March 21, 2023~4:00 PM Oroville City Council Meeting Agenda Page 1 of 7
OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
March 21, 2023
REGULAR MEETING
CLOSED SESSION 4:00 PM
OPEN SESSION 4:30 PM
AGENDA
PUBLIC ACCESS AND PARTICIPATION
Please review the options below for ways to participate or observe the Council Meetings.
To Observe the Meeting:
1. Live Feed: https://www.youtube.com/channel/UCAoRW34swYl85UBfYqT7IbQ/
2. Zoom Link: https://zoom.us/j/96870319529?pwd=dW9kMGRZSFo5MFFNQk5wVDUzRkRrZz09
3. Zoom Application: Meeting ID: 968 7031 9529 Passcode: 67684553
4. By Phone: Telephone: 1-669-900-6833 Meeting ID: 968 7031 9529 Passcode: 67684553 To Provide Comment to the Council:
1. Attend the meeting in person
2. Send an Email by 2:00 PM the day of the meeting to [email protected]. All comments emailed will be provided to the Council Members for their consideration.
If you would like to address the Council at this meeting, you are requested to complete the blue speaker request form (located on the wall by the agendas) and hand it to the City Clerk, who is seated on the right of the Council Chamber. The form assists the Clerk with minute taking and assists the Mayor or presiding chair in conducting an orderly meeting. Providing personal information on the form is voluntary. For scheduled agenda items, please submit the form prior to the conclusion of the staff presentation for that item. Council has established time limitations of three (3) minutes per speaker on all items and an overall time limit of thirty minutes for non-agenda items.
If more than 10 speaker cards are submitted for an item, the time limitation would be reduced to one and a half (1.5) minutes per speaker for that item. If more than 15 speaker cards are submitted for non-agenda items, the first 15 speakers will be randomly selected to speak at the beginning of the meeting, with the remaining speakers given an opportunity at the end. (California Government Code §54954.3(b)).
Pursuant to Government Code Section 54954.2, the Council is prohibited from taking action except for a brief response from the Council or staff to statements or questions relating to a non-agenda item.
CALL TO ORDER / ROLL CALL
Council Members: Tracy Johnstone, Krysi Riggs, Scott Thomson, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman
March 21, 2023~4:00 PM Oroville City Council Meeting Agenda Page 2 of 7
CLOSED SESSION
The Council will hold a Closed Session on the following:
1. Pursuant to Government Code section 54956.8, the Council will meet with Real Property Negotiators, City Administrator, and the City Attorney, regarding the properties commonly known as APN: 033-232-001 and 033-232-021
2. Pursuant to Government Code Section 54957(b), the Council will meet with the Personnel Officer and City Attorney related to the following positions: Public Works Director and Community Development Director.
OPEN SESSION
1. Announcement from Closed Session
2. Pledge of Allegiance
3. Adoption of Agenda
PRESENTATIONS AND PROCLAMATIONS
1. Proclamation honoring the Oroville Concert Association for 70 years of service to the Oroville Community
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.
CONSENT CALENDAR
Consent calendar items 1 - 11 are adopted in one action by the Council. Items that are removed will be discussed and voted on immediately after adoption of consent calendar items.
1. APPROVAL OF THE MINUTES
The Council may approve the minutes of March 7, 2023.
RECOMMENDATION
Approve the minutes of March 7, 2023.
2. AGREEMENT WITH ROYAL AIRE TO INSTALL MINI-SPLIT SYSTEM AT 33 CANYON
HIGHLANDS DRIVE
The City Council may consider entering into an agreement with Royal Aire to install a mini-split system in city-owned 33 Canyon Highlands, in the amount of $17,922, plus 10% contingency.
RECOMMENDATION
Approve service agreement between the City of Oroville and Royal Aire to install a mini-split system at 33 Canyon Highlands Dr. in the amount of $17,922 plus 10% contingency.
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3. HOUSING SUCCESSOR AGENCY ANNUAL REPORT
Receive and file the Housing Successor Agency Annual Report for Fiscal Year 2021-22.
RECOMMENDATION
Receive and file the Housing Successor Agency Annual Report for fiscal year ending June 30, 2022.
4. HOUSING ELEMENT ANNUAL REPORT
Receive and file the 2022 Housing Element Annual Progress Report
RECOMMENDATION
Receive and file the Housing Element Annual Progress Report for 2022.
5. CAPITAL PROJECT TASK ORDERS
The Council may direct staff regarding the issuing of three (3) task orders for the design of capital improvement projects.
RECOMMENDATION
Staff recommends that the Council direct the City Administrator to proceed with the task orders discussed above to NorthStar Engineering.
6. AMENDMENT TO CONTRACT WITH BUTTE CONSTRUCTION COMPANY FOR ROOF
REPLACEMENT AND FECADE REPAIRS AND IMPROVEMENTS OF THE WEST WING OF
CITY HALL
The Council may consider Amendment No. 1 to Agreement No. 3425 with Butte Construction Company for the additional cost of change orders due to discovery during demolition and remodel of the of the west wing of the City Hall facility.
RECOMMENDATION
Authorize staff to proceed with a budget adjustment for Contract Amendment No. 1, selecting Option A includes Change Orders 6, 8, 9, and 12-15, Change Order 11A for the cost to remove the solar and install a shut-off switch, and add in a $35,000 contingency from fund 302 Capital Improvement Fund Balance.
7. AUTOCAD CIVIL 3D ENGINEERING DESIGN SOFTWARE
The Council will consider approving the purchase of two one-year user licenses of AutoCAD Civil 3D design software.
RECOMMENDATION
Staff recommend approving the purchase of two one-year user licenses of AutoCAD Civil 3D design software.
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8. RESOLUTION TO DECLARE EHMANN HOME A HISTORICAL LANDMARK The Council may consider acknowledging the Resolution to Declare the Ehmann Home a Historical Landmark.
RECOMMENDATION
Acknowledge receipt of the request and approval of Resolution No. 9130 - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF OROVILLE, CALIFORNIA, DECLARING THE
EHMANN HOME A HISTORICAL LANDMARK
9. AUTHORIZATION TO TRANSFER CITY OF OROVILLE VEHICLE 79, 1999 FORD F-350 1 YARD DUMP TRUCK TO THE HOPE CENTER/CITY WORKS PROGRAM.
The Council will consider authorizing the transfer of City Vehicle 79, the 1999 Ford F350 pickup from Public Works to the Hope Center/City Works Program.
RECOMMENDATION
Authorize the transfer of City Vehicle 79, 1999 Ford F350 pickup, from Public Works to the Hope Center/City Works.
10. INVESTMENT POLICY ADOPTION FOR 2023
The Council will consider adopting the Statement of Investment Policy 2023 for the City of Oroville.
RECOMMENDATION
Adopt Resolution No. 9129 - A RESOLUTION AUTHORIZING ADOPTION OF AN INVESTMENT POLICY FOR THE CITY OF OROVILLE FOR 2023.
11. CONSOLIDATION OF FUNDS
The Council may consider the consolidation of Fund 302, Capital Improvements and Fund 303, Capital Projects Funds to one Fund- 302 and rename it to the Capital Projects and Improvement Fund.
RECOMMENDATION
Approve the consolidation of Funds 302 and 303 to one Fund 302 and rename it to the Capital Projects and Improvements Fund.
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REGULAR BUSINESS
12. MID YEAR FINANCIAL REVIEW
The Council may receive a mid-year financial report for revenues and expenditures for the first six months of the fiscal year July 1, 2022, to December 31,2022.
RECOMMENDATION
Staff recommends the following budget adjustments:
Revenues
Increase Finance budget line item 2001-4830 Refunds and Reimbursements $10,000 Increase Code Enforcement budget 2311-4570 Federal Grants $120,000 Expenditures
Increase to Risk Management in the General Fund 100, line item 1701-6100 to cover increased property damages claims. $25,000
Increase to the Code Enforcement budget in the General Fund 100 of $95,000 to cover costs. 2311-6070 Fuel $10,000, 2311-6270 Office Expense $15,000, 2311-6360 Outside Services $95,000. Total budget adjustment increases to Code Enforcement $120,000.
Increase to Fire budget in the District Tax Fund 102, to cover lingered expenses from the prior year. 2802-5240 $12,548.00 for PERS costs, 2802-6070 Fuel $4,549.22, 2802-6260 Maintenance Vehicle $211.78
Increase to the Public Works budget in the District Tax Fund 102, $100,000 to cover engineering costs. 2902-5110 Salaries & Wages.
13. PARTNERSHIP WITH DEPARTMENT OF WATER RESOURCES ON SALMONID HABITAT
AND BEDROCK PARK LAGOON IMPROVEMENTS
The Council will consider approval of a partnership with Department of Water Resources to improve salmonid habitat in the Feather River, which includes the Bedrock Park lagoon.
RECOMMENDATION
Authorize and direct staff to partner with the Department of Water resources for the rehabilitation of Bedrock Park Swim Lagoon for an estimated cost of $100,000 with a 20% contingency.
14. SANK PARK PERIMETER FENCE FINAL DESIGN PRESENTATION The City Council will be presented with the final design schematics of the fence and gates around for the perimeter of Sank Park.
RECOMMENDATION
Provide direction to staff and authorize a maximum spending limit for the project.
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15. COUNCIL GOALS AND PRIORITIES WORKSHOP FORMAT
At the request of Vice Mayor Smith and Council Member Webber, the Council will consider the format up the upcoming Goals and Priorities Workshop.
RECOMMENDATION
Provide staff direction.
16. COUNTY LIBRARY AD HOC COMMITTEE APPOINTMENTS
The Council will consider appointing two members to an ad hoc committee recently formed by the County, to review and assess alternatives with regard to how County libraries are structured and funded.
RECOMMENDATION
Appoint two City Council members to the County Library Ad Hoc Committee.
17. OROVILLE CHAMBER OF COMMERCE ANNUAL DINNER
The Council will consider the authorization for the purchase of one or two sponsor tables at the 2023 Oroville Chamber of Commerce Annual Dinner to be held on April 6, 2023.
RECOMMENDATION
Authorize Staff to purchase one or two tables for the city at the 2023 annual dinner.
18. OROVILLE REBRANDING AD HOC COMMITTEE CREATION AND MAYORAL
APPOINTMENTS TO COMMITTEE
At the request of Vice Mayor Smith and Council Member Webber, the Council will consider creating an ad hoc committee to work with staff and North Star Place Branding & Marketing (North Star) on the City rebranding project.
RECOMMENDATION
The Council may create an ad hoc committee and approve the mayor’s appointments of Council Member Krysi Riggs and Vice Mayor Eric Smith to sit on the committee.
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.
March 21, 2023~4:00 PM Oroville City Council Meeting Agenda Page 7 of 7
REPORTS / DISCUSSIONS / CORRESPONDENCE
1. Council Announcements and Reports
2. Future Agenda Items
3. Administration Reports
4. Correspondence
i. Oroville Dam Citizens Advisory Committee - Three Year Report ii. Notice from PG&E - Amended request to increase rates (A.22-08-003)
ADJOURN THE MEETING
The meeting will be adjourned. A regular meeting of the Oroville City Council will be held on April 4, 2023 at 4:00 p.m.
Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, the City of Oroville encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact the City Clerk at (530) 538-2535, well in advance of the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you. Documents distributed for public session items, less than 72 hours prior to meeting, are available for public inspection at City Hall, 1735 Montgomery Street, Oroville, California.
Recordings - All meetings are recorded and broadcast live on cityoforoville.org and YouTube.