Agenda packet — Oroville City Council, January 17, 2023

January 17, 2023~4:00 PM Oroville City Council Meeting Agenda Page 1 of 8

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
January 17, 2023

REGULAR MEETING
CLOSED SESSION 4:00 PM
OPEN SESSION 4:30 PM
AGENDA

PUBLIC ACCESS AND PARTICIPATION
Please review the options below for ways to participate or observe the Council Meetings.

To Observe the Meeting:

1. Live Feed: https://www.youtube.com/channel/UCAoRW34swYl85UBfYqT7IbQ/

2. Zoom Link: https://zoom.us/j/96870319529?pwd=dW9kMGRZSFo5MFFNQk5wVDUzRkRrZz09

3. Zoom Application: Meeting ID: 968 7031 9529 Passcode: 67684553

4. By Phone: Telephone: 1-669-900-6833 Meeting ID: 968 7031 9529 Passcode: 67684553 To Provide Comment to the Council:

1. Attend the meeting in person

2. Send an Email by 2:00 PM the day of the meeting to [email protected]. All comments emailed will be provided to the Council Members for their consideration.

If you would like to address the Council at this meeting, you are requested to complete the blue speaker request form (located on the wall by the agendas) and hand it to the City Clerk, who is seated on the right of the Council Chamber. The form assists the Clerk with minute taking and assists the Mayor or presiding chair in conducting an orderly meeting. Providing personal information on the form is voluntary. For scheduled agenda items, please submit the form prior to the conclusion of the staff presentation for that item. Council has established time limitations of three (3) minutes per speaker on all items and an overall time limit of thirty minutes for non-agenda items.

If more than 10 speaker cards are submitted for an item, the time limitation would be reduced to one and a half (1.5) minutes per speaker for that item. If more than 15 speaker cards are submitted for non-agenda items, the first 15 speakers will be randomly selected to speak at the beginning of the meeting, with the remaining speakers given an opportunity at the end. (California Government Code §54954.3(b)).

Pursuant to Government Code Section 54954.2, the Council is prohibited from taking action except for a brief response from the Council or staff to statements or questions relating to a non-agenda item.

CALL TO ORDER / ROLL CALL
Council Members: Shawn Webber, Krysi Riggs, Janet Goodson, Scott Thomson, Tracy Johnstone, Vice Mayor Eric Smith, Mayor David Pittman
1 January 17, 2023~4:00 PM Oroville City Council Meeting Agenda Page 2 of 8

CLOSED SESSION
The Council will hold a Closed Session on the following:

1. Pursuant to Government Code Section 54957(b), the Council will meet with the City Administrator, City Attorney and the Personnel Officer related to the following positions: City Administrator

2. Pursuant to Government Code section 54956.9(d)(2), the Council will meet with the City Administrator and City Attorney regarding potential exposure to litigation – One Cases.

OPEN SESSION

1. Announcement from Closed Session

2. Pledge of Allegiance

3. Adoption of Agenda

PRESENTATIONS AND PROCLAMATIONS

1. NHA Advisors - Unfunded pension liability update
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.

CONSENT CALENDAR
Consent calendar items 1 - 10 are adopted in one action by the Council. Items that are removed will be discussed and voted on immediately after adoption of consent calendar items.

1. APPROVAL OF THE MINUTES
The City Council may approve the minutes of December 13, 2022, December 20, 2022, January 3, 2023 and January 11, 2023.

RECOMMENDATION
Approve the minutes of December 13, 2022, December 20, 2022, January 3, 2023 and January 11, 2023.

2. CHANGE ORDER FOR HOUSING TOOLS PREPARATION OF THE CITY OF OROVILLE

HOUSING ELEMENT
The Council may consider a change order to the contract with Housing Tools to prepare the update of the City’s Housing Element.

RECOMMENDATION
Authorize the change order in an amount not to exceed $11,289. 2 January 17, 2023~4:00 PM Oroville City Council Meeting Agenda Page 3 of 8

3. ESTABLISH BUDGET FOR ENCAMPMENT RESOLUTION FUNDING GRANT NUMBER 22- ERF-2-L-10006 AND AUTHORIZE EXPENDITURES PRIOR TO RECEIVING GRANT FUNDS The City Council may consider establishing a budget of $2,733,374.11 for Encampment Resolution grant number 22-ERF-2-L-10006.

Additionally, the City Council may consider authorizing expenditures prior to receiving grant funding.

RECOMMENDATION
Adopt the ERF budget that was approved by Cal ICH.

Approve the advancement of funds to the Mission for ERF purchases and activities up to an amount not to exceed $500,000 (18.3% of the budget), upon approval from Cal ICH to expend funds in advance of the full contract execution.

4. PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASSOCIATES FOR ANNUAL

ADMINISTRATION OF ASSESSMENT DISTRICTS
The Council may consider a professional services agreement with Harris & Associates to provide annual administration for the City of Oroville’s Landscape and Lighting District, Benefit Assessment District and Community Facilities Districts, for fiscal years, 2023/24, 2024/25 and 2025/26.

RECOMMENDATION
Approve and direct the Mayor to sign a professional services agreement with Harris & Associates to provide annual administration for the City of Oroville’s Landscape and Lighting District, Benefit Assessment District and Community Facilities Districts, for fiscal years, 2023/24, 2024/25 and 2025/26.

5. CALPERS RESOLUTION
The City Council may approve a resolution for a 180-day exemption for extra help from a retired annuitant.

RECOMMENDATION
Approve resolution for a 180-day exemption for extra help from a retired annuitant.

6. CYBERSECURITY UPGRADES
The Council may consider the purchase of new cybersecurity products in the amount of $80,133.20. These funds would come from the Local Fiscal Recovery Funds.

RECOMMENDATION
Authorize staff to purchase the cybersecurity upgrades. 3 January 17, 2023~4:00 PM Oroville City Council Meeting Agenda Page 4 of 8

7. RAINFOREST ART PROJECT AGREEMENT FOR TRANSPORTATION ART PROPOSALS The Oroville City Council will consider an agreement with the Rainforest Art Project in partnership with Caltrans Clean California, Transportation Art Proposals.

RECOMMENDATION
Staff recommends approval of the project agreement

8. AIRPORT MANAGER JOB DESCRIPTION
The Council may consider approving the Airport Manager job description.

RECOMMENDATION
Approve the Airport Manager job description.

9. AUTHORIZATION TO PURCHASE VEHICLES AND EQUIPMENT THAT HAS PREVIOUSLY BEEN APPROVED AND IN THE 2022/2023 FISCAL BUDGET
The Council will consider authorizing staff to purchase equipment for the Fire Department, Police Department, and the Public Works Department, that was approved for purchase in the 2022 / 2023 fiscal year budget.

RECOMMENDATION
Authorize staff to make the purchases as listed below, to include the increased cost due to inflation and supply change delays

1. Authorize the purchase of a Ford F-250 for the Fire Department in an amount not to exceed $80,772.03

2. Authorize the purchase of (2) two bed vaults for Fire Command vehicles in an amount not to exceed $13,000.00

3. Authorize the purchase of (2) two M-Tech Camper shells for Fire Command vehicles in an amount not to exceed $9,471.76

4. Authorize the purchase of 14 Ford Explorer Police Interceptors in an amount not to exceed $795,618.74

5. Authorize the purchase of Emergency Equipment for 14 Ford Explorer Police Interceptors in an amount not to exceed $205,372.30

6. Authorize the installation of 14 Tri Band Motorola Police radios in Ford Explorer Police Interceptors in an amount not to exceed $9,800.00

7. Authorize the wrapping and stripping of 14 Ford Explorer Police Interceptors in an amount not to exceed $14,000.00

8. Authorize the purchase of a 5 yard Kenworth Dump truck in an amount not to exceed $141,060.58

9. Authorize the purchase of a Ford F-250 for the Public Works Department in an amount not to exceed $80,772.03
4 January 17, 2023~4:00 PM Oroville City Council Meeting Agenda Page 5 of 8

10. FREE ADMISSION DAYS FOR ALL CITY MUSEUMS AND FEE FOR PARTICIPATION IN

MUSEUM WEEKEND
Council may approve free admission to all City Museums and payment of fee to Explore Butte County to participate in Museum Weekend event on February 25, 2023 and February 26, 2023.

RECOMMENDATION
Authorize staff to process invoices for free admission for all City Museums on February 25, 2023 and February 26, 2023 in support of Explore Butte County.

REGULAR BUSINESS

11. AUTHORIZATION TO PURCHASE A GRACO LINELASER AIRLESS STRIPING MACHINE

FOR STREETS DIVISION
The Council will receive information regarding the request to purchase of a GRACO Linelaser airless striping machine to complete the necessary striping of the City’s roadways. Staff is requesting a budget adjustment in the 2022/23 Fiscal Year budget and authorization of the purchase.

RECOMMENDATION
Authorize the Public Works Division to purchase GRACO Linelaser airless striping machine for an amount not to exceed $48,477.00 and bring back quotes for a full-sized striping truck and paint rig.

12. PHYSICAL / MENTAL / EMOTIONAL FITNESS
The Council will consider authorizing the purchase of 50 gym memberships at NSFIT for the staff, in an amount not to exceed $17,400.00 per year

RECOMMENDATION
Authorize staff to execute an agreement with NSFIt for 50 gym memberships to encourage and promote physical and emotional health

13. DEVELOPER REQUEST TO WAIVE PARK DEVELOPMENT IMPACT FEES FOR PROPOSED 175 UNIT MARKET RATE MULTI-FAMILY DEVELOPMENT
The City Council may review and consider a request to waive the Park Development Impact Fees for a newly proposed market rate multi-family development with proposed park and recreational amenities to be developed on site.

RECOMMENDATION
Approve the request to waive the Park Development Impact Fees for a newly proposed market rate multi-family development with proposed park and recreational amenities to be developed on site.

Or
Provide direction as necessary
5 January 17, 2023~4:00 PM Oroville City Council Meeting Agenda Page 6 of 8

14. AWARD ABC NICK’S PIONEER TOWING THE ABANDONED VEHICLE ABATEMENT TOWING SERVICE CONTRACT.

The Council may consider awarding ABC Nick’s Pioneer Towing with the abandoned vehicle abatement towing service contract.

RECOMMENDATION
Award ABC Nick’s Pioneer Towing with the Abandoned Vehicle Abatement Towing Service Contract.

15. COUNCIL APPOINTMENT TO COMMITTEES, COMMISSIONS AND BOARDS The Mayor may appoint Council Members to various Committees, Commissions and Boards or leave assignments the status quo. Once the Mayor has made these assignments, the Council will vote to confirm the assignments.

RECOMMENDATION
Mayor assign Council Members to various assignments, discuss assignments and vote to confirm or deny assignments.
6 January 17, 2023~4:00 PM Oroville City Council Meeting Agenda Page 7 of 8

PUBLIC HEARINGS
The Public Hearing Procedure is as follows:
- Mayor or Chairperson opens the public hearing and staff will present the item and answer Council questions.
- The hearing is opened for public comment limited to three (3) minutes per speaker. In the event of more than ten (10) speakers, time will be limited to one and a half (1.5) minutes.

Under Government Code 54954.3, the time for each presentation may be limited. - Speakers are requested to provide a speaker card to the City Clerk - Public comment session is closed and then the Council will debate and take action - Those wishing to speak at the public hearings below, but unable to attend before 5pm, may request that the council consider holding the public hearing after 5pm by emailing [email protected] or calling 530-538-2535. Please submit request 24 hours before the meeting.
- Individuals may email comments for council consideration to [email protected]

17. FIRST READING OF ORDINANCE 1871 ADOPTING THE 2022 CALIFORNIA BUILDING STANDARDS CODE AND ORDINANCE 1872 AMENDING CHAPTER 15 OF THE CITY OF

OROVILLE MUNICIPAL CODE AND A RESOLUTION OF THE OROVILLE CITY COUNCIL

ADOPTING THE LEGISLATIVE FINDINGS SUPPORTING AMENDMENTS AND CHANGES TO THE CALIFORNIA STATE BUILDING STANDARDS CODE, 2022
The Council may introduce Ordinance 1871 to adopt the California Building Standards Code and Ordinance 1872 to amend Chapter 15 of the Oroville Municipal Code and approve Resolution 9121 adopting legislative findings supporting amendments and changes to the California Building Standards Code. Every three years the State of California Building Standards Commission publishes a new Building Standards Code for the State. The Building Standards Code is found in Title 24 of the California Code of Regulations. The triennial code adoption cycle states local jurisdictions shall adopt this code for local enforcement within 180 days after it is published.

RECOMMENDATION
Introduce by title only and waive the first reading of Ordinance No. 1871 and 1872 amending Title 15, Division I of the Oroville Municipal Code and approve Resolution No. 9121 adopting the Legislative findings supporting amendments and changes to the California State Building Standards Code, 2022
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above 7 January 17, 2023~4:00 PM Oroville City Council Meeting Agenda Page 8 of 8

REPORTS / DISCUSSIONS / CORRESPONDENCE

1. Administration Reports
i. Departmental Reports (Written)

2. Future Agenda Items

3. Council Announcements and Reports
i. Presentation from Liberian Deputy Minister of Finance Augustus Flomo to the Oroville City Council

4. Correspondence
i. PG&E Notice Letter dated 12.30.22

ADJOURN THE MEETING
The meeting will be adjourned. A regular meeting of the Oroville City Council will be held February 7, 2023 at 4:00 p.m.

Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, the City of Oroville encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact the City Clerk at (530) 538-2535, well in advance of the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you. Documents distributed for public session items, less than 72 hours prior to meeting, are available for public inspection at City Hall, 1735 Montgomery Street, Oroville, California.

Recordings - All meetings are recorded and broadcast live on cityoforoville.org and YouTube. 8 December 13, 2022~11:30 AM Oroville City Council Meeting Minutes Page 1 of 1

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
December 13, 2022

SPECIAL MEETING MINUTES
This agenda was posted on December 12, 2022 at 11:30 a.m.

CALL TO ORDER / ROLL CALL
Mayor Reynolds called the meeting to order at 11:30 a.m.

1. Roll Call Present: Council Member Art Hatley, Janet Goodson, Eric Smith, Krysi Riggs, David Pittman, Vice Mayor Scott Thomson, Mayor Chuck Reynolds.

2. Pledge of Allegiance – Led by Mayor Reynolds

3. Adoption of Agenda – Motion by Council Member Smith and seconded by Council Member Goodson to adopt the agenda with an amendment to correct Regular Business to Closed Session. Motion passed unanimously.

AYES: Hatley, Smith, Pittman, Goodson, Riggs, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None

CLOSED SESSION

1. Pursuant to Government Code Section 54957(b), the Council met with the City Administrator and the Personnel Officer related to the following positions: Police Chief and City Administrator

2. Pursuant to Government Code Section 54957(b), the Council met with Acting City Administrator, Personnel Officer, and/or City Attorney to consider the evaluation of performance related to the following position: City Administrator/Interim Police Chief Closed Session Announcement: Mayor Reynolds announced that direction was given; no action was taken.

ADJOURNMENT
Mayor Reynolds Adjourned the meeting at 12:45 p.m.

APPROVED: ATTESTED:
________________________________________ ___________________________________ Vice Mayor Scott Thomson Assistant City Clerk Jackie Glover 9 Item 1.

December 20, 2022~10:00 AM Oroville City Council Meeting Agenda Page 1 of 3

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
December 20, 2022

MINUTES
This agenda was posted on December 16, 2022. This meeting was recorded and may be viewed at Cityofororville.org

CALL TO ORDER / ROLL CALL
Mayor Reynolds opened the meeting at 10:00 AM.

PRESENT: Council Members: David Pittman, Eric Smith, Krysi Riggs, Art Hatley, Janet Goodson, Mayor Chuck Reynolds
ABSENT: Vice Mayor Scott Thomson
STAFF: City Administrator Tom Lando, Assistant City Administrator Ruth Duncan, Police Chief Bill LaGrone, City Attorney Scott Huber, Assistant City Clerk Jackie Glover, Director of Code Enforcement Ron Belser, Assistant Director of Community Development Dawn Nevers

OPEN SESSION

1. Pledge of Allegiance – Led by Mayor Reynolds

2. Adoption of Agenda – Motion by Council Member Goodson and seconded by Council Member Smith to adopt the agenda. Motion passed.

AYES: Hatley, Smith, Pittman, Goodson, Riggs, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Thomson
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following individuals spoke on non-agenda items:
- Bill Speer

CONSENT CALENDAR
Motion by Council Member Riggs and second by Council Member Goodson to approve consent calendar items 1 and 3. Motion passed.

AYES: Hatley, Smith, Pittman, Goodson, Riggs, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Thomson
10 Item 1.

December 20, 2022~10:00 AM Oroville City Council Meeting Agenda Page 2 of 3

1. WARMING / COOLING CENTER OPERATIONS
The Council approved the one-year agreement with the Oroville Rescue Mission to provide warming and cooling services for fiscal year 2022/2023 not to exceed $20,000

3. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KOFF &

ASSOCIATES TO CONDUCT A NATIONWIDE SEARCH FOR A CITY ADMINISTRATOR The Council adopted Resolution No. 9118 – A RESOLUTION OF THE OROVILLE CITY

COUNCIL AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT

WITH KOFF AND ASSOCIATES TO CONDUCT A NATIONWIDE SEARCH FOR A CITY

ADMINISTRATOR

2. CONSIDER AND ADOPT THE UPDATED SALARY SCHEDULE FOR CITY

ADMINISTRATOR
The City Council considered and adopted the updated salary schedule and the City Administrator Motion by Council Member Goodson and seconded by Council Member Riggs to approve Salary Schedule for City Administrator. Motion passed.

AYES: Hatley, Smith, Pittman, Goodson, Riggs, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Thomson

REGULAR BUSINESS

4. EMPLOYMENT AGREEMENT BETWEEN THE CITY OF OROVILLE AND BILLY LAGRONE The Council considered an employment agreement between the City of Oroville and Billy LaGrone for the position of Chief of Police for the City of Oroville.

Motion by Council Member Smith and second by Council Member Goodson to Adopt Resolution No. 9119 - A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING

AND DIRECTING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF OROVILLE AND BILLY LAGRONE TO SERVE AS THE CHIEF OF POLICE – (Agreement No. 1969-11). Motion passed.

AYES: Hatley, Smith, Pittman, Goodson, Riggs, Reynolds
NOES: None
ABSTAIN: None
ABSENT: Thomson

PUBLIC HEARINGS

5. FIRST READING OF AN ORDINANCE ADOPTING THE 2022 CALIFORNIA BUILDING STANDARDS CODE AND AN ORDINANCE AMENDING CHAPTER 15 OF THE CITY OF

OROVILLE MUNICIPAL CODE AND A RESOLUTIO NFO THE OROVILLE CITY COUNCIL

ADOPTIGN THE LEGISLATIVE FINDINGS SUPPORTING AMENDMENTS AND CHANGES TO THE CALIFORNIA STATE BUILDING STANDARDS CODE, 2022
This public hearing item was continued to January 17, 2023. 11 Item 1.

December 20, 2022~10:00 AM Oroville City Council Meeting Agenda Page 3 of 3

REPORTS / DISCUSSIONS / CORRESPONDENCE

1. Council Announcements and Reports – None

2. Future Agenda Items – None

3. Administration Reports
a. Police Department Monthly Report for November 2022
b. Lando – Thanked the Council and staff for the opportunity to work with them. c. Huber - Spoke about the Interim City Administrator process d. Nevers – Thanked Tom Lando for his service and
e. Duncan – Thanked Bill LaGrone for his service as City Administrator f. Belser – Mentioned that the Code Enforcement Technicians are fully staffed now and that staff will be helping with the Point in Time survey that is coming up.

4. Correspondence
i. Comcast Rate Increase Correspondence

ADJOURN THE MEETING
Mayor Reynolds adjourned the meeting at 10:21 am.

APPROVED: ATTESTED:
_________________________________ _____________________________________ Vice Mayor Scott Thomson Assistant City Clerk Jackie Glover 12 Item 1.

January 03, 2023~8:00 PM Oroville City Council Meeting Minutes Page 1 of 4

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
January 03, 2023

MINUTES
This agenda was posted on December 30, 2022. This meeting was recorded and may be viewed at cityoforoville.org or on YouTube.

CALL TO ORDER / ROLL CALL
Mayor Reynolds called the meeting to order at 8:00 p.m..

PRESENT: Council Members: David Pittman, Eric Smith, Krysi Riggs, Art Hatley, Janet Goodson, Vice Mayor Scott Thomson, Mayor Chuck Reynolds
STAFF: Assistant Community Development Director Dawn, Cody, Ruth, Scott, Ron, Amy, Chris, Nancy, Jackie

OPEN SESSION

1. Pledge of Allegiance – Led by Council Member Reynolds

2. Adoption of Agenda – Motion by Council Member Smith and second by Council Member Riggs to adopt the agenda. Motion passed.

AYES: Hatley, Smith, Pittman, Riggs, Goodson, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following individuals spoke on non-agenda items:
- Bobby O’Reiley
- Bill Speer
The following individuals spoke on agenda items:
- Bobby O’Reiley – Item 3
- Bill Speer – Item 4

CONSENT CALENDAR
Motion by Council Member Goodson and second by Council Member Smith to adopt the consent calendar. Motion passed.

AYES: Hatley, Smith, Pittman, Riggs, Goodson, Thomson, Reynolds NOES: None
ABSTAIN: None
ABSENT: None
13 Item 1.

January 03, 2023~8:00 PM Oroville City Council Meeting Minutes Page 2 of 4

1. AMENDMENT TO THE DEVELOPMENT AGREEMENT FOR APN 078-010-047 AND 078-020- 035
The Council approved and authorized the City Administrator, or designee, to sign an amendment to the development agreement for NorthStar to conduct storm, sewer and water analyses, for property located on Ophir Road APNs 078-010-047 and 078-020-035, and allocate an additional $17,000 to pay for this work.

2. AUTHORIZE INCREASED PURCHASE AMOUNT FOR STREET DEPARTMENT NEW 5- YARD 2024 KENWORTH DUMP TRUCK
Council approved the $16,060.58 increase in the purchase price of new 5-yard Kenworth Dump Truck utilizing the pricing from Sourcewell program (Contract# 060920-KTC) and authorized expenditure from the Capital Asset Replacement Fund.

PRESENTATIONS AND PROCLAMATIONS

1. City Administrator Bill LaGrone, Assistant City Administrator Ruth Duncan and Assistant Community Development Director Dawn Nevers presented plaques and honored Mayor Chuck Reynolds and Council Member Art Hatley for their service to the city.

2. Prior to the Swearing in Ceremony Mayor Elect Pittman requested Annie Terry open in Prayer.

Annie Terry prayed.

Assistant City Clerk Jackie Glover conducted swearing in ceremonies for Mayor David Pittman, Council Member - District A Tracey Johnstone, Council Member - District B Eric Smith and Council Member - District F Shawn Webber. Treasurer Karolyn Fairbanks was sworn in earlier in the day due to health reasons.

3. 5-Minutes Recess – Mayor Pittman called for a 5-minute recess.

REGULAR BUSINESS

3. MEETING CALENDAR FOR 2023
The City Council considered adopting the City Meeting Calendar for 2023.

Motion by Council Member Goodson and second by Council Member Smith to adopt the Meeting Calendar for 2023 adding a public comment section to the beginning and the end of the agenda. Motion passed.

AYES: Smith, Pittman, Riggs, Goodson, Thomson, Webber, Johnstone NOES: None
ABSTAIN: None
ABSENT: None

4. APPOINTMENT OF VICE MAYOR FOR 2023
The Council selected the Vice Mayor of the Oroville City Council for 2023 Motion by Mayor Pittman and Council Member Riggs to select Council Member Goodson as Vice Mayor. Motion was not voted on as the second motion passed. 14 Item 1.

January 03, 2023~8:00 PM Oroville City Council Meeting Minutes Page 3 of 4 Motion by Council Member Webber and second by Vice Mayor Thomson to select Council Member Smith as Vice Mayor. Motion passed.

AYES: Smith, Riggs, Thomson, Webber, Johnstone
NOES: Pittman, Goodson
ABSTAIN: None
ABSENT: None

5. AIRPORT TENANT AGREEMENT WITH JENCO AVIATION AT THE OROVILLE MUNICIPAL

AIRPORT TO PROVIDE FIXED BASED OPERATOR (FBO) SERVICES
The Council considered authorizing the Mayor to execute an Airport Tenant Agreement with Jennifer Anderson, dba JenCo Aviation, to lease for a five-year period: (a) the Fixed Based Operator (FBO) Building for aviation services and (b) a monthly stipend from income of hangars G & H, and (c) the tie-downs and a fuel flowage fee located at the Oroville Municipal Airport for the purpose of providing FBO services.

Motion by Vice Mayor Smith and seconded by Council Member Goodson to Adopt Resolution No. 9120 - A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING

AND DIRECTING THE MAYOR TO EXECUTE AN AIRPORT TENANT AGREEMENT WITH JENNIFER ANDERSON, dba JENCO AVIATION FROM JANUARY 1, 2023 TO JANUARY 30, 2028 TO PROVIDE FIXED BASE OPERATOR (FBO) SERVICES AT THE OROVILLE MUNICIPAL AIRPORT– (Agreement No. 3440). Motion passed.

AYES: Smith, Pittman, Riggs, Goodson, Thomson, Webber, Johnstone NOES: None
ABSTAIN: None
ABSENT: None

6. COUNCIL APPOINTMENTS TO COMMITTEES, COMMISSIONS, AND BOARDS Mayor Pittman provided a draft list of appointments for Council Members to sit on various Committees, Commissions and Boards and requested that the Council review it and send him their suggestions. He also requested that the item be brought back to the next meeting for appointment and approval.

7. PRIORITY GOAL SETTING WORKSHOP LOGISTICS
The City Council discussed the logistics and options related to a Priority Goal Setting Workshop.

Council provided staff direction to create a digital survey for the public to participate in and to table the goal setting workshop discussion until a City Administrator is selected. Council Members Riggs and Mayor Pittman offered to help staff create the survey.

CLOSED SESSION
The Council held a Closed Session on the following:

1. Pursuant to Government Code Section 54957(b), the Council met with the Personnel Officer and City Attorney related to the following positions: City Administrator

2. Announcement from Closed Session – Mayor Pittman announced that direction was given; no action was taken.
15 Item 1.

January 03, 2023~8:00 PM Oroville City Council Meeting Minutes Page 4 of 4

REPORTS / DISCUSSIONS / CORRESPONDENCE

1. Council Announcements and Reports - None

2. Future Agenda Items - None

3. Administration Reports –
- LaGrone – Made an announcement about the changes to the phone system at City Hall. - Huber – Mentioned the upcoming mandatory trainings for council members.

ADJOURN THE MEETING
Meeting adjourned at 10:10 pm by Mayor Pittman.

APPROVED: ATTESTED:
______________________________ ___________________________________ Mayor David Pittman Assistant City Clerk Jackie Glover
16 Item 1.

January 11, 2023~8:00 AM Oroville City Council Meeting Agenda Page 1 of 1

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
January 11, 2023

MINUTES
This agenda was posted on January 9, 2023 at 5:22pm.

CALL TO ORDER / ROLL CALL

1. Mayor Pittman called the meeting to order at 8:04am.

2. PRESENT: Roll Call: Council Members: Tracy Johnstone, Krysi Riggs, Scott Thomson, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, and Mayor David Pittman

3. Pledge of Allegiance – Led by Council Member Riggs

4. Adoption of the Agenda – Motion by Council Member Goodson and seconded by Council Member Smith to adopt the agenda. Motion passed
AYES: Webber, Riggs, Johnstone, Thomson, Goodson, Smith, Pittman NOES: None
ABSTAIN: None
ABSENT: None

CLOSED SESSION

1. Pursuant to Government Code Section 54957(b), the Council met with the the Personnel Officer and City Attorney related to the following positions: City Administrator, Assistant Police Chief, Assistant Community Development Director

2. Announcement from closed session – Mayor Pittman announced that direction was given; no action was taken.

ADJOURNMENT
Motion by Council Member Johnstone and second by Council Member Riggs to adjourn the meeting.

Motion passed. Mayor Pittman adjourned the meeting at 11:54 a.m.

AYES: Webber, Riggs, Johnstone, Thomson, Goodson, Smith, Pittman NOES: None
ABSTAIN: None
ABSENT: None
APPROVED: ATTESTED:
__________________________________ ___________________________________ Mayor David Pittman Assistant City Clerk Jackie Glover
17 Item 1.

Page 1 ends

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND CITY COUNCIL MEMBERS
FROM: AMY BERGSTRAND

DIRECTOR BUSINESS ASSISTANCE/HOUSING DEVELOPMENT
RE: CHANGE ORDER FOR HOUSING TOOLS PREPARATION OF THE CITY

OF OROVILLE HOUSING ELEMENT
DATE: JANUARY 17, 2023

SUMMARY
The Council may consider a change order to the contract with Housing Tools to prepare the update of the City’s Housing Element.

DISCUSSION
On August 3, 2021, the City of Oroville entered contract with Housing Tools to update the City of Oroville’s Housing Element for the 2022-2030, 6th Cycle. City staff budgeted $100,000 for the preparation of the update; however, Housing Tools submitted a bid to the City in the amount $74,398. In April of 2022, City Council approved a Change Order in the amount of $8,592 to allow for the completion of all of the additional state requirements added this year, bringing the amount of their contract of $82,990.

The Housing Element is a mandatory General Plan element under State Law. State law requires the California Department of Housing and Community Development (HCD) to review and comment on the draft prior to the City Council adoption, as well as review for certification after adoption.

Housing Tools, on behalf of the City submitted the Housing Element to the State and have been working diligently to obtain compliance. The State has included many new Affirmatively Furthering Fair Housing (AFFH) requirements in this HE cycle that were not originally identified or budgeted to complete and have been taking an incredible number of resources. Additionally, new legislation just passed (AB 2339) that we have been informed needs to be incorporated into the Housing Element update. This process may take another few months. Attached are the projected costs to finish the project.

FISCAL IMPACT
Change order in the amount of $11,289.00 will be paid from grant 21-CDBGPI-00010, Fund 229 7071-2100010b, which has a current remaining balance of $36,301. 18 Item 2.

Page 2 ends

RECOMMENDATION
Authorize the change order in an amount not to exceed $11,289.

ATTACHMENTS
Updated project costs to complete the HE
19 Item 2.
20 Item 2.

Page 1 ends

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN, CITY COUNCIL MEMBERS
FROM: AMY BERGSTRAND, DIRECTOR

BUSINESS ASSISTANCE/HOUSING DEVELOPMENT
RE: ESTABLISH BUDGET FOR ENCAMPMENT RESOLUTION FUNDING
GRANT NUMBER 22-ERF-2-L-10006 AND AUTHORIZE EXPENDITURES

PRIOR TO RECEIVING GRANT FUNDS
DATE: JANUARY 17, 2023

SUMMARY
The City Council may consider establishing a budget of $2,733,374.11 for Encampment Resolution grant number 22-ERF-2-L-10006.

Additionally, the City Council may consider authorizing expenditures prior to receiving grant funding.

DISCUSSION
The State of California has established the Encampment Resolution Funding (ERF) Program pursuant to Division 31 of the Health and Safety Code. The Program is administered by the California Interagency Council on Homelessness (Cal ICH) in the Business, Consumer Services and Housing Agency (BCSH). The ERF provides one-time, competitive grant funds to local jurisdictions to fund local demonstration projects that feature data-informed, innovative service delivery models and cross systems collaborations that support individuals experiencing homelessness in encampments towards a meaningful path to safe and stable housing through low-barrier, Housing First approaches.

In December 2021, city staff, in partnership with the Oroville Rescue Mission (Mission), submitted a competitive application that was awarded funding in October 2022 under Round 2 Lookback funds. The city will enter into a sub-recipient agreement with the Mission to provide housing and supportive services articulated in the city’s response to the state’s Request for Applications.

Within the grant application budget, the city articulated a certain portion of the ERF funds for services, tasks and functions that the Mission will hold responsibility for during the program/grant term. Within that budget, the Mission is required to purchase the pallet shelters, purchase office equipment, and pay for certain capital development improvements.

As these expenditures are costly and the Mission lacks the necessary cash flow, there is a need to front load program related costs to the Mission so as to not delay the forward 21 Item 3.

Page 2 ends

momentum of the project, but also to not cause an undue hardship on the Mission’s existing program and services.

The state (Cal ICH) anticipates the full contract execution and release of funds no later than the end of February 2023. If the project waits to launch until the beginning of March, we will miss the opportunity to provide shelter to persons during the fall 2023 and winter 2024; it is imperative that we begin planning and development efforts now.

FISCAL IMPACT
No impact to the General Fund. There is realized revenue for encampment resolution and housing activities in the amount of $2,733,374.11 previously awarded by Cal ICH.

RECOMMENDATION

1. Adopt the ERF budget that was approved by Cal ICH.

2. Approve the advancement of funds to the Mission for ERF purchases and activities up to an amount not to exceed $500,000 (18.3% of the budget), upon approval from Cal ICH to expend funds in advance of the full contract execution.

ATTACHMENTS

1. City request to expend funds prior to the execution of the grant agreement

2. State approval to expend funds prior to the execution of grant agreement

3. Cal ICH approved budget (blue highlights are Mission responsibility, green highlights are City responsibility)
22 Item 3.
1 Amy N. Bergstrand
From: McKendry, Jeannie@BCSH <[email protected]> Sent: Wednesday, January 11, 2023 4:23 PM
To: [email protected]; Cal ICH Grants
Cc: Amy N. Bergstrand
Subject: RE: ERF-2-L check
WARNING: This message was sent from another CA Gov Agency: [email protected] . Please use caution opening attachments.

Good Afternoon Suzi,
The expenditures described by the City of Oroville below appear to be allowable under the Encampment Resolution Funding (ERF) project awarded to the City. Per this email, Cal ICH confirms that upon execution of an ERF Program contract between Cal ICH and the City of Oroville, allowable expenditures pursuant to the ERF program contract provisions spent on or after January 11, 2023 will be approved for reimbursement.

Please let me know if you have any questions or need anything else from us.

Best,
Jeannie McKendry (she/her)
Grants Development Section Chief
California Interagency Council on Homelessness (Cal ICH) Business, Consumer Services, and Housing Agency (BCSH)
From: [email protected] <[email protected]> Sent: Wednesday, January 11, 2023 1:41 PM
To: Cal ICH Grants <[email protected]>
Cc: [email protected]; McKendry, Jeannie@BCSH <[email protected]> Subject: RE: ERF-2-L check
WARNING: This message was sent from outside the CA Gov network. Do not open attachments unless you know the sender: [email protected]
Good afternoon! Please see the responses below in red.

Suzi
From: Cal ICH Grants <[email protected]>
Sent: Wednesday, January 11, 2023 1:26 PM
To: [email protected]
Cc: [email protected]; McKendry, Jeannie@BCSH <[email protected]>; Cal ICH Grants <[email protected]>
Subject: RE: ERF-2-L check
.

ATTENTION: This message originated from outside the City of Oroville. Please exercise judgment before opening attachments, clicking on links, or replying. .
23 Item 3.
2 WARNING: This message was sent from another CA Gov Agency: [email protected] . Please use caution opening attachments.

Good Afternoon Suzi,
Thank you for sending your formal request over.

As part of your reimbursement request, please provide an explanation for the following questions along with a timeline so that confirmation of authorization can be offered before things get held up on the ground:
 What the request is (what you would be pay for before receipt of funds) The city’s partner, the Oroville Rescue Mission, has the opportunity to save 10% on the overall cost of the pallet shelter purchase if they can purchase by January 31st. They are currently executing a purchase agreement for the shelters and have hopes to save funding on the project with the purchase by January 31st. The Mission does not have the capital to make the purchase, however, the city will front the funding for the purchase if they are assured that the ERF funding will cover the budgeted cost. The confirmation from Cal ICH that the city can expend funds in advance of the ERF-2-L check arrival is the assurance needed.  What the relationship of this/these expenditure(s) is to the proposed/selected project; and The pallet shelters are a component of the sheltering program and were included in the program narrative and budget for the ERF.
 Why it needs to happen now (before the contract is executed and funds are disbursed). The overall cost for the pallet shelters will increase on February 1, 2023.

Please note that the effective date specified in your reimbursement request cannot be prior to the date Cal ICH approves your request. The Mission will order the shelters and incur that cost on the date authorization to expend is approved. Thank you.

Please let us know if you have any questions.

Thank you,
Sara Mahmoud
Grants Analyst, Program Implementation
California Interagency Council on Homelessness
Business, Consumer Services and Housing Agency
[email protected]
Cal ICH Updates: follow us on Facebook, Twitter, and LinkedIn.

From: [email protected] <[email protected]> Sent: Monday, January 9, 2023 10:44 AM
To: McKendry, Jeannie@BCSH <[email protected]> Cc: [email protected]; Cal ICH Grants <[email protected]> Subject: RE: ERF-2-L check
24 Item 3.
3 WARNING: This message was sent from outside the CA Gov network. Do not open attachments unless you know the sender: [email protected]
Good morning, Jeannie-please accept this email as the City of Oroville’s request to begin expending funds in advance of the ERF-2-L contract execution date. We respectfully request a start date of January 3, 2023, so that we may begin the pre-development work.

Kindly,
Suzi Kochems
From: McKendry, Jeannie@BCSH <[email protected]> Sent: Thursday, January 5, 2023 4:26 PM
To: [email protected]
Cc: [email protected]; Cal ICH Grants <[email protected]> Subject: ERF-2-L check
WARNING: This message was sent from another CA Gov Agency: [email protected] . Please use caution opening attachments.

Hi Suzi,
Thanks for the call about when you can expect to receive your check. With the holidays and contracts coming in from three of our grant programs at once (HHAP 3, Tribal HHAP, and ERF2-L) we got a little bottlenecked getting them all processed. The ERF-2-L contract have just gone to agency for their final approval, which generally takes 10 working days. After that, we send the final packages to DGS and SCO to execute the contract and cut the check. I think the latest you should expect your check to arrive is the end of February. If you need approval to start spending prior to the final execution of your contract, please send us an email to that effect, with an expected date, and we will authorize you to reimburse yourself for those allowable expenses once your check arrives.

Please let me know if you have any further questions.

WHAT AND WHY
Without making any material programmatic or fiscal changes, grantees must translate their Application’s approved budgets into this Standardized Budget Template.

If Cal ICH already approved a change to your Application’s budget, that change should be included here. All other contemplated or pending budget change requests should NOT be included in this template.

This is a reporting tool that will enable Cal ICH to classify grantee activities and monitor fiscal progress.

PRINCIPLES
Cal ICH should be able to only navigate a grantee’s standardized budget to understand the general parameters of the project and how it will be implemented.

When considering the granularity of information, strive for the goldilocks balance. Will too many line items bury a reader? Will a superficial budget convey anything? This Standardized Budget Template will not perfectly capture every nuance - that’s Ok.

Where there is ambiguity, conflict, or silence, use your judgment.

INSTRUCTIONS
Prompts are contained within the worksheet itself.

Checklist:

Is the workbook named correctly?
Does every line item have an “Eligible Use Category” dropdown selected? Does every line item have a < 5 word description?
Are there subtotals for personnel, non-personnel, and administrative costs. respectively? Is there a total budget? Does this match your entire allocation? Do grantee administrative costs exceed 5%?
Document Naming Convention: ERF Standardized Budget_Jurisdiction Name_mm.yy 26 Item 3.
es must translate their
that change should be
quests should NOT be
vities and monitor fiscal
dget to understand the
cks balance. Will too many
that’s Ok.
wn selected?
rative costs. respectively?
n Name_mm.yy
27 Item 3.

Populate All Cells in Green, Add Rows
As Necessary
Save as Jurisdiction Type, dash, Name,
comma, Date
Ex: City - Modesto, 5.1.22

ELIGIBLE USE CATEGORY
This budget template may be slightly
modified to meet local needs.

Prinicple : Cal ICH should be able to
navigate only your standardized budget
and understand the general parameters of
the project and how it will be
implemented.

Use dropdown.

PERSONNEL COSTS
Outreach, Case Mgmt & Navigation Direct Services and Housing Options Subrecipient Costs Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Subtotal - Personnel Costs

NON-PERSONNEL COSTS
Program Operations Direct Services and Housing Options
Subrecipient Costs Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Capacity Building
Direct Services and Housing Options
Direct Services and Housing Options
Shelter Expansion Direct Services and Housing Options
City costs Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
28 Item 3.

Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Sustainable Outcomes
Subtotal - Non-Personnel Costs
Subtotal - Administrative Costs
Subrecipient Cost Administrative Costs
City Cost Administrative Costs
City Cost Administrative Costs
Subtotal - Administrative Costs

TOTAL BUDGET
29 Item 3.
<5 WORD DESCRIPTION NAME OF IMPLEMENTER,

SITE, AND / OR PROJECT

AS REFERENCED IN THE

PROPOSAL
Enables Cal ICH to
immediately understand the line
item.

Enables Cal ICH to associate
the line item with specific
entities or parts of a project.

Take care to be consistent with
the previously submitted Work
Plan.

SALARY FTE MONTHS FUNDED
Outreach Coordinator Oroville Rescue Mission $ 39,520.00 1.00 26 Outreach Worker Oroville Rescue Mission $ 37,440.00 2.00 24 Intake Specialist Oroville Rescue Mission $ 37,000.00 0.50 36 Housing Navigator Oroville Rescue Mission $ 40,560.00 1.00 26 Life Skills Coordinator Oroville Rescue Mission $ 31,200.00 1.00 24 Operations Coordinator Oroville Rescue Mission $ 31,200.00 1.00 26 Case Manager Oroville Rescue Mission $ 41,600.00 2.00 24 Shelter Monitor Oroville Rescue Mission $ 31,200.00 2.00 24 Operations Director Oroville Rescue Mission $ 43,200.00 0.50 36 Shelter Administrator Oroville Rescue Mission $ 46,800.00 0.50 36 Executive Director Oroville Rescue Mission $ 62,000.00 0.50 36 Fringe Benefits-14.05% Oroville Rescue Mission $ 48,120.00 1.00 36

UNIT RATE TIME
Phone stipend, phone costs Oroville Rescue Mission 10 persons 1100 mo. 36 mos.

I.T. Oroville Rescue Mission 36 mos.

Utilities Oroville Rescue Mission 36 mos.

Program costs Oroville Rescue Mission
Shelter supplies Oroville Rescue Mission
Janitorial supplies Oroville Rescue Mission
Training-staff & volunteers Oroville Rescue Mission 14 persons Transportation costs Oroville Rescue Mission
Meals Oroville Rescue Mission 80 persons $7 day 791 days Contracted security A.G. Security 2/$22.75 hr
7 days
week/8 hrs
day 730 days
Portable toilet, shower facility Oroville Rescue Mission 24 mos.

Transportation vehicle Oroville Rescue Mission 1 24 mos.

Temporary shelter units Oroville Rescue Mission 15 $18,667 30 Item 3.

Office furniture & equipment Oroville Rescue Mission 6
Repairs/maintenance Oroville Rescue Mission 15
Facility renovations Oroville Rescue Mission
Site prep, development Oroville Rescue Mission
Pre development City of Oroville
Site safety Oroville Rescue Mission
Site restoration City of Oroville
Office Expense Oroville Rescue Mission
Consultant Services Silk Consulting Group
Staff Services City of Oroville
31 Item 3.

ERF PROPOSED
BUDGET

IF ANY,

LEVERAGED

FISCAL SUPPORT
2 SENTENCE DESCRIPTION OF LINE ITEM
Only Encampment
Resolution Funding
Non ERF Dollars That
WILL be Used to
Support this Project
Enables Cal ICH to better understand the line item, context, and / or other pertinent information related to the line item.
$ 85,627.00 $ 20,000.00 Supervises outreach team
$ 149,760.00 Street outreach and engagement staff
$ 55,000.00 $ 55,000.00 Conducts all intakes processes
$ 87,880.00 Coordinates housing activities
$ 62,400.00 Educates clients on ADLs once housed
$ 67,600.00 Provides transportation, janitorial and mail services $ 166,400.00 Coordinates supportive services for clients $ 124,800.00 Provides guidance and safety overnight
$ 64,800.00 Manages the shelter's operational needs
$ 70,200.00 Manages the shelter's services and clients
$ 93,000.00 Oversees shelter services, programs, operations $ 71,412.00 $ 83,485.10 Standard deductions
$ 579,679.00 $ 677,685.10
$ 39,600.00 Office and cell phone costs
$ 4,500.00 Repairs, maintenance, web hosting
$ 165,780.00 Electric, garbage, water, intermet, gas
$ 14,820.00 Intake forms, HMIS licensees, guidelines, announcements, copies $ 15,000.00 First aid, mats, cots, storage bins, dog waste bins, etc $ 18,288.00 Cleaning, sanitizing, paper products
$ 10,500.00 HMIS, trauma informed care, harm reduction, CPR/First Aid $ 12,060.00 Insurance, fuel, repairs, oil change, tires, mileage paid $ 408,800.00 $ 34,160.00 3 meals a day for up to 80 guests $ 262,080.00 Nighttime security staff
$ 180,000.00 Additional toilets/showers for guests
$ 35,000.00 Vehicle to relocate unsheltered persons & belongings to shelter $ 280,000.00 Non-congregate shelter units for guests
32 Item 3.
$ 27,000.00 Workstations and computers for 6 new program staff $ 25,000.00 Shelter repairs when damaged by guests
$ 149,935.74 Rehab storage facility into offices and intake center $ 350,000.00 Grading, leveling, plumbing, electrical, concrete $ 65,000.00
Site plan, drainage study, permits, land survey, zoning interpretation, topgraphy, CEQA
$ 102,000.00 Perimeter fencing, exterior lighting and fire extinguishers $ 100,000.00
Site waste diposal, remediation, grading, clearing for site restoration
$ 1,985,363.74 $ 314,160.00
$ 20,988.00 Postage, office supplies, insurance and equipment $ 75,000.00 Program T/TA, grant administration, project administration, reporting $ 72,343.37 Project Management; Fiscal administration
$ 168,331.37 $ -
$ 2,733,374.11 $ 991,845.10
33 Item 3.

Populate All Cells in Green, Add Rows
As Necessary
Save as Jurisdiction Type, dash, Name,
comma, Date
Ex: City - Modesto, 5.1.22

ELIGIBLE USE CATEGORY
This budget template may be slightly
modified to meet local needs.

Prinicple : Cal ICH should be able to
navigate only your standardized budget
and understand the general parameters of
the project and how it will be
implemented.

Use dropdown.

PERSONNEL COSTS
Direct Services and Housing Options
Direct Services and Housing Options
Direct Services and Housing Options
Subtotal - Personnel Costs

NON-PERSONNEL COSTS
Direct Services and Housing Options
Direct Services and Housing Options
Capacity Building
Sustainable Outcomes
Subtotal - Non-Personnel Costs
ADMINISTRATIVE COSTS (5% Cap)
Administrative Costs
34 Item 3.

Subtotal - Administrative Costs

TOTAL BUDGET
35 Item 3.
<5 WORD DESCRIPTION NAME OF IMPLEMENTER,

SITE, AND / OR PROJECT

AS REFERENCED IN THE

PROPOSAL
Enables Cal ICH to
immediately understand the
line item.

Enables Cal ICH to associate
the line item with specific
entities or parts of a project.

Take care to be consistent with
the previously submitted Work
Plan.

SALARY FTE MONTHS FUNDED
Program Manager ABC INC. 72000 0.25 12
Case Manager for ABC INC. 49500 0.5 12
Fringe Benefits - 23% ABC INC. 27945 0.1 6

UNIT RATE TIME
Motel/Hotel (interim hsing), Motel 6 50 persons 123 per night 100 nights Meals Shelter INC 7th Street 75 persons 23 per day 180 days Case conference software Roundtable Inc
Site restoration Haul Inc
Office Supplies for Grant Management Implementing Org
36 Item 3.
37 Item 3.

ERF PROPOSED
BUDGET

IF ANY,

LEVERAGED

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: RUTH DUNCAN, ASSISTANT CITY ADMINISTRATOR -

ADMINISTRATIVE SERVICES
RE: PROFESSIONAL SERVICES AGREEMENT WITH HARRIS &

ASSOCIATES FOR ANNUAL ADMINISTRATION OF ASSESSMENT

DISTRICTS
DATE: JANUARY 17, 2023

SUMMARY
The Council may consider a professional services agreement with Harris & Associates to provide annual administration for the City of Oroville’s Landscape and Lighting District, Benefit Assessment District and Community Facilities Districts, for fiscal years, 2023/24, 2024/25 and 2025/26.

DISCUSSION
Harris and associates have been administering our annual assessments on the annual tax roll since 2010. Staff is recommending continuing this partnership and is pleased with the high level of service provided by this company over the years.

The Scope of Work provided to the City is detailed in the attached proposal. The proposal is a $500 annual increase from the prior proposal due to the increase in zones coming into the City.

This fee has not been increased in seven years.

FISCAL IMPACT
Annual fee is $10,700. The cost for these services is paid by the property owners in the various districts.

ATTACHMENTS
Harris & Associates Proposal
40 Item 4.
22 Executive Park, Suite 200 Irvine, CA 92614-4705 949.655.3900 f.949.655.3995 [email protected] January 5, 2023
Ms. Ruth Duncan
Finance Director
City of Oroville
1735 Montgomery Street
Oroville, CA 95965
Re: Proposal for Professional Services for the Annual Administration for the City of Oroville’s Landscape and Lighting District, Benefit Assessment District and Community Facilities Districts, for Fiscal Years 2023/24, 2024/25 & 2025/26
Dear Ruth,
The following is a proposal for the annual administration of the Consolidated Landscaping and Lighting, Benefit Assessment and Community Facilities Districts for the City of Oroville (the “City”).

This proposal outlines our scope of work for the annual administration of the City’s districts, our project team and their related experience, and the proposed fees.

SCOPE OF WORK
A. Landscape and Lighting and Benefit Assessment Districts Annual District Administration Services. Provisions of the Landscaping and Lighting Act of 1972 and the Benefit Assessment Act of 1982 will be used in completing the work. This scope of work is based on the assumption that there will be no increases in assessment rates as defined by Article XIIID of the California Constitution (Prop. 218) and the Proposition 218 Omnibus Implementation Act.

A.1 Initiation. Review last year’s assessments and any corrections to assessments which the City has identified, receive budgets and confirm schedule.

A.2 Review Assessment District Budgets. Review City Budgets for the upcoming fiscal year to verify that all appropriate components have been included in the proposed Assessment District Budget.

A.3 Preliminary Assessment Calculations. Determine assessment rates for each zone of benefit based on the new budgets, and any changes to the districts.

A.4 Prepare Engineer’s Report. Prepare the Engineer’s Report setting the annual assessment rates for the next fiscal year based on budget estimates from City. Furnish the draft Report for review and comment. (The Engineer’s Report will be prepared and signed by a Registered Civil Engineer.)
41 Item 4.

Ms. Ruth Duncan
City of Oroville
January 5, 2023

Page 2 ends

22 Executive Park, Suite 200 Irvine, CA 92614-4705 949.655.3900 f.949.655.3995 [email protected] A.5 Resolution of Intention and Public Hearing. Attend (if requested) to provide technical support and answer questions.

A.6 Auditor’s Report. After confirmation of assessments, prepare an Assessment Roll in electronic format, as required by the County Auditor-Controller for inclusion of assessments on the ensuing year’s property tax bills. Submit the roll to the County and, after receipt of the County’s exception report, make any required corrections. Deliver up to two (2) copies of the accepted Assessment Roll to the City, as requested.

B. Community Facilities Districts
Annual District Administration Services. Provisions of the Community Facilities District Act of 1982 will be used in completing the work.

B.1 Initiation. Review last year’s special taxes and any corrections which the City has identified and confirm yearly schedule.

B.2 Update Special Tax Rolls. Update the Special Tax Rolls with information on new building permits issued over the previous year. Include any changes on the Special Tax Rolls before submitting to County.

B.3 Prepare Annual SB 165 Reports. Prepare and deliver the required SB 165 Reports for Council approval.

B.4 Prepare Annual AB 2109 Reports. Prepare and deliver the required AB 2109 Parcel Tax Report for inclusion with the City’s annual financials.

B.5 Public Hearing. Attend (if requested) to provide technical support and answer questions.

B.6 Auditor’s Report. After confirmation of special tax amounts, prepare an Assessment Roll in electronic format, as required by the County Auditor-Controller for inclusion of special taxes on the ensuing year’s property tax bills. Submit the roll to the County and, after receipt of the County’s exception report, make any required corrections.

Extended Services

1. Attendance at meetings in addition to those specified in the Scope of Services.

2. Noticing/Balloting services, if assessments or taxes are increased.

3. Assisting with the formation of any new District.

4. Testimony in court or time preparing for a court suit of any kind.

5. Any other services requested and authorized by the City. 42 Item 4.

Ms. Ruth Duncan
City of Oroville
January 5, 2023

Page 3 ends

22 Executive Park, Suite 200 Irvine, CA 92614-4705 949.655.3900 f.949.655.3995 [email protected] Responsibilities of the City

1. Provide the parcels that have been issued building permits since the previous year.

2. Provide qualified legal counsel to provide legal advice to City staff and to the Assessment Engineer, as required.

3. Provide access to records and data resulting in subdivision of land affecting the Districts.

SCHEDULE
An estimated timeline for the annual District renewal process for the assessments and special tax levies will be provided when appropriate, typically around April or May.

PROJECT TEAM
Project Manager – Rick Clark, will be the Senior Project Manager and will be responsible for coordinating all aspects of the project, maintaining a close liaison with the City and ensuring the City’s satisfaction with the services. Mr. Clark has over 28 years of assessment district administration experience consulting to cities, counties and special districts throughout the State of California. He has assisted agencies with the analysis of special benefit from various types of improvements, in accordance with the requirements of Article XIIID of the California State Constitution (Proposition 218). He has also performed annual administration services for Mello-Roos Community Facilities Districts, and various other fee and special tax districts.

Assessment Engineer – Alison Bouley, PE, will be the Project/Assessment Engineer. Alison is a registered engineer and is a Vice President in charge of our Municipal and District Finance team. She has over 23 years of experience in managing the programming and financing of infrastructure improvements consulting to cities, counties and special districts throughout the State. She has assisted agencies with the analysis of special benefit from various types of improvements, in accordance with the requirements of Article XIII D of the California State Constitution (Proposition 218). She has also assisted in the formation and administration of Assessment and Mello-Roos Community Facilities Districts. Alison is also responsible for quality control and assurance.

FEES
Based on our knowledge and understanding of the City’s Districts and the Standard Services outlined herein under Scope of Work, Harris & Associates will provide the annual administration services for the following fees for FY 2023/24, 2024/25 and 2025/26:
43 Item 4.

Ms. Ruth Duncan
City of Oroville
January 5, 2023

Page 4 ends

22 Executive Park, Suite 200 Irvine, CA 92614-4705 949.655.3900 f.949.655.3995 [email protected] A. Consolidated LLMD.................................................................$4,700 lump sum per year B. Consolidated BAD...................................................................$3,200 lump sum per year C. CFD 2006-1..............................................................................$1,150 lump sum per year D. CFD 2006-2 .............................................................................$1,150 lump sum per year E. SB 165 & AB 2109 Reports......................................................... $500 lump sum per year Total Fee for all Districts…………………………………………………..………$10,700 Attendance at meetings as described in the Scope of Work and indirect expenses (such as mileage, duplicating and postage) are included in the lump sum fee. Total Fee shown shall not have an annual C.P.I. inflator during term of contract.

Compensation for any extended services will be authorized for a mutually agreed upon fee in accordance with the consultants schedule of hourly rates current at the time of providing the services.

Invoices for these services will be submitted semi-annually for services provided and shall be paid within 30 days of receipt in accordance with a mutually agreeable contract.

Limitation of Liability
To the extent permitted by law, Consultant’s total aggregate liability arising out of or relating to this Agreement shall not exceed $10,000 or the total compensation received by Consultant under this Agreement, whichever is greater.

Termination Clause
Consultant may terminate this Agreement for cause if City fails to cure a material default in performance within a period of 30 days, or such longer period as Consultant may allow, after receipt from Consultant of a written termination notice specifying the default in performance. In the event of termination for cause by Consultant, City will pay Consultant for all services performed up to and including the effective date of termination.”
44 Item 4.

Ms. Ruth Duncan
City of Oroville
January 5, 2023

Page 5 ends

22 Executive Park, Suite 200 Irvine, CA 92614-4705 949.655.3900 f.949.655.3995 [email protected] Our team is excited about the opportunity to continue our working relationship with the City of Oroville. Please let us know if you have any questions or need any additional information.

Sincerely,
Harris & Associates Harris & Associates
Rick Clark, Project Manager Alison Bouley, P.E. Vice President Municipal Funding and Special District Finance Municipal Funding and Special District Finance

CITY OF OROVILLE
CONCURRENCE:

I authorize Harris & Associates to proceed as outlined above and agree to the flat rate fee of $10,700, to be billed semi-annually as shown above.

By:

Print Name & Title:

Date:

45 Item 4.

Page 1 ends

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND CITY COUNCIL MEMBERS
FROM: RUTH DUNCAN, ASSISTANT CITY ADMINISTRATOR,

ADMINISTRATIVE SERVICES
RE: CALPERS RESOLUTION
DATE: JANUARY 17, 2022

SUMMARY
The City Council may approve

DISCUSSION
Lezlie Wendland, a fifteen-year employee of the City, is planning to retire on January 26, 2023, as an Accounting Technician III. Recruiting for this position has taken some time and didn’t allow for much training of her replacement. Staff is requesting a 180-day exemption resolution as required by CalPERS to allow for training of her replacement.

FISCAL IMPACT
Minimal costs for extra help position while training. Not to exceed budgeted costs.

RECOMMENDATION
Approve resolution for a 180-day exemption for extra help from a retired annuitant.

ATTACHMENTS
Resolution XX
46 Item 5.

SAMPLE RESOLUTION FOR 180-DAY WAIT PERIOD EXCEPTION
Gov. Code sections 7522.56 & 21221(h)
Resolution Number
Date of Resolution
WHEREAS, in compliance with Government (Gov.) Code section 7522.56 of the Public Employees’ Retirement Law, the (governing body name) must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since their retirement date; and
WHEREAS, Lezlie Wendland, CalPERS ID 6686681574 will retire from the City of Oroville in the position of Accounting Technician III, effective January 26, 2023; and WHEREAS, Gov. Code section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is (date of 181st day after retirement) without this certification resolution; and WHEREAS, Gov. Code section 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; and WHEREAS, the (governing body name), the (employer name) and (retiree name) certify that (retiree name) has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree is appointed into the interim appointment during recruitment for a permanent appointment; and
WHEREAS, the governing body has authorized the search for a permanent appointment on (date); and
WHEREAS, the (governing body name) hereby appoints (retiree name) as an interim appointment retired annuitant to the vacant position of (position name) for the (employer name) under Gov. Code section 21221(h), effective (date of appointment); and WHEREAS, this Gov. Code section 21221(h) appointment shall only be made once and therefore will end on (termination date of appointment); and WHEREAS, the entire employment agreement, contract or appointment document between (retiree name) and the (employer name) has been reviewed by this body and is attached herein; and
WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year for all CalPERS employers; and
47 Item 5.

WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the maximum base salary for this position is (monthly salary) and the hourly equivalent is (hourly rate), and the minimum base salary for this position is (monthly salary) and the hourly equivalent is (hourly rate); and WHEREAS, the hourly rate paid to (retiree name) will be (hourly rate); and WHEREAS, (retiree name) has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and
THEREFORE, BE IT RESOLVED THAT the (governing body name) hereby certifies the nature of the employment of (retiree name) as described herein and detailed in the attached employment agreement / contract / appointment document and that this appointment is necessary to fill the critically needed position of (position name) for the (employer name) by (date employment begins) because (describe the reasons and conditions that require this position be filled by the listed date). 48 Item 5.

Page 1 ends

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR AND CITY COUNCIL MEMBERS
FROM: TYSON PARDEE, MANAGER

INFORMATION TECHNOLOGY DIVISION
RE: CYBERSECURITY UPGRADES
DATE: JANUARY 17, 2023

SUMMARY
The Council may consider the purchase of new cybersecurity products in the amount of $80,133.20. These funds would come from the Local Fiscal Recovery Funds.

DISCUSSION
With the ever-changing cybersecurity landscape there are some necessary updates needed for the City’s network infrastructure. These products will fulfil the last few requirements to maintain the City’s Cyber Insurance. The IT department would like to purchase the following and utilizing money available in the Local Fiscal Recovery Funds. 1) VMware Carbon Black endpoint protection – This product will replace our existing Trend Micro endpoint protection as we are nearing the end of our subscription. 2) Dell MDR – This includes software-based monitoring and a SOC (Security Operation center) team provided by Dell. The software ties in with Carbon Black and monitors all network traffic. If there are any security issues found the software reports the issue to the SOC team and they mitigate the problem. This service is a 24/7/365 security protection, detection and response solution.
3) Cybersecurity assessment – There have been a lot of changes with cybersecurity over the years and the IT Manager is requesting this service to have a fresh set of eyes look over the City’s environment. The assessment team will look over all aspect of the City’s network and provide recommendations to increase security.

FISCAL IMPACT
Funding is available from 1601-6310 (Local Fiscal Recovery Funds)

RECOMMENDATION
Authorize staff to purchase the cybersecurity upgrades. 49 Item 6.

Page 2 ends

ATTACHMENTS
Dell_ MDR
Dell_CBES_ADVISORY_ASSESMENT
Minimum Security Standards
50 Item 6.
» Multi-factor authentication - 100% implemented for:
» Remote access
» Laptops
» Privileged access
» End-point protection, detection, and response product implemented across enterprise with 24/7/365 response
» If Remote Desktop Protocol connections enabled, the following are implemented:
» VPN access only
» MFA for access
» Network level authentication enabled
» Remote Desktop Protocol Honeypots
» Backups
» 1 working copy, 1 offsite, disconnected not working, 1 onsite disconnected not working » Tested at least twice a year
» Ability to bring up within 24-72 hours – less time for critical operations (4 hours) » Protected with antivirus or monitored on a continuous basis » Encryption
» Planning and Training:
» Incident Response Plan
» Business Continuity Plan
» Social Engineering Training
» Phishing Training
» Training of account team staff on fraudulent transactions » General cyber security training
» Critical & high severity patches installed within 30 or fewer days, optimally within 1-7 days » Plan or adequate measures in place to protect end of life software www.alliant.com | © 2021 Alliant Insurance Services, Inc. All rights reserved.

As the cyber insurance market continues to harden, we prepared this summary of minimum security standards needed by the marketplace to obtain a quote. Please note that each underwriter has its own nuances; however, this list captures the general marketplace.

Alliant note and disclaimer: This document is designed to provide general information and guidance. Please note that prior to implementation your legal counsel should review all details or policy information. Alliant Insurance Services does not provide legal advice or legal opinions. If a legal opinion is needed, please seek the services of your own legal advisor or ask Alliant Insurance Services for a referral. This document is provided on an “as is” basis without any warranty of any kind. Alliant Insurance Services disclaims any liability for any loss or damage from reliance on this document.

PUBLIC ENTITY
Bulletin #1 | October 2021
System Security Standards
Guidelines for Cyber Quotes
For more detailed information please see the following document from Beazley Ins. Co.

This and other useful materials related to Public Entity Cyber insurance products can be found on the Public Entity Cyber Corner on AlliantNet.
51 Item 6.

Minimum protection
• Deploy and maintain a well configured and centrally managed EndPoint Protection (EPP) solution: A robust EPP/anti-virus solution is a basic component of any security program.
• Email tagging: Tag emails from external senders to alert employees of emails originating from outside the organization. • Email content and delivery: Enforce strict Sender Policy Framework (SPF) checks for all inbound email messages, verifying the validity of sending organizations. Filter all inbound messages for malicious content including executables, macro-enabled documents and links to malicious sites.
• Office 365 add-ons and configuration: Enable two-factor authentication (2FA) on Office 365 and use Office 365 Advanced Threat Protection.
• Macros: Disable macros from automatically running. Ideally disable them from running at all if your business does not need them. • Patching: Conduct regular vulnerability scans and rapidly patch critical vulnerabilities across endpoints and servers – especially externally facing systems.
• Remote Access: Do not expose Remote Desktop Protocol (RDP) directly to the Internet. Use Remote Desktop Gateway (RDG) or secure RDP behind a multi-factor authentication-enabled VPN. • Media usage controls: Put in place controls on the insertion and/or use of media which does not carry appropriate authentication/media identifiers.
• Well-defined and rehearsed incident response process: Helps mitigate losses and rapidly restore business operations after a ransomware attack.
• Back-up key systems and databases: Ensure regular back-ups which are verified and stored safely offline.
• Educate your users: Most attacks rely on users making mistakes, train your users to identify phishing emails with malicious links or attachments. Regular phishing exercises are a great way to do this. • Firewalls: Use network and host-based firewalls with well considered rule-sets, for example, disallow inbound connections by default.

Stronger protection
• Establish a secure baseline configuration: Malware relies on finding gaps to exploit. A baseline configuration for serves, end-points and network devices that conforms to technical standards such as Center for Internet Security (CIS) benchmarks can help plug those gaps. • Filter web browsing traffic: Web filtering solutions will help prevent users from accessing malicious websites.
• Use of protective DNS: Helps deny access to known malicious domains on the Internet.
• Manage access effectively: Ransomware doesn’t have to go viral in your organization. Put in place appropriate measures for general user and system access across the organization: privileged access for critical assets (servers, end-points, applications, databases, etc.) and enforce multi-factor authentication (MFA) where appropriate (remote access/VPN, externally facing applications, etc.)
• Regular testing of back-ups: Reduces downtime and data loss in the case of restoring from back-ups after a ransomware attack. • Disconnect back-ups from organization’s network: Prevents backups from being accessed and encrypted by ransomware in case of a successful attack on an organization’s main network.
• Separately stored, unique back-up credentials: Prevents bad actors from accessing and encrypting back-up data.

Best protection
• End-point detection and response (EDR) tools: EDR solutions monitor servers, laptops, desktops and managed mobile devices for signs of malicious or unusual user behavior/activity. These tools also enable near immediate response by trained security experts. When effectively deployed and monitored, EDR tools are one of the best defenses against ransomware and other malware attacks.
• Intelligent email evaluation: Automatically detonate and evaluate inbound attachments in a sandbox environment to determine if malicious prior to user delivery.
• Centralized log monitoring: Centralized collection and monitoring of logs, ideally using a Security Information and Event Management (SIEM) system, identifies threats which breach your internal defenses. • Subscription to external threat intelligence services: Provides access to external services that can provide details of developing attacker tactics, techniques and procedures. They also provide access to databases of known bad websites, mail attachments, etc. • Encrypted back-ups: Prevents use of back-up data by bad actors. • Network segregation: control access and/or traffic flow within the network environment. A well-configured firewall rule set will ensure that only the required traffic can flow from one segment to another.

Furthermore, segregate end of life/support systems/software as a priority.
• Web isolation: Use of a web-isolation and containment technology to create a secure Internet browsing experience for your users. • Application permissions: Only permit applications trusted by your organization to run on devices.

The descriptions contained in this communication are for preliminary informational purposes only. The product is available on an admitted basis in some but not all US jurisdictions through Beazley Insurance Company, Inc., and is available on a surplus lines basis through licensed surplus lines brokers underwritten by Beazley syndicates at Lloyd’s. The exact coverage afforded by the product described herein is subject to and governed by the terms and conditions of each policy issued. The publication and delivery of the information contained herein is not intended as a solicitation for the purchase of insurance on any US risk. Beazley USA Services, Inc. is licensed and regulated by insurance regulatory authorities in the respective states of the US and transacts business in the State of California as Beazley Insurance Services (License#: 0G55497). Lodestone is a wholly owned subsidiary of Beazley plc. and does not provide insurance services. Beazley does not share insured-specific information with Lodestone. Information you provide to Lodestone and any engagement findings are shared only between your organization and Lodestone. BZCER034_US_08/20 Protecting your organization against ransomware
KPMG offers a wide range of services to help organizations defend against and respond to ransomware attacks.

To discuss how they can help please contact:

Matthew Martindale – Partner, Cyber Security
[email protected]
Lodestone Security can help you make impactful changes to your security posture to either prevent breaches before they occur or prevent recurrences. For additional information:

James Habben – Director, Business Development
[email protected]
52 Item 6.

A quote for your consideration
Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision.

To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order.

Quote No. 3000139255612.2
Total $60,009.60
Customer # 54457014
Quoted On Dec. 14, 2022
Expires by Jan. 13, 2023
Contract Name
Dell NASPO Computer
Equipment PA - California
Contract Code C000000181156
Customer Agreement # MNWNC-108/7157034003
Sales Rep Colleen Yarbrough
Phone (800) 456-3355, 6182515
Email [email protected]
Billing To ACCOUNTS PAYABLE

CITY OF OROVILLE
1735 MONTGOMERY ST
OROVILLE, CA 95965-4820
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you are ready to place an order. Thank you for shopping with Dell! Regards, Colleen Yarbrough
Shipping Group
Shipping To

RECEVING DEPT

CITY OF OROVILLE
1735 MONTGOMERY ST
OROVILLE, CA 95965-4820
(530) 538-2401
Shipping Method
Standard Delivery Free Cost
Product Unit Price Quantity Subtotal
Client Services $0.00 1 $0.00
Managed Detection and Response Powered by Taegis XDR - Per Endpoint 50-500 4 Years$500.08 120 $60,009.60

Page 1 ends

53 Item 6.

Subtotal:

Shipping:

Environmental Fee:

Non-Taxable Amount:

Taxable Amount:

Estimated Tax:

Total:
$60,009.60
$0.00
$0.00
$60,009.60
$0.00
$0.00
$60,009.60

Page 2 ends

54 Item 6.

Shipping Group Details
Shipping To

RECEVING DEPT

CITY OF OROVILLE
1735 MONTGOMERY ST
OROVILLE, CA 95965-4820
(530) 538-2401
Shipping Method
Standard Delivery Free Cost
Quantity Subtotal
Client Services
Estimated delivery if purchased today:

Dec. 14, 2022
Contract # C000000181156
Customer Agreement # MNWNC-108/7157034003
$0.00 1 $0.00
Description SKU Unit Price Quantity Subtotal
Quantity Subtotal
Managed Detection and Response Powered by Taegis XDR - Per Endpoint 50-500 4 Years
Estimated delivery if purchased today:

Dec. 15, 2022
Contract # C000000181156
Customer Agreement # MNWNC-108/7157034003
$500.08 120 $60,009.60
Description SKU Unit Price Quantity Subtotal
Managed Detection and Response Powered by Taegis XDR - Per Endpoint 50-500 4 Years
865-2955
- 120 -
Subtotal:

Shipping:

Environmental Fee:

Estimated Tax:

Total:
$60,009.60
$0.00
$0.00
$0.00
$60,009.60

Page 3 ends

55 Item 6.

Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to [email protected] or [email protected], as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier.

Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).

In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier.

In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier.

Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement.

For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly.

Electronically linked terms and descriptions are available in hard copy upon request. ^DELL BUSINESS CREDIT (DBC): Offered to business customers by WebBank, who determines qualifications for and terms of credit. Taxes, shipping and other charges are extra and vary. The Total Minimum Payment Due is the greater of either $20 or 3% of the New Balance shown on the statement rounded up to the next dollar, plus all past due amounts. Dell and the Dell logo are trademarks of Dell Inc.

Page 4 ends

56 Item 6.

To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order.

Quote No. 3000139655161.1
Total $20,123.60
Customer # 54457014
Quoted On Dec. 14, 2022
Expires by Jan. 13, 2023
Contract Name
Dell NASPO Computer
Equipment PA - California
Contract Code C000000181156
Customer Agreement # MNWNC-108/7157034003
Sales Rep Colleen Yarbrough
Phone (800) 456-3355, 6182515
Email [email protected]
Billing To ACCOUNTS PAYABLE

RECEVING DEPT

CITY OF OROVILLE
1735 MONTGOMERY ST
OROVILLE, CA 95965-4820
(530) 538-2401
Shipping Method
Standard Delivery Free Cost
Product Unit Price Quantity Subtotal
VMware Carbon Black, Endpoint Standard w ProSupport for SW for SW 3 Years - Band 1
$63.53 120 $7,623.60
Cybersecurity Advisory Service-Vulnerability Assessment Up to 500 Assets-Remote
$9,950.00 1 $9,950.00
Endpoint Security and Applications Advisory Service 1 Day - Off-Site
$2,550.00 1 $2,550.00

Page 1 ends

57 Item 6.

Subtotal:

Shipping:

Environmental Fee:

Non-Taxable Amount:

Taxable Amount:

Estimated Tax:

Total:
$20,123.60
$0.00
$0.00
$20,123.60
$0.00
$0.00
$20,123.60

Page 2 ends

58 Item 6.

Shipping Group Details
Shipping To

RECEVING DEPT

CITY OF OROVILLE
1735 MONTGOMERY ST
OROVILLE, CA 95965-4820
(530) 538-2401
Shipping Method
Standard Delivery Free Cost
Quantity Subtotal
VMware Carbon Black, Endpoint Standard w ProSupport for SW for SW 3 Years - Band 1
Estimated delivery if purchased today:

Dec. 20, 2022
Contract # C000000181156
Customer Agreement # MNWNC-108/7157034003
$63.53 120 $7,623.60
Description SKU Unit Price Quantity Subtotal
VMware Carbon Black, Endpoint Standard w ProSupport for SW for SW 3 Years - Band 1
528-CIOO
- 120 - Quantity Subtotal
Cybersecurity Advisory Service-Vulnerability Assessment Up to 500 Assets-Remote
Estimated delivery if purchased today:

Dec. 19, 2022
Contract # C000000181156
Customer Agreement # MNWNC-108/7157034003
$9,950.00 1 $9,950.00
Description SKU Unit Price Quantity Subtotal
Cybersecurity Advisory Service-Vulnerability Assessment Up to 500 Assets-Remote
879-9158
- 1 - Quantity Subtotal
Endpoint Security and Applications Advisory Service 1 Day - Off- Site Estimated delivery if purchased today:

Dec. 14, 2022
Contract # C000000181156
Customer Agreement # MNWNC-108/7157034003
$2,550.00 1 $2,550.00
Description SKU Unit Price Quantity Subtotal
Endpoint Security and Applications Advisory Service 1 Day - Off-Site 825-1309 - 1 - Subtotal:

Shipping:

Environmental Fee:

Estimated Tax:

Total:
$20,123.60
$0.00
$0.00
$0.00
$20,123.60

Page 3 ends

59 Item 6.

For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly.

Page 4 ends

60 Item 6.

Page 1 ends

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: DAWN NEVERS, ASST COMMUNITY DEVELOPMENT DIRECTOR
RE: RAINFOREST ART PROJECT AGREEMENT FOR TRANSPORTATION

ART PROPOSALS
DATE: JANUARY 17, 2023

SUMMARY
The Oroville City Council will consider an agreement with the Rainforest Art Project in partnership with Caltrans Clean California, Transportation Art Proposals.

DISCUSSION
Staff released a second round Request for Proposals (RFP) on December 19, 2022, for Transportation Art Proposals (TAP). The selected art pieces will be installed in the SR 162 and HWY 70 Interchange and the HWY 70 Montgomery Street offramps.

Caltrans recognizes the effects of transportation facilities on local communities and encourages integrating these facilities with their surroundings to enhance and reflect the aesthetic, environmental, scenic, and cultural values of the affected community. These programs fund local communities to beautify and improve local streets and roads, tribal lands, parks, pathways, and transit centers. Through the combination of adding beautification measures and art in public spaces along with the removal of litter and debris, this effort will enhance communities and improve spaces for walking and recreation.

On January 3, 2023, received one submission from the Rainforest Art Project for a series of bird and fish silhouettes meeting the Caltrans requirements. The eight laser-cut steel sculptures will include participation of Oroville’s schools to create their signature mosaic artwork. This unique art form allows an opportunity for our younger generation to take ownership and pride in artwork.

Project completion is scheduled for June 2023.

FISCAL IMPACT
No fiscal impact. Funding comes from Caltrans Clean California Local Grant Program 61 Item 7.

Page 2 ends

RECOMMENDATION
Staff recommends approval of the project agreement

ATTACHMENTS
Project Overview & Budget
Project Agreement No. 3442 and associated Exhibits
62 Item 7.

Page 1 of 9 ends

PROJECT AGREEMENT
(Oroville Arts Beautification Agreement No. 3442)
This Agreement for art project ("Agreement") is made and entered into the 1st day of January 2023, by and between City of Oroville, 1735 Montgomery Street, Oroville, California and Dan Evers of the Rainforest Art Project ("Artist"), San Diego, California.

1.00. General Provisions

1.01. Purpose of Agreement. City owns the SR 162 and HWY 70 Interchange and the HWY 70 Montgomery Street offramps. in, Oroville, California ("Property"). Caltrans is providing funds from the Clean California Local grant Program, Transportation Art Proposals for the cost associated with projects that result in the creation, purchase, installation, security or maintenance of art in public spaces.

1.02. Agreement Price. The project is proposed as a six-month project at an estimate of $400,000 (“Agreement Price”). Artist shall be paid the amount for the performance of the work required by the Agreement from the Caltrans Clean California Local Grant Program.

The Agreement Price is based on a proposal made by the Artist, and accepted by City Council on January 17, 2023, ("Artist’s Budget" attached here to as Exhibit “A”).

1.03. Statement of Work. Artist shall furnish all labor, material, supplies, machinery, equipment, permits and services and shall perform and complete in a satisfactory and workmanlike manner the artwork on the Property as described in the Agreement Documents.

1.04. Time of Commencement and Completion.
(a) Artist shall commence the project within ten (10) days from the execution of this Agreement and shall satisfactorily complete the work no later than June 2023. (b) In making the agreement to complete the work no later than June 2023, Artist has taken into consideration and made allowance for ordinary delays and hindrances incidental to such work, whether growing out of delays of common carriers, delays in securing materials or workers, changes omissions, alterations, or otherwise. (c) Excusable delays shall consist of: fire, unavoidable casualties, unusual delays in transportation, national emergency, extraordinary weather conditions, labor and material shortages which are beyond the reasonable control of Artist, or by any other cause beyond the reasonable control of Artist; provided that Artist shall notify the City/Arts Commission in writing no later than one (1) day after the initial occurrence of any excusable cause of delay.
(d) If the Artist is unable to complete any portion of the work due to excusable delay, the completion date shall be extended by the number of days of the excusable delay.
(e) Time is of the essence of this Agreement.

1.05. Agreement Documents. This Agreement shall consist of the general terms, conditions and references contained herein and the following documents:
63 Item 7.

Page 2 of 9 ends

 Artist's Proposal (Project Overview & Budget): Attached as Exhibit “A”  Ordinance No. 1798 Public Art / Oroville Beautification: Attached as Exhibit “B”

1.06. Method of Payment. The City of Oroville will provide reimbursement for costs of an approved Grant Agreement as stipulated.
(a) All payments are paid on a reimbursable basis. Artist’s will submit an invoice with appropriate proof of payment (canceled checks, etc.) The Fund Administrator will verify submittals. Once funds are received by the Fund Administrator the Artist will be issued a check.

1.07. Accounting Requirements. The Artist must maintain an accounting system that:
 Accurately reflects fiscal transactions, with the necessary controls and safeguards.
 Provides a good audit trail, including original source documents such as purchase orders, receipts, progress payments, invoices, timecards, canceled checks, etc.
 Provides accounting data so the total cost of each individual project can be readily determined.

1.08 Records Retention
Project records must be retained for a period of three (3) years after final payment is made by the Fund Administrator. All project records must be retained by the Artist at least one (1) year following an audit. Artists are required to keep source documents for all expenditures related to each grant for at least three (3) years following project completion and one (1) year following an audit. A Project is considered complete upon receipt of final grant payment from the Fund Administrator.

1.09. Changes: No changes, additions, or deletions to the specifications for the work to be completed under this Agreement shall be made without the prior written consent of the City/Arts Commission.

1.10. Indemnification. Artist expressly agrees to defend, indemnify and hold harmless City/Arts Commission from any and all claims, suits, damages and actions of any kind or description resulting from any act or omission of Artist (or any agent, employee, or servant thereof) in performance of this Agreement, except where caused by the active negligence, sole negligence or willful misconduct of the City/Arts Commission. Artist waives any and all right to any type of express or implied indemnity against the City/Arts Commission and its officers and employees.

1.11. Conflict of Interest. Artist states that no present or former member or officer of the City/Arts Commission staff, and no employee of the City who formulates policy or influences decisions with respect to the Caltrans Clean California Local Grant Program, had or will have any direct or indirect interest, during his or her tenure or for one year thereafter, in this Agreement or in any proceeds or benefits arising from this Agreement.

1.12. Site Visits. The Fund Administrator, or designee, will make periodic visits to the Project site, including a final inspection of the site. The Fund Administrator, or designee, will 64 Item 7.

Page 3 of 9 ends

determine if the work is consistent with the approved Caltrans Clean California Local Grant Program scope and ensure compliance with signage requirements that identify the project as a Caltrans Clean California Local Grant Program

1.13. Termination.
(a) City Council may terminate this Agreement at any time by a notice in writing to Artist. Such termination shall be effective in the manner and upon the date specified in said notice and shall be without prejudice to any claims. Upon receipt of such notice, Artist shall, unless the notice directs otherwise, immediately discontinue all work and the placing of all orders for materials, facilities, and supplies in connection with the performance of this Agreement. (b) Upon termination of the Agreement City Council will reimburse Artist for any expenses incurred prior to the notice of termination. Upon termination of this Agreement for its breach by Artist, the Agreement Price shall be reduced by the amount of any and all claims which City Council may have against the Artist for damages incurred by the City Council as a result of the breach, including the cost to City to have the work remaining under the Agreement completed by another Artist. Such damage shall also include any reasonable attorney's fees and other costs incurred by City Council in effecting the termination of the work. Any Agreement funds remaining, including amount retained from progress payments, or other amount otherwise earned by the Artist but not yet paid by the City on the date of the termination, may be applied by City Council to the damages which were incurred as a result of the Artist's breach. The balance remaining, if any payable to the Artist. If Agreement funds as indicated above are insufficient, the Artist shall be liable for any unpaid balance.

1.14. Written Notice. Written notice shall be deemed to have been duly served if delivered in person or sent by registered or certified mail to:
(a) Artist at the following address:

Dan Evers
2169 National Avenue
San Diego, CA 95928

(b) The City at the following address:

City of Oroville
1735 Montgomery Street
Oroville, CA 95965

2.00. ARTIST'S GENERAL OBLIGATIONS.

Artist shall provide the following:

2.01. Insurance: Prior to commencing any construction, furnish certificates of insurance to City Council evidencing insurance coverage as shown in Exhibit “B”.

2.02. Bond: Prior to Commencing any construction, Artist must furnish a payment bond to City Council for one hundred percent (100%) of the work under this Agreement in a form acceptable to the City Attorney.
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2.03. Permits and Taxes: Obtain all permits and licenses and pay all fees, taxes and other charges (with the exception of permit fees that will be paid for by the RDA) necessary for the completion and execution of the work to be performed.

2.04. Government Requirements: Perform all work in conformity with applicable state, federal, and local laws and regulation and local building codes whether or not covered by the Agreement Documents.

2.05. Maintenance of the Property:
(a) At all times keep the Property free from accumulation of waste material or rubbish caused by Artist's operation. At the completion of the work, remove all construction activity related waste materials, rubbish, tools, construction equipment, and machinery and leave Property in a neat and clean condition. (b) Protect City’s property, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities not designated for removal, relocation, or replacement in the course of the Agreement.
(c) Replace glass damaged or broken by Artist's operation. Upon replacement, remove all labels and wash and polish glass on both sides.

2.06. LOSS OF FUNDING. The following are examples of actions (some or all may apply) that may result in the Artist’s loss of funding.
 Artist fails to sign the Grant Contract within the thirty-day time period as specified in the Grant Contract.
 Artist withdraws from the grant program.
 Artist fails to complete the funded Project within the agreed upon time frame.  Artist fails to submit all documentation within the time periods specified in the Grant Agreement.
 Artist is unable to acquire any required permits.
 Artist changes Project Scope, without prior approval from the Arts Commission.

If loss of funding occurs the Artist must return any advanced funds, plus accrued interest (at the current saving rate offered by banks) to the City of Oroville.

3.00. GENERAL OBLIGATIONS

3.01. There shall be no changes, additions, or deletions to this Agreement or the Agreement Documents without prior written approval of the Artist and City/Arts Commission. Any change orders must be signed by the Artist and the City/Arts Commission.

3.02. City/Arts Commission shall cooperate with the Artist to facilitate the performance of work.

4.00. ACCEPTANCE/PROJECT CLOSEOUT

4.01. Joint Inspection: Upon receipt of a written notice from Artist that the work is ready for final inspection and acceptance, Artist and representatives of the City Council shall meet 66 Item 7.

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at the Property. If deficiencies are noted, Artist shall be responsible for correcting the items identified prior to filing a Notice of Completion or receiving final payment.

4.02. Notice of Completion: When the work has been completed in conformity with the Agreement Documents and any Change Orders, and deficiencies have been corrected to the satisfaction of the representative of the City Council, the City Council shall accept the work by signing a Notice of Completion. This Notice of Completion shall be recorded by the representative of the City Council in the office of the county recorder of the county in which the Property is located.

4.03. Final Payment:
(a) When the Artist submits notice to the City Council that the work is ready for final inspection, Artist shall also submit a request for final payment containing all of the information required by Section 1.06 (c) of this Agreement.

5.00. DISPUTE RESOLUTION
Any dispute which arises under this Agreement, and which remains unresolved for fifteen (15) working days after the City Council has been informed in writing of the dispute by either party, shall be subject to Public Contract Code Section 20104 et seq.

6.00. MISCELLANEOUS PROVISIONS

6.01. Entire Agreement: The Agreement Documents contain the entire agreement between the parties. No variation, modifications, or changes hereto shall be binding upon any party hereto unless set forth in a written document duly executed by or on behalf of such party.

6.02. Waiver: No consent or waiver, express or implied, by either party to or of any breach or default by the other shall be deemed default. Failure on the part of either party to complain of any act of the other party or to declare the other party in default shall not constitute a waiver by such party of its rights hereunder.

6.03. Governing Law: This Agreement and obligations of the parties hereunder shall be interpreted, construed and enforced in accordance with the laws of the State of California.

6.04. Royalties:
(A) Artist retains all statutory and common law authorship rights pursuant to the United States Copyright Act (17 United States Code (U.S.C)), relevant California intellectual property and civil laws, and all other rights in and to the Work, except ownership and possession which shall be transferred to the City of Oroville upon Artist’s completion of the Work and except as such rights are limited by this paragraph. Upon acceptance of the Work by the Rainforest Art Project, Artist grants to the City of Oroville, and their assignees an irrevocable right and license to make two-dimensional reproductions of the Work for both commercial and noncommercial purposes including, but not limited to: (i) use in advertising, brochures, media publicity and catalogs or other similar publications; (ii) use in promotional materials; and (iii) reproductions for use in non-profit, City of Oroville fundraising activities.
(B) The Artist acknowledges that the Work is a work for hire as defined in 17 U.S.C. 67 Item 7.

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§101 and the California Civil Code §987(b) (2,7) that the City is using for commercial advertising, educational purposes, and promotional purposes. (C) The City of Oroville will use reasonable efforts to maintain the Work on the Site, but the parties acknowledge that the Work may be subject to vandalism, graffiti tagging, fading, wear and other damage that may result in the Rainforest Art Project needing to remove the Work.

IN WITNESS WHEREOF, the City/Arts Commission and Artist have executed this Agreement.

By: Date: .

Dan Evers, Rainforest Art Project

OROVILLE CITY COUNCIL
By: Date: .

David Pittman, Mayor
Exhibit A - Artist's Budget Proposal
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Exhibit B - Property Owner Installation & Maintenance Agreement 70 Item 7.

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Title to all public art required by and installed pursuant to this section of Per CITY Code §17.08.135(G) on private property shall be vested in the owner and pass to the successive owners of the development project. Each successive owner shall be responsible for the custody, protection and maintenance of such works of art. Public art installed on public property is owned by the City of Oroville and maintenance, removal or protection is the responsibility of the City.

For any works of art installed on private property, the owner(s) of the property shall be required to enter into a written agreement for the maintenance of the artwork. The agreement shall be in a form approved by the City Attorney and Zoning Administrator and suitable for recordation with the Butte County recorder. The agreement shall be binding upon the property owner(s) and any successors in interest. (example agreement attached as Appendix F)
I hereby authorize _______________________________, Artist, to create and install a piece of art upon acceptance of proposal and agreement of the Oroville City Council. I further agree, as the property owner, to be responsible for the custody, protection and maintenance of such works of art for the period of time agreed upon between myself and the City Council.

Address of proposed art project: City owned right of way land and the pedestrian access along the west side of Table Mountain Boulevard from northern entrance of Riverview Terrace Dr. to the Southern entrance of River Terrace Drive, in, Oroville, California ("Property").
_________________________________ _______________________ Property Owners, Signature Date
________________________________
Property Owners, Print Name
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND CITY COUNCIL MEMBERS
FROM: DAWN NEVERS, ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR RE: AIRPORT MANAGER JOB DESCRIPTION
DATE: JANUARY 17, 2023

SUMMARY
The Council may consider approving the Airport Manager job description.

DISCUSSION
In 2016, the Interim City Engineer (Project Manager/Senior Civil Engineer) retired and created a vacancy for the City Engineer position. Then, the Civil Engineer also held the responsibility of the Airport Manager. Following that vacancy, the City contracted the engineering services to various engineering firms; however, this left the Airport Manager position unfilled. The former Business Assistance Manager accepted the responsibilities of the Airport Manager role, and the two positions were combined into one job description.

The responsibilities of the Airport Manager are to manage, plan, and direct airport operations including maintenance, construction, economic development, marketing, long term planning activities; implement policies and procedures; ensure compliance; perform a wide variety of complex administrative work and problem solving relating to economic and business development, business services, community marketing and development, and general administrative services to strengthen, expand, and improve airport business activity. Develop programs and strategies to market commercial air service, general aviation, aeronautical firefighting activities, and overall business relations to maximize Oroville Municipal Airport as a municipal enterprise.

Staff is requesting City Council approve the Airport Manager job description. The salary scale for the Airport Manager of the Master Salary schedule will remain as is.

FISCAL IMPACT
There will be no fiscal impact. The position is budgeted in the 22/23 Fiscal Year and is currently filled in the interim.
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RECOMMENDATION
Approve the Airport Manager job description.

ATTACHMENTS
A - Draft Job Description for Airport Manager
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CITY OF OROVILLE

AIRPORT MANAGER

DEFINITION
Under general direction, manage, plan, and direct airport operations including maintenance, construction, economic development, marketing, long term planning activities; implement policies and procedures; ensure compliance; perform a wide variety of complex administrative work and problem solving relating to economic and business development, business services, community marketing and development, and general administrative services to strengthen, expand, and improve airport business activity. Develop programs and strategies to market commercial air service, general aviation, aeronautical firefighting activities, and overall business relations to maximize Oroville Municipal Airport as a municipal enterprise.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Community Development.

EXAMPLES OF ESSENTIAL FUNCTIONS - Essential functions may include, but are not limited to, the following:
 Plan, manage, direct, and participate in all airport activities; maintain records, gather data, generate reports; supervise and evaluate assigned personnel; and coordinate with other City departments*;
 Assist in the development of policies and procedures, and oversee and enforce them to ensure the airport is operated and maintained in accordance with Federal, State, and local rules and regulations as well as accepted industry standards*;  Coordinate with City Fire Department regarding aircraft rescue and firefighting procedures, equipment, staffing, and training*;
 Provide for a 24-hour, 7-day emergency response; respond to such emergencies and direct activities*;
 Direct and oversee required inspections of airport facilities for safety, compliance, and maintenance*;
 Develop and implement programs related to air service development and other economic development opportunities*;
 Develop and implement strategies for the marketing and promotion of the airport and airport facilities in order to maximize the use of airport property for commercial and industrial purposes*;
 Conduct negotiations and prepare leases, concession agreements, and other contract documents*;
 Manage airport properties; formulate and implement plans for development and improvement of airport aviation and industrial facilities*;  Act as a liaison to airport tenants and new businesses in matters related to airport operations, maintenance, construction, and potential expansion opportunities*;  Develop and monitor the airport operating and capital budgets; review and analyze the activity of assigned revenue and expense accounts; make recommendations regarding budget issues; implement appropriate cost recovery or expense reduction policies to achieve and maintain a balanced budget*;
 Directly oversee the preparation of grant applications for Federal and State funding and coordinate the Federal Aviation Administration (FAA), State and City approval processes; administer the grant projects and the Airport Capital Improvement Program (ACIP)*;  Develop and maintain the airport certification and emergency manuals*; 98 Item 8.

CITY OF OROVILLE
 Develop and implement a security program and maintain associated manual.  Provide primary staff support to the Airport Commission; prepare agendas, attend meetings, and make presentations; attend and present to City Council and other City board or commission meetings as required*;
 Conduct airfield inspections in the absence of Airfield Supervisor*;  Perform other related duties as assigned.
 Maintain compliance with Butte County Air Quality Management for airport fuel farm *Essential Function

MINIMUM QUALIFICATIONS
Education and/or Experience: Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Airport Manager. A typical way of obtaining the required qualifications is to possess the equivalent of five years of increasingly responsible experience in airport operations, maintenance and safety, with knowledge of FAA regulations and grant programs, including two years of administrative and supervisory responsibility.

Five years of increasingly responsible experience in airport administration with knowledge of FAA regulations and grant programs. Experience with operations at a Part 139 Certificated airport. The position requires direct experience in the establishment, implementation, and maintenance of airport facilities, related policies and procedures, as well as grant and project management. Supervisory management experience at a non-hub primary airport is desirable.

License/Certificate:

A certificate as an Accredited Airport Executive (A.A.E.) by the American Associate of Airport Executives is highly desirable.

An appropriate and valid driver’s license.

A valid pilot’s license or certificate is desirable.

Knowledge of:

Principles and practices of aviation facility operation and development; familiarity with Federal Aviation Regulations Part 139, FAA Advisory Circulars, Code of Federal Regulations Part 1542 and the California Aeronautics Program regulations, the FAA Airport Improvement Program grant process and grant assurances; functions of economic development; airport master plans; airport land use and zoning regulations; preparation and negotiation of airport leases, contracts, and agreements; aviation practices and terminology; airport certification, security, and emergency manuals; budget development and expenditure control; principles of supervision, administration, and training.
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CITY OF OROVILLE
Ability to:

Manage and evaluate the operation of a modern airport facility; develop and implement airport development, marketing, and promotion programs; provide supervision and training to assigned staff; develop and administer airport certification and safety programs; develop and administer lease and other contractual agreements; establish and maintain emergency operating procedures; establish and maintain cooperative working relationships; and communicate clearly and concisely both orally and in writing.

TYPICAL WORKING CONDITIONS
Physical Demands
While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. Hearing abilities required by this job include the ability to distinguish radio transmissions from pilots, air traffic controllers, and public safety operators. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment
The employee occasionally works in outside weather conditions, including exposure to hot temperatures, wind, and wet weather. The noise level is usually quiet in the office and moderate in the field.

This class specification lists the major duties and requirements of the job and is not allinclusive. Incumbents may be expected to perform job-related duties other than those contained in this document.
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN, AND CITY COUNCIL MEMBERS
FROM: BILL LAGRONE, CITY ADMINISTRATOR
RE: AUTHORIZATION TO PURCHASE VEHICLES AND EQUIPMENT THAT HAS PREVIOUSLY BEEN APPROVED AND IN THE 2022/2023 FISCAL BUDGET
DATE: JANUARY 17, 2023

SUMMARY
The Council will consider authorizing staff to purchase equipment for the Fire Department, Police Department, and the Public Works Department, that was approved for purchase in the 2022 / 2023 fiscal year budget.

DISCUSSION
Due to delays in delivery of products and supply chain shortages many prices have increased. This staff report is to inform the Council of those increases and get Council authorization to purchase these items at the new increased prices.

Fire Department:

Fire Command Vehicle:

The Oroville Fire Department was authorized to purchase a new Command vehicle to replace an older aging vehicle. The new Ford F-250 has arrived and is in our possession. Due to the delay in the delivery of this vehicle, we experienced a price increase. The Ford Motor Company arbitrarily raised the price and will not honor prior pricing commitments. The pricing for this truck is State Contract pricing. Purchase price of vehicle and warranty is $80,772.03 Vaults for bed of command vehicles:

Each of the Fire Command vehicles will need vaults to store emergency safety equipment inside. The vault is a large chest that is attached in the rear bed of the vehicle. The vault has numerous drawers and panels that can be opened, and equipment stored in. The truck vault is a slide-in compartment system designed to securely hold a large amount of equipment in a secure environment. The truck vault also incorporates room for reference materials for incident commanders (IC) as well as a white board to assist in commanding an incident. In the recent past our IC’s have been confined to using a clipboard in the cab of the vehicle. The combination of the camper shell and the truck vault provide a usable working space from which to command complex incidents. A true command post. The cost of these vaults per vehicle is approximately 101
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$6,000.00. The cost will vary based on selected options and shipping cost. These items can not be determined until the order is placed. The amount for this purchase will not exceed $13,000.00
Camper shells for command vehicles:

The new Fire Command vehicles will also need camper type rear bed shells. These shells help secure safety equipment and provide a working area for staff when on large incidents. The MTech camper shell is designed for fire command vehicles. It has an interior lighting package as well a rear door designed to keep personnel out of the elements during extended incidents. The cost for these camper shells (2) is $9,471.76 Police Department:
14 Police Vehicles
For the past two years the Police Department has been in the process of purchasing new patrol vehicles. The Council has previously authorized the purchase and the vehicle have been ordered. Due to supply chain issues Ford has not been able to deliver the vehicles. Due to the delay the Ford Motor Corporation canceled the sales agreement and raised the cost of the new vehicles. There will be an increase in funding necessary to cover the increased cost.

The cost was raised by the Ford Motor Corporation, not our local dealer. Our local dealer attempted to have Ford honor the contract, however the Ford Motor Corporation refused. The Police Department is expecting delivery of these new vehicles in the next 30 days. The new cost for 14 Ford Explorers Police Interceptors $795,618.74 Equipment for patrol vehicles:

Once the new vehicles have arrived it will be necessary to upfit the vehicles with the necessary emergency equipment, radios and striping. The cost per vehicle for emergency equipment is $14,669.45 per vehicle (14 x 14669.45 = $205,372.30). Lehr Radio Installation $700.00 per vehicle (14 x 700.00 = $9,800.00) Lehr Stripping and wrapping of cars $1,000.00 per vehicle (14 x 1,000.00 = $14,000.00) LRT Pubic Works:
5 yard Dump Truck:

This 5-yard Kenworth dump truck will be used by Streets. The city currently has two dump trucks that are over 20 years old and in poor condition. They are reaching the point of being non-CARB compliant further necessitating the purchase of the new dump truck. Staff budgeted for the purchase price of new 5-yard dump truck at $125,000.00 in the 2021-22 fiscal year but a build slot was not available. Utilizing the Sourcewell program, the final cost of the new 5-yard Kenworth dump truck increased from the budgeted $125,000 to a total $141,060.58. Council approved the price increase at the January 3, 2023 meeting.
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Public works F-250 crew tuck
The Public Works Department is in need of a new crew vehicle to replace an older aging vehicle. The new replacement Ford F-250 will be arriving soon. Due to the delay in the delivery of this vehicle, we experienced a price increase. The Ford Motor Company arbitrarily raised the price and will not honor prior pricing commitments. The pricing for this truck is State Contract pricing. Purchase price of vehicle and warranty is $80,772.03.

FISCAL IMPACT
All equipment is included in the 2022 / 2023 fiscal year budget

RECOMMENDATION
Authorize staff to make the purchases as listed above, to include the increased cost due to inflation and supply change delays