August 01, 2023~4:00 PM Oroville City Council Meeting Agenda Page 1 of 5
OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
August 01, 2023
REGULAR MEETING
OPEN SESSION 4:00 PM
AGENDA
PUBLIC ACCESS AND PARTICIPATION
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If you would like to address the Council at this meeting, you are requested to complete the blue speaker request form (located on the wall by the agendas) and hand it to the City Clerk, who is seated on the right of the Council Chamber. The form assists the Clerk with minute taking and assists the Mayor or presiding chair in conducting an orderly meeting. Providing personal information on the form is voluntary. For scheduled agenda items, please submit the form prior to the conclusion of the staff presentation for that item. Council has established time limitations of three (3) minutes per speaker on all items and an overall time limit of thirty minutes for non-agenda items.
If more than 10 speaker cards are submitted for an item, the time limitation would be reduced to one and a half (1.5) minutes per speaker for that item. If more than 15 speaker cards are submitted for non-agenda items, the first 15 speakers will be randomly selected to speak at the beginning of the meeting, with the remaining speakers given an opportunity at the end. (California Government Code §54954.3(b)).
Pursuant to Government Code Section 54954.2, the Council is prohibited from taking action except for a brief response from the Council or staff to statements or questions relating to a non-agenda item.
CALL TO ORDER / ROLL CALL
Council Members: Tracy Johnstone, Krysi Riggs, Scott Thomson, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman
OPEN SESSION
1. Pledge of Allegiance
2. Adoption of Agenda
1 August 01, 2023~4:00 PM Oroville City Council Meeting Agenda Page 2 of 5 PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.
REPORTS / DISCUSSIONS
1. Council Announcements and Reports
2. Administration Reports
CONSENT CALENDAR
Consent calendar items 1 - 4 are adopted in one action by the Council. Items that are removed will be discussed and voted on immediately after adoption of consent calendar items.
1. TEMPORARY ALLOCATION OF SECOND ASSISTANT CITY CLERK POSITION The Council may consider temporarily adding a second Assistant City Clerk allocation.
RECOMMENDATION
Staff recommends the approval of the temporary allocation of a second Assistant City Clerk position.
2. MEMORANDUM OF UNDERSTANDING WITH OROVILLE UNION HIGH SCHOOL DISTRICT
FOR SCHOOL RESOURCE OFFICER
The Council may consider a Memorandum of Understanding with the Oroville Union High School District (OUHSD) for a full-time School Resource Officer (SRO).
RECOMMENDATION
Adopt Resolution No. 9167 - A RESOLUTION OF THE OROVILLE CITY COUNCIL
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE OROVILLE UNION HIGH SCHOOL DISTRICT FOR A FULLTIME SCHOOL RESOURCE OFFICER FOR THE 2023/2024, 2024/2025, and 2025/2026 SCHOOL YEARS– (Agreement No. 3252-2).
3. MEMORANDUM OF UNDERSTANDING WITH THERMALITO UNION ELEMENTARY
SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICER
The Council may consider a Memorandum of Understanding with the Thermalito Union Elementary School District for a School Resource Officer (SRO).
RECOMMENDATION
Adopt Resolution No. 9168- A RESOLUTION OF THE OROVILLE CITY COUNCIL
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF
UNDERSTANDING WITH THE THERMALITO UNION ELEMENTARY SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICER SERVICES FOR 2023/2024, 2024/2025, AND 2025/2026 SCHOOL YEARS– (Agreement No. 3254-2).
2 August 01, 2023~4:00 PM Oroville City Council Meeting Agenda Page 3 of 5
4. VEHICLE PURCHASES
The Council may consider two vehicle purchases: one 2023 Ford F150 Super Cab 4x4 for the Streets Department and one 2023 Ford Escape for the Building Department.
RECOMMENDATION
Approve the purchase of (1) 2023 F150 Super Cab 4x4 and (1) 2023 Ford Escape from Oroville Ford.
REGULAR BUSINESS
5. SERVICES AGREEMENT WITH SUTTER BUTTES FLOOD CONTROL AGENCY The Council may consider entering a Services Agreement with Sutter Buttes Flood Control Agency (SBFCA) to provide assistance with managing the City’s flood risk reduction efforts on a on-call Task Order basis.
RECOMMENDATION
Staff recommends that the Council direct the City Administrator to execute a Services Agreement with SBFCA.
6. CONTRACT WITH BUTTE CONSTRUCTION COMPANY FOR MISSION ESPERANZA
PALLET SHELTER DEVELOPMENT PROJECT
The Council may consider accepting the proposal from Butte Construction Company and consider approval of a project contract for the Mission Esperanza (Low-barrier Navigation Center and Shelter) Development.
RECOMMENDATION
Approve Res. No. 9172 - A RESOLUTION OF THE OROVILLE CITY COUNCIL
AUTHORIZING AND DIRECTING THE MAYOR TO SIGN AND ACCEPT THE PROPOSAL
WITH BUTTE CONSTRUCTION COMPANY, AND AUTHORIZING BUTTE CONSTRUCTION COMPANY TO COMPLETE THE PROPOSED Mission Esperanza Project IN THE AMOUNT OF $1,968,000 and a 10% contingency in the amount of $196,800 (total $2,164,800) should any deficiencies be discovered during the project.
Authorize the City Administrator to modify or amend the Butte Construction Company contract to include any additional amenities, alternatives or needs that the project may have, contingent upon funding availability.
7. OROVILLE CHAMBER OF COMMERCE ANNUAL BBQ
The Council will consider the authorization for the purchase of one or two sponsor tables at the 2023 Oroville Chamber of Commerce Annual BBQ to be held on August 17, 2023
RECOMMENDATION
Authorize Staff to purchase one or two tables for the city at the 2023 annual BBQ. 3 August 01, 2023~4:00 PM Oroville City Council Meeting Agenda Page 4 of 5
8. ANNUAL SPECIAL TAX FOR THE CITY’S COMMUNITY FACILITIES DISTRICT NO. 2006-1 (WESTSIDE PUBLIC SAFETY FACILITIES) AND DISTRICT NO. 2006-2 (PUBLIC SAFETY SERVICES) FOR FISCAL YEAR 2023/24
The City Council will consider the annual special tax relating to the City’s Community Facilities Districts (“CFD’s”): No. 2006-1 and No. 2006-2.
RECOMMENDATION
Adopt Resolution No. 9170 - A RESOLUTION OF THE CITY COUNCIL ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-1, WESTSIDE PUBLIC SAFETY FACILITIES, FOR FISCAL YEAR 2023/24
Adopt Resolution No. 9171 - A RESOLUTION OF THE CITY COUNCIL ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-2, PUBLIC SAFETY SERVICES, FOR FISCAL YEAR 2023/24
Authorize the Mayor to sign the Proposition 218 or Compliance Certification and Hold Harmless Statement for inclusion on the 2023/24 Butte County Tax Roll.
9. ANNUAL SANITARY SEWER SERVICE TO BE LEVIED ON THE 2023-24 TAX ROLL The Council may consider a Resolution certifying that the Sewer Service charges to be levied on the 2023-24 tax roll are in compliance with Proposition 218.
RECOMMENDATION
Adopt Resolution No. 9169 - A RESOLUTION OF THE OROVILLE CITY COUNCIL
CERTIFYING TO THE COUNTY OF BUTTE THE VALIDITY OF THE LEGAL PROCESS USED
TO PLACE DIRECT CHARGES (SPECIAL ASSESSMENTS) ON THE SECURED TAX ROLL AND AUTHORIZING THE MAYOR TO EXECUTE THE PROPOSITION 218 CERTIFICATION OF TAX BILL LEVY FOR FISCAL YEAR 2023–24 SEWER SERVICE CHARGES PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above. 4 August 01, 2023~4:00 PM Oroville City Council Meeting Agenda Page 5 of 5
FUTURE AGENDA ITEMS / CORRESPONDENCE
1. Future Agenda Items
2. Correspondence
i. ANNUAL USE OF “MILITARY EQUIPMENT” AS DEFINED IN THE OROVILLE MUNICIPAL CODE REPORT.
ADJOURN THE MEETING
The meeting will be adjourned. A regular meeting of the Oroville City Council will be held on August 15, 2023 at 4:00 p.m.
Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, the City of Oroville encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact the City Clerk at (530) 538-2535, well in advance of the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you. Documents distributed for public session items, less than 72 hours prior to meeting, are available for public inspection at City Hall, 1735 Montgomery Street, Oroville, California.
Recordings - All meetings are recorded and broadcast live on cityoforoville.org and YouTube. 5
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BRIAN RING, CITY ADMINISTRATOR
RE: TEMPORARY ALLOCATION OF SECOND ASSISTANT CITY CLERK
POSITION
DATE: AUGUST 1, 2023
SUMMARY
The Council may consider temporarily adding a second Assistant City Clerk allocation.
DISCUSSION
In anticipation of the departure of the City’s current Assistant City Clerk, staff request the temporary addition of a second allocation of this position. This will allow for a new Assistant City Clerk to be retained and begin the process of getting up to speed on the various duties and responsibilities associated with this job.
FISCAL IMPACT
The position of the Assistant City Clerk has a salary range of $61,117/year to $85,998/year.
The additional cost will vary depending on where on the salary range the individual is hired at and how long we retain the two allocations. When the second allocation is no longer, needed, that allocation will be deleted. There are sufficient appropriations in the current budget.
RECOMMENDATION
Staff recommends the approval of the temporary allocation of a second Assistant City Clerk position.
ATTACHMENTS
None.
6 Item 1.
7 Item 1.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND OROVILLE COUNCIL MEMBERS
FROM: BILL LAGRONE, CHIEF OF POLICE
RE: MEMORANDUM OF UNDERSTANDING WITH OROVILLE
UNION HIGH SCHOOL DISTRICT FOR SCHOOL RESOURCE
OFFICER
DATE: AUGUST 1, 2023
SUMMARY
The Council may consider a Memorandum of Understanding with the Oroville Union High School District (OUHSD) for a full-time School Resource Officer (SRO).
DISCUSSION
The Oroville Police Department has successfully partnered with the Oroville Union High School District to establish the School Resource Officer (SRO) Program. This Program provides for dedicated full-time Police Officer to serve the Oroville Union High School District campuses. A School Resource Officer will be provided for the Oroville High School Campus, and the two alternative campuses. This contract is for three years, and was approved by the Oroville Union High School District at their June 13, 2023 meeting.
The Oroville Union High School District will contribute Eighty-Seven Thousand Five Hundred Dollars ($87,500) per year for the salary and benefits of an Oroville Police Officer for the role of School Resource Officers for the 2023/24, 2024/25 and 2025/26 school years.
The Oroville Police Department will provide the Oroville Union High School District with an invoice quarterly for $21,875.00 for a total of $87,500.00 dollars per year.
FISCAL IMPACT
Expenditure reimbursement of $87,500.00 will be included in the 2023/2024 Budget.
8 Item 2.
RECOMMENDATION
Adopt Resolution No. 9167 - A RESOLUTION OF THE OROVILLE CITY
COUNCIL AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A
MEMORANDUM OF UNDERSTANDING WITH THE OROVILLE UNION HIGH
SCHOOL DISTRICT FOR A FULL-TIME SCHOOL RESOURCE OFFICER FOR THE 2023/2024, 2024/2025, and 2025/2026 SCHOOL YEARS– (Agreement No. 3252-2).
ATTACHMENTS
Resolution No. 9167
Agreement No. 3252-2
9 Item 2.
CITY OF OROVILLE
RESOLUTION NO. 9167
A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING
WITH THE OROVILLE UNION HIGH SCHOOL DISTRICT FOR A FULL-TIME SCHOOL RESOURCE OFFICER FOR THE 2023/2024, 2024/2025, AND 2025/2026 SCHOOL YEARS
(Agreement No. 3252-2)
NOW THEREFORE, be it hereby resolved by the Oroville City Council as follows:
1. The Mayor is hereby authorized and directed to execute a Memorandum of Understanding with Oroville Union High School District for full-time School Resource Officer Services. A copy of the Agreement is attached hereto.
2. The City Clerk shall attest to the adoption of this Resolution.
PASSED AND ADOPTED by the Oroville City Council at a regular meeting on August 1, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
David Pittman, Mayor
APPROVED TO AS FORM: ATTEST:
__________________________ __________ ____
Scott E. Huber, City Attorney Jackie Glover, Assistant City Clerk 10 Item 2.
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
OROVILLE POLICE DEPARTMENT
AND THE
OROVILLE UNION HIGH SCHOOL DISTRICT
This Memorandum of Understanding will start on August 10 th, 2023 will remain in effect until
June 10th, 2026. The following is agreed to by the Oroville Police Department and the Oroville Union High School District:
1. Independent Contractor. Contractor, in the performance of this Agreement, shall be and act as an independent contractor with the sole authority for controlling and directing the performance of the details of the Services, District being interested only in the results obtained. Contractor understands and agrees that he/she and all of his/her employees shall not be considered officers, employees, agents, partner, or joint venture of the District, and are not entitled to benefits of any kind or nature normally provided employees of the District and/or to which District’s employees are normally entitled, including, but not limited to, State Unemployment Compensation or Worker’s Compensation. Contractor shall assume full responsibility for payment of all federal, state and local taxes with respect to Contractor’s employees. If Contractor is not a resident of California and is not exempt from withholding, the District shall withhold California income taxes as required by the Revenue & Taxation Code. The Contractor shall still be responsible for payment of all state and federal taxes.
2. Standard of Care. Contractor represents that Contractor has the qualifications and ability to perform the Services in a professional manner, without the advice, control or supervision of the District. If any of the Services are performed by any of the Contractor Parties, such work shall only be performed by competent personnel under the supervision of and in the employment of Contractor. Contractor’s services will be performed, findings obtained, reports and recommendations prepared in accordance with generally and currently accepted principles and practices of his/her profession for services to California school districts.
3. Equipment and Materials. Contractor shall furnish, at his/her own expense, all tools, labor, materials, equipment, supplies, transportation services and any other items (collectively, “Equipment”) necessary to complete the Services in a manner which is consistent with Generally accepted standards of the profession for similar services. Notwithstanding the foregoing, District shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any equipment used by Contractor of the Contractor’s agents, personal employee(s), and/or subcontractor(s) (“Contractor Parties”), even if such Equipment is furnished, rented or loaned to Contractor or Contractor Parties by District. All original curricular materials provided in conjunction with Contractor services must be authorized for use by the District only and remain exclusively the intellectual property of the authors. 11 Item 2.
4. Confidentiality. The Contractor and all Contractor Parties shall maintain the confidentiality of all information received in the course of performing the Services. This requirement to maintain confidentiality shall extend beyond the termination of this Agreement.
5. Termination.
5.1 With Cause by District. District may terminate this Agreement upon giving of written notice of intention to terminate for cause. Cause shall include:
5.1.1. material violation of this Agreement by the Contractor; or
5.1.2. any act by Contractor Exposing the District to liability to others for personal injury or property damage; or
5.1.3. Contractor is adjudged a bankrupt, Contractor makes a general assignment for the benefit of creditors or a receiver is appointed on account of Contractor’s insolvency.
Written notice by the District shall contain the reasons for such intention to terminate and unless within three (3) calendar days after that notice the condition or violation shall cease, or satisfactory arrangements for the correction thereof be made, this Agreement shall upon the expiration of the three (3) calendar days cease and terminate. In the event of this termination, the District may secure the required services from another Contractor. If the expense, fees, and costs to the District exceed the cost of providing there service pursuant to this Agreement, the Contractor shall immediately pay the excess expense, fees, and/or costs to the District upon the receipt of the District’s notice of these expense, fees, and/or costs. The foregoing provisions are in addition to and not a limitation of any other rights or remedies available to District.
5.2. Reduction in District Funding. If the District has an unforeseen reduction in state funding, the District may, at any time, with or without reason, terminate this Agreement upon fifteen (15) days written notice and compensate Contractor only for services satisfactorily rendered to the date of termination. Written notice by District shall be sufficient to stop further performance of services by Contractor. Notice shall be deemed given when received by the Contractor or no later than three days after the day or mailing, whichever is sooner. In the event that District terminates this Agreement pursuant to this section, District shall compensate Contractor for Services completed to date.
6. Indemnification. To the furthest extent permitted by California law, Contractor shall, at its sole expense, indemnify, and hold harmless the District, the State of California, and their agents, representatives, officers, Contractors, employees, trustees, and volunteers (the “District Parties”) from any and all demands, losses, liabilities, claims, suits, and actions (the “Claims’) of any kind, nature, and description, including, but not limited to, personal injury, death, property damage, and Contractors and/or attorneys’ fees and costs, directly or 12 Item 2.
indirectly arising out of, connected with, or resulting from the performance of the Agreement or from any activity, work, or thing done, permitted or suffered by the Contractor under or in conjunction with this agreement, unless the Claims are caused wholly by the sole negligence or willful misconduct or the District Parties. Contractor shall, to the furthest extent permitted by California law, defend the District at the Contractor’s own expense, from any and all Claim(s) and allegations relating thereto with counsel approved by District where such approval is not to be unreasonably withheld. Whereas the cost to defend the District Parties charged to the Contractor shall not exceed the Proportionate percentage of Contractor’s fault as determined by a court of competent Jurisdiction, any amounts paid in excess of such established fault will be reimbursed by the District. Notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, such defendant shall meet and confer with other parties regarding unpaid defense costs. The District shall have the right to accept or reject any legal representation that Contractor proposes to defend the indemnified parties.
7. Insurance. The contractor shall procure and maintain at all times it performs any portion of the Services the following insurance:
7.1. General Liability. One Million Dollars ($1,000,000) per occurrence and two Million Dollars ($2,000,000) general aggregate for bodily injury, personal injury and property damage in the form of Comprehensive General Liability and Contractual Liability.
7.2. Automobile Liability Insurance. On Million Dollars ($1,000,000) per occurrence and One Million Dollars ($1,000,000) general aggregate for automobile liability insurance that shall protect the Contractor and the District from all claims of Bodily injury, property damage, personal injury, death, and medical payments arising performing any portion of the Services by Contractor.
7.3. Workers’ Compensation and Employers’ Liability Insurance. For all the Contractor’s employees who are subject to this Agreement and to the extent required by the applicable state or federal law, Contractor shall keep in full force and effect, a Workers’ Compensation policy. That policy shall provide employers’ liability coverage with minimum liability coverage of One Million Dollars ($1,000,000) per accident for bodily injury or disease. Contractor shall provide an endorsement that the insurer waives the right of Subrogation against the District and its respective elected officials, officers, employees, agents, representatives, Contractors, Trustees, and Volunteers.
7.4. Other Insurance Provisions:
7.4.1. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
13 Item 2.
7.4.1.1. The District, its representatives, Contractors, trustees, officers, officials, employees, agents, and volunteers (“Additional Insureds”) are to be covered as additional insureds as respects liability arising out of activities performed by or on behalf of the Contractor; instruments of Service and completed operation of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds.
7.4.1.2. For any claims related to the projects, the Contractor’s insurance coverage shall be primary insurance as respects the Additional Insureds. Any insurance or self-insurance maintained by the Additional Insureds shall be in excess of the Contractor’s insurance and shall not contribute with it.
7.4.1.3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Additional Insureds.
7.4.2. The Contractor’s Insurance shall apply separately to each insured against who claim is made of suit is brought, except with respect to the limits of the insurer’s liability.
7.4.3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the District.
7.4.4. Contractor shall furnish the District with Certificates of insurance showing maintenance of the required insurance coverage and original endorsements affecting general liability and automobile liability coverage. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the District before Services commence.
8. Limitation of District Liability. Other than as provided in this Agreement, District’s financial obligations under this Agreement shall be limited to the payment of the compensation provided in this Agreement. Notwithstanding any other provision of this Agreement, in no event, shall District be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including but not limited to, lost profits or revenue, arising out of or in connection with this Agreement for the services performed in connection with this Agreement. 14 Item 2.
EXHIBIT A
Scope of Services
This agreement is made between the Oroville Police Department and the Oroville Union High School District hereafter to be referred to as the “School District.” The Oroville Police Department and the Oroville Union High School District recognize the need for a School Resource Officer (SRO) to be directly involved with the youth on the campus of Oroville High School and Prospect Alternative Center for Education. The School District is very aware of the potential for violence on school campuses; the widespread drug and alcohol use by students, both on and off school campuses; and the gang mentality sweeping the youth of today toward criminal behavior.
The purpose of the School Resource Officer is to be a liaison between the staff, faculty, students, and parents of the students at Oroville High School and Prospect Alternative Center for Education to promote a safe environment where an orderly educational process can take place.
The School Resource Officer Program will receive support beginning August 10, 2023 through June 10, 2026 or until 30-day written notice of termination is given by either party. This MOU is subject to review upon request by either party. The School Resource Officer will be available to the School District every regular day School is in session. When school is not in regular session, the School Resource Officer will be assigned to the Oroville Police Department.
The Oroville Police Department will provide the following services:
Under the Oroville Police Department Supervision, dedicate one full time Officer to Oroville High School and Prospect Alternative Center for Education. The schedules will be coordinated between the Oroville Police Department and Principal of Oroville High School and the Principal of Prospect Alternative Center for Education.
1. The officer will coordinate enforcement details targeting truancy and assist faculty and staff in the development of a proactive truancy enforcement program.
2. The Oroville Police Department will provide all necessary training that would improve the effectiveness of the officer.
3. The officer will participate in home visits to student truants along with outreach workers and monthly meetings of the Truancy Team to Coordinate with other Truancy prevention related services.
4. The officer will coordinate enforcement details with campus staff targeting students and problem areas involving vandalism, narcotics, fighting, reckless driving, loitering etc. The officer will 15 Item 2.
work with staff and the surrounding business community to target problems on or off campus involving students.
5. The officer will assist school staff with the development of yearly update, practice drills and implementation of the school’s safety plan.
6. The officer may participate in the weekly school meetings and have weekly contact with school administrators.
7. The officer may also participate in other activities not specifically covered in the MOU such as the Every 15 Minutes Program that are mutually agreed upon by the Participating Agencies that fall within the total authorized hours/cost.
8. The Officer will provide quarterly reports regarding the number of citations, home visits/Probation sweeps, student and parent contacts, staff and classroom presentations, attend coalition meeting, and other related activities.
9. The term of this contract is (3) three years beginning August 2023.
10. The Oroville Police Department will provide a quarterly invoice to OUHSD for 21,875.00 dollars for a total of 262,500.00 dollars by June 30, 2026 and the final invoice will include the End of Year Report. The billing to OUHSD shall be invoiced reflecting the total number of hours worked by the Officer for duties requested or required as overtime or straight-time assignments.
11. Overtime will be contracted on an as needed basis.
The Oroville Union High School District agree to the following:
1. To provide the officer with office space and the necessary furniture to conduct interviews, write reports, etc. Prepare a work schedule for the SRO that is agreeable to the Oroville Police Department. The schedule may be modified with agreement by both the Oroville Police Department and the Oroville Union High School District.
2. In the absence of an actual crime being committed in the presence of a sworn SRO, they are subject to the same rules of search and seizure as any other District/COE employee; if a crime is committed in their physical presence, they are entitled to proceed in the same manner as a peace officer in any other situation or circumstance.
3. In the traditional role of an SRO: The SRO may briefly detain and question a student regarding a specific potential violation of law or school district policy, as long as the interview (detention) is not arbitrary, capricious, or performed in a harassing manner; and
4. The SRO may conduct searches of student property if there is a “reasonable suspicion” that the student currently possesses illegal or prohibited property, or that a bag/locker, etc., presently contains direct evidence of a crime or breach of District Policies. 16 Item 2.
Financial Commitment:
The Oroville Union High School District will contribute 262,500.00 dollars towards a 3 year contract and the cost of the Oroville Police Officers in the role of School Resource and Truancy Officer.
The Foregoing has been agreed upon by the following:
Dr. Corey Willenberg, Superintendent Date
Oroville Union High School District
Bill LaGrone, Chief of Police Date
Oroville Police Department
David Pittman, Mayor Date
City of Oroville
17 Item 2.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BILL LAGRONE, CHIEF OF POLICE
RE: MEMORANDUM OF UNDERSTANDING WITH THERMALITO
UNION ELEMENTARY SCHOOL DISTRICT FOR SCHOOL
RESOURCE OFFICER
DATE: AUGUST 1, 2023
SUMMARY
The Council may consider a Memorandum of Understanding with the Thermalito Union Elementary School District for a School Resource Officer (SRO).
DISCUSSION
The Oroville Police Department has successfully partnered with the Thermalito Union Elementary School District to establish a School Resource Officer (SRO) Program.
This program provides for a dedicated full-time Police Officer to serve the Thermalito Union Elementary School District Campuses.
The Thermalito Union Elementary School District will contribute Fifty Thousand Dollars ($50,000) per year for the salary and benefits of an Oroville Police Officer for the role of School Resource Officer beginning August 10, 2023 through June 10, 2026.
During school year 2022/23 the Oroville Police Department was unable to provide a Police Officer to the Thermalito School District due to staffing issues, therefore the fees for service for the fiscal year 2022/2023 are eliminated as outlined in the new contract.
The Oroville Police Department will provide the Thermalito Union Elementary School District with an invoice quarterly for $12,500.00 for a total of $50,000.00 dollars per year.
FISCAL IMPACT
Expenditure reimbursement of $50,000.00 will be included in the 2023/2024 Budget. 18 Item 3.
RECOMMENDATION
Adopt Resolution No. 9168- A RESOLUTION OF THE OROVILLE CITY COUNCIL
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF
UNDERSTANDING WITH THE THERMALITO UNION ELEMENTARY SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICER SERVICES FOR 2023/2024, 2024/2025, AND 2025/2026 SCHOOL YEARS– (Agreement No. 3254-2).
ATTACHMENTS
Memorandum of Understanding
Resolution No. 9168
19 Item 3.
CITY OF OROVILLE
RESOLUTION NO. 9168
A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING
WITH THE THERMALITO UNION ELEMENTARY SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICER SERVICES FOR 2023/2024, 2024/2025, AND 2025/2026
SCHOOL YEARS
(Agreement No. 3254-2)
NOW THEREFORE, be it hereby resolved by the Oroville City Council as follows:
1. The Mayor is hereby authorized and directed to execute a Memorandum of Understanding with Thermalito Elementary Union School District for full-time School Resource Officer Services. A copy of the Agreement is attached hereto.
2. The City Clerk shall attest to the adoption of this Resolution.
PASSED AND ADOPTED by the Oroville City Council at a regular meeting on August 1, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
David Pittman, Mayor
APPROVED TO AS FORM: ATTEST:
__________________________ __________ ____
Scott E. Huber, City Attorney Jackie Glover, Assistant City Clerk 20 Item 3.
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
OROVILLE POLICE DEPARTMENT
AND THE
THERMALITO UNION ELEMENTARY SCHOOL DISTRICT
The Oroville Police Department (Department) and the Thermalito Union Elementary School District (District) recognize the need for a School Resource Officer (SRO) to be directly involved with the youth on the campus of Heritage Community Day School, Nelson Avenue Middle School, Plumas Avenue Elementary, Poplar Avenue Elementary, and Sierra Avenue Elementary. The School District is aware of the risks for violence on school campuses; of drug and alcohol use by students, both on and off school campuses; and the risks of gang mentality / involvement and the accompanying criminal behavior.
Payment for Services and Early Termination of Previous MOU:
The Oroville Police Department (Department) and the Thermalito Union Elementary School District (District) are parties to a Memorandum of Understanding (MOU) regarding School Resource Officer (SRO) services that is set to expire on June 7, 2024 unless terminated earlier by either party. Pursuant to the MOU, a SRO was to be assigned to the School District every regular day school was in session during school hours beginning August 9, 2021 through June 7, 2024, however, the Department has been unable to assign a SRO to the District due to staffing issues. As a result, Department and District have agreed to a reduction of the amount due pursuant to the MOU. Specifically, Department and District agree as follows:
1. District has already paid Department $25,000 for services rendered pursuant to the MOU during the 2021-2022 school year. Department agrees to accept that payment as payment in full for services rendered during the 2021-2022 school year.
2. District will not be obligated to compensate Department for any SRO services provided during the 2022-2023 school year;
3. Pursuant to the paragraph of the MOU entitled “Term”, either party can terminate the MOU with 30 days written notice, the parties do hereby terminate the MOU effective August 9, 2023.
With regards to services rendered pursuant to this Memorandum of Understanding, the Department and District agree as follows:
1. Services and Independent Contractor. Department shall provide an SRO to perform the Services set forth in this Agreement, including Exhibit A. The SRO will be available every regular day school is in session. Department, in the performance of this Agreement, shall be and act as an independent contractor with the sole authority for controlling and directing the performance of the details of the Services, District being interested only in the results obtained.
Department understands and agrees that it/he/she and all of its/his/her employees shall not be considered officers, employees, agents, partner, or joint venture of the District, and are not entitled to benefits of any kind or nature normally provided employees of the District and/or to which District’s employees are normally entitled, including, but not limited to, State Unemployment Compensation or Worker’s Compensation. Department shall assume full responsibility for payment of all federal, state and local taxes with respect to Department’s employees. Department shall still be responsible for payment of all state and federal taxes. 21 Item 3.
2. Compensation. Department will provide a quarterly invoice to District within 60 days after the end of each quarter, and the final invoice will include the end-of-year report. The billing to District shall be invoiced reflecting the total number of hours worked by the SRO for duties requested or required as overtime or straight-time assignments at the applicable rate. Any overtime must be preapproved by District in writing. The maximum amount billable to TUESD for the term of this Agreement is $150,000.
3. Standard of Care. Department represents that Department has the qualifications and ability to perform the Services in a professional manner, without the advice, control or supervision of the District. Services shall only be performed by competent personnel under the supervision of and in the employment of Department. Department’s services will be performed, findings obtained, reports and recommendations prepared in accordance with generally and currently accepted principles and practices of his/her profession for services to California school districts.
Equipment, Materials and Schedule. Department shall furnish, at its own expense, all tools, labor, materials, equipment, supplies, transportation services and any other items (collectively, “Equipment”) necessary to complete the Services in a manner which is consistent with generally accepted standards of the profession for similar services. Notwithstanding the foregoing, District shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any equipment used by Department even if such Equipment is furnished, rented or loaned to Department by District.
District will provide the SRO with office space and the necessary furniture to conduct interviews, write reports, etc.; and prepare a work schedule for the SRO that is agreeable to the Department. This work schedule may be modified with agreement by both Department and District.
4. Confidentiality. Department shall maintain the confidentiality of all information received in the course of performing the Services. This requirement to maintain confidentiality shall extend beyond the termination of this Agreement.
5. Term. This Memorandum of Understanding will begin on August 10, 2023 and will remain in effect until June 10, 2026 unless terminated earlier in accordance with the MOU.
6. Termination.
6.1 With Cause by District. District may terminate this Agreement upon giving of written notice of intention to terminate for cause. Cause shall include:
6.1.1. material violation of this Agreement by the Department; or
6.1.2. any act by Department Exposing the District to liability to others for personal injury or property damage; or
Written notice by the District shall contain the reasons for such intention to terminate and unless within three (3) calendar days after that notice the 22 Item 3.
condition or violation shall cease, or satisfactory arrangements for the correction thereof be made, this Agreement shall upon the expiration of the three (3) calendar days cease and terminate. In the event of this termination, the District may secure the required services from another party.
6.2. Reduction in District Funding. If the District has an unforeseen reduction in funding, the District may, at any time, with or without reason, terminate this Agreement upon fifteen (15) days written notice. Department shall only be compensated for services satisfactorily rendered to the date of termination. Written notice by District shall be sufficient to stop further performance of services by Department. Notice shall be deemed given when received by the Department or no later than three days after the day or mailing, whichever is sooner.
7. Indemnification. To the furthest extent permitted by California law, Department shall, at its sole expense, indemnify, and hold harmless the District, the State of California, and their agents, representatives, officers, Contractors, employees, trustees, and volunteers (the “District Parties”) from any and all demands, losses, liabilities, claims, suits, and actions (the “Claims’) of any kind, nature, and description, including, but not limited to, personal injury, death, property damage, and Department and/or attorneys’ fees and costs, directly or indirectly arising out of, connected with, or resulting from the performance of the Agreement or from any activity, work, or thing done, permitted or suffered by the Department under or in conjunction with this agreement, unless the Claims are caused wholly by the sole negligence or willful misconduct or the District Parties. Department shall, to the furthest extent permitted by California law, defend the District at the Department’s own expense, from any and all Claim(s) and allegations relating thereto with counsel approved by District where such approval is not to be unreasonably withheld. The District shall have the right to accept or reject any legal representation that Department proposes to defend the indemnified parties.
8. Insurance. Department shall procure and maintain at all times it performs any portion of the Services the following insurance:
8.1. General Liability. One Million Dollars ($1,000,000) per occurrence and two Million Dollars ($2,000,000) general aggregate for bodily injury, personal injury and property damage in the form of Comprehensive General Liability and Contractual Liability.
8.2 Law Enforcement Legal Liability Insurance. Ten Million Dollars ($10,000,000).
8.3. Automobile Liability Insurance. On Million Dollars ($1,000,000) per occurrence and One Million Dollars ($1,000,000) general aggregate for automobile liability insurance that shall protect the Department and the District from all claims of Bodily injury, property damage, personal injury, death, and medical payments arising performing any portion of the Services by Department.
23 Item 3.
8.4. Workers’ Compensation and Employers’ Liability Insurance. For all the Department’s employees who are subject to this Agreement and to the extent required by the applicable state or federal law, Department shall keep in full force and effect, a Workers’ Compensation policy. That policy shall provide employers’ liability coverage with minimum liability coverage of One Million Dollars ($1,000,000) per accident for bodily injury or disease. Department shall provide an endorsement that the insurer waives the right of Subrogation against the District and its respective elected officials, officers, employees, agents, representatives, Contractors, Trustees, and Volunteers.
8.5. Other Insurance Provisions:
8.5.1. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
8.5.1.1. The District, its representatives, Contractors, trustees, officers, officials, employees, agents, and volunteers (“Additional Insureds”) are to be covered as additional insureds as respects liability arising out of activities performed by or on behalf of the Department; instruments of Service and completed operation of the Department; premises owned, occupied or used by the Department; or automobiles owned, leased, hired or borrowed by the Department. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds.
8.5.1.2. For any claims related to the services, the Department’s insurance coverage shall be primary insurance as respects the Additional Insureds. Any insurance or self-insurance maintained by the Additional Insureds shall be in excess of the Department’s insurance and shall not contribute with it.
8.5.1.3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Additional Insureds.
8.5.2. Department’s Insurance shall apply separately to each insured against who claim is made of suit is brought, except with respect to the limits of the insurer’s liability.
8.5.3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the District.
24 Item 3.
8.5.4. Department shall furnish the District with Certificates of insurance showing maintenance of the required insurance coverage and original endorsements affecting general liability and automobile liability coverage. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the District before Services commence.
9. Limitation of District Liability. Other than as provided in this Agreement, District’s financial obligations under this Agreement shall be limited to the payment of the compensation provided in this Agreement. Notwithstanding any other provision of this Agreement, in no event, shall District be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including but not limited to, lost profits or revenue, arising out of or in connection with this Agreement for the services performed in connection with this Agreement.
10. The Foregoing has been agreed upon by the following:
Gregory Blake, Superintendent Date
Thermalito Union Elementary School District
Bill LaGrone, Chief of Police Date
Oroville Police Department
David Pittman, Mayor Date
City of Oroville
25 Item 3.
EXHIBIT A
Scope of Services
The Oroville Police Department will provide the following services:
1. Under the Oroville Police Department Supervision, dedicate one (1) School Resource Officer (SRO) to Heritage Community Day School, Pioneer Community Day School, Nelson Avenue Middle School, Plumas Avenue Elementary, Poplar Avenue Elementary, and Sierra Avenue Elementary.
2. The SRO will coordinate enforcement details targeting truancy and assist faculty and staff in the development of a proactive truancy enforcement program.
3. The Oroville Police Department will provide all necessary training that would improve the effectiveness of the SRO.
4. The SRO will participate in home visits to student truants along with outreach workers and attend monthly meetings of the Truancy Team to coordinate with other Truancy prevention related services.
5. The SRO will coordinate enforcement details with campus staff targeting students and problem areas involving vandalism, narcotics, weapons on school grounds, fighting, loitering etc. The SRO will work with staff and the surrounding business community to target problems on or off campus involving students.
6. The SRO will assist school staff with the development of yearly safety updates, practice drills and implementation of the school’s safety plan.
7. The SRO may participate in the weekly school meetings and have weekly contact with school administrators.
8. The SRO will be available to assist staff with issues regarding mandated reporting and referrals to the Children’s Services Department.
9. The SRO will provide quarterly reports regarding the number of citations, home visits, student and parent contacts, staff and classroom presentations, attend coalition meeting, and other related activities.
10. Overtime will be contracted on an as needed basis and approved by the District prior to working overtime.
26 Item 3.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: RUTH DUNCAN, ASSISTANT CITY ADMINISTRATOR-ADMINISTRATIVE
SERVICES
RE: VEHICLE PURCHASES
DATE: AUGUST 1, 2023
SUMMARY
The Council may consider two vehicle purchases: one 2023 Ford F150 Super Cab 4x4 for the Streets Department and one 2023 Ford Escape for the Building Department.
DISCUSSION
Department requests for capital asset purchases are a key component during the budget cycle.
Staff has made their requests and a list is complied. This compiled list has been on past agendas and an updated comprehensive version including all requests is slated to be brought back at the next Council meeting on August 15, 2023.
Prior to bringing forward the comprehensive list, there are two purchases that require Council approval now as the vehicles are in stock and ready for pick up. This is unusual as many of our recent purchases have been subject to significant delays due to supply chain issues.
The first vehicle is a 2023 Ford F150 Super Cab 4x4 for the Streets Department that has been on the capital asset list over a year, however, was recently discovered that it was omitted from the last staff report of capital asset requests that were approved by Council. The total cost of this vehicle is $51,011.26.
The second vehicle is a 2023 Ford Escape for the Building Department. This vehicle is a request to swap out a previously approved F150 4x2 truck. We currently have (2) of these trucks on backorder so it has been requested to swap out one of the trucks for this Escape.
The Escape will be sufficient for the department’s needs and is in stock. Total cost for this vehicle is $38,562.51.
FISCAL IMPACT
$51,011.26 for (1) 2023 F150 Super Cab 4x4 and $38,562.51 for (1) 2023 Ford Escape.
Total cost of $89,563.77. Both purchases have been allocated in the Capital Asset Replacement Fund-Vehicles, 3003000-8030.
27 Item 4.
RECOMMENDATION
Approve the purchase of (1) 2023 F150 Super Cab 4x4 and (1) 2023 Ford Escape from Oroville Ford.
ATTACHMENTS
Quote for 1 2023 F150 Super Cab 4x4 for the Streets Department Quote for 1 2023 Ford Escape for the Building Department 28 Item 4.
29 Item 4.
30 Item 4.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: MATT THOMPSON, ACTING CITY ENGINEER
RE: SERVICES AGREEMENT WITH SUTTER BUTTES FLOOD CONTROL AGENCY
DATE: AUGUST 1, 2023
SUMMARY
The Council may consider entering a Services Agreement with Sutter Buttes Flood Control Agency (SBFCA) to provide assistance with managing the City’s flood risk reduction efforts on a on-call Task Order basis.
DISCUSSION
During the February 21, 2023, City Council meeting, the Sutter Buttes Flood Control Agency (SBFCA) gave a presentation to the City Council regarding the levees in and around the Oroville area. During this presentation SBFCA discussed issues the City’s levee has faced in the past, studies done on the levee, FEMA accreditation, and possible outcomes the City would face if the issues were not resolved, and the accreditation was not obtained.
After the discussion, the City Council directed City Staff to begin discussions with SBFCA on options the City can take going forward, develop a Services Agreement between the City and SBFCA, and bring it back to the Council for approval.
The Services Agreement will allow the City to issue Task Orders (TO) to SBFCA. Under this proposed Services Agreement, SBFCA staff will provide assistance in two general areas of expertise:
Assistance with managing the City’s flood program priorities, including assistance with strategic planning, financial planning, and identifying potential sources of funding for flood risk reduction projects.
Assistance with managing and implementing specific flood risk reduction or levee repair projects, where SBFCA staff will manage contractors and other specialized consultants contracted by the City (i.e. civil design, geotechnical, environmental, etc.) in order to advance and complete the projects.
The specific services provided by SBFCA will be determined by individual Task Orders issued by the City and accepted by SBFCA. Each Task Order will have a defined scope of work, budget, and schedule. SBFCA will keep an accounting of the costs it incurs in carrying out 31 Item 5.
any Services pursuant to this Agreement and will submit invoices and supporting documentation of said costs to the City for reimbursement.
FISCAL IMPACT
The fiscal impact will need to be assessed as task orders are presented to Council for authorization.
RECOMMENDATION
Staff recommends that the Council direct the City Administrator to execute a Services Agreement with SBFCA.
ATTACHMENTS
Exhibit A – Scope of Work
Services Agreement – Sutter Buttes Flood Control Agency (SBFCA) 32 Item 5.
May 16, 2023
1864056v1
1 SERVICES AGREEMENT
BETWEEN
THE SUTTER BUTTE FLOOD CONTROL AGENCY AND CITY OF OROVILLE This Services Agreement (“Agreement”) is entered into effective as of May _____, 2023 (the “Effective Date”), by and between the Sutter Butte Flood Control Agency (“SBFCA”) and the City of Oroville (“CITY”), each a “Party” and together the “Parties.” In consideration of the mutual promises, covenants, and agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Recitals. The following recitals are true and correct and shall be viewed as the context for this Agreement:
a. SBFCA is a Joint Powers Authority (JPA) that was created in June 2007 between Sutter County, Butte County, Yuba City, Live Oak, Gridley, Biggs, Levee District 1, and Levee District 9 for the purpose of addressing flood protection and reducing flood risk in the Sutter-Butte basin.
b. The City of Oroville wishes to contract with SBFCA on an on-call basis for services to help reduce flood risk within the City’s jurisdiction. c. The Parties wish to enter into this Agreement for the purpose of clarifying their roles with respect to the services performed by SBFCA for the CITY.
2. Term. This Agreement shall commence on the Effective Date and terminate upon thirty (30) days written notice by either Party to the other Party (the “Term”), or upon completion of Services.
3. Services. SBFCA agrees to provide the services (“Services”) as described within the scope of services attached hereto as Exhibit A (“Scope of Services”). The Services will be determined by Task Orders issued by the CITY and accepted by SBFCA.
4. Invoices and Payment.
a. CITY agrees to reimburse SBFCA for the cost of Services not reimbursed by outside funding sources such as State or federal grants. b. SBFCA will keep an accounting of the costs it incurs in carrying out the Services pursuant to this Agreement and will submit invoices and supporting documentation of said costs to CITY.
5. Relationship of the Parties. In performing the Services, SBFCA shall act in an independent capacity and not as an officer, employee, or agent of CITY. 33 Item 5.
May 16, 2023
1864056v1
2 6. Authority. It is understood that SBFCA is to provide flood management program assistance, project management, consultation, and other related services to the CITY. SBFCA shall possess no authority with respect to any CITY decision. As an independent contractor, SBFCA shall have no right or authority to bind CITY to any obligation.
7. Indemnification. SBFCA shall indemnify, defend, and hold harmless CITY, its officers, employees, and agents from and against any and all claims, loss, costs, expenses , injury, or damage arising out of the recklessness willful misconduct of SBFCA, its employees, officers, or agents in performance of this Agreement, excepting liabilities due to the negligence, recklessness, or willful misconduct of CITY.
8. Entire Agreement. This Agreement supersedes any and all agreements, either oral or written, between the Parties with respect to the rendering of Services. No other agreement, statement, or promise not contained in this Agreement shall be valid and binding. Any modification of this Agreement will be effective only if in writing and signed by the Party to be bound.
9. Amendments. Any amendment to this Agreement must be in writing and executed by both parties.
10. Jurisdiction. This Agreement shall be administered and interpreted under the laws of the State of California.
11. Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way, and the Parties hereby agree that the portion so held invalid, unenforceable, or void shall, if possible, be deemed amended or reduced in scope, or otherwise be stricken from this Agreement to the extent required for the purposes of validity and enforcement thereof.
12. Section Headings for Convenience Only. The section headings herein are for the purpose of convenience only and are not intended to define or limit the contents of any section.
13. Waiver. The failure of either Party to insist on strict compliance with any of the terms, covenants, or conditions of this Agreement by the other Party shall not be deemed a waiver of that term, covenant, or condition nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other times.
14. Assignment. This Agreement cannot be assigned by either Party without the prior written consent of the other Party.
15. Governing Law. This Agreement shall be governed by the laws of the State of California.
16. Counterpart Originals. This Agreement may be signed in counterpart originals. 34 Item 5.
May 16, 2023
1864056v1
3 SUTTER BUTTE FLOOD CONTROL AGENCY
___________________________
Board Chair
CITY OF OROVILLE
___________________________
Name, Title
35 Item 5.
May 16, 2022
Page A-1
EXHIBIT A
Sutter Butte Flood Control Agency and City of Oroville
Services Agreement
Scope of Work
Background
The City of Oroville (City) is located on the left bank of the Feather River in Butte County, California. The City was established as the head of navigation to supply gold miners during the Gold Rush. The City experienced flooding in 1907, and as a response, constructed a 1.25 mile concrete faced levee to protect the downtown area. The City of Oroville levee is located on the left (south) bank of the Feather River between Table Mountain Boulevard and Highway 70. The upstream end of the levee ties into high ground about 500 feet downstream of Table Mountain Boulevard at approximately river mile (RM) 66.17. The downstream end of the levee ties into Highway 70 at RM 65.0. Upstream of the levee the Feather River is confined by high ground.
During the 1930s, dredger operations to narrow and deepen the river channel placed spoils on and against the waterside concrete face of the levee. No substantial improvements of the levee have been undertaken since the 1930s.
In 1951, the California State Legislature authorized construction of the Oroville Dam.
Construction of the earth-fill dam began in 1961 and was completed in 1968. It has a storage capacity of 3,537,577 acre feet with a reserved flood pool of 20% of capacity used to control peak flow releases to the Feather River. The dam is located approximately five miles upstream of the City of Oroville.
Since completion of the Oroville Dam, two flood events have occurred in the City of Oroville. In 1986, a release from the dam of 150,000 cubic feet per second (cfs) caused minimal flooding downstream of the Oroville levee west of Highway 70. In 1997, a peak release of approximately 160,000 cfs caused similar flooding and also resulted in a significant boil on the landside of the levee in the downtown area immediately upstream of Bedrock Park. Evacuations of the City were ordered in 1997 due to the threat of uncontrolled releases at Oroville Dam, which never occurred. Both of these events were within the design capacity of the Oroville Dam.
Identified Issues and Deficiencies
Upon initial evaluation, it appears as though the levee has several issues of concern related to its ability to meet current engineering standards including: the presence of a boil during the 1997 flood event, seepage and stability concerns as a result of construction using dredge spoils and mine tailings, and the presence of encroachments on or within the levee prism.
To address the issues of concern, the City has requested that Sutter Butte Flood Control Agency (SBFCA) provide assistance with managing the City’s flood risk management efforts on an on36 Item 5.
May 16, 2022
Page A-2
call basis. The federal and state criteria for flood management are evolving and complex, potential sources of funding require tracking and an understanding of those criteria, and the requirements are numerous and difficult to competently meet without an individual whose primary charge is flood risk management. This Scope of Work (SOW) provides a general description of the work to be completed under the Services Agreement between SBFCA and the City of Oroville. The specific services related to each work element below will be determined by individual Task Orders issued by the City and accepted by SBFCA.
Work Element 1 – Flood Program Assistance
SBFCA is a joint powers agency with a goal to reduce flood risk for the Sutter Butte basin. SBFCA will work with City staff to identify flood risk management priorities and advance flood risk management projects on behalf of the City. SBFCA will carry out this work utilizing SBFCA’s existing employees and staff of professional consultants, comprised of many disciplines, to carry out the work. This work typically includes a number of different components such as program planning, financial planning, project development, engineering review and analysis, research and pursuit of funding, grant management and administration, and public outreach assistance. As part of these efforts, SBFCA will provide expertise in the following disciplines:
• Management & Administration
• Accounting/Financial Services
• Strategic Planning
• Agency Engineering
• Public Outreach and Engagement
Work Element 2 – Project Management
Flood risk management projects are complex and involve many overlapping layers of regulatory review and approval. Once specific projects are identified and a funding source is secured, SBFCA staff will manage contractors and other specialized consultants contracted by the City (i.e. civil design, geotechnical, environmental, etc.) in order to advance and complete the projects. SBFCA’s project implementation team will be comprised of consultant sub-teams and different disciplines who will be working concurrently with different agencies and outside project partners (i.e. DWR, USACE, Central Valley Flood Protection Board (CVFPB), etc). The project management work typically includes:
• Prepare, monitor and manage overall project schedules and budgets. • Provide direction to team members.
• Ensure proper communication between the teams.
• Ensure appropriate communication with funding, review, and permitting agencies. • Ensure that the work is being completed in an efficient, timely, and effective manner. • Make day-to-day decisions under the direction of City staff and consistent with City Council policy.
37 Item 5.
May 16, 2022
Page A-3
• Develop communication and engagement plan with interested parties (stakeholders) of the Project.
• Convene meetings with City staff for status reporting and progress updates. Meetings will occur on a monthly basis at a minimum or more often as needed based on project status.
38 Item 5.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: AMY BERGSTRAND, BUSINESS ASSISTANCE AND HOUSING
DEVELOPMENT DIRECTOR
RE: CONTRACT WITH BUTTE CONSTRUCTION COMPANY FOR MISSION
ESPERANZA PALLET SHELTER DEVELOPMENT PROJECT
DATE: AUGUST 1, 2023
SUMMARY
The Council may consider accepting the proposal from Butte Construction Company and consider approval of a project contract for the Mission Esperanza (Low-barrier Navigation Center and Shelter) Development.
DISCUSSION
In October 2021, the California Homeless Coordinating and Financing Council released a request for application for Encampment Resolution Funding with applications due in December of 2021. This funding was established to assist local jurisdictions initiate innovative and replicable efforts to resolve encampment concerns and to support individuals in accessing safe and stable housing. In December 2021, the City partnered with the Oroville Rescue Mission to submit an application that would address the needs of a known encampment in the city.
On October 27, 2022, the City of Oroville was awarded $2,733,374.11 in Encampment Resolution Funding (ERF-2-L) Program grant funds from the California Interagency Council on Homelessness (Cal ICH). The project is titled “Mission Esperanza.” This funding is budgeted for both services and capital improvements.
On May 8, 2023, a Request for Proposals (RFP) was published and posted for the preparation of engineered drawings and construction of the site to convert the existing shop building into an intake/navigation center, office space, and congregate shelter, including grading and preparing pads to erect (20) non-congregate pallet shelters (15 in Phase I and 5 ADA units in Phase II), and the installation of utilities and infrastructure to accommodate all upgrades to the facility to accommodate up to 40 persons in non-congregate units and 40 persons in congregate interim shelter. The construction contract covers Phase I, which includes all infrastructure for fifteen (15) pallet shelters, forty (40) congregate beds and offices for service providers. Although the contract does not include construction costs for Phase II which the city has a bid for, once funding is secured, staff will amend the agreement to include the items included in Phase II of the bid which include five (5) concrete shelter pads, pedestals for ADA compliant shelter units, a concrete pad for the community building/intake 39 Item 6.
shelter/security shed, perimeter fencing and exterior lighting. If the ERF-2-R application is funded, city staff will work with Butte Construction Company to prepare change orders to include Phases II & III. Phase III will include an additional fifteen (15) concrete pads for fifteen non-congregate shelter units, resulting in the addition of thirty non-congregate beds bringing the number of interim shelter beds up to 105.
Butte Construction Company is proposing to complete Phase I of the work, which is estimated at $1,968,000.00, plus a 10% contingency budgeted for unforeseen issue, additions, etc., bringing the total contract to $2,164,800. At this time, the project has secured funding for Phase 1 of the project in an amount not to exceed $1,968,000 plus the 10% contingency bringing the total contract for approval today at $2,164,800. Currently staff is adjusting the servicing section of the ERF-2-L budget to close the gap for construction needs under the Phase 1 scope of work. However, if the additional ERF-2-R funding is awarded, staff anticipates returning the funds to the original budget item. It is anticipated that staff will return to council to amend the agreement to include additional capital improvements once funding is secured.
In addition, there were two alternatives identified for this project for consideration should additional funding be secured: 1) rehabilitate and repair perimeter fence at $186,762.00, and 2) relocate the women’s restroom to the southeast corner of the building for $15,363.00, totaling $202,125.00 in alternatives. The repair/replacement of the perimeter fencing will be completed in Phase II; however, it is likely that the relocation of the women’s restroom will not take place to save funds for higher priority needs. This level of work will only occur if additional funding is awarded, and a change order is approved with the contractor.
Since the time of the grant application in December 2021 and the time of bid receipt in June 2023, the impacts of the pandemic have been realized and costs for labor, goods, materials, and supplies have significantly increased. Additionally, the availability and capacity for skilled labor and professional services has diminished, extending the timeline for the project out farther than originally anticipated. This project is an investment in the city’s crisis response system that will be able to address the needs of the unsheltered population for many years to come.
FISCAL IMPACT
The funds in the amount of $2,164,800 (for base bid of $1,968,000, and 10% contingency $196,800) will come from: $914,800 from Account No. 5213-6360-Outside Services, Fund 152 (Planning Grants); $500,000 of ARPA funding from Butte County; and $750,000 of ARPA funds from the City will supplement the budget for construction. All funds for Phase I efforts have been secured.
RECOMMENDATION
1. Approve Res. No. 9172 - A RESOLUTION OF THE OROVILLE CITY COUNCIL
AUTHORIZING AND DIRECTING THE MAYOR TO SIGN AND ACCEPT THE
PROPOSAL WITH BUTTE CONSTRUCTION COMPANY, AND AUTHORIZING BUTTE
CONSTRUCTION COMPANY TO COMPLETE THE PROPOSED MISSION ESPERANZA PROJECT IN THE AMOUNT OF $1,968,000 AND A 10% CONTINGENCY IN THE AMOUNT OF $196,800 (TOTAL $2,164,800) SHOULD ANY DEFICIENCIES BE DISCOVERED DURING THE PROJECT.
40 Item 6.
2. Authorize the City Administrator to modify or amend the Butte Construction Company contract to include any additional amenities, alternatives or needs that the project may have, contingent upon funding availability.
ATTACHMENTS
1. Resolution No. 9172
2. Project Contract No. 3467 with Attachments
3. Bid for Pallet Shelter Construction
4. Bid Opening Summary
41 Item 6.
CITY OF OROVILLE
RESOLUTION NO. 9172
A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING AND DIRECTING
THE MAYOR TO ACCEPT AND SIGN THE PROPOSAL WITH BUTTE CONSTRUCTION
COMPANY AUTHORIZING BUTTE CONSTRUCTION COMPANY TO COMPLETE THE
PROPOSED MISSION ESPERANZA PROJECT IN AN AMOUNT NOT TO EXCEED $1,968,000 AND A 10% CONTINGENCY IN THE AMOUNT OF $196,800 SHOULD ANY
DEFICIENCIES BE DISCOVERED DURING THE PROJECT FOR A TOTAL PROJECT AMOUNT OF $2,164,800.
NOW, THEREFORE, BE IT RESOLVED by the Oroville City Council as follows:
1. The Mayor is hereby authorized and directed to sign and accept the proposal from Butte Construction Company, authorizing Butte Construction Company to compete Phase 1 of the proposed Mission Esperanza Project in the amount of $1,968,000 and a 10% contingency in the amount of $196,800 should any deficiencies be discovered during the project for a total amount of $2,164,800.
2. The City Clerk shall attest to the adoption of this Resolution.
PASSED AND ADOPTED by the City Council of the City of Oroville at a regular meeting on August 1, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:
Scott E. Huber, City Attorney Jackie Glover, Assistant City Clerk 42 Item 6.
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PROJECT CONTRACT
THIS PROJECT CONTRACT (the “contract” or “Contract”), is made and entered into this 1st day of August, 2023, by and between City of Oroville (referred to herein as the “Owner” or the “City”) and Butte Construction Company (referred to herein as the "Contractor").
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:
1) THE CONTRACT DOCUMENTS.
The complete contract is comprised of and may or may not include: Invitation for Bids; Information for Bidders; Bid Schedule; Proposal Form; Bidder’s Bond; Contract; General Conditions; Special Provisions; Technical Provisions; Payment Bond; Performance Bond; Notice of Award; Notice to Proceed; Change Orders; Supplemental Drawings Issued; Drawings; Specifications and Contract Documents; All addenda or bulletins issued during the time of bidding or forming a part of the documents loaned to the bidder for preparation of the bid; The complete plans and provisions, regulations, ordinances, codes, and laws incorporated therein or herein by reference or otherwise applicable to the Project.
All of the above documents are intended to cooperate so that any work called for in one and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. The documents comprising the complete contract are hereinafter referred to collectively as the Contract Documents.
2) THE WORK.
Contractor agrees to furnish all tools, apparatus, facilities, equipment, labor and materials (except that specifically mentioned as being furnished by others) necessary to perform and complete the work in a “good and workmanlike manner” as called for, and in the manner designated in, and in strict conformity with the Plans, Detail Specifications, and other Contract Documents which are identified by the signatures of the parties to this Contract and are, collectively, entitled:
MISSION ESPERANZA PALLET SHELTER
DEVELOPMENT PROJECT
3) CONTRACT PRICE.
The City agrees to pay, and the Contractor agrees to accept, in full payment for the work above agreed to be done, up to the following compensation: $1,968,000 as provided in the bid submitted to the City from Contractor. In no event shall Contractor’s compensation exceed the amount of $1,968 ,000, under Phase 1 of the bid, without additional written authorization from the City. Payment by City under this Agreement shall not be deemed a 43 Item 6.
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waiver of defects in Consultant’s services, even if such defects were known to the City at the time of payment.
For the purpose of fixing the amount of bonds referred to in the Instructions to Bidders, it is estimated by both Parties that the total contract price shall be based on the Contractor’s Base Bid amount for Phase 1 only.
Upon such time that the City obtains additional funding in support of the project, the City shall present Contractor with a written amendment to this Agreement for completion of Phase 2 bid work and any alternatives presented by Contractor and authorized, under amendment, by City; this will be no later than 60 days after contract execution. 4) DISPUTES PERTAINING TO PAYMENT FOR WORK.
Should any dispute arise respecting the true value of any work done or any work omitted, or of any extra work which the Contractor may be required to do or respecting the size of any payment to the Contractor during the performance of this Contract, the dispute shall be informally mediated between the parties. Following such mediation, either party may file an action exclusively in the Butte County Superior Court or in the United States District Court, Eastern District of California. Under no condition shall there be a cessation of work by the Contractor during any such dispute. This article does not exclude recovery of damages by either party for delays.
5) PAYMENT.
Not later than the 20th day of each calendar month, the Contractor shall make a partial payment request to the City on the basis of an estimate approved by the Engineer of the work performed since the last partial payment request during the preceding month by the Contractor with five percent (5%) of the amount of each such estimate retained by the City, until completion of the Project and the recordation of a Notice of Completion of all work covered by this Contract. The City shall make any partial payments provided for in this contract to the Contractor within 30 days of the City’s receipt of an undisputed and properly executed partial payment request from the Contractor. The City shall pay the Contractor interest on the amount of any portion of a partial payment, excluding retention amounts, not made to the Contractor within 30 days of the City’s receipt of an undisputed and properly executed partial payment request from the Contractor at the legal rate set forth in California Code of Civil Procedure Section 685.010. Upon receipt of a partial payment request from the Contractor, the City shall review the partial payment request for the purpose of determining whether or not the partial payment request is a proper partial payment request. Any partial payment request determined by the City not to be a proper partial payment request suitable for payment shall be returned to the Contractor by the City within 14 days of the City’s receipt of such partial payment request. A partial payment request returned to the Contractor by the City under the provisions of this section shall be accompanied by a written document setting forth the reason(s) why the partial payment request is not proper. The number of days for the City to make a certain partial payment provided for in this Contract, without incurring interest pursuant to this section, shall be reduced by the number of days by which the City exceeds the 14 day return 44 Item 6.
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period for such partial payment request, if determined to be improper, as set forth in this section. For the purposes of this section, a “partial payment” means all payments due to the Contractor under this contract, exclusive of that portion of the final payment designated as retention earnings. Also, for the purposes of this section, a partial payment request shall be considered properly executed by the City, if funds are available to pay the partial payment request and payment is not delayed due to an audit inquiry by the City’s financial officer. The City will release Contractor's retention earnings within 45 days after recordation of Notice of Completion, as defined in California Civil Code Section 3093. Recordation of a Notice of Completion for the Project by the City shall constitute the City’s acceptance of the Project work.
6) TIME FOR COMPLETION.
All work under this contract shall be completed within a period of 130 working days from the date of the Contractor's receipt of a Notice to Proceed from the City. 7) EXTENSION OF TIME.
If the Contractor is delayed by acts of negligence of the City, or its employees or those under it by contract or otherwise, or by changes ordered in the work, or by strikes, lockouts, fire, unavoidable casualties, documentable delays in delivery of materials, review by outside agencies, or any causes beyond the Contractor's control, or by delay authorized by the City, or by any justifiable cause which the Engineer shall authorize, then the Contractor shall make out a written claim addressed to the City setting forth the reason for the delay and the extension of the time requested and forward a copy of the claim to the Engineer for approval.
The Engineer will evaluate the claim and if the claim is justifiable, will request the City's approval. No such extension will be allowed unless written claim therefore has been made within 3 days after the delay became apparent.
If the Contractor fails or refuses to complete the work within the time specified, including authorized extensions, there shall be deducted from monies due the Contractor, not as a penalty, but as liquidated damages the sum of Five Hundred Dollars ($500.00) for each calendar day subsequent to the time specified for each project and the time the work is actually completed and accepted. Delays caused by adverse weather conditions or conditions for which the Owner is clearly responsible will be added to the contract time. 8) LABOR PROVISIONS.
The project is subject to both federal and state prevailing wages. The Contractor shall pay laborers the higher of either the federal or state prevailing wage rate determination for the trades to be utilized. The contractor and all subcontractors on the project shall complete electronic reporting of prevailing wage rate reports through the Department of Industrial Relations, with copies of such reports to be provided to the City. 9) CONTRACT WORK HOURS AND SAFETY STANDARDS REQUIREMENTS. 45 Item 6.
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As used in the following provision, the term “laborers” and “mechanics” include watchmen and guards.
a. Overtime Requirements. Neither the Contractor nor any subcontractor contracting for any part of the Project which may require orinvolve the employment of laborers or mechanicsshall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek, whichever is greater.
b. Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in paragraph a. above, the Contractor and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, the Contractor and subcontractor shall be liable to the City for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph a. above, in the sum of $3,000 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph a. above.
c. Withholding for Unpaid Wages and Liquidated Damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any monies payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same Contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph b. above.
d. Working conditions. Neither the Contractor nor any subcontractor may require any laborer or mechanic employed in the performance of any contract to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to his health or safety as determined under construction safety and health standards (29 CFR Part 1926) issued by the Department of Labor.
e. Subcontracts. The Contractor and any subcontractor shall insert in any subcontracts the clauses set forth in paragraphs a. through d. and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs a. through d.
10) NONDISCRIMINATION.
The Contractor, with regard to the work performed by it during the contract, shall not 46 Item 6.
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discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by Section
21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.
11) DISADVANTAGED BUSINESS ENTERPRISE PROGRAM PROVISIONS.
The Contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOTassisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as recipient deems appropriate.
The Contractor agrees to pay each subcontractor under this contract for satisfactory performance of its contract no later than 10 days from the receipt of each payment the Contractor receives from City. The Contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor's work is satisfactorily completed.
Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City. This clause applies to both DBE and non-DBE subcontractors.
12) CIVIL RIGHTS.
The Contractor assures that it will comply with pertinent statutes, Executive Orders, and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age or handicap be excluded from participating in any activity conducted with or benefiting from Federal assistance. This Provision binds the Contractor from the bid solicitation period through the completion of the contract. This provision shall be inserted in all subcontracts, subleases, and other agreements at all tiers. 13) SOLICITATIONS FOR SUBCONTRACTS, INCLUDING PROCUREMENTS OF MATERIALS AND EQUIPMENT.
In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color or national origin.
14) INFORMATION AND REPORTS.
The Contractor shall provide all information and reports required by the Regulations or 47 Item 6.
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directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the City and shall set forth what efforts it has made to obtain the information.
15) SANCTIONS FOR NONCOMPLIANCE.
In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, the City shall impose such contract sanctions as it may determine to be appropriate, including but not limited to:
a. Withholding of payments to the Contractor under the contract until the Contractor complies, and/or
b. Cancellation, termination, or suspension of the contract, in whole or in part. 16) INSPECTION OF RECORDS.
The Contractor shall maintain an acceptable cost accounting system. The City, the Federal Aviation Administration, the Comptroller General of the United States or any of their duly authorized representatives shall have access to any books, documents, paper, and records of the Contractor which are directly pertinent to this Contract or the Project for the purposes of making an audit, examination, excerpts, and transcriptions. The Contractor shall maintain all required records for 3 years after the City makes final payment and all other pending matters are closed.
17) RIGHTS IN INVENTIONS.
All rights to inventions and materials, if any, generated under this contract are subject to regulations issued by the City. Information regarding these rights is available from the City. 18) BREACH OF CONTRACT TERMS.
Any violation or breach of terms of this Contract on the part of the Contractor or its subcontractors may result in the suspension or termination of this Contract or such other action that may be necessary to enforce the rights of the City under this Contract. The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.
19) TERMINATION OF CONTRACT BY CITY.
a. The City may, by written notice, terminate this Contract in whole or in part at any time, 48 Item 6.
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either for the City’s convenience or because of the Contractor’s failure to fulfill its contract obligations. Upon receipt of such notice, services shall be immediately discontinued (unless the notice directs otherwise) and all materials as may have been accumulated in performing this Contract, whether completed or in process, delivered to the City. b. If the termination is for the convenience of the City, an equitable adjustment in the contract price shall be made, but no amount shall be allowed for anticipated profit on unperformed services.
c. If the termination is due to failure to fulfill the Contractor’s obligations, the City may take over the work and prosecute the same to completion by contract or otherwise. In such case, the Contractor shall be liable to the City for any additional cost occasioned to the City thereby. d. If, after notice of termination for failure to fulfill contract obligations, it is determined that the Contractor had not so failed, the termination shall be deemed to have been affected for the convenience of the City. In such event, adjustment in the contract price shall be made as provided in the second paragraph of this clause.
e. The rights and remedies of the City provided in this clause are in addition to any other rights and remedies provided by law or under this contract. 20) INCORPORATION OF PROVISIONS.
The Contractor shall include the provisions of this contract in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations of directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the City may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the City to enter into such litigation to protect the interests of the City and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. 21) CONTRACTOR CLAIMS OF $375,000 OR LESS.
Claims by the Contractor relating to the Project for (a) a time extension, (b) money or damages arising from work done by, or on behalf of, the Contractor on the Project for which payment is not expressly provided for or to which the Contractor is not otherwise entitled, or (c) an amount that is disputed by the City, with a value of $375,000 or less, are subject to the claims procedures set forth in California Public Contract Code Sections 20104, et seq., except as otherwise provided in this Contract and the incorporated documents, conditions and specifications.
22) LOBBYING AND INFLUENCING FEDERAL EMPLOYEES.
a. No Federal appropriated funds shall be paid, by or on behalf of the Contractor or its 49 Item 6.
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subcontractors, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant or the amendment or modification of any Federal grant.
b. a. If any funds other than Federal appropriated funds have been paid or will be paid by the Contractor or its subcontractors to any person for influencing or attempting to influence an officer or employee of the City, any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal grant, the contractor shall complete and submit Standard Form-LLL, “Disclosure of Lobby Activities,” in accordance with its instructions. 23) ASSIGNMENT OF CERTAIN RIGHTS TO THE CITY.
In entering into this Contract or a subcontract to supply goods, services, or materials pursuant to this Contract, the Contractor and/or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to this Contract or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgement by the parties. 24) ENERGY CONSERVATION REQUIREMENTS
The contractor agrees to comply with mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Public Law 94-163). 25) ATTACHMENTS.
1) Notice Inviting Bids
2) Contractor’s Bid
IN WITNESS WHEREOF, the parties have caused this Construction Contract to be executed on the day and year first herein written.
AGENCY: City of Oroville, A Municipal Corporation (First Party) By: _________________________________________________________________________ Mayor, Daivid Pittman
CONTRACTOR: Butte Construction Company (Second Party)
50 Item 6.
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By: ________________________________________________________________________ (Authorized Representative) (Sign, Print Name and Official Title) APPROVED AS TO FORM:
By: _________________________________________________________________________ City Attorney, Scott Huber
ATTEST:
By: __________________________________________________________________________ City Clerk, Brian Ring
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Item 6.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BRIAN RING, CITY ADMINISTRATOR
RE: OROVILLE CHAMBER OF COMMERCE ANNUAL BBQ
DATE: AUGUST 1, 2023
SUMMARY
The Council will consider the authorization for the purchase of one or two sponsor tables at the 2023 Oroville Chamber of Commerce Annual BBQ to be held on August 17, 2023
DISCUSSION
The Oroville Area Chamber of Commerce is hosting the annual BBQ to support the Chamber at Riffles Resort. The city has traditionally supported this event by purchasing one or two tables at the event. The cost of each table is $455. Each table includes seating and dinner for 8 people.
The event will feature speakers from the Chamber and Member Businesses. This is an opportunity to support the Chamber as the Chamber supports and promotes the businesses of the city.
FISCAL IMPACT
Reduction of the Mayor’s and Council’s budget line item - Special Department Expenses. There is currently $3,000 available.
RECOMMENDATION
Authorize Staff to purchase one or two tables for the city at the 2023 annual BBQ. 106
Item 7.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: RUTH DUNCAN, ASSISTANT CITY ADMINISTRATOR-ADMINISTRATIVE
SERVICES
RE: ANNUAL SPECIAL TAX FOR THE CITY’S COMMUNITY FACILITIES DISTRICT NO. 2006-1 (WESTSIDE PUBLIC SAFETY FACILITIES) AND DISTRICT NO. 2006-2 (PUBLIC SAFETY SERVICES) FOR FISCAL YEAR 2023/24
DATE: AUGUST 1, 2023
SUMMARY
The City Council will consider the annual special tax relating to the City’s Community Facilities Districts (“CFD’s”): No. 2006-1 and No. 2006-2.
DISCUSSION
In October 2006, the City completed the formation of two CFD’s designed to establish a special tax for subdivision projects in the Thermalito area. CFD No. 2006-1 was formed to fund the design and construction of a fire and police facility to be located at the Oroville Airport. CFD No. 2006-2 was formed to provide ongoing funding to maintain and staff these facilities in perpetuity. Both CFD’s are funded through the collection of a special tax attached to the property tax bill issued by the Butte County Tax Collector’s Office. Currently, four subdivisions are included in these CFD’s. The rate and method of apportionment provides for the collection of certain tax amounts for both final mapped property without building permits issued (final mapped property) and final mapped property that have had a building permit issued (developed property).
Per Senate Bill 165, an annual Report for each CFD must be filed with the City Council. The annual report shall contain all of the following:
The amount of funds collected and expended.
The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1 or Section 53410.
The attached Reports fulfill these minimum requirements. 107
Item 8.
The City Council will consider the following items for the two CFD’s:
1. Establish the annual special tax for Fiscal Year 2023/24; and
2. Direct the Butte County Auditor-Controller’s Office to attach the special tax to the property tax bill of those final mapped and developed parcels within the two CFD’s.
FISCAL IMPACT
Funds are collected on the Butte County tax roll and placed into a “Special Fund” account for specified expenses within the two CFD’s.
RECOMMENDATION
1. Adopt Resolution No. 9170 - A RESOLUTION OF THE CITY COUNCIL
ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-1, WESTSIDE PUBLIC SAFETY FACILITIES, FOR FISCAL YEAR 2023/24
2. Adopt Resolution No. 9171 - A RESOLUTION OF THE CITY COUNCIL
ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-2, PUBLIC SAFETY SERVICES, FOR FISCAL YEAR 2023/24
3. Authorize the Mayor to sign the Proposition 218 or Compliance Certification and Hold Harmless Statement for inclusion on the 2023/24 Butte County Tax Roll.
ATTACHMENTS
Resolution No. 9171
Resolution No. 9170
Proposition 218 or Compliance Certification of Special Tax Levy 108
Item 8.
CITY OF OROVILLE
RESOLUTION NO. 9170
A RESOLUTION OF THE CITY COUNCIL ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-1, WESTSIDE PUBLIC SAFETY FACILITIES, FOR FISCAL YEAR 2023/24
WHEREAS, the Oroville City Council (hereafter referred to as the “legislative body”), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a special tax district, all as authorized pursuant to the terms and provisions of the “Mello Roos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the California Government Code. Said special tax district is known and designated as Community Facilities District No. 2006-1, Westside Public Safety Facilities (hereafter referred to as “CFD No. 2006-1”) and,
WHEREAS, the legislative body, by ordinance and as authorized by Section 53340 of the California Government Code, has authorized the levy of a special tax to pay the costs and expenses related to CFD No. 2006-1 and this legislative body desires to establish the specific special tax rate to be collected for the upcoming fiscal year.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE LEGISLATIVE BODY AS FOLLOWS:
Section 1 That the above recitals are true and correct.
Section 2 The specific special tax rate to be collected for CFD No. 2006-1 for the upcoming fiscal year (2023/24) is hereby determined and established in the table below.
A listing of individual parcels, showing the corresponding special tax rate, is attached hereto as “Exhibit A”.
TYPE RATE
Developed Property $600.00 per Developed Property
Final Mapped Property $300.00 per Final Mapped Property Section 3 That the special tax rate as set forth above does not exceed the amount as previously authorized by ordinance of this legislative body and is not in excess of that as previously approved by the qualified electors of CFD No. 2006-1, and is in compliance with Proposition 218, Section XIII D of the Constitution of the State of California.
Section 4 That the proceeds of the special tax shall be used to pay, in whole or in part, the costs of the following:
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Item 8.
A. Preliminary and Incidental Expense and Appurtenant Work and Improvements – the authorized facilities shall be deemed to include the costs and expenses of mobilization, clearing, grubbing, protective fencing and erosion control, excavation, dewatering, lime treatment, drainage ditches, rock outfalls, curb, gutter and sidewalks, base and finishing pavement, striping, traffic signals, street lights, landscaping, irrigation, soundwalls, retaining walls, barricades and related appurtenant work and facilities, together with the costs and expenses of engineering design, environmental analysis, utility relocation, permits for work in jurisdictional waters, right-of-way acquisition, plan review, project management, construction related surety bonds or like security instruments, construction staking and management, inspection and any like fees and costs incidental to such acquisition, construction and installation.
B. Fire station and related firefighting and suppression equipment, furniture and furnishings.
C. Police substation and related furniture, furnishings and equipment.
The proceeds of the special tax shall be used as set forth above and shall not be used for any other purpose.
Section 5 The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and same procedure and sale in cases of delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting said special taxes.
Section 6 All monies collected shall be paid into a fund for CFD No. 2006-1, including any reserve fund amounts.
Section 7 The County Auditor is hereby directed to enter in the next County assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked “public services” or “special tax” or by any other suitable designation, the installment of the special tax and the exact rate of the special tax as stated above.
Section 8 The County Auditor shall then, at the close of the tax collection period, promptly render to the City of Oroville, a detailed report showing the amount(s) of such special tax installments, interest, penalties and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making such collection.
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PASSED AND ADOPTED by the Oroville City Council at a regular meeting held on August 1, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSTENT:
David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:
Scott Huber, City Attorney Jackie Glover, Assistant City Clerk 111
Item 8.
ASSESSMENT TITLE: Public Safety Services TAXCODE: 94001 PLEASE ONLY CHECK ONE:
Is This a Compliance Certification____X___________ OR A Proposition 218 Certification______________
PROPOSITION 218 OR COMPLIANCE CERTIFICATION AND HOLD HARMLESS STATEMENT 2023-2024
The City of Oroville certifies the following:
I have read and am familiar with the requirements of Article XIIIC and XIIID of the State Constitution as revised by Proposition 218, including the articles cited below, and believe that all of the taxes, assessments, levies and fees accompanying the 2023-2024 submission to the County-Auditor for inclusion on the Secured Property Tax roll are in compliance with the law.
Article XIII C. Sec. 2 (c) “Any general tax imposed, extended, or increased, without voter approval, by any local government on or after January 1, 1995, and prior to the effective date of this article, shall continue to be imposed only if approved by a majority vote of the voters voting in an election on the issue of the imposition, which election shall be held within two years of the effective date of this article and in compliance with subdivision (b).”
Article XIII D. Sec. 5 “…this article shall become effective the day after the election unless otherwise provided. Beginning July 1, 1997, all existing, new, or increased assessments shall comply with this article.”
Article XIII E. Sec. 6 (d) “Beginning July 1, 1997, all fees or charges shall comply with this section.” The City of Oroville agrees that it shall be solely liable and responsible, and will defend and hold harmless the County of Butte, the Board of Supervisors, the Auditor-Controller, the Tax Collector, its officers and employees, from litigation over whether the requirements of Proposition 218 were met with respect to such levy (levies).
If any judgment is entered against any indemnified party as a result of not meeting the requirements of Proposition 218 for such special tax(es), fee(s) or assessment(s), the Agency/District agrees that County may offset the amount of any judgment paid by an indemnified party from any moneys collected by County on Agency/District’s behalf, including property taxes, special taxes, fees, or assessments. In addition, the Agency/District shall be solely liable and responsible and will defend and hold the County and the County Auditor harmless from any and all legal fees or other costs incurred related to such a claim.
By: _______________________________________________________________________________ Mayor, David Pittman
112
Item 8.
CITY OF OROVILLE
RESOLUTION NO. 9171
A RESOLUTION OF THE CITY COUNCIL ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-2, PUBLIC SAFETY SERVICES, FOR FISCAL YEAR 2023/24
WHEREAS, the Oroville City Council (hereafter referred to as the “legislative body”), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a special tax district, all as authorized pursuant to the terms and provisions of the “Mello Roos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the California Government Code. Said special tax district is known and designated as Community Facilities District No. 2006-2, Public Safety Services (hereafter referred to as “CFD No. 2006-2”) and,
WHEREAS, the legislative body, by ordinance and as authorized by Section 53340 of the California Government Code, has authorized the levy of a special tax to pay the costs and expenses related to CFD No. 2006-2 and this legislative body desires to establish the specific special tax rate to be collected for the upcoming fiscal year.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE LEGISLATIVE BODY AS FOLLOWS:
Section 1 That the above recitals are true and correct.
Section 2 The specific special tax rate to be collected for CFD No. 2006-2 for the upcoming fiscal year (2023/24) is hereby determined and established in the table below.
A listing of individual parcels, showing the corresponding special tax rate, is attached hereto as “Exhibit A”.
TYPE RATE
Developed Property $600.00 per Developed Property
Final Mapped Property $300.00 per Final Mapped Property Section 3 That the special tax rate as set forth above does not exceed the amount as previously authorized by ordinance of this legislative body and is not in excess of that as previously approved by the qualified electors of CFD No. 2006-2, and is in compliance with Proposition 218, Section XIII D of the Constitution of the State of California. 113
Item 8.
Section 4 That the proceeds of the special tax shall be used to pay, in whole or in part, the costs of the following:
A. Fire protection and suppression.
B. Police protection.
The proceeds of the special tax shall be used as set forth above and shall not be used for any other purpose.
Section 5 The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and same procedure and sale in cases of delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting said special taxes.
Section 6 All monies collected shall be paid into a fund for CFD No. 2006-2, including any reserve fund amounts.
Section 7 The County Auditor is hereby directed to enter in the next County assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked “public services” or “special tax” or by any other suitable designation, the installment of the special tax and the exact rate of the special tax as stated above.
Section 8 The County Auditor shall then, at the close of the tax collection period, promptly render to the City of Oroville, a detailed report showing the amount(s) of such special tax installments, interest, penalties and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making such collection.
114
Item 8.
PASSED AND ADOPTED by the Oroville City Council at a regular meeting held on August 1, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSTENT:
David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:
Scott Huber, City Attorney Jackie Glover, Assistant City Clerk 115
Item 8.
ASSESSMENT TITLE: Westside Public Safety TAXCODE: 94000 PLEASE ONLY CHECK ONE:
Is This a Compliance Certification______X_________ OR A Proposition 218 Certification______________
PROPOSITION 218 OR COMPLIANCE CERTIFICATION AND HOLD HARMLESS STATEMENT 2023-2024
The City of Oroville certifies the following:
I have read and am familiar with the requirements of Article XIIIC and XIIID of the State Constitution as revised by Proposition 218, including the articles cited below, and believe that all of the taxes, assessments, levies and fees accompanying the 2023-2024 submission to the County-Auditor for inclusion on the Secured Property Tax roll are in compliance with the law.
Article XIII C. Sec. 2 (c) “Any general tax imposed, extended, or increased, without voter approval, by any local government on or after January 1, 1995, and prior to the effective date of this article, shall continue to be imposed only if approved by a majority vote of the voters voting in an election on the issue of the imposition, which election shall be held within two years of the effective date of this article and in compliance with subdivision (b).”
Article XIII D. Sec. 5 “…this article shall become effective the day after the election unless otherwise provided. Beginning July 1, 1997, all existing, new, or increased assessments shall comply with this article.”
Article XIII E. Sec. 6 (d) “Beginning July 1, 1997, all fees or charges shall comply with this section.” The City of Oroville agrees that it shall be solely liable and responsible, and will defend and hold harmless the County of Butte, the Board of Supervisors, the Auditor-Controller, the Tax Collector, its officers and employees, from litigation over whether the requirements of Proposition 218 were met with respect to such levy (levies).
If any judgment is entered against any indemnified party as a result of not meeting the requirements of Proposition 218 for such special tax(es), fee(s) or assessment(s), the Agency/District agrees that County may offset the amount of any judgment paid by an indemnified party from any moneys collected by County on Agency/District’s behalf, including property taxes, special taxes, fees, or assessments. In addition, the Agency/District shall be solely liable and responsible and will defend and hold the County and the County Auditor harmless from any and all legal fees or other costs incurred related to such a claim.
By: _______________________________________________________________________________ Mayor, David Pittman
116
Item 8.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND CITY COUNCIL MEMBERS
FROM: RUTH DUNCAN, ASSISTANT CITY ADMINISTRATOR-ADMINISTRATIVE
SERVICES
RE: ANNUAL SANITARY SEWER SERVICE TO BE LEVIED ON THE 2023-24
TAX ROLL
DATE: AUGUST 1, 2023
SUMMARY
The Council may consider a Resolution certifying that the Sewer Service charges to be levied on the 2023-24 tax roll are in compliance with Proposition 218.
DISCUSSION
For the 2023-24 fiscal year (FY), there is no planned City sewer service rate increases for the City. There is a planned increase in the monthly wastewater treatment charges for Sewerage Commission – Oroville Region (SCOR) in the rate of $4 per month for fiscal year 2023-24.
The City and SCOR monthly sewer service rates proposed for FY 2023–24 are summarized below.
SUMMARY OF MONTHLY SEWER COLLECTION AND TREATMENT RATES FOR FY 2023-24 Sewer Collection
(City)
City Increase
from FY 2022–23
Sewer
Treatment
(SC-OR)
SC-OR Increase
from FY 2022-23
Total Monthly
Rates Combined
(per EDU)
$23.56 $0 $19.85 $4.00 $47.41
Both the City’s and SCOR’s sewer charges are collected through placement on the Butte County property tax bills by the City.
FISCAL IMPACT
Revenue obtained from the sewer collection and treatment charges will fund both the City’s and SCOR’s planned maintenance and capital improvement projects. 117
Item 9.
RECOMMENDATION
Adopt Resolution No. 9169 - A RESOLUTION OF THE OROVILLE CITY COUNCIL
CERTIFYING TO THE COUNTY OF BUTTE THE VALIDITY OF THE LEGAL PROCESS
USED TO PLACE DIRECT CHARGES (SPECIAL ASSESSMENTS) ON THE SECURED TAX ROLL AND AUTHORIZING THE MAYOR TO EXECUTE THE PROPOSITION 218 CERTIFICATION OF TAX BILL LEVY FOR FISCAL YEAR 2023–24 SEWER SERVICE
CHARGES
ATTACHMENTS
Resolution No. 9169
Prop 218 or Compliance Certification and Hold Harmless Statement SCOR increase notice and resolution
118
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29 CITY OF OROVILLE
RESOLUTION NO. 9169
A RESOLUTION OF THE OROVILLE CITY COUNCIL CERTIFYING TO THE COUNTY
OF BUTTE THE VALIDITY OF THE LEGAL PROCESS USED TO PLACE DIRECT
CHARGES (SPECIAL ASSESSMENTS) ON THE SECURED TAX ROLL AND AUTHORIZING THE MAYOR TO EXECUTE THE PROPOSITION 218 CERTIFICATION
OR COMPLIANCE CERTIFICATION AND HOLD HARMLESS STATEMENT OF TAX
BILL LEVY
WHEREAS, the notices and election for special assessment fees for the purpose of the collection of sewer service charges to be included on the regular County property tax bill for property owners of the City of Oroville was completed on July 19, 2022; and WHEREAS, the City of Oroville (City) is placing the special assessments on the Butte County secured property tax roll for collection; and WHEREAS, the City has complied with all laws pertaining to the levy of the special assessments, including compliance certification, to be collected per Health and Safety Code section 5470, et seq; and
WHEREAS, the assessment is being levied without regard to property valuation of the properties involved; and
WHEREAS, the City agrees that it shall be solely liable and responsible, and will defend and hold the County of Butte harmless from any liability as a result of claims or claims for refunds and related interest due filed by taxpayers against any assessments, fees, charges or taxes placed on the roll for the City by the County; and NOW THEREFORE BE IT RESOLVED by the Oroville City Council that the list submitted with parcel numbers and amounts are certified as being correct, the Mayor is hereby authorized to sign any documents required and directed to give the list to the Butte County Auditor on behalf of the City for placement on the secured tax roll for collection:
1. Prop 218 or Compliance Certification and Hold Harmless Statement
2. Property Tax Data Bill Form
3. Authority to Approve Direct Assessment Charges
4. Parcel Listing
119
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29 PASSED AND ADOPTED by the Oroville City Council at a regular meeting held on August 1, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:
______________________
Scott E. Huber, City Attorney Jackie Glover, Assistant City Clerk 120
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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146
Item 9.
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147
Item 9.
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148
Item 9.
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149
Item 9.
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150
Item 9.
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151
Item 9.
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152
Item 9.
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153
Item 9.
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154
Item 9.
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155
Item 9.
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156
Item 9.
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157
Item 9.
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158
Item 9.
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159
Item 9.
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160
Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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Item 9.
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171
Item 9.
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Item 9.
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Item 9.
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Item 9.
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175
Item 9.
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Item 9.
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177
Item 9.
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Item 9.
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179
Item 9.
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180
Item 9.
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181
Item 9.
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182
Item 9.
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183
Item 9.
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184
Item 9.
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Item 9.
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186
Item 9.
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187
Item 9.
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188
Item 9.
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189
Item 9.
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190
Item 9.
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191
Item 9.
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192
Item 9.
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193
Item 9.
068160131000 568.92 77001
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068190013000 568.92 77001
068190014000 568.92 77001
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194
Item 9.
068190016000 568.92 77001
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068190019000 568.92 77001
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068190026000 568.92 77001
068190027000 568.92 77001
068190028000 568.92 77001
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068190032000 568.92 77001
068190033000 568.92 77001
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068190035000 568.92 77001
068190036000 568.92 77001
068190037000 568.92 77001
068190038000 568.92 77001
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068190040000 568.92 77001
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068190084000 568.92 77001
068190085000 568.92 77001
068190086000 568.92 77001
195
Item 9.
068190087000 568.92 77001
068190088000 568.92 77001
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068280095000 1137.84 77001
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068300006000 1706.76 77001
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068300023000 568.92 77001
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068300067000 568.92 77001
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068300079000 568.92 77001
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068300084000 568.92 77001
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068300102000 568.92 77001
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068341003000 568.92 77001
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068341044000 11378.4 77001
068343013000 568.92 77001
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068343040000 568.92 77001
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068343042000 568.92 77001
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196
Item 9.
068344028000 3982.44 77001
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0683440340000 77001
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079010066000 568.92 77001
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079020003000 568.92 77001
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079020005000 568.92 77001
079020006000 568.92 77001
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197
Item 9.
079020034000 568.92 77001
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198
Item 9.
079040028000 568.92 77001
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079040050000 568.92 77001
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079040054000 568.92 77001
079040056000 568.92 77001
079040057000 568.92 77001
079040058000 568.92 77001
079040061000 568.92 77001
079410001000 568.92 77001
079410002000 568.92 77001
079410004000 568.92 77001
079410007000 568.92 77001
079410008000 568.92 77001
079410009000 568.92 77001
079410010000 568.92 77001
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079410025000 568.92 77001
Total $4,466,861.64
Record Count 3,617
199
Item 9.
ATTACHMENT #2
ASSESSMENT TITLE: Sewer Tax Roll TAXCODE: 77001
PLEASE ONLY CHECK ONE:
Is This a Compliance Certification X OR A Proposition 218 Certification_______________
PROPOSITION 218 OR COMPLIANCE CERTIFICATION AND HOLD HARMLESS STATEMENT 2023-2024
The City of Oroville certifies the following:
I have read and am familiar with the requirements of Article XIIIC and XIIID of the State Constitution as revised by Proposition 218, including the articles cited below, and believe that all of the taxes, assessments, levies and fees accompanying the 2023-2024 submission to the County-Auditor for inclusion on the Secured Property Tax roll are in compliance with the law.
Article XIII C. Sec. 2 (c) “Any general tax imposed, extended, or increased, without voter approval, by any local government on or after January 1, 1995, and prior to the effective date of this article, shall continue to be imposed only if approved by a majority vote of the voters voting in an election on the issue of the imposition, which election shall be held within two years of the effective date of this article and in compliance with subdivision (b).”
Article XIII D. Sec. 5 “…this article shall become effective the day after the election unless otherwise provided. Beginning July 1, 1997, all existing, new, or increased assessments shall comply with this article.”
Article XIII E. Sec. 6 (d) “Beginning July 1, 1997, all fees or charges shall comply with this section.” The Agency/District agrees that it shall be solely liable and responsible, and will defend and hold harmless the County of Butte, the Board of Supervisors, the Auditor-Controller, the Tax Collector, its officers and employees, from litigation over whether the requirements of Proposition 218 were met with respect to such levy (levies).
If any judgment is entered against any indemnified party as a result of not meeting the requirements of Proposition 218 for such special tax(es), fee(s) or assessment(s), the Agency/District agrees that County may offset the amount of any judgment paid by an indemnified party from any moneys collected by County on Agency/District’s behalf, including property taxes, special taxes, fees, or assessments. In addition, the Agency/District shall be solely liable and responsible and will defend and hold the County and the County Auditor harmless from any and all legal fees or other costs incurred related to such a claim.
By: _______________________________________________________________________________ Mayor David Pittman
200
Item 9.
CITY OF OROVILLE
STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BILL LAGRONE, CHIEF OF POLICE
RE: ANNUAL USE OF “MILITARY EQUIPMENT” AS DEFINED IN THE
OROVILLE MUNICIPAL CODE
DATE: AUGUST 1, 2023
SUMMARY
In accordance with Ordinance No. 1865, the Oroville Police Department shall annually submit a Military Equipment Report. This report shall be submitted and publicly released, and within 30 days hold at least one well-publicized and conveniently located meeting, where the public can ask questions. This report will be placed on the August 15, 2023 agenda for further discussion and input.
DISCUSSION
In early 2022, the City of Oroville adopted an ordinance and policy which allowed the Oroville Police Department (OPD) to use “military equipment” as defined in Government Code sections 7070 through 7075. These sections of the Government Code also require a public agency that utilizes “military equipment” to provide an annual report on the ownership and use of such equipment.
Items deemed to be “military equipment” by Government Code sections 7070 through 7075 are used as a component of overall best practices for Law Enforcement Agencies (LEAs) throughout the country. These tools have been tested in the field, and are used by LEAs to enhance citizen and officer safety. Loss of these items would jeopardize the welfare of citizens and peace officers within the Oroville Police Department.
The term “military equipment” in fact does not necessarily indicate equipment that has been used by the military. Pursuant to Government Code sections 7070 through 7075, items deemed to be “military equipment” include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control 201
Item i.
vehicles, pepper balls, less lethal shotguns, less lethal 40mm projectile launchers, long range acoustic devices, and flashbangs.
The Oroville Police Department is committed to using the most up to date tools and equipment to safeguard the citizens of the City of Oroville. Some of the items deemed to be “military equipment” by Government Code sections 7070 through 7075 are utilized by OPD, and LEAs across the country, in order to specifically reduce risk to community members. These items provide peace officers with the ability to safely resolve volatile situations which otherwise might rise to the level of a lethal force encounter. The items listed in the Military Equipment Use Policy, also provide OPD’s peace officers with vital tools that facilitate compliance with its stringent use of force policy.
An annual report is required pursuant to Government Code sections 7070 through 7075. The report is required to include the following items:
1. A summary of how the Military Equipment was used and the purpose of its use.
2. A summary of any complaints or concerns received concerning the Military Equipment.
3. The results of any internal audits, any information about violations of the Military Equipment Use Policy, and any actions taken in response.
4. The total annual cost for each type of Military Equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the Military Equipment in the calendar year following submission of the annual Military Equipment Report.
5. The quantity possessed for each type of Military Equipment.
6. If the law enforcement agency intends to acquire additional Military Equipment in the next year, the quantity sought for each type of Military Equipment.
FISCAL IMPACT:
None
RECOMMENDATION
Receive report.
ATTACHMENTS
Annual report of Military Equipment use
202
Item i.
ANNUAL REPORT OF MILITARY EQUIPMENT USE
2023
Pursuant to Government Code section s 7070 through 7075, the City of Oroville Police Department is required to provide an annual report outlining the use of “military equipment” as defined in the Government Code and in the Oroville Municipal Code Chapter 9.25. The annual report is required to include the following information:
1. A summary of how the Military Equipment was used and the purpose of its use (provided below).
2. A summary of any complaints or concerns received concerning the Military Equipment:
None 2022/2023.
3. The results of any internal audits, any information about violations of the Military Equipment Use Policy, and any actions taken in response: None 2022/2023.
4. The total annual cost for each type of Military Equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing cost, and from what source funds will be provided for the Military Equipment in the calendar year following submission of the annual Military Equipment Report (provided below).
5. The quantity possessed for each type of Military Equipment (provided below).
6. If the law enforcement agency intends to acquire additional Military Equipment om the next year, the quantity sought for each type of Military Equipment (provided below).
Summary of Military Equipment Utilized – Cost – and Quantity Possessed Unmanned Aerial Systems
a. Description, Quantity, Capabilities, and Purchase Cost:
DJI M300 with HT20 drone, Quantity 1, Cost $25,000 each The Mavic 2 Enterprise was specifically built to serve industries and applications in public safety, inspection, search & rescue, fire response, and law enforcement. This Unmanned Aerial System (UAS) is a battery powered, remote operated device with a mounted camera, light and infrared imaging device. This UAS has proven to be useful to public safety agencies in firefighting, search and rescue, pre-operational surveillance, and other tactical situations where aerial views enhance the safety and efficiency of public safety personnel. This UAS has a flight time of 45 minutes.
CITY OF OROVILLE
POLICE DEPARTMENT
2055 LINCOLN STREET ● OROVILLE, CA 95966-5385
530-538-2448
Fax: 530-538-2409
Bill LaGrone, Jr.
Chief of Police
530-538-2451
203
Item i.
b. Purpose: May be deployed when an arial view would enhance situational. awareness and assist officers or incident commanders during, but not limited to, the following occurrences:
Arrest/Search Warrant
CBRNE (Chemical, Biological, Radiological, Nuclear, Explosives) Crowd Control/Special Events
Dignitary Protection Detail
Disaster Management
Ongoing Criminal Investigation
Explosive Ordnance Disposal/Investigation
Fire
Forensic/Crime Scene
Missing Persons Investigations
Perimeter Search and Security
Search and Rescue
Traffic Collision
Training
Public Relations/Multimedia Productions
Assisting outside agencies in any of the above situations Assisting other City of Oroville departments with carrying out their mission of better serving Oroville residents and visitors.
c. Authorized Use: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations. The use of UAS shall not be used in the following circumstance:
To conduct random surveillance.
To target a person based solely on actual or perceived characteristics, such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability. To harass, intimidate, or discriminate against any individual or group. To conduct personal business of any type.
UAS shall never be weaponized.
d. Expected Lifespan: 5 – 10 years
e. Fiscal Impact: $500 - $1000 battery replacement
204
Item i.
Specialized Firearms
a. Description, Quantity, Capabilities, and Purchase Cost: Rifles are firearms that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance. Rifles are magazine fed and either bolt-action or semi-automatic. Rifles can be configured for different purposes such as patrol, traffic motorcycle. The cost of the weapon greatly depends on the configuration. The below costs are averages. Submachine guns are magazine fed automatic carbines designed to fire handguns cartridges.
Colt AR15-A1 5.56, Quantity 15, Cost $1400 each
Remington 700 .308, Quantity 1, Cost $1400 each
Springfield M1A .308, Quantity 1, Cost $1200 each
Plainfield M1 Carbine .30, Quantity 1, Cost $900 each
Heckler and Koch MP5 submachine gun 9mm, Quantity 3, Cost $2300 each Winchester.308 WIN Match, Quantity 100 Cost $2 each
165 gr specialized duty ammunition for the Patrol Officer Hornady TAP 5.56 NATO, Quantity 1,800
75 gr ammunition for duty carbine rifles
Hornady TAP .223 Training .223 REM, Quantity 9,700
55 gr practice rounds used for qualifications and training Federal 12g. Slug 1oz, Quantity 1295
1oz slug used by Patrol Officers
b. Purpose: To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and desirable. c. Authorized Use: Only POST certified and department trained officers may use rifles.
All personnel who are authorized to use a rifle must demonstrate proficiency annually. d. Expected Lifespan: Lifespans vary, and some have none as parts can be changed. e. Fiscal Impact: Annual maintenance is approximately $50 for each weapon. 205
Item i.
Distraction Devices
a. Description, Quantity, Capabilities, and Purchase Cost:
Defense Technology Mutli-Port Distraction Device, Quantity 3, Cost $60 Defense Technology Fuse, Quantity 15, Cost $34
A non-bursting, non-fragmenting reusable device that produces a loud noise with an intense bright light. These distraction devices are commonly referred to as “flashbangs” and they are extremely useful for distracting dangerous persons during assaults, hostage rescues, and other high-risk arrest situations. The devices are re-usable up to 25 times by replacing the fuse. b. Purpose: To produce a distraction with a loud noise and bright light in order to provide a tactical advantage for officers.
c. Authorized Use: Distraction devices shall only be used by officers who have been trained in their use during hostage or barricaded subject situations, situations that pose a high risk of death or serious bodily injury to officers, or during training exercises. d. Expected Lifespan: 5 years
e. Fiscal Impact: Replace fuses and bodies as needed. Currently about 0 replaced a year for an average cost $0 annually.
Chemical Agents and Smoke Canisters
a. Description, Quantity, Capabilities, and Purchase Cost: Chemical Agents munitions, which are commonly referred to as “tear gas,” can be used by the Oroville Police Department as a non-lethal tool to disperse rioting suspects or barricaded subjects. The Oroville Police Department uses chemical agents which are used by law enforcement agencies across the United States: CS (2-Chlorobenzylidenemalononitrile) and OC (Oleoresin Capsicum). CS is an irritating agent and lachrymator (irritates the eyes and causes tears to flow). CS has been medically tested in the UK and the US, specifically by the US Army. There are no known allergic reactions to CS. OC was de-regulated in California in 1996, is endorsed by the FBI, and is available to civilians to legally possess (2.5 oz or less). OC is an inflammatory agent which causes involuntary closure of eyes (open in 2-5 minutes) and respiratory inflammation (subsides in approximately 2 minutes).
Defense Technology Riot Control Continuous Discharge CS, Quantity 1, $33 each
The Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the canister. This grenade dispels smoke as well as CS which allows for concealed tactical movement as well as crowd displacement.
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Sage Control Ordnance 37MM Sage CS Smoke, Quantity 10, Cost $18 each A less lethal 37MM spin stabilized impact baton fire from a multi-round purpose built 37MM launcher with a rifled barrel. 37MM SAGE RIFLED - IRRITANT SMOKE MODEL: KO2 The KO2 is a pyrotechnic irritant smoke munition primarily used for crowd management situations. It is designed to be used to deny specific outdoor area occupation and to relocate or move unruly crowds. In a single source configuration, the KO2 is offered in short- and long-range variations. b. Purpose: To de-escalate a potentially deadly situation, with a reduced potential for death or serious physical injury to all persons, when a decision has been made to restrain or arrest a violent or threatening subject(s). c. Authorized Use: Chemical Agents may be used for crowd control, crowd dispersal, or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander, or Tactical Commander may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary.
d. Expected Lifespan: All chemical agents have a life span of 5 years e. Fiscal Impact: Replace expired or used chemical agents- $500 annually Less Lethal Impact Weapons
a. Description, Quantity, Capabilities, and Purchase Cost:
Penn Arms 37MM 6 Shot Launcher, Quantity 1, Cost $2,700 The 37MM 6 shot launcher is a tactical 6 shot launcher that fires a standard 37MM less lethal ammunition up to 131ft. This launcher provides multi-shot capability before having to reload.
Tru Flite 37 MM Super Long Range Gas Gun, Quantity 1, Cost $700 The 37MM single shot launcher is a tactical single shot launcher that fires a standard 37MM less lethal ammunition up to 350 yards. This launcher is a breach loaded and must be reloaded after each use.
Remington 870 Less Lethal Shotgun, Quantity 8, Cost $500 each The Remington 80 Less Lethal Shotgun is used to deploy the less lethal 12- gauge Super-Sock Beanbag Round up to 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of de-escalation. 12-Gauge Super-Sock Beanbag Round, Quantity 55, Cost $5 each 207
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A less lethal 2.4 inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams or lead shot at a velocity of 270-290 feet per second. These rounds are discharged from a Remington 870 12-guage shotgun that is distinguishable by an orange butt stock and fore grip. This round provides accurate and effective performance when fired from the approved distance of not fewer than 5 feet. The maximum effective range of this munition is up to 75 feet.
Sage Control Ordnance 37MM Sage Rifled-Impact, Quantity 27, Cost $18 each A less lethal 37MM spin stabilized impact baton fire from a multi-round purpose built 37MM launcher with a rifled barrel at up to 240 feet per second. The 72.2- gram Polyurethane Ogive & two (2) Nylon rotating bands projectile delivers 162/lbs. of energy upon impact.
The KO1 is a direct fire modular impact baton round that is designed to be used in situations where kinetic energy is preferred for the incapacitation of hostile and/or non-compliant individuals.
Available in either standard energy or less-energy variations. The KO1 is reloadable and is available with smokeless or black powder blended propelling charges to provide law enforcement with affordable realistic training capabilities.
Sage Control Ordnance 37MM Sage Rifled-Impact, Quantity 27, Cost $18 each A less lethal 37MM spin stabilized impact baton fire from a multi-round purpose built 37MM launcher with a rifled barrel at up to 240 feet per second. The 72.2- gram Polyurethane Ogive & two (2) Nylon rotating bands projectile delivers 162/lbs. of energy upon impact.
The KO1 is a direct fire modular impact baton round that is designed to be used in situations where kinetic energy is preferred for the incapacitation of hostile and/or non-compliant individuals.
Available in either standard energy or less-energy variations. The KO1 is reloadable and is available with smokeless or black powder blended propelling charges to provide law enforcement with affordable realistic training capabilities. b. Purpose: Less Lethal munitions can be used to de-escalate a potentially deadly situation, with a reduced potential for death or serious physical injury. c. Authorized Use: Less lethal munitions may be used by those officers trained in their use in the following type of situations, but are not limited to these situations:
Persons armed with a weapon and the tactical circumstances allow for the safe application of the approved munitions
Persons making credible threats to harm themselves or others. Persons engaged in riotous behavior such as throwing rocks, bottles, or other dangerous projectiles at people or officers.
d. Expected Lifespan:
All launchers and less lethal shotguns – 10 years
All munitions 5 years
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e. Fiscal Impact: Replace stock as needed (varying cost) and maintenance cost of launchers/shotguns ($100 annual)
The Oroville Police Department only intends on replenishing ammunition supply as necessary. No new “Military Equipment” is anticipated to be purchased as of the writing of this report.
I certify that the above information is correct to the best of my knowledge and information. _________________________________
Bill LaGrone, Chief of Police
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