Oroville City Council
June 6, 2023

June 06, 2023~4:00 PM Oroville City Council Meeting Agenda Page 1 of 5

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
June 06, 2023

REGULAR MEETING
CLOSED SESSION 4:00 PM
OPEN SESSION 4:30 PM
AGENDA

PUBLIC ACCESS AND PARTICIPATION
Please review the options below for ways to participate or observe the Council Meetings.

To Observe the Meeting:

1. Live Feed: https://www.youtube.com/channel/UCAoRW34swYl85UBfYqT7IbQ/

2. Zoom Link: https://zoom.us/j/96870319529?pwd=dW9kMGRZSFo5MFFNQk5wVDUzRkRrZz09

3. Zoom Application: Meeting ID: 968 7031 9529 Passcode: 67684553

4. By Phone: Telephone: 1-669-900-6833 Meeting ID: 968 7031 9529 Passcode: 67684553 To Provide Comment to the Council:

1. Attend the meeting in person

2. Send an Email by 2:00 PM the day of the meeting to [email protected]. All comments emailed will be provided to the Council Members for their consideration.

If you would like to address the Council at this meeting, you are requested to complete the blue speaker request form (located on the wall by the agendas) and hand it to the City Clerk, who is seated on the right of the Council Chamber. The form assists the Clerk with minute taking and assists the Mayor or presiding chair in conducting an orderly meeting. Providing personal information on the form is voluntary. For scheduled agenda items, please submit the form prior to the conclusion of the staff presentation for that item. Council has established time limitations of three (3) minutes per speaker on all items and an overall time limit of thirty minutes for non-agenda items.

If more than 10 speaker cards are submitted for an item, the time limitation would be reduced to one and a half (1.5) minutes per speaker for that item. If more than 15 speaker cards are submitted for non-agenda items, the first 15 speakers will be randomly selected to speak at the beginning of the meeting, with the remaining speakers given an opportunity at the end. (California Government Code §54954.3(b)).

Pursuant to Government Code Section 54954.2, the Council is prohibited from taking action except for a brief response from the Council or staff to statements or questions relating to a non-agenda item.

CALL TO ORDER / ROLL CALL
Council Members: Tracy Johnstone, Krysi Riggs, Scott Thomson, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman
1 June 06, 2023~4:00 PM Oroville City Council Meeting Agenda Page 2 of 5

CLOSED SESSION
The Council will hold a Closed Session on the following:

1. Pursuant to Government Code section 54957.6, the Council will meet with Labor Negotiators and City Attorney to discuss labor negotiations for the following represented groups: Oroville Management Association; Oroville City Employees Association; Oroville Police Officers Association

2. Pursuant to Government Code Section 54957(b), the Council will meet with the City Administrator and the Personnel Officer related to the following positions: Assistant City Administrator, Director of Code Enforcement, Business Assistance and Housing Director, Assistant Community Development Director, Police Chief, City Administrator

OPEN SESSION

1. Announcement from Closed Session

2. Pledge of Allegiance

3. Adoption of Agenda
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.

CONSENT CALENDAR
Consent calendar items 1 - 5 are adopted in one action by the Council. Items that are removed will be discussed and voted on immediately after adoption of consent calendar items.

1. APPROVAL OF THE MINUTES
The Council may approve the minutes of May 16, 2023

RECOMMENDATION
Approve the minutes of May 16, 2023

2. AWARD OF CONTRACT WITH FRANKLIN COSNTRUCTION, INC. FOR STANFORD

AVENUE SCHOOL PARKING LOT PROJECT AND APPROVAL OF MEMORANDUM OF

UNDERSTANDING WITH OROVILLE CITY ELEMENTARY SCHOOL DISTRICT The Council may consider awarding a contract to Franklin Construction, Inc. for the construction of the Stanford Avenue School Parking Lot Project and approving Memorandum of Understanding with Oroville City Elementary School District (the District).

RECOMMENDATION
Staff recommends awarding a contract to Franklin Construction, Inc. for $227,655.00 and allocating $23,000.00 for contingencies and approve MOU. Staff recommends the Council authorize the City Administrator to execute the contract, and MOU with the District. 2 June 06, 2023~4:00 PM Oroville City Council Meeting Agenda Page 3 of 5

3. AMENDMENT TO AGREEMENT NO. 3387 FOR PROFESSIONAL SERVICES WITH

NORTHSTAR
The Council may consider amending an existing Agreement for Professional Services Contract with NorthStar No.3387. The amendment would authorize adding additional services to the original agreement.

RECOMMENDATION
Staff recommends that the Council direct the City Administrator to approve the amendment.

4. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NO. 3365 WITH R. L.

HASTINGS AND ASSOCIATES LLC. TO EXTEND EXPIRATION DATE RELATED TO 20- CDBG-CV-2-3-00112
The Council may consider amending Professional Services Agreement No. 3365 for National Environmental Policy Act (NEPA) preparation work and for mandatory Labor Standards Monitoring with R. L. Hastings & Associates, LLC. to extend the expiration date of the agreement. The project is associated with the Community Development Block Grant Coronavirus Tranche 2 & 3 grant funds for the Oroville City Elementary School District’s (OCESD) Wyandotte Avenue Academy Improvement Project. This grant’s expenditure requirements are being extended to October 31, 2024.therefore staff would like to extend this agreement though October 31, 2024, to ensure all expenditure and reporting requirements are completed.

RECOMMENDATION
Adopt Resolution No. 9137- A RESOLUTION OF THE OROVILLE CITY COUNCIL

AUTHORIZING AND DIRECTING THE MAYOR TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH R. L. HASTINGS & ASSOCIATES, LLC THROUGH OCTOBER 31, 2024,

FOR NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) PREPARATION AND LABOR

STANDARDS MONITORING FOR WYANDOTTE AVENUE ACADEMY IMPROVEMENT PROJECT. - (Agreement No. 3365-1).

5. SECOND AMENDMENT OF MEMORANDUM OF UNDERSTANDING AGREEMENT NO. 3358

WITH OROVILLE CITY ELEMENTARY SCHOOL DISTRICT
The Council may consider amending the Memorandum of Understanding (MOU) Agreement no. 3358 with Oroville City Elementary School District, to extend the expiration date to December 31, 2024 and to increase the project budget by $509,352.

RECOMMENDATION
Amend the MOU between the City of Oroville and the Oroville City Elementary School District through December 31, 2024 and increase the project budget to $509,352.

REGULAR BUSINESS

6. 2023 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
The Council may receive information regarding the 2023 Community Development Block Grant (CDBG) Program Notice of Funding Availability (NOFA) and provide direction to staff.

RECOMMENDATION
Provide direction to staff.
3 June 06, 2023~4:00 PM Oroville City Council Meeting Agenda Page 4 of 5

7. COMMUNITY ENHANCEMENT FUNDING REQUEST
At the request of Council Member Riggs and Council Member Webber, the Council may consider contributing up to $10,000 from the Community Enhancement budget account to the Fourth of July fireworks show being sponsored by the Oroville Chamber of Commerce.

RECOMMENDATION
Provide staff direction.

8. LOWERING OF SPEED LIMIT IN SCHOOL ZONES
At the request of Vice Mayor Smith and Council Member Webber, the Council may consider changing the speed limit in school zones (500 feet from or passing through the grounds of a school) to improve overall traffic safety.

RECOMMENDATION
Provide staff direction.

9. CANCELLATION OF JULY 5, 2023 REGULARLY SCHEDULED CITY COUNCIL MEETING Pursuant to the City Code, the Council will meet on the first and third Tuesday of each month.

The City Code also provides that the Council may “cancel, amend or alter the date, time and/or location of f any meeting provided sufficient notice of the meeting is given to the public to comply with the Brown Act.”
Given that the first Tuesday of the month of July falls on a Holiday (July 4th), the regularly scheduled Council meeting has been calendared for Wednesday July 5th (pursuant to the City Code).

RECOMMENDATION
Provide staff direction.

10. FISCAL YEAR 2023-24 PRELIMINARY BUDGET
The Council will receive the Preliminary Fiscal Year 2023-24 (FY 2023-24) Budget for review prior to the public hearing set for June 20, 2023.

RECOMMENDATION
Receive the FY 2023-24 Preliminary Budget
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above. 4 June 06, 2023~4:00 PM Oroville City Council Meeting Agenda Page 5 of 5

REPORTS / DISCUSSIONS / CORRESPONDENCE

1. Council Announcements and Reports

2. Future Agenda Items

3. Administration Reports

ADJOURN THE MEETING
The meeting will be adjourned. A regular meeting of the Oroville City Council will be held on June 20, 2023 at 4:00 p.m.

Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, the City of Oroville encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact the City Clerk at (530) 538-2535, well in advance of the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you. Documents distributed for public session items, less than 72 hours prior to meeting, are available for public inspection at City Hall, 1735 Montgomery Street, Oroville, California.

Recordings - All meetings are recorded and broadcast live on cityoforoville.org and YouTube. 5 May 16, 2023~4:00 PM Oroville City Council Meeting Minutes Page 1 of 4

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
May 16, 2023

MINUTES
This agenda was posted on May 12, 2023. This meeting was recorded and may be viewed at cityoforoville.org or on YouTube.

CALL TO ORDER / ROLL CALL
PRESENT: Council Members: Tracy Johnstone, Krysi Riggs, Scott Thomson, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman STAFF: City Administrator Brian Ring, Assistant City Clerk Jackie Glover, Business Assistance and Housing Director Amy Bergstrand, Code Enforcement Director Ron Belser, City Engineer Matt Thompson, Assistant Director of Community Development Dawn Nevers, City Attorney Scott Huber, City Treasurer Karolyn Fairbanks, Chief of Police Bill LaGrone.

CLOSED SESSION
The Council held a Closed Session on the following:

1. Pursuant to Government Code section 54956.8, the Council met with Real Property Negotiators, City Administrator and City Attorney, regarding the properties commonly known as 1875 Feather River Blvd, Oroville, CA 95965.

2. Pursuant to Government Code Section 54957(b), the Council met with the Personnel Officer and City Attorney related to the following positions: Public Works Director and Community Development Director.

OPEN SESSION

1. Announcement from Closed Session – Mayor Pittman announced that direction was given; no action was taken.

2. Pledge of Allegiance – Led by Ophir Student Body Council.

3. Adoption of Agenda – Motion by Council Member Goodson and seconded by Council Member Riggs to adopt the agenda. Motion passed unanimously.

AYES: Johnstone, Riggs, Thomson, Goodson, Webber, Smith, Pittman NOES: None
ABSTAIN: None
ABSENT: None

PRESENTATIONS AND PROCLAMATIONS

1. Christina Buck, Assistant Director of the Butte County Department of Water and Resource Conservation, gave a presentation on possible long-term funding mechanisms for the Wyandotte Creek Groundwater Sustainability Agency.
6 Item 1.

May 16, 2023~4:00 PM Oroville City Council Meeting Minutes Page 2 of 4 PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following individuals spoke on non-agenda items:
- Lynann Pilley
- Annie Terry
- Bill Speer

CONSENT CALENDAR
Motion by Council Member Riggs and seconded by Council Member Goodson to approve the consent calendar excluding items 2. Motion passed unanimously.

AYES: Johnstone, Riggs, Thomson, Goodson, Webber, Smith, Pittman NOES: None
ABSTAIN: None
ABSENT: None

1. APPROVAL OF THE MINUTES
The Council approved the minutes of December 6, 2022, March 28, 2023, April 4, 2023, April 18, 2023, and May 2, 2023.

3. PAVEMENT REHABILITATION LIST FOR SUBMITTAL TO CALIFORNIA

TRANSPORTATION COMMISSION (CTC) FOR FUNDING COMPLIANCE
The Council adopted Resolution No. 9136 - a Resolution of the city council of the city of Oroville Adopting a list of projects for Fiscal Year 2023-24 funded by SB 1: The Road Repair and Accountability Act of 2017

4. AWARD OF CONTRACT; NELSON AVENUE PAVEMENT REHAB PROJECT The Council approved a contract to Knife River Construction for $257,526.56 and allocating $26,000.00 for contingencies and authorized the City Administrator to execute the contract.

5. FORECLOSURE OF 1218 BIRD STREET
The City Council adopted Resolution No. 9134 -A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF OROVILLE, CALIFORNIA, AUTHORIZING AND DIRECTING THE MAYOR

AND/OR CITY ADMINISTRATOR TO EXECUTE ALL DOCUMENTS AND ANY

AMENDMENTS THERETO NECESSARY TO INITIATE AND COMPLETE FORECLOSURE PROCEEDINGS ON REAL PROPERTY LOCATED AT 1218 BIRD STREET., OROVILLE (APN 012-076-007)

6. LETTER OF SUPPORT TO THE USDA RURAL DEVELOPMENT TO REDESIGNATE THE

CITY OF OROVILLE TO RURAL DESIGNATION
The Council authorized a Letter of Support to redesignate the City of Oroville to Rural Designation for USDA Rural Development Housing Programs.

7. RESOLUTION SUPPORTING THE PERIODIC DISPLAY OF AIRCRAFT OF HISTORICAL

SIGNIFICANCE AT THE OROVILLE AIRPORT
The Council adopted Resolution No. 9135 - A RESOLUTION OF THE OROVILLE CITY

COUNCIL DECLARING SUPPORT FOR THE PERIODIC DISPLAY OF AIRCRAFT OF HISTORICAL SIGNIFICANCE AT THE OROVILLE AIRPORT.
7 Item 1.

May 16, 2023~4:00 PM Oroville City Council Meeting Minutes Page 3 of 4

2. CAPITAL PROJECT TASK ORDERS
The Council directed staff regarding the issuing of two (2) task orders for the design of the Phase 1 Historic Downtown Pavement Rehabilitation Project and Wyandotte Avenue Storm Drain Repair.

Motion by Vice Mayor Smith and seconded by Council Member Webber to direct the City Administrator to proceed with the task orders discussed above to NorthStar Engineering. Motion passed unanimously.

AYES: Johnstone, Riggs, Thomson, Goodson, Webber, Smith, Pittman NOES: None
ABSTAIN: None
ABSENT: None

REGULAR BUSINESS

8. MEMORANDUM OF UNDERSTANDING WITH EXPERT ADVISORY TEAM VISIT TO SOUTH

OROVILLE TO MAKE REVITALIZATION RECOMMENDATIONS
Staff has invited a group of emeritus planners from the California Chapter of the American Planning Association (APA) to visit in June, conduct community workshops, and make recommendations to help revitalize South Oroville.

Motion by Council Member Goodson and seconded by Council Member Riggs to direct the City Administrator to execute the MOU once signed by APA, which includes travel cost expenditures of up to $8,000. Motion passed unanimously.

AYES: Johnstone, Riggs, Thomson, Goodson, Webber, Smith, Pittman NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
There were 0 public comments during this section.

REPORTS / DISCUSSIONS / CORRESPONDENCE

1. Council Announcements and Reports
a. Pittman – Toured the Havenscourt Daycare Facility, Spoke about the recent earthquake.
b. Goodson – Attended a NAACP meeting.
c. Riggs – Attended the Library County Ad Hoc Meeting

2. Future Agenda Items

3. Administration Reports
a. Departmental Reports for Council Update (month of April 2023). b. The Council received a monthly written report regarding the activities, and general information for the Police Department.
c. Rings – Met with the Chief Administrative Officer, Supervisor Connelly and the Mayor and will meet quarterly, met with internal staff, State Parks and the Forebay Aquatics Center to discuss water play structures, spoke about the budget adoption process. d. Belser – Working on Landscape Agreement Enforcement with commercial properties, spoke about working with behavioral health, spoke about upcoming fire inspections and software, and spoke about department training. 8 Item 1.

May 16, 2023~4:00 PM Oroville City Council Meeting Minutes Page 4 of 4 e. Huber – Spoke about the statewide task force that he is a part of. f. Nevers – Spoke about the Liberty Pole, the city hall flagpole; spoke about Hewitt Park Construction; and spoke about the projects at the On and Off ramps at Oro Dam Blvd and Montgomery St.
g. Bergstrand – Spoke about the city’s Owner-Occupied housing rehab grant funds. h. LaGrone – Spoke about children’s tours of the public safety building; spoke about the NAACP meetings.

4. Correspondence
a. PG&E Correspondence - Notice of Request to increase rates.

ADJOURN THE MEETING
Mayor Pittman adjourned the meeting at 6:05pm.

APPROVED: ATTESTED:
_________________________________ _____________________________ Mayor David Pittman Assistant City Clerk Jackie Glover
9 Item 1.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: MATT THOMPSON, P.E. ACTING CITY ENGINEER
RE: AWARD OF CONTRACT WITH FRANKLIN COSNTRUCTION, INC. FOR

STANFORD AVENUE SCHOOL PARKING LOT PROJECT AND

APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH OROVILLE

CITY ELEMENTARY SCHOOL DISTRICT
DATE: JUNE 6, 2023

SUMMARY
The Council may consider awarding a contract to Franklin Construction, Inc. for the construction of the Stanford Avenue School Parking Lot Project and approving Memorandum of Understanding with Oroville City Elementary School District (the District).

DISCUSSION
In early 2021 the District requested the City of Oroville assist them in the repaving of the parking lot at Stanford Avenue Elementary School. Since the approval of this task at the February 4, 2021, City Council meeting, the City has contracted with NorthStar Engineering for the design of the project and contract document preparation.

The District has proposed the attached Memorandum of Understanding (MOU) to which the District agrees to reimburse the City for all engineering design work, construction management and construction costs for this project.

Plans and Specifications were issued for bid on April 10, 2023, and bids were received on May 11, 2023.

The lowest responsive bidder was Franklin Construction, Inc. at $227,655.00. The engineer’s estimate was $289,656.00 with contingencies. Staff recommends allocating a contingency of approximately $23,000.00 (10%) on the low bid for field changes and adjustment due to unforeseen circumstances.

FISCAL IMPACT
The funds in the amount of $250,655.00 will come from Fund 302, Capital Improvement Fund, and shall be reimbursed by the District per attached MOU.

RECOMMENDATION
10 Item 2.

Staff recommends awarding a contract to Franklin Construction, Inc. for $227,655.00 and allocating $23,000.00 for contingencies and approve MOU. Staff recommends the Council authorize the City Administrator to execute the contract, and MOU with the District.

ATTACHMENTS
Bid Summary
Construction Contract
Memorandum of Understanding
11 Item 2.

Rank
1 2
3 4
5 6
$ 304,381.00
$ 306,664.00
$ 322,854.00
$ 369,675.77
Consolidated Engineering, Inc.

Franklin Construction, Inc.

B + M Builders, Inc.

All-American Construction, Inc.

Santos Excavating, Inc.

Schreder & Brandt MFG, Inc.
$ 222,021.00
$ 227,655.00
Non-Responsive
Responsive
Responsive
Responsive
Responsive
Responsive
Contractor Bid Amount Responsive/Non-Responsive
Stanford Avenue School Parking Project Bid Opening
12 Item 2.

CF - 1

PROJECT CONTRACT
THIS PROJECT CONTRACT (the “contract” or “Contract”) is made and entered into this day of , by and between City of Oroville (referred to herein as the “Owner” or the “City”) and Franklin Construction, Inc. (the "Contractor").

WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

1. THE CONTRACT DOCUMENTS.

The complete contract is comprised of and may or may not include: Invitation for Bids; Information for Bidders; Bid Schedule; Proposal Form; Bidder’s Bond; Contract; General Conditions; Special Provisions; Technical Provisions; Payment Bond; Performance Bond; Notice of Award; Notice to Proceed; Change Orders; Supplemental Drawings Issued; Drawings; Specifications and Contract Documents; All addenda or bulletins issued during the time of bidding or forming a part of the documents loaned to the bidder for preparation of the bid; The complete plans and provisions, regulations, ordinances, codes, and laws incorporated therein or herein by reference or otherwise applicable to the Project.

All the above documents are intended to cooperate so that any work called for in one and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. The documents comprising the complete contract are hereinafter referred to collectively as the Contract Documents.

2. THE WORK.

Contractor agrees to furnish all tools, apparatus, facilities, equipment, labor, and materials (except that specifically mentioned as being furnished by others) necessary to perform and complete the work in a “good and workmanlike manner” as called for, and in the manner designated in, and in strict conformity with the Plans, Detail Specifications, and other Contract Documents which are identified by the signatures of the parties to this Contract and are, collectively, entitled:
“Stanford Avenue School Parking”

3. CONTRACT PRICE.

The City agrees to pay, and the Contractor agrees to accept, in full payment for the work above agreed to be done, the following compensation: $227,655.00. In no event shall Contractor’s compensation exceed the amount of $227,655.00 without additional written authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects in Consultant’s services, even if such defects were known to the City at the time of payment.

For the purpose of fixing the amount of bonds referred to in the Instructions to Bidders, it is estimated by both Parties that the total contract price shall be based on the Contractor’s Base Bid amount.
13 Item 2.

CF - 2

4. DISPUTES PERTAINING TO PAYMENT FOR WORK.

Should any dispute arise respecting the true value of any work done or any work omitted, or of any extra work which the Contractor may be required to do or respecting the size of any payment to the Contractor during the performance of this Contract, the dispute shall be informally mediated between the parties. Following such mediation, either party may file an action exclusively in the Butte County Superior Court or in the United States District Court, Eastern District of California. Under no condition shall there be a cessation of work by the Contractor during any such dispute. This article does not exclude recovery of damages by either party for delays.

5. PAYMENT.

Not later than the 20th day of each calendar month, the Contractor shall make a partial payment request to the City on the basis of an estimate approved by the Engineer of the work performed since the last partial payment request during the preceding month by the Contractor with five percent (5%) of the amount of each such estimate retained by the City, until completion of the Project and the recordation of a Notice of Completion of all work covered by this Contract. The City shall make any partial payments provided for in this contract to the Contractor within 30 days of the City’s receipt of an undisputed and properly executed partial payment request from the Contractor. The City shall pay the Contractor interest on the amount of any portion of a partial payment, excluding retention amounts, not made to the Contractor within 30 days of the City’s receipt of an undisputed and properly executed partial payment request from the Contractor at the legal rate set forth in California Code of Civil Procedure Section 685.010.

Upon receipt of a partial payment request from the Contractor, the City shall review the partial payment request for the purpose of determining whether or not the partial payment request is a proper partial payment request. Any partial payment request determined by the City not to be a proper partial payment request suitable for payment shall be returned to the Contractor by the City within 14 days of the City’s receipt of such partial payment request. A partial payment request returned to the Contractor by the City under the provisions of this section shall be accompanied by a written document setting forth the reason(s) why the partial payment request is not proper. The number of days for the City to make a certain partial payment provided for in this Contract, without incurring interest pursuant to this section, shall be reduced by the number of days by which the City exceeds the 14 day return period for such partial payment request, if determined to be improper, as set forth in this section. For the purposes of this section, a “partial payment” means all payments due to the Contractor under this contract, exclusive of that portion of the final payment designated as retention earnings. Also, for the purposes of this section, a partial payment request shall be considered properly executed by the City if funds are available to pay the partial payment request and payment is not delayed due to an audit inquiry by the City’s financial officer. The City will release Contractor's retention earnings within 45 days after recordation of Notice of Completion, as defined in California Civil Code Section 3093. Recordation of a Notice of Completion for the Project by the City shall constitute the City’s acceptance of the Project work.

6. TIME FOR COMPLETION.

All work under this contract shall be completed within a period of 45 working days from the date of the Contractor's receipt of a Notice to Proceed from the City. 14 Item 2.

CF - 3

7. EXTENSION OF TIME.

If the Contractor is delayed by acts of negligence of the City, or its employees or those under it by contract or otherwise, or by changes ordered in the work, or by strikes, lockouts, fire, unavoidable casualties, or any causes beyond the Contractor's control, or by delay authorized by the City, or by any justifiable cause which the Engineer shall authorize, then the Contractor shall make out a written claim addressed to the City setting forth the reason for the delay and the extension of the time requested and forward a copy of the claim to the Engineer for approval.

The Engineer will evaluate the claim and if the claim is justifiable, will request the City's approval. No such extension will be allowed unless a written claim therefore has been made within 3 days after the delay became apparent.

If the Contractor fails or refuses to complete the work within the time specified, including authorized extensions, there shall be deducted from monies due the Contractor, not as a penalty, but as liquidated damages the sum of Three Thousand Hundred Dollars ($3,000.00) for each calendar day subsequent to the time specified for each project and the time the work is actually completed and accepted. Delays caused by adverse weather conditions or conditions for which the Owner is clearly responsible will be added to the contract time.

8. LABOR PROVISIONS.

The project is subject to both federal and state prevailing wages. The Contractor shall pay laborers the higher of either the federal or state prevailing wage rate determination for the trades to be utilized. The contractor and all subcontractors on the project shall complete electronic reporting of prevailing wage rate reports through the Department of Industrial Relations, with copies of such reports to be provided to the City.

9. CONTRACT WORK HOURS AND SAFETY STANDARDS REQUIREMENTS.

As used in the following provision, the term “laborers” and “mechanics” include watchmen and guards.
a. Overtime Requirements. Neither the Contractor nor any subcontractor contracting for any part of the Project which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek, whichever isgreater. b. Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in paragraph a. above, the Contractor and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, the Contractor and subcontractor shall be liable to the City for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph a. above, in the sum of $2,700 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph a. above. c. Withholding for Unpaid Wages and Liquidated Damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any monies payable on account of work performed by the Contractor or 15 Item 2.

CF - 4
subcontractor under any such contract or any other Federal contract with the same Contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph b. above. d. Working conditions. Neither the Contractor nor any subcontractor may require any laborer or mechanic employed in the performance of any contract to work in surroundings or under working conditions that are unsanitary, hazardous or dangerous to his health or safety as determined under construction safety and health standards (29 CFR Part 1926) issued by the Department of Labor. e. Subcontracts. The Contractor and any subcontractor shall insert in any subcontracts the clauses set forth in paragraphs a. through d. and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs a. through d.

10. NONDISCRIMINATION.

The Contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

11. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM PROVISIONS.

The Contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as recipient deems appropriate.

The Contractor agrees to pay each subcontractor under this contract for satisfactory performance of its contract no later than 10 days from the receipt of each payment the Contractor receives from City. The Contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City. This clause applies to both DBE and nonDBE subcontractors.

12. CIVIL RIGHTS.

The Contractor assures that it will comply with pertinent statutes, Executive Orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age or handicap be excluded from participating in any activity conducted with or benefiting from Federal assistance. This Provision binds the Contractor from the bid solicitation period through the completion of the contract. This provision shall be inserted in all subcontracts, subleases and other agreements at all tiers. 16 Item 2.

CF - 5

13. SOLICITATIONS FOR SUBCONTRACTS, INCLUDING PROCUREMENTS OF MATERIALS AND EQUIPMENT.

In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color or national origin.

14. INFORMATION AND REPORTS.

The Contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the City and shall set forth what efforts it has made to obtain the information.

15. SANCTIONS FOR NONCOMPLIANCE.

In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, the City shall impose such contract sanctions as it may determine to be appropriate, including but not limited to:
a. Withholding of payments to the Contractor under the contract until the Contractor complies, and/or
b. Cancellation, termination or suspension of the contract, in whole or inpart.

16. INSPECTION OF RECORDS.

The Contractor shall maintain an acceptable cost accounting system. The City, the Federal Aviation Administration, the Comptroller General of the United States or any of their duly authorized representatives shall have access to any books, documents, paper, and records of the Contractor which are directly pertinent to this Contract or the Project for the purposes of making an audit, examination, excerpts, and transcriptions. The Contractor shall maintain all required records for 3 years after the City makes final payment and all other pending matters are closed.

17. RIGHTS IN INVENTIONS.

All rights to inventions and materials, if any, generated under this contract are subject to regulations issued by the City. Information regarding these rights is available from the City.

18. BREACH OF CONTRACT TERMS.

Any violation or breach of terms of this Contract on the part of the Contractor or its subcontractors may result in the suspension or termination of this Contract or such other action that may be necessary to enforce the rights of the City under this Contract. The duties and obligations imposed 17 Item 2.

CF - 6
by the Contract Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.

19. TERMINATION OF CONTRACT BY CITY
a. The City may, by written notice, terminate this Contract in whole or in part at any time, either for the City’s convenience or because of the Contractor’s failure to fulfill its contract obligations.

Upon receipt of such notice, services shall be immediately discontinued (unless the notice directs otherwise) and all materials as may have been accumulated in performing this Contract, whether completed or in process, delivered to the City.
b. If the termination is for the convenience of the City, an equitable adjustment in the contract price shall be made, but no amount shall be allowed for anticipated profit on unperformed services. c. If the termination is due to failure to fulfill the Contractor’s obligations, the City may take over the work and prosecute the same to completion by contract or otherwise. In such case, the Contractor shall be liable to the City for any additional cost occasioned to the City thereby. d. If, after notice of termination for failure to fulfill contract obligations, it is determined that the Contractor had not so failed, the termination shall be deemed to have been affected for the convenience of the City. In such event, adjustment in the contract price shall be made as provided in the second paragraph of this clause.
e. The rights and remedies of the City provided in this clause are in addition to any other rights and remedies provided by law or under this contract.

20. INCORPORATION OF PROVISIONS.

The Contractor shall include the provisions of this contract in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations of directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the City may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the City to enter into such litigation to protect the interests of the City and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

21. CONTRACTOR CLAIMS OF $375,000 OR LESS.

Claims by the Contractor relating to the Project for (a) a time extension, (b) money or damages arising from work done by, or on behalf of, the Contractor on the Project for which payment is not expressly provided for or to which the Contractor is not otherwise entitled, or (c) an amount that is disputed by the City, with a value of $375,000 or less, are subject to the claims procedures set forth in California Public Contract Code Sections 20104, et seq., except as otherwise provided in this Contract and the incorporated documents, conditions and specifications.
18 Item 2.

CF - 7

22. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES.
a. No Federal appropriated funds shall be paid, by or on behalf of the Contractor or its subcontractors, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant or the amendment or modification of any Federal grant.
b. If any funds other than Federal appropriated funds have been paid or will be paid by the Contractor or its subcontractors to any person for influencing or attempting to influence an officer or employee of the City, any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal grant, the contractor shall complete and submit Standard Form-LLL, “Disclosure of Lobby Activities,” in accordance with its instructions.

23. ASSIGNMENT OF CERTAIN RIGHTS TO THE CITY.

In entering into this Contract or a subcontract to supply goods, services, or materials pursuant to this Contract, the Contractor and/or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to this Contract or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgement by the parties.

24. ENERGY CONSERVATION REQUIREMENTS
The contractor agrees to comply with mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Public Law 94-163). 19 Item 2.

CF - 8
IN WITNESS WHEREOF, two identical counterparts of this Contract, each of which shall for all purposes be deemed an original thereof, have been duly executed by the parties herein above named, on the day and year first herein written.

AGENCY: City of Oroville (First Party)
By:

Brian Ring
City Administrator
(Official Title)
CONTRACTOR: (Second Party)
By:
(Authorized Representative)
(Official Title)
20 Item 2.
21 Item 2.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: MATT THOMPSON, ACTING CITY ENGINEER
RE: AMENDMENT TO AGREEMENT NO. 3387 FOR PROFESSIONAL

SERVICES WITH NORTHSTAR
DATE: JUNE 6, 2023

SUMMARY
The Council may consider amending an existing Agreement for Professional Services Contract with NorthStar No.3387. The amendment would authorize adding additional services to the original agreement.

DISCUSSION
The Council previously approved an Agreement for Professional Services with NorthStar of Chico for On-Call Civil Engineering and Planning Services on September 8, 2021. This amendment would add Quality Assurance / Quality Control services and Construction Management Services to existing Task Orders currently under contract with NorthStar.

QA/QC Services include an in-house construction plan check performed by NorthStar staff with no involvement in the design to ensure completeness of plans and scope of project has been fulfilled.

Construction Management Services include assisting the City Engineering Staff with project administration, revisions, final inspections, etc. once construction has begun City Staff handle majority of Construction Management and NorthStar will have a limited roll and will be used on an as needed basis.

Construction Management Services for Stanford Avenue School Parking Project: This is including full Construction Management of the project, NorthStar will have the majority roll in Construction Management and City Staff will have limited roll. Cost of this portion will be reimbursed by Oroville City Elementary School District per Memorandum of Understanding regarding Stanford Avenue School Parking Project.

FISCAL IMPACT
Individual Amounts shown in the attached Amendment represent the amounts to be added to the respective Task Orders.
22 Item 3.

Funding in the amount of $99,726 will come from Fund 5021-6360 Local Transportation Fund – Outside Services. Funding in the amount of $48,967.00 will come from Fund 302 Capital Improvement Fund This is the total amount and includes shall not exceed amounts for each project.

Funding in the amount of $48,967.00 will be reimbursed by Oroville City Elementary School District upon completion of Stanford Avenue School Parking Project.

RECOMMENDATION
Staff recommends that the Council direct the City Administrator to approve the amendment.

ATTACHMENTS
Amendment 1 City Contract 3387.pdf
23 Item 3.

ADDENDUM NO. #1

TO AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN CONSULTANT AND CLIENT
DATE: June 2, 2023
CLIENT: Mr. Matt Thompson P.E.

Interim City Engineer
City of Oroville
1735 Montgomery Street
Oroville, CA 95965
Transmitted Via Email:
[email protected]
CONSULTANT: NorthStar
111 Mission Ranch Blvd., Suite 100
Chico, CA 95926
(530) 893-1600
PROJECT: PSA: On-Call Civil Engineering & Planning
Services No. 3387
NS#: 21-130
ADDRESS: Oroville, CA APN: N/A
A. CLIENT AND CONSULTANT AGREE AS FOLLOWS:

1. This agreement will serve as an addendum to our original Services Agreement For On-Call Civil Engineering & Planning Services No. 3387, dated September 8th 2021 . Work under this Agreement will be subject to the terms and conditions of our previous Agreement, except as noted below.

2. Consultant agrees to perform the additional services as set forth on Exhibit “A” attached hereto and incorporated herein by this reference (“Additional Scope of Services”).

3. Client agrees (unless otherwise stated herein) to compensate Consultant for its Services according to the cost proposal attached hereto as Exhibit “B” and incorporated herein by this reference (“Cost Proposal for Additional Work”).

B. GENERAL PROVISIONS:

1. Timeline for Offer to Contract / Termination of Agreement. This offer to contract for additional services is good for 14 days after the date shown below in the Consultant’s signature block. If Client fails to sign this contract within 14 days, the offer for additional services shall be withdrawn making it null and void. Client may terminate this contract by giving notice to Consultant in writing and bringing all outstanding charges current prior to termination of Agreement.

2. Liability Limits. Client and Consultant have discussed the risks and rewards associated with this project, as well as Consultant’s fee for services. Client and Consultant agree to allocate certain of the risks so that, to the fullest extent permitted by law, Consultant’s total aggregate liability to Client and all contractors and subcontractors is limited to three times 24 Item 3.
the contract amount for any and all injuries, damages, claims, losses, expenses or claim expenses (including attorneys’ fees) arising out of this Agreement from any cause or causes.

Such causes include, but are not limited to, Consultant’s negligence, errors, omissions, strict liability, breach of contract, or breach of warranty.

Client further agrees to notify all contractors and sub-contractors of this limitation of Consultant’s liability to them and require them to abide by this limitation of damages suffered by any contractor or subcontractor arising from Consultant’s actions or inactions. Neither the contractor nor any subcontractor assumes any liability for damages to others which may arise on account of Consultant’s actions or inactions.

3. Preparation of Agreement. By signing the Agreement, both parties consent that the Agreement has been prepared and negotiated equally by Client and Consultant.

25 Item 3.

IN WITNESS WHEREOF, the parties hereby execute this Agreement upon the terms and conditions stated above and on the date first above written.

CLIENT: CLIENT:

BY: BY:

TITLE: TITLE:

SIGNED: SIGNED:

DATE: DATE:

CONSULTANT: CONSULTANT:

BY: Fritz Mckinley BY: Lambert O. Lowe
TITLE: Senior Engineer TITLE: Senior Engineer
LICENSE NO. RCE 59574 LICENSE NO. RCE 59077
SIGNED: SIGNED:

DATE: DATE:

ATTACHMENTS included and made a part of this agreement:

X EXHIBIT “A” ADDITIONAL SCOPE OF SERVICES
X EXHIBIT “B” COST PROPOSAL & STANDARD RATE SCHEDULE

26 Item 3.

EXHIBIT “A”

SCOPE OF SERVICES
2-b Quality Assurance and Quality Control
Projects completed internally by NorthStar for The City of Oroville will be subject to review by a council of project adjacent city employees and the responsible person(s) in charge after the project(s) at 60% and 90 % Completion. The QA/QC with the City of Oroville will be performed in lieu of an outside plan check and is for the city to ensure the scope of the project has been fulfilled and to address conflicts that remain prior to advertising and bidding.

Costs for this will be an average of 10% of the project’s budget for task 1-12 and 16. For additional projects completed by NorthStar, where NorthStar will also be performing QA/QC with the City of Oroville, the cost will be included in the proposal and be based on time and materials (see our attached fee rate subject to change annually). 2-c Construction Management Support
Construction management support was not originally built into our design proposals and will be added to this MSA addendum as a task order per project once the design has been completed. The City of Oroville will be providing their own construction management and NorthStar anticipates playing a supporting role to the City. This means being available for the following tasks including:
• Pre-construction meeting
• Weekly project meetings on an as-needed basis
• Change orders and revisions
• Requests for information and submittal support
• Final inspection
• Document management support
• Punch list and Project Closeout
Tasks that can be provided at an additional cost:
• Inspection
• Material testing
2-c-1 Stanford Avenue Elementary - Construction Management Task 1: Construction Management
• Organizing and leading the pre-construction meeting for the project (assume 1 meeting) • Coordination with the client and contractor
• Review and respond to Request for information (RFI) (maximum of 10 RFI) • Review, accept and or reject product submittals (maximum of 10 submittals) • Review the monthly progress payment request from the Contractor 27 Item 3.
• Process change order (CO) for Client’s review (maximum of 5 CO) • (12) Twelve On-site meeting during construction (assumes 1 meeting per week) • Final walk through providing the Client and contractor with a punch list for the project Task 2: Material Testing - M.T. Hall & Associates
• Subgrade & Aggregate Base - Includes Project Engineering Support, Data Review, Data Entry, & Transmittal of Test Results travel, Compaction Testing revision based on DWR and Client’s comments.
• Includes Project Engineering Support, Data Review, Data Entry, & Transmittal of Test Results travel, Compaction Testing (Assumed 1 Pave Days) Task 3: Construction Inspection (As-needed not to exceed $21,680) /Report - M.T. Hall & Associates • Northstar will provide site inspections and report as required by the Client. • This task will be billed per inspection. The estimate assumes a maximum of (20) twenty inspections that are a maximum of 4hrs. The number of required inspection days will be determined at the pre-construction meeting as needed but the cost will not exceed $21,680.
• This task includes documenting construction activities, active construction personnel and construction related issues.
• Review of the daily field inspection report
Task 4: Prepare As-built Plans
• Northstar will prepare as-built plans based on the information and plan changes during construction.
• (1) revision based on the City and Client’s comments

28 Item 3.

EXHIBIT “B”

COST PROPOSAL
CONSULTANT FEE: The estimated fee to complete the Scope of Services is: $ 148,692.00.

AWA No.1 Task 2-b Quality Assurance and Quality Control Task 1: Stanford Avenue Elementary $2,624
Task 2: Nelson Avenue $2,648
Task 3: Oroville High School $3,789
Task 4: Oro Dam Boulevard & Pine Oak $6,608
Task 5: Ophir Road $10,053
Task 6: Oro Dam Boulevard & Acacia $7,289
Task 7: Washington Avenue $13,984
Task 8: Montgomery Roundabout $4,631
Task 9: Linden Avenue $5,059
Task 10: 5th Avenue $12,279
Task 11: Lower Wyandotte $10,624
Task 12: Downer Street $4,428
Task 16: Fogg Avenue $6,334
AWA No.1 Task 2-c: Construction Management Support
Task 1: Nelson Avenue $6,000
Task 2: Oroville High School $6,000
AWA No.1 Task 2-c-1: Stanford Avenue Elementary Construction Management Task 1: Construction Management $16,380
Task 2: Material Testing - MT Hall & Associates $5,543
Task 3: Construction Inspection – MT Hall & Associates ($900/Day) $21,680 Task 4: Prepare As-built Plans $2,740

29 Item 3.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: AMY BERGSTRAND, DIRECTOR

BUSINESS ASSISTANCE/HOUSING DEVELOPMENT DEPARTMENT
RE: AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NO. 3365 WITH R. L. HASTINGS AND ASSOCIATES LLC. TO EXTEND
EXPIRATION DATE RELATED TO 20-CDBG-CV-2-3-00112
DATE: JUNE 6, 2023

SUMMARY
The Council may consider amending Professional Services Agreement No. 3365 for National Environmental Policy Act (NEPA) preparation work and for mandatory Labor Standards Monitoring with R. L. Hastings & Associates, LLC. to extend the expiration date of the agreement. The project is associated with the Community Development Block Grant Coronavirus Tranche 2 & 3 grant funds for the Oroville City Elementary School District’s (OCESD) Wyandotte Avenue Academy Improvement Project. This grant’s expenditure requirements are being extended to October 31, 2024.therefore staff would like to extend this agreement though October 31, 2024, to ensure all expenditure and reporting requirements are completed.

DISCUSSION
On April 6, 2021, the council approved an application for the usage of CDBG-CV 2 & 3 funding to make improvements to the OCESD Wyandotte Avenue Academy. Improvements include resurfacing the track, new irrigation infrastructure to the field, new, permanent solar lighting, new entry sidewalk, removal of an existing fence and installation of new fenced boundaries.

Staff released a Request for Proposal (RFP) to solicit bids from qualified consultants for NEPA preparation work and mandatory Labor Standards monitoring. Responses to the RFP were due by April 22, 2021. The RFP was sent to five (5) consultants, receiving only one (1) response with a bid, from R. L Hastings & Associates, LLC. The price for the NEPA Preparation is $3,500 and Labor Standards Monitoring is $1,500 per month, until the end of construction, up to twenty-four (24) months. The council approved the Professional Services Agreement with R. L. Hastings & Associates, LLC.

Staff were notified by the State that extensions were being considered for this grant through October 31, 2024. Staff submitted a request due to the following reasons:
30 Item 4.

 The plans for the project that needed to be approved by the Division State Architect took longer than expected. (Plans were submitted June 13, 2022, and we were notified of approval Oct 23, 2022).
 When the project was first put out to bid, no contractors showed up for the mandatory walk-thru.
 Since the first walk-thru was just before the holidays, the second walk-thru was not scheduled until January; and
 Materials that are needed for the project are on backorder.

FISCAL IMPACT
No General Fund Impact

RECOMMENDATION
Adopt Resolution No. 9137- A RESOLUTION OF THE OROVILLE CITY COUNCIL

AUTHORIZING AND DIRECTING THE MAYOR TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH R. L. HASTINGS & ASSOCIATES, LLC THROUGH OCTOBER 31, 2024, FOR NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

PREPARATION AND LABOR STANDARDS MONITORING FOR WYANDOTTE AVENUE ACADEMY IMPROVEMENT PROJECT. - (Agreement No. 3365-1).

ATTACHMENTS
A – Resolution No 9137
B – Agreement No. 3365-1
31 Item 4.

AGREEMENT FOR PROFESSIONAL SERVICES
(Agreement No. 3365-1)
This amended Agreement is made and entered into as of June 6, 2023 by and between the City of Oroville, a municipal corporation (“City”) and Roy L. Hastings & Associates, LLC, 1765 Carson Rd., Placerville, CA 95667(“Consultant”).

RECITALS
1) Consultant is specially trained, experienced and competent to provide the services as required by this Agreement; and
2) Consultant possesses the skill, experience, ability, background, license, certification, and knowledge to provide the services described in this Agreement on the terms and conditions described herein; and
3) City desires to retain Consultant to prepare HOME Investment Partnerships Program annual monitoring documentation reports for multi-family rental housing projects.

AGREEMENT
1) SCOPE OF SERVICES. The Consultant shall furnish the following services in a professional manner:

Proposed Environmental Review services to be provided for each project should include but may not be limited to:
 Analyze and determine the proper level of environmental review for the project.  Use the most current CDBG environmental review forms to complete the NEPA review process and obtain the proper back up documentation. 32 Item 4.

 Ensure the proper publications are made and the comment periods are completed. Assist the City in responding to any inquiries from the public or the state and ensure that the City receives approval from the state to expend activity construction dollars in a reasonable time period.
 Provide a set of the original documents to the City for their project’s CDBG administration file and be available for questions when the state comes to monitor the project.
 Use the most current CDBG environmental review forms to complete the NEPA review process and provide the City with accurate complete from and back up documentation so that the environmental review record can be signed by the City’s certifying officer.

Proposed Labor Standards Monitoring services to be provided for each project should include but may not be limited to:
 Establish and maintain a labor standards file which includes all the required CDBG documentation.
 Assist the project’s engineer/architect with putting together a full bid package, including proper state and federal wage decisions, all the necessary state and federal labor standards, equal opportunity, and procurement language.  Ensure that the project is well advertised to local and regional contractors and attend the pre-bid conference to ensure that all contractors understand what is 33 Item 4.

involved with the labor standards monitoring and federal requirements for the project.
 Do 10-day federal wage determination update and distribute to bidders at least 10 days prior to bid opening. Ensure procurement file is complete including all copies of bids (single source approval from state CDBG staff if necessary) and proof of contractor eligibility with state license current and not on federal debarred list and with proper bonding and insurance.
 Have City staff determine and write down why the contractor chosen for the project was selected and document that the selected contractor was approve by city council.
 Ensure the construction contact includes all necessary federal and state labor standards language and ensure the construction contracts between prime contractor and subcontractors contain the proper federal language and signed copies of each are in City labor standard files.
 Conduct a pre-construction conference and meet with each person who is completing the weekly certified payrolls for the contractor and subcontractors and do the wage rate matrix with these staff to determine if state or federal wage rates should be paid. Explain the weekly payroll review process to the payroll personnel and ensure they have the proper fringe benefit statements completed and back up documentation for each and for any apprentices which are being used.  Review and approve each weekly certified payroll and follow up on any underpayments or problems. Document that the proper labor standards posters are present on the construction site. Conduct employee interviews with the proper 34 Item 4.

percentage of trades and cross reference with wage statements to document that the persons working on the site were the proper classification, doing the proper tasks and paid the proper wages.
 Have City file the proper semi-annual wage compliance reports and Section 3 annual reports with the state. Obtain documentation of all change orders and notice of completion.
 Be available at the time of state monitoring to show the full labor standards file to state CDBG staff and answer any questions.

2. TIME OF PERFORMANCE. The services of Consultant are to commence upon execution of this Agreement or Written State CDBG authority to expend grant funds prior to the execution of the Standard Agreement, and shall be completed by October 31, 2024.

3. COMPENSATION. Compensation to be paid to Consultant is set forth as follows: In no event shall Consultant’s compensation exceed the amount of Three Thousand, Five Hundred ($3,500) for NEPA Preparation and One Thousand Five Hundred, ($1,500) per month, for Labor Standards Monitoring. Payment by City under this agreement shall not be deemed a waiver of defects in Consultant’s services, even if such defects were known to the City at the time of payment.

4. METHOD OF PAYMENT. Consultant shall invoice to City describing the work performed. Consultant’s invoice shall include a brief description of the services performed, the dates the services were performed, and a description of any reimbursable expenditures.

City shall pay Consultant no later than 30 days after approval of the invoice by City staff.

5. EXTRA WORK. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which 35 Item 4.

is determined by City to be necessary for the proper completion of Consultant’s services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without prior written authorization from City.

6. TERMINATION. This Agreement may be terminated by the City immediately as provided in section 1 or for cause or by either party without cause upon fifteen days’ written notice of termination. Upon termination, Consultant shall be entitled to compensation for services properly performed up to the effective date of termination.

7. OWNERSHIP OF DOCUMENTS. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents, and other writings to City within three (3) days after written request.

8. LICENSING OF INTELLECTUAL PROPERTY. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sub- license any and all copyrights, designs, and other intellectual property embodied in documents or works of authorship fixed in any tangible medium of expression, including but not limited to, data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents and Data”).

Consultant shall require all subcontractors to agree in writing that City is granted a 36 Item 4.

nonexclusive and perpetual license for any Documents and Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents and Data. Consultant makes no such representation and warranty in regard to Documents and Data which may be provided to Consultant by City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

9. CONFIDENTIALITY. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

10. LOBBYING
37 Item 4.

No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal agreement, grant, loan, or cooperative agreement.

11. CONSULTANT’S BOOKS AND RECORDS.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, expenditures and disbursements charged to City for a minimum period of four (4) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement. b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Administrator, City Attorney, City Finance Director, or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when its practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address 38 Item 4.

indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained by City Hall.

12. INDEPENDENT CONTRACTOR. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights.

13. INTEREST OF CONSULTANT. Consultant (including principals, associates, and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
39 Item 4.

1. will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and direction of the City or any City official, other than normal agreement monitoring; and

2. possess no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)

14. PROFESSIONAL ABILITY OF CONSULTANT. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. All work under this Agreement shall be performed by Consultant and shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

15. COMPLIANCE WITH LAWS. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

16. LICENSES. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are required by the City for its business.

17. INDEMNITY. Consultant agrees to defend, indemnify and hold harmless the City, its officers, officials, agents, employees and volunteers from and against any and all 40 Item 4.

claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therein), arising from its performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement, except for any such claim arising from the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

18. INSURANCE REQUIREMENTS. Consultant, is documenting the monitoring and submitting the reports to Housing and Community Development (HCD, on the city’s behalf, therefore the City is waiving the errors an omissions insurance.

19. NOTICES. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City Administrator-Brian Ring
City of Oroville
1735 Montgomery Street
Oroville, CA 95965-4897
If to Consultant:

R.L. Hastings & Associates LLC
3027 Pualei Circle #201
Honolulu HI 96815

20. ENTIRE AGREEMENT. This Agreement constitutes the complete and exclusive statement of agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and 41 Item 4.

representations are superseded in total by this Agreement.

21. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

22. ASSIGNMENT AND SUBCONTRACTING. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express prior written consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the prior written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

23. WAIVER. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

24. SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

25. CONTROLLING LAW VENUE. This Agreement and all matters relating to it shall be 42 Item 4.

governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Butte.

26. LITIGATION EXPENSES AND ATTORNEY’S FEES. If either party to this Agreement commences any legal action against the other part arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.

27. MEDIATION. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to American Arbitration Association (AAA) or its successor in interest. AAA shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by AAA and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

28. EXECUTION. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

29. AUTHORITY TO ENTER AGREEMENT. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. 43 Item 4.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

30. PROHIBITED INTERESTS. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

31. DISCRIMINATION ACTS AND ASSURANCES The Consultant during the performance of this Agreement assures that no otherwise qualified person, shall be excluded from participation or employ, denied program benefits, or be subjected to discrimination based on race, color, national origin, sex, age, or handicap, under any program or activity funded by this Agreement, as required by Title VI of the Civil Rights Act of 1964, Title I of the Housing and Community Development Act of 1974, as amended, and the Age Discrimination Act of 1975, and all implementing regulations.

32. SECTION 3 REQUIREMENTS The work to be performed under this Agreement is 44 Item 4.

on a project assisted under a program assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given lower income residents of the project area and agreements for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of this project. The parties to this Agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFG Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Agreement. The parties to this Agreement certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. The City at direction from the State, will take appropriate action pursuant to this agreement upon a finding that the Consultant or its subcontractor(s) is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR Part 135.

33. NONDISCRIMINATION CLAUSE. During the performance of this Agreement, Consultant and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or sex. Consultant shall comply with the provisions of the Fair Employment and 45 Item 4.

Housing Act (Government Code, Section 12900 et. seq.) And the applicable regulations promulgated thereunder (California Code of Regulation, Title 2, Section 7258.0 et. seq.) The applicable regulations of the Fair Housing Commission implementing the California Code of Regulations are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Consultant shall give written notice of their obligation under this clause to labor organizations with which they may have a collective bargaining or other agreement. Consultant shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement.

34. EQUAL EMPLOYMENT OPPORTUNITY. In rendering the services contemplated by this agreement with CITY, Consultant shall not discriminate against any employee or applicant for employment because of race, color, creed, sex, age, or national origin. Consultant shall comply with Title IV of the Civil Rights Act of 1964 and shall provide such reports as may be required to carry out the intent of this section.

Consultant shall also comply with Executive Order 11246, as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR, Part 60).

Furthermore:
a. Consultant shall take affirmative action to ensure that job applicants are employed and that employees are treated during employment without regard to race, religion, sex, color, age, national origin, or physical handicap. The term "affirmative action" shall include, but not be limited to: employment, upgrading, demotion or transfer; recruitment advertisement; layoff or 46 Item 4.

termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
b. Consultant agrees to post such notices, to be provided, setting forth the provisions of this equal employment opportunity and affirmative action program.
c. Consultant shall in all solicitations or advertisements for employees placed by or on behalf of the Consultant state that all qualified applicants will receive consideration to employment without regard to race, religion, sex, color, age, national origin, or physical handicap. Notification that Consultant is an "Equal Opportunity Employer" or "EOE" constitutes satisfaction in this notice requirement.

35. FAIR EMPLOYMENT PRACTICES. Consultant will permit access to records of employment, employment advertisements, application forms, and other pertinent data and records by the State Fair Employment Practices Commission, or any other agency of the State of California designated by awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices Provision. In the event of any violations by the Consultant of state fair employment laws, the State of California shall have the right to terminate this Agreement either in whole or in part. In the event of such termination, any loss or damage sustained by the State of California and/or the City in securing the goods or services hereunder shall be borne and paid for by the Consultant and by their surety under performance bond, if any, and, in addition to other remedies, the State of California and the City may deduct from any monies due or that thereafter become due to the Consultant 47 Item 4.

the difference between the price named in the particular agreements and the actual cost thereof to the State of California and the City.

36. COMPLIANCE WITH LABOR CODE OF STATE OF CALIFORNIA Pursuant to the provisions of Section 3700 of the Labor Code, Consultant will require every employer to be insured against liability for workman's compensation, or to undertake selfinsurance in accordance with the provisions of that code, and will comply with such provisions before commencing the performance of the work of a particular agreement. Furthermore, Consultant shall also provide evidence of workmen's compensation insurance, unemployment insurance and disability insurance to cover all of Consultant's employees.

37. THE CIVIL RIGHTS ACT, HCD, AGE DISCRIMINATION AND REHABILITATION ACTS ASSURANCE During the performance of this Agreement the Consultant assures that no otherwise qualified person shall be excluded from the participation or employment, denied program benefits, or be subject to discrimination based on race, color, national origin, sex, age or handicap, under any program or activity funded by this Agreement, as required by Title VI of the Civil Rights Act of 1964, Title I, of the Housing and Community Development Act of 1974, as amended, the Age Discrimination Act of 1975 and the Rehabilitation Act of 1973, and all implementing programs.

38. THE TRAINING, EMPLOYMENT AND CONTRACTING OPPORTUNITIES FOR

BUSINESS AND LOWER INCOME PERSONS ASSURANCE OF COMPLIANCE a. The work to be performed under this Agreement is on a project assisted under a program providing direct federal financial assistance from the Department of 48 Item 4.

Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C., 1701 u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and agreements for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project.
b. The parties to this Agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Agreement. The parties to this Agreement certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements.
c. The Consultant will send to each labor organization or representative of workers with which there is a collective bargaining agreement or other agreement or understanding, if any, a notice advertising the said labor organization or worker's representative of the commitment under this Section 3 Clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. d. The Consultant will include this Section 3 Clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of federal financial assistance, take appropriate action pursuant to 49 Item 4.

the subcontract upon finding the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR Part 135 and will not let any subcontract unless the subcontractor has first provided a preliminary statement of ability to comply with the requirements of these regulations.
e. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of the Agreement, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractor or subcontractors, its successors, and assigns to those sanctions specified by the grant or loan agreement or agreement through which federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135.

39. STATE NONDISCRIMINATION CLAUSE
a. During the performance of this Agreement, Consultant and its subcontractors shall not lawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40), or sex. Contractors and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination.

Contractors and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12900 et seq.) and 50 Item 4.

the applicable regulations promulgated thereunder (California Administrative Code Section 12990), set forth in Chapter 5 of Division 4 of Title 2 of the California Administrative Code, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Consultant and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
b. This Consultant shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this agreement.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF OROVILLE
___________________________________
David Pittman, Mayor

CONSULTANT
___________________________________
Roy L. Hastings, Principal
APPROVED AS TO FORM: ATTEST:

By:______________________________ By:___________________________ Scott E. Huber, City Attorney Jackie Glover, Assistant City Clerk 51 Item 4.

CITY OF OROVILLE
RESOLUTION NO. 9137

A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING AND DIRECTING THE MAYOR TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH R. L.

HASTINGS & ASSOCIATES, LLC THROUGH OCTOBER 31, 2024, FOR NATIONAL

ENVIRONMENTAL POLICY ACT (NEPA) PREPARATION AND LABOR STANDARDS MONITORING FOR WYANDOTTE AVENUE ACADEMY IMPROVEMENT PROJECT. - (Agreement No. 3365).
(Agreement No. 3365-1)
BE IT HEREBY RESOLVED by the Oroville City Council as follows:

1. The Mayor is hereby authorized and directed to execute an amended Professional Services Agreement between the City of Oroville and R. L.

Hastings & Associates, LLC. through October 31, 2024. A copy of the Agreement is attached hereto as Exhibit “A.”

2. The City Clerk shall attest to the adoption of this Resolution.

PASSED AND ADOPTED by the Oroville City Council at a regular meeting on June 6, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:

Scott E. Huber, City Attorney Jackie Glover, Assistant City Clerk 52 Item 4.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: AMY BERGSTRAND, DIRECTOR,

BUSINESS ASSISTANCE/HOUSING DEVELOPMENT
RE: SECOND AMENDMENT OF MEMORANDUM OF
UNDERSTANDING AGREEMENT NO. 3358 WITH OROVILLE CITY

ELEMENTARY SCHOOL DISTRICT
DATE: JUNE 6, 2023

SUMMARY
The Council may consider amending the Memorandum of Understanding (MOU) Agreement no. 3358 with Oroville City Elementary School District, to extend the expiration date to December 31, 2024 and to increase the project budget by $509,352.

DISCUSSION
On April 20, 2021, the City Council approved a Memorandum of Understanding with the Oroville City Elementary School District to utilize Community Development Block Grant Coronavirus (CDBG-CV) Tranche 2 & 3 funding to make improvements to the Wyandotte Avenue Academy. The grant application for these funds was due May 7, 2021.

During State CDBG’s preliminary review, recommendations were provided to amend the MOU to include a clause that states the “improved property will be open to the public and will serve to meet a national objective for a minimum of five (5) years”. That amendment was approved by the council on June 1, 2021.

Staff was notified by the State that extensions were being considered for this grant through October 31, 2024. Staff submitted a request due to the following reasons:
 The plans for the project that needed to be approved by the Division State Architect took longer than expected. (plans were submitted June 13, 2022, and we were notified of approval Oct 23, 2022);
 When the project was first put out to bid, no contractors showed up for the mandatory walk-thru;
53 Item 5.

 Since the first walk-thru was just before the holidays, the second walk-thru was not scheduled until January; and
 Materials that are needed for the project are on backorder.

Staff is requesting the Council approve the extension of this MOU through December 31, 2024, to ensure all expenditures and reporting requirements are met. Additionally, a program amendment to increase the project budget to $509,352 was approved by State CDBG on December 6, 2022. The amount of $112,488 was transferred from the Utility Assistance Program (UAP) grant no. 20-CDBG-CV-2-3-00113 that was cancelled due to no interested applicants.

FISCAL IMPACT
No General Fund impact.

RECOMMENDATION
Amend the MOU between the City of Oroville and the Oroville City Elementary School District through December 31, 2024 and increase the project budget to $509,352.

ATTACHMENTS
Second Amended MOU Agreement No. 3358 with OCESD
54 Item 5.

SECOND AMENDED MEMORANDUM OF UNDERSTANDING

BETWEEN CITY OF OROVILLE

AND OROVILLE CITY ELEMENTARY SCHOOL DISTRICT

1. Parties. This Memorandum of Understanding (hereinafter referred to as “MOU”) is made and entered into by and between the City of Oroville, whose address is 1735 Montgomery St., Oroville CA 95965, and the Oroville City Elementary School District whose address is 2795 Yard St., Oroville CA 95966.

2. Purpose. The purpose of this MOU is to establish the terms and conditions under which the Parties will operate Wyandotte Academy Infrastructure Improvement Project as funded by the Community Development Block Grant (CDBG) funding from HUD as administered by the State of California Department of Housing and Community Development (Department). This project is funded through the CDBG grant – CV2 & 3, 2021 and CDBG Program Income in the amount of $509,352. Wyandotte Academy Infrastructure Improvement Project will include the removal of the existing fencing, a new sidewalk entrance, resurfacing of the track and tennis courts, a new drainage system for the field and courts, new, permanent solar lighting, new fencing around the nearby schools.

3. Term of MOU. This MOU is effective upon the day and date last signed and executed by the duly authorized representatives of the Parties to this MOU and the governing bodies of the Parties’ respective counties or municipalities and shall remain in full force and effect until October 31, 2024. This MOU may be terminated, without cause, by either Party upon 30-day written notice, which notice shall be delivered by hand or by certified mail to the address listed above.

4. Responsibilities of City of Oroville. As the lead agency, the City of Oroville; more specifically, the Business Assistance and Housing Development Department, will be responsible for the following tasks related to the Wyandotte Academy Infrastructure Improvement Project:

1. Execution of Grant Standard Agreement and Establishing Budget

2. Procurement/Award of Environmental Consultant to Complete the NEPA

3. Procurement/Award of Labor Standards Monitoring Consultant to monitor wages during construction

4. Verifying that the procurement of the contractor to do the infrastructure work was procured according to CDBG and State guidelines

5. Process contractor payment requests

6. Prepare reporting to State CDBG

7. Closeout and final Reports o CDBG

5. Responsibilities of Oroville City Elementary School District. The Oroville Elementary School District will be responsible for the following tasks related to the Wyandotte Academy Infrastructure Improvement Project:
55 Item 5.

1. Procure Contractor for construction

2. Project Management of construction

3. Schedule inspections

4. Submit payment requests to the City for reimbursement

5. Provide required documentation to the City, as necessary

6. General Provisions
A. Amendments. Either Party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the Parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all Parties to this MOU.

B. Applicable Law. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of California. The courts of the State of California shall have jurisdiction over any action arising out of this MOU and over the Parties, and the venue shall be the Superior Court of Butte County, California.

D. Entirety of Agreement. This MOU, consisting of four (4) pages, represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations and agreements, whether written or oral.

E. Severability. Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and either Party may renegotiate the terms affected by the severance.

F. Sovereign Immunity. City of Oroville and Oroville City Elementary School District and their respective governing bodies do not waive their sovereign immunity by entering into this MOU, and each fully retains all immunities and defenses provided by law with respect to any action based on or occurring as a result of this MOU.

G. Third Party Beneficiary Rights. The Parties do not intend to create in any other individual or entity the status of a third-party beneficiary, and this MOU shall not be construed so as to create such status. The rights, duties and obligations contained in this MOU shall operate only between the Parties to this MOU and shall inure solely to the benefit of the Parties to this MOU. The provisions of this MOU are intended only to assist the Parties in determining and performing their obligations under this MOU. The Parties to this MOU intend and expressly agree that only Parties signatory to this MOU shall have any legal or equitable right to seek to enforce this MOU, to seek any remedy arising out of a party’s performance or failure to perform any term or condition of this MOU, or to bring an action for the breach of this MOU.

H. CDBG Program Terms and Conditions. The Parties agree to administer all funding and activities identified in this MOU in compliance with the Standard Agreement executed with the Department for said activities and funding. The Parties agree City of Oroville shall be the executor of the Department’s Standard Agreement, and that primary communication 56 Item 5.
regarding the activity will occur with City of Oroville. It is the responsibility of the Parties to this MOU to communicate and transfer performance and regulatory requirements to applicable Parties, including contractors and subrecipients. Failure to administer funds and or activities in accordance with HUD regulations, and the terms and conditions identified in the applicable Standard Agreement will result in performance penalties toward all Parties of this MOU, and may result in repayment of expended CDBG funds in the event that the costs were determined to be ineligible, or that the funds failed to meet a National Objective, as identified in title 42 of United States Code, Section 5301 and title 24 of the Code of Federal Regulations section 570.483. Additionally, the property will be open to the public and will serve to meet a national objective for a minimum of five years.

INTENTIONALLY LEFT BLANK

TO BOTTOM OF PAGE
57 Item 5.

8. Signatures. In witness whereof, the Parties to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein.

The effective date of this MOU is the date of the signature last affixed to this page.

City of Oroville

Brian Ring, City Administrator Date

Oroville City Elementary School District

Spencer Holtom, Superintendent Date
58 Item 5.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: AMY BERGSTRAND, DIRECTOR

BUSINESS ASSISTANCE/HOUSING DEVELOPMENT
RE: 2023 COMMUNITY DEVELOPMENT BLOCK GRANT

APPLICATION
DATE: JUNE 6, 2023

SUMMARY
The Council may receive information regarding the 2023 Community Development Block Grant (CDBG) Program Notice of Funding Availability (NOFA) and provide direction to staff.

DISCUSSION
CDBG funds are provided as grants to non-entitlement jurisdictions. Non-entitlement jurisdictions are cities and counties that do not receive CDBG directly and must compete for funding. The objectives of the CDBG program are to develop viable communities by the provision of decent affordable housing, suitable living environment, and to expand economic opportunities, principally for the benefit of low- and moderateincome (LMI) persons, families, households and neighborhoods. LMI is defined as neighborhoods, families, households and individuals whose income does not exceed 80 percent of the county median income.

During the May 17, 2023, Housing and Community Development (HCD) Office Hours session, State CDBG announced their intention to release the CDBG 2023 NOFA at the end of June. During this session, many changes and limitations to the NOFA were outlined, the most significant changes are described below. 1) The 2023 Notice of Funding Availability (NOFA) will be released with approximately $30 million in federal funds. Broken into the following categories:
 80% ($24M) Over the Counter (OTC) - reviewed for threshold and approved firstcome- first-serve basis. 59 Item 6.

 10% ($3M) Competitive-scored and reviewed after all applications are submitted.
 7% Administration
 3% State Operations
2) Each application must have a Housing or Economic Development Nexus. 3) 2019 Waitlist projects are a priority of funding and will have 30 days to complete the application before it’s open to new OTC applications (the City does not have any projects on this waitlist).
4) Each jurisdiction can submit two (2) applications for a total of $3.25 Million. Either two (2) Competitive (which are limited to a total of $250K each); or one (1) OTC and one (1) Competitive.
5) OTC applications include the following activities:
 Public Facilities-up to $3.25 million
 Infrastructure projects - up to $3.25 million
 Economic Development program (includes Micro enterprise and For - Profit assistance - up to $1.5 million
 Housing Programs (includes Homebuyer and Rehabilitation) - up to $1.5 million.
6) Competitive applications include the following activities:
 Public Service - up to $250K per app (max 2)
 Planning - up to $250K
Estimates for OTC:
 There is $31.5 million in Waitlisted projects from 2019 (15 applications)  $12 million is available from the 2022 NOFA
 $8 million is available from prior year funding that hasn’t been spent  $24 million is available for OTC from 2023 NOFA
(There is total of $44 million available for OTC projects, minus $31.5 million in Waitlisted OTC projects which leaves $12.5 Million for new OTC projects) Eligible Activities must meet one of the three national objectives:

1. Benefit to LMI persons

2. Slums and Blight on an area basis (SBA) or on a spot basis (SBS)

3. Urgent need. None will be accepted with this NOFA without prior Department approval
60 Item 6.

Activities may include projects or programs related to the major categories listed previously. The City of Oroville may use unanticipated CDBG Program Income for supplementing potential activities that meet a National Objective through proposed current and pending general and economic development grants.

Staff recommend submitting one (1) application for OTC and one (1) application for the Competitive. Specifically, there are two options for the OTC: submit for First Time Homebuyers funding of $1.5M or submit for funding for another new fire engine. Staff recommend submitting for the First Time Homebuyers funding for this round due to the limited funding currently available for this program. Staff would revisit funding for another fire engine next year.

For the Competitive, there are multiple agencies that would likely apply for this limited ($250K per app) funding. Staff would release a Request for Proposal to local nonprofits to determine who be awarded that funding.

FISCAL IMPACT
None

RECOMMENDATION
Provide direction to staff.

ATTACHMENTS

05.17.23 HCD Newsletter
61 Item 6.

HCD Office Hours Newsletter
May 17, 2023
Version 05/17/2023 1
New Resources Available
Website and Grant Management Manual
HCD’s updated website went live in May of 2022. There is lots of information contained within the many tabs and buttons on HCD’s Community Development Block Grant page.

To access all the resources found on this page, scroll down to where you see five dark blue tabs. The open tab is light blue with black text. The closed tabs are dark blue with white text (scroll down to see all information in this tab). Click on each of the tabs to open the relevant information.

The last tab is the Grants Management Manual. Here you will find updated Chapters, Tools, and Appendices all designed to assist CDBG grantees in setting up, operating, and closing out CDBG compliant programs and projects.

Webinars
In addition to the resources above, HCD has posted several recorded videos to the Department’s YouTube channel. Check out these great informational and training videos: HCD YouTube - CDBG Workshops and Trainings Playlist
For office hours recordings, please see our CDBG Office Hours Recordings Playlist.

HUD Exchange Resources
HCD recommends that grantees review these new HUD posted resources:
 Section 3 Final Rule trainings, sample forms, and HUD resources on the DR Subrecipient Trainings page found here: Disaster Grant Administration & Reporting | California Department of Housing and Community Development. When you click on the Subrecipient Trainings slide out, please scroll down to the Section 3 header to find all the information.  HUD Exchange Section 3 Tools found here: new and revised tools [HUD Exchange]  CDBG Income Survey Guidebook & Toolkit: CDBG Income Survey Toolkit [HUD Exchange] 62 Item 6.

HCD Office Hours Newsletter
May 17, 2023
Version 05/17/2023 2
HCD CDBG Resources
Please see the two new resources HCD has added to our website:
 Under the ‘Resources’ tab: CDBG Management Memo #22-08: Program Requirement Standardization
 Under the ‘Grants Management Manual ‘ tab: Tool 5-12: Understanding SAM.gov Requirements
HCD Office Hours Updates
 If you don’t already receive emails from HCD, here are links to get signed up:
• Stay in touch with HCD (scroll all the way to the bottom and click “Federal Programs”: HCD E-mail Listserv Signup
• Register for Office Hours:

CDBG and CDBG-CV Office Hours - Zoom Registration
 Due to added resources (GMM, trainings) FAQ, newsletter, we are moving to an every other week Office Hours starting with the September 7, 2022 Office Hours, the next Office ours is scheduled for May 31st, 2023.
• This will not reduce our availability to respond to grantee needs. We strive to be very responsive to emails, phone calls and individual requests for technical assistance.
• This will allow staff to put together meaningful programming including:
 Training
 Guest speakers
 Requests for stakeholder input
 2023 NOFA Preview
 CDBG Team proposes the following:
• $30 million NOFA – 80% Over-the-Counter (OTC), 10% Competitive, 7% Admin, 3% State Operations
• Competitive (scored and reviewed after all applications are submitted) includes Public Services and Planning
63 Item 6.

HCD Office Hours Newsletter
May 17, 2023
Version 05/17/2023 3
• OTC (reviewed for threshold requirements and approved on a first-come first-serve basis) includes Housing, Public Facilities, Infrastructure Projects & Housing and Economic Development Programs
• Each application must establish whether it has a Housing or ED nexus or both.
• 2019 Waitlisted projects will have the opportunity to apply before other OTC applicants during a 30-day window
 Limits:
• Up to 2 applications per jurisdiction:
 Either 2 competitive or 1 competitive and 1 OTC
• Up to $3.25 total per jurisdiction
 Public Facilities and Infrastructure – up to $3.25 million  Housing Programs (can include Homebuyer and Rehab) – up to $1.5 million
 ED Programs (can include Microenterprise and For-Profit Assistance) – up to $1.5 million
 Public Services – up to $250K
 Planning – up to $250K
 Estimates for funding the 2019 Over-the-Counter Waitlist • Currently $31.5 Million in waitlisted projects (15 applications) • Approximately $12 Million available from the 2022 NOFA • Approximately $8 Million available from prior year funding • $24 Million available for OTC projects under the 2023 NOFA • $44 Million available less $31.5 Million for the OTC projects = Approximately $12.5 million for new OTC applicants in 2023  CDBG/CDBG-CV for ESG-CV Transition
 HUD has recently issued guidance on the use of CDBG funds for ESG-CV eligible activities:
64 Item 6.

HCD Office Hours Newsletter
May 17, 2023
Version 05/17/2023 4
https://files.hudexchange.info/resources/documents/COVID-19-UsingCDBG-Funds-for-ESG-CV-Eligible-Activities.pdf  Our team is currently doing a cross-walk of all active CDBG-CV awards to see if any are funding ESG-CV eligible activities.
 If you have interest in expanding ESG-CV activities with CDBG/CDBG-CV funds, contact your GA or HCD Representative as soon as possible.  Desk-top Review of CDBG-CV Agreements
• Grant Administrators (GAs) will be conducting Desk-top Reviews of all CDBG-CV Standard Agreements prior to Closeout.
• Desk-top Review will include GAs reviewing:
• Program Guidelines
• Environmental Review Records
• Duplication of Benefits
• National Objective
• Cost Eligibility
• Section 3 & Labor Standards (as applicable)
• Please be prepared to provide requested information in a timely manner and be open to promptly correcting documents to ensure compliance.  Grantees who will not be expending any of their CDBG-CV funds and wish to withdraw must notify their GA as soon as possible, to complete and submit a withdrawal form.

CDBG-CV withdrawal (meaning a grantee who will return all program funds and not move forward with a CDBG-CV eligible activity), after February 28, 2023, will negatively impact scores for 2023 Annual CDBG awards.
 HUD announced on April 18th that it has removed the 80% expenditure deadline requirement for CDBG-CV funds. HCD anticipates being able to amend certain contracts to extend expenditure deadlines and is creating a process for this. HCD’s HUD Field Office has advised the CDBG staff to await further guidance before proceeding. More direction will be coming soon.
 Link to HUD announcement: Federal Register: Notice of Change to an Expenditure Deadline Under the CARES Act for Community Development Block Grant Program Coronavirus Response
65 Item 6.

HCD Office Hours Newsletter
May 17, 2023
Version 05/17/2023 5

66 Item 6.

HCD Office Hours Newsletter
May 17, 2023
Version 05/17/2023 6
Office Hours Q&A Recap
Question: Can we assume the 2023 OTC application will be fairly the same as the last one in eCivis? And you want NEPA complete right? And Plans/Specs complete? Answer: The application will be fairly similar to the previous eCivis application, aside from small changes/updates/improvements. The environmental usually causes the most delays, so those items that you mentioned are required so that the project is shovelready at the time of application. Note: if award is received, preparation of the NEPA and other predevelopment costs are reimbursable as pre-award costs.

Question: Is the Economic Development Working Session only for CV or general CDBG programs as well?
Answer: It is open to everyone; however, the invitation list was created through the contacts we have accessible through our CV reporting. If you are an annual program, who administers Economic Development and you did not receive the invitation, we will forward it to you. If you wish to attend today and have not received an invitation link, please provide your email to the panelists in the chat and we will get you a registration link.

Question: Will BABA (Build American Buy American) pass through to 2022 Business Assistance beneficiaries? Let's say a restaurant receives a small loan to modernize their kitchen equipment, would they have to demonstrate that X% of their award goes towards purchasing American made equipment?
Answer: Build America By America requirements do not take effect until our 2023 beneficiaries, so it will not affect any 2022 programs.

Question: Will we still be able to apply for up to 3 different CDBG projects? Answer: For the 2023 NOFA you will be able to apply for up to two applications: either 2 competitive or 1 competitive and one OTC application. The maximum award per jurisdiction will be 3.25 million. See “2023 NOFA Preview” slides.

Question: What if we may potentially want to start applying for Economic Development Grants; would the session be a place to start or is there other guidance? Answer: That would be a good place to start, as well as talking to your rep about what you are interested in and reviewing the Economic Development Appendix of the GMM. 67 Item 6.

HCD Office Hours Newsletter
May 17, 2023
Version 05/17/2023 7
Question: What about housing rehab or ED for 2023 NOFA? Answer: Per the listening sessions we had earlier this year, we are changing what qualifies as OTC. Housing, Public Facility and Infrastructure projects and Housing and Economic Development Programs will all be reviewed Over-the-Counter for threshold requirements and approved on a first-come, first-serve basis. The only types of applications that will be competitive are public services and planning.

Question: Is OTC only a construction project?
Answer: No, OTC is changing this year to include Housing and Economic Development Programs.

Question: OTC will be 1st come 1st serve if meeting threshold? Answer: Yes. Over-the-Counter is a process that does not use a competitive rating and ranking process to determine awards. In the OTC process, the Department continuously accepts and evaluates applications until funds are exhausted.

Question: Will the 2023 CDBG NOFA still be released sometime in June? Answer: We are still working out getting the NOFA reviewed/approved through our internal channels, so it is possible the date may be pushed out a bit, but we are still striving for the end of June.

Question: Is there going to be a list of possible combos for the 2023 applications (NOFA)? Answer: Jurisdictions will be able to apply for up to $3.25 million. Maximum number of applications will be 2 – either 2 competitive or 1 competitive and 1 Over-the-Counter.

Please see the 2023 NOFA Preview Slides for more detail. 68 Item 6.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BRIAN RING, CITY ADMINISTRATOR
RE: COMMUNITY ENHANCEMENT FUNDING REQUEST
DATE: JUNE 6, 2023

SUMMARY
At the request of Council Member Riggs and Council Member Webber, the Council may consider contributing up to $10,000 from the Community Enhancement budget account to the Fourth of July fireworks show being sponsored by the Oroville Chamber of Commerce.

DISCUSSION
At it’s April 4, 2023 regularly scheduled City Council Meeting, the Council established a Community Enhancement account in the City Council budget unit. This account provides an avenue for Council Members to make requests that the Council support local projects or events that impacted the quality of life of our residents or provided a community benefit.

There was also a requirement that the funds requested from this account be used as matching funds for the event or project. The account was funded with $20,000 for Fiscal Year 2022-23.

The Oroville Chamber of Commerce is coordinating the Fourth of July fireworks show for the City. The anticipated cost of this event is slated to be, at a minimum, $20,000. Council Member Riggs and Council Member Webber request that up to $10,000 from the Community Enhancement account be used to match funds needed for this event. The Oroville Chamber of Commerce is actively seeking donations at this time to help fund this event.

FISCAL IMPACT
There is currently $20,000 in this account.

RECOMMENDATION
Provide staff direction.

ATTACHMENTS:

None.
69 Item 7.

70 Item 7.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BRIAN RING, CITY ADMINISTRATOR
RE: LOWERING OF SPEED LIMIT IN SCHOOL ZONES
DATE: JUNE 6, 2023

SUMMARY
At the request of Vice Mayor Smith and Council Member Webber, the Council may consider changing the speed limit in school zones (500 feet from or passing through the grounds of a school) to improve overall traffic safety.

DISCUSSION
Vehicle Code section 22358.4 allows a local authority to lower the speed limit in school zones.

Prior to the reducing the speed limit, an engineering and traffic study may be conducted.

Such a study would include, among other requirements, a review of accidents in the area, road conditions, and residential density.

Changing the speed limit would require the Council to pass an ordinance or resolution.

Staff could reach out to the various schools to gather additional input should it be the Council’s desire.

FISCAL IMPACT
Staff time and material costs to install new signage would be dependent on the number of schools where the speed limit is reduced and the number of streets leading into the school zone.

RECOMMENDATION
Provide staff direction.

ATTACHMENTS:

Vehicle Code Section 22358.4
71 Item 8.

72 Item 8.

State of California

VEHICLE CODE
Section 22358.4
22358.4. (a)  (1)  Whenever a local authority determines upon the basis of an engineering and traffic survey that the prima facie speed limit of 25 miles per hour established by subdivision (b) of Section 22352 is more than is reasonable or safe, the local authority may, by ordinance or resolution, determine and declare a prima facie speed limit of 20 or 15 miles per hour, whichever is justified as the appropriate speed limit by that survey.
(2)  An ordinance or resolution adopted under paragraph (1) shall not be effective until appropriate signs giving notice of the speed limit are erected upon the highway and, in the case of a state highway, until the ordinance is approved by the Department of Transportation and the appropriate signs are erected upon the highway. (b)  (1)  Notwithstanding subdivision (a) or any other provision of law, a local authority may, by ordinance or resolution, determine and declare prima facie speed limits as follows:
(A)  A 15 miles per hour prima facie limit in a residence district, on a highway with a posted speed limit of 30 miles per hour or slower, when approaching, at a distance of less than 500 feet from, or passing, a school building or the grounds of a school building, contiguous to a highway and posted with a school warning sign that indicates a speed limit of 15 miles per hour, while children are going to or leaving the school, either during school hours or during the noon recess period. The prima facie limit shall also apply when approaching, at a distance of less than 500 feet from, or passing, school grounds that are not separated from the highway by a fence, gate, or other physical barrier while the grounds are in use by children and the highway is posted with a school warning sign that indicates a speed limit of 15 miles per hour. (B)  A 25 miles per hour prima facie limit in a residence district, on a highway with a posted speed limit of 30 miles per hour or slower, when approaching, at a distance of 500 to 1,000 feet from, a school building or the grounds thereof, contiguous to a highway and posted with a school warning sign that indicates a speed limit of 25 miles per hour, while children are going to or leaving the school, either during school hours or during the noon recess period. The prima facie limit shall also apply when approaching, at a distance of 500 to 1,000 feet from, school grounds that are not separated from the highway by a fence, gate, or other physical barrier while the grounds are in use by children and the highway is posted with a school warning sign that indicates a speed limit of 25 miles per hour.
(2)  The prima facie limits established under paragraph (1) apply only to highways that meet all of the following conditions:
(A)  A maximum of two traffic lanes.

STATE OF CALIFORNIA

AUTHENTICATED

ELECTRONIC LEGAL MATERIAL
73 Item 8.
(B)  A maximum posted 30 miles per hour prima facie speed limit immediately prior to and after the school zone.
(3)  The prima facie limits established under paragraph (1) apply to all lanes of an affected highway, in both directions of travel.
(4)  When determining the need to lower the prima facie speed limit, the local authority shall take the provisions of Section 627 into consideration. (5)  (A)  An ordinance or resolution adopted under paragraph (1) shall not be effective until appropriate signs giving notice of the speed limit are erected upon the highway and, in the case of a state highway, until the ordinance is approved by the Department of Transportation and the appropriate signs are erected upon the highway. (B)  For purposes of subparagraph (A) of paragraph (1), school warning signs indicating a speed limit of 15 miles per hour may be placed at a distance up to 500 feet away from school grounds.
(C)  For purposes of subparagraph (B) of paragraph (1), school warning signs indicating a speed limit of 25 miles per hour may be placed at any distance between 500 and 1,000 feet away from the school grounds.
(D)  A local authority shall reimburse the Department of Transportation for all costs incurred by the department under this subdivision. (Amended by Stats. 2016, Ch. 208, Sec. 15. (AB 2906) Effective January 1, 2017.) 74 Item 8.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BRIAN RING, CITY ADMINISTRATOR
RE: CANCELLATION OF JULY 5, 2023 REGULARLY SCHEDULED CITY

COUNCIL MEETING
DATE: JUNE 6, 2023

SUMMARY
Pursuant to the City Code, the Council will meet on the first and third Tuesday of each month.

The City Code also provides that the Council may “cancel, amend or alter the date, time and/or location of f any meeting provided sufficient notice of the meeting is given to the public to comply with the Brown Act.”
Given that the first Tuesday of the month of July falls on a Holiday (July 4th), the regularly scheduled Council meeting has been calendared for Wednesday July 5th (pursuant to the City Code).

DISCUSSION
The 4th of July holiday tends to be a time where many will travel to be with their family, friends and loved ones. The Council may consider the cancellation of the regularly scheduled July 5th City Council meeting.

FISCAL IMPACT
None.

RECOMMENDATION
Provide staff direction.

ATTACHMENTS:

None.
75 Item 9.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: RUTH DUNCAN, ASSISTANT CITY ADMINISTRATOR,

ADMINISTRATIVE SERVICES
RE: FISCAL YEAR 2023-24 PRELIMINARY BUDGET
DATE: JUNE 6, 2023

SUMMARY
The Council will receive the Preliminary Fiscal Year 2023-24 (FY 2023-24) Budget for review prior to the public hearing set for June 20, 2023.

DISCUSSION
The Council is presented with the Preliminary FY 2023-24 Budget, which reflects staff analysis and recommendations for the upcoming fiscal year. The Adopted Budget, which will be presented to the Council on June 20, 2023, will reflect any changes from Council direction given on June 6, 2023. The Budget, if adopted on June 20, 2023, will be the City’s working Budget.

MAJOR HIGHLIGHTS
Revenues
Staff are starting to see our revenue sources show signs of flat lining in response to an economic slowdown and have been mindful of this fact in developing this Preliminary Budget.

Expenditures
Most expenditures continue to rise, and salaries and benefits continue to be the largest expense. There is currently a nationwide hiring crisis, and our city is no exception. While we budget for every allotted position in the budget, we continue to see annual budget savings from vacant positions. This trend is likely to continue this fiscal year as staff work to fill the vacant positions.
76 Item 10.

On March 28, 2023, the City Council conducted a Goals and Priorities workshop to help establish focal points for the upcoming fiscal year. The top priorities were identified as:
 Road Repairs
 Staffing/Recruitment/Training
 Customer Service
 Developing a plan to replace aging Fire Equipment
Road Repairs, road rehabilitation continues to be a high priority for the city and is a focal point in this Preliminary Budget. The city utilizes many sources of revenue for road maintenance and is scheduled to have many projects started and others completed this fiscal year. Most of these larger projects tend to overlap fiscal years, due to the complexities associated with them. City staff are working on a plan for not only this coming fiscal year, but future years as well. Over $5 million in funding is included in this fiscal year’s Preliminary budget for this purpose.

Staffing/Recruitment/Training, City staff will be working to hire a full staff this fiscal year.

This goal will no doubt be challenging, given the problem is nation-wide and difficult to achieve. Discussions on recruitment and retention are slated. The city is also working on a compensation study to see where the city is in comparison to other jurisdictions who we are competing with for labor.

Customer Service, feedback is very important to us, and customer service is a top priority. The staff is working on a proposal to provide refresher customer service training to all staff in this area. Improving our customer service skills in relation to serving the community and during interdepartmental interactions is a high priority.

Fire Equipment, the workshop brought up a conversation regarding our aging Fire Equipment. The council made this a priority and has already purchased a Type 1 Fire Engine in this current Fiscal Year. This will continue to be addressed during annual budget preparations through the development of a Capital Asset Replacement Fund.

The workshop brought together several great ideas, and everyone shared visions of what would make our city great. This Preliminary Budget reflects the vision and goals of this Council.

FISCAL IMPACT
None

RECOMMENDATION
Receive the FY 2023-24 Preliminary Budget

ATTACHMENTS
FY 2023-24 Preliminary Budget
77 Item 10.

CITY OF OROVILLE

ANNUAL BUDGET

FOR THE

FISCAL YEAR
2023-2024
78 Item 10.

MAYOR AND CITY COUNCIL MEMBERS
The City Council is composed of the Mayor,
and six Council Members.

As a legislative body, the Council determines levels of service to the community to promote and protect health, safety, and welfare of the citizens.
79 Item 10.

CITY OF OROVILLE

CITY OFFICIALS
Elected
City Treasurer, Karolyn Fairbanks
Appointed
City Administrator, Brian Ring
City Attorney, Scott E Huber
Assistant City Administrator-Administrative Services Director, Ruth Duncan Director of Code Enforcement, Ron Belser
Director of Business Assistance and Housing, Amy Bergstrand Community Development Director, Vacant
Assistant Community Development Director, Dawn Nevers
Police Chief, Bill LaGrone
Assistant Police Chief, Vacant
Director of Public Works, Vacant
80 Item 10.
81 Item 10.

Mission Statement
The City of Oroville is dedicated to serving the public, ensuring the safety and vitality of the community, and promoting prosperity for all.

Vision Statement
The City of Oroville will be a vibrant and thriving Community with strong economic, recreational, and cultural opportunities.

Core Values
Integrity & Honesty
Professionalism
Respect for Others
Customer Service
Open Communication
Accountability
Teamwork/Cooperation
82 Item 10.

CITY OF OROVILLE

TABLE OF CONTENTS
ANNUAL BUDGET 2022-2023
Summaries
All Funds Summary ....................................................................................... 1 Summary of Personnel................................................................................ 3 General Fund – Summary of Revenues by Resource .................. 8 General Fund – Summary of Expenditures by Department ...... 9 District Tax Fund – Summary of Rev & Exp Department ............ 10 Both General Fund and District Tax Totals ....................................... 11 General Fund Budget Detail
Elected Officials .............................................................................................. 12 Administration .................................................................................................. 13 Administrative Services ............................................................................... 14 Community Development ......................................................................... 15 Code Enforcement ........................................................................................ 16 Public Safety .................................................................................................... 17 Public Works Admin / Streets and Storm Drains ........................... 18 Public Works Operations / Parks Divisions ....................................... 18 General Government .................................................................................... 19 1% District Sales Tax .................................................................................... 20 Special Revenue Funds
Asset Seizure Fund ........................................................................................ 21 Local Transportation Fund ........................................................................ 22 PEG Fee Fund .................................................................................................. 23 CASP Fund ........................................................................................................ 24 Pension Stabilization Fund ........................................................................ 25 Recycling Fund................................................................................................ 26 Gas Tax RSTP Fund ...................................................................................... 27 Special Gas Tax .............................................................................................. 28 Supplemental Benefits Fund .................................................................... 29 Impact Fee Funds
Drainage Impact Fee Fund ....................................................................... 30 Fire Suppression Impact Fee Fund ....................................................... 31 General Government Development Impact Fee Fund ................ 32 Law Enforcement Impact Fee Fund ..................................................... 33 Parks Development Impact Fee Fund ................................................. 34 83 Item 10.

TABLE OF CONTENTS
(Continued)
Impact Fee Funds, continued
Technology Impact Fee Fund .................................................................. 35 Thermalito Drainage Impact Fee Fund ............................................... 36 Traffic Impact Fee Fund .............................................................................. 37 Grant Funds
Planning Grants .............................................................................................. 38 Police Supplemental Law Enforcement Fund ................................. 39 Public Safety Augmentation ..................................................................... 40 Special District Funds
Lighting and Landscaping Maintenance Districts ......................... 41 Benefit Assessment Districts .................................................................... 42 Westside Public Safety Facility 2006-1 ................................................ 43 Public Safety Service 2006-2 .................................................................... 44 Business Assistance and Housing Development Funds
Business Assistance and Housing Development Summary .... 45 Housing Program Fund .............................................................................. 46 Home Grant Fund .......................................................................................... 47 Community Development Block Grant Fund ................................... 48 CDBG Economic Development Loan Fund ...................................... 49 CalHome Grant Fund ................................................................................... 50 City Housing Rehab Revolving Loan Fund ........................................ 51 Economic Development Revolving Loan Fund .............................. 52 CDBG Program Income .............................................................................. 53 CalHome Revolving Loan Fund .............................................................. 54 Home Revolving Loan Fund ..................................................................... 55 USDA Rural Business Ent Revolving Loan Fund ............................ 56 City Revolving Loan Fund .......................................................................... 57 Other Funds
Debt Service Fund ......................................................................................... 58 Capital Asset Replacement Fund ........................................................... 59 84 Item 10.

TABLE OF CONTENTS
(Continued)
Other Funds, continued
Capital Improvements Fund ..................................................................... 60 Capital Projects Fund ................................................................................... 61 Capital Projects Fund (RDA Bond Proceeds) ................................... 63 Enterprise Funds
Sewer Fund ....................................................................................................... 63 Airport Fund ...................................................................................................... 64 Internal Service Funds
Stores Revolving Fund ................................................................................. 65 Vehicle Maintenance Fund ....................................................................... 66 Workers Compensation Self Insurance Fund .................................. 67 Unemployment Self Insurance Fund ................................................... 68 Vision Self Insurance Fund ........................................................................ 69 Successor Agency
Successor Agency ......................................................................................... 70 Summaries
Summary of Transfers ................................................................................. 71

85 Item 10.

General Fund Detailed Budgets
by Department and Major Categories
86 Item 10.

Beginning Ending
Fund Fund Revenues Expenditures Fund
FUND # Balance & Sources & Uses Balance
General Fund 100 $ 17,415,336 $ 20,535,434 $ 20,535,434 $ 17,415,336 1% District Sales Tax Fund 102 4,379,429 7,870,373 11,835,424 414,377 Special Revenue Funds
Asset Seizures 106 97,980 2,253 5,000 95,233
Local Transportation 107 517,351 821,147 1,033,658 304,840 PEG Fee Fund 110 126,524 23,068 80,000 69,592
CASp Fund 111 21,284 1,788 5,000 18,072
Pension Stabilization Fund 112 4,597,279 - 20,624 4,576,655 Recycling Fund 113 49,962 35,884 14,215 71,631
Gas Tax RSTP Fund 115 630,485 333,529 900,000 64,014
Special Gas Tax 117 1,178,331 1,030,516 2,047,557 161,290 Supplemental Benefit Fund 120 541,562 145,327 605,000 81,889 Impact Fee Funds
Drainage Impact Fee Fund 130 1,489,131 142,187 1,000,000 631,318 Fire Suppression Impact Fee Fund 131 420,017 50,465 300,000 170,482 Development Impact Fee Fund 132 854,418 94,143 850,000 98,561 Law Enforcement Impact Fee Fund 133 489,614 46,210 400,000 135,824 Park Development Fee Fund 134 2,041,490 250,403 500,000 1,791,893 Technology Fee Fund 135 325,566 57,129 310,000 72,695
Thermalito Drainage Fee Fund 136 528,995 9,687 - 538,682 Traffic Impact Fee Fund 137 3,610,865 197,729 10,000 3,798,594 Grant Funds
Planning Grants 152 2,422,785 1,500,000 2,500,000 1,422,785 Police Supplemental Law Enforcement 153 2,290 180,370 150,000 32,660 Public Safety Augmentation 154 42,146 182,515 200,000 24,661 Special Districts
Landscape/Lighting Maintenance Dist 170 92,037 56,826 43,744 105,119 Benefit Assessment Districts 190 20,310 15,618 13,128 22,800 Westside Public Safety Facility 2006-1 200 853,144 94,662 3,079 944,727 Public Safety Services 2006-2 201 897,394 95,472 3,079 989,787 Business Assistance/Housing Development
Housing Program Fund 221 2,642,775 305,304 2,228,030 720,049 Home Grant Fund 222 361,709 2,225,276 2,314,050 272,935 Community Dev. Block Grants 223 259,450 11,087,900 10,765,965 581,385 EDBG Grant 224 3,351 31,797 33,610 1,538
CalHome 225 147,293 188,438 150,000 185,731
Housing Rehabilitation (CDBG) 227 1,353,668 57,823 115,000 1,296,491 EDBG Revolving Loan Fund 228 29,182 809 - 29,991
CDBG Program Income 229 1,153,890 456,329 812,734 797,485 Subtotal $ 49,597,043 $ 48,126,411 $ 59,784,332 $ 37,939,123

ALL FUNDS SUMMARY
1 87
Item 10.

Beginning Ending
Fund Fund Revenues Expenditures Fund
FUND # Balance & Sources & Uses Balance
Business Assistance/Housing Continued
Cal Home Revolving Loan Fund 230 928,241 202,068 812,734 317,575 Home Revolving Loan Fund 231 1,144,785 1,021,020 400,616 1,765,189 RBEG 232 28,515 522 - 29,037
City Revolving Loan 233 256,392 4,280 15,000 245,672
Debt Service Fund
City Debt Service Fund 250 83,160 1,369,990 1,369,990 83,160 Capital Funds
Capital Asset Replacement Fund 300 1,219,724 2,382,199 1,600,000 2,001,923 Building/Facilities Cap Improv Fund 302 1,236,897 1,556,650 2,500,000 293,547 Capital Projects 303 - - - -
Capital Projects (Bond Proceeds) 304 1,133,629 19,310 900,000 252,939 Enterprise Funds
Sewer Fund 400 14,107,643 5,619,718 5,259,766 14,467,595 Airport Fund 420 4,494,607 679,497 1,886,044 3,288,060
Internal Service Funds
Stores Revolving 510 - - - -
Vehicle Maintenance 520 - - - -
Workers Compensation 530 638,398 501,264 448,000 691,662 Unemployment Self-Insurance 540 170,949 33,855 35,000 169,804 Self-Insurance Vision Plan 550 27,251 4,371 22,000 9,622 Other
Successor Agency 560 2,279,371 1,660,631 1,587,694 2,352,308 Subtotal 27,749,562 15,055,375 16,836,843 25,968,094
TOTAL $ 77,346,605 $ 63,181,786 $ 76,621,175 $ 63,907,216

ALL FUNDS SUMMARY
2 88
Item 10.

DEPARTMENT

POSITION TITLE
MAYOR AND CITY COUNCIL 7.00 - - 7.00
TREASURER 1.00 - - 1.00
- 8.00 - 8.00
CITY ADMINISTRATOR 0.90 - 0.10 1.00
SENIOR ADMINISTRATIVE ASSISTANT 0.25 - (0.25) -
DEPUTY CITY CLERK 1.00 - (1.00) -
CLERICAL INTERN 0.40 - (0.40) -
- 2.55 (1.55) 1.00
CUSTODIAN 1.00 - - 1.00
BUILDING MAINTENANCE TECHNICIAN II 0.26 - 0.29 0.55
- 1.26 0.29 1.55
ASSISTANT CITY ADMIN-ADMIN SVCS 1.00 - - 1.00
ACCOUNTING ANALYST 1.00 - - 1.00
ACCOUNTING TECHNICIAN I, II, III 4.00 - - 4.00
ASSISTANT CITY CLERK - - 1.00 1.00
CLERICAL INTERN - - 0.40 0.40
HUMAN RESOURCE MANAGER 1.00 - - 1.00
HUMAN RESOURCE ANALYST 1.00 - - 1.00
HUMAN RESOURCE TECHNICIAN 1.00 - - 1.00
INFORMATION TECHNOLOGY MANAGER 1.00 - - 1.00
INFORMATION TECHNOLOGY ANALYST 0.50 - 1.50 2.00
GIS - GEOGRAPHICAL INFO SYSTEM 1.00 - (1.00) -
- 11.50 1.90 13.40
COMMUNITY DEVELOPMENT DIRECTOR 0.14 - 0.36 0.50
ASSIST COMM DEVELOPMENT DIRECTOR 0.14 - 0.36 0.50
BUILDING OFFICIAL 1.00 - - 1.00
SENIOR ADMINISTRATIVE ASSISTANT-PLAN - 0.40 0.40
ASSISTANT PLANNER 1.00 - - 1.00
COMMUNITY DEVELOPMENT TECH II-PLNG 0.50 - - 0.50
STAFF ASSISTANT -PLANNING 0.33 - 0.17 0.50
COMMUNITY DEVELOPMENT DIRECTOR 0.14 - 0.36 0.50
ASSIST COMM DEVELOPMENT DIRECTOR 0.14 - 0.36 0.50
CONSTRUCTION INSPECTOR-CONSULTANT 1.00 - (1.00) -
COMMUNITY DEVELOPMENT TECH II-BLDG 0.30 - 0.20 0.50
COMMUNITY DEVELOPMENT TECH III-BLDG 1.00 - - 1.00
SENIOR ADMINISTRATIVE ASSISTANT-BLDG - 0.40 0.40
STAFF ASSISTANT -BUILDING 0.34 - 0.16 0.50
RECYCLING COORDINATOR 1.00 - - 1.00
- 7.03 1.77 8.80

TOTAL ADMINISTRATION

ADMINISTRATIVE SERVICES

TOTAL ADMIN SERVICES

PLANNING

TOTAL PLANNING & BUILDING SVCS

BUILDING

SUMMARY OF PERSONNEL
22-23
Funded
Positions
Budget
requests
23-24
Funded
Positions
Approved
during the
year

ELECTEDS

TOTAL ELECTEDS

ADMINISTRATION

TOTAL ADMINISTRATION

CITY HALL
3 89
Item 10.

DEPARTMENT

POSITION TITLE
CHIEF OF POLICE 1.00 - - 1.00
POLICE LIEUTENANT 1.00 - - 1.00
POLICE SERGEANT 4.00 - - 4.00
POLICE OFFICERS 16.00 - - 16.00
MUNICIPAL LAW ENFORCEMENT OFFICER 9.00 - - 9.00
ADMINISTRATIVE ASSISTANT 1.00 - 1.00 2.00
ADMINISTRATIVE ASSISTANT DISPATCH SUPR 1.00 - - 1.00
DISPATCHERS 7.00 - - 7.00
RECORDS TECHNICIAN SUPERVISOR 1.00 1.00
RECORDS TECHNICIAN 1.00 - 1.00 2.00
RESERVE DISPATCHER - 0.50 0.50
RESERVE POLICE OFFICER & PT DETECTIVE 1.00 - - 1.00
- 43.00 2.50 45.50
PUBLIC WORKS DIRECTOR - 0.05 - 0.05
PUBLIC WORKS MANAGER SEWER/FLEET 0.20 - - 0.20
ASSISTANT CIVIL ENGINEER 0.20 - 0.30 0.50

0.05 0.40 0.30 0.75
COMMUNITY DEVELOPMENT DIRECTOR 0.14 - (0.14) -
ASSIST COMM DEVELOPMENT DIRECTOR 0.13 - (0.13) -
PUBLIC WORKS MANAGER - PARKS/TREES 0.50 - - 0.50
LEAD TREE TECHNICIAN 1.00 - - 1.00

PARK MAINTENANCE TECHNICIAN I - - - -
PARK MAINTENANCE TECHNICIAN II 2.00 - - 2.00
BUILDING MAINTENANCE TECHNICIAN II 0.47 - (0.17) 0.30
SENIOR ADMINISTRATIVE ASSISTANT 0.50 - (0.50) -
COMMUNITY DEVELOPMENT TECH II 0.20 - (0.20) -
STAFF ASSISTANT 0.34 - (0.34) -
MUSEUM CURATOR - 1.00 - 1.00
ELECTRICIAN 0.18 - 0.02 0.20
ELECTRICAL ASSISTANT 0.20 - - 0.20
SEASONAL WORKER 0.70 - - 0.70

1.00 6.36 (1.46) 5.90
COMMUNITY DEVELOPMENT DIRECTOR 0.14 - (0.14) -
ASSIST COMM DEVELOPMENT DIRECTOR 0.14 - (0.14) -
PUBLIC WORKS MANAGER - STREETS 0.50 - - 0.50
ASSISTANT CIVIL ENGINEER 0.20 - 0.30 0.50

POLICE DEPARTMENT

TOTAL POLICE DEPT

PUBLIC WORKS - ADMINISTRATION
Budget
requests

PUBLIC WORKS - PARKS & TREES

TOTAL PUBLIC WORKS ADMINISTRATION

TOTAL PARKS & TREES

PUBLIC WORKS - STREETS & DRAINAGE
22-23
Funded
Positions

SUMMARY OF PERSONNEL
Approved
during the
year
23-24
Funded
Positions
4 90
Item 10.

DEPARTMENT

POSITION TITLE
LEAD PUBLIC WORKS OPERATOR 1.00 - - 1.00
PUBLIC WORKS OPERATOR I 1.00 - (1.00) -
PUBLIC WORKS OPERATOR II 2.00 - (2.00) -

PUBLIC WORKS OPERATOR III - - - -
BUILDING MAINTENANCE TECHNICIAN II 0.27 - (0.17) 0.10
ELECTRICIAN 0.24 - 0.03 0.27
ELECTRICAL ASSISTANT 0.27 - - 0.27
- 5.76 (3.12) 2.64
PUBLIC WORKS MANAGER SEWER/FLEET 0.20 - (0.20) -
SR. CIVIL ENGINEER 0.20 - (0.20) -
ASSISTANT CIVIL ENGINEER 0.20 - (0.20) -
PUBLIC WORKS OPERATOR II 1.00 - (1.00) -
- 1.60 (1.60) -
PUBLIC WORKS DIRECTOR - 0.05 - 0.05
COMMUNITY DEVELOPMENT DIRECTOR 0.14 - (0.14) -
ASSIST COMM DEVELOPMENT DIRECTOR 0.14 - (0.14) -
LEAD EQUIPMENT MECHANIC 1.00 - - 1.00
EQUIPMENT MECHANIC 3.00 - (1.00) 2.00

0.05 4.28 (1.28) 3.05
OTHER FUNDS:

ADMINISTRATIVE ASSISTANT 1.00 - (1.00) -
DIRECTOR OF CODE ENFORCEMENT 1.00 - - 1.00
ADMINISTRATIVE ASSISTANT-CODE ENFORC 1.00 - - 1.00
CODE ENFORCEMENT TECHNICIAN 6.00 - - 6.00
ASSOCIATE PLANNER 1.00 - - 1.00
ASSISTANT POLICE CHIEF 1.00 - 1.00
POLICE SERGEANT 1.00 - - 1.00
POLICE OFFICERS 6.00 - - 6.00
MUNICIPAL LAW ENFORCEMENT OFFICERS 8.00 - 8.00
ADMINISTRATIVE ASSISTANT - - 0.20 0.20
PUBLIC WORKS DIRECTOR - 0.55 - 0.55
PARK MAINTENANCE TECHNICIAN II 4.00 - 1.00 5.00
SR. CIVIL ENGINEER 0.40 - 0.20 0.60
POLICE

PUBLIC WORKS
FIRE

PUBLIC WORKS-MECHANICS

CODE ENFORCEMENT

COMMUNITY DEVELOPMENT

TOTAL PUBLIC WORKS-MECHANICS
1% DISTRICT SALES TAX FUND

TOTAL PUBLIC WORKS
PUBLIC WORKS - STREETS & DRAINAGE CONT.

TOTAL PUBLIC WORKS

PUBLIC WORKS - DRAINAGE
Approved
during the
year
22-23
Funded
Positions
Budget
requests

SUMMARY OF PERSONNEL
23-24
Funded
Positions
5 91
Item 10.

DEPARTMENT

POSITION TITLE
ADMINISTRATIVE ASSISTANT - - 0.80 0.80
PLAN CHECK ENGINEER 1.00 - - 1.00
PUBLIC WORKS OPERATOR I - 1.00 1.00
PUBLIC WORKS OPERATOR II 4.00 - 1.00 5.00

9.55 25.40 4.20 39.15
PUBLIC WORKS DIRECTOR - 0.05 - 0.05
COMMUNITY DEVELOPMENT DIRECTOR 0.14 - (0.14) -
ASSIST COMM DEVELOPMENT DIRECTOR 0.14 - (0.14) -
AIRPORT MANAGER 1.00 - - 1.00
SR. CIVIL ENGINEER 0.20 - - 0.20
ASSISTANT CIVIL ENGINEEER 0.20 - - 0.20
ELECTRICIAN 0.24 - - 0.24
ELECTRICAL ASSISTANT 0.26 - - 0.26

0.05 2.18 (0.28) 1.95
CITY ADMINISTRATOR 0.10 - (0.10) -
DIRECTOR OF BUS ASSIST AND HOUSING 1.00 - - 1.00
ADMINSTRATIVE ASSISTANT 1.00 - (1.00) -
ADMIN / PROGRAM ANALYST II 1.00 - - 1.00
PROGRAM ANALYST I 1.00 - - 1.00
BUILDING MAINTENANCE TECHNICIAN II 0.01 - (0.01) -
- 4.11 (1.11) 3.00
PARK MAINTENANCE TECHNICIAN II 1.00 - - 1.00
- 1.00 - 1.00
PUBLIC WORKS DIRECTOR - 0.30 - 0.30
COMMUNITY DEVELOPMENT DIRECTOR 0.14 - (0.14) -
ASSIST COMM DEVELOPMENT DIRECTOR 0.14 - (0.14) -
PUBLIC WORKS MANAGER SEWER/FLEET 0.60 - - 0.60
SR. CIVIL ENGINEER 0.20 - - 0.20
ASSISTANT CIVIL ENGINEEER 0.20 - - 0.20
COLLECTION SYSTEM OPERATOR III 1.00 - - 1.00
COLLECTION SYSTEM OPERATOR II 1.00 - - 1.00
COLLECTION SYSTEM OPERATOR I 3.00 - - 3.00
ELECTRICIAN 0.24 - - 0.24
ELECTRICAL ASSISTANT 0.27 - - 0.27

0.30 6.79 (0.28) 6.81

PUBLIC WORKS CONTINUED
TOTAL 1% DISTRICT SALES TAX

AIRPORT

TOTAL AIRPORT
BUSINESS ASSIST & HSG DEV.

TOTAL BUSINESS ASSISTANCE & HOUSING DEV

LIGHTING & LANDSCAPE MAINT DIST

TOTAL LIGHTING & LDNSCP DIST

PUBLIC WORKS-SEWER DIVISION

TOTAL PUBLIC WORKS SEWER

SUMMARY OF PERSONNEL
22-23
Funded
Positions
Budget
requests
23-24
Funded
Positions
Approved
during the
year
6 92
Item 10.

DEPARTMENT SUMMARY

ELECTEDS 8.00 - - 8.00
ADMINISTRATION 2.55 - (1.55) 1.00
CITY HALL 1.26 - 0.29 1.55
ADMINISTRATIVE SERVICES 11.50 - 1.90 13.40
POLICE DEPARTMENT 43.00 - 2.50 45.50
PARKS & TREES DEPARTMENT 6.36 1.00 (1.46) 5.90
PLANNING & DEVELOPMENT SERVICES 7.03 - 1.77 8.80
PUBLIC WORKS 12.04 0.10 (5.70) 6.44
TOTAL GENERAL FUND POSITIONS 91.74 1.10 (2.25) 90.59
1% DISTRICT SALES TAX
POLICE 7.00 9.00 - 16.00
FIRE - - 0.20 0.20
PUBLIC WORKS 9.40 0.55 4.00 13.95
ADMIN ASSIST-CITY ADMINISTRATOR 1.00 - (1.00) -
CODE ENFORCEMENT - 8.00 - 8.00
PLANNING 1.00 1.00
AIRPORT 2.18 0.05 (0.28) 1.95
BUSINESS ASSISTANCE AND HSG DEV 4.11 - (1.11) 3.00
PUBLIC WORKS-SEWER 6.79 0.30 (0.28) 6.81
PUBLIC WORKS-LLMD 1.00 - - 1.00
TOTAL NON GENERAL FUND POSITIONS 40.48 9.90 1.53 51.91
132.22 11.00 (0.72) 142.50
Salary Schedules can be found on the City's website:
http://cityoforoville.org/home/showdocument?id=16662
DEPARTMENT:

GENERAL FUND:

NON GENERAL FUND:

DEPARTMENT TOTALS:
22-23
Funded
Positions
Budget
requests
23-24
Funded
Positions
Approved
during the
year

BY DEPARTMENT

SUMMARY OF PERSONNEL
7 93
Item 10.

Summary of Revenues by Resource
GENERAL FUND 2021-22 2022-23 2022-23 2023-24

ACTUAL BUDGET PROJECTED PRELIMINARY
Taxes
Sales and Use Tax $ 6,079,862 5,850,106 $ 5,777,115 $ 6,013,054 $ Property 3,177,688 4,207,308 4,261,527 4,304,142
Utility User 2,185,427 2,513,476 2,214,211 2,258,495
Franchise Fees 966,005 1,052,859 1,138,066 1,160,827
Transient Occupancy 969,002 1,084,862 959,408 978,596
Other Taxes 103,743 107,733 52,428 53,476
Total Taxes 13,481,727 14,816,344 14,402,755 14,768,592 License, Permits and Franchises
Licenses 88,867 82,546 82,578 83,403
Permits 609,764 595,758 505,529 510,585
Total License, Permits and Fees 698,631 678,304 588,107 593,988 Other Revenues
Fines and Forfeitures 63,062 74,304 36,909 38,619
Interest, Rents and Concessions 99,297 128,091 596,675 604,809 Intergovernmental Revenues 73,733 346,186 420,648 425,002 Charges for Services 1,617,517 783,667 479,150 483,957
Other Revenues 3,252,423 1,283,749 4,829,901 2,109,912
Operating Transfers In 2,439,124 2,589,524 1,742,387 1,510,557 Total Other Revenues 7,545,156 5,205,521 8,105,669 5,172,855

TOTAL GENERAL
FUND REVENUES $ 21,725,514 20,700,169 $ 23,096,532 $ 20,535,434 $

CITY OF OROVILLE

SUMMARY SCHEDULES
8 94
Item 10.

Summary of Expenditures by Department
GENERAL FUND 2021-22 2022-23 2022-23 2023-24

ACTUAL BUDGET PROJECTED PRELIMINARY
Administration
City Administrator $ 441,560 337,291 $ 193,777 $ 315,019 $ City Attorney 265,450 472,733 344,917 350,150
City Hall 101,397 147,695 124,233 213,074
Administrative Services
Finance 1,233,785 1,007,476 1,006,440 975,275
City Clerk 168,032 120,929 173,347 154,435
Human Resources 467,748 219,690 217,539 390,719
Information Technology 598,010 504,790 567,326 632,328
Risk Management 620,904 524,979 650,000 749,928
Elected Officials
Mayor, City Council, Treasurer 260,615 249,513 298,253 195,327 Community Development Svcs
Planning 865,478 601,361 624,765 910,873
Building 640,071 411,694 1,034,250 1,257,279
Code Enforcement
Code Enforcement 64,722 72,737 225,682 -
Public Safety
Fire 6,118,542 4,706,026 4,588,815 4,811,026
Police 5,685,792 5,629,274 5,420,143 6,322,009
Public Works
Administration 436,267 370,233 333,456 374,886
Drainage 190,141 61,587 41,859 -
Parks and Trees 1,052,764 1,173,698 1,063,625 1,147,687 Streets and Drainage 1,400,859 1,243,730 823,583 908,089 Vehicle Maintenance 887,877 - 641,509 756,329
General Government 225,500 984,809 3,054,168 71,000

TOTAL GENERAL
FUND EXPENDITURES $ 21,725,514 18,840,244 $ 21,427,687 $ 20,535,434 $

CITY OF OROVILLE

SUMMARY SCHEDULES
9 95
Item 10.

Summary of Expenditures by Department
DISTRICT TAX FUND 2021-22 2022-23 2022-23 2023-24

ACTUAL BUDGET PROJECTED PRELIMINARY
Taxes
Sales and Use Tax-District Tax $ 7,791,150 7,720,024 $ 7,772,908 $ 7,870,373 $ Administration
City Administrator $ 85,720 83,085 $ 89,953 $ - $
City Hall 68,810 43,416 44,316 -
Planning & Development Svcs
Planning 93,696 10,337 21,618 91,136
Code Enforcement
Code Enforcement 910,311 175,721 661,923 973,978
Public Safety
Fire - 255,566 - 28,209
Police 1,760,748 733,810 1,168,580 2,882,422
Public Works
Administration 29,359 74,759 118,110 227,991
Streets 1,836,923 218,863 469,308 708,569
Parks and Trees 948,547 267,894 634,179 1,073,119
General Government
Interfund Transfers
Capital Asset Reserves - - - 1,500,000
Capital Asset Replacements 1,500,000 1,500,000 1,500,000 1,500,000 Capital Improvement Fund 1,500,000 1,500,000 1,500,000 1,500,000 Reserves 1,500,000 1,500,000 1,500,000 -

TOTAL GENERAL
FUND EXPENDITURES $ 10,234,114 6,363,451 $ 7,707,988 $ 10,485,424 $

CITY OF OROVILLE

SUMMARY SCHEDULES
10 96
Item 10.

Summary of Expenditures by Department
2021-22 2022-23 2022-23 2023-24

ACTUAL BUDGET PROJECTED PRELIMINARY
Administration
City Administrator $ 527,280 420,376 $ 283,730 $ 315,019 $ City Attorney 265,450 472,733 344,917 350,150
City Hall 170,207 191,111 168,550 213,074
Administrative Services
Finance 1,233,785 1,007,476 1,006,440 975,275
City Clerk 168,032 120,929 173,347 154,435
Human Resources 467,748 219,690 217,539 390,719
Information Technology 598,010 504,790 567,326 632,328
Risk Management 620,904 524,979 650,000 749,928
Elected Officials
Mayor. City Council, Treasurer 260,615 249,513 298,253 195,327 Planning & Development Svcs
Planning 959,174 611,698 646,383 1,002,008
Building 640,071 411,694 1,034,250 1,257,279
Code Enforcement
Code Enforcement 975,033 248,458 887,606 973,978
Public Safety
Fire 6,118,542 4,961,592 4,588,815 4,839,236
Police 7,446,540 6,363,084 6,588,723 9,204,431
Public Works
Administration 465,626 444,992 451,566 602,877
Drainage 190,141 61,587 41,859 -
Parks and Trees 2,001,311 1,441,592 1,697,804 2,220,807 Streets 3,237,782 1,462,593 1,292,891 1,616,658
Vehicle Maintenance 887,877 - 641,509 756,329
General Government 4,725,500 5,484,809 7,554,168 4,571,000

TOTAL GENERAL
FUND EXPENDITURES $ 31,959,628 25,203,695 $ 29,135,674 $ 31,020,859 $

CITY OF OROVILLE

SUMMARY SCHEDULES

GENERAL FUND &

DISTRICT TAX FUND
11 97
Item 10.

Activity
Budget Summary:
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Expenses
Mayor, City Council & Treasurer
Salaries & Benefits $ 239,845 $ 243,495 $ 263,560 $ 151,387 Services & Supplies 9,667 17,120 34,693 43,940
Total Expenses $ 249,513 $ 260,615 $ 298,253 $ 195,327

ELECTED OFFICIALS
The City Council is comprised of the Mayor and six Council members. As a legislative body, the City Council determines levels of service to promote the health, safety and welfare of the citizens. The Council oversees the City's fiscal and organizational management; adopts the annual budget; is committed to the community, protection and preservation of the environment and quality of life. The elected City Treasurer manages and provides oversight of city investments with primary objective of safety, liquidity and return on investment. 12 98
Item 10.

Activity
Budget Summary:
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Revenues
Revenues $ 2,635 $ 3,957 $ 1,442 $ 1,457
Total Revenues $ 2,635 $ 3,957 $ 1,442 $ 1,457
Expenses
City Administrator
Salaries & Benefits $ 270,190 $ 326,560 $ 177,904 $ 299,389 Services & Supplies 67,101 115,000 15,873 15,630
City Attorney
Services & Supplies 472,733 265,450 344,917 350,150
City Hall
Salaries & Benefits 46,054 22,397 53,865 140,874
Services & Supplies 101,641 79,000 70,368 72,200
Total Expenses $ 957,718 $ 808,407 $ 662,927 $ 878,243

ADMINISTRATION
Administration provides leadership and management for all City operations. The City Administrator is the direct liaison with the City Council. The department also perfoms the function of City Clerk, and provides oversight of City Hall and the City Attorney.
13 99
Item 10.

Activity
Budget Summary:
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Revenues
Revenues - Finance $ 21,257 $ 17,960 $ 38,479 $ 38,864
Revenues - City Clerk 2,473 2,540
Revenues - HR 1,600 1,600 - -
Revenues - Information Technology 44,822 35,000 42,223 42,645 Total Revenues $ 67,679 $ 54,560 $ 83,175 $ 84,049
Expenses
Finance
Salaries & Benefits $ 702,657 $ 771,185 $ 659,030 $ 704,125 Services & Supplies 304,818 462,600 347,410 271,150
City Clerk
Salaries & Benefits 92,969 117,532 108,753 126,685
Services & Supplies 27,959 50,500 64,594 27,750
Human Resources
Salaries & Benefits 190,158 365,248 186,458 339,097
Services & Supplies 29,532 102,500 31,081 51,622
Information Technology
Salaries & Benefits 308,944 363,110 236,640 281,232
Services & Supplies 195,846 234,900 330,686 351,096
Risk Management
Services & Supplies 524,979 620,904 650,000 749,928
Total Expenses $ 2,377,863 $ 3,088,479 $ 2,614,652 $ 2,902,686

ADMINISTRATIVE SERVICES
The Aministrative Services department provides all levels of service to the City's operations. The Finance department provides accounting and financial management services to the City. Services and responsibilities include annual financial reporting, budget preparation, payroll, billing and vendor payments. The department also includes Human Resources, Information Technology, and Risk Management functions. 14 100
Item 10.

Activity
Budget Summary:
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Revenues
Revenues - Planning $ 303,650 $ 124,291 $ 158,030 $ 159,610 Revenues - Building 1,247,113 1,257,808 773,766 781,504 Total Revenues $ 1,550,763 $ 1,382,099 $ 931,796 $ 941,114 Expenses
Planning and Development Services
Salaries & Benefits $ 120,734 $ 339,478 $ 179,920 $ 414,773 Services & Supplies 480,628 526,000 444,846 496,100
Building
Salaries & Benefits 146,015 359,271 277,514 693,679
Services & Supplies 265,679 280,800 756,736 563,600
Total Expenses $ 1,013,056 $ 1,505,549 $ 1,659,015 $ 2,168,152

COMMUNITY DELEVELOPMENT

PLANNING AND BUILDING
The Planning and Development Services Department provides support and compliance with applicable Federal and State laws and regulations on Municipal Code, General Plan, development of area plans, environmental reviews and annexations. In addition coordinates various permit reviews and issuance, building inspections, zoning clearances, use permits, variances, code compliance. 15 101
Item 10.

Activity
Budget Summary:
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Revenues
Revenues - Code Enforcement 16,600 17,000 309,789 314,228 Total Revenues $ 16,600 $ 17,000 $ 309,789 $ 314,228
Expenses
Code Enforcement
Salaries & Benefits 16,355 11,462 9,814 -
Services & Supplies 56,382 53,260 215,869 -
Total Expenses $ 72,737 $ 64,722 $ 225,682 $ -

CODE ENFORCEMENT
The Planning and Development Services Department provides support and compliance with applicable Federal and State laws and regulations on Municipal Code, General Plan, development of area plans, environmental reviews and annexations. In addition coordinates various permit reviews and issuance, building inspections, zoning clearances, use permits, variances, code compliance. 16 102
Item 10.

Activity
Budget Summary:
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Revenues
Revenues - Police 558,220 $ 513,745 $ 395,161 $ 399,135 $ Revenues - Fire 977,935 250,000 185,785 187,643
Total Revenues $ 1,536,155 $ 763,745 $ 580,946 $ 586,779 Expenses
Fire
Salaries & Benefits 4,350,174 $ - $ - $ - $
Services & Supplies 355,852 5,043,544 4,354,154 4,565,198 Transitional Cost - 1,074,998 234,661 245,828
Police
Salaries & Benefits 4,636,816 4,652,742 4,225,579 5,117,425 Services & Supplies 992,459 1,033,050 1,194,564 1,204,584 Total Expenses $ 11,804,334 10,335,301 $ 10,008,958 $ 11,133,035 $

PUBLIC SAFETY
The Public Safety Department oversees the City's Police and Fire divisions. the Public Safety Department provides the citizens with public safety, emergency response and fire prevention services. These Departments promote community safety with cooperation and coordination with other agencies. 17 103
Item 10.

Activity
Budget Summary:
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Revenues
Revenues - Public Works Admin $ 48,451 $ 47,855 $ 84,444 $ 85,288 Revenues - Parks and Trees 42,810 36,594 64,898 62,036
Revenues - Streets 441,440 404,169 558,337 597,835
Revenues - Vehicle Maintenance - 887,877 654,386 813,601 Total Revenues $ 532,701 $ 1,376,495 $ 1,362,066 $ 1,558,761 Expenses
PW Administration
Salaries & Benefits $ 1,402 $ - $ 62,055 $ 95,490
Services & Supplies 368,832 436,267 271,401 279,395
Drainage
Salaries & Benefits 59,072 185,141 41,859 -
Services & Supplies 2,515 5,000 - -
Parks and Trees
Salaries & Benefits 478,667 613,634 597,781 585,387
Services & Supplies 695,031 439,130 465,844 562,300
Streets
Salaries & Benefits 493,046 664,009 251,349 394,639
Services & Supplies 750,683 736,850 572,234 513,450
Vehicle Maintenance
Salaries & Benefits - 425,881 315,803 322,329
Services & Supplies - 461,996 325,706 434,000
Total Expenses $ 2,849,248 $ 3,967,908 $ 2,904,031 $ 3,186,991

PUBLIC WORKS

PUBLIC WORKS ADMIN / STREET AND STORM DRAINS
The Public Works Administration provides management of engineering, capital projects as needed. The Streets Division provides maintenance, management, repairs and improvements of the City's streets. This department also manages other funds outside of the General Fund such as the Sewer and Airport Funds. 18 104
Item 10.

Activity
Budget Summary:
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Revenues
Sales and Use Tax $ 5,850,106 $ 6,079,862 $ 5,777,115 $ 6,013,054 Property Tax 4,207,308 3,177,688 4,261,527 4,304,142
Utility User Tax 2,513,476 2,185,427 2,214,211 2,258,495 Transient Occupancy 1,084,862 969,002 959,408 978,596
Other Taxes 107,733 103,743 52,428 53,476
Franchise Fees 1,052,859 966,005 1,138,066 1,160,827
Intergovernmental Revenues 29,932 4,535 14,733 15,027
Interest 71,559 46,756 496,011 505,931
Other Revenues 215,821 2,716,060 3,781,989 899,517
Interfund Transfers In 1,859,980 1,878,580 1,131,830 859,980 Total Revenues $ 16,993,636 $ 18,127,658 $ 19,827,318 $ 17,049,047 Expenses
General Government
Services & Supplies 350,606 5,500 188,503 71,000
Interfund Transfers Out 634,203 220,000 2,865,665 -
Total Expenses $ 984,809 $ 225,500 $ 3,054,168 $ 71,000

GENERAL GOVERNMENT
General Government is where the City's General Revenues are recorded that are not related to a particular department function. Sales Tax , Property Tax and Utility Users Tax are the City's main revenue resource. City expenditures that are not specifically related to a City Department are also recorded here. 19 105
Item 10.

Activity
FUND: 102
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 4,867,130 $ 6,223,703 $ 6,223,703 $ 4,379,429 Revenues
Revenues 7,720,024 7,791,150 7,560,397 7,870,373
Total Revenues 7,720,024 7,791,150 7,560,397 7,870,373
Expenses
City Administrator
Salaries & Benefits 83,085 85,720 89,953 -
City Hall
Salaries & Benefits 43,416 68,810 44,316 -
Planning
Salaries & Benefits 10,337 93,696 21,655 91,136
Code Enforcement
Salaries & Benefits 175,721 910,311 661,651 753,831
Services and Supplies - - 216,102 220,147
Police
Salaries & Benefits 429,895 1,555,748 1,016,034 2,142,422 Services and Supplies 303,915 605,000 250,243 740,000
Fire
Salaries & Benefits 156,952 17,309 - 28,209
Services and Supplies 98,614 -
Capital Outlay - 1,262,841 1,262,841 -
Public Works
Salaries & Benefits 74,759 129,359 118,110 227,991
Streets & Drainage
Salaries & Benefits 218,863 336,923 468,859 579,569
Services and Supplies - - 120,515 129,000
Pavement Rehabilitation - 1,500,000 - 2,000,000
Parks & Trees
Salaries & Benefits 240,312 468,547 282,598 473,119
Services and Supplies 27,582 600,000 351,792 600,000
Transfers
Capital Asset Replacement Reserve - - - 1,500,000
Capital Asset Replacements 1,500,000 1,500,000 1,500,000 850,000 Capital Projects & Improv Fund 1,500,000 1,500,000 1,500,000 1,500,000 Reserves 1,500,000 1,500,000 1,500,000 -
Total Expenses 6,363,451 12,134,264 9,404,671 11,835,424 Ending Fund Balance $ 6,223,703 $ 1,880,589 $ 4,379,429 $ 414,377 1% DISTRICT SALES TAX
This fund accounts for revenues and expeditures realted to the 1% District Tax. This Fund is combined with the General Fund for financial statement presentation.
20 106
Item 10.

Activity
FUND: 106
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 157,033 $ 157,559 $ 157,559 $ 97,980 Revenues
Revenues 526 368 2,209 2,253
Total Revenues 526 368 2,209 2,253
Expenses
Services and Supplies - 5,000 - 5,000
Capital Outlay - - 61,788 -
Total Expenses - 5,000 61,788 5,000
Ending Fund Balance $ 157,559 $ 152,927 $ 97,980 $ 95,233

ASSET SEIZURE FUND
This fund accounts for revenues and expenses related to seized property. This fund can only be used to supplement the enforcement efforts of the Police Department. 21 107
Item 10.

Activity
FUND: 107
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 292,918 $ 644,699 $ 644,699 $ 517,351 Revenues
Revenues 486,553 490,576 572,421 821,147
Transfers In - - - -
Total Revenues 486,553 490,576 572,421 821,147
Expenses
Services & Supplies 134,772 510,000 699,769 1,033,658
Transfer Out to other agency - - - -
Total Expenses 134,772 510,000 699,769 1,033,658
Ending Fund Balance $ 644,699 $ 625,275 $ 517,351 $ 304,840

LOCAL TRANSPORTATION FUND
This Fund is to account for Article 8 of the State of California Local Transportation revenues. The Butte County Association of Governments (BCAG) provides oversight of this Fund. 22 108
Item 10.

Activity
FUND: 110
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 102,775 $ 124,165 $ 124,165 $ 126,524 Revenues
Revenues 33,471 27,957 22,616 23,068
Total Revenues 33,471 27,957 22,616 23,068
Expenses
Services & Supplies 12,081 80,000 20,257 80,000
Total Expenses 12,081 80,000 20,257 80,000
Ending Fund Balance $ 124,165 $ 72,122 $ 126,524 $ 69,592

PEG FEE FUND
PEG stands for Public, Educational, or Governmental use. This fee is mandated by the State to enable the City to grant members of the public access to Council meetings. 23 109
Item 10.

Activity
FUND: 111
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 18,326 $ 19,531 $ 19,531 $ 21,284 Revenues
Revenues 1,205 1,261 1,753 1,788
Total Revenues 1,205 1,261 1,753 1,788
Expenses
Services & Supplies - 5,000 - 5,000
Transfer out to other agency
Total Expenses - 5,000 - 5,000
Ending Fund Balance $ 19,531 $ 15,792 $ 21,284 $ 18,072

CASP FUND
The CASP Fund accounts for fees collected under SB1186. The State portion is remitted to the State on a quarterly basis. The City portion is to be used to increase disability access and compliance with constructionrelated accessibility requirements. 24 110
Item 10.

Activity
FUND: 112
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 3,992,261 $ 4,536,383 $ 4,536,383 $ 4,597,279 Revenues
Revenues 568,334 81,600 81,600 -
Total Revenues 568,334 81,600 81,600 -
Expenses
Fiscal Agent Fees 24,212 24,000 20,704 20,624
Total Expenses 24,212 24,000 20,704 20,624
Ending Fund Balance $ 4,536,383 $ 4,593,983 $ 4,597,279 $ 4,576,655

PENSION RATE STABILIZATION AND OPEB FUND
This fund was created to account for funds accumulated to mitigate future increases in pension costs and to fund future post employment retirement benefits.
25 111
Item 10.

Activity
FUND: 113
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 9,091 $ 67,319 $ 67,319 $ 49,962 Revenues
Revenues 64,235 31,330 45,230 35,884
Transfers In -
Total Revenues 64,235 31,330 45,230 35,884
Expenses
Salaries & Benefits 5,807 47,552 50,295 -
Services & Supplies 200 4,000 12,292 14,215
Total Expenses 6,007 51,552 62,587 14,215
Ending Fund Balance $ 67,319 $ 47,097 $ 49,962 $ 71,631

RECYCLING FUND
The Recycling Fund accounts for the City's waste management activities as required by State Law. 26 112
Item 10.

Activity
FUND: 115
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 889,597 $ 776,446 $ 776,446 $ 630,485 Revenues
Revenues 342,959 236,829 303,208 333,529
Total Revenues 342,959 236,829 303,208 333,529
Expenses
Services & Supplies 456,110 500,000 449,169 900,000
Capital Outlay - - - -
Transfer out to other agency - - - -
Total Expenses 456,110 500,000 449,169 900,000
Ending Fund Balance $ 776,446 $ 513,275 $ 630,485 $ 64,014

GAS TAX REGIONAL SURFACE TRANSPORTATION PROGRAM FUND
The RSTP program was established by the State of California to provide for projects to preserve and improve the conditions of highway, bridge, road, pedestrian and bicycle infrastructure. 27 113
Item 10.

Activity
FUND: 117
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 542,274 $ 753,503 $ 753,503 $ 1,178,331 Revenues
Revenues 800,770 887,885 924,922 1,030,516
Total Revenues 800,770 887,885 924,922 1,030,516
Expenses
Services & Supplies 160,377 395,560 - 1,500,000
Capital Outlay -
Transfer Out 429,164 492,325 500,094 547,557
Total Expenses 589,541 887,885 500,094 2,047,557
Ending Fund Balance $ 753,503 $ 753,503 $ 1,178,331 $ 161,290

SPECIAL GAS TAX
This Fund is used to account for the revenues of gas sales tax received from the State of California pursuant to Sections 2013, 2015, 2016, 2017, 2017.5 of the Streets and Highway code.

Use: Research, planning, construction, improvement, maintenance, and operation of public streets and highways, including the mitigation of their enviromental effects. 28 114
Item 10.

Activity
FUND: 120
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 1,181,993 $ 714,469 $ 714,469 $ 541,562 Revenues
Revenues 2,726 137,000 145,125 145,327
Total Revenues 2,726 137,000 145,125 145,327
Expenses
Salaries & Benefits 26,522 - - -
Services & Supplies 438,728 2,005,500 313,032 600,000
Transfers Out 5,000 5,000 5,000 5,000
Total Expenses 470,250 2,010,500 318,032 605,000
Ending Fund Balance $ 714,469 $ (1,159,031) $ 541,562 $ 81,889

SUPPLEMENTAL BENEFITS FUND
The City acts as Fund Administrator of the revenues received from the Settlement Agreement with the DWR for FERC project 2100 the Oroville facilities. An Oversight Board oversees this Fund. 29 115
Item 10.

Activity
FUND: 130
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 995,173 $ 1,349,732 $ 1,349,732 $ 1,489,131 Revenues
Revenues 355,124 352,582 139,399 142,187
Total Revenues 355,124 352,582 139,399 142,187
Expenses
Services & Supplies 565 1,001,000 - 1,000,000
Capital Outlay - -
Total Expenses 565 1,001,000 - 1,000,000
Ending Fund Balance $ 1,349,732 $ 701,314 $ 1,489,131 $ 631,318

DRAINAGE IMPACT FEE FUND

CITY WIDE
The Fund accounts for Drainage Impact Fees received and expended in the Oroville area. 30 116
Item 10.

Activity
FUND: 131
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 206,783 $ 375,505 $ 375,505 $ 420,017 Revenues
Revenues 169,287 170,643 79,475 50,465
Total Revenues 169,287 170,643 79,475 50,465
Expenses
Services & Supplies 565 1,000 34,963 300,000
Capital Outlay - 300,000 - -
Total Expenses 565 301,000 34,963 300,000
Ending Fund Balance $ 375,505 $ 245,148 $ 420,017 $ 170,482

FIRE SUPPRESSION IMPACT FEE FUND
The purpose of this Fund is to provide funds for additional equipment needed for the City's Fire Department. 31 117
Item 10.

Activity
FUND: 132
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 381,725 $ 762,121 $ 762,121 $ 854,418 Revenues
Revenues 385,816 393,943 92,297 94,143
Total Revenues 385,816 393,943 92,297 94,143
Expenses
Services & Supplies 565 1,001,000 - 850,000
Capital Outlay 4,855 - - -
Total Expenses 5,420 1,001,000 - 850,000
Ending Fund Balance $ 762,121 $ 155,064 $ 854,418 $ 98,561

GENERAL GOVERNMENT DEVELOPMENT IMPACT FEE FUND
This Fund accounts for revenues from General Government Development Impact Fees and provides funding for the increasing operation costs and improvements to facilities related to growth. 32 118
Item 10.

Activity
FUND: 133
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 195,717 $ 444,310 $ 444,310 $ 489,614 Revenues
Revenues 249,158 260,718 45,304 46,210
Total Revenues 249,158 260,718 45,304 46,210
Expenses
Services & Supplies 565 10,000 - 400,000
Capital Outlay - - - -
Total Expenses 565 10,000 - 400,000
Ending Fund Balance $ 444,310 $ 695,028 $ 489,614 $ 135,824

LAW ENFORCEMENT IMPACT FEE FUND
The Fund accounts for the revenue generated from impact fees to provide law enforcement personnel and equipment which could not otherwise be funded.
33 119
Item 10.

Activity
FUND: 134
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 1,120,242 $ 1,795,997 $ 1,795,997 $ 2,041,490 Revenues
Revenues 676,320 647,812 245,493 250,403
Total Revenues 676,320 647,812 245,493 250,403
Expenses
Services & Supplies 565 - - -
Capital Outlay - 10,000 - 500,000
Transfers Out -
Total Expenses 565 10,000 - 500,000
Ending Fund Balance $ 1,795,997 $ 2,433,809 $ 2,041,490 $ 1,791,893

PARKS DEVELOPMENT IMPACT FEE FUND
The Parks Development Fees Fund accounts for the fees collected on new development for the acquisition and construction of new City parks.
34 120
Item 10.

Activity
FUND: 135
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 250,472 $ 342,227 $ 342,227 $ 325,566 Revenues
Revenues 113,574 119,135 56,009 57,129
Total Revenues 113,574 119,135 56,009 57,129
Expenses
Services & Supplies 21,819 310,000 72,670 310,000
Capital Outlay -
Total Expenses 21,819 310,000 72,670 310,000
Ending Fund Balance $ 342,227 $ 151,362 $ 325,566 $ 72,695

TECHNOLOGY FEE FUND
The Technology Fee Fund accounts for the fees collected to maintain and acquire technology used to aid in efficient operations of the City.
35 121
Item 10.

Activity
FUND: 136
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 517,764 $ 519,498 $ 519,498 $ 528,995 Revenues
Revenues 1,734 1,215 9,497 9,687
Total Revenues 1,734 1,215 9,497 9,687
Expenses
Services & Supplies - - - -
Capital Outlay - - - -
Total Expenses - - - -
Ending Fund Balance $ 519,498 $ 520,713 $ 528,995 $ 538,682

THERMALITO DRAINAGE IMPACT FEE FUND
This Fund is to account for fees collected for drainage development and improvements in the Thermalito area of the City.
36 122
Item 10.

Activity
FUND: 137
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 3,086,511 $ 3,417,013 $ 3,417,013 $ 3,610,865 Revenues
Revenues 331,067 303,683 193,852 197,729
Total Revenues 331,067 303,683 193,852 197,729
Expenses
Services & Supplies 565 10,000 - 10,000
Capital Outlay - - - -
Total Expenses 565 10,000 - 10,000
Ending Fund Balance $ 3,417,013 $ 3,710,696 $ 3,610,865 $ 3,798,594

TRAFFIC IMPACT FEE FUND
This Fund accounts for the Traffic Impact Fees collected and expended in the City to address the traffic issues created by growth.
37 123
Item 10.

Activity
FUND: 152
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 39,179 $ (12,190) $ (12,190) $ 2,422,785 Revenues
Revenues 141,314 200,000 2,733,374 1,500,000
Interfund Transfers In -
Total Revenues 141,314 200,000 2,733,374 1,500,000
Expenses
Services & Supplies 9,815 200,000 298,399 2,500,000
Capital Outlay 182,868 -
Total Expenses 192,683 200,000 298,399 2,500,000
Ending Fund Balance $ (12,190) $ (12,190) $ 2,422,785 $ 1,422,785

PLANNING GRANTS
The Fund is used for various Planning Grant programs.
38 124
Item 10.

Activity
FUND: 153
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 176,834 $ 218,927 $ 218,927 $ 2,290 Revenues
Revenues 162,093 176,363 196,833 180,370
Total Revenues 162,093 176,363 196,833 180,370
Expenses
Services & Supplies - - 293,470
Capital Outlay - 125,000 30,000
Transfer Out 120,000 120,000 120,000 120,000
Total Expenses 120,000 245,000 413,470 150,000
Ending Fund Balance $ 218,927 $ 150,290 $ 2,290 $ 32,660

POLICE SUPPLEMENTAL LAW ENFORCEMENT FUND
This Fund accounts for the revenue generated from the State COPS program and distributed by the County. 39 125
Item 10.

Activity
FUND: 154
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 153,196 $ 209,586 $ 209,586 $ 42,146 Revenues
Revenues 178,001 148,364 181,471 182,515
Total Revenues 178,001 148,364 181,471 182,515
Expenses
Services & Supplies 71,611 298,911 150,000
Capital Outlay - 300,000 -
Transfer Out 50,000 50,000 50,000 50,000
Total Expenses 121,611 350,000 348,911 200,000
Ending Fund Balance $ 209,586 $ 307,950 $ 42,146 $ 24,661

PUBLIC SAFETY AUGMENTATION
This Fund accounts for the revenue generated for Public Safety by a State special sales tax distributed by the County.
40 126
Item 10.

Activity
FUND: 170
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
BUDGET
Beginning Fund Balance UNIT $ 62,684 $ 79,636 $ 79,636 $ 92,037 Revenues
Grandview Estates 6001 3,688 3,723 3,833 3,909
The Buttes 6011 6,947 7,092 7,070 7,212
Deer Creek 6021 2,169 2,058 2,154 2,197
Calle Vista I 6031 5,271 5,370 5,251 5,356
Cherokee Estates I 6041 830 968 949 968
Sherwood Estates 6051 2,058 2,099 2,058 2,099
Grayhawk 6061 2,994 4,770 5,929 6,047
Cherokee Estates II 6071 2,507 3,886 3,610 3,683
Linkside I 6081 8,980 4,016 4,225 4,310
Foothill Estates 6091 850 2,303 2,640 2,693
Calle Vista II 6101 5,539 4,961 4,792 4,888
Vista Del Oro 6111 6,709 2,802 2,700 2,754
Mission Olive 6121 5,174 7,495 7,716 7,870
J Richter Subdivision 6131 1,818 1,666 2,786 2,841
Feather River Bluffs 6151 22 - - -
Total Revenues 55,556 53,209 55,712 56,826
Expenses
Grandview Estates 6001 3,372 4,207 2,908 2,937
The Buttes 6011 3,411 4,200 4,064 4,105
Deer Creek 6021 968 1,716 1,232 1,244
Calle Vista II 6031 2,464 2,875 5,196 5,248
Cherokee Estates II 6041 954 1,784 1,777 1,795
Sherwood Estates 6051 1,427 2,252 1,507 1,522
Grayhawk 6061 3,887 4,049 3,570 3,606
Cherokee Estates II 6071 650 2,014 1,994 2,014
Linkside I 6081 5,764 6,011 3,982 4,022
Foothill Estates 6091 1,552 2,211 1,882 1,901
Calle Vista II 6101 2,999 5,161 4,856 4,905
Vista Del Oro 6111 4,003 8,555 4,888 4,937
Mission Olive 6121 5,233 5,129 3,510 3,545
J Richter Subdivision 6131 1,842 2,842 1,822 1,840
Feather River Bluffs 6151 43 36 41 41
Acacia Estates 6161 35 36 41 41
Ruddy Creek 6181 - - 41 41
Total Expenses 38,604 53,078 43,311 43,744
Ending Fund Balance $ 79,636 $ 79,767 $ 92,037 $ 105,119

LIGHTING AND LANDSCAPING MAINTENANCE DISTRICTS
This Fund accounts for the revenues and expenditures of the Lighting and Landscaping Maintenance Districts. 41 127
Item 10.

Activity
FUND: 190
2020-21 2021-22 2021-22 2022-23
BUDGET Actual Budget Projected Preliminary
UNIT
Beginning Fund Balance $ 24,213 $ 16,064 $ 16,064 $ 20,310 Revenues
Linkside I 6201 26 325 3,550 3,586
Foothill Estates 6211 833 566 2,341 566
Calle Vista II 6221 32 11 3,028 3,058
Vista Del Oro 6231 39 12 4,381 4,425
Mission Olive 6241 33 10 2,600 2,626
Martin Ranch 6251 - - - -
J Richter Subdivision 6261 10 83 1,344 1,357
Total Revenues 973 1,007 17,244 15,618
Expenses
Linkside I 6201 2,511 2,049 2,123 2,144
Foothill Estates 6211 1,747 1,499 2,377 2,401
Calle Vista II 6221 939 1,697 2,279 2,302
Vista Del Oro 6231 2,048 2,661 3,061 3,092
Mission Olive 6241 1,169 1,803 2,375 2,399
Martin Ranch 6251 36 36 41 41
J Richter Subdivision 6261 672 815 742 749
Total Expenses 9,122 10,561 12,998 13,128
Ending Fund Balance $ 16,064 $ 6,511 $ 20,310 $ 22,800

BENEFIT ASSESSMENT DISTRICTS
This Fund accounts for the revenues and expenditures of the Benefit Assessment Districts. 42 128
Item 10.

Activity
FUND: 200
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 679,073 $ 761,816 $ 761,816 $ 853,144 Revenues
Revenues 84,134 90,587 94,377 94,662
Total Revenues 84,134 90,587 94,377 94,662
Expenses
Services & Supplies 1,391 3,050 3,049 3,079
Capital Outlay - -
Transfer out to other agency -
Total Expenses 1,391 3,050 3,049 3,079
Ending Fund Balance $ 761,816 $ 849,353 $ 853,144 $ 944,727 WESTSIDE PUBLIC SAFETY FACILITY 2006-1
This Fund accounts for revenues and expenditures for the Westside Public Safety Facility 2006-1 Property tax assessments.
43 129
Item 10.

Activity
FUND: 201
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 722,306 $ 805,271 $ 805,271 $ 897,394 Revenues
Revenues 84,356 88,950 95,172 95,472
Total Revenues 84,356 88,950 95,172 95,472
Expenses
Services & Supplies 1,391 3,050 3,049 3,079
Capital Outlay - -
Transfer out to other agency - -
Total Expenses 1,391 3,050 3,049 3,079
Ending Fund Balance $ 805,271 $ 891,171 $ 897,394 $ 989,787 PUBLIC SAFETY SERVICE 2006-2
This Fund accounts for revenues and expenditures for the Public Safety Services 2006-2 property tax assessments.
44 130
Item 10.

Activity
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Housing Expense Budgets FUND
Housing Program Fund 221 174,860 3,230,930 1,229,503 2,228,030 Home-First Time Home Buyers 222 1,093,122 1,383,501 240,196 2,314,050 CDBG Community Development 223 1,005,983 11,292,058 1,850,746 10,765,965 CDBG Economic Development 224 31,614 363,603 28,008 33,610 CalHome Grant Fund 225 84,681 93,304 177,683 150,000
Housing Revolving Loan Fund 227 25,000 115,000 - 115,000 EDBG Revolving Loan Fund 228 14,983 43,427 - -
CDBG Program Income Fund 229 380,699 448,040 362,765 812,734 CalHome Revolving Loan Fund 230 - 282,000 362,315 812,734 Home Revolving Loan Fund 231 2,206,751 1,706,787 71,928 400,616 USDA RBEG Revolving Loan Fund 232 - - - -
City Revolving Loan Fund 233 - 150,000 - 15,000
Total Housing $ 5,017,693 $ 19,108,650 $ 4,323,144 $ 17,647,739

BUSINESS ASSISTANCE & HOUSING DEVELOPMENT

SUMMARY OF EXPENDITURE BUDGETS
The Business Assistance & Housing Development Department is responsible for the management of eight to twelve grants per fiscal year, ranging from First Time Home Buyers to Housing Rehab. 45 131
Item 10.

Activity
FUND: 221
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 3,105,036 $ 3,572,960 $ 3,572,960 $ 2,642,775 Revenues
Revenues 642,784 698,236 299,318 305,304
Interfund Transfers In - - - -
Total Revenues 642,784 698,236 299,318 305,304
Expenses
Salaries & Benefits 11,756 817 68,084 73,530
Services & Supplies 150,999 173,444 254,155 397,000
Loans Made - 3,050,000 900,000 1,750,000
Capital Outlay - - - -
Transfers Out 12,105 6,669 7,264 7,500
Total Expenses 174,860 3,230,930 1,229,503 2,228,030
Ending Fund Balance $ 3,572,960 $ 1,040,266 $ 2,642,775 $ 720,049

HOUSING PROGRAM FUND
The Housing Program Fund accounts for loans and repayments of various grants. 46 132
Item 10.

Activity
FUND: 222
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 384,347 $ 351,635 $ 351,635 $ 361,709 Revenues
Revenues 1,060,410 1,119,717 250,270 2,225,276
Interfund Transfers In - -
Total Revenues 1,060,410 1,119,717 250,270 2,225,276
Expenses
Salaries & Benefits 28,965 244,858 - -
Services & Supplies 13,128 78,075 270 37,050
Loans Made 450,000 500,000 1,827,000
Transfers Out 601,029 560,568 239,926 450,000
Total Expenses 1,093,122 1,383,501 240,196 2,314,050
Ending Fund Balance $ 351,635 $ 87,851 $ 361,709 $ 272,935

HOME GRANT FUND
This Fund accounts for the First Time Home Buyer Grants awarded by the City. 47 133
Item 10.

Activity
FUND: 223
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ (46,390) $ (21,459) $ (21,459) $ 259,450 Revenues
Revenues 1,030,914 11,804,875 2,131,655 11,087,900
Transfers In - -
Total Revenues 1,030,914 11,804,875 2,131,655 11,087,900 Expenses
Salaries & Benefits 333,206 171,245 233,895 255,385
Services & Supplies 412,562 1,025,788 700,109 565,500
Grants / Loans Made - 9,807,041 840,000 9,815,080
Transfers Out 260,215 287,984 76,742 130,000
Total Expenses 1,005,983 11,292,058 1,850,746 10,765,965 Ending Fund Balance $ (21,459) $ 491,358 $ 259,450 $ 581,385

COMMUNITY DEVELOPMENT BLOCK GRANT FUND
This Fund accounts for various CDBG funds. Each individual grant is approved by the City Council at the time of acceptance.
48 134
Item 10.

Activity
FUND: 224
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 169 $ 185 $ 185 $ 3,351
Revenues
Revenues 31,630 503,713 31,174 31,797
Total Revenues 31,630 503,713 31,174 31,797
Expenses
Salaries & Benefits - -
Services & Supplies - 1,000
Loans - -
Transfers Out 31,614 362,603 28,008 33,610
Total Expenses 31,614 363,603 28,008 33,610
Ending Fund Balance $ 185 $ 140,295 $ 3,351 $ 1,538

CDBG ECONOMIC DEVELOPMENT LOAN FUND
This Fund accounts for the Economic Development Block Grant. 49 135
Item 10.

Activity
FUND: 225
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 139,766 $ 140,233 $ 140,233 $ 147,293 Revenues
Revenues 85,148 93,630 184,743 188,438
Total Revenues 85,148 93,630 184,743 188,438
Expenses
Salaries & Benefits - -
Services & Supplies - -
Loans Made - -
Interfund Transfers 84,681 93,304 177,683 150,000
Total Expenses 84,681 93,304 177,683 150,000
Ending Fund Balance $ 140,233 $ 140,559 $ 147,293 $ 185,731

CALHOME GRANT FUND
This Fund accounts for the CalHome Grant.
50 136
Item 10.

Activity
FUND: 227
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 1,275,180 $ 1,296,979 $ 1,296,979 $ 1,353,668 Revenues
Revenues 46,799 45,120 56,689 57,823
Total Revenues 46,799 45,120 56,689 57,823
Expenses
Services & Supplies 25,000 15,000 - 15,000
Loans Made - 100,000 - 100,000
Capital Outlay - - - -
Transfers Out - - - -
Total Expenses 25,000 115,000 - 115,000
Ending Fund Balance $ 1,296,979 $ 1,227,099 $ 1,353,668 $ 1,296,491

CITY HOUSING REHAB REVOLVING LOAN FUND
This Fund accounts for repayment of loans to low and moderate income families. The revenues received for payment are available to fund a variety of activities which benefit the City. 51 137
Item 10.

Activity
FUND: 228
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 43,227 $ 28,389 $ 28,389 $ 29,182 Revenues
Revenues 145 101 793 809
Total Revenues 145 101 793 809
Expenses
Salaries & Benefits - - - -
Services & Supplies - - - -
Capital Outlay - - - -
Transfers Out 14,983 43,427 - -
Total Expenses 14,983 43,427 - -
Ending Fund Balance $ 28,389 $ (14,937) $ 29,182 $ 29,991

ECONOMIC DEVELOPMENT REVOLVING LOAN FUND
This Fund accounts for the Economic Development Block Grant revolving loan fund. 52 138
Item 10.

Activity
FUND: 229
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 733,003 $ 1,069,274 $ 1,069,274 $ 1,153,890 Revenues
Revenues 716,970 782,935 337,029 343,771
Transfers In - - 110,352 112,558
Total Revenues 716,970 782,935 447,381 456,329
Expenses
Salaries & Benefits 148,787 239,531 2,068 2,234
Services & Supplies 74,949 103,459 697 10,500
Loans Made - 105,050 360,000 800,000
Capital Outlay 156,963 - - -
Transfers Out - - - -
Total Expenses 380,699 448,040 362,765 812,734
Ending Fund Balance $ 1,069,274 $ 1,404,169 $ 1,153,890 $ 797,485

CDBG PROGRAM INCOME
This Fund accounts for Program Income from the Community Development Block Grant. 53 139
Item 10.

Activity
FUND: 302
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 1,446,794 $ 2,953,765 $ 2,953,765 $ 1,236,897 Revenues
Revenues 1,506,971 1,504,095 55,539 56,650
Transfers In - - 1,500,000 1,500,000
Total Revenues 1,506,971 1,504,095 1,555,539 1,556,650
Expenses
Services & Supplies
Capital Outlay - 2,500,000 3,272,407 2,500,000
Total Expenses - 2,500,000 3,272,407 2,500,000
Ending Fund Balance $ 2,953,765 $ 1,957,860 $ 1,236,897 $ 293,547

CAPITAL PROJECTS & IMPROVEMENTS FUND
This Funds purpose is to account for major renovations and repairs to City infrastructure. 54 140
Item 10.

Activity
FUND: 230
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 1,004,186 $ 1,092,450 $ 1,092,450 $ 928,241 Revenues
Revenues 3,583 2,443 20,423 20,832
Interfund Transfers In 84,681 92,380 177,683 181,236
Total Revenues 88,264 94,823 198,106 202,068
Expenses
Salaries & Benefits - - 2,068 2,234
Services & Supplies - 7,000 247 10,500
Loans Made - 275,000 360,000 800,000
Total Expenses - 282,000 362,315 812,734
Ending Fund Balance $ 1,092,450 $ 905,273 $ 928,241 $ 317,575

CAL HOME REVOLVING LOAN FUND
This Fund accounts for Program Income from the Cal Home Revolving Loan Fund. 55 141
Item 10.

Activity
FUND: 231
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 1,368,976 $ 185,483 $ 185,483 $ 1,144,785 Revenues
Revenues 1,023,258 1,021,020 462,122 457,547
Transfers In - - 569,108 563,473
Total Revenues 1,023,258 1,021,020 1,031,230 1,021,020
Expenses
Salaries & Benefits 102,383 97,412 43,117 46,566
Services & Supplies 2,104,368 1,609,375 28,811 4,050
Loans Made - - - 350,000
Transfers Out - -
Total Expenses 2,206,751 1,706,787 71,928 400,616
Ending Fund Balance $ 185,483 $ (500,284) $ 1,144,785 $ 1,765,189

HOME REVOLVING LOAN FUND
This Fund accounts for Program Income from Home Loans.
56 142
Item 10.

Activity
FUND: 232
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 26,433 $ 28,003 $ 28,003 $ 28,515 Revenues
Revenues 1,570 65 512 522
Interfund Transfers - 1,627 - -
Total Revenues 1,570 1,692 512 522
Expenses
Services & Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenses - - - -
Ending Fund Balance $ 28,003 $ 29,695 $ 28,515 $ 29,037

USDA RURAL BUSINESS ENTERPRISE REVOLVING FUND
The Rural Business Enterprises Grants program provides grants for projects that facilitate development of small and emerging rural business and a broad array of related activities. 57 143
Item 10.

Activity
FUND: 233
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 250,710 $ 252,196 $ 252,196 $ 256,392 Revenues
Revenues 1,486 1,330 4,196 4,280
Transfers In - - - -
Total Revenues 1,486 1,330 4,196 4,280
Expenses
Salaries & Benefits - - - -
Services & Supplies - 75,000 - -
Loans Made - 75,000 - 15,000
Transfers Out - - - -
Total Expenses - 150,000 - 15,000
Ending Fund Balance $ 252,196 $ 103,526 $ 256,392 $ 245,672

CITY REVOLVING LOAN FUND
This Fund accounts for the City Revolving Loan Fund, including payments of principal and interest. These are City housing funds, not grant funds.
58 144
Item 10.

Activity
FUND: 250
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 13,149 $ 48,154 $ 48,154 $ 83,160 Revenues
Revenues 20,563,683 1,366,490 3,586,738 1,369,990
Transfers In 220,000 220,000 220,000 -
Total Revenues 20,783,683 1,586,490 3,806,738 1,369,990 Expenses
Principal retirement 20,483,759 987,391 3,250,978 875,000 Interest and fiscal charges 264,919 580,639 520,754 494,990 Total Expenses 20,748,678 1,568,030 3,771,732 1,369,990 Ending Fund Balance $ 48,154 $ 66,614 $ 83,160 $ 83,160

DEBT SERVICE FUND
This Fund accounts for activities related to paying the Debt Service on several City loans and the PERS Pension Bond.
59 145
Item 10.

Activity
FUND: 300
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 1,170,233 $ 2,315,509 $ 2,315,509 $ 1,219,724 Revenues
Revenues 1,519,919 3,379 31,568 32,199
Transfers In - 1,500,000 1,500,000 2,350,000
Total Revenues 1,519,919 1,503,379 1,531,568 2,382,199
Expenses
Services & Supplies 22,416
Capital Outlay 352,227 2,000,000 2,627,353 1,600,000
Total Expenses 374,643 2,000,000 2,627,353 1,600,000
Ending Fund Balance $ 2,315,509 $ 1,818,888 $ 1,219,724 $ 2,001,923

CAPITAL ASSET REPLACEMENT FUND
This Fund was established to account for major purchases and replacement of equipment and vehicles for various Departments within the City.
60 146
Item 10.

Activity
FUND: 303
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 2,727,835 $ 530,858 $ 530,858 $ - Revenues
Revenues 5,996 5,511 6,315 -
Transfers In - - - -
Total Revenues 5,996 5,511 6,315 -
Expenses
Services & Supplies 96,152
Capital Outlay 2,106,821 1,600,000 537,173 -
Transfer out to other agency
Total Expenses 2,202,973 1,600,000 537,173 -
Ending Fund Balance $ 530,858 $ (1,063,631) $ - $ -

CAPITAL PROJECTS FUND
The Capital Projects Fund was established to provide for new City infrastructure requirements. 61 147
Item 10.

Activity
FUND: 304
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 1,201,387 $ 1,117,003 $ 1,117,003 $ 1,133,629 Revenues
Revenues 4,000 2,819 18,931 19,310
Transfers In - - - -
Total Revenues 4,000 2,819 18,931 19,310
Expenses
Services & Supplies - - - -
Capital Outlay 88,384 900,000 2,305 900,000
Transfer out to other agency - - - -
Total Expenses 88,384 900,000 2,305 900,000
Ending Fund Balance $ 219,822 1,117,003 $ 1,133,629 $ 252,939 $

CAPITAL PROJECTS FUND
(RDA BOND PROCEEDS)
This Fund was established to account for capital improvements with the excess RDA bond proceeds. Projects must be consistent with the original purpose of the bond proceeds. 62 148
Item 10.

Activity
FUND: 400
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 12,729,992 $ 13,882,592 $ 13,882,592 $ 14,107,643 Revenues
Revenues 4,807,076 4,700,472 5,509,527 5,619,718
Transfers In - - - -
Total Revenues 4,807,076 4,700,472 5,509,527 5,619,718
Expenses
Salaries & Benefits 638,263 827,249 650,959 716,055
Services & Supplies 2,697,050 4,937,452 3,740,472 3,912,950 Capital Outlay 63,402 446,240 637,283 375,000
Transfers Out 255,761 255,762 255,762 255,761
Total Expenses 3,654,476 6,466,703 5,284,476 5,259,766
Ending Fund Balance $ 13,882,592 $ 12,116,361 $ 14,107,643 $ 14,467,595

SEWER FUND
The Public Works Department oversees the Sewer Fund. This Fund accounts for the activities related to the operation and maintenance of the Sewer Collection System. 63 149
Item 10.

Activity
FUND: 420
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 5,443,722 $ 5,445,167 $ 5,445,167 $ 4,494,607 Revenues
Revenues 847,308 808,413 666,370 679,497
Transfers In - - - -
Total Revenues 847,308 808,413 666,370 679,497
Expenses
Salaries & Benefits 164,359 302,743 73,515 317,880
Services & Supplies 494,155 626,388 1,370,045 1,381,050 Capital Outlay 100,235 90,155 86,256 100,000
Transfers Out 87,114 87,114 87,114 87,114
Total Expenses 845,863 1,106,400 1,616,930 1,886,044
Ending Fund Balance $ 5,445,167 $ 5,147,180 $ 4,494,607 $ 3,288,060

AIRPORT FUND
The Public Works Department operates, develops and maintains the City's Municipal Airport. The golf course lease and ATC building are included in this Fund.
64 150
Item 10.

Activity
FUND: 510
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 18,723 $ 17,518 $ 17,518 $ -
Revenues
Reimbursements 32,407 - - -
Total Revenues 32,407 - - -
Expenses
Office Expense 33,612 - - -
Transfers Out 17,518
Total Expenses 33,612 - 17,518 -
Ending Fund Balance $ 17,518 $ 17,518 $ - $ -

STORES REVOLVING FUND
This Fund accounts for the cost of office and computer supplies, postage and copy machine operation, which are shared by a number of City Departments. This fund will be closed this fiscal year. 65 151
Item 10.

Activity
FUND: 520
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Cash Balance $ 100,655 $ 144,406 $ 144,406 $ - Revenues
Revenue 837,914 - - -
Transfers In - - - -
Total Revenues 837,914 - - -
Expenses
Salaries & Benefits 311,838 - - -
Services & Supplies 482,325 - - -
Transfers out 144,406
Total Expenses 794,163 - 144,406 -
Ending Fund Balance $ 144,406 $ 144,406 $ - $ -

VEHICLE MAINTENANCE FUND
The Public Works Department provides maintenance services to the City's fleet of vehicles and miscellaneous small equipment. This fund will be closed this fiscal year. 66 152
Item 10.

Activity
FUND: 530
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 344,956 $ 591,963 $ 591,963 $ 638,398 Revenues
Revenues 522,472 481,029 491,435 501,264
Total Revenues 522,472 481,029 491,435 501,264
Expenses
Services & Supplies 275,465 448,500 440,000 443,000
Claims - - 5,000 5,000
Transfers Out - - - -
Total Expenses 275,465 448,500 445,000 448,000
Ending Fund Balance $ 591,963 $ 624,492 $ 638,398 $ 691,662

WORKERS COMPENSATION

SELF INSURANCE FUND
This Fund accounts for the City's self insured Workers' Compensation program to pay for on the job injury claims by City's employees.
67 153
Item 10.

Activity
FUND: 540
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 157,669 $ 181,798 $ 181,798 $ 170,949 Revenues
Revenues 32,318 30,400 33,191 33,855
Total Revenues 32,318 30,400 33,191 33,855
Expenses
Claims 8,189 22,000 44,040 35,000
Transfers Out - - - -
Total Expenses 8,189 22,000 44,040 35,000
Ending Fund Balance $ 181,798 $ 190,198 $ 170,949 $ 169,804

UNEMPLOYMENT SELF INSURANCE FUND
This Fund accounts for Unemployment Insurance claims. Target Fund Balance is no less than twice the prior years claims expense.
68 154
Item 10.

Activity
FUND: 550
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Fund Balance $ 61,062 $ 42,854 $ 42,854 $ 27,251 Revenues
Revenues 2,907 5,700 3,436 4,371
Total Revenues 2,907 5,700 3,436 4,371
Expenses
Services & Supplies 21,115 22,000 19,039 22,000
Transfers Out - - - -
Total Expenses 21,115 22,000 19,039 22,000
Ending Fund Balance $ 42,854 $ 26,554 $ 27,251 $ 9,622

VISION SELF INSURANCE FUND
This Fund accounts for the City's self insured Vision Service Plan. 69 155
Item 10.

Activity
FUND: 560
2021-22 2022-23 2022-23 2023-24
Actual Budget Projected Preliminary
Beginning Cash Balance $ 2,167,411 $ 2,215,486 $ 2,215,486 $ 2,279,371 Revenues
Revenues 1,638,243 1,640,619 1,654,134 1,660,631
Transfers In
Total Revenues 1,638,243 1,640,619 1,654,134 1,660,631
Expenses
Salaries & Benefits 4,951 5,000 5,000 5,000
Services & Supplies 6,723 6,800 6,723 6,800
Principal retirement 1,080,000 1,135,000 1,135,000 1,190,000 Interest & fiscal agent fees 498,494 444,019 443,526 385,894 Transfers Out - - - -
Total Expenses 1,590,168 1,590,819 1,590,249 1,587,694
Ending Cash Balance $ 2,215,486 $ 2,265,286 $ 2,279,371 $ 2,352,308

SUCCESSOR AGENCY
Formerly the Redevelopment Agency Tax Increment Fund. Activities are funded by tax increments as approved by the Oversight Board and the State Department of Finance. 70 156
Item 10.

Fund Account # Transfer-Out Transfer-In
General Fund - Police Support 100-2401-4750 170,000
Supplemental Law Enforcement Services 153-5231-9000 120,000 Public Safety Augmentation 154-5241-9000 50,000
General Fund - Cost Allocation 100-3501-4750 359,980
Sewer Fund 400-4101-9000 255,761
Airport Fund 420-4201-9000 87,114
Supplemental Benefits Fund 120-5081-9000 5,000
Housing Program Fund 221-7011-9000 12,105
General Fund - Streets 100-3001-4750 547,557
Gas Tax 117-5071-9000 547,557
Capital Asset Replacement Fund 300-7301-4750 850,000
Capital Asset Reserve 300-7301-4750 1,500,000
Capital Improvement Fund 302-7311-4750 1,500,000
1% District Sales Tax Fund 102-3502-9000 3,850,000
Subtotal Transfers 4,927,537 4,927,537

SUMMARY OF TRANSFERS
FISCAL YEAR 2023-24
71 157
Item 10.