CITY COUNCIL
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
CITY MANAGER
Peter R. Carr
AGENDA
REGULAR MEETING, ORLAND CITY COUNCIL
Tuesday, June 7, 2022
This meeting will be conducted pursuant to the provisions AB361 which suspends certain requirements of the Ralph M. Brown Act.
This City Council meeting will be held at Carnegie Center, 912 Third Street, Orland and teleconferenced using Zoom technology. Councilmembers and City staff may choose to be in person or remote.
The public is encouraged to participate in the meeting via Zoom or can participate at Carnegie Center.
ZOOM Link: www.zoom.us WEBINAR ID# 846 3610 8593
ZOOM Telephone - Please call: 1 (669) 900-9128
1. CALL TO ORDER — 6:30 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. ORAL AND WRITTEN COMMUNICATIONS
Public Comments:
Members of the public wishing to address the Council on any item(s) not on the agenda may do so at this time when recognized by the Mayor. However, no formal action or discussion will be taken unless placed on a future agenda. Public is advised to limit discussion to one presentation per individual. While not required, please state your name and address for the record. Please direct your comments to the Mayor or Vice Mayor. (Oral communications will be limited to three minutes).
5. CONSENT CALENDAR
A. Warrant List (payable obligations) (p.1)
B. Approve City Council Minutes for May 17, 2022 (p.8)
C. Receive and file Arts Commission Minutes of May 18, 2022(p.11) Orland City Council
June 7, 2022
6. PUBLIC HEARING
Conduct a Public Hearing to provide input regarding Unmet Transit Needs — Mardy Thomas, Glenn County Transportation Commission. (p. 12)
7. ADMINISTRATIVE BUSINESS
A. Verbal Update on Drought Conditions and Water Supply Project (Discussion) — Pete Carr, City Manager B. Proposed Library Realignment (Discussion/Direction) — Pete Carr, City Manager and Jody Meza, Library Director (p.20)
C. Fiscal Year 2022-23 Budget Adoption (Discussion/Action) — Pete Carr, City Manager (p.22) D. Orland Emergency Groundwater Resource Project Contract with DWR (Discussion/Action) — Pete Carr, City Manager (p.62)
8. CITY COUNCIL COMMUNICATIONS AND REPORTS
9. CLOSED SESSION
A. Public Comments: The Public will have an opportunity to directly address the legislative body on the item below prior to the Council convening into closed session. Public comments are generally restricted to three minutes.
B. CONFERENCE WITH LABOR NEGOTIATORS - Government Code Section: 54957.6 Agency Negotiators: Greg Einhorn
Council Members Bruce Roundy and Billy Irvin
Employee Organizations: United Public Employees of California Local #792 (Mid Management and General Units); Orland Police Officers Association; Unrepresented Employees (All others not in UPEC or OPOA)
10. RECONVENE TO REGULAR SESSION
11. REPORT FROM CLOSED SESSION
12. ADJOURN
CERTIFICATION: Pursuant to Government Code Section 54954.2(a), the agenda for this meeting was properly posted on June 3, 2022.
A complete agenda packet is available for public inspection during normal business hours at City Hall, 815 Fourth Street, in Orland or on the City's website at www.cityoforland.comwhere meeting minutes and audio recordings are also available.
In compliance with the Americans with Disabilities Act, the City of Orland will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's Office 865-1610 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CITY MANAGER
Peter R. Carr
Item 5.A
CITY COUNCIL
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
C_Y
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
AND
WARRANT LIST
June 7, 2022
Payroll Compensation 5/19/22 $ 109,659.41
Payroll Compensation 6/2/22 $ 114,885.06
Warrant 5/31/22 $ 3,128.22
Warrant 6/3/22 $ 552,968.13
PERS 5/20/22 $ 22,046.70
$ 802,687.52
APPROVED BY
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy, Councilmember
William "Billy" Irvin, Councilmember
Chris Dobbs, Councilmember
001
REPORT.: May 31 22 Tuesday CITY OF ORLAND
RUN • May 31 22 Time: 12:34 Cash Disbursement Detail Report Run By.: Leticia Espinosa Check Listing for 05-22 thru 05-22 Bank Account.: 1001 Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
PAGE: 001
ID #: PY-DP
CTL.: ORL
055404 05/31/22 DOB01 CHRIS DOBBS 300.00 MAY2022 COUNCIL MEMBER STIPEN MAY 2022 055405 05/31/22 HOE00 DENNIS G. HOFFMAN 300.00 MAY2022 COUNCIL MEMBER STIPEN MAY 2022 055406 05/31/22 IRVO0 BILLY IRVIN 300.00 MAY2022 COUNCIL MEMBER STIPEN MAY 2022 055407 05/31/22 ORL12 Orland-Laurel Masonic Hal 400.00 MAY2022 AC/RENT 055408 05/31/22 POS00 POSTMASTER 1228.22 MAY312022 POSTAGE WATER/SEWER BILLING 055409 05/31/22 ROU00 BRUCE T. ROUNDY 300.00 MAY2022 COUNCIL MEMBER STIPEN MAY 2022 055410 05/31/22 TOLO4 JEFFREY TOLLEY 300.00 MAY2022 COUNCIL MEMBER STIPEN MAY 2022 Cash Account Total 3128.22
Total Disbursements 3128.22
Cash Account Total .00
002
REPORT.: Jun 03 22 Friday CITY OF ORLAND PAGE: 001
RUN • Jun 03 22 Time: 09:36 Cash Disbursement Detail Report ID #: PY-DP Run By.: Leticia Espinosa Check Listing for 06-22 thru 06-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
055411 06/03/22 3C000 3CORE, INC 5500.00 20216 MEMBERSHIP RENEWAL 2022-2023 055412 06/03/22 4LE00 4 LEAF INC. 3818.04 J0741-22D BD/PLAN REVIEW SERVICE 4/1-30/2022 203 E SWIFT ST 5983.55 J0741-22E BD/PLAN REV SERVICES 1052 SOUTH ST,N 6TH,221E YOLO Check Total 9601.59
055413 06/03/22 ABDOO ADVANCED DOCUMENT 32.34 72895 FD/MEASURE A-PRINTER, COPIER
41.00 INV73203 MULTI LABLES FOR POSTAGE MACHINE
Check Total 73.34
055414 06/03/22 ABS01 ABSOLUTE HEATING & AIR 12884.00 P-2114281 PD/REMOVE MINI SPLIT AC/ADD ONE IN SERVER OFFICE 055415 06/03/22 ALT02 Alternative Energy System 175.00 12764 WWTF RECONNECTION 055416 06/03/22 AMA01 Amazon 2579.27 MA1102022 LIB/GRANT SUPPLIES, BOOKS 055417 06/03/22 AMA02 SYNCB/AMAZON 1468.99 05102022 LIB/MICROFILM SERVICE AGREEMENTS RENEWAL 055418 06/03/22 ANDO6 EDGAR ANDRADE 100.00 JUNE2022 Measure A UNIFORMS 055419 06/03/22 ANI00 ANIXTER, INC. 3772.63 624,861,8 PD/EVIDENCE ROOM 055420 06/03/22 ARA00 ARAMARK UNIFORM SERVICES 903.65 05272022 PM/UNIFORM CLEANING (MAY) 055421 06/03/22 ATTO5 A T & T 151.75 18169321 FD/MEASURE A PHONES 055422 06/03/22 ATTO6 A T & T 22.31 MAY1222 PW/WH LIFT STATION - 843 856.60 MAY2022 MULTI-DEPTS/PHONE
22.33 05102022 PW/HL LIFT STATION - 470
22.31 05122022 PM/AIRPORT LIFTsTAToN - 906
299.78 05312022 PM/WELL COMMUNICATIONS
Check Total 1223.33
055423 06/03/22 ATTO7 A T & T 34.02 05072022 PW/SHOP
203.08 MAY-JUN22 AC/PHONE LINE & INTERNET
Check Total
055424 06/03/22 ATTO9 AT&T MOBILITY
055425 06/03/22 ATT10 AT&T MOBILITY (FIRST NET)
237.10
844.76 APR-MAY22 PD/(14) CELL SERVICES
143.97 05022022 PM/CELL PHONE USAGE MAY 2022
98.26 05222022 FD/MEASURE A PHONES FOR CITY ENGINE
Check Total 242.23
055426 06/03/22 BALOO Knife River Construction 632.80 271928 STREETS/ASPHALT 055427 06/03/22 BAMOO BAMBAUER TOWING SERVICE 150.00 48682 REC/CONTAINER TRANSPORTATION 055428 06/03/22 CAL14 Cal Signal Corp 625.00 8772 STREETS/6TH & SOUTH ST EMERGENNCY CALL OUT/SIG 055429 06/03/22 CAL18 CALIBRE PRESS 537.01 52447 PD/TACTICAL TRAINING REDDING JULY 20,2022 055430 06/03/22 CAR19 CART-AWAY CONCRETE SYSTEM 196243.00 2107078 CONCRETE BATCH PLANT 055431 06/03/22 CEN01 Cengage Learning Inc. 13.12 77728744 LIB/LARGE PRINT BOOKS 055432 06/03/22 CES00 Kyle Cessna 100.00 JUNE2022 Measure A UNIFORMS 055433 06/03/22 CIVO0 CIVICPLUS LLC 21.13 227175 MUNICODE ORDLINK 055434 06/03/22 COR04 CORBIN WILLITS SYSTEMS 508.34 00C205151 MULTI-DEPTS/MONTHLY SOFTWARE SUPPORT 055435 06/03/22 CWE00 California Water Environm 192.00 64134 PM/CALIFORNIA WATER ENVIROMENT ASSN (RENEWAL) 055436 06/03/22 DOW00 DOWN RANGE 1157.00 542037 PD/MISC. UNIFORM ESSENTIALS FOR RECRUIT SUTTON 055437 06/03/22 EC001 ECORP CONSULTING, INC 4938.75 95279 PROFESSIONAL SERVICES 11/1/21-11/30/21 15720.44 96602,965 PROFESSIONAL SERVICES 4/1/22-4/30/22 Check Total 20659.19
055438 06/03/22 ELL06 STEVE ELLIOTT 74.62 05312022 AC/GALLERY FACEBOOK ADVERTISING
23.60 APRIL2022 AC/GALLERY
Check Total 98.22
055439 06/03/22 FLE04 FLEMING, JOHN 2337.50 MAY11-31 BD/INSPECTION SERVICES 055440 06/03/22 FL003 JOSE FLORES 100.00 JUNE2022 Measure A UNIFORMS 003
REPORT.: Jun 03 22 Friday CITY OF ORLAND PAGE: 002
RUN - Jun 03 22 Time: 09:36 Cash Disbursement Detail Report ID #: PY-DP Run By.: Leticia Espinosa Check Listing for 06-22 thru 06-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
055441 06/03/22 FULOO KRISTOPHER FULLMORE 100.00 JUNE2022 Measure A UNIFORMS 055442 06/03/22 GAL01 GALE GROUP 581.85 77779711 LIB/LARGE PRINT BOOKS SUBSCRIPTION 055443 06/03/22 GAY01 GAYNOR TELESYSTEMS INC 30407.36 INV40866 PD-CH/4-SECURITY UPGRADES 055444 06/03/22 GCS02 GCS Environmental Equip.S 2355.96 25191 PM/FLEET MAINT-SWEEPER 055445 06/03/22 GL000 Glock Professional Inc. 750.00 05242022 PD/GLOCK ARMORER'S TRNING NOV 17,2022 055446 06/03/22 GOLO1 GOLDEN STATE RISK 46434.48 51522-12 DENTAL/VISION & HEALTH INSURANCE 055447 06/03/22 GOLO5 GOLDEN STATE EMERGENCY VE 23232.21 745741 FD/MEASURE A HIGH PRESSURE SUPPRESSION PUMP 055446 06/03/22 GRA02 GRAINGER, INC. 1562.80 732,800,8 PM/WATER & SEWER, REC SUPPLIES, PICKLEBALL 055449 06/03/22 HAR06 TRAVIS HARRIS 336.46 05252022 ED/MEASURE A-REIM FOR HOTEL, PARKING FOR TRNG MAY 055450 06/03/22 15C00 I-5 CAFE 1486.00 052722 COUNCIL/FACADE IMPROVEMENT 055451 06/03/22 INTOO INTOXIMETERS 243.41 W142498 PD/SUPPLIES 055452 06/03/22 JCNO0 J.C. NELSON SUPPLY 149.35 768891 PW/BM- CLEANING SUPPLIES 055453 06/03/22 JEN00 Jensen Precast 681.29 2039,2263 PM/SEWER & WATER PARTS 055454 06/03/22 JOH02 SEAN JOHNSON 100.00 JUNE2022 Measure A UNIFORMS 055455 06/03/22 JUN04 Junior Library Guild 380.31 614905 LIB/JUVENILE BOOKS 055456 06/03/22 KEL01 KELLER SUPPLY COMPANY 2179.65 009,274 PW/MULTI-CHLOR (WELLS) 055457 06/03/22 LELOO LELY'S 43231.62 44368,443 PM/CENTRAL WELL REPAIRS 055458 06/03/22 LES00 LES SCHWAB 756.42 200508179 FD/MEASURE A-TIRE REPLACEMENT FOR ENGINE #25 055459 06/03/22 LINO° LINCOLN AQUATICS 3212.74 1000,9751 REC/POOL SUPPLIES & EQUIPMENT 055460 06/03/22 LOW00 Katherine Lowery 100.00 JUNE2022 Measure A UNIFORMS 055461 06/03/22 LOW01 KATHERINE LOWERY 50.00 05202022 PD/PER DIEM SCHOOL FACILITIES TRAINING 06/28/22 055462 06/03/22 MAR17 MARTINDALE, RYAN 100.00 JUNE2022 Measure A UNIFORMS 055463 06/03/22 MIL07 MILLS, DARYL 100.00 JUNE2022 Measure A UNIFORMS 055464 06/03/22 MIL09 DARYL MILLS 121.68 05292022 PD/MILEAGE REIM FOR TRNING MAY21-25,2022 WOODLAND 055465 06/03/22 NAPOO NAPA AUTO PARTS 205.08 800599,80 FD/MEASURE A PARTS FOR TRUCK#40 & ENGINE#26 055466 06/03/22 OACOO Orland Area Chamber of Co 2812.50 06/02/22 COUNCIL/QUARTERLY SUPPORT 1750.00 JUNE2022 ARPA ASSISTANCE
Check Total 4562.50
055467 06/03/22 ORLOO ORLAND VOLUNTEER FIRE DPT 40000.00 06012022 FD/VOLUNTEER SUPPORT 055468 06/03/22 ORLO8 ORLAND UNIT WATER USERS 1069.32 05182022 REVIEW AND ENGINEERING FEE 055469 06/03/22 PAC07 PACE ANALYTICAL SERVICES, 702.40 077,078,3 PW/LAB SERVICES 055470 06/03/22 PETOO PETTY CASH/RECREATION 50.00 06022022 REC/PETTY CASH 055471 06/03/22 PGE00 PG&E 33566.98 05052022 MULTI-DEPTS/UTILITY USAGE
10.21 05092022 REC/STANDBY POWER
80.35 05182022 PM/TRAFFIC CONTROL
Check Total 33657.54
055472 06/03/22 PINO1 EDGAR PINEDO 100.00 JUNE2022 Measure A UNIFORMS 055473 06/03/22 PUNO1 GUILLERMO PUNZO 200.00 05262022 PW/CLASS A PHYSICAL 055474 06/03/22 QUI02 QUILL CORP. 117.49 25206609 PD/MISC OFFICE SUPPLIES 055475 06/03/22 ROE02 Thomas Roenspie 100.00 JUNE2022 Measure A UNIFORMS 055476 06/03/22 ROU01 Bruce Roundy 171.92 MAY2022 COUNCIL/MILEAGE REIMBURSEMENT 055477 06/03/22 SENO ROY R SEILER, C.P.A 3450.60 30511 ACCOUNTING PROFESSIONAL SERVICES 055478 06/03/22 SPA01 Spartan Sports 200.00 05252022 CITY AD 055479 06/03/22 SPEO1 Spec-West Concrete System 291.69 15414266- PW/WATER SUPPLIES 004
REPORT.:
RUN •
Jun 03 22
Jun 03 22
Friday CITY OF ORLAND PAGE:
Time: 09:36 Cash Disbursement Detail Report ID #:
003
PY-DP
Run By.: Leticia Espinosa Check Listing for 06-22 thru 06-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
055480 06/03/22 SUNOS Sun Life Financial 4506.70 MAY2022 GAP MEDICAL INSURANCE 055481 06/03/22 SUTO1 BRANDON SUTTON 84.77 05272022 PD/POLICE ACADEMY REQUIRED ITEMS REIN. 055482 06/03/22 SWROO STATE WATER RESOURCES CON 17568.42 MAY262022 EVA WELL PAYMENT 055483 06/03/22 T&S01 T AND S DVBE, INC. 200.42 22-1057 PM/STREET SIGNS 055484 06/03/22 TIA00 TIAA COMMERCIAL FINANCE, 268.13 8954095 PD/COPIER RENT FEE 299.87 05262022 MULTI/COPIER LEASE
Check Total 568.00
055485 06/03/22 TRA02 TRANSAMERICA 577.50 504617599 SUPPLEMENTAL INSURANCE 055486 06/03/22 VAL02 VALLEY ROCK PRODUCTS 548.02 72615,72 PW/CONCRETE MIX 055487 06/03/22 VANO0 VANTAGE POINT TRANSFER AG 1539.73 05192022 DEFERRED COMPENSATION PAY 055488 06/03/22 VER03 Verizon Wireless 228.06 906681020 PW/SCADA COMPUTER-IPADS, PD/LAPTOP
78.51 906681021 REC/CELL PHONE USAGES
164.04 906681022 FD/MEASURE A RESPONSE SERVICE FOR CITY ENGINE Check Total 470.61
055489 06/03/22 VLA00 RAYMOND J. VLACH 100.00 JUNE2022 Measure A UNIFORMS 055490 06/03/22 WEL02 Wells Fargo Vendor Fin Se 148.70 020173340 BD-PLAN/COPIER LEASE 055491 06/03/22 WES16 West Mitsubishi 251.95 69082 PD/TIRE ALIGNMENT AND ROTORS 3470.72 0767088-I FD/MEASURE A-REIN FOR BLACK BUTTE REPEATER PARTS Check Total 3722.67
055492 06/03/22 WEX00 WEX BANK 4866.57 999967PW PM/FUEL
61.03 0999967BD BLDG/FUEL
2392.37 0999967F0 FD/FUEL
6497.56 0999967P0 PD/FUEL
230.78 999967REC REC/FUEL
Check Total 14048.31
Cash Account Total 552968.13
Total Disbursements 552968.13
Cash Account Total .00
005
REPORT.: 05/19/22
RUN • 05/19/22 Time:
Run By.: Deysy Guerrero
Warrant Payroll
Number Date Date
16:03
**Employee**
Num Name
CITY OF ORLAND
Warrant Register
Actual Fiscal Gross
Period Period Amount
14378 05/19/22 05/18/22 COM01 COMBS, DANIEL T 05-22 11-22 697.50 14379 05/19/22 05/18/22 KAROO KARLE, CARSON 05-22 11-22 546.05 14380 05/19/22 05/18/22 0R002 OROZCO, EVVEN 05-22 11-22 275.40 14381 05/19/22 05/19/22 PINO0 PINEDO, EDGAR ESTEBAN 05-22 11-22 1193.11 105047 05/19/22 05/18/22 ALV01 ALVA, MICAELA 05-22 11-22 1760.12 Z05048 05/19/22 05/18/22 ANDOO ANDRADE, EDGAR 05-22 11-22 2774.40 205049 05/19/22 05/18/22 CAR03 CARR, PETER R 05-22 11-22 5769.23 205050 05/19/22 05/18/22 CES00 CESSNA, KYLE A 05-22 11-22 3784.41 Z05051 05/19/22 05/18/22 CHA01 CHANEY, JUSTIN 05-22 11-22 3881.08 105052 05/19/22 05/18/22 CRA00 CRANDALL, JEREMY 05-22 11-22 2123.39 205053 05/19/22 05/18/22 ESPOO ESPINOSA, LETICIA 05-22 11-22 1931.74 205054 05/19/22 05/18/22 FEN03 FENSKE, JOSEPH H 05-22 11-22 2911.84 205055 05/19/22 05/18/22 FL000 FLORES, JOSE D 05-22 11-22 2987.38 Z05056 05/19/22 05/18/22 FULOO FULLMORE, KRISTOPHER 05-22 11-22 3160.98 205057 05/19/22 05/18/22 GAMOO GAMBOA, YADIRA 05-22 11-22 465.00 Z05058 05/19/22 05/18/22 GUE01 GUERRERO, DEYSY D 05-22 11-22 2458.78 205059 05/19/22 05/18/22 GUE02 GUERRERO, JORGE 05-22 11-22 2107.63 Z05060 05/19/22 05/18/22 HAROO ZOLLERHARRIS, TRAVIS 05-22 11-22 2107.93 205061 05/19/22 05/18/22 HEN00 HENDERSON, OLIVIA 05-22 11-22 187.00 Z05062 05/19/22 05/18/22 JOH01 JOHNSON, SEAN KARL 05-22 11-22 4511.15 205063 05/19/22 05/18/22 LOW00 LOWERY, KATHERINE 05-22 11-22 2956.05 205064 05/19/22 05/18/22 MAR02 MARTINDALE, RYAN EUGENE 05-22 11-22 2350.64 205065 05/19/22 05/18/22 MEJ00 APARICIO, LILIA MEJIA 05-22 11-22 2534.04 205066 05/19/22 05/18/22 MEZOO MEZA, JODY L 05-22 11-22 3762.98 205067 05/19/22 05/18/22 MILOO MILLS, DARYL A 05-22 11-22 3005.21 205068 05/19/22 05/18/22 MONO3 MONDRAGON, MEAGAN N 05-22 11-22 1326.60 205069 05/19/22 05/18/22 MOR02 MORECI, CHRISTOPHER DAVI 05-22 11-22 1529.28 205070 05/19/22 05/18/22 MYE00 MYERS, KEVIN 05-22 11-22 621.30 205071 05/19/22 05/18/22 0R004 OROZCO, JORDAN 05-22 11-22 61.20 205072 05/19/22 05/18/22 PAI01 PAILLON, MICHAEL 05-22 11-22 2000.56 205073 05/19/22 05/18/22 PANO0 PANIAGUA, BLANCA A 05-22 11-22 416.40 205074 05/19/22 05/18/22 PEN01 PENDERGRASS, REBECCA A 05-22 11-22 3000.01 205075 05/19/22 05/18/22 PER00 PEREZ, MARGARITA T 05-22 11-22 1899.15 205076 05/19/22 05/18/22 PINO0 PINEDO, EDGAR ESTEBAN 05-22 11-22 2618.43 Z05077 05/19/22 05/18/22 POROO PORRAS, ESTEL 05-22 11-22 1763.18 205078 05/19/22 05/18/22 PUNO0 PUNZO, GUILLERMO 05-22 11-22 1951.76 205079 05/19/22 05/18/22 PUR01 PURCHASE, HEATHER 05-22 11-22 1344.71 205080 05/19/22 05/18/22 RIC01 RICE, GERALD W 05-22 11-22 2001.74 205081 05/19/22 05/18/22 RODOO RODRIGUES, ANTHONY 05-22 11-22 2313.40 205082 05/19/22 05/18/22 ROE00 ROENSPIE, THOMAS LUKE 05-22 11-22 3839.34 Z05083 05/19/22 05/18/22 ROMOO ROMERO, ARNULFO 05-22 11-22 2756.97 Z05084 05/19/22 05/18/22 SCH03 SCHMITKE, JENNIFER 05-22 11-22 2284.82 205085 05/19/22 05/18/22 STE01 STEWART, ROY E 05-22 11-22 2798.04 205086 05/19/22 05/18/22 SUA02 SUAREZ, BRYAN E 05-22 11-22 2201.57 205087 05/19/22 05/18/22 SUTOO SUTTON, BRANDON KIJANA 05-22 11-22 1580.98 205088 05/19/22 05/18/22 SWI00 SWINHART, ROBERT 05-22 11-22 1770.32 Z05089 05/19/22 05/18/22 VALOO VALENZUELA , BRENDA 05-22 11-22 316.54 205090 05/19/22 05/18/22 VLA00 VLACH, RAYMOND JOSEPH 05-22 11-22 4753.08 Z05091 05/19/22 05/18/22 VON00 VONASEK, EDWARD J 05-22 11-22 4266.99 109659.41
006
REPORT.: 06/02/22
RUN • 06/02/22 Time:
Run By.: Deysy Guerrero
Warrant Payroll
Number Date Date
16:34
**Employee*.
Num Name
CITY OF ORLAND
Warrant Register
Actual Fiscal Gross
Period Period Amount
14382 06/02/22 06/01/22 CL000 CLOYD, RILEY J 06-22 12-22 367.20 14383 06/02/22 06/01/22 COM01 COMBS, DANIEL T 06-22 12-22 60.00 14384 06/02/22 06/01/22 KAROO KARLE, CARSON 06-22 12-22 916.88 14385 06/02/22 06/01/22 OR002 OROZCO, EVVEN 06-22 12-22 221.85 14386 06/02/22 06/01/22 TES00 TESTERMAN, RUBY 06-22 12-22 244.80 14387 06/02/22 06/01/22 VLA01 VLACH, ETHAN 06-22 12-22 612.00 Z05092 06/02/22 06/01/22 ALV01 ALVA, MICAELA 06-22 12-22 1760.12 105093 06/02/22 06/01/22 ANDOO ANDRADE, EDGAR 06-22 12-22 3458.41 Z05094 06/02/22 06/01/22 BALOO BALDRIDGE, THEA 06-22 12-22 61.20 Z05095 06/02/22 06/01/22 CAR03 CARR, PETER R 06-22 12-22 6154.40 205096 06/02/22 06/01/22 CES00 CESSNA, KYLE A 06-22 12-22 55138.26 Z05097 06/02/22 06/01/22 CHA01 CHANEY, JUSTIN 06-22 12-22 3881.08 Z05098 06/02/22 06/01/22 CON00 CONTRERAS, ISAAC 06-22 12-22 175.95 Z05099 06/02/22 06/01/22 CRA00 CRANDALL, JEREMY 06-22 12-22 2123.39 Z05100 06/02/22 06/01/22 ESPOO ESPINOSA, LETICIA 06-22 12-22 1931.74 Z05101 06/02/22 06/01/22 FEN03 FENSKE, JOSEPH H 06-22 12-22 2911.84 Z05102 06/02/22 06/01/22 FL000 FLORES, JOSE D 06-22 12-22 2987.38 Z05103 06/02/22 06/01/22 FULOO FULLMORE, KRISTOPHER 06-22 12-22 3160.98 205104 06/02/22 06/01/22 GAMOO GAMBOA, YADIRA 06-22 12-22 465.00 105105 06/02/22 06/01/22 GUE01 GUERRERO, DEYSY D 06-22 12-22 2458.78 Z05106 06/02/22 06/01/22 GUE02 GUERRERO, JORGE 06-22 12-22 2107.63 Z05107 06/02/22 06/01/22 HAROO ZOLLERHARRIS, TRAVIS 06-22 12-22 1905.29 Z05108 06/02/22 06/01/22 HEN00 HENDERSON, OLIVIA 06-22 12-22 246.50 205109 06/02/22 06/01/22 JOH01 JOHNSON, SEAN KARL 06-22 12-22 4511.15 Z05110 06/02/22 06/01/22 K0001 KOCHEMS, EMMA 06-22 12-22 401.63 Z05111 06/02/22 06/01/22 LOW00 LOWERY, KATHERINE 06-22 12-22 3754.69 Z05112 06/02/22 06/01/22 MAR02 MARTINDALE, RYAN EUGENE 06-22 12-22 2472.39 105113 06/02/22 06/01/22 MEJ00 APARICIO, LILIA MEJIA 06-22 12-22 2534.04 Z05114 06/02/22 06/01/22 MEZOO MEZA, JODY L 06-22 12-22 3762.99 Z05115 06/02/22 06/01/22 MILO° MILLS, DARYL A 06-22 12-22 3827.14 Z05116 06/02/22 06/01/22 MONO3 MONDRAGON, MEAGAN N 06-22 12-22 530.65 205117 06/02/22 06/01/22 MOR02 MORECI, CHRISTOPHER DAVI 06-22 12-22 1529.27 105118 06/02/22 06/01/22 MYE00 MYERS, KEVIN 06-22 12-22 613.13 Z05119 06/02/22 06/01/22 OR003 OROZCO, ETHAN 06-22 12-22 229.50 Z05120 06/02/22 06/01/22 OR004 OROZCO, JORDAN 06-22 12-22 244.80 Z05121 06/02/22 06/01/22 PAI01 PAILLON, MICHAEL 06-22 12-22 2000.56 Z05122 06/02/22 06/01/22 PANO0 PANIAGUA, BLANCA A 06-22 12-22 277.60 Z05123 06/02/22 06/01/22 PEN01 PENDERGRASS, REBECCA A 06-22 12-22 3000.01 205124 06/02/22 06/01/22 PER00 PEREZ, MARGARITA T 06-22 12-22 1899.15 105125 06/02/22 06/01/22 PINO0 PINEDO, EDGAR ESTEBAN 06-22 12-22 2618.43 205126 06/02/22 06/01/22 POROO PORRAS, ESTEL 06-22 12-22 1763.18 205127 06/02/22 06/01/22 PUNO0 PUNZO, GUILLERMO 06-22 12-22 2300.79 Z05128 06/02/22 06/01/22 PUR01 PURCHASE, HEATHER 06-22 12-22 1486.26 105129 06/02/22 06/01/22 RIC01 RICE, GERALD W 06-22 12-22 2512.28 Z05130 06/02/22 06/01/22 RODOO RODRIGUES, ANTHONY 06-22 12-22 2313.41 Z05131 06/02/22 06/01/22 ROE00 ROENSPIE, THOMAS LUKE 06-22 12-22 3839.34 Z05132 06/02/22 06/01/22 ROMOO ROMERO, ARNULFO 06-22 12-22 2766.07 Z05133 06/02/22 06/01/22 SCH03 SCHMITKE, JENNIFER 06-22 12-22 2284.82 Z05134 06/02/22 06/01/22 STE01 STEWART, ROY E 06-22 12-22 2798.05 105135 06/02/22 06/01/22 SUA02 SUAREZ, BRYAN E 06-22 12-22 1998.93 Z05136 06/02/22 06/01/22 SUTOO SUTTON, BRANDON KIJANA 06-22 12-22 1580.98 205137 06/02/22 06/01/22 SWI00 SWINHART, ROBERT 06-22 12-22 1770.31 205138 06/02/22 06/01/22 VALOO VALENZUELA , BRENDA 06-22 12-22 316.54 Z05139 06/02/22 06/01/22 VLA00 VLACH, RAYMOND JOSEPH 06-22 12-22 4753.08 Z05140 06/02/22 06/01/22 VLA02 VLACH, ZOE 06-22 12-22 126.23 Z05141 06/02/22 06/01/22 VON00 VONASEK, EDWARD J 06-22 12-22 4266.98 114885.06
007
Item 5.B.
MINUTES OF THE ORLAND CITY COUNCIL
REGULAR MEETING HELD MAY 17, 2022
CALL TO ORDER
Meeting called to order by Mayor Hoffman at 6:30 p.m.
Meeting opened with the Police Sergeant Cessna leading the Pledge of Allegiance.
ROLL CALL
Councilmember present: Councilmembers Bruce Roundy, Billy Irvin (arrived at 6:30 pm), Chris Dobbs, Vice Mayor Jeffrey Tolley and
Mayor Dennis Hoffman
Councilmembers absent: None
Staff present: City Clerk, Jennifer Schmitke; Assistant City Manager/Director of Administrative Services, Rebecca
Pendergrass; Library Director, Jody Meza; Police
Sergeant, Kyle Cessna; City Attorney, Greg Einhorn
Staff present via teleconference: City Manager, Peter Carr
ORAL AND WRITTEN COMMUNICATIONS
Public Comments:
Alex Enriquez, City resident, stated concerns for limited bike lanes from outer neighborhoods into the downtown area.
CONSENT CALENDAR
A. Warrant List (payable obligations)
B. Approve City Council Minutes for May 3, 2022
C. CENIC Contract Transition
D. Receive and file Economic Development Commission Minutes of March 8, 2022 E. Receive and file Library Commission Minutes of March 14, 2022 F. Second Reading of Ordinance 2022-04: Graffiti Abatement G. 1-5 Bee Sculptures — Artist Contract
Vice Mayor Tolley asked to pull item G from the consent calendar.
Action: Vice Mayor Tolley moved to accept the consent calendar items A-F, Councilmember Irvin seconded. The motion carried by a voice vote 5-0.
Vice Mayor Tolley expressed concern regarding the lack of a staff report for consent calendar item G as well as a missing attachment that was listed on page 25 under Scope of Services. He also suggested including a total under the payment breakdown for the artist. Assistant City Manager/Director of Administrative Services, Rebecca Pendergrass, clarified that the item has been presented before to Council when the project was approved. Ms. Pendergrass presented a copy of the previously mentioned attachment to each Councilmember.
Orland City Council Minutes — May 17, 2022 Wage
008
Action: Vice Mayor Tolley made a motion to approve item G on the consent calendar, Councilnnennber Dobbs seconded. The motion carried by a voice vote 5-0.
PUBLIC HEARING — None
ADMINISTRATIVE BUSINESS
A. Verbal Update on Drought Conditions and Water Supply Project — Pete Carr, City Manager City Manager Pete Carr provided an update on reported dry wells, stating there are currently a total 24 wells reported this year being affected, 19 of those are completely dry. Mr. Carr stated the municipal wells continue to be monitored weekly and continue to be stable.
Mr. Carr stated that the Glenn County Task Force met May 12, where Department of Water Resources (DWR) presented an updated report on the water connection project. Mr. Carr shared an update on the DWR project, answering many questions that the City has been hearing the last few weeks. Mr. Carr stated the updated information was also posted onto the City's Facebook page to update residents who are patiently waiting.
Council discussed the DWR water project and Mr. Carr answered many questions about the project including timelines for the completed project, the ability to keep wells, backflow prevention devices, and if using water to irrigate is allowed. Mr. Carr also stated that DWR and City engineers are preparing plans needed to secure a contractor for the project, once that is completed a timeline should come shortly after.
Mayor Hoffman asked if the DWR well will be located on Walker Street. Mr. Carr explained there will be two new wells and the DWR funded well will be located on the end of West Walker Street. Mr.
Carr went on to explain that the storage tank will be on Sixth Street and Colusa. The new storage tank will be a million-gallon storage tank, it will be 35 feet tall and 85 feet in diameter.
Bruce Wilcox, County resident, asked if it would be better to have two 500,000-gallon storage tanks in different locations within the City instead of one 1-million-gallon tank in case of contamination.
Mr. Carr stated he would share the suggestion with City engineers. Mr. Carr shared that the City's Master Plan, last updated in 2014, calls for two water storage tanks and this tank that DWR is paying for will be the first one.
B. Fiscal Year 2022-23 Budget Discussion #4: General Fund by Department — Pete Carr, City Manager
Mr. Carr presented the fourth part of the proposed draft budget to Council for the next fiscal year 2022-2023 which starts July 1. Mr. Carr summarized the expected reserve balances for all major funds and previewed expenditure plans for General Funds by department and function.
Council asked questions and discussed budget items but did not direct staff to change course.
CITY COUNCIL COMMUNICATIONS AND REPORTS
Councilmember Roundy:
• Attended multiple SGMA meetings this month.
• Attended many negotiation meetings for the City in May.
Orland City Council Minutes — May 17, 2022 Wage
009
• Will be attending Cal Cities Quarterly meeting in Mt. Shasta May 20, 2022.
Councilmember Irvin:
• Attended many negotiation meetings for the City in May. • Attended the code enforcement hearing May 16, 2022.
Councilmember Dobbs:
• Nothing to report.
Vice Mayor Tolley:
• Wanted to clarify that Supervisor Grant Carnnon, not himself, was the person responsible for finding a trailer park with an open space for the last resident of the now torn down Orlanda motel. Mr. Carr stated Habitat for Humanity donated the trailer. • Attended the May 10, 2022 Economic Development Commission meeting. • Stated August 10, 2022 will be the Butte College Glenn Center ribbon cutting date. • The skatepark survey was created May 17thand will be sent to Superintendent Perry within the next few days.
• There will be another skatepark project discussion meeting June 20, 2022 from 6-7 PM at the Star Center at 418 Walker Street.
Mayor Hoffman:
• Will attend the Chamber of Commerce meeting May 18, 2022. • Glenn County Fair Parade is Friday May 20, 2022 at 6:00 PM.
CITIZEN COMMENTS ON CLOSED SESSION ITEMS — None
ADJOURN TO CLOSED SESSION AT 7:30 PM
CLOSED SESSION OPENED 7:38 PM
CONFERENCE WITH LABOR NEGOTIATORS: Government Code Section: 54957.6 Agency Negotiators: Greg Einhorn
Council Members Bruce Roundy and Billy Irvin
Employee Organizations: United Public Employees of California Local #792 (Mid Management and General Units); Orland Police Officers Association; Unrepresented Employees (All other not in UPEC)
RECONVENE TO REGULAR SESSION AT 8:21 PM
REPORT FROM CLOSED SESSION — Direction was given to staff.
MEETING ADJOURNED AT 8:23 PM
Jennifer Schmitke, City Clerk Dennis G. Hoffman, Mayor
Orland City Council Minutes — May 17, 2022 3IPage
010
Item 5.C.
CITY OF ORLAND ARTS COMMISSION
MINUTES
May 18, 2022
The Wednesday, May 18, 2022 meeting of the Orland Arts Commission was called to order at 7:00 PM by Chairman Rae Turnbull at the Orland Art Center. Commissioners present were: Jill & Steve Elliott, Mason Greeley, Mary Rose Kennedy and Paddy Turnbull. Absent: Jim Scribner and Council Liaison Bruce Roundy. The minutes of the March 18, 2022 meeting were approved as emailed with no corrections or additions (motion made by Paddy Turnbull and seconded by Mary Rose Kennedy - motion carried). The Financial Report will be updated at the June 15, 2022 meeting.
COMMISSIONER REPORTS AND UPDATES:
1. Commissioner Rae Turnbull reported on the financial status of the George Turnbull Memorial Fund, which provides year-round lighting and Christmas season decorations for the City Tree on Fourth St. in downtown Orland.
2. Commissioner Rae Turnbull reported on commissions earned from art sales.
3. Commissioner Jill Elliott reported on Patrons of the Arts membership numbers, including new member numbers and how to keep the Patrons Roster Book up to date.
4. Commissioner Mary Rose Kennedy reported on behalf of Jim Scribner on repair of the outdoor water faucet used for watering the plants in the Gallery flower boxes. (Commissioner Jim Scribner will report on the status of the hallway ceiling leak at the next meeting).
5. Commissioner Mary Rose Kennedy reported that the Lamda Iota Sorority of Orland generously donated $200 dollars toward the remodeling of the Gallery extension which contains the city's permanent collection of works of art purchased by the Art Center.
6. Commissioner Steve Elliott reported on Gallery wi-fl availability and how to use it.
ITEMS FOR DISCUSSION AND ACTION:
1. Commissioner Rae Turnbull suggested minor upgrades to the refreshment setup for the Gallery's First Friday events. Going forward we will use the Gallery's water and iced tea dispensers and cups in lieu of only water bottles.
2. Commissioner Steve Elliott made a motion that going forward $950 be transferred from the Arts Commission's general fund to the George Turnbull Memorial Fund every June 1stand December 1st to keep the fund replenished for ongoing tree lighting expenses throughout each year. Motion seconded by Mary Rose Kennedy, motion carried.
There being no further business, the meeting adjourned at 7:47 PM.
The next scheduled meeting will be held on Wednesday, June 15, 2022 at 7:00 PM Respectfully submitted by Jill Elliott and Rae Turnbull 011
Item 6
GLENN COUNTY TRAAISPORTATIOIV COMMISSION
Gary Hansen, City of Willows, Chair
Paul Barr, County of Glenn, Vice Chair
Bob Griffith, City of Willows
Keith Corum, County of Glenn
Bruce Roundy, City of Orland
Rick Beale, Public Member, County of Glenn
Dennis Hoffman, City of Orland (Alternate)
Ken Hahn, County of Glenn (Alternate)
225 N. Tehama Street
Willows, California 95988
(530) 934-6540
FAX (530) 934-6703
transitgcountyofalenn.net
Mardy Thomas
Executive Director
ORLAND CITY COUNCIL
BOARD REPORT
June 7, 2022
Submitted on behalf of the Glenn County Transportation Commission
EXECUTIVE SUMMARY
Prior to allocating Transportation Development Act (TDA) funds, the Glenn County Transportation Commission, acting as the transportation planning agency, is required to hold a minimum of one public hearing to receive comments on unmet transit needs that may exist and that might be reasonable to meet. This is one of four public hearings being held; the other three are to be held before the City Council of Willows, the Glenn County Board of Supervisors and the Glenn County Transportation Commission.
RECOMMENDATION(S):
To receive public comment on Unmet Transit Needs in Glenn County and forward comments to the Glenn County Transportation Commission for consideration.
HISTORY AND BACKGROUND:
In 1971, the California Legislature enacted the Transportation Development Act (TDA) to ensure "the efficient and orderly movement of people and goods in the urban areas of the state." The TDA provides two funding sources: the Local Transportation fund (LTF) a 'A-cent general sales tax collected statewide and the State Transit Assistance fund (STA) which is now derived from an excise tax on gasoline and diesel fuel.
TDA recognizes that rural counties have different transportation needs. Counties with a population under 500,000 as of the 1970 Census may use LTF funding for transit and local streets and roads provided that certain conditions are met first.
The TDA, Statutes and Administrative Code of Regulations, requires specific actions on the part of local transportation planning agencies. One of these requirements (Section 99401.5) is that the Local Transportation Commission (LTC) explicitly define the phrases "Unmet Transit Needs" and "Needs that are Reasonable to Meet" in terms of local conditions, and that these definitions be documented by resolution or within the agency's minutes. Definitions have been developed to both comply with legislative mandates and be responsive to actual community need within the TDA funding guidelines.
A Regional Transportation Planning Agency Serving the County of Glenn and the Cities of Willows and Orland 012
Orland City Council
June 7, 2022
Under TDA direction (Section 99401.5 (c)), the LTC has the authority to identify the unmet transit needs of their jurisdiction and those needs that are considered reasonable to meet. Staff has determined, through contacts with Caltrans representatives, that clear and comprehensive definitions are helpful in ensuring clarity in this annual process. With the above in mind, the following discussion is offered:
An Unmet Transit Need can be found to exist when there is any identifiable group within the population that has no dependable and/or affordable access to community employment, medical, commercial, public, or social services. Transit needs are not static--they can fluctuate with such variables as unemployment, population demographics, land use and circulation patterns, and variations in the local economy. Because of this, transportation needs are annually re-evaluated and revised as necessary.
It was through this process that the need for a public transportation system was identified and implemented which is Glenn Ride. Glenn Ride has been in operation for almost 25 years with ridership growing 203% since its beginning in 1998.
FISCAL/PERSONNEL IMPACT(S):
None.
ANALYSIS/DISCUSSION
An unmet transportation need (as opposed to a desire) has, for purposes of our definition, two components:
1) A trip destination that provides a necessity of life, and 2) a physical or financial obstacle between the individual and the necessary destination, which the individual is unable to overcome.
Necessary trip purposes may be defined as follows:
a) to obtain or maintain employment;
b) to obtain non-emergency medical and/or dental care;
c) shopping for necessities of life;
d) to obtain social services such as health care, government funded nutrition programs, sheltered workshops teaching employable skills, County welfare programs, and education programs for physically and/or mentally handicapped individuals; and
e) to obtain education
f) for the maintenance of life, health, physical and mental well-being The population groups with the greatest inferred needs are the very young, the handicapped, the economically disadvantaged, and the elderly. There may be considerable overlap among these groups; for instance, many of the elderly may be both economically disadvantaged and handicapped. However, it is not to be implied that all, or even most of these people are transportation-disadvantaged. The aspects described simply identify sub-groups of the population that may tend to contain a 2 013
Orland City Council
June 7, 2022
disproportionately large number of people with transportation difficulties (in contrast to the general population).
An identified transportation need can be reasonably met by determining whether or not a transportation service can meet established need and meet the criteria found in the Transportation Development Act.
This requires a cost-benefit analysis and feasibility study of alternative transit systems compared with existing service, level of performance, and cost. In any event, the cost of any transit system cannot exceed the apportionment for the jurisdiction providing or supporting the service.
Attached are definitions of "Unmet Transit Needs" and "Needs that are Reasonable to Meet".
Glenn Ride is a public transit program, provides transportation services to the general public—no qualifications, except payment of fare. Glenn Ride has been in operation since August 1998 and has experienced consistent ridership growth. Ridership has grown since Glenn Ride's inception and the program continues to meet its required fare box return as mandated by the Transportation Development Act; however, COVID has changed that significantly. This service is now struggling to meet its statutory requirements.
Glenn Transit also operates a specialized paratransit program known as Dial-A-Ride. The program operates within 1-1/2 mile radius of the respective city halls of Orland and Willows and to the Cannella/Huggins Drives area, Leisure Mobile Home Park, east of Orland, and the Willows Mobile Home Park, west of Willows. Individuals qualifying are those: 60 years of age and older, permanently disabled, low income social service assisted or low income non-social service assisted. Transportation is door-todoor to each requested destination. The ridership for this program in the City of Orland averages 75 persons per month and 98 persons per month in the City of Willows.
Glenn Transit also provides non-emergency medical transportation to qualifying Glenn County residents.
Volunteer drivers from the community provide transportation to individuals for medical appointments.
Qualifying individuals are those: 60 years of age and older, permanently disabled, low income social service assisted or low income non-social service assisted. The Volunteer Medical Transportation is the program servicing this need.
The GCTC has requested this time and advertised this meeting as an opportunity for residents in the community to provide input on transit needs within the Glenn County region. 3 014
I. UNMET TRANSIT NEEDS
2022-2023
For the purposes of allocating Transportation Development Act funds, an "Unmet Transit Need" is hereby recognized by the Glenn County Transportation Commission (GCTC) if any one or combination of the following criteria is found to exist:
1. Transportation needs identified by the GCTC which are desirable, but have not yet been implemented or addressed.
2. Transportation needs identified by the GCTC which have significant support, but have not yet been implemented or addressed.
3. Transportation needs identified through the public hearing process, whether delivered in writing or public testimony.
4. Those transit needs which, through transit needs studies or other methods approved by the Commission, are included by the Commission in the Regional Transportation Plan for Glenn County and have been designated a high need to be implemented or funded.
The above criteria for determining "Unmet Transit Needs" is further supplemented by the following guidelines:
1. A population group must have been defined and located which, by reason of age, physical or mental impairment, economic disadvantage, or a combination of these, has no reliable or accessible transportation for necessary trips. The size and location of the group must be such that the feasibility of providing service shall meet the criteria as defined as reasonable to meet.
2. Transit needs are to be determined in light of the following definition of "Necessary trips":
A. A trip destination that provides a necessity of life, and presence of a physical or financial obstacle between the individual and the necessary designation, which the individual is unable to overcome. Necessary trip purposes may be defined as follows:
a) to obtain or maintain employment;
b) to obtain non-emergency medical and/or dental care;
c) shopping for necessities of life;
d) to obtain social services such as health care, government funded nutrition programs, sheltered workshops teaching employable skills, County welfare programs, and education programs for physically and/or mentally handicapped individuals;
e) to obtain education; and
A
Glenn County--Unmet Transit Needs Definition
015
f) for the maintenance of life, health, physical and mental well-being.
3. Unmet transit needs specifically exclude:
A. Trips for social events, recreational, or religious purposes are not considered as necessary. It shall be the policy of the GCTC, however, to serve these desires if they can be served concurrently within the limits of other defined "transit needs".
B. Individuals requiring the assistance of a medical attendant (in addition to the vehicle driver) are not considered as needing a transportation service and shall be deemed to be more properly served by a medical emergency vehicle.
C. Trips of less than one mile in length made by individuals who are not elderly or disabled are not considered as "transit needs". An able-bodied person can walk this distance in a reasonable amount of time without undue physical strain. Provisions for the elderly and disabled are made through the existing dial-a-ride/paratransit system.
D. Minor operational improvements or changes, involving issues such as bus stops, schedules, and minor route changes.
E. Improvements funded or scheduled for implementation in the following fiscal year.
F. Future transportation needs.
G. Trips that would duplicate transportation services to the general public.
B
Glenn County--Unmet Transit Needs Definition
016
II. REASONABLE TO MEET
2022/2023
An "Unmet Transit Need" identified under the above criteria and guidelines, as it pertains to the allocation of Transportation Development Act funds, may be found "Reasonable to Meet" only if the following conditions and standards of performance prevail:
Cost Effectiveness: 1) The new, expanded or revised transit service would not cause the responsible operator or service claimant to incur expenses in excess of the maximum allocation of Transportation Development Act Funds. 2) The new expanded or revised transit service would allow the responsible operator or service claimant to meet minimum state subsidy fare box and revenue ratios.
Community Acceptance: A significant level of support exists for the public subsidy of transit service designed to address the unmet transit need in Glenn County including, but not limited to, support from public groups and community meetings reflecting a public commitment to public transit.
Equity: The new, expanded or revised transit service is needed by, and will benefit, either the general public or the elderly and disabled population as a whole. Transit service cannot be provided for a specific subset of these groups.
Operational Feasibility: The new, expanded, or revised transit service must be safe to operate and there must be adequate roadways and turnouts for transit vehicles.
Financial Feasibility: 1) Supporting data indicates a sufficient ridership potential exists for the new, expanded or revised transit service. 2) Potential providers are available to implement the service.
ADA Conformity: The new, expanded, or revised transit service, conforming to the requirements of the American with Disabilities Act, will not impose an undue financial burden on the transit operator or claimant if complementary paratransit services are subsequently required.
System Impact: The new, expanded, or revised transit service will not result in a negative impact on the overall system's measures of efficiency and effectiveness, such as average passenger load per hour, average cost per passenger per hour, passengers per mile, cost per mile, and cost per hour.
Impact Limits: 1) Transit services designed or intended to address an unmet transit need shall, in all cases, provide coordination efforts with transit services currently provided, either publicly or privately, and transit services shall not duplicate services currently or hereafter provided either publicly or privately. 2) No transit need shall be determined reasonable to meet until it has been reviewed and evaluated to the satisfaction of and obtained subsequent approval from the Glenn County Transportation Commission.
Glenn County--Unmet Transit Needs Definition
017
LEGAL NOTICE
NOTICE OF PUBLIC HEARING
Notice is hereby given that the GLENN COUNTY TRANSPORTATION COMMISSION staff, in concert with the following agencies, will conduct Unmet Transit/Transportation Needs Public Hearings to receive public input that will assist the Commission in identifying Unmet Transit/Transportation needs that may exist in Glenn County. A Spanish Language interpreter will be available for the public hearings.
Please note the following schedule of meetings and locations.
Hearing Body Location Date and Time
Glenn County Board
of Supervisors
Supervisors Chambers 2' Floor
Glenn County Memorial Hall
525 West Sycamore Street
Willows, CA 95988
Tuesday
June 21,2022
At 9:15 a.m.
Willows City Council Council Chambers
Willows City Hall
201 N. Lassen, Willows
Tuesday
June 14,2022
At 6:00 p.m.
Transportation
Commission
Supervisors Chambers
Glenn County Memorial Hall
525 West Sycamore Street
Willows, CA 95988
Thursday
June 16, 2022,
At 9:00 am.
Orland City Council Council Chambers
Carnegie Center
912 Third Street, Orland
Tuesday
June 7, 2022
At 6:30 p.m.
If you are unable to attend the scheduled meetings, please mail your comments to the Glenn County Transportafon Commission, 225 N. Tehama S reet, Willows, CA 95988 or FAX comments to (530) 934-6103 or e-mail comments to transitacountyofglenn.netby Friday, June 24, 2022. Please describe in detail the transportation service need.
The meeting rooms are wheelchair accessible and disabled parking is available in front of the Willows City Hall, Glenn County Memorial Hall and on Mill Street, north side of the Carnegie Center in Orland. Individuals who require special accommodations (American Sign Language interpreter, accessible seating, documentation in alternate forms, etc.) are requested to contact the Glenn County Transportation Commission at (530) 934-6540 at least 14 days prior to the scheduled hearing date. TDD users may contact the California Relay Service TDD line at 1-800-735-2929 or Voice Line at 1-800-735-2922. 018
NOTICIA LEGAL
NOTICIA DE AUDIENCIA PUBLICA
Este aviso es para notificar que el personal de la COMISION DE TRANSPORTACION DEL CONDADO DE GLENN, en colaboracion con las agencias siguientes, conducira una audiencia ptiblica de las necesidades de Trtinsito que no han sido correspondidas para recibir la opinion del public° que asistira la Comision en identificar las necesidades de Transit° que no han sido correspondidas que puedan existir en el Condado de Glenn. Un interprete de espafiol estard disponible para la audiencia pOblica.
Favor de anotar los horarios y lu ares de las untas•
Audiencia Mika Lugar Fecha y Horario
Glenn County Board
of Supervisors
Supervisors Chambers
Glenn County Memorial Hall
525W. Sycamore Street
Willows, CA 95988
Mutes
21 junio, 2022, a las
9:15 a.m.
Willows City Council Council Chambers
Willows City Hall
201 N. Lassen St, Willows
Martes
14 junio, 2022 alas
6:00 p.m.
Comici6n de
Transportacion
Supervisors Chambers
Glenn County Memorial Hall
525 W. Sycamore Street
Willows, CA 95988
Jueves
16 junio 2022 alas
a las 9:00 a.m.
Orland City Council Council Chambers
Carnegie Center
912 Third St., Orland
Mutes
7 junio 2022, a las
6:30 p.m.
Si usted no puede asistir a las juntas, favor de enviamos sus comentarios a la Comisi6n de Transportacion del Condado de Glenn, 225 N. Tehama Street, Willows, CA 95988 o envie sus comentarios por FAX al (530) 934-6103 o envie sus comentarios por correo electronic° a [email protected] del viemes, 24 Junio, 2022. Por favor describa en detalle la necesidad del servicio de transportacion.
Los lugares donde se Ilevaran a cabo las juntas son accesible a las sillas de ruedas y estacionamiento para incapacitados esta disponible en frente del Willows City Hall, Glenn County Memorial Hall y en la Mill Street, al lado del node del Carnegie Center en Orland. Individuos que requieran comodidades especiales (interprete de sefias, asientos accesibles, documentacion de formas altemativas, etc.) se les pide que hablen a la Comision de Transportacion del Condado de Glenn al (530) 934-6540 por lo menos 14 dias antes de la fecha de la junta. Usantes del TDD pueden hablar a la linea del TDD del Servicio del California Relay al 1-800-735-2929 o a la Linea de Voz al 1-800-735-2922. 019
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 7.B.
MEETING DATE: June 7, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Carr and Library Director Jody Meza SUBJECT: Proposed Library Realignment (Discussion/Direction) City staff will discuss a potential realignment of responsibilities and resources for the libraries under the direction of our Library Director.
BACKGROUND
In July 1968 the City of Orland, County of Glenn and City of Willows entered into a Joint Exercise of Powers Agreement (JPA) to provide coordinated library services, each jurisdiction owning its own equipment and materials. The Orland librarian also supervised the Hamilton City library. In 1993 the Hamilton City Community Services District (CSD) took over supervision of its own library, and in 1999 was brought into the JPA by a joint memorandum of understanding (MOU). In that MOU, Willows was to operate branch libraries in Elk Creek and Bayliss. The County would provide proportional funding to Willows, Orland and Hamilton. Orland would provide supervision for the Orland area not including Hamilton, Willows for the southern area including Elk Creek and Bayliss.
Funding was set as "endeavor to increase the annual library budgets..." from the 1999-2000 basis.
Each jurisdiction would be responsible for its own library buildings. The MOU continues on a yearto-year basis with allowance to be "amended and/or modified at any time...
In September 2010 the Orland Library Director was asked to assume operational responsibility for Willows and its outlying County branches, although the staff of all three branches remained Willows employees. Willows agreed to share the 1/2 the cost of the Library Director's compensation plus a modest travel allowance. Hamilton City CSD continued to operate its own branch for a while, then more recently that library closed and remains closed today.
DISCUSSION
City of Orland, City of Willows and Glenn County staff agree it would make more sense at this time to realign responsibilities for the libraries such that the Orland Librarian would continue to supervise the operations of Orland, Willows and the outlying branches (adding in the Hamilton City library) and for the employees at those branches (other than Willows) to become City of Orland employees. As a matter of practice, the Orland Library Director already hires and supervises all library employees at both cities and all branches.
The concept is that the City would operate the branch libraries with staffing provided by the City of Orland commensurate with the cost of the services and reimbursement made available by the County through its annual budget process. The amount of this annual agreement will be 0 20
determined by the Board through the annual County budget. The County Administrative Officer would work the Orland City Manager or designee to estimate the cost of library staffing each year.
Willows and the County would like us to make this change effective July 1. Separately, the three main jurisdictions are discussing a more equitable share of costs going forward for the operation of the Orland and Willows branches.
RECOMMENDATION
Direct Staff to return with an actionable MOU or amendment to the 1999 MOU to provide for Orland responsibility for all operations and staffing of County library branches, with the County fully reimbursing the City at an agreed annual amount, effective July 1, 2022.
Fiscal Impact of Recommendation: No direct impact on Orland General Fund as County would reimburse Orland for costs of operating the branch locations. 021
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 7.C.
MEETING DATE: June 7, 2022
TO: Honorable Mayor and Council
FROM: Pete Carr, City Manager/Finance Director
SUBJECT: Fiscal Year 2022-23 Budget Adoption (Discussion/Action) City staff will propose a budget for Council adoption for the coming fiscal year.
BACKGROUND
The annual budget presents the City's best estimates for anticipated revenue and authority to expend funds on operations and projects. With the 2022-23 fiscal year starting July 1, City staff and Council reviewed in April and May the capital improvement project plans, estimated revenues, planned by-department budget expenditures, fund balances, staffing, and debt obligations.
Recovery from the economic impacts of Covid-19 — especially in terms of constrained municipal services, reduced tax revenue, and limited relief resources — significantly influences this budget.
Nevertheless, the budget is designed to provide expected public services, accomplish planned improvements, and protect emergency reserves.
DISCUSSION
No significant changes were made to budget worksheets reviewed in April and May except:
• Updates to Major Projects & Capital Outlays listing
• Deferral of purchase of Building Dept vehicle for expenditure reduction of $50k • Revised Fleet Maintenance expenditure page to reflect adjustments to FY22 projections With these updates and changes the General Fund, Measure A and overall budget are still balanced, and expenditures for General Fund are reduced by net $40k. Water and sewer funds continue to project surpluses.
Significant changes from the current (FY21-22) budget include:
• Moderated growth of sales tax and street fund revenues • Staffing increases for public safety admin and public works • Many capital projects funded by ARPA
022
City Manager/Finance Director will preface this evening's discussion with a 20-yr General Fund revenue analysis graphical presentation, reviewing the past decade and forecasting the coming decade.
Attachments:
1. Cover page and organizational chart
2. City Manager budget message
3. Major Projects and Capital Outlays for FY23, listed & prioritized
4. Summarized City finances depicted in graphical charts
5. Summary of major fund balances
6. General Fund balance, revenues and expenditures by dept/function
7. Measure A Public Safety Fund balance and budget
8. ARPA Fund budget
9. Police, Fire and Public Works major equipment replacement schedules
10. Staffing schedule
11. Debt obligation schedule
RECOMMENDATION
Adopt fiscal year 2022-23 budget as drafted and proposed.
City of Orland
2022-2023 Budget
City Council
Mayor Dennis Hoffman
Vice-Mayor Jeffrey Tolley
Council Member Bruce T. Roundy
Council Member William "Billy" Irvin
Council Member Chris Dobbs
Appointed Officials
City Clerk
City Treasurer
City Staff
City Manager/Director of Finance
Asst. City Manager/Director of Administrative Services
City Attorney
Chief of Police
Chief of Fire
Director of Public Works
Director of Library Services
Director of Recreation
City Engineer
City Planner
Jennifer Schmitke
Leticia Espinosa
Peter R. Carr
Rebecca Pendergrass
Gregory H. Einhorn
Joe Vlach
Justin Chaney
Edward Vonasek
Jody Meza
Joe Fenske
RAR/Paul Rabo
ECORP/Scott Friend
Advisory Commissions
Arts Commission
Economic Development Commission
Library Commission
Parks and Recreation Commission
Planning Commission
Public Works and Safety Commission
Accounting
& Admin
Services
CITIZENS OF ORLAND
ADVISORY
COMMISSIONS
(appointed by City Council)
Planning
Library
Public Works & Safety
Parks & Recreation
Arts
Economic Development
CITY COUNCIL
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Chris Dobbs, Council Member
William "Billy" Irvin, Council Member
Bruce T. Roundy, Council Member
City Attorney
(appointed by City Council)
Gregory Einhom
Administrative
Services Director
Rebecca Pendergrass
City Manager
/ Finance Director
Pete Can
City Engineer
Paul Rabo, RAR
City Planner
Scott Friend, ECORP
City Treasurer
Leticia Espinosa
City Clerk
Jennifer Schmitke
Accounting Consultant
Roy Seiler, CPA
Public Safety
Police Chief
Fire Chief
Joe Vlach
Director Director
Library Public Works
Jody Meza Edward Vonasek Justin Chaney
• budget, accounting ; • law enforcement • circulation • water • utility billing ! • animal control • material acquisition • sewer • accounts payable • special programs • wastewater treatment & receivable • fire suppression • literacy • streets
• grants I • first aid response • reference • storm drainage • human resources • emergency • community educ. • park maintenance • IT systems, website,
social media
! preparedness
• Director of Glenn
County libraries
• building maintenance
• fleet maintenance
Community
Services
• planning
• economic
development
• permitting
• building inspection
• code enforcement
Recreation
Director
Joe Fenske
• plan and manage use
of recreation center,
parks, playgrounds
and pool
• organize and manage
recreation programs
• coordinate with
schools, community
sports leagues
3 r\D
C—Revised 5/5/2022
'•4?'&)
• ,
\NO,
i•N
1.Y0F0R LAND •C
City Manager's Message
July 1, 2022
Another successful year for Orland...
Fiscal year 2022 ended June 30th with remarkable
recovery from the local impact of the Covid19 global
pandemic, continued excellence in municipal operations
and services, and some terrific accomplishments
including:
• Conservative management of water resources
and award of a $16.7M grant from DWR to
expand and extend our water system;
• Substantial improvements to our police and fire
radio communications system;
• New agreement with our fire service partners
to provide a sustainable balance of cost sharing;
• Re-establishment of a School Resource Officer
(SRO) in our schools;
• Return to full Recreation, Park and Library
services;
• Resurfacing of all ball courts and construction of
four new pickleball courts.
• And... we are carefully applying the one-time
federal Covid relief funds for maximum public
safety and economic development benefit.
Looking Ahead...
The budget for the coming fiscal year presents Orland's spending plan. It conservatively leverages revenues —
all of which are stable or growing -- to provide services for the residents of Orland.
This budget funds essential services and many desired
projects including:
• Expansion of the water system with two new
wells and a new storage tank, and extension of
the water system to dry well properties;
• Purchase of a new fire engine with cash reserves
augmented by a federal grant;
• Completion of the multi-year police & fire radio
system upgrade project;
▪ Traffic pattern improvements at Commerce Lane
and planning for improvements at Ninth Street;
• Crowning of our main freeway interchange with
two pieces of bee-themed art.
Voter approval in 2016 of the Measure A Public Safety
Tax continues to make a significant positive difference in our ability to fund public safety equipment.
The people of your City government look forward to
continuing to serve you, the Orland community.
Pete Carr
City Manager
CITY OF ORLAND DRAFT 3.0 for Budget Adoption
MAJOR PROJECTS & CAPITAL OUTLAYS Fiscal Year 2022-23
Priorities More Important Less Important
Emergency Groundwater Resource Project OPD/City Hall Roof & Floor repairs (ARPA) (DWR — well, tank, mains, laterals, connections)
Library roof and HVAC repairs (ARPA)
Engineering design to 90% for new well on 6" St
(State DW grant + SRF financing) Install EV charging stations in town (ARPA) More Upgrade DWR well to optimize production (IRWM grant) Complete Rec Trail phase II (State Parks grant) Urgent
Radio dispatch system phase 3 (final) upgrade Construct / install freeway bee art (Caltrans project) Design concept traffic safety improvement Newville Rd @ 9th St.
Prepare (PS&E) for reconstruction of M1/2for FY24 (STIP) Upgrade Lely field lighting (ARPA) Detail canal undergrounding agreement OPD and OPW fencing and gating Engineering design of west side infrastructure Build Pump Track (DIF/ARPA) Less Complete upgrade SR32/M1/2lift station East end "Welcome to Orland" sign Urgent Start streetscapes visible improvements (ARPA) Work with Transportation Corn to fund overlay of Shasta Street Replace financial management software (ARPA)
State Public Safety
3%
Gas Taxes
6%
40 Hotel (TOT)
1%
\\_ Building Permits
2%
Sales Tax &
Measure A
51%
Other
6%
Library Cost Share
2%
_Park, Rec &
Pool
1%
Fire Dept / Streets
9%
Library
8%
Parks &
Recreation
9%
Building Dept Svcs
3%
Planning &
Engineering
4%
City of Orland Fiscal Year 2022-2023
Where do our funds come from? Where do our funds go?
Includes General Fund, Measure A Public Safety, Gas Tax.
Does not include Water, Wastewater or Covid Relief Funds.
City of Orland
Summary of Major Fund Balances
Fund Fund Fund
Balance Projected 2021-2022 Balance Balance
Fund Fund per Audit Revenues and Expenditures Projected Budgeted 2022-2023 Budgeted Code Name July 1,2021 Transfers In Transfers Out June 30, 2022 Revenues Expenditures June 30, 2023 00 General Fund 1,251,460 5,732,200 5,202,556 1,781,104 5,819,000 5,742,980 1,857,124 01 Measure A Safety Fund 1,194,330 1,275,000 1,101,000 1,368,330 1,300,000 1,731,396 936,934 21 Street Related Funds (Gas Tax) 324,095 420,500 510,800 233,795 549,120 479,000 303,915 35 Development Impact Fund 2,392,200 83,000 171,000 2,304,200 100,000 100,000 2,304,200 26 Water Enterprise Fund 2,946,574 1,880,000 1,579,266 3,247,308 1,975,000 1,776,127 3,446,181 27 Sewer Enterprise Fund 553,429 1,310,000 1,335,630 527,799 1,347,000 1,344,226 530,573 28 Sewer Industries Fund 97,600 115,598 85,598 127,600 113,728 113,728 127,600 05 Covid Relief Fund (CV 2 & 3) - 281,000 281,000
06 ARPA Fund 636,192 936,192 455,000 1,117,384 1,112,000 5,384 Notes: Enterprise fund balances shown exclude capital assets and long term debt.
City of Orland
2021 - 2022 Budget General - Fund Summary and Projections (Not Including Measure A Public Safety Fund)
Audited Fund Balance, June 30, 2021 $ 3,081,982
Less: Included in Measure A $ (1,194,330)
Less: Included in ARPA $ (636,192)
Recognized Fund Balance: June 30, 2021 1,251,460
2021-2022, PROJECTED:
Projected Revenues 5,732,200
Projected Expenditures (5,202,556)
Projected Fund Balance: June 30, 2022 1,781,104
2022-2023, Budgeted
Anticipated Revenues 5,819,000
Budgeted Expenditures (5,742,980)
Revenue Over/(Under) Expenditures: 76,020
Budgeted Fund Balance: June 30, 2023 1,857,124
Budgeted General Fund Reserve Expressed as a Percentage of Budgeted Expenditures 32.3% Percentage of Budgeted
Expenditures
Minimum Acceptable General Fund Reserve 25% 1,435,745
(Under)/Over Acceptable General Fund Reserve 421,379
Desired General Fund Reserve 50% 2,871,490
(Under)/Over Desired General Fund Reserve (1,435,745)
City of Orland
2022-2023 Budget - General Fund Revenues
(Not Including Measure A Safety Fund)
Revenue Source
Taxes
2020-2021
Actual
2021-2022
Adopted
Budget
2021-2022
Projected
Revenues
2022-2023
Proposed
Budget
Property Taxes (including Motor Vehicle In Lieu) $1,780,079 $1,828,000 $1,900,000 $2,000,000 Sales Tax 2,274,577 2,166,000 2,300,000 2,400,000
Less Allocation to County
Prop 172/Public Safety Augmentation 26,900 23,000 31,000 31,000 SLESA Public Safety 156,727 148,000 150,000 150,000
Business Licenses 25,395 24,000 26,000 26,500
Hotel User's Tax (TOT) 69,449 72,000 100,000 90,000
Fines, Forfeitures and 20,360
Investment Income 2,000 10,000 10,000
Rents and Royalties 54,620 56,000 53,000 56,000
Franchise Fees 198,901 210,000 220,000 230,000
Solar CREBS Credit, General Fund Portion 7,072 7,500 7,500 7,500 Inter Governmental 10,000 3,000 3,000
Library Allocation (County) 64,500 78,000 90,000 90,000 Library Allocation (City of Willows) 61,305 84,000 88,900 89,000 Fire Chief Allocation (County) 124,000 123,800 39,000
Fire Dept. Fleet Maint. Reimbursement (County) 20,000 20,000 20,000 Charges for Services
Planning/Zoning 17,032 15,000 50,000 50,000
Building Permits and Related Charges 72,784 85000 98,000 140,000 Library Fees 1,374 2,000 2,000
Green Waste Fees 3,555 18,000 9,000 0
Recreation, Park & Swim Programs 68,495 55,000 90,000 100,000 Other Revenues and One Time Monies
ARPA Fiscal Stabilization 200,000
CARES/COVID Relief 102,765
OTS Fire Dept Grant 97,411
Other Revenues 24,069 125,000 50,000
Administrative Allocation
to Enterprise Funds 231,946 235,000 235,000 235,000
Totals $5,559,316 $5,260,500 $5,732,200 $5,819,000
City of Orland
2022-2023 Budget- Summary General Fund Expenditures By Department Department Detailed Expenditures in Following Sections
Department
2021-2022
Budgeted
Expenditures
2021-2022
Projected
Expenditures
2022-2023
Budgeted
Expenditures
City Council $ 49,100 $ 49,050 $ 52,200
City Manager $ 285,217 $ 283,694 $ 350,355
City Clerk $ 154,871 $ 153,921 $ 65,014
City Accounting $ 244,644 $ 239,611 $ 357,551
City Attorney $ 49,000 $ 68,000 $ 50,000
City Planning $ 153,180 $ 153,180 $ 151,700
City Police $ 2,282,138 $ 2,232,738 $ 2,473,434
City Fire $ 236,658 $ 207,858 $ 293,449
City Building Inspection $ 129,190 $ 127,010 $ 191,694
City Engineer $ 27,000 $ 27,000 $ 27,000
City Facilities Maintenance $ 391,706 $ 152,821 $ 189,387 City Streets $ 148,976 $ 147,676 $ 139,653
City Parks Maintenance $ 253,288 $ 253,132 $ 305,721
City Fleet Maintenance, After Allocation to Police and Fire $ 150,917 $ 122,225 $ 101,239 City Recreation/ City Pool $ 318,132 $ 312,415 $ 329,707 City Library Shown Before Reimbursements $ 563,488 $ 565,325 $ 598,142 General Fund Portion of Debt Service (*) $ 106,900 $ 106,900 66,734 $ 5,544,404 $ 5,202,556 5,742,980
Debt Service Excludes PERS Pension Obligation Bonds and PERS Unfunded Liabilities which are included in individual departments 2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
16,600 18,000 18,000 18,000
1,681 1,200 1,300 1,600
2,571
11,250 11,250 11,250 11,250
3,304
4,101 3,500 4,500 6,200
306 1,000 200 1,000
217 600 400 600
5,211 4,900 4,900 4,900
5,500 5,500 5,500 5,500
0 0 0
431 2,000 2,000 2,000
1,048 1,150 1,000 1,150
52,220 49,100 49,050 52,200
$ 52,220 $ 49,100 $ 49,050 $ 52,200
Object Code Description
013 City Council Members Stipends
110 Office Expenses
120 Special Dept.
120 Special Dept. - Chamber of Commerce
545 Special Dept.- Facade/Signage Cost Share
122 Special Department Expense - Technology
150 Publications
160 Communications
240 Membership, Other
240 Membership (3Core)
122 Website Hosting and Maintenance
250 Travel/Training
280 Insurance/Bonds
640 Capital Improvements
Other
Sub total
Total General Fund Appropriations
City Council
2022-2023 Budget
Fund 00, Department 5010
City Manager
2022-2023 Budget
Fund 00, Department 5050
Object Code Description
010-045 Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
110 Office Expenses
120 Special Departmental
122 Special Departmental-Technology
160 Communications
210 Professional and Contract Services
240 Membership and Dues
250 Travel/Training
270 Fuel
280 Insurance/Bonds
095 Employee Recognition
Sub total
640 Capital Items -- replace admin vehicle
291 Pension Obligation Debt Service
Total General Fund Appropriations
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
$ 193,267 $ 212,128 $ 212,128 $ 228,050
35,008 41,566 41,566 70,105
2,191 2,000 2,000 2,000
1,528 100
5,994 3,480 5,000 6,200
1,736 1,000 1,500 1,500
1,048 2,000 1,100 1,000
100 1,500 200 500
704 2,000 1,600 2,000
1,176 1,200 100 500
8,512 9,350 9,350 9,500
0 0 0 2,000
251,264 276,224 274,644 323,355
0 27,000
8,679 8,993 9,050
$ 259,943 $ 285,217 $ 283,694 $ 350,355
City Clerk
2022-2023 Budget
Fund 00, Department 5020
Object Code Description
010-045 Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
110 Office Expenses
120 Special Departmental - Other
122 Special Departmental - Technology
125 Election Charges
150 Publications
160 Communications
200 Equipment Maintenance
210 Professional and Contract Services
240 Membership and Dues
242 Filings
250 Travel/Training
280 Insurance/Bonds
Sub total
291 Pension Obligation Debt Service
Total General Fund Appropriations
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
$ 109,806 119,604 119,604 39,535
16570 11,709 11,709 79
4,151 2,500 2,500 2,500
94 1,000 100
4,024 3,480 4,500 6,200
9,740 0 0 6,000
691 100 1,000 500
1,036 1,000 1,000 1,000
0 0 0
3,750 6,000 4,000 4,000
260 200 200 200
o o
100 200 200 500
3,960 4,350 4,350 4,500
154,182 150,143 149,163 65,014
4,563 4,728 4,758
$ 158,745 $ 154,871 $ 153,921 $ 65,014
Object Code Description
210 Professional Services - Retainer
Other
Sub total
Total General Fund Appropriations
City Attorney
2022-2023 Budget
Fund 00, Department 5040
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
46,200 47,000
2,000
48,000
20,000
48,000
2,000
46,200 49,000 68,000 50,000
$ 46,200 $ 49,000 $ 68,000 $ 50,000
City Accounting Department
2022-2023 Budget
Fund 00, Department 5030
Object Code Description
010-045 Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
110 Office Expenses/Bank Fees
120 Special Departmental - Other
122 Special Departmental - Technology
150 Publications
160 Communications
210 Professional Services-Consultant
223 Professional Services - Independent Audit
210 Professional Services - Other
224 Professional Services - PERS GASB 68
240 Memberships
250 Travel/Training
280 Insurance/Bonds
Sub total
291 Pension Obligation Debt Service
Total General Fund Appropriations
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
133,065 152,884 152,884 262,113
3,040 13,497 13,497 14,488
6,232 2,500 6,400 7,000
854
6,729 3,480 4,500 6,200
1,248 1,000 1,000 1,000
17,348 30,000 20,000 25,000
27,850 27,000 27,000 35,000
100 3,000 3,000 3,000
1,750 3,000 3,000 3,000
110 250 250 250
258 500 500 500
198,584 237,111 232,031 357,551
7,270 7,533 7,580
205,854 244,644 239,611 357,551
Object Code Description
110 Office Expenses
122 Special Departmental-Technology
120 Special Departmental-other
150 Publications (Legal Notices/Filing Fees)
160 Communications
210 Professional and Contract Services
210 Contract Services - Chico State GIS
210 City Contribution to LAFCO
250 Travel/Training
Sub total
Total General Fund Appropriations
City Planning Department
2022-2023 Budget
Fund 00, Department 5060
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
4,313 3,000 3,000 3,000
3,982 3,480 3,480 5,000
3,000 3,000 0
1,130 2,000 2,000 2,000
1,036 700 700 700
188,818 120,000 120,000 120,000
11,000 11,000 11,000
10,000 10,000 10,000
0 0 0
199,279 153,180 153,180 151,700
$ 199,279 $ 153,180 $ 153,180 $ 151,700
City Police
2022-2023 Budget
Funds 00 and 04, Departments 5110 and 5115
Object Code Description
010-045 Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
110 Office Expenses
120 Special Dept. Expense - Supplies
122 Special Department-Technology
160 Communications
200 Equipment and Building Maintenance
210 Professional and Contract Services
222 Animal Control Services from Glenn County
240 Membership and Dues
250 Travel/Training
270 Fuel
280 Insurance/Bonds
285 Interest and Debt Service Expense
Fleet Maintenance Allocation (Expended from Measure A)
Sub total
550 Capital Outlay
291 Pension Obligation Debt Service
Total General Fund Appropriations
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
1,509,794 1,643,914 1,643,914 1,955,010
199,296 209,402 209,402 216,324
6,401 5,500 6,500 6,500
15,791 30,000 25,000 30,000
3,654 25,000 25,000 31,200
3,475 0 0
2,487 0 0
51,067 30,000 30,000 30,000
41,250 55,000 55,000 55,000
996 900 900 900
19,618 20,000 24,000 20,000
51,882 50,000 60,000 50,000
69,988 76,900 76,900 78,500
60,000 0 0
1,975,699 2,206,616 2,156,616 2,473,434
72,886 75,522 76,122
$ 2,048,585 $ 2,282,138 $ 2,232,738 $ 2,473,434
550 Capital Outlay
Object Code Description
Salaries and Benefits*
PERS unfunded liability/Pension Obligation Bonds
Workers Compensation Insurance (Volunteers)
Office Expenses
Special Departmental-other
Special Departmental-Technology
Communications - Dispatch
Utilities
Building Maintenance
Equipment Maintenance
Professional and Contract Services
Travel/Training
Fuel
Insurance/Bonds
Fleet Maintenance Allocation* (Expended from Measure A) 010-045
045
110
120
122
160
170
190
200
210
250
270
280
Maintenance and Operations
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
124,480 164,346 164,346 254,566
556 555 555 2,726
8,952 12,157 12,157 12,157
825 1,000 1,000 1,200
1,489
3,965 1,500 4,500 7,900
2,248
8,093 6,500 6,000 6,000
100 0
97 0
2,335 1,000 2,000 1,400
o o o 0
8,486 0 10,000 0
8,736 9,600 7,300 7,500
0 40,000 0 0
170,362 236,658 207,858 293,449
Total General Fund Appropriations $ 170,362 $ 236,658 $ 207,858 $ 293,449 City Fire
2022-2023 Budget
Fund 00, Department 5120
(Not Including Measure A Public Safety Fund)
*Cost share reimbursement from the County per contract.
City Building Inspection & Code Enforcement
2022-2023 Budget
Fund 00, Department 5070
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
35,303 41,794 41,794 54,988
96 97 97 14,106
3,136 2,300 3,200 3,500
5,512 2,000 500 1,000
9,482 3,480 4,200 5,000
1,507 1,400 1,400 1,400
49 200 200 200
0 23,000 20,000 35,000
45,521 52,000 52,000 75,000
0 200 200 200
0 500 500 500
571 600 600 800
700
101,177 127,571 125,391 191,694
1,563 1,619 1,619
$ 102,740 $ 129,190 $ 127,010 $ 191,694
Object Code Description
010-045 Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
110 Office Expenses
120 Special Department Expense
122 Special Department Expense - Technology Upgrades
160 Communications and Public Notices
200 Equipment Maintenance and Leases
210 Professional Services (Plan Review)
220 Contract Services (Inspection)
240 Dues and Memberships
250 Training and Travel
270 Gasoline
280 Insurance Allocation
Other
640 Capital Items
Subtotal
291 Pension Obligation Debt Service
Total General Fund Appropriations
Object Code Description
210 Engineering Services
Sub total
Total General Fund Appropriations
City Engineer
2022-2023 Budget
Fund 00, Department 5160
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
53,505 27,000 27,000 27,000
53,505 27,000 27,000 27,000
$ 53,505 $ 27,000 $ 27,000 $ 27,000
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
82,268 89,260 89,260 112,221
4,802 4,955 4,955 8,166
- 1,000 100 500
- 2,600 100
8,115 10,500 10,500 11,000
13,360 16,500 25,000 25,000
2,048 2,500 2,500 2,500
260,000 10,000 25,000
5,000
110,593 387,315 142,415 189,387
2000 8000
912
2,338 2,391 2,406
$ 113,843 $ 391,706 $ 152,821 $ 189,387
Object Code Description
010-045 Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
110 Office Expenses
120 Special Department Expense
170 Utilities
190 Miscellaneous Supplies and Services
280 Insurance/Bonds
640 Capital Improvements
640 Capital Equipment
(Roofs, Sidewalks, Painting & Waterproofing)
Sub total
540 Improvements
546 Library and Carnegie Center ADA upgrades
291 Pension Obligation Debt Service
Total General Fund Appropriations
City Facilities Maintenance
2022-2023 Budget
Fund 00, Department 5190
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
82,286 229,279 229,279 215,028
14,696 15,069 15,069 17,625
(80,892) (120,000) (120,000) (120,000)
0 2,100 2,100 2,100
2,194 1,100 2,200 2,200
8,648 9,900 7,500 7,700
15,000
26,932 137,448 136,148 139,653
11,125 11,528 11,528
Total General Fund Appropriations $ 38,057 $ 148,976 $ 147,676 $ 139,653 Object Code Description
Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
Less: Gasoline Tax Wages & Benefits
Special Departmental
Uniforms
Equipment Maintenance
Utilities/Street Lights
Insurance/Bonds
Fleet Maintenance Allocation
Sub total
Pension Obligation Debt Service
010-045
291
120
140
200
170
280
City Streets Maintenance
General Fund Portion
2022-2023 Budget
Fund 00, Department 5170
Note: The majority of the City's street costs are paid through the Highway Users Tax special revenue fund which is shown separately on page 29.
Object Code Description
Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
Office Expenses
Dept. Expenses - Repair, Supplies & Services
Uniforms
Communications
Utilities
Equipment Maintenance & Lease
Training and Travel
Insurance/Bonds
Fuel
Tree Replacement
Fleet Maintenance Allocation
Other
Sub total
Pension Obligation Debt Service
Capital Outlay
010-045
110
120
140
160
170
200
250
280
270
560
291
640
City Parks Maintenance
2022-2023 Budget
Fund 00, Department 5250
Total General Fund Appropriations
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
148,667 164,895 164,895 178,961
17518 18,057 18,057 26,760
22 150 150 150
24,505 30,000 30,500 30,000
2,193 650 2,000 1,500
198 550 400 550
4,270 1,900 3,500 3,500
8,623 10,000 8,000 10,000
5,372 7,000 5,500 5,800
1,050 1,050 1,500
2,000 2,000 3,000
15,000
1420
212,788 236,252 236,052 276,721
6,790 7,036 7,080 0
11601 10,000 10,000 29,000
$ 231,179 $ 253,288 $ 253,132 $ 305,721
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
204,501 81,029 160,000 178,365
146 179 500 1,274
2,757 40,000 2,000 5,000
25,312 62,500 23,000 15,000
(7,282) 40,000 5,000 15,000
26,674 21,000 68,000 25,000
- 3,200 3,200 3,300
1,165 3,200 3,200 3,300
2,229 2,309 2,325 -
255,502 253,417 267,225 246,239
(62,500) (60,000) (60,000)
(40,000) (40,000) (40,000)
(15,000) (15,000)
(15,000) (15,000)
(7,500) (7,500)
(7,500) (7,500)
$ 255,502 $ 150,917 $ 122,225 $ 101,239
Object Code Description
010-045 Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
110 Office Expenses
120 Special Department Expense, Admin
120 Special Department Expense, Police
120 Special Department Expense, Fire
120 Special Department Expense, Public Works
170 Utilities
200 Equipment Maintenance, Other
291 Pension Obligation Debt Service
Sub total
Allocation of Expenditures to Specific Departments:
Police (Measure A)
Fire (Measure A)
Street Funds/Gas Tax
Parks
Water
Sewer
Total Non Allocated General Fund Appropriations
City Fleet Maintenance
2022-2023 Budget
Fund 00, Department 5180-5183
Object Code Description
Salaries and Benefits, Recreation
Salaries and Benefits, City Pool
PERS unfunded liability/Pension Obligation Bonds-Rec
PERS unfunded liability/Pension Obligation Bonds-Pool
Office Expenses
Dept. Expenses - Recreation
Dept. Expenses - City Pool
Special Department-Tech (+RecDesk)
Communications
Utilities
Utilities - City Pool
Building Maintenance
Equipment Maintenance
Professional and Contract Services
Gas and Oil
Insurance/Bonds
Pool Supplies and Water Treatment
Other
Sub total
Capital Outlay
Pension Obligation Debt Service
010-045
110
120
120
122
160
170
170
190
200
210
270
280
450/460
540
291
Total General Fund Appropriations
City Recreation and Pool
2022-2023 Budget
Fund 00, Departments 5260 and 5261
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
109,799 175,281 175,281 95,571
66,948 19,652 19,652 95,124
19262 179 179 24,080
179 179 1,032
4,529 2,600 12,000 6,000
1,131 12,000 5,000 6,000
32,047 30,000 15,000 18,000
7,446 6,880 8,000 9,900
2,837 2,200 4,500 4,500
5,572 8,000 8,000 8,000
7,759 7,000 12,000 13,000
11,129 2,000 10,000 10,000
20,218 200 200 200
4,522 1,200 8,000 8,000
1,792 1,700 1,700 2,500
9,192 10,100 7,700 7,800
29,000 15,000 20,000
1,371
305,554 308,171 302,391 329,707
9,613 9,961 10,024
$ 315,167 $ 318,132 $ 312,415 $ 329,707
2020-2021 2021-2022 2021-2022 2022-2023
Actual Budget Projected Proposed
332,154 416,859 416,859 444,171
59,522 62,161 62,161 87,571
4,145 4,500 5,000 4,700
10,169 10,500 10,000 10,500
3,966 3,480 5,000 6,200
3,227 2,000 2,500 2,000
14,321 13,000 15,000 10,000
3,689 4,000 4,000 5,500
10,689 8,000 10,000 10,000
1,800 2,400 2,400 3,000
16,292 17,900 13,600 14,500
459,974 544,800 546,520 598,142
18,036 18,688 18,805
$ 478,010 $ 563,488 $ 565,325 $ 598,142
Object Code Description
010-045 Salaries and Benefits
PERS unfunded liability/Pension Obligation Bonds
110 Office Expenses
120 Special Department Expense
122 Special Department-Technology
160 Communications
170 Utilities
200 Equipment Maintenance
210 Professional and Contract Services
250 Travel/Training
280 Insurance/Bonds
Sub total
ADA Corrections, Library Facilities
Capital Outlay
Pension Obligation Debt Service
Total General Fund Appropriations
City Library
2021-2022 Budget
Fund 00, Department 5200
Description
2020-2021
Actual
2021-2022
Budget
2021-2022
Projected
2022-2023
Proposed
City of Orland
2022-2023 Budget -- Water Enterprise Operating & Capital Replacement Revenues
Water Service Fees 1,755,635 1,670,000 1,850,000 1,950,000 Water Line Foot Charges, Capacity & Meter Hook-up Fees _ 84,100 5,000 0 Investment and Other Revenues 46,224 5,000 25,000 25,000 Total Revenues $ 1,801,859 $ 1,759,100 $ 1,880,000 $ 1,975,000 Personnel Services including wages and benefits 348,721 456,013 456,013 486,405 PERS unfunded liability/Pension Obligation Bonds 39,606 40,814 40,814 59,302 Operating
Office Expenses 11,000 12,480 13,000 15,000
Special Departmental Supplies and Tools 37,322 5,000 5,000 5,000 Special Departmental Technology 8,183 12,000 10,000 18,200 Uniform and Boot Allowance 2,889 1,768 3,000 3,500
Communications 9,417 10,192 10,000 10,500
Utilities 103,631 122,000 122,000 122,000
Rents and Leases 12,000 12,480 12,480 12,855
Equipment/Building Maintenance 21,607 20,800 35,000 35,000 Professional and Contract Services 40,188 50,000 45,000 45,000 Membership/Dues/Permits 10,017 9,800 12,000 10,000
Non Capitalized Equipment 11,981 15,000 15,000 15,000
Training and Travel 2,225 2,080 2,000 2,200
Fuel 22,936 26,000 26,000 36,000
Insurance Allocation 12,640 9,700 10,600 11,000
Pension Obligation Debt Service 18,097 18,678 27,600
SGMA JPA Cost Share 6,000 6,000 6,000
Supplies 114,969 60,000 80,000 80,000
Water Treatment 10,700 9,360 9,500 10,000
Fleet Maintenance Allocation 7,500 7,500
Administrative Allocation 139,670 141,000 141,000 145,230 Total Operating Expenditures 977,799 1,041,165 1,089,507 1,135,692 Other Expenditures
Capital Outlay 250,000 250,000 278,000
Water Line Replacement - 200,000
Other Expenses 2,825 _ - -
Debt Service 239,779 239,759 239,759 162,435
Total Other Expenditures 242,604 489,759 489,759 640,435 Total Expenditures 1,220,403 1,530,924 1,579,266 1,776,127 Revenue in Excess of Expenditures $ 581,456 $ 228,176 $ 300,734 $ 198,873 City of Orland
2022- 2023 Budget -- Sewer Enterprise Operating & Capital Replacement 2020-2021 2021-2022 2021-2022 2022-2023
Description Actual Budget Projected Proposed
Revenues
Sewer Service Fees 1,203,266 1,175,000 1,300,000 1,342,000 Capacity and Hook Up Charges 77,900 5,000 0
Grants 225,000
Investment and Other Revenues 16,335 5,000 5,000 5,000
Total Revenues 1,444,601 1,257,900 1,310,000 1,347,000
Personnel Services including wages and benefits 276,014 328,703 328,703 405,529 PERS unfunded liability/Pension Obligation Bonds 19,588 20,200 20,200 44,839 Operating
Office Expenses 10,965 12,500 12,500 15,000
Special Departmental Supplies and Tools 37,438 5,000 20,000 10,000 Special Departmental Technology 8,182 3,620 9,000 18,200 Uniform and Boot Allowance 3,353 1,700 3,000 3,500
Memberships/Dues/Permits 18,955 25,000 25,000 25,000
Communications 3,055 2,100 3,000 3,000
Utilities 8,076 10,400 10,400 10,400
Rents and Leases 12,000 12,480 12,480 12,855
Equipment/Building Maintenance 30,301 34,320 34,320 34,000 Professional and Contract Services 70,865 14,560 18,000 15,000 State Regulatory Fees 15,600 15,600 15,600
Training and Travel 891 2,000 2,000 2,000
Fuel 22,936 25,000 26,000 35,000
Non Capitalized Equipment 39 20,000 20,000 20,000
Insurance Allocation 11,028 8,632 9,300 9,500
Pension Obligation Debt Service 12,385 12,832 14,800
Supplies 44,979 50,000 45,000 50,000
Water Treatment 1,040 1,000 1,100
Fleet Maintenance Allocation 7,500 7,500
Administrative Allocation 78,363 80,000 80,000 82,400
Total Operating Expenditures 669,413 685,687 717,803 820,423 Other Expenditures
Capital Outlay, Capitalized 85,000 210,000 278,000
Sewer Line Replacement 50,000
Environmental Study - -
Other Expenses 752 145,000
Debt Service 262,827 262,827 262,827 195,803
Total Other Expenditures 263,579 347,827 617,827 523,803 Total Expenditures 932,992 1,033,514 1,335,630 1,344,226 Revenue in Excess of Expenditures $511,609 $224,386 ($25,630) $2,774 City of Orland
2022-2023 Budget -- Industries Sewer Enterprise
2020-2021 2021-2022 2021-2022 2022-2023
Description Actual Budget Projected Proposed
Revenues
Sewer Service Fees from Olive Processors $ 126,160 81,929 115,598 113,728 Interest Income Allocation 1,765
Total Revenues 127,925 81,929 115,598 113,728
Personnel Services including wages and benefits 53,253 53,253 53,253 PERS unfunded liability/Pension Obligation Bonds 3,746 3,925 3,925 3,925 Operating
Special Departmental Supplies and Tools 147 150 150 150 Uniform Allowance 2,193 1,150 2,500 2,500
Utilities 6,411 3,650 7,000 7,000
Rents and Leases 1,800 1,900 1,900 1,900
Professional and Contract Services 750 750 500
Insurance Allocation 322 1,050 270 500
PERS Side Fund Debt Service 2,028 2,101 1,850
Engineering funding agreements 20,000 20,000
Industrial pond meter 10,000 10,000
Administrative Allocation 13,600 14,000 14,000 14,000
Total Expenditures 30,247 111,929 85,598 113,728
Revenue in Excess of Expenditures 97,678 $ (30,000) $ 30,000 $ City of Orland Street Funds -- Gas Tax
2022- 2023 Budget
Audit Balance, June 30, 2021
Anticipated Revenues, 2021-2022
Budgeted Expenditures, 2021-2022
Less: Expected Capital Expenditure Carryover
HUTA
and RSTP
Fund
STIP
Fund
Road
$
S.B. 1
Maint. Rehab
Fund Totals
$ 83,325
$ 277,800
$ (348,000)
$ 86,000
$ (2,460)
$
$
243,230
142,700
(162,800)
$ 324,095
$ 420,500
$ (510,800)
86,000
Projected Fund Balances at June 30, 2022 $ 99,125 $ (2,460) $ 223,130 $ 319,795 2022-23 BUDGET
Estimated HUTA Apportionments Payable-- State of CA $ 244,750 $ 194,370 $ 439,120 Projected RSTP Revenues $ 110,000 $ 110,000
Projected STIP Revenues $
Total Projected Revenues $ 354,750 $ 194,370 $ 549,120
City Engineer and Other Administrative Costs $ -
Street Wages & Benefits Allocation $ 120,000 $ 120,000
Street Lighting and Utilities Allocation $ 75,000 $ 75,000 Road Patching and Sealing (SB-1 Shasta Street) $ 10,000 $ 76,000 $ 86,000 Planning for Road M1/2 Construction $ 70,000 $ 70,000
Equipment Maintenance $ 15,000 $ 15,000
Street Related Capital Additions $ 99,000 $ 14,000 $ 113,000 Total Budgeted Expenditures $ 319,000 $ 160,000 $ 479,000 Projected Balance at June 30, 2023 $ 134,875 $ (2,460) $ 257,500 $ 389,915 City of Orland
2022-2023 Budget -- Library Memorial and Hanbery Trust Fund Projected Fund Balance at July 1,2022 $ 83,450
Estimated Donations 600
Estimated Interest Income for the Year 120
Less: Special Departmental - Publications (5,000)
Anticipated Balance at June 30, 2023 $ 79,170
CITY OF ORLAND
2022-2023 Budget - Measure A Public Safety Fund Balance
FUND BALANCE
Audited Fund Balance: June 30, 2021 $ 1,194,330
Original FY21-22 Budget, Revenues
Changes (+ ARPA fiscal stabilization)
Original FY20-21 Budget, Expenditures
FY21-22 Net change
$ 1,050,000
$ 225,000
$ (1,101,000)
$ 174,000
Projected Fund Balance: June 30, 2022
Anticipated Revenues FY22-23:
Budgeted Expenditures FY22-23:
Budgeted Fund Balance, June 30, 2023
Purchase of Apparatus (Cash)
Projected Fund Balance, June 30, 2023
$ 1,300,000
$ (1,211,396)
$ 1,368,330
$ 1,456,934
$ (520,000)
$ 936,934
Set Asides (S/A)
Set Aside in Set Aside Sub-total Purchase Reserve
Prior Years FY 2022-23 Set Aside from S/A Balance
Set aside for future Public Safety apparatus & equipment $ 608,000 $ 76,698 $ 684,698 $ (520,000) $ 164,698 Set aside for future Public Safety facility $ 100,000 $ - $ 100,000 $ - $ 100,000 Balance of set asides $ 784,698 $ (520,000) $ 264,698 $ 264,698 Available Fund Balance after set asides, June 30, 2023 $ 672,236
CITY OF ORLAND
2022-2023 Budget - Measure A Public Safety Sales Fund Budget Anticipated Revenues FY 22-23:
Budgeted Expenditures FY 2023:
$ 1,300,000
Fire: Ladder truck payment (seventh of ten annual payments) $ 76,698 Facility & Equipment Maint $ 15,000
Fleet Maintenance Allocation $ 40,000
Equipment for Engine 27 $ 100,000
SCBA, Turnouts* $ 52,000
Training Facility Improvements $ 50,000
Volunteer Support* $ 40,000
Communications -- pagers, dispatch* $ 42,000
Radio repeater project (final phase) $ 60,000
Potential VGA grant match for radios $ 20,000
Fuel, Travel and Training $ 31,000
Set aside for fire apparatus replacement schedule $ 76,698 Set aside for future public safety facility $
$ 603,396
* = shared with Rural
Police: Patrol vehicles (two new) purchases $ 165,000
Fleet Maintenance Allocation $ 60,000
Police Communications -- Dispatch and Radios $ 110,000
Police rifles, road emergency and medical equipment $ 40,000 Maintenance, Renewal and Licensing, FirstNet $ 87,000
OPD Promotional Materials, Fuel Contingency $ 13,000
$ 475,000
Public Works: Fire hydrants, safety equipment, road signs $ 120,000 Capital per equip replacement schedule $ 13,000
$ 133,000
Total Budgeted Allocations 2022-2023: $ (1,211,396)
Balance: $ 88,604
City of Orland
2022-2023 Budget - ARPA Fund 06
2020-2021 ACTUAL
Revenues First Half of Total 936,192
Expenditures/Transfers
Transfer to General Fund as "revenue backfill" 200,000
Transfer to Measure A as "revenue backfill" 100,000
Total Projected Expenditures/Transfers (300,000)
Audited Fund Balance, June 30, 2021 636,192
2021-2022, PROJECTED:
Revenues Second Half of Total 936,192
Expenditures/Transfers
Chamber Support 7,000
Arts Commission 3,000
Radio Upgrades 30,000
Public Safety Security and IT upgrades 160,000
OPD Evidence Room Improvements 80,000
Façade Improvement 30,000
Cost share for S.Cortina lift station 145,000
Total Projected Expenditures/Transfers (455,000)
Projected Fund Balance
June 30, 2022 1,117,384
2022-2023, Budgeted
Anticipated Revenues
Budgeted Expenditures
OPD Hall Roof and Floor Repairs 120,000
Library Roof and HVAC Repairs, Match State 80,000
Façade Improvement 30,000
Extend Westside 1-5 Water/Sewer to CR 16 300,000
Construct EV Charging Stations in the City 50,000
Lely Ballfield Lighting and LED lamps 170,000
Pump Track, Match Parks/Rec DIF 12,000
Replace Financial Accounting Software (1/2) 50,000
Construct Welcome Sign East End of City 30,000
Items not yet approved by Council:
Streetscape (benches, planters, streetlamp, etc) $ 200,000 Loan Payoff: 5th Street Parking Lot $ 70,000
Leverage for Business/City Advertising Tower@ 1-5 $ -
Total Projected Expenditures/Transfers (1,112,000)
Budgeted Fund Balance,
June 30, 2023 5,384
056
Orland Police Department Fleet Replacement Schedule FY23 UNIT# YEAR TYPE MAKE/MODEL VALUE $ PLATE MILEAGE REPLACE 500 2017 SUV/COP CHEVY TAHOE $50K 1536949 14211
501 2017 SUV CHEVY TAHOE $65K 1550088 38315 FY25
502 2017 SUV CHEVY TAHOE $65K 1550087 11754
503 2017 SUV/SGT CHEVY TAHOE $65K 1539263 25726
504 2014 SUV FORD EXPLORER $65K 1394949 77889 FY23
505 2019 SUV CHEVY TAHOE $65K PAPER 19591
506 2017 SUV/K9 CHEVY TAHOE $65K 1536867 30346
507 2017 SUV CHEVY TAHOE $65K 1550089 16361
508 2015 SUV/K9 CHEVY TAHOE $65K 1485724 43986
509 2017 SUV CHEVY TAHOE $65K 1536866 28804
45510 2017 SUV/SGT CHEVY TAHOE $65K 1536868 44067 FY25
511 2020 SUV/4x4 CHEVY TAHOE $65K PAPER 6218
OLD5 2010 SD FORD C/V $65K 1234927 75797 FY23
CSO 2002 PU GMC SIERRA $60K 1293413 99481 FY22
TRIP 2008 SD FORD C/V $45K 1389776 89080
Orland Fire Department Fleet Replacement Schedule FY23
Year, Fiscal Description Expenditure Appropriated
Opening Balance
Balance
$338,000.00
18/19 Measure A $100,000 $438,000
19/20 Measure A $100,000 $538,000
20/21 Chief truck/grass truck $230,000 $100,000 $408,000 21/22 Measure A $200,000 $608,000
22/23 Engine 27 * $520,000 $200,000 $288,000
23/24 Measure A $200,000 $488,000
24/25 Measure A $200,000 $688,000
25/26 Measure A $200,000 $888,000
26/27 Measure A $200,000 $1,088,000
27/28 Measure A $200,000 $1,288,000
28/29 Measure A $200,000 $1,488,000
29/30 Measure A $200,000 $1,688,000
30/31 Measure A $200,000 $1,888,000
32/33 Measure A $200,000 $2,088,000
33/34 Engine 25 $1,200,000 $200,000 $1,088,000
34/35 Measure A $200,000 $1,288,000
35/36 Chief truck/grass truck $200,000 $1,488,000
36/37 Measure A $200,000 $1,688,000
37/38 Measure A $200,000 $1,888,000
38/39 Measure A $200,000 $2,088,000
39/40 Measure A $200,000 $2,288,000
40/41 Measure A $200,000 $2,488,000
41/42 Ladder 26 $2,500,000 $200,000 $188,000
as of March 2022
* Original cost of $790,000, received an USDA Grant for $270,000 Orland Public Works Capital Equipment Schedule FY22/23 Scheduled, funded, and unfunded with allocations Item description # W/S/St/A
/M.D.
new!
replacement
Age Water Sewer Streets Gen Fund Meas-A M.D. Total
FUNDED
Road repair equipment crack filler etc. W/S/ST new $ 60,000 $ 60,000 F250 service truck 56 W/S/ST rep 31 yrs $ 21,000 $ 21,000 $ 11,000 $ 53,000 F350 service truck 57 W/S/ST rep 30 yrs $ 32,000 $ 32,000 $ 15,000 $ 79,000 F350 flatbed park maint truck 12 W/S/GF rep 46yrs $ 30,000 $ 30,000 $ 19,000 $ 79,000 Scissor lift W/S/BM new $ 5,000 $ 5,000 $ 5,000 $ 15,000 F350 flatbed truck 14 W/S/ST rep 31 yrs $ 30,000 $ 30,000 $ 19,000 $ 79,000 F150 pickup 60 W/S/ST rep 22yrs $ 20,000 $ 20,000 $ 10,000 $ 50,000 F150 pickup 64 W/S/ST rep 23 yrs $ 20,000 $ 20,000 $ 10,000 $ 50,000 F150 pickup 58 W/S/ST rep 20 yrs $ 20,000 $ 20,000 $ 10,000 $ 50,000 F650 dump truck 54 W/S/ST rep 33 yrs $ 40,000 $ 40,000 $ 30,000 $ 110,000 Wheeled loader 39 W/S/ST rep 19 yrs $ 60,000 $ 60,000 $ 20,000 $ 140,000 City Admin vehicle 13 W/S/GF rep 11 yrs $ 27,000 $ 27,000 FUNDED Subtotal $ 278,000 $ 278,000 $185,000 $46,000 $0 $5,000 $ 792,000 UNFUNDED as of July 1
Building Inspector vehicle 9 GF rep 16 yrs $ 50,000 $ 50,000 UNFUNDED Subtotal $ 50,000
SCHEDULED Total $ 842,000
W - Water Fund; S = Sewer Fund; St = Street Funds; GF = GenFund; A = Measure A Public Safety; M.D. = maintenance assessment districts K:city finance/budgets/2022-23 budget
C7.)
City of Orland
Established, Authorized and Unfunded
For the Fiscal Year 2022-2023
Optimal Contract
Established Position Titles Staffing Professionals
Positions
Unfunded
Positions
Funded
Employees
City Manager 1.0 1.0
Director of Administrative Services/ACM/Grants 1.0 1.0
City Clerk/AR 1.0 1.0
City Attorney 0.5 0.5
City Engineer 0.5 0.5
City Planner 0.5 0.5
Accounting Consultant 0.5 0.5
Accounting and IT Manager 1.0 1.0
Accounting Analyst 1.0 0.5 0.5
Accounting Tech II 2.0 1.0
Accounting Tech I 1.0 1.0
Admin Tech I 1.0 0.5 0.1
Community Services Director 1.0 1.0
City Building Official 1.0 1.0
Building Inspector 1.0 0.5 0.5
Code Enforcement Officer 0.5 0.5
Permit Tech 1.0 0.5 0.5
Chief of Police 1.0 1.0
Police Sergeants 2.0 2.0
Police Patrol Officers (1 funded by COPS Grant) 9.0 9.0 Detective 1.0 1.0
GLNTFF Officer 1.0 1.0
School Resource Officer (funded by grant) 1.0 1.0
Police Clerk/Records 1.0 1.0
Community Service Officer/Evidence Technician 1.0 1.0
Police Dept Admin 1.0 1.0
Fire Chief 1.0 1.0
Fire Dept Admin (1/2 paid by Orland Rural District) 1.0 1.0 Director of Public Works 1.0 1.0
Public Works Supervisor 1.0 1.0
Public Works Lead/Foreman 1.0 1.0
Admin Support/Billing/Cust Svc 0.5 0.5
Water Treatment Operator 2.0 1.0 1.0
Wastewater Treatment Operator 2.0 1.0 1.0
Equipment Mechanic 3.0 3.0
Equipment Operator 1.0 1.0
Maintenance Workers 8.0 7.0
Facilities Custodian 1.0 1.0
Green Waste Operator 0.5
Recreation Director 1.0 1.0
Recreation Assistant PT 0.0 0.0
Library Director (cost shared with Willows) 1.0 1.0
Assistant Librarian 1.0 1.0
Librarian - Technician III Cataloguer 1.0 1.0
Library Technician ll 2.0 1.0 1.0
Childrens' Librarian 1.0 1.0
Library Assistants ( 2PT @ .5 = 1 FTE) 1.0 1.0
Totals 64.5 3.0 46.0 12.6
Change
from FY22
added Dec 2021
defunded Dec 2021
added Dec 2021
reduced Dec 2021
added March 2022
PT to FT
PT to FT
funded July 2022
defunded March 2022
City of Orland
Debt Obligations 2022 - 2023
Schedule of Payments
Payments allocated to funds: Remaining
Balance
June 30,
2023
Issuer
Item[s] Financed
Original Loan
Amount
%
Rate
Loan
End Date
Balance
June 30,
2022
FY 22-23
Payments
General
Fund
Measure
A - Safety
Water Sewer
Bank of Mellon Pension Bond -- Side Fund 1,270,200 4.4 2022 - - PNC Fire Dept. Ladder Truck 655,090 3.0 2026 293,823 76,698 76,698 223,565 Umpqua OPW Equip 732,791 5.0 2022 39,984 40,233 6,437 16,898 16,898 - Umpqua Bucket truck 105,481 4.0 2022 1,433 1,437 1,437 - Umpqua OPW Equip 8,697 4.7 Paid off -
Umpqua Police Vehicles 227,986 4.7 Paid off - -
Umpqua Police Vehicles 161,401 4.5 Paid off - -
Umpqua Police Vehicles 119,377 3.4 Paid off - -
Umpqua Blue Frog Project 854,101 5.0 2024 296,870 137,219 137,219 167,713 300RE 5th St Parking Lot 115,000 3.0 2028 60,263 11,423 11,423 50,514 Umpqua Energy Efficiency 866,000 3.0 2032 653,019 72,812 13,834 57,521 1,456 599,141 Umpqua Solar Project, net of CREBS 1,575,066 1.9 2032 1,137,006 114,950 21,840 52,880 40,230 1,034,675 SWRF Eva Well 1,160,268 0.0 2048 931,126 35,136 35,136 895,990 Umpqua Pension Obligation Bonds 4,060,000 2.95 2036 4,060,000 394,554 3,825,000 Total: 11,911,458 7,473,524 884,462 54,972 76,698 162,435 195,803 6,796,598
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 7.D.
MEETING DATE: June 7, 2022
TO: Honorable Mayor and Council
FROM: Pete Carr, City Manager
SUBJECT: Orland Emergency Groundwater Resource Project Contract with DWR (Discussion/Action)
City staff will recommend Council approve the draft agreement for the DWR water supply project.
BACKGROUND
City Staff made application in August 2021 for funding under the State of California Department of Water Resources (DWR) "Small Community Drought Relief Program" funded by the Budget Act of 2021. The City on September 2 was awarded a $7.8M grant — one of the first in the State with this program -- to expand the City's water production and storage capacity and extend its reach outside City limits to connect domestic dry well properties to the City system. The project concept was encouraged by the County of Glenn. It was envisioned that perhaps up to 60 property owners might want to connect.
In ensuing months, the City and DWR made a concerted effort to outreach to the Orland community in offering the program. By December 31 over 200 households had registered their domestic wells as dry or at-risk and identified themselves as willing to connect to the Orland municipal water system with all the costs and benefits associated with being subscribed water customers.
On February 9th the City published a map, drawn by engineers with cost and efficiency in mind, depicting how 150 of the willing properties could be most cost-effectively connected. While engineering design work proceeded in the background to prepare for the project, DWR in early May revised its award upward to $16.7M, recognizing increased construction and materials costs and including 18 more property connections. This is the largest single project under this State program at this time.
DISCUSSION
The proposed 33-page agreement documents the project scope, sets the budget, and delineates responsibilities between City and State. City Staff has reviewed and negotiated project scope, work tasks, construction standards, deliverables, terms of reimbursement, legal siderails, and share of budget between the City and DWR's project engineer. Key points include:
• Project funding of $16,713,400
• Payable to Orland $14,241,400
• Construction of a well, storage tank and booster pump for the City • Connection of 34 houses in the City and approximately 134 outside the City 062
It is noted that the project budget does not provide for contingency or additional funding if needed. It will be incumbent on the City to provide for contingencies in its bidding and management of construction. Construction will generally be to City standards, and the City will provide construction inspection services as part of the project. A possible exception is that the City may have to provide its own secure structure to house the new equipment, and the City will be initiating its own post-project upgrade to optimize the capacity of the new well.
This project is complex and comprehensive, significantly expanding the City's infrastructure and extending it out into areas north, south, and west of the City. These extensions will necessarily involve installing City water mains in County roads and crossing OUWUA irrigation canals and the Tehama Colusa Canal, with associated USBR permitting and NEPA environmental compliance. City Staff is working with County of Glenn and Glenn LAFCo to coordinate legal and practical aspects of the project. The City's lead engineer for the project is Rolls Anderson Rolls.
Timelines for the project are being developed by DWR's project engineer in consultation with the City Engineer.
Attachment:
Proposed agreement with DWR for the Orland Emergency Groundwater Resource Project
RECOMMENDATION
Approve the proposed agreement with DWR and authorize the City Manager to execute it and proceed with the project.
Fiscal Impact of Recommendation:
$14.2M as a pass-thru of reimbursements for allowable project expenditures over course of the expected 12-month project construction. No General Fund direct impact. 063
Grant Agreement No. 46000X)000(
STATE OF CALIFORNIA
CALIFORNIA NATURAL RESOURCES AGENCY
DEPARTMENT OF WATER RESOURCES
AGREEMENT NUMBER: 46000XXXXX
FUNDING AGREEMENT BETWEEN THE STATE OF CALIFORNIA
DEPARTMENT OF WATER RESOURCES
AND
CITY OF ORLAND
FOR THE
ORLAND EMERGENCY GROUNDWATER RESOURCE PROJECT
A PART OF THE SMALL COMMUNITY DROUGHT RELIEF PROGRAM
FUNDED BY
THE BUDGET ACT OF 2021 (STATS. 2021, CH. 240, § 80)
6 1•
Grant Agreement No. 46000X)000(
FUNDING AGREEMENT BETWEEN
THE STATE OF CALIFORNIA (DEPARTMENT OF WATER RESOURCES) AND
CITY OF ORLAND
<SAP AGREEMENT NUMBER>
SMALL COMMUNITY DROUGHT RELIEF PROGRAM
THIS FUNDING AGREEMENT is entered into by and between the Department of Water Resources of the State of California, herein referred to as the "State" and the City of Orland, a public agency in the State of California, duly organized, existing, and acting pursuant to the laws thereof, herein referred to as the "Grantee," which parties do hereby agree as follows:
1. PURPOSE. State shall provide funding pursuant to the Budget Act of 2021 (Stats. 2021, ch. 240, § 80) to the Grantee to assist in financing the Orland Emergency Groundwater Resource Project (Project). By executing this Agreement, the Grantee certifies that the purpose of the Project is in response to a drought scenario, as defined by Water Code section 13198(a) and is intended to:
(1) address immediate impacts on human health and safety; (2) address immediate impacts on fish and wildlife resources; or, (3) provide water to persons or communities that lose or are threatened with the loss or contamination of water supplies.
2. TERM OF FUNDING AGREEMENT. The term of this Funding Agreement begins on the date this Funding Agreement is initially executed by State, through final payment plus three (3) years unless otherwise terminated or amended as provided in this Agreement. However, all work shall be completed by June 28, 2024, and no funds may be requested after September 29, 2024.
3. PROJECT COST. The reasonable cost of the Project is estimated to be $16,713,400. Any additional costs over this amount are the responsibility of the Grantee.
4. FUNDING AMOUNT. The maximum amount payable by the State under this Agreement shall not exceed $14,241,400.
5. GRANTEE COST SHARE. Any costs incurred over the amount stated in Paragraph 3 are the responsibility of the Grantee.
6. BASIC CONDITIONS. State shall have no obligation to disburse money for the Project under this Funding Agreement until Grantee has satisfied the following conditions:
A. For the term of this Funding Agreement, Grantee submits timely Quarterly Progress Reports as required by Paragraph 13, "Submission of Reports."
B. Grantee submits all deliverables as specified in Paragraph 13 of this Funding Agreement and in Exhibit A.
C. Prior to the commencement of construction or implementation activities, Grantee shall submit the following to the State:
i. Final plans and specifications certified by a California Registered Civil Engineer as to compliance for the Project as listed in Exhibit A of this Funding Agreement. ii. Work that is subject to the California Environmental Quality Act (CEQA) and or environmental permitting shall not proceed under this Funding Agreement until the following actions are performed:
065
Grant Agreement No. 46000XXXXX
a. Grantee submits to the State all applicable environmental permits as indicated on the Environmental Information Form to the State, and
b. Documents that satisfy the CEQA process are received by the State, and c. Grantee receives written concurrence from the State of the Lead Agency's CEQA document(s) and State notice of verification of environmental permit submittal.
State's concurrence of Lead Agency's CEQA documents is fully discretionary and shall constitute a condition precedent to any work (i.e., construction or implementation activities) for which it is required. Once CEQA documentation has been completed, State will consider the environmental documents and decide whether to continue to fund the Project or to require changes, alterations, or other mitigation. Grantee must also demonstrate that it has complied with all applicable requirements of the National Environmental Policy Act (NEPA) by submitting copies of any environmental documents, including environmental impact statements, Finding of No Significant Impact, mitigation monitoring programs, and environmental permits as may be required prior to beginning construction/implementation.
7. DISBURSEMENT OF FUNDS. State will disburse to Grantee the amount approved, subject to the availability of funds through normal State processes. Notwithstanding any other provision of this Funding Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations pursuant to any federal statute or regulation. Any and all money disbursed to Grantee under this Funding Agreement shall be deposited in a separate account and shall be used solely to pay Eligible Project Costs.
8. ELIGIBLE PROJECT COST. Grantee shall apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the law and Exhibit B. Eligible Project Costs include the reasonable costs of studies, engineering, design, land and easement acquisition, legal fees, preparation of environmental documentation, environmental mitigations, monitoring, and project construction. Reimbursable administrative expenses are the necessary costs incidental but directly related to the Project included in this Agreement. Work performed on the Project after September 2, 2021, shall be eligible for reimbursement.
Costs that are not eligible for reimbursement include, but are not limited to the following items:
A. Costs incurred prior to September 2, 2021.
B. Operation and maintenance costs, including post-construction performance and monitoring costs.
C. Purchase of equipment not an integral part of the Project.
D. Establishing a reserve fund.
E. Monitoring and assessment costs for efforts required after Project construction is complete.
F. Replacement of existing funding sources for ongoing programs.
G. Payment of federal or state taxes.
H. Costs incurred as part of any necessary response and cleanup activities required under the Comprehensive Environmental Response, Compensation, and Liability Act; Resource Conservation and Recovery Act; Hazardous Substances Account Act; or other applicable law.
I. Support of existing agency requirements and mandates (e.g., punitive regulatory agency requirement).
066
Grant Agreement No. 46000X)C<XX
J. Purchase of land in excess of the minimum required acreage necessary to operate as an integral part of a project, as set forth and detailed by engineering and feasibility studies, or land purchased prior to September 2, 2021.
K. Overhead and indirect costs. "Indirect Costs" means those costs that are incurred for a common or joint purpose benefiting more than one cost objective and are not readily assignable to the funded project (i.e., costs that are not directly related to the funded project).
Examples of Indirect Costs include but are not limited to: central service costs; general administration of the Grantee; non-project-specific accounting and personnel services performed within the Grantee's organization; depreciation or use allowances on buildings and equipment; the costs of operating and maintaining non-project-specific facilities; tuition; conference fees; and, generic overhead or markup. This prohibition applies to the Grantee and any subcontract or sub-agreement for work on the Project that will be reimbursed pursuant to this Agreement.
9. METHOD OF PAYMENT. After the disbursement requirements in Paragraph 6 "Basic Conditions" are met, State will disburse the whole or portions of State funding to Grantee, following receipt from Grantee via US mail or Express mail delivery of a "wet signature" invoice, or an electronic invoice certified and transmitted via DocuSign for costs incurred, including Cost Share, and timely Quarterly Progress Reports as required by Paragraph 13, "Submission of Reports." Payment will be made no more frequently than monthly, in arrears, upon receipt of an invoice bearing the Funding Agreement number. State will notify Grantee, in a timely manner, whenever, upon review of an Invoice, State determines that any portion or portions of the costs claimed are not eligible costs or is not supported by documentation or receipts acceptable to State. Grantee may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to State to cure such deficiency(ies). If Grantee fails to submit adequate documentation curing the deficiency(ies), State will adjust the pending invoice by the amount of ineligible or unapproved costs.
Invoices submitted by Grantee shall include the following information:
A. Costs incurred for work performed in implementing the Project during the period identified in the particular invoice.
B. Costs incurred for any interests in real property (land or easements) that have been necessarily acquired for the Project during the period identified in the particular invoice for the implementation of the Project.
C. Invoices shall be submitted on forms provided by State and shall meet the following format requirements:
i. Invoices must contain the date of the invoice, the time period covered by the invoice, and the total amount due.
ii. Invoices must be itemized based on the categories (i.e., tasks) specified in Exhibit B. The amount claimed for salaries/wages/consultant fees must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = the total amount claimed). iii. One set of sufficient evidence (i.e., receipts, copies of checks, timesheets) must be provided for all costs included in the invoice.
iv. Each invoice shall clearly delineate those costs claimed for reimbursement from the State's funding amount, as depicted in Paragraph 4, "Funding Amount" and those costs that represent Grantee's costs, as applicable, in Paragraph 5, "Grantee Required Cost Share." v. Invoices can be submitted by one of the following methods. 067
Grant Agreement No. 46000X)000(
a. Via either email at [email protected] upload it on DWR's GRanTS website (Grants.water.ca.qov).
b. Mail the invoice with the original "wet signature" to the following address: Alena Misaghi, Department of Water Resources, South Central Region Office, 3374 E Shields Avenue, Fresno, CA 93726.
All invoices submitted shall be accurate and signed under penalty of law. Any and all costs submitted pursuant to this Agreement shall only be for the tasks set forth herein. The Grantee shall not submit any invoice containing costs that are ineligible or have been reimbursed from other funding sources unless required and specifically noted as such (i.e., match costs/cost share). Any eligible costs for which the Grantee is seeking reimbursement shall not be reimbursed from any other source. Double or multiple billing for time, services, or any other eligible cost is illegal and constitutes fraud. Any suspected occurrences of fraud, forgery, embezzlement, theft, or any other misuse of public funds may result in suspension of disbursements of grant funds and/or termination of this Agreement requiring the repayment of all funds disbursed hereunder plus interest. Additionally, the State may request an audit pursuant to Paragraph D.5 and refer the matter to the Attorney General's Office or the appropriate district attorney's office for criminal prosecution or the imposition of civil liability. (Civ. Code, §§ 1572- 1573; Pen. Code, §§ 115, 470, 487-489.)
10. WITHHOLDING OF DISBURSEMENTS BY STATE. If State determines that the Project is not being implemented in accordance with the provisions of this Funding Agreement, or that Grantee has failed in any other respect to comply with the provisions of this Funding Agreement, and if Grantee does not remedy any such failure to State's satisfaction, State may withhold from Grantee all or any portion of the State funding and take any other action that it deems necessary to protect its interests. Where a portion of the State funding has been disbursed to the Grantee and State notifies Grantee of its decision not to release funds that have been withheld pursuant to Paragraph 11, the portion that has been disbursed shall thereafter be repaid immediately as directed by State. State may consider Grantee's refusal to repay the requested disbursed amount a contract breach subject to the default provisions in Paragraph 11, "Default Provisions." If State notifies Grantee of its decision to withhold the entire funding amount from Grantee pursuant to this Paragraph, this Funding Agreement shall terminate upon receipt of such notice by Grantee and the State shall no longer be required to provide funds under this Funding Agreement and the Funding Agreement shall no longer be binding on either party.
11. DEFAULT PROVISIONS. Grantee will be in default under this Funding Agreement if any of the following occur:
A. Substantial breaches of this Funding Agreement, or any supplement or amendment to it, or any other agreement between Grantee and State evidencing or securing Grantee's obligations.
B. Making any false warranty, representation, or statement with respect to this Funding Agreement, the application, or any documents filed to obtain grant funding.
C. Failure to operate or maintain the Project in accordance with this Funding Agreement.
D. Failure to make any remittance required by this Funding Agreement, including any remittance recommended as the result of an audit conducted pursuant to Paragraph D.5.
E. Failure to submit timely progress reports.
F. Failure to routinely invoice State.
G. Failure to meet any of the requirements set forth in Paragraph 12, "Continuing Eligibility." 0138
Grant Agreement No. 46000X)OCXX
Should an event of default occur, State shall provide a notice of default to the Grantee and shall give Grantee at least ten (10) calendar days to cure the default from the date the notice is sent via first-class mail to the Grantee. If the Grantee fails to cure the default within the time prescribed by the State, State may do any of the following:
A. Declare the funding disbursed be immediately repaid.
B. Terminate any obligation to make future payments to Grantee.
C. Terminate the Funding Agreement.
D. Take any other action that it deems necessary to protect its interests.
In the event State finds it necessary to enforce this provision of this Funding Agreement in the manner provided by law, Grantee agrees to pay all costs incurred by State including, but not limited to, reasonable attorneys' fees, legal expenses, and costs.
12. CONTINUING ELIGIBILITY. Grantee must meet the following ongoing requirement(s) to remain eligible to receive State funds:
A. Grantee must adhere to the protocols developed pursuant to The Open and Transparent Water Data Act (Wat. Code, § 12406) for data sharing, transparency, documentation, and quality control.
B. If the Grantee diverting surface water, the Grantee must maintain compliance with diversion reporting requirements as outlined in Water Code section 5100 et seq.
C. If applicable, maintain compliance with the Urban Water Management Planning Act (Wat. Code, § 10610 et seq.).
D. If applicable, maintain compliance with Sustainable Water Use and Demand Reduction requirements outlined in Water Code Section 10608, et seq.
13. SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the successful completion of this Funding Agreement. Reports shall meet generally accepted professional standards for technical reporting and shall be proofread for content, numerical accuracy, spelling, and grammar prior to submittal to State. All reports shall be submitted to the State's Project Manager and shall be submitted via email or DWR's "Grant Review and Tracking System" (GRanTS). If requested, Grantee shall promptly provide any additional information deemed necessary by State for the approval of reports. Reports shall be presented in the formats described in the applicable portion of Exhibit F. The timely submittal of reports is a requirement for initial and continued disbursement of State funds. Submittal and subsequent approval by the State, of a Project Completion Report is a requirement for the release of any funds retained for such project.
A. Quarterly Progress Reports: Grantee shall submit Quarterly Progress Reports to meet the State's requirement for disbursement of funds. Quarterly Progress Reports shall be sent directly to the Project Manager via email or uploaded via GRanTS, and the State's Project Manager notified of upload. Quarterly Progress Reports shall, in part, provide a brief description of the work performed, Grantee's activities, milestones achieved, any accomplishments and any problems encountered in the performance of the work under this Funding Agreement during the reporting period. The first Quarterly Progress Report should be submitted to the State no later than three months after the execution of the agreement with future reports then due on successive three-month increments based on the invoicing schedule and this date.
089
Grant Agreement No. 46000=00(
B. Project Completion Report: Grantee shall prepare and submit to State a Project Completion Report for the Project. Grantee shall submit the Project Completion Report within ninety (90) calendar days of project completion. The Project Completion Report shall include, in part, a description of actual work done, any changes or amendments to the Project, and a final schedule showing actual progress versus planned progress, copies of any final documents or reports generated or utilized during the Project. The Project Completion Report shall also include, if applicable, certification of final project by a registered civil engineer, consistent with Standard Condition D.17, "Final Inspections and Certification of Registered Civil Engineer". A DWR "Certification of Project Completion" form will be provided by the State.
14. OPERATION AND MAINTENANCE OF PROJECT. For the useful life of construction and implementation projects and in consideration of the funding made by State, Grantee agrees to ensure or cause to be performed the commencement and continued operation of the Project, and shall ensure or cause the Project to be operated in an efficient and economical manner; shall ensure all repairs, renewals, and replacements necessary to the efficient operation of the same are provided; and shall ensure or cause the same to be maintained in as good and efficient condition as upon its construction, ordinary and reasonable wear and depreciation excepted. The State shall not be liable for any cost of such maintenance, management, or operation. Grantee or their successors may, with the written approval of State, transfer this responsibility to use, manage, and maintain the property. For purposes of this Funding Agreement, "useful life" means period during which an asset, property, or activity is expected to be usable for the purpose it was acquired or implemented; "operation costs" include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses, and "maintenance costs" include ordinary repairs and replacements of a recurring nature necessary for capital assets and basic structures and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. Refusal of Grantee to ensure operation and maintenance of the Project in accordance with this provision may, at the option of State, be considered a breach of this Funding Agreement and may be treated as default under Paragraph 11, "Default Provisions."
15. NOTIFICATION OF STATE. Grantee shall promptly notify State, in writing, of the following items:
A. Events or proposed changes that could affect the scope, budget, or work performed under this Funding Agreement. Grantee agrees that no substantial change in the scope of the Project will be undertaken until written notice of the proposed change has been provided to State and State has given written approval for such change. Substantial changes generally include changes to the scope of work, schedule or term, and budget.
B. Any public or media event publicizing the accomplishments and/or results of this Funding Agreement and provide the opportunity for attendance and participation by State's representatives. Grantee shall make such notification at least 14 calendar days prior to the event.
C. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Grantee agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the State has determined what actions should be taken to protect and preserve the resource. The Grantee agrees to implement appropriate actions as directed by the State.
D. The initiation of any litigation or the threat of litigation against the Grantee regarding the Project or that may affect the Project in any way.
E. Final inspection of the completed work on a project by a Registered Civil Engineer, in accordance with Standard Condition D.17, "Final Inspections and Certification of Registered 070
Grant Agreement No. 46000=00(
Civil Engineer." Grantee shall notify the State's Project Manager of the inspection date at least 14 calendar days prior to the inspection in order to provide State the opportunity to participate in the inspection.
16. NOTICES. Any notice, demand, request, consent, or approval that either party desires or is required to give to the other party under this Funding Agreement shall be in writing. Notices may be transmitted by any of the following means:
A. By delivery in person.
B. By certified U.S. mail, return receipt requested, postage prepaid.
C. By "overnight" delivery service, provided that next-business-day delivery is requested by the sender.
D. By electronic means.
E. Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the date deposited with the U. S. Postal Service. Notices sent by overnight delivery service will be deemed effective one business day after the date deposited with the delivery service. Notices sent electronically will be effective on the date of transmission, which is documented in writing. Notices shall be sent to the below addresses. Either party may, by written notice to the other, designate a different address that shall be substituted for the one below.
17. PERFORMANCE EVALUATION. Upon completion of this Funding Agreement, Grantee's performance will be evaluated by the State and a copy of the evaluation will be placed in the State file and a copy sent to the Grantee.
18. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Funding Agreement are as follows:
Department of Water Resources
Arthur Hinojosa
Manager, Division of Regional Assistance
P.O. Box 942836
Sacramento, CA 94236
Phone: (916) 902-6713
Email: [email protected]
City of Orland
Peter R. Carr
City Manager
815 Fourth Street
Orland, CA 95963
Phone: (530) 865-1603
Email: [email protected]
071
Grant Agreement No. 46000X)000(
Direct all inquiries to the Project Manager:
Department of Water Resources
Alena Misaghi
Engineer, Water Resources
South Central Region Office, DRA
3374 East Shields Avenue
Fresno, CA 93726-6913
Phone: (559) 230-3309
Email: alena.misaghi©waterca.gov
City of Orland
Peter R. Carr
City Manager
815 Fourth Street
Orland, CA 95963
Phone: (530) 865-1603
Email: citymanager©cityoforland.com
Either party may change its Project Representative or Project Manager upon written notice to the other party.
19. STANDARD PROVISIONS AND INTEGRATION. This Funding Agreement is complete and is the final Agreement between the parties. The following Exhibits are attached and made a part of this Funding Agreement by this reference:
Exhibit A — WORK PLAN
Exhibit B — BUDGET
Exhibit C — SCHEDULE
Exhibit D — STANDARD CONDITIONS
Exhibit E — GRANTEE'S AUTHORIZING RESOLUTION
Exhibit F — REPORT FORMATS AND REQUIREMENTS
Exhibit G — STATE AUDIT DOCUMENT REQUIREMENTS
072
Grant Agreement No. 46000XXX>C<
IN WITNESS WHEREOF, the parties hereto have executed this Funding Agreement.
STATE OF CALIFORNIA CITY OF ORLAND
DEPARTMENT OF WATER RESOURCES
Arthur Hinojosa, Manager Peter R. Carr, City Manager
Division of Regional Assistance
Date
Date
Approved as to Legal Form and Sufficiency
Robin Brewer, Assistant General Counsel
Office of General Counsel
Date
073
Grant Agreement No. 46000)0000C
EXHIBIT A
WORK PLAN
Project Title: Orland Emergency Groundwater Resource Project Funding Recipient: City of Orland
Project Description: The Project is to help the City of Orland connect nearby homes dependent on private domestic wells impacted by drought connect to the City's water distribution system.
Over 100 private domestic wells have been reported dry or at risk of drying up in and around the City of Orland due to drought. Many of the in-city and rural county residents lack financial resources to repair their wells, drill new wells or connect to the Grantee's water system. The Grantee's water system relies on limited well capacity — much of it from older wells less than 150' depth — with no access to surface water. The City's storage capacity and primary source of pressure is one 80,000- gallon elevated tank which is over 100 years old and is not seismically sustainable.
The Project includes the construction of a new well, a storage tank, one booster pump station, and pipelines that connect the new well and the storage tank to the existing water system. This Project also includes extending the water system to provide house connections to those close to the City of Orland who have expressed interest within the identified project boundary and whose wells have gone dry or are at risk of drying up.
Task 1 - Project Administration, Planning, and Engineering This task includes project administration, invoicing, reporting, planning, and engineering by the City for the Orland Emergency Groundwater Resource Project.
Project administration includes working with DWR to develop and execute the grant agreement, administration of the Project including overseeing the budget and schedule, construction management and inspection, making payments to engineers and contractors after inspections and/or approval of work, and other activities related to the completion of the Project. Includes attending weekly/monthly meetings (as needed) with DWR and the Project Manager of GEI Consultants (GEI) contracted by DWR.
Invoicing includes, preparing and submitting invoices and appropriate backup documentation to the DWR Project Manager describing the work completed and listing the costs incurred during the billing cycle.
Reporting includes preparing and submitting progress reports. Prepare quarterly reports and submit them to DWR, draft Grant Completion Report and submit it for DWR comment and prepare final Grant Completion Report incorporating DWR comments. All reports should be prepared as specified in Exhibit F of this Agreement.
Planning and engineering by the City includes determining the Project boundary and locations, consultation with DWR and GEI engineers to determine project scope, cost, and schedule, preparing engineering design, practical feasibility, identification of Project component locations, coordination with Federal, State, and local agencies. Federal coordination is needed because the pipeline alignment will cross multiple canals at various locations. This task also includes the review of all construction plans and specifications, inspection during project construction, 074
Grant Agreement No. 460000000(
and coordination with DWR and GEl during the planning, engineering, and construction phases of the Project.
Deliverables:
• Executed grant agreement with schedule and budget
• Records retention
• Meeting agendas
• Meeting minutes/action items
• Invoices and supporting documents
• Quarterly progress reports
• Draft Grant completion report
• Final Grant completion report
• Map of the Project area
Task 2 — Construction Documents, CEQA Documentation, and Permitting This task includes providing DWR with documentation to satisfy CEQA compliance, performing a topographic survey with a Licensed Surveyor for the basis of design, developing bid documents, and obtaining any required permits to complete the Project.
Deliverables:
• Agreements with or approvals from the Federal Government, Orland Unit Water Users Association (OUWUA), and other stakeholder agencies as a part of this project
• Easement from property owners and deed restrictions affecting residential properties affected by the project
• Final CEQA documentation
• Final NEPA documentation
• Environmental Information Form
• Aerial survey data
• Copies of any required permits
• Copy of bid documents
• Proof of advertisement
• Copy of awarded contract
• Copy of notice to proceed
Task 3 — Construction
This task includes all activities necessary to construct the City of Orland Emergency Groundwater Resource Project. The Project will also require traffic control, construction surveying, construction management, and materials testing. Construction elements under this task are to be per City Standards andare limited to the following subtasks.
Task 3a — Home Connections within the City of Orland
075
Grant Agreement No. 46000XXX)0(
This task includes connecting 34 homes located within the city limits with reported dry wells to the public water system. Work under this task consists of conducting on-site pre-inspections to estimate the amount of materials and work required to complete the water connection, obtain necessary permits, conduct dry well verification, and furnish and install meters and backflow preventers to complete connections.
Deliverables:
• Construction schedule
• Construction site pictures
• Inspection reports and permit reports as necessary
Task 3b — Water System Extension
This task includes constructing approximately 7 miles of 10" water main to extend the Grantee's existing water system (separated by Phase 2A and 2B) and connecting approximatey 134 residences with reported dry wells or expression of interest to the newly constructed water facilities. The residential connections are to include:
• Meter boxes, meters, and related appurtenances
• Backflow preventers
• Furnish and install fire hydrants
The boundaries of the water system extension for Phase 2A are County Road KK to the west, County Road 20 to the south, and County Road 200 to the East. The boundaries of the water system extension to the northwest are County Road Hto the west, County Road 14to the south and Stone Ridge Drive to the North. See the map of the Orland Area Water Supply Project at the end of the Work Plan.
Deliverables:
• Construction schedule
• Construction site pictures
• Inspection reports and permit reports as necessary
Task 3c — Meter to House Connection
This task includes installing approximately 134 service laterals from the meter box to the house. The length of this service lateral is not to exceed 500 feet. • Construction site pictures
• Inspection reports
Task 3d — Well Drilling and Equipping
This task includes drilling and equipping a new groundwater well with a capacity of approximately 350 gallons per minute and all facilities and instrumentation required to support and secure the new well site.
Deliverables:
• Well installation report
• Well logs
• Construction schedule
076
Grant Agreement No. 46000XXX>0
• Construction reports
• Construction site pictures
• Inspection reports and permit reports as necessary
Task 3e — Booster Pump Station
This task includes the installation of a booster pump station with necessary appurtenances to ensure adequate water pressure is provided throughout the water distribution system as a result of the expansion.
Deliverables:
• Construction schedule
• Construction reports
• Construction site pictures
• Inspection reports and permit reports as necessary
Task 31 — Storage Tank
This task includes the construction of a 1.0 million gallon (MG) water storage tank to provide water supply reliability for the community. The storage capacity of the tank is to include fire flow capacity.
Deliverables:
• Construction schedule
• Construction reports
• Construction site pictures
• Inspection reports and permit reports as necessary
•
Task 4 — Planning, Engineering Design, and Engineering Support During Construction This task includes planning, engineering design, and engineering support during construction by GE! Consulting. The planning for the Project will also include a hydraulic analysis. DWR will directly reimburse the work by GEI for the preliminary design, construction drawings, and as-built drawings as described in the tasks and subtasks above. DWR will also directly reimburse GEI for providing engineering support during the construction of the above-mentioned tasks of the project. Engineering support during construction will include responding to requests for information, construction coordination, and other technical support.
Deliverables:
• Hydraulic Analysis Technical Memorandum
• Storage Tank Technical Memorandum
• 50%, 90%, and Final (100%) Construction Plans
• Technical specifications and cost estimates
• Bid documents
• Traffic Control Plan
077
Grant Agreement No. 46000=00(
• As-Built drawings
• Construction/completion photos
078
Grant Agreement No. 46000XXXXX
EXHIBIT B
BUDGET
All work associated with the Project must be completed prior to payment of retention. Backup documentation for cost share will not be reviewed for the purposes of invoicing. The Grantee is required to maintain all financial documents related to the Project in accordance with Exhibit G (State Audit Document Requirements for Grantees).
Task Funding
Amount
Funding
Amount to
GEV
Total
Funding
Amount
Task 1 — Project Administration, Planning, and
Engineering $500,000 $245,000 $745,000
Task 3 — Construction Documents, CEQA
Documentation, and Permitting $100,000 $0 $100,000
Task 4 — Construction
Task 4a — Home Connections within City of
Orland $1,437,700 $0 $1,437,700
Task 4b — Water System Extension $7,326,200 $0 $7,326,200 Task 4c — Meter to House Connection $793,300 $0 $793,300 Task 4d — Well Drilling and Equipping $1,232,900 $0 $1,232,900 Task 4e — Booster Pump Station $313,100 $0 $313,100
Task 4f — Storage Tank $2,113,200 $0 $2,113,200
Task 5 — Planning, Engineering Design, and
Engineering Support During
Constructionl
$425,000 $2,227,000 $2,652,000
Grand Total $14,241,400 $2,227,000 $16,713,400
1 — This Task will be paid directly to GEI via the existing contract between DWR and GEI. 079
Grant Agreement No. 46000X)000(
EXHIBIT C
SCHEDULE
Task Start Date End Date
Task 1 — Project Administration 9/2/2021 6/28/2024
Task 2 — Planning and Engineering 9/2/2021 6/28/2024
Task 3 — Construction Documents, CEQA Documentation,
and Permitting 9/2/2021 6/28/2024
Task 4— Construction 9/2/2021 6/28/2024
Task 5 — Planning, Engineering Design, and Engineering
Support During Construction 9/2/2021 6/28/2024
080
LS3 G El C,,uttants
Phase 1 and Phase 2 Pipeline
FEBRUARY 8.2022 DRAFT
Orland Area Water Supply Project
Miles
Legend
Asi City Limits
Pipeline
Phase 1
— Phase 2A
— Phase 28
— Existing Water Main
Water Boards
CALIFORNIA
STATE VIAICA PiTSETIMCTS CUSIMUL ADARD
AE6i0AAT &ATER OUALITY CO4TROT BOARDS
Grant Agreement No. 46000=00(
Exhibit D
STANDARD CONDITIONS
D.1 ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT:
A. Separate Accounting of Funding Disbursements: Grantee shall account for the money disbursed pursuant to this Funding Agreement separately from all other Grantee funds.
Grantee shall maintain audit and accounting procedures that are in accordance with generally accepted accounting principles and practices, consistently applied. Grantee shall keep complete and accurate records of all receipts and disbursements on expenditures of such funds. Grantee shall require its contractors or subcontractors to maintain books, records, and other documents pertinent to their work in accordance with generally accepted accounting principles and practices. Records are subject to inspection by State at any and all reasonable times.
B. Disposition of Money Disbursed: All money disbursed pursuant to this Funding Agreement shall be deposited in a separate account, administered, and accounted for pursuant to the provisions of applicable law.
C. Remittance of Unexpended Funds: Grantee shall remit to State any unexpended funds that were disbursed to Grantee under this Funding Agreement and were not used to pay Eligible Project Costs within a period of sixty (60) calendar days from the final disbursement from State to Grantee of funds or, within thirty (30) calendar days of the expiration of the Funding Agreement, whichever comes first.
D.2. ACKNOWLEDGEMENT OF CREDIT AND SIGNAGE: Grantee shall include appropriate acknowledgement of credit to the State for its support when promoting the Project or using any data and/or information developed under this Funding Agreement. Signage shall be posted in a prominent location at Project site(s) (if applicable) or at the Grantee's headquarters and shall include the Department of Water Resources color logo and the following disclosure statement:
"Funding for this project has been provided in full or in part from the State Department of Water Resources." The Grantee shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this Paragraph.
D.3. AMENDMENT: This Funding Agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable law. Requests by the Grantee for amendments must be in writing stating the amendment request and the reason for the request. Requests solely for a time extension must be submitted at least 90 days prior to the work completion date set forth in Paragraph 2. Any other request for an amendment must be submitted at least 180 days prior to the work completion date set forth in Paragraph 2. State shall have no obligation to agree to an amendment.
D.4. AMERICANS WITH DISABILITIES ACT: By signing this Funding Agreement, Grantee assures State that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. § 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.
D.5. AUDITS: State reserves the right to conduct an audit at any time between the execution of this Funding Agreement and the completion of the Project, with the costs of such audit borne by State. After completion of the Project, State may require Grantee to conduct a final audit to State's specifications, at Grantee's expense, such audit to be conducted by and a report prepared by an independent Certified Public Accountant. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Funding Agreement, and State 082
Grant Agreement No. 46000XXXXX
may elect to pursue any remedies provided in Paragraph 11 or take any other action it deems necessary to protect its interests. The Grantee agrees it shall return any audit disallowances to the State.
Pursuant to Government Code section 8546.7, the Grantee shall be subject to the examination and audit by the State for a period of three (3) years after final payment under this Funding Agreement with respect of all matters connected with this Funding Agreement, including but not limited to, the cost of administering this Funding Agreement. All records of Grantee or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after receipt of the final disbursement under this Agreement.
D.6. BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Funding Agreement does not appropriate sufficient funds for this program, this Funding Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of State to make any payments under this Funding Agreement. In this event, State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Funding Agreement and Grantee shall not be obligated to perform any provisions of this Funding Agreement. Nothing in this Funding Agreement shall be construed to provide Grantee with a right of priority for payment over any other Grantee. If funding for any fiscal year after the current year covered by this Funding Agreement is reduced or deleted by the Budget Act, by Executive Order, or by order of the Department of Finance, the State shall have the option to either cancel this Funding Agreement with no liability occurring to State or offer a Funding Agreement amendment to Grantee to reflect the reduced amount.
D.7. CEQA: Activities funded under this Funding Agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA). (Pub. Resources Code, § 21000 et seq.) Any work that is subject to CEQA and funded under this Agreement shall not proceed until documents that satisfy the CEQA process are received by the State's Project Manager and the State has completed its CEQA compliance. Work funded under this Agreement that is subject to a CEQA document shall not proceed until and unless approved by the Department of Water Resources. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required. If CEQA compliance by the Grantee is not complete at the time the State signs this Agreement, once State has considered the environmental documents, it may decide to require changes, alterations, or other mitigation to the Project; or to not fund the Project. Should the State decide to not fund the Project, this Agreement shall be terminated in accordance with Paragraph 11.
D.8. CHILD SUPPORT COMPLIANCE ACT: The Grantee acknowledges in accordance with Public Contract Code section 7110, that:
A. The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code section 5200 et seq.; and B. The Grantee, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
D.9. CLAIMS DISPUTE: Any claim that the Grantee may have regarding performance of this Agreement including, but not limited to, claims for additional compensation or extension of time, shall be submitted to the DWR Project Representative, within thirty (30) days of the Grantee's knowledge of the claim. State and Grantee shall then attempt to negotiate a 0 8 3
Grant Agreement No. 46000)0000C
resolution of such claim and process an amendment to this Agreement to implement the terms of any such resolution.
D.10. COMPETITIVE BIDDING AND PROCUREMENTS: Grantee's contracts with other entities for the acquisition of goods and services and construction of public works with funds provided by State under this Funding Agreement must be in writing and shall comply with all applicable laws and regulations regarding the securing of competitive bids and undertaking competitive negotiations. If the Grantee does not have a written policy to award contracts through a competitive bidding or sole source process, the Department of General Services' State Contracting Manual rules must be followed and are available at:
https://www.dqs.ca.qov/OLS/Resources/Page-Content/Office-of-Legal-Services-ResourcesList-Folder/State-Contracting.
D.11. COMPUTER SOFTWARE: Grantee certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Funding Agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws.
D.12. CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void.
Other legal action may also be taken. Applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411, for State conflict of interest requirements.
A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment.
No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services.
B. Former State Employees: For the two-year period from the date, he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve-month period from the date, he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service.
C. Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act. (Gov. Code, § 87100 et seq.)
D. Employees and Consultants to the Grantee: Individuals working on behalf of the Grantee may be required by the Department to file a Statement of Economic Interests (Fair Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes.
084
Grant Agreement No. 46000=00(
D.13. DELIVERY OF INFORMATION, REPORTS, AND DATA: Grantee agrees to expeditiously provide throughout the term of this Funding Agreement, such reports, data, information, and certifications as may be reasonably required by State.
D.14. DISPOSITION OF EQUIPMENT: Grantee shall provide to State, not less than 30 calendar days prior to submission of the final invoice, an itemized inventory of equipment purchased with funds provided by State. The inventory shall include all items with a current estimated fair market value of more than $5,000.00 per item. Within 60 calendar days of receipt of such inventory, State shall provide Grantee with a list of the items on the inventory that State will take title to. All other items shall become the property of Grantee. State shall arrange for delivery from Grantee of items that it takes title to. Cost of transportation, if any, shall be borne by State.
D.15. DRUG-FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Funding Agreement, Grantee, its contractors or subcontractors hereby certify, under penalty of perjury under the laws of State of California, compliance with the requirements of the DrugFree Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:
A. Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by the Government Code section 8355.
B. Establish a Drug-Free Awareness Program, as required by Government Code section 8355 to inform employees, contractors, or subcontractors about all of the following:
i. The dangers of drug abuse in the workplace,
ii. Grantee's policy of maintaining a drug-free workplace, iii. Any available counseling, rehabilitation, and employee assistance programs, and iv. Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations.
C. Provide, as required by Government Code section 8355, that every employee, contractor, and/or subcontractor who works under this Funding Agreement:
i. Will receive a copy of Grantee's drug-free policy statement, and ii. Will agree to abide by terms of Grantee's condition of employment, contract, or subcontract.
D.16. EASEMENTS: Where the Grantee acquires property in fee title or funds improvements to real property already owned in fee by the Grantee using State funds provided through this Funding Agreement, an appropriate easement or other title restriction providing for floodplain preservation and agricultural and/or wildlife habitat conservation for the subject property in perpetuity, approved by the State, shall be conveyed to a regulatory or trustee agency or conservation group acceptable to the State. The easement or other title restriction must be in the first position ahead of any recorded mortgage or lien on the property unless this requirement is waived by the State.
Where the Grantee acquires an easement under this Agreement, the Grantee agrees to monitor and enforce the terms of the easement, unless the easement is subsequently transferred to another land management or conservation organization or entity with State 08`' 0
Grant Agreement No. 46000)00=
permission, at which time monitoring and enforcement responsibilities will transfer to the new easement owner.
Failure to provide an easement acceptable to the State may result in termination of this Agreement.
D.17. FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED CIVIL ENGINEER: Upon completion of the Project, Grantee shall provide for a final inspection and certification by a California Registered Civil Engineer that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Funding Agreement.
D.18. GOVERNING LAW: This Funding Agreement is governed by and shall be interpreted in accordance with the laws of the State of California.
D.19. GRANTEE'S RESPONSIBILITIES: Grantee and its representatives shall:
A. Faithfully and expeditiously perform or cause to be performed all project work as described in Exhibit A (Work Plan) and in accordance with Project Exhibit B (Budget) and Exhibit C (Schedule).
B. Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Funding Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Grantee in the application, documents, amendments, and communications filed in support of its request for funding.
C. Comply with all applicable California, federal, and local laws and regulations.
D. Implement the Project in accordance with applicable provisions of the law.
E. Fulfill its obligations under the Funding Agreement and be responsible for the performance of the Project.
F. Obtain any and all permits, licenses, and approvals required for performing any work under this Funding Agreement, including those necessary to perform design, construction, or operation and maintenance of the Project. Grantee shall provide copies of permits and approvals to State.
G. Be solely responsible for design, construction, and operation, and maintenance of the Project. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Grantee under this Agreement.
H. Be solely responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement, including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Grantee shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. The State will not mediate disputes between the Grantee and any other entity concerning responsibility for performance of work.
D.20. INDEMNIFICATION: Grantee shall indemnify and hold and save the State, its officers, agents, and employees, free and harmless from any and all liabilities for any claims and damages (including inverse condemnation) that may arise out of the Project and this Agreement, including any breach of this Agreement. Grantee shall require its contractors or subcontractors 086
Grant Agreement No. 46000XXXXX
to name the State, its officers, agents and employees as additional insureds on their liability insurance for activities undertaken pursuant to this Agreement.
D.21. INDEPENDENT CAPACITY: Grantee, and the agents and employees of the Grantee, in the performance of the Funding Agreement, shall act in an independent capacity and not as officers, employees, or agents of the State.
D.22. INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of either party pertaining to this Funding Agreement or matters related hereto. Each of the parties hereto shall maintain and shall make available at all times for such inspection accurate records of all its costs, disbursements, and receipts with respect to its activities under this Funding Agreement. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Funding Agreement, and State may withhold disbursements to Grantee or take any other action it deems necessary to protect its interests.
D.23. INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Grantee. This right shall extend to any subcontracts, and Grantee shall include provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Funding Agreement with State.
D.24. LABOR CODE COMPLIANCE: The Grantee agrees to be bound by all the provisions of the Labor Code regarding prevailing wages and shall monitor all contracts subject to reimbursement from this Agreement to assure that the prevailing wage provisions of the Labor Code are being met. Current Department of Industrial Relations (DIR) requirements may be found at: http://www.dir.ca.qov/Icp.asp. For more information, please refer to DIR's Public Works Manual at: http://www.dirca.gov/dIse/PWManualCombined.pdf. The Grantee affirms that it is aware of the provisions of section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake selfinsurance, and the Grantee affirms that it will comply with such provisions before commencing the performance of the work under this Agreement and will make its contractors and subcontractors aware of this provision.
D.25. MODIFICATION OF OVERALL WORK PLAN: At the request of the Grantee, the State may at its sole discretion approve non-material changes to the portions of Exhibits A, B, and C that concern the budget and schedule without formally amending this Funding Agreement. Nonmaterial changes with respect to the budget are changes that only result in reallocation of the budget and will not result in an increase in the amount of the State Funding Agreement. Nonmaterial changes with respect to the Project schedule are changes that will not extend the term of this Funding Agreement. Requests for non-material changes to the budget and schedule must be submitted by the Grantee to the State in writing and are not effective unless and until specifically approved by the State's Program Manager in writing.
0.26. NONDISCRIMINATION: During the performance of this Funding Agreement, Grantee and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital/domestic partner status, gender identity, and denial of medical and family care leave or pregnancy disability leave.
Grantee and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and 087
Grant Agreement No. 460000000(
harassment. Grantee and its contractors or subcontractors shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code, § 12990.) and the applicable regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission are incorporated into this Agreement by reference. Grantee and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Funding Agreement.
D.27. OPINIONS AND DETERMINATIONS: Where the terms of this Funding Agreement provide for action to be based upon, judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable.
D.28. PERFORMANCE BOND: Where contractors are used, the Grantee shall not authorize construction to begin until each contractor has furnished a performance bond in favor of the Grantee in the following amounts: faithful performance (100%) of contract value, and labor and materials (100%) of contract value. This requirement shall not apply to any contract for less than $25,000.00. Any bond issued pursuant to this paragraph must be issued by a California-admitted surety. (Pub. Contract Code, § 7103; Code Civ. Proc., § 995.311.) D.29. PRIORITY HIRING CONSIDERATIONS: If this Funding Agreement includes services in excess of $200,000, the Grantee shall give priority consideration in filling vacancies in positions funded by the Funding Agreement to qualified recipients of aid under Welfare and Institutions Code section 11200 in accordance with Public Contract Code section 10353.
D.30. PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Grantee shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the Project, or with Grantee's service of water, without prior permission of State. Grantee shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Grantee to meet its obligations under this Funding Agreement, without prior written permission of State. State may require that the proceeds from the disposition of any real or personal property be remitted to State.
D.31. PROJECT ACCESS: The Grantee shall ensure that the State, the Governor of the State, or any authorized representatives of the foregoing, will have safe and suitable access to the Project site at all reasonable times during Project construction and thereafter for the term of this Agreement.
D.32. REMAINING BALANCE: In the event the Grantee does not submit invoices requesting all of the funds encumbered under this Funding Agreement, any remaining funds revert to the State.
The State will notify the Grantee stating that the Project file is closed, and any remaining balance will be disencumbered and unavailable for further use under this Funding Agreement.
D.33. REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the enforcement of this Funding Agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law.
D.34. RETENTION: The State shall withhold ten percent (10%) of the funds requested by the Grantee for reimbursement of Eligible Project Costs until the Project is completed and Final 088
Grant Agreement No. 46000XXX)0(
Report is approved. Any retained amounts due to the Grantee will be promptly disbursed to the Grantee, without interest, upon completion of the Project.
D.35. RIGHTS IN DATA: Grantee agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work produced in the performance of this Funding Agreement shall be made available to the State and shall be in the public domain to the extent to which release of such materials is required under the California Public Records Act. (Gov. Code, § 6250 et seq.) Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected, and developed under this Funding Agreement, subject to appropriate acknowledgement of credit to State for financial support. Grantee shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so. The State shall have the right to use any data described in this Paragraph for any public purpose.
D.36. SEVERABILITY: Should any portion of this Funding Agreement be determined to be void or unenforceable, such shall be severed from the whole and the Funding Agreement shall continue as modified.
D.37. SUSPENSION OF PAYMENTS: This Funding Agreement may be subject to suspension of payments or termination, or both if the State determines that:
A. Grantee, its contractors, or subcontractors have made a false certification, or B. Grantee, its contractors, or subcontractors violates the certification by failing to carry out the requirements noted in this Funding Agreement.
D.38. SUCCESSORS AND ASSIGNS: This Funding Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Funding Agreement or any part thereof, rights hereunder, or interest herein by the Grantee shall be valid unless and until it is approved by State and made subject to such reasonable terms and conditions as State may impose.
D.39. TERMINATION BY GRANTEE: Subject to State approval which may be reasonably withheld, Grantee may terminate this Agreement and be relieved of contractual obligations. In doing so, Grantee must provide a reason(s) for termination. Grantee must submit all progress reports summarizing accomplishments up until termination date.
D.40. TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 11, the State may terminate this Funding Agreement and be relieved of any payments should Grantee fail to perform the requirements of this Funding Agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 11.
D.41. TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days' advance written notice. The Grantee shall be reimbursed for all reasonable expenses incurred up to the date of termination.
D.42. THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein.
D.43. TIMELINESS: Time is of the essence in this Funding Agreement.
D.44. TRAVEL: Travel includes the reasonable and necessary costs of transportation, subsistence, and other associated costs incurred by personnel during the term of this Funding Agreement.
Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources. These rates may be found at:
0 4,7
Grant Agreement No. 46000X)OCXX
http://www.calhr.ca.qov/employees/Paqes/travel-reimbursements.aspx. Reimbursement will be at the State travel and per diem amounts that are current as of the date costs are incurred. No travel outside the State of California shall be reimbursed unless prior written authorization is obtained from the State.
0.45. UNION ORGANIZING: Grantee, by signing this Funding Agreement, hereby acknowledges the applicability of Government Code sections 16645 through 16649 to this Funding Agreement.
Furthermore, Grantee, by signing this Funding Agreement, hereby certifies that:
A. No State funds disbursed by this Funding Agreement will be used to assist, promote, or deter union organizing.
B. Grantee shall account for State funds disbursed for a specific expenditure by this Funding Agreement to show those funds were allocated to that expenditure.
C. Grantee shall, where State funds are not designated as described in (b) above, allocate, on a pro rata basis, all disbursements that support the program.
D. If Grantee makes expenditures to assist, promote, or deter union organizing, Grantee will maintain records sufficient to show that no State funds were used for those expenditures and that Grantee shall provide those records to the Attorney General upon request.
D.46. VENUE: The State and the Grantee hereby agree that any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the County of Sacramento, California, or in the United States District Court in and for the Eastern District of California. The Grantee hereby waives any existing sovereign immunity for the purposes of this Agreement.
D.47. WAIVER OF RIGHTS: None of the provisions of this Funding Agreement shall be deemed waived unless expressly waived in writing. It is the intention of the parties here to that from time to time either party may waive any of its rights under this Funding Agreement unless contrary to law. Any waiver by either party of rights arising in connection with the Funding Agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect. 090
Grant Agreement No. 46000XXXXX
Exhibit E
GRANTEE'S AUTHORIZING RESOLUTION
CITY OF ORLAND
CITY COUNCIL RESOLUTION NO. 2022-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORLAND AUTHORIZING THE GRANT
APPLICATION, ACCEPTANCE, AND EXECUTION FOR THE ORLAND AREA WATER SUPPLY PROJECT WHEREAS, City of Orland proposes to implement the Orland Area Water Supply Project; and WHEREAS, the Orland Area Water Supply Project is being implemented in response to a drought scenario, as defined by Water Code section 13198(a) and is intended to: (1) address immediate impacts on human health and safety; (2) address immediate impacts on fish and wildlife resources; or, (3) provide water to persons or communities that lose or are threatened with the loss or contamination of water supplies; and
WHEREAS, City of Orland has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, City of Orland has applied for grant funding from the California Department of Water Resources for the Orland Area Water Supply Project;
THEREFORE, BE IT RESOLVED by the City Council of the City of Orland as follows:
1. That pursuant and subject to all of the terms and provisions of Budget Act of 2021 (Stats. 2021, Ch. 240, § 80), Orland City Manager Peter R. Carr is hereby authorized and directed to prepare and file an application for funding with the Department of Water Resources and take such other actions as necessary or appropriate to obtain grant funding.
2. Orland City Manager Peter R. Carr is hereby authorized and directed to execute the funding agreement with the Department of Water Resources and any amendments thereto.
3. Orland City Manager Peter R. Carr, or designee is hereby authorized and directed to submit any required documents, invoices, and reports required to obtain grant funding.
CERTIFICATION: I hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orland at the meeting held on April 5, 2022, motion by Councilmember Dobbs and seconded by Councilmember Roundy, motion passed by the following vote:
AYES: Councilmembers Roundy, Irvin, Dobbs, Vice Mayor Tolley and Mayor Hoffman NOES: None
ABSTAIN: None
ABSENT: None
_
Dennis G. Hoffman
Mayor
Attest: _
Jennifer/S-chimitke
091
Grant Agreement No. 46000XXXXX
City Clerk
STATE OF CALIFORNIA
City of Orland
I, Jennifer Schmitke, CITY CLERK, of the CITY OF ORLAND, hereby certify that the attached is a true and correct copy of a Resolution duly made by the City Council at a regular meeting of said City Council, at Orland, California, on the fifth day of April 2022, the original of which is on file in my office and duly and regularly entered in the official records of proceedings of the City Council of the CITY OF ORLAND.
Dated: CS-NdJ7-1-W
(lerdlifer Schr‘it4e, City Clerk
092
Grant Agreement No. 46000=00(
Exhibit F
REPORT FORMATS AND REQUIREMENTS
The following reporting formats should be utilized. Please obtain State approval prior to submitting a report in an alternative format.
1. PROGRESS REPORTS
Progress reports shall generally use the following format. This format may be modified as necessary to effectively communicate information.
PROJECT STATUS
Describe the work performed during the time period covered by the report including but not limited to:
PROJECT INFORMATION
• Legal matters
• Engineering Evaluations
• Environmental matters
• Status of permits, easements, rights-of-way, rights of entry, and approvals as may be required by other State, federal, and/or local agencies • Major accomplishments during the quarter (i.e., tasks completed, milestones met, meetings held or attended, press releases, etc.)
• Issues/concerns that have, will, or could affect the schedule or budget, with a recommendation on how to correct the matter
• Describe differences between the work performed and the work outlined in the Overall Work Plan, including change orders
• Demonstrate financial ability to pay local cost share of Eligible Project Costs required to complete the Project
• Estimate the percentage completion of the overall project • Identify key issues that need to be resolved
• Photos documenting progress
COST INFORMATION
• Provide a list showing all project costs incurred during the time period covered by the report by the Grantee and each contractor working on the Project and which of these costs are Eligible Project Costs
• A discussion on how the actual budget is progressing in comparison to the project budget included in the Overall Work Plan
• A list of any changes approved to the budget in accordance with Funding Agreement and a revised budget, by task, if changed from latest budget in the Overall Work Plan • A discussion of whether there have been any changes to the Grantee's finance plan for payment of the Grantee's share of Eligible Project Costs 0 9 0
Grant Agreement No. 46000X)COOC
SCHEDULE INFORMATION
• A schedule showing actual progress versus planned progress • A discussion on how the actual schedule is progressing in comparison to the original or last reported schedule
• A list of any changes approved to the Schedule in accordance with Funding Agreement and a revised schedule, by task, if changed from latest reported schedule
2. PROJECT COMPLETION REPORT
Project Completion Reports shall generally use the following format.
EXECUTIVE SUMMARY — Should include a brief summary of project information and include the following items:
• Brief description of work proposed to be done in the original application • Description of actual work completed and any deviations from the work plan identified in the Funding Agreement
REPORTS AND/OR PRODUCTS — The following items should be provided • Final Evaluation report
• Electronic copies of any data collected, not previously submitted • As-built drawings
• Final geodetic survey information
• Self-Certification that the Project meets the stated goal of the funding agreement (e.g. 100- year level of flood protection, HMP standard, PL-84-99, etc.) • Project photos
• Discussion of problems that occurred during the work and how those problems were resolved
• A final project schedule showing actual progress versus planned progress COSTS AND DISPOSITION OF FUNDS — A list showing:
• The date each invoice was submitted to State
• The amount of the invoice
• The date the check was received
• The amount of the check (If a check has not been received for the final invoice, then state this in this section.)
• A summary of the payments made by the Grantee for meeting its cost sharing obligations under this Funding Agreement.
• A summary of final funds disbursement including:
o Labor cost of personnel of agency/ major consultant /sub-consultants. Indicate personnel, hours, rates, type of profession, and reason for consultant, i.e., design, CEQA work, etc.
094
Grant Agreement No. 46000)0000(
o Evaluation cost information, shown by material, equipment, labor costs, and any change orders
o Any other incurred cost detail
o A statement verifying separate accounting of funding disbursements • Summary of project cost including the following items:
o Accounting of the cost of project expenditure;
o Include all internal and external costs not previously disclosed; and o A discussion of factors that positively or negatively affected the project cost and any deviation from the original project cost estimate.
ADDITIONAL INFORMATION — Any relevant additional Information should be included. 095
Grant Agreement No. 46000X)000C
Exhibit G
STATE AUDIT DOCUMENT REQUIREMENTS
The following provides a list of documents typically required by State Auditors and general guidelines for Grantees. List of documents pertains to both State funding and Grantee's Cost Share, if any, and details the documents/records that State Auditors would need to review in the event of this Funding Agreement is audited. Grantees should ensure that such records are maintained for three (3) years after final disbursement pursuant to this Agreement.
State Audit Document Requirements
Internal Controls
1. Organization chart (e.g., Agency's overall organization chart and organization chart for the State funded Program/Project).
2. Written internal procedures and flowcharts for the following:
a) Receipts and deposits
b) Disbursements
c) State reimbursement requests
d) Expenditure tracking of State funds
e) Guidelines, policy, and procedures on State-funded Program/Project
3. Audit reports of the Agency internal control structure and/or financial statements within the last two years.
4. Prior audit reports on the State funded Program/Project.
State Funding:
1. Original Funding Agreement, any amendment(s), and budget modification documents.
2. A listing of all grants, loans, or subventions received from the State.
3. A listing of all other funding sources for the Program/Project.
Contracts:
1. All subcontractor and consultant contracts and related or partners' documents, if applicable.
2. Contracts between the Agency and member agencies as related to the State-funded Program/Project.
Invoices:
1. Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the Funding Agreement.
2. Documentation linking subcontractor invoices to State reimbursement, requests, and related Funding Agreement budget line items.
3. Reimbursement requests submitted to the State for the Funding Agreement.
Cash Documents:
1. Receipts (copies of warrants) showing payments received from the State.
2. Deposit slips (or bank statements) showing deposits of the payments received from the State. 09r3
Grant Agreement No. 46000X)OCXX
3. Cancelled checks or disbursement documents showing payments made to vendors, subcontractors, consultants, and/or agents under the grants or loans.
4. Bank statements showing the deposit of the receipts.
Accounting Records:
1. Ledgers showing entries for funding receipts and cash disbursements.
2. Ledgers showing receipts and cash disbursement entries of other funding sources.
3. Bridging documents that tie the general ledger to requests for Funding Agreement reimbursement.
Administration Costs:
1. Supporting documents showing the calculation of administration costs.
Personnel:
1. List of all contractors and Agency staff that worked on the State funded Program/Project.
2. Payroll records including timesheets for contractor staff and the Agency personnel who provided services charged to the program
Project Files:
1. All supporting documentation maintained in the project files.
2. All Funding Agreement related correspondence.
097