CITY COUNCIL
Dennis Hoffman, Mayor I ORLAND
Jeffrey A. Tolley, Vice-Mayor CITY OF ORLAND
Bruce T. Roundy
William "Billy" Irvin Raght luture
INCORPORATED 1909 INC. 1909
Chris Dobbs CALIFORNIA
815 Fourth Street
CITY OFFICIALS ORLAND, CALIFORNIA 95963
Jennifer Schmitke Telephone (530) 865-1600
City Clerk Fax (530) 865-1632
CITY MANAGER
Leticia Espinosa Peter R. Carr
City Treasurer
AGENDA
REGULAR MEETING, ORLAND CITY COUNCIL
Tuesday August 2, 2022 at 6:30 P.M.
This meeting will be conducted pursuant to the provisions AB361 which suspends certain requirements of the Ralph M. Brown Act.
This City Council meeting will be held at Carnegie Center, 912 Third Street, Orland and teleconferenced using Zoom technology. Councilmembers and City staff may choose to be in person or remote.
The public is encouraged to participate in the meeting via Zoom or can participate at Carnegie Center.
ZOOM Link: www.zoom.us WEBINAR ID# 886 9303 7088
ZOOM Telephone - Please call: 1 (669) 900-9128
1. CALL TO ORDER - 6:30 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. ORAL AND WRITTEN COMMUNICATIONS
Public Comments:
Members of the public wishing to address the Council on any item not on the agenda may do so at this time when recognized by the Mayor. However, no formal action or discussion will be taken unless placed on a future agenda.
Public is advised to limit discussion to one presentation per individual. While not required, please state your name and address for the record. Please direct your comments to the Mayor or Vice Mayor. (Oral communications will be limited to three minutes).
5. CONSENT CALENDAR
A. Warrant List (payable obligations) (p. 1)
B. Approve City Council Minutes for July 19, 2022 (p. 5) C. Approve Special Joint Meeting Minutes for July 14, 2022 (p. 8) Orland City Council
August 2, 2022
6. ADMINISTRATIVE BUSINESS
A. Agreement for Library Realignment (Discussion/Action) - Pete Carr, City Manager (p. 9) B. Verbal Update on Drought Conditions and Water Supply Project (Discussion) - Pete Carr, City Manager
7. CITY COUNCIL COMMUNICATIONS AND REPORTS
8. CLOSED SESSION
A. Public Comments: The Public will have an opportunity to directly address the legislative body on the item below prior to the Council convening into closed session. Public comments are generally restricted to three minutes.
B. CONFERENCE WITH LABOR NEGOTIATORS - Government Code Section: 54957.6 Agency Negotiators: Greg Einhorn
Council Members Bruce Roundy and Billy Irvin
Employee Organization: United Public Employees of California Local #792, General Unit C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Government Code Section: 54956.8 Property: 710 5th Street, Orland
Agency Negotiator: Peter Carr
Negotiation Parties: Confidential
Under Negotiation: Suitability, price and terms for EV charging site
9. RECONVENE TO REGULAR SESSION
10. REPORT FROM CLOSED SESSION
11. ADJOURN
CERTIFICATION: Pursuant to Government Code Section 54954.2(a), the agenda for this meeting was properly posted on July 29, 2022.
A complete agenda packet is available for public inspection during normal business hours at City Hall, 815 Fourth Street, in Orland or on the City's website at www.cityoforland.com where meeting minutes and audio recordings are also available.
In compliance with the Americans with Disabilities Act, the City of Orland will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's Office 865-1610 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Item 5.A
* CITY OR *
CITY COUNCIL
*ORLAND
Dennis Hoffman, Mayor CITY OF ORLAND
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy Bright Future
William "Billy" Irvin INCORPORATED 1909 INC. 1909
Chris Dobbs CALIFORNIA
815 Fourth Street
CITY OFFICIALS ORLAND, CALIFORNIA 95963
Jennifer Schmitke Telephone (530) 865-1600
Fax (530) 865-1632
City Clerk CITY MANAGER
Leticia Espinosa Peter R. Carr
City Treasurer
WARRANT LIST
AUGUST 2,2022
Warrant 7/28/22 $ 543,181.30
Payroll Compensation 7/14/22 - 7/27/22 $ 130,788.46
$ 673,969.76
APPROVED BY
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy, Councilmember
William "Billy" Irvin, Councilmember
Chris Dobbs, Councilmember
001
CITY OF ORLAND PAGE:
Cash Disbursement Detail Report
Check Listing for 07-22 thru 07-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
----- ---- --------
055695 17/19/2 GOL01 GOLDEN STATE RISK 405601.00 207100088H ANNUAL INSURANCE 055696 07/22/22 CARO2 CARDMEMBER SERVICE 15.35 055696H PW/MISC. SUPPLIES 055697 07/28/22 4LE00 A LEAF INC. 3250.00 J0741-22F BD/PLAN REVIEW FOR 901 NEWVILLE RD 055698 07/28/22 ANDO6 EDGAR ANDRADE 100.00 AUG2022 Measure A UNIFORMS 055699 07/28/22 ANI0O ANIXTER, INC. 173.51 194482932 PW/EVIDENCE ROOM 055700 07/28/22 ATTO5 A T & T 151.84 18453281 ED/MEASURE A-PHONES 6/10/22-1/9/22 055701 07/28/22 ATT06 AT & T 135.88 07202022 PW/WELL COMMUNICATIONS
22.43 18465935 PW/WH LIFT STATION
22.43 JULY22 PW PW/AIRPORT LIFT STATION - 906
944.20 018488812 MULTI- DEPTS/PHONE
22.43 JULY2022P PW/HL LIFT STATION 470
Check Total.... 1147.37
055702 07/28/22 ATT07 AT & T 67.92 JULY22SH PW-SHOP/SERVICE JULY] -AUGG 055703 07/28/22 ATT09 AT&T MOBILITY 848.26 X07102022 PD/CELL SERVICE (14) 055704 07/28/22 ATT10 AT&T MOBILITY (FIRST NET) .98.7 7022022 D/MEASURE A-PHONES CITY ENGINE 6/3/22-7/2/2 .44.7 07102022 W/ CELL PHONE USAGE JUI
-----
Check Total.....: 343.51
055705 07/28/22 AWAOO Awards Company 4.60 #22586 PD/1 VIPS AWARD PLAQUE 055706 07/28/22 BRYO2 BRYANT ENTERPRISES, LLC 980.00 16554 ED/MEASURE A-REPEATER, RADIO FOR ENGINE #27 055707 07/28/22 BWCOO W.B. BENBOW 572.00 529 PW/SCADA SOFTWARE MONITORING 055708 07/28/22 CESOO Kyle Cessna 100.00 AUG2022 Measure A UNIFORMS 055709 07/28/22 CIVOO CIVICPLUS LIC 900.00 234668 CLERK/MUNICODE ONLINE CODE HOSTING 055710 07/28/22 COR04 CORBIN WILLITS SYSTEMS 508.34 C207151 MULTI-DEPTS/MONTHLY SOFTWARE SUPPORT 055711 07/28/22 DOB01 CHRIS DOBBS 300.00 JULY2022 CITY COUNCIL STIPEND 055712 07/28/22 DOGOO Dog Waste Depot 233.68 495429 PARKS/PET WASTE BAGS 055713 07/28/22 ECO01 ECORP CONSULTING, INC 6132.50 97167 PLAN/PROF SERVICES JUN1-JUN30 055714 07/28/22 EINO2 Gregory P. Einhorn 7820.50 14645,146 CA/CONTRACT SERVICES & RETAINER LABOR 055715 07/28/22 FLE04 ELEMING, JOHN 1612.50 JULY13-16 BD/INSPECTION SERVICES 055716 07/28/22 FL003 JOSE FLORES 100.00 AUG2022 Measure A UNIFORMS 055717 07/28/22 EULOO KRISTOPHER FULIMORE 100.00 AUG2022 Measure A UNIFORMS 055718 07/28/22 GOLOI GOLDEN STATE RISK 49721.06 ANCO71522 DENTAL/VISION & HEALTH INSURANCE 055719 07/28/22 GRAO2 GRAINGER, INC. 1707.78 995,514,5 PW/SHOP SUPPLIES & PARKS SUPPLIES 055720 07/28/22 HOE00 DENNIS G. HOFEMAN 300.00 JULY2022 CITY COUNCIL STIPEND 055721 07/28/22 HOMOO HOME DEPOT CREDIT SERVICE 229.21 07132022 PW/SAFETY BARRIERS 055722 07/28/22 HOU05 HOUSING TOOLS 2787.50 2400 LIBERTY BELL HOME MONITORING 6/1/22-7/10/22 055723 07/28/22 IRVOO BILLY IRVIN 300.00 JULY2022 CITY COUNCIL STIPEND 055724 07/28/22 JOH02 SEAN JOHNSON 100.00 AUG2022 Measure A UNIFORMS 055725 07/28/22 JOHOS SEAN JOHNSON 86.75 07222022 PD/MILEAGE REIMBURSEMENT-TRAINING JULY 20,22 055726 07/28/22 LELOO LELY'S 146.63 44822 PW/SHOP SUPPLIES 055727 07/28/22 LIF00 Life Assist Inc. 39.16 1227504 ED/MEASURE A-MEDICAL SUPPLIES 055728 07/28/22 LOWOO Katherine Lowery 100.00 AUG2022 Measure A UNIFORMS 055729 07/28/22 MAR17 MARTINDALE, RYAN 100.00 AUG2022 Measure A UNIFORMS 055730 07/28/22 MAT04 MATSON & ISOM 3924.00 84398 MULTI DEPT/MONTHLY BILLING JUL 10859.85 Multi Ins Monthly Services, Firewall Certs Renewa. --------
Check Total.....: 14783.85
055731 07/28/22 MCM00 McMaster-Carr 28.38 874 PW/SHOP SUPPLIES 002
CITY OF ORLAND TO PY-D2 PAGE:
Jul 28 22 Time: Cash Disbursement Detail Report
Run By. Letic espinosa Check Listing for 07-22 thru 07-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
------ ----- --_---
055732 07/28/22 MILO7 MILLS, DARYL 100.00 AUG2022 Measure A UNIFORMS 055733 07/28/22 ORL12 Orland-Laurel Masonic Hal 400.00 JULY2022 AC/RENT 055734 07/28/22 ORL14 Orland Unified School Dis 5969.25 07262022 REC/PARTNERSHIP SUMMER CAMPS 055735 07/28/22 PACO7 PACE ANALYTICAL SERVICES, 2627.26 391, 639,5 PW/LAB SERVICES 055736 07/28/22 PGE00 PG&E 19.40 7112022 ED/MEASURE A -ELECTRICITY FOR COLUSA ST
95.42 07192022 PW/TRAFFIC CONTROL
18458.66 07262022 MULTI-DEPTS/UTILITY USAGE
9.86 72622REC REC/STANDBY POWER
Check Total. 18583.34
055737 07/28/22 PINO1 EDGAR PINEDO 100.00 AUG2022 Measure A UNIFORMS 055738 07/28/22 QUI02 QUILL CORP. 127.62 26276463 CH/SUPPLIES 055739 07/28/22 RAMO6 Andy Ramirez 125.00 07262022 REC/COED UMP 5 GAMES 055740 07/28/22 RECO1 RECREONICS 1660.00 0894300IN REC/POOL FEATURES 055741 07/28/22 R0E02 Thomas Roenspie 100.00 AUG2022 Measure A UNIFORMS 055742 07/28/22 ROM04 SANDY ROMANO 225.00 07222022 REC/COED SCOREKEEP 15 GAMES 055743 07/28/22 ROUDO BRUCE T. ROUNDY 300.00 JULY2022 CITY COUNCIL STIPEND 055744 07/28/22 ROU01 Bruce Roundy 41.87 07272022 COUNCIL/MILEAGE REIMBURSEMENT 055745 07/28/22 SACO1 SACRAMENTO VALLEY MIRROR 885.60 813,848 LEGAL NOTICES/ZONING OF 6 PARCELS 055746 07/28/22 SALO7 KADIE SALAZAR 120.00 07152022 REC/SWIM LESSON SESSION 3 CANCELED REFUND 055747 07/28/22 SUT02 SUTTON, BRANDON 100.00 AUG2022 Measure A UNIFORMS 055748 07/28/22 TGS01 I AND S DVBE, INC. 408.80 22-1634 PW/STREETS & SAFETY SUPPLIES 055749 07/28/22 TIA00 TIAA COMMERCIAL FINANCE, 299.87 9057030 MULTI/COPTER LEASE 055750 07/28/22 TOLO4 JEFFREY TOLLEY 300.00 JULY2022 CITY COUNCIL STIPEND 055751 07/28/22 TRA02 TRANSAMERICA 577.50 504680316 SUPPLEMENTAL INSURANCE 055752 07/28/22 USAOO Underground Service Alert 1226.43 022122999 PW/ MEMBERSHIP & USA TICKETS 055753 07/28/22 USA04 USA Blue Book 3224.48 49222 PW/WATER SUPPLIES 055754 07/28/22 VANOO VANTAGE POINT TRANSFER AG 1744.01 07142022 457 PLAN/304591 055755 07/28/22 VER03 Verizon Wireless 1700.44 11322648 PW/SCADA COMPUTERS-IPADS, PD LAPTOP
78.59 911322649 REC/COMMUNICATONS
164.04 911322650 ED/MEASURE A-RESPONSE SERVICE FOR CITY ENGINE --_-
Check Total..........: 1943.07
055756 07/28/22 VLAOO RAYMOND J. VLACH 100.00 AUG2022 Measure A UNIFORMS 055757 07/28/22 WAT03 Bill Wathen 250.00 07272022 REC/COED UMP GAMES (10) 055758 07/28/22 WELO2 Wells Fargo Vendor Fin Se 148.70 20987275 BD-PLAN/COPIER LEASE --------
Cash Account Total......: 543181.30
Total Disbursements.....: 543181.30
Cash Account Total......: - 00
003
REPORT.: 07/28/22 CITY OF ORLAND
RUN... ..: 07/28/22 Time: 13:08 Warrant Register
Run By.: Deysy Guerrero
Warrant Payroll **Employee** Actual Fiscal Gross
Number Date Date Num Name Period Period Amount
14427 07/28/22 07/27/22 CLOO0 CLOYD, RILEY J 07-22 01-23 137.70 14428 07/28/22 07/27/22 CLO01 CLOYD, HANNAH 07-22 1044.23 14429 07/28/22 07/27/22 KAR00 KARLE, CARSON 07-22 717.20 14430 07/28/22 07/27/22 OR002 OROZCO, EVVEN 07-22 393.98 14431 07/28/22 07/27/22 OVIOO OVITZ, BRADEN 07-22 -23 450. 00 14432 07/28/22 07/27/22 SCH04 SCHERMER, THOMAS BRIAN 07-22 157.50 14433 22 TESOO TESTERMAN, RUBY 07-22 1138.
14434 07/ 22 VLA01 VLACH, ETHAN 07-22 722.93
14435 07/28 /22 WATO1 WATHEN, CELESTINA S 07-22 360.00
14436 07/28/ /22 WAT03 WATHEN, AIDEN 07-22 1200.00
14437 WAT04 WATHEN, MIDASIA 07-22 307.50
205313 ALV01 ALVA, MICAELA 07-22 2027.
205314 07. ANDOO ANDRADE, EDGAR 07-22 5747.97
205315 07/28. BALOO BALDRIDGE, THEA 07-22 -23 1158.98
Z05316 07. BELOO BELTER, ANNIE 07-22 -23 839.66
205317 BOWOO BOWERS, LINDA 07-22 -23 136. 00
205318 CAR03 CARR, PETER R 07-22 23 6153. 85
205319 CESOO CESSNA, KYLE A 4056.89
205320 07/28/ CHA01 CHANEY, JUSTIN 4633.08
205321 07/28/ 27/22 CL002 CLOYD, GRACIE 397 50
205322 07/28/22 CONO0 CONTRERAS, ISAAC 1162 80
Z05323 07/28/22 07/27/22 CRA00 CRANDALL, JEREMY 2123.
205324 07/28/22 07/27/22 ESPOO ESPINOSA, LETICIA 2222
205325 07/28/22 07/27/22 FEN03 FENSKE, JOSEPH H
205326 07/28/22 07/27/22 FLO00 FLORES, JOSE D
205327 07/28/22 FULOO FULLMORE, KRISTOPHER
07/28/ GAMO0 ( GAMBOA, YADIRA
GUE01 GUERRERO, DEYSY D
GUE02 GUERRERO, JORGE
HAROO ZOLLERHARRIS, TRAVIS
HENOO HENDERSON, OLIVIA
JOH01 JOHNSON, SEAN KARL
KOCO1 KOCHEMS, EMMA
LOPO0 LOPEZ, EVELYN SOTO
LOWOO LOWERY, KATHERINE
MAR02 MARTINDALE, RYAN EUGENE
MEJOO APARICIO, LILIA MEJIA
MEZOO MEZA, JODY L
MILOO MILLS, DARYL A
MON03 MONDRAGON, MEAGAN N 07-22
MOR02 MORECI, CHRISTOPHER DAVI 07-22
MYE00 MYERS, KEVIN 07-22
OLI00 OLIVER, LINDA 07-22
OR003 OROZCO, ETHAN 07-22
OR004 OROZCO, JORDAN 07-22
OVA00 OVARD, CONNOR 07-22
PAT01 PAILLON, MICHAEL 07-22
PANO0 PANIAGUA, i BLANCA A 07-22
PEN01 PENDERGRASS, REBECCA A
PEROO PEREZ, MARGARITA T 07-22
PHIOO PHILLIPS, AMELIA 07-22
PINOO PINEDO, EDGAR ESTEBAN 07-22
POROO PORRAS, ESTEL 07-22
PUNO0 PUNZO, GUILLERMO 07-22
PURO1 PURCHASE, HEATHER 07-22
2053 RICO1 RICE, GERALD W 07-22
205358 RODOO RODRIGUES, ANTHONY 07-22
205359 22 ROEOO ROENSPIE, THOMAS LUKE 07-22 01
205360 07/28/22 07/27/22 ROMOO ROMERO, ARNULFO 07-22 01-23 205361 07/28/22 07/27/22 SAN01 SANCHEZ, MELANIE CARRIL 07-22 01-23 205362 07/28/22 07/27/22 SCH03 SCHMITKE, JENNI FER 07-22 01-23 2284 205363 07/28/22 07/27/22 SHA02 SHANNON, KYLE ANTHONY 07-22 01-23 157.50 205364 07/28/22 07/27/22 STE01 STEWART, ROY E 07-22 01-23 2798.05 205365 07/28/22 07/27/22 SUA02 SUAREZ, BRYAN E 07-22 01-23 1998.94 205366 07/28/22 07/27/22 SUT00| SUTTON, BRANDON KIJANA 07-22 01-23 1675.84 205367 07/28/22 07/27/22 SWIOO SWINHART, ROBERT 07-22 01-23 1983.13 205368 07/28/22 07/27/22 VALOO VALENZUELA , BRENDA 07-22 01-23 316.54 205369 07/28/22 07/27/22 VLA00 VLACH, RAYMOND JOSEPH 07-22 01-23 5061.08 205370 07/28/22 07/27/22 VLA02 VLACH, 20E 07-22 01-23 527.85 205371 07/28/22 07/27/22 VON00 VONASEK, EDWARD J 07-22 01-23 4383.94 ----------
130788.46
--------
004
Item 5.B.
MINUTES OF THE ORLAND CITY COUNCIL
REGULAR MEETING HELD JULY 19, 2022
CALL TO ORDER
Meeting called to order by Mayor Hoffman at 6:30 p.m.
Meeting opened with Pledge of Allegiance led by City Clerk, Jennifer Schmitke.
ROLL CALL
Councilmember present: Councilmembers Bruce Roundy, Chris Dobbs, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
Councilmembers absent:
Staff present: City Manager, Pete Carr; Assistant City
Manager/Director of Administrative Services, Rebecca
Pendergrass; City Clerk, Jennifer Schmitke; Police Chief, Joe Vlach; City Attorney, Greg Einhorn; Recreation
Director, Joe Fenske
ORAL AND WRITTEN COMMUNICATIONS
PUBLIC COMMENTS: None
CONSENT CALENDAR
A. Warrant List (payable obligations)
B. Approve City Council Minutes for July 5, 2022
C. Receive and file Library Commission Minutes from May 9, 2022 D. Orland Emergency Groundwater Resource Project Design Services Action: Vice Mayor Tolley moved, seconded Councilmember Dobbs to approve items A, B and Con the consent calendar. The motion carried by a voice vote 4-0.
Vice Mayor Tolley asked City Manager Carr for clarification on consent item D. Mr. Carr explained that staff is requesting approval from Council to authorize the Public Works Director, or his designee, to enter into contracts) with consultant(s) to provide engineer-related design services as needed for the Orland Emergency Groundwater Resource Project, in order to avoid delays on this project.
Action: Vice Mayor Tolley moved, seconded by Councilmember Dobbs to approve consent item D. The motion carried by a voice vote 4-0.
ADMINISTRATIVE BUSINESS
A. Parks and Recreation Commission: Skatepark Update
Recreation Director Joe Fenske presented to Council a recommendation from the Recreation Commission on a possible skate park in Orland. Director Fenske spoke about the results of the skate park survey that was sent out to Orland Unified School District Families, sharing that the response from Orland City Council Minutes - July 19, 2022 1 | Page
005
families was positive (88%) and in favor of the skate park project. Director Fenske noted that the parent base does not represent the City of Orland's resident constituency.
Director Fenske shared that the Recreation Commission supports the project to move forward, as long as the following conditions are met:
1. A cost estimate to be provided by the Skate Park Committee.
2. That cost estimate to be included in a survey that staff will send out to the City residents.
A list of viable locations for the skate park to be created.
4. Funding from the City remains minimal, not to exceed 5 percent of the total funding of the project.
Mayor Hoffman opened the meeting to public comments.
Carolos Ramirez, skate park supporter, shared ideas to help create a successful skate park in Orland. Mr.
Ramirez stated that if the skate park is built correctly, it could bring people from all over to visit Orland and use the park.
Leilani Miller, Skate Park Committee member, shared concerns for the skate park committee having to pay out of pocket for a cost estimate of a skate park. Ms. Miller asked for recommendations on locations that Council thought would be acceptable for a skate park.
Mathew Romano, Orland resident, shared a new park would be nice, but he felt there are other priorities in Orland that should be taken care of such as a heater for the pool and upgrades to Biehler Field before starting a new project.
Council asked questions and discussed concerns with the recommendation from the Recreation Commission for the proposed skate park project.
Action: Councilmember Dobbs made a motion to send recommendations back to the skate park committee to get a cost estimate before coming back to City Council to approve funding to send a survey out to the residents of Orland, seconded by Vice Mayor Tolley. The motion carried by a roll call vote 4-0.
AYES: Councilmembers Roundy, Dobbs, Vice Mayor Tolley and Mayor Hoffman NOES: None
ABSENT: Councilmember Irvin
ABSTAIN: None
B. Verbal Update on Drought Conditions and Water Supply Project - Pete Carr, City Manager City Manager Pete Carr provided an update on reported dry wells, stating there are currently a total of 67 wells reported this year being affected, 47 of those are completely dry. Mr. Carr stated the municipal wells continue to be stable, sufficient, and monitored weekly.
Orland City Council Minutes - July 19, 2022 2 | Page
006
Mr. Carr reminded Council that groundwater project is proceeding daily with property owners coming into City Hall to ask questions and sign water connection packets.
Mr. Carr reminded Council that the City has been in stage 2 of the City's 4 stage water conservation plan since May 1, 2022, stage 2 targets a 30% water reduction. Mr. Carr shared that City staff is issuing advisories and warnings to residents, no code enforcement actions have been taken.
North Valley Community Foundation (NVCF) representative Jody Samons mentioned that the total number of wells reported dry or at risk this drought is 366, and that Willows area tank refill services will be provided from City of Willows water using meters on loan from the City of Orland.
CITY COUNCIL COMMUNICATIONS AND REPORTS
Councilmember Roundy:
• Will be attending Water Authority (SGMA) board meeting in July. • Will be attending the LAFCo (Annexation) meeting in July.
Councilmember Dobbs:
• Attended the Fire Department dinner meeting July 18, 2022.
Vice Mayor Tolley:
• Announced that the Butte College Glenn Center ribbon cutting will be on August 10, 2022. • Attended the Fire Department dinner meeting for July 18, 2022. • Attended the Joint meeting with EDC, Planning and City Council July 14, 2022. • Will be attending the skate park committee meeting on July 25, 2022, from 6-7 pm at Carnegie Center.
• Will be attending the County Supervisors meeting at Thunderhill on July 27, 2022.
Mayor Hoffman:
• Announced that National Night Out will be in Library Park on August 2, 2022.
CITIZEN COMMENTS ON CLOSED SESSION ITEMS - None
ADJOURN TO CLOSED SESSION AT 7:38 P.M.
CLOSED SESSION OPENED 7:42 P.M.
RECONVENE TO REGULAR SESSION AT 7:56 P.M.
REPORT FROM CLOSED SESSION - No reportable action.
MEETING ADJOURNED AT 7:57 P.M.
Jennifer Schmitke, City Clerk Dennis G. Hoffman, Mayor
Orland City Council Minutes - July 19, 2022 3 | Page
007
Item 5.C.
MINUTES OF THE ORLAND CITY COUNCIL
SPECIAL JOINT MEETING, ORLAND CITY COUNCIL, ORLAND ECONOMIC DEVELOPMENT
COMMISSION & ORLAND PLANNING COMMISSION
HELD JULY 14, 2022
CALL TO ORDER
Meetings called to order by Vice Mayor Tolley, Chairperson Elliott and Chairperson Lane at 4:03
PLEDGE OF ALLEGIANCE
Meeting opened with Pledge of Allegiance.
ROLL CALL
Councilmembers present: Councilmembers Roundy, Irvin and Vice Mayor Tolley Councilmembers absent: Councilmember Dobbs and Mayor Hoffman Commissioners present: Commissioners Lazorko, Vickers, Romano, Allee, Pierce (arrived at 4:28 pm), Vice Chairpersons Nordbye, Romano, Chairpersons Elliott and Lane
Commissioners absent: None
Staff present: City Manager Pete Carr, City Planner Scott Friend and City Clerk Jennifer Schmitke
PUBLIC COMMENTS
None
DEVELOPMENT COORDINATION
City Planner Scott Friend presented to Council, Commissions, and staff an overview of the general plan, zoning, and specific plans for the City of Orland.
Councilmembers and Commissioners discussed what City leaders could and should to do for the future development of Orland. Design Standards and the Streetscapes Project generated substantial interest from participants.
No action was taken.
ADJOURN
Meetings adjourned by Vice Mayor Tolley, Chairperson Elliott and Chairperson Lane at 6:04 p.m.
Jennifer Schmitke, City Clerk Jeffrey Tolley, Vice Mayor 008
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #:
MEETING DATE: August 2, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Carr and Library Director Jody Meza SUBJECT: Agreement for Library Realignment (Discussion/Action) City staff will present a Memorandum of Understanding (MOU) for Council approval transferring administrative responsibility for Glenn County branch library operations to the City of Orland.
BACKGROUND
In July 1968 the City of Orland, County of Glenn and City of Willows entered into a Joint Exercise of Powers Agreement (JPA) to provide coordinated library services, each jurisdiction owning its own equipment and materials. The Orland librarian also supervised the Hamilton City library. In 1993 the Hamilton City Community Services District (CSD) took over supervision of its own library, and in 1999 was brought into the JPA by a joint memorandum of understanding (MOU). In that MOU, Willows was to operate branch libraries in Elk Creek and Bayliss. The County would provide proportional funding to Willows, Orland and Hamilton. Orland would provide supervision for the Orland area not including Hamilton, Willows for the southern area including Elk Creek and Bayliss.
Funding was set as "endeavor to increase the annual library budgets..." from the 1999-2000 basis.
Each jurisdiction would be responsible for its own library buildings. The MOU continues on a year- to-year basis with allowance to be "amended and/or modified at any time..." In September 2010 the Orland Library Director was asked to assume operational responsibility for Willows and its outlying County branches, although the staff of all three branches remained Willows employees. Willows agreed to share the ½ the cost of the Library Director's compensation plus a modest travel allowance. Hamilton City CSD continued to operate its own branch for a while, then more recently that library closed and remains closed today.
On June 7th , the Council discussed the situation - that the Orland Library Director hires and supervises all library employees at both cities and all branches - and the request from Willows and the County for Orland to take on the branch employees. Council directed Staff to proceed with transfer of administrative responsibility for the Glenn County branch libraries to the City of Orland, effective July 1.
DISCUSSION
Staff worked with County and Willows staff to produce a proposed agreement to transfer administrative responsibility for branch libraries from Willows to Orland, with the County reimbursing Orland for all expenses. A budget is created for each of the three branch facilities.
The concept is that the City would operate the branch libraries with staffing provided by the City of Orland commensurate with the cost of the services and reimbursement made available by the 009
County through its annual budget process. The budget amount for this agreement will be determined by the Board through the annual County budget. The County Administrative Officer will work the Oland City Manager and Library Director to estimate the cost of library staffing each year.
Separately, the three jurisdictions are considering a more equitable share of costs going forward for the operation of the Orland and Willows municipal libraries.
Attachment: Memorandum of Understanding between the County of Glenn and the City of Orland for Branch Library Operations
RECOMMENDATION
Approve proposed MOU with County of Glenn to provide for Orland taking administrative responsibility for operations and staffing of County library branches, with the County fully reimbursing the City at an agreed annual amount, effective July 1, 2022.
Fiscal Impact of Recommendation: No direct impact on Orland General Fund as County would reimburse Orland for costs of operating the branch locations. 010
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF GLENN AND
THE CITY OF ORLAND FOR OPERATION OF BRANCH LIBRARIES
I. PURPOSE
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into as of July 1, 2022 by and between the County of Glenn, herein referred to as "County" and the City of Orland, herein referred to as "City". The effective date of this agreement is July 1, 2022 through June 30, 2027.
This MOU defines the respective roles and responsibilities of the County and City in relation to staffing, supervision and the respective costs of the operations of the Bayliss, Elk Creek and Hamilton City Libraries.
Whereas, County desires to obtain staffing and supervision of the Bayliss, Elk Creek and Hamilton City Libraries; and
Whereas, the City desires and has the capacity to offer the services of such staff with supervision, to assist County; and
NOW THEREFORE, the parties agree as follows:
II. SERVICES
1. City will provide the services of library staff and supervision Said staff will be responsible of the operation of the Bayliss, Elk Creek, and Hamilton City Libraries. The designated library staff will be a city employee and will be supervised by the City.
The library staff will receive direction from their supervisor and scheduling for library staffing will be under the authority of the City.
The City shall determine the conditions of employment for the library staff, including hours, wages, working conditions, assigning work schedules, approving leave, discipline, hiring and discharging or any other condition of employment in accordance with City of Orland's current policies and procedures. City will control and maintain all employee records pertaining to the staff.
It is the desire of both parties that the hours of operation for the Bayliss, Elk Creek, and Hamilton City Library will be scheduled to provide the public the optimal opportunity for use of the facilities. This schedule will be determined and agreed to within 30 days of the signing of this agreement. If the necessity arrives that the schedule requires adjusting, both parties will promptly meet in good faith to reach a resolution. 1 011
2. Compensation for Services
County will reimburse City of Orland for expenses as outlined in Exhibit A (Bayliss Library), Exhibit B (Elk Creek Library), and Exhibit C (Hamilton City Library). The County shall make no payment to City in any greater amount for any extra, further, or additional services, unless such services and payment therefore have been mutually agreed to and this Agreement has been formally amended in accordance with the provisions of this Agreement.
Cost increases for library staffing shall be increased as a part of the budget process annually and communicated by the City to the County before April of each fiscal year.
There shall be no other increases that occur. The total annual amount of this MOU shall not exceed Fifty-Six Thousand Four Hundred Eighty-One Dollars ($56,481) in Year One.
City shall invoice County quarterly for the cost of services as described above in the MOU.
Relationship of Parties
A. County and City shall remain separate and distinct entities operated within the County of Glenn.
B. All parties are and shall remain employees of their respective agencies and neither is an agent, officer or employee of the other party. The parties mutually understand that this MOU is between County and City and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association.
C. City is and shall remain the sole employer of the Library Staff. The library staff shall continue to be governed by all terms and conditions of employment in accordance with City of Orland's rules and policies. City is solely obligated to pay all applicable taxes, deductions and other obligations including, but not limited to, federal and state income taxes, withholding, Social Security, unemployment, disability insurance, Workers' Compensation and Medicare payments for its respective employee. County is and shall remain the sole employer of the janitorial and facilities maintenance staff. The janitorial and facilities maintenance staff shall continue to be governed by all terms and conditions of employment in accordance with County of Glenn's rules and policies. County is solely obligated to pay all applicable taxes, deductions and other obligations including, but not limited to, federal and state income taxes, withholding, Social Security, unemployment, disability insurance, Workers' Compensation and Medicare payments for its respective employee.
D. Each party shall indemnify and hold the other party harmless from any liability which that party may incur because of the other party's failure to pay such obligations.
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4. County Responsibilities
A. County shall be responsible for all required maintenance and safety of all library properties and facilities. City shall notify County immediately of any safety issues.
Safety issues and incidents that are unreported or incidents that occur due to the negligence of City staff shall become the City's liability.
B. County shall be responsible for regularly scheduled janitorial cleaning services at all library facilities.
5. Dispute Resolution
In the event of a dispute between County and City concerning the performance or direction of the staff that cannot be resolved, the parties to this agreement agree to refer the issue to the County Administrative Officer and City Manager for resolution.
If no mutually acceptable resolution of the dispute can be achieved both parties retain their rights to terminate this agreement as described in Section 13 of this Agreement.
6. Amendment
The provisions of this agreement may not be modified, except by a written instrument signed by both parties.
7. Hold Harmless
A. To the fullest extent allowed by law, County shall defend, indemnify, and hold harmless City, its officers, officials, employees and agents from any and all claims, demands, liability, damages, cost or expenses (including but not limited to attorney fees) in law or equity that may at any time arise or be asserted based in whole or in part upon any negligent or other wrongful act or omission of the County, its officers, agents, or employees. County responsibility for such defense and indemnity obligations shall survive the termination or completion of this agreement for the full period of time allowed by law.
B. To the fullest extent allowed by law, City shall defend, indemnify, and hold harmless County, its officers, officials, employees and agents from any and all claims, demands, liability, damages, cost or expenses (including but not limited to attorney fees) in law or equity that may at any time arise or be asserted based in whole or in part upon any negligent or other wrongful act or omission of the City, its officers, agents, or employees. City responsibility for such defense and indemnity obligations shall survive the termination or completion of this agreement for the full period of time allowed by law.
8. Insurance Requirements
7.1 City Insurance
City shall procure and maintain for the duration of the contract insurance against claims as per Exhibit D.
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7.2 County Insurance
County shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the County, his agents, representatives, employees or subcontractors.
A. MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
b. Workers' Compensation: as required by the State of California, with Statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
c. Professional Liability (Errors and Omissions): Insurance appropriates to the County's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
If the County maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the County. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.
B. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. Additional Insured Status The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the County including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the County's insurance (at least as broad as ISO Form CG 20101185 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). b. Primary Coverage
For any claims related to this contract, the County's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance 4 014
maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the County's insurance and shall not contribute with it. c. Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity
d. Waiver of Subrogation
County hereby grants to Entity a waiver of any right to subrogation which any insurer of said County may acquire against the Entity by virtue of the payment of any loss under such insurance. County agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.
e. Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. The Entity may require the County to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.
f. Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VIl, unless otherwise acceptable to the Entity.
g. Claims Made Policies (note - should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
C. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the County must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.
h. Verification of Coverage
County shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the County's obligation to provide them. 5 015
The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
i. Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
9. Miscellaneous
During the performance of this agreement, no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status be denied any benefits or be subject to unlawful discrimination.
10. Entire Understanding
This MOU comprises the entire written understanding between County and City and there are no other warranties or promises other than those contained in this written document. No changes, amendments, or alterations shall be effective unless in writing and signed by both parties. City specifically acknowledges that County relies solely upon the provisions contained in this MOU and no others.
11. Governing Laws
The laws of the State of California shall govern construction of this MOU.
12. Venue
Each party agrees that the proper venue for any action brought in court or by arbitration (if arbitration is agreed to by both parties) will be in Glenn County, California.
13. Term of Agreement
This agreement shall commence July 1, 2022, and continue through June 30, 2027, unless terminated earlier as provided herein.
14. Termination
Both parties shall have the right to terminate this MOU upon thirty (30) days' written notice of such termination.
County shall pay City the reasonable value of services rendered to date pursuant to this MOU in addition to any amount previously billed amount by City, not to exceed the amount documented by City as work completed to date and subject to the limit set forth in "Compensation" above.
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County may terminate the MOU immediately upon written notice should funding for this agreement either cease or be materially decreased.
15. Notices
Any notices required under this MOU shall be in writing and shall be deemed to have been fully served if delivered in person to the party for whom it is intended or sent by first class mail to the address of the person for whom it is intended as specified in this MOU:
County of Glenn City of Orland
Scott H. De Moss Pete Carr
County Administrative Officer City Manager
525 W. Sycamore St. 815 Fourth St
Willows, CA 95988 Orland, CA 95963
16. Signatures
IN WITNESS WHEREOF, the parties hereto by their duly authorized representatives have affixed their hands on the day and year first above written.
County of Glenn City of Orland
Scott H. De Moss Peter R. Carr
County Administrative Officer City Manager
APPROVED AS TO FORM: APPROVED AS TO FORM:
William J. Vanasek, County Counsel Gregory P. Einhorn, City Attorney Glenn County, California City of Orland, California
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Exhibit A
BAYLISS LIBRARY
PROPOSED BUDGET
2021/22
COUNTY LIBRARY 10,000
Orland administered
FY 2020/2021 FY 2021/2022 Budget
ACCT.# DESCRIPTION
338.4004.121 PART TIME SALARIES staffing 4 hrs/week 4096 Staffing 12 hrs/week 10,608 338.4008.121 SUI?FICA/WORKERS COMP
338.4009.121 OFFICE SUPPLIES
338.4030.121 SPECIAL DEPARTMENT (collection materials)
338.4071.121 COMMUNICATIONS
338.4080.121 P.G. & E.
Circulation software, catalog hosting, digital catalog, etc Administrative expense 10%
PERSONNEL:
PART-TIME LIBRARY CLERK (Currently 4 Hrs. Per Week- Reduced from 8 Hrs. Per Week as of July 2020) The Bayliss Library is currently open from 1-5pm on Tuesdays. Registered Library Card Holders=495; Annual Visits to the Library= 619(2019 preCovid) Items Circulated Annually= 1,532 (20/21 fiscal year) There is no funding for collection materials, office supplies, etc 018
Exhibit B
ELK CREEK
LIBRARY PROPOSED
BUDGET
2021/22
COUNTY LIBRARY 14,000
Proposed
Orland administered
FY 2020/2021 FY 2021/2022 Budet
ACCT.# DESCRIPTION BUDGET BUDGET
338.4004.121 PART TIME SALARIES staffing 9 hrs/week 5916 5916 Staffing 12 hrs/wk 10,608 338.4008.121 SUI/FICA/WORKERS COMP 846 1,518
338.4009.121 OFFICE SUPPLIES 1,638 1,638 600
338.4030.121 SPECIAL DEPARTMENT (collection materials) 1,200 338.4071.121 COMMUNICATIONS 900 900 900
338.4080.121 RENT 1200 1200 1,200
Circulation software, catalog hosting, digital catalog, et 380 Administrative expense 1,640
TOTAL 10,500 10,500 18,046
PERSONNEL:
PART-TIME LIBRARY CLERK (Currently 10 Hrs. Per Week)
The Elk Creek Library is currently open from 8am-12pm on Thursdays and 10am-2pm on Saturdays and Fridays from 11am-12. Registered Library Card Holders=407; Annual Visits to the Library= 1,555 (2019 preCovid) Items Circulated Annually= 1,621 (20/21 fiscal year) 019
Exhibit C
HAMILTON CITY LIBRARY
PROPOSED
BUDGET
- -
Proposed
Orland administered
Budget
ACCT.# DESCRIPTION
338.4004.121 PART TIME SALARIES staffing 12 hrs/week 10,608 338.4008.121 SUI/FICA/WORKERS COMP 338.4009.121 1,518
OFFICE SUPPLIES 800
338.4030.121 SPECIAL DEPARTMENT (collection materials) 2,000 338.4071.121 COMMUNICATIONS 1,860
338.4080.121 INSURANCE (building?) 550
Circulation software, catalog hosting, digital catalog, etc 450 Administrative expense 10% 1,778
TOTAL $19,564
PERSONNEL:
PART-TIME LIBRARY CLERK
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Exhibit D - Certificate of Insurance to be provided by GSRMA 021