Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY COUNCIL
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
V,"
CITY MANAGER
Peter R. Carr
C Y
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
AGENDA
REGULAR MEETING, ORLAND CITY COUNCIL
Tuesday, October 4, 2022 at 6:30 PM
This meeting will be conducted pursuant to the provisions A8361 which suspends certain requirements of the Ralph M. Brown Act.
This City Council meeting will be held at Carnegie Center, 912 Third Street, Orland and teleconferenced using Zoom technology. Councilmembers and City staff may choose to be in person or remote.
The public is encouraged to participate in the meeting via Zoom or can participate at Carnegie Center.
ZOOM Link: waivvv.zoom.us WEBINAR ID# 822 3978 2178
ZOOM Telephone - Please call: 1 (669) 900-9128
1. CALL TO ORDER — 6:30 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. ORAL AND WRITTEN COMMUNICATIONS
Public Comments:
Members of the public wishing to address the Council on any item(s) not on the agenda may do so at this time when recognized by the Mayor. However, no formal action or discussion will be taken unless placed on a future agenda. Public is advised to limit discussion to one presentation per individual. While not required, please state your name and address for the record. Please direct your comments to the Mayor or Vice Mayor. (Oral communications will be limited to three minutes).
5. CONSENT CALENDAR
A. Warrant List (payable obligations) (p.1)
B. Approve City Council Minutes for September 20, 2022 (p.7) C. AB361 Compliance (p.10)
D. Adopt Resolution 2022-25, Approving and Adopting the Annual Appropriations Limit for Fiscal Year 2022-2023 (p.12)
E. Quarterly Report — City Projects (p.24)
Orland City Council
October 4, 2022
6. ADMINISTRATIVE BUSINESS
A. Request for Fee Waiver: Spay/Neuter Clinic. (Discussion/Action) — Pete Carr, City Manager (p.27) B. Request for Fee Reduction: Habitat For Humanity (Discussion/Action) — Pete Carr, City Manager (p.29) C. ARPA and CV2/3 Realignment of Allocation (Discussion/Action) — Pete Carr, City Manager (p.34) D. Development Reimbursement Agreement for Off-ramp and Newville Road (Discussion/Action) — Pete Carr, City Manager (p.37)
E. Verbal Update on Drought Conditions and Water Supply Project (Discussion) — Pete Carr, City Manager
7. CITY COUNCIL COMMUNICATIONS AND REPORTS
8. ADJOURN
CERTIFICATION: Pursuant to Government Code Section 54954.2(a), the agenda for this meeting was properly posted on September 30, 2022.
A complete agenda packet is available for public inspection during normal business hours at City Hall, 815 Fourth Street, in Orland or on the City's website at www.cityoforland.comwhere meeting minutes and audio recordings are also available.
In compliance with the Americans with Disabilities Act, the City of Orland will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's Office 865-1610 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CITY COUNCIL
C
CITY MANAGER
Peter R. Carr
Yai-i
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
Item 5.A
WARRANT LIST
October 4, 2022
Warrant 9/29/22 $ 158,696.01
Payroll Compensation 9/22/22 $ 116,847.36
Pers 8/11/22-8/24/22 9/20/22 $ 23,276.80
Pers 8/25/22-9/07/22 9/20/22 $ 23,301.76
Special Payroll 9/15/22 $ 697.64
Special Payroll 9/15/22 $ 1,134.71
$ 322,121.93
APPROVED BY
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy, Councilmember
William "Billy" Irvin, Councilmember
Chris Dobbs, Councilmember
001
REPORT.: Sep 29 22 Thursday CITY OF ORLAND
RUN • Sep 29 22 Time: 15:06 Cash Disbursement Detail Report Run By.: Leticia Espinosa Check Listing for 09-22 thru 09-22 Bank Account.: 1001 Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
PAGE: 001
ID #: PY-DP
CTL.: ORL
055916 09/27/22 TOLO5 JEFFREY A. TOLLEY -30.00 08/30/22u Ck# 055916 Reversed 055943 09/27/22 BRA05 BRANDEN'S PLUMBING & ROOT -2200.00 1046u Ck# 055943 Reversed 055999 09/27/22 NAPOO NAPA AUTO PARTS 4178.45 08252022H MULTI DEPT/FLEET, PW/SHOP & PARK SUPPLIES 056000 09/27/22 ORHOO ORLAND HARDWARE 3281.25 08202022H MULTI DEPT/MISC. SUPPLIES 056001 09/29/22 ALL12 ALLERION CONSULTING GROUP 1500.00 6270 PM/WATER TANK SOIL SAMPLES-TESTING DWR 6TH ST. 056002 09/29/22 ALT02 Alternative Energy System 2147.80 5051 SOLAR PANEL CLEANING 620.00 13294 PM/PREVENTATIVE MAINT.ON WELL SOLAR
Check Total 2767.80
056003 09/29/22 AMA01 Amazon 2425.60 09102022 LIB/PARKS GRANT MATERIALS, BOOKS 056004 09/29/22 AMA02 SYNCB/AMAZON 1162.67 09102022 LIB/ZIP BOOKS GRANT 056005 09/29/22 ASBOO WORLD OIL ENVIROMENTAL SE 95.00 000860930 PM/USED OIL PICK-UP 056006 09/29/22 ATTO5 A T & T 156.19 18743394 FD-MEASURE A/PHONES 056007 09/29/22 ATTO6 A T & T 886.71 18778668 MULTI-DEPTS/PHONE 056008 09/29/22 ATTO7 A T & T 33.99 09072022 PW/SHOP
056009 09/29/22 BAR10 ELIZABETH BARKER 40.00 2093 REC/PARK RESERVATION REFUND 056010 09/29/22 BJ001 Beth Bjorklund 100.00 09192022 AC/GALLERY SHOW HANGING AUGUST - SEPTEMBER 2022 056011 09/29/22 BRA05 BRANDEN'S PLUMBING & ROOT 850.00 1047 PW-DWR/INSTALLATION & CITY CONNECTION 056012 09/29/22 CAR02 CARDMEMBER SERVICE 3165.08 09272022 PM-MULTI/SUPPLIES AND TRAINING 056013 09/29/22 COR04 CORBIN WILLITS SYSTEMS 508.34 C209151 MULTI-DEPTS/MONTHLY SOFTWARE SUPPORT 056014 09/29/22 CRE02 Creative Services of New 226.95 C22-26613 PD/JUNIOR BADGE STICKERS 056015 09/29/22 DASOO DASH MEDICAL GLOVES 128.11 1271708 PD/NITRILE GLOVES SUPPLIES 056016 09/29/22 DEMOO DEMCO 609.23 7189228 LIB/BOOK PROCESSING SUPPLIES 056017 09/29/22 DIE02 DIEGO SALAZAR ENTERPRISE 2375.00 1111 PW/SHOP LIFT MAINT INSPECTION 056018 09/29/22 DOB01 CHRIS DOBBS 300.00 09292022 CITY COUNCIL STIPEND 056019 09/29/22 DOJO3 DEPARTMENT OF JUSTICE 132.00 603057 PD/FINGERPRINT SCREENING 056020 09/29/22 EISOO Employers Investigative S 1269.42 5050513 PD/BACKGROUNDS 522.42 09202022 PD/PROPERTY & EVIDENCE TECH,RECORD CLERK CANDIDATE Check Total 1791.84
056021 09/29/22 FLE04 FLEMING, JOHN 1587.50 SEP14-27 BD/INSPECTION SERVICES 056022 09/29/22 FRA00 FRANCOTYP-POSTALIA, INC. 126.07 105473528 MULTI-DEPTS/POSTAGE METER RENTAL 056023 09/29/22 GRA02 GRAINGER, INC. 725.20 09272022 PW/WATER,SEWER,AND SHOP SUPPLIES 056024 09/29/22 GR000 Ferguson Enterprises Inc 7451.55 7421&6023 PM/WATER SUPPLIES 056025 09/29/22 GUE04 DEYSY GUERRERO SIMPSON 428.98 9/18/22 CH/REIMBURSEMENT FOR OFFICE CHAIRS 056026 09/29/22 HOF00 DENNIS G. HOFFMAN 300.00 09292022 CITY COUNCIL STIPEND 056027 09/29/22 IRV00 BILLY IRVIN 300.00 09292022 CITY COUNCIL STIPEND 056028 09/29/22 IW000 IWORQ 8000.00 198058 SOFTWARE RENEWAL 056029 09/29/22 KEL01 KELLER SUPPLY COMPANY 564.83 945 PW/MULTI-CHLOR WELLS 056030 09/29/22 MALOO MALLORY SAFETY AND SUPPLY 7402.82 5433463 FD-MEASURE A/FOAM 056031 09/29/22 MATO4 MATSON & ISOM 3499.57 0025359 MULTI DEPTS/ETHERNET SWITCH W/5 YR LICENSE 210.77 25389-IN PD/ADDITIONAL LICENCE SUBCRIPTION
Check Total 3710.34
056032 09/29/22 MEZOO JODY MEZA 274.26 09282022 LIB/SEP. TRAVEL MILAGE TO WILLOWS/CHILD PROGRAM SU 056033 09/29/22 MME00 Municipal Maintenance Equ 4648.25 871 PM/SEWER VACCON PARTS 056034 09/29/22 NAVO0 TERRY NAVA 1400.00 09272022 ENG/DEPOSIT RETURN(CURB,GUTTER,SIDEWALK)17E COLUSA 002
REPORT.: Sep 29 22 Thursday CITY OF ORLAND PAGE: 002
RUN....: Sep 29 22 Time: 15:06 Cash Disbursement Detail Report ID #: P1-OP Run By.: Leticia Espinosa Check Listing for 09-22 thru 09-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
056035 09/29/22 NOR35 Northern Tool & Equipment 749.82 6338890 PW/SHOP TOOLS 056036 09/29/22 OACOO Orland Area Chamber of Co 2812.50 09272022 QUARTERLY SUPPORT JUL,AUG,SEP 2022 056037 09/29/22 ORL12 Orland-Laurel Masonic Hal 400.00 SEP2022 AC/RENT OCTOBER 2022 056038 09/29/22 0RL22 ORLAND CHILDREN'S CENTER 210.00 116 FACADE IMPROVEMENT ORLAND CHILDREN'S CENTER 056039 09/29/22 OVE01 Overdrive, Inc. 769.57 022338672 LIB/DIGITAL BOOKS & AUDIO 056040 09/29/22 PAC07 PACE ANALYTICAL SERVICES, 1116.42 838,201,2 PM/LAB SERVICES 056041 09/29/22 PGE00 PG&E 20.37 9092022 FD/MEASURE A - UTILITY USAGE
87.26 09182022 PM/TRAFFIC CONTROL
Check Total 107.63
056042 09/29/22 POS00 POSTMASTER 275.00 09202022 PM/PERMIT NUMBER FOR BULK MAILING 056043 09/29/22 QUI02 QUILL CORP. 222.37 27646567 PD/MISC. OFFICE SUPPLIES 259.90 27782138 MULIT DEPTS/SUPPLIES
Check Total 482.27
056044 09/29/22 ROLOO ROLLS, ANDERSON & ROLLS 55470.81 09222022 ENG/SERVICES JUN 1-30,2022,INV 15508,15507,15506,1 056045 09/29/22 ROU00 BRUCE T. ROUNDY 300.00 09292022 CITY COUNCIL STIPEND 056046 09/29/22 SUNO2 SUNRISE ENVIRONMENTAL 2844.84 132562 PW/SHOP SUPPLIES 056047 09/29/22 SUNOS Sun Life Financial 4506.70 SEP 2022 GAP MEDICAL INSURANCE 056048 09/29/22 TOLO4 JEFFREY TOLLEY 300.00 09292022 CITY COUNCIL STIPEND 056049 09/29/22 TRA02 TRANSAMERICA 577.50 SEP 2022 SUPPLEMENTAL INSURANCE 056050 09/29/22 USA04 USA Blue Book 9121.58 119776 PW/DWR WATER SUPPLIES 056051 09/29/22 VANO0 VANTAGE POINT TRANSFER AG 1669.66 09232022 457 PLAN/304591 056052 09/29/22 VER03 Verizon Wireless 304.08 916002528 PW/SCADA COMPUTER,IPADS,PD-LAPTOP
78.76 916002529 REC/COMMUNICATION
164.04 916002530 FD/MEASURE A - RESPONSE SERVICE FOR CITY ENGINE Check Total
056053 09/29/22 WEL02 Wells Fargo Vendor Fin Se
056054 09/29/22 WEX00 WEX BANK
546.88
148.70 021822224 BD-PLAN/COPIER LEASE
230.64 SEP22REC REC/FUEL
114.73 3670477BD BLDG/FUEL
2073.97 3870477E0 FD/FUEL
6549.75 3870477PD PD/FUEL
5913.03 3870477PW PW/FUEL
Check Total 14882.12
Cash Account Total 158696.01
Total Disbursements 158696.01
Cash Account Total .00
003
REPORT.: 09/22/22
RUN * 09/22/22 Time:
Run By.: Deysy Guerrero
Warrant Payroll
Number Date Date
15:28
**Employee**
Num Name
CITY OF ORLAND
Warrant Register
Actual Fiscal Gross
Period Period Amount
Z05542 09/22/22 09/21/22 ALV01 ALVA, MICAELA 09-22 03-23 2027.61 Z05543 09/22/22 09/21/22 ANDOO ANDRADE, EDGAR 09-22 03-23 3938.37 Z05544 09/22/22 09/21/22 BOW00 BOWERS, LINDA 09-22 03-23 144.50 Z05545 09/22/22 09/21/22 CAR03 CARP., PETER R 09-22 03-23 6153.85 Z05546 09/22/22 09/21/22 CES00 CESSNA, KYLE A 09-22 03-23 4175.50 Z05547 09/22/22 09/21/22 CHAO1 CHANEY, JUSTIN 09-22 03-23 4633.08 Z05548 09/22/22 09/21/22 CRA00 CRANDALL, JEREMY 09-22 03-23 2229.61 Z05549 09/22/22 09/21/22 ESPOO ESPINOSA, LETICIA 09-2203-23 2047.63 105550 09/22/22 09/21/22 FEN03 FENSKE, JOSEPH H 09-22 03-23 2988.19 Z05551 09/22/22 09/21/22 FL000 FLORES, JOSE D 09-22 03-23 3225.12 Z05552 09/22/22 09/21/22 FULOO FULLMORE, KRISTOPHER 09-22 03-23 3329.45 Z05553 09/22/22 09/21/22 GAMOO GAMBOA, YADIRA 09-22 03-23 302.10 105554 09/22/22 09/21/22 GUE01 GUERRERO, DEYSY D 09-22 03-23 2596.16 105555 09/22/22 09/21/22 GUE02 GUERRERO, JORGE 09-22 03-23 2387.56 Z05556 09/22/22 09/21/22 HAROO ZOLLERHARRIS, TRAVIS 09-22 03-23 2019.62 105557 09/22/22 09/21/22 HEN00 HENDERSON, OLIVIA 09-22 03-23 255.00 Z05558 09/22/22 09/21/22 JOH01 JOHNSON, SEAN KARL 09-22 03-23 3962.31 Z05559 09/22/22 09/21/22 K0001 KOCHEMS, EMMA 09-22 03-23 30.60 Z05560 09/22/22 09/21/22 LOPOO LOPEZ, EVELYN SOTO 09-22 03-23 62.00 105561 09/22/22 09/21/22 LOW00 LOWERY, KATHERINE 09-22 03-23 3750.44 105562 09/22/22 09/21/22 MAR02 MARTINDALE, RYAN EUGENE 09-22 03-23 3310.87 Z05563 09/22/22 09/21/22 MEJ00 APARICIO, LILIA MEJIA 09-22 03-23 2664.90 Z05564 09/22/22 09/21/22 MEZOO MEZA, JODY L 09-22 03-23 3859.13 Z05565 09/22/22 09/21/22 MILO° MILLS, DARYL A 09-22 03-23 3245.52 Z05566 09/22/22 09/21/22 MONO3 MONDRAGON, MEAGAN N 09-22 03-23 52.73 105567 09/22/22 09/21/22 MYE00 MYERS, KEVIN 09-22 03-23 632.55 105568 09/22/22 09/21/22 OLIO0 OLIVER, LINDA 09-22 03-23 272.00 105569 09/22/22 09/21/22 PAI01 RAILLON, MICHAEL 09-22 03-23 2273.01 105570 09/22/22 09/21/22 PANO0 PANIAGUA, BLANCA A 09-22 03-23 698.82 105571 09/22/22 09/21/22 PEN01 PENDERGRASS, REBECCA A 09-22 03-23 3090.00 Z05572 09/22/22 09/21/22 PER00 PEREZ, MARGARITA T 09-22 03-23 2006.14 105573 09/22/22 09/21/22 PINGO PINEDO, EDGAR ESTEBAN 09-22 03-23 3353.58 Z05574 09/22/22 09/21/22 POROO PORRAS, ESTEL 09-22 03-23 1914.97 Z05575 09/22/22 09/21/22 PUNO0 PUNZO, GUILLERMO 09-22 03-23 2401.80 Z05576 09/22/22 09/21/22 PUR01 PURCHASE, HEATHER 09-22 03-23 1575.44 105577 09/22/22 09/21/22 RIC01 RICE, GERALD W 09-22 03-23 2118.14 Z05578 09/22/22 09/21/22 RODOO RODRIGUES, ANTHONY 09-22 03-23 2872.31 105579 09/22/22 09/21/22 ROE00 ROENSPIE, THOMAS LUKE 09-22 03-23 5379.07 105580 09/22/22 09/21/22 ROMOO ROMERO, ARNULFO 09-22 03-23 3215.66 Z05581 09/22/22 09/21/22 SANO2 SANDOVAL, LUCILA 09-22 03-23 380.52 Z05582 09/22/22 09/21/22 SCH03 SCHMITKE, JENNIFER 09-22 03-23 2400.72 105583 09/22/22 09/21/22 SHAO2 SHANNON, KYLE ANTHONY 09-22 03-23 390.00 105584 09/22/22 09/21/22 STE01 STEWART, ROY E 09-22 03-23 2944.74 Z05585 09/22/22 09/21/22 SUA02 SUAREZ, BRYAN E 09-22 03-23 2097.70 Z05586 09/22/22 09/21/22 SUTOO SUTTON, BRANDON KIJANA 09-22 03-23 1675.84 Z05587 09/22/22 09/21/22 SWI00 SWINHART, ROBERT 09-22 03-23 1970.35 105588 09/22/22 09/21/22 VALOO VALENZUELA , BRENDA 09-22 03-23 316.54 105589 09/22/22 09/21/22 VLA00 VLACH, RAYMOND JOSEPH 09-22 03-23 5061.08 105590 09/22/22 09/21/22 VLA02 VLACH, ZOE 09-22 03-23 30.60 Z05591 09/22/22 09/21/22 VON00 VONASEK, EDWARD J 09-22 03-23 4383.93 116847.36
004
REPORT.: 09/15/22 CITY OF ORLAND
RUN • 09/15/22 Time: 16:46 Warrant Register
Run By.: Deysy Guerrero
Warrant Payroll **Employee** Actual Fiscal Gross
Number Date Date Num Name Period Period Amount
14453 09/15/22 09/15/22 MOR02 MORECI, CHRISTOPHER DAVI 09-22 03-23 697.64 697.64
005
REPORT.: 09/15/22 CITY OF ORLAND
RUN • 09/15/22 Time: 16:34 Warrant Register
Run By.: Deysy Guerrero
Warrant Payroll **Employee** Actual Fiscal Gross
Number Date Date Num Name Period Period Amount
14452 09/15/22 09/15/22 MOR02 MORECI, CHRISTOPHER DAVI 09-22 03-23 1134.71 1134.71
006
Item 5.B.
MINUTES OF THE ORLAND CITY COUNCIL
REGULAR MEETING HELD SEPTEMBER 20, 2022
CALL TO ORDER
Meeting called to order by Mayor Hoffman at 6:30 p.m.
Meeting opened with Pledge of Allegiance led by Councilmember Chris Dobbs.
ROLL CALL
Councilmembers present: Councilmembers Bruce Roundy, Chris Dobbs, Billy Irvin, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
Councilmembers absent: None
Staff present: City Manager Pete Carr; Assistant City
Manager/Director of Administrative Services Rebecca
Pendergrass; City Clerk Jennifer Schmitke; Police Chief Vlach; City Attorney Greg Einhorn; Public Works
Director Ed Vonasek; Recreation Director Joe Fenske
ORAL AND WRITTEN COMMUNICATIONS
PUBLIC COMMENTS:
Ryan Everest & Russell Pierce, Orland Little League representatives, presented a check for $1000.00 to show appreciation of the partnership between Orland Little League and the City of Orland. Mr. Everest thanked the City for its continued relationship over the last few years.
CONSENT CALENDAR
A. Warrant List (payable obligations)
B. Approve City Council Minutes for September 6, 2022
C. Accept Measure A Sales Tax Annual Report FY 21-22
D. Adopt Resolution 2022-23: Project List for SB1 2022-2023 Allocation E. Adopt Resolution 2022-24: Approving CA Dept. of Forestry & Fire Allocation Action: Councilnnember Dobbs moved, Vice Mayor Tolley seconded, to approve items A-E on the consent calendar. The motion carried by a voice vote 5-0.
PRESENTATION
Amy Travis, Deputy Director, Office of Emergency Services for Glenn County Sheriff's Office presented a PowerPoint presentation for a new project that was rolled out on September 20th, 2022. Ms. Travis shared that the County has partnered with fire, law, OES and the County Planning Department to establish pre-defined evacuation zones for Glenn County. Ms. Travis stated that there will be 165 evacuation zones that are organized into 20 community areas.
Ms. Travis shared the website and direct link, and walked the Council step by step through the site to give a quick demo of how to use the map and to assist residents to quickly find their evacuation zones www.countyofglenn.net/Evacuations. Ms. Travis stated that all this information has been uploaded to Orland City Council Minutes — September 27, 2022 Wage
007
the CodeRED emergency system. Ms. Travis recommended all residents sign up for the CodeRED alerts to get the information sent directly to them in the case of an emergency. Ms. Travis also recommended residents to go to the map and find their evacuation zones for home, work, and their children's schools to be prepared for any future emergencies.
Councilmembers shared questions about publication of this information and asked City Staff to use water bill to alert Orland residents about the evacuation zones.
ADMINISTRATIVE BUSINESS
A. SKATE PARK
Vice Mayor Jeffrey Tolley announced that he has decided to step aside as the leader of the skatepark committee but will remain an advocate for the skatepark project.
Recreation Director Joe Fenske provided an update to Council on the July 19thdiscussion regarding sending a survey to City residents; at that meeting Council asked the Orland Skatepark Committee to provide a cost estimate for the project, and then Council would consider publishing a survey to the community seeking interest in the project. Mr. Fenske explained that he had been working with City staff and the skatepark committee to come up with a couple of estimates; for a 20,000 sq ft skatepark with a bowl feature the estimate would be around $1.5-$2.0 million and for a 10,000 sq ft skatepark with raised steel ramps and concrete features the estimate would be around $600,000-$1,000,000.
Mr. Fenske provided cost estimates and options for Council to decide how the survey should be sent out and shared an example of what the survey could look like.
Council asked questions about the survey and discussed ideas regarding the look of the surveys. Council was unanimous on going through with sending out the survey with the September City water bills.
B. VERBAL UPDATE ON DROUGHT CONDITIONS AND WATER SUPPLY PROJECT City Manager Pete Carr provided an update on reported dry wells, stating an additional 2 wells have been reported since the last City Council meeting. Currently the total of dry wells being reported this year is 78. The total number of wells affected for this drought is now listed at 412, with 270 reported as dry.
Mr. Carr reminded Council that the Department of Water Resources (DWR) project is connecting around 180 county residents to City services. Mr. Carr shared with Council that connections within City limits are currently in progress, Public Work Department is out digging trenches and preparing lines. Mr. Carr stated that City and Department of Water Resources (DWR) Engineers are currently on track and working daily on planning, design work and permitting.
Mr. Carr stated that the City's municipal well services remain stable and continue to produce good drinking water. Mr. Carr shared that the deeper City wells are beginning to signs of improvement since last year.
Orland City Council Minutes —September 27, 2022 Wage
008
Mr. Carr reminded Council that the City is still in stage 2 of the drought contingency plan and the City is still asking residents to reduce water use as well as assisting residents in finding water leaks around their homes when needed.
C. DEVELOPMENT REIMBURSEMENT AGREEMENT FOR NEWVILLE ROAD AND FREEWAY
OFFRAMP
Mr. Carr reminded Council that in May 2022 the City came to an agreement with the developer to reimburse the developer a portion of the expenditures they are having to make in constructing the signalized intersection at Commerce and Newville. Mr. Carr stated that the agreement was structured to work with the developer such that the City would make a contribution and additional development in that area in future years would allow for reimbursement to the developer due to traffic study requirement of a signalized intersection at Commerce and Newville.
Mr. Carr shared that Caltrans is now requiring the developer to widen the southbound 1-5 offrannp as a condition for approval of the project. The one lane would turn into two lanes all the way off the ramp.
Mr. Carr stated that City staff would like to see a third lane headed west on Newville (a right turn only, left turn only and thru-lane) to help traffic flow and economic development.
Mr. Carr stated the City will need a development reimbursement agreement to determine an amount for the City, the current developer, and any future development. Mr. Carr asked Council for two members who would join City Staff to create an ad hoc committee to develop a proposed development reimbursement; Councilmembers Bruce Roundy and Billy Irvin volunteered.
CITY COUNCIL COMMUNICATIONS AND REPORTS
Councilmember Roundy:
• Shared about his recent trip to Africa.
Councilmember Dobbs:
• Nothing to report.
Councilmember Irvin:
• Starting his re-election campaign for Orland City Council.
Vice Mayor Tolley:
• Attended the Orland Economic Development Commission on September 13, 2022.
Mayor Hoffman:
• Attended the Laws and Paws Event at the Fairgrounds on September 17, 2022.
MEETING ADJOURNED AT 7:28 P.M.
Jennifer Schmitke, City Clerk Dennis G. Hoffman, Mayor
Orland City Council Minutes —September 27, 2022 Wage
009
Item 5.C.
CITY OF ORLAND
RESOLUTION NO. 2022-04
RESOLUTION TO IMPLEMENT TELECONFERENCING REQUIREMENTS
DURING A PROCLAIMED STATE OF EMERGENCY
WHEREAS, the Ralph M. Brown Act requires that all meetings of a legislative body of a local agency be open and public and that any person may attend and participate in such meetings; WHEREAS, the Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so;
WHEREAS, on March 17, 2020, in order to address the need for public meetings during the present public health emergency, Governor Newsom issued Executive Order No. N-29-20, suspending the Act's teleconferencing requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order No. N-8-21, continuing the suspension of the Brown Act's teleconferencing requirements through September 30, 2021; and
WHEREAS, these Executive Orders allowed legislative bodies to meet virtually as long as certain notice and accessibility requirements were met; and WHEREAS, the State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on September 16, 2021; and
WHEREAS, AB 361 amended the Brown Act so that a local agency may use teleconferencing without complying with the regular teleconferencing requirements of the Act, where the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and
WHEREAS, Government Code section 54953 requires that the legislative body make additional findings every 30 days in order to continue such teleconferencing.
NOW THEREFORE, the City of Orland hereby finds, determines, declares, orders, and resolves as follows:
1. That the foregoing recitals are true and correct and incorporates them by this reference.
2. The City Council of the City of Orland finds, by a majority vote, the following:
a. That there exists a proclaimed state of emergency; and b. State or local officials have imposed or recommended measures to promote social distancing.
010
3. The City Council and any of its committees, joint committees, ad hoc groups, and staff is authorized to take all steps and perform all actions necessary to execute and implement this Resolution in compliance with Government Code section 54953.
4. This Resolution shall take effect October 4, 2022 and shall remain in effect for thirty (30) days thereafter (until November 1, 2022), provided the conditions set forth in Section 2 remain.
PASSED AND ADOPTED by the Orland City Council this forth day of October, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Dennis G. Hoffman, Mayor
ATTEST:
Jennifer Schmitke, City Clerk
By:
I, Jennifer Schmitke, City Clerk of the City of Orland, hereby certify that the attached is a true and correct copy of a Resolution duly made by the City Council at a regular meeting of said City Council, at Orland, California, on the fourth day of October 2022, the original of which is on file in my office and duly and regularly entered in the official records of proceedings of the City Council of the City of Orland.
Dated:
Jennifer Schmitke, City Clerk
011
Item 5.D.
RESOLUTION NO. 2022-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORLAND
APPROVING THE ANNUAL APPROPROATTIONS LIMIT
FOR FISCAL YEAR 2022-2023
Whereas, Article XIII B. of the California Constitution requires that an annual appropriations limit be set by the legislative body of all California agencies receiving tax proceeds; and Whereas, the City of Orland has complied with all the provisions of Article XIII B. in determining the appropriations limit for fiscal year 2022-2023.
NOW, THEREFORE, BE IT RESOLVED that the appropriations subject to limitation in fiscal year 2022-2023 shall be $ 16,415,954 in the City of Orland. * * * * *
Passed and adopted this 4thday of October 2022, by the City Council of the City of Orland by the following vote:
AYES:
NAYS:
ABSENT:
Dennis G. Hoffman, Mayor
ATTEST:
Jennifer Schmitke, City Clerk
012
ROY R. SEILER
CERTIFIED PUBLIC ACCOUNTANT
P081
Artois, CA 95913
June, 2022
City of Orland
Attn: Rebecca
[email protected]
Attached is the appropriations limitation work papers and report. The appropriation limitation for 2022-2023 is $16,415,954 and subject appropriations for 2022-2023 are $6,672,941. The appropriations worksheets need to be accepted by the City Council and the appropriations limitation for the coming fiscal year must be approved by resolution. Please give me a copy of that resolution after it is approved.
As always, let me know if you have questions or concerns.
Sincerely,
Roy R. Seiler, CPA
013
ROY R. SEILER
CERTIFIED PUBLIC ACCOUNTANT
PO 81 Roy.Seilergyahoo.com
Artois, CA 95913
City of Orland,
Orland, California
The accompanying recap of Appropriations Limitations Worksheets for the City of Orland, for the 2022-2023 fiscal year were not subject to an audit, review, or compilation engagement by me and, accordingly, I do not express an opinion, a conclusion, nor provide any assurance on them.
I am not independent with respect to the City of Orland.
June 16, 2022
Roy R. Seiler, CPA
014
CITY OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET # 1
USERS FEES VERSUS COSTS
(Enterprise Funds)
Program Areas
Water Sewer TOTAL
Sewer
Industries
A. COSTS REASONABLE BORNE 1,776,127 1,344,226 113,728 3,234,081 B. FEES: 1,975,000 1,347,000 113,728 3,435,728
TOTAL FEE REVENUE 1,975,000 1,347,000 113,728 3,435,728 C. AMOUNT FEE EXCEEDS COST
(i.e., TAX PROCEEDS)
198,873 2,774 201,647
D. AMOUNT OF FEE REVENUE
LESS THAN COST 0 1:1
E. Use the results to complete
Worksheet #2
See Accountant's Disclaimer Report
015
REVENUES
CITY OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET #2
CALCULATION OF PROCEEDS OF TAXES
PROCEEDS NON-PROCEEDS
OF TAXES OF TAXES TOTAL
TAXES:
PROPERTY TAX
SALES & USE TAX
SALES & USE TAX, MEASURE A
UTILITY USERS TAX
TRANSIENT OCCUPANCY TAX
SPECIAL POLICE OR FIRE
OTHER TAXES
FROM STATE:
OFF-HIGHWAY VEHICLES
GASOLINE TAX
HOMEOWNERS' RELIEF TAX
MANDATED COST REIMBURSE
POST REIMBURSEMENTS
PROP 172 - PUBLIC SAFETY
BUSINESS LICENSES
LIBRARY GRANTS
REAL PROP TRANSFER TAX
PUBLIC SAFETY GRANTS
2,000,000 2,000,000
2,400,000 2,400,000
1,300,000 1,300,000
230,000 230,000
90,000 90,000
0 0'
0 0
235,000 235,000
0 0 0
0 0
31,000 31,000
26,500 26,500
0 0
0 0
150,000 150,000
See Accountant's Disclaimer Report
016
CAP( OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET #2
CALCULATION OF PROCEEDS OF TAXES
PROCEEDS NON-PROCEEDS
REVENUES OF TAXES OF TAXES TOTAL
OTHER GOVERNMENTS:
COUNTY LIBRARY ALLOCATION
COMMUNITY DEVELOPMENT
OTS GRANTS - FEDERAL
WILLOWS CA LIBRARY REIMBURSEMENTS
LOCALLY RAISED:
SPECIAL BEN ASSESSMENTS
LOCAL LIBRARY FINES AND FEES
OTHER MISCELLANEOUS REVENUES
DONATIONS AND CONTRIBUTIONS
PARKS AND RECREATION FEES
Planning and Zoning Charges for Service
DEVELOPMENT FEES
RENTS, ROYALTIES, PENALTIES
FINES AND FORFEITURES
USER FEES (From Worksheet # 1)
SUB-TOTAL (To Worksheet # 3)
INTEREST EARNINGS
(From Worksheet # 3)
TOTAL REVENUE
(Use for Worksheet #4)
TOTAL OF THESE FUNDS
OTHER FUNDS NOT INCLUDED
Solar and Misc Income
Fire Chief Allocation
ARPA Allocation
GRAND TOTAL
Allocation of Interest Income, Worksheet #3
Other Applicable Funds:
Gas Tax
Total Appropriations Subject to Limit
90,000 90,000
0 0
0 89,000 89,000
0 2,000 2,000
53,000 53,000
0 100,000 100,000
50,000 50,000
0 140,000 140,000
56,000 56,000
0 201,647 201,647
6,429,1471- 815,000 7,244,147
8,794 1,206 10,000
6,437,941 816,206 7,254,147
6,437,941 816,206 7,254,147
7,500
59,000
66,500 66,500
6,437,941 949,206 7,320,647
235,000
6,672,941
See Accountant's Disclaimer Report
017
CITY OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET #3
INTEREST EARNINGS PRODUCED BY TAXES
AMOUNT SOURCES
A. TAX PROCEEDS NOT INCLUDING INTEREST
B. MINUS EXCLUSIONS
C. NET INVESTED TAXES
D. TOTAL REVENUES NOT INCLUDING INTEREST
E. TAX PROCEEDS AS A
PERCENT OF TOTAL
F. INTEREST EARNINGS, General Fund
6,429,147
0 6,429,147
7,310,647
87.94%
10,000
(WORKSHEET #2)
(WORKSHEET #7)
(A-B)
(WORKSHEET #2)
G. AMOUNT OF INTEREST
EARNED FROM TAXES
H. AMOUNT OF INTEREST
EARNED FROM NON-TAXES
8,794
1,206
See Accountant's Disclaimer Report
018
CITY OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET #4
APPROPRIATIONS SUBJECT TO LIMITATION
AMOUNT SOURCES
A. PROCEEDS OF TAXES
B. EXCLUSIONS
C. APPROPRIATIONS SUBJECT
TO LIMITATIONS
D. CURRENT YEAR LIMIT
E. OVER/(UNDER) LIMIT
6,672,941
0 6,672,941
16,415,954
-9,743,013
(WORKSHEET #2)
(WORKSHEET #7)
(A-B)
(WORKSHEET #6)
(C-D)
See Accountant's Disclaimer Report
019
5599
5632
26219
0.59% 26487 1.02%
CITY OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET #5
POPULATION INCREASE
CITY COUNTY
LIMITATION COMPUTATION: POPULATION PERCENT POPULATION PERCENT 1996-1997 1/1/1995
1/1/1996
5632 26487
5668 0.63% 26813 1.23%
5668 26813
5767 1.84% 26966 0.70%
5767 26966
5796 0.05% 26943 -0.01%
5796 26943
6381 1.01% 26991 0.10%
6381 26679
6371 -0.16% 26713 0.13%
6371 26713
6161 -0.33% 27143 0.07%
6319 26635
6381 0.98% 26952 1.19%
6458 27273
6529 1.10% 27630 1.31%
6544 27698
6675 2.00% 28081 1.38%
6692 28155
6992 4.48% 28540 1.37%
6949 28364
7189 3.45% 28791 1.51%
7169 28709
7353 2.57% 29085 1.31%
7322 28960
7413 1.34% 29096 0.56%
1997-1998 1/1/1996
1/1/1997
1998-1999 1/1/1997
1/1/1998
1999-2000 1/1/1998
1/1/1999
2000-2001 1/1/1999
1/1/2000
2001-2002 1/1/2000
1/1/2001
2002-2003 1/1/2001
1/1/2002
2003-2004 1/1/2002
1/1/2003
2004-2005 1/1/2003
1/1/2004
2005-2006 1/1/2004
1/1/2005
2006-2007 1/1/2005
1/1/2006
2007-2008 1/1/2006
1/1/2007
2008-2009 1/1/2007
1/1/2008
2009-2010 1/1/2008
1/1/2009
See Accountant's Disclaimer Report
020
CITY OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET #5
POPULATION INCREASE
LIMITATION COMPUTATION:
2010-2011 1/1/2009
1/1/2010
2011-2012 1/1/2010
1/1/2011
2012-2013 1/1/2011
1/1/2012
CITY COUNTY
POPULATION PERCENT POPULATION PERCENT
7413 29096
7501 1.19% 29434 0.76%
7287 28004
7501 2.94% 28153 0.53%
7458 27985
7541 1.11% 28012 0.10%,
2013-2014 1/1/2012
1/1/2013
2014-2015 1/1/2013
1/1/2014
2015-2016 1/1/2014
1/1/2015
2016-2017 1/1/2015
1/1/2016
2017-2018 1/1/2016
1/1/2017
2018-2019 1/1/2017
1/1/2018
2019-2020 1/1/2018
1/1/2019
2020-2021 1/1/2019
1/1/2020
2021-2022 1/1/2020
1/1/2021
2022-2023 1/1/2021
1/1/2022
7569 28116
7626 0.75% 28247 0.47%
7597 28136
7683 1.13% 28353 0.42%
7777 28596
7814 0.48% 28630 0.12%
7672 28481
7672 0.00% 28572 0.32%
7705 28543
7812 1.39% 28635 0.32%
7844 28634
7932 1.12% 28796 0.57%
7998 28662
8337 4.24% 29035 1.30%
8113 28598
8323 2.59% 29400 2.80%
8374 29498
8527 1.83% 29679 0.61%
8319 28788
8267 -0.63% 28750 -0.13%
See Accountant's Disclaimer Report
021
0.9937
1.0755
1.0687
1,055,628
Worksheet #5
State Finance or Assessor
(131 * B2)
(B*A)-A
0 0
0 0
0 1,055,628 (C+D)
16,415,954 (A+E)
6,672,941 (worksheet #4)
9,743,013
59.35%
CITY OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET #6
APPROPRIATIONS LIMIT COMPUTATION
Amount Source
A. LAST YEAR'S LIMIT 15,360,326
B. ADJUSTMENT FACTORS
1. Population Ratio
2. Inflation Ratio
Total Adjustment Factor
C. ANNUAL ADJUSTMENT
D. OTHER ADJUSTMENTS
1. Lost Responsibility
2. Transfers to Private
3. Transfers to Fees
4. Assumed Responsibility
Subtotal
E. TOTAL ADJUSTMENT
F. THIS YEAR'S APPROPRIATION LIMIT
Subject Appropriation for GANN
Appropriations Remaining or (over limit)
of Prop 4 GANN Appropriation
Percentage Remaining or (over limit )
of Prop 4 GANN Appropriation
See Accountant's Disclaimer Report
022
CITY OF ORLAND
FISCAL YEAR 2022-2023
APPROPRIATIONS LIMIT GUIDELINES
WORKSHEET #7
EXCLUDED APPROPRIATIONS
EXCLUSION CATEGORY AMOUNT
A. COURT ORDERS
B. FEDERAL MANDATES
C. QUALIFIED CAPITAL OUTLAY
D. QUALIFIED DEBT SERVICE
TOTAL EXCLUDABLE
0 0
0 0
0 See Accountant's Disclaimer Report
023
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 5.E.
MEETING DATE: October 4, 2022
TO: Honorable Mayor and Council
FROM: Pete Carr, City Manager
SUBJECT: Quarterly Report -- City Projects (Informational) BACKGROUND: The City Council annually, as part of the fiscal budget process, sets forth objectives for the City for the coming fiscal year. Major project objectives are summarized on one page in a 4-quadrant prioritization format recognizing relative urgency and importance amongst the projects. The projects are all in addition to normal ongoing operations within departments, and there are many other "minor" improvements underway in various departments not shown on this report. Staffing resources are a significant limitation for most projects.
DISCUSSION: For the July-September report, highlights include:
A. The Orland Emergency Groundwater Supply Project in partnership with the State and County is absorbing an overwhelming amount of resources — especially Engineering and Public Works but also Administration and Planning. The scope of the project is expanding as we work on it. The project is too complex to break out into its many "moving parts" on this report, but overall it is on track with its objectives and timeline. Soil issues and federal environmental permitting present a risk to the target timing for Phase 2.
B. The Newville Road at 9th Street traffic safety design will start with an RFP for an analysis by a traffic study consultant; we have identified available funding for this study through the Glenn County Transportation Commission.
C. Reconstruction of M1/2is on track to start in the second half of 2023. Canal crossing plans and environmental permits are currently significant outstanding tasks in progress.
D. With State Library grant funding just recently becoming defined, library and other facility improvements can now move forward.
E. Some Lely ballfields lights were upgraded last fiscal year, and the balance are planned for this coming winter (post soccer / pre-softball).
F. Work is now underway for construction of the pump track at Lely Park while pickleball and tennis court projects are being completed at Vinsonhaler Park.
Additional major projects not on the City list but requiring and receiving intensive Staff support include development of multi-family housing complexes, single family housing subdivisions, Maverik and McDonalds, and other proposed developments.
Attachment: First Quarter FY22-23 Major Projects with progress indicators 02 4
Priorities More Important Less Important
Emergency Groundwater Resource Project
(DWR — well, tank, mains, laterals, connections)
Engineering design to 90% for new well on 6th St
(State SRF + IRWM + local)
Radio dispatch system phase 3 (final) upgrade
Design traffic safety improvement Newville Rd @ 9th st• OPD/City Hall Roof & Floor repairs (ARPA) 0%
Library roof and HVAC repairs (ARPA) 0%
Install EV charging stations in town (ARPA) 5%
Complete Rec Trail phase II (State Parks grant) -- permits 90% -- construction 0%
Construct / install freeway bee art (Caltrans project)
-- artwork 50%
-- installation 20%
More
Urgent
on track
5%
50%
0%
Prepare (PS&E) for reconstruction of M1/2for FY24 (STIP) 50% Detail canal undergrounding agreement 0%
Engineering design of west side infrastructure 0%
Complete upgrade 5R32/MY2 lift station 0%
Start streetscapes visible improvements (ARPA) 0%
Replace financial management software (ARPA) 0%
Less
Urgent
Upgrade Lely field lighting (ARPA) 0% (winter 22/23)
OPD and OPW fencing and gating 50%
Build Pump Track (DIF/ARPA) 10%
East end "Welcome to Orland" sign 0%
Work with Transportation Corn to fund overlay of Shasta Street 5% CITY OF ORLAND Adopted June 7, 2022
MAJOR PROJECTS Fiscal Year 2022-23 First Quarter Report: Sept 30 2022 DWR = Department of Water Resources
SRF = State Drinking Water Revolving Fund
IRWM = Northern Sacramento Valley Integrated Water Resource Management PS&E = Plans Specifications & Estimates
STIP = State Transportation Improvement Program
UNFUNDED OBJECTIVES, PROJECTS & CAPITAL OUTLAYS
Expenditures deferred pending availability of funding—not necessarily in order of priority Deferred to future:
Upgrade softball fields fencing, grading Little League cost- share $ TBD Replace Building Inspector vehicle GenFund-Building $ 30k Multi-tenant freeway sign Cost share; offset by future rent revenue $200k GIS inventory for Public Works infrastructure Allocated (pavement assessment completed Nov 2021) $ 20k PRC:Objectives/FY23 Page 2 of 2
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 6.A.
MEETING DATE: October 4, 2022
TO: Honorable Mayor and Council
FROM: Pete Carr, City Manager
SUBJECT: Request for Fee Waiver: Spay/Neuter Clinic (Discussion/Action)
BACKGROUND
City fees are set by City Council after cost studies indicate actual or average estimated costs for services. Fees are set at rates intended to generally cover City cost, or less, and are published to make fees predictable for prospective users of City services.
Waiving fees is an option within the purview of City Council, not City Staff.
DISCUSSION
Valerie Johnson, a Glenn County resident with Hidden Treasures Sanctuary & Rescue, a 501(c)3 tax-exempt non-profit organization, is making application for a conditional use permit (CUP). The CUP is a necessary permit to conduct the requested activity at the stated location — 33 E. Walker Street — which is zoned C-2 Commercial. The CUP permit application fee is $2,819. The CUP application will be heard at the Planning Commission.
Whether or not the permit should be granted is not at issue here, nor the topic of conditions, if any, to be attached to a permit. The Council is asked to determine whether to grant a waiver of the CUP permit fee in this case.
Action options include:
A. Approval of the waiver as requested; or
B. Approval of the waiver in part (specify % or $ amount); or C. Deny waiver request.
Attachment (1): Fee Waiver Request from Hidden Treasures Sanctuary & Rescue RECOMMENDATION:
Select desired option and take action accordingly.
Fiscal Impact of recommendation: Up to $2,819 from General Fund. 027
9/20/22, 8:19 AM Gmail - Meeting with city council. Attachment 1 Gmai: Valerie Johnson <[email protected]> Meeting with city council.
2 messages
Valerie Johnson <[email protected]> Tue, Sep 20, 2022 at 7:46 AM To: Valerie Johnson <[email protected]> Dear City Council of Orland,
We are earnestly working hard to prepare a way for our project of a low cost spay and neuter clinic, to become a reality in our county. We feel blessed to be in the city of Orland. We request a meeting with our City Council, and graciously ask for help and support to make this happen. It will absolutely definitely benefit the whole community in helping resolve the horrendous cat over population problem, in a humane way.
We want to limit the clinic to spay and nueter, vaccines, chip, and simple procedures as ear mites prevention, and flea.
We have two vet's on board and ready, part time to begin.
We also want to provide dog and cat grooming, nail trim, hygienic.
We are absolutely ready to apply our high standards of cleaning to make this a spotless and odor free facility in its entirety, as that is our reputation, and very high on our list of importance.
We've raised over $7000 to begin renovation and we've got several more thousand into it still. We've submitted grants through the county and UC Davis, as we are a non-profit organization.
We graciously ask for any fee waivers you can offer us , we would appreciate. This has been a grass roots community effort, and they've given sacrificially to see this become reality.
We will also have our kitten sanctuary here and adoption center, we plan to utilize the building to its fullest extent, so we can financially operate. We also plan to continue with our baking organic treats for dog's and cat's, and sell handcrafted pet beds.
We plan to be very good neighbors and there will be some dog barking, but kept to a minimum, our grooming is by appointment one on one, and mostly small dog's, all going home by 5 pm.
The kittens.. are very quiet, and again, we are fastidious about cleaning. Please we invite you to come visit us anytime.
You'll find this for yourself. Please visit our website and especially watch our videos of kittens.
We look forward to meeting all of you and sharing a glimpse of our vision in this very important project.
Sincerely,
Valerie Johnson
Director Hidden Treasures Sanctuary and Rescue
530 828 2063
[email protected]
www.hiddentreasuressanctuaryandrescue.corn
028
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 6.B.
MEETING DATE: October 4, 2022
TO: Honorable Mayor and Council
FROM: Pete Carr, City Manager
SUBJECT: Request for Fee Reduction: Habitat for Humanity (Discussion/Action)
BACKGROUND
City fees are set by City Council after cost studies indicate actual or average estimated costs for services. Fees are set at rates intended to generally cover City cost, or less, and are published to make fees predictable for prospective users of City services.
In the case of development impact fees (DIF), the fees are set by the City Council after exhaustive analysis of the estimated impact of current development on the cost of forecasted capital investment requirements for facilities and equipment to meet the expanded service demand. Fees are set at that cost, or below. Waiving and reducing fees on a case-by-case basis is an option within the purview of City Council, not City Staff.
DISCUSSION
DIF for the 33-unit Habitat for Humanity permanent supportive multi-family housing facility under construction at 827 Newville Road total $380,308 as shown on the attached worksheet. Habitat for Humanity Yuba/Sutter is requesting City Council consideration of its request to reduce DIF by $111,888 in this case due to the budget constraints of the project, for which $268,420 is allocated by HHAP (Homeless Housing, Assistance and Prevention grant program) funding for DIF. The building permit for this project — a separate fee — is $42,330 and has been paid.
The request is effectively for a 29% DIF fee reduction. Council may wish to consider that Parks fee categories represent 37% of the total at $142,888. Community & Recreation facilities are 15% at 57,616. The Public Arts Fee is $11,250; City Code allows for this to be waived for projects like this under OMC 2.18.080 B3-6. Council may also wish to consider the nature of the project and its unique impact.
Action options include:
A. Approval of a reduction in DIF of the Arts Fee and portions of the Parks Improvement Fee and Community & Recreation Facilities Fee (total $111,888); or B. Approval of a reduction in some other amount (specify % or $ amount); or C. Deny fee reduction request.
029
Attachments (3):
1. Fee Reduction Request from Habitat for Humanity Yuba/Sutter
2. DIF Worksheet
3. OMC 2.080 Public Arts Fee Requirements and exceptions RECOMMENDATION:
Select desired option and take action accordingly.
Fiscal Impact of recommendation: Up to $111,888 in revenue which would otherwise have gone to the Development Impact Fund; no impact to General Fund. 030
EOLIAL HOUSI
OPPVH7 UNITY
Attachment 1
September 28, 2022
City of Orland
Community Development and Services Agency
815 4th Street
Orland, CA 95963
Habitat
for Humanity
Yuba/Sutter
SUBJECT: Fee Reduction Request for 827 Newville Road (Purpose Village) Habitat for Humanity Yuba/Sutter ("Habitat") requests a fee reduction in Local Development Impact Fees (Fees') for the property located at 827 Newville Road in Orland, CA. The request asks that the Local Development Impact Fees equaling $380,308 be reduced by $111,888 to assist in the overall development and success of this project.
The Dos Rios Continuum of Care provided Habitat with a Homeless Housing, Assistance and Prevention (HHAP) grant worth $268,420 to satisfy Fees. This funding source has reached its funding limit and is the only repository of funds available for Fees without extracting dollars from other line items of the construction budget.
Due to additional costs (approximately $1,200,000 from design and construction-related work) from the General Contractor as part of this development effort, Habitat aims to reduce costs in other areas of the project budget. By reducing the Fees due to the City of Orland, Habitat can better address capital expenditures and conserve cash resources from its Restore net revenue for operational expenditures.
Habitat does not normally seek fee reductions but it would be in the overall best interest of the project and all stakeholders if the fee reduction was considered.
If you have any further questions, please feel free to contact me at 530-845-8354 or by email at jhaleyubasutterhabitat.ora.
Thank you,
I
.. •
Joseph Hale, CEO
Habitat for Humanity Yuba/Sutter
031
Attachment 2
City of Orland
Multi Family Unit (33) Impact Fees Estimate
827 Newville Road
Fee Per Unit Total (33 Units)
Public Safety Facilities $2,312.43 $76,310.19
City Hall $347.73 $11,475.09
Library $1,162.35 $38,357.55
Parks (Land Acquistion) $715.92 $23,625.36
Parks (Improvement) $3,579.58 $118,126.14
Parks (Maintenance) $34.44 $1,136.52
Community & Recreation $1,745.93 $57,615.69
Transportation $1,065.91 $35,175.03
Water existing waterline
+ cost of meter
Sewer existing sewerline
Subtotal Facilities Fee $361,821.57
Administration 2% of Impact fees $7,236.43
Total Impact Fees $369,058.00
Arts Commission $4,500,000.00 $11,250.00
(Based on value of Project)
1 Quarter of 1%
Total $380,308.00
Please note that this estimate does not include school fees or building permit fee.
032
Attachment 3
2.18.080 - Projects subject to public arts program requirements.
A. Requirements. Except as provided in subsection B of this section, the requirements of this chapter shall apply to all works of construction and rehabilitation for which a building permit is required, including but not limited to:
1. New commercial and industrial construction;
2. Remodeling or reconstruction of existing commercial or industrial property;
3. New residential subdivisions or developments of two or more units, whether by detached single-family residential structures, condominiums, apartments, duplexes, townhouses or other dwelling units being built in the same tract by the same owner or developer;
4. New individual single-family residential units constructed on a lot located in an existing subdivision whose building permit valuation is over one hundred thousand dollars ($100,000.00).
B. Exceptions. The requirements of this chapter shall not apply to the following activities:
1. Public projects undertaken by any agency of the city, the state, county, school district or any other governmental entity;
2. Remodeling, repair or reconstruction of structures to comply with earthquake seismic safety code standards or which have been damaged by fire, flood, wind, earthquake or other calamity;
3. Remodeling, repair or reconstruction of residential units;
4. Nonprofit social service or cultural institution projects;
5. Low to moderate housing projects as defined by household income Health and Safety Code Section 50093;
6. Affordable housing developments receiving city, state or federal assistance;
7. Private educational institutions which provide general education equivalent to the public school system (kindergarten through high school or any part thereof);
8. Architectural rehabilitation or historical preservation of properties which are designated as historic sites by the city council.
(Ord. 2005-08 § 3 (part))
033
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 6.C.
MEETING DATE: October 4, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Carr
SUBJECT: ARPA and CV2/3 Realignment of Allocations (Discussion/Action) City staff seeks updated discussion on use of Covid-relief grant funds, and action to redirect certain allocations.
BACKGROUND
Council has engaged in many conversations and several actions to incrementally allocate American Rescue Plan Act (ARPA) funds with $270,000 remaining unallocated as of June 7, 2022. Many of the allocated ARPA projects are in progress or complete. One of the items allocated was $80,000 for a match toward a possible future State Library grant; that grant was recently awarded at $267,000 with a required minimum match of $134,000. Planned project work is expected to require $436,000.
Council also set aside in 2021 a portion of CV2/3 funds for facility improvements with the balance going to a County-Willows partnership to distribute grants to small businesses. These grants funds were in addition to the earlier CV1 grant program for small businesses, SBDA grants for businesses, and the current Glenn County Stabilization Grant Program. Facility improvement allocations were specific to Library, Recreation, and City Hall/Police.
DISCUSSION
August 16th, Staff reported that it appeared $68,000 of surplus CV2/3 funds could be repurposed for a community e-gift card program, and this was approved by Council, but we have since learned that certain restrictions require that the $68,000 be reprogrammed to facility improvements. A resolution will be provided October 18 for this action, which must be completed and filed with the State this month.
The CV2/3 funds previously set aside for facility improvements, combined with the surplus $68,000, provide more than sufficient grant match for the State Library grant. This frees up $80,000 from ARPA to more than cover the approved community e-gift card program.
CV2/3 facility improvements planned were originally and remain as follows:
Library — roof replacement, HVAC, entries with touch-free doors -- $91,000 City HaII/0PD — touch-free entries -- $47,000
Recreation — touch-free doors -- $23,000
The surplus $68,000 in CV2/3 will add to the $91,000 set aside for Library facility improvements for a total $169,000 grant match and a total funded project budget of $436,000. 034
The Use of ARPA Funds Worksheet, updated June 7 as part of the annual budget, is presented this evening with several suggested adjustments:
• The term "approved" is replaced with "allocated."
• The designation M/A for Measure A is replaced by the designation P/S for Public Safety. • Item 2B (library) is now zero and can be eliminated.
• Item 6 (infrastructure) is proposed for a description change, recognizing the use of funds could be for both freeway interchanges (Exits 8618 and 619). • Items 9 (streetscapes) and 16 (parking lot) are proposed for allocation. A plan for specific expenditure of Item 9 has not yet been developed but would be presented to Council prior to expenditure.
• Item 11 (pump track) is changed from blue to red to indicate that the planned project is now in construction.
• Item 17 (3CORE) is added as it was approved by Council in August. • Item 18 (gift cards) is added in lieu of the $68,000 original approval for CV2/3 allocation. • These adjustments would fully allocate all ARPA funds.
Attachment: Use of ARPA Funds Worksheet with proposed adjustments
RECOMMENDATION
Approved adjustments to ARPA and CV2/3 allocation plans as presented.
Fiscal Impact of Recommendation:
Adjustments within ARPA and CV2/3 Funds as noted, no impact on General, Water or Sewer Funds.
035
Use of ARPA Funds Worksheet For Council Consideration 10.04.22 City of Orland -- Updated 6.7.22
red = complete or in progress; blue = allocated; black = not yet allocated Revenue from ARPA (sales tax backfill) $1,872,000
General Fund fiscal stabilization $200,000
Measure A Fund Public Safety fiscal stabililization $100,000 ARPA Funds Available for Allocation $1,572,000
Use of Funds Allocated
Proposed
Adjustments
10.04.22 1 Radio signal upgrades for OPD and OVFD (P/S) $60,000 2A OPD/City Hall roof and floor repairs $120,000
2B Library roof and HVAC repairs -- match State $-8-07040 $0 3 Evidence storage & security improvements (P/S) $80,000 4 Public Safety Facility Security and IT upgrades (P/S) $160,000 5 Cost share sewer lift station @ Cortina Drive $145,000 6 Extend westside 1-5 water & sewer to CR16
$300,000
Invest in westside 1-5 infrastructure (618 & 619)
7 Construct EV charging stations in town $50,000
8 Facade Improvement program $30,000
9 Streetscapes (benches, planters, streetlamps, etc.) $200,000 10 Lely ballfield lighting LED lamps (1 field per year) $170,000 11 Pump track -- match Park & Rec DIF $12,000
12 Orland Area Chamber of Commerce equip/supplies $7,000 13 Arts Commission revenue backfill $3,000
14 Construct welcome sign at east end of City $30,000
15 Replace financial software (1/2 GenFuncl, 1/2 Utilities) $50,000 16 Loan payoff: 5th St parking lot ($70k) $70,000
17 Grant match for 3CORE 1-5 econ development study $5,000 18 Community e-Gift Cards $80,000
Total Lines 1-16 $1,222,000 $350,000
Total Remaining Unallocated: $0
P/S = Public Safety = total $320k
036
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 6.D.
MEETING DATE: October 4, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Carr
SUBJECT: Development Reimbursement Agreement for Off-ramp and Newville Road (Discussion/Action)
City ad hoc committee will request City Council approval of a draft proposed reimbursement agreement with a developer for certain infrastructure improvements.
BACKGROUND
When Conditions of Approval (COA) of a development project obligate a developer to install infrastructure such as streets and signals, the lead public agency will sometimes enter into an agreement with the developer to accomplish specified improvements and share a portion of the cost.
Development reimbursement agreements are separate from land use actions and are under the purview of the City Council. Some of the infrastructure improvements related to development in Orland proposed by Maverik were required COA by the City, some are requested by the City, and some are required COA by Caltrans.
On March 1st of this year the City Council approved a development reimbursement agreement with Maverik to provide for a signalized intersection with replacement of the damaged roadway at Commerce and Newville Road.
DISCUSSION
Caltrans' COA for Maverik's proposed development include widening of the southbound Interstate 5 off-ramp at Exit 619 to provide for a dedicated right-turn lane. The City's ad hoc committee — two Councilmembers appointed to meet with City Staff for this purpose — determined that the City also desires to have an additional east-west lane on Newville between the off-ramp and Commerce, parallel to and in addition to the existing left-turn and thru-traffic lanes. Construction of this additional lane will require certain drainage and road shoulder improvements, resulting in a dedicated right-turn lane from westbound Newville to northbound Commerce complete with pedestrian facilities including curb, gutter and sidewalk.
The City anticipates additional development in this immediate vicinity in coming years and would require fair-share contributions by future development per traffic study-designated share of traffic counts. The draft proposed development reimbursement agreement includes an obligation on Maverik Inc. to construct improvements at the off-ramp and on Newville Road now, as part of its 037
development project and in concert with construction of its retail refueling facility on Commerce Lane.
To share the cost, the agreement obligates the City to reimburse Maverik or its assigned contractor (upon completion of the project) $450,0000 to cover most or all of the expected cost of the Newville improvements and to contribute substantively toward the off-ramp improvements. It is felt that these projects will improve public safety and traffic flow and will encourage further economic development in this area of Orland.
This agreement is in addition to the agreement approved earlier this year addressing Newville/Commerce intersection improvements. The cost share for this agreement will be drawn from existing Development Impact Fee (DIF) funds contributed by others for Transportation, and potentially from ARPA funds.
The agreement provides that future DIF revenues from related development (impacts on this offramp) occurring over the next ten years would be reimbursed to Maverik for a combined total up to the actual costs of the off-ramp project or the engineer's estimate (whichever is less) but not to exceed Maverik's traffic-study specified cost share (14.7% for the off-ramp).
The City's portion can also potentially be reimbursed in a like manner.
Attachments: Draft proposed reimbursement agreement between City of Orland and Maverik, Inc.
RECOMMENDATION:
Approve the proposed reimbursement agreement with Maverik Inc. and authorize City Manager to execute on behalf of the City of Orland.
Fiscal Impact of Recommendation:
$450,000 as follows: $350,000 from dedicated DIE funds, $100,000 ARPA funds, no fiscal impact on current or future General Fund.
038
OFF-SITE CONSTRUCTION IMPROVEMENTS REIMBURSEMENT AGREEMENT (SECOND)
(CITY OF ORLAND / MAVERIK INC. )
THIS OFF-SITE CONSTRUCTION REIMBURSEMENT AGREEMENT is made and executed on , by the City of Orland, a municipal corporation of the State of California (City), and Maverik Inc., a developer, whose address is 1014 South Washington Street Afton, WY 83110. (Developer).
WITNESSETH:
WHEREAS, Developer intends to construct a fueling station with store and food service within the City at 4483 Commerce Lane, Orland, CA (Project). The Project will require and/or benefit by off-site construction improvements as follows:
Improvement Project 1: installation of an additional 1-5 southbound Exit 619 off-ramp lane leading to Newville Road.
Improvement Project 2: installation of a third lane, paralleling northerly the existing thru-lane and the existing left-turn lane, on Newville east-to-west between the off-ramp and the signalized Commerce intersection, complete with pedestrian improvements including curb, gutter and sidewalk.
WHEREAS, the Off-Site Construction Improvements for Improvement Project 1 (Offramp) are set forth in Exhibit 1-A. The location of the Off-Site Construction Improvements for Improvement Project 1 is set forth in Exhibit 1-B.
WHEREAS, the Off-Site Construction Improvements for Improvement Project 2 (Newville Road) are set forth in Exhibit 2-A. The location of the Off-Site Construction Improvements for Improvement Project 1 is set forth in Exhibit 2-B.
WHEREAS, the Off-Site Construction Improvements for Improvement Project 1 and for Improvement Project 2 shall be undertaken and completed according to applicable City of Orland and CalTrans specifications.
WHEREAS, upon completion of the Off-Site Construction Improvements for Improvement Projects 1 and 2, and approval thereof by the City, and in accordance with Orland Municipal Code (OMC) sections 13.04.220 and 13.04.240, Developer will be entitled to be reimbursed for a portion of the Off-Site Construction Improvement for Improvements Projects 1 and 2 at the time, in the amount, and in the manner required by the OMC and this Agreement.
OFF-SITE CONSTRUCTION IMPROVEMENTS REIMBURSEMENT AGREEMENT Page 1. 039
WHEREAS, in addition to, but separate from the enumerated and specific reimbursement provided herein, Developer will be entitled to receive any 1-5 southbound off-ramp-related developer impact fees collected by the City from any and all other development with a traffic study-designated incremental impact on the subject off-ramp, for a period of ten (10) years from the date of this Agreement.
NOW, THEREFORE, in consideration of the premises set forth above, City and Developer agree as follows:
1. Developer has or will incur costs for constructing and installing the Off-Site Construction Improvements for Improvement Project 1 as set forth in Exhibit 1-A and located as depicted in Exhibit 1-B, both of which are attached hereto and by this reference incorporated herein. Developer has or will incur costs for constructing and installing the Off-Site Construction Improvements for Improvement Project 2 as set forth in Exhibit 2-A and located as depicted in Exhibit 2-B, both of which are attached hereto and by this reference incorporated herein.
2. Upon completion of the Off-Site Construction Improvements for Improvement Projects 1 and 2, and approval thereof by the City, Developer shall be reimbursed by the City in the amounts set forth in Exhibit C.
3. Such reimbursement by City to Developer shall be made in a single lump sum payment upon acceptance of the completed Off-Site Construction Improvements of Improvement Projects 1 and 2; provided, however, the total amount of such reimbursement shall not exceed the Eligible Reimbursement set forth in Exhibit C.
4. In addition to, but separate from the reimbursement provided in Exhibit C, Developer will be entitled to receive any 1-5 southbound off-ramp-related developer impact fees collected by the City from any and all other development with a traffic study-designated incremental impact on the subject off-ramp, for a period of ten (10) years from the date of this Agreement. These sums, if any, shall be payable by the City to Developer within 90 days from receipt by the City. Upon request, Developer shall be provided with the relevant account information. The total reimbursement shall not exceed values stated in Exhibit C..
5. All revenues to be paid and remitted by City to Developer pursuant to this Agreement within sixty (60) days of the acceptance of said improvements and shall be sent to Developer at Developer's address as hereinbefore set forth in this Agreement or such other address as has been filed by Developer in writing with Orland City Hall.
6. This Agreement and the benefits hereof shall not be assigned except upon written approval by the City.
7. This Agreement constitutes the entire understanding between City and Developer as to the matters set forth herein, and neither City nor Developer shall be bound by any terms, conditions, statements or representations, oral or written, not contained herein. Moreover, this Agreement shall not create any debt or obligation on the part of the City, save and except for the OFF-SITE CONSTRUCTION IMPROVEMENTS REIMBURSEMENT AGREEMENT Page 2. 040
obligation to pay and remit the sums provided for by this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth above.
City of Orland
By:
Peter R. Carr
City Manager
Developer
By:
[ Maverik Owner / Agent]
For and as authorized by Maverik Inc.
Approved as to Form:
By:
Gregory P. Einhorn, City Attorney
OFF-SITE CONSTRUCTION IMPROVEMENTS REIMBURSEMENT AGREEMENT Page 3. 041
EXHIBIT 1-A
OFF-SITE CONSTRUCTION IMPROVEMENTS
SOUTHBOUND INTERSTATE 5 EXIT 619 OFF-RAMP
Engineer's Estimate: $ 485,760
Maverik Fair Share of Cost: 14.7% * $ 71,407
City Contribution by Reimbursement: $ 200,000
Balance to be reimbursed by potential future development: $ 278,353 * = as determined by KD Anderson & Associates, Inc. traffic analysis 042
EXHIBIT 2-A
OFF-SITE CONSTRUCTION IMPROVEMENTS
NEWVILLE ROAD EXIT 619 OFF-RAMP TO COMMERCE LANE
Engineer's Estimate: $ 246,580
City Contribution by Reimbursement: $ 250,000
Balance, if any, to be funded by Maverik: $ 16,580
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