EXCHANGE COMMISSION (SEC). The U.S. Securities and Exchange Commission (SEC) is an independent federal government agency responsible for protecting investors, maintaining fair and orderly functioning of securities markets and facilitating capital formation. It was created by Congress in 1934 as the first federal regulator of securities markets. The SEC promotes full public disclosure, protects investors against fraudulent and manipulative practices in the market, and monitors corporate takeover actions in the United States.

SECURITIES AND EXCHANGE COMMISSION SEC) RULE 15C3-1. An SEC rule setting capital requirements for brokers and dealers. Under Rule 15c3-1, a broker or dealer must have sufficient liquidity in order to cover the most pressing obligations. This is defined as having a certain amount of liquidity as a percentage of the broker/dealer's total obligations. If the percentage falls below a certain point, the broker or dealer may not be allowed to take on new clients and may have restrictions placed on dealings with current client.

STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.

SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.

TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.

U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.

TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.

TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes and pay interest semi-annually.

TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.

VOLATILITY. The rate at which security prices change with changes in general economic conditions or the general level of interest rates.

Item I.2
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20 YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.

Item I.2
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CITY COUNCIL STAFF REPORT
Department: Administration
Meeting Date: June 16, 2026
SUBJECT:

Designate Local Agency Officials Required to Complete Ethics Training and Fiscal & Financial Training Pursuant to State Law
EXECUTIVE SUMMARY:

The City Council will consider Resolution No. 41-26 which would update and supersede Resolution No. 32-21 to reflect changes in California law resulting from Senate Bill (SB) 827, effective January 1, 2026. SB 827 revises mandatory ethics training requirements for local agency officials and establishes new fiscal and financial training requirements.

The proposed Resolution identifies the local agency officials subject to these requirements, establishes compliance timelines, and directs the maintenance and public availability of training records as required by law.

RECOMMENDATION:

Adopt Resolution No. 41-26 Designating Local Agency Officials Required to Complete Ethics Training and Fiscal & Financial Training Pursuant to and directing the maintenance and public availability of training records as required by law.

BACKGROUND:

State law establishes mandatory ethics training requirements for specified local agency officials under Government Code Section 53234 et seq. The City previously implemented these requirements through Resolution No. 32-21.

Senate Bill 827, which became effective January 1, 2026, amended Government Code Sections 53234, 53235.1, and 53235.2 and added Government Code Section 53238 et seq. These statutory changes revised ethics training obligations and created new fiscal and financial training requirements for local agency officials.

DISCUSSION:

The proposed Resolution No. 41-26 is necessary to ensure the City of Orinda remains compliant with updated state law and continues to promote ethical governance, accountability, and responsible fiscal stewardship.

SB 827 introduced several significant changes, including:

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 Revised training timelines requiring local agency officials commencing service on or after January 1, 2026, to complete ethics training within six months of assuming office or employment and every two years thereafter.
 Established a new mandatory fiscal and financial training requirement consisting of at least two hours of instruction addressing fiscal management, budgeting, financial administration, investments, debt management, and stewardship of public resources.
 Required local agencies to maintain records of completed ethics and fiscal and financial training and, beginning July 1, 2026, provide website instructions and contact information for requesting training records.

Resolution No. 41-26 incorporates these changes by designating the City officials required to complete ethics training and fiscal and financial training, establishing compliance deadlines, and directing the City Clerk or designee to maintain and make training records available consistent with state law.

Adoption of the resolution provides clear direction regarding which officials are subject to training requirements and ensures the City’s policies align with current statutory mandates.

FISCAL IMPACT:

There may be minor administrative and training-related costs associated with compliance; however, many required training courses are available at low or no cost through public agencies and professional organizations. These costs are expected to be absorbed within existing departmental budgets.

STRATEGIC PLAN INITIATIVE:

Not Applicable.

ATTACHMENTS:

A. Resolution 41-26
Respectfully Submitted by:

Sheri Smith, City Clerk
Approved by:

Linda Smith, City Manager
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RESOLUTION NO. 41-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA

DESIGNATING FILING OFFICIALS REQUIRED TO COMPLETE ETHICS TRAINING

AND FISCAL AND FINANCIAL TRAINING AND DIRECT THE MAINTENANCE AND

AVAILABILITY OF TRAINING RECORDS AS REQUIRED BY STATE LAW WHEREAS, California state law establishes requirements governing ethical conduct, public accountability, and fiscal stewardship by local agency elected officials, appointed officials, and employees in the performance of public service; and WHEREAS, Government Code Section 53234 et seq., describes mandatory ethics training requirements for specified local agency officials; and WHEREAS, Government Code Section 53234 and related provisions define certain local agency officials and designated employees who are required to complete ethics training; and
WHEREAS, the City Council previously adopted Resolution No. 32-21 to comply with state law regarding mandatory ethics training; and
WHEREAS, Senate Bill 827, effective January 1, 2026, amended Government Code Sections 53234, 53235.1, and 53235.2 and added Government Code Section 53238 et seq. to revise mandatory ethics training requirements and establish new fiscal and financial training requirements for local agency officials; and WHEREAS, Senate Bill 827 revised the ethics training requirements to require officials commencing service on or after January 1, 2026, to complete ethics training within six months of commencing service and every two years thereafter; and WHEREAS, Senate Bill 827 established a requirement that local agency officials complete at least two hours of fiscal and financial training addressing fiscal management, budgeting, financial administration, investments, debt management, and stewardship of public resources, to be completed in accordance with Government Code Section 53238 et seq.; and
WHEREAS, the City Council of the City of Orinda finds that there is substantial benefit to the City organization and the public in ensuring that City officials and advisory body members receive ethics and fiscal training and remain informed regarding their legal and fiduciary obligations; and
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WHEREAS, local agencies are required to maintain and make available records of required training and, beginning July 1, 2026, to provide website instructions and contact information for requesting such records.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orinda as follows:

Section 1. Resolution No. 32-21 is hereby superseded by this resolution to incorporate the requirements of Senate Bill 827 and applicable provisions of Government Code Sections 53234 through 53238 et seq.

Section 2. The City Council hereby designates the officials and advisory body members listed in Exhibit A as officials required to complete Ethics Training pursuant to Government Code Section 53235.

Section 3. The City Council hereby designates the officials and advisory body members listed in Exhibit B as officials required to complete Fiscal and Financial training pursuant to Government Code Section 53238.

Section 4. Local agency officials commencing service on or after January 1, 2026, shall complete the required ethics training and fiscal and financial training within six months of commencing service and thereafter at least once every two years, in accordance with state law.

Section 5. Local agency officials in service as of January 1, 2026, shall complete fiscal and financial training before January 1, 2028, in accordance with Government Code Section 53238.2 and maintain compliance with all recurring training requirements established by state law.

Section 6. The City Clerk or designee shall maintain records of ethics and fiscal training completion in accordance with Government Code Sections 53235.2 and 53238 and shall ensure that appropriate public information regarding the availability of such records is posted and maintained on the City’s website as required by law.

Adopted by the City Council of the City of Orinda at a regular meeting on June 16, 2026 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_______________________
Brandyn Iverson, Mayor
ATTEST:

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_________________________
Sheri Marie Smith, City Clerk

EXHIBIT A

DESIGNATED OFFICIALS REQUIRED TO COMPLETE

ETHICS TRAINING
ELECTED OFFICIALS:
• Council Members

APPOINTED OFFICIALS AND EXECUTIVE TEAM MEMBERS
• City Manager
• City Attorney*
• Assistant City Manager/Director of Administrative Services • City Clerk
• Public Works Director
• City Engineer
• Planning Director
• Chief of Police*
• Assistant to the City Manager
• Human Resources Manager
• Parks and Recreation Director
ADVISORY BODIES:
• Planning Commissioners
• Parks & Recreation Commissioners
• Historic Landmarks Committee Members
• Traffic Safety Advisory Committee Members
• Finance Advisory Committee Members
• Supplemental Sales Tax Oversight Commissioners
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• Art in Public Places Committee Members
• Library Tax Oversight Committee Members
*This is a contract position. Will provide proof of participation through their agency.

EXHIBIT B

DESIGNATED OFFICIALS REQUIRED TO COMPLETE

FISCAL AND FINANCIAL TRAINING
ELECTED OFFICIALS:
• Council Members
APPOINTED OFFICIALS AND EXECUTIVE TEAM MEMBERS:
• City Manager
• City Attorney*
• Assistant City Manager/Director of Administrative Services • City Clerk
• Public Works Director
• City Engineer
• Planning Director
• Chief of Police*
• Assistant to the City Manager
• Senior Accountant
• Human Resources Manager
• Parks and Recreation Director
ADVISORY BODIES:
• Finance Advisory Committee Members
• Supplemental Sales Tax Oversight Commissioners
• Library Parcel Tax Oversight Committee Members
*This is a contract position. Will provide proof of participation through their agency.

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CITY COUNCIL STAFF REPORT
Department: Administration
Meeting Date: June 16, 2026
SUBJECT:

Acceptance of the Library Parcel Tax Independent Review Annual Report for the Period Ending June 30, 2025
EXECUTIVE SUMMARY:

The City Council will consider acceptance of the Library Parcel Tax Independent Review Annual Report. The Library Parcel Tax measure approved by Orinda voters on June 5, 2018, provided for an annual review of parcel tax revenue and expenditures by an Independent Library Parcel Tax Review Committee (Committee). The Committee reviewed a draft of the report for the fiscal year ending June 30, 2025, at their meeting May 28, 2026.

RECOMMENDATION:

Accept the Report for the period ending June 30, 2025

BACKGROUND:

The Committee consists of eight members. The Friends of the Orinda Library selects three members, and all five members of the Finance Advisory Committee serve as part of this separate Committee. Ms. Linda Landau of the Friends of the Orinda Library serves as the Chair of the Committee.

DISCUSSION:

Attachment A is the Library Parcel Tax Annual Report outlining the revenue and expenditures in Fiscal Year 2024-25 for the voter approved Library Parcel Tax. The report includes excerpts from the Annual City Audited Financial Statements plus additional detail and discussion of line-item expenses. The report also provides an overview of the General Fund contributions towards the joint operation of the facility, given that utilities and services are provided to the entire facility including the Auditorium and areas not used exclusively for Library Services.

FISCAL IMPACT:

In Fiscal Year 2024-25, the Library Parcel Tax collected was $528,126 and expenditures for the year totaled $521,133. This allowed a contribution of $30,972 (including interest income) to reserves. The reserves as of June 30, 2025, were $544,337 and they will be used in the future to fund annual operating costs.

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ATTACHMENTS:

A. Library Parcel Tax Independent Review Financial Report 2024-25 Respectfully Submitted by,
Douglas Alessio, Assistant City Manager
Approved By:

Linda Smith, City Manager
Item I.4
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2023
Library Parcel Tax Independent
Review Financial Report 2024-25
Parcel Tax Review Committee
May 29, 2026
Fran Strykowski, Chair
Amy Worth, Vice Chair
Joan Kiekhaefer, Member
Linda Landau, Member
David Moore, Member
Jay Selwitz, Member
Brad Scott, Member
Wendy Wee, Member
Item I.4
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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
Purpose
On June 5, 2018, the voters in Orinda approved Measure J which authorized an increase of $30 to an existing parcel tax to create a total tax of $69 per residential equivalent parcel. This is a special tax, and the passage required two-thirds voter approval. The tax is levied to support the provision of library services and the operation of the facility. The collection of taxes at the current rate began July 1, 2018. Chapter 3.32 Special Library Services Parcel Tax was added to the Orinda Municipal Code establishing the requirements for administering the funds.

Section 3.32.050 establishes an independent review committee to review the collection and expenditure of the special tax revenues. All revenue is to be used for the library purposes identified in the measure. The fiscal year ending June 30, 2019, was the first full year of the increased tax.

Background
On September 4, 2018, the City Council adopted Resolution 62-18 establishing the bylaws for the Library Parcel Tax Review Committee. The Committee is comprised of 8 members (the 5 members of the Finance Advisory Committee and 3 Members selected by the Friends of the Orinda Library).

The Orinda Library (the “Library”) operates as a partnership between the Friends of the Orinda Library, City of Orinda (the “City”), and the Contra Costa County Library System. The Library building is owned by the Friends of the Orinda Library and leased to the City of Orinda under the terms of a 50-year lease which terminates October 6, 2051. The lease does not require the payment of rent by the City, but rather requires the City to perform specific items and maintain conditions to allow for the operation of the library. The lease provides the option for the City to purchase the building for $1.00 in 2051. The land on which the facility was constructed is owned by the City.

The Contra Costa County Library system is comprised of 26 libraries countywide staffed and managed by the County. In Fiscal Year 2021-22, the Orinda Branch was scheduled to operate 56 hours per week. The County funds a base service level of 40 hours per week with the City parcel tax funding the remaining 16 hours. This includes the professional library staff, materials (including books and other media); information technology support services for the circulation and loaning of materials; etc. In May of 2020, the County Library announced that Sunday hours would be eliminated system-wide beginning in the 2020-21 Fiscal Year. The additional 16 hours is the maximum extra hours the County will allow the City to purchase and as of June 30, 2025, there was no option to operate Sundays.

In addition to funding the additional 16 hours of Library operations, the City parcel tax pays for much of the base operating costs, including utilities, janitorial service, and maintenance activities. With the building surpassing 20 years in age, there is a need to begin addressing major building components.

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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
These partnerships, and particularly the funding from the Parcel Tax, allow for enhanced library services which are widely used by Orinda residents.

Annual Audit
The City obtains an independent annual audit of its financial statements and completes an Annual Comprehensive Financial Report (ACFR). The City Council selected Badawi & Associates as its independent auditors. The complete June 30, 2025, ACFR is available on the City website at https://www.cityoforinda.gov/ArchiveCenter/ViewFile/Item/182. Excerpts relevant to the Library Parcel Tax are attached to this report.

For the fiscal year ending June 30, 2025, Badawi and Associates issued a “clean” opinion based on their independent review and testing. Their opinion states that the financial statements are fairly presented in all material respects. The auditors’ opinion covers the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information presented in the ACFR. This opinion is the highest an agency can receive. The auditor’s opinion is included on page 1 of the ACFR.

Parcel Tax Reporting - Governmental Special Revenue Fund The ACFR is comprised of financial statements and schedules for the various funds used to account for all of the City’s revenue and expenditures. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of Orinda, like other federal, state, and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.

The Library Parcel Tax revenue and expenditures are reported in a separate fund as required by the measure and as described below.

Annual Report Schedules / Excerpts Related to Library Parcel Tax (Attachments A- C) Information related to the Library Parcel Tax Fund (Fund #520) is shown on the attached excerpts from the City’s ACFR.
• Attachment A – Balance Sheet (Page 108 of ACFR)
• Attachment B – Statement of Changes in Fund Balance (Page 114 of ACFR) • Attachment C – Schedule of Budget to Actual (Page 122 of ACFR) The reports provided with the Audit illustrate a high-level summary of the activity within the fund. For Fiscal Year 2024-25 the fund had total revenue of $552,105 and expenditures of $521,133. Additional discussion of the detail is provided later in this report. As noted, the balance remaining in the Library Parcel Tax Fund as of June 30, 2025, is $544,337.

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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
Detailed Revenue and Expenditure Analysis (Attachment D) The audited ACFR schedules that are produced provide summary financial information. To fully understand the uses of the parcel tax revenue, City Finance Staff have prepared a separate schedule that includes line-item detail. It also compares the budget to actual and includes the prior fiscal year data for historical comparison. The format of the report is very similar to reports presented in the past to the City Council / Friends of the Orinda Library Facility Steering Committee. This schedule is provided as Attachment D.

The following narrative explains key components of the detailed report which relates to revenue and expenses of the Library Parcel Tax Fund:

Revenue – The total taxes collected were $528,126 and the City also allocated $23,979 in interest to the fund. The tax revenue was $2,126 more than the adopted budget. For budget purposes the City estimated a small addition of units to be completed citywide.

The tax rate does not change as there is no inflation adjustment and the only opportunity for growth is from additional units constructed. The increase in tax revenue over the previous year was about $138 (or 0.03%). Interest revenue increased $11,682 yearover-year (or 95%).

Library Services Expenditures – The largest component of the annual expenditures was for Contra Costa County Library Services representing the additional 16 hours per week that the Library is open due to the availability of this funding. The cost in Fiscal Year 2024-25 was $173,044 and this represented 33.2% of the parcel tax operating expenditures. This is an increase of $17,421 (or 11.2%) over Library Services expenditures in the prior fiscal year which is due partially to increased information technology costs.

Facilities Maintenance – The total of these expenditures was $120,474 which was

23.1% of the operating expenditures. The largest component was for Repairs and improvements which increased $17,642 (or 45.7%) from the prior fiscal year, primarily attributed to replacing parts for the elevator. Building Maintenance costs include regular preventative maintenance for the heating & ventilation system, fire sprinklers, elevator, and small fixtures. The Building Maintenance costs increased slightly to $24,002 in the current fiscal year from $23,600 in Fiscal Year 2023-24, an increase of $402 (or 1.7%).

Utilities – The total cost for utilities was $152,694 accounting for 29.3% of the total operating expenditure. Among the higher costs were electric utilities, which accounted for 67% of total Utilities costs and the natural gas accounted for 20%. Telephone, sewer, and water charges have been consistent year-over-year and make up the remaining 13% of costs captured in the Utilities category. The overall reduction in utility costs is the result of repairs and improvements to the HVAC system.

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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
Other Services – The total cost represents approximately 2.5% of the operating expenses. In order to collect the special tax, the City engages a consulting firm to prepare and submit the tax roll and respond to taxpayer inquiries. The cost of this work was $6,641. The second component is the cost incurred from the County Tax Collector to collect and remit the tax. The cost charged by the County Tax Collector was $6,289.

Earthquake Insurance Expense – The cost of earthquake insurance was $20,607 and accounted for 4% of the total operating expenditures. The provision of this coverage is a specific requirement of the lease with the Friends of the Orinda Library. The coverage renews each May 1st. In 2020, the Friends reviewed the lease terms and indicated at that time they wished to have the coverage continue without an amendment to the lease.

Capital Expense – There were $41,385 of Capital Expenses incurred during Fiscal Year 2024-25 related to the tile replacement project. There were two projects scheduled to occur in the Fiscal Year 2024-25 as detailed in the table on the next page.

Shared Cost of Facility Operations
A portion of the Library facility operating costs are paid for by the City General Fund, in order to acknowledge the shared use of the facility. Prior to FY 2017-18 the Library costs shown in the City Financial Statements were only identified in the Library Fund. The City now accounts for General Fund Library expenses as a separate Department in the General Fund to more closely track the allocation of costs. This includes shared expenses for utilities, maintenance, and repairs.

In Fiscal Year 2024-25, the following non-parcel tax expenditures were made by the City, which contributed towards the operation of the facility. This General Fund summary expenditure is illustrated on page 100 of the ACFR.

General Fund Maintenance expenses $ 15,367
General Fund Repairs & Improvements 9,808
General Fund Utilities 38,594
General Fund – Property Insurance 3,636
Total Non-Parcel Tax Contributions $ 67,405
Looking Forward
Annually, as part of the Budget process, the City examines the shared costs for the facility. The current Orinda Library was completed and opened to the community on October 7, 2001. The City Council obtained a building assessment report in 2018 which estimated that there will be $2.7 million worth of required maintenance expenses over the next 20 years. The Capital Improvement Plan (CIP) is used to identify and schedule improvements over a multi-year period. The CIP is updated annually and funded projects scheduled to occur during the biennial budget period are included in the Budgeted Appropriations authorized by the City Council.

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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
Since the CIP covers a six-year planning period, the future year projections are shown for planning purposes only and are subject to change over time. The table below details the projects which are programed in the CIP from the Library Parcel Tax Fund for the Fiscal Year 2024-25. The Tile Replacement Project is a correction of an initial construction defect, and the Painting Project is considered maintenance.

FISCAL YEAR 2024-25 LIBRARY PARCEL TAX FUNDED CIP PROJECTS Item I.4
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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
ATTACHMENT A – EXCERPT FROM THE CITY OF ORINDA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED ON JUNE 30, 2025
BALANCE SHEET (Page 108)
Item I.4
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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
ATTACHMENT B – EXCERPT FROM THE CITY OF ORINDA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDING ON JUNE 30, 2025
CHANGES IN FUND BALANCE (Page 114)
Item I.4
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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
ATTACHMENT C – EXCERPT FROM THE CITY OF ORINDA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED ON JUNE 30, 2025
BUDGET TO ACTUAL (Page 122)
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Library Parcel Tax Independent Review Committee
Annual Financial Report
For The Fiscal Year Ending June 30, 2025
Audited Results
ATTACHMENT D – Detailed Revenue and Expenditure Analysis FY 2023-24
Actual
FY 2024-25
Budget
FY 2024-25
Actual

REVENUE
Parcel Tax 527,988 526,000 528,126
Interest 12,297 4,000 23,979
Total Revenue 540,285 530,000 552,105

EXPENDITURES
Library Services 155,623 150,000 173,044
Facilities Expenditures
Maintenance
Cleaning Services 33,996 35,000 31,732
Landscaping (1,630) - 397
Supplies General 5,513 4,500 8,138
Building Maintenance 23,600 45,000 24,002
Repairs and Improvements 38,562 46,750 56,204
Subtotal Maintenance 100,041 131,250 120,474
Utilities
Telephone 1,364 6,000 1,537
Utilities - Gas 42,200 40,000 30,548
Utilities - Electric 111,601 85,000 102,618
Utilities - Water 16,226 7,000 16,023
Utilities - Sewer 1,367 7,575 1,968
Subtotal Utilities 172,758 145,575 152,694
Total Facilities Expenditures 272,799 276,825 273,168
Other Expenditures
Other Services
Prof. Services (Tax Roll Prep) 6,415 7,500 6,641
Admin Fees - Tax Collector 5,686 6,400 6,289
System/Software Supporter - - -
Subtotal Other Services 12,101 13,900 12,929
Insurance - Earthquake 19,195 19,706 20,607
Capital Expenditures 57,171 99,750 41,385
Total Other Expenditures 88,467 133,356 74,921
Total Expenditures 516,889 560,181 521,133
Current Year Revenue Over / (Under) Expenditures 23,396 (30,181) 30,972 Beginning Fund Balance - July 1 489,967 513,363 513,363 Ending Fund Balance - June 30 513,363 483,182 544,336
City of Orinda Library Fund ( #520)
Fiscal Year 2024-25 with 2023-24 For Comparison
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CITY COUNCIL STAFF REPORT
Department: Public Works/Engineering
Meeting Date: June 16, 2026
SUBJECT:

Contract with Alpha CM, Inc. for the 2025–2026 Annual Pavement Rehabilitation Project (Project Nos. 4183 and 4190) and Amendment No. 1 to the Professional Services Agreement with Harris & Associates, Inc.

EXECUTIVE SUMMARY:

The City Council will consider adopting Resolution No. 52-26 to approve a Professional Services Agreement to Alpha CM, Inc. for construction management and inspection services for the 2025 and 2026 Annual Pavement Rehabilitation Projects, as well as approve an amendment to the Agreement with Harris & Associates for said Projects.

RECOMMENDATION:

Adopt Resolution 52-26 to Approve a Professional Services Agreement to Alpha CM, Inc. for construction management and inspection services for the 2025 and 2026 Annual Pavement Rehabilitation Projects (Project Nos. 4183 and 4190) in the amount of $235,852, and authorize the City Manager to increase contract value by amendment, up to 15% ($35,400); and (2) Approve Amendment No. 1 to the Professional Services Agreement with Harris & Associates, Inc. for the 2025 and 2026 Annual Pavement Rehabilitation Projects, increasing the contract amount from $294,350 to $361,350.

BACKGROUND:

The City of Orinda maintains approximately 92 miles of public streets and annually implements pavement preservation and rehabilitation projects to maintain roadway conditions, extend pavement service life, and improve accessibility throughout the City's transportation network.

On May 6, 2025, the City Council approved the street list for the 2025 and 2026 Annual Pavement Rehabilitation Project (Project Nos. 4183 and 4190). Based on recommendations from the City's Pavement Management Program, the project includes 91 street segments totaling approximately 91,100 linear feet and 2.4 million square feet of pavement area. The project consists of a combination of pavement rehabilitation, preventive maintenance treatments, localized pavement repairs, and accessibility improvements. The estimated construction budget for the project is approximately $3.7 million.

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To support project delivery, the City retained Harris & Associates, Inc. to provide engineering design and construction support services. On November 18, 2025, the City Council approved a Professional Services Agreement with Harris & Associates in the amount of $294,350 including a 15% contingency of $44,152.50, for a maximum contract value of $338,502.50. The scope of work was to prepare Plans, Specifications, and Estimates (PS&E), perform pavement engineering analysis, evaluate ADA improvements, provide bidding support, and assist during construction.

As design progressed, City staff identified opportunities to further optimize the project scope through additional pavement analysis and coordination with planned utility improvements. These efforts required additional engineering services beyond the original scope of work, and beyond the available contingency amount. As described below, Staff is requesting approval of Amendment No. 1 to the Harris & Associates agreement to complete these additional services and provide continued support during construction.

In preparation for construction, the City also solicited proposals from qualified firms to provide construction management, inspection, and contract administration services for the project. Staff has completed the consultant selection process and recommends award of a Professional Services Agreement to Alpha CM, Inc. to provide these services during construction.

DISCUSSION:

Construction Management Services
On March 25, 2026, the City issued a Request for Proposals (RFP) seeking qualified consultants to provide construction management, inspection, and contract administration services for the 2025 and 2026 Annual Pavement Rehabilitation Project. Proposals were due on April 30, 2026, and six firms submitted proposals: Alpha CM, Inc.; Consor Engineers; Interwest Consulting Group, Inc.; SNG & Associates, Inc.; Zoon Engineering; and Swinerton Management & Consulting, LLC.

City staff evaluated the proposals in accordance with the evaluation criteria established in the RFP and applicable State law governing qualifications-based consultant selection.

Evaluation criteria included relevant experience with pavement rehabilitation projects, project understanding, qualifications and availability of key personnel, construction management approach, contract administration experience, schedule management capabilities, public communication experience, and overall responsiveness to the City's needs.

Following evaluation, Alpha CM, Inc. received the highest overall ranking. The firm demonstrated extensive experience managing municipal roadway rehabilitation projects of similar size and complexity and presented a comprehensive approach to construction management, inspection, quality assurance, contract administration, change order review, public outreach coordination, and project documentation.

Alpha CM's original fee proposal based on time and materials was $295,952. Through negotiations, City staff reduced the proposed fee to $235,852 while maintaining the full scope of services. Staff recommends approval of a Professional Services Agreement with Item I.5
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Alpha CM, Inc. in the amount of $235,852, plus a 15 percent contingency of $35,400, for a maximum contract value of $271,252.

Based on the firm's qualifications, experience, project approach, and favorable references from other public agencies, staff believes Alpha CM is well-qualified to provide construction management services for the successful delivery of the project.

Amendment No. 1 – Harris & Associates, Inc.

Following completion of the 50 percent design submittal, City staff identified opportunities to maximize the effectiveness of the pavement rehabilitation program by coordinating paving improvements with planned utility work and reevaluating roadway segments for inclusion in the project. The objective was to maximize the useful life of pavement investments, avoid paving streets that may be impacted by future utility construction, and ensure that each roadway receives the most appropriate pavement treatment.

To support this effort, Harris & Associates performed engineering services beyond the original scope of work, including reviewing pavement history and condition data, evaluating candidate streets for deferral or inclusion, coordinating with City staff regarding utility conflicts, and recommending appropriate pavement treatment strategies.

Based on this analysis, several street segments were deferred to future pavement programs, while additional streets and treatment types were added to the project. The revised scope included modifications to plans, quantities, bid schedules, cost estimates, and project mapping exhibits. Additional field investigations and engineering analysis were required to incorporate new roadway segments, slurry seal treatments, cape seal applications, and pavement improvements at the municipal parking lot located at 22 Orinda Way.

The revised scope also required updates to plan sheets and cost estimates, preparation of additional design documents, and continued engineering support through the final design and construction phases. Additional construction support services include review of contractor submittals, responses to Requests for Information (RFIs), utility coordination, and engineering support during construction.

As a result of the expanded scope, Harris & Associates submitted a proposal for additional professional services (included in Attachment B). Staff reviewed the proposed fee and determined it to be reasonable and necessary for final project documents and support successful project delivery. Amendment No. 1 would increase the contract amount from $294,350 to $361,350. Since this amount exceeds the originally authorized maximum contract value of $338,502.50, City Council approval is required.

Approval of Amendment No. 1 will ensure that sufficient engineering resources are available to complete the revised project design and provide construction support services through project completion.

FISCAL IMPACT:

The proposed Professional Services Agreement with Alpha CM, Inc. and Amendment No. 1 to the Professional Services Agreement with Harris & Associates, Inc. will be funded Item I.5
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through the approved budgets for the 2025 and 2026 Annual Pavement Rehabilitation Projects (CIP Nos. 4183 and 4190).

The Alpha CM agreement is proposed in the amount of $235,852, plus a 15 percent contingency of $35,400, for a total value of $271,252. Amendment No. 1 to the Harris & Associates agreement will increase the contract amount from $294,350 to $361,350.

Sufficient funding is available within the adopted Capital Improvement Program (CIP) budgets for CIP Nos. 4183 and 4190. Funding sources include Gas Tax (Fund 200), Road Maintenance Fee (Fund 335), Measure R Add-On Sales Tax (Fund 106), Capital Improvement Funds (Fund 700), and Contra Costa Transportation Authority (CCTA) Return-to-Source Local Share Funds (Fund 330).

STRATEGIC PLAN INITIATIVE:

2. Infrastructure Strategy and Improvement
2d. Focus on capital projects that enhance circulation, mobility, and transportation and improve road safety overall.

ATTACHMENTS:

A. Resolution 52-26
B. Exhibit A to the Resolution - Alpha CM Construction Management Professional Services Contract
C. Exhibit B to the Resolution - Harris & Associates Amendment 1 Prepared by: Ha Nguyen, Senior Engineer
Respectfully Submitted by,
Scott Christie
Public Works Director
Approved By:

Linda Smith, City Manager
Item I.5
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RESOLUTION NO. 52-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ALPHA CM, INC. AND APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASSOCIATES, INC. FOR THE 2025–2026 ANNUAL PAVEMENT REHABILITATION PROJECTS (CIP NOS. 4183 AND 4190)
WHEREAS, the City of Orinda maintains approximately 92 miles of public streets and annually implements pavement rehabilitation and preservation projects to maintain roadway conditions, extend pavement service life, and improve accessibility throughout the City’s transportation network; and
WHEREAS, on May 6, 2025, the City Council approved the 2025 and 2026 Annual Pavement Rehabilitation Projects (Project Nos. 4183 and 4190), consisting of roadway rehabilitation, preventive maintenance, localized repairs, and accessibility improvements, with an estimated construction budget of approximately $3.7 million; and WHEREAS, the City issued a Request for Proposals on March 25, 2026, seeking qualified consultants to provide construction management, inspection, and contract administration services for the projects, and six firms submitted proposals by the April 30, 2026 deadline; and
WHEREAS, Staff evaluated the proposals in accordance with qualifications-based selection procedures and determined Alpha CM, Inc. to be the most qualified firm to perform the required construction management and inspection services; and WHEREAS, Staff reviewed Alpha CM, Inc.’s fee proposal and negotiated an agreement in the amount of $235,852, and determined the proposed compensation to be fair and reasonable, and recommends that the City Council authorize the City Manager to increase contract value by amendment, up to 15% ($35,400) for unforeseen conditions or additional services; and
WHEREAS, on November 18, 2025, the City Council authorized a Professional Services Agreement with Harris & Associates, Inc. for a maximum contract value of $338,502.50 (including contingency), for preparation of plans, specifications, and estimates, pavement engineering analysis, ADA evaluation, bidding support, and construction support services; and WHEREAS, following completion of the 50 percent design submittal, additional engineering services were required to refine pavement treatments, coordinate with utility improvements, revise project limits, and update plans, quantities, and cost estimates; and WHEREAS, Harris & Associates, Inc. performed additional services beyond the original scope and submitted a cost proposal for said additional work, which Staff has reviewed and determined to be reasonable and necessary to complete the project; and WHEREAS, Amendment No. 1 to the agreement with Harris & Associates, Inc. would increase the contract amount to $361,350 to allow for the revised scope and provide continued design and construction support services; and
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WHEREAS, sufficient funding is available within the adopted Capital Improvement Program budgets for the 2025 and 2026 Annual Pavement Rehabilitation Projects (CIP Nos. 4183 and 4190).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orinda hereby approves a Professional Services Agreement to Alpha CM, Inc. for construction management, inspection, and contract administration services for the 2025 and 2026 Annual Pavement Rehabilitation Projects (CIP Nos. 4183 and 4190), attached as Exhibit A to the Resolution.

BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to increase contract value by amendment, up to 15% ($35,400) and to make any non-substantive changes to the Agreement to carry out the intent of this Resolution.

BE IT FURTHER RESOLVED that the City Council approves Amendment No. 1 to the Professional Services Agreement with Harris & Associates, Inc., attached as Exhibit B to the Resolution.

Adopted by the City Council of the City of Orinda at a regular meeting of the Council held on June 16, 2026 by the following vote:

AYES:

NOES:

Brandyn Iverson, Mayor
ATTEST:
___________________________
Sheri Marie Smith, City Clerk
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1 CITY OF ORINDA

SERVICES CONTRACT
Alpha CM, Inc. (“Provider”) and the City of Orinda (“City”), a municipal corporation, agree as follows. City and Provider are sometimes individually referred to herein as “Party” and collectively as “Parties.”

1. Purpose of Contract.
a. City requires certain special services for the purpose of Construction Management Professional Services for the 2025/2026 Annual Pavement Rehabilitation Project No. 4183/4190.
b. Provider is qualified to provide these services and is willing to provide the/m according to all of the terms of this agreement, including all insurance requirements set forth herein.

2. Duties of Provider.
a. Provider agrees to perform services described in Exhibit A (proposal submitted 4/30/26) and in Exhibit B (revised cost proposal dated 4/30/26), which are attached to this agreement and incorporated by this reference. Provider agrees to perform these services diligently in accordance with the standards of its profession and to City’s satisfaction. Provider promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately perform the services described in this agreement.
b. The parties may, from time to time, agree in writing that Provider, for additional compensation, shall perform additional services. c. Provider shall assign only competent personnel to perform services pursuant to this agreement. Provider shall notify City in writing of any changes in Provider’s staff assigned. City may, in its sole discretion, determine that a person assigned to perform services is not performing in accordance with the standards required herein. If the City makes such a determination, Provider shall replace such person immediately.

3. Time of Performance.
a. This agreement shall not be effective and no payments shall be made to Provider until:
(i) City has received satisfactory evidence that Provider has met all of the insurance requirements, and
(ii) All required signatures have been obtained.
b. The effective date of this agreement shall be the date on which the last signature is affixed or on receipt of satisfactory evidence of insurance, whichever is later.

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2 c. The services of Provider shall begin no sooner than the effective date and shall continue until all work is approved by City. All work shall be completed no later than December 31, 2026. Provider must deliver the services according to the Schedule of Performance provided in Exhibit A.
d. Time is of the essence for the performance of the services. Provider must have sufficient time, resources, and qualified staff to deliver the services on time, according to any Schedule of Performance specified in Exhibit A.

4. Compensation.
a. City agrees to pay Provider at the rates described in Exhibit B, based on actual costs, not to exceed a maximum contract price of $235,852 for satisfactory performance of the services under this agreement.
b. Provider shall bill City on a monthly basis for work done in the preceding month. Provider’s project manager shall review and sign the invoice. The billings shall contain, as a minimum, total hours worked on the project by position, hourly rates, total amount due for the period and a contract payment status summary showing total billed to date compared to total authorized contract amount. In addition, Provider shall describe work that was completed during the monthly billing period both in qualitative terms (e.g., listing project activities) and in quantitative terms (e.g., scope of work completion percentage). City, at its sole discretion, shall evaluate the billing and determine whether or not the amount billed is commensurate with the state of completion of the work. If City determines that the amount billed exceeds the status of completion of either an individual task or the entire project, then City may reduce the amount of the progress payment accordingly.
c. The parties shall agree in writing to any changes in compensation due to changes in Provider’s services prior to performance of those changed services. d. To the extent that Provider’s insurance documentation is not in compliance with the requirements of this agreement and the City Attorney is required to intervene to explain and obtain the proper documentation from Provider’s insurer, the cost of the City Attorney’s services will be deducted from the contract price to which Provider would otherwise be entitled under the terms of this agreement.

5. Provider Status.
a. Provider is an independent contractor and is solely responsible for its acts and omissions. Provider is not City’s agent, employee, partner, joint venture, or representative for any purpose. Provider has no power to incur any debt, obligation, or liability on behalf of City. Provider is solely responsible for the means and methods of performing the services under this agreement and for the persons hired to work under this agreement. Provider shall direct and control its personnel and shall pay all wages, salaries, and other amounts due such personnel in connection with this agreement and as required by law. Provider is responsible for all reports and obligations respecting such personnel. Provider shall pay of all taxes, fees, contributions or charges applicable to the conduct of Provider’s business, and shall provide City with proof of Item I.5
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3 compliance upon request. Provider is not entitled to health benefits, worker’s compensation, or other benefits from the City.
b. Provider is solely responsible for the payment of employment taxes incurred under this agreement and any similar federal or state taxes. Provider and any of its employees, agents, and subcontractors shall not have any claim under this agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind. Provider shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or charges applicable to Provider’s business including, but not limited to, federal and state income taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf of Provider. Should any court, arbitrator, or administrative authority, including but not limited to the Internal Revenue Service or the State Employment Development Division, determine that Provider, or any of its employees, agents, or subcontractors, is an employee for any purpose, then Provider agrees to a reduction in amounts payable under this agreement, or to promptly remit to City any payments due by the City as a result of such determination, so that the City’s total expenses under this agreement are not greater than they would have been had the determination not been made.

6. Conflict of Interest.

Provider understands that its professional responsibility is solely to City. Provider warrants that it presently has no interest, and will not acquire any direct or indirect interest, that would conflict with its performance of this agreement. Provider shall not employ a person having such an interest in the performance of this agreement.

Provider and its agents or employees working under this agreement shall submit statements of economic interest under the Political Reform Act (Government Code section 81000 et seq.) if requested to do so by City.

7. Work Product, Intellectual Property and Records.
a. Ownership. All documents furnished to Provider by City and all reports or work product (including electronically stored documents) prepared by Provider under this agreement are City’s property and shall be given to City at the completion of Provider’s services without restriction or limitation on use or dissemination by City. Provider grants City a royaltyfree, exclusive and irrevocable license to reproduce, publish and use all original computer programs, writing, sound recordings, pictorial reproductions, diagrams, charts, computations, drawings, and other works of similar nature produced in the course of the performance of this agreement. Provider shall not publish any such material without the prior written consent of City.
b. Right to Use. Provider represents and warrants that it has the legal right to utilize all intellectual property it will utilize in the performance of this agreement. Provider further represents that it shall ensure City has the legal right to utilize all intellectual property involved in and/or resulting from Provider’s performance of this agreement.

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4 c. Confidential Information. In the performance of this agreement, Provider may be given access to confidential information owned or controlled by the City, which may contain proprietary or confidential details the disclosure of which to third parties may be damaging to City. Provider shall hold in confidence all City information provided by City to Provider and use it only to perform this agreement. Provider shall exercise the same standard of care to protect City information as a reasonably prudent contractor would use to protect its own proprietary data.
d. Recordkeeping. Provider shall maintain and make available to City accurate books and accounting records relating to its work under this agreement. Provider will permit City to audit, examine, and make excerpts and transcripts from such books and records, and to make audits of all invoices, materials, payrolls, records, or personnel and other data related to all other matters covered by this agreement, whether funded in whole or in part under this agreement. Provider shall maintain such data and records in an accessible location and condition for a period of not less than three years after final payment under this agreement or until after final audit has been resolved, whichever is later.

8. Assignment; Subcontracts.

Provider’s services are considered unique and personal. Provider shall not assign or transfer its interest or obligation under this agreement without City’s prior written consent.

Provider shall not subcontract its duties under this agreement without City’s prior written consent. Any attempt to do so shall be null and void, and any assignees, subcontractors or transferees shall acquire no right or interest by reason of such attempted assignment, subcontracting or transfer. Any changes related to the financial control or business nature of Provider as a legal entity is considered an assignment of this agreement and subject to City approval, which shall not be unreasonably withheld. Control means fifty percent (50%) or more of the voting power of the business entity.

9. Licenses.

Provider represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals legally required for Provider to practice its profession and/or provide services under this agreement. Provider shall, at its sole cost and expense, keep in effect such licenses, permits, qualifications, insurance, and approvals at all times during the term of this agreement.

10. Insurance Types and Limits.

Provider shall procure and maintain for the duration of this agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with its performance under this agreement. Coverage shall be at least as broad as:
a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury and advertising injury, with a limit of no less than __$1,000,000__ per occurrence. If a general aggregate limit applies, either the general Item I.5
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5 aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), or if Provider has no owned autos, Code 8 (hired) and 9 (nonowned), with a limit of no less than $1,000,000 per accident for bodily injury and property damage.
c. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Workers’ Compensation insurance will not be required if Provider furnishes to City a written verification that it has no employees. d. Professional Liability (Errors and Omissions) Insurance appropriate to the Provider’s profession, with a limit of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

If Provider maintains higher limits or broader coverage than the minimums shown above, City requires and shall be entitled to coverage for the higher limits or broader coverage maintained by the contractor.

11. Additional Insurance Requirements.

The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. Additional Insured Status: City, its officers, officials, employees, and volunteers are to be covered as insureds on the Automobile Liability policy and on the Commercial General Liability policy.
b. Primary Coverage: For any claims related to this agreement, Provider’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of the Provider’s insurance and shall not contribute with it.
c. Notice of Cancellation. Provider shall not cancel, assign, or change any policy of insurance required by this agreement or engage in any act or omission that will cause its insurer to cancel any insurance policy required by this agreement except after providing 30 days prior written notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or changed by the insurer, the Provider shall immediately provide written notice to the City and obtain substitute insurance meeting the requirements of this agreement.

Nothing in this subsection relieves Provider of its obligation to at all times maintain all insurance required by this agreement.

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6 d. Waiver of Subrogation: Provider hereby grants to City a waiver of any right to subrogation which any insurer of Provider may acquire against City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. e. Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by City. City may require Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
f. Acceptability of Insurers: Insurance is to be placed with insurers licensed to do business in the State of California and with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to City.
g. Claims Made Policies: If any of the required policies provide coverage on a claims-made basis:
(i) The retroactive date must be shown and must be before the effective date of this agreement or the beginning of work, whichever is earlier.
(ii) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the of work. (iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date/beginning of work. Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
h. Subcontractors: Provider shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. i. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

12. Verification of Insurance.

Provider shall furnish City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required herein.

Such evidence of insurance shall be attached hereto as Exhibit B and considered an integral part of this agreement, which shall not become effective until satisfactory evidence of insurance has been received by City. All evidence of insurance must be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Provider obligation to provide them. City reserves the right to require Item I.5
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7 complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

13. Indemnification.

To the fullest extent allowed by law, including but not limited to Civil Code section 2782.8, Provider shall defend, indemnify, and hold harmless City and its officers, employees, agents, and volunteers from and against any and all liability, claims, suits, losses, injuries, damage, demands, expenses, and costs (including, without limitation, attorneys’ fees and expert fees) of every nature, arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Provider’s in the performance of this agreement. Provider shall not be obligated to indemnify City against liability arising from the sole negligence or willful misconduct by City.

Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Provider from liability under this indemnification and hold harmless clause. The obligations of Provider under this Section 13 will not be limited by the provisions of any workers’ compensation act or similar act.

Provider agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 13 from each and every subcontractor, or any other person or entity involved by, for, with, or on behalf of Provider in the performance of this Agreement.

The provisions of this section survive termination of this agreement.

14. Equal Employment Opportunity.

Provider is an equal opportunity employer and agrees to comply with applicable regulations governing equal employment opportunity. In the performance of this agreement, Provider shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, ethnicity, creed, religion, sex, gender, gender identity, marital status, sexual orientation, national origin, ancestry, age, pregnancy, physical or mental disability, or medical condition, or any other protected classification. Provider shall comply with all anti-discrimination laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735, 1777, and 3077.5. Provider agrees to provide records and documentation to the City on request necessary to monitor compliance with this provision.

15. Compliance with Laws.
a. General Laws. Provider shall comply with all local, state, and federal laws and regulations applicable to this agreement. Provider will promptly notify City of changes in the law or other conditions that may affect the services or Provider’s ability to perform. b. Labor Laws. Provider shall comply with all labor laws applicable to this agreement. If the services include a “public works” component, Provider is required to comply with prevailing wage laws under Labor Code Section 1720 and other labor laws.

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8 c. Provider shall keep itself fully informed of and in compliance with all applicable laws affecting its performance under this agreement.

16. Notices.

Any notice to be given under this agreement shall be in writing and addressed to the parties as follows:

City
City Manager
City of Orinda
22 Orinda Way
Orinda, CA 94563
Provider
Alpha CM, Inc.
2223 Santa Clara Ave., Ste B8
Alameda, CA 94501

17. Litigation.

If either party brings an action to enforce this agreement, the prevailing party is entitled to reasonable attorneys’ fees and costs (including, but not limited to, expert witness fees and discovery costs).

18. Waivers.

Waiver of a breach or default under this agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this agreement.

19. Modification.

No waiver, modification or termination of this agreement is valid unless made in writing.

20. Severability.

If any provision of this agreement is held invalid by a court of competent jurisdiction, the remainder of this agreement shall remain in effect to the greatest extent permitted by law.

21. Termination.
a. Termination Without Cause:
(i) At any time and without cause, either party may terminate this agreement by giving 10 days written notice. In the event of such termination without cause, City shall pay Provider for services rendered to date and Provider shall deliver to City any work product, whether complete or incomplete.

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9 (ii) If the City terminates this agreement, the time spent in closing out the services will be compensated up to a maximum of ten percent (10%) of the total funds expended to date in the performance of the services, provided the City so approves in writing. b. Termination For Cause: In the event of Provider’s substantial failure to meet its obligations under this agreement, City may elect to give Provider 10 days written notice and an opportunity to cure. If Provider has not cured the defects in its performance within 10 days, City may terminate the agreement for cause. After termination for cause, City shall pay Provider for services satisfactorily rendered to date, and Provider shall deliver to City any work product, whether complete or incomplete.
c. Suspension: City may, at any time, temporarily suspend Provider’s performance, in whole or in part, by giving a written notice of suspension to Provider. If City gives such notice, Provider shall immediately suspend its activities under this agreement as specified.

22. Entire Agreement.

This agreement, together with its attachments, sets forth the entire understanding between the Parties and supersedes any oral or written understanding they may have had prior to the execution of this agreement. No other contract, statement, or promise relating to the subject matter of this agreement shall be valid or binding. If there is any inconsistency between any term, clause, or provision of the main agreement and any term, clause, or provision of the attachments or exhibits thereto, the terms of the main agreement shall prevail and be controlling.

23. Governing Law and Venue.

The formation, interpretation, and performance of this agreement shall be governed by the laws of the State of California. Venue for all litigation relative to the formation, interpretation, and performance of this agreement shall be in Contra Costa County.

24. Authority to Enter Agreement.

Provider has all requisite power and authority to conduct its business and to execute, deliver, and perform the agreement. Each Party warrants that the individuals who have signed this agreement have the legal power, right, and authority to make this agreement and bind each respective Party.

25. Successors and Assigns.

This agreement shall be binding on the successors and assigns of the Parties.

26. Headings and Construction.

Headings appearing herein are descriptive only and for convenience in reference to this agreement. References to Provider include its agents, servants, and employees.

References to City include its officers, employees, agents, and volunteers.

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10 City of Orinda
__________________________________
City Manager Date
Attest
___________________________________
City Clerk
Approved as to form
___________________________________
City Attorney
Alpha CM, Inc.
__________________________________
Date
___________________________________
Printed Title
Brian A. Danley, PE, QSD/P, LEED AP
Printed Name
Attachments:

Exhibit A, Proposal Documents: Scope of Services, submitted 4-30-26 Exhibit B, Cost Proposal, dated 4-30-2026
Exhibit C, Evidence of Insurance: Certificates, Endorsements and Policy Language Item I.5
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11 Exhibit A
Proposal Documents: Scope of Services & Schedule
(pages attached)

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PROPOSAL
City of Orinda
Construction Management Services for
2025/2026 Annual Pavement Rehabilitation
Project– City Project No. 4183/4190
April 30, 2026
City Project No. 4183/4190
Item I.5
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CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 Table of Contents
TAB 1 - Cover Letter � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 1 TAB 2 - Project Understanding � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 2 TAB 3 - Work Plan Approach & Schedule� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 3 TAB 4 - Staff Plan: Experience, Qualifications and References � � � � � � � � � � � � � � � � � � � � � � � 7 TAB 5 - Resumes � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � A Item I.5
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CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 TAB
1 Cover Letter
Item I.5
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CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

TAB 1 - Cover Letter
April 30, 2026
Ha Nguyen, Senior Civil Engineer
City of Orinda
22 Orinda Way
Orinda, CA 9456
RE: 2025/2026 Annual Pavement Rehabilitation Project No. 4183/4190 Construction Management Services Proposal
Dear Ha:

The City of Orinda is to be congratulated on the progress it has made in improving the conditions of its residential roads over the last 10+ years. The effort has resulted in Orinda moving from having some of the worst pavement conditions in the Bay Area to ranking with the very best. Work remains to be done however, as the City moves into more of a maintenance mode, challenges still need to be addressed. Orinda’s winding and hilly lanes do not provide much space for construction equipment or provide convenient detours for residents. Diligence is still needed in meeting program expectations.

Alpha CM is ready, willing, and able to assist the City with this highly visible, successful and ongoing street program. Alpha CM, established in 2021, includes staff that have worked together for years until they separated from their previous firm in neighboring Lafayette. Our team brings extensive experience in a diverse array of California public infrastructure projects. Recent experience includes paving rehabilitation projects for the Cities of Rohnert Park, Berkeley, Mill Valley, Napa and South San Francisco, the Town of Moraga, and further counties of Napa and Stanislaus. Our team understands the nuances and intricacies of working in the public eye.

Berlogar Stevens Inc., will provide the requisite materials testing and the specialized testing required for pavement quality assurance.

Leading our field team will be our senior construction manager, Dave Latona. Dave was the senior construction manager for paving projects in Rohnert Park, Oroville, Richmond, Moraga and Stanislaus County and understands the processes. He is currently completing an assignment for a $600K Roundabout Pavement Rehabilitation Project in Oroville. He was the construction manager for Orinda’s San Pablo Creek Box Culvert Rehabilitation.

Our full-time inspector will be Gene Hansen who brings more than 40 years of pertinent public work inspection projects including FDR, slurry seals, pulverized pavement and HMA. He was the full-time inspector on Orinda’s San Pablo Creek Culvert Repair Project.

We accept the City’s Standard Agreement conditions and will meet the insurance requirements. We further acknowledge that Form 700 will be completed by key staff, if selected.

Please contact me at (925) 407-5188 or [email protected] for anything regarding this proposal. We look forward to discussing our qualifications with you and how we may be of service to the City of Orinda.

Regards,
Alpha CM, Inc.

Brian A. Danley, PE, QSD/P, LEED AP
Vice President
2223 Santa Clara Ave., Ste B8
Alameda, CA 94501
(510) 560-5557
www.alphacminc.com
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CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 TAB
2 Project Understanding
Item I.5
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TAB 2 - Project Understanding
Understanding
The City of Orinda will commence the fourteenth year of its pavement program in the summer of 2024. Commencing with the passage of Measure J in 2012 and subsequent measures in 2014 and 2016, the City has spent more than $50 million in residential road/street rehabilitation and has improved its pavement index from the mid-40s (poor) to upper-80s (very good).

This year’s project includes roads/streets throughout the City. Notice to Proceed on the estimated $3.8 million project is June 8, 2026.

With more than ten years of experience with this program, the City should not expect many surprises, but challenges and opportunities abound, nevertheless. Our research suggests the following items for greater attention.

Key Issues
Based on our understanding of paving projects within Orinda’s city limits, we developed a list of items that will need to be effectively addressed to deliver a successful project.

Traffic Control/Detours: Traffic delays and significant inconveniences cannot be avoided. There are no easy detours around much of the work.
¾Solution - Our field staff will verify that detailed traffic control plans are submitted, reviewed, approved, and implemented for each road receiving treatment. Detours, when available, must be clearly designated and all traffic control measures will be checked regularly throughout the shift.

Public Outreach: Residents should know by now what to expect, but patience can be strained, and tempers can flare if disruptions and inconveniences are not addressed.
¾Solution - The City has done an admirable job in keeping the public informed and we will participate in any public meetings or city website updates as the work progresses. Our staff have managed and inspected many paving and sewer rehabilitation projects throughout the Bay Area in very similar terrains. We will be the City’s goodwill ambassadors on the job sites. Our staff (with a previous firm) was the construction for the Orinda’s North Lane Storm Water Mitigation project and speaking with the neighbors on a regular basis was crucial in getting that project successfully completed.

Limited Workspace AMany of this year’s roads have little or no shoulders for parking equipment and employee vehicles. Items such as mailboxes and power poles are right on the existing pavement’s edge. ¾Solution - The contractor will be responsible for any damage on private property. We will take comprehensive photos and videos of pre-existing conditions to facilitate any disputes in this regard. The contractor will need to find suitable locations at each segment for employee parking and equipment staging.

Quality Assurance: Long-term residents know how bad the City’s roads can get through either neglect, marginal soil conditions, or poor workmanship. Backsliding on the City’s PCI is not acceptable. ¾Solution - Our subconsultant, Berlogar Stevens, will provide materials testing services and is also available to consult on any materials or soils conditions issues that may arise.

Cost Control: Unexpected challenges during construction are inevitable. ¾Solution - Change order control will be especially important if the paving program’s annual budget is exceeded. We accomplish this by anticipating problems and solving them before they become big issues, working collaboratively with the contractor and the City to expedite the project, and looking for opportunities to reduce the scope of work if necessary.

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

Item I.5
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CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 TAB
3 Work Plan Approach
and Schedule
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TAB 3 - Work Plan Approach & Schedule
The following are Alpha CM’s goals for the City’s paving project:
§ Provide the best service value for the City funds
§ Provide decision makers with reliable cost and schedule information necessary to make timely decisions on project delivery
§ Promote positive project image
§ Anticipate problems and solve them quickly and effectively § Work with the City to motivate and lead project team
members
§ Assist the City in public outreach and communication
Pre-Construction Phase
Critical Issues
Have the potential issues and change orders been identified early in the order to address them effectively?
Given that the City will award the CM and general contracts concurrently, we can’t have an impact on the final design or bid. We can, however, root out potential significant issues and develop collaborative solutions with the City and contractor before delays or major costs are incurred. Immediately upon the notification from the City, our team will expeditiously review the bidding documents and the job conditions and prepare a report for recommended actions. Ideally, we can prepare this report while the contractor is getting its bonds and insurance together.

Construction Phase
Critical Issues
§ Are disputes, delays and change orders mitigated, keeping the project on budget and on schedule?
§ Will the street re-open as promised?
§ Is the neighboring community and general populace kept apprised of the project’s status?
During the construction phase or working in the field, we are problem solvers, administrators, managers, and quality control observers. To be effective problem solvers, we must not only react to problems, but we must also anticipate and mitigate problems before they occur.

Community Relations - There will be disruptions caused by the construction; there is no way around it. As the first order of business, our construction manager, Dave Latona and our lead inspector, Gene Hansen, will make themselves available to residents in the immediate area. They will be available to field any complaints and remedy them immediately with the contractor.

Pre-construction conference and weekly meetings - We
will arrange and manage the pre-construction conference and weekly progress meetings. Agendas and minutes will be prepared by our construction manager and distributed to all meetings.

Manage Correspondence and Data - We will use the
document management software to manage all
incoming and departing correspondence including letters, shop drawings, RFIs, and partial payment requests. Managing
information, however, is more than just tracking it. We use the management information to generate “suspense” logs,
especially on items such as shop drawing submittals and information requests. Projects have been delayed when shop drawing reviews are late and requests for information are not answered in a timely fashion. For instance, at our weekly job site meetings, we will discuss the shop drawing and RFI log and find out if the City’s engineer is reviewing these items in a timely manner. We will also talk with the contractor on the status of re-submittals, and if there is potential for delay. Alpha CM uses the “suspense” logs to keep the job moving and remind all team members of their immediate priorities. Procore also provides the ability to create and maintain issue logs to better manage changes and potential changes to the project.

Manage Change Orders - Even though changes are inevitable, steps will be taken to avoid and reduce their effect. We will identify potential issues early in the construction phase and work with the design engineer to develop solutions to minimize additional costs. Finally, Alpha CM will negotiate all prospective changes with the contractor to get a fair price for the extra work.

Manage Construction Schedules - We will frequently review and monitor the contractor’s schedule. Weekly statements of working days will be provided to document the progress of the work. Schedule status will be a topic at all of the weekly job site meetings. Workarounds will be developed. Monthly updates will be reviewed for changes in schedule logic.

Process Partial Payment Requests - We will review partial payment requests monthly and make revisions that accurately reflect the work completed and transmitted to the City for processing and payment.

Document the Work - Prior to commencement of any work, we will document all the on-site conditions and improvements by video and photos in the immediate vicinity such as sidewalks, private buildings, and streets to provide an accurate picture of pre-construction conditions. This is useful in negotiating damage claims allegedly caused by the construction process.

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

Item I.5
Packet Page 76
Quality Control/Quality Assurance (QA/QC) - QA/QC is much more than merely approving or rejecting work as it is put in place. It is a participatory process whereby the contractor’s quality control teams work with the construction manager and the rest of the project team to do a task correctly and to do it expeditiously. Cooperative solutions are developed that improve quality while minimizing rework.

Materials Testing and Special Inspection - Our construction manager will work with the contractor to schedule and
coordinate the various tests and special inspections required for the project provided by our subconsultant, Berlogar Stevens.

Daily Logs - Our field staff will complete daily logs chronicling the contractor’s activities, workforce, equipment, and material deliveries. Photos and videos will also be taken on a regular basis. We have also found it to be particularly useful to require daily activity reports from the contractor.

Mitigate Claims - The tasks highlighted above have the
primary purpose of minimizing disputes and changes as much as possible and resolving quickly and equitably disputes that arise. Our staff’s management of the schedule, the change process, and impeccable project documentation has resulted in successful, claim-free projects.

Benefits:
§ The project is built with minimum delay.
§ The project is built for competitive price.
§ Quality expectations are met.
§ Claims are avoided.

Close-out Phase
Critical issues
§ Have all administrative issues been resolved?
§ Has adequate attention been given to an effective project close-out?
§ Are the audit trails complete and clear?
As part of project closeout, it is important that all administrative tasks have been closed out and the contractors have supplied what is required by the contract documents. A clear paper trail is needed for auditing project costs that will be required of numerous funding agencies.

Monitor Completion of Punchlist Items - Alpha CM will work with the City’s engineer to generate the punch list and work with the contractor towards rapid resolution.

Review Contractor’s Submission of Red-Lined As-Built
Drawings - The Contractor’s plan sets will be checked against sets updated by our field staff. Accurate as-built drawings will be important for any maintenance and future infrastructure modifications.

Prepare Final Report
Benefits:
§ Paperwork is completed.
§ All O&M information is neatly cataloged and readily available to maintenance staff.
§ Warranty work, if needed, is performed timely and efficiently. § Future expansions/remodel projects have good as-built information.

CONSTRUCTION PHASE ACTIVITIES
Service Function Deliverables
Preconstruction Conference Outline project specifics. Inform contractor of project administration procedures.
§ Meeting agenda, schedules,
handouts and meeting minutes
Quality Assurance and
Quality Control (QA/QC)
Assigned experienced senior level project manager
to periodically review status of construction CM staff
performance related to adequate construction progress,
coordination issues, change order avoidance, and
adherence with adopted documentation procedures.
§ Correspondence
Construction Management
Project Work Plan
Define roles and responsibilities, procedures and systems to receive, transmit, log, track, monitor, file and create reports for all construction correspondence and
documents.
§ CM Plan for Ownership Teams’ use
Communication and
Correspondence
Provide effective written, electronic, and oral
communication to the contractor and other stakeholders. § Memos, correspondence and
records of any other communication

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

Item I.5
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Progress / Coordination
Meetings
Conduct weekly meetings to discuss schedule, progress,
current and past issues.
§ Agenda, meeting minutes, logs, and
lookahead schedule
Document Management
(Procore)
Utilize Procore cloud-based document management
software for organizing, tracking, filing, and managing paper and electronic correspondence, including letters, RFI, submittals, contracts, reports, O&M manuals,
progress payments, change orders, etc.
§ Electronic files
§ Correspondence logs
§ Suspense lists
Submittal and RFI
Management and Review
Provide efficient means of processing submittals and
RFI’s between the contractor and review team. Provide a brief, initial review before forwarding.
§ Submittal and RFI Logs
Quality Assurance
Inspection
Observe and monitor all aspects of project for compliance with contract documents. Notify contractor when work is not in compliance.
§ Daily inspection reports
§ Photos and videos
Maintain Photographic
and Video Records of
Construction Progress
Photo and video record before, during and after
construction.
§ Photographs and video records
Monthly Construction
Progress Reports
Prepare monthly reports highlighting project progress,
change orders, and cost issues.
§ Monthly report
Payment Recommendations Review contractor’s payment requests. Verify contractor pay items. Prepare payment documentation for execution
by City.
§ Progress payment request
documents suitable for execution
by City
Schedule Monitoring Monitor contractor’s baseline, monthly CPM schedules, updates, and 3-week look-ahead schedules. Notify
parties of actual or potential deviation from schedule.

Work with project team to correct non-compliance
with schedule.
§ Schedule reports
§ Notifications of schedule status
Construction Change Order
(CCO) Management
Review potential change orders for contractual and
technical merit. Negotiate and prepare change orders
for execution by City. Keep City apprised of the impact of cumulative change orders.
§ Change order log
§ Independent cost estimates
§ Change orders ready for execution
Claims Review and Analysis Review merit/entitlement, claims response strategy, and cost analysis.
§ Claims analysis reports and
supporting documentation
Permit Compliance
Coordination
Awareness of applicable permit conditions and that their work activities abide by the requirements of the permits granted by regulatory agencies.
§ Record correspondence
§ Weekly Meetings
Materials Testing and
Special Inspections
Provide laboratory, job site and off-site testing of
construction materials and special inspection.
§ Inspection dailies
§ Test reports
Safety Review and monitor contractor’s compliance with its safety program. Notify contractor if unsafe condition
is observed. Notify City if contractor refuses to rectify unsafe condition. Investigate accidents.
§ Accident reports
§ Correspondence / documentation
Review and Maintain
Record Drawings
Accurate as-built drawings during construction. § Up-to-date marked up contract drawings.

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

Item I.5
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CLOSEOUT PHASE ACTIVITIES
Service Function Deliverables
Final Inspection and
Punch List
Identify outstanding elements of construction requiring correction prior to final acceptance
§ Punch list
Closeout Documents by
Contractor
Identify and obtain outstanding documentation required
by contractor.
§ Punch list
§ Waivers, bonds, warranties, asbuilts and other required documents Project Record Drawings Provide client with accurate final record drawings for the project.
§ Finalized as-builts in digital format
Final Payment Process final progress payment to the contractor. § Final progress payment Final Project Report Provide client written historical synopsis of project. § Final report Contract Close-out Deliver project records to City in required format. § Complete Project Records Utilization
„ Our construction manager’s utilization will be approximately 12 hours/week. „ Our inspector’s utilization will be 40 hours/week (full-time). „ Materials Testing and Special Inspection utilization will be on an as-needed basis.

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

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CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 TAB
4 Staff Plan:

Experience, Qualifications
and References
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TAB 4 - Staff Plan: Experience, Qualifications and References Organization Chart
Project Team
In developing our team, the primary factor we considered was expertise and experience with pavement rehabilitation construction projects.

BRIAN DANLEY - Project Principal
Brian Danley will be providing project oversight and direction. He will also serve as Dave’s back-up in case of any absences. Brian brings more than 40 years of public infrastructure design, project management, and construction management experience. He was recently project principal/senior construction manager for the City of Mill Valley’s downtown paving and sewer rehabilitation project, and the City of South San Francisco’s recycled pavement projects.

Brian has no billable assignments and is available as needed.

DAVE LATONA - Construction Manager
Our construction manager will be Dave Latona. Dave brings more than 25 years of pertinent public infrastructure construction management experience in California for a variety of municipalities such as the Cities of Napa, Richmond, and Rohnert Park; the Town of Moraga and Stanislaus County. Dave was the part-time construction manager for Orinda’s San Pablo Creek Box Culvert Rehabilitation Project. He is currently the part-time construction manager for the Rohnert Park $2 million Pavement Rehabilitation Project that will be wrapping up in August. Dave is known for his communications skills and ability to develop creative solutions to complex construction issues.

GENE HANSEN - Inspector
Our full-time inspector will be Gene Hansen who brings more than 40 years of pertinent public work inspection projects including FDR, slurry seals, pulverized pavement and HMA. He was the full-time inspector on Orinda’s San Pablo Creek Culvert Repair Project.

BERLOGAR STEVENS - Materials Testing
Berlogar Stevens will provide the requisite materials and specialized testing. Berlogar Stevens has been in business since 2011 and is known for its common sense solutions to complicated geotechnical issues.

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

Ha Nguyen
Senior Civil Engineer
Construction Manager
Dave Latona, ENV SP, AED
Project Principal
Brian Danley, PE, QSD/P
Materials Testing
Berlogar Stevens
Contract Admin
As-Needed
Inspector
Gene Hansen
Item I.5
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Qualifications And References
The following projects highlight our proposed staff’s pertinent experience.

City of Orinda - San Pablo Creek Box Culvert Repair Project Agency: City of Orinda, 22 Orinda Way, Orinda, CA 94563 Agency Contact: Ryan O’Kane, PE, Senior Engineer Phone: 925.253.4282 Construction Contract Amount: $1.98M Dates: 06/2024 - 12/2024 Key Staff: Brian Danley, Project Principal; Dave Latona, CM; Gene Hansen, Inspector Description: The $1.9M project consisted of rehabilitating approximately 1500 LF of twin rectangular box culverts that carry San Pablo Creek beneath business parking lots and open areas on the northeast side of Camino Pablo. The concrete inverts of the culverts were in varying states of deterioration from minor surface defects to corrosion and failure of reinforcing steel and structural concrete. The existing inverts were cleaned and abraded and new structural concrete and reinforcing steel were placed to restore to original condition. A sealer requiring approval of California Department of Fish & Wildlife was placed on the finished concrete. Steel struts were added to an open channel section of the creek to shore up tilting sidewalls.

City of Oroville - Montgomery Roundabout Improvement Project Agency: City of Oroville Dept. of Public Works, 1735 Montgomery Street, Oroville, CA 95965 Agency Contact: Tim Kaber, PE, Program Manager Phone: 530.538.2420 Construction Contract Amount: $544K Dates: 11/2025 - ongoing Key Staff: Brian Danley, Project Principal; Dave Latona, Project Manager Description: This highly anticipated community project involves construction of the City’s new roundabout at its primary arterial roadway, Montgomery Street. The work includes demolition and removal of the existing roadway, curb and gutter, roadway grading, installation of new lighting and signalization, and an HMA mill-and-fill overlay with new striping. The project also requires complex phased traffic control to maintain access and minimize disruption. In addition, the project demands proactive public outreach and ongoing community engagement throughout construction.

City of Rohnert Park - A&B Sections Neighborhood Utility Improvement Project Agency: City of Rohnert Park Public Works, 600 Enterprise Drive, Rohnert Park, CA 94928 Agency Contact: Julian De Anda, PE, Senior Engineer Phone: 707.588.3317 Construction Contract Amount: $6.5M Dates: 12/2023 - 12/2024 Key Staff: Brian Danley, Project Principal; Dave Latona, CM Description: The City’s A&B Sections Neighborhood Utility Improvement Project consisted of the replacement and repairs of portions of watermain and several sewer mains, replacement of sewer manhole covers, installation of new sewer manholes, Asphalt Concrete (AC) trench paving, AC paving, traffic striping and pavement markings, concrete gutter repairs, and retrofits of existing pedestrian sidewalk access ramps in the “A” & “B” neighborhood section of the City. The sewer work included the repair of sewer main pipes and lower sewer service lateral repairs via Cured In Place Pipe (CIPP) technique as well as open trench technique. The water work included replacement of a portion of water main via open trench and included new water services, water valves and fire hydrants.

Relevance to RFP:
9 City of Orinda project
Relevance to RFP:
9 Crack sealing
9 Dig outs
9 Mil and overlay
9 ADA curb ramp upgrades
9 Utility adjustments
9 Pavement striping and markings
Relevance to RFP:
9 Crack sealing
9 Dig outs
9 Mil and overlay
9 ADA curb ramp upgrades
9 Utility adjustments
9 Pavement striping and markings

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

Item I.5
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Port of Oakland - Outer Harbor Grind and Pave Project
Agency: Port of Oakland, 530 Water Street, Oakland, CA 94607 Agency Contact: Peter Lee, Port Associate Civil Engineer Phone: 510.627.1350 Construction Contract Amount: $800K Dates: 3/2025 – 5/2025 Key Staff: Dave Latona, Project Manager
Description: Provided inspection services for this $800K project. Construction consisted of grinding and paving ~180,000 SF of asphalt, traffic control, raising and lowering iron and striping. Work performed days and nights to avoid interruptions. Work required coordination with contractor to meet critical timelines.

Napa Redevelopment Partners - Napa Pipe Development Project Agency: Napa Redevelopment Partners, LLC, 66 Franklin Street, Suite 200, Oakland, CA 94607 Agency Contact: David Irving, Project Manager Phone: 415.810.6404 Construction Contract Amount: $100M Dates: 06/2022 - 01/2025 Key Staff: Brian Danley, Project Principal; Dave Latona, Project Manager Description: Project consisted of the redevelopment of the Napa Pipe yard into new housing (residential and commercial) development. Work included widening and reconstruction of Highway 221 at Kaiser Road, including construction and reconstruction of signalized intersections. The project included the deconstruction/demo of three bridges over sensitive Napa River waterway and the construction of two new bridges over the Napa River and new road alignment and road widening. Also included are construction of two new roundabouts, mass grading, land development, new utilities, and tie-ins (gas, potable, sewer, recycle lines, communications, electrical). Piping included placement of 10,000 LF of 8-24 inch domestic water lines in addition to the placement of HDPE, CMP, Epoxy coated steel pipe in four miles of new streets. The project included coordination with multiple agencies due to their jurisdiction such as City of Napa, Caltrans, UPRR, Napa Sanitation District, CDF&W, Army Corp. of Engineers, RQWCB, and California Coastal Conservancy.

The following projects were managed by Alpha CM staff with previous firms.

Measure K Paving Program
Agency: Town of Moraga, 525 Henrietta Street, Martinez, CA 94553 Construction Contract Amount: $6.9M Dates: 2015 - 2017
Key Staff: Dave Latona, Project/Construction Manager
Description: This pavement rehabilitation program spanned several years and included the 2015 Pavement Reconstruction Project and the 2017 Overlay Project. It addressed the poor pavement conditions throughout the Town. Our team assisted on multiple projects bringing the Town pavement index from 69 to 84, with multiple APWA award-winning projects. Our Team provided on-call biddability/constructability, construction management, and inspection services for streets, storm drains, parks, streetlights, signals, bicycle and pedestrian facilities, utility relocation/undergrounding, and other improvements. Also supported the delivery of an aggressive pavement management program to rehabilitate a variety of residential streets throughout the Town of Moraga, with extensive public outreach efforts to reduce impacts on the local community.

The Town’s pavement repair project came on the heels of recent unsuccessful efforts to repair roads by a previous contractor, resulting in higher-than-normal public scrutiny. These projects Relevance to RFP:
9 Paving
9 Mill and overlay
9 Utility adjustments
9 Digouts
Relevance to RFP:
9 Crack sealing
9 Slurry Seal
9 Traffic striping and pavement
markings
9 Mill and overlay
9 Traffic signals and traffic loops
9 Utility adjustments
9 ADA ramps
Relevance to RFP:
9 slurry seal
9 Dig outs
9 ADA ramps
9 Sidewalk and Curb and Gutter
9 Microsurfacing

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

Item I.5
Packet Page 83
incorporated repairs to a variety of streets throughout the town, primarily located in residential areas.

Moraga’s natural landscape has resulted in residential developments with minimal traffic access points. It was imperative that streets and subdivisions remain accessible to emergency vehicles through construction, often resulting in careful planning and scheduling for construction operators.

North Lane Storm Water Mitigation Project
Agency: City of Orinda, 22 Orinda Way, Orinda, CA 94563 Construction Contract Amount: $6M Dates: 2017 - 2018
Key Staff: Brian Danley, Project/Construction Manager
Description: Project was in response to major flooding that caused significant residential flooding and threatened operations at EBMUD’s water filtration plant. FEMA provided a grant for 75% of project costs. Project consisted of 1300 LF of 60-inch reinforced concrete storm drain pipe, new headwall at the upstream inlet, wing wall and rock slope protection at the discharge on San Pablo Creek, boring and jacking beneath Camino Pablo, and significant surface restoration within private easements and the public right-of-way. Project was under the auspices of five environmental documents and the vicinity is the habitat of two threatened species; the California Red-Legged Frog and the Alameda Whipsnake. The Central Contra Costa Sanitary District also replaced 400 LF of sewer adjacent to storm drain, in the same time period and the two projects had to be coordinated to minimize the impacts to the residents of North Lane.

A major portion of the scope of work was public outreach and to work with residents during the very disruptive construction process, Services also included constructability review, assistance during bidding, biological assessment and monitoring, and full construction management and inspection.

Challenges included completing the work within San Pablo Creek by the permitted October 15 deadline. Heavy rains in early October disrupted the process, but through a cooperative effort with the City and contractor, the work within creek was completed on time.

Higher than expected groundwater also resulted in a major change order, due to the contractor needing to make major adjustments to trench shorting system. A major claim was avoided through the collaborative efforts of the entire project team.

Downtown Paving and Sewer Rehabilitation
Agency: City of Mill Valley, 26 Corte Madera Avenue, Mill Valley, CA 94941 Construction Contract Amount: $2.3M Dates: 2017 - 2018
Key Staff: Brian Danley, Project Principal
Description: Project included more than 3,000 LF of 6- to 12-inch sewer construction, new laterals, cleanouts, and manholes in downtown Mill Valley utilizing pipe bursting, CIPP lining, and open cut methods. Project also included 500 LF of 12- and 18-inch storm drain and catch basins utilizing CIPP and open cut methods. Surface improvements include 5,280 SY of mill and fill and asphalt overlay, ADA improvements, and striping. This project rehabilitated 6- and 8- inch sanitary sewer segments throughout the City, much of it on private easements. Storm drain work required intense coordination and cooperation with City businesses and residents.

A crucial component to this project was the day-to-day outreach with businesses. Given the impact businesses faced from COVID, our team was very sensitive to the community needs and ensured impacts were kept as minimal as possible. Our staff was the first line of public outreach and regularly spoke with business owners to keep them apprised of schedules and status of work. Residents were also regularly informed of the construction efforts and project status through project boards, signalized signs, flyers, alerts, and regular calls as requested.

Relevance to RFP:
9 Traffic striping
9 Mill and fill and asphalt overlay
9 ADA improvements
9 Sidewalk, curb and gutter
Relevance to RFP:
9 Paving
9 Traffic striping
9 Grind and overlay
9 Sidewalk Repairs

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190

Item I.5
Packet Page 84

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 TAB
5 Resumes
Item I.5
Packet Page 85
TAB 5 - Resumes
Brian Danley
P.E., LEED AP, QSD/P
Project Principal
Brian Danley has more than 45 years of diverse construction management, program management and design experience on wastewater and public infrastructure projects. He is an expert in project development and delivery on a broad array of public agency projects.

Brian brings a perspective that emphasizes collaboration, and that collaboration has resulted in numerous successful projects and satisfied clients.

RELEVANT EXPERIENCE
„ City of Rohnert Park Public Works, 2023 Pavement Rehabilitation: $2.2M. Project Principal. Project consists of crack sealing, slurry seal (~420,000SY), traffic striping and pavement markings (~17,000LF) for 142 sections of roadway throughout the City of Rohnert Park. Required extensive coordination with city-wide projects, public and business coordination. Assisted in media blasts and maintaining up to date website information.
„ Town of Moraga, Harvest Court Development Inspection Services: Contract Manager. Provided development inspection and materials testing oversight and back-up inspection services for the Harvest Court Tract 9321 for the Town of Moraga. The project was an all-new development with 26 lots on two streets. Improvements included major earthwork and grading, sewer, water, dry utilities (joint trench), street, curb and gutter, sidewalks, two bridges (60 and 70 feet long) installed on CIDH piles, passive park, and bio retention area. Extensive coordination with numerous agencies having jurisdiction was required to verify that agency inspections occurred, and approvals were executed. Contra Costa County Public Works had responsibility for grading, Central Contra Costa Sanitary District for sewer, EBMUD for water, and Contra Costa County Building Department for bridge piles and abutments. Additional environmental permits were issued by the US Army Corps of Engineers, Regional Water Quality Control Board, and California Department of Fish and Wildlife. „ City of South San Francisco, 2016 Street Rehabilitation Project: $2.9M. Project Principal. Project included curb to curb street rehabilitation of 11 residential streets. Project initially used cold-in-place recycling (CIPR) method, but project conditions required switch to cold-central-plant-recycling (CCPR). Numerous challenges due to winter work suspension, changes in rehabilitation method, access to industrial facilities, and scheduling around school schedules were successfully addressed. „ City of Berkeley, Berkeley Marina Roadway Improvements Project: $6M. Project Principal. This $6 million project included the reconstruction of all the streets at the Berkeley Marina and the realignment of University Avenue. Project involved street and parking rehabilitation which included Full Depth Reclamation (FDR); grind and overlay, removal of concrete curb, gutters, and sidewalks; signs; streetlights; trees, install new ADA sidewalks and ramps, bus stop pads, repave over the FDR and ground out sections of existing AC, new Bioretention basins, adjust existing utilities, install new street lighting, pervious parking stalls, new roundabout, and landscaping.
„ City of Berkeley, Various Projects: $1.7M. Project Manager. Provided project oversight services for the Parks, Recreation and Waterfront and Mental Health Services. Projects included: James Kenney Community Center seismic upgrades, Ohlone Dog Park renovation, Bahia Childcare Center improvements, Rose Garden Trellis, and Adult Mental Health Clinic. „ City of Mill Valley, Downtown Paving and Sewer Rehabilitation and Repair Project: $2M. Construction Manager. This project included more than 3,000 LF of 6-inch to 12-inch sewer construction, new laterals and cleanouts and manholes in downtown Mill Valley utilizing pipe bursting, CIPP lining, and open cut methods. Project also includes 500 LF of 12-inch and Years of Experience
§ 45
Years with Firm
§ 6
Education
§ MBA, Business Administration
§ BS, Civil Engineering
Registrations
§ Professional Civil Engineer:

California, License No. C30347
Certifications
§ Qualified SWPPP
Developer/ Practitioner
§ LEED Accredited Professional
Professional Affiliations
§ California Water Environment
Association (CWEA)
§ Bay Area Water Works
Association (BAWWA)
§ American Society of Civil
Engineers (ASCE)
§ American Public Works
Association (APWA)
§ Mt. View Sanitary District
Board of Directors

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 Page A of F
Item I.5
Packet Page 86
18-inch storm drain and catch basins utilizing CIPP and open cut methods. Surface improvements include 5,280 SY of mill and fill and asphalt overlay, ADA improvements, and striping. Work required intense coordination and cooperation with downtown businesses and residents.
„ City of Orinda, North Lane Storm Water Mitigation Project: $2.9M. Construction/Project Manager. Responsible for all field activities. Project consists of 1,300 LF of 60-inch storm sewer installed by open cut and bore and jack methods. Project also included outfall structure to San Pablo Creek which entails significant environmental and regulatory restrictions and requirements.
„ East Bay Regional Park District, Iron Horse Regional Trail Improvement, Pleasanton: $3.4M. Project Manager. Local Assistance Project that completed a 1.3-mile segment of the Iron Horse Trail from Owens Drive to Santa Rita Road, on the old Southern Pacific Railroad right-of-way. Provided construction management, inspection and materials testing services. „ Caltrans District 2, Staff Augmentation Services: Contract Manager. Responsible for the oversight and management of 20 inspection and materials testing staff.
„ City of Gilroy, Capital Improvement Program: $39M. Program Manager. This five-year capital improvement program included multiple water pipeline and storage projects, pipeline infrastructure, municipal buildings, bridges, roads, parks, and utilities. Brian managed more than 30 task orders during his 2-year tenure in this position. He was responsible for the production of new standard city boilerplate specifications, which the City continues to use to this day. The specifications included streamlined management procedures for both field management and change order management, greatly reducing disputes. „ City of Tracy, Capital Improvement Program: $150M. Assistant Program Manager/ Construction Manager. Program consisted of approximately 100 expansion and renovation public works projects, including the expansion of the City’s water treatment plant and distribution system, 20-miles of arterial streets, police station and city hall, improvements to the storm drainage system, and construction of over 30 parks. Maintained full responsibility for construction management, design consultant management, preparation of monthly program reports, cash flow analyses, project scheduling, and all other aspects of construction administration for this multi-year program. His involvement in the selection of the numerous design consultants included preparing the Request for Proposals and sitting on the selection committee. „ Valley Water District, McKelvey Park Detention Basin Project: $30.1M. Project Principal. Project consisted of the construction of a new multi-use water detention basin in the City of Mountain View. The Detention Basin was in excess of 4.5 acres, 18-foot deep with a storage capacity of over 3.5million gallons of water. The top (roof) of the detention facility had two lighted ballparks constructed with concessions and a .7-acre play park. Project also included a new pumping station, new park buildings (meeting rooms, scorekeepers shack, and concessions stand). „ Delta Diablo (Sanitation District), Manhole, Gravity, Interceptor and Easement Road Improvements: $3M. Project Principal. This $3M Project consists of repairing and rehabilitating critical sewer system manholes and gravity sewer mains.

This includes rehabilitating 30 manholes by way of new structural concrete polymer and composite liners, Full sewer manhole replacements with Polymer Concrete manholes and Structural Concrete mortar Spray/Grout and epoxy lining with composite frames and covers. Also consisted of removing and replacing 30-inch VCP and RCP; CIPP line over ~1000LF of 30-inch sewer line in UPRR rail right of way and 20-inch sewer line along Caltrans right of way. Open cut trenching, Wastewater bypassing, AC paving. In addition to working within UPRR and Caltrans right of way, much of the work is within sensitive wetland areas and tidal influenced areas requiring detailed preplanning and coordination to meet project sensitive milestones. Project required coordination with CDFW, RWQCB, Delta conservancy, UPRR, City of Pittsburg. Alpha CM initially provided biddability/ constructability review on a very short timetable in order for Delta Diablo to advertise the project on time. „ City of Millbrae, Madrone Sub-Basin 3 Sewer: $1.3M. Construction Manager. Provided full-time construction management and inspection services for this $1.3 million Madrone Sub- Basin 3 phase of the Sewer Modernization Program. This project involved rehabilitation of approximately 4,000 LF of sanitary sewer main in streets and backyard/side yard easements, primarily by pipe-bursting. Sag correction repairs were also included. 24 existing manholes were rehabilitated using the Mainstay two-part liner system. All lower laterals were rehabilitated by pipe-bursting or open-cut replacement methods. Cleanouts and backflow prevention devices were installed on the laterals. Several private laterals were also rehabilitated. Construction was complicated by the narrow hilly streets and required proactive public outreach to work with residents.

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 Page B of F
Item I.5
Packet Page 87
Dave has over 25 years of experience in providing project and program management for capital improvement projects throughout northern California. Dave has managed environmental remediation, stream restoration, flood control, historical structural stabilization, bridges, roads, air traffic, and treatment facility projects. Dave has developed close, personal working relationships with several public agencies and has provided leadership to over $500 million in water projects. Clients such as Valley Water District, National Park Services, San Francisco Public Utilities Commission, Department of Defense, Caltrans, UDOT, NDOT, and Denver Department of Aviation.

RELEVANT EXPERIENCE
„ City of Orinda, San Pablo Creek Culvert Repair Project: $1.9M. Construction Manager. This $1.9M project consists of rehabilitating approximately 1500 LF of twin rectangular box culverts that carry San Pablo Creek beneath business parking lots and open areas on the northeast side of Camino Pablo. The concrete inverts of the culverts are in varying states of deterioration from minor surface defects to corrosion and failure reinforcing steel and structural concrete. The existing inverts will be cleaned and abraded and new structural concrete and reinforcing steel will be placed to restore to original condition. A sealer requiring approval of California Department of Fish & Wildlife will be placed on the finished concrete.

Steel struts will be added to an open channel section of the creek to shore up tilting sidewalls. „ City of Rohnert Park Public Works, 2023 Pavement Rehabilitation: $2.2M. Construction Manager. Project consists of crack sealing, slurry seal (~420,000SY), traffic striping and pavement markings (~17,000LF) for 142 sections of roadway throughout the City of Rohnert Park. Required extensive coordination with city-wide projects, public and business coordination.

Assisted in media blasts and maintaining up to date website information. „ City of Oroville, Montgomery Roundabout Improvement Project: $544K. Project Manager. This highly anticipated community project involves construction of the City’s new roundabout at its primary arterial roadway, Montgomery Street. The work includes demolition and removal of the existing roadway, curb and gutter, roadway grading, installation of new lighting and signalization, and an HMA mill-and-fill overlay with new striping. The project also requires complex phased traffic control to maintain access and minimize disruption. In addition, the project demands proactive public outreach and ongoing community engagement throughout construction.
„ Town of Moraga, 2015 Measure K Pavement Reconstruction Project: $4.1M. Project Manager/Construction Manager. This project was the Town’s most aggressive pavement management program to rehabilitate residential and arterial routes to bringing the Towns pavement index from a 69 rating to 84. Most sections of 15+year old roads had not been fully rehabilitated. The project included more than 42,000 SF of Full Depth Reclamation (FDR), 20,000 SF of 6-inch, full-depth asphalt concrete (AC) repairs, and more than 230,000 SF of Rubberized Hot Mix Asphalt (RHMA). Project also included, curb and gutter replacement, sidewalk and driveway repairs, street lighting and utility relocation, and ADA ramps. In the design phase Dave performed 90% constructability/biddability review which captured critical permitting and FDR processes oversight in addition to critical deficiencies that could have cost the client an estimated additional 300K. The project also consisted of extensive public outreach to which Dave assisted in town hall meetings and was the first point of contact for project questions and concerns. „ Town of Moraga, 2017 Overlay Project: $2.8M. Project Manager/Construction Manager. The project came on the heels of recent unsuccessful efforts by a previous contractor, resulting in higher-than-normal public scrutiny. This project incorporated repairs to a variety of streets throughout the town, primarily located in residential areas. Methods included: Grind and overlay, Hot Mix Asphalt (HMA), Rubberized Hot Mix Asphalt (RHMA), full depth (AC) repairs, slurry seal, curb and gutter repairs, sidewalk repairs, and traffic striping. Moraga’s natural landscape has resulted in residential developments with minimal traffic access Years of Experience
§ 25
Years with Firm
§ 6
Education
§ Undergraduate Studies,
Civil Engineering
§ Undergraduate Studies, Geomorphic
& Ecological Fundamentals
Certifications
§ California Stormwater Quality
Association (CASQA)
§ Qualified SWPPP Developer (QSD)
§ Certified Professional in Erosion and
Sediment Control (CPESC)
§ American Ecological Engineering
Society (AEES)- Ecological
designer (AED)
§ Institute for Sustainable
Infrastructure (ENV SP)
Dave Latona

ENV SP, AED, QSD
Construction Manager

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 Page C of F
Item I.5
Packet Page 88
points. It was imperative that streets and subdivisions remain accessible to emergency vehicles through construction. Dave worked with the contractor to avoid access impacts by careful phasing/ team planning reviews and through scheduling meetings for construction operators.
„ City of Rohnert Park Public Works, A & B Sections Neighborhood Utility Improvement Project: $6.5M. Construction Manager. The City’s A&B Sections Neighborhood Utility Improvement Project consisted of the replacement and repairs of portions of watermain and several sewer mains, replacement of sewer manhole covers, installation of new sewer manholes, Asphalt Concrete (AC) trench paving, AC paving, traffic striping and pavement markings, concrete gutter repairs, and retrofits of existing pedestrian sidewalk access ramps in the “A” & “B” neighborhood section of the City. The sewer work included the repair of sewer main pipes and lower sewer service lateral repairs via Cured In Place Pipe (CIPP) technique as well as open trench technique.

The water work included replacement of a portion of water main via open trench and included new water services, water valves and fire hydrants.
„ County of Stanislaus, Three Pavement Rehabilitation Projects (Phases G, H and I): $3.3M. Construction Manager.

Provided staff oversight, project management controls, and document controls for the projects which included road preparation, AC paving, shoulder backing, and pavement delineation. The projects included Cold-in-Place Recycling (CIR) and Full Depth Reclamation with Foamed Asphalt (FDR-FA). CIR was performed on an arterial commute route that required complex traffic control, detouring and scheduling. Dave’s knowledge of the CIR process through all phases was critical to the success of the projects. He assisted the County with the technology behind the CIR process and his expertise mitigated any potential issues. He was on-site during the placement, making sure the client understood each step of the process. The County’s first CIR road was delivered on time and under budget.
„ City of Richmond, 2015 Annual Pavement Rehabilitation Project: $2M. Construction Manager. Project consisted of slurry seal, overlay of varying depths, cold-in-place recycling, mill and fill, hot mix asphalt (HMA), dig outs, utility relocation, curb and gutter replacement, sidewalk repairs. In addition, identified and measured striping and pavement markings, identified potential utility conflicts, notified agencies of construction schedules, and coordinated with various agencies during construction phases of the project. Dave also assisted in extensive assessments with City Engineer to determine the most effective and economical design solutions and surface treatment methods employed. This was captured in the City’s written appreciation stating “… Dave’s quick assistance and suggestions in the unforeseen pavement issues has been invaluable…” Tawfic N. Halaby Senior Civil Engineer (7/1/16)
„ Mountain House Community Services District (MHCSD): $1.5M. Resident Engineer/Inspector. Provided Construction Management and Inspection Services. Supervised inspection services for the development of the new City of Mountain House. Specific projects include Mountain House parkway widening, new neighborhood street, storm drain, and infrastructure construction, infrastructure (sewer, storm drain, and water) for high school. Dave provided coordination between MHCSD, developers, contractors, and utility companies. The projects consisted of new roadways: Hot Mix Asphalt (HMA) new curb and gutters, sidewalks, striping, signalized intersections, street lighting, soundwalls, traffic control (roundabouts) landscape islands, and irrigation. New Storm drain, sewer, and water: ~3000LF. The widening of Mountain House Parkway affected resident access to this major artery. Dave and his team worked closely with all stakeholders, including residents, to protect easements, provide viable access and circulation means, and establish right-of-way agreements. Dave ensured that the team consistently met with homeowners to keep them informed of the schedule and impact of the work. „ Delta Diablo, Manhole, Gravity, Interceptor and Easement Road Improvements: $3M. Project Manager. This $3M Project consisted of repairing and rehabilitating critical sewer system manholes and gravity sewer mains. This included rehabilitating 30 manholes by way of new structural concrete polymer and composite liners, Full sewer manhole replacements with Polymer Concrete manholes and Structural Concrete mortar Spray/Grout and epoxy lining with composite frames and covers. Also consisted of removing and replacing 30-inch VCP and RCP; CIPP line over ~1000LF of 30-inch sewer line in UPRR rail right of way and 20-inch sewer line along Caltrans right of way. Open cut trenching, Wastewater bypassing, AC paving. In addition to working within UPRR and Caltrans right of way, much of the work was within sensitive wetland areas and tidal influenced areas required detailed preplanning and coordination to meet project sensitive milestones. Project required coordination with CDFW, RWQCB, Delta conservancy, UPRR, City of Pittsburg. Alpha CM initially provided biddability/constructability review on a very short timetable in order for Delta Diablo to advertise the project on time.

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 Page D of F
Item I.5
Packet Page 89
Years of Experience
42 Years with firm
§ 5
Education
§ AS, Engineering
Certifications
§ 10 Hour OSHA
Gene Hansen has over 42 years of experience performing inspection, surveying, drafting, and design support. His work experience includes roadway, utilities, mass transit, sewer, water, and treatment facilities.

Gene’s street improvement experience includes Full Depth Reclamation (FDR), Hot Mix Asphalt (HMA), Rubberized Hot Mix Asphalt (RHMA), slurry seal, chip seal, grind and replacement, subgrade prep, lime treatment. In addition, Gene brings survey experience of all phases of road development, including establishing proposed corner line alignment, cross-sections, slope stakes, setting right-of-way monuments, and control for bridge construction.

Gene has worked with soils/materials testing lab personnel to solve problem areas in subgrade and compaction.

RELEVANT EXPERIENCE
„ City of Orinda, San Pablo Culvert Repair Project: $1.9M. Inspector. Project consisted of rehabilitating approximately 1500 LF of twin rectangular box culverts that carry San Pablo Creek beneath business parking lots and open areas on the northeast side of Camino Pablo. The concrete inverts of the culverts were in varying states of deterioration from minor surface defects to corrosion and failure of reinforcing steel and structural concrete. The existing inverts were cleaned and abraded and new structural concrete and reinforcing steel were placed to restore to original condition. A sealer requiring approval of California Department of Fish & Wildlife was placed on the finished concrete. Steel struts were added to an open channel section of the creek to shore up tilting sidewalls.
„ Alameda County Water District, Rubber Dam No. 1 Modifications, Shinn Outfall/Inlet Construction, Fish Screens and Control Building Modifications: $40M. Inspector. Project consisted of Shinn Pond fish construction of a new outlet/inlet structure with a new two-story metering vault and six fish screens, this included new 60-, 48-, 36- and 24-inch cement lined and dielectrically coated steel conveyance piping, new cathodic protection, demo of undersized outlet/inlet structures and new instrumentation and controls, the removal, storage, modification, and reinstallation of the ~80,000lbs, ~380LF dam’s bladder, placement of new bladder dam rubber underlayment/abrasion sheeting, repairs, modifications, and expansion to the dam’s foundation including underdrains, new 625LF fishway structure, auxiliary piping, and utility relocation. Rubber Dam 1 control building modifications consisted of complete removal and upgrade replacement of fill and drain piping, and all new controls and electrification, and new pressure relief structure.
„ City of Berkeley, Berkeley Roadway Improvement Project: $6M. Senior Inspector. Project involved street and parking rehabilitation which included Full Depth Reclamation (FDR); grind and overlay; removal of concrete curb, gutters, and sidewalks; signs; streetlights; and trees. Installed new ADA sidewalks and ramps, and bus stop pads, repaved over the FDR and ground out sections of existing AC, new Bioretention basins, adjusted existing utilities, installed new street lighting, pervious parking stalls, a new roundabout, and landscaping.
„ Delta Diablo (Sanitation District), Manhole, Gravity, Interceptor and Easement Road Improvements: $3M. Inspector.

Project consisted of repairing and rehabilitating critical sewer system manholes and gravity sewer mains. This included rehabilitating 30 manholes by way of new structural concrete polymer and composite liners, full sewer manhole replacements with Polymer Concrete manholes and Structural Concrete mortar Spray/Grout and epoxy lining with composite frames and covers. Also consisted of removing and replacing 30-inch VCP and RCP; CIPP line over 1000 LF of 30-inch sewer line in UPRR rail right of way and 20-inch sewer line along Caltrans right of way; open cut trenching, wastewater bypassing, and AC paving. In addition to working within UPRR and Caltrans right of way, much of the work was within sensitive wetland areas and tidal influenced areas requiring detailed preplanning and coordination to meet project sensitive milestones. Project required coordination with CDF&W, RWQCB, Delta Conservancy, UPRR, and City of Pittsburg.  „ City of Mendota, Derrick Avenue Water Main and Street Improvements Project: Inspector. Project consisted of installation of new main service line for the prison working along existing road. Project included new pumpstation, new controls, install of ~10,000LF of 12” C900 PVC mainline by open cut method, install of new hydrant, blow offs and appurtenances.

Gene Hansen
Inspector

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 Page E of F
Item I.5
Packet Page 90
Project also included grind and overlay of Hot Mix Asphalt (HMA), paving, curb and gutter replacement, joint trench, utility crossings.
„ Madera County, Various Road Department Projects: Survey Crew Member. Involved in all phases of road development, including establishing proposed corner line alignment, cross-sections, slope stakes, setting right-of-way monuments, and control for bridge construction for a variety of projects.
„ City Of Chowchilla, 82 Street Improvement Project: Inspector. Rehab of over four miles of roadway along arterial roads.

Project consisted of new DI’s, curb/gutter, sidewalk, ADA crossings, signalization, intersection rehab, grinding and subex (digouts), RHMA, and HMA paving. Project required bypass pumping, night work, and weekend operations. „ City Of Chowchilla, Hwy 233 and 15th Street Intersection Signalization: Inspector. New installation of signalized intersection to include roadway improvements, crossing, turnouts, guardrails, crosswalks, consisting of HMA, new curb, and gutter, ADA ramps, lighting. The project also consisted of the relocation of primary high-voltage PG&E power. „ City of Mendota, Derrick Avenue Street lighting Project: Inspector. Project consisted of installation of new streetlighting along various residential and arterial streets. Project included directional drilling along existing gas mains, total drilling ~3,000LF.

Project also included sidewalk, curb and gutter and roadway Hot Mix Asphalt (HMA) repairs. „ City of Chowchilla, Westside Development Project: Inspector. Project consisted of new neighborhood development. Project included new sewer, water, and storm drain placement and tie-ins, placement of over 8,000LF of 8-12” C900 PVC potable pipe, new hydrants and service connections. Performed inspection of testing and disinfection process. Project also included grind and overlay (tie-ins), Hot Mix Asphalt (HMA) along new and existing roadways and right-of-ways, drilling and development of new municipal well, street lighting and signalization, new sidewalks, curb and gutter and driveways, thermoplastic striping, utility relocation.
„ Alameda County Water District, Thornton Avenue Main Renewal Project: $11.8M. Inspector. Included replacement of the existing water main on Thornton Avenue between Cedar Boulevard and Cherry Street. The Project area was served by a 12-inch asbestos-cement pipe (ACP) and several branch connections off Thornton Avenue are 8-inch ACP. Project included installation of approximately 980 linear feet of 8-inch and 880 linear feet of 12-inch cement lined and dielectrically coated steel pipe, 3700 linear feet of 12-inch Certa-lok restrained joint (RJ) PVC, and service laterals of various sizes, and associated appurtenances.

The proposed pipeline was installed within the existing roadway right-of-way and crossed multiple intersections. Pipeline was installed by open-cut trenching methods.
„ Alameda County Water District, Lindsay Tract Roadway and Drainage Improvements Project: $6.5M. Inspector. The project consists of removal of existing ACP and installation of over 6700LF of 12” welded steel pipe and over 3000LF of 8” PVC. Work performed in downtown Newark along narrow streets and arterial roads. Work consists also of connections, valves, hydrants, curb and gutter repairs, sidewalk and ADA ramps. Project requires extensive traffic control measures, outreach to residents and businesses. Caution was required in handling and proper removal and disposal ACP pipe.

CITY OF ORINDA
4/30/2026
Proposal for Construction Management Services for
2025/2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 Page F of F
Item I.5
Packet Page 91
www.alphacminc.com
Ben Riordan has more than 30 years of experience, with 22 years of experience in private and public-sector construction inspection. He has demonstrated proficiency in working and liaison with a full range of public utilities including natural gas, electric, water, sewer, phone, cable, and transportation, inspecting many phases of large-scale and multilevel construction projects ensuring regulatory compliance. His skills have proven him successful at identifying critical issues and creating solutions as well as establishing positive relationships with key client decision-makers.

RELEVANT EXPERIENCE
„ Sacramento Suburban Water District - Dudley Dudley Main Replacement:
$4.1M. Inspector. This $4.1M project includes the installation of 6000LF of ductile iron pipe with restrained joints at the former McClellan air Force Base that has been realigned to a business park. The existing soils are contaminated and excavated trench material will be removed and replaced with clean material. Project also includes meters, hydrants, service connections and pavement restoration. „ Alameda County Water District, The Main Renewal - Central Newark Thornton Avenue Project: $11.8M. Inspector.

Included replacement of the existing water main on Thornton Avenue between Cedar Boulevard and Cherry Street. The Project area was served by a 12-inch asbestos-cement pipe (ACP) and several branch connections off Thornton Avenue are 8-inch ACP. Project included installation of approximately 980 linear feet of 8-inch and 880 linear feet of 12-inch cement lined and dielectrically coated steel pipe, 3700 linear feet of 12-inch Certa-lok restrained joint (RJ) PVC, and service laterals of various sizes, and associated appurtenances. The proposed pipeline was installed within the existing roadway right-of-way and crossed multiple intersections. Pipeline was installed by open-cut trenching methods. „ Alameda County Water District, Lindsay Tract and Birch Street Main Renewal Project: $6.5M. Inspector. The project consists of removal of existing ACP and installation of over 6700LF of 12” welded steel pipe and over 3000LF of 8” PVC. Work performed in downtown Newark along narrow streets and arterial roads. Work consists also of connections, valves, hydrants, curb and gutter repairs, sidewalk and ADA ramps. Project requires extensive traffic control measures, outreach to residents and businesses. Caution was required in handling and proper removal and disposal ACP pipe. „ East Bay Municipal Utility District, Freeport Regional Water Authority: $240M. Lead Inspector. Representing Sacramento County interest in a joint venture water supply project with East Bay Municipal Utility District on pipeline portion of project within the County. Featured 5 segments/ 18.6 miles of 84- inch and 72-inch concrete lined steel pipe placed for County’s water agency new water treatment facility to supply 85mgd for the central part of the county and a portion of pipeline to tie into EBMUD Mokelumne aqueduct in San Joaquin County. Worked as the lead of 2 to 4 inspectors. „ Sacramento County and PG&E, Mather Air Park High Pressure Gas Mainline: $5M. Lead Inspector. Project included

6.5 miles of 12-inch steel high-pressure gas mainline installation. Project was to supply more volume and pressure to a large multi-subdivision and commercial area. Responsible for verifying permit requirements, inspection of open trench excavation, shoring, scheduling soils test, backfill, compaction, MS4 reports, submittals, and construction schedules. Project needed multiple traffic control plans and road closures due to alignment within the roadway and required a 2,350 LF section of disturbed new roadway to be overlay with rubberized asphalt. „ Sacramento County, Aerojet Interceptor 1B: Lead Inspector. 24-inch, 36-inch, and 42-inch VCP sewer line project interconnecting several subdivisions in East Sacramento County. Inspected 7000 LF of 24-inch VCP, 4700 LF of 36-inch VCP, and 28000 LF of 42-inch VCP sewer at depths ranging from 18 to 28 feet deep, including 630 LF micro tunneling for 42- Ben Riordan
Inspector
Years of Experience
§ 30
Education/Training
§ American Construction Inspectors
Association: Registered Construction
Inspector (R.C.I.)
§ Contract Administration and Public
Works Inspection
§ OSHA Mining and Tunneling:

Certified Gas Tester/Certified
Safety Representative
§ California Health and Rescue:

Confined Space Entry
§ Sacramento County NPDES
Compliance: Wastewater discharge
for dewatering and MS-4 Inspection
§ NPDES Training: Erosion and
Sediment Control
§ AMERON: T-Lock and Arrow lock
liner welding and testing
§ CASQA/QSP Training
Item I.5
Packet Page 92
www.alphacminc.com
inch, and guided boring of 208 LF for 36-inch Den-Loc vitrified clay jacking pipe for crossing environmentally sensitive areas verifying line, grade, and footage, also inspected jacking/ receiving pits, shoring, guard rails, grouting, dewatering procedures, slide shoring and shielding, site safety, verifying soil stabilization (lime treat), compaction, scheduling and verifying soils test, trench section of roadway reconstruction and A.C. paving. „ Sacramento County, CM Inspection Division Encroachments: Construction Inspector. Coordinate and conduct preconstruction meetings; verify project permits, evaluate site conditions, ensure proper product installation per county standards and permit requirements; ensure the protection of existing underground and above ground facilities and ensure quality in the restoration processes. Jobsite inspection aspects included product installations, public and site safety, implementation of best management practices (BMPs) for storm water pollution prevention, site assessments and documentation of site activity. „ City of Pinole, San Pablo Avenue Rehabilitation Project: $1M. Inspector. Project consisted of rehabilitating a 0.5-mile section of San Pablo Avenue between the western city limit to Pinole Shores Drive. Rehabilitation included installation of 17 curb ramps, a pedestrian island median, 400 foot retaining wall, asphalt pavement grinding and overlay, multiple utility lid adjustments, with pavement striping and markings. Project required public and emergency agency notifications and multiple traffic control plans.
„ City of San Mateo, Street Reconstruction Project: $1.3M. Inspector. Provided inspection and coordination for project with digout, grinding and overlay for 7600 SY asphalt pavements on residential and commercial streets (43rd, Santa Inez, College, and Fremont). Work included 4-inch, 8-inch, and conform grinds; manhole, valve, and monument adjustments; striping and markings; extensive replacements of concrete sidewalks, driveways, curb, gutters; striping and signage and a number of ADA ramps and other adjustments. Responsible for the inspection, recording and documentation of quality workmanship, tracking asphalt tonnage, aggregate base and other materials, compaction, site restoration, public safety, traffic control measures, SWPPP, and public relations. Included coordinating parking, trash pickups, and other matters with commercial residents. „ City of San Mateo, Street Rehabilitation Phase II: $1.36M. Inspector. Provided inspection and coordination for project with digout, grinding and overlay for 253,000 SY asphalt pavements in City arterial and residential streets with narrow streets.

Work included base failure repairs, concrete pavement repairs, plus concrete for driveways, ADA ramps, sidewalks, curbs, gutters, and storm drain piping and inlets.
„ City of San Mateo, Street Reconstruction Project-N. Idaho: $1.5M. Inspector. Provided inspection and coordination for project with digout, grinding and overlay for 5300 SY asphalt pavements in a residential neighborhood with narrow streets (N. Idaho Street, Cary Ave., and 7th Ave). Work included wedge grinds, paving mat interlayer, manhole, valve, and monument adjustments; striping and markings; over 5400 SF replacements of concrete sidewalks, driveways, curb, gutters, and ADA features. Responsible for the inspection, recording and documentation of quality workmanship, tracking asphalt tonnage, aggregate base and other materials, compaction, site restoration, public safety, traffic control measures, SWPPP, and public relations.
„ City of San Mateo, 2012 Street Reconstruction Project: $500,000. Inspector. Project with digouts, overlays, and full section replacements for N. Idaho Ave. along with spot digouts and pavement repairs to fourteen other streets. Work required field assessment of existing pavement and subgrade conditions, then tailoring repair locations and methods to resealed conditions in close consultation with City’s project engineer. Responsible for inspection, recording and documentation of quality workmanship, tracking asphalt tonnage, aggregate base and other materials, compaction, site restoration, public safety, traffic control measures, SWPPP, and public relations.
„ City of San Mateo, 2012 Citywide Base Failure Repair: Inspector. Provided inspection services for the digout and repair of roadway sections at multiple locations throughout the City right-or-way. Project required contractor to remove damaged/deteriorated roadway to subgrade, remove and restore any unsound subgrade to specifications and/or engineered requirements, and restore asphalt to plan limits or to approve additional limits. Responsible for the inspection, recording and documentation of quality workmanship, tracking asphalt tonnage, aggregate base and other materials, compaction methods, site restoration, site and public safety, traffic control measures, SWPP, and public relations.

Ben Riordan, cont’d)
Item I.5
Packet Page 93
2223 Santa Clara Ave., Ste B8
Alameda, CA 94501
(510) 560-5557
www.alphacminc.com
Item I.5
Packet Page 94
12 Exhibit B
Proposal Cost, Detail Labor and Fee Breakdown
Item I.5
Packet Page 95
April 30th, 2026
Billing Rate Total Hours Total Price
Task 1: Construction Phase
Project Principal $ 222 4 $ 888
Construction Manager $ 208 4 $ 832
Inspector $ 200 29 $ 5,800
Project Principal $ 222 8 $ 1,776
Construction Manager $ 208 6 $ 1,248
Construction Manager $ 208 30 $ 6,240
Construction Manager $ 208 25 $ 5,200
Construction Manager $ 208 28 $ 5,824
Contract Admin $ 100 10 $ 1,000
Construction Manager $ 208 18 $ 3,744
Construction Manager $ 208 8 $ 1,664
Inspector $ 200 560 $ 112,000
Construction Manager $ 208 2 $ 416
Inspector $ 200 8 $ 1,600
Project Principal $ 222 1 $ 222
Construction Manager $ 208 8 $ 1,664
Construction Manager $ 208 6 $ 1,248
Construction Manager $ 208 44 $ 9,152
Task 1.12: Payment Recommendations
Task 1.1: Pre-construction Conference
Task 1.11: Monthly Construction Progress Reports
Task 1.4: Communication and Correspondence
Task 1.5: Progress/Coordination Meetings
Task 1.6: Document Management
Task 1.7: Submittal Management and Review
Task 1.8: Request for Information (RFI) Management
Construction Management Services for
2025 / 2026 Annual Pavement Rehabilitation Project– City Project No. 4183/4190 Cost Proposal
Task & Staffing
Task 1.9: Quality Assurance Inspection
Task 1.10: Maintain Photographic and Video Records of Construction Progress Task 1.2: Quality Assurance and Quality Control (QA/QC) Task 1.3: Construction Management Project Work Plan
Task 1.13: Schedule Monitoring
Item I.5
Packet Page 96
Construction Manager $ 208 6 $ 1,248
Project Principal $ 222 1 $ 222
Construction Manager $ 208 4 $ 832
Subconsultant (Berlogar Stevens) w/markup $ 60,940
Construction Manager $ 208 2 $ 416
Inspector $ 198 4 $ 792
Construction Manager $ 208 2 $ 416
Inspector $ 200 4 $ 800
Construction Manager $ 208 4 $ 832
Inspector $ 200 4 $ 800
830 $ 227,816
Task 2: Post Construction Services
Construction Manager $ 208 4 $ 832
Inspector $ 200 4 $ 800
Construction Manager $ 208 4 $ 832
Construction Manager $ 208 4 $ 832
Inspector $ 200 4 $ 800
Construction Manager $ 208 4 $ 832
Project Principal $ 222 1 $ 222
Construction Manager $ 208 4 $ 832
Project Principal $ 222 1 $ 222
Construction Manager $ 208 4 $ 832
Contract Admin $ 100 10 $ 1,000
44 $ 8,036
$ 235,852
Task 1.16: Materials Testing / Special Inspections
Task 2.3: Project Record Drawings
Task 2.4: Final Payment
Subtotal
Task 1.15: Claims Review and Analysis
Task 1.18: Permit Compliance Coordination
Task 1.17: Safety
Task 1.14: Construction Change Order (CCO) Management
Task 2.6: Contract Close-out
Task 2.2: Closeout Documents by Contractor
Subtotal
Task 2.5: Final Project Report
Task 1.19: Review and Maintain Record Drawings
Total
Task 2.1: Final Inspection and Punch List
Assumptions

1. Construction start 7/1/2026. Construction completion 10/8/2026. Based on Caltrans 5- working day calander 70 working days.

2. Work conducted standard work hours M-F, 8 hours per day (between the hours of 7am to 6pm), no holidays or overtime calculated into level of effort.

3. Level of effort is an estimate only.

4. Each individual cost item is a guide only; total CM cost shall take precedent.

5. Subconsultant costs are an allowance only. Actual work will be invoiced on time and material basis as directed by our Construction Manager.

Item I.5
Packet Page 97
Total Hours Total Price
16 $ 3,552
221 $ 45,968
617 $ 123,400
Contract Admin 20 $ 2,000
Project Principal
Construction Manager
Inspector
Hours & Cost Breakdown by Staff

6. Hourly rates include all direct and indirect overhead normally associated with this type of work. Including vehicle/ cell/ data/computer.

7. Level of effort based on documentation provided by City of Orinda.

8. Prevailing Wage specified is based on current DIR determination. Any future DIR escalation of prevailing wage rate will be reflected in the loaded rates.

9. Alpha CM reserves the right to move budget between tasks and staff Item I.5
Packet Page 98
13 Exhibit C
Evidence of Insurance: Certificates, Endorsements and Policy Language (pages attached)
Item I.5
Packet Page 99
ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT
(Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $
$ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
6/1/2026
License # 0E67768
(619) 400-1990 (619) 574-6288
13056
Alpha CM, Inc.
1651 Response Rd., Ste 350
Sacramento, CA 95815-5255
11150
A 2,000,000
X X PSB0012050 2/23/2026 2/23/2027 1,000,000
Limited Cont Liab/ 10,000
Sev of Int 2,000,000
4,000,000
4,000,000
Deductible 0
A 1,000,000
X X PSA0003965 2/23/2026 2/23/2027
Comp. Ded.: $1,000 Coll. Ded.: $1,000
A 1,000,000
PSE0006018 2/23/2026 2/23/2027 1,000,000
0 A
X PSW0006548 5/19/2026 2/23/2027 1,000,000
1,000,000
1,000,000
B Prof Liab/Clms Made PAAEP0189300 2/23/2026 Per Claim 2,000,000 B Ded.: $5,000 PAAEP0189300 2/23/2026 2/23/2027 Aggregate 2,000,000 Re: All Operations
City of Orinda is Additional Insured with respect to General Liability and Auto Liability per the attached endorsement as required by written contract.

Insurance is Primary and Non-Contributory. Waiver of Subrogation applies to General Liability, Auto Liability, and Workers Compensation. 30 Days Notice of Cancellation with 10 Days Notice for Non-Payment of Premium in accordance with the policy provisions.

City of Orinda
22 Orinda Way
Orinda, CA 94563
ALPHCM0-01 MURPHEYM
IOA Insurance Services
3636 Nobel Drive
Suite 410
San Diego, CA 92122
Mandy Murphey
[email protected]
RLI Insurance Company
Arch Insurance Company
X
2/23/2027
X
X
X
X
X
X
X X
X
X
X
Item I.5
Packet Page 100
Policy Number: RLI Insurance Company
Named Insured:

PPB 304 06 10 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

RLIPack® FOR DESIGN PROFESSIONALS

BLANKET ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:

BUSINESSOWNERS COVERAGE FORM - SECTION II – LIABILITY

1. C. WHO IS AN INSURED is amended to include as
an additional insured any person or organization that
you agree in a contract or agreement requiring
insurance to include as an additional insured on this
policy, but only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury" caused in whole or in part by you
or those acting on your behalf:
a. In the performance of your ongoing operations;
b. In connection with premises owned by or rented
to you; or
c. In connection with “your work” and included
within the “product-completed operations
hazard”.

2. The insurance provided to the additional insured by
this endorsement is limited as follows:
a. This insurance does not apply on any basis to
any person or organization for which coverage
as an additional insured specifically is added by
another endorsement to this policy.
b. This insurance does not apply to the rendering
of or failure to render any "professional
services".
c. This endorsement does not increase any of the
limits of insurance stated in D. Liability And
Medical Expenses Limits of Insurance.

3. The following is added to SECTION III H.2. Other
Insurance – COMMON POLICY CONDITIONS
(BUT APPLICABLE ONLY TO SECTION II –

LIABILITY)
However, if you specifically agree in a contract or
agreement that the insurance provided to an
additional insured under this policy must apply on a
primary basis, or a primary and non-contributory
basis, this insurance is primary to other insurance
that is available to such additional insured which
covers such additional insured as a named insured,
and we will not share with that other insurance,
provided that:
a. The "bodily injury" or "property damage" for
which coverage is sought occurs after you have
entered into that contract or agreement; or
b. The "personal and advertising injury" for which
coverage is sought arises out of an offense
committed after you have entered into that
contract or agreement.

4. The following is added to SECTION III K. 2.

Transfer of Rights of Recovery Against Others to
Us – COMMON POLICY CONDITIONS (BUT
APPLICABLE TO ONLY TO SECTION II –

LIABILITY)
We waive any rights of recovery we may have
against any person or organization because of
payments we make for "bodily injury", "property
damage" or "personal and advertising injury" arising
out of "your work" performed by you, or on your
behalf, under a contract or agreement with that
person or organization. We waive these rights only
where you have agreed to do so as part of a
contract or agreement with such person or
organization entered into by you before the "bodily
injury" or "property damage" occurs, or the "personal
and advertising injury" offense is committed.

ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.

PSB0012050
Alpha CM, Inc. Item I.5
Packet Page 101
Named Insured: $OSKD&0,QF RLI Insurance Company
PPA 300 03 11 Page 1 of 5
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

RLIPack® BUSINESS AUTO ENHANCEMENT

SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. Broad Form Named Insured
B. Employees As Insureds
C. Blanket Additional Insured
D. Blanket Waiver Of Subrogation
E. Employee Hired Autos
F. Fellow Employee Coverage
G. Auto Loan Lease Gap Coverage
H. Glass Repair – Waiver Of Deductible
I. Personal Effects Coverage
J. Hired Auto Physical Damage Coverage
K. Hired Auto Physical Damage – Loss Of Use
L. Hired Car – Worldwide Coverage
M. Temporary Transportation Expenses
N. Amended Bodily Injury Definition – Mental Anguish
O. Airbag Coverage
P. Amended Insured Contract Definition – Railroad Easement Q. Coverage Extensions – Audio, Visual And Data Electronic Equipment Not Designed Solely For The Production Of Sound
R. Notice Of And Knowledge Of Occurrence
S. Unintentional Errors Or Omissions
T. Towing Coverage
3ROLF\1R
36$
 Item I.5
Packet Page 102
PPA 300 03 11 Page 2 of 5
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM
A. Broad Form Named Insured
The following is added to the SECTION II –
LIABILITY Coverage, Paragraph A.1. Who Is An
Insured Provision:

Any business entity newly acquired or formed by you
during the policy period, provided you own fifty
percent (50%) or more of the business entity and the
business entity is not separately insured for
Business Auto Coverage. Coverage is extended up
to a maximum of one hundred eighty (180) days
following the acquisition or formation of the business
entity.

This provision does not apply to any person or
organization for which coverage is excluded by
endorsement.

B. Employees As Insureds
The following is added to the SECTION II –
LIABILITY COVERAGE, Paragraph A.1. Who Is An
Insured Provision:

Any "employee" of yours is an "insured" while using
a covered "auto" you don't own, hire or borrow in
your business or your personal affairs.

C. Blanket Additional Insured
The following is added to the SECTION II –
LIABILITY COVERAGE, Paragraph A.1. Who Is An
Insured Provision:

Any person or organization that you are required to
include as an additional insured on this coverage
form in a contract or agreement that is executed by
you before the “bodily injury” or “property damage”
occurs is an “insured” for liability coverage, but only for damages to which this insurance applies and
only to the extent that person or organization
qualifies as an “insured” under the Who Is An
Insured provision contained in SECTION II –
LIABILITY COVERAGE.

The insurance provided to the additional insured will
be on a primary and non-contributory basis to the
additional insured’s own business auto coverage if
you are required to do so in a contract or agreement
that is executed by you before the “bodily injury” or
“property damage” occurs.

D. Blanket Waiver Of Subrogation
The following is added to the SECTION IV –
BUSINESS AUTO CONDITIONS, A. Loss
Conditions, 5. Transfer Of Rights Of Recovery
Against Others To Us:

We waive any right of recovery we may have against
any person or organization to the extent required of
you by a contract executed prior to any “accident” or
“loss”, provided that the “accident” or “loss” arises
out of the operations contemplated by such contract.

The waiver applies only to the person or
organization designated in such contract.

E. Employee Hired Autos

1. The following is added to the SECTION II –
LIABILITY COVERAGE, Paragraph A.1. Who
Is An Insured Provision:

An "employee" of yours is an "insured" while
operating an "auto" hired or rented under a
contract or agreement in that "employee's"
name, with your permission, while performing
duties related to the conduct of your business.

2. Changes In General Conditions:

Paragraph 5.b. of the Other Insurance
Condition in the BUSINESS AUTO
CONDITIONS is deleted and replaced with the
following:
b. For Hired Auto Physical Damage Coverage,
the following are deemed to be covered
"autos" you own:
(1) Any covered "auto" you lease, hire, rent
or borrow; and
(2) Any covered "auto" hired or rented by
your "employee" under a contract in that
individual "employee's" name, with your
permission, while performing duties
related to the conduct of your business.

However, any "auto" that is leased,
hired, rented or borrowed with a driver is
not a covered "auto".

F. Fellow Employee Coverage
SECTION II – LIABILITY COVERAGE, Exclusion
B.5. does not apply if you have workers
compensation insurance in-force covering all of your
employees.

G. Auto Loan Lease Gap Coverage
SECTION III – PHYSICAL DAMAGE COVERAGE,
C. Limit Of Insurance, is amended by the addition
of the following:

In the event of a total "loss" to a covered "auto"
shown in the Schedule of Declarations, we will pay
any unpaid amount due on the lease or loan for a
covered "auto", less:

Item I.5
Packet Page 103
PPA 300 03 11 Page 3 of 5

1. The amount paid under the PHYSICAL
DAMAGE COVERAGE section of the policy;
and

2. Any:
a. Overdue lease/loan payments at the time of
the “loss”;
b. Financial penalties imposed under a lease
for excessive use, abnormal wear and tear
or high mileage.
c. Security deposits not returned by the lessor;
d. Costs for extended warranties, Credit Life
Insurance, Health, Accident or Disability
Insurance purchased with the loan or lease;
and
e. Carry-over balances from previous loans or
leases.

H. Glass Repair – Waiver Of Deductible
SECTION III – PHYSICAL DAMAGE COVERAGE,
D. Deductible is amended by adding the following:

No deductible for a covered “auto” will apply to glass
damage if the glass is repaired rather than replaced.

I. Personal Effects Coverage
The following is added to SECTION III – PHYSICAL
DAMAGE COVERAGE, A. Coverage, 4. Coverage
Extensions:
c. Personal Effects Coverage
In the event of a total theft loss of your covered
“auto we will pay up to $400 for “loss” to wearing
apparel and other personal effects which are:
(1) Owned by an “insured”; and
(2) In or on your covered “auto”;
No deductible applies to Personal Effects
Coverage.

J. Hired Auto Physical Damage Coverage
The following is added to SECTION III – PHYSICAL
DAMAGE COVERAGE, A. Coverage, 4. Coverage
Extensions:
d. Hired Auto Physical Damage Coverage
If hired “autos” are covered “autos” for Liability
Coverage and this policy also provides Physical
Damage Coverage for an owned “auto”, then the
Physical Damage Coverage is extended to
“autos” that you hire, rent or borrow subject to
the following:
(1) The most we will pay for “loss” in any one
“accident” to a hired, rented or borrowed
“auto” is the lesser of:
(a) $60,000
(b) The actual cash value of the damaged
or stolen property as of the time of the
“loss”; or
(c) The cost of repairing or replacing the
damaged or stolen property with other
property of like kind and quality.
(2) An adjustment for depreciation and physical
condition will be made in the event of a total
“loss”.
(3) If a repair or replacement results in better
than like kind or quality, we will not pay for
the betterment.
(4) A deductible equal to the highest Physical
Damage deductible applicable to any owned
auto will apply.
(5) This Coverage Extension will not apply to:
(a) Any “auto” that is hired, rented or
borrowed with a driver; or
(b) Any “auto” that is hired, rented or
borrowed from your “employee”
K. Hired Auto Physical Damage – Loss Of Use
The following is added to SECTION II – LIABILITY
COVERAGE, A.2. Coverage Extensions:
e. We will pay sums which you legally must pay to
the lessor of a covered “auto” which you have
leased without a driver for thirty (30) days or less
for the lessor’s loss of use of the covered “auto”,
provided:
(1) This insurance provides comprehensive,
specified causes of loss or collision covered
on the covered “auto”;
(2) The loss of use results from the covered
“auto” being damaged in an “accident” while
you are leasing it.

We will pay up to a maximum limit of $1,500 for
this covered extension.

L. Hired Car – Worldwide Coverage
The following is added to SECTION II – LIABILITY
COVERAGE, A.2. Coverage Extensions:
f. Hired Car – Worldwide Coverage
(1) We will pay all sums an “insured” legally
must pay as damages because of “bodily
injury” or “property damage” to which this
insurance applies, caused by an “accident”
which occurs outside of the United States of
America, the territories and possessions of
the United States of America, Puerto Rico
and Canada resulting from the maintenance,
or use of any covered “auto” of the private
passenger type you lease, hire, rent or
borrow without a driver for thirty (30) days or
less.

Item I.5
Packet Page 104
PPA 300 03 11 Page 4 of 5
(2) With respect to any claim made or “suit”
instituted outside the United States of
America, the territories and possessions of
the United States of America, Puerto Rico,
and Canada:
(a) You shall undertake the investigation,
settlement and defense of such claims
and “suits” and keep us advised of all
proceedings and actions.
(b) You will not make any settlement
without our consent.
(c) We will reimburse you:
(i) For the amount of damages because of liability imposed upon you by law on account of “bodily” injury”
or “property damage” to which this
insurance applies, and
(ii) For all reasonable expenses incurred with our consent in connection with the investigation, settlement or
defense of such claims or “suits”.

Reimbursement for expenses will be
part of the Limit of Insurance for
liability coverage shown in the Business Auto Coverage Declarations, and not in addition to such limits.
(3) The limit of Insurance for Liability Coverage
shown in the Business Auto Coverage
Declarations is the most we will reimburse
you for the sum of all damages imposed on
you, as set forth in paragraph 2.c. above,
and all expenses incurred by you arising out
of any single “accident” or “loss”.
(4) You must maintain the greater of the
following primary auto liability insurance
limits:
(a) Compulsory admitted insurance with
limits required to be in force to satisfy
the legal requirements of the jurisdiction
where the accident occurs; or
(b) Insurance limits required by law and
issued by a government entity or by an
insurer licensed or permitted by law to
do business in the jurisdiction where the
“accident” occurs; or
(c) Auto liability insurance limits of at least
$300,000 combined single limit or
$100,000 per person/$300,000 per accident Bodily Injury, $100,000 Property Damage.

If you fail to comply with the above, this
insurance is not invalidated. However, in
the event of a “loss”, we will pay only to the
extent that we would have been liable had
you so complied.
(5) The insurance provided by this coverage
extension is excess over any other
collectible insurance available to you
whether on a primary, excess contingent or
any other basis.

M. Temporary Transportation Expenses
SECTION III – PHYSICAL DAMAGE COVERAGE,
A.4. Coverage Extensions, subparagraph a.

Transportation Expenses is deleted and replaced
by the following:
a. Transportation Expenses
(1) We will pay up to a maximum of $1,500 for
temporary transportation expense incurred
by you because of Physical Damage to a
coverage “auto”.
(2) We will pay only for those covered “autos”
for which you carry Comprehensive,
Collision or Specified Case of Loss
Coverage.
(3) We will pay only for those expenses incurred
by you during the period of time that begins
twenty-four (24) hours after the covered
“loss” and ends at the time when the
covered “auto” can be reasonable repaired
or replaced.
(4) This coverage does not apply while there
are spare or reserve “autos” available to you
for your operations.

N. Amended Bodily Injury Definition – Mental
Anguish
The following is added to SECTION V –
DEFINITIONS, Definition C.:
“Bodily injury” also includes mental anguish, but only
when the mental anguish arises from other bodily
injury, sickness or disease.

O. Airbag Coverage
The following is added to SECTION III – PHYSICAL
DAMAGE COVERAGE B. Exclusions 3.a.:

However, this exclusion will not apply to accidental
discharge of an airbag due to mechanical or
electrical breakdown.

P. Amended Insured Contract Definition – Railroad
Easement
SECTION V – DEFINITIONS paragraph H. “Insured
contact” is modified as follows:

1. Paragraph H.3. is replaced by the following:

3. Any easement or license agreement.

2. Paragraph H.6.a. is deleted.

Item I.5
Packet Page 105
PPA 300 03 11 Page 5 of 5
Q. Coverage Extensions – Audio, Visual And Data
Electronic Equipment Not Designed Solely For
The Production Of Sound
SECTION III – PHYSICAL DAMAGE COVERAGE
B. Exclusions, exception paragraph a. to exclusion

4.c. and 4.d. is deleted and replaced with the
following:
a. Equipment and accessories used with such
equipment, except for tapes, records, discs or
other electronic media device, provided such
equipment is permanently installed in the
covered “auto” at the time of the “loss” or is
removable from the housing unit which is
permanently installed in the covered “auto” at
the time of the “loss”, and such equipment is
designed to be solely operated by use of the
power from the “autos” electrical system, in or
upon the covered “autos”; or
R. Notice Of An Knowledge Of Occurrence
SECTION IV – BUSINESS AUTO CONDITIONS,
A.2. Duties In The Event Of Accident, Claim Suit
Or Loss, subparagraph a. is deleted and replaced
with the following:
a. In the event of “accident”, claim, “suit” or “loss”, you must give us or our authorized
representative prompt notice of the “accident” or
“loss” including:
(1) How, when and where the “accident” or
“loss” occurred;
(2) The “insured’s” name and address; and
(3) To the extent possible, the names and
addresses of any injured person and
witnesses.

Your duty to give us or our authorized
representative prompt notice of the “accident” or
“loss” applies only when the “accident” or “loss”
is known to:
(1) You, if you are an individual;
(2) A partner if you are a partnership; or
(3) An executive officer or insurance manager, if
you are a corporation.

S. Unintentional Errors Or Omissions
SECTION IV – BUSINESS AUTO CONDITIONS, B.

General Conditions; 2. Concealment Misrepresentation Or Fraud is amended by adding the following:

The unintentional omission of, or unintentional error
in, any information given by you shall not prejudice
your rights under this insurance. However this provision does not affect our right to collect additional premium or exercise our right of cancellation or
nonrenewal.

T. Towing Coverage
SECTION III – PHYSICAL DAMAGE COVERAGE,
A.2. Towing, is deleted and replaced by the
following:

2. We will pay up to $750 for towing and labor
costs incurred each time a covered “auto” is
disabled due to a covered cause of loss.

However:
a. All labor must be performed at the place of
disablement; and
b. If the covered auto is a private passenger
type no deductible applies; and
c. If the covered auto is not of the private
passenger type our obligation to pay will be
reduced by a $250 deductible per
disablement.

ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.

Item I.5
Packet Page 106
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 4-84)

©1998 by the Workers’ Compensation Insurance Rating Bureau of California. All rights reserved.

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT−CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be _____% of the California workers’ compensation premium otherwise due on such remuneration.

Schedule
Person or Organization Job Description
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. Endorsement No.

Insured Insurance Company
Countersigned By
2 RLI Insurance Company
All persons or organizations that are party to a contract that requires you to obtain this agreement, provided you
executed the contract before the loss.

Jobs performed for any person or organization that you
have agreed with in a written contract to provide this
agreement.

PSW0006548
Alpha CM, Inc.
05-19-2026
Item I.5
Packet Page 107
Named Insured: Alpha CM, Inc. RLI Insurance Company
PPU 304 06 10 Page 1 of 2
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

RLIPack® FOR DESIGN PROFESSIONALS

EXCESS LIABILITY ENHANCEMENT

SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. General Aggregate Limit – Per Project Or Per Location B. Additional Insured – Primary/Non-contributory
C. Waiver Of Transfer Of Rights Of Recovery Against Others To Us This endorsement modifies insurance provided under the following:

COMMERCIAL EXCESS LIABILITY COVERAGE FORM
A. General Aggregate Limit – Per Project Or Per
Location
Paragraph 2.a. of C. Limits of Liability of SECTION
I – INSURING AGREEMENT is deleted and
replaced by the following:
a. The limit of liability stated in the Declarations as general aggregate is the most we will pay during
each policy period for all ultimate net loss,
except ultimate net loss because of:
(1) injury and damage included in the productscompleted operations hazard or; (2) any coverage included in underlying
insurance to which no underlying aggregate
applies.

The general aggregate applies separately to
each of your “projects” away from premises
owned by or occupied by you or to each of your
locations owned by or occupied by you.
“Projects” mean an area away from premises
owned by or rented to you at which you are
performing operations pursuant to a contract or
agreement. For the purposes of determining the
applicable aggregate limit of insurance, each
"project" at the same “location” shall be
considered a single "project".

For the purposes of this provision, “location”
means
(1) premises involving the same or connecting
lots;
(2) premises where connection is interrupted
only by a street, roadway, waterway or rightof-way of a railroad; or (3) premises where operations are performed in
sections, stages or phases as a continuation
of the same contract or agreement, even if
the premises do not involve connecting lots.

B. Additional Insured – Primary/Non-contributory
Paragraph K. Other Insurance of SECTION IV –
CONDITIONS is deleted and replaced by the
following:

K. Other Insurance
If other insurance, whether collectible or not, is
available to the insured covering a loss also
covered by this policy, the insurance afforded by
this policy shall be in excess of, and shall not
contribute with, such other insurance. However,
if the underlying insurance provides coverage
to an additional insured on a primary basis, or a
primary and non-contributory basis, this insurance shall be available to such additional insured on an excess basis over the underlying
insurance. We will not share with other
insurance which covers such additional insured
as a named insured.

C. Waiver Of Transfer Of Rights Of Recovery
Against Others To Us
Paragraph L. Subrogation of SECTION IV –
CONDITIONS is deleted and replaced by the
following:

Policy No.: PSE0006018 Item I.5
Packet Page 108
PPU 304 06 10 Page 2 of 2
L. Subrogation
In the event of any payment under this policy, the
insured must notify us of any of the insured's rights
of recovery against any person or organization. We
shall be subrogated to all such rights. The
insured shall execute and deliver instruments
and papers and do whatever else is necessary to
secure such rights. The insured shall do nothing
after loss to prejudice such rights. However we
waive any rights of recovery we may have
against any person or organization if the
underlying insurance also waives such rights.

Any amount recovered through subrogation or
otherwise shall be apportioned in the inverse order
of payment of the claim or claims involved to the
extent of actual payment thereof by all interests. The
expenses of all such recoveries and proceedings in
connection therewith shall be apportioned in the
ratio of respective recoveries. With respect to
proceedings conducted solely by us, if there is no
recovery, we will bear the expense thereof. If there
is a recovery, we shall be reimbursed in full from
such recovery for the amount of all expenses
incurred by us before apportionment of such
recovery as herein provided.

ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.

Item I.5
Packet Page 109

CITY OF ORINDA
AMENDMENT No. 1 TO SERVICES CONTRACT
_Harris & Associates, Inc. (“Provider”) and the City of Orinda (“City”), a municipal corporation, previously entered into a contract with an effective date of December 5, 2025 relating to a professional services contract for the 2025/26 Annual Paving Rehabilitation Project. Section 18 of that agreement provides that “No waiver, modification or termination of this agreement is valid unless made in writing.”
City and Provider mutually agree to amend the agreement as follows:

1. Replace Section 4.a “Compensation.” as follows:
a. City agrees to pay Provider at the rates described in Exhibit A based on actual costs, not to exceed a maximum contract price of $_361,350___ for satisfactory performance of the services under this agreement.

In all other respects, the agreement shall remain unchanged and in full force and effect.

City of Orinda
__________________________________
City Manager Date
Attest
___________________________________
City Clerk
Approved as to form
___________________________________
City Attorney
Harris & Associates, Inc.
__________________________________
Date
Principle-in-Charge__________ _______
Printed Title
Marcus Fuller ___ _______________
Printed Name
Attachments:

Exhibit A – Amendment Proposal, submitted 04-02-26
Exhibit B – Evidence of Insurance: Certificates, Endorsements and Policy Language Item I.5
Packet Page 110
Exhibit A
Amendment Proposal Submitted on 04-02-2026
Scope of Services, Hourly Rates, and Schedule

Item I.5
Packet Page 111
1401 Willow Pass Road, Suite 500, Concord, CA 94520  p: 925.827.4900  f: 866.356.0998  WeAreHarris.com May 29, 2026 Harris Project No. 125-0351-001
Ha Nguyen
Sr. Civil Engineer
City of Orinda
22 Orinda Way
Orinda, CA 94563
Sent Via email
Subject: Annual Pavement Rehabilitation 2025/2026 Project - Amendment 1 Dear Ha,
The City of Orinda has requested additional scope for engineering design services for the Annual Pavement Rehabilitation 2025/2026 Project. Harris & Associates (Harris) appreciates the opportunity to present this scope amendment proposal (Amendment 1) for the additional budget required to deliver requested scope items with the Final PS&E and Construction Support Services.

PROJECT UNDERSTANDING
Harris’ original fee submitted to the city on 10/9/25 was a not-to-exceed total of $294,350. After 50% Progress Plans and Estimates were submitted on 1/20/26, the city revised the scope and decided to add and defer multiple streets from the project to meet the $3.5 million construction budget.

The additional scope included:
 Assist City with deferred street list analysis. This task requires reviewing the pavement history of streets provided by the city and determining the appropriate treatment to include in the project.  Revise street scope and defer streets to the 2027 Pavement Project. This task required deleting plans or viewports from the sheets and rearranging the sheet set up and key map, updating the quantities and cost estimate.
o Sunnyside Ct, Ranch Rd, Tarry Ln, Camino Sobrante, La Espiral, Monte Vista Rd, Piedmont Ave, Crescent Dr, Berkeley Ave, Moraga Way, Orchard Rd, Scenic Ct, Meadow Park Ct, Glorietta Blvd, Zander Dr, Valenica Rd, Westover Ct and Crane Ct.
 Add new streets to scope: La Noria, Camino Sobrante (La Espiral to El Ribero), Dolores Way. This work required additional fieldwork, locating base repairs, new plan sheet and cost estimating.  Add Slurry seal and striping of roadway parking lot at 22 Orinda Way. This required additional fieldwork and, new plan sheet and cost estimating.
 Add Cape Seal treatments. This work requires updating viewports and revising quantities and cost estimate.
 Additional hours anticipated for reviewing submittals and responding to RFI’s.

Item I.5
Packet Page 112
May 28, 2026
Annual Pavement Rehabilitation 2025/2026 Project 125-0351 – Amendment 1

1401 Willow Pass Road, Suite 500, Concord, CA 94520  p: 925.827.4900  f: 866.356.0998  WeAreHarris.com

SCHEDULE
The additional work impacts the schedule with an anticipated construction completion date in September 2026 instead of July 2026.

DELIVERABLES
Amendment 1 - Revised scope will be incorporated into the 100% and Final PS&E documents and will include additions to specifications, cost estimate and a set of full-size plans. The added plans will comprise of:
 Added 6 Plan Sheets (40-scale)
 Added Detail Sheet (1 sheet assumed)
 Update 90% and Final PS&E packages

PROPOSED FEE
Please see attached fee proposal for Harris’ level of effort Attachment A for our Amendment 1.

Please contact me at [email protected] or via phone at (925) 969-8140 should you have any questions.

Sincerely,

HARRIS & ASSOCIATES

Luella Gabriel Eric Smith, P.E.

Project Manager Director, Transportation Engineering

Item I.5
Packet Page 113
PIC
Marcus Fuller
QA/QC
Manager
Randall Bliss
Pavement
Engineering
Specialist / Project
Manager
Luella Gabriel
Sr Project
Engineer
Ka Chow /
Christian
Mercado
Project
Engineer
Chris MarinesCahue / Justin
Liu
Design
Engineer
Andrea Salazar
/ Ryan Tan
$330.00 $275.00 $220.00 $195.00 $175.00 $135.00
Project Management

1.1 Project Management and Coordination 1 8 $2,090

1.2 Project Timeline 2 $440
Subtotal Hours = 1 0 10 0 0 0
Subtotal ($) = $330 $0 $2,200 $0 $0 $0 $2,530
Preliminary Engineering, Field Investigations, and Design Development

2.1 Base Mapping and Plan Development 1 2 16 $2,770

2.2 Field Assessment 80 $10,800

2.3 Monument Research and Preservation 6 $810

2.4 Utility Coordination 1 2 $490
Subtotal Hours = 0 0 2 2 0 104
Subtotal ($) = $0 $0 $440 $390 $0 $14,040 $14,870
Plan, Specification and Cost Estimate Preparation

3.1 Plan Preparation ( 90% & Final) 1 8 4 16 16 80 $20,130

3.2 Specifications and Estimates (90% & Final) 4 4 12 8 $5,720 Subtotal Hours = 1 12 8 28 24 80
Subtotal ($) = $330 $3,300 $1,760 $5,460 $4,200 $10,800 $25,850 Bidding & Construction Phase Support Services

4.1 Engineering Support During Bid Phase 12 4 4 $4,120

4.2 Pre-Construction Meeting 2 2 $830

4.3 Review and Approval of Submittals (10 Assumed) 10 8 $3,760

4.4 Review and Respond to RFIs (10 Assumed) 10 8 $3,760 Subtotal Hours = 0 0 34 22 4 0
Subtotal ($) = $0 $0 $7,480 $4,290 $700 $0 $12,470
Additional Estimating Analysis (Out-of -scope)

5.1 Assist City with Deferred Street List Analysis 24 16 $8,400

5.2 Pavement Treatment Revision Updates 6 8 $2,880
Subtotal Hours = 0 0 30 24 0 0
Subtotal ($) = $0 $0 $6,600 $4,680 $0 $0 $11,280
Total Hours by Classification = 2 12 84 76 28 184 386
Total ($) by Classification = 660 3,300 18,480 14,820 4,900 24,840 Percentage of Time Allocated (by hours) = 1% 3% 22% 20% 7% 48% Total Labor ($) =
$67,000
Assumptions:
$67,000

TOTAL ESTIMATE FEE FOR ENGINEERING WORK COVERED IN THE RFP Task 2
HARRIS & ASSOCIATES - Detailed Labor and Fee Breakdown
City of Orinda
Annual Paving Rehab 2025-26 Project
Fee Schedule
Amendment 1
Task 3
Harris Team
Total Project Fee
Task 1
Task/Subtask
Burdened Hourly Rate
Task 4
Task 5
Orinda - Annual Paving Rehab - Fee_Final_4-3-26.xlsx Attachment A Item I.5
Packet Page 114
Exhibit B
Evidence of Insurance: Certificates, Endorsements and Policy Language (pages attached)
Item I.5
Packet Page 115

INSR ADDL SUBR

LTR INSR WVD

DATE (MM/DD/YYYY)

PRODUCER CONTACT
NAME:

PHONE FAX
(A/C, No, Ext): (A/C, No):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER

POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

COMMERCIAL GENERAL LIABILITY

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
INSURER(S) AFFORDING COVERAGE NAIC #
Y / N
N / A
(Mandatory in NH)

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
EACH OCCURRENCE $

DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$
PROOTHER:

JECT LOC

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS

AUTOS ONLY
HIRED PROPERTY DAMAGE $
AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE $
CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
PER OTHSTATUTE ER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ POLICY

NON-OWNED

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

ACORDTM CERTIFICATE OF LIABILITY INSURANCE
Continental Insurance Company
American Casualty Company of Reading PA
Allied World Surplus Lines Insurance Co
11/07/2025
USI Insurance Services, LLC
Lic # OG11911
10940 White Rock Rd 2nd Fl
Rancho Cordova, CA 95670
Lindsay Murphey
[email protected]
Harris & Associates, Inc.
1401 Willow Pass Rd Ste 500
Concord, CA 94520-7964
35289
20427
24319
A X
X
X Ded: 0
X X
X X 7092556540 08/01/2025 08/01/2026 2,000,000
1,000,000
15,000
2,000,000
4,000,000
4,000,000
B
X
X X
X X BUA7092547367 08/01/2025 08/01/2026 1,000,000
A
X
X
X 10000
7092552522 08/01/2025 08/01/2026 10,000,000
10,000,000
B
N
X 792555985 08/01/2025 08/01/2026 X
1,000,000
1,000,000
1,000,000
C Prof/Poll Liab.

Claims-Made
03147924 08/01/2025 08/01/2026 $5,000,000 Each Claim
$10,000,000 Aggregate
Ded: $500,000
RE: 2025/26 Annual Pavement Rehabilitation Project
The General Liability, Commercial Auto policy(s) includes an automatic Additional Insured endorsement that provides Additional Insured status to City of Orinda, its officers, officials, employees, and volunteers when there is a written contract that requires such status, and only with regard to work performed by or on behalf of the named insured. The General Liability, Commercial Auto policy(s) contains a special endorsement (See Attached Descriptions)
1250351001
City of Orinda
22 Orinda Way
Orinda, CA 94563
1 of 2
#S51712273/M50714965
Client#: 2039770 HARRIASS5
AEKZR
Docusign Envelope ID: FAE6324D-0CF4-4908-9EC7-B1666E052E76 Item I.5
Packet Page 116
SAGITTA 25.3 (2016/03)
DESCRIPTIONS (Continued from Page 1)
with "Primary and Noncontributory" wording, when required by written contract. The General Liability, Commercial Auto, and Workers Compensation policy(s) provide a Blanket Waiver of Subrogation when required by written contract, except as prohibited by law. The Excess/Umbrella coverage limits are in addition to those provided by the: General Liability, Commercial Auto, Workers Compensation. Excess Coverage is follow form. 30 days notice of cancellation will be given except for non-payment of premium will be 10 days. 2 of 2
#S51712273/M50714965

Docusign Envelope ID: FAE6324D-0CF4-4908-9EC7-B1666E052E76 Item I.5
Packet Page 117
Workers Compensation And Employers Liability Insurance
Policy Endorsement

BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
This endorsement changes the policy to which it is attached.

It is agreed that Part One - Workers’ Compensation Insurance G. Recovery From Others and Part Two - Employers’ Liability Insurance H. Recovery From Others are amended by adding the following:

We will not enforce our right to recover against persons or organizations. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) PREMIUM CHARGE - Refer to the Schedule of Operations
The charge will be an amount to which you and we agree that is a percentage of the total standard premium for California exposure. The amount is 2%.

All other terms and conditions of the policy remain unchanged.

This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below.
60606
Policy No: WC
Policy Effective Date:

Policy Page:

Form No: G-19160-B (11-1997)
Endorsement Effective Date: Endorsement Expiration Date:

Endorsement No: 2; Page: 1 of 1
Underwriting Company: American Casualty Company Of Reading, PA 151 N Franklin St, Chicago, IL © Copyright CNA All Rights Reserved.
7092555985 08/01/2025
Docusign Envelope ID: FAE6324D-0CF4-4908-9EC7-B1666E052E76 Item I.5
Packet Page 118
Blanket Additional Insured - Owners, Lessees or
Contractors - with Products-Completed
Operations Coverage Endorsement
CNA75079XX (10-16)

Policy No:

Effective Date:

Insured Name: Harris & Associates Inc.

Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office, Inc., with its permission.

This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is understood and agreed as follows:

I. WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this coverage part, but only with respect to liability for bodily injury, property damage or personal and advertising injury caused in whole or in part by your acts or omissions, or the acts or omissions of those acting on your behalf:

A. in the performance of your ongoing operations subject to such written contract; or B. in the performance of your work subject to such written contract, but only with respect to bodily injury or property damage included in the products-completed operations hazard, and only if:

1. the written contract requires you to provide the additional insured such coverage; and

2. this coverage part provides such coverage.

II. But if the written contract requires:

A. additional insured coverage under the 11-85 edition, 10-93 edition, or 10-01 edition of CG2010, or under the 10-01 edition of CG2037; or
B. additional insured coverage with "arising out of" language; or C. additional insured coverage to the greatest extent permissible by law; then paragraph I. above is deleted in its entirety and replaced by the following:

WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this coverage part, but only with respect to liability for bodily injury, property damage or personal and advertising injury arising out of your work that is subject to such written contract.

III. Subject always to the terms and conditions of this policy, including the limits of insurance, the Insurer will not provide such additional insured with:

A. coverage broader than required by the written contract; or B. a higher limit of insurance than required by the written contract.

IV. The insurance granted by this endorsement to the additional insured does not apply to bodily injury, property damage, or personal and advertising injury arising out of:

A. the rendering of, or the failure to render, any professional architectural, engineering, or surveying services, including:

1. the preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; and

2. supervisory, inspection, architectural or engineering activities; or B. any premises or work for which the additional insured is specifically listed as an additional insured on another endorsement attached to this coverage part.

V. Under COMMERCIAL GENERAL LIABILITY CONDITIONS, the Condition entitled Other Insurance is amended to add the following, which supersedes any provision to the contrary in this Condition or elsewhere in this coverage part:
7092556540 08/01/2025
Docusign Envelope ID: FAE6324D-0CF4-4908-9EC7-B1666E052E76 Item I.5
Packet Page 119
Blanket Additional Insured - Owners, Lessees or
Contractors - with Products-Completed
Operations Coverage Endorsement
CNA75079XX (10-16)

Policy No:

Effective Date:

Insured Name: Harris & Associates Inc.

Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office, Inc., with its permission.

Primary and Noncontributory Insurance
With respect to other insurance available to the additional insured under which the additional insured is a named insured, this insurance is primary to and will not seek contribution from such other insurance, provided that a written contract requires the insurance provided by this policy to be:

1. primary and non-contributing with other insurance available to the additional insured; or

2. primary and to not seek contribution from any other insurance available to the additional insured.

But except as specified above, this insurance will be excess of all other insurance available to the additional insured.

VI. Solely with respect to the insurance granted by this endorsement, the section entitled COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows:

The Condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended with the addition of the following:

Any additional insured pursuant to this endorsement will as soon as practicable:

1. give the Insurer written notice of any claim, or any occurrence or offense which may result in a claim;

2. send the Insurer copies of all legal papers received, and otherwise cooperate with the Insurer in the investigation, defense, or settlement of the claim; and

3. make available any other insurance, and tender the defense and indemnity of any claim to any other insurer or self-insurer, whose policy or program applies to a loss that the Insurer covers under this coverage part.

However, if the written contract requires this insurance to be primary and non-contributory, this paragraph

3. does not apply to insurance on which the additional insured is a named insured.

The Insurer has no duty to defend or indemnify an additional insured under this endorsement until the Insurer receives written notice of a claim from the additional insured.

VII. Solely with respect to the insurance granted by this endorsement, the section entitled DEFINITIONS is amended to add the following definition:

Written contract means a written contract or written agreement that requires you to make a person or organization an additional insured on this coverage part, provided the contract or agreement:

A. is currently in effect or becomes effective during the term of this policy; and B. was executed prior to:

1. the bodily injury or property damage; or

2. the offense that caused the personal and advertising injury; for which the additional insured seeks coverage.

Any coverage granted by this endorsement shall apply solely to the extent permissible by law.

All other terms and conditions of the Policy remain unchanged.

This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and expires concurrently with said Policy.
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Architects, Engineers and Surveyors General Liability
Extension Endorsement
CNA74858XX (1-15)

Policy No:

Effective Date:

Insured Name: Harris & Associates Inc.

Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office, Inc., with its permission. (6) of the Damage to Property Exclusion do not apply to property damage that results from the use of elevators.

B. Solely for the purpose of the coverage provided by this PROPERTY DAMAGE – ELEVATORS Provision, the Other Insurance conditions is amended to add the following paragraph:

This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis that is Property insurance covering property of others damaged from the use of elevators.

23. RETIRED PARTNERS, MEMBERS, DIRECTORS AND EMPLOYEES
WHO IS INSURED is amended to include as Insureds natural persons who are retired partners, members, directors or employees, but only for bodily injury, property damage or personal and advertising injury that results from services performed for the Named Insured under the Named Insured's direct supervision. All limitations that apply to employees and volunteer workers also apply to anyone qualifying as an Insured under this Provision.

24. SUPPLEMENTARY PAYMENTS
The section entitled SUPPLEMENTARY PAYMENTS – COVERAGES A AND B is amended as follows:

A. Paragraph 1.b. is amended to delete the $250 limit shown for the cost of bail bonds and replace it with a $5,000. limit; and
B. Paragraph 1.d. is amended to delete the limit of $250 shown for daily loss of earnings and replace it with a $1,000. limit.

25. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS
If the Named Insured unintentionally fails to disclose all existing hazards at the inception date of the Named Insured's Coverage Part, the Insurer will not deny coverage under this Coverage Part because of such failure.

26. WAIVER OF SUBROGATION - BLANKET
Under CONDITIONS, the condition entitled Transfer Of Rights Of Recovery Against Others To Us is amended to add the following:

The Insurer waives any right of recovery the Insurer may have against any person or organization because of payments the Insurer makes for injury or damage arising out of:

1. the Named Insured's ongoing operations; or

2. your work included in the products-completed operations hazard.

However, this waiver applies only when the Named Insured has agreed in writing to waive such rights of recovery in a written contract or written agreement, and only if such contract or agreement:

1. is in effect or becomes effective during the term of this Coverage Part; and

2. was executed prior to the bodily injury, property damage or personal and advertising injury giving rise to the claim.

27. WRAP-UP EXTENSION: OCIP, CCIP, OR CONSOLIDATED (WRAP-UP) INSURANCE PROGRAMS Note: The following provision does not apply to any public construction project in the state of Oklahoma, nor to any construction project in the state of Alaska, that is not permitted to be insured under a consolidated (wrapup) insurance program by applicable state statute or regulation. 7092556540 08/01/2025
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Business Auto Policy
Policy Endorsement

CONTRACTORS EXTENDED COVERAGE ENDORSEMENT - BUSINESS AUTO PLUS I.

A.

1. 2.
a.
b.
(1)
(2)

3. 4.

1. 2.

B.

1. 2.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM

LIABILITY COVERAGE
Who Is An Insured
The following is added to Section II, Paragraph A.1., Who Is An Insured:
a. Any incorporated entity of which the Named Insured owns a majority of the voting stock on the date of inception of this Coverage Form; provided that, b. The insurance afforded by this provision A.1. does not apply to any such entity that is an insured under any other liability "policy" providing auto coverage.

Any organization you newly acquire or form, other than a limited liability company, partnership or joint venture, and over which you maintain majority ownership interest.

The insurance afforded by this provision A.2.:

Is effective on the acquisition or formation date, and is afforded only until the end of the policy period of this Coverage Form, or the next anniversary of its inception date, whichever is earlier.

Does not apply to:

Bodily injury or property damage caused by an accident that occurred before you acquired or formed the organization; or
Any such organization that is an insured under any other liability "policy" providing auto coverage.

Any person or organization that you are required by a written contract to name as an additional insured is an insured but only with respect to their legal liability for acts or omissions of a person, who qualifies as an insured under SECTION II – WHO IS AN INSURED and for whom Liability Coverage is afforded under this policy. If required by written contract, this insurance will be primary and non-contributory to insurance on which the additional insured is a Named Insured.

An employee of yours is an insured while operating an auto hired or rented under a contract or agreement in that employee's name, with your permission, while performing duties related to the conduct of your business.
"Policy", as used in this provision A. Who Is An Insured, includes those policies that were in force on the inception date of this Coverage Form but:

Which are no longer in force; or
Whose limits have been exhausted.

Bail Bonds and Loss of Earnings
Section II, Paragraphs A.2. (2) and A.2. (4) are revised as follows:

In a.(2), the limit for the cost of bail bonds is changed from $2,000 to $5,000; and In a.(4), the limit for the loss of earnings is changed from $250 to $500 a day.

Policy No: BUA
Policy Effective Date:

Form No: CNA63359XX (04-2012)
Endorsement Effective Date: Endorsement Expiration Date:

Endorsement No: 13; Page: 1 of 4
Underwriting Company: American Casualty Company Of Reading, PA 151 N Franklin St, Chicago, IL 60606
© Copyright CNA All Rights Reserved. Includes copyrighted material of the Insurance Services Office, Inc., used with its permission. 08/01/2025
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Business Auto Policy
Policy Endorsement
C.

II.

A.

B.
a.
b.

C.
a.

D.
a.
b.
c.
d.
e.
(1)
(2)
E.

Fellow Employee
Section II, Paragraph B.5 does not apply.

Such coverage as is afforded by this provision C. is excess over any other collectible insurance.

PHYSICAL DAMAGE COVERAGE
Glass Breakage – Hitting A Bird Or Animal – Falling Objects Or Missiles The following is added to Section III, Paragraph A.3.:

With respect to any covered auto, any deductible shown in the Declarations will not apply to glass breakage if such glass is repaired, in a manner acceptable to us, rather than replaced.

Transportation Expenses
Section III, Paragraph A.4.a. is revised, with respect to transportation expense incurred by you, to provide:
$60 per day, in lieu of $20; subject to
$1,800 maximum, in lieu of $600.

Loss of Use Expenses
Section III, Paragraph A.4.b. is revised, with respect to loss of use expenses incurred by you, to provide:
$1,000 maximum, in lieu of $600.

Hired "Autos"
The following is added to Section III. Paragraph A.:

5. Hired "Autos"
If Physical Damage coverage is provided under this policy, and such coverage does not extend to Hired Autos, then Physical Damage coverage is extended to:

Any covered auto you lease, hire, rent or borrow without a driver; and Any covered auto hired or rented by your employee without a driver, under a contract in that individual employee's name, with your permission, while performing duties related to the conduct of your business.

The most we will pay for any one accident or loss is the actual cash value, cost of repair, cost of replacement or $75,000, whichever is less, minus a $500 deductible for each covered auto.

No deductible applies to loss caused by fire or lightning.

The physical damage coverage as is provided by this provision is equal to the physical damage coverage(s) provided on your owned autos. Such physical damage coverage for hired autos will:

Include loss of use, provided it is the consequence of an accident for which the Named Insured is legally liable, and as a result of which a monetary loss is sustained by the leasing or rental concern.

Such coverage as is provided by this provision will be subject to a limit of $750 per accident. Airbag Coverage
The following is added to Section III, Paragraph B.3.:

The accidental discharge of an airbag shall not be considered mechanical breakdown.

Policy No: BUA
Policy Effective Date:

Form No: CNA63359XX (04-2012)
Endorsement Effective Date: Endorsement Expiration Date:

Endorsement No: 13; Page: 2 of 4
Underwriting Company: American Casualty Company Of Reading, PA, 151 N Franklin St, Chicago, IL 60606
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Business Auto Policy
Policy Endorsement
F.
c.
d.

G.
a.
b.
c.
d.
(1)
(2)
III.

1. a.
b.
(1)
(2)

2. IV.

A.

Electronic Equipment
Section III, Paragraphs B.4.c and B.4.d. are deleted and replaced by the following:

Physical Damage Coverage on a covered auto also applies to loss to any permanently installed electronic equipment including its antennas and other accessories A $100 per occurrence deductible applies to the coverage provided by this provision.

Diminution In Value
The following is added to Section III, Paragraph B.6.:

Subject to the following, the diminution in value exclusion does not apply to:

Any covered auto of the private passenger type you lease, hire, rent or borrow, without a driver for a period of 30 days or less, while performing duties related to the conduct of your business; and
Any covered auto of the private passenger type hired or rented by your employee without a driver for a period of 30 days or less, under a contract in that individual employee's name, with your permission, while performing duties related to the conduct of your business.

Such coverage as is provided by this provision is limited to a diminution in value loss arising directly out of accidental damage and not as a result of the failure to make repairs; faulty or incomplete maintenance or repairs; or the installation of substandard parts.

The most we will pay for loss to a covered auto in any one accident is the lesser of:
$5,000; or
20% of the auto's actual cash value (ACV).

Drive Other Car Coverage – Executive Officers
The following is added to Sections II and III:

Any auto you don't own, hire or borrow is a covered auto for Liability Coverage while being used by, and for Physical Damage Coverage while in the care, custody or control of, any of your "executive officers", except:

An auto owned by that "executive officer" or a member of that person's household; or An auto used by that "executive officer" while working in a business of selling, servicing, repairing or parking autos. Such Liability and/or Physical Damage Coverage as is afforded by this provision.

Equal to the greatest of those coverages afforded any covered auto; and Excess over any other collectible insurance.

For purposes of this provision, "executive officer" means a person holding any of the officer positions created by your charter, constitution, by-laws or any other similar governing document, and, while a resident of the same household, includes that person's spouse.

Such "executive officers" are insureds while using a covered auto described in this provision.

BUSINESS AUTO CONDITIONS
Duties In The Event Of Accident, Claim, Suit Or Loss
The following is added to Section IV, Paragraph A.2.a.:

Policy No: BUA
Policy Effective Date:

Form No: CNA63359XX (04-2012)
Endorsement Effective Date: Endorsement Expiration Date:

Endorsement No: 13; Page: 3 of 4
Underwriting Company: American Casualty Company Of Reading, PA, 151 N Franklin St, Chicago, IL 60606
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Business Auto Policy
Policy Endorsement
(4)
(6)
B.

C.

D.

E.
a.

V.

Your employees may know of an accident or loss. This will not mean that you have such knowledge, unless such accident or loss is known to you or if you are not an individual, to any of your executive officers or partners or your insurance manager.

The following is added to Section IV, Paragraph A.2.b.:

Your employees may know of documents received concerning a claim or suit. This will not mean that you have such knowledge, unless receipt of such documents is known to you or if you are not an individual, to any of your executive officers or partners or your insurance manager.

Transfer Of Rights Of Recovery Against Others To Us
The following is added to Section IV, Paragraph A.5. Transfer Of Rights Of Recovery Against Others To Us:

We waive any right of recovery we may have, because of payments we make for injury or damage, against any person or organization for whom or which you are required by written contract or agreement to obtain this waiver from us.

This injury or damage must arise out of your activities under a contract with that person or organization.

You must agree to that requirement prior to an accident or loss. Concealment, Misrepresentation or Fraud The following is added to Section IV, Paragraph B.2.:

Your failure to disclose all hazards existing on the date of inception of this Coverage Form shall not prejudice you with respect to the coverage afforded provided such failure or omission is not intentional.

Other Insurance
The following is added to Section IV, Paragraph B.5.:

Regardless of the provisions of Paragraphs 5.a. and 5.d. above, the coverage provided by this policy shall be on a primary non-contributory basis. This provision is applicable only when required by a written contract.

That written contract must have been entered into prior to Accident or Loss. Policy Period, Coverage Territory Section IV, Paragraph B. 7.(5).(a). is revised to provide:
45 days of coverage in lieu of 30 days.

DEFINITIONS
Section V. paragraph C. is deleted and replaced by the following:

Bodily injury means bodily injury, sickness or disease sustained by a person, including mental anguish, mental injury or death resulting from any of these.

Policy No: BUA
Policy Effective Date:

Form No: CNA63359XX (04-2012)
Endorsement Effective Date: Endorsement Expiration Date:

Endorsement No: 13; Page: 4 of 4
Underwriting Company: American Casualty Company Of Reading, PA 151 N Franklin St, Chicago, IL 60606
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Business Auto Policy
Policy Endorsement

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: HARRIS & ASSOCIATES INC.

Endorsement Effective Date:

SCHEDULE
Name(s) Of Person(s) Or Organization(s):

ANY PERSON OR ORGANIZATION FOR WHOM OR WHICH YOU ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT TO OBTAIN THIS WAIVER FROM US. YOU MUST AGREE TO THAT REQUIREMENT PRIOR TO LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization.

Policy No: BUA
Policy Effective Date:

Form No: CA 04 44 10 13
Endorsement Effective Date: Endorsement Expiration Date:

Endorsement No: 4; Page: 1 of 1
Underwriting Company: American Casualty Company Of Reading, PA, 151 N Franklin St, Chicago, IL 60606
© Copyright Insurance Services Office, Inc., 2011
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INSURANCE AND INDEMNITY CHECKLIST
CERTIFICATE OF INSURANCE REQUIREMENTS:

D Certificate holder includes City and the specific Department, so it is routed to the 1ight person.

D Their insured's name is the same as the Contractor named in the contract.

D Insurer meets A.M. Best acceptable ratings standards (A, 7 or higher). http ://www3. am best. com/ratings/ en ti ties/ search. aspx? altsrc=25 &URA TIN GID=982 7 D Insurer is admitted in California or is an acceptable non-admitted insurer. https://interactive.web.insurance.ca.gov/companyprofile/companygrofile?event=companyProfile D Descriptions of operations, locations, dates at the bottom of Ce1iificate are accurate.

D Policy periods are current; a tickler is set to get updated ce1tificates if the contract peliod runs beyond the policy expiration date.

D Ce1tificate includes the broker's/agent's signature.

D Certificate shows coverage for each category of insurance required in the contract: these can include Liability; Auto; Workers Compensation/Employer's Liability; Professional Liability (aka: Errors & Omissions).

D Limits at least as high as the minimum required in the contract, for each required coverage. o The limits must meet the per Occunence amount, not the Aggregate amount. o Excess or Umbrella coverage is provided if the primary policy does not meet the limits.

D Excess or Umbrella policies have the same coverage period as the primary policy. o If Excess fonn is provided, it is always "following fonn" to the primary policy. o If Umbrella coverage is provided, it must be confmned in writing that it is "following fonn." ("Following form" simply means it provides the same coverage as the Pdmary policy.) D Workers Compensation provides Statutory Limits & Employers Liability coverage. (This coverage is not required if the owner has no employees.)
D The Self-Insured Retention (SIR or deductible), if any, is acceptable per contract terms.

D Auto liability covers "any auto" (or non-owned & hired if contractor has no autos. Required when vehicles are used in performance of the job, which does not include "to and from" the.Job.) D General liability coverage is on an "occurrence" basis, not "claims-made" basis (rarely an issue except on Professional Liability/E&O policies where it is proper to accept a "claims-made" policy).

ADDITIONAL INSURED ENDORSEMENT REQUIREMENTS:

D Additional Insured Status forms - the appropriate form numbers are provided (see the lower left comer). (Construction jobs require BOTH CG 20 JO JO OJ and CG 20 37 JO OJ or if custom, those with the same indemnity wording. CG 20 37 JO OJ provides completed operations coverage.) (An Additional Insured endorsement is not necessary for Auto coverage or Professional Liability.) D Primary Cove1·age to the City or Town is provided under Liability coverage.

D Waiver of Subrogation is provided under Workers' Compensation and Prope1ty coverage.

D Notice of Cancellation is provided on all policies.

H:lv.flSC/lnsurance and Indenmity Checklist - August 20J 4 N/A
Harris & Associates Professional Services
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CITY COUNCIL STAFF REPORT
Department: Administration
Meeting Date: June 16, 2026
SUBJECT:

Legislative Update from Townsend Public Affairs
EXECUTIVE SUMMARY:

The City Council will receive a legislative update from Townsend Public Affairs and discuss recent activities in Sacramento and Washington DC.

RECOMMENDATION:

Receive the update on legislative advocacy and government affairs.

BACKGROUND:

In August 2024, the City retained Townsend Public Affairs to provide legislative advocacy services, including monitoring state and federal legislation, coordinating with elected officials and agency staff, and assisting the City in advancing its legislative priorities.

DISCUSSION:

Townsend Public Affairs has supported the City on a variety of matters, including federal funding requests, legislative position letters, regulatory monitoring, and coordination with regional and statewide coalitions. Recent efforts have included advocating for legislation related to wildfire preparedness and insurance reform, coordinating the submission of City position letters on key legislative proposals, and assisting the City in securing federal appropriations funding for the Camino Pablo Pathway Project and the North Orinda Shaded Fuel Break.

STRATEGIC PLAN INITIATIVE:

While not a standalone Strategic Plan initiative, legislative advocacy supports key City priorities, including wildfire preparedness, infrastructure improvements, and external funding opportunities.

Respectfully Submitted by,
Assistant to the City Manager, Cole Haselip
Approved By:

Item K.1
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Linda Smith, City Manager
Item K.1
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