CITY COUNCIL
C OF OIIIAND
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
CITY MANAGER
Peter R. Carr
AGENDA
REGULAR MEETING, ORLAND CITY COUNCIL
Tuesday, December 6, 2022 at 6:30 PM
This meeting will be conducted pursuant to the provisions AB361 which suspends certain requirements of the Ralph M. Brown Act.
This City Council meeting will be held at Carnegie Center, 912 Third Street, Orland and teleconferenced using Zoom technology. Councilmembers and City staff may choose to be in person or remote.
The public is encouraged to participate in the meeting via Zoom or can participate at Carnegie Center.
ZOOM Link: www.zoormus WEBINAR ID# 836 4924 2071
ZOOM Telephone - Please call: 1 (669) 900-9128
1. CALL TO ORDER — 6:30 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. STATEMENT OF RESULTS FOR GENERAL ELECTION HELD NOVEMBER 8, 2022 Adopt Resolution No. 2022-31 Certifying the Canvass and Statement of Results for the General Election held November 8, 2022 (p.1)
5. RECOGNITION OF COUNCILMEMBERS DENNIS G. HOFFMAN AND BILLY IRVIN
6. OATH OF AFFIRMATION OF ALLEGIANCE FOR NEW COUNCILMEMBERS
7. ELECTION OF MAYOR AND VICE MAYOR
A. Election of Mayor
B. Election of Vice Mayor
8. APPOINTMENTS TO BOARDS AND COMMISSIONS - Discussion about Process (p.2) Orland City Council
December 6, 2022
9. ORAL AND WRITTEN COMMUNICATIONS
Public Comments:
Members of the public wishing to address the Council on any item(s) not on the agenda may do so at this time when recognized by the Mayor. However, no formal action or discussion will be taken unless placed on a future agenda. Public is advised to limit discussion to one presentation per individual. While not required, please state your name and place of residence for the record. Please direct your comments to the Mayor or Vice Mayor. (Oral communications will be limited to three minutes).
10. CONSENT CALENDAR
A. Warrant List (payable obligations) (p.4)
B. AB361 Compliance (p.10)
C. Approve City Council Minutes for November 15, 2022 (p.12) D. Receive and file Library Commission Minutes from July 11, 2022 (p.18) E. Receive and file Planning Commission Minutes from August 18, 2022 (p.19) F. Receive and file Planning Commission Minutes from October 20, 2022 (p.23)
11. ADMINISTRATIVE BUSINESS
A. Proposed MOU with Glenn County for Cost Share of Orland Free Library Operations for Fiscal Year 2022-2023(Discussion/Action) — Pete Carr, City Manager and Jody Meza, Library Director (p.31) B. Consider Proposal for Electric Vehicle Charging Stations (Discussion/Direction) — Pete Carr, City Manager (p.40)
C. Update on Queen Bee Bucks (Informational, no staff report) — Pete Carr, City Manager (p.) D. Verbal Update on Drought Conditions and Water Supply Project (Discussion) — Pete Carr, City Manager
12. CITY COUNCIL COMMUNICATIONS AND REPORTS
13. ADJOURN
CERTIFICATION: Pursuant to Government Code Section 54954.2(a), the agenda for this meeting was properly posted on December 2, 2022.
A complete agenda packet is available for public inspection during normal business hours at City Hall, 815 Fourth Street, in Orland or on the City's website at www.cityoforland.comwhere meeting minutes and audio recordings are also available.
In compliance with the Americans with Disabilities Act, the City of Orland will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's Office 865-1610 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Item 4
RESOLUTION NO. 2022-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORLAND
CERTFYING THE CANVASS AND STATEMENT OF RESULTS
FOR THE ELECTION HELD NOVEMBER 8, 2022
AS A BASIS AND PREMISE for this Resolution, the City Council of the City of Orland finds:
That on November 8, 2022 the City of Orland held a General Election combined with the County of Glenn and the results thereof should now be declared.
NOW, THEREFORE BE IT RESOLVED that,
1. The total number of votes cast in the General Election held in Orland, California on November 8, 2022 was 2,826.
2. The names of all persons voted for and the number of votes they received for each office are:
For Councilperson (Four-Year Term):
William A Irvin 438
Mathew Romano 794
John McDermott 1090
Dennis G. Hoffman 504
PASSED AND ADOPTED this 6th day of December 2022, by the City Council of the City of Orland by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Dennis G. Hoffman, Mayor
ATTEST:
Rebecca Pendergrass, Director of Administrative
Services/Assistant City Manager/Deputy City Clerk
001
Item 8
2022 Council Appointments to Boards and Commissions
Updated January 2022
Advisory to City Commissions
Arts
3rd Wed, monthly, 7 pm
Economic Development (EDC)
2nd Tues, every odd month, 6 pm
Library
2nd Mon, every other month, 5:00 pm
Parks & Recreation
4th Wed, meets when called, 6:30 pm
Planning
3rd Thurs, monthly, 5:30 pm
Public Works/Safety
2nd Tues, every even month, 4 pm
Bruce Roundy
Dennis Hoffman, alternate
Jeff Tolley
Bruce Roundy, alternate
Chris Dobbs
Dennis Hoffman, alternate
Bruce Roundy
Jeff Tolley, alternate
Dennis Hoffman
Jeff Tolley, alternate
Dennis Hoffman/Chris Dobbs
Billy Irvin, alternate
**************************************************************************************************** City Selection Committee
County Committees
Joint City/County EDC
LAFCO
Meets 2nd Monday, 9 am, monthly
County pays $25 monthly stipend
Transit Committee
Meets with Local Transportation Comm.
County pays $50 monthly stipend
Mayor
Bruce Roundy
Jeff Tolley
Bruce Roundy (member) appt. until May 2025
Dennis Hoffman (alternate)
(Alternate switches between Orland & Willows;
2022 appointment is from Orland)
Bruce Roundy
Dennis Hoffman, alternate
Transportation Commission Bruce Roundy
3rd Thurs, monthly, 10 am, Dennis Hoffman, alternate
County pays $50 monthly stipend
002
Waste Management Regional
Agency
Air Pollution Control District Board
(Council minute order if City asked
to serve on board)
Airport Land Use Commission
No meeting schedule
Dennis Hoffman
Billy Irvin, alternate
Mayor
Vice Mayor, alternate
Dennis Hoffman — appointment thru 5/2/2022
No alternates on this commission
**************************************************************************************************** Ambulance Task Force
Committee
Fire Department Liaison
2ndMon, monthly, dinner 7 pm,
meeting 8pm
Glenn County Groundwater
Sustainability Agency
Golden State RMA
2nd Wed every other month, 6 pm
GSRMA pays $100 per meeting stipend
Cal Cities
(formerly League of California Cities)
Orland Area Chamber of Com.
Board - 3rd Wed, monthly, noon, at
Chamber office.
Orland Unit Water Users' Assoc
Voting delegate
Code Enforcement Hearing Officer
Billy Irvin
Bruce Roundy, alternate
Chris Dobbs
Billy Irvin, alternate
Bruce Roundy, Mayor
Pete Carr, alternate
Ed Vonasek, alternate
(Different agency representation
at this time).
Bruce Roundy
Dennis Hoffman
Jeff Tolley, alternate
Chris Dobbs
Billy Irvin
Jeff Tolley, alternate
003
Dennis Hoffman, Mayor
Jeffrey A. Tolley, Vice-Mayor
Bruce T. Roundy
William "Billy" Irvin
Chris Dobbs
CITY COUNCIL
CITY OFFICIALS
Jennifer Schmitke
City Clerk
Leticia Espinosa
City Treasurer
CITY MANAGER
Peter R. Carr
C Y
INCORPORATED 1909
815 Fourth Street
ORLAND, CALIFORNIA 95963
Telephone (530) 865-1600
Fax (530) 865-1632
Item 10.A
WARRANT LIST
December 6, 2022
Warrant 12/1/2022 $ 712,901.23
Wire Yiftee Inc. 11/10/2022 $ 25,000.00
Payroll Compensation 11/17/22 $ 126,221.27
$ 126,221.27
APPROVED BY
Mayor
Vice-Mayor
Councilmember
Councilmember
Councilmember
004
REPORT.: 11/17/22
RUN • 11/17/22 Time:
Run By.: Deysy Guerrero
Warrant Payroll
16:02
**Employee**
CITY OF ORLAND
Warrant Register
Actual Fiscal Gross
Number Date Date Bum Name Period Period Amount
14472 11/17/22 11/16/22 ESQ01 ESQUIVEL, ITZEL 11-22 05-23 165.00 14473 11/17/22 11/16/22 MAR03 MARTINS, PAULINA 11-22 05-23 90.00 14474 11/17/22 11/16/22 ST000 STORY, ZACHARY 11-22 05-23 165.00 14475 11/17/22 11/16/22 VON01 VONBARGEN, BRENT 11-22 05-23 1458.72 14476 11/17/22 11/16/22 WATO4 WATHEN, MIDASIA 11-22 05-23 232.50 Z05746 11/17/22 11/16/22 ALV01 ALVA, MICAELA 11-22 05-23 2027.61 105747 11/17/22 11/16/22 ANDOO ANDRADE, EDGAR 11-22 05-23 3087.93 Z05748 11/17/22 11/16/22 BIA00 BIANCHINI, ANN 11-22 05-23 136.00 Z05749 11/17/22 11/16/22 BOW00 BOWERS, LINDA 11-22 05-23 408.00 Z05750 11/17/22 11/16/22 CAR03 CARR, PETER R 11-22 05-23 6153.85 Z05751 11/17/22 11/16/22 CES00 CESSNA, KYLE A 11-22 05-23 4168.00 105752 11/17/22 11/16/22 CHAO' CHANEY, JUSTIN 11-22 05-23 4633.08 Z05753 11/17/22 11/16/22 COROO CORTEZ, JOVANY 11-22 05-23 1661.39 Z05754 11/17/22 11/16/22 COX00 COX, PAYTON 11-22 05-23 82.50 105755 11/17/22 11/16/22 CRA00 CRANDALL, JEREMY 11-22 05-23 2323.42 Z05756 11/17/22 11/16/22 ESPOO ESPINOSA, LETICIA 11-22 05-23 2047.63 Z05757 11/17/22 11/16/22 FEN03 FENSKE, JOSEPH H 11-22 05-23 2988.19 Z05758.11/17/22 11/16/22 FL000 FLORES, JOSE D 11-22 05-23 4036.20 Z05759 11/17/22 11/16/22 FULOO FULLMORE, KRISTOPHER 11-22 05-23 3547.60 Z05760 11/17/22 11/16/22 GAMOO GAMBOA, YADIRA 11-22 05-23 302.10 Z05761 11/17/22 11/16/22 GUE01 GUERRERO, DEYSY D 11-22 05-23 2596.16 105762 11/17/22 11/16/22 GUE02 GUERRERO, JORGE 11-22 05-23 2234.12 Z05763 11/17/22 11/16/22 HAROO ZOLLERHARRIS, TRAVIS 11-22 05-23 2019.62 Z05764 11/17/22 11/16/22 JOH01 JOHNSON, SEAN KARL 11-22 05-23 4707.24 Z05765 11/17/22 11/16/22 LOP01 LOPEZ, ESAU 11-22 05-23 1134.56 Z05766 11/17/22 11/16/22 LOP02 LOPEZ, JOEL 11-22 05-23 830.7 Z05767 11/17/22 11/16/22 LOW00 LOWERY, KATHERINE 11-22 05-23 3376.13 Z05768 11/17/22 11/16/22 MAR02 MARTINDALE, RYAN EUGENE 11-22 05-23 2984.94 Z05769 11/17/22 11/16/22 MAR04 MARTINEZ, IRMA 11-22 05-23 544.00 Z05770 11/17/22 11/16/22 MEJ00 APARICIO, LILIA MEJIA 11-22 05-23 2664.90 105771 11/17/22 11/16/22 MEZOO MEZA, JODY L 11-22 05-23 3859.13 Z05772 11/17/22 11/16/22 MILOO MILLS, DARYL A 11-22 05-23 3239.52 Z05773 11/17/22 11/16/22 MONO3 MONDRAGON, MEAGAN N 11-22 05-23 1406.19 105774 11/17/22 11/16/22 MOR03 MORECI, RORY 11-22 05-23 180.00 Z05775 11/17/22 11/16/22 MYE00 MYERS, KEVIN 11-22 05-23 658.54
2.05776 11/17/22 11/16/22 OLIO0 OLIVER, LINDA 11-22 05-23 204.00 105777 11/17/22 11/16/22 OVA00 OVARD, CONNOR 11-22 05-23 130.05 105778 11/17/22 11/16/22 PAI01 PAILLON, MICHAEL 11-22 05-23 2481.16 105779 11/17/22 11/16/22 PANO0 PANIAGUA, BLANCA A 11-22 05-23 698.82 105780 11/17/22 11/16/22 PEN01 PENDERGRASS, REBECCA A 11-22 05-23 3090.00 105781 11/17/22 11/16/22 PER00 PEREZ, MARGARITA T 11-22 05-23 2006.14 Z05782 11/17/22 11/16/22 PINO0 PINED°, EDGAR ESTEBAN 11-22 05-23 2970.93 Z05763 11/17/22 11/16/22 POROO PORRAS, ESTEL 11-22 05-23 1914.97 105784 11/17/22 11/16/22 PUNO0 PUNZO, GUILLERMO 11-22 05-23 2263.68 105785 11/17/22 11/16/22 PUR01 PURCHASE, HEATHER 11-22 05-23 1575.44 Z05786 11/17/22 11/16/22 RIC01 RICE, GERALD W 11-22 05-23 2118.14 Z05787 11/17/22 11/16/22 RIVO0 RIVERA, ISRAEL 11-22 05-23 1692.27 105788 11/17/22 11/16/22 RODOO RODRIGUES, ANTHONY 11-22 05-23 2709.76 Z05789 11/17/22 11/16/22 ROE00 ROENSPIE, THOMAS LUKE 11-22 05-23 3851.08 105790 11/17/22 11/16/22 ROMOO ROMERO, ARNULFO 11-22 05-23 2812.15 Z05791 11/17/22 11/16/22 SANO2 SANDOVAL, LUCILA 11-22 05-23 1901.97 Z05792 11/17/22 11/16/22 SCH03 SCHMITKE, JENNIFER 11-22 05-23 2400.72 105793 11/17/22 11/16/22 SHAO2 SHANNON, KYLE ANTHONY 11-22 05-23 615.00 Z05794 11/17/22 11/16/22 STE01 STEWART, ROY E 11-22 05-23 2944.75 Z05795 11/17/22 11/16/22 SUA02 SUAREZ, BRYAN E 11-22 05-23 2261.96 105796 11/17/22 11/16/22 SUTOO SUTTON, BRANDON KIJANA 11-22 05-23 1675.84 Z05797 11/17/22 11/16/22 SWI00 SWINHART, ROBERT 11-22 05-23 1970.36 Z05798 11/17/22 11/16/22 VALOO VAIENZUELA , BRENDA 11-22 05-23 316.54 105799 11/17/22 11/16/22 VLA00 VLACH, RAYMOND JOSEPH 11-22 05-23 5061.08 205800 11/17/22 11/16/22 VON00 VONASEK, EDWARD J 11-22 05-23 4383.92 126221.27
005
REPORT.: Dec 01 22 Thursday CITY OF ORLAND PAGE: 001
RUN • Dec 01 22 Time: 13:11 Cash Disbursement Detail Report ID #: PY-DP Run By.: Leticia Espinosa Check Listing for 11-22 thru 11-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
056142 11/30/22 AME05 American River College -155.00 10212022u Ck# 056142 Reversed 056178 11/29/22 H0005 HOUSING TOOLS -2540.00 2496u Ck# 056178 Reversed 056278 11/30/22 3C000 3CORE, INC 5000.00 1665 USDA 1-5 FEASIBILITY STUDY - ARPAff17 056279 11/30/22 4LE00 4 LEAF INC. 1136.00 J3929B BD/CODE ADOPTION 1563.08 J0741-221 BD/FRANCES LN & CORTINA CT PLAN CHECK Check Total 2699.08
056280 11/30/22 ABS01 ABSOLUTE HEATING & AIR 250.00 212179-1 BM/CITY HALL -REMOVE CONDENSERS 056281 11/30/22 ALT02 Alternative Energy System 610.00 13476 PW-REC/PREVENTATIVE MAIN ON SOLAR 056282 11/30/22 AMA01 Amazon 1567.87 11102022 LIB/BOOKS, CHILDREN'S CRAFT SUPPLIES 056283 11/30/22 AMA02 SYNCB/AMAZON 911.22 11102022 LIB/ZIP BOOKS GRANT 056284 11/30/22 AME00 AMERICAN FAMILY LIFE 736.24 606361 SUPPLEMENTAL INSURANCE 056285 11/30/22 ANDO6 EDGAR ANDRADE 100.00 DEC2022 Measure A UNIFORMS 056286 11/30/22 ANDO7 EDGAR ANDRADE 24.00 DEC2022 PD/GYM REIMBURSEMENT 056287 11/30/22 ASBOO WORLD OIL ENVIROMENTAL SE 165.00 1500-0087 PM/USED OIL FILTER PICK-UP 056288 11/30/22 AITO5 A T & T 152.88 19034027 FD/MEASURE A-PHONES 056289 11/30/22 ATTO6 A T & T 23.31 11102022 PM/HL LIFT STATION -470
23.30 11122022 PM/MR LIFT STATION -843
857.21 19069182 MULTI-DEPTS/PHONE
23.30 N0V122022 PM/AIRPORT LIFTSTATION- 906
Check Total 927.12
056290 11/30/22 ATTO7 A T & T 33.97 11072022 PM/SHOP
056291 11/30/22 ATTO9 AT&T MOBILITY 846.44 X11102022 PD/CELL SERVICE (14) 056292 11/30/22 ATT10 AT&T MOBILITY (FIRST NET) 144.35 11022022 PM/CELL PHONE (3)
98.51 N0V102022 FD/MEASURE A-PHONES FOR CITY ENGINE
Check Total 242.86
056293 11/30/22 RALOO Knife River Construction 1086.65 281550 PM/PATCH BACK DWR 1350.63 281947 PW/DWR PATCH
Check Total 2437.28
056294 11/30/22 BAMOO BAMBAUER TOWING SERVICE 300.00 54303 PD/TOW ABATEMENT CAR CASE #220591 056295 11/30/22 BEN04 SHIRLEY BENNINGFIELD 450.00 N0V172022 AC/GALLERY CHRISTMAS DECORATING 056296 11/30/22 BOW00 LINDA BOWERS 44.49 11282022 LIB/REIMBURSEMENT FOR BAYLISS LIBRARY LOCK BOX 056297 11/30/22 BUR01 Bureau of Reclamation 285.43 91026391 ORLAND PARK 1 UNDERGROUND LATERAL 51 056298 11/30/22 BWC00 W.B. BENBOW 801.00 534 PW/SCADA SOFTWARE MONITORING 056299 11/30/22 CAP01 C.A.P.E. ACCOUNTING 300.00 11385 PD/SEMINAR PROPERTY & EVIDENCE TECH APR.3-7,2023 056300 11/30/22 CAR02 CARDMEMBER SERVICE 1004.30 NOV17SHOP MULTI DEPT/MISC SUPPLIES 391.83 NOV22SHOP PM/SHOP SUPPLIES
Check Total 1396.13
056301 11/30/22 CAR12 Peter R. Carr 118.42 23194 CM/REIMBURSEMENT FOR PLAQUE AWARD 056302 11/30/22 CES00 Kyle Cessna 100.00 DEC2022 Measure A UNIFORMS 056303 11/30/22 CHAO1 Justin Chaney 100.00 DEC2022 FD/MEASURE A UNIFORM DECEMBER 2022 056304 11/30/22 CITO4 CITY OF WILLOWS 10784.76 4-029 FD/MEASURE A- 5% FEDERAL SHARE 056305 11/30/22 CLE05 JUDY CLEVER 50.00 DEC2022 AC/CLEANING OF GALLERY 056306 11/30/22 COM02 Comcast 399.95 11222022 ED/INTERNET FOR FIREHOUSE 056307 11/30/22 COR04 CORBIN WILLITS SYSTEMS 508.34 C211151 MULTI-DEPTS/MONTHLY SOFTWARE SUPPORT 056308 11/30/22 COR05 Corning Ford 456713.13 01 PM/PURCHASE SERVICE TRUCKS 056309 11/30/22 DOB01 CHRIS DOBBS 300.00 NOV2022 COUNCILMEMBER STIPEND NOV 2022 006
REPORT.: Dec 01 22 Thursday CITY OF ORLAND
RUN • Dec 01 22 Time: 13:11 Cash Disbursement Detail Report Run By.: Leticia Espinosa Check Listing for 11-22 thru 11-22 Bank Account.: 1001 Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
PAGE: 002
ID #: PY-DP
CTL.: ORL
056310 11/30/22 EC001 ECORP CONSULTING, INC 16079.54 98343 PLANNING/PROF & SB2,LEAP GRANT,DWR SERVICE 056311 11/30/22 ELL06 STEVE ELLIOTT 50.00 10312022 AC/FACE BOOK ADVERTISING 056312 11/30/22 ENLOO ENLOE MEDICAL CENTER 380.00 10282022 PD/NEW HIRE MEDICAL & PHYSICAL EXAM 206.00 11102022 PW/DMV PHYSICAL
Check Total 586.00
056313 11/30/22 ESPO3 LETTY ESPINOSA
Check Total
056314 11/30/22 FAI01 FAIL SAFE TESTING, LLC
056315 11/30/22 FL003 JOSE FLORES
056316 11/30/22 FULOO KRISTOPHER FULLMORE
056317 11/30/22 GLE30 GLENN COUNTY
056318 11/30/22 GOLO1 GOLDEN STATE RISK
056319 11/30/22 GRA00 GRAY TRUCKING
056320 11/30/22 GRA02 GRAINGER, INC.
141.88 11302022 TREASURER/MILEAGE FOR BANK DEPOSIT
30.41 N0V302022 REIMBURSEMENT CITY HALL HOLIDAY DECOR
172.29
2038.70 2518,2494 FD/MEASURE A-ANNUAL GROUND LADDERS INSPECTIONS 100.00 DEC2022 Measure A UNIFORMS
100.00 DEC2022 Measure A UNIFORMS
711.75 IN0321485 PW/HAIGH FIELD , YARD HAZMAT
48687.78 111522-12 DENTAL/VISION & HEALTH INSURANCE
140.00 51052 PW/BACKFILL - DWR
1067.25 107,920,1 PM/SUPPLIES & EQUIPMENT MAINTENANCE
1609.91 779,570,5 PW/SHOP SUPPLIES
Check Total 2677.16
056321 11/30/22 GR000 Ferguson Enterprises Inc 11034.66 1721597 PM/MATER SUPPLIES & DWR SUPPLIES 056322 11/30/22 HOF00 DENNIS G. HOFFMAN 300.00 NOV2022 COUNCILMEMBER STIPEND NOV 2022 056323 11/30/22 HOMOO HOME DEPOT CREDIT SERVICE 2288.67 11132022 PM/SUPPLIES - PD/EVIDENCE ROOM SUPPLIES 056324 11/30/22 HOU05 HOUSING TOOLS 1655.00 02496 LIBERTY BELL HOME MONITORING 056325 11/30/22 INS01 INSTRUMART 3567.94 610792 9W/WELL METER 056326 11/30/22 IRVO0 BILLY IRVIN 300.00 NOV2022 COUNCILMEMBER STIPEND NOVEMBER 2022 056327 11/30/22 JOH02 SEAN JOHNSON 100.00 DEC2022 Measure A UNIFORMS 056328 11/30/22 JOH05 SEAN JOHNSON 143.81 11182022 PD/MILEAGE REIMBURSEMENT 056329 11/30/22 KEN04 ROBERT KENNEDY 285.43 106421 REC/PUMP TRACK 19HR LABOR WORK 056330 11/30/22 LOW00 Katherine Lowery 100.00 DEC2022 Measure A UNIFORMS 056331 11/30/22 LOW01 KATHERINE LOWERY 24.00 DEC2022 PD/GYM REIMBURSEMENT 056332 11/30/22 MAR17 MARTINDALE, RYAN 100.00 DEC2022 Measure A UNIFORMS 056333 11/30/22 MCM00 McMaster-Carr 292.84 399,380,0 PM/SHOP & FLEET SUPPLIES 056334 11/30/22 MEZOO JODY MEZA 250.00 11302022 LIB/NOV TRAVEL TO WILLOWS LIBRARY 056335 11/30/22 MIL07 MILLS, DARYL 100.00 DEC2022 Measure A UNIFORMS 056336 11/30/22 MME00 Municipal Maintenance Equ 857.06 175473 PW/SEWER VACCON PARTS 056337 11/30/22 MTS00 Mt. Shasta Spring Water 21.45 436237 FD/KEURIG RENT 056338 11/30/22 MUS01 MUSE BEAUTY STUDIO INC. 1174.79 11282022 CC/FACADE IMPR. MUSE BEAUTY STUDIO INC. 056339 11/30/22 NOR29 NORTH VALLEY INDUSTRIES I 146.54 3509 REC/1 UNIT ADULT SOCCER 4 DAYS 056340 11/30/22 OACOO Orland Area Chamber of Co 2812.50 DEC2022 QUARTERLY SUPPORT OCT, NOV, DEC, 2022 056341 11/30/22 ORHOO ORLAND HARDWARE 2148.40 11272022 MULTI DEPT/MISC SUPPLIES 056342 11/30/22 ORLO8 ORLAND UNIT WATER USERS 1930.50 11102022 PW/2023 WATER ALLOTMENT 056343 11/30/22 ORL15 Orland Saw & Mower 119.54 47603 ED/MEASURE A - SAW MAINTENANCE 056344 11/30/22 PAC07 PACE ANALYTICAL SERVICES, 166.81 042,013 PW/LAB SERVICES 1473.28 919,182,4 PW/LAB SERVICES
Check Total 1640.09
056345 11/30/22 PAP01 PAPE MACHINERY 1012.17 792 PARKS/MOWER PARTS 007
REPORT.: Dec 01 22 Thursday CITY OF ORLAND PAGE: 003
RUN • Dec 01 22 Time: 13:11 Cash Disbursement Detail Report ID #: PY-DP Run By.: Leticia Espinosa Check Listing for 11-22 thru 11-22 Bank Account.: 1001 CTL.: ORL Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
056346 11/30/22 PGE00 PG&E 15361.13 NOV2022 MULTI-DEPTS/UTILITY USAGE 21156.50 SEP2022 MULTI-DEPTS/UTILITY USAGE
609.20 11092022 ED/MEASURE A-ELECTRICITY COLUSA 1/2 TRU-UP BILL
86.74 11172022 PM/TRAFFIC CONTROL
Check Total
056347 11/30/22 PINO1 EDGAR PINEDO
056348 11/30/22 POS00 POSTMASTER
056349 11/30/22 PULOO Pulltarps Mfg.
056350 11/30/22 QUI02 QUILL CORP.
37213.57
100.00
1317.21
3926.22
DEC2022
11302022
242724
Measure A UNIFORMS
WATER/SEWER BILLING
PM/FLEET #21 & #22 SUPPLIES
1231.38
223.28
117.43
28818109
565,417,4
9317,5429
MULTI DEPTS/SUPPLIES
PD/MISC OFFICE SUPPLIES
MULTI DEPTS/SUPPLIES
Check Total 1572.09
056351 11/30/22 R&BOO R&B A CORE & MAIN COMPANY 1327.87 R866748 PM/WATER PARTS 056352 11/30/22 RIVO2 ISRAEL RIVERA 100.00 DEC2022 MEASURE A UNIFORMS 056353 11/30/22 RIVO3 ISRAEL RIVERA 27.50 DEC2022 PD/GYM REIMBURSEMENT
19.02 11152022 PD/PER DIEM TRAINING LUNCH REIMBURSEMENT Check Total 46.52
056354 11/30/22 ROE01 Thomas Roenspie 53.59 11162022 PD/REIMBURSEMENT FOR HARD DRIVE CASE 144.38 11172022 PD/MILEAGE REIMBURSEMENT
Check Total 197.97
056355 11/30/22 ROE02 Thomas Roenspie 100.00 DEC2022 Measure A UNIFORMS 056356 11/30/22 ROLOO ROLLS, ANDERSON & ROLLS 7531.75 15607 DWR/ENGINEERING PROFESSIONAL SERVICES 7742.95 09302022 ENGINEERING SERVICES AUGUST 1-31, 2022 11790.00 11152022 ENGINEERING SERVICES OCT 1-31,2022
7895.50 SEP292022 ENGINEERING SERVICES JULY 1-31
056357
056358
056359
11/30/22
11/30/22
11/30/22
ROU00
ROU01
SAC01
Check Total
BRUCE T. ROUNDY
Bruce Roundy
SACRAMENTO VALLEY MIRROR
Check Total
056360 11/30/22 SANO9 LUCY SANDOVAL
056361 11/30/22 SCH18 JENNIFER SCHMITKE
34960.20
300.00 NOV2022 COUNCILMEMBER STIPEND NOV 2022
58.80 11212022 COUNCIL/MILEAGE REIMBURSEMENT
258.30 1116 PLANNING/ZONING & MUNI. CODE AMENDMENT
229.60 1113,1112 PLANNING/PM-CUP SCHNOEBELEN & HIDDEN TREASURE 487.90
16.83 11152022 PD/PER DIEM TRAINING LUNCH REIMBURSEMENT 526.00 11222022 CLERK/MILEAGE & PER DIEM FOR SEMINAR
23.12 N0V22,22 CLERK/MILEAGE (GC PLANNING)
Check Total
056362 11/30/22 SUTO2 SUTTON, BRANDON
056363 11/30/22 T&S01 T AND S DVBE, INC.
549.12
100.00 DEC2022 MEASURE A UNIFORMS
495.45 22-3265 PM/STREET & SAFETY SUPPLIES
3416.88 22-3380 PM/STREET SUPPLIES
056364
056365
056366
056367
056368
056369
056370
056371
056372
056373
11/30/22 TIA00
11/30/22 TLCOO
11/30/22 TOLO4
11/30/22 TUR01
11/30/22 TUR02
11/30/22 UNI01
11/30/22 USA04
11/30/22 VAL02
11/30/22 VANO0
11/30/22 VER03
Check Total
TIAA COMMERCIAL FINANCE,
TLC
JEFFREY TOLLEY
Rae Turnbull
Patricia Turnbull
UNITED RENTALS
USA Blue Book
VALLEY ROCK PRODUCTS
VANTAGE POINT TRANSFER AG
Verizon Wireless
3912.33
299.87
656.86
300.00
45.00 34.48
1631.33
4704.44
543.92
1669.66
304.08
11262022
11182022
NOV2022
DEC2022
11222022
68740-003
428,564,5
008,066
6858221
920755821
MULTI/COPIER LEASE
AC/HOLIDAY LIGHTS ON TOWN TREE
COUNCILMEMBER STIPEND NOVEMBER 2022
AC/WEBSITE NEWSLETTER
AC/REIMBURSEMENT FOR SUPPLIES
PW/DWR SHORING PUMP RENTAL
PM/MATER & SEWER SUPPLIES
PW/DWR & STREET SUPPLIES
457 PLAN/304591
PW/SCADA COMPUTER/IPADS, PD-LAPTOP
008
REPORT.: Dec 01 22 Thursday CITY OF ORLAND
RUN • Dec 01 22 Time: 13:11 Cash Disbursement Detail Report Run By.: Leticia Espinosa Check Listing for 11-22 thru 11-22 Bank Account.: 1001 Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
PAGE: 004
ID #: PY-DP
CTL.: ORL
056373 11/30/22 VER03 Verizon Wireless 78.47 920755822 REC/COMMUNICATIONS 164.04 920755823 FD/MEASURE A - RESPONSE SERVICE FOR CITY ENGINE Check Total 546.59
056374 11/30/22 VLA00 RAYMOND J. VLACH 100.00 DEC2022 Measure A UNIFORMS 056375 11/30/22 WEL02 Wells Fargo Vendor Fin Be 148.70 502267524 BD-PLAN/COPIER LEASE 056376 11/30/22 WES16 West Mitsubishi 355.70 71914,718 PM/FLEET-SMOG 056377 11/30/22 WEX00 WEX BANK 6250.23 N0V2922 PD/FUEL
5396.25 11292022 PM/FUEL
215.16 260805REC REC/FUEL
62.58 NOV2022BD BLDG/FUEL
1496.70 NOV2022FD FD/FUEL
Check Total 13420.92
056378 11/30/22 WIROO WIRELESS CONNECTION, LLC 815.00 752705 FD/MEASURE A- FCC LICENSING 056379 11/30/22 XYLOO Xylem Water Solutions USA 10932.91 8692 SEWER STATION SPARE PUMP Cash Account Total 712901.23
Total Disbursements 712901.23
Cash Account Total .00
009
Item 10.B.
CITY OF ORLAND
RESOLUTION NO. 2022-04
RESOLUTION TO IMPLEMENT TELECONFERENCING REQUIREMENTS
DURING A PROCLAIMED STATE OF EMERGENCY
WHEREAS, the Ralph M. Brown Act requires that all meetings of a legislative body of a local agency be open and public and that any person may attend and participate in such meetings; WHEREAS, the Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so;
WHEREAS, on March 17, 2020, in order to address the need for public meetings during the present public health emergency, Governor Newsom issued Executive Order No. N-29-20, suspending the Act's teleconferencing requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order No. N-8-21, continuing the suspension of the Brown Act's teleconferencing requirements through September 30, 2021; and
WHEREAS, these Executive Orders allowed legislative bodies to meet virtually as long as certain notice and accessibility requirements were met; and WHEREAS, the State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on September 16, 2021; and
WHEREAS, AB 361 amended the Brown Act so that a local agency may use teleconferencing without complying with the regular teleconferencing requirements of the Act, where the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and
WHEREAS, Government Code section 54953 requires that the legislative body make additional findings every 30 days in order to continue such teleconferencing.
NOW THEREFORE, the City of Orland hereby finds, determines, declares, orders, and resolves as follows:
1. That the foregoing recitals are true and correct and incorporates them by this reference.
2. The City Council of the City of Orland finds, by a majority vote, the following:
a. That there exists a proclaimed state of emergency; and b. State or local officials have imposed or recommended measures to promote social distancing.
010
3. The City Council and any of its committees, joint committees, ad hoc groups, and staff is authorized to take all steps and perform all actions necessary to execute and implement this Resolution in compliance with Government Code section 54953.
4. This Resolution shall take effect December 6, 2022 and shall remain in effect for thirty (30) days thereafter (until January 3rd, 2022), provided the conditions set forth in Section 2 remain.
PASSED AND ADOPTED by the Orland City Council this Sixth day of December, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mayor
ATTEST:
Jennifer Schmitke, City Clerk
By:
I, Jennifer Schmitke, City Clerk of the City of Orland, hereby certify that the attached is a true and correct copy of a Resolution duly made by the City Council at a regular meeting of said City Council, at Orland, California, on the first day of November 2022, the original of which is on file in my office and duly and regularly entered in the official records of proceedings of the City Council of the City of Orland.
Dated:
Jennifer Schmitke, City Clerk
011
Item 10.C.
MINUTES OF THE ORLAND CITY COUNCIL
REGULAR MEETING HELD NOVEMBER 15, 2022
CALL TO ORDER
Meeting called to order by Mayor Hoffman at 6:30 p.m.
Meeting opened with Pledge of Allegiance led by Vice Mayor Jeffrey Tolley.
ROLL CALL
Councilmembers present: Councilmembers Bruce Roundy, Chris Dobbs, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
Councilmembers absent: Councilmember Billy Irvin
Staff present: City Manager Pete Carr; Assistant City
Manager/Director of Administrative Services Rebecca
Pendergrass; City Clerk Jennifer Schmitke; City Attorney Greg Einhorn; City Engineer Paul Rabo; Police Chief Joe Vlach; Recreation Director Joe Fenske; Library Director Jody Meza
ORAL AND WRITTEN COMMUNICATIONS
PUBLIC COMMENTS: None
CONSENT CALENDAR
A. Warrant List (payable obligations)
B. Approve City Council Minutes for November 1, 2022
C. Receive and file Recreation Commission Minutes from June 22, 2022 D. Receive and file Arts Commission Minutes from October 19, 2022 E. Receive and file Economic Development Commission Minutes from May 10, 2022 F. Receive and file Economic Development Commission Minutes from September 13, 2022 G. Acceptance of IRWM Water Project Grant (p.70)
H. Approval of Vacation of a Portion of Central Street (Agreement and Resolution) Approve Building Inspection Services Contract
J. Approve Draft Letter to Glenn Ground Water Authority K. Adopt Resolution Accepting State Library Grant (no staff report) L. Award of Contract for Program Income Planning and Reporting Services Mayor Hoffman stated that the City Manager asked to pull item 5.H. off the consent calendar until all information can be gathered.
Action: Councilmember Chris Dobbs moved, Vice Mayor Tolley seconded to approve all items except H on the consent calendar. The motion carried by a voice vote 4-0.
ADMINISTRATIVE BUSINESS
A. SOLID WASTE COLLECTION ANNUAL ADJUSTMENT
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City Manager Pete Carr spoke to Council about the annual rate adjustment for contract solid waste collection services. Mr. Carr reminded Council that the City has a 10 year agreement with Waste Management (WM). Mr. Carr shared that the County, City of Willows and Orland partner together on rate services but each have their own rate structure.
Pursuant to the contract, the collection rates are subject to annual rate adjustments, increases or decreases, calculated pursuant to the most recent Consumer Price Index (CPI), diesel fuel and tipping fee rates, with an annual cap of 5%. Mr. Carr explained that this year the rate request was based on established adjustment factors that exceed the 5% cap set forth in the Master Franchise Agreement.
Typical adjustments in recent years have been under 2%.
WM requests that the City Council consider the extreme unusual and significantly impactful fuel cost increase of nearly 50% and allow the total increase to exceed the 5% cap by an additional 1.71%. Based on the contract in place, the collection rates must be adjusted pursuant to the 5% cap amount. Mr. Carr stated he believed Willows and Glenn County were going to stick with the 5% and that legal counsel advised there is basis only for the 5% adjustment. Council at its discretion may consider the contractor's requested 6.71% rate increase or stay at the 5% cap.
Mayor Dennis Hoffman shared that the cap was put in place years ago to protect homeowners from rate adjustments increasing dramatically. Mayor Hoffman recommended that the Council keep the 5% cap.
Vice Mayor Tolley stated he would like to follow through with the planned rate adjustments, sharing that staying at the current 5% will hold residents and WM accountable.
Councilmember Roundy shared keeping the agreement at 5% makes the most sense. Councilmember Roundy stated the 5% rate cap protects homeowners and still allows WM to provide the necessary services they are contracted to do.
Action: Councilmember Dobbs moved; Councilmember Roundy seconded to approve the 5% rate adjustment effective January 1, 2023. The motion carried by a roll call vote 4-0.
AYES: Councilmembers Bruce Roundy, Chris Dobbs, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
NOES: None
ABSTAIN: None
B. ACCEPT DONATION OF SCOREBOARD
Recreation Director Joe Fenske spoke to Council about upgrades to Spence Park that Orland High School softball coach Kim Cutshall had presented to the Recreation Commission on October 24, 2022. Mr.
Fenske explained that the upgrades would include a scoreboard for the southeast softball field, new bleachers, and cinder for the infields. Mr. Fenske noted that Coach Cutshall and Coach English were present at the meeting and were asking for approval of the new scoreboard.
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Mr. Fenske presented pictures of similar scoreboards to show what the scoreboards could look like and showed on a map where the scoreboard would be installed in Spence Park. Mr. Fenske shared that the installation of the scoreboard will be donated and that the local contractors will coordinate with the Public Works Department for installation. Mr. Fenske stated that City Staff suggested including the City seal on the scoreboard. The Recreation Commission is recommending that Spence Park be posted on the scoreboard along with Orland Trojans. Mr. Fenske explained that if any local business helps with the purchase of the scoreboard, recognition for that business will also be placed on the scoreboard.
Action: Councilmennber Dobbs moved, Vice Mayor Tolley seconded to accept the Recreation Commission recommendation. The motion carried by a roll call vote 4-0.
AYES: Councilmembers Bruce Roundy, Chris Dobbs, Vice Mayor Jeffrey Tolley and Mayor Dennis Hoffman
NOES: None
ABSTAIN: None
C. PARKS FACILITIES SURVEY RESULTS
Mr. Fenske provided results from the recreation survey that City Staff sent out with the September water bills (2647 were sent in water bills) and were also available online. City Staff collected surveys from Oct 4th— October 26, 2022. Mr. Fenske stated to Council that some results from the online survey could have come back from people that do not reside inside City limits.
Mr. Fenske shared 391 surveys were returned, 230 were returned with water bills and 161 surveys were submitted online. Mr. Fenske presented an image of what the mailed out surveys looked like, sharing that they were sent out in both English and Spanish. Mr. Fenske stated that the surveys informed residents of projects that have been completed in the last 10 years, projects in progress and gave four ideas of future projects.
Mr. Fenske presented graphs for Council to review regarding results from the skatepark surveys.
Question one on the survey: With an estimated cost of $1-2 million paid mostly by a grant, perhaps $100,000 cost to City, is building a concrete skate park a high priority? *300 votes 76.7% stated low priority
*91 votes 23.2% stated high priority
Question two: If Orland had a skatepark, would you or your family use it? *306 votes 78.2% stated their family would not use a skate park *85 votes 21.7% stated their family would use a skate park Question three: Ranking the following in order of importance, #1 being the most important and #6 being the least important. Dog park, pool heater, skatepark, new multipurpose parks/soccer fields, improve baseball/softball fields or other.
#1 Improve Fields
#2 New Multi-Purpose Fields
#3 Pool Heater
#4 Dog Park
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#5 Skate Park
#6 Other
Mr. Fenske stated that when residents listed "other" on their survey, many comments did not pertain to Recreation Department facilities. Mr. Fenske shared some examples of requests for more walking paths, beautifying the pond at Lely Park and fixing County roads. Councilmember Roundy stated he felt it was important for everyone on Council to know what residents listed and asked if Mr. Fenske could provide the results in each Councilmember's mailbox.
Councilmember Roundy stated his appreciation for all residents that filled out the surveys and shared that he would take into advisement what residents are wanting.
Vice Mayor Tolley shared his comments and feelings on the skate park survey that was sent out by the City and compared numbers with the survey that went out from Orland Unified School District. Vice Mayor Tolley stated he felt the skate park should be discussed more.
Mr. Fenske stated that the Recreation Commission's recommendation to the skate park committee was to move forward gathering more information, which they completed with the survey sent out by City Staff, to bring forward locations for the skate park and City will provide minimum costs not to exceed 5% of total project costs. Mr. Fenske asked if Council would like to allow the skate park committee to continue moving forward with the project.
Recreation Chairperson Karen Baldridge stated that the Recreation Commission has put the decision over the skate park into the City Council's hands. Ms. Baldridge shared that the Recreation Commission asked for the survey and stated the Commission felt the survey would give the results to Council to enable them to decide on whether the skate park should proceed or not.
Skate park Committee representative Leilani Miller shared her feelings on the skate park and stated that the skate park committee would like to continue working on the skate park by finding a location and continue looking for funding or grants with City Staff.
Councilmember Roundy stated that the survey was to help find what hierarchal level the skate park was for residents before getting it on the recreation project list. Councilmember Roundy shared that when talking to youth and observing what kids are doing around town, he doesn't see many kids skateboarding. Councilmember Roundy stated that the $2 million is a lot of money to spend on a project that will only serve a small number of kids; he would like to see more interest from the youth for such a large amount being spent. Councilmember Roundy shared his advice to the skate park committee which was to get on the recreation list of priority projects, get more volunteers to help work on the skate park and to keep looking for locations and, most importantly, keep looking into grants to support project.
Diane Graves, County resident, asked Director Fenske if there is a master plan for the Recreation Department. Mr. Fenske stated that in July the Capital Improvements list was updated and gave Ms.
Graves an update on projects that are currently being worked on as well as a list of items that the Recreation Department will be working on in the future. Mr. Fenske shared that items on the bottom of the list do not yet have funding and will not move up until the items on the top of the list are completed.
Mr. Fenske stated if Council directed him to do so he would bring the skate park back to the Recreation Committee and ask that they put the skatepark on the Capital Improvement list.
Orland City Council Minutes — November 15, 2022 4IPge
015
Fernando Macias, Orland resident shared a little history of himself growing up in Orland without a skate park and shared his feedback on why he felt the Council and community should support the skate park project.
Mr. Carr shared that identifying the prioritization of projects on the Facilities Masterplans helps inform not only what the City can work on when impact fees come in but also helps the City decide what grants to apply for.
Karen Baldridge asked for clarification on if the Council asks the Recreation Commission to put the skate park onto the Recreation project list and when funding is available the City would be paying for the entire project. Ms. Baldridge stated that Vice Mayor Tolley came to the Recreation Commission he specifically stated the City would only pay 5% cost of the project and all other funding would come from grants. Ms. Baldridge shared that the money that goes toward projects on the Recreation improvement list comes from new homes being built. Mayor Hoffman stated that if the skate park committee quoted the Recreation Commission a price, they should hold up their end of the deal.
Councilnnennbers unanimously agreed to get the skate park onto the Recreation Commission improvement list and asked that the skate park committee continue working with City Staff to look for funding and land for the project.
D. VERBAL UPDATE ON DROUGHT CONDITIONS AND WATER SUPPLY PROJECT City Manager Pete Carr provided an update on reported dry wells, stating there have been 3 new wells reported since the last City Council meeting. Currently the total of dry or at-risk wells being reported this year is 126. The total number of wells affected for this drought is now listed at 422 in Glenn County.
Mr. Carr shared with Council that the groundwater project is progressing and this week the City is sending out requests for contractors to bid on the new well. Engineering work and soil analysis are still underway before bids can go out for the storage tank, and main line construction in advanced stages of engineering.
Mr. Carr stated that the City's municipal wells remain stable. Mr. Carr showed a graph that was published November 8th, 2022 by the federal government that tracks droughts nationwide comparing the drought in California from last year to this year, which showed northern California has gone from exceptional drought conditions up to extreme drought.
Mr. Carr reminded Council that the City is still in stage 2 of the water contingency plan.
Councilmember Roundy stated he would like to see the City of Orland set aside funds for a deeper well in case there are severe problems in future years, this could be an investment in the future.
CITY COUNCIL COMMUNICATIONS AND REPORTS
Councilmember Roundy:
• Transportation and Transit meeting is cancelled for the month of November. • LAFCo was cancelled for the month of November.
• Attended the League of Cities Conference via phone.
• November 26ththere will be a Chamber event downtown including a tree lighting and parade.
Orland City Council Minutes — November 15, 2022 5
1 Page
016
• November 26th - 27ththere will be a Craft Fair at the Fairgrounds.
Councilmember Dobbs:
• Shared that he ate at Old Town Lounge, the food and service were excellent. • Attended the November 14thVolunteer Fire Department meeting.
Councilmember Irvin:
• Shared that his family attended Treat Street and they noted it was a great turn out.
Vice Mayor Tolley:
• Nothing to report.
Mayor Hoffman:
• Will be attending the Chamber of Commerce parade and tree lighting downtown November 26th at 5pm.
• Orland Craft Fair is November 26th -27that the Fairgrounds. • The Chamber of commerce is having a coffee get together every third Thursday of the month.
Mr. Carr updated Council on Queen Bee Bucks, digital gift cards that can only be used at participating locally owned businesses sharing that there are currently 28 merchants participating. Mr. Carr stated the gift cards sold out $25,000 in the first week.
Mayor Hoffman thanked the community of Orland for allowing him to serve on City Council for the past 12 years, stating it has been an honor and privilege.
MEETING ADJOURNED AT 7:41 P.M.
Jennifer Schmitke, City Clerk Dennis G. Hoffman, Mayor
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Item 10.D.
Orland Library Commission Minutes of Monday, July 11, 2022 ITEM 1. Call to Order at 5:00 p.m. by S. Romano
ITEM 2. Roll Call
Commissioners Present: M. Deeming, A. Butler, D. Jolley, S. Romano Staff/Council Present: Librarian J. Meza
ITEM 3. No Citizen Comments
ITEM 4. Items for Discussion or Action
1. ACTION ITEM: Approve minutes of the May 9, 2022 meeting. Motion made by A. Butler, minutes were approved unanimously.
2. Reports from City Librarian on financial and monthly statistics: Librarian provided statistical and financial reports and clarified that conference expenses were covered by staff training grant funds.
3. Library Programs and Training: The Library participated in both Glenn County Fair and Independence Day parades and won awards for both. Children's Services has had great attendance and participation at Summer Reading Program events. Parks Passes are available for checkout and the Library has been awarded the companion grant to add items to the collection to encourage and facilitate outdoor education. Glenn County Air Pollution Control District has applied for funds to purchase equipment that would allow the libraries to operate as clean air centers during qualified poor air quality events. The Library is exploring the possibility of using grant funds to purchase streaming video access to add to services.
4. Website Redesign: A local business person, Rose Duncan, has volunteered to redesign the library's website. The current website is outdated and not easily accessible by patrons. Ms. Duncan has extensive experience with design and marketing and has already completed a new website for the Willows Library to outstanding feedback from patrons.
ITEM 4. Commissioner and/or Friends of the Library Reports: The Friends of the Library met this month and requested more volunteers to help sort and haul books. The next sale is scheduled for October.
ITEM 5. Adjourned 5:30 p.m.
018
Item 10.E.
PLANNING COMMISSION MINUTES
August 18, 2022
1. Call to Order — The meeting was called to order by Vice Chairperson Stephen Nordbye at 5:30 PM
2. Pledge of Allegiance — Led by Commissioner Sharon Lazorko
3. Roll Call:
Commissioner's present— Vice Chairperson Stephen Nordbye, Commissioner Doris Vickers and Commissioner Sharon Lazorko
Commissioners absent - Chairperson Wade Elliott, Commissioner Michelle Romano Councilmember present - Mayor Dennis Hoffman
Staff present- City Planner Scott Friend and City Clerk Jennifer Schmitke
4. ORAL AND WRITTEN COMMUNICATIONS
Citizen Comments - None
5. CONSENT CALENDAR
A. Approval of Prior Meeting Minutes: February 17, 2022 B. Approval of Prior Meeting Minutes: April 21, 2022
C. Approval of Prior Meeting Minutes: June 9, 2022
D. Approval of Prior Meeting Minutes: July 21, 2022
E. Compliance with AB361
Vice Chairperson Nordbye stated the Commission would be reviewing and approving each set of minutes separately. Commissioner Sharon Lazorko shared corrections that needed to be made to the February 17, 2022 meeting. Staff stated that the corrections would be made.
ACTION: Commissioner Lazorko moved, seconded by Commissioner Vickers to approve consent calendar item 5A. with the noted corrections and sending Commissioners a corrected version of the February 17, 2022 minutes. Motion carried, 3-0 by voice vote.
Vice Chairperson Nordbye shared corrections that needed to be made to the April 21, 2022 meeting.
ACTION: Commissioner Vickers moved, seconded by Commissioner Lazorko to approve consent calendar item 5B. with the noted corrections and sending Commissioners a corrected version of the April 21, 2022 minutes. Motion carried, 3-0 by voice vote.
ACTION: Commissioner Vickers moved, seconded by Commissioner Lazorko to approve consent calendar item 5C. Motion carried, 3-0 by voice vote.
Commissioner Lazorko shared corrections that needed to be made to the July 21, 2022 meeting.
ACTION: Commissioner Lazorko moved, seconded by Commissioner Vickers to approve consent calendar item 5D with the noted corrections. Motion carried, 3-0 by voice vote.
Orland Planning Commission Minutes August 18, 2022 11Page 019
ACTION: Commissioner Lazorko moved, seconded by Commissioner Vickers to approve consent calendar item 5E. Motion carried, 3-0 by voice vote.
6. Public Hearing
A. Variance: VAR#2022-01 — Green: 1001 Benson Drive. Glenn County Assessor's Parcel Number - 040-092-007.
City Planner Scott Friend presented a Variance request for 1001 Benson Drive. The applicant is requesting approval of the Variance to legalize and permit, and existing metal carport structure used to provide shade for his recreational vehicle.
The proposed project site has a General Plan designation of R-L, Low Density Residential and a zoning designation of R-1, Residential One-Family. Mr. Friend shared in the R-1 zoning designation, the side year setback requirement is five (5) feet (Orland Municipal Code [OMC] Section 17.20.070.
The applicant is requesting a Variance to allow an exception to the minimum standard of five (5) feet.
The Variance request is to reduce the western side-yard setback from five (5) feet to two (2) feet.
Mr. Friend stated that the Variance was started from a referral code from the City's code enforcement hearing officer. Mr. Friend shared that the application was sent around to all departments within the City and received no feedback or input from any department. Mr. Friend went with both the Fire and Police Chief to the location where neither saw a problem with the structure.
Vice Chairperson Nordbye opened the Public Hearing at 5:49 PM.
Lloyd Green, Variance Applicant at 1001 Benson Dr, shared that the shade structure was installed more than 7 years ago and that he had never received a complaint or knew anything was wrong with the structure until he received the code enforcement letter this year. Mr. Green stated that he has hired many contractors in the past and has always relied on the contractors to know and follow City rules and regulations such as setback.
Cynthia Smith, 937 Benson Dr, shared her frustrations about the shade structure and stated she brought in letters years ago stating concerns and worries with the structure when it was being installed.
Earl Megginson, 1023 Trinity St, shared as a neighbor he doesn't see an issue with the shade structure and wanted to let the Commission know not all neighbors are opposed to the structure.
Mr. Friend, responding to a comment made by Ms. Smith, clarified that the City does not keep random letters about specific addresses. Mr. Friend briefly explained how the Code Enforcement process was activated and shared that when a code enforcement action is started, a single letter is all that is needed to start action. Vice Chairperson Nordbye clarified that this Variance is only for 1001 Benson Drive.
All discussion ceased and Vice Chairperson Nordbye closed the Public Hearing at 6:02 PM.
ACTION: Commissioner Lazorko moved, seconded by Commissioner Vickers that the Planning Commission determine that the project is categorically exempt from further review under the California Environmental Quality Act (CEQA) pursuant to Section §15305, Minor Alterations in Land Use Orland Planning Commission Minutes August 18, 2022 2 Faye 020
Limitations, and approve the request making the required findings for the action and approve the requested Variance (V#2022-02) which is a 3-foot western side yard setback. Motion carried, 3-0 by the following roll call vote.
AYES: Commissioners Vickers, Lazorko and Vice Chairperson Nordbye NOES: None
ABSTAIN: None
B. Conditional Use Permit (CUP) #2022-03 — Stig Werelius, Applicant; Cross Petroleum, Landowner. Site Address - 1005 South Street.
Mr. Friend presented a request for a Conditional Use Permit (CUP#2022-03) on an existing parcel of land identified at 1001 South Street and further identified as Glenn County APN 040-310-011. Mr. Friend stated that the proposed project would permit the establishment of a new multi-pump fueling island which would be for compressed natural gas (CNG) only on the eastern side of the property. Currently there is a Card Fueling Network (CFN) located on the western side of the property.
Mr. Friend shared that the project site is zoned with the P-D, Planned Development zone district, where uses are required to establish zoning by granting of a use permit from the Planning Commission. Mr.
Friend stated that no formal zoning has ever been assigned to this parcel via a Use Permit, so staff determined that the safest and best option for the City was to grant the use subject to a use permit, such that in perpetuity it is permitted on site.
Commissioners discussed the project and asked staff questions they had on the project.
Vice Chairperson Nordbye opened the Public Hearing at 6:17 PM.
Gary Simling, Landscape and Civil Engineer representatives from Stantech Consulting representing the project applicant, spoke to the Commission on project details such as sound barriers, landscaping, storm water retention and working with Butte College on fencing.
Zack Degarmo, Renewable Project Manager for Chevron talked about the renewable sourcing events that will happen once the project is complete. Mr. Degarmo shared his excitement for the project expanding across the state.
Vice Chairperson Nordbye closed the Public Hearing at 6:23 PM.
ACTION: Commissioner Lazorko moved, seconded by Vice Chairperson Nordbye that the Planning Commission approve the project (CUP 2022-01) and determine that the proposed action is exempt from further review pursuant to Section 15061.b.3 of the Government Code. Motion carried, 3-0 by a voice vote.
ACTION: Vice Chairperson Nordbye moved, seconded by Commissioner Vickers to approve Planning Commission Resolution PC 2022-10, approving Conditional Use Permit application #2022-03 subject of Orland Planning Commission Minutes August 18, 2022 3IPage 021
the Conditions of Approval provided as Attachment C and findings shown on Attachment D. Motion carried, 3-0 by a voice vote.
7. ITEMS FOR DISCUSSION — Lot Line Adjustment
Mr. Friend asked the Commission to postpone this discussion until all Commissioners are present at a future meeting. The Commission was all in favor of waiting until all Commissioners could be available for the discussion at the next scheduled meeting.
8. STAFF REPORT
Mr. Friend stated that staff has approved the site plan for the proposed McDonalds quick-service restaurant which will be located next to Burger King on Frances Lane.
Mr. Friend shared that Maverik Inc., is currently in discussions with the Bureau of Reclamation and the Orland Unit Water Users about the irrigation ditch that runs along the northern parcel boundary.
Mr. Friend noted that the Woodward Family and Liberty Bell apartment projects have both started.
Mr. Friend explained that the Department of Water Resources (DWR) drought project is moving along quickly, sharing that City staff meets with DWR project leaders at least once a week.
Mr. Friend stated that he was informed that all necessary permits have been secured from Caltrans and the Bureau of Reclamation for the Orland Park project.
9. COMMISSIONERS REPORTS
Commission Vickers shared her concerns about traffic lights backing up and blocking traffic near Dutch Bros and Sixth Street.
Vice Chairperson Nordbye had nothing to report.
10. ADJOURNMENT — 6:37 PM
Respectfully submitted,
Jennifer Schmitke, City Clerk Wade Elliott, Chairperson Orland Planning Commission Minutes August 18, 2022 4IPage 022
Item 10.F.
PLANNING COMMISSION MINUTES
October 20, 2022
1. Call to Order — The meeting was called to order by Chairperson Wade Elliott at 5:30 PM
2. Pledge of Allegiance — Led by Chairperson Elliott
3. Roll Call:
Commissioner's present — Chairperson Wade Elliott, Vice Chairperson Stephen Nordbye, Commissioners Doris Vickers (left the meeting at 6:40 PM) and Sharon Lazorko
Commissioners present via
Zoom - Commissioner Michelle Romano
Councilmember present - Mayor Dennis Hoffman
Staff present- City Planner Scott Friend and City Clerk Jennifer Schmitke
4. ORAL AND WRITTEN COMMUNICATIONS
Citizen Comments - None
5. CONSENT CALENDAR
A. Compliance with AB361
ACTION: Commissioner Vickers moved, seconded by Commissioner Lazorko to approve consent calendar item A. Motion carried unanimously by voice vote, 5-0.
6. Public Hearing
A. CONDITIONAL USE PERMIT: CUP 2022-03 — AMARIS BANQUET HALL (709 5THSTREET) A public hearing will be held to consider a request for a Conditional Use Permit (CUP) to permit the use of an existing building as a "Social Hall" as required by Orland Municipal Code Section 17.40.040.37. The project is proposed to be located at 709 5th Street (APN 040-156- 004) in the City of Orland. The property is currently owned by James & Leigh Ann Byerly and the property owner is also the project applicant.
The subject parcel is designated Commercial (C) on the City's General Plan land use diagram and is zoned in the C-2, Community Commercial zoning district. Pursuant to Orland Municipal Code (OMC) section 17.40.040(A)(37), Social Halls are permitted on the ground floor in a C-2 zone with approval of a CUP. The proposed Social Hall consists of a 1,000 square foot meeting space, a food and beverage area, two bathrooms, and a mop closet for a total of 1,980 square feet.
City Planner Scott Friend presented a request for Conditional Use Permit (CUP) to operate a social hall on an existing parcel located at 709 Fifth Street.
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Mr. Friend reminded the Commission that the Orland Municipal Code (OMC) section 17.40.040 establishes the listing of the uses that require the granting of a Conditional Use Permit by the Planning Commission prior to their establishment. OMC section 17.40.040.37 lists "social halls" as a conditional use requiring the issuance of a Use Permit. The OMC chapter 17.08 does not provide a definition for a social hall however it is staffs determination if the proposed use of the space would meet the "normal and customary" definition of a "social hall" as it pertains to uses in the City of Orland. As a result, the request has been forwarded to the Commission for action. Mr. Friend noted that the parcel is designated C-Commercial (C) on the General Plan land use map and located in the C-2-Community Commercial zoning district.
Mr. Friend asked the Commission to specifically read Condition of Approval numbers 19 ("All events/social gatherings and any other uses occurring at the proposed site shall end no later than midnight on weeknights, and 2:00 AM on weekends") and 20 ("The owner/applicant or representative in charge of special events occurring onsite shall seek approval from the City of Orland Police Department prior to the event") addressing noise and special event permitting. Mr. Friend also addressed Condition of Approval number 22, which states that "[t]he sidewalk out front of the "Social Hall" shall be always kept open to the public and unimpeded the "social Hall" is for interior use only".
The proposed project would result in the approval of a use permit allowing the building to be used as a "social hall". The owners are requesting a use permit for this space to be used as a banquet hall.
Mr. Friend stated that the proposed use has been reviewed by all City reviewing parties including the City of Orland Fire Chief, Public Works Director, City Engineer, and Police Chief. Mr. Friend explained that all concerns and issuers expressed by the reviewing parties have been addressed to their satisfaction.
Mr. Friend indicated that no public input has been received on this item.
Commissioners voiced their concerns about the applicant having to seek approval from the City of Orland Police Department for every event held at the banquet hall. Mr. Friend reassured the Commission that it is not an approval that is being sought from the Police Chief it is simply a notification to alert the Department when there are 50 or more people planned to be at an event in case there is a need for more patrol or private security.
Commissioner Lazorko asked if the banquet room would have a separate entrance other than the front door to Farwood. Mr. Friend stated that he believed that there would be a separate front entrance and rear exit for the banquet hall.
Chairperson Elliott opened the Public Hearing at 5:40 PM.
Mayor Dennis Hoffman suggested that the wording in the Condition of Approval in number 20 be changed from "shall seek approval of the Orland Police Department" to "shall notify the Orland Police Department".
All discussion ceased and Chairperson Elliott closed the Public Hearing at 5:42 PM.
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ACTION: Vice Chairperson Nordbye moved, seconded by Commissioner Vickers to approve and determine that the proposed action is exempt from further CEQA review pursuant to Section 15061.b.3 of the Government Code and to approve Planning Commission Resolution #2022-14, approving Conditional Use Permit application #2022-03 subject to the Conditions of Approval provided as Attachment D and findings shown on Attachment E of the staff report with an amendment to Condition of Approval number 20 to indicate the applicant shall notify the Orland Police Department of events expected to involve more than 50 persons and noting that the notification of the Orland Police Department is in consist with the direction of the Orland City Code. Motion carried by voice vote, 5-0.
B. ZONING ORDINANCE TEXT AMENDMENT (ZCA 2022-01) — REASONABLE ACCOMMODATION The Planning Commission will consider making a recommendation to the City Council to introduce an Ordinance amending the Orland Municipal Code in regard to the adoption of a Reasonable Accommodations for persons with disabilities; to support the California Fair Employment and Housing Act, the Federal Fair Housing Act, and the Americans with Disabilities Act (The Acts). The proposed amendment would create a new Section 17.10, Reasonable Accommodation to the Orland Municipal Code (OMC).
Mr. Friend gave a review of proposed amendment to the City of Orland's Municipal Code (OMC) to incorporate changes to the City Code resulting from changes to State and Federal law regarding reasonable accommodations for persons with disabilities or medical conditions necessitating the granting of a Reasonable Accommodation Request (RAR). The proposed action would provide an easier option for users of the OMC to identify the details associated with requests for a RAR. Mr. Friend reported that the City does not currently have an easily identifiable section of the OMC that gives guidance in identifying and implementing the necessary measures to process a request.
Mr. Friend stated that this amendment would allow the City Manager or his/her appointed designee (aka: reviewing authority) the ability to review the details and information of each individual's RAR and make a determination of its acceptance. Mr. Friend reminded the Commission that the request as it has been presented does not change existing law nor does it change any existing procedures, rules, or regulations in regard to anything that the City is legally required to do or does currently. Mr. Friend reiterated that this request is only attempting to make it easier within the structure of the City Code for a user to find the information about the making of a RAR.
Commissioner Lazorko asked if owners of a rental property would have to make the accommodation for their tenant. Mr. Friend stated that tenants could make Reasonable Accommodation Requests from the owner of the property if needed but that the City is not a party to such request and noting that he was not able to comment on an RAR request that would be between two private parties.
Chairperson Elliott opened the Public Hearing at 5:56 PM.
With no comments, Chairperson Elliott closed the Public Hearing at 6:23 PM.
ACTION: Commissioner Vickers moved, seconded by Commissioner Lazorko to adopt Planning Commission Resolution PC 2022-12, recommending for approval to the City Council, the Municipal Code Orland Planning Commission Minutes October 20, 2022 3IP a g e O2n
Amendment as presented, and approval of the Categorical Exemption as presented. Motion carried, 5-0 by a voice vote.
C. CONDITIONAL USE PERMIT: CUP 2022-05 — MAVERIK FUELING CENTER POLE SIGN (4473
COMMERCE LANE)
A public hearing will be held to consider a request for a Conditional Use Permit (CUP) to permit the use of a "Pole Sign" as required by Orland Municipal Code Section 17.78.250. The project is proposed to be located at 4463 Commerce Lane (APN 045-170-043) in the City of Orland. The property is currently owned by the Maverik, Inc..
The subject parcel is designated Commercial (C) on the City's General Plan land use diagram and is zoned in the C-H, Highway Service Commercial zoning district. Pursuant to Orland Municipal Code (OMC) section 17.478.250(A), Pole Signs are permitted on the site with no development in a C-H zone with approval of a CUP. A convenience fueling station has been approved previously on the site and building plans have been approved prior to this action.
Pursuant to OMC 17.48.250(6)(9) a CUP may be granted to exceed the allowable advertising surface for pole signs and OMC Section 17.48.410(A)(13) states that a CUP may be granted to exceed the maximum permitted pole sign height. The proposed action is request for both additional signage height and advertising area.
Mr. Friend presented the staff report regarding a request to approve a Conditional Use Permit (CUP) to permit the erection of a "Pole Sign" on an existing parcel identified as 4473 Commerce Lane. The parcel is currently in the process of being developed as a Maverik-branded fueling center. The subject parcel is designated Commercial (C) on the General Plan land use map and is in the C-H (Highway Service Commercial) zoning district. Mr. Friend stated that pursuant to Orland Municipal Code (OMC) Chapter
17.78.250 (A), the proposed action requires the approval of a Conditional Use Permit (CUP) by the Planning Commission due to the request involving an increase in the permitted sign advertising square footage and total sign pole height.
The proposed project/request would permit the installation of a Pole Sign onsite to be seen by passenger vehicles traveling on Interstate 5 on the frontage of Commerce Lane. The proposed sign would exceed advertisement space and pole height standards found in the Orland Municipal Code section 17.78.250 (B). The OMC provides a maximum advertisement space of 100 square feet and maximum Pole Sign height of 70 feet. The proposed sign would have approximately 863 square feet of total advertisement space composed of three individual signs and would be 100 feet in height.
Mr. Friend presented freeway sign graphics that the Maverik Corporation has provided to the Planning Commission to review.
Mr. Friend stated that the OMC has previsions for the treatment of the pole base and explained that none were provided in graphic and asked if a member of the Maverik team that was on the Zoom meeting would like to add anything about this topic.
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Kevin Deis, Planning Project Manager for the Orland Maverik, Inc. project briefly explained why they are asking for the size and location of the pole and went on to explain the treatment that they are expecting to install at the base of the pole. Mr. Deis shared that he believed that the project should be under construction and fully open around the second or third quarter of next year.
Chairperson Elliott opened the Public Hearing at 6:12 PM.
Chairperson Elliott closed the Public Hearing at 6:12 PM with no comments made.
Chairperson Elliott ask Mr. Deis if he felt that there were any safety concerns when it came to the ingress or egress points as a result of the proposed pole sign. Mr. Deis shared he had met with Maverik's civil engineering team and indicated that they felt confident that there were no safety concerns related to the site triangle for the north entrance.
ACTION: Commissioner Lazorko moved, seconded by Commissioner Vickers to approve Planning Commission Resolution PC 2022-13, approving Conditional Use Permit application #2022-05 subject to the Conditions of Approval provided as Attachment C and Findings shown on Attachment D to the staff report and determining that the proposed action is exempt from further review pursuant to Section 15061.b.3 of the Government Code. Motion carried, 5-0 by a voice vote.
D. CONDITIONAL USE PERMIT: CUP 2022-06 — HIDDEN TREASURES SANCTUARY AND RESCUE (33
EAST WALKER STREET)
A public hearing will be held to consider a request for a Conditional Use Permit (CUP) to permit the use of a "Animal Hospital/Veterinary Office" as required by Orland Municipal Code Section 17.40.040(A)(2). The project is proposed to be located at 33 East Walker Street (APN 041-072-002) in the City of Orland. The property is currently owned by Ricky Quezada and Monica Mojica.
The subject parcel is designated Commercial (C) on the City's General Plan land use diagram and is zoned in the C-2, Community Commercial zoning district. Pursuant to Orland Municipal Code (OMC) section 17.40.040(A)(2), Animal Hospitals and Veterinary Clinics are permitted on the ground floor in a C-2 zone with approval of a CUP. The proposed Veterinary Clinic consists of a clinic limited to spaying/neutering, animal vaccine injections, micro-chip implants, and simple procedures such as mite and flea prevention for dogs and cats.
Mr. Friend presented the staff report regarding a request to approve a Conditional Use Permit (CUP) to permit the operation of a small animal Spay and Neuter Clinic/Kennel/Grooming facility on an existing developed parcel identified as 33 East Walker Street. The subject parcel is designated Commercial (C) on the General Plan land use map and located in the C-2 (Community Commercial) zoning district. Pursuant to Orland Municipal Code Chapter 17.40, the proposed action requires the approval of a Conditional Use Permit by the Planning Commission.
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Mr. Friend spoke briefly on the attachments which included a general location map, zoning map, application materials, the Conditions of Approval for CUP# 2022-26, Required CUP findings #2022-06, Notice of Exemption for CUP #2022-06 and the Resolution.
Chairperson Elliott opened the Public Hearing at 6:20 PM.
Chairperson Elliott closed the Public Hearing at 6:21 PM with no comments.
Chairperson Elliott invited the applicant to come forward and speak about the project.
Valerie Johnson, Hidden Treasures Sanctuary and Rescue applicant shared with the Commission about her upcoming plans and programs for her project and spoke about the need for the facility in the Community.
Ms. Johnson spoke about the facilities strict policy on cleaning and explained that the facility will be cleaned and deodorized all-day, every day. The applicant has indicated to staff that all noise and emissions from the facility would meet both Glenn County and City of Orland standards and conditions of approval have been included in this regard. The facility is expected to generate noise from animals (i.e., dogs barking and cats meowing), however the applicant ensures that these will be kept at a minimum. Ms. Johnson explained her plan for boarding animals, stating that the only animals staying overnight would be cats. She explained that dogs are only accepted by appointment and only for grooming and/or spaying/neutering. She also explained that the facility is not planned to accommodate animals other than dogs or cats for activities other than grooming or spay/neuter actions.
Ms. Johnson briefly went over the facility lay out and spoke about possible additions she would like to bring to the facility in the future such as the addition of one or more "catios" (an outdoor screened-in area to allow cats to play in a safe, contained outdoor area).
Chairperson Elliott noted some potential concerns about aspects of the project such as the exclusion of canine kenneling overnight and potential noise issues. Chairperson Elliott also clarified with Ms. Johnson that all feline kenneling would be indoors in the evening, and Ms. Johnson verified.
Mr. Friend reminded the Commission that the Conditional Use Permit runs with the property in perpetuity and suggested the possibility of stating in the Conditions of Approval that no large animals would be accommodated at the site, only cats and dogs, in case the property is sold in the future.
Vice Chairperson Nordbye stated his concerns over the outdoor space. Vice Chairperson Nordbye wanted to make sure correct permits and inspections will be done on the project to verify that there isn't any dangerous or hazardous conditions.
Mayor Dennis Hoffman asked if this Conditional Use Permit could be issued to Ms. Johnson only. Mr.
Friend stated that it is his understanding that State law does not allow for a CUP to be issued to a specific applicant nor does the law allow a use to be approved or permitted to specific applicants. He again noted that any permit issue would run with the land in perpetuity.
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Commissioner Lazorko asked if the CUP should be expanded on to clarify what is and is not allowed. Mr.
Friend stated that if that was desired, the motion should be worded to clarify and specify what the Commission exactly. He noted that this could include detail as to the specific number of animals that are allowed at one time or stating that the facility was to be for cats and dogs only.
Chairperson Elliott stated his concerns with the matter and asked the applicant about the potential to push the approval of the project to the meeting next month, thereby allowing time for the applicant and Mr. Friend to consult and come to more precise wording on the CUP.
Vice Chairperson Nordbye suggested adding a note to the project Conditions of Approval not allowing dogs overnight, or adding a time limit in case the animal requires overnight monitoring due to a medical circumstance. Vice chairperson Nordbye also stated concerns over the number of animals that would be allowed in the building at one time.
Commissioner Lazorko stated she felt the language could have been decided at the meeting so that the applicant could have opened as planned.
Mr. Friend stated he would work with Ms. Johnson to rewrite the Conditions of Approval getting the wording correct and addressing the concerns of the Commissioners. Mr. Friend stated he would bring this item back at the next Planning Commission Meeting (scheduled for November 17, 2022).
ACTION: Chairperson Elliott moved, seconded by Vice Chairperson Nordbye that this item be continued to the next meeting to allow for additional time for staff to work with the project applicant to amend the Conditions of Approval as indicated during the meeting. Motion carried, 4-1 by a roll call vote.
AYES: Commissioners Lazorko, Romano, Vice Chairperson Nordbye and Chairperson Elliott ABSENT: Commissioner Vickers
NOES: None
ABSTAIN: None
7. ITEMS FOR DISCUSSION OR ACTION
A. SB9
Mr. Friend briefly updated the Commission on new legislation that has passed recently the State legislature. Mr. Friend spoke about Senate Bill 9 (SB9) Housing Development: Approvals; AB 2011:
Affordable Housing and High Road Jobs Act; 5B897: Junior Accessory Dwelling Units; AB2344: Wildlife Connectivity and Transportation Projects; AB 2449, AB2647 and SB 932.
8. STAFF REPORT
Mr. Friend stated that a Conditional Use Permit for a freeway monument sign for McDonalds will be on the next Planning Commission Agenda in November.
Mr. Friend shared that on October 17, 2022 LAFCo approved the Westside annexation.
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Mr. Friend shared that October 22, 2022, is a Rib Cook-off held by the Chamber of Commerce in Library Park from 9 AM-3PM.
Mr. Friend stated that the Woodward Family and Liberty Bell apartment projects have started.
9. COMMISSIONERS REPORTS
Commissioner Lazorko asked for an update on anything new going on around Orland. Mr. Friend shared the Habitat for Humanity project; the Liberty Bell and Woodward apartments are all in progress. Mr.
Friend also shared that a new Mexican market/eatery is going in on Eighth Street.
Commissioner Romano had nothing to report.
Vice Chairperson Nordbye shared that the Liberty Bell and Woodward apartments construction areas are fenced off and construction power is on.
Chairperson Elliott had nothing to report.
10. ADJOURNMENT — 7:24 PM
Respectfully submitted,
Jennifer Schmitke, City Clerk Wade Elliott, Chairperson Orland Planning Commission Minutes October 20, 2022 81Page 030
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 11.A.
MEETING DATE: December 6, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Carr and Library Director Jody Meza SUBJECT: Agreement for Library Funding (Discussion/Action) City staff will present a Memorandum of Understanding (MOU) for Council approval transferring administrative responsibility for Glenn County branch library operations to the City of Orland.
BACKGROUND
On August 2, City Council reviewed the operational history of Orland and County branch libraries, considered the expenses and budgets, and approved an MOU for transfer of responsibility for branch libraries to the City on what is essentially a pass-thru budget basis. Shared cost burden for the Orland Library remained an outstanding topic to resolve.
DISCUSSION
City Staff proposed an updated cost share framework with Glenn County that would more proportionately reflect the costs vs services used. Work on this analysis remains to be done in 2023. In the meantime, the County on November 29 adopted a good-faith "stop-gap" budget to adjust funding up 5% for the current fiscal year. This funding will be $4500 above what the City had budgeted for revenue from the County for library cost share this fiscal year.
Attachment: Memorandum of Understanding between the County of Glenn and the City of Orland for Orland Free Library Annual Funding Disbursement
RECOMMENDATION
Approve proposed MOU with County of Glenn to establish cost share for library operations for this fiscal year.
Fiscal Impact of Recommendation: Positive $4500 impact on Orland General Fund as compared to budget.
031
MEMORANDUM OF UNDERSTANDING
BETWEEN THE COUNTY OF GLENN AND THE CITY OF ORLAND
FOR THE CITY OF ORLAND BRANCH LIBRARY ANNUAL FUNDING DISBURSEMENT WHEREAS, for many years the City of Orland operated a city free library for the benefit of citizens, owning their own equipment, furniture, books, and other materials and assets; WHEREAS, the City of Orland shall continue to operate a city free library; WHEREAS, the County of Glenn shall provide an annual disbursement for the library operations; and
NOW THEREFORE, the parties agree as follows:
I. PURPOSE
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into as of December 6, 2022 by and between the County of Glenn, herein referred to as "County" and the City of Orland, herein referred to as "City". The effective date of this agreement is July 1, 2022 through June 30, 2023. This MOU defines the respective roles and responsibilities of the County and City in relation to operation and the respective costs of the operations of the City of Orland Library.
II. SERVICES
1. Responsibility of City.
City shall provide full services for a public library operation and facility for the citizens. City Shall be responsible for building maintenance, construction and financing. City shall provide and own, but not limited to, equipment, furniture, books, and other materials and assets.
City shall continue to allocate funds as determined by their respective legislative bodies and shall endeavor to maintain the level of funding in the 2022-2023 budget. The City shall endeavor to increase the annual library budgets, taking into consideration the funds available, the services needed, and changes in the cost of living index. City shall maintain a strict accountability of all funds and report all receipts and disbursements. In the review of such budgets and budget recommendations, the records of revenue and expenditures for library services provided in the preceding year shall be available to the legislative bodies.
None of the provisions of this MOU shall be deemed to be an intention by the contracting parties to disestablish the City Library and the library shall retain its 032
individual identity under the control of its legislative body but subject to the terms of this MOU.
2. Compensation.
County will provide funding for library operation from the annual County library budget. City shall receive $94,500 for fiscal year 2022-2023.
3. Relationship of Parties.
A. County and City shall remain separate and distinct entities operated within the County of Glenn.
B. All parties are and shall remain employees of their respective agencies and neither is an agent, officer or employee of the other party. The parties mutually understand that this MOU is between County and City and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association.
C. City is and shall remain the sole employer of the Library Staff. The library staff shall continue to be governed by all terms and conditions of employment in accordance with the City's rules and policies. City is solely obligated to pay all applicable taxes, deductions and other obligations including, but not limited to, federal and state income taxes, withholding, Social Security, unemployment, disability insurance, Workers' Compensation and Medicare payments for its respective employee.
D. Each party shall indemnify and hold the other party harmless from any liability which that party may incur because of the other party's failure to pay such obligations.
4. Dispute Resolution.
In the event of a dispute between County and City concerning the performance or direction of the staff that cannot be resolved, the parties to this agreement agree to refer the issue to the County Administrative Officer and City Manager for resolution.
If no mutually acceptable resolution of the dispute can be achieved both parties retain their rights to terminate this agreement as described in Section 14 of this Agreement.
5. Amendment.
033
The provisions of this Agreement may not be modified, except by a written instrument signed by both parties.
6. Hold Harmless.
A. To the fullest extent permitted by law, County shall defend, indemnify, and hold harmless City, its officers, officials, employees and agents from any and all claims, demands, liability, damages, cost or expenses (including but not limited to attorney fees) in law or equity that may at any time arise or be asserted based in whole or in part upon any negligent or other wrongful act or omission of the County, its officers, agents, or employees. County responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.
B. To the fullest extent permitted by law, City shall defend, indemnify, and hold harmless County, its officers, officials, employees and agents from any and all claims, demands, liability, damages, cost or expenses (including but not limited to attorney fees) in law or equity that may at any time arise or be asserted based in whole or in part upon any negligent or other wrongful act or omission of the City, its officers, agents, or employees. City responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.
7. Insurance Requirements.
For the purpose of general liability insurance, workers compensation insurance, cyber liability and professional liability insurance, City and County are both members of Golden State Risk Management Association (GSRMA). As such, the two entities cannot obtain certificates from the pool listing another member as additional insured on their policies. In this case, both parties shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by itself, its agents, representatives, or employees from GSRMA. If either party gives notice that they are leaving the GSRMA pool, then the insurance requirements set forth in Exhibit A, which is attached hereto and incorporated herein by this reference, shall be required and if not satisfied will result in immediate termination of this Agreement.
8. Miscellaneous.
During the performance of this Agreement, no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental 034
disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status be denied any benefits or be subject to unlawful discrimination.
9. Entire Understanding.
This Agreement comprises the entire written understanding between County and City and there are no other warranties or promises other than those contained in this written document. No changes, amendments, or alterations shall be effective unless in writing and signed by both parties. City specifically acknowledges that County relies solely upon the provisions contained in this Agreement and no others.
10. Governing Laws.
The laws of the State of California shall govern construction of this MOU.
11. Venue.
Each party agrees that the proper venue for any action brought in court or by arbitration (if arbitration is agreed to by both parties) will be in Glenn County, California.
12. Term of Agreement.
This agreement shall commence July 1, 2022, and continue through June 30, 2023, unless terminated earlier as provided herein.
13. Termination.
Both parties shall have the right to terminate this Agreement upon thirty (30) days' written notice of such termination.
County shall pay City the reasonable value of services rendered to date pursuant to this Agreement in addition to any amount previously billed amount by City, not to exceed the amount documented by City as work completed to date and subject to the limit set forth in "Compensation" above.
County may terminate the Agreement immediately upon written notice should funding for this Agreement either cease or be materially decreased.
14. Notices.
035
Any notices required under this Agreement shall be in writing and shall be deemed to have been fully served if delivered in person to the party for whom it is intended or sent by first class mail to the address of the person for whom it is intended as specified in this Agreement:
County of Glenn
Scott H. De Moss
County Administrative Officer
525 W. Sycamore St.
Willows, CA 95988
City of Orland
Pete Carr
City Manager
815 4thStreet
Orland, CA 95963
IN WITNESS WHEREOF, the parties hereto by their duly authorized representatives have affixed their hands on the day set forth below.
County of Glenn
Scott H. De Moss
County Administrative Officer
City of Orland
Peter R. Carr
City Manager
Date: Date:
APPROVED AS TO FORM:
William J. Vanasek, County Counsel
Glenn County, California
036
EXHIBIT A — INSURANCE REQUIREMENTS
If either party provides notice that they are leaving the Golden State Risk Management pool, that party shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property that may arise from, or be in connection with, the performance of the work hereunder by the party and the party's agents, representatives, employees, and subcontractors.
A. Minimum Scope and Limit of Insurance.
1. Coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (nonowned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if Consultant provides written verification it has no employees).
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) Cyber Liability Insurance with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.
2. If the party maintains broader coverage and/or higher limits than the minimums shown above, the other party shall be entitled to the broader coverage and/or the higher limits 037
maintained by the party. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the other party.
The coverage types and limits required pursuant to this Agreement shall in no way limit the liability of the party.
B. Other Insurance Provisions.
1. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(i) Additional Insured Status. The other party, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the party including materials, parts, or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the party's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this Agreement, the party's insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the other party, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the other party, its officers, officials, employees, or volunteers shall be excess of the party's insurance and shall not contribute with it. (iii) Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the other party. (iv) Waiver of Subrogation. The party hereby grants to the other party a waiver of any right to subrogation which any insurer of said party may acquire against the other party by virtue of the payment of any loss under such insurance. The party agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the other party has received a waiver of subrogation endorsement from the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the other party. The other party may require the party to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or other party. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the other party. 038
(vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
(a) The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work;
(b) Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the Services; and (c) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the party must purchase "extended reporting" coverage for a minimum of five (5) years after completion of the Services.
2. Verification of Coverage. The party shall furnish the other party with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the other party before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the party's obligation to provide them. The other party reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
3. Subcontractors. The party shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and the party shall ensure that other party is an additional insured on insurance required from subcontractors.
4. Failure to Maintain Coverage. The party agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the other party. The other party shall have the right to withhold any payment due the party until the party has fully complied with the insurance provisions of this Agreement. In the event that the party's operations are suspended for failure to maintain required insurance coverage, the party shall not be entitled to an extension of time for completion of the work because of production lost during suspension. 039
CITY OF ORLAND
CITY COUNCIL AGENDA ITEM #: 11.B.
MEETING DATE: December 6, 2022
TO: Honorable Mayor and Council
FROM: City Manager Pete Can
SUBJECT: Proposal for Electric Vehicle Charging Stations (Discussion/Direction) City staff will present a proposal for installation of electric vehicle (EV) charging stations in the downtown area.
BACKGROUND
EV charging is already becoming available along our highway commercial corridor. Consistent with the City's fiscal year project objectives and ARPA budget, and with encouragement from the Orland Economic Development Commission and Orland Area Chamber of Commerce, City staff has been exploring options for locating EV charging stations in the downtown shopping district.
The objective is to encourage highway travelers to visit our locally-owned stores and restaurants while recharging their vehicle batteries. It is understood that some current parking spaces would need to be converted to EV use. Location of EV spaces and associated infrastructure is heavily influenced by availability and cost of power sourcing, as well as proximity to shopping.
DISCUSSION
One vendor, Rivian, has been responsive to the City's solicitations. Rivian prepared a concept layout and draft contract for City consideration. The proposed agreement we are working on would provide for exclusive lease to Rivian of twelve (12) parking spaces at or near the City's 5th Street parking lot for one 5-year initial term with 2 additional 5 year renewals at Rivian discretion, with several key conditions:
a) Rivian would bear all cost to install underground and above-ground infrastructure. b) Rivian would re-pave the alley and re-stripe the lot with conformance to ADA requirements. c) Rivian would provide pole-mounted lighting and signage for spaces. d) 2 of the above spaces would be on 5th Street, one on the City-owned lot west of the alley, the balance along the south side of the existing City-owned lot. e) 6 spaces would be Rivian-only Level III (DC fast charging at 200 kW); one of those will support EV trucks towing trailers, located on the west side of the alley. f) 2 spaces on 5th St would be Rivian Waypoint Level II (11.5kW, compatible with other "Jplug" EV). * Until Rivian Level III chargers become universally compatible with other vehicle brands, some of the level III spaces will be marked as available to non-EV parking for 60-90 minutes and Rivian will pay $100/mo per Level III space until equipment becomes universal. g) 4 spaces will be prepared for future expansion, available to all uses at this time. h) Rivian would be required to keep equipment in working order. i) City will continue to provide basic lot maintenance and cleaning. 040
Attachment:
Diagram depicting proposed location of EV spaces and equipment. This diagram, when finalized, will become an exhibit of the agreement.
Pictured at right are typical Rivian Adventure 4—C‘.'•--.
Network chargers in use.
Additional information about Rivian chargers
is available online at:
https://rivian.com/experience/chaming
RECOMMENDATION
Consider proposal concept and provide
direction to City Staff. Agreement can be
returned to Council for approval as early as
December 20.
Fiscal Impact of Recommendation:
No cost to City. Potential positive impact up
to $600/mo for Orland General Fund,
probably short-term.
041
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NOTE': PER CALIFORNIA AB1100 'AN
ACCESSIBLE PARKING SPACE WITH AN
ACCESS AISLE SERVED BY ELECTRIC
VEHICLE SUPPLY EQUIPMENT OR AN
ACCESSIBLE PARKING SPACE WITH AN
AISLE DESIGNATED AS A FUTURE
ELECTRIC VEHICLE CHARGING SPACE
SHALL COUNT AS AT LEAST TWO
STANDARD AUTOMOBILE PARKING
SPACES FOR THE PURPOSE OF
COMPLYING WITH ANY APPLICABLE
MINIMUM PARKING SPACE
REQUIREMENTS ESTABLISHED BY A
LOCAL JURISDICTION."