City Council Regular - August 18, 2026
A.
CALL TO ORDER/ROLL CALL
Public Comments:
Councilmembers: Cara Hoxie, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Brandyn Iverson
B.
PLEDGE OF ALLEGIANCE
Public Comments:
C.
CLOSED SESSION REPORT (when applicable)
Public Comments:
D.
ADOPTION OF AGENDA
Public Comments:
The City Council may take action on any item listed on the agenda.
E.
ITEMS FOR THE GOOD OF THE CITY
Public Comments:
F.
PUBLIC FORUM
Public Comments:
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda. Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
G.
COUNCIL REPORTS
Public Comments:
H.
CITY MANAGER'S REPORT
Public Comments:
I.
CONSENT CALENDAR
Public Comments:
I.1
Approval of City Council Minutes
Attachments
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Public Comments
1. Staff Report - City Council Minutes for Approval 081826 Meeting.pdf
2. Attachment A - City Council Special Tri-City Meeting of July 16, 2026.pdf
3. Attachment B - City Council Meeting Minutes of July 21, 2026.pdf The City Council will consider approval of the Meeting Minutes of:
1. July 16, 2026, Special Tri-City Meeting
2. July 21, 2026, Regular Meeting
RECOMMENDATION:
Approve City Council Minutes of
July 16, 2026, Special Tri-City Meeting
July 21, 2026, Regular Meeting
I.2
Amendments to the City’s Conflict of Interest Code
Attachments
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Public Comments
1. Amendments to Conflict of Interest Code 2026.pdf
2. Attachment A - Resolution 62-26 Amending Conflict of Interest Code.pdf The Political Reform Act requires the City to review its Conflict of Interest Code every two years to ensure that designated positions and disclosure requirements remain accurate and current. Since the City’s Code was last amended in September 2024, several job classifications have changed and require corresponding updates to the Code’s designated positions and disclosure categories. Staff recommends that the City Council adopt Resolution No. 62-26 amending the Conflict of Interest Code to reflect these changes.
RECOMMENDATION:
Adopt Resolution No. 62-26 Amending the Conflict of Interest Code.
I.3
Accept Work and Contract with Allied Construction Services for the Library Roof Replacement Project, CIP #4173 Attachments
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Public Comments
1. Staff Report - Accept contract Allied 8-18-26.pdf
2. Attachment A - Resolution 61-26 Accept Contract Allied Roofing - Library Roof repair .pdf
3. Attachment B - Notice of Completion Allied 8-18-2026.pdf The City Council will consider adopting Resolution No. 61-26 to Accept Work and Contract with Allied Construction Services for the Library Roof Replacement Project (CIP #4173).
RECOMMENDATION:
Adopt Resolution No. 61-26 to Accept Work and Contract
with Allied Construction Services for the Library Roof Replacement Project (CIP #4173).
I.4
Accept Work and Contract with Musco Sports Lighting, LLC for the Wilder Fields Sports Lighting LED Retrofit Project, CIP No. 4195 Attachments
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Public Comments
1. Staff Report - Accept Contract Musco .pdf
2. Attachment A - Resolution 60-26 Accept Contract Musco LED retrofit Wilder .pdf
3. Attachment B - Notice of Completion Musco 8-18-2026.pdf The City Council will consider adopting Resolution No. 60-26 to Accept Work and Contract with Musco Sports Lighting, LLC (Musco) for the Wilder Fields Sports Lighting LED Retrofit Project, CIP No. 4195.
RECOMMENDATION:
Adopt Resolution No. 60-26 to Accept Work and Contract
with Musco Sports Lighting, LLC
I.5
Ordinance No. 20-07 – Pilot Facade Improvement Program Streamlining Attachments
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Public Comments
1. Staff Report - Adoption of Ordinance 26-07.pdf
2. Attachment A - Ordinance No. 26-07.pdf
The City Council
established
a one-year Pilot Facade Improvement Program
to encourage investment in exterior improvements to commercial properties .
As part of that action, the City Council directed Staff to prepare any necessary amendments to the Orinda Municipal Code to streamline review procedures for approved Facade Improvement Program projects .
Ordinance 26-07 implements those streamlining review procedures and was introduced at the City Council Meeting of July 21, 2026.
RECOMMENDATION:
Waive the full reading and adopt Ordinance 26-07 Amending Title 17 of the Orinda Municipal Code (Zoning) to Amend Chapters 17.8.5 (I-Downtown Commercial District), 17.18.5 (Exempt Signs), 17.21.3 (Permit Required for Removal or Destruction of a Protected Tree), and 17.30.3 (Design Review Requirement), for the Purposes of Streamlining Permit Requirements for Approved Façade Improvement Program Projects.
I.6
Ordinance 26-08 Municipal Code Cleanup to Confirm First Amendment Compliance Attachments
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Public Comments
1. Staff Report - Introducing Ordinance No. 26-08 - First Amendment Compliance Ordinance.pdf
2. Attachment A - Ordinance No. 26-08.pdf
The City Council will consider a
proposed ordinance to the Orinda Municipal Code to confirm consistency with current First Amendment jurisprudence while preserving the City's ability to protect public safety and maintain
accessible public rights-of-way. The ordinance
deletes
outdated provisions related to sidewalk vending and replaces one existing regulation with a content-neutral standard governing sidewalk obstruction. Collectively, the amendments increase transparency, modernize the Municipal Code, and retain
objective regulations necessary to protect pedestrian access and Americans with Disabilities Act (ADA) compliance.
RECOMMENDATION:
Introduce Ordinance 26-08 Deleting Chapter 9.08 (Offenses Against Public Peace and Decency) and Amending Chapters 12.08 (Encroachments) and 12.16 (Nonvehicular Prohibitions in Rights-of-Way) of the Orinda Municipal Code to ensure consistency with First Amendment protections while preserving appropriate public safety regulations.
I.7
Ordinance 26-09 - Development of Sidewalk Vendors Regulations Attachments
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Public Comments
1. Staff Report - Introducing Ordinance No. 26-09 - Sidewalk Vendor Regulations.pdf
2. Attachment A - Ordinance No. 26-09.pdf
The City Council will consider introducing Ordinance 26-09, establishing a comprehensive regulatory framework for sidewalk vending consistent with state law. The ordinance would require vendors to obtain a City permit and establishes objective standards for where and how vending may occur, with an emphasis on safety, accessibility, and compatibility with surrounding uses.
RECOMMENDATION:
Waive the full reading and introduce Ordinance No. 26-09, Amending Title 5 of the Orinda Municipal Code (Business Licenses and Regulations) to Enact Chapter 5.34 (Sidewalk Vending) and Amend Chapters 5.03 (Business Registration), 5.32 (Peddlers and Solicitors), 12.08 (Encroachments), 12.20 (Roadside Selling), and 12.28 (Parks), and Delete Chapter 8.08 (Public Health Licenses and Fees) for Consistency with State Sidewalk Vending Law.
I.8
Orinda Way Road Closure for 22nd Annual Car Show - Traffic Order 244 Attachments
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Public Comments
1. Staff Report - Traffic Order 244 - Orinda Way Road Closure for Annual Car Show.pdf
2. Attachment A - Resolution 57-26 Orinda Annual Classic Car Show Street Closures TO 244.pdf The 22nd Orinda Annual Classic Car Show in the Orinda Downtown area of the Village District will be held between 10:00 a.m. and 2:00 p.m. on Saturday, September 12, 2026.
RECOMMENDATION:
Adopt Resolution 57-26 Authorizing Closure of a Portion of Orinda Way and All of Avenida de Orinda for the Orinda Annual Classic Car Show (Traffic Order No. 244).
I.9
Approve On-Call Drainage Facilities Services Contracts with Cowan & Thompson Construction, Inc., Miksis Services, Inc., FJ&I Engineering, Inc. and Presidio Systems, Inc.
Attachments
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Public Comments
1. Staff report - approve on-call drainage repair contracts.pdf
2. Attachment A - Resolution 59-26 Approve Drainage Facilities Repairs On-Call Contracts.pdf
3. Attachment B.1- Cowan and Thompson Proposal.pdf
4. Attachment B.2 -MSI Proposal.pdf
5. Attachment B.3 - FJI Engineering Proposal.pdf
6. Attachment B.4 - Presidio Proposal.pdf
7. Attachment C - Form Agreement for Proposed Services Contract Drainage Repairs.pdf The City Council will consider new contracts for on-call drainage facilities repairs. Repairs are required when the City finds failed or failing facilities, during storms or when the public or police report hazards such as sink holes. Internal inspection by way of camera/video (CCTV) is also often necessary. These services have typically been contracted on an as needed basis, on average around five times per year, to firms that have proven themselves to be competent, reliable and available on short notice. These new contracts will improve efficiency by having contracts in place, including insurance documents.
RECOMMENDATION:
Adopt Resolution 59-26, Approving Exception to Competitive Bidding Requirement per Orinda Municipal Code Section 2.55.100.A.6, and Approving On-Call Drainage Facilities Services Contracts with Cowan & Thompson Construction, Inc., Miksis Services, Inc., FJ&I Engineering, Inc. and Presidio Systems, Inc.
I.10
Lease Agreements with the Orinda Association and the Orinda Historical Society Attachments
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Public Comments
1. Staff Report - OHS and OA Leases 2026.pdf
2. Attachment A - Resolution 66-26 Approving Lease Agreements with the Orinda Association and the Orinda Historical Society.pdf
3. Attachment B - Exhibit A to the Resolution - Orinda Historical Society Lease Agreement.pdf
4. Attachment C - Exhibit A to the Resolution - Orinda Association Lease.pdf
The City Council will consider new lease agreements with the Orinda Association and the Orinda Historical Society for space at the Orinda Library. Each of these agreements will be for
a three-year term.
RECOMMENDATION:
Adopt Resolution 66-26 Approving the Lease Agreements with the Orinda Association and the Orinda Historical Society.
I.11
Establishing Property Tax Rates for the General Obligation Bond Series 2014 and Series 2016 for Fiscal Year 2026-27 Attachments
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Public Comments
1. Staff Report - Adopt Resolution Establishing Property Tax Rates for the 2014 and 2016 General Obligation Bonds.pdf
2. Attachment A - Resolution 67-26 Requesting Tax Levy GO Bonds FY27.pdf
3. Attachment B - 2014 and 2016 General Obligation Bonds Tax Rate Calculations for Fiscal Year 2026-27.pdf The voters in Orinda authorized two General Obligation Bond measures by a two-thirds vote, increasing taxes to repair streets and storm drains. Each year, the City must establish the tax rate necessary to generate sufficient property tax revenue necessary to repay the bonds.
RECOMMENDATION:
Adopt Resolution No. 67-26 Establishing the Property Tax Rates for Bonded Indebtedness for Fiscal Year 2026-27; and direct Staff to provide the information to the Contra Costa County Auditor-Controller for preparation of the tax levy.
I.12
Contract with Fire Safe Moraga Orinda for the Administration and Implementation of Incentives and Outreach Programs Attachments
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Public Comments
1. Staff Report - FSMO Agreement.pdf
2. Attachment A - Resolution 64-26 Approving a General Services Contract with Fire Safe Moraga Orinda.pdf
3. Attachment B - Exhibit A to the Resolution - General Services Contract Fire Safe Moraga Orinda.pdf The City Council will consider approval of a one-year agreement with Fire Safe Moraga Orinda (FSMO) for administration of the City’s existing Fire Fuels Reduction Incentive Program for individual properties, funding for FSMO’s existing neighborhood group-based Fuel Reduction Incentive Program, and funding for community outreach and education efforts currently performed by City staff.
RECOMMENDATION:
Adopt Resolution 64-26 Approving a General Services Contract with Fire Safe Moraga Orinda for the Administration and Implementation of Incentives and Outreach Programs.
J.
PUBLIC HEARING
Public Comments:
J.1
Appeal of the Planning Commission’s denial (due to tie vote) of applicant’s request to legalize as-built changes to previously approved design for a new home: Design Review, Elevated Deck, and Exception Permit applications (DRA-2026-009, EDP-2026-006, EXC-2026-009) at 42 Charles Hill Circle.
Attachments
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Public Comments
1. Appeal - 42 Charles Hill Circle.pdf
2. Attachment A. Project Plans dated May 15, 2026.pdf
3. Attachment B. Proposed Resolution 63-26.pdf
4. Attachment C. Applicant's Appeal of May 26, 2026 Planning Commission Decision.pdf
5. Attachment D. Applicant Correspondence.pdf
6. Attachment E. May 26, 2026 Planning Commission Meeting Minutes.pdf
7. Attachment F. May 26, 2026 Planning Commission Staff Report and Attachments.pdf
8. Attachment G. May 26, 2026 Planning Commission Correspondence.pdf
9. Attachment H. January 24, 2023 Planning Commission Meeting Minutes for Previously Approved Project.pdf
10. Attachment I. Approved Plans.pdf
11. Attachment J. Approved Modification.pdf
12. Attachment K. PowerPoint Presentation.pdf
The City Council will hold a public hearing for an appeal of a Planning Commission decision (due to a tie
vote) related to the denial of project modifications for 42 Charles Hill Circle. In 2023, the property owner, Ed Patmont (Applicant), received approvals to construct a new single-family residence on the project site; however, the built project included modifications that triggered additional
Design Review, Elevated Deck Permit, and Exception Permits.
Staff reviewed the Applicant's revised project and concluded that all relevant standards are met under these additional
permitting requirements. Staff recommended approval to the Planning Commission and continues
to recommend approval to the City Council.
RECOMMENDATION:
Adopt Resolution No. 63-26 to approve the Design Review, Elevated Deck, and Exception Permit applications, DRA-2026-009, EDP-2026-006, and EXC-2026-009, to legalize modifications to an approved project, resulting in a constructed 4,789 adjusted square-foot (5,919 gross square-foot (including proposed 730 square-foot ADU not yet constructed)), three-story, single-family residence with an expanded elevated deck, subject to the conditions of approval included in the resolution.
K.
POLICY MATTERS
Public Comments:
K.1
Designation of Voting Delegate and Alternate at the League of California Cities Annual Conference Attachments
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Public Comments
1. Staff Report - Designation of Voting Delegates League Annual Conference.pdf
2. Attachment A - Designation of Voting Delegates and Alternates 2026.pdf Designate Voting Delegate and Alternate for the League of California Cities Annual Business Meeting at the September 23-25, 2026, League Annual Conference – Anaheim Convention Center.
RECOMMENDATION:
Designate
Voting Delegate and Alternate for the League of California Cities Annual Business Meeting at the September 23-25, 2026, League Annual Conference – Anaheim Convention Center.
K.2
Selection of Two Councilmembers as Labor Negotiators for Position of City Manager Public Comments:
L.
MATTERS INITIATED
Public Comments:
M.
ADJOURNMENT
Public Comments:
Please visit the City's website at www.cityoforinda.gov to view the City Council Meeting Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.org. At Least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City's website at www.cityoforinda.gov. ~Notices~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure 1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code 65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~Accessible Public Meetings~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk's Office, 22 Orinda way, Orinda, CA 94563 or 925.253.4221 or [email protected]
with the following information: name, mailing address, phone number and type of assistance requested.