October 04, 2022~4:00 PM Oroville City Council Meeting Agenda Page 1 of 5
OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
October 04, 2022
REGULAR MEETING
CLOSED SESSION 4:00 PM
OPEN SESSION 4:30 PM
AGENDA
PUBLIC ACCESS AND PARTICIPATION
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If you would like to address the Council at this meeting, you are requested to complete the blue speaker request form (located on the wall by the agendas) and hand it to the City Clerk, who is seated on the right of the Council Chamber. The form assists the Clerk with minute taking and assists the Mayor or presiding chair in conducting an orderly meeting. Providing personal information on the form is voluntary. For scheduled agenda items, please submit the form prior to the conclusion of the staff presentation for that item. Council has established time limitations of three (3) minutes per speaker on all items and an overall time limit of thirty minutes for non-agenda items.
If more than 10 speaker cards are submitted for an item, the time limitation would be reduced to one and a half minutes per speaker for that item. If more than 15 speaker cards are submitted for non-agenda items, the first 15 speakers will be randomly selected to speak at the beginning of the meeting, with the remaining speakers given an opportunity at the end. (California Government Code §54954.3(b)).
Pursuant to Government Code Section 54954.2, the Council is prohibited from taking action except for a brief response from the Council or staff to statements or questions relating to a non-agenda item.
CALL TO ORDER / ROLL CALL
Council Members: David Pittman, Eric Smith, Krysi Riggs, Art Hatley, Janet Goodson, Vice Mayor Scott Thomson, Mayor Chuck Reynolds
1 October 04, 2022~4:00 PM Oroville City Council Meeting Agenda Page 2 of 5
CLOSED SESSION
The Council will hold a Closed Session on the following:
1. Pursuant to Government Code section 54957.6, the Council will meet with Labor Negotiators and City Attorney to discuss labor negotiations for the following represented groups: Oroville Police Officers Association, Oroville Management and Confidential Association
2. Pursuant to Government Code Section 54957(b), the Council will meet with the City Administrator and the Personnel Officer related to the following positions: Police Chief
OPEN SESSION
1. Announcement from Closed Session
2. Pledge of Allegiance
3. Adoption of Agenda
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.
CONSENT CALENDAR
Consent calendar items 1 – 7 are adopted in one action by the Council. Items that are removed will be discussed and voted on immediately after adoption of consent calendar items.
1. APPROVAL OF THE MINUTES
The City Council may approve the minutes of August 16, 2022, September 9, 2022 and September 20, 2022.
RECOMMENDATION
Approve the minutes of August 16, 2022, September 9, 2022 and September 20, 2022. 2 October 04, 2022~4:00 PM Oroville City Council Meeting Agenda Page 3 of 5
2. FAA GRANT ACCEPTANCE FOR AIRPORT IMPROVEMENT PROGRAM (AIP) PROJECT NO. 3-06-0178-027-2022 AT OROVILLE MUNICIPAL AIRPORT AND STATE DEPARTMENT
OF TRANSPORTATION AIP MATCHING GRANT
The Council may consider accepting a $511,101 AIP Grant offer from the Federal Aviation Administration (FAA) for the Oroville Municipal Airport and a State Department of Transportation AIP Matching grant in the amount of $25,555.
RECOMMENDATION
Adopt Resolution 9099 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OROVILLE, CALIFORNIA, APPROVING THE ACCEPTANCE OF FEDERAL AVIATION
ADMINISTRATION GRANT OFFER FOR AIRPORT IMPROVEMENT PROGRAM PROJECT NO. 3-06-0178-027-2022 AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN THE GRANT AGREEMENT.
Adopt Resolution 9100 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OROVILLE, CALIFORNIA AUTHORIZING THE SUBMITTAL OF AN APPLICATION,
ACCEPTANCE OF AN ALLOCATION OF FUNDS AND EXECUTION OF A GRANT
AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION, FOR AN
AIRPORT IMPROVEMENT PROGRAM (AIP) MATCHING GRANT
3. REPAIRS TO THE UPLIFTED SIDEWALK IN DOWNTOWN OROVILLE AREA BY
PRECISION CONCRETE
Council may receive information regarding the completion of repairs to the uplifted sidewalks areas in the downtown Oroville location with Precision Concrete as identified in their Zone 1, Phase 2 & 3 Assessment, and Zones 2 for a $400,000.00 as budgeted in the 22-23 Fiscal Year.
RECOMMENDATION
For informational purposes.
4. SURCHARGE ON PURCHASE OF VACTOR 2100 TRUCK FOR THE SEWER DIVISION The Council is requested to approve the Heavy-Duty pricing surcharge and Vactor Materials surcharge, for (1) Vactor 2100 truck for the Sewer Division in the amount of $8,500.
RECOMMENDATION
Approve the additional surcharge for Vactor 2100 in the amount of $8,500.00
5. PUBLIC SAFETY REPLACEMENT OF DAMAGED AND DESTROYED OFFICE FURNITURE The Council will consider the purchase of additional office furniture for the Oroville Public Safety facility that was damaged and destroyed
RECOMMENDATION
Authorize and direct staff to execute a one-time purchase from National Business Furniture for the purchase of workstations in the amount of $12,492.26. CMAS Contract #4-20-71-00970 3 October 04, 2022~4:00 PM Oroville City Council Meeting Agenda Page 4 of 5
6. CAPITAL ASSET REPLACEMENTS FOR FISCAL YEAR 2022-23
The City Council may review requested capital asset purchases for fiscal year 2022-23.
RECOMMENDATION
Receive information. Items on this list have or will be submitted to Council on individual staff reports.
7. DONATION OF SURPLUS EQUIPMENT
The Council will consider donating surplus equipment.
RECOMMENDATION
Declare 5 file cabinets as surplus and authorize staff to donate them to the Oroville Community Concert Band.
REGULAR BUSINESS
8. SANK PARK PERIMETER FENCE OPTIONS FOR CONSIDERATION FOLLOWING
RECEIPT OF BIDS
The City Council may review and consider two bids received following the publishing of a Request for Proposal (RFP) to fabricate and erect a fence and gates around the perimeter of Sank Park.
RECOMMENDATION
Select one of the following, or a combination:
Select Bid “A” and approve a budget adjustment of $91,436.81 that includes a 10% contingency and authorize City Administrator to execute a Construction Agreement.
Select Bid “B” and approve a budget adjustment of $445,192.50 that includes a 10% contingency and authorize City Administrator to execute a Construction Agreement.
Or provide another recommendation to staff.
REPORTS / DISCUSSIONS / CORRESPONDENCE
1. Council Announcements and Reports
2. Future Agenda Items
3. Administration Reports
4 October 04, 2022~4:00 PM Oroville City Council Meeting Agenda Page 5 of 5
ADJOURN THE MEETING
The meeting will be adjourned. A regular meeting of the Oroville City Council will be held on October 18, 2022 at 4:00 p.m.
Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, the City of Oroville encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact the City Clerk at (530) 538-2535, well in advance of the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you. Documents distributed for public session items, less than 72 hours prior to meeting, are available for public inspection at City Hall, 1735 Montgomery Street, Oroville, California.
Recordings - All meetings are recorded and broadcast live on cityoforoville.org and YouTube. 5 September 06, 2022~4:00 PM Oroville City Council Meeting Minutes Page 1 of 4
OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
September 06, 2022
MINUTES
This agenda was posted on September 2, 2022. This meeting was recorded and can be viewed at cityoforoville.org or on YouTube.
CALL TO ORDER / ROLL CALL
PRESENT: Council Members: David Pittman, Eric Smith, Krysi Riggs, Art Hatley, Vice Mayor Scott Thomson, Mayor Chuck Reynolds
ABSENT: Council Member Janet Goodson
STAFF: Acting Police Chief Bill LaGrone, Business Assistance and Housing Director Amy Bergstrand, Assistant City Clerk Jackie Glover, Assistant Community Development Director Dawn Nevers, Assistant City Administrator Ruth Duncan, City Attorney Scott Huber, City Treasurer Karolyn Fairbanks.
CLOSED SESSION
The Council held a Closed Session on the following:
1. Pursuant to Government Code Section 54957(b), the Council met with the City Administrator and the Personnel Officer related to the following positions: Police Chief and Deputy City Clerk
2. Pursuant to Government Code section 54956.9(d)(2), the Council met with the City Administrator and City Attorney regarding potential exposure to litigation – Two cases.
3. Pursuant to Government Code section 54956.9(d)(4), the Council met with the City Administrator and City Attorney regarding potential initiation of litigation – One cases.
OPEN SESSION
1. Announcement from Closed Session – Mayor Reynolds announced that direction was given; no action was taken.
2. Pledge of Allegiance – Led by Mayor Reynolds
3. Adoption of Agenda – Motion by Council Member Smith and second by Council Member Riggs to adopt the agenda. Motion passed.
AYES: Hatley, Smith, Pittman, Riggs, Thomson, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Goodson
PRESENTATIONS AND PROCLAMATIONS
1. Art Wall Presentation by the Rainforest Art Project – This item was postponed. 6 Item 1.
September 06, 2022~4:00 PM Oroville City Council Meeting Minutes Page 2 of 4 PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following individuals spoke on non-agenda items:
- Don Blake
- Stephanie Eirish
- Brandon Theodore
- Bill Speer
The following individuals spoke on agenda items:
- The Cameraman – Item 10
- Bill Speer – Future Agenda Items
CONSENT CALENDAR
Motion by Council Member Smith and second by Vice Mayor Thomson to adopt the consent calendar excluding item 7. Motion passed.
AYES: Hatley, Smith, Pittman, Riggs, Thomson, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Goodson
1. SECOND READING OF THE CALPERS ORDINANCE TO AMEND THE CALPERS
CONTRACT TO END SHARING ADDITIONAL COSTS FOR UNREPRESENTED
EMPLOYEES
The Council conducted a second reading of the CalPERS Ordinance to amend the California Public Employees’ Retirement System (CalPERS) contract to end employees cost sharing for the Unrepresented Employee Unit.
Council waived the second reading, and adopted by title only, Ordinance No. 1868 – AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OROVILLE, CALIFORNIA,
AUTHORIZING AN AMENDMENT TO THE AGREEMENT BETWEEN THE OROVILLE CITY
COUNCIL OF THE CITY OF OROVILLE AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM.
2. TASK ORDER #5 - CONVENTION CENTER EXTERIOR ACCESS
The Council directed staff to issue Task Order #5 (TO #5) to W Gilbert Engineering to provide surveying, design, and bid documents for the improvement of exterior access at the Convention Center.
3. CONSIDER AND APPROVE RFP FOR CITYWIDE COMPENSATION STUDY The City council approved a city-wide compensation study and give authority to release a request for proposals.
4. CONSIDER AND APPROVE A JOB DESCRIPTIONS FOR AIRPORT MANAGER, POLICE
RECORDS SUPERVISOR AND ADMINISTRATIVE INTERN
The City Council approved the job descriptions in the agenda packet for Airport Manager. Police Records Supervisor and Administrative Intern and approved recruiting for the positions.
5. PURCHASE OF (1) VACTOR 2100 TRUCK FOR THE SEWER DIVISION 7 Item 1.
September 06, 2022~4:00 PM Oroville City Council Meeting Minutes Page 3 of 4 The Council received information regarding the purchase of, (1) Vactor 2100 truck for the Sewer Division in the amount of $474,682.46.
6. PURCHASE OF ADDITIONAL VEHICLE LIFT FOR FLEET MAINTENANCE DIVISION Council approved a $27,811.04 expenditure for the addition of a new “2 post” lift including installation to aid it efficient repairs from the funds listed above.
Council Member Smith recused himself due to item 7 being related to his place of employment.
7. OROVILLE CHAMBER OF COMMERCE ANNUAL BBQ
The Council considered the purchase of a sponsor table at the 2022 Annual Oroville Area Chamber of Commerce Barbeque to be held on September 8, 2022 Motion by Vice Mayor Thomson and second by Council Member Riggs to authorize Staff to purchase of 2 tables for the city at the 2022 Annual Chamber Barbeque. Motion passed.
AYES: Hatley, Pittman, Riggs, Thomson, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Goodson, Smith (Recused)
Council Member Smith returned to the meeting.
REGULAR BUSINESS
8. ADD FUNDS TO AGREEMENT FOR PROFESSIONAL SERVICES WITH JENNIFER ARBUCKLE CONSULTING FOR FISCAL YEAR 2022/2023
The Council considered adding funds to the professional services agreement with Jennifer Arbuckle Consulting for grant management and SB 1383 Compliance.
Motion by Council Member Smith and second by Council Member Riggs to approve adding funds to the professional services agreement with Jennifer Arbuckle Consulting for grant management and SB 1383 Compliance in an amount not to exceed $9,500 per month through Fiscal Year 22/23. Motion passed.
AYES: Hatley, Smith, Pittman, Riggs, Thomson, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Goodson
9. PURCHASE OF (2) TRUNARC TESTING DEVICES
The Council considered authorizing the Police Department to purchase two (2) TruNarc handheld narcotic analyzers with one year warranty and training for $51,490.09.
Motion by Council Member Hatley and second by Council Member Smith to authorize the purchase of two (2) TruNarc handheld narcotic analyzers with one year warranty and training.
Motion passed.
AYES: Hatley, Smith, Pittman, Riggs, Thomson, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Goodson
8 Item 1.
September 06, 2022~4:00 PM Oroville City Council Meeting Minutes Page 4 of 4
10. PURCHASE OF 50 APX8500 PORTABLE VEHICLE RADIOS, AND EQUIPMENT PLUS
SOFTWARE TO ENCRYPT RADIOS TO MEET CURRENT DOJ REQUIREMENTS The Council considered authorizing the purchase of 50-APX8500 vehicle radios, and equipment plus the software to encrypt the radios to meet current Department of Justice requirements, in an amount not to exceed $571,245.10
Motion by Vice Mayor Thomson and second by Council Member Smith to authorize the Police Department to purchase 50 APX8500 Motorola radios and all necessary equipment and software for radios, in an amount not to exceed $571,245.10, as outlined in the attached quotes.
AYES: Hatley, Smith, Pittman, Riggs, Thomson, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Goodson
REPORTS / DISCUSSIONS / CORRESPONDENCE
1. Council Announcements and Reports
a. Riggs – Spoke about the Miners Alley Restoration Event and Farm to Trail event hosted by the Downtown Business Association
b. Smith – Thanked Jordan’s Crossing for putting up the Salmon Festival Banners and spoke about the Salmon Festival; Spoke about his move to a new home. c. Reynolds – Spoke about his Facebook page.
2. Future Agenda Items – Oak Tree Ordinance requested by Mayor Reynolds
3. Administration Reports
a. LaGrone – Chamber Dinner is Thursday, 2 tables reserved b. Nevers – Spoke about new software the city is implementing
4. Correspondence - None
ADJOURN THE MEETING
Mayor Reynolds adjourned the meeting at 5:50pm.
APPROVED: ATTESTED:
____________________________________ ___________________________________ Mayor Chuck Reynolds Assistant City Clerk Jackie Glover 9 Item 1.
September 20, 2022~4:00 PM Oroville City Council Meeting Minutes Page 1 of 4
OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
September 20, 2022
SPECIAL MEETING MINUTES
This agenda was posted on September 19, 2022 at 3pm. This meeting was recorded and may be viewed at cityoforoville.org.
CALL TO ORDER / ROLL CALL
Mayor Reynolds called the meeting to order at 4pm.
PRESENT: Council Members: David Pittman, Eric Smith, Krysi Riggs, Art Hatley, Janet Goodson, Vice Mayor Scott Thomson, Mayor Chuck Reynolds STAFF: City Administrator Bill LaGrone, Business Assistance and Housing Director Amy Bergstrand, Assistant City Clerk Jackie Glover, Fire Chief Chris Tenns, Assistant Planner Danny Kopshever, Assistant Community Development Director Dawn Nevers, Assistant City Administrator Ruth Duncan, City Attorney Scott Huber, Code Enforcement Director Ron Belser, City Treasurer Karolyn Fairbanks
CLOSED SESSION
The Council held a Closed Session on the following:
1. Pursuant to Government Code Section 54957(b), the Council met with the City Administrator and the Personnel Officer related to the following positions: Police Chief
2. Pursuant to Government Code section 54956.9(d)(4), the Council met with the City Administrator and City Attorney regarding potential initiation of litigation – One cases.
3. Pursuant to Government Code section 54956.9(a), the Council met with the City Administrator, and the City Attorney relating to existing litigation: Sears v. City of Oroville
OPEN SESSION
1. Announcement from Closed Session – Mayor Reynolds announced that direction was given; no action was taken.
2. Pledge of Allegiance – Led by Mayor Reynolds
3. Adoption of Agenda – Motion by Council Member Goodson and second by Council Member Smith to adopt the agenda. Motion passed.
AYES: Hatley, Smith, Goodson, Pittman, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS AND PROCLAMATIONS
1. Council received a presentation on the Art Wall project from the Rainforest Art Project 10 Item 1.
September 20, 2022~4:00 PM Oroville City Council Meeting Minutes Page 2 of 4
2. The Council received an update from Cal Fire on the Transition PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following individuals spoke on non-agenda items:
- Tony Rosales
- Don Blake
- Stephanie Eirish
- Bill Speer
- Dr. Lamar Collins
The following individuals spoke on agenda items:
- Bill Speer – Item 2
CONSENT CALENDAR
Motion by Council Member Goodson and second by Council Member Smith to adopt the consent calendar excluding item 2. Motion passed.
AYES: Hatley, Smith, Goodson, Pittman, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
1. CORRECTION OF SCRIVENER’S ERROR IN APPROVED DOLLAR AMOUNT FOR GOAT
GRAZING VEGETATION MANAGEMENT AGREEMENT
The Council approved that the amount for grazing services be corrected and increased by $1,000.00 annually, for the remaining 2 years of the contract, bringing the contract total to $86,510.00 annually. For a full three-year contract total of $259,530.00.
3. SUBMITTAL OF A LOCAL AGENCY TECHNICAL ASSISTANCE GRANT APPLICATION
FOR A BROADBAND NETWORK DESIGN PROJECT
The Council will receive information regarding the submittal of an application to the CPUC for Local Agency Technical Assistance (LATA) program for which the City of Oroville is eligible to apply.
4. DRAINAGE AND GRAVEL INSTALLATION PROJECT FOR THE BUTTE COUNTY SHERIFF’S MARINE UNIT HANGAR GATE ENTRANCE AREA AT THE OROVILLE
AIRPORT
The City Council Adopted Resolution No. 9096 – A RESOLUTION OF THE OROVILLE CITY
COUNCIL AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH RCI GENERAL ENGINEERING IN THE AMOUNT OF $34,290.00. – AGREEMENT No. 3429.
5. AUTHORIZATION TO PURCHASE NEW COMMUNITY DEVELOPMENT VEHICLES The Council authorized the purchase of (2) 2023 Ford F-150 pickup trucks and (1) 2022 Ford Explorer from Oroville Ford.
6. TASK ORDERS FOR PROFESSIONAL SERVICES AGREEMENT WITH TROVER
CONSTRUCTION PROJECT MANAGEMENT, LLC
11 Item 1.
September 20, 2022~4:00 PM Oroville City Council Meeting Minutes Page 3 of 4 The City Council considered and approved task orders for Professional Services Agreement with Trover Construction Project Management LLC to perform construction management of City facility repair and remodel projects.
7. AUTHORIZATION TO TRANSFER SURPLUS AXON TASER EQUIPMENT AND
UNEXPENDED CARTRIDGES TO THE GRIDLEY POLICE DEPARTMENT
The Council authorized the transfer of Taser equipment as listed in this staff report, to the Gridley Police Department
2. AMENDMENT TO THE AGREEMENT FOR TREE PRUNING SERVICE
The Council considered an amendment to the agreement for tree pruning with P31 Enterprises, Inc. in an amount not to exceed $1,595.00 per day or not to exceed $80,000.00 through the end of the 22/23 fiscal year.
Motion by Council Member Pittman and second by Council Member Goodson to approve as presented by Staff.
Motion by Vice Mayor Thomson and second by Mayor Reynolds to authorize Staff to amend the agreement for tree pruning services within the City’s public right of way to P31 Enterprises, Inc. to $80,000 and bring back an RFP for an additional $120,000 for tree pruning services.
Council Member Pittman withdrew his motion.
Motion by Vice Mayor Thomson and second by Mayor Reynolds passed unanimously.
AYES: Hatley, Smith, Goodson, Pittman, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
REGULAR BUSINESS
8. PROJECT CONTRACT WITH Q & D CONSTRUCTION, LLC
The Council considered a Project Contract with the lowest responsive bidder, Q&D Construction, LLC, in the amount of $380,972.50, for the Oroville Airport crack seal runway 2-20 & associated taxiways (Project).
Motion by Council Member Goodson and second by Council Member Smith to adopt Resolution No. 9097 – A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE A PROJECT CONTRACT WITH THE LOWEST RESPONSIVE BIDDER, Q & D CONSTRUCTION, LLC, IN THE AMOUNT OF $380,973 FOR THE AIRPORT CRACK SEAL PROJECT – (Agreement No. 3430). Motion passed.
AYES: Hatley, Smith, Goodson, Pittman, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC HEARINGS
9. PUBLIC HEARING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2022 PROGRAM
INCOME ONLY APPLICATION AND USE OF CDBG PROGRAM INCOME FOR
IMPROVEMENTS TO THE OROVILLE CONVENTION CENTER
12 Item 1.
September 20, 2022~4:00 PM Oroville City Council Meeting Minutes Page 4 of 4 The Council conducted a public hearing to solicit input and comments regarding the proposed usage of CDBG program Income on-hand and future receipts to apply for a Program Income Only application to make additional improvements to the Oroville Convention Center.
Additionally, the Council considered approving a budget adjustment utilizing the unanticipated program income funds for these activities.
Motion by Council Member Riggs and second by Council Member Smith to adopt Resolution No. 9098 – A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE
EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2021-2022 FUNDING YEAR OF THE STATE CDBG PROGRAM. Motion passed.
AYES: Hatley, Smith, Goodson, Pittman, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
REPORTS / DISCUSSIONS / CORRESPONDENCE
1. Council Announcements and Reports
a. Goodson – Spoke about upcoming candidate forums
b. Smith – Mentioned the Salmon Festival Soiree and Salmon Festival c. Pittman – Spoke about a Foster Youth Housing Vouchers Policy that is being discussed at the Butte County Housing Authority
2. Future Agenda Items –
a. Creative solutions for student foot travel on Foothill Blvd. around Ishi Middle School b. Oak Tree Ordinance
c. Fencing on Table Mtn. Blvd Walkway.
3. Administration Reports
a. Tenns – Mentioned that the Smoke Trailer is most likely in it’s last year of service b. Duncan – Mentioned she is compiling a List of Vehicles for purchase this year. c. Belser – Spoke about the Housing Navigator partnership and meeting with the Interim Feather River Recreation and Parks Manager
d. August 2022 Departmental Reports for Council Update (Written Report) e. Police Department Monthly Report (Written Report)
ADJOURN THE MEETING
Mayor Reynolds adjourned the meeting at 6:12pm.
APPROVED: ATTESTED:
__________________________________ ____________________________________ Mayor Chuck Reynolds Assistant City Clerk Jackie Glover 13 Item 1.
August 16, 2022~4:00 PM Oroville City Council Meeting Minutes Page 1 of 5
OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
August 16, 2022
MINUTES
This agenda was posted on August 12, 2022. This meeting was recorded and may be viewed at Ctiyoforoville.org
CALL TO ORDER / ROLL CALL
Mayor Reynolds called the meeting to order at 4pm
PRESENT: Council Members: David Pittman, Eric Smith, Krysi Riggs, Art Hatley, Janet Goodson, Vice Mayor Scott Thomson, Mayor Chuck Reynolds
STAFF: Acting City Administrator Tom Lando, Business Assistance and Housing Director Amy Bergstrand, Assistant City Clerk Jackie Glover, Cal Fire - Garett Needles, City Treasurer Karolyn Fairbanks, Principal Planner Wes Ervin, Counter Technician Noelle Snow, Assistant Planner Conner Musler, Assistant Planner Danny Kopshever, City Attorney Scott Huber, Code Enforcement Director Ron Belser, Acting Police Chief Bill LaGrone, Assistant Community Development Director Dawn Nevers, Assistant City Administrator Ruth Wright
CLOSED SESSION
The Council held a Closed Session on the following:
1. Pursuant to Government Code Section 54957(b), the Council met with the City Administrator and the Personnel Officer related to the following positions: Police Chief and Deputy City Clerk.
2. Pursuant to Government Code section 54956.9(d)(2), the Council met with the City Administrator and City Attorney regarding potential exposure to litigation – two case.
3. Pursuant to Government Code section 54956.9(d)(4), the Council met with the City Administrator and City Attorney regarding potential exposure to litigation – one case.
OPEN SESSION
1. Announcement from Closed Session – Mayor Reynolds announced that direction was given; no was taken
2. Pledge of Allegiance – Led by Mayor Reynolds
3. Adoption of Agenda – Motion by Council Member Goodson and second by Council Member Smith to adopt the agenda. Motion passed.
AYES: Hatley, Smith, Pittman, Goodson, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
14 Item 1.
August 16, 2022~4:00 PM Oroville City Council Meeting Minutes Page 2 of 5
PRESENTATIONS AND PROCLAMATIONS
1. Branding Oroville - Presentation by the North Star Place Branding Team PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following individuals spoke on non-agenda items:
- Don Blake
- Bill Speer
CONSENT CALENDAR
Motion by Council Member Goodson and second by Council Member Riggs to approve the consent calendar excluding items 4, 7 and 8. Motion passed.
AYES: Hatley, Smith, Pittman, Goodson, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
1. APPROVAL OF THE MINUTES
The Council approved the minutes of August 2, 2022
2. ACCEPTANCE OF HOMELAND SECURITY GRANT PROGRAM (HSGP) FOR IPAD PRO
TABLETS
The Council accepted the Homeland Security Grant Program (HSGP) for Federal Fiscal Year 2021 (FFY21) funds through Butte county Office of Emergency Management to purchase 7 iPad tablets for the Oroville Fire Department.
3. OROVILLE CONVENTION CENTER REQUEST FOR ADDITIONAL FUNDS FOR PAINT
CHANGE ORDER
The Council authorized and directed staff to process an invoice to BELFOR Property Restoration in the amount of $48,845.23 for the 2021 change order for exterior and interior painting of the Oroville Convention Center.
5. SECOND READING OF A RESOLUTION ELECTING TO HAVE THE CITY OF OROVILLE
BECOME SUBJECT TO THE CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST
ACCOUNTING PROCEDURES AND CONSIDERATION OF AN ORDINANCE AMENDING TITLE 2 OF THE OROVILLE MUNICIPAL CODE AMENDING CHAPTER 2.24 BUREAU OF
PURCHASE, CONCERNING THE IMPLEMENTATION OF UNIFORM CONSTRUCTION
COST ACCOUNTING ACT PROCEDURES
The Council adopted Resolution No. 9085 electing to have the City of Oroville become subject to the California Uniform Public Construction Cost Accounting procedures, and adopt Ordinance No. 1866 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OROVILLE, ADDING ARTICLE 4. SECTION 2.24.190 through 2.24.220 TO THE OROVILLE MUNICIPAL CODE TO
PROVIDE INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT (Section 22000, et seq. of the Public Contract Code)
15 Item 1.
August 16, 2022~4:00 PM Oroville City Council Meeting Minutes Page 3 of 5
6. AMENDMENT TO LEASE AGREEMENT BETWEEN THE CITY OF OROVILLE AND TABLE MOUNTAIN GOLF CLUB, INC.
The Council adopted Resolution No. 9094 – A RESOLUTION OF THE OROVILLE CITY
COUNCIL AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AMENDMENT
TO LEASE AGREEMENT BETWEEN THE CITY OF OROVILLE AND TABLE MOUNTAIN GOLF CLUB, INC. – (Agreement No. 764-9).
9. GRANTING PG&E A TEMPORARY EASEMENT
The Council approved granting a temporary easement to PG&E at the municipal corporation yard (Yard) for the purposes of installing emergency generators.
10. RESPONSE TO 2019-2020 FINAL BUTTE COUNTY GRAND JURY REPORT The Council approved the City of Oroville’s response to the 2019-2020 Final Butte County Grand Jury Report and authorize the Mayor to sign the response.
4. CONSIDER AND ADOPT THE REVISED MASTER SALARY SCHEDULE The City Council considered and adopted the revised master salary schedule Motion by Council Member Riggs and second by Vice Mayor Thomson to approve the master salary schedule. Motion passed.
AYES: Smith, Pittman, Goodson, Riggs, Thomson, Reynolds NOES: Hatley
ABSTAIN: None
ABSENT: None
7. AGREEMENT FOR AS NEEDED PROFESSIONAL ENGINEERING AND SERVICES WITH
RICHARD WALLS, PE
The Council considered authorizing the Mayor to execute an agreement for as needed professional civil engineering services with Richard Walls, PE.
Motion by Council Member Riggs and second by Vice Mayor Thomson to authorize the Mayor to contract with Richard Walls for as needed professional engineering services in the amount of $75.00/hour, not to exceed $72,000/year. Motion passed.
AYES: Smith, Pittman, Goodson, Riggs, Thomson, Reynolds NOES: Hatley
ABSTAIN: None
ABSENT: None
8. OUT OF CLASS PAY FOR CITY ADMINISTRATOR DURING SERVICE AS ACTING POLICE CHIEF
The Council considered approving a 10% out of class pay for the City Administrator, Bill LaGrone, while he serves as the Acting Police Chief.
Motion by Vice Mayor Thomson and second by Council Member Smith to adopt the Resolution 9093 - A RESOLUTION OF THE OROVILLE CITY COUNCIL APPROVING A 10% OUT OF
CLASS PAY FOR THE CITY ADMINISTRATOR, BILL LAGRONE, DURING SERVICE AS ACTING POLICE CHIEF. Motion passed.
16 Item 1.
August 16, 2022~4:00 PM Oroville City Council Meeting Minutes Page 4 of 5 AYES: Smith, Goodson, Riggs, Thomson, Reynolds
NOES: Hatley, Pittman
ABSTAIN: None
ABSENT: None
REGULAR BUSINESS
11. REQUEST FOR DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR LEAGUE
OF CALIFORNIA CITIES ANNUAL CONFERENCE
The Council considered the appointment of (1) one Council Member to serve as the City of Oroville’s voting delegate and up to (2) two Council Members to serve as alternates for the 2022 League of California Cities Conference in Long Beach, CA.
Motion by Council Member Riggs and second by Vice Mayor Thomson to send 2 staff to the conference instead of council members. Motion passed.
AYES: Hatley, Smith, Pittman, Goodson, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC HEARINGS
12. RESOLUTION OF INTENT TO AMEND THE CALPERS CONTRACT TO END
UNREPRESENTED EMPLOYEES SHARING ADDITIONAL COSTS AND FIRST READING
OF THE ORDINANCE
The Council considered approving a Resolution of Intent to amend the California Public Employees’ Retirement System (CalPERS) contract to end employees cost sharing for the Unrepresented Employee Unit and conduct a public hearing on the first reading of the Ordinance to amend the contract.
Motion by Council Member Goodson and second by Council Member Smith to adopt Resolution No. 9095 - A RESOLUTION OF INTENTION BY THE CITY COUNCIL OF THE CITY OF
OROVILLE, CALIFORNIA, TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION - CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT
SYSTEM AND THE CITY COUNCIL OF THE CITY OF OROVILLE AND THE FIRST READING OF THE ORDINANCE. Motion passed.
AYES: Hatley, Smith, Pittman, Goodson, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
REPORTS / DISCUSSIONS / CORRESPONDENCE
1. Council Announcements and Reports
a. Riggs – Mentioned the Mile Long Yard Sale and Miners Alley Revitalization Project Event, Mentioned Huber’s 12 year anniversary with the City b. Smith – Mentioned the Salmon Festival September 24th and spoke about the Southside Community Center closing escrow soon.
c. Reynolds – Spoke about Council Member Smith running unopposed in his district.
2. Future Agenda Items
17 Item 1.
August 16, 2022~4:00 PM Oroville City Council Meeting Minutes Page 5 of 5 a. Pittman – Fire Equipment Milage
b. Belser – Code Enforcement Procedure Manual
3. Administration Reports
a. Lando – Staff working with developers for subdivisions and 1-2 major employers b. Belser – Spoke about the various projects his department is working on c. Nevers – Mentioned that the RFP for Sank Park Fence is open, RFP for Transportation Art in partnership with Caltrans is also open d. Departmental Reports for Council Update - Written
e. Police Department Monthly Report for July 2022 - Written
ADJOURN THE MEETING
Mayor Reynolds Adjourned the meeting at 5:55pm.
APPROVED: ATTESTED:
_____________________________ _______________________________________ Mayor Chuck Reynolds Assistant City Clerk Jackie Glover 18 Item 1.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR REYNOLDS AND COUNCIL MEMBERS
FROM: DAWN NEVERS, ASST. COMMUNITY DEVELOPMENT DIRECTOR RE: FAA GRANT ACCEPTANCE FOR AIRPORT IMPROVEMENT PROGRAM (AIP) PROJECT NO. 3-06-0178-027-2022 AT OROVILLE MUNICIPAL
AIRPORT AND STATE DEPARTMENT OF TRANSPORTATION AIP
MATCHING GRANT
DATE: OCTOBER 4, 2022
SUMMARY
The Council may consider accepting a $511,101 AIP Grant offer from the Federal Aviation Administration (FAA) for the Oroville Municipal Airport and a State Department of Transportation AIP Matching grant in the amount of $25,555.
DISCUSSION
The Crack Seal and Remark of Runway 2-20 and Associated Taxiways are a priority project on the City’s Airport Capital Improvement Program for the Oroville Municipal Airport. The FAA is offering the City a grant in the amount of $511,101 to complete the Crack Seal Project.
The Crack Seal and Runway Remarking project will include:
1. Crack Seal and Remark Runway 2-20 (100 ft x 6,360 ft) and Taxiways A, B, C, and E within the runway hold bars (50 ft x 810 ft);
2. Crack Seal and Remark Taxiways A, B, C, D, E, and L, and the South Apron Taxiway (50 ft. X 8,250 ft.)
FISCAL IMPACT
There is no impact to the general fund. A 10% grant match is required from the City’s Airport Fund as is normally the case with FAA grants. An application has been made to CALTRANS for a 5% grant match that if successful, will result in the Airport Fund only needing to pay 5% which is $25,555. If the Caltrans does not provide a 5%, there are adequate funds in the Airport Fund to pay the 10% grant match of $51,110.00. The current Airport cash balance is $508,316.24
RECOMMENDATION
Adopt Resolution 9099 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OROVILLE, CALIFORNIA, APPROVING THE ACCEPTANCE OF FEDERAL AVIATION
ADMINISTRATION GRANT OFFER FOR AIRPORT IMPROVEMENT PROGRAM PROJECT 19 Item 2.
NO. 3-06-0178-027-2022 AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN THE GRANT AGREEMENT.
Adopt Resolution 9100 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OROVILLE, CALIFORNIA AUTHORIZING THE SUBMITTAL OF AN APPLICATION,
ACCEPTANCE OF AN ALLOCATION OF FUNDS AND EXECUTION OF A GRANT
AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION, FOR AN
AIRPORT IMPROVEMENT PROGRAM (AIP) MATCHING GRANT
ATTACHMENTS
Resolution No. 9099
Federal Aviation Administration Grant Offer No. 3-06-0178-027-2022 for the Oroville Municipal Airport
Resolution No. 9100
20 Item 2.
CITY OF OROVILLE
RESOLUTION NO. 9099
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OROVILLE, CALIFORNIA, ACCEPTING THE FEDERAL AVIATION AIP GRANT NO. 3-06-0178-027-2022
AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN THE AIRPORT GRANT AGREEMENT.
NOW, THEREFORE, BE IT RESOLVED by the Oroville City Council as follows:
1. The City has received an offer from the FAA to receive $ 511,101 in grant funding for the Crack Seal and Remark of Runway 2-20 and Associated Taxiways Project to be completed under the City’s 2021 ACIP.
2. The Oroville City Administrator is hereby authorized to sign the grant agreement.
3. The City Clerk shall attest to the adoption of this Resolution.
PASSED AND ADOPTED by the City Council of the City of Oroville at a regular meeting on October 4, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Chuck Reynolds, Mayor
APPROVED AS TO FORM: ATTEST:
Scott E. Huber, City Attorney Jackie Glover, Assistant City Clerk 21 Item 2.
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CITY OF OROVILLE
RESOLUTION NO. 9100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OROVILLE, CALIFORNIA
AUTHORIZING THE SUBMITTAL OF AN APPLICATION, ACCEPTANCE OF AN
ALLOCATION OF FUNDS AND EXECUTION OF A GRANT AGREEMENT WITH THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION, FOR AN AIRPORT
IMPROVEMENT PROGRAM (AIP) MATCHING GRANT
WHEREAS, the City of Oroville and the Federal Aviation Administration are parties to federal AIP grant 3-06-0178-027-2022 for Crack Seal and Remark of Runway 2-20 and Associated Taxiways at the Oroville Municipal Airport; and WHEREAS, the California Department of Transportation, pursuant to the Public Utilities Code section 21683.1, provides grants of 5% of Federal Aviation Administration grants to airports; and
WHEREAS, the California Department of Transportation requires the Board of Supervisors to adopt a resolution authorizing the submission of an application for an AIP Matching grant;
NOW, THEREFORE BE IT RESOLVED that the City of Oroville of the County of Butte, State of California:
1. Authorizes filing an application for a state AIP Matching grant for this project.
2. Authorizes accepting the allocation of state AIP Matching funds for the project.
3. Authorizes execution of an AIP Matching Grant Agreement for this project; and
BE IT FURTHER RESOLVED, that the City of Oroville of the County of Butte does hereby authorize the City Administrator to sign any documents required to apply for and accept these subject funds on behalf of the City of Oroville.
PASSED AND ADOPTED by the City Council of the City of Oroville at a regular meeting on October 4, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
54 Item 2.
Chuck Reynolds, Mayor
APPROVED AS TO FORM: ATTEST:
Scott E. Huber, City Attorney Jackie Glover, Assistant City Clerk 55 Item 2.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR AND CITY COUNCIL MEMBERS
FROM: DAWN NEVERS, ASSISTANT COMMUNITY DEVELOPMENT DIR.
RE: REPAIRS TO THE UPLIFTED SIDEWALK IN THE DOWNTOWN
OROVILLE AREA BY PRECISION CONCRETE
DATE: OCTOBER 4, 2022
SUMMARY
Council may receive information regarding the completion of repairs to the uplifted sidewalks areas in the downtown Oroville location with Precision Concrete as identified in their Zone 1, Phase 2 & 3 Assessment, and Zones 2 for a $400,000.00 as budgeted in the 22-23 Fiscal Year.
DISCUSSION
Precision Concrete is a member of our inter-governmental JPA and as such can be sole sourced. The services they provide assist the City in maintaining our ADA Barrier Removal Plan and thus maintain our due diligence in compliance with accessibility responsibilities of our City. Additionally, they provide the corrective solutions that we must incorporate in areas that are non-compliant.
On October 6, 2020, the Council approved engaging Precision Concrete to develop the sidewalk condition assessment. Precision Concrete separated the City our into 5 zones to conduct their assessment of the sidewalks. All 5 Zones assessments are now complete, and reports have been received and reviewed by staff.
On June 1, 2021, the City Council authorized the execution of Zone 1, Phase 1 for $99,911.33. The work performed by Precision Concrete was that of quality and expedited quickly. Phase 1 focused on Mitchell Ave, Pomona Ave., High St. and Robinson from Feather River Blvd. to the railroad tracks. The assessment focused on the downtown area of Oroville with uplifted sidewalk panels ½” or greater to be repairs. Precision Concrete used their patented saw cutting technique resulting in an edge-to-edge repair of the sidewalks with an ADA compliant slope when complete.
The following Zone 1 (Phase 2 & 3) and Zone 2 have been budgeted for in the in the 2022/2023 fiscal year. Staff will return for the for FY 23/24 with the remaining Zones 3-5 for a total of $192,099.00
56 Item 3.
FISCAL IMPACT
Staff has budgeted to Zone 1 (Phase 2 & 3) and Zone 2 in the amount of $ 400,000.00 for sidewalk repairs in the Capital Improvements Fund 7311-6110. Appropriations of $2,500,000 were included in the 2022/23 Fiscal Year budget.
RECOMMENDATION
For informational purposes.
ATTACHMENTS
Exhibit A - Zone 1 (Phase 2 & 3) and Zone 2 Oroville Sidewalk Assessment 57 Item 3.
58 Item 3.
ZONE 2
$17,426
Phase 3: Removal of Oro
Dam Blvd lifted sidewalks.
59 Item 3.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR REYNOLDS AND COUNCIL MEMBERS
FROM: DAWN NEVERS, ASSIST. COMMUNITY DEVELOPMENT DIRECTOR RE: SURCHARGE ON PURCHASE OF VACTOR 2100 TRUCK FOR THE
SEWER DIVISION
DATE: OCTOBER 4, 2022
SUMMARY
The Council is requested to approve the Heavy-Duty pricing surcharge and Vactor Materials surcharge, for (1) Vactor 2100 truck for the Sewer Division in the amount of $8,500.
DISCUSSION
In the 2021/2022 Fiscal Year budget, the Council approved the newly adopted Fleet Replacement Program to replace outdated and non-compliant equipment and vehicles. The (1) Vactor 2100 truck for the Sewer Division was within that first year’s round of equipment to be replaced. The City has taken delivery of the Vactor 2100 truck but due to unprecedented events within the Heavy Duty and Vactor markets there was an additional $8,500 surcharge placed on this unit (information attached).
On March 23, 2022, Owen Equipment (the Vactor Dealer) was notified by Federal Signal that Kenworth would implement a material surcharge immediately an all model 2023 truck chassis in the amount of $5,000. On May 9, 2022, Vactor also applied a $3,500 surcharge on any shipment after April 4, 2022 in the amount of $3,500, for a total combined surcharge of $8,500
FISCAL IMPACT
All equipment has been budgeted in the 22/23 Fiscal year and will be charged to Account No. 7301-8030.
RECOMMENDATION
Approve the additional surcharge for Vactor 2100 in the amount of $8,500.00
ATTACHMENTS
(1) Letter from Owen Equipment to City of Oroville explaining surcharges (2) Letter from Federal Signal to Owen Equipment explaining surcharges 60 Item 4.
Portland 13101 NE Whitaker Way | PO Box 30959 | Portland, OR 97294 | (503) 255-9055 | (800) 992-3656 | fax (503) 256-3880 Kent 8721 South 218th Street | Kent, WA 98031 | (253) 852-5819 | (800) 422-2059 | fax (253) 852-8913 Fairfield 1085 Horizon Drive | Fairfield, CA 95838 | (707) 422-2333 | (800) 992-3656 | fax (707) 422 2444 www.owenequipment.com
Environmental Sales • Service • Parts • Rentals
May 18th, 2022
To: City of Oroville
Re: Kenworth & Vactor Material Surcharge
On March 23rd, 2022, we were notified by Federal Signal that Kenworth would be implementing a material surcharge immediately on all Model Year 2023 truck chassis as follows. $5,000 Heavy Duty pricing surcharge on all model year 2023 orders Also, on May 9th 2022, Vactor has applied a Material Surcharge on any shipment after April 4th, 2022 for All Products in the amount of $3,500.00
New Charges on the Order:
Kenworth - $5,000.00 Heavy Duty pricing surcharge
Vactor Products- $3,500.00 Vactor Materials surcharge
Total Price Increase - $8,500.00
We are in unprecedented times and have been forced to add notices on all new quotes going out about potential increases that may be applied after the order is in. We are also asking that this be signed in acknowledgement.
Being that your order was placed before this we are asking for any help you can offer regarding these charges that are being applied to Owen Equipment for your order. I have included the document sent by Federal Signal regarding this matter for your review. We appreciate you as a customer and our long business relationship.
Thank you for your consideration,
Chad Medina
Account Manager
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CITY OF OROVILLE
STAFF REPORT
TO: MAYOR REYNOLDS AND COUNCIL MEMBERS
FROM: BILL LAGRONE, POLICE CHIEF
RE: PUBLIC SAFETY REPLACEMENT OF DAMAGED AND DESTROYED
OFFICE FURNITURE
DATE: OCTOBER 4, 2022
SUMMARY
The Council will consider the purchase of additional office furniture for the Oroville Public Safety facility that was damaged and destroyed
DISCUSSION
The Oroville Police Department has been undergoing a renovation since 2019. In August of 2019, the Oroville Public Safety Facility was damaged when a motorist intentionally drove a vehicle into the front of the building. The facility and its contents sustain water damage as a result. The criminal that drove his vehicle into the front of the building did have minimal insurance and some of the cost for repair were covered; however, the cost has well exceed the limits of the insurance policy.
In November of 2021 a remodel and repair project was published and then awarded to D.H.
Slater & Sons, Inc. This remodel and repair included reconfiguration of offices and bring building into compliance with the Americans with Disability Act. These required changes made it necessary to replace old and non-compliant equipment and furniture. The Oroville Police Department facility has been used for 24 hours a day for over the last 39 years. Many of the Department’s appliances and workstations have been in use for over 20 years. Many of the workstations are broken and do not meet workplace health and safety requirements.
In June of 2022 the Council authorized the replacement of furniture and appliances that were either damaged or destroyed. While moving office furniture that was repurposed it was discovered that the furniture was damaged or when attempting to reassemble the furniture the fasteners would no longer hold the furniture together. An additional issue is the poor condition of the lament on the furniture, movement and packing has caused damage to the furniture. Much of the furniture is made of particle board and is not meant to be assembled and disassembled.
64 Item 5.
FISCAL IMPACT
$9,019.53 from the Police Department budget 2401-6240 - Equipment $3,472.73 from the Fire Department budget 2801-6240 - Equipment
RECOMMENDATION
1. Authorize and direct staff to execute a one-time purchase from National Business Furniture for the purchase of workstations in the amount of $12,492.26. CMAS Contract #4-20-71-00970
ATTACHMENTS
1. National Business Furniture Quotes
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Department Vehicle/Equipment Description SR PO# Paid Cost Est. Capital Asset Repl Sewer Airport Impact Fee Other Police Fund Fund Fund Fund Funds
8 Police Vehicles, carryover from prior year SUV's for Patrol - 1 rec'd in prior year for Chief 09/21/21 22020 480,000.00 480,000.00 4 Police Vehicles, carryover from prior year SUV's for Patrol 4 for PD one for Code Enf 04/05/22 240,000.00 240,000.00 2 Police Vehicle, current year To make 14 total requested None yet 130,000.00 130,000.00 50 APX8500 Portable Vehicle Radios 09/06/22 23010 571,245.10 571,245.10 TruNarc devices 09/06/22 23020 51,490.09 51,490.09
Fire
PCT11 Combi Tool Extrication equipment 04/05/22 22047 09/08/22 34,962.94 5,022.48 1 Command Vehicle (from prior year) 2022 Ford F-250 90,000.00 90,000.00 17 BK HT's Handheld radios 35,000.00 35,000.00
Scott SCBAs Self Contained Breathing Apparatus 100,000.00 100,000.00 Code Enforcement
1 Ford Escape 04/05/22 22048 09/22/22 27,865.00 27,865.00 1 Ford Escape 04/05/22 22048 27,865.00 27,865.00
1 Ford F-150 Truck Ordered for Fire but issued to CE04/05/22 22049 08/18/22 37,895.00 37,895.00 1 Ford F-150 Truck 04/05/22 22049 37,895.00 37,895.00
Public Works
PW Managers truck 43,000.00 43,000.00
Engineering truck 2023 F150 4x2 Truck 09/20/22 23024 43,000.00 43,000.00 (2) One-ton dump trucks 2 PW replacement trucks 93,142.50 93,142.50 Planning
Planning vehicle 2022 Ford Explorer 09/20/22 23024 53,174.26 53,174.26 Building
Inspectors truck 2023 F150 4x2 Truck 09/20/22 23024 43,000.00 43,000.00 Sewer
Vactor 2100l Vactor 09/06/22 22021 09/15/22 474,682.46 474,682.46 Vactor Surcharge for Vactor 8,500.00 8,500.00
CCTV Van 250,000.00 250,000.00
Electricians Ariel Lift Truck 189,638.63 189,638.63
Parks
John Deere Gator 1/3 for Parks 08/02/22 23016 5,670.25 5,670.25 Streets
Street sweeper (From prior year)2021 Freightliner M@ Chassis 03/21/22 22039 08/11/22 341,977.01 341,977.01 (1) One-ton dump trucks 62,095.00 62,095.00
Backhoe CAT 420 Loader 08/02/22 23017 160,929.16 120,696.87 40,232.29 Motor Grader Caterpillar 120GC 08/02/22 23015 261,381.53 175,125.63 86,255.90 Pull behind herbicide spray rig To be shared with the Airport 08/02/22 23016 17,770.00 8,885.00 8,885.00 John Deere Gator 2/3 for Streets and Airport 08/02/22 23018 11,512.34 5,670.25 5,842.09 Streets-continued
FUNDING
CITY OF OROVILLE
VEHICLE AND EQUIPMENT DEPARTMENT REQUESTS
For Budget Year 2022 23
72 Item 6.
10 Wheeler Dump Truck 252,000.00 252,000.00
Skid steer attachments 50,000.00 50,000.00
Skid steer trailer 38,000.00 38,000.00
5 Yard Dump Truck 125,000.00 125,000.00
Loader bucket attachment 4-1 piece 8,000.00 8,000.00
Mechanics shop
Vehicle lift 25% each Streets, Fire, Police, Sewer 09/06/22 23021 27,811.04 20,858.28 6,952.76 4-Column HD Truck lift 50,234.92 50,234.92
Total Cost 4,474,737.23 2,711,049.97 929,773.85 141,215.28 40,022.48 622,735.19 73 Item 6.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR REYNOLDS AND CITY COUNCIL MEMBERS
FROM: RUTH DUNCAN, ASSISTANT CITY ADMINISTRATOR,
ADMINISTRATIVE SERVICES
RE: CAPITAL ASSET REPLACEMENTS FOR FISCAL YEAR 2022-23
DATE: OCTOBER 4, 2022
SUMMARY
The City Council may review requested capital asset purchases for fiscal year 2022-23.
DISCUSSION
During the budget cycle for fiscal year 2022-23, departments submitted their asset replacement requests for the current budget year. Attached is a compiled list of the assets and the recommended funding source.
In past years the City didn’t have funding for these assets so there was very little activity. The current budget has included transfers to the Capital Asset Replacement Fund and the Capital Improvement and Projects Funds. The original source comes from our 1% District Tax Fund.
Many of these assets were taken to Council in the prior year but with supply challenges many have carried over to this fiscal year.
For the next fiscal year, it is the goal and intention of staff to have this list compiled and submitted with the annual budget. Once approved the finance department will track and periodically bring the list to Council to receive information regarding the status of the purchase.
If Council approves, we ask that for next year we don’t bring each and every item to Council throughout the year, rather if the list is approved, Council will be updated on the status of the purchase through the submittal of the list periodically.
The balance in the Capital Asset Replacement fund after the items on this list are purchased will be approximately $1,104,458.29.
FISCAL IMPACT
$2,711,049.97 from the Capital Asset Replacement Fund 300-7301-8020 for Equipment or 300-7301-8030 for Vehicles.
RECOMMENDATION
74 Item 6.
Receive information. Items on this list have or will be submitted to Council on individual staff reports.
ATTACHMENTS
Capital Asset Replacement list for fiscal year 2022-23
75 Item 6.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR REYNOLDS AND COUNCIL MEMBERS
FROM: RUTH DUNCAN, ASSISTANT CITY ADMINISTRATOR,
ADMINISTRATIVE SERVICES
RE: DONATION OF SURPLUS EQUIPMENT
DATE: OCTOBER 4, 2022
SUMMARY
The Council will consider donating surplus equipment.
DISCUSSION
After the major City scanning project there is a surplus of file cabinets in the basement at City Hall. We have a request from the Oroville Community Concert Band for 5 file cabinets to keep music sheets organized in. There are over 10 empty file cabinets that are no longer in commission.
FISCAL IMPACT
No fiscal impact
RECOMMENDATION
Declare 5 file cabinets as surplus and authorize staff to donate them to the Oroville Community Concert Band.
ATTACHMENTS
None
76 Item 7.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR REYNOLDS AND CITY COUNCIL MEMBERS
FROM: DAWN NEVERS, ASST. COMMUNITY DEVELOPMENT DIRECTOR RE: SANK PARK PERIMETER FENCE OPTIONS FOR CONSIDERATION
FOLLOWING RECEIPT OF BIDS
DATE: OCTOBER 4, 2022
SUMMARY
The City Council may review and consider two bids received following the publishing of a Request for Proposal (RFP) to fabricate and erect a fence and gates around the perimeter of Sank Park.
DISCUSSION
Following the City Council’s approval on September 7, 2021, of the application for Per Capita funding for fencing to be installed around the perimeter of Sank Park and Rotary Park. Staff sought input from the Park Commission and the Historic Advisory Commission for new fencing because the location is a City park and falls within the Downtown Historic Overlay.
The fencing will replace the deteriorating wood and chain link fence surrounding Sank Park with a wrought iron fence. The fence design elements were approved on April 19, 2022 and required the following:
5’ tall fence
6” curb under fence
Ornate corner posts with finials
Pickets will be slender with pointed tips
(2) vehicle gates and (4) man gates
Man gate at Montgomery Street entrance will be inset for a more pronounced entrance to have a decorative elements
Dusk to dawn hardware is desired for safety and to secure closure during the evening hours
The intent is to prevent further vandalism of the historic home and park grounds during the evening hours and preserve the historic character of the home. 77 Item 8.
Following Council approval on April 19, 2022, a Request for Proposal (RFP) was published, and a mandatory job walk was help on August 25, 2022. Staff received two proposals with the low bidder’s proposal not being fully responsive and proposing prefabricated fence panels. The second bidder proposed a fully custom fence that meets the requested list stated above.
Bidder Name Total Bid Amount 10%
Contingency Project Total
A. Northstate Earth &
Water, Inc. $244,898.92 $24,489.89 $269,388.81
B. B&M Builders, Inc. $566,495.00 $56,649.50 $623,144.50
FISCAL IMPACT
A Per Capita allocation of $177,952.00 is available from the State Department of Parks & Recreation. A budget adjustment of $91,436.81 for Bid “A” and $445,192.50 for Bid “B” will be necessary.
RECOMMENDATION
Select one of the following, or a combination:
1. Select Bid “A” and approve a budget adjustment of $91,436.81 that includes a 10% contingency and authorize City Administrator to execute a Construction Agreement.
2. Select Bid “B” and approve a budget adjustment of $445,192.50 that includes a 10% contingency and authorize City Administrator to execute a Construction Agreement.
3. Or provide another recommendation to staff.
ATTACHMENTS
Sank Park Fence Summary of Proposals Received
Bid A – Northstate Earth & Water, Inc.
Bid B – B&M Builders, Inc.
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