815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
CITY MANAGER
Peter R. Carr
CI Yo H o
INCORPORATED 1909
CITY COUNCIL
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
AGENDA
REGULAR MEETING, ORLAND CITY COUNCIL
Tuesday, September 20, 2022 at 6:30 PM
This meeting will be conducted pursuant to the provisions AB361 which suspends certain requirements of the Ralph M. Brown Act.
This City Council meeting will be held at Carnegie Center, 912 Third Street, Orland and teleconferenced using Zoom technology. Councilmembers and City staff may choose to be in person or remote.
The public is encouraged to participate in the meeting via Zoom or can participate at Carnegie Center.
ZOOM Link: www.zoom.us WEBINAR ID# 840 4766 8704
ZOOM Telephone - Please call: 1 (669) 900-9128
1. CALL TO ORDER — 6:30 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. ORAL AND WRITTEN COMMUNICATIONS
Public Comments:
Members of the public wishing to address the Council on any item(s) not on the agenda may do so at this time when recognized by the Mayor. However, no formal action or discussion will be taken unless placed on a future agenda. Public is advised to limit discussion to one presentation per individual. While not required, please state your name and address for the record. Please direct your comments to the Mayor or Vice Mayor. (Oral communications will be limited to three minutes).
5. CONSENT CALENDAR
A. Warrant List (payable obligations) (p.1)
B. Approve City Council Minutes for September 6, 2022 (p.8) C. Accept Measure A Sales Tax Annual Report FY 21-22 (p.12) D. Adopt Resolution 2022-23: Project List for SB1 2022-2023 Allocation (p.15) E. Adopt Resolution 2022-24: Approving CA Dept. of Forestry & Fire Agreement #7GF21097 (p.19) Orland City Council
September 20, 2022
6. PRESENTATION
Glenn County Evacuation Zones — Amy Travis, Deputy Director, Office of Emergency Services, Glenn County Sheriff's Office (p. 27)
7. ADMINISTRATIVE BUSINESS
A. Skate Park (Discussion) — Pete Carr, City Manager (p.29) B. Verbal Update on Drought Conditions and Water Supply Project (Discussion) — Pete Carr, City Manager C. Development Reimbursement Agreement for Newville Road and Freeway Offramp (Discussion) — Pete Carr, City Manager
8. CITY COUNCIL COMMUNICATIONS AND REPORTS
9. ADJOURN
CERTIFICATION: Pursuant to Government Code Section 54954.2(a), the agenda for this meeting was properly posted on September 16, 2022.
A complete agenda packet is available for public inspection during normal business hours at City Hall, 815 Fourth Street, in Orland or on the City's website at www.cityoforland.comwhere meeting minutes and audio recordings are also available.
In compliance with the Americans with Disabilities Act, the City of Orland will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's Office 865-1610 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CITY MANAGER
Peter R. Carr
Item 5.A
CITY COUNCIL
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
AND
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
WARRANT LIST
C
September 20, 2022
Warrant 9/16/22 $ 460,818.44
Warrant 9/16/22 $ 466.82
Payroll Compensation 9/8/22 $ 117,115.96
Pers 7/28/22-8/10/22 9/6/22 $ 25,589.18
Special Payroll 9/13/22 $ 1,082.36
$ 605,072.76
APPROVED BY
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy, Councilmember
William "Billy" Irvin, Councilmember
Chris Dobbs, Councilmember
001
REPORT.: Sep 16 22 Friday CITY OF ORLAND
RUN • Sep 16 22 Time: 09:47 Cash Disbursement Detail Report Run By.: Leticia Espinosa Check Listing for 09-22 thru 09-22 Bank Account.: 1001 Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
PAGE: 001
ID #: PY-DP
CTL.: ORL
055931 09/02/22 CHA10 CHAMPION SPORT SURFACES 24000.00 09022022H PICKLEBALL/TENNIS COURT SURFACING 055932 09/16/22 ABDOO ADVANCED DOCUMENT 9.27 80556 FD/PRINTER, COPIER
42.86 INV80553 PD/COPIER USAGE 8/1/22-8/31/22
466.98 INV80554 CITYHALL/COPIES
67.09 INV80555 BD-PLAN/COPIES
Check Total 586.20
055933 09/16/22 AFFOO Affordable Computer Solut 95.00 6672 FD/MEASURE A-SET UP BACKUP, CHECK LAPTOPS FOR VIRUS 055934 09/16/22 AIRO1 Airgas-USA, LLC 278.64 129171996 ED/MEASURE A MEDICAL OXYGEN 055935 09/16/22 ALL12 ALLERION CONSULTING GROUP 23540.87 INV-6171 DWR/PERMITTING AND WELL DRILLING 055936 09/16/22 AME00 AMERICAN FAMILY LIFE 736.24 863832 SUPPLEMENTAL INSURANCE 055937 09/16/22 ARA00 ARAMARK UNIFORM SERVICES 1251.04 08312022 PW/UNIFORM CLEANING AUGUST 055938 09/16/22 ATTO6 A T & T 29.13 9/10/22 PM/HEARTLAND LIFTSTATION
24.87 9/12/22 PW/WHITEHAWK LIFTSTATION
24.87 2022/12/9 PM/AIRPORT LIFTSTATION
Check Total 78.87
055939 09/16/22 ATTO9 AT&T MOBILITY 848.26 X09102022 PD/CELL SVCS (14) 055940 09/16/22 ATT10 AT&T MOBILITY (FIRST NET) 98.77 9102022 FD/MEASURE A-PHONES FOR CITY ENGINE 144.74 09102022 PM/CELL PHONE USAGE SEPTEMBER
Check Total 243.51
055941 09/16/22 AUTOO Auto Zone Inc. 36.49 094646586 PD/CAR WASH SUPPLIES,OFFICE SUPPLY 055942 09/16/22 BAMOO BAMBAUER TOWING SERVICE 265.00 53865 PD/TOW ABATEMENT CAR CASE #220017 412.50 04262022 PD/TOW ABATEMENT CAR CASE #220217
Check Total
055943 09/16/22 BRA05 BRANDEN'S PLUMBING & ROOT
055944 09/16/22 CAL14 Cal Signal Corp
055945 09/16/22 CAR02 CARDMEMBER SERVICE
677.50
2200.00 1046 DWR/WATER MAIN INSTALL ON ROAD M 1/2
500.00 8731 PW/STREETS-6TH ST & SOUTH INSPECTION & REPAIRS 3888.94 8/2022 PM/OFFICE SUPPLIES, SECURITY SYSTEM SUPPLIES 4398.43 AUG2022 SHOP/MISC SUPPLIES
3779.47 SEP22FD FD/MEASURE A-APPLE STORAGE,ENGINES HOSE PACKS 580.91 SEP22PD PD/SUPPLIES
4039.49 AUG 2022 DIR OF ADMIN/ZOON, PARCELQUEST, ADOBE, WEB HOSTING 629.92 SEP22LIB LIB/PARKS GRANT MATERIALS, OFFICE SUPPLIES 1624.87 9/13/2022 REC/SOCCER SUPPLIES,APPLE ACCOUNT
Check Total 18942.03
055946 09/16/22 CITO4 CITY OF WILLOWS 10271.20 4-024 FD/MEASURE A-SBCA DOWN PMT SCBA'S AFG GRANT 055947 09/16/22 CLE05 JUDY CLEVER 50.00 SEP2022 AC/CLEANING OF GALLERY 055948 09/16/22 COM02 Comcast 291.40 9-3/10-2 MULTI-DEPTS/INTERNET CONNECTION 055949 09/16/22 CORO° CORNING LUMBER CO., INC. 1926.32 08252022 PW/PICKLEBALL SUPPLIES & P0/3 EVIDENCE ROOM 055950 09/16/22 COR04 CORBIN WILLITS SYSTEMS 150.00 C20831 WATER/AUG BILLING SUPPORT 055951 09/16/22 CRA04 Jeremy Crandall 114.00 091322 9W/BOOT REIMBURSMENT(22/23) 055952 09/16/22 EC001 ECORP CONSULTING, INC 7620.00 97476 PLAN/PROFESSIONAL SERVICES 055953 09/16/22 EINO2 Gregory P. Einhorn 4837.00 14716 CA/CONTRACT SERVICES & RETAINER LABOR 055954 09/16/22 EISOO Employers Investigative S 243.75 5050515 PD/BACKGROUNDS 055955 09/16/22 ELL06 STEVE ELLIOTT 50.09 08312022 AC/GALLERY ADVERTISING FACEBOOK 055956 09/16/22 FIRO2 FIREPENNY-FIREFIGHHTER EQ 1667.53 50514 ED/FLEET #34 SUPPLIES 055957 09/16/22 FLE04 FLEMING, JOHN 1789.00 8/31-9/13 BD/INSPECTION SERVICES 055958 09/16/22 GAY01 GAYNOR TELESYSTEMS INC 135.94 31399 FD/MEASURE A-PHONE LINE SERVICE 326.25 41245 PD/PHONE TREE SET UP
Check Total 462.19
055959 09/16/22 GCS02 GCS Environmental Equip.S 1581.71 25641 PM/FLEET MAINT-SWEEPER 002
REPORT.:
RUN •
Run By.:
Check
Number
Sep 16 22 Friday CITY OF ORLAND PAGE: 002
Sep 16 22 Time: 09:47 Cash Disbursement Detail Report ID #: PY-DP Leticia Espinosa Check Listing for 09-22 thru 09-22 Bank Account.: 1001 CTL.: ORL Check Vendor Net
Date Number Name Amount Invoice # Description
055960 09/16/22 GOLO1 GOLDEN STATE RISK 51146.00 091522 DENTAL/VISION AND HEALTH INSURANCE 055961 09/16/22 GOLDS GOLDEN STATE EMERGENCY VE 902.20 C1035458, FD/MEASURE A- MAINT.FOR ENGINE #26,814 055962 09/16/22 GRA02 GRAINGER, INC. 1479.31 09132022 PW/WATER,SEWER & PARKS SUPPLIES 055963 09/16/22 GR000 Ferguson Enterprises Inc 233514.92 08312022 PM/WATER SUPPLIES & DWR SUPPLIES 055964 09/16/22 HEI01 VIRGIL HEISE 100.00 6012022 FD/JANITORIAL 055965 09/16/22 HEN02 OLIVIA HENDERSON 160.00 09132022 REC/SCHEDULING SOFTWARE- JULY & AUGUST 055966 09/16/22 HINO3 Hinderliter deLlamas & As 300.00 SIN021200 CONTRACT SERVICES (JULY-SEPT2022) 055967 09/16/22 JCNO0 J.C. NELSON SUPPLY 326.74 770565 pw/BM-CLEANING SUPPLIES 055968 09/16/22 JwCO3 JWC Environmental Inc. 8470.06 112218 PW/SEWER PONDS AUGER 055969 09/16/22 LAKOO Lakeshore Learning Materi 386.54 79082522 LIB/PARKS GRANT MATERIALS 055970 09/16/22 LES00 LES SCHWAB 48.53 519861 PW/FLEET - MAIN DUMPTRUCK 055971 09/16/22 LIFOO Life Assist Inc. 296.01 1246296 FD/MEASURE A-MEDICAL SUPPLIES 055972 09/16/22 MACO2 MACQUARIE EQUIPMENT CAPIT 44.18 44757 FD/PRINTER LEASE 055973 09/16/22 MATO4 MATSON & ISOM 3924.00 84760 MONTHLY BILLING FOR AUG 2022 3924.00 85169 MONTHLY BILLING FOR SEPT 2022
Check Total 7848.00
055974 09/16/22 MCM00 McMaster-Carr 862.89 108,214,9 PM/SHOP & FLEET SUPPLIES 055975 09/16/22 MJBOO MJB WELDING SUPPLY, INC 12.40 09312022 PM/CYLINDER RENTAL 055976 09/16/22 NOR06 NOR-MAC INC. 6467.38 21477-001 PM/PARKS SUPPLIES 055977 09/16/22 NOR29 NORTH VALLEY INDUSTRIES I 183.18 3433 REC/1 UNIT ADULT SOCCER 055978 09/16/22 NOR37 NORTH STATE SCREENPRINTIN 3407.76 5027&5024 REC/YOUTH SOCCER 055979 09/16/22 NUS00 NUSO, LLC 105.14 130680713 FD/MEASURE A- PHONE LINES 055980 09/16/22 ORE00 O'REILLY AUTO 839.35 08312022 PD,PW/FLEET SUPPLIES 055981 09/16/22 ORHOO ORLAND HARDWARE 423.76 08272022 FD/MEASURE A-BUILDING & EQUIP & OFFICE SUPPLIES 055982 09/16/22 ORL15 Orland Saw & Mower 1359.61 08312022 PW,PARKS,SHOP/ SUPPLIES 055983 09/16/22 OSCOO OSCAR REDES 11.31 714802 BD/HAT
055984 09/16/22 PAP01 PAPE MACHINERY 2.36 780 PW/MOWER PARTS 055985 09/16/22 PEN05 PENQUIN MANAGEMENT INC 1524.00 70978 FD/DISPATCH 055986 09/16/22 PGE00 PG&E 9.86 09082022 REC/STANDBY POWER 055987 09/16/22 RIVO1 RIVERVIEW INTERNATIONAL T 412.85 31AUG22 PM/ENGINE PARTS 055988 09/16/22 ROMOO ARNIE ROMERO 213.42 09122022 PM/BOOT REIMBURSEMENT (22/23) 055989 09/16/22 SEI00 ROY R SEILER, C.P.A 3570.00 30527 ACCOUTING PROFESSIONAL SERVICES 055990 09/16/22 SHAO8 Shasta Safety Supply 538.28 22451 PM/SAFETY SUPPLIES 055991 09/16/22 ST004 Jeffrey G. Dunn 225.00 08312022 PEST CONTROL SERVICES AUGUST 055992 09/16/22 SUL01 LACIE SULLIVAN 120.00 0001859 REC/SOCCER REFUND 055993 09/16/22 TUR01 Rae Turnbull 45.00 SEP2022 AC/WEBSITE NEWSLETTER 055994 09/16/22 VAL02 VALLEY ROCK PRODUCTS 1148.90 74702 DMA/BASE ROCK, SAND, CONCRETE 1473.70 470,601,6 PM/BASE ROCK, SAND & CONCRETE
Check Total 2622.60
055995 09/16/22 VANO0 VANTAGE POINT TRANSFER AG 1669.66 090822 457 PLAN/304591 .65 081122COR 457 PLAN/ 304591
Check Total 1670.31
055996 09/16/22 VIL07 LILIANA VILLEGAS 180.00 0001806 RED/SOCCER REFUND 055997 09/16/22 VIS01 VISINONI BROTHERS CONSTRU 24235.00 09142022 REC TRAIL GRADING AND PAVED PATH 003
REPORT.: Sep 16 22 Friday CITY OF ORLAND
RUN • Sep 16 22 Time: 09:47 Cash Disbursement Detail Report Run By.: Leticia Espinosa Check Listing for 09-22 thru 09-22 Bank Account.: 1001 Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
PAGE: 003
ID #: PY-DP
CTL.: ORL
055998 09/16/22 WES16 West Mitsubishi 1685.65 90622 FD/MEASURE A-RADIO REPEATER,BLACK BUTTE ANTENNA Cash Account Total 460818.44
Total Disbursements 460818.44
Cash Account Total .00
004
REPORT.: Sep 16 22 Friday CITY OF ORLAND
RUN • Sep 16 22 Time: 10:37 Cash Disbursement Detail Report Run By.: Leticia Espinosa Check Listing for 09-22 thru 09-22 Bank Account.: 1001 Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
PAGE: 001
ID #: PY-DP
CTL.: ORL
055839 08/29/22 ORLO8 ORLAND UNIT WATER USERS 644.82 082922H LATERALS 43&51 RD CROSSING,BIKE PATH,UTILITIES Cash Account Total 644.82
Total Disbursements 644.82
Cash Account Total .00
005
REPORT.: 09/08/22
RUN • 09/08/22 Time: 12:34
Run By.: Deysy Guerrero
Warrant Payroll **Employee**
Number Date Date Num Name
CITY OF ORLAND
Warrant Register
Actual Fiscal Gross
Period Period Amount
Z05487 09/08/22 09/07/22 ALV01 ALVA, MICAELA 09-22 03-23 2534.58 Z05488 09/08/22 09/07/22 ANDOO ANDRADE, EDGAR 09-22 03-23 3008.80 Z05489 09/08/22 09/07/22 BIA00 BIANCHINI, ANN 09-22 03-23 68.00 Z05490 09/08/22 09/07/22 BOW00 BOWERS, LINDA 09-22 03-23 136.00 Z05491 09/08/22 09/07/22 CAR03 CARR, PETER R 09-22 03-23 6153.85 205492 09/08/22 09/07/22 CES00 CESSNA, KYLE A 09-22 03-23 4185.44 105493 09/08/22 09/07/22 CHA01 CHANEY, JUSTIN 09-22 03-23 4633.08 Z05494 09/08/22 09/07/22 CL002 CLOYD, GRACIE 09-22 03-23 105.00 Z05495 09/08/22 09/07/22 CRA00 CRANDALL, JEREMY 09-22 03-23 2229.61 Z05496 09/08/22 09/07/22 ESPOO ESPINOSA, LETICIA 09-22 03-23 2047.63 Z05497 09/08/22 09/07/22 FEN03 FENSKE, JOSEPH H 09-22 03-23 2988.19 Z05498 09/08/22 09/07/22 FL000 FLORES, JOSE D 09-22 03-23 3220.62 Z05499 09/08/22 09/07/22 FULOO FULLMORE, KRISTOPHER 09-22 03-23 3722.05 Z05500 09/08/22 09/07/22 GAMOO GAMBOA, YADIRA 09-22 03-23 302.10 Z05501 09/08/22 09/07/22 GUE01 GUERRERO, DEYSY D 09-22 03-23 2596.16 Z05502 09/08/22 09/07/22 GUE02 GUERRERO, JORGE 09-22 03-23 2234.10 205503 09/08/22 09/07/22 HAROO ZOLLERHARRIS, TRAVIS 09-22 03-23 2019.63 205504 09/08/22 09/07/22 HEN00 HENDERSON, OLIVIA 09-22 03-23 250.75 105505 09/08/22 09/07/22 JOH01 JOHNSON, SEAN KARL 09-22 03-23 3962.31 Z05506 09/08/22 09/07/22 K0001 KOCHEMS, EMMA 09-22 03-23 459.00 Z05507 09/08/22 09/07/22 LOPOO LOPEZ, EVELYN SOTO 09-22 03-23 62.00 205508 09/08/22 09/07/22 LOW00 LOWERY, KATHERINE 09-22 03-23 3673.73 205509 09/08/22 09/07/22 MAR02 MARTINDALE, RYAN EUGENE 09-22 03-23 3672.68 Z05510 09/08/22 09/07/22 MEJ00 APARICIO, LILIA MEJIA 09-22 03-23 2664.90 205511 09/08/22 09/07/22 MEZOO MEZA, JODY L 09-22 03-23 3859.13 Z05512 09/08/22 09/07/22 MILOO MILLS, DARYL A 09-22 03-23 3212.52 205513 09/08/22 09/07/22 MONO3 MONDRAGON, MEAGAN N 09-22 03-23 52.73 205514 09/08/22 09/07/22 MOR02 MORECI, CHRISTOPHER DAVI 09-22 03-23 1621.02 105515 09/08/22 09/07/22 MYE00 MYERS, KEVIN 09-22 03-23 658.54 205516 09/08/22 09/07/22 OLIO0 OLIVER, LINDA 09-22 03-23 229.50 Z05517 09/08/22 09/07/22 OVA00 OVARD, CONNOR 09-22 03-23 130.05 Z05518 09/08/22 09/07/22 RAI01 PA/LLON, MICHAEL 09-22 03-23 2221.59 205519 09/08/22 09/07/22 PANO0 PANIAGUA, BLANCA A 09-22 03-23 698.82 Z05520 09/08/22 09/07/22 PEN01 PENDERGRASS, REBECCA A 09-22 03-23 3090.00 Z05521 09/08/22 09/07/22 PER00 PEREZ, MARGARITA T 09-22 03-23 2006.14 Z05522 09/08/22 09/07/22 PHIO0 PHILLIPS, AMELIA 09-22 03-23 172.13 205523 09/08/22 09/07/22 PINO0 PINEDO, EDGAR ESTEBAN 09-22 03-23 3394.04 Z05524 09/08/22 09/07/22 POROO PORRAS, ESTEL 09-22 03-23 1914.97 Z05525 09/08/22 09/07/22 PUNO0 PUNZO, GUILLERMO 09-22 03-23 668.70 205526 09/08/22 09/07/22 PUR01 PURCHASE, HEATHER 09-22 03-23 1575.44 105527 09/08/22 09/07/22 RIC01 RICE, GERALD W 09-22 03-23 2118.13 205528 09/08/22 09/07/22 RODOO RODRIGUES, ANTHONY 09-22 03-23 3032.95 205529 09/08/22 09/07/22 ROE00 ROENSPIE, THOMAS LUKE 09-22 03-23 4399.50 205530 09/08/22 09/07/22 ROMOO ROMERO, ARNULFO 09-22 03-23 3148.41 205531 09/08/22 09/07/22 SANO1 SANCHEZ, MELANIE CARRIL 09-22 03-23 311.25 Z05532 09/08/22 09/07/22 SCH03 SCHMITKE, JENNIFER 09-22 03-23 2400.72 205533 09/08/22 09/07/22 SHAO2 SHANNON, KYLE ANTHONY 09-22 03-23 540.00 205534 09/08/22 09/07/22 STE01 STEWART, ROY E 09-22 03-23 2944.75 205535 09/08/22 09/07/22 SUA02 SUAREZ, BRYAN E 09-22 03-23 2097.71 Z05536 09/08/22 09/07/22 SUTOO SUTTON, BRANDON KIJANA 09-22 03-23 1675.84 205537 09/08/22 09/07/22 SWI00 SWINHART, ROBERT 09-22 03-23 1970.37 205538 09/08/22 09/07/22 VALOO VALENZUELA , BRENDA 09-22 03-23 316.54 105539 09/08/22 09/07/22 VLA00 VLACH, RAYMOND JOSEPH 09-22 03-23 5061.08 205540 09/08/22 09/07/22 VLA02 VLACH, ZOE 09-22 03-23 279.23 205541 09/08/22 09/07/22 VON00 VONASEK, EDWARD J 09-22 03-23 4383.95 117115.96
===
006
REPORT.: 09/13/22 CITY OF ORLAND
RUN • 09/13/22 Time: 10:13 Warrant Register
Run By.: Deysy Guerrero
Warrant Payroll **Employee** Actual Fiscal Gross
Number Date Date Hum Name Period Period Amount
14451 09/13/22 09/13/22 LOW00 LOWERY, KATHERINE 09-22 03-23 1082.36 1082.36
007
Item 5.B.
MINUTES OF THE ORLAND CITY COUNCIL
REGULAR MEETING HELD SEPTEMBER 6, 2022
CALL TO ORDER
Meeting called to order by Mayor Hoffman at 6:30 p.m.
Meeting opened with Pledge of Allegiance led by City Attorney Greg Einhorn.
ROLL CALL
Councilmembers present: Councilmembers Chris Dobbs, Billy Irvin, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
Councilmembers absent: Councilmember Roundy
Staff present: City Manager Pete Carr; Assistant City
Manager/Director of Administrative Services Rebecca
Pendergrass; City Clerk Jennifer Schmitke; Police Chief Vlach; City Attorney Greg Einhorn
ORAL AND WRITTEN COMMUNICATIONS
PUBLIC COMMENTS: None
CONSENT CALENDAR
A. Warrant List (payable obligations)
B. Approve City Council Minutes for August 2, 2022
C. AB361 Compliance
D. Receive and file Planning Commission Minutes for February 17, 2022 E. Receive and file Planning Commission Minutes for April 21, 2022 F. Receive and file Planning Commission Minutes for June 9, 2022 G. Receive and file Planning Commission Minutes for July 21, 2022 H. Resolution No 2022-21: Delegating Organics Recycling Compliance Award of Contract to Financial Auditor
J. Determination of Public Convenience or Necessity for Alcohol License: 727 4thStreet — Old Town Lounge, LLC
Action: Vice Mayor Tolley moved, Councilmember Dobbs seconded, to approve items A-J on the consent calendar. The motion carried by a voice vote 4-0.
ADMINISTRATIVE BUSINESS
A. Use of City Land on Sixth Street at Colusa
City Manager Pete Carr updated City Council on the potential uses of City-owned land on Sixth Street.
Mr. Carr refreshed Council about the Public Safety Center (PSC) project using a slideshow that was presented back in 2019. Some slides showed the Winters Public Safety Center which at the time was recommended by staff for being a good model for the scope of Orland's project. Mr. Carr reminded Council that the Sixth Street project was also to be used as a site for a future water storage tank and Orland City Council Minutes — September 6, 2022 Wage
008
well, showing a slide that overlayed the water facilities onto the site layout. Mr. Carr shared that there are resources from Police DIF, Fire DIF, and Measure A to help fund this project, but currently there aren't any Federal or State Grant available. The plan for 2023 depends on the location of the water infrastructure.
Mr. Carr stated that recently in an analysis for the possible water infrastructure, test borings (down to 100 ft) all showed problems with the soils at the south end of the possible PSC. Mr. Carr stated that if the City continues the course of keeping the PSC ideally on the north end of the property and the water infrastructure on the south end of the property, there will need to be some excavation and disposal of soils that will add to the cost of the project. Mr. Carr is hopeful that the increase in cost will be covered by the Department of Water Resources (DWR) project but stated the water fund may have to be utilized in remediating the soil.
Mr. Carr asked the Council for feedback about possibly moving the water infrastructure to the north end of the lot and the PSC to the south end of the lot. Council asked questions about the water infrastructure and stated concerns about moving the PSC to the south end of the lot. Council gave direction to Mr. Carr to keep the PSC planned for the north end of the parcel.
B. City Sponsored Community Gift e-Cards
Mr. Carr reminded Council that background for the City-sponsored Community Gift e-Cards concept, consultancy services and availability of American Rescue Plan Act (ARPA) funds were all introduced and provided in the August 16thagenda packet and at the meeting.
Mr. Carr shared that he has had contact with local merchants and Orland Chamber members, around a dozen, and all expressed interest in participating in the program.
Mr. Carr stated since the last Council meeting on August 16th, he has met with the County on Covid-relief grants funding and that the city has the potential to grow the e-Card budget from $30,000 to $68,000 due to unused CV2/3 Covid-Relief grant funds. The City will need to contact the state on how we plan on using the CV2/3 funding by October 31, 2022, to have the money reprogrammed to another purpose.
Mr. Carr asked Council to determine the initial budget, suggesting that when the initial budget is approximately 80% utilized, the City would review the results and determine whether/how to continue the City's role in it. Mr. Carr stated that the City can structure the program however it wants and that if structured in a generous way all $68,000 will be used.
Councilmembers discussed concerns with using the CV2/3 funding and asked questions about the gift card program.
Action: Councilmember Dobbs moved, seconded by Councilmember Irvin to approve the Orland Community Gift Card program as proposed and direct staff to proceed with a total initial budget not to exceed $68,000. The motion carried by the following roll call vote 4-0.
Orland City Council Minutes — September 6, 2022 Wage
00.9)
AYES: Councilmembers Billy Irvin, Chris Dobbs, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
NOES: None
ABSENT: Councilmember Bruce Roundy
ABSTAIN: None
C. Internal Water Fund Loan Amortization
Mr. Carr gave an update on the status of an internal loan currently being repaid. Mr. Carr stated that the money was borrowed in 2006 from the Water Fund to help the General Fund purchase the retail space at 824 4thStreet and 400 Mill Street for $436,122. The building was originally purchased for a General Fund purpose but as time went on the project was found to not be a cost-effective use for the building.
Mr. Carr shared that in 2012 Council agreed upon a payback of the interfund transfer which was structured to have the General Fund making annual payments over 30 years to the Water Fund approximately equal to the revenue derived from leasing the space, with LAIF interest rate accruing in favor of the Water Fund. Mr. Carr let Council know that the payments have been paid annually since 2013 and showed a chart of interest and balance owed to the Water Fund from the General Fund.
D. Verbal Update on Drought Conditions and Water Supply Project City Manager Pete Carr provided an update on reported dry wells, stating an additional 12 wells have been reported since the last City Council meeting. Currently the total of wells being affected this year is 126, 108 of those wells are completely dry. The total number of wells affected for this drought is now listed at 405.
Mr. Carr shared that the City municipal wells have not dropped since July, possibly because irrigation ditches have been running recently. The municipal well levels remain reasonably stable and producing good drinking water. Mr. Carr stated that consumption for the month of August was 70.5 million gallons, the lowest the City has seen in the month of August in the last ten years and shared his appreciation for the water conservation.
Mr. Carr reminded Council that the Department of Water Resources (DWR) project where the City was award $16.7 million was originally to add water infrastructure and to extend the City's services to connect 168 county residents. Mr. Carr reported that at the last DWR meeting project managers and engineers agreed to add an additional 30 residences that are in need and are already along the new water line, bringing the new connection to be around 195.
The City Clerk Jennifer Schmitke is currently working with around 100 property owners on completing subscription packets and getting them filed with the county, as well as helping people daily with questions on the project.
Mr. Carr stated that at the August 16thmeeting Councilmember Irvin had asked could a property owner participate in the project by having the waterline stubbed out in front of their property but not connect to their home until they needed it in the future. Mr. Carr shared that he spoke with DWR representatives and the answer to the question is no, the program from the State is to provide drinking water to homes where wells have gone dry or are distressed, to connect them to a municipal water system, not to provide options for people's future needs.
Orland City Council Minutes — September 6, 2022 3 Page
010
Bruce Wilcox, County resident, asked where the City stands on the project currently. Mr. Carr stated that phase I is connecting City residents and that is underway currently; the other phases, which are all out in the County, are still in the engineering phase because the City is having to work with state departments, federal departments and Orland Water Users on permits. Mr. Carr stated that he is hopeful that by this fall the contracts will be advertised so that work can begin on trenching. Mr. Wilcox asked if the end timeline is still 2023 or 2024. Mr. Carr shared that DWR says June 2024 all monies must be spent and the project must be completed, but we hope it will be complete in 2023
CITY COUNCIL COMMUNICATIONS AND REPORTS
Councilmember Dobbs:
• Nothing to report.
Councilmember Irvin:
• Nothing to report.
Vice Mayor Tolley:
• There will be an Orland Skate Park Committee meeting September 7, 2022 at the Star Center located at 418 Walker Street from 6-7 PM.
Mayor Hoffman:
• Nothing to report.
MEETING ADJOURNED AT 7:33 P.M.
Jennifer Schmitke, City Clerk Dennis G. Hoffman, Mayor
Orland City Council Minutes — September 6, 2022 4IPage
Or
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 5. C.
MEETING DATE: September 20, 2022
TO: Honorable Mayor and Council
FROM: Rebecca Pendergrass, Administrative Services Director SUBJECT: "Measure A" Sales Tax Annual Report (Discussion/Action) Council will review staff's Measure A report for fiscal year 2021-22.
BACKGROUND
Passed by voters in November 2016, Measure A provides additional funding for public safety, with priority (the first $300,000) to Fire Department capital equipment needs. City officials promised voters that an annual report would be published showing the amount of funds received and how the funds were spent. The report is reviewed and approved by Council as part of the close-out of the fiscal year (July 2021 — June 2022).
Revenue is raised through a local 1/2¢ sales and use transaction tax. The tax was implemented at retail transactions starting April 1, 2017. Revenue began being received by the City July 1, 2017. FY21-22 marks the fifth full fiscal year of Measure A. Revenue in excess of expenditures in any one fiscal year is accrued as a reserve in the fund, then available for use in years in which planned or [potentially] emergency expenditures exceed that year's revenues.
DISCUSSION
The report summarizes the fiscal year's activity showing actual revenues compared to actual expenditures. The budget forecasted $1,050,000 in revenue from taxes. In fact, $1,232,326 was received in tax revenue, 17% better than estimate.
The budget authorized $1,102,000 in expenditures including $527k for Fire, $425k for Police, and $150k for Public Works. The Fire allocation included $200k as set aside for future apparatus purchases according to our published equipment replacement schedule. Actual expenditures of $1.18M included $573k for Fire, $585k for Police, and $51k for Public Works. Council authorized early payoff of police vehicle loans postbudget, during the fiscal year.
The reserve balance in this account sits at over $1.27M but will be adjusted downward by the planned cash purchase this fiscal year of replacement Engine 27 — now in 012
assembly, to be delivered this November — partially offset by a federal grant. The City is on track with funding its equipment replacement schedule.
Staff seeks Council acceptance of the report. Once accepted by Council, the Measure A report will be published to the community and available online at the City website.
Attachment: Proposed "Measure A" Public Safety Sales Tax Report FY21-22 RECOMMENDATION:
Accept the proposed "Measure A" Public Safety Sales Tax Annual Report for FY21-22.
Fiscal Impact of recommendation: None.
013
City of Orland
"Measure A" Local Sales Tax Report
Fiscal Year 2021 - 2022
Measure A Local Sales Tax Revenue Received, July 2021 -June 2022 Interest Earnings on Measure A Fund
$ 1,256,560
4,234
TOTAL MEASURE A REVENUES:
Measure A Local Sales Tax Expenditures, July 2021 -June 2022:
$1,260,794
Fire Truck Payment 76,968
Set-aside for future apparatus 200,000
High Pressure Suppression Pump 23,232
Equipment Maintenance 56,376
Building Maintenance 5,120
Training, Travel & Conference 17,760
Communications (Radios, Dispatch, Internet) 88,351
Turnouts, PPE, Etc. 21,400
Medical Supplies, Oxygen 21,541
Office Supplies 1,855
VFA Equipment Grant Match 20,000
Volunteer Support 40,000
SUBTOTAL FOR FIRE: 572,603
Communications (Radio Repeater Project, Cell phones) 28,906 Technology (MDT Project, Software, Hosting) 54,475
Dispatch w/GCSO 93,000
CSO Evidence Truck 35,419
Equipment Maintenace 4,522
Taser Batteries, Equipment, Ammunition, Vests, Etc. 10,600 Uniform Stipend 15,100
Loan Payoff of Police Vehicles 316,313
SUBTOTAL FOR POLICE: 558,335
Fire hydrants, Street Signs, Safety Supplies 51,239
SUBTOTAL FOR PUBLIC WORKS: 51,239
TOTAL EXPENDITURES and SET ASIDES: 1,182,177
Fund Balance as of July 1, 2021 $ 1,194,330
Net of FY21-22 Rev vs Exp & Set Asides $ 78,617
FUND BALANCE as of June 30, 2022 $ 1,272,947
Committed:
Accumulated set asides from this and previous fiscal years for equipment 708,000 Uncommitted fund reserves July 1, 2022: $ 564,947
This report summarizes cash received and cash expended, and is not part of the outside auditor's report. 014
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 5. D.
MEETING DATE: September 20, 2022
TO: Honorable Mayor and Council
FROM: Ed Vonasek, Director of Public Works
SUBJECT: Project List for SB1 2022-2023 Allocation
The City of Orland must develop a list of all projects proposed to receive funding form the Road Maintenance and Rehabilitation (RMRA), created by SB1.
BACKGROUND
Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 was passed by the Legislature and signed into law in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. SB1 includes accountability and transparency provisions that will ensure the residents of Orland are aware of the projects proposed for funding and which projects have been completed each fiscal year.
DISCUSSION
The City will receive approximately $170,666 in the next SB1 funding cycle. These funds will be used to supplement monies received from the 21/22 cycle to repair commercial routes in the Fourth/Fifth Street downtown area and reconstruction of the following streets; Road M 1/2 from State Route 32 to Bryant Street, Eighth Street from CA State Route 32 to South Street, Yolo Street from Sixth Street to Papst Avenue, and South Street from the 15 interchange at the City of Orland's Right of Way to Papst Avenue.
Attachment: Resolution 2022-23
RECOMMENDATION
Adopt Resolution 2022-23 and authorize the City Manager or his designee to submit to the California Transportation Commission the City's 2022/2023 SB1 project list.
Fiscal Impact of Recommendation:
None
015
RESOLUTION NO. 2022-23
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $170,666 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, this is the sixth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community's transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community's priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City reconstruct various portions of streets including Road M1/2 from Walker Street up to Bryant Street, Eighth Street from CA 5R32 to South Street, Yolo Street from Sixth Street to Papst Avenue; and WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City's streets and roads are in an at-risk condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into an excellent condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Orland, State of California, as follows:
1. The foregoing recitals are true and correct.
2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account revenues:
Reconstruct Road M 1/2 bordered by Walker Street on the south to Bryant Street to the north. This project will include ADA Curb Ramp Installation (New), ADA Curb Ramp Rehab/Repair (Existing), Pavement Rehab/Repair (existing), Paving and/or striping Rehab/Repair (Existing Safety), Sidewalk and /or Crosswalk Rehab/Repair Existing). Estimated useful life: 15 years at minimum, 20 years at a maximum. Anticipated year of construction 2022/2023.
Repair commercial routes in the downtown area bordered by Walker Street to the South, Tehama Street to the north, Sixth Street to the west, Third Street to the east. This project will include ADA Curb Ramp Rehab/Repair (Existing), Pavement Rehab/Repair (Existing) and Sidewalk and/or Crosswalk Rehab/Repair(existing). Estimated useful Life: 15 years at a minimum, 20 years at a Maximum. Anticipated year of construction 2024.
Reconstruct a portion of Eighth Street between CA32 at the north to South Street. This project will include ADA Curb Ramp Installation (New), ADA Curb Ramp Rehab/Repair (Existing), Pavement Rehab/Repair (existing), Paving and/or striping Rehab/Repair (Existing Safety), Sidewalk and /or Crosswalk Rehab/Repair Existing). Estimated useful life: 15 years at minimum, 20 years at a maximum. Anticipated year of construction 2024.
Reconstruct a portion of Yolo Street from 6' Street at the west to Papst Avenue at the East. This project will include ADA Curb Ramp Installation (New), ADA Curb Ramp Rehab/Repair (Existing), Pavement Rehab/Repair (existing), Paving and/or striping Rehab/Repair (Existing Safety), Sidewalk and /or Crosswalk Rehab/Repair Existing). Estimated useful life: 15 years at minimum, 20 years at a maximum. Anticipated year of construction 2025.
Reconstruct a portion of South Street from IS interchange at the City of Orland's Right of Way at the west to Past Avenue at the East. This project will include ADA Curb Ramp Installation (New), ADA Curb Ramp Rehab/Repair (Existing), Pavement Rehab/Repair (existing), Paving and/or striping Rehab/Repair (Existing Safety), Sidewalk and /or Crosswalk Rehab/Repair Existing).
Estimated useful life: 15 years at minimum, 20 years at a maximum. Anticipated year of construction 2025.
Repair commercial routes in the downtown area bordered by Walker Street to the north, Mill Street to the south, Sixth Street to the west, Third Street to the east. This project will include ADA Curb Ramp Rehab/Repair (Existing), Pavement Rehab/Repair (Existing) and Sidewalk and/or Crosswalk Rehab/Repair(existing). Estimated useful Life: 15 years at a minimum, 20 years at a Maximum. Anticipated year of construction 2023.
017
PASSED AND ADOPTED by the City Council of the City of Orland, State of California this 20111day of September 2022, by the following vote:
AYES:
NAYS:
ABSENT:
Dennis Hoffman, Mayor
Attest:
Jennifer Schmitke, City Clerk
018
RESOLUTION NO. 2022-24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ORLAND
IN THE MATTER OF:
Resolution Number: 2022-XX
Approving the Department of Forestry and Fire Protection Agreement #7GF21097 for services from the date of last signatory on page 1 of the Agreement to June 30, 2023, under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021.
BE IT RESOLVED by the City Council of the City of Orland, that said Council does hereby approve the Agreement with the California Department of Forestry and Fire Protection dated as of the last signatory date on page I of the Agreement, and any amendments thereto. This Agreement provides for an award, during the term of this Agreement, under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021during the State Fiscal Year 2022-23 up to and no more than the amount of $20,000.
BE IT FURTHER RESOLVED that Justin Chaney, Fire Chief, or his designee, is hereby authorized to sign and execute said Agreement and any amendments on behalf of the City of Orland.
The foregoing resolution was duly passed and adopted by the City Council of the City of Orland, at a regular meeting thereof, held on the 20th day of September 2022, by the following vote:
AYES:
NAYS:
ABSENT:
Dennis Hoffman, Mayor
ATTEST:
Jennifer Schmitke, City Clerk
019
State of California
Department of Forestry and Fire Protection (CAL FIRE)
Cooperative Fire Protection
GRANT AGREEMENT
APPLICANT:
PROJECT TITLE: Volunteer Fire Assistance
GRANT AGREEMENT: 7GF22320
PROJECT PERFORMANCE PERIOD is from date upon approval through June 30, 2023.
Under the terms and conditions of this Grant Agreement, the applicant agrees to complete the project as described in the project description, and the State of California, acting through the Department of Forestry & Fire Protection, agrees to fund the project up to the total state grant amount indicated.
PROJECT DESCRIPTION: Cost-share funds awarded to provide assistance to rural areas in upgrading their capability to organize, train, and equip local forces for fire protection.
Total State Grant not to exceed $ $20,000.00 (or project costs, whichever is less). *The Special and General Provisions attached are made a part of and incorporated into this Grant Agreement.
STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY
AND FIRE PROTECTION
Applicant
By By
Signature of Authorized Representative
Title: Matthew Sully
Title Staff Chief, Cooperative Fire Programs
Date Date
CERTIFICATION OF FUNDING
GRANT AGREEMENT NUMBER PO ID SUPPLIER ID
FUND
0001
FUND NAME
General Fund
PROJECT ID
354022DG2012147
ACTIVITY ID
SUBGNT
AMOUNT OF ESTIMATE FUNDING
$ $20,000.00
GL UNIT
3540
BUD REF CHAPTER
001 43
ADJ. INCREASING ENCUMBRANCE
$ 0.00
PROGRAM NUMBER
9999000FED
ENY
2022
ADJ. DECREASING ENCUMBRANCE
$ 0.00
ACCOUNT
5340580
ALT ACCOUNT
5340580002
UNENCUMBERED BALANCE
$ $20,000.00
REPORTING STRUCTURE
35409206
SERVICE LOCATION
92733
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.
Signature of CAL FIRE Accounting Officer Date
1 020
7GF22320
VOLUNTEER FIRE ASSISTANCE PROGRAM
TERMS AND CONDITIONS
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
STATE OF CALIFORNIA
Natural Resources Agency
Agreement for the Volunteer Fire Assistance Program of the Cooperative Forestry Assistance Act
THIS AGREEMENT, made and entered between the STATE of California, acting through the Director of the Department of Forestry and Fire Protection hereinafter called "STATE", and hereinafter called
"LOCAL AGENCY", covenants as follows:
RECITALS:
1. STATE has been approved as a passthrough agent of the United States Department of Agriculture, (USDA), Forest Service for the purpose of administering the Volunteer Fire Assistance program in California, hereinafter referred to as VFA, authorized by the Cooperative Forestiy Assistant Act (PL 95-313, as amended, 16 U.S.C. 2106).
2. This is a subaward under the 2022 Volunteer Fire Assistance Grant #22-DG-11052012-147 awarded to STATE by the Forest Service on August 26, 2022. The Federal Assistance Listing for the award is 10.698, Cooperative Fire Program. This subaward is funded solely with Federal funds and is subject to the Office of Management and Budget (OMB) guidance in subparts A through F of 2 CFR Part 200, as adopted and supplemented by the USDA in 2 CFR Part 400, and under certain terms and conditions to LOCAL AGENCY to assist LOCAL AGENCY to upgrade its fire protection capability.
3. LOCAL AGENCY desires to participate in said VFA and agrees to the terms and conditions specified in the Procedural Guide for Volunteer Fire Assistance Program 2022.
NOW THEREFORE, it is mutually agreed between the parties as follows:
• 4. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. LOCAL AGENCY may not commence performance until such approval has been obtained.
5. INCORPORATION: The Procedural Guide for Volunteer Fire Assistance Program 2022, submitted Application for Funding and associated Grant Assurances are hereby incorporated by reference as part of the Grant Agreement.
6. TIMELINESS: Time is of the essence in this Agreement.
7. FORFEITURE OF AWARD: LOCAL AGENCY must return this Agreement and required resolution properly signed and executed to STATE at the email address specified in paragraph 12, with a timestamp no later than December 1, 2022 or LOCAL AGENCY will forfeit the funds.
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7GF22320
8. GRANT AND BUDGET CONTIGENCY CLAUSE: It is mutually understood between the parties that this Agreement may have been written for the mutual benefit of both parties before ascertaining the availability of congressional appropriation of funds, to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made.
This Agreement is valid and enforceable only if sufficient funds are made available to the STATE by the United States Government for the State Fiscal Year 2022 for the purpose of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Congress or to any statute enacted by the Congress that may affect the provisions, terms, or funding of this Agreement in any manner.
The parties mutually agree that if the Congress does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds.
The STATE has the option to invalidate the Agreement under the 30-day cancellation clause or to amend the Agreement to reflect any reduction in funds.
9. REIMBURSEMENT: STATE will reimburse LOCAL AGENCY, from funds made available to STATE by the Federal Government, an amount not to exceed $20,000.00 on a 50/50 matching funds basis, for the performance of specific projects and/or purchase of specific items identified in Proposed Project, Application for Funding, attached hereto.
Reimbursement will be only for those projects accomplished and/or items purchased between THE LAST SIGNATORY DATE ON PAGE 1 and JUNE 30, 2023. This sum is the sole and maximum payment that STATE will make pursuant to this Agreement.
LOCAL AGENCY must bill STATE at the e-mail address specified in paragraph 12, with a timestamp no later than September 1, 2023 in order to receive the funds. The bill submitted by LOCAL AGENCY must clearly delineate the projects performed and/or items purchased. A vendor's invoice and proof of payment to vendor(s) must be included for items purchased.
10. LIMITATIONS: Expenditure of the funds distributed by STATE herein is subject to the same limitations as placed by the VFA, upon expenditure of United States Government Funds. Pursuant to 2CFR200.313 Equipment, subject to the obligations and conditions set forth in that section; title to any equipment and supplies acquired under this Agreement vests with the LOCAL AGENCY. For any equipment items over $5,000, the federal government may retain a vested interested in accordance with paragraph 17 below.
11. MATCHING FUNDS: Any and all funds paid to LOCAL AGENCY under the terms of this Agreement, hereinafter referred to as "VFA Funds", shall be matched by LOCAL AGENCY on a dollar-for-dollar basis, for each project listed on attachment(s) hereto identified as "Proposed Project". No amount of unpaid "contributed" or "volunteer" labor or services shall be used or consigned in calculating the matching amount "actually spent" by LOCAL AGENCY.
LOCAL AGENCY shall not use VFA Funds as matching funds for other federal grants, including Department of Interior (USDI) Rural Fire Assistance grants, nor use funds from other federal grants, including USDI Rural Fire Assistance grants, as matching funds for VFA Funds.
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7GF22320
12. ADDRESSES: The mailing addresses of the parties hereto under the terms of the Agreement are:
LOCAL AGENCY:
Attention:
Telephone Number(s):
E-mail
STATE: Department of Forestry and Fire Protection
Grants Management Unit, Attn: Megan Esfandiary
P. 0. Box 944246
Sacramento, California 94244-2460
PHONE: (916) 894-9845
E-MAIL: Megan.Esfandiarv(&,fire.ca.gov
13. PURPOSE: Any project to be funded hereunder must be intended to specifically assist LOCAL AGENCY to organize, train, and/or equip local firefighting forces in the aforementioned rural area and community to prevent or suppress fires which threaten life, resources, and/or improvements within the area of operation of LOCAL AGENCY. Project funds are not to be used for research and development.
14. COMBINING: In the event funds are paid for two or more separate, but closely related projects, the 50/50 cost-sharing formula will be applied to the total cost of such combined projects.
15. OVERRUNS: In the event that the total cost of a funded project exceeds the estimate of costs upon which this Agreement is made, LOCAL AGENCY may request additional funds to cover the Agreement share of the amount exceeded. However, there is no assurance that any such funds are, or may be, available for reimbursement. Any increase in funding will require an amendment.
16. UNDERRUNS: In the event that the total cost of a funded project is less than the estimate of costs upon which this Agreement is made, LOCAL AGENCY may request that additional eligible projects/items be approved by STATE for Agreement funding.
However, there is no assurance that any such approval will be funded. Approval of additional projects/items, not listed on the Proposed Project application, made by STATE, will be in writing and will require an amendment.
17. FEDERAL INTEREST IN EQUIPMENT: The Federal Government has a vested interest in any item purchased with WA funding in excess of $5,000 regardless of the length of this Agreement, until such time as the fair market value is less than $5,000. The VFA percentage used to purchase the equipment will be applied to the sale price and recovered for the Government during the sale. This percentage will remain the same even following depreciation. The Federal Government may not have to be reimbursed if the disposal sale amounts to a fair market value of less than $5,000. LOCAL AGENCY will notify STATE of the disposal of such items.
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7GF22320
18. EQUIPMENT INVENTORY: Any single item purchased in excess of $5,000 will be assigned an VFA Property Number by the STATE. LOCAL AGENCY shall forward a copy of the purchase documents listing the item, brand, model, serial number, any LOCAL AGENCY property number assigned, and a LOCAL AGENCY contact and return address to STATE at the address specified in paragraph 12. The STATE will advise the LOCAL AGENCY Contact of the VFA Property Number assigned.
19. AUDIT: LOCAL AGENCY agrees that the STATE, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. LOCAL AGENCY agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated. LOCAL AGENCY agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, LOCAL AGENCY agrees to include a similar right of the State of California to audit records and interview staff in any subcontract related to performance of this Agreement. (GC 8546.7, PCC 10115 et seq., CCR Title 2, Section 1896).
20. DISPUTES: In the event of any dispute over qualifying matching expenditures of LOCAL AGENCY or audit findings, the dispute will be decided by STATE and its decision shall be final and binding.
21. MONITORING: LOCAL AGENCY agrees to the monitoring of activities as necessary by STATE to ensure that the award is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the agreement; and that performance goals are achieved.
22. INDEMNIFICATION: LOCAL AGENCY agrees to indemnify, defend, and save harmless, the STATE, its officers, agents, and employees, from any and all claims and losses, accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by LOCAL AGENCY in the performance of this Agreement.
23. CIVIL RIGHTS: LOCAL AGENCY agrees to comply with civil rights requirements as detailed in the Complying With Civil Rights Requirements brochure (FS-850) and the And Justice For All poster (AD-475A). The poster is to be placed at all public point of contact/reception areas.
24. DRUG-FREE WORKPLACE REQUIREMENTS: LOCAL AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
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7GF22320
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drugfree workplace; 3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and LOCAL AGENCY may be ineligible for funding of any future State Agreement if the department determines that any of the following has occurred: (1) the LOCAL AGENCY has made false certification, or violated the certification by failing to carry out the requirements as noted above. (GC 8350 et seq.)
25. TERM: The term of the Agreement SHALL COMMENCE ON THE LAST SIGNATORY DATE ON PAGE 1 and continue through June 30, 2023.
26. TERMINATION: This Agreement may be terminated by either party giving 30 days written notice to the other party or provisions herein amended upon mutual consent of the parties hereto.
27. AMENDMENTS: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
28. INDEPENDENT CONTRACTOR: LOCAL AGENCY, and the agents and employees of LOCAL AGENCY, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the STATE or the Federal Government.
29. INDIRECT RATE: LOCAL AGENCY may not assess an indirect rate in excess of their Federally approved Negotiated Indirect Cost Rate Agreement (NICRA), a de minim is rate if LOCAL AGENCY does not have an approved NICRA, or the VFA program cap rate of 10%, whichever is lesser. LOCAL AGENCY may also elect not to assess an indirect rate.
The approved indirect cost rate at the time of execution is 0%. 6 02r
7GF22320
30. MEDIA: LOCAL AGENCY shall acknowledge STATE and USDA Forest Service support in any publications, audiovisuals and electronic media developed as a result of this award.
It is encouraged to give public notice of the receipt of this award and announce progress and accomplishments, acknowledging STATE and USDA Forest Service support. Follow direction in USDA Supplemental 2 CFR 415.2.
31. ASSIGNMENT: This Agreement is not assignable by LOCAL AGENCY either in whole or in part.
7 0 2 6
FROM THE OFFICE OF THE GLENN COUNTY SHERIFF
OFFICE OF EMERGENCY SERVICES
AIT Evac Zones
Executive Summary
The Sheriff's Office - Office of Emergency Services (OES) has developed pre-established evacuation zones for the operational area (OA) of Glenn County (county and incorporated cities). The preestablished zones reduce confusion and expedite decision making during a critical incident that involves the use of emergency protective actions for the public such as evacuation or sheltering in place (SIP).
These Zones are available to the public on our website www.countyofglenn.net/dept/sheriff/officeemergency-services/evacuations. Residents are encouraged to know their zone before a disaster occurs.
Recommendations
Informational, no action required. Residents are encouraged to know their Zone.
History & Background
Emergency protective actions such as evacuation or shelter in place are necessary during incidents such as wildfire, floods, chemical spill etc. These time — critical events require first responders to quickly make decisions and relay that information in an efficient and effective manner for the health and safety of the public. Pre-established evacuation zones are utilized by many jurisdictions to decrease the time it takes to analyze the incident, determine area to evacuate or SIP, frame the impacted area, and issue the instructions to the public in a format that is comprehensible.
Glenn County Sheriff's Office — OES identified a need for pre-established evacuation zones following the August Complex Fire in 2020. OES partnered with the Planning and Community Development Department last fall to discuss project design and development. The project kicked off in early 2022 with staff working cooperatively to develop physical and digital GIS maps.
Throughout the process, OES partnered with first responder agencies, including Orland Police Department and Orland Fire Department, to develop the zones based on roadways, hazards, historical impacts, previous evacuation orders, fire district boundaries and other contributing factors. The result is a 165 pre-defined evacuation zones. These zones have been uploaded into the Sheriff's Office CodeRED emergency alert system for use in emergency notifications.
Fiscal Impact
No fiscal impact.
Analysis/Discussion
Glenn County has developed 165 pre-defined evacuation zones that are organized into 20 community areas that form the Glenn County Operational Area (County and incorporated cities). Each zone begins with a 3-letter community designation followed by the zone number. Zone numbers per community start in the north-west corner of the community/fire district area and are in numerical order left to right (west to east), and from the top of the community down (north to south). Each zone includes a 027
description of the borders which are roadways, water ways, or county line. Residents are encouraged to know their community designation and zone number.
Example: Orland community designation is ORL, followed by a zone number 1= ORL-1 The Zones are available in a spreadsheet format online that includes Zone name and a description of the zone borders. Additionally, an interactive GIS map is available online. This map includes an interactive address search for resident to easily identify their zone. If you click on an individual zone, you will see a description of the zone with the zone's name, borders, status, and some additional information. If the zone is activated for evacuation order or warning, or for shelter in place, it will be labeled and highlighted.
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CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 7. A.
MEETING DATE: September 20, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Carr and Recreation Director Joe Fenske SUBJECT: Skatepark Feasibility and Survey (Discussion/Direction) City staff will update Council as a follow-up to the July 19th discussion, and will suggest a survey to City residents.
BACKGROUND
Background information for this concept and proposed project was provided in the July 19th agenda report and meeting minutes. At that meeting, Council reviewed recommendations from the Recreation Commission and voted 3-0 to ask the Orland Skatepark Committee (an independent community group) to provide a cost estimate for the project, then the Council would consider publishing a survey to the community seeking interest in the project.
DISCUSSION
Working with City staff, the Committee estimates the project total for a $20,000 sq ft all-concrete skatepark with a bowl feature would be $1.5 - 2.0 million. • This includes property acquisition and development.
• This assumes a concrete structure 15-20,000 square feet plus accessories like trees, benches, restroom, drinking fountain, parking, fencing. • The cost estimate is derived from a survey of actual costs for eight skateparks constructed in the past ten years in our region, one of which was completed in 2022. • It is intended that one or more grants will pay 95% of the total cost, so the City's investment would be $75-100k for development and construction. • Donations from a property owner or contractor could help reduce this cost. • Ongoing maintenance expense of a well-designed and monitored facility should be minimal, especially if security features are employed.
The estimated cost of a 10,000 sq ft flat concrete pad with raised steel ramp and concrete features is much less, in the $600,000 to 1,000,000 range. Examples are seen in Cordelia and Gridley.
As to cost for an opinion survey, the City already has a one-year subscription to an online survey tool; there is no out of pocket cost to use it at this time. A mailer to water customers would not incur additional envelope or postage cost if published in conjunction with the next billing cycle (September 30), so the expense would be 2600 sheets of paper printed on one side, and the negligible amount of staff time to process it. Estimated cost is $47.00 for black & white, $214.00 for color.
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In addition to a cost estimate, acknowledging that Lely Park is at capacity, City staff and the Committee are looking at several potentially viable locations.
City staff provided a draft survey tool that could be distributed with the next water bills with suggested information to help put the survey in context. The Committee concurs with this survey and requests that the City move forward with it. Residents could choose to tear off the paper survey and return it with their water payments, or go online to take the digital survey. In either case, the survey is intended to be simple and quick.
Attachments: Draft survey of skatepark vs other parks improvements
RECOMMENDATION
Acknowledge the probable skatepark cost estimate and direct City staff to publish a survey of City residents (via the water bills) to determine interest in a skatepark relative to other proposed parks improvements.
Fiscal Impact of Recommendation: Minimal expense (under $1000) of admin time and materials to produce and publish a survey with water bills along with a digital survey tool option. 0 3n
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What's Your Opinion?
The Orland City Council would like to get your input on parks & recreation facilities.
In the past ten years, Orland has:
• Built new playground parks at Heartland and Linwood subdivisions • Replaced playgrounds at Lely Park and Lollipop Land
• Renovated the swimming pool and added a floating obstacle course • Added a splash pad
• Added a disc golf course at Vinsonhaler Park
• Replaced bleachers at Bihler Field
• Added a group picnic area at Lely Park
• Added basketball courts at Lely Park
In progress or coming soon (approved and funded):
• Pickleball courts
• Resurfacing tennis courts
• Upgrade to lighting and play areas at Lely ball fields • Recreation trail and bicycle pump track
• Lighting for basketball courts
• Replace playground near pool / girls softball field
• Develop playground for Newport Road
• Develop dog park (approved but location not yet determined) Ideas for future projects:
O Add heater to pool
E Construct skate park (need grant and location)
O Multi-purpose fields (soccer, football, baseball, etc.) at next City park O Upgrades to Bihler Field
The City has $400,000 budgeted for current and planned park improvements.
Please go to surveymonkeylink or
complete this survey and return to City Hall:
1. With an estimated cost of $1-2 million
paid mostly by a grant, perhaps
$100,000 cost to City, is building a concrete
skate park a high priority?
Yes / No (circle one)
2. If Orland had a skatepark, would your family
use it?
Yes / No (circle one)
3. Please rank the following in order of
importance, #1 being most important:
Dog park
Pool heater
Skatepark
New multi-purpose parks/soccer fields
Improve baseball /softball fields
Other: your idea here: