NV, flgi I leo
CITY MANAGER
Peter R. Carr
CITY COUNCIL
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
AGENDA
REGULAR MEETING, ORLAND CITY COUNCIL
Tuesday, October 18, 2022 at 6:30 PM
This meeting will be conducted pursuant to the provisions AB361 which suspends certain requirements of the Ralph M. Brown Act.
This City Council meeting will be held at Carnegie Center, 912 Third Street, Orland and teleconferenced using Zoom technology. Councilmembers and City staff may choose to be in person or remote.
The public is encouraged to participate in the meeting via Zoom or can participate at Carnegie Center.
ZOOM Link: WWW.ZOOM.US WEBINAR ID# 827 8597 2192
ZOOM Telephone - Please call: 1 (669) 900-9128
1. CALL TO ORDER — 6:30 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. ORAL AND WRITTEN COMMUNICATIONS
Public Comments:
Members of the public wishing to address the Council on any item(s) not on the agenda may do so at this time when recognized by the Mayor. However, no formal action or discussion will be taken unless placed on a future agenda. Public is advised to limit discussion to one presentation per individual. While not required, please state your name and place of residence for the record. Please direct your comments to the Mayor or Vice Mayor. (Oral communications will be limited to three minutes).
5. CONSENT CALENDAR
A. Warrant List (payable obligations) (p.1)
B. Approve City Council Minutes for October 4, 2022 (p.7) C. Receive and file Arts Commission minutes of September 28, 2022 (p.12) D. Accept Glenn Educational Center Utility Easement (p.13) E. CV2/3Realignment of Allocations(p.15)
Orland City Council
October 18, 2022
6. ADMINISTRATIVE BUSINESS
A. Changes in Housing Development Legislation (Discussion Only — No Staff Report) — Scott Friend, City Planner (p.32)
B. City-sponsored Community Gift e-cards -- Update (Discussion/Direction) — Pete Carr, City Manager (p.38)
C. Verbal Update on Drought Conditions and Water Supply Project (Discussion) — Pete Carr, City Manager
7. CITY COUNCIL COMMUNICATIONS AND REPORTS
8. ADJOURN
CERTIFICATION: Pursuant to Government Code Section 54954.2(a), the agenda for this meeting was properly posted on October 14, 2022.
A complete agenda packet is available for public inspection during normal business hours at City Hall, 815 Fourth Street, in Orland or on the City's website at www.cityoforland.comwhere meeting minutes and audio recordings are also available.
In compliance with the Americans with Disabilities Act, the City of Orland will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's Office 865-1610 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Item 5.A
CITY COUNCIL
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
CInily OF 0
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
CITY MANAGER
Peter R. Carr
AND
WARRANT LIST
October 18, 2022
Warrant 10/14/22 $ 131,163.42
Payroll Compensation 10/5/22 $ 120,318.48
Pers 09/08/22 - 9/21/22 10/5/22 $ 23,513.24
Pers 09/22/22 -10/05/22 10/4/22 $ 697.22
$ 274,995.14
APPROVED BY
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy, Councilmember
William "Billy" Irvin, Councilmember
Chris Dobbs, Councilmember
REPORT.: Oct 14 22 Friday CITY OF ORLAND PAGE: 001
RUN • Oct 14 22 Time: 11:32 Cash Disbursement Detail Report ID #: PY-DP Run By.: Leticia Espinosa Check Listing for 10-22 thru 10-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
056002 10/13/22 ALT02 Alternative Energy System -2147.80 -620.00
5051u Ck# 056002 Reversed
13294u Ck# 056002 Reversed
056055 10/13/22 POS00
056056 10/13/22 TIA00
056057 10/14/22 ABDOO
Check Total
POSTMASTER
TIAA COMMERCIAL FINANCE,
ADVANCED DOCUMENT
-2767.80
1314.19 10042022H WATER/SEWER BILLING
748.31 9172890H MULTI DEPARTMENT/COPIER LEASE
44.20 82885 PD/COPIER USAGE 9/1/22-9/30/22
224.39 INV82886 CITYRALL/COPIES
90.69 INV82887 BD-PLAN-PW/COPIES
056058 10/14/22 ABS01
056059 10/14/22 ALT02
056060 10/14/22 ANDO6
056061 10/14/22 ARA00
056062 10/14/22 ATTO7
056063 10/14/22 ATTO9
056064 10/14/22 B0000
056065 10/14/22 CAR02
Check Total
ABSOLUTE HEATING & AIR
Alternative Energy System
EDGAR ANDRADE
ARAMARK UNIFORM SERVICES
AT&T
AT&T MOBILITY
BOOT BARN INC.
CARDMEMBER SERVICE
359.28
1269.00 212064,2
620.00 INV13294
100.00 OCT2022
940.02 116405801
73.52 SEP-OCT
846.44 10142022
440.00 197686-87
837.80 SEP22PW
504.92 SEP.22LIB
BM/AC REPAIR FOR LIBRARY AND REC CENTER
PM/PREVENTATIVE MAINTENANCE ON WELL SOLAR
Measure A UNIFORMS
PM/UNIFORM CLEANING SEPTEMBER 2022
AC/PHONE LINE AND INTERNET
OPD/CELL SERVICE (14)
PM/BOOTS
PM/MULTI DEPT MISC SUPPLIES
LIB/FIRST 5 GRANT MATERIALS,WEBSITE
Check Total 1342.72
056066 10/14/22 CAR12 Peter R. Carr 750.00 OCT2022 REIMB 2023 CITY CONFERENCE REGISTRATION 102.96 10142022 CM/MILEAGE REIMB, CONFERENCE 10/20/22
Check Total
056067 10/14/22 CES00 Kyle Cessna
056068 10/14/22 CHAO1 Justin Chaney
056069 10/14/22 CITO1 City of Corning
056070 10/14/22 CIVO0 CIVICPLUS LLC
056071 10/14/22 CLE05 JUDY CLEVER
056072 10/14/22 COM02 Comcast
056073 10/14/22 CORO° CORNING LUMBER CO., INC.
056074 10/14/22 COR05 Corning Ford
Check Total
056075 10/14/22 CREDO CREATIVE COMPOSITION
852.96
100.00 OCT2022
500.00 OCT2022
3660.30 10022022
747.40 241893
50.00 OCT2022
399.95 9222022
728.39 09252022
9.31 52234
31.03 52678
40.34 842.22 19461
299.17 19982
Measure A UNIFORMS
FD/MEASURE A UNIFORM JUNE-OCT 2022
FD/MEASURE A - DISPATCH 7/1/22-9/30/22
CLERK/SUPPLEMENTATION SUBSCRIPTION
AC/CLEANING OF GALLERY
FD/INTERNET FOR FIREHOUSE
PM/WATER & SEWER SUPPLIES
FD/MEASURE A-PARTS FOR TRUCK #20
PM/FLEET PARTS
WATER/SEWER BILLING ENVELOPES
MULTI DEPARTMENT CITY LETTERHEAD PAPER
056076 10/14/22 CWE00
056077 10/14/22 DOB01
056078 10/14/22 EC001
Check Total
California Water Environm
CHRIS DOBBS
ECORP CONSULTING, INC
1141.39
202.00 09292022
300.00 OCT2022
15422.50 97810
630.56 96602,978
16053.06
870.61 9162022
34.72 093022
1650.00 9/28-10/1
100.00 OCT2022
100.00 OCT2022
3793.33 770,435,5
PW/CWEA ASSOCIATION MEMBERSHIP
COUNCILMEMBER STIPEND
PLAN/PROFESSIONAL SERVICES AUT1-31,2022
PLAN/PROF SERVICE APR. 1-30 AUG. 1-31,2022
FD/MEASURE A- MATCHING FUNDS FOR USDA PAGER GRANT
AC/GALLERY FACEBOOK ADVERTISING
BD/INSPECTION SERVICES
Measure A UNIFORMS
Measure A UNIFORMS
PM/DIESEL
Check Total
056079 10/14/22 ELKO() ELK CREEK FIRE PROTECTION
056080 10/14/22 ELL06 STEVE ELLIOTT
056081 10/14/22 FLE04 FLEMING, JOHN
056082 10/14/22 FL003 JOSE FLORES
056083 10/14/22 FULOO KRISTOPHER FULLMORE
056084 10/14/22 GANO0 Gandy & Staley Oil Co.
OG2
REPORT.: Oct 14 22 Friday CITY OF ORLAND PAGE: 002
RUN • Oct 14 22 Time: 11:32 Cash Disbursement Detail Report ID #: PY-DP Run By.: Leticia Espinosa Check Listing for 10-22 thru 10-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice Description
056085 10/14/22 GLE05
056086 10/14/22 GRA02
056087 10/14/22 GR000
056088 10/14/22 HEI01
056089 10/14/22 HOF00
056090 10/14/22 80005
056091 10/14/22 IRV00
056092 10/14/22 JCNO0
056093 10/14/22 JOH02
056094 10/14/22 KEL01
056095 10/14/22 LAKOO
056096 10/14/22 LES00
056097 10/14/22 LIFOO
056098 10/14/22 LOW00
056099 10/14/22 MACO2
056100 10/14/22 MAR17
056101 10/14/22 MILOO
056102 10/14/22 MIL07
056103 10/14/22 MJBOO
056104 10/14/22 MME00
056105 10/14/22 MTS00
056106 10/14/22 NAPOO
056107 10/14/22 N0R29
056108 10/14/22 NOR35
056109 10/14/22 NOR39
056110 10/14/22 NUS00
056111 10/14/22 ORE00
056112 10/14/22 ORHOO
056113 10/14/22 ORL12
056114 10/14/22 ORL15
056115 10/14/22 OSCOO
056116 10/14/22 PINO1
056117 10/14/22 PUNO1
056118 10/14/22 QUI02
056119 10/14/22 RODOO
056120 10/14/22 ROE02
056121 10/14/22 ROU00
056122 10/14/22 SCH18
GLENN COUNTY/LAFCO
GRAINGER, INC.
Ferguson Enterprises Inc
VIRGIL HEISE
DENNIS G. HOFFMAN
HOUSING TOOLS
BILLY IRVIN
J.C. NELSON SUPPLY
SEAN JOHNSON
KELLER SUPPLY COMPANY
Lakeshore Learning Materi
LES SCHWAB
Life Assist Inc.
Katherine Lowery
MACQUARIE EQUIPMENT CAPIT
MARTINDALE, RYAN
MILLER GLASS, INC.
MILLS, DARYL
MJB WELDING SUPPLY, INC
Municipal Maintenance Equ
Mt. Shasta Spring Water
NAPA AUTO PARTS
Check Total
NORTH VALLEY INDUSTRIES I
Northern Tool & Equipment
NOR CAL SOLAR CLEAN,
NUSO, LLC
O'REILLY AUTO
ORLAND HARDWARE
Check Total
Orland-Laurel Masonic Hal
Orland Saw & Mower
OSCAR REDES
EDGAR PINEDO
GUILLERMO PUNZO
QUILL CORP.
ANTHONY RODRIGUES
Thomas Roenspie
BRUCE T. ROUNDY
JENNIFER SCHMITKE
Check Total
9805.00
636.96
48246.15
100.00
300.00
885.00
300.00
98.70 100.00
968.60
527.78
731.88
121.02
100.00
44.18 100.00
55.00 100.00
12.00 3751.31
21.45 586.51
3792.22
4378.73
146.54
80.78 2147.80
104.45
770.60
5139.68
400.00
5180.70
754.25
100.00
214.48
399.36
425.00
100.00
300.00
43.88 OCT142022
51,79,70
1730626
9012022
OCT2022
2463
OCT2022
771283
OCT2022
815
293092922
522771
09/30/22
OCT2022
49574
OCT2022
3-364107
OCT2022
09302022
029,060,2
418617
LAFCO ANNUAL FEE
PM/SHOP SUPPLIES
PM/WATER & DWR SUPPLIES
FD/JANITORIAL SEPTEMBER 2022
COUNCILMEMBER STIPEND
LIBERTY BELL HOME MONITORING
COUNCILMEMBER STIPEND
PW/BM-CLEANING SUPPLIES
Measure A UNIFORMS
PW/MULIT-CHLOR (WELLS)
LIB/FIRST 5 GRANT MATERIALS
PW/TRACTOR TIRES
FD/MEASURE A- MEDICAL SUPPLIES
Measure A UNIFORMS
FD/MEASURE A - PRINTER LEASE
Measure A UNIFORMS
PD/WINDSHEILD REPAIR
Measure A UNIFORMS
PM/CYLINDER RENTAL
PW/SEWER-VACCON PARTS
FD/KEURIG RENT
09/25/22 FD/MEASURE A-PARTS FOR TRUCK#20 & ENGINE#28
09302022 MULTI DEPT/FLEET, PM/SHOP SUPPLIES
3473
50834315
5051
130688148
09302022
REC/1 UNIT ADULT SOCCER
PM/CONCRETE CARTS SUPPLIES
SOLAR PANEL CLEANING
ED/MEASURE A PHONE LINES
PD&PW/FLEET SUPPLIES
OCT2022
09302022
714814
OCT2022
OCT11,22
27906704
09302022
OCT2022
OCT2022
AC/RENT NOVEMBER 2022
PM/PARKS & SHOP SUPPLIES
AC/ART CENTER METAL SIGN
Measure A UNIFORMS
PM/BOOT REIMBURSMENT
PD/MISC. OFFICE SUPPLIES
PM/MATER TREATMENT TRAINING
Measure A UNIFORMS
COUNCILMEMBER STIPEND
3693.48 09272022 MULTI DEPT/MISC SUPPLIES
1446.20 SEP27,22 FD/MEASURE A-BUILDING & EQUIPMENT,OFFICE SUPPLIES
21.75 09272022 CLERK/MILEAGE REIMBURSEMENT RECORDERS OFFICE
22.13 10112022 CLERK/MILEAGE REIMBURSEMENT
056123 10/14/22 ST004 Jeffrey G. Dunn 225.00 09302022 PEST CONTROL SERVICES SEPTEMBER 2022 003
REPORT.: Oct 14 22 Friday CITY OF ORLAND PAGE: 003
RUN • Oct 14 22 Time: 11:32 Cash Disbursement Detail Report ID #: PY-DP Run By.: Leticia Espinosa Check Listing for 10-22 thru 10-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
056124 10/14/22 ST010 JOSEPH L STOKES
056125 10/14/22 SUTO2 SUTTON, BRANDON
056126 10/14/22 T&S01 T AND S DVBE, INC.
056127 10/14/22 TH005 THOMAS HYDRAULIC AND
056128 10/14/22 TOLO4 JEFFREY TOLLEY
056129 10/14/22 TUR01 Rae Turnbull
056130 10/14/22 USA04 USA Blue Book
056131 10/14/22 VAL02 VALLEY ROCK PRODUCTS
056132 10/14/22 VLA00 RAYMOND J. VLACH
056133 10/14/22 \D002 CLAYTON DOERFLER
2200.00 09272022 PW/DWR-REIMBURSMENT WATER SERVICE INSTALLED 100.00 OCT2022 MEASURE A UNIFORMS
806.70 22-2761 PM/STREETS & SAFETY SUPPLIES
79.94 10032022 PW/SHOP SUPPLIES
300.00 OCT2022 COUNCILMEMBER STIPEND
45.00 OCT2022 AC/WEBSITE NEWSLETTER
1529.66 224,882 PM/WATER SUPPLIES
1442.27 161 PM/BASE ROCK AND SAND
100.00 OCT2022 Measure A UNIFORMS
33.44 000C21001 MO CUSTOMER REFUND FOR DOE0003
Cash Account Total 131163.42
Total Disbursements 131163.42
Cash Account Total .00
004
REPORT.: Oct 14 22 Friday
RUN • Oct 14 22 Time: 11:32
Run By.: Leticia Espinosa
Check Check Vendor
Number Date Number Name
CITY OF ORLAND
Cash Disbursement Detail Report - Payroll Vendor Payment(s) Check Listing for 10-22 thru 10-22 Bank Account.: 1001
Net
Amount Invoice # Description
PAGE: 004
ID #: PY-DP
CTL.: ORL
19047 10/05/22 EDD01 STATE OF CALIFORNIA
19048 10/05/22 ESDOO STATE OF CALIFORNIA
19049 10/05/22 OP000 OPOA TREASURER
19050 10/05/22 STA00 STATE DISURSEMENT UNIT
19051 10/05/22 TEHOO UMPQUA BANK
3823.45 C21005 STATE INCOME TAX
1314.80 C21005 SDI
585.00 C21005 OPOA DUES
83.07 C21005 GARNISHMENTS
11238.14 C21005 FEDERAL INCOME TAX
14796.66 1C21005 FICA
3460.48 2C21005 MEDICARE
Check Total 29495.28
19052 10/05/22 UPEO0 UPEC, LOCAL 792 470.19 C21005 UPEC, LOCAL 792.
Cash Account Total 35771.79
Total Disbursements 35771.79
005
REPORT.: 10/05/22 CITY OF ORLAND
RUN • 10/05/22 Time: 16:58 Warrant Register
Run By.: Deysy Guerrero
Warrant Payroll **Employee** Actual Fiscal Gross
Number Date Date Hum Name Period Period Amount
14454 10/06/22 10/05/22 ESQ01 ESQUIVEL, ITZEL 10-22 04-23 180.00 14455 10/06/22 10/05/22 MAR03 MARTINS, PAULINA 10-22 04-23 285.00 14456 10/06/22 10/06/22 ROE00 ROENSPIE, THOMAS LUKE 10-22 04-23 1394.33 14457 10/06/22 10/05/22 ST000 STORY, ZACHARY 10-22 04-23 97.50 14458 10/06/22 10/05/22 WATO4 WATHEN, MIDASIA 10-22 04-23 97.50 Z05592 10/06/22 10/05/22 ALV01 ALVA, MICAELA 10-22 04-23 2027.61 Z05593 10/06/22 10/05/22 ANDOO ANDRADE, EDGAR 10-22 04-23 3665.92 Z05594 10/06/22 10/05/22 BIA00 BIANCHINI, ANN 10-22 04-23 59.50 Z05595 10/06/22 10/05/22 BOW00 BOWERS, LINDA 10-22 04-23 204.00 Z05596 10/06/22 10/05/22 CAR03 CARR, PETER R 10-22 04-23 6153.85 Z05597 10/06/22 10/05/22 CES00 CESSNA, KYLE A 10-22 04-23 4181.50 Z05598 10/06/22 10/05/22 CHAO1 CHANEY, JUSTIN 10-22 04-23 4633.08 Z05599 10/06/22 10/05/22 COX00 COX, PAYTON 10-22 04-23 82.50 Z05600 10/06/22 10/05/22 CRA00 CRANDALL, JEREMY 10-22 04-23 2444.41 105601 10/06/22 10/05/22 ESPOO ESPINOSA, LETICIA 10-22 04-23 2066.36 Z05602 10/06/22 10/05/22 FEN03 FENSKE, JOSEPH H 10-22 04-23 2988.19 Z05603 10/06/22 10/05/22 FL000 FLORES, JOSE D 10-22 04-23 3193.62 Z05604 10/06/22 10/05/22 FULOO FULLMORE, KRISTOPHER 10-22 04-23 3329.45 Z05605 10/06/22 10/05/22 GAMOO GAMBOA, YADIRA 10-22 04-23 , 302.10 Z05606 10/06/22 10/05/22 GUE01 GUERRERO, DEYSY D 10-22 04-23 2596.16 105607 10/06/22 10/05/22 GUE02 GUERRERO, JORGE 10-22 04-23 2234.12 Z05608 10/06/22 10/05/22 HAROO ZOLLERHARRIS, TRAVIS 10-22 04-23 2019.63 Z05609 10/06/22 10/05/22 HEN00 HENDERSON, OLIVIA 10-22 04-23 161.50 105610 10/06/22 10/05/22 JOH01 JOHNSON, SEAN KARL 10-22 04-23 3962.31 Z05611 10/06/22 10/05/22 K0001 KOCHEMS, EMMA 10-22 04-23 61.20 Z05612 10/06/22 10/05/22 LOPOO LOPEZ, EVELYN SOTO 10-22 04-23 69.75 105613 10/06/22 10/05/22 LOW00 LOWERY, KATHERINE 10-22 04-23 3290.45 Z05614 10/06/22 10/05/22 MAR02 MARTINDALE, RYAN EUGENE 10-22 04-23 3408.70 Z05615 10/06/22 10/05/22 MEJ00 APARICIO, LILIA MEJIA 10-22 04-23 2664.90 Z05616 10/06/22 10/05/22 MEZOO MEZA, JODY L 10-22 04-23 3859.13 Z05617 10/06/22 10/05/22 MILO° MILLS, DARYL A 10-22 04-23 3239.52 Z05618 10/06/22 10/05/22 MONO3 MONDRAGON, MEAGAN N 10-22 04-23 52.73 Z05619 10/06/22 10/05/22 MOR03 MORECI, RORY 10-22 04-23 180.00 Z05620 10/06/22 10/05/22 MYE00 MYERS, KEVIN 10-22 04-23 658.54 Z05621 10/06/22 10/05/22 OLIO° OLIVER, LINDA 10-22 04-23 340.00 Z05622 10/06/22 10/05/22 OVA00 OVARD, CONNOR 10-22 04-23 114.75 105623 10/06/22 10/05/22 PAI01 PAILLON, MICHAEL 10-22 04-23 2647.66 Z05624 10/06/22 10/05/22 PANO0 PANIAGUA, BLANCA A 10-22 04-23 698.82 Z05625 10/06/22 10/05/22 PEN01 PENDERGRASS, REBECCA A 10-22 04-23 3090.00 Z05626 10/06/22 10/05/22 PER00 PEREZ, MARGARITA T 10-22 04-23 2006.14 Z05627 10/06/22 10/05/22 PINO0 PINEDO, EDGAR ESTEBAN 10-22 04-23 2799.96 Z05626 10/06/22 10/05/22 POROO PORRAS, ESTEL 10-22 04-23 1914.97 105629 10/06/22 10/05/22 PUNO0 PUNZO, GUILLERMO 10-22 04-23 2592.56 Z05630 10/06/22 10/05/22 PUR01 PURCHASE, HEATHER 10-22 04-23 1555.75 205631 10/06/22 10/05/22 RICCI RICE, GERALD W 10-22 04-23 2421.07 105632 10/06/22 10/05/22 RODOO RODRIGUES, ANTHONY 10-22 04-23 2791.05 105633 10/06/22 10/05/22 ROE00 ROENSPIE, THOMAS LUKE 10-22 04-23 4430.59 105634 10/06/22 10/05/22 ROMOO ROMERO, ARNULFO 10-22 04-23 3316.52 105635 10/06/22 10/05/22 SANO2 SANDOVAL, LUCILA 10-22 04-23 1901.97 105636 10/06/22 10/05/22 SCH03 SCHMITKE, JENNIFER 10-22 04-23 2400.72 205637 10/06/22 10/05/22 SHAO2 SHANNON, KYLE ANTHONY 10-22 04-23 510.00 205638 10/06/22 10/05/22 STE01 STEWART, ROY E 10-22 04-23 2944.75 Z05639 10/06/22 10/05/22 SUA02 SUAREZ, BRYAN E 10-22 04-23 2588.39 Z05640 10/06/22 10/05/22 SUTOO SUTTON, BRANDON KIJANA 10-22 04-23 1675.84 105641 10/06/22 10/05/22 SWI00 SWINHART, ROBERT 10-22 04-23 1970.36 Z05642 10/06/22 10/05/22 VALOO VALENZUELA , BRENDA 10-22 04-23 316.54 105643 10/06/22 10/05/22 VLA00 VLACH, RAYMOND JOSEPH 10-22 04-23 5061.08 Z05644 10/06/22 10/05/22 VON00 VONASEK, EDWARD J 10-22 04-23 4383.93 120318.48
006
Item 5.B.
MINUTES OF THE ORLAND CITY COUNCIL
REGULAR MEETING HELD OCTOBER 4, 2022
CALL TO ORDER
Meeting called to order by Mayor Hoffman at 6:30 p.m.
Meeting opened with Pledge of Allegiance led by Vice Mayor Jeffrey Tolley.
ROLL CALL
Councilmembers present: Councilmembers Bruce Roundy, Chris Dobbs, Billy Irvin, Vice MayorJeffrey Tolley and Mayor Dennis Hoffman
Councilmembers absent: None
Staff present: City Manager Pete Carr; Assistant City
Manager/Director of Administrative Services Rebecca
Pendergrass; City Clerk Jennifer Schnnitke; Police Chief Vlach
Staff via Zoom: City Attorney Greg Einhorn; Recreation Director Joe Fenske
ORAL AND WRITTEN COMMUNICATIONS
PUBLIC COMMENTS: None
CONSENT CALENDAR
A. Warrant List (payable obligations)
B. Approve City Council Minutes for September 20, 2022
C. AB361 Compliance
D. Adopt Resolution 2022-25: Approving and Adoption the Annual Appropriations Limit for Fiscal Year 2022-2023
E. Quarterly Report — City Projects
Action: Councilmember Chris Dobbs moved, Councilmember Bruce Roundy seconded, to approve items A-E on the consent calendar. The motion carried by a voice vote 5-0.
ADMINISTRATIVE BUSINESS
A. REQUEST FOR FEE WAIVER: SPAY/NEUTER CLINIC
Mr. Carr shared that Valerie Johnson, a Glenn County resident with Hidden Treasures Sanctuary & Rescue, a 501(c) 3 tax exempt non-profit organization, sent a letter into the City requesting a waiver of the Conditional Use Permit (CUP) fee which is a necessary permit to conduct the requested activity at the stated location —33 E. Walker Street. Mr. Carr stated that the CUP permit application fee is $2,819 and that the CUP application will be heard at the Planning Commission meeting on October 20, 2022.
Mr. Carr asked the Council to determine whether to grant a waiver of the CUP fee and provided options for the Council to choose from:
Orland City Council Minutes — October 4, 2022 Wage
007
A. Approval of the waiver as requested; or
B. Approval of the waiver in part (specifying the % or $ amount); or C. Deny the waiver request.
Mr. Carr made a note to Council that historically the City does not do permit fee waivers.
Valerie Johnson, Glenn County resident with Hidden Treasures Sanctuary & Rescue, spoke about her organization and explained about the programs they will offer the community. Ms. Johnson explained to Council she wants to help clean up the community by helping with the overwhelming cat issue by spaying/neutering stray cats and finding them forever homes. Ms. Johnson stated she requested the fee waiver for the community after they came together to raise money for the organization through fundraisers and local donations.
Council asked questions about the organization and discussed with the City Attorney Greg Einhorn options on waiving fees.
Action: Councilmember Roundy moved, seconded by Vice Mayor Tolley to approve the waiver as requested in the interest of health and safety within the community. The motion carried by a roll call vote 5-0.
AYES: Councilmembers Bruce Roundy, Chris Dobbs, Billy Irvin, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
NOES: None
ABSTAIN: None
B. REQUEST FOR FEE REDUCTION: HABITAT FOR HUMANITY
Mr. Carr shared that the development impact fees (DIF) for the 33-unit Habitat for Humanity permanent supportive multi-family housing facility under construction at 827 Newville Road total $380,308. Mr.
Carr stated that Habitat Yuba/Sutter is requesting City Council's consideration of it request to reduce DIF due to budget constraints by $111,888 which would be a 29% reduction.
Mr. Carr gave Council options for fee reductions which included:
A. Approval of a reduction in DIF of the Arts Fee and portions of the Parks Improvement Fee and Community & Recreation Facilities Fee (total $111,888); or B. Approval of a reduction in some other amount (specify % or $ amount); or C. Deny fee reduction request.
Councilmember Irvin stated his frustrations on the City having to reduce fees after asking multiple times if the project would cost the City and being told that Habitat for Humanity would take care of all the financials. John Nicoletti Habitat for Humanity representative shared that the budget constraints came from unforeseen cost including the demolition of the old building being higher than expected. Mr.
Nicoletti shared that if the waiver is denied the project will continue, it will just detract from other parts of the budget.
Councilmembers stated concerns, asked questions, and discussed the options for the fee reduction.
Orland City Council Minutes — October 4, 2022 2IPage
008
Action: Councilmember Roundy moved, seconded by Vice Mayor Tolley to approve the fee reduction by 29% across the board from Development Impact Fees (DIF)categories (total $111,888). The motion carried by a roll call vote 4-1.
AYES: Councilmembers Bruce Roundy, Chris Dobbs, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
NOES: Councilmember Billy Irvin
ABSTAIN: None
C. ARPA AND CV2/3 REALIGNMENT OF ALLOCATION
Mr. Carr shared that the City has recently received the State Library grant which was applied for earlier in the year; the grant was awarded at $267,000 with a required minimum match of $134,000 from the City. Mr. Carr reminded Council that the City set aside $80,000 in the ARPA budget in June 2022 for a match to possible future State Library grant.
Mr. Carr updated Council on surplus CV2/3 funds ($68,000) that were previously approved by Council at the August 16,2022 meeting to be repurposed to the community e-gift card program; since that meeting the City has learned that due to restrictions the funds can only be reprogrammed to facility improvements. Mr. Carr shared that a resolution could be provided as early as the October 18, 2022 meeting if approved in concept at today's meeting.
Mr. Carr stated the funds previously set aside for facility improvements, combined with the surplus $68,000, will be more than sufficient grant match for the State Library grant. Mr. Carr explained that $80,000 from American Rescue Plan Act (ARPA) will now be able to cover the approved community egift card program.
Mr. Carr went over the Use of ARPA Funds worksheet with Council and explained several suggested adjustments.
Action: Councilmember Irvin moved, seconded by Councilmember Dobbs to approve the adjustments to ARPA and CV2/3 allocation plans as presented including streetscapes and parking lot allocations. The motion carried by a roll call vote 5-0.
AYES: Councilmembers Bruce Roundy, Billy Irvin, Chris Dobbs, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
NOES: None
ABSTAIN: None
D. DEVELOPMENT REIMBURSEMENT AGREEMENT FOR OFF-RAMP AND NEWVILLE ROAD Mr. Carr reminded Council on the requirements Caltrans is asking, which Is to widen the southbound Interstate 5 off-ramp at exit 619 to provide for a dedicated right-turn lane.
Mr. Carr shared that two Councilmembers volunteered for an ad hoc committee to help develop a proposed development reimbursement agreement. The
Committee agreed it is in City's best interests to add an additional right turn-only lane. Mr. Carr Orland City Council Minutes — October 4, 2022 Wage
009
explained the development reimbursement agreement with Maverik, Inc. and requiring fair share contributions by future development.
Mr. Carr reminded Council there would be no fiscal impact to the General Plan but will come from existing Development Impact Fee (DIF) funds and potentially from ARPA funds.
Action: Councilmember Dobbs moved, seconded by Vice Mayor Tolley to approve the proposed reimbursement agreement with Maverik Inc. and authorize City Manager to execute on behalf of the City of Orland and utilize $100,000 of ARPA funds to assist in the funding. The motion carried by a roll call vote 5-0.
AYES: Councilmembers Bruce Roundy, Billy Irvin, Chris Dobbs, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
NOES: None
ABSTAIN: None
E. VERBAL UPDATE ON DROUGHT CONDITIONS AND WATER SUPPLY PROJECT City Manager Pete Carr provided an update on reported dry wells, stating there has only been 1 additional well reported since the last City Council meeting. Currently the total of dry or at-risk wells being reported this year is 116. The total number of wells affected for this drought is now listed at 413.
Mr. Carr shared with Council that connections within City Limits are in progress, Public Works Department is working along Hwy 32 preparing to add to the main line. Mr. Carr stated that City and Department of Water Resources (DWR) Engineers are currently on track and almost 100% complete on well/water tank design and about halfway complete with main line mapping of County properties.
Mr. Carr stated that the City's municipal wells remain stable. Water Consumption for the month of September was 55,733,340 gallons, that is 14% less than September 2020. Mr. Carr stated that City residents have made remarkable water consumption reductions this past month.
Councilmember Dobbs asked if the City could provide a current chart of water levels at the next meeting.
Mr. Carr shared that Glenn County Task Force will meet October 13, 2022.
CITY COUNCIL COMMUNICATIONS AND REPORTS
Councilmember Roundy:
• Will be attending the LAFCO meeting October 10, 2022. • Will be attending the Water Authority meeting October 10, 2022 Councilmember Dobbs:
• Attended the Chili Cook-off at Fairview School Western Night September 29, 2022. • There will be a Fire Dept meeting October 10, 2022.
• Will be attending the next Library Commission meeting.
Councilmember Irvin:
• Nothing to report.
Orland City Council Minutes — October 4, 2022 Wage
010
Vice Mayor Tolley:
• Nothing to report.
Mayor Hoffman:
• The Art Gallery will be open October 7, 2022.
• The Honeybee Discovery Center has a fundraiser event this Friday October 7, 2022.
MEETING ADJOURNED AT 8:14 P.M.
Jennifer Schmitke, City Clerk Dennis G. Hoffman, Mayor
Orland City Council Minutes — October 4, 2022 5IPage
011
Item S.C.
CITY OF ORLAND ARTS COMMISSION
MINUTES
September 28, 2022
The Wednesday, September 28, 2022 (September 21, 2022 meeting was postponed due to street flooding in downtown Orland) was called to order at 7:08 PM by Chairman Rae Turnbull at the Orland Art Center. Commissioners present were: Jill & Steve Elliott, Mary Rose Kennedy, Mason Greeley, Paddy Turnbull, and Jim Scribner. Absent: Council Liaison Bruce Roundy. The minutes of the July 20, 2022 meeting were approved as emailed with no corrections or additions (motion made by Paddy Turnbull, seconded by Jim Scribner - motion carried). The Financial Report covering August 1 — 31, 2022 provided by Letty Espinosa was reviewed and filed for audit.
COMMISSIONER REPORTS AND UPDATES
1. Commissioner Rae Turnbull reported on the August/September exhibit sales and attendance numbers and the September 2' Special Event success and attendance numbers.
2. Commissioner Rae Turnbull reported that she submitted our ad information for the next issue of Enjoy Magazine.
3. Commissioner Rae Turnbull reported that she will be interviewed about the Art Gallery by a local realtor and that the print interview will appear on the realtor's website.
4. Commissioner Rae Turnbull reported that Keith Rawlings finished the baseboard installation and wall painting in the Auxiliary Gallery area and carpet will be installed in time for the Artists Reception Oct. 7th.
5. Commissioner Jill Elliott reported on the current number Patron of the Arts members and that she will be sending out renewal forms for the 2023 season soon.
6. Commissioner Jim Scribner reported that the A/C repairs for the gallery have been completed and that the Masons are moving forward with roof repair for the building.
ITEMS FOR DISCUSSION AND ACTION:
1. A motion was made by Mason Greeley (second by Jim Scribner, motion carried) to purchase a limited addition print by George Turnbull for addition to the Gallery's permanent collection which is now housed in the completed auxiliary gallery.
2. A motion was made by Paddy Turnbull (seconded by Mason Greeley, motion carried) to authorize Steve Elliott to purchase (2) "Art Reception" and (2) "Open" flags for the entrance of the Gallery.
3. Discussion was had and agreed upon to keep the front doors open and a commissioner posted outside when weather permits to be more welcoming during art receptions and special events.
There being no further business, the meeting adjourned at 8:00 p.m.
Next scheduled meeting: Wednesday, October 19, 2022 at 7:00 p.m.
Respectfully submitted by Jill Elliott and Rae Turnbull 012
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 5.D.
MEETING DATE: October 18, 2022
To: Honorable Mayor and Council
From: Paul W. Rabo, City Engineer
Subject: Glenn Educational Center Utility Easement (Action by Consent) Background:
Butte College has constructed a satellite campus west of Cortina Drive. The campus is served by City utilities including water and sewer. The project developer installed water and sewer mains from Cortina Drive to the project per the City's improvement standards. Currently the improvements are installed on private property and the City does not have the ability to operate and maintain the improvements. The developer has agreed to provide an easement to the City for utilities and appurtenances over, under, and across a portion of the parcel as shown on the attached plat.
Requested Action:
Adopt Resolution 2022-27 "A Resolution of the City Council of the City of Orland Accepting an Easement Grant Deed from Vista La Mesa LLC for Utility Purposes".
Fiscal Impact:
None.
KlIennifer \ CLERK \CITY COUNCIDAtlachmentslStaff Report - Glenn Ed Center UT Ease.docx 01 3 RESOLUTION NO. 2022 -27
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORLAND ACCEPTING AN EASEMENT GRANT
DEED FROM VISTA LA MESA LLC FOR UTILITY PURPOSES
BE IT RESOLVED that the Easement Grant Deed conveyed by Vista La Mesa, dated April 21, 2022, to the City of Orland is hereby accepted by order of the Orland City Council on the 18th day of October, 2022, and the grantee consents to recordation thereof by its duly authorized officer.
PASSED AND ADOPTED at a regular meeting of the City Council, City of Orland, on The 18thday of October, 2022, by the following vote:
AYES:
NOES:
ABSENT:
Dennis G. Hoffman, Mayor
ATTEST:
Jennifer Schmitke, City Clerk
I, Jennifer Schmitke, City Clerk, of the CITY OF ORLAND, hereby certify that the attached is a true and correct copy of a Resolution duly made by the City Council at a meeting of said City Council, at Orland, California, on the 18th day of October, 2022, the original of which is on file in my office and duly and regularly entered in the official records of proceedings of the City Council of the CITY OF ORLAND.
Dated:
Jennifer Schmitke, City Clerk
014
K: \Jennifer \CLERK \CITY COUNCIL \RESOLUTIONS‘2022Resolulion No. 2022-27 Belle college easemenl.docx
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 5.E.
MEETING DATE: October 18, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Carr
SUBJECT: CV2/3 Realignment of Allocations (Action)
The County of Glenn, in conjunction with the Cities of Orland and Willows, is seeking to amend the current standard agreement for the Community Development Block Grant Coronavirus Response Rounds 2 and 3 (CDBG-CV2/3), administered by the California Department of Housing and Community Development (HCD), in order to repurpose funding from local microenterprise assistance to public facility improvements.
BACKGROUND
On May 4, 2021, the Glenn County Board of Supervisors authorized the Planning and Community Development Services Agency (PCDSA) to prepare a regional grant application, together with the Cities of Orland and Willows. The purpose of the grant and the intended objective was to assist local businesses struggling with the effects of the COVID-19 pandemic. Businesses must have five or fewer employees, national chains and franchises are ineligible. Despite extensive community outreach and advertising throughout each jurisdiction, the number of applications received, and amount of program interest has failed to meet expectations. With close to a year left to expend the funds, staff is concerned there will be a significant balance leftover to forfeit to the State.
In 2021, the County of Glenn administered CV1, the first Coronavirus Response Round, with the City of Orland. The CV1 program and eligibility requirements were almost identical to the current program. The CV1 program faced similar difficulties, despite the pandemic and its repercussions being more recent at the time. A balance of funds left unexpended remained and were ultimately returned to the State. The City of Willows did not participate in CV1; hence Willows' allocated portion is much higher than the County's and City of Orland's for CV2/3.
PCDSA staff recognized the ability to amend the program objective to reallocate this funding and consulted each jurisdiction on a path forward. Each agency identified necessary projects that would qualify with the program and be consistent with the objective addressing COVID-19 issues and enhancing public safety. The deadline to amend the program and have all necessary documents submitted is October 31, 2022.
DISCUSSION
With an original award amount of $553,309, the current CV2/3 program has assisted 22 businesses, amounting to a total of $145,500 in grant awards. Grant administrative costs have totaled roughly $13,350 since program implementation, leaving a remaining award of approximately $394,459 (though five or fewer business assistance applications currently remain under review).
015
If the program amendment is approved, each jurisdiction has identified the following projects to allocate the funding toward:
Allocation Approx. Balance Project List
Glenn County $80,000 $37,000
Improvements to the Jane Hahn Building in
Willows, housing staff responsible for
pandemic response and related activities.
Lobby, restroom, and reception renovation.
City of Orland $120,000 $68,000
Orland Free Library Improvements:
- Automated doors (touchless entry)
- Replacement of HVAC system
- Miscellaneous facility repairs
City of Willows $353,309 $289,309
City Hall/Civic Center Improvements:
- Automated doors at all Public Entrances
- Infrastructure upgrade in Council Chambers
to include visual/audio capability of public
meetings
- Plexiglass installation for worker cubicles in
close proximity
-Protective barrier at
administrative/permitting counter
Attachments (4):
1. CA HCD Revision/Amendment Request Form
2. Resolution
3. Memorandum of Understanding
4. Legal Notice
RECOMMENDATION
1. Adopt "A RESOLUTION APPROVING AN AMENDMENT TO THE STANDARD AGREEMENT FOR THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CORONA VIRUS RESPONSE ROUND 2 and 3 (CDBG-CV2 and CV3) NOFA DATED DECEMBER 18, 2020"; and,
2. Approve the updated Memorandum of Understanding between the County of Glenn and the City of Orland.
Fiscal Impact of Recommendation:
No fiscal impacts are anticipated that would adversely affect the adopted budget. Grant funds will cover the proposed County project and City will be compensated via the grant funding for staff time spent administering the grant.
016
Attachment 1
CA HCD Revision / Amendment Request Form
CA HCD Revision / Amendment Request Form
Please complete the form below to request revisions or amendments to your CDBG-CV Standard Agreement under California Department of Housing and Community Development guidelines. A separate form must be completed for each agreement/award.
Part 1: Requested Revision / Amendment for:
Award Number:
Contractor/Grantee:
20-CDBG-CV2-3-00276
County of Glenn
Grant Administrator (CDBG-CV) OR
CDBG Representative (Annual CDBG): Brenda Hicks
Person Completing Form: Ashlee Veneman
Complete the Part 2: Contract Revisions and/or Part 3: Amendments sections below.
Remember, revisions do not require a new Standard Agreement, while amendments do.
Part 2: Contract Revisions
Choose revision types (Scope of Work, Timeline or Milestone, Beneficiaries or Other) and complete entries for those revisions. Revisions MAY NOT be implemented prior to execution unless CA HCD has provided written notice to proceed. 0 Scope of Work Revision (Choose Itemize the Scope of Work and/or Change the Scope of Work)
0 Itemize the Scope of Work
Original Scope of Work: Proposed Itemized Scope of Work:
12/7/2021 Page 1
017
CA HCD Revision / Amendment Request Form
El Change the Scope of Work in a manner that does not change the overall budget, National Objective, or change activity type and does not reduce the number of estimated beneficiaries. If your request impacts these areas, STOP. You must request an Amendment.
Original Scope of Work: Proposed Scope of Work:
0 Timeline or Milestone Revision
Proposed revisions may only affect intermediate milestones; they MAY NOT affect start and end dates. An Amendment is required to change start or end date.
Original Milestones: Proposed Milestones:
0 Beneficiaries Revision
To qualify as a revision, proposed adjustments must increase the estimated number of beneficiaries WITHOUT increasing or decreasing the scope of work and WITHOUT changing the overall budget.
Original Estimated Increased Number
Number of Beneficiaries: of Beneficiaries:
12/7/2021 Page 2
018
CA HCD Revision / Amendment Request Form
0 Other (Please Explain)
Original Item: Proposed Change:
Part 3: Contract Amendment
Include in this section adjustments that change the scope in a manner that requires a change to the awarded activity budget, including adding funds from other State CDBG funded activities, other CDBG-CV allocations, adding Program Income, and reducing funds from either State CDBG awarded funds or Program Income.
Contract Amendments must be fully executed by BOTH the Grantee and the CA HCD prior to implementation. Adjustments MAY NOT be implemented prior to execution unless CA HCD has provided written notice authorizing the Grantee to proceed.
Choose amendment type(s) (Scope of Work, Budget and Scope of Work, Beneficiaries, or Other) and complete entries for these amendments.
0 Scope of Work Amendment (Choose EITHER Add Scope or Reduce Scope) 0 Add Scope beyond what was included in the original application Original Scope of Work: Proposed Scope of Work:
12/7/2021 Page 3
019
Original Scope of Work:
Distribute funds to local, microenterprises adversely affected by the COVID-19 pandemic, with the aim of
assisting businesses to stay open and
retain employees.
Proposed Scope of Work:
Enhance public facilities to
accommodate evolving public safety
needs to prevent the spread of COVID
-19, with an aim for contactless
transactions.
CA HCD Revision / Amendment Request Form
ISI Reduce Scope such that the activity is materially different from that in the original application.
El Budget and Scope of Work Amendment (Choose Change of Scope requiring adding funds, Change of Scope requiring reducing funds, and/or Budget Change.) El Change to the Scope of Work that requires a change to awarded activity budget including ADDING FUNDS from other State CDBG funded activities or other CDBG-CV allocations or adding Program Income. Complete both the scope and budget information below.
Original Scope of Work: Proposed Scope of Work:
Awarded Funds Total Funds Awarded Funds Total Funds
12/7/2021 Page 4
020
CA HOD Revision / Amendment Request Form
El Change to the Scope of Work that requires a change to awarded activity budget including REDUCING FUNDS from either State CDBG awarded funds or Program Income. Complete both the scope and budget information below.
Original Scope of Work: Proposed Scope of Work:
Budget Change
Original Scope of Work E L Proposed Scope of Work:
Awarded Funds Total Funds Awarded Funds Total Funds
El Budget change to awarded activity budget including adding funds from other CDBG-CV, CDBG annual funds, or Program Income allocation. If the budget line items (such as activity or activity delivery) are moved WITHOUT increasing or decreasing the overall budget, complete the Revision section instead.
Budget Changes
Original Scope of Work: Proposed Scope of Work:
Awarded Funds Total Funds Awarded Funds Total Funds
12/7/2021 Page 5
021
CA HOD Revision / Amendment Request Form
Beneficiaries Amendment
Proposed adjustments should reduce the estimated beneficiary counts. If the number of beneficiaries is being increased WITHOUT increasing or decreasing the scope of work and WITHOUT changing the overall budget, complete the Revision section instead.
Original Estimated Reduced Number of
Number of Beneficiaries: 38 Beneficiaries:
12 Other (Please Explain)
Original Item:
National Objective: LMJ - low/med job
creation and retention
Activity Code: 18A - ED Assistance for
Profits
Proposed Change:
National Objective: 211 - Public
Facilities and Improvements
Activity Code: 17C -
Commercial/Industrial Building
Acquisition, construction and
rehabilitation.
Amendment Justifications and Assurances
Please include the following information for the proposed amendment.
1. Identify the reasons for the proposed amendment(s).
Unable to expend funds; struggling to find eligible applicants.
2. List steps being taken to avoid any future amendment(s) request(s) for the same reason(s).
County and Cities have identified several eligible projects that are expected to assist in successfully expending the remaining agreement balance. 12/7/2021 Page 6
022
CA HCD Revision / Amendment Request Form
Part 4: Grantee Approval and Acknowledgment
I approve the revision or amendment requested above. I acknowledge that if revisions are approved, they will be automatically incorporated into our current Standard Agreement. All other provisions of the agreement shall remain unchanged. I also acknowledge that if an amendment is approved, it must be fully executed by both the Grantee and the Department prior to implementation.
Name of Designated Official: Title of Designated Official:
Scott H. De Moss County Administrative Officer
Signature of Designated Official: Date:
12/7/2021 Page 7
023
Attachment 2
City of Orland
Resolution 2022-26
A RESOLUTION APPROVING AN AMENDMENT TO THE STANDARD AGREEMENT FOR THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CORONAVIRUS RESPONSE ROUND 2 and 3 (CDBG-CV2 and CV3) NOFA DATED DECEMBER 18, 2020 BE IT RESOLVED by the City Council of the City of the Orland as follows:
SECTION 1:
The City Council has reviewed and hereby approves the submission to the State of California ("State") of one or more amendments to its existing CDBG-CV2 and CV3 Standard Agreement with the State numbered 20-CDBG-CV2-3-00276 (the "Standard Agreement") pursuant to the State's December 2020 CDBG-CV2 and CV3 Notice of Funding Availability (NOFA). The reviewed and approved amendment(s) are presented in Section 2 of this Resolution.
SECTION 2:
The following amendments to the Standard Agreement have been reviewed and approved by the City Council with acknowledgement that all provisions of the Standard Agreement other than those shown in the tables below shall remain unmodified.
Existing Section Reference (if Applicable):
Original Provision: Distribute funds to local, microenterprises adversely affected by the COVID-19 pandemic, with the aim of assisting businesses to stay open and retain employees.
Amended Provision: Enhance public facilities to accommodate evolving public safety needs to present the spread of COVID-19 with an aim for contactless transactions.
SECTION 3:
The City acknowledges compliance with all state and federal public participation requirements with respect to the proposed amendments to the Standard Agreement described in Section 2 above.
SECTION 4:
The City hereby authorizes and directs the Glenn County Administrative Officer or designee, to execute and deliver all applications and/or amendments and act on the City's behalf in all matters pertaining to all such applications and/or amendments.
024
SECTION 5:
If an amendment to the Standard Agreement is approved as contemplated above, the County Administrative Officer or designee, is authorized to enter into, execute, and deliver an amendment to the Standard Agreement and any and all other documentation which may be required by the State from time to time for the purposes of this grant.
SECTION 6:
If an amendment to the Standard Agreement is approved, the County Administrative Officer or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with this grant.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Orland held , 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
DENNIS G. HOFFMAN, MAYOR
City of Orland, State of California
JENNIFER SCHMITKE, CITY CLERK
City of Orland, State of California
STATE OF CALIFORNIA
, Deputy Clerk of the City of Orland, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this day of , 20 .
JENNIFER SCHMITKE
CITY CLERK
City of Orland, State of California
025
Attachment 3
Memorandum of Understanding
City of Orland & County of Glenn for Community Development Block Grant Coronavirus Response Round 2 and 3 (CDBG CV2 & CV3)
Grant Administration
This Memorandum of Understanding ("MOU") is entered on (the "Effective Date") by and between the CITY OF ORLAND (the "CITY") and the COUNTY OF GLENN (the "COUNTY"). The CITY and COUNTY, individually each a "PARTY", and jointly referred to herein as the 'PARTIES".
RECITALS
Whereas, the United States Department of Housing and Urban Development allocated CARES Act Coronavirus relief funding to the states to alleviate economic hardship; and Whereas, the California Department of Housing and Community Development allocated CDBG-CV2 and CV3 to provide grant monies to local governments; and Whereas, the COUNTY of Glenn Planning and Community Development Services Agency has applied for said grant monies through a joint application to serve Glenn County across an economic regional approach; and
Whereas, the joint application will include the CITY of Orland for the use of CDBG-CV2 & CV3 grant funds; and
Whereas, there are duplications of services in the unincorporated areas of the COUNTY and the incorporated areas of the CITY; and
Whereas, the CITY is desirous of contracting with the COUNTY for the performance of CDBG-CV2 & CV3 grant administration within its boundaries, through the COUNTY of Glenn Planning and Community Development Services Agency; and
Whereas, the COUNTY is agreeable to rendering such services on the terms and conditions as hereinafter set forth; and
Whereas, such agreements are authorized and provided for by the California Constitution, article XI, section 8, subdivision (a) and Government Code Sections 51300 et seq.
NOW, THEREFORE, in consideration of the mutual promises set forth herein, the PARTIES hereto agree, covenant and promise as follows:
AGREEMENT
1) COUNTY shall provide to CITY CDBG-CV2 & CV3 Economic Development Grant Administration within the corporate limits of the CITY (the "SERVICES"). Such services shall only encompass the duties and functions of the type coming within the jurisdiction and rendered by the COUNTY of Glenn 02C
Memorandum of Understanding
CDBG CV2/3 GRANT ADMINISTRATION
Planning and Community Development Service Agency (PCDSA) under the ordinances of the COUNTY, the statutes of the State of California, and the provisions of the CDBG-CV2 & CV3 grant. 2) The level of service provided pursuant to this MOU shall be the same level of service COUNTY provides for the unincorporated areas of the COUNTY by PCDSA. 3) The rendition of such services, the standard of performance and other matters incidental to the performance of such services and the control of personnel so employed shall remain in COUNTY.
In the event of a dispute between the PARTIES as to the extent of the duties and functions to be rendered hereunder or the level and manner of performance of such services, the determination thereof by the PCDSA Director shall be final and conclusive as between the PARTIES hereto. 4) All persons employed in the performance of the services under this MOU shall be COUNTY employees, and no person employed hereunder shall have any CITY benefit, pension, civil service or any status or right offered to CITY employees.
5) Pursuant to Government Code Section 51303, for the purpose of performing services and functions under this MOU, and for the purpose of giving it official status to the performance thereof where necessary, every COUNTY officer and employee engaged in the performance of said services hereunder shall be deemed to have the powers of an officer or employee of said CITY only while performing services within the scope of this MOU, and which are purely municipal functions. 6) The CITY shall take all necessary actions to authorize COUNTY to lawfully provide the services pursuant to this MOU.
7) COMPENSATION
The County shall track and record all services rendered on behalf of the CITY and deduct the cost of said services from the CITY's allocated share of grant funds. 8) A) COUNTY shall provide all required and necessary labor, supervision, equipment, supplies, vehicles and materials to COUNTY staff necessary for provision of services to CITY as described above. The CITY shall not be charged any amount in addition to the Compensation set forth in paragraph 7 above for such labor, supervision, equipment, supplies, vehicle mileage and materials.
Notwithstanding the foregoing, CITY shall bear such costs as may be incurred in providing the authorizations and actions set forth in Paragraph 7 above.
B) Notwithstanding anything hereinbefore contained, it is agreed that in all instances wherein special supplies (such as stationary, notices, forms and the list must be issued in the name of the CITY) and any new process, procedure or documentation related to and required as part of the grant administration services process will be a cost to CITY and will be included in the grant administration costs.
027
Memorandum of Understanding
CDBG CV2/3 GRANT ADMINISTRATION
9) Nothing herein shall require COUNTY to perform any services under this MOU if COUNTY has insufficient available personnel to provide such services and to perform its other duties as required by law, or if the Director of PCDSA determines in good faith that the COUNTY lacks the resources or information necessary to perform the COUNTY's obligations hereunder. Notwithstanding the foregoing, COUNTY shall give CITY no less than fourteen (14) days' written notice of the cessation of service, together with the reason(s) for such cessation and shall continue to provide the services to CITY during the 14-day period. In such event CITY, in its sole discretion, shall be entitled to have the services performed by any other person or entity, including the CITY's own employees, with no further liability or obligation under this MOU.
10) In the event that COUNTY determines that it is unwilling to provide the services described herein, COUNTY shall provide CITY with no less than ninety (90) days written notice that COUNTY will cease providing such services. In such event, CITY, at its sole discretion shall be entitled to have the services performed by any other person or entity, including the CITY's own employees, with no further liability or obligation under this MOU.
11) DATA/RECORDS:- During the term of this MOU, CITY can access, use, retrieve and download CITY's content at any time. In the event of termination or expiration of this MOU, COUNTY shall maintain CITY's content for a period of ninety (90) days. At CITY's request, COUNTY shall provide CITY's content through a data drop, data migration process or other means agreeable to both PARTIES at CITY's sole expense.
CITY shall maintain all necessary documentation and/or data related to procurements, expenditures, project progress, etc. for submittal to COUNTY for purposes of reporting to state agencies. 12) TERM OF AGREEMENT/TERMINATION — The term of this MOU shall commence on May 4, 2021 and continue in full force and effect through December 31, 2023, unless terminated as follows:
a. By mutual agreement of the PARTIES;
b. By either party upon a material breach by the other party of the provisions thereof; or c. By either party upon delivery of ninety (90) days' written notice thereof to the other Party. 13) COUNTY shall, during the entire term of this MOU, be an independent contractor and nothing in this MOU is intended or shall be construed to create an employer-employee relationship, a joint venture relationship, or to allow the CITY to exercise discretion or control over the professional manner in which COUNTY performs the services which are the subject matter of this MOU. COUNTY staff performing services under this MOU shall at all times remain employees of the COUNTY, and shall not be deemed employees of CITY for any purpose. COUNTY shall be solely responsible for any and all compensation, payroll taxes, withholdings, workers' compensation and any other insurance or benefits of any kind for any COUNTY employee providing services under this MOU. 14) NONASSIGNMENT— Inasmuch as this MOU is intended to secure the specialized services of COUNTY, COUNTY may not assign, transfer, delegate or sublet any interest herein. Any attempt at
028
Memorandum of Understanding
CDBG CV2/3 GRANT ADMINISTRATION
assignment of the rights under this MOU, except for those specifically consented to by both PARTIES, evidenced in writing, shall be void.
15) MUTUAL INDEMNIFICATION— Each Party shall defend, indemnify and hold the other party, its officers, employees and agents harmless from and against any and all liability, loss, expense including reasonable attorneys' fees or claims for injury or damages arising out of the performance of services under this MOU but only in proportion and to the extent such liability, loss, expense, attorneys' fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the indemnifying party, its officers, agents or employees. 16) ENTIRE AGREEMENT; MODIFICATION — This MOU may only be modified by a written agreement hereto executed by both PARTIES. It constitutes the entire agreement between the PARTIES regarding its subject matter. This agreement supersedes all proposals, oral and written, and all negotiations, conversations or discussions heretofore and between the PARTIES related to the subject matter of this agreement.
17) APPLICATION OF LAW— This MOU shall be governed by the laws of the State of California. In addition, CITY agrees to follow all applicable state and federal laws pertaining to procurement of services, supplies and construction or improvement of public facilities. 18) SEVERABILITY— if any portion of this MOU or application is thereof to any person or circumstances shall be declared invalid by a court of competent jurisdiction, or if it is found in contravention of any federal, state or local statute, ordinance, or regulation, the remaining provisions of this MOU or the application thereof shall not be invalidated thereby and shall remain in full force and effect to the extent that the provisions of this MOU are severable.
19) NOTICES — Any notice required to be given pursuant to the terms and provisions of this MOU shall be in writing and shall be sent first-class mail to the following addresses:
If to CITY: CITY Manager
CITY of Orland
201 North Lassen Street
Orland, CA. 95988
If to COUNTY: Director of the Planning and Community Development Services Agency County of Glenn
225 North Tehama Street
Orland, CA. 95988
(530) 934-6540
Notice shall be deemed to be effective two days after the mailing.
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Memorandum of Understanding
CDBG CV2/3 GRANT ADMINISTRATION
IN WITNESS WHEREOF, COUNTY and CITY have executed this agreement on the day and year set forth below.
DATED: DATED:
CITY OF ORLAND COUNTY OF GLENN
Dennis G. Hoffman
Mayor
Approved as to form:
Greg Einhorn
City Attorney
City of Orland
Chairman
County Counsel
Glenn County, California
030
Attachment 4
NOTICE OF PUBLIC HEARING
GLENN COUNTY BOARD OF SUPERVISORS — CITY OF
WILLOWS — CITY OF ORLAND
NOTICE IS HEREBY GIVEN that a public hearing will be held to solicit public input on the proposed project mentioned herein on the following dates:
10/18/22
9:25AM
Glenn County
Board of
Supervisors
525 W.
Sycamore
St, Willows,
CA. 95988
PROJECT: The Planning & Community Development Services
Agency (PCDSA) seeks to apply for a program amendment to the California Department of Housing and Community Development for Community Development Block Grant Coronavirus Response Round 2 and Round 3 (CDBG-CV2 & CV3), The PCDSA will be amending the program from funding for microenterprise assistance to public facility improvements.
All interested parties may submit comments regarding the proposed project by 6:00PM 10/18/2022. Every effort will be made to read or acknowledge your comments into the record, but some comments requiring more than 3 minutes to recite may be summarized due to time limitations. Project documentation is available for review and comments may be sent to PCDSA, 225 North Tehama Street, Willows, CA. 95988.
031
City of Orland
Overview of SB 9, AB 2011 ,and SB 897
October 18, 2022
'V9 me4I
SB 9: Housing Development: Approvals
Approved by Governor September I 6, 2021, operational starting January I , 2022.
The law provides for the creation of ADUs by local ordinance, or, if a local agency has not adopted an ordinance, by ministerial approval, in accordance with specified standards and conditions.
Lot Splits/Land Divisions:
Local agencies must ministerially approve certain land divisions of one parcel into two, without discretionary review or a hearing (including with no public notice)
- Lots can only be divided once
- Each new parcel must contain a minimum of 1,200 sq.ft., and be zoned single-family residential or be located in an urbanized area
- Land division actions must creates no more than two new parcels of approx. equal lot area provided that one parcel shall not be smaller than 40% of the original lot area SB 9: Housing Development: Approvals
Two-Unit Development Projects:
Requires a local agency to ministerially approve proposed two-unit projects in single-family residential zones. - Projects cannot require demolition, and the bill allows up to 25% alteration of exterior structural walls unless the local agency chooses to allow otherwise
- Requires an applicant to sign an affidavit stating that they intend to occupy one of the housing units as their principal residence for a min. of 3 years.
- Site is within an urbanized area or is zoned for single-family residential use - Permits single-family homes to be converted into duplexes AB 2011: Affordable Housing and High
Road Jobs Act
Approved by Governor September 28, 2022, operational July 1,2023—January I , 2033.
The law authorizes a development proponent to submit an application for a multi-family housing development that is subject to a streamlined, ministerial approval process and not subject to a conditional use permit if the development satisfies specified objective planning standards.
Authorizes a multi-family housing development that meets specified standards, affordability, and site criteria, and would make the development a"use by right" and subject to one of two streamlined ministerial review processes.
"Use by right"= ministerial in nature (staff-level approval only, not subject to CEQA) -site criteria: located within a zone where office, retail, or parking are a principally permitted use, and would make the development a "use by right" and subject to streamlined, ministerial review processes.
AB 2011: Affordable Housing and High
Road Jobs Act
Wage and labor requirements:
Contractors of developments of 50+ housing units are required to participate in an apprenticeship program to make specified healthcare expenditures for construction employees.
Labor Commissioner to enforce the obligation to pay prevailing wages.
SB 897: Junior Accessory Dwelling Units
Approved by Governor on September 28, 2022, operational starting January I, 2023 The law authorizes a local agency, by ordinance or ministerial approval, to provide for the creation of ADUs in areas zoned for residential use, as specified. Existing law authorizes a local agency to impose standards on ADUs that include, but are not limited to, parking, height, setback, landscape, architectural review, and max size of a unit.
By ministerial approval,the creation of accessory dwelling units in areas zoned for residential use. - Requires a local agency to allow 2-storyADUs up to 25 ft. tall in specified situations - Prohibits a local agency from denying an application due to nonconforming zoning conditions, building code violations, or unpermitted structures that do not present a threat to public health and safety - Prohibits a local agency from imposing parking standards on certain ADUs
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 6.B.
MEETING DATE: September 6, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Carr
SUBJECT: City-sponsored Community Gift e-Cards -- Update (Discussion/Direction) City Staff is informing Council of the planned launch for the e-gift card program.
BACKGROUND
Background information on the community gift card concept, consultancy services and availability of American Rescue Plan Act (ARPA) funds was provided in the August 16 and September 6' agenda packets and meeting minutes. City Council approved agreements directed City staff to proceed with development of the program and allocated Covid-relief funds to support the program.
The EDC (Economic Development Commission) also provided guidance and suggestions for program implementation at its September 131h meeting.
DISCUSSION
The Orland e-gift card program includes branding, eligibility, marketing, incentives, and accountability.
Branding
Our "Queen Bee Bucks" will be presented with a
simple queen bee & crown encircled boldly by the
name on a gold-colored honeycomb background.
Eligible Businesses
Merchants invited to participate will be locally owned, for-profit retail, dining, and personal services. Also, the merchants must:
• Be "brick & mortar," meaning businesses operating from a physical commercial storefront (mobile vendors and home-based businesses are not eligible) • Maintain a current City business license
• Have no open code enforcement actions
• Be either independently owned/operated or a locally owned chain (i.e., local outlets of chains or franchises headquartered outside of Orland are not eligible) • Offer services to customers of all ages (no under-21 or under-18 restrictions) Shop Local Program Bonus Gift Incentive
To encourage the success of our program, amplify the infusion of dollars into the local economy and provide incentives to shop local, the phase 1 (initial rollout) of Queen Bee Bucks comes with a limited BOGO (buy one-get one free) based on the success with this experienced in other jurisdictions. Purchasers can get up to two BOGO rewards. All BOGO 038
cards are loaded with money that — like the e-gift cards themselves -- can only be spent at participating Orland merchants. Orland has the discretion to adjust or eliminate this incentive appropriate to our community in succeeding phases. Also, in phase 1, the City will pay purchasing and delivery fees while funds remain (first come, first serve). This enables the gift card purchaser to buy gift cards for the stated face value without any fine-print fees but is not expected to present a significant cumulative cost to the City.
Marketing
Our consultant, HdL Economic Solutions, is supporting our branding and marketing efforts and working directly with local businesses to help them access the program. The City will leverage its existing social media and website platforms to market the gift cards to the public. The Orland Area Chamber of Commerce will partner with the City in this outreach.
Our publicity may also include flyers, posters, and window clings displayed in the storefronts of participating merchants, at community events, and via the local press/media.
The web portal, provided by the Yiftee platform and customized with Orland's branding, will be used as the landing page to detail the program, showcase participating merchants, highlight the incentive/bonus gifts, and allow customers to make gift cards purchases. The web portal will be linked from the City's website. We expect all of this to be ready for an early November launch.
Program Accountability and Renewal
Staff intends to provide Council an update on the success and challenges of the initial program after three months of the Program's official launch, to fine-tune the program if required, and to plan a second phase. The Council may consider an additional allocation of APRA funding based on the Program's success or let the e-gift card continue without further City intervention. Metrics to measure the success of the Program could include:
• The rate of sales of gift cards verses the rate of expenditure of cards (are the cards being used?)
• The total amount of gift cards sold (is marketing the program effective?) • The breakdown in gift card value/denominations (what values are most popular?) • Where the cards are being spent (are they all in certain business categories, or distributed throughout the community?)
• Total cash infusion into the local economy and budget balance remaining Although the purchase amount of the gift cards does not expire, to expeditiously circulate the funds into the local economy the bonus cards lose value according to a schedule and expire after six months (120 days) of the initial purchase. Expired bonus gift card funds are then returned to the City to be recirculated to the business community.
RECOMMENDATION
Direct Staff to proceed.
Fiscal Impact of Recommendation: N/A
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