Oroville City Council
September 20, 2022

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR REYNOLDS, CITY COUNCIL MEMBERS
FROM: AMY BERGSTRAND, DIRECTOR BUSINESS ASSISTANCE/HOUSING

DEVELOPMENT
RE: PUBLIC HEARING COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) 2022 PROGRAM INCOME ONLY APPLICATION AND USE OF

CDBG PROGRAM INCOME FOR IMPROVEMENTS TO THE OROVILLE

CONVENTION CENTER
DATE: SEPTEMBER 20, 2022

SUMMARY
Council will conduct a public hearing solicit input and comments regarding the proposed usage of CDBG program Income on-hand and future receipts to apply for a Program Income Only application to make additional improvements to the Oroville Convention Center.

Additionally, Council will consider approving a budget adjustment utilizing the unanticipated program income funds for these activities.

DISCUSSION
The City of Oroville has been in the process of upgrading and repairing the Oroville Convention Center over the past several years. Improvements that have already taken place; or are in the process of being completed, include the following:
 Replace and repair basketball flooring
 Replace evaporative cooling units and heating units
 Upgraded lighting, sound and video
 Installation of sound absorbing ceiling tiles
 Emergency roof repairs
 Purchase of new stage curtains
 Abatement of lead and asbestos
 Stucco and dry rot repair
 Painting
 Signage upgrades
 Office space repairs
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Item 9.

The City has approximately $850,000 of unanticipated program income that must either be spent on eligible activities or returned to the State.

Eligible activities for a program income-only application include homeownership assistance, housing rehabilitation, public services, planning and technical assistance, business assistance, microenterprise assistance, community facilities and infrastructure.

City staff is recommending that the unanticipated program income and future receipts up to $1,400,000 be used for improvements of the Oroville Convention Center, including activity delivery and general administration. The current scope of work includes but is not limited to the following improvements:
 Remodel Men’s and Women’s restroom, dressing area and showers. To include new lighting, plumbing, electrical, and accessible upgrades  The stage to be modified to accommodate a new restroom and dressing area,  Installation of a wheelchair lift at each side of the stage,  Accessible upgrades to Foyer including new doors, glazing to walls, new energy efficient windows, epoxy floors and interior paint, new trellis/awning

FISCAL IMPACT
There will be no general fund impact.

If the applications are awarded, at the approval of the State, the City could incur expenses prior to the grant execution and be fully reimbursed once the Standard Agreement was executed.

The current unencumbered program income balance is approximately $850,000 and staff anticipates receiving approximately $600,000 during the next fiscal year to expend on Program Income Only application activities, activity delivery and general administration.

Oroville Convention Center Improvements $1,256,000.00
Activity Delivery 5% $ 60,000.00
General Administration 7% $ 84,000.00
Total $1,400,000.00
Should the CDBG-PI fund not be sufficient to cover the cost of the remodel, staff has budgeted $1,000,000 in the Capital Improvement Fund No. 302

RECOMMENDATION

1. Open the public hearing to discuss the program income-only application and solicit public input and comments.

2. Adopt Resolution No. 9098 – A RESOLUTION APPROVING AN APPLICATION FOR

FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY
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Item 9.

AMENDMENTS THERETO FROM THE 2021-2022 FUNDING YEAR OF THE STATE

CDBG PROGRAM

ATTACHMENTS
Oroville Convention Center Scope of Work
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Item 9.

$
$
$
$

APPENDIX D
Resolution of the Governing Body
Applicants are required to use this Resolution in content and form.

RESOLUTION NO. __

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE

EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 2021-2022 FUNDING YEAR OF THE STATE CDBG

PROGRAM
BE IT RESOLVED by the ___________________________ of the of _____________ as follows:

SECTION 1:

The __________________________ has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $ ______________ for the following CDBG activities, pursuant to the January 2022 CDBG NOFA:

List activities and amounts (activity totals should include Activity Delivery dollars and General Administration associated with the activity) Activity (i.e. Public Services, Housing
Rehabilitation)
Dollar Amount Being Requested for
the Activity
Note: Similar to the above, any Colonia or Native American Set-Aside activities must be included separately in the Resolution.

SECTION 2:

The hereby approves the use of Program Income in an amount not to exceed $ __________ for the CDBG activities described in Section 1.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
City of Oroville
1400000
1400000
Oroville Convention Center Improvements 1400000
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Item 9.

APPENDIX D
SECTION 3:

The acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 4:

The hereby authorizes and directs the (title of designated official) _________________, or designee*, to execute and deliver all applications and act on the behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, the (title of designated official) _________________, or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 6:

If an application is approved, the (title of designated official) _________________, or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
* Important Note: If the designee is signing any application, agreement, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.

Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
City Administrator
City Administrator
Director of Housing
City's
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Item 9.

APPENDIX D
PASSED AND ADOPTED at a regular meeting of the ________________________ of the ___________ of ___________ held on ________ by the following vote:

Instruction: Fill in all four vote-count fields below. If none, indicate “0” for that field.

AYES: _____ NOES: _____
ABSENT: _____ ABSTAIN: _____
Authorized Signature Date
Signer's Title

STATE OF CALIFORNIA
I, __________________, City/County Clerk of the City/Countof the of ______________ , State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said
on this ___ day of ____________ , 20 .
,
of the of , State of California
By:

Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
20 22
City of Orovil
City of Oroville
City of Oroville
09/20/22
7 0
0 0
City of Oroville
Jackie Glover
Jackie Glover
September
PRINT START OVER City Council
Assistant City Clerk
City
Assistant City Clerk
Chuck Reynolds, Mayor
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Item 9.
1 City of Oroville

OFFICE OF THE CITY ADMINISTRATOR
1735 Montgomery Street
Oroville, CA 95965-4897
(530) 538-2433 FAX (530) 538-2468
www.cityoforoville.org
Monthly Department Report
August 2022

BUILDING
 Permits Issued – 115
 Applications Received - 107
 Total Permits Finalized – 68
 Business Licenses/Occupancies Issued – 10 (7 new business/ 3 owner change/0 location change)
 Continued increase in commercial, retail & drive-thru development interest  Permit Violations due to Code Enforcement Stop Work Notices $1,955.00

CODE ENFORCEMENT

CODE ENFORCEMENT DIVISION

AUGUST MONTHLY REPORT

CODE ENFORCEMENT ACTIVITIES
Total Active Code Enforcement Cases 260
Cases Closed 93
New Cases Opened 92

NEW CODE ENFORCEMENT CASES/ CASE DESIGNATIONS
Abandoned Vehicle Abatement 16
Building Code Violation(s) 31
Graffiti -
Multi-Family 9
Public Nuisance(s) 43
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2 Sub-Standard Housing 1
New Vacant Building Monitoring 1
Stop Work Notices Issued 23

TOTAL FEES COLLECTED
Vacant Building Monitoring: $359.33
Double Fees’s from Stop Work Notices: $1,955.00
Citation: $300.00

ENGINEERING
Capital Projects
 No report provided

PLANNING
 The Branding Oroville team visited for 3 days during the week of August 15.

Itinerary included several focus groups, and many individuals, and a presentation to Council at their August 16 meeting.
 Supported the August 25 Planning Commission meeting. The Commission reviewed a staff recommendation to reduce setback requirements for the 600+ substandard lots in South Oroville, recommends Council adoption. This item will come to Council on October 18 for ratification.
 The Commission was also informed on August 25 about the Gateway project and the Development Agreement with Mark Mendez. Commissioners discussed their expectations for the quality of development, the types of uses, and their design expectations.
 Supported the August 11 Development Review Committee (DRC) meeting.

Projects reviewed included relocating the COMP, Inc. workers compensation medical offices to the former Auto Club Building at 1430 Feather River Blvd. The DRC also discussed the proposed Feather Ranch 172-lot subdivision north of the Airport, a project which will require a General Plan Amendment and Rezone, and a Tentative Subdivision Map. In addition, the Council will likely be asked by the applicant to overrule the Butte County Airport Land Use Commission’s density limitations at that location
 Currently have about 50 active planning and building permit applications including building permit reviews, signs, zoning compliance letters, solar installations, re220 Item i.
3 zonings and use permits. Reviewing or completed reviewing 20 separate event, home occupation and other administrative permits.
 The Southside Revitalization Zone Champions are working together to identify personal assistance and property redevelopment needs. City staff need to spend some time in September and October supporting this effort.  Addressed dozens of phone, walk-in and email inquiries for potential annexations, commercial, industrial, ADU, fence, and setbacks. Helping potential applicants move their projects forward incrementally.
 The Draft 2022-2030 Housing Element adopted by the City Council on July 19 continues at HCD for their certification review. Expect comments or certification in October.
 Moving forward with the South Ophir EIR. Working out budget and contractual matters.
 Connor Musler, our Associate Planner, has taken a Planning position for the City of Lake Forest in Southern California. His last day is September 16. He will be sorely missed, and we wish him well.

PARKS & TREES DEPARTMENT
The following is a list of things we are working on or accomplished in August:
 Cleaning parks and green areas on a routine basis
 Conducted and attended numerous trainings and safety meetings  Worked in all LLAD areas cleaning, pruning, and weeding  Trimming small and medium sized trees for site clearances  Continued watering street trees with the City water truck  Continued working weekends, cleaning, and working events in the Parks  Open and close museums on a regular basis
 Install numerous street, regulatory, and warning signs  Spray herbicides in various areas around the City
 Mowed on a regular basis
 Ran street sweeper on a regular basis
 Spent 16 crew hours cleaning and repairing graffitied and vandalized areas throughout the parks and other facilities
 Filled over 18 potholes
 Picked up illegally dumped items on a routine basis throughout town; assisted Code Enforcement and the City Works Crew with private property clean-ups  Continued running through numerous irrigation systems and making repairs  Continued painting street markings and legends
 Pulled out and replaced section of sidewalk on Hammon Ave  Street repairs on Oak St, Gardella St, 6th Ave, and Foothill Blvd This is a partial list and does not include some of the smaller or remedial tasks that we conduct on a day-to-day basis.
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Item i.
4 BUSINESS ASSISTANCE & HOUSING DEVELOPMENT DEPARTMENT
 Loan Portfolio Monitoring includes credit reporting, late payment notices, late insurance notices, annual inspections and certification, and foreclosure processing. (ongoing) Current portfolio balance is $37,699,698
Zero payoffs received for FY 22/23
30 payoffs in the amount of $1,810,924 for FY 21/22
 Monthly reimbursement requests were prepared and submitted for 7 grant agreements.  CDBG DR-MHP -Working through the required documentation for a Notice To Proceed (NTP) for Lincoln St. Phase I and items needed for application of Lincoln St. Phase II.

Total amount awarded to the City of Oroville $17,000,089.  Began the NEPA process for Lincoln St. Apartments.
 Prepared mass mailing for owner-occupied rehabilitation program outreach.  CDBG CV 2&3-in the process to amend both contracts.
 17CDBG12014-in the process to closeout this Code Enforcement grant and to disencumber $34,000.
 Resubmitted an Encampment Resolution Grant for second round of funding for Mission Esperanza.
 Submitted CDBG application for $500,000 Neighborhood Cleanup Program-awaiting notification.
 In the process of applying for a 2022 PI Only Application for Oroville Convention Center Improvements.
 FTHB Program-closed 1 loan, received 6 applications, currently reviewing/qualifying 4 applications.
 Owner-Occupied Rehabilitation Program-closed 0 loans, 0 applications received, 0 applications reviewed.

CITY CLERK
 Processed 36 Public Records Requests August 2022
o 142 Public Records Request processed January 1, 2022 – August 31, 2022 o 18 Open Requests
 Agenda and Meeting Management for 6 Meetings – August 2022 o 45 meetings through August 31, 2022.
 Upcoming Meetings:
o Council Meeting – October 4 and 18
o Planning Commission – September 22
o Wyandotte Creek GSA – September 22
o Arts and Parks Commission – October 11
o SBF Steering Committee – October 26
o Citizens Oversight Committee – November 22
 Records Management for Council approved documents
 Monthly meeting room setup for LAFCO, OCESD and Chamber of Commerce  Records Management for Planning Commission
 Received and Processed City Claims
 Continue to work on the City Hall Scanning Project
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Item i.
5  Notarized and recorded documents and maps for various departments  Assisted Departments with Record Searching and retrieval  Assisted departments with creation of Staff Reports, Resolutions and Ordinances  Working on Election Duties for November Election
o Candidate Appointments and Correspondence
o Candidate Filings
o Political Sign Correspondence
 Processed Council Mail, Legal Mail and Certificates of Insurance  Continue to complete other day to day duties of the Clerks Department

FINANCE DEPARTMENT
 Software deployment
o Payroll Software, UKG Ready
 Progress being made with a Go live date set for January 1st 2023 o Financial Software, Tyler Technologies
 Two full days are devoted each week to set up and trainings. o ClearGov Transparency software, still implementing
 Digital Budget Book
 Operational Budgeting
 Transparency Portal
 Policy updating
o Split the Budget and Purchasing Policy into two separate policies o Create a Sewer Fees policy
 Project to clean up and close the Deposits Payable Agency Fund  Develop a new cost allocation for the new budget year  Set up new web portal for administration of
o Utility User Tax
o Transient Occupancy Tax
o Business Licenses
 Updating the Master Fee Schedule
 Opening a new Investment Managed Account with Chandler Asset Mgmt o This task is on hold while the market is in turmoil
 Starting a project to audit Utility User Tax and Franchise Fee revenues with Muni Services
 Year End closing process
 Oversight Committee Financial Report
 Supplemental Benefits Financial Fund Report
.

HUMAN RESOURCES
 NO REPORT PROVIDED

RECYCLING PROGRAM
 Working with Jennifer Arbuckle on SB 1383 Ordinance and updating codes.

AIRPORT DIVISION
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Item i.
6  No report provided

INFORMATION TECHNOLOGY
 The IT department has a new employee.
 The server move to the new server room is now complete.  The new data backup system is in place and working great.  The new radios have been purchased and we are awaiting delivery. Vehicle installation will include the radios and the body camera activation gear.  Working with the state to get the Next Generation 911 gear installed at the Police Department. Text-to-911 has now been transitioned over to the new system.

GEOGRAPHIC INFORMATION SERVICES
 As needed services provided by Spatial California Services.

PUBLIC WORKS DEPARTMENT
Fleet Maintenance Division
 No report provided
Electrical
 No report Provided
Sewer Division
 No report provided

PUBLIC SAFETY
Police Activity:
 Calls for Service 2,951
 Officer Initiated Incidents 797
o Total Incidents 3,748
o Total Reports 359
o Total Arrests 160
o Total Citations 87
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Item i.
9/20/22 Monthly Report Page 1 of 3

OROVILLE CITY COUNCIL

MONTHLY REPORT
TO: MAYOR AND CITY COUNCIL MEMBERS

TOM LANDO, CITY ADMINISTRATOR
FROM: BILL LAGRONE, CHIEF OF POLICE
RE: POLICE DEPARTMENT MONTHLY REPORT FOR AUGUST 2022
DATE: SEPTEMBER 20, 2022

SUMMARY
The Council will receive a monthly report regarding the activities, and general information for the Police Department.

Staffing:

Positions Total
staffed
Total
Authorized
Total Vacant
Police Officer 20 29 9
Dispatcher 5 7 2
Municipal Law
Enforcement 8 9 1
Administrative
Personnel 2 4 2

Department Activity:

Events Year to Date
2022
Average Response
Time for Crimes
against persons
*Priority 1 crimes
Average Response
Time for all types of
calls for Service
National Average
Response Time
24,262 4:58 minutes 5:31 minutes 8 - 11 minutes
Patrol Checks and Park Patrols:

Patrol Checks
August 2022 224
Year to Date 1983
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Item ii.
9/20/22 Monthly Report Page 2 of 3
Parking Enforcement Citations Issued:

August 2022 Year to Date 2022 August 2021 Year to date 2021 20 108 7 70
Police Activity:

Arrest
August 2021 August 2022 Year to date
2021
Year to date
2022
Misdemeanor 133 100 1056 808
Felony 62 47 445 333
Citations
August 2021 August 2022 Year to date
2021
Year to date
2022
114 54 710 433
Uniform Crime Reporting:

Crimes of Violence August 2022 Year to Date
JANUARY – DECEMBER
Homicide 0 2
Rape 0 6
Robbery 1 17
Aggravated Assault 3 23
SPCA Statics:

Service Calls by Priority:

Priority Level Number of Calls Total Minutes per call
type
Average response times
Urgent 27 138 5.12
Priority 36 184 5.10
At Officer Convenience 35 218 6.24
After Hours 14 95 6.79
Animal Intake and Outcome Stats:

Total Animals taken
in from City
Total Animals
outgoing
Cats Dogs Other Bird Livestock
93 103 44 40 7 2 0
*The remaining difference from intakes to outcome total represents animals that have not yet had an outcome and are still in the facility.
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9/20/22 Monthly Report Page 3 of 3
Animal Outcomes:

Outcome Type Totals Dogs Cats Livestock Birds Other
Adoption 8 4 2 0 1 1
Died 3 0 3 0 0 0
Disposal 10 2 5 0 0 3
Euthanasia 65 19 41 0 0 5
RTO 15 14 0 0 1 0
Transfer 1 0 0 0 1
Found Exp 1 1 0 0 0 0
*Others are wild animals such as bats, skunks, snakes, possums, etc….

SPCA After-hours call outs:

August 2022
14 Shoes for Kids:

Shoes Provided Socks Provided
None due to Summer break
This program provides shoes and socks for children of our community. This program is funded by Department member donations and community donations.

FISCAL IMPACT
No impact to the General Fund.

RECOMMENDATIONS
None
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