Agenda packet — Oroville City Council, April 2, 2024 (part 1 of 2)

April 02, 2024~4:00 PM Oroville City Council Meeting Agenda Page 1 of 8

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
April 02, 2024

REGULAR MEETING
CLOSED SESSION 4:00 PM
OPEN SESSION 4:30 PM
AGENDA

PUBLIC ACCESS AND PARTICIPATION
Please review the options below for ways to participate or observe the Council Meetings.

To Observe the Meeting:

1. Live Feed: https://www.youtube.com/channel/UCAoRW34swYl85UBfYqT7IbQ/

2. Zoom Link: https://zoom.us/j/96870319529?pwd=dW9kMGRZSFo5MFFNQk5wVDUzRkRrZz09

3. Zoom Application: Meeting ID: 968 7031 9529 Passcode: 67684553

4. By Phone: Telephone: 1-669-900-6833 Meeting ID: 968 7031 9529 Passcode: 67684553 To Provide Comment to the Council:

1. Attend the meeting in person

2. Send an Email by 2:00 PM the day of the meeting to [email protected]. All comments emailed will be provided to the Council Members for their consideration.

If you would like to address the Council at this meeting, you are requested to complete the blue speaker request form (located on the wall by the agendas) and hand it to the City Clerk, who is seated on the right of the Council Chamber. The form assists the Clerk with minute taking and assists the Mayor or presiding chair in conducting an orderly meeting. Providing personal information on the form is voluntary. For scheduled agenda items, please submit the form prior to the conclusion of the staff presentation for that item. Council has established time limitations of three (3) minutes per speaker on all items and an overall time limit of thirty minutes for non-agenda items.

If more than 10 speaker cards are submitted for an item, the time limitation would be reduced to one and a half (1.5) minutes per speaker for that item. If more than 15 speaker cards are submitted for non-agenda items, the first 15 speakers will be randomly selected to speak at the beginning of the meeting, with the remaining speakers given an opportunity at the end. (California Government Code §54954.3(b)).

Pursuant to Government Code Section 54954.2, the Council is prohibited from taking action except for a brief response from the Council or staff to statements or questions relating to a non-agenda item.

CALL TO ORDER / ROLL CALL
Council Members: Tracy Johnstone, Krysi Riggs, Scott Thomson, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman
1 April 02, 2024~4:00 PM Oroville City Council Meeting Agenda Page 2 of 8

CLOSED SESSION
The Council will hold a Closed Session on the following:

1. Pursuant to Government Code section 54956.9(d)(4), the Council will meet with the City Administrator and City Attorney regarding potential initiation of litigation – One case.

2. Pursuant to Government Code Section 54957.6, the Council will meet with the Personnel Officer and City Attorney to discuss labor negotiations related to the following bargaining units:

All Represented Units.

OPEN SESSION

1. Announcement from Closed Session

2. Pledge of Allegiance

3. Adoption of Agenda

PRESENTATIONS AND PROCLAMATIONS

1. Resolution Recognizing Boy Scout Troop 29 for Their 100 Year Celebration The City Council may consider adoption of Resolution No.9239 recognizing Boy Scout Troop 29 for their 100-year anniversary.

ACTION REQUESTED -
ADOPT RESOLUTION NO. 9239 AND AUTHORIZE THE MAYOR TO SIGN.

PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.

REPORTS / DISCUSSIONS

1. Council Announcements and Reports

2. Administration Reports
2 April 02, 2024~4:00 PM Oroville City Council Meeting Agenda Page 3 of 8

CONSENT CALENDAR
Consent calendar items 1 – 7 are adopted in one action by the Council. Items that are removed will be discussed and voted on immediately after adoption of consent calendar items.

1. FORECLOSURE OF 3235 BURLINGTON AVENUE
The City Council may consider initiating foreclosure proceedings related to the City of Oroville’s interest in the Deed of Trust against the property located at 3235 Burlington Ave., Oroville (APN 035-096-004).

ACTION REQUESTED -
ADOPT RESOLUTION NO. 9240 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

OROVILLE, CALIFORNIA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY

ADMINISTRATOR TO EXECUTE ALL DOCUMENTS AND ANY AMENDMENTS THERETO

NECESSARY TO INITIATE AND COMPLETE FORECLOSURE PROCEEDINGS ON REAL PROPERTY LOCATED AT 3235 BURLINGTON AVE., OROVILLE (APN 035-096-004)

2. 2022-23 HOME INVESTMENT PARTNERSHIP (HOME) GRANT APPLICATION AND USE OF

CITY REVOLVING LOAN FUND FOR ADMINISTRATIVE COSTS
The City Council may consider the submittal of an application to the State Department of Housing and Community Development (HCD) for the 2022-2023 HOME Investment Partnerships Program (HOME) in the amount of $500,000.

In addition, City Council may consider supplementing general administration costs associated with administering this program with City Revolving Loan funds in the amount of $50,000.

ACTION REQUESTED -

1. ADOPT RESOLUTION NO. 9241 -AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO

THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF

SELECTED, THE EXECUTION OF A STANDARD AGREEMENT, ANY AMENDMENTS

THERETO, AND OF ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM.

2. ADOPT RESOLUTION 9242 - A RESOLUTION OF THE OROVILLE CITY COUNCIL

AUTHORIZING THE USE OF THE CITY REVOLVING LOAN FUND TO SUPPLEMENT

GENERAL ADMINISTRATION COSTS ASSOCIATED WITH THE STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVEOPMENT 2022-23 HOME INVESTMENT PARTNERSHIPS PROGRAM GRANT IN THE AMOUNT OF $50,000, IF AWARDED.
3 April 02, 2024~4:00 PM Oroville City Council Meeting Agenda Page 4 of 8

3. CONTRACT WITH ULTRA LINK CABLING SYSTEMS, INC FOR CITY HALL NETWORK REWIRE
The Council will consider accepting bids and approving contract with Ultra Link Cabling Systems, Inc. for an upgrade to the network wiring at City Hall.

ACTION REQUESTED -

ACCEPT THE BID FROM ULTRA LINK CABLING SYSTEM AND AUTHORIZE THE IT MANAGER TO ENTER INTO A SERVICE CONTRACT FOR THE PROJECT.

4. CONTRACT WITH TEC-COM LOW VOLTAGE SOLUTIONS, INC. FOR PUBLIC SAFETY

FACILITY SECURITY SYSTEM
The Council will consider accepting bids and approving contract with Tec-Com Low Voltage Solutions, Inc. for a camera surveillance system for the public safety facility.

ACTION(S) REQUESTED -

1. ACCEPT ALL GRANT FUNDING AS WELL AS ACCEPT THE BID FROM TEC-COM LOW VOLTAGE SOLUTIONS, INC.

2. AUTHORIZE THE IT MANAGER TO ENTER INTO A SERVICE CONTRACT FOR THE PROJECT.

5. ADDITION OF SCHOOL SERGEANT CLASSIFICATION
The Council will consider adding the classification of School Sergeant. This change will better meet the needs of the Oroville Police Department, in order to solidify important leadership and supporting positions.

ACTION REQUESTED -

AUTHORIZE THE JOB CLASSIFICATION OF SCHOOL SERGEANT, THE CONVERSION OF TWO VACANT POLICE OFFICERS TO SCHOOL SERGEANTS.

6. SECOND READING OF ZONING CODE AMENDMENT (ZC) 24- 02; CHANGING THE SECTION’S TITLE FROM SECOND DWELLING UNITS TO ACCESSORY DWELLING UNITS AND AMENDING MUNICIPAL CODE SECTION 17.16.010
The Council will again consider adopting ZC 24-02, changing the title of Municipal Code Section 17.16.010 from Second Dwelling Units to Accessory Dwelling Units, and establishing regulations and standards for accessory dwelling units.

ACTION REQUESTED -

1. APPROVE THE SECOND READING AND INTRODUCE BY TITLE ONLY, ORDINANCE 1878 – AN ORDINANCE OF THE OROVILLE CITY COUNCIL AMENDING SECTION 17.16.010

OF THE ZONING ORDINANCE OF THE CITY OF OROVILLE CONSISTENT WITH STATE LAW RELATING TO ACCESSORY DWELLING UNITS.
4 April 02, 2024~4:00 PM Oroville City Council Meeting Agenda Page 5 of 8

7. MINUTES FOR APPROVAL
READING OF ZONING CODE AMENDMENT (ZC) 24- 02; CHANGING THE SECTION’S

TITLE FROM SECOND
Submitted for approval are 2 series of minutes (12.19.2023 and 02.06.2024) from past City Council meetings.

ACTION REQUESTED -
APPROVE MINUTES AND AUTHORIZE THE MAYOR TO SIGN.

REGULAR BUSINESS

8. AGREEMENT WITH BARTLE WELLS ASSOCIATES AND FEE STUDY UPDATE The City Council may consider authorizing the execution of an agreement with Bartle Wells and Associates Wastewater Rate Study for the City of Oroville.

ACTION(S) REQUESTED -

1. AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO EXECUTE AN AGREEMENT

WITH BARTLE WELLS AND ASSOCIATES FOR THE WASTEWATER RATE STUDY IN OROVILLE;

2. PROVIDE INPUT ON THE PRELIMINARY WASTEWATER FEE STUDY ANALYSIS; AND

3. AUTHORIZATION TO MAIL OUT PROPOSITION 218 NOTICES.

9. AGREEMENT WITH MARK THOMAS AND COMPANY, INC. FOR ACTIVE TRANSPORTATION PROJECT - CYCLE 7 - GRANT WRITING ASSISTANCE FOR TABLE

MOUNTAIN AND WASHINGTON AVENUE FUNDING
The City Council may consider authorizing the execution of an agreement with Mark Thomas and Company, Inc. (“Mark Thomas”) for grant writing assistance for the Active Transportation Project (ATP) - Cycle 7 grant opportunity. The focus of this grant request would be for Table Mountain and Washington Avenue.

ACTION REQUESTED -

AUTHORIZE THE STAFF TO EXECUTE AN AGREEMENT WITH MARK THOMAS AND COMPANY, INC. FOR THE ATP APPLICATION PREPARATION AND SUBMISSION. 5 April 02, 2024~4:00 PM Oroville City Council Meeting Agenda Page 6 of 8

10. PROJECT TASK ORDER FOR PROFESSIONAL CONSTRUCTION MANAGEMENT AND

PLANNING SERVICES WITH TROVER CONSTRUCTION MANAGEMENT FOR NEW

CORPORATION YARD
The Council may consider approving Task Order with Trover Construction Management to evaluate and space plan existing buildings and proposed improvements and the new City corporation yard. Work shall include master plan site development, conceptual site plan, development of bid packages for architectural site plan/ contractor services.

ACTION REQUESTED -

AUTHORIZE APPROVAL OF TASK ORDER WITH TROVER CONSTRUCTION

MANAGEMENT TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR THE NECESSARY SITE IMPROVEMENTS AT THE NEW CORPORATION YARD.

11. AGREEMENT WITH ACCULARM FOR SECURITY MONITORING SERVICES AT 655 CAL

OAK ROAD
The City Council may consider authorizing the execution of an agreement with Accularm for security services at the new corporation yard located at 655 Cal Oak Road.

ACTION REQUESTED -

AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO EXECUTE AN AGREEMENT WITH

ACCULARM, SUBJECT TO LEGAL COMPLIANCE AND APPROVAL BY THE CITY

ATTORNEY, FOR SECURITY SERVICES AT THE NEW CORPORATION YARD LOCATED AT 655 CAL OAK ROAD, OROVILLE, CA.

12. AGREEMENT WITH WILLIAM’S ELECTRIC COMPANY FOR ELECTRICAL SERVICES AT 655 CAL OAK ROAD
The City Council may consider authorizing the execution of an agreement with William’s Electrical Company for electrical services.

ACTION REQUESTED –

AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO EXECUTE AN AGREEMENT WITH WILLIAM’S ELECTRIC COMPANY FOR REQUIRED REPAIRS, NEW ELECTRICAL CONNECTIONS, AND LIGHTING AT THE NEW CORPORATION YARD LOCATED AT 655 CAL OAK ROAD, OROVILLE, CA.
6 April 02, 2024~4:00 PM Oroville City Council Meeting Agenda Page 7 of 8

13. CITY INVESTMENTS
The Council may consider investing in US Treasuries with LPL Financial where our CDs are currently held in accordance with the City’s Investment Policy.

ACTION REQUESTED - ADOPT RESOLUTION NO. 9243 – A RESOLUTION AUTHORIZING THE CITY TO INVEST $10,000,000 IN US TREASURIES, WITH RUTH DUNCAN, ASSISTANT CITY ADMINISTARTOR – ADMINISTRATIVE SERVICES AND BRIAN RING, CITY ADMINISTRATOR AS SIGNATORIES ON THE ACCOUNT.

PUBLIC HEARINGS
The Public Hearing Procedure is as follows:
- Mayor or Chairperson opens the public hearing and staff will present the item and answer Council questions.
- The hearing is opened for public comment limited to three (3) minutes per speaker. In the event of more than ten (10) speakers, time will be limited to one and a half (1.5) minutes.

Under Government Code 54954.3, the time for each presentation may be limited. - Speakers are requested to provide a speaker card to the City Clerk - Public comment session is closed and then the Council will debate and take action - Those wishing to speak at the public hearings below, but unable to attend before 5pm, may request that the council consider holding the public hearing after 5pm by emailing [email protected] or calling 530-538-2535. Please submit request 24 hours before the meeting.
- Individuals may email comments for council consideration to [email protected]

14. SECOND READING OF FOOD TRUCK ORDINANCE
This item to be continued to next regularly scheduled City Council meeting, April 16, 2024.

ACTION REQUESTED -
CONTINUE PUBLIC HEARING TO APRIL 16, 2024.
7 April 02, 2024~4:00 PM Oroville City Council Meeting Agenda Page 8 of 8 PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.

FUTURE AGENDA ITEMS / CORRESPONDENCE

1. Future Agenda Items

2. Correspondence
i. Sewerage Commission Oroville Region New Service Charge Rate Schedule

ADJOURN THE MEETING
The meeting will be adjourned. A regular meeting of the Oroville City Council will be held on April 16, 2024 at 4:00 p.m.

Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, the City of Oroville encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact the City Clerk at (530) 538-2535, well in advance of the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you. Documents distributed for public session items, less than 72 hours prior to meeting, are available for public inspection at City Hall, 1735 Montgomery Street, Oroville, California.

Recordings - All meetings are recorded and broadcast live on cityoforoville.org and YouTube. 8 CITY OF OROVILLE
RESOLUTION NO. 9239
Resolution Recognizing Boy Scout Troop 29 for Their 100 Year Celebration Whereas, Boy Scout Troop 29 has been an integral part of our Oroville community for the past century, fostering leadership, character development, and service among its members; and
Whereas, Boy Scout Troop 29 has consistently upheld the values of the Boy Scouts of America, including trustworthiness, loyalty, helpfulness, friendliness, courtesy, kindness, obedience, cheerfulness, thriftiness, bravery, cleanliness, and reverence; and Whereas, Boy Scout Troop 29 has demonstrated a commitment to community service through countless hours of volunteer work, improving our neighborhoods and enriching the lives of our citizens; and
Whereas, Boy Scout Troop 29 has provided countless opportunities for young people to experience the outdoors, learn essential life skills, and develop into responsible, contributing members of society; and
Whereas, Boy Scout Troop 29 has mentored generations of youth, instilling in them the values of leadership, citizenship, and service to others; and Whereas, Boy Scout Troop 29 has reached a historic milestone by celebrating its 100th anniversary, marking a century of dedication, achievement, and positive impact on our Oroville community;
Now, therefore, be it resolved that the City of Oroville hereby extends its heartfelt congratulations and recognition to Boy Scout Troop 29 on the occasion of their 100th anniversary; and
Be it further resolved that this governing body commends Boy Scout Troop 29 for their unwavering commitment to the principles of Scouting and for their significant contributions to the betterment of our community over the past century; and Be it further resolved that this governing body encourages all citizens to join in celebrating Boy Scout Troop 29's centennial milestone and to continue supporting their efforts to develop the leaders of tomorrow.
9 Item 1.

PASSED AND ADOPTED by the Oroville City Council at a regular meeting April 2, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED AS TO FORM:

Scott E. Huber, City Attorney
_______________________
David Pittman
Mayor
ATTEST:

Kayla Reaster Acting City Clerk
10 Item 1.

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: AMY BERGSTRAND, DIRECTOR

BUSINESS ASSISTANCE/HOUSING DEVELOPMENT
RE: FORECLOSURE OF 3235 BURLINGTON AVENUE
DATE: APRIL 2, 2024

SUMMARY
The City Council may consider initiating foreclosure proceedings related to the City of Oroville’s interest in the Deed of Trust against the property located at 3235 Burlington Ave., Oroville (APN 035-096-004).

DISCUSSION
Staff is requesting authorization from the Council to initiate foreclosure on the property located at 3235 Burlington Ave. The current property owner obtained a mortgage subsidy loan through the City’s Homeownership Assistance Program in the amount of $60,000.

The borrower is in default on their first mortgage, Evergreen Home Loans, which holds the first lien position. The approximate amount to cure the default and to secure the City’s lien positions would be $120,488.22. Comparable properties show the value of 3235 Burlington Ave, to be approximately $207,785.50.

Address Amount Due to
Primary Lender
Amount of City
Loan
Total Loans Value Based on
Comparable
3235 Burlington
Ave
$120,488.22
through
04/12/2024
$68,842.19
through
04/12/2024
$189,330.41
(approx.)
$207,785.50
If the City Council authorizes staff to secure the City’s interest in this property, staff is proposing that the property be resold on the open market to recoup homebuyer loan costs. Staff has not gained access the interior of the home to determine what, if any, repairs are needed. Staff will bring these items back to Council if repairs in excess of normal wear and tear maintenance are required.
11 Item 1.

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FISCAL IMPACT
There is no general fund impact. Approximately $5,000 will be needed to cure the default, including foreclosure fees from Fund 220 or 227.

RECOMMENDATION
Adopt Resolution No. 9240 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

OROVILLE, CALIFORNIA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY

ADMINISTRATOR TO EXECUTE ALL DOCUMENTS AND ANY AMENDMENTS THERETO

NECESSARY TO INITIATE AND COMPLETE FORECLOSURE PROCEEDINGS ON REAL PROPERTY LOCATED AT 3235 BURLINGTON AVE., OROVILLE (APN 035-096-004)

ATTACHMENTS
Resolution 9240
12 Item 1.

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CITY OF OROVILLE
RESOLUTION NO. 9240

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OROVILLE, CALIFORNIA,

AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY ADMINISTRATOR TO

EXECUTE ALL DOCUMENTS AND ANY AMENDMENTS THERETO NECESSARY TO

INITIATE AND COMPLETE FORECLOSURE PROCEEDINGS ON REAL PROPERTY LOCATED AT 3235 BURLINGTON AVE., OROVILLE (APN 035-096-004) NOW, THEREFORE, BE IT RESOLVED by the Oroville City Council as follows:

1. The Mayor is hereby authorized and directed to execute all documents and any amendments thereto necessary to initiate and complete foreclosure proceedings on 3235 Burlington Ave., Oroville CA, (APN 035-096-004) Oroville, California; and

2. The City Clerk shall attest to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Oroville at a regular meeting on April 2, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:

Scott E. Huber, City Attorney Kayla Reaster, Assistant City Clerk 13 Item 1.

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: AMY BERGSTRAND, DIRECTOR

BUSINESS ASSISTANCE/HOUSING DEVELOPMENT
RE: 2022-23 HOME INVESTMENT PARTNERSHIP (HOME) GRANT

APPLICATION AND USE OF CITY REVOLVING LOAN FUND FOR

ADMINISTRATIVE COSTS
DATE: APRIL 2, 2024

SUMMARY
The City Council may consider the submittal of an application to the State Department of Housing and Community Development (HCD) for the 2022-2023 HOME Investment Partnerships Program (HOME) in the amount of $500,000.

In addition, City Council may consider supplementing general administration costs associated with administering this program with City Revolving Loan funds in the amount of $50,000.

DISCUSSION
The State Department of Housing and Community Development released a Notice of Funding Availability (NOFA) on January 19, 2024, requesting applications for funding from the HOME 2022-23 NOFA. The final date for application submittals is April 9, 2024.

The HOME Program offers the following eligible activities:

Project Activities
 Multi-Family Rental Projects (new construction and/or rehabilitation with or without acquisitions); and
 Firs Time Homebuyer (FTHB) Projects.

Program Activities
 FTHB;
 Owner Occupied Rehabilitation (OOR); and
 Tenant-Based Rental Assistance (TBRA).

City Staff is recommending an application for FTHB Funds. Currently the City of Oroville’s Homeownership Program is being funded by CalHOME Program Income. We do not have any active grant funds available to utilize for this program and once the CalHOME funds 14 Item 2.

Page 2 ends

(approximately $500,000) are exhausted, no funds will be available. It is imperative that the City secures new funding in order to keep our program open to new applicants.

The HOME Program only allows for $12,500 in general administration funds on a grant amount of $500,000 for a period of 3 years, which is inadequate. Staff is recommending the council approve supplementing the general administration with $50,000 from the City Revolving Loan Fund.

Funding Source Use of Funds Amount
2022-23 HOME Grant General Administration $12,500.00
2022-23 HOME Grant Activity Delivery $31,687.00
2022-23 HOME Grant FTHB Loans $455,813.00
City RLF General Administration $50,000.00
Total $550,000.00
First Time Homebuyer assistance is generally used for:

1. Down Payment Assistance;

2. To reduce monthly debt service on the first mortgage by a private lender; and

3. Activity Delivery costs.

The program will include varying amounts of mortgage subsidy assistance based on household income and family size up to $100,000 or 45% of the purchase price, whichever is less.

Income Limits
Household income will be restricted to 80% or less of the Butte County area median income as established by the Department of Housing and Urban Development (HUD).

FISCAL IMPACT
There is no general fund impact.

Should the grant be awarded the fiscal impact will be addressed when the budget is established for this activity.

RECOMMENDATION

1. Adopt Resolution No. 9241 -AUTHORIZING THE SUBMITTAL OF AN APPLICATION

TO THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT
PARTNERSHIPS PROGRAM; AND IF SELECTED, THE EXECUTION OF A

STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND OF ANY RELATED 15 Item 2.

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DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM.

2. Adopt Resolution 9242 - A RESOLUTION OF THE OROVILLE CITY COUNCIL

AUTHORIZING THE USE OF THE CITY REVOLVING LOAN FUND TO SUPPLEMENT

GENERAL ADMINISTRATION COSTS ASSOCIATED WITH THE STATE
DEPARTMENT OF HOUSING AND COMMUNITY DEVEOPMENT 2022-23 HOME INVESTMENT PARTNERSHIPS PROGRAM GRANT IN THE AMOUNT OF $50,000, IF AWARDED.

ATTACHMENTS

1. Resolution 9241

2. Resolution 9242
16 Item 2.

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CITY OF OROVILLE
RESOLUTION NO. 9241

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OROVILLE, CALIFORNIA,

AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF SELECTED,

THE EXECUTION OF A STANDARD AGREEMENT, ANY AMENDMENTS THERETO,

AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM.

A. WHEREAS, The California Department of Housing and Community Development (the “Department”) is authorized to allocate HOME Investment Partnerships Program (“HOME”) funds made available from the U.S. Department of Housing and Urban Development (“HUD”). HOME funds are to be used for the purposes set forth in Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title 24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of Regulations commencing with section 8200; and
B. WHEREAS, On January 19, 2024, the Department issued a Notice of Funding Availability announcing the availability of funds under the HOME program (the “NOFA”); and
C. WHEREAS, In response to that HOME NOFA, The City of Oroville a municipality of the State of California (the “Applicant”), wishes to apply to the Department for, and receive an allocation of, HOME funds.

NOW, THEREFORE, BE IT RESOLVED by the Oroville City Council as follows:

1. In response to the above-referenced HOME NOFA, the Applicant shall submit an application to the Department to participate in the HOME program and for an allocation of funds not to exceed Five Hundred Thousand Dollars $500,000.00 for the following activities and/or programs: First Time Homebuyer Program in the City limits of Oroville.

2. If the application for funding is approved, then the Applicant hereby agrees to use the HOME funds for eligible activities in the manner presented in its application as approved by the Department in accordance with the statutes and regulations cited above. The Applicant will also execute a Standard Agreement, any amendments thereto, and any and all other documents or instruments necessary or required by the Department or HUD for participation in the HOME program (collectively, the required documents).
17 Item 2.

Page 2 of 2 ends

3. The Applicant authorizes the City Administrator or their designee(s) to execute, in the name of the Applicant, the HOME Standard Agreement.

4. The Applicant authorizes the Finance Director or their designee(s) to execute, in the name of the Applicant, all other required documents.

5. The Assistant City Clerk shall attest to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Oroville at a regular meeting on April 2, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:

Scott E. Huber, City Attorney Kayla Reaster, Assistant City Clerk The undersigned, Kayla Reaster, Assistant City Clerk does hereby attest and certify that the foregoing is a true and fully copy of a resolution of the governing board of the Applicant passed and adopted at a duly convened meeting on the date set forth above, and said resolution has not been altered, amended, or repealed.

Kayla Reaster, Assistant City Clerk
18 Item 2.

CITY OF OROVILLE
RESOLUTION NO. 9242

A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING THE USE OF

CITY REVOLVING LOAN FUNDS TO SUPPLEMENT GENERAL ADMINISTRATION

COSTS ASSOCIATED WITH THE STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT 2022-23 HOME INVESTMENT PARTNERSHIPS PROGRAM GRANT IN THE AMOUNT OF $50,000, IF AWARDED.

NOW, THEREFORE, BE IT RESOLVED by the Oroville City Council as follows:

1. The Home Investment Partnerships Program Application will be submitted to the California State Department of Housing and Community Development; and

2. The City of Oroville Business Assistance/Housing Division has recommended that the City Council apply for funds in the amount of $500,000 for First Time Home Buyer (FTHB) acquisition, general administration, and activity delivery.

3. The City hereby approves the use of City Revolving Loan funds in the amount of $50,000 to supplement general administration costs.

4. The Assistant City Clerk shall attest to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Oroville at a regular meeting on April 2, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

David Pittman, Mayor

APPROVED AS TO FORM: ATTEST:
________________________
Scott E. Huber, City Attorney Kayla Reaster, Assistant City Clerk 19 Item 2.

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: TYSON PARDEE, MANAGER

INFORMATION TECHNOLOGY DIVISION
RE: CONTRACT WITH ULTRA LINK CABLING SYSTEMS, INC FOR CITY

HALL NETWORK REWIRE
DATE: APRIL 2, 2024

SUMMARY
The Council will consider accepting bids and approving contract with Ultra Link Cabling Systems, Inc. for an upgrade to the network wiring at City Hall.

DISCUSSION
The network ethernet cabling at City Hall is old and numerous connections are starting to fail.

There are multiple data closets which are unnecessary, add more complexity and decrease security within the network. This rewire would consolidate and centralize all connections to the server room to increase security and decrease complexity. As technology has changed, and is ever changing, the need for this upgrade is long overdue. This rewire will also include the addition of more connections throughout the building to make room for future technology.

On January 16, 2024, a request for proposals was published with a closing date of February 29, 2024. The request was for a complete rewire of City Hall which it includes the removal of all old cabling.

As of February 29, 2024, (8) eight proposals were received. The proposals were from Ultra Link Cabling Systems, Inc., HCI Systems, Inc., World Telecom & Surveillance, Inc., X-ACT Technology Solutions, Tec-Com Low Voltage Solutions, Inc., HHS Construction, LLC, Telcom Data, LLC and Gigakom. The information from each proposal was compiled and reviewed by the IT Department.

After reviewing the information within the bids, the IT department would like to enter into an agreement with Ultra Link Cabling Systems, Inc. Ultra Link was the lowest bid, and their proposal meets all of the requirements.
20 Item 3.

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FISCAL IMPACT
The City’s Technology Fee Fund in the amount of $64,873.25

RECOMMENDATION
Accept the bid from Ultra Link Cabling System and authorize the IT Manager to enter into a service contract for the project.

ATTACHMENTS
1) Request for Proposal
2) RFP responses
3) Ultralink Proposal
4) Service Contract- Agreement 3499
21 Item 3.
1 CITY OF OROVILLE
1735 MONTGOMERY STREET
OROVILLE, CALIFORNIA 95965
(530) 538-2401

IT DEPARTMENT

PROPOSAL
FOR

CITY HALL NETWORK CABLING UPGRADE
22 Item 3.
2 CITY OF OROVILLE

PUBLIC NOTICE
Sealed Proposal for the following are being accepted:

City Hall Network Cabling Upgrade
at the City Hall, 1735 Montgomery Street, Oroville, CA 95965 until February 29, 2024, 2:00 P.M., at which time they will be publicly opened and read.

A mandatory “Walk Through” of the project with a detailed explanation of expected level of services and specific criteria will be conducted on February 15, 2024 at 9am at
1735 Montgomery Street
Oroville, CA 95965
Bid specifications including bid proposal forms are available at City Hall - 1735 Montgomery Street, Oroville, CA 95965. Any questions should be directed to Tyson Pardee at (530) 538-2493 or [email protected]. 23 Item 3.
3 BID FORM City Hall Network Rewire
Materials:
(as specified on proposal request)
$
Labor: $
SUB TOTAL $
TAX $
FREIGHT/DELIVERY $
TOTAL $
The amount of___________________________ Dollars
($_________________)
The undersigned has checked carefully all the above figures and understands that the City Council shall not be responsible for any error or omissions on the part of the undersigned in making up this bid.

In case of a discrepancy between words and figures, the words shall prevail.

The undersigned hereby certifies that this bid is genuine and not a sham or collusive, or made in the interest of or in behalf of any person not herein named, and that the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, form or corporation to refrain from bidding, and that the undersigned has not in any manner sought by collusion to secure for himself an advantage over any other bidder.

The City reserves the right to reject any or all bids. The City reserves the right to delete or award all or part of the bid.

It is agreed that this bid may not be withdrawn for a period of forty-five (45) days from the opening thereof.

The terms and conditions of the final contract when executed shall control and supersede anything herein to the contrary or inconsistent with such contract.
______________________________________ ___________________________________ Company Name Area Code/Phone
______________________________________ _____________________________________ Print Name Signature
24 Item 3.
4 SPECIFICATIONS
For
City Hall Network Cabling Upgrade
SCOPE:

A. The “City Representative” shall refer to the City’s IT Manager, or his or her designee. The terms “Contract” shall refer to the contract entered between City and the selected Contractor.

B. The City Representative will supply a network diagram detailing where wiring will be installed. Network wiring will include 314 computer network connections and 4 wireless access point locations (AP). These are detailed on the attached floorplan diagram.

C. Contractor will provide and complete network cable installation including wiring/cabling, testing, certification, cable hangers, jacks, boxes, faceplates, raceway, patch panels, connectors, labels, as needed. Existing rack is in place and to be used.

All network cable will be properly installed according to the NEC, supported with J-hooks or hangers as needed.

D. All Raceway, boxes, and Faceplates must be white unless otherwise specified.

E. All equipment and material must be new. Used, refurbished or repurposed equipment or material is not acceptable.

F. All new network wiring will be clearly labeled by contractor on both ends with label maker.

G. All new network wiring, patch panels, and connectors will be a minimum Category 6, tested, labeled and certified to at least 1 Gb/s.

H. Map locations are approximations for bidding, exact locations to be mutually agreed upon prior to installation.

I. Demo all antiquated data cabling once the building has been tested and completed.

J. All labor within this project will be prevailing wage.

K. The Contractor shall take a proactive approach in correcting problems within the Contractors’ span of responsibility and control. Other problems and suggestions for improvements, both short and long term, must be submitted promptly to the City Representative for appropriate action.
25 Item 3.
5 L. All contracted employees while on the site shall exhibit a professional appearance.

M. Any private property or City property damaged or altered in any way during the performance of the work under this contract shall be reported promptly to the City Representative and shall be rectified in an approved manner back to its condition prior to damage, at the Contractor's expense, within 72 hours. Any hazardous conditions noted, or seen, by the Contractor that have occurred by any means other than during the performance of the Contractor's work, whether by vandalism or any other means, shall be promptly reported to the City Representative.

N. Contractor agrees to perform all work outlined in the Contract in such a manner as to meet all accepted standards for safe practices during the maintenance operation and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all City, County, State or other legal requirements including, but not limited to, full compliance with the terms of the applicable O.S.H.A.

Safety Requirements at all times so as to protect all person, including Contractor’s employees, agents of the City, vendors, members of the public or others from foreseeable injury, or damage to their property. Contractor shall cooperate fully with City in the investigation of any accident, injury or death occurring on City property, including a complete written report thereof to the City Representative within twenty-four (24) hours following the occurrence.

O. During the progress of the work, if latent physical conditions are encountered at the site differing materially from those indicated in the Contract, or if unknown physical conditions of an unusual nature differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the Contract are encountered at the site, the party discovering such conditions shall promptly notify the City Representative in writing of such specific differing conditions before they are disturbed and before the affected work is performed. Upon notification, the City Representative will investigate the conditions, and if the City Representative determines that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of the work under the Contract, an adjustment will be made, and the Contract modified in writing accordingly. The City Representative will notify the Contractor of his determination if an adjustment of the Contract is warranted in writing. No Contract adjustment which results in a benefit to the Contractor will be allowed unless the Contractor has requested such in writing. No Contract adjustment will be allowed under provisions specified in this section for any effects on unchanged work.

P. Contractor shall invoice the City upon completion of the project in a form approved by the City representative. Invoicing shall include a detail of costs for work performed during the project.
26 Item 3.
6 Q. Payment will be made for work satisfactorily completed as called for in the Contract. The City Representative shall inspect and notify the Contractor of any unsatisfactory work. Unsatisfactory work shall be corrected within 5 business days.

Contractor or Contractor's representative shall meet with a representative from the City as requested by the City, during the life of the Contract, in order to inspect work performed. Full compensation for conforming to the work of these specifications shall be considered as included in the Contract unit prices, or the proposed hourly rates and material markup, and no further payment may be made thereof. The Contract rates shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in completing the work as specified herein, and as directed by the City.

R. If City gives reasonable notice to Contractor, City may propose in writing changes to Contractor’s work within the Scope of Services described. If Contractor believes any proposed change causes an increase or decrease in the cost, or a change in the schedule for performance, of the services, Contractor shall notify City in writing of that fact within five (5) days after receipt of written proposal for changes. Contractor may also initiate such notification, upon identifying a condition which may change the Scope of Services as agreed at the time of execution of this Agreement covering such Scope of Services. When and if City and Contractor reach agreement on any such proposed change and its effect on the cost and time for performance, they shall confirm such agreement in writing as an amendment to this Agreement. In the event the Parties cannot reach agreement as to the proposed change, at the City’s sole discretion, Contractor shall perform such work and will be paid for labor, materials, equipment rental, etc., used to perform the work. City shall not be liable for payment of any changes in this section, nor shall Contractor be obligated to perform any such changes, except upon such written amendment or supplement; provided that if, upon City’s written request, Contractor begins work in accordance with a proposed change, City shall be liable to Contractor for the amounts due with respect to Contractor’s work pursuant to such change, unless and until City notifies Contractor to stop work on such change Any additional work requested once the not-to-exceed amounts for the term of the Contract have been reached will require a formal amendment to the Contract.

S. Rates shall include all direct and indirect costs. For labor or equipment not listed in the Bid Proposal which is needed to perform additional work, the hourly rate shall be agreed upon between the City and Contractor before the services are performed.

T. It will be the responsibility of the Contractor to provide all equipment and labor as necessary to perform the work described in these documents in a safe, efficient, aesthetically pleasing, and legal manner.

U. The City requires contractors to obtain and maintain insurance throughout the contract term. The required insurance certificates must comply with all requirements described in and must be provided with the Contract.
27 Item 3.
7 V. The City will award one contract for the work to a responsive and responsible bidder, provided that the Bidder is determined to be qualified based on the requirements listed herein. In order to be determined responsive, a Bidder must respond to all requested information and supply all required information in this RFP.

Any bid may be rejected if it is conditional, incomplete, or contain irregularities. Minor or immaterial irregularities in a bid may be waived. Waiver of an irregularity shall in no way modify this RFP nor affect recommendation for award of contract.

Your proposal will require a returned signed copy of this Specification from the authorized submitter of the bid for this service:
_____________________________________ ________________________________________ Printed Name of Signatory Name of Company or Business
_____________________________________ ________________________________________ Signature Date
28 Item 3.

Consultant Bid Amount
Ultra Link Cabling Systems, Inc. $64,873.25
HCI Systems, Inc. $73,500.00
World Telecom & Surveillance, Inc. $89,739.26
X-ACT Technology Solutions $108,875.46
Tec-Com Low Voltage Solutions, Inc. $108,965.00
HHS Construction, LLC $144,485.43
Telcom Data, LLC $146,169.00
Gigakom $181,712.42
Request For Proposal
City Hall Network Rewire
Bids Received - February 29, 2024 at 2pm
Received From:
29 Item 3.
30 Item 3.
31 Item 3.
32 Item 3.
33 Item 3.
34 Item 3.
35 Item 3.
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38 Item 3.
39 Item 3.
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41 Item 3.
42 Item 3.
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45 Item 3.
46 Item 3.
47 Item 3.
48 Item 3.
49 Item 3.
upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
29 EQUAL OPPORTUNITY EMPLOYMENT.

Contractor represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex, age, or in any other way prohibited by law. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

IN WITNESS WHEREOF the parties have caused this Agreement to be executed on the date first written above.

CITY OF OROVILLE LICENSED CONTRACTOR
By: ______ ___ _ By: _Dan Martinez ______ _
David Pittman, Mayor Title:

APPROVED AS TO FORM: ATTEST:

By:------------ By:-------------
Scott Huber, City Attorney Kayla Reaster, City Clerk
II of 11
50 Item 3.

SPECIFICATIONS
For
City Hall Network Cabling Upgrade
SCOPE:

A. The "City Representative" shall refer to the City's IT Manager, or his or her designee. The terms "Contract" shall refer to the contract entered between City and the selected Contractor.

All network cable will be properly installed according to the NEC, supported with J-hooks or hangers as needed.

D. All Raceway, boxes, and Faceplates must be white unless otherwise specified.

E. All equipment and material must be new. Used, refurbished or repurposed equipment or material is not acceptable.

F. All new network wiring will be clearly labeled by contractor on both ends with label maker.

G. All new network wiring, patch panels, and connectors will be a minimum Category 6, tested, labeled and certified to at least 1 Gb/s.

H. Map locations are approximations for bidding, exact locations to be mutually agreed upon prior to installation.

I. Demo all antiquated data cabling once the building has been tested and completed.

J. All labor within this project will be prevailing wage.

K. The Contractor shall take a proactive approach in correcting problems within the Contractors' span of responsibility and control. Other problems and suggestions for improvements, both short and long term, must be submitted promptly to the City Representative for appropriate action.
4 ATTACHMENT "A"
Scope of Work
51 Item 3.
52 Item 3.
53 Item 3.
54 Item 3.
55 Item 3.
56 Item 3.
57 Item 3.

Page 1 ends

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BILL LAGRONE, CHIEF OF POLICE

TYSON PARDEE, MANAGER

INFORMATION TECHNOLOGY DIVISION
RE: CONTRACT WITH TEC-COM LOW VOLTAGE SOLUTIONS, INC. FOR

PUBLIC SAFETY FACILITY SECURITY SYSTEM
DATE: APRIL 2, 2024

SUMMARY
The Council will consider accepting bids and approving contract with Tec-Com Low Voltage Solutions, Inc. for a camera surveillance system for the public safety facility.

DISCUSSION
The public safety facility needs an upgraded surveillance camera system. The camera system that was installed had only three working cameras and were old and antiquated. During the public safety office remodel the last three cameras were removed.

The new system will utilize current camera technology and will adhere to the federal mandates. Other items listed within the scope of work were:
1) All cameras are NDAA and TAA compliant.
2) Dedicated hardware which includes servers and network switches. 3) Video storage for a 90-day retention period.
4) Expandability – The ability to expand the video storage as more cameras are brought into the system.
5) Install and configuration of the hardware and software.

On January 23, 2024, a request for proposals was published with a closing date of March 6, 2024. The request was for a camera security system for the police department.

As of March 6, 2024, (9) nine proposals were received. The proposals were from Puris Systems, World Telecom & Surveillance, Inc., HCI Systems, Inc., Rex Moore Group, Inc., BlueViolet Networks, Tec-Com Low Voltage Solutions, Inc., Capture Technologies, Inc., Access Systems, Inc. and Johnson Controls Security Solutions, LLC. The information from each proposal was compiled and reviewed by the IT Department. 58 Item 4.

Page 2 ends

After reviewing the information within the bids, the IT department would like to use Tec-Com Low Voltage Solutions, Inc. Tec-Com was not the lowest bid but is the lowest bid that met all the RFP requirements.

FISCAL IMPACT
Homeland Security Grant Program (HSGP) in the amount of $18,339.00 Local Fiscal Recovery Funds in the amount of $63,826.00

RECOMMENDATION
Accept all grant funding as well as accept the bid from Tec-Com Low Voltage Solutions, Inc.

Authorize the IT Manager to enter into a service contract for the project.

ATTACHMENTS
1) Request for Proposal
2) RFP responses
3) Tec-Com Proposal
4) Service Contract- Agreement 3500
59 Item 4.
1 CITY OF OROVILLE
1735 MONTGOMERY STREET
OROVILLE, CALIFORNIA 95965
(530) 538-2401

IT DEPARTMENT

PROPOSAL
FOR

POLICE DEPARTMENT SECURITY CAMERAS
60 Item 4.
2 CITY OF OROVILLE

PUBLIC NOTICE
Sealed Proposal for the following are being accepted:

Police Department Security Cameras
at the City Hall, 1735 Montgomery Street, Oroville, CA 95965 until March 6, 2024, 2:00 P.M., at which time they will be publicly opened and read.

A mandatory “Walk Through” of the project with a detailed explanation of expected level of services and specific criteria will be conducted on February 15, 2024 at 1pm at
2055 Lincoln St.

Oroville, CA 95966.

Bid specifications including bid proposal forms are available at City Hall - 1735 Montgomery Street, Oroville, CA 95965. Any questions should be directed to Tyson Pardee at (530) 538-2493 or [email protected]. 61 Item 4.
3 BID FORM City Hall Network Rewire
Materials:
(as specified on proposal request)
$
Labor: $
SUB TOTAL $
TAX $
FREIGHT/DELIVERY $
TOTAL $
The amount of___________________________ Dollars
($_________________)
The undersigned has checked carefully all the above figures and understands that the City Council shall not be responsible for any error or omissions on the part of the undersigned in making up this bid.

In case of a discrepancy between words and figures, the words shall prevail.

The City reserves the right to reject any or all bids. The City reserves the right to delete or award all or part of the bid.

It is agreed that this bid may not be withdrawn for a period of forty-five (45) days from the opening thereof.

The terms and conditions of the final contract when executed shall control and supersede anything herein to the contrary or inconsistent with such contract.
______________________________________ ___________________________________ Company Name Area Code/Phone
______________________________________ _____________________________________ Print Name Signature
62 Item 4.
4 SPECIFICATIONS
For
Police Department Security Cameras
SCOPE:

A. The “City Representative” shall refer to the City’s IT Manager, or his or her designee. The terms “Contract” shall refer to the contract entered between City and the selected Contractor.

B. The City Representative will supply a list of areas the cameras will need to cover. The number of cameras, and placement, may vary depending on location requirements, Camera model, and placement,
• Front of building – This view shall include the front entrance and front parking area.
• Lobby
• West hallway – This view shall include the entire length of the hallway and connecting hallways.
• East hallway – This view shall include the entire length of the hallway and connecting hallways.
• Room 1
• Room 2
• Room 3
• Room 4
• Covered parking behind the building. – This view shall include the view of the covered parking, the back 2 doors, and some of the parking lot. • Rear parking lot
• West parking lot
• Front gate
• Rear gate
• Fire department engine bay
• Fire department front door
• Upstairs – Room 5
• Upstairs – Hallway
• Upstairs – Room 6
• Upstairs – Room 7
63 Item 4.
5 C. All cameras shall:
• Be Axis brand.
• Be IP-based - Any device that only outputs an analog signal is not acceptable for this project.
• Have infrared night vision.
• Be a minimum of 2MP for cameras located indoors and 4MP for cameras located outside.
• Have an SD card for local recording and retain a minimum of 14 day of video.

D. Cameras and VMS (Video Management System) shall reside on its own network. A POE switch will be required.

E. Cabling will be installed to all relevant and applicable standards and best practices. All cabling will be yellow in color.

F. All new network wiring will be terminated in a patch panel, supplied by contractor, and clearly labeled on both ends with label maker.

G. Cameras and VMS shall comply with the FEMA and Homeland Security mandate which prohibits the use of certain video surveillance equipment. The City Representative will supply the letter from FEMA stating the restrictions.

H. The proposed VMS shall include:
• All necessary software/hardware licensing.
• All necessary camera licensing.
• Enough storage for a 90-day retention period plus an extra 30TB. • RAID 5 or RAID 6 storage configuration.
• 5-year warranty.

I. Contractor will provide and complete network cable installation including wiring/cabling, testing, certification, cable hangers, jacks, boxes, faceplates, raceway, patch panels, connectors, labels, as needed. Existing racks are in place and to be used. All network cable will be properly installed according to the NEC, supported with J-hooks or hangers as needed.

J. All equipment and material must be new. Used, refurbished or repurposed equipment or material is not acceptable.

K. All new network wiring, patch panels, and connectors will be a minimum Category 6, tested, labeled and certified to at least 1 Gb/s.

L. Map locations are approximations for bidding, exact locations to be mutually agreed upon prior to installation.

M. All labor within this project will be prevailing wage. 64 Item 4.
6 N. The Contractor shall take a proactive approach in correcting problems within the Contractors’ span of responsibility and control. Other problems and suggestions for improvements, both short and long term, must be submitted promptly to the City Representative for appropriate action.

O. All contracted employees while on the site shall exhibit a professional appearance.

P. Any private property or City property damaged or altered in any way during the performance of the work under this contract shall be reported promptly to the City Representative and shall be rectified in an approved manner back to its condition prior to damage, at the Contractor's expense, within 72 hours. Any hazardous conditions noted, or seen, by the Contractor that have occurred by any means other than during the performance of the Contractor's work, whether by vandalism or any other means, shall be promptly reported to the City Representative.

Q. Contractor agrees to perform all work outlined in the Contract in such a manner as to meet all accepted standards for safe practices during the maintenance operation and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all City, County, State or other legal requirements including, but not limited to, full compliance with the terms of the applicable O.S.H.A.

R. During the progress of the work, if latent physical conditions are encountered at the site differing materially from those indicated in the Contract, or if unknown physical conditions of an unusual nature differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the Contract are encountered at the site, the party discovering such conditions shall promptly notify the City Representative in writing of such specific differing conditions before they are disturbed and before the affected work is performed. Upon notification, the City Representative will investigate the conditions, and if the City Representative determines that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of the work under the Contract, an adjustment will be made, and the Contract modified in writing accordingly. The City Representative will notify the Contractor of his determination if an adjustment of the Contract is warranted in writing. No Contract adjustment which results in a benefit to the Contractor will be allowed unless the Contractor has requested such in writing. No Contract adjustment will be allowed under provisions specified in this section for any effects on unchanged work.
65 Item 4.
7 S. Contractor shall invoice the City upon completion of the project in a form approved by the City representative. Invoicing shall include a detail of costs for work performed during the project.

T. Payment will be made for work satisfactorily completed as called for in the Contract. The City Representative shall inspect and notify the Contractor of any unsatisfactory work. Unsatisfactory work shall be corrected within 5 business days.

U. If City gives reasonable notice to Contractor, City may propose in writing changes to Contractor’s work within the Scope of Services described. If Contractor believes any proposed change causes an increase or decrease in the cost, or a change in the schedule for performance, of the services, Contractor shall notify City in writing of that fact within five (5) days after receipt of written proposal for changes. Contractor may also initiate such notification, upon identifying a condition which may change the Scope of Services as agreed at the time of execution of this Agreement covering such Scope of Services. When and if City and Contractor reach agreement on any such proposed change and its effect on the cost and time for performance, they shall confirm such agreement in writing as an amendment to this Agreement. In the event the Parties cannot reach agreement as to the proposed change, at the City’s sole discretion, Contractor shall perform such work and will be paid for labor, materials, equipment rental, etc., used to perform the work. City shall not be liable for payment of any changes in this section, nor shall Contractor be obligated to perform any such changes, except upon such written amendment or supplement; provided that if, upon City’s written request, Contractor begins work in accordance with a proposed change, City shall be liable to Contractor for the amounts due with respect to Contractor’s work pursuant to such change, unless and until City notifies Contractor to stop work on such change Any additional work requested once the not-to-exceed amounts for the term of the Contract have been reached will require a formal amendment to the Contract.

V. Rates shall include all direct and indirect costs. For labor or equipment not listed in the Bid Proposal which is needed to perform additional work, the hourly rate shall be agreed upon between the City and Contractor before the services are performed.

W. It will be the responsibility of the Contractor to provide all equipment and labor as necessary to perform the work described in these documents in a safe, efficient, aesthetically pleasing, and legal manner.

X. The City requires contractors to obtain and maintain insurance throughout the contract term. The required insurance certificates must comply with all requirements 66 Item 4.
8 described in and must be provided with the Contract.

Y. The City will award one contract for the work to a responsive and responsible bidder, provided that the Bidder is determined to be qualified based on the requirements listed herein. In order to be determined responsive, a Bidder must respond to all requested information and supply all required information in this RFP.

Consultant Phone Email Bid Amount
Puris Systems (925) 577-5777 [email protected] $41,568.00 World Telecom & Surveillance, Inc. (530) 223-9753 [email protected] $50,927.28 HCI Systems, Inc. (916) 224-7479 [email protected] $51,000.00 Rex Moore Group, Inc. (916) 467-0401 [email protected] $55,150.00 BlueViolet Networks (714) 754-4000 [email protected] $64,386.00 Tec-Com Low Voltage Solutions, Inc. (530) 751-2155 [email protected] $82,165.00 Capture Technologies, Inc. (510) 500-1489 [email protected] $88,873.96 Access Systems, Inc. (916) 941-8099 [email protected] $102,810.00 Johnson Controls Security Solutions, LLC (510) 710-1804 [email protected] $192,966.89 Request For Proposal
Police Department Security Cameras
Bids Received - March 6, 2024 at 2pm
Received From:
68 Item 4.

Oroville Police Dept.

Camera System
2024
Tec-com low voltage solutions inc
Proposal package 3/6/2024
WWW.TEC-COM.NET – P.O. BOX 1626, YUBA CITY, CA 95992 – (530)751-2155 – CCL# 7698244 – DIR 1000000735 69 Item 4.

Bid Proposal 244015
March 6, 2024
Project: Oroville Police Department Camera System
TEC-COM is pleased to provide this Bid Proposal for the “Oroville Police Department Camera System” project.

Our proposal is based on prevailing wage pay rates and information provided from project RFP and mandatory on-site walk on 2-15-2024.

Tec-Com is registered with the DIR (#1000000735), we are a Axis Certified Pro and Gold Member Installer and can provide manufacturer warranty on installed items.

This Full Axis solution provides you with additional discounts, as well as never needing to purchase any licenses or software updates.

Scope of Work
Camera System

1. Provide site with working IP base Camera System as requested on plans and specifications for the Police and Fire Department.

2. Provide and install the following IP cameras with all mounting hardware and components. • Qty. 8 – Single Lens 360° Fisheye Cameras. Axis M4317-PLVE • Qty. 6 – Four Sensor 360° Dome Camera. Axis P3737-PLE • Qty. 3 – Single Lens Outdoor Dome Cameras. Axis P3267-LVE • Qty. 11 – Indoor Bullet Camera. Axis M2036-LE

3. Provide and install new Cat5 Plenum cable and associated hardware from existing telecom room to all new camera locations.

4. Provide and install new 96 TB Server in existing Rack allowing for 90 days recording and an additional 30TB. Axis Video Recorder S1296 this allows options add more cameras later.

5. Provide conduit and components where needed for all outdoor camera locations.

6. Test all newly installed cabling and provide as-built drawing, warranty & test result documentation package.

7. Configure system and cameras for optimal viewing and retention and train owner on use of system.

EXCLUSIONS:

1. Pathways / Sleeves / Cable Tray (hangers only).

2. Network / Phone / WAP / AV Active Hardware.

3. Patch Cords and patching of owners equipment.

4. Any spec section or work not listed above.

Authorized Signature Ryan Bradford Date 3-6-2024
Ryan Bradford – Estimator
70 Item 4.
3 BID FORM Police Dept Camera System
Materials:
(as specified on proposal request)
$
Labor: $
SUB TOTAL $
TAX $
FREIGHT/DELIVERY $
TOTAL $
The amount of___________________________ Dollars
($_________________)
The undersigned has checked carefully all the above figures and understands that the City Council shall not be responsible for any error or omissions on the part of the undersigned in making up this bid.

In case of a discrepancy between words and figures, the words shall prevail.

The City reserves the right to reject any or all bids. The City reserves the right to delete or award all or part of the bid.

It is agreed that this bid may not be withdrawn for a period of forty-five (45) days from the opening thereof.

The terms and conditions of the final contract when executed shall control and supersede anything herein to the contrary or inconsistent with such contract.
______________________________________ ___________________________________ Company Name Area Code/Phone
______________________________________ _____________________________________ Print Name Signature
TEC-COM LOW VOLTAGE SOLUTIONS INC. (530) 751-2155
Ryan Bradford
48,860.00
29,400.00
78,260.00
3,905.00
NA
82,165.00

EIGHTY-TWO THOUSAND, ONE HUNDER SIXTY-FIVE
82,165.00
71 Item 4.
1 12
10 9
19 20
11 360° fisheye camera
2 5mpxl dome
6 7
13 14
18 15 16
17 8
4 5
3 4MPXL INDOOR BULLET
FOUR SENSOR 360° CAMERA
72 Item 4.
26 24
22 21
27 23
25 73
Item 4.

AXIS Camera Station S1296 Rack Recording Server
Flexible and scalable recording server
Featuring powerful components, this secure, scalable recording server offers high performance and support for powerful applications and features. It includes AXIS Camera Station licenses and multiple RAID configurations for flexible storage and multiple redundancy configuration. And, a Trusted Platform Module (FIPS 140-2 level 2 certified) ensures secure storage of all cryptographic keys and certificates. Available in two variants with a choice of storage, it comes preloaded with preconfigured software. Plus, all supported products are available in one price list for a one-stop-shop experience.

Furthermore, it offers services such as Keep Your Hard Drive, Next Business Day Onsite Support, and a 5-year warranty. > Scalable and powerful solution
> Flexible storage options including RAID
> Available in 2 variants: 96 TB and 192 TB
> 96 AXIS Camera Station licenses included
> Extensive support and 5-year warranty
Datasheet
74 Item 4.

AXIS Camera Station S1296 Rack Recording Server
Models S1296 Rack 96 TB
S1296 Rack 192 TB
Licenses 96 AXIS Camera Station core licenses included and tied to the hardware. Can be upgraded with additional licenses (sold separately).

System
scalability
Qualified for 192 doors and a recording bitrate up to 1.5 Gbit/s, 150 video channels at 4 MP, 30 fps in a retail scenario. Check AXIS Site Designer for storage estimates.

Tested with:
20 live view clients
4 clients performing heavy playback or scrubbing operations For systems with over 100 video channels or a recording bitrate over 1 Gbit/s, we recommend setting the size allocated for recording to 95%.

Hardware
Processor Intel® Xeon® Silver
Memory 2x 16 GB
Storage S1296 Rack 96 TB
Hot swappable Enterprise Class HDD
Total HDD slot: 12
Free HDD slot: 0
Out-of-the-box storage: 80 TB after RAID 6
Out-of-the-box capacity without RAID: 96 TB (12x8 TB)
S1296 Rack 192 TB
Hot swappable Enterprise Class HDD
Total HDD slot: 12
Free HDD slot: 0
Out-of-the-box storage: 160 TB after RAID 6
Out-of-the-box capacity without RAID: 192 TB (12x16 TB) RAID Factory RAID level: 6
Supported RAID levels: 0, 1, 5, 6, 10
Power 2 x 800 W hot-plug redundant power supplies (included) (100–240 V AC, 12–6.3 A, 50/60 Hz)
Connectors Front side:
1x USB 2.0
1x VGA
1x iDRAC direct port
Rear side:
1x USB 2.0
1x USB 3.0
1x VGA
1x iDRAC dedicated Ethernet port
2x RJ45 1 Gbps (Do not use)
2x RJ45 10 Gbps
Video
Video streaming Not intended for local viewing of video.

Recommended to use Axis workstations.

Cybersecurity
Documentation AXIS Camera Station Hardening Guide
Axis Vulnerability Management Policy
Axis Security Development Model
To download documents, go to axis.com/support/cybersecu-rity/resources To read more about Axis cybersecurity support, go to
axis.com/cybersecurity
General
Operating system Microsoft® Windows®10 IoT Enterprise LTSC 2021 Built-in operating system recovery: yes
Operating system drive: 240 GB SSD
Remote server
management
iDRAC 9 express license
Security Support for encrypted operating system drive and recording drive FIPS 140-2 level 2 certified Trusted Platform Module (TPM 2.0) Operating
conditions
10 °C to 35 °C (50 °F to 95 °F)
Humidity 20–80% RH (non-condensing)
Storage
conditions
-40 °C to 65 °C (-40 °F to 149 °F)
Approvals EMC
EN 55032 Class A, EN 55024, EN 55035, EN 61000-3-2,
EN 61000-3-3, FCC Part 2 and 15 Class A, ISED ICES-003 Class A, RCM AS/NZS CISPR 32 Class A, KS C 9832 Class A, KS C 9835, VCCI 32-1 Class A, BSMI
Safety
IEC/EN/UL 60950-1, IEC/EN/UL 62368-1, EN 62311,
NOM-019-SCFI-1998
Compliance TAA (Trade Agreements Act)
Dimensions 721.62 x 482 x 87 mm (28.42 x 19 x 3.43 in), 2U chassis Rail sizing:

Type: sliding
Minimum rail mounting depth: 719 mm (28.31 in)
Square-hole rack adjustment range:
631–868 mm (24.85–34.18 in)
For more information, see the Dell EMC Enterprise Systems Rail Sizing and Rack Compatibility Matrix
Weight S1296 Rack 96 TB 22.9kg (50.49 lb)
S1296 Rack 192 TB 25.6 kg (56.44 lb)
Included
accessories
Dell Ready Rails 2U Sliding Rails, 2x C13 to C14 power cords for rack PDU (Wall plug power cords are not included)
Optional
accessories
Axis workstations
For more accessories, see axis.com
Services Next Business Day Onsite Support
Keep Your Hard Drive
Warranty 5-year warranty, see axis.com/warranty
AXIS Camera Station
For details about AXIS Camera Station features and functions, see the AXIS Camera Station datasheet on axis.com
www.axis.com
©2022 - 2023 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ARTPEC and VAPIX are registered trademarks of Axis AB in various jurisdictions. All other trademarks are the property of their respective owners. We reserve the right to introduce modifications without notice.

T10180501/EN/M6.2/2310
75 Item 4.

AXIS T8516 PoE+ Network Switch
16-port switch for efficient network management
AXIS T8516 PoE+ Network Switch is an easy to install 16-port managed Gigabit switch - a perfect complement to Axis’ recorders to further simplify setup and installation of surveillance systems. AXIS T8516 comes with an integrated DHCP server for automatic assignment of IP addresses and discovery of connected Axis devices. The intuitive administrator interface offers a graphic topology for easy overview of all devices in the system with information about connected devices and status. The high PoE power output allows for connection of up to 16 PoE cameras. > 30 W PoE per port, total 240 W
> Gigabit switch
> 2 SFP/RJ45 Combination Ports
> Intuitive graphic topology for system overview
Datasheet
76 Item 4.

AXIS T8516 PoE+ Network Switch
Network
Network
function
DHCP server included
VLAN
Security Password protection, IP address filtering, HTTPS encryption, IEEE 802.1X network access control, ACL, Private VLANs, DHCP Snooping
Network
protocols
IPv4, IPv6, HTTP, HTTPS, QoS, Bonjour, UPnP, SNMP v1/v2c/v3,

DNS, NTP, TCP, UDP, IGMP, ICMP, DHCP, ARP, SSH, STP, RSTP,

MSTP, LLDP, LLDP-MED, TFTP, SMTP, BPDU
Throughput 26.8 Mpps
Switching
capacity
36 Gbps
MAC table 8 K
Jumbo frames 9216 Bytes
General
Casing Metal
Color: Black
Environment Indoor
Dimensions WxDxH: 442 x 211 x 44 mm (17.4 x 8.31 x 1.73 in) Weight 3 kg (6.1 lbs)
Power
requirements
100–240 V AC, 50/60 Hz
PoE class Power over Ethernet Plus (PoE+) IEEE 802.3at Type 2 Class 4 PoE output Port 1 to 16: Up to 30 W
Power budget: 240 W
Connectors PoE ports
RJ45 10Base-T/100Base-TX/1000Base-T (16x)
Uplink
Combination port RJ45/SFP 100Base-TX/1000Base-T (2x)
Power
Power connector port
Surge protection 6 kV on all network ports and AC lines Operating
conditions
0 °C to 50 °C (32 °F to 122 °F)
Humidity 10–90% RH (non-condensing)
Storage
conditions
-10 °C to 70 °C (14 °F to 158 °F)
Humidity 5–95% RH (non-condensing)
Approvals EMC
EN 55032 Class A
EN 55035
FCC Part 15 Subpart B Class A
VCCI Class A
RCM AS/NZS CISPR 32 Class A
ICES-003 Class A
Safety
IEC/EN/UL 62368-1
Management
software
AXIS Device Manager
Included
accessories
Installation Guide
Power cord
19” ear rack kit
Rubber feet (4x)
Warranty 5-year warranty, see axis.com/warranty
www.axis.com
©2016 - 2023 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ARTPEC and VAPIX are registered trademarks of Axis AB in various jurisdictions. All other trademarks are the property of their respective owners. We reserve the right to introduce modifications without notice.

T10076838/EN/M7.2/2303
77 Item 4.

AXIS P3737-PLE Panoramic Camera
4x 5 MP multidirectional with deep learning
This multidirectional camera offers four channels with 5 MP per channel to deliver excellent overviews and detailed coverage. It includes 360° IR illumination for clear, reflection-free footage and excellent image quality even in low light or complete darkness. This flexible camera offers various mounting options. For instance, it can be recessed mounted for discreet surveillance or mounted in ceilings for complete 360° coverage. With highly efficient power consumption, it ensures lower operating costs. It also supports powerful analytics based on deep learning. Furthermore, Axis Edge Vault, a hardware-based cybersecurity platform, guarantees the device’s integrity and protects it from unauthorized access. > 4x 5 MP at 20 fps per channel
> 360° IR illumination with individually controlled LEDs > Flexible mounting options
> Support for advanced analytics
> Axis Edge Vault safeguards the device
Datasheet
78 Item 4.

AXIS P3737-PLE Panoramic Camera
Camera
Image sensor 4x 1/2.7” progressive scan RGB CMOS
Pixel size 2.0 µm
Lens Varifocal, 3.2–8.1 mm, F1.9-3.2
Horizontal field of view: 99°–37°
Vertical field of view: 70°–28°
Diagonal field of view: 134°–47°
Minimum focus distance: 0.5 m (1.6 ft)
Fixed iris, IR corrected, remote zoom and focus
Day and night Automatic IR-cut filter
Minimum
illumination
Color: 0.19 lux at 50 IRE, F1.9
B/W: 0 lux at 50 IRE, F1.9
0 lux with IR illumination on
Shutter speed 5 MP and WDR on:1/28000 s to 1/5 s
Quad HD and WDR on: 1/33500 s to 1/5 s
WDR off: 1/50000 s to 1/5 s
Camera angle
adjustment
Pan ±90°, tilt +25 to +95°, rotation -5° to +95°, twist ±20° System on chip (SoC)
Model ARTPEC-8
Memory 4096 MB RAM, 8192 MB Flash
Compute
capabilities
Deep learning processing unit (DLPU)
Video
Video
compression
H.264 (MPEG-4 Part 10/AVC) Baseline, Main and High Profiles H.265 (MPEG-H Part 2/HEVC) Main Profile
Motion JPEG
Resolution 4:3 4x 2592x1944 (4x 5 MP) to 4x 320x240
16:9 4x2560x1440 (4x Quad HD) to 4x 320x180
Frame rate 5 MP: Up to 20/20 fps (50/60 Hz) in all resolutions Quad HD: Up to 25/30 fps (50/60 Hz) in all resolutions
Video streaming Multiple, individually configurable streams in H.264, H.265 and Motion JPG
Axis Zipstream technology in H.264 and H.265
Controllable frame rate and bandwidth
VBR/ABR/MBR H.264/H.265
Low latency mode
Video streaming indicator
Signal-to-noise
ratio
>55 dB
WDR Forensic WDR: Up to 120 dB depending on scene
Noise reduction Spatial filter (2D noise reduction)
Temporal filter (3D noise reduction)
Image settings Saturation, contrast, brightness, sharpness, white balance, day/night threshold, local contrast, tone mapping , exposure mode, exposure zones, barrel distortion correction, compression, rotation: 0°, 90°, 180°, 270° including corridor format, mirroring, text and image overlay, dynamic text and image overlay, privacy masks, polygon privacy mask
Image processing Forensic WDR, Lightfinder, OptimizedIR Audio
Audio
input/output
Audio features through portcast technology: two-way audio connectivity with AXIS T61 Mk ll
Audio streaming Two-way (half duplex, full duplex) via network speaker pairing technology
Network
Network
protocols
IPv4, IPv6 USGv6, ICMPv4/ICMPv6, HTTP, HTTPSa, HTTP/2, TLSa, QoS Layer 3 DiffServ, FTP, SFTP, CIFS/SMB, SMTP, mDNS (Bonjour), UPnP®, SNMP v1/v2c/v3 (MIB-II), DNS/DNSv6, DDNS, NTP, NTS, RTSP, RTP, SRTP/RTSPS, TCP, UDP, IGMPv1/v2/v3, RTCP, ICMP, DHCPv4/v6, ARP, SSH, LLDP, CDP, MQTT v3.1.1, Secure syslog (RFC 3164/5424, UDP/TCP/TLS), Link-Local address (ZeroConf), IEEE 802.1X (EAP-TLS), IEEE 802.1AR
System integration
Application
Programming
Interface
Open API for software integration, including VAPIX®, metadata and AXIS Camera Application Platform (ACAP); specifications at axis.com/developer-community. ACAP includes Native SDK and Computer Vision SDK.

One-click cloud connection
ONVIF® Profile G, ONVIF® Profile M, ONVIF® Profile S, and ONVIF® Profile T, specifications at onvif.org
Video
management
systems
Compatible with AXIS Companion, AXIS Camera Station, video management software from Axis’ Application Development
Partners available at axis.com/vms
Onscreen
controls
Autofocus
Video streaming indicator
IR illumination
Privacy masks
Media clip
Edge-to-edge Speaker pairing
Event conditions Device status: above operating temperature, above or below operating temperature, below operating temperature, within operating temperature, IP address removed, new IP address, network lost, system ready, live stream active, casing open Edge storage: recording ongoing, storage disruption, storage health issues detected
I/O: manual trigger, virtual input
MQTT: stateless
Scheduled and recurring: schedule
Video: average bitrate degradation, day-night mode, tampering Event actions Day-night mode
Illumination: use lights, use lights while the rule is active MQTT: publish
Notification: HTTP, HTTPS, TCP, and email
Overlay text
Recordings: record, record while the rule is active
SNMP traps: send, send while the rule is active
Status LED: flash, flash while the rule is active
Upload of images or video clips: FTP, SFTP, HTTP, HTTPS, network share, and email
Built-in
installation aids
Remote zoom and focus, pixel counter, barrel distortion correction
Analytics
Applications Included
AXIS Object Analytics, Scene metadata, AXIS Video Motion Detection, active tampering alarm
Supported
Support for AXIS Camera Application Platform enabling
installation of third-party applications, see axis.com/acap Multisensor
analytics
4 channels analytics supportb
AXIS Object
Analytics
Object classes: humans, vehicles (types: cars, buses, trucks, bikes)
Features: line crossing, object in area, crossline countingBETA, occupancy in areaBETA
Up to 8 scenarios
Other features: triggered objects visualized with trajectories, and color-coded bounding boxes and tables
Polygon include/exclude areas
Perspective configuration
ONVIF Motion Alarm event
Scene metadata Object classes:humans, faces, vehicles (types: cars, buses, trucks, bikes), license plates
Confidence, position
Object attributes: Vehicle color, upper/lower clothing color, confidence, position
Approvals
Product markings CSA, UL/cUL, UKCA, CE, KC, EAC, VCCI, RCM Supply chain TAA compliant
EMC CISPR 35, CISPR 32 Class A, EN 55035, EN 55032 Class A, EN 50121-4, EN 61000-3-2, EN 61000-3-3, EN 61000-6-1,
EN 61000-6-2
Australia/New Zealand: RCM AS/NZS CISPR 32 Class A
Canada: ICES-3(A)/NMB-3(A)
79 Item 4.

Japan: VCCI Class A
Korea: KS C 9835, KS C 9832 Class A
USA: FCC Part 15 Subpart B Class A
Railway: IEC 62236-4
Safety CAN/CSA C22.2 No. 62368-1 ed. 3, IEC/EN/UL 62368-1 ed. 3, IEC/EN 62471 risk group exempt, IS 13252,
RCM AS/NZS 62368.1:2022,
Environment IEC 60068-2-1, IEC 60068-2-2, IEC 60068-2-6, IEC 60068-2-14, IEC 60068-2-27, IEC 60068-2-78, IEC/EN 60529 IP66/IP67, IEC/EN 62262 IK09, ISO 21207 (Method B),
MIL-STD-810H (Method 501.7, 502.7, 505.7 506.6, 507.6 509.7, 512.6), NEMA 250 Type 4X, NEMA TS 2 (2.2.7-2.2.9), VDMA 24364
Network NIST SP500-267, IPv6 USGv6
Cybersecurity ETSI EN 303 645
Cybersecurity
Edge security Software: Signed firmware, brute force delay protection, digest authentication, password protection
Hardware: Axis Edge Vault cybersecurity platform
TPM 2.0 (CC EAL4+, FIPS 140-2 Level 2), secure element (CC EAL 6+), system-on-chip security (TEE), Axis device ID, secure keystore, signed video, secure boot, encrypted filesystem (AES-XTS-Plain64 256bit)
Network security IEEE 802.1X (EAP-TLS)
a
, IEEE 802.1AR, HTTPS/HSTSa, TLS
v1.2/v1.3a, Network Time Security (NTS), X.509 Certificate PKI, IP address filtering
Documentation AXIS OS Hardening Guide
Axis Vulnerability Management Policy
Axis Security Development Model
AXIS OS Software Bill of Material (SBOM)
To download documents, go to axis.com/support/cybersecu-rity/resources To read more about Axis cybersecurity support, go to
axis.com/cybersecurity
General
Casing IP66-, IP67-, NEMA 4X- and IK09-rated
Polycarbonate hard-coated dome
Aluminum and plastic casing, polycarbonate (PC) dome
Color: white NCS S 1002-B
For repainting instructions, go to the product’s support page. For information about the impact on warranty, go to axis.com/warranty-implication-when-repainting.

Mounting Mounting bracket with junction box holes (double-gang, single-gang, 4” square, and 4” octagon)
½” (M20) conduit side entry
Power Power over Ethernet (PoE) IEEE 802.3at Type 2 Class 4 IR illumination on: class 4, typical 13.25 W, max 23.30 W IR illumination off: class 3, typical 6.80 W, max 12.32 W Connectors Network: Shielded RJ45 10BASE-T/100BASE-TX/1000BASE-T PoE IR illumination OptimizedIR with power-efficient, long-life 850 nm IR LEDs Range of reach 15m (49.2 ft) or more depending on the scene Storage Support for microSD/microSDHC/microSDXC card
Support for SD card encryption (AES-XTS-Plain64 256bit) Recording to network-attached storage (NAS)
For SD card and NAS recommendations see axis.com
Operating
conditions
-30°C to 50 °C (-22 °F to 122 °F)
Humidity 10–100% RH (condensing)
Maxiumum temperature according to NEMA TS 2 (2.2.7):
74 °C(165 °F)
Storage
conditions
-40 °C to 65 °C (-40 °F to 149 °F)
Humidity 5–95% RH (non-condensing)
Dimensions For the overall product dimensions, see the dimension drawing in this datasheet.

Effective Projected Area (EPA): 0.022 m2(0.24 ft2)
Weight 2 kg (4.4 lb)
Box content Camera, installation guide, connector guard, cable gaskets Optional
accessories
AXIS TP3105-E Pendant Kit Black, AXIS TP3204-E Recessed Mount, AXIS TP3832-E Dome Smoked, AXIS TP3833-E Dome
Casing Black, AXIS T94N01D Pendant Kit, AXIS TP3004–E Wall Mount Black, AXIS T8415 Wireless Installation Tool
AXIS Surveillance Cards
For more accessories, go to axis.com/products/axis-p3737- ple#accessories
System tools AXIS Site Designer, AXIS Device Manager, product selector, accessory selector, lens calculator
Available at axis.com
Languages English, German, French, Spanish, Italian, Russian, Simplified Chinese, Japanese, Korean, Portuguese, Polish, Traditional Chinese, Dutch, Czech, Swedish, Finnish, Turkish, Thai, Vietnamese
Warranty 5-year warranty, see axis.com/warranty
Part numbers Available at axis.com/products/axis-p3737-ple#part-numbers Sustainability
Substance
control
PVC free, BFR/CFR free in accordance with JEDEC/ECA Standard JS709
RoHS in accordance with EU RoHS Directive 2011/65/EU/ and EN 63000:2018
REACH in accordance with (EC) No 1907/2006. For SCIP UUID, see echa.europa.eu
Materials Renewable carbon-based plastic content: 17% (recycled: 9%, bio-based: 1%, carbon capture based: 7%)
Screened for conflict minerals in accordance with OECD
guidelines
To read more about sustainability at Axis, go to
axis.com/about-axis/sustainability
Environmental
responsibility
axis.com/environmental-responsibility
Axis Communications is a signatory of the UN Global Compact, read more at unglobalcompact.org
a. This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (openssl.org), and cryptographic software written by Eric Young ([email protected]).
b. For more information, go to the User manual on axis.com. 80 Item 4.

Dimension drawing
81 Item 4.

Key features and technologies
AXIS Object Analytics
AXIS Object Analytics is a preinstalled, multifeatured video analytics that detects and classifies humans, vehicles, and types of vehicles. Thanks to AI-based algorithms and be-havioral conditions, it analyzes the scene and their spatial behavior within – all tailored to your specific needs. Scal-able and edge-based, it requires minimum effort to set up and supports various scenarios running simultaneously.

Axis Edge Vault
Axis Edge Vault is the hardware-based cybersecurity plat-form that safeguards the Axis device. It forms the founda-tion that all secure operations depend on and offers fea-tures to protect the device’s identity, safeguard its integrity from factory and protect sensitive information from unau-thorized access.

Establishing the root of trust starts at the device’s boot process. In Axis devices, the hardware-based mecha-nism secure boot verifies the operating system (AXIS OS) that the device is booting from. AXIS OS, in turn, is cryp-tographically signed (signed firmware) during the build process. Secure boot and signed firmware tie into each
other and ensure that the firmware has not been tampered with during the lifecycle of the device and that the device only boots from authorized firmware. This creates an
unbroken chain of cryptographically validated software for the chain of trust that all secure operations depend on.

From a security aspect, the secure keystore is the crit-ical building-block for protecting cryptographic informa-tion used for secure communication (IEEE 802.1X, HTTPS, Axis device ID, access control keys etc..) against mali-cious extraction in the event of a security breach. The se-cure keystore is provided through a Common Criteria and/or FIPS 140 certified hardware-based cryptographic comput-ing module. Depending on security requirements, an Axis device can have either one or multiple such modules, like a TPM 2.0 (Trusted Platform Module) or a secure element, and/or a system-on-chip (SoC) embedded Trusted Execution Environment (TEE).

Signed video ensures that video evidence can be verified as untampered without proving the chain of custody of the video file. Each camera uses its unique video signing key, which is securely stored in the secure keystore, to add a sig-nature into the video stream. This allows video to be traced back to the Axis camera from where it originated, so it’s possible to verify that the footage has not been tampered with after it left the camera.

To read more about Axis Edge Vault, go to axis.com/solu-tions/edge-vault.

Zipstream
The Axis Zipstream technology preserves all the important forensic in the video stream while lowering bandwidth and storage requirements by an average of 50%. Zipstream also includes three intelligent algorithms, which ensure that rel-evant forensic information is identified, recorded, and sent in full resolution and frame rate.

For more information, see axis.com/glossary
www.axis.com
©2023 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ARTPEC and VAPIX are registered trademarks of Axis AB in various jurisdictions. All other trademarks are the property of their respective owners. We reserve the right to introduce modifications without notice.

T10191133/EN/M1.4/2310
82 Item 4.

AXIS M4317-PLVE Panoramic Camera
6 MP dome with 360° view and deep learning
With a 6 MP sensor, this discreet mini dome offers excellent image quality and a complete 180° or 360° overview.

Featuring a stereographic lens and Sharpdome 360, it delivers greater sharpness at the edges of the image. Built-in IR illumination with individually controllable LEDs ensures clear, reflection-free footage and excellent image quality even in low light or complete darkness. A deep learning processing unit enables unique opportunities for analytics based on deep learning. Plus, AXIS Object Analytics can detect and classify humans, vehicles, and types of vehicles. Furthermore, Axis Edge Vault protects your Axis device ID and simplifies authorization of Axis devices on your network. > Complete 180° and 360° overview
> Built-in IR with individual IR LEDs
> Support for deep learning analytics
> Built-in cybersecurity features
> Digital roll for ease of installation
Datasheet
83 Item 4.

AXIS M4317-PLVE Panoramic Camera
Camera
Image sensor 1/1.8” progressive scan RGB CMOS
Lens Focal length: 1.1 mm, F2.2
Horizontal field of view: 182°
Vertical field of view: 182°
Fixed iris, IR corrected, fixed focus
Day and night Automatic IR-cut filter
Minimum
illumination
Color: 0.16 lux at 50 IRE, F2.2
B/W: 0.03 lux at 50 IRE, F2.2
0 lux with IR illumination on
Shutter speed 1/33500 s to 0.2 s
Camera angle
adjustment
Digital roll: ± 180°
System on chip (SoC)
Model ARTPEC-8
Memory 2048 MB RAM, 8192 MB Flash
Compute
capabilities
Deep learning processing unit (DLPU)
Video
Video
compression
H.264 (MPEG-4 Part 10/AVC) Baseline, Main and High Profiles H.265 (MPEG-H Part 2/HEVC) Main Profile
Motion JPEG
Resolution Overview: 2160x2160 to 160x160
Panorama: 2560x1440 to 192x72
Double Panorama: 2560x1920 to 384x288
Quad view: 2560x1920 to 384x288
View area 1-4: 1920x1440 to 256x144
Corner right and left: 2368x1184 to 192x72
Double corner: 2016x2016 to 384x288
Corridor: 2560x1920 to 256x144
Frame rate Up to 25/30 fps (50/60 Hz) in all resolutions 360° overview up to max resolution without WDR:
50/60 fps @50/60 Hz
360° overview and 4 dewarped views up to max resolution with WDR: up to 25/30 fps @50/60 Hz
Video streaming Multiple, individually configurable streams in H.264, H.265 and Motion JPEG
Axis Zipstream technology in H.264 and H.265
Controllable frame rate and bandwidth
VBR/ABR/MBR H.264/H.265
Video streaming indicator
WDR Forensic WDR: Up to 120 dB depending on scene
Noise reduction Spatial filter (2D noise reduction)
Temporal filter (3D noise reduction)
Image settings Saturation, contrast, brightness, sharpness, local contrast, tone mapping, white balance, day/night threshold, exposure mode, exposure zones, compression, mirroring, dynamic text and image overlay, polygon privacy mask
Image processing Axis Zipstream, Forensic WDR, Lightfinder, OptimizedIR Pan/Tilt/Zoom Digital PTZ of view areas, digital PT of panorama, corner, corridor and quad views, preset positions, guard tours
Audio
Audio features Network speaker pairing
Audio
input/output
Audio features through portcast technology: two-way audio connectivity, voice enhancer
Network
Network
protocols
IPv4, IPv6 USGv6, ICMPv4/ICMPv6, HTTP, HTTPSa, HTTP/2,
TLSa, QoS Layer 3 DiffServ, FTP, SFTP, CIFS/SMB, SMTP, mDNS (Bonjour), UPnP®, SNMP v1/v2c/v3 (MIB-II), DNS/DNSv6, DDNS, NTP, NTS, RTSP, RTP, SRTP/RTSPS, TCP, UDP, IGMPv1/v2/v3, RTCP, DHCPv4/v6, SSH, LLDP, CDP, MQTT v3.1.1, Syslog, Link-Local address (ZeroConf), IEEE 802.1X (EAP-TLS), IEEE 802.1AR System integration
Application
Programming
Interface
Open API for software integration, including VAPIX®, metadata and AXIS Camera Application Platform (ACAP); specifications at axis.com/developer-community. ACAP includes Native SDK and Computer Vision SDK.

One-click cloud connection
ONVIF® Profile G, ONVIF® Profile M, ONVIF® Profile S, and ONVIF® Profile T, specification at onvif.org
Support for Session Initiation Protocol (SIP) for integration with Voice over IP (VoIP) systems, peer to peer or integrated with SIP/PBX.

Video
management
systems
Compatible with AXIS Companion, AXIS Camera Station, video management software from Axis’ Application Development
Partners available at axis.com/vms
Onscreen
controls
Privacy masks
IR illumination
Media clip
Event conditions Device status: above operating temperature, above or below operating temperature, below operating temperature, casing open, IP address removed, live stream active, network lost, new IP address, system ready, within operating temperature
Edge storage: recording ongoing, storage disruption, storage health issues detected
I/O: digital input is active, digital output is active, manual trigger, virtual input is active
MQTT: stateless
Scheduled and recurring: schedule
Video: average bitrate degradation, day-night mode, tampering Event actions Day-night mode: use while the rule is active I/O: toggle once, toggle while the rule is active
Illumination: use lights, use lights while the rule is active Images: FTP, HTTP, HTTPS, SFTP, email and network share MQTT: publish
Notification: HTTP, HTTPS, TCP and email
Overlay text: use, use while the rule is active
Recordings: record video, record video while the rule is active SNMP trap messages: send, send while the rule is active Status LED: flash, flash while the rule is active
Video clips: FTP, HTTP, HTTPS, SFTP, email and network share WDR mode: set, set while the rule is active
Built-in
installation aids
Pixel counter, level grid, digital roll
Analytics
Applications Included
AXIS Object Analytics, Scene metadata, AXIS Video Motion Detection, active tampering alarm
Supported
AXIS People Counter
Support for AXIS Camera Application Platform enabling
installation of third-party applications, see axis.com/acap AXIS Object
Analytics
Object classes: humans, vehicles (types: cars, buses, trucks, bikes)
Scenarios: line crossing, object in area
Up to 10 scenarios
Other features: triggered objects visualized with trajectories, color-coded bounding boxes and tables
Polygon include/exclude areas
ONVIF Motion Alarm event
Scene metadata Object classes: humans, faces, vehicles (types: cars, buses, trucks, bikes)
Object attributes: vehicle color, confidence, position
Approvals
Product markings CSA, UL/cUL, BIS, UKCA, CE, KC
Supply chain TAA compliant
EMC EN 55035, EN 55032 Class A, EN 50121-4, EN 61000-6-1, EN 61000-6-2, EN 61547
Australia/New Zealand: RCM AS/NZS CISPR 32 Class A
Canada: ICES-3(A)/NMB-3(A)
Japan: VCCI Class A
Korea: KS C 9835, KS C 9832 Class A
USA: FCC Part 15 Subpart B Class A
Railway: IEC 62236-4
Safety IEC/EN/UL 62368-1 ed. 3, CAN/CSA C22.2 No. 62368-1 ed. 3, IEC/EN 62471 risk group exempt, UN ECE R118, IS 13252
Environment IEC 60068-2-1, IEC 60068-2-2, IEC 60068-2-6, IEC 60068-2-14, IEC 60068-2-27, IEC 60068-2-78, IEC/EN 62262 IK10,
84 Item 4.

IEC/EN 60529 IP66, ISO 4892-2, NEMA 250 Type 4X,
NEMA TS 2 (2.2.7-2.2.9), ISO 21207 (Method B)
Network NIST SP500-267
Cybersecurity ETSI EN 303 645
Cybersecurity
Edge security Software: Signed firmware, brute force delay protection, digest authentication and OAuth 2.0 RFC6749 OpenID Authorization Code Flow for centralized ADFS account management, password protection, AES-XTS-Plain64 256bit SD card encryption
Hardware: Axis Edge Vault cybersecurity platform
Secure element (CC EAL 6+), system-on-chip security (TEE), Axis device ID, secure keystore, signed video, secure boot, encrypted filesystem (AES-XTS-Plain64 256bit)
Network security IEEE 802.1X (EAP-TLS, PEAP-MSCHAPv2)
a
,
IEEE 802.1AE (MACsec PSK/EAP-TLS), IEEE 802.1AR,
HTTPS/HSTSa, TLS v1.2/v1.3a, Network Time Security (NTS), X.509 Certificate PKI, host-based firewall
Documentation AXIS OS Hardening Guide
Axis Vulnerability Management Policy
Axis Security Development Model
AXIS OS Software Bill of Material (SBOM)
To download documents, go to axis.com/support/cybersecu-rity/resources To read more about Axis cybersecurity support, go to
axis.com/cybersecurity
General
Casing IP66-, NEMA 4X- and IK10-rated
Polycarbonate hard-coated dome
Aluminum
Color: white NCS S 1002-B
Repaintable skin cover accessory
Mounting Mounting bracket with junction box holes (double-gang, single-gang, and 4” octagon)
¼”-20 UNC tripod screw thread
Power Power over Ethernet (PoE) IEEE 802.3af/802.3at Type 1 Class 3 Typical 5.7 W, max 12.95 W
Connectors Network: Shielded RJ45 10BASE-T/100BASE-TX PoE I/O: Terminal block for 1 supervised alarm input and 1 output (12 VDC output, max. load 25 mA)
Audio: Audio and I/O connectivity via portcast technology IR illumination OptimizedIR with power-efficient, long-life 850 nm IR LEDs Range of reach 20 m (65.6 ft) depending on the scene
Storage Support for microSD/microSDHC/microSDXC card
Recording to network-attached storage (NAS)
For SD card and NAS recommendations see axis.com
Operating
conditions
-40 °C to 50 °C (-40 °F to 122 °F)
Start-up temperature: -30 °C
Humidity 10-100% RH (condensing)
Storage
conditions
-40 °C to 65 °C (-40 °F to 149 °F)
Humidity 5-95% RH (non-condensing)
Dimensions Height: 70 mm (2.7 in)
ø 149 mm (5.9 in)
Effective Projected Area (EPA): 0.0076 m2(0.025 ft2)
Weight 860 g (1.9 lb)
Box content Camera, installation guide, terminal block connector, connector guard, cable gaskets, cable hole lid, owner authentication key Optional
accessories
AXIS T8415 Wireless Installation Tool, AXIS T94T02D Pendant kit, AXIS TM3814 Skin Cover Black, AXIS TM3204 Recessed Mount, AXIS TM3206 Recessed Mount, AXIS Mounts and Cabinets,
AXIS Surveillance Cards
For more accessories, go to axis.com/products/axis-m4317- plve#accessories
System tools AXIS Site Designer, AXIS Device Manager, product selector, accessory selector, lens calculator
Available at axis.com
Languages English, German, French, Spanish, Italian, Russian, Simplified Chinese, Japanese, Korean, Portuguese, Polish, Traditional Chinese, Dutch, Czech, Swedish, Finnish, Turkish, Thai, Vietnamese
Warranty 5-year warranty, see axis.com/warranty
Part numbers Available at axis.com/products/axis-m4317-plve#part-numbers Sustainability
Substance
control
PVC free, BFR/CFR free in accordance with JEDEC/ECA Standard JS709
RoHS in accordance with EU RoHS Directive 2011/65/EU/ and EN 63000:2018
REACH in accordance with (EC) No 1907/2006. For SCIP UUID, see axis.com/partner.

Materials Renewable carbon-based plastic content: 29.6% (bio-based) Screened for conflict minerals in accordance with OECD
guidelines
To read more about sustainability at Axis, go to
axis.com/about-axis/sustainability
Environmental
responsibility
axis.com/environmental-responsibility
Axis Communications is a signatory of the UN Global Compact, read more at unglobalcompact.org
a. This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (openssl.org), and cryptographic software written by Eric Young ([email protected]).
85 Item 4.

Dimension drawing
86 Item 4.

To read more about Axis Edge Vault, go to axis.com/solu-tions/edge-vault.

Lightfinder
The Axis Lightfinder technology delivers high-resolution, full-color video with a minimum of motion blur even in near darkness. Because it strips away noise, Lightfinder makes dark areas in a scene visible and captures details in very low light. Cameras with Lightfinder discern color in low light better than the human eye. In surveillance, color may be the critical factor to identify a person, an object, or a vehicle.

OptimizedIR
Axis OptimizedIR provides a unique and powerful combi-nation of camera intelligence and sophisticated LED tech-nology, resulting in our most advanced camera-integrated IR solutions for complete darkness. In our pan-tilt-zoom (PTZ) cameras with OptimizedIR, the IR beam automatically adapts and becomes wider or narrower as the camera zooms in and out to make sure that the entire field of view is al-ways evenly illuminated.

For more information, see axis.com/glossary
www.axis.com
©2023 - 2024 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ARTPEC and VAPIX are registered trademarks of Axis AB in various jurisdictions. All other trademarks are the property of their respective owners. We reserve the right to introduce modifications without notice.

T10175323/EN/M8.2/2402
87 Item 4.

AXIS P3267-LVE Dome Camera
Outdoor 5 MP dome with IR and deep learning
Featuring Lightfinder 2.0, Forensic WDR, and OptimizedIR, AXIS P3267-LVE delivers excellent image quality under any light conditions. Based on the latest Axis system-on-chip (SoC), it includes a deep learning processing unit enabling advanced features and powerful analytics based on deep learning on the edge. Thanks to AXIS Object Analytics, it offers detection and classification of humans, vehicles, and types of vehicles—all tailored to your specific needs. Featuring audio and I/O connectivity, you can integrate equipment and extend the value of your system. Furthermore, this robust, IK10-rated, outdoor-ready camera includes built-in cybersecurity to help prevent unauthorized access and safeguard your system.
> Excellent image quality in 5 MP
> Lightfinder 2.0, Forensic WDR, and OptimizedIR
> Analytics with deep learning
> Audio and I/O connectivity
> Built-in cybersecurity features
Datasheet
88 Item 4.

AXIS P3267-LVE Dome Camera
Camera
Image sensor 1/2.7” progressive scan RGB CMOS
Lens Varifocal, 3–8 mm, F1.3
Horizontal field of view: 104°–40°
Vertical field of view: 74°–29°
Minimum focus distance: 1 m (3.28 ft)
IR corrected, remote zoom and focus, P-Iris control
Day and night Automatically removable infrared-cut filter Minimum
illumination
With Forensic WDR and Lightfinder 2.0:

Color: 0.13 lux at 50 IRE, F1.3
B/W: 0 lux at 50 IRE, F1.3
Shutter speed 1/33500 s to 1/5 s
Camera angle
adjustment
Pan ±190°, tilt -10 to +80°, rotation ±190°
System on chip (SoC)
Model ARTPEC-8
Memory 2048 MB RAM, 8192 MB Flash
Compute
capabilities
Deep learning processing unit (DLPU)
Video
Video
compression
H.264 (MPEG-4 Part 10/AVC) Baseline, Main, and High Profiles H.265 (MPEG-H Part 2/HEVC) Main Profile
Motion JPEG
Resolution 2592x1944 to 160x90
Frame rate 25/30 fps with power line frequency 50/60 Hz Video streaming Multiple, individually configurable streams in H.264, H.265, and Motion JPEG
Axis Zipstream technology in H.264 and H.265
Controllable frame rate and bandwidth
VBR/ABR/MBR H.264/H.265
Video streaming indicator
Multi-view
streaming
Up to 2 individually cropped out view areas in full frame rate Image settings Saturation, contrast, brightness, sharpness, Forensic WDR: up to 120 dB depending on scene, white balance, day/night threshold, local contrast, tone mapping, exposure mode, exposure zones, defogging, barrel distortion correction, compression, rotation: 0°, 90°, 180°, 270° including Corridor Format, mirroring, dynamic text and image overlay, privacy masks, polygon privacy mask Pan/Tilt/Zoom Digital PTZ, preset positions
Audio
Audio streaming Audio in, simplex, two-way audio via edge-to-edge technology Audio encoding 24bit LPCM, AAC-LC 8/16/32/44.1/48 kHz, G.711 PCM 8 kHz, G.726 ADPCM 8 kHz, Opus 8/16/48 kHz
Configurable bit rate
Audio
input/output
External microphone input, line input, digital input with ring power, automatic gain control, network speaker pairing
Network
Security Password protection, IP address filtering, HTTPSaencryption, IEEE 802.1x (EAP-TLS)
a
network access control, digest
authentication, user access log, centralized certificate management, brute force delay protection, signed firmware, secure boot
signed video, Axis Edge Vault, Axis device ID, secure keystore (CC EAL4 certified)
Supported
protocols
IPv4, IPv6 USGv6, ICMPv4/ICMPv6, HTTP, HTTPSa, HTTP/2,
TLSa, QoS Layer 3 DiffServ, FTP, SFTP, CIFS/SMB, SMTP, mDNS (Bonjour), UPnP®, SNMP v1/v2c/v3 (MIB-II), DNS/DNSv6, DDNS, NTP, RTSP, RTCP, RTP, SRTP, TCP, UDP, IGMPv1/v2/v3, DHCPv4/v6, ARP, SOCKS, SSH, SIP, LLDP, CDP, MQTT v3.1.1, Syslog, Link-Local address (ZeroConf)
System integration
Application
Programming
Interface
Open API for software integration, including VAPIX® and AXIS Camera Application Platform; specifications at axis.com One-click cloud connection
ONVIF® Profile G, ONVIF® Profile M, ONVIF® Profile S, and ONVIF® Profile T, specification at onvif.org
Support for Session Initiation Protocol (SIP) for integration with Voice over IP (VoIP) systems, peer to peer or integrated with SIP/PBX.

Onscreen
controls
Day/night shift
Defogging
Wide dynamic range
Video streaming indicator
IR illumination
Event conditions Analytics, external input, supervised external input, virtual inputs through API
Call: state, state change
Device status: above operating temperature, above or below operating temperature, below operating temperature, within operating temperature, IP address removed, new IP address, network lost, system ready, ring power overcurrent protection, live stream active, casing open
Digital audio: digital signal contains Axis metadata, digital signal has invalid sample rate, digital signal missing, digital signal okay Edge storage: recording ongoing, storage disruption, storage health issues detected
I/O: digital input, manual trigger, virtual input
MQTT: subcribe
Scheduled and recurring: schedule
Video: average bitrate degradation, day-night mode, live stream open, tampering
Event actions Overlay text, external output activation, zoom preset, day/night mode, flash status LED, use lights, set defog mode, set WDR mode Calls: end SIP call, make SIP call, answer call
I/O: toggle I/O once, toggle I/O while the rule is active MQTT: publish
Notification: email, HTTP, HTTPS, TCP, and SNMP trap
Pre- and post-alarm video or image buffering for recording or upload
Record video: SD card and network share
Upload of images or video clips: FTP, SFTP, HTTP, HTTPS, network share, and email
Data streaming Event data
Built-in
installation aids
Remote zoom and focus, straighten image, pixel counter, level grid
Analytics
AXIS Object
Analytics
Object classes: humans, vehicles (types: cars, buses, trucks, bikes)
Trigger conditions: line crossing, object in area
Up to 10 scenarios
Metadata visualized with color-coded bounding boxes
Polygon include/exclude areas
Perspective configuration
ONVIF Motion Alarm event
Applications Included
AXIS Object Analytics
AXIS Video Motion Detection, active tampering alarm, audio detection
Support for AXIS Camera Application Platform enabling
installation of third-party applications, see axis.com/acap General
Casing IP66-, NEMA 4X- and IK10-rated
Polycarbonate hard coated dome
Polycarbonate casing and weathershield
Color: white NCS S 1002-B
For repainting instructions, go to the product’s support page. For information about the impact on warranty, go to axis.com/warranty-implication-when-repainting.

Mounting Mounting bracket with junction box holes (double-gang, single-gang, and 4” octagon) and for wall or ceiling mount Sustainability PVC free, BFR/CFR free

6.5% bioplastics
Power Power over Ethernet (PoE) IEEE 802.3af/802.3at Type 1 Class 3 Typical 6.4 W, max 12.1 W
Connectors RJ45 10BASE-T/100BASE-TX PoE
I/O: 4-pin 2.5 mm (0.098 in) terminal block for 1 supervised digital input and 1 digital output (12 V DC output, max. load 25 mA)
89 Item 4.

Audio: 3.5 mm mic/line in
IR illumination OptimizedIR with power-efficient, long-life 850 nm IR LEDs Range of reach 40 m (130 ft) or more depending on the scene Storage Support for microSD/microSDHC/microSDXC card
Support for SD card encryption (AES-XTS-Plain64 256bit) Recording to network-attached storage (NAS)
For SD card and NAS recommendations see axis.com
Operating
conditions
-40 °C to 50 °C (-40 °F to 122 °F)
Maximum temperature according to NEMA TS 2 (2.2.7): 74 °C (165 °F)
Start-up temperature: -30 °C to 50 °C (-22 °F to 122 °F) Humidity 10–100% RH (condensing)
Storage
conditions
-40 °C to 65 °C (-40 °F to 149 °F)
Humidity 5–95% RH (non-condensing)
Approvals EMC
EN 50121-4, EN 55032 Class A, EN 55035, EN 61000-3-2,
EN 61000-3-3, EN 61000-6-1, EN 61000-6-2,
FCC Part 15 Subpart B Class A, ICES-3(A)/NMB-3(A), IEC 62236-4, KC KN32 Class A, KC KN35, RCM AS/NZS CISPR 32 Class A,
VCCI Class A
Safety
CAN/CSA C22.2 No. 62368-1 ed. 3, IEC/EN/UL 62368-1 ed. 3, IEC/EN 62471, IS 13252
Environment
IEC 60068-2-1, IEC 60068-2-2, IEC 60068-2-6, IEC 60068-2-14, IEC 60068-2-27, IEC 60068-2-78
IEC/EN 60529 IP66, IEC/EN 62262 IK10, NEMA 250 Type 4X, NEMA TS2 (2.2.7-2.2.9)
Network
NIST SP500-267
Dimensions Without weathershield:

Height: 107 mm (4.21 in)
ø 149 mm (5.87 in)
Weight With weathershield:
900 g (2.0 lb)
Included
accessories
Installation guide, Windows®decoder 1-user license, drill template, RESISTORX® T20 screw bit, terminal block connectors, cable gaskets, connector guard, weathershield
Optional
accessories
AXIS TP3201-E Recessed Mount, AXIS TP3103-E Pendant Kit, AXIS T8355 Digital Microphone 3.5 mm, AXIS ACI Conduit
Adapters, smoked dome, black casing
For more accessories, see axis.com
Video
management
software
AXIS Companion, AXIS Camera Station, video management
software from Axis Application Development Partners available at axis.com/vms
Languages English, German, French, Spanish, Italian, Russian, Simplified Chinese, Japanese, Korean, Portuguese, Polish, Traditional Chinese Warranty 5-year warranty, see axis.com/warranty
a. This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (openssl.org), and cryptographic software written by Eric Young ([email protected]).

Environmental responsibility:
axis.com/environmental-responsibility
www.axis.com
©2022 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ARTPEC and VAPIX are registered trademarks of Axis AB in various jurisdictions. All other trademarks are the property of their respective owners. We reserve the right to introduce modifications without notice.

T10175422/EN/M5.2/2206
90 Item 4.

AXIS M2036-LE Bullet Camera
Affordable camera with deep learning
Ideal for tough environments and rough weather, AXIS M2036-LE delivers Quad HD 1440p/4 MP. With a deep learning processing unit, it enables unique opportunities for analytics based on deep learning on the edge. AXIS Object Analytics offers detection and classification of humans, vehicles, and types of vehicles. And Axis Edge Vault protects your Axis device ID and simplifies authorization of Axis devices on your network. This IK08-rated camera offers flexible and cost-efficient installation including support for PoE. Edge-to-edge technology allows for smart pairing with Axis Speakers.

Plus, a spacious, sealed back box ensures secure cable management. > Quad HD 1440p/4 MP
> Compact, lightweight design
> Analytics with deep learning
> Zipstream supporting H.264/H.265
> Outdoor-ready with IR illumination
Datasheet
91 Item 4.

AXIS M2036-LE Bullet Camera
Models AXIS M2036-LE
AXIS M2036-LE Black
Camera
Image sensor 1/2.7” progressive scan RGB CMOS
Lens Fixed iris, fixed focus, IR corrected

2.4 mm, F2.1
Minimum focus distance: 0.5 m
4 MP (16:9)
Horizontal field of view: 130°
Vertical field of view: 71°
4 MP (4:3)
Horizontal field of view: 109°
Vertical field of view: 81°
Day and night Automatically removable infrared-cut filter Minimum
illumination
With Lightfinder
Color: 0.18 lux at 50 IRE, F2.1
B/W: 0.04 lux at 50 IRE, F2.1
0 lux with IR illumination on
Shutter speed 1/38500 s to 1/5 s
System on chip (SoC)
Model CV25
Memory 1024 MB RAM, 512 MB Flash
Compute
capabilities
Deep learning processing unit (DLPU)
Video
Video
compression
H.264 (MPEG-4 Part 10/AVC) Main and High Profiles
H.265 (MPEG-H Part 2/HEVC) Main Profile
Motion JPEG
Resolution 2304x1728 to 320x240 (4:3)
2668x1512 to 640x360 (16:9)
Frame rate Up to 25/30 fps with power line frequency
50/60 Hz in H.264 and H.265a
Video streaming Multiple, individually configurable streams in H.264, H.265 and Motion JPEG
Axis Zipstream technology in H.264 and H.265
Controllable frame rate and bandwidth
VBR/ABR/MBR H.264/H.265
Multi-view
streaming
Up to 2 individually cropped out view areas in full frame rate Image settings Compression, color, brightness, sharpness, contrast, white balance, exposure control, motion-adaptive exposure, WDR: up to 115 dB depending on scene, text and image overlay, privacy masks, mirroring of images
Rotation: 0°, 90°, 180°, 270°, including Corridor Format Pan/Tilt/Zoom Digital PTZ
Audio
Audio output Smart pairing with Axis speakers via edge-to-edge technology Network
Security Password protection, IP address filtering, HTTPSbencryption, IEEE 802.1x (EAP-TLS)bnetwork access control, digest
authentication, user access log, centralized certificate management, brute force delay protection, signed firmware, secure boot, signed video, Axis Edge Vault, Axis device ID, secure keystore (CC EAL4 certified)
Supported
protocols
IPv4, IPv6 USGv6, HTTP, HTTPSb, HTTP/2, TLSb, QoS Layer 3 DiffServ, FTP, SFTP, CIFS/SMB, SMTP, Bonjour, UPnP®, SNMP v1/v2c/v3 (MIB-II), DNS, NTP, RTSP, RTP, SRTP, TCP, UDP, IGMPv1/v2/v3, RTCP, DHCPv4/v6, SOCKS, SSH, LLDP, MQTT v3.1.1 System integration
Application
Programming
Interface
Open API for software integration, including VAPIX® and AXIS Camera Application Platform; specifications at axis.com One-click cloud connection
ONVIF® Profile G, ONVIF® Profile M, ONVIF® Profile S, and ONVIF® Profile T, specification at onvif.org
Event conditions I/O: manual trigger
Device status: above operating temperature, above or below operating temperature, below operating temperature, within operating temperature, IP address removed, network lost, new IP address, system ready
Video: average bitrate degradation, tampering, day-night mode Application: motion alarm, VMD 4, VMD3
Scheduled and recurring: scheduled event
Edge storage: recording ongoing, storage disruption, storage health issues detected
MQTT subscribe
Event actions Record video: SD card and network share
Upload of images or video clips: FTP, SFTP, HTTP, HTTPS, network share and email
Pre- and post-alarm video or image buffering for recording or upload
Notification: email, HTTP, HTTPS, TCP and SNMP trap
Overlay text, day/night mode
MQTT publish
Data streaming Event data
Built-in
installation aids
Pixel counter
Level grid
Analytics
AXIS Object
Analytics
Object classes: humans, vehicles (types: cars, buses, trucks, bikes)
Trigger conditions: line crossing, object in area, time in areaBETA Up to 10 scenarios
Metadata visualized with trajectories and color-coded bounding boxes
Polygon include/exclude areas
Perspective configuration
ONVIF Motion Alarm event
Applications Included
AXIS Object Analytics, AXIS Video Motion Detection, active tampering alarm
Support for AXIS Camera Application Platform enabling
installation of third-party applications, see axis.com/acap General
Casing IP66-/IP67-, NEMA 4X- and IK08-rated
Aluminum and plastic casing
AXIS M2036-LE: White NCS S 1002-B
AXIS M2036-LE Black: Black NCS S 9000-N
Sustainability PVC free, BFR/CFR free
Power Power over Ethernet (PoE) IEEE 802.3af/802.3at Type 1 Class 3 Typical 5 W, max 12.95 W
Connectors RJ45 10BASE-T/100BASE-TX PoE
IR illumination OptimizedIR with power-efficient, long-life 855 nm IR LEDs Range of reach 20 m (65.6 ft) or more depending on the scene Storage Support for microSD/microSDHC/microSDXC card
Support for SD card encryption (AES-XTS-Plain64 256bit) Recording to network-attached storage (NAS)
For SD card and NAS recommendations see axis.com
Operating
conditions
-30 °C to 50 °C (-22 °F to 122 °F)
Start-up temperature: -30 °C (-22 °F)
Maximum temperature according to NEMA TS 2 (2.2.7): 74 °C (165 °F)
Humidity 10–100% RH
Storage
conditions
-40 °C to 65 °C (-40 °F to 149 °F)
Humidity 5–95% RH (non-condensing)
Approvals EMC
CISPR 24, CISPR 35, EN 55032 Class A, EN 55035,
EN 61000-6-1, EN 61000-6-2, FCC Part 15 Subpart B Class A, ICES-3(A)/NMB-3(A), KC KN32 Class A, KC KN35,
RCM AS/NZS CISPR 32 Class A, VCCI Class A
Safety
IEC/EN 62368-1, IEC 62471, IS 13252
Environment
IEC 60068-2-X, IEC/EN 60529 IP66/IP67, IEC/EN 62262 IK08 Network
NIST SP500-267
Dimensions Length: 170 mm (6.7 in)
ø 101 mm (4.0 in)
92 Item 4.

Weight 491 g (1.1 lb)
Included
accessories
Installation guide, Windows®decoder 1-user license, Torx® L-key, connector guard
Optional
accessories
AXIS T94B03L Recessed Mount
AXIS T94B02D Pendant Kit
AXIS T94B01P Conduit Back Box
AXIS T94B02M J-Box/Gang Box Plate
AXIS T94 mounts for various installations
AXIS Surveillance Cards
For more accessories, see axis.com
Video
management
software
AXIS Companion, AXIS Camera Station, video management
software from Axis Application Development Partners. For more information, see axis.com/vms
Languages English, German, French, Spanish, Italian, Russian, Simplified Chinese, Japanese, Korean, Portuguese, Polish, Traditional Chinese Warranty 5-year warranty, see axis.com/warranty
a. Reduced frame rate in Motion JPEG
b. This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (openssl.org), and cryptographic software written by Eric Young ([email protected]).

Environmental responsibility:
axis.com/environmental-responsibility
www.axis.com
©2021 - 2022 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ARTPEC and VAPIX are registered trademarks of Axis AB in various jurisdictions. All other trademarks are the property of their respective owners. We reserve the right to introduce modifications without notice.

T10172618/EN/M5.5/2206
93 Item 4.
4 SPECIFICATIONS
For
Police Department Security Cameras
SCOPE:

A. The “City Representative” shall refer to the City’s IT Manager, or his or her designee. The terms “Contract” shall refer to the contract entered between City and the selected Contractor.

B. The City Representative will supply a list of areas the cameras will need to cover. The number of cameras, and placement, may vary depending on location requirements, Camera model, and placement,
• Front of building – This view shall include the front entrance and front parking area.
• Lobby
• West hallway – This view shall include the entire length of the hallway and connecting hallways.
• East hallway – This view shall include the entire length of the hallway and connecting hallways.
• Room 1
• Room 2
• Room 3
• Room 4
• Covered parking behind the building. – This view shall include the view of the covered parking, the back 2 doors, and some of the parking lot. • Rear parking lot
• West parking lot
• Front gate
• Rear gate
• Fire department engine bay
• Fire department front door
• Upstairs – Room 5
• Upstairs – Hallway
• Upstairs – Room 6
• Upstairs – Room 7
94 Item 4.
5 C. All cameras shall:
• Be Axis brand.
• Be IP-based - Any device that only outputs an analog signal is not acceptable for this project.
• Have infrared night vision.
• Be a minimum of 2MP for cameras located indoors and 4MP for cameras located outside.
• Have an SD card for local recording and retain a minimum of 14 day of video.

D. Cameras and VMS (Video Management System) shall reside on its own network. A POE switch will be required.

E. Cabling will be installed to all relevant and applicable standards and best practices. All cabling will be yellow in color.

F. All new network wiring will be terminated in a patch panel, supplied by contractor, and clearly labeled on both ends with label maker.

J. All equipment and material must be new. Used, refurbished or repurposed equipment or material is not acceptable.

K. All new network wiring, patch panels, and connectors will be a minimum Category 6, tested, labeled and certified to at least 1 Gb/s.

L. Map locations are approximations for bidding, exact locations to be mutually agreed upon prior to installation.

M. All labor within this project will be prevailing wage. 95 Item 4.
6 N. The Contractor shall take a proactive approach in correcting problems within the Contractors’ span of responsibility and control. Other problems and suggestions for improvements, both short and long term, must be submitted promptly to the City Representative for appropriate action.

O. All contracted employees while on the site shall exhibit a professional appearance.

R. During the progress of the work, if latent physical conditions are encountered at the site differing materially from those indicated in the Contract, or if unknown physical conditions of an unusual nature differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the Contract are encountered at the site, the party discovering such conditions shall promptly notify the City Representative in writing of such specific differing conditions before they are disturbed and before the affected work is performed. Upon notification, the City Representative will investigate the conditions, and if the City Representative determines that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of the work under the Contract, an adjustment will be made, and the Contract modified in writing accordingly. The City Representative will notify the Contractor of his determination if an adjustment of the Contract is warranted in writing. No Contract adjustment which results in a benefit to the Contractor will be allowed unless the Contractor has requested such in writing. No Contract adjustment will be allowed under provisions specified in this section for any effects on unchanged work.
96 Item 4.
7 S. Contractor shall invoice the City upon completion of the project in a form approved by the City representative. Invoicing shall include a detail of costs for work performed during the project.

X. The City requires contractors to obtain and maintain insurance throughout the contract term. The required insurance certificates must comply with all requirements 97 Item 4.
8 described in and must be provided with the Contract.

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into on April 2, 2024, by and between the City of Oroville, a municipal corporation (“City”) and Tec-Com Low Voltage Solutions, Inc. (“Contractor”).

RECITALS
A. Contractor is specially trained, experienced, and competent to perform the installation of a surveillance camera system, which will be required by this Agreement as described in Attachment A; and
B. Contractor possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement and in Attachment A on the terms and conditions described herein.

C. City desires to retain Contractor to render the work of as set forth herein and in Attachment A.

AGREEMENT
1 SCOPE OF WORK.

Except as specified in this Agreement, Contractor shall furnish all professional services, including labor, material, equipment, transportation, supervision, and expertise (collectively referred to as “Work”) to satisfactorily complete the installation of a surveillance camera system required by City at Contractor's own risk and expense. The materials and work to be provided to City are more fully described in Attachment “A” entitled “PROJECT SCOPE AND QUOTATION.” All the attachments referenced in this Agreement are attached and are incorporated by this reference. 99 Item 4.
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1.1 City Obligations
All data applicable to the project and in possession of the City are to be made available to the Contractor.
2 TIME OF PERFORMANCE.

Tec-Com Low Voltage Solutions, Inc. will make all reasonable efforts to observe the dates requested for installation or other performance, however Tec-Com Low Voltage Solutions, Inc. shall not be liable for delay in performance due to unforeseen circumstances or causes beyond its control, including without limitation weather conditions, lockout, riot, war, fire, acts of God, accident, delays caused by any supplier or by the Customer, inability to obtain or substantial rise in the cost of labor or materials or compliance with any law, regulation or order. Performance shall be deemed suspended during and extended for such time as any such circumstances or causes delay its execution.
3 COMPENSATION.

Compensation to be paid to Consultant shall not exceed $82,165, and shall be in accordance with the Cost Proposal described in Exhibit “A”, which is attached hereto and incorporated herein by reference. City shall pay sales tax on all applicable items, in excess of the amount outlined above. Payment by City under this Agreement shall not be deemed a waiver of defects in Consultant’s services, even if such defects were known to the City at the time of payment. In no event shall Contractor’s compensation exceed the amounts set forth in Attachment “A” without the prior written approval of the City. 4 METHOD OF PAYMENT.

Consultant shall submit billing to City describing the work performed. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, including any pertinent information required by City. City shall pay Consultant 100
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no later than 30 days after approval of the monthly invoice by City staff. Contractor shall be fully responsible for payment to any subcontractors, suppliers or services utilized by Contractor to fulfill Contractor’s responsibilities under this agreement. Contractor agrees to release and hold the City harmless to any and all obligations encumbered by Contractor in the fulfillment of this agreement.
5 EXTRA WORK.

At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of Contractor’s services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Contractor shall not perform, nor be compensated for, Extra Work without prior written authorization from City.
6 TERMINATION.

This Agreement may be terminated by the City immediately for cause and without cause upon thirty (30) days written notice of termination. Upon termination, Contractor shall be entitled to compensation for work properly performed up to the effective date of termination.
7 OWNERSHIP OF DOCUMENTS.

All media, reports, plans, studies, documents, and other writings prepared by and for Contractor, in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon Contractor’s completion of such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Contractor or to any other party. Contractor shall, at Contractor’s expense, provide such media, reports, plans, studies, documents, and other 101
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writings to City within three (3) days after written request. Contractor shall not be responsible for liabilities, losses, or claims resulting from unauthorized modifications, or reuse other than original intended purpose.
8 LICENSING OF INTELLECTUAL PROPERTY.

This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in media, documents or works of authorship fixed in any tangible medium of expression, including, but not limited to, data magnetically or otherwise recorded on computer disks, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents and Data”). Contractor represents and warrants that Contractor has the legal right to license any and all Documents and Data. Contractor makes no such representation and warranty in regard to Documents and Data which may be provided to Contractor by City. City shall not be limited in any way in its use of the Documents and Data at any time.

8.1 Confidentiality.

All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, media, and other Documents and Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without the prior written consent of City, be used by Contractor for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Contractor, which is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed 102
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confidential. Contractor shall not use City’s name, seal, or photographs relating to project for which Contractor’s services are rendered, or participate in any publicity pertaining to the Contractor’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium, without the prior written consent of City.

8.2 Contractor’s Books and Records.

8.2.a Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to performance of or charges for services, expenditures and disbursements charged to City for a minimum period of two (2) years, or for any longer period required by law, from the date of final payment to Contractor to this Agreement.

8.2.b. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.

8.2.c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Administrator, City Attorney, City Finance Director, Chief of Police or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection electronically or at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement.
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Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained by City Hall.
9 INDEPENDENT CONTRACTOR.

It is understood that Contractor, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Contractor shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Contractor hereby expressly waives any claim it may have to any such rights.
10 INTEREST OF CONTRACTOR.

Contractor (including principals, associates, and professional employees and subcontractors) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Contractor’s services hereunder. Contractor further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Contractor is not a designated employee within the meaning of the Political Reform Act because Contractor:
a. will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and 104
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direction of the City or any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation, or counsel. (FPPC Reg. 18700(a)(2).) 11 PROFESSIONAL ABILITY OF CONTRACTOR.

City has relied upon the professional training and ability of Contractor to perform the services hereunder as a material inducement to enter into this Agreement. Contractor shall manage and approve the work of all persons performing professional work under this Agreement. All work performed by Contractor under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Contractor’s field of expertise. 12 COMPLIANCE WITH LAWS.

Contractor shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. 13 LICENSES.

Contractor represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature, which are legally required of Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain, at all times during the term of this Agreement, any licenses, permits, certifications, insurance and approvals which are required by the City for its business.
14 INDEMNITY.

Contractor agrees to defend, indemnify and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, actions, losses, 105
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damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therein), arising from Contractor's negligent performance, intentional acts, misconduct or omissions relating to the work under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except for any such claim arising from the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.
15 INSURANCE REQUIREMENTS.

Contractor, at Contractor's own cost and expense, shall procure and maintain, for the duration of the Agreement, the insurance coverage and policies as set forth in Attachment “B” attached hereto.
16 NOTICES.

Any notice required to be given under this Agreement shall be in writing and will either be served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: Brian Ring
City Administrator
City of Oroville
1735 Montgomery St.

Oroville, CA 95965
If to Contractor: Tec-Com, Inc.

P.O. Box 1626
Yuba City, CA 95992
17 ENTIRE AGREEMENT.

This Agreement constitutes the complete and exclusive statement of Agreement between 106
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the City and Contractor. All prior written and oral communications, including correspondence, drafts, memoranda, and representations are superseded in total by this Agreement.
18 AMENDMENTS.

This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney. 19 ASSIGNMENT AND SUBCONTRACTING.

The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Contractor. Assignments of any or all rights, duties, or obligations of the Contractor under this Agreement will be permitted only with the express prior written consent of the City. No subcontractors (other than those listed on Attachment “A”) shall work under this Agreement without the prior written authorization of the City. If City consents to such subcontract, Contractor shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and a subcontractor of the Contractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.
20 Waiver.

Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 21 SEVERABILITY.

If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
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22 CONTROLLING LAW VENUE.

This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state or federal court with jurisdiction over the County of Butte. 23 LITIGATION EXPENSES AND ATTORNEY’S FEES.

If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
24 EXECUTION.

This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 27 AUTHORITY TO ENTER AGREEMENT.

Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
28 PROHIBITED INTERESTS.

Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent 108
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29 upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated rnaterial benefit arising therefrom.

Eoual OpponruNlry EnrploynInNr.

Contractorrepresents that it is an equalopportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex, age, or in any other way prohibited by law. Such non-discrirnination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or terrn ination.

IN WITNESS WHEREOF the parties have caused this Agreement to be executed on the date first written above.

CITY OF OROVILLE LICENSED CONTRACTOR
David Pittman, Mayor Ryan Cetko / Vice President
APPROVED AS TO FORM: ATTEST:

By: By:

Titl
By:

Scott Huber, City Attorney
By:

Kayla Reaster, City Clerk
ll of ll
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ATTACHMENT “A”
Scope of Work
Camera System

1. Provide site with working IP base Camera System as requested on plans and specifications for the Police and Fire Department.

3. Provide and install new Cat5 Plenum cable and associated hardware from existing telecom room to all new camera locations.

4. Provide and install new 96 TB Server in existing Rack allowing for 90 days recording and an additional 30TB. Axis Video Recorder S1296 this allows options add more cameras later.

5. Provide conduit and components where needed for all outdoor camera locations.

6. Test all newly installed cabling and provide as-built drawing, warranty & test result documentation package.

7. Configure system and cameras for optimal viewing and retention and train owner on use of system.

EXCLUSIONS:

1. Pathways / Sleeves / Cable Tray (hangers only).

2. Network / Phone / WAP / AV Active Hardware.

3. Patch Cords and patching of owners equipment.

4. Any spec section or work not listed above.
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ATTACHMENT “B”
Insurance Requirements
The Contractor, in advance of performing activities on the work under the Agreement between the City and the Contractor, shall, at no expense to the City, obtain the following insurance policies:

The Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor or Contractor’s agents, representatives, employees or subcontractors.

If applicable to Contractor, coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Insurance as required by the State of California, with Statutory Limits, and Employers' Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Error and Omission Insurance: $1,000,000 in coverage.

Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

The general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers shall be covered as additional insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of project work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such project work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance, or as a separate owner’s policy.

2. For any claims related to this work, the Contractor’s insurance coverage shall be primary 111
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insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City’s forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all the requirements stated herein.

All liability insurance policies shall be maintained for the duration of work construction and for 3 years after completion of the work.

Contractor hereby agrees to waive rights of subrogation that any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: JESS DARNELL, ASSISTANT CHIEF OF POLICE
RE: ADDITION OF SCHOOL SERGEANT CLASSIFICATION
DATE: APRIL 2, 2024

SUMMARY
The Council will consider adding the classification of School Sergeant. This change will better meet the needs of the Oroville Police Department, in order to solidify important leadership and supporting positions.

DISCUSSION
The Oroville Police Department requests to make the following change to the department’s structure:

1. Authorize the creation and filling (two allocations) of the School Sergeant job classification.

School Sergeant
The Oroville Police Department currently has five permanent Sergeants. Two of the Sergeants are currently assigned to the position of School Resource Officer (SRO).

These Sergeants perform very important work in the schools and are necessary to help secure our most precious asset, our children. To ensure better patrol supervision, the Department would like to create a new classification for these duties, School Sergent, and reclassify these Sergeants to this new classification. The new position will be placed at the same salary range as SRO Sergeants. The two allocations of School Sergeant would replace two existing Officer allocations, resulting in a slight increase to salary and benefits, however, keeping the allocations to the department the same.

Having adequate Sergeants working patrol is critical to the success of our organization.

Sergeants are necessary for each shift to ensure compliance with Department rules and regulations, to assist with complex cases, to counsel Officers as necessary, to direct responses, and to facilitate mutual aid requests. Currently the Department does 113
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not have the desired coverage to perform all these duties, twenty-four hours/day, seven days/week.

The Oroville Police Department needs to add two additional sergeant positions to the structure to ensure adequate supervision of all patrol shifts. The Department plans to do a comprehensive full recruitment to ensure we bring on the most qualified candidates to the organization. The additional cost for these positions (approximately $35,000 annually plus roll ups) will come salary savings that are already in the current Fiscal Year budget due to vacancies.

FISCAL IMPACT
Fiscal impact of approximately $35,000 annually plus roll ups. Funding is available within the existing operational budget of the Oroville Police Department. This will require an increase in the budget next fiscal year.

RECOMMENDATION

1. Authorize the job classification of School Sergeant, the conversion of two vacant Police Officers to School Sergeants

ATTACHMENTS

1. Proposed School Sergeant job description.
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CITY OF OROVILLE
1 POLICE SCHOOL SERGEANT

DEFINITION
Oroville Police Department School Sergeant serves as a School Resource Officer (SRO).

SROs serve as a vital member of the educational community, ensuring a safe and secure environment for students, staff, and visitors. The SRO collaborates with school administrators, faculty, students, and local law enforcement agencies to promote safety, prevent incidents, and address concerns within the school community. School Sergeants may also be tasked to supervise and participate in the daily law enforcement and crime prevention activities, to perform specialized or technical analytical, investigative or administrative support functions as assigned; and to perform related duties and responsibilities as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from a Lieutenant, Assistant Chief, or Chief of Police.

Exercises direct supervision over police officers during assigned special events and / or school functions.

EXAMPLES OF ESSENTIAL FUNCTIONS - Essential functions may include, but are not limited to, the following:

Patrol school premises regularly to monitor for any suspicious activity, unauthorized individuals, or potential security threats.

Promptly respond to and investigate incidents such as fights, disturbances, or violations of school policies or laws.

Assist in the development and implementation of emergency response plans, including drills and procedures for various scenarios.

Foster positive relationships with students, staff, parents, and community members to promote trust and cooperation.

Provide support and assistance during crises or emergencies, including providing counseling or referrals to appropriate services when needed.

Enforce local, state, and federal laws within the school setting, taking appropriate action as necessary.

Conduct presentations or workshops on topics such as drug prevention, internet safety, bullying prevention, and conflict resolution.
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CITY OF OROVILLE
2 Mediate conflicts between students or staff members, employing conflict resolution techniques and de-escalation strategies.

Conduct investigations into incidents occurring within the school, collaborating with school administrators and local law enforcement agencies as needed.

Provide training and support to school staff on topics related to safety, security, and emergency preparedness.

Perform additional duties as required in support of the Oroville Police Department, and school under your charge, to include but not limited to attending school or police functions.

Maintain accurate records and documentation related to incidents, investigations, and interactions within the school community.

Participates in officer and civilian employee training; may organize and conduct specialized training as assigned.

Reviews and evaluates reports of subordinate officers for accuracy, completeness and compliance with departmental policies and procedures; determines and monitors follow-up actions required; prepares and submits a variety of police reports, records and correspondence.

Analyzes departmental activities and policies and makes recommendations to increase unit and overall departmental effectiveness and efficiency.

Inspects weapons, vehicles and equipment for proper condition and compliance with departmental policies and standards; maintains assigned equipment.

Responds to and investigates traffic accidents on or near school property; participates in traffic enforcement activities.

Testifies and presents evidence in court.

Cooperates with other law enforcement agencies on cases and projects as appropriate.

Keeps supervisor informed of operational or personnel problems encountered.

Represents the Police Department by attending school functions, meetings, and events

MINIMUM QUALIFICATIONS
Knowledge of:

Pertinent federal, state and local laws, regulations, codes and ordinances. 116
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3 Methods, organization and supervision of a municipal law enforcement agency.

Other state and local law enforcement agencies.

Up-to-date law enforcement and law enforcement training procedures.

Methods and materials used in criminal investigations.

Courtroom procedures and legal practices.

Firearms, automotive, radio and other law enforcement equipment.

The layout of local roads and of the locations and characteristics of various neighborhoods, schools / school properties.

Administrative principles involved in implementing and supervising various police programs and related activities.

Principles of supervision and performance evaluation.

Modern office practices and technology, including the use of computers for word and data processing.

Basic record-keeping and report writing.

English usage, spelling, grammar and punctuation.

Safe work practices.

Public / community relations techniques.

Ability to:

Read, understand, interpret, apply and enforce federal, state and local laws, rules and regulations.

Assist in supervising an effective public safety program for the City of Oroville.

Effectively train, supervise and evaluate the work of assigned staff.

Perform duties under the pressure of very high expectations for exemplary and non-erring leadership, management, professionalism and implementation of law enforcement procedures.

Plan, organize and prioritize daily assignments and work activities.

Analyze problems, identify alternative solutions, determine consequences of proposed actions and implement recommendations in support of goals. 117
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4 Appraise situations and people accurately quickly, and adopt an effective course of action.

Perform responsible police work in accordance with all applicable laws, regulations, policies, procedures and guidelines.

Participate in criminal investigations.

Observe, remember and recall detailed information, names, faces and facts.

Work under stressful or dangerous conditions, often involving considerable personal risk or risk to others.

React quickly and calmly in emergency situations.

Deal courteously, yet firmly and effectively with the public in police situations.

Properly use firearms and other work-related equipment.

Learn standard police radio procedures and codes.

Prepare clear and concise records and reports.

Perform mathematical computations with accuracy.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Learn and utilize new skills and information to improve job performance and efficiency.

Meet the physical requirements necessary for successful job performance.

Experience:

Four years of experience as a Peace Officer within the State of California.

Education:

Graduation from high school or GED and possess a minimum of 60 college semester units from an accredited college or university.

Substitution:

Possession of an Associate of Arts degree in Police Science, Business, Public Administration or a related field from an accredited college or university may be 118
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5 substituted for one year of the required experience.

Additional Requirements:

Possession of a valid California driver’s license.

Possession of Intermediate Certification as issued by the state of California Commission on Peace Officer’s Standards and Training.

Must complete the P.O.S.T. Supervisory Course within two years from date of appointment.

Must be eligible or obtain a P.O.S.T. Supervisory Certificate within two years from the date of appointment.

TYPICAL WORKING CONDITIONS
Work is performed in an office and field environment. Incumbent drives on surface streets and may be exposed to traffic and equipment hazards, adverse weather conditions, temperature and noise extremes, violence, heights, explosives, fumes, dusts, odors, toxic or caustic chemicals, pathogenic substances, vibration.

TYPICAL PHYSICAL REQUIREMENTS
Requires the mobility to work in an office and field environment. Requires the ability to sit at desk and intermittently walk, stand, run, climb, balance, bend, squat, twist and reach while performing office duties and/or police work; lift and/or move more than 100 pounds of weight; perform simple grasping and fine manipulation. Must be able to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment. Must be able to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen. Requires the strength and stamina to perform law enforcement duties, including handling firearms, making arrests, and driving a motor vehicle.

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbents may be expected to perform job-related duties other than those contained in this document.
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: PATRICK PIATT, COMMUNITY DEVELOPMENT DIRECTOR,

LARK MCNEILL, INTERWEST PLANNING GROUP
RE: SECOND READING OF ZONING CODE AMENDMENT (ZC) 24- 02; CHANGING THE SECTION’S TITLE FROM SECOND DWELLING UNITS

TO ACCESSORY DWELLING UNITS AND AMENDING MUNICIPAL
CODE SECTION 17.16.010
DATE: APRIL 2, 2024

SUMMARY
The Council will again consider adopting ZC 24-02, changing the title of Municipal Code Section 17.16.010 from Second Dwelling Units to Accessory Dwelling Units, and establishing regulations and standards for accessory dwelling units.

DISCUSSION
On March 5, 2024, the City Council conducted a public hearing and unanimously approved the first reading of Ordinance No. 1878 with two minor changes. At a second public hearing on March 19, 2024, the Council approved the ordinance with a 30-day minimum stay. Those changes have been made and the ordinance is presented for Council approval.

Background: Changes to Municipal Code Section 17.16.010 are necessary to address recent changes to State la1600w regarding accessory dwelling units. The proposed amendments to Municipal Code Section 17.16.010 are necessary to bring the Municipal Code into compliance with these new laws. The new laws will allow two accessory dwelling units on a property with a primary residence on every single-family zoned property. The Section’s title will also be changed from “Second Dwelling Units” to “Accessory Dwelling Units”.

FISCAL IMPACT
All ADUs and JADUs will pay applicable fees at the time building permit applications are submitted to the city.
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RECOMMENDATION
Staff recommends the following actions:

1. Approve the second reading and introduce by title only, Ordinance 1878 –

AN ORDINANCE OF THE OROVILLE CITY COUNCIL AMENDING SECTION

17.16.010 OF THE ZONING ORDINANCE OF THE CITY OF OROVILLE

CONSISTENT WITH STATE LAW RELATING TO ACCESSORY DWELLING UNITS.
.

ATTACHMENTS
A. Ordinance No. 1878
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1 CITY OF OROVILLE ORDINANCE NO. 1878

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OROVILLE ADOPTING ZONING CODE AMENDMENT (ZC) 24-02 AMENDING THE OROVILLE MUNICIPAL CODE BY CHANGING THE TITLE OF SECTION 17.16.010 FROM “SECOND DWELLING UNITS” TO “ACCESSORY DWELLING UNITS” AND AMENDING SECTION 17.16.010 ESTABLISHING REGULATIONS AND

STANDARDS FOR ACCESSORY DWELLING UNITS
WHEREAS, Assembly Bill 1033 went into effect January 1, 2024, which allows accessory dwelling units to be sold independently of the primary dwelling unit on a property in a single-family residential zone; and
WHEREAS, Assembly Bill 1033 authorizes a local agency to adopt a local ordinance to allow the separate conveyance of the primary dwelling unit and accessory dwelling unit or units as condominiums, as specified; and WHEREAS, accessory dwelling units are intended to increase the supply of non-transient housing in the State. Accessory dwelling units are permitted in all areas zoned to allow single-family or multifamily dwelling residential uses within the City limits; and
WHEREAS, City staff recommends amending the title of Section 17.010.16 in the Zoning Code from “Second Dwellings” to “Accessory Dwelling Units” and amending the Oroville Municipal Code Section 17.010.16 to establish regulations for accessory dwelling units in compliance with current State law; and WHEREAS, The Planning Commission conducted a public hearing on December 21, 2023, and again on January 25, 2024, where Resolution No. P2023- 03 was subsequently adopted recommending that the City Council adopt zoning code amendment (ZC) 24- 03; and
WHEREAS, the proposed amendments are internally consistent with other applicable provisions of the Zoning Code, the 2030 General Plan, and compatible with the uses authorized in the applicable zoning districts for which the revisions are proposed; and
WHEREAS, the proposed Zoning Code Amendment is not subject to the California Environmental Quality Act (CEQA), Class 15301. This ordinance is 122
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2 applicable city-wide to residential properties and structures. The additional residential units created through this ordinance are exempt from density restrictions pursuant to Government Code Section 65852.2.; and WHEREAS, at a duly noticed public hearing, the City Council considered the comments and concerns of public agencies, property owners, and members of the public who are potentially affected by the approval of the code changes described herein and considered the City’s staff report regarding the project.

NOW, THERFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF OROVILLE DO ORDAIN AS FOLLOWS:

SECTION 1: Findings.

The City Council of the City of Oroville adopts and finds as true and correct the aforementioned recitals and incorporate them herein as findings.

Section 2: Amendment to the Oroville Municipal Code changing the title of 17.16.010 from Second Dwelling Units to Accessory Dwelling Units.

Section 3: Amendment to the Oroville Municipal Code
The Oroville Municipal Code Section 17.16.010 is hereby amended as follows:

17.16.010 Second dwelling units.

Purpose. Accessory dwelling units are intended to increase the supply of non-transient housing. Accessory dwelling units are permitted in all areas zoned to allow single-family or multifamily dwelling residential uses within the City limits unless the water and/or sewer provider indicates in writing to the City Building Department that it has insufficient capacity to serve the accessory or junior accessory dwelling unit. All accessory dwelling units must be rented out for terms longer than thirty (30) days. Any accessory dwelling unit may be rented separate from the primary residence. Any accessory dwelling unit (not including a junior accessory dwelling unit) may be sold separately from the primary residence as described in Government Code Section 65852.2(a)(10)(E) as amended.

Relationship with the General Plan and Zoning. Any Accessory Dwelling Unit or Junior Accessory Dwelling Unit which conforms with the requirements of this Chapter shall be deemed to be consistent with the General Plan designation and zoning for the parcel, regardless of any limitations on residential density imposed by the General Plan or zoning.

Accessory Dwelling Units shall not be counted when determining residential density for conformance with General Plan or Zoning.
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3 A. Definitions

1. “Accessory dwelling unit” means an attached or a detached residential dwelling unit and garage that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated. An accessory dwelling unit also includes an efficiency unit or a manufactured home, as defined in Section 18007 of the Health and Safety Code.

2. “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.

3. “Efficiency unit” has the same meaning as defined in Section 17958.1 of the Health and Safety Code.

4. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

5. “Nonconforming condition” means a physical improvement on a property that does not conform to current zoning standards or building code.

6. “Objective standards” means standards that involve no personal or subjective judgment by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal.

7. “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the accessory dwelling unit.

8. “Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.

9. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

10. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. 124
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4 B. Permit Required.

1. A planning department application for an accessory dwelling unit or a junior accessory dwelling unit shall be considered and approved ministerially without discretionary review or a hearing, notwithstanding Government Code Section 65901 or 65906 or any City ordinance regulating the issuance of variances or special use permits. The City shall either approve or deny the planning department application to create or serve an accessory dwelling unit or a junior accessory dwelling unit within thirty (30) days from the date the City receives a completed application if there is an existing single-family or multifamily dwelling on the lot.

2. If the planning department application to create or serve an accessory dwelling unit or a junior accessory dwelling unit is submitted with a building permit application to create a new single-family or multifamily dwelling on the lot, the City may delay approving or denying the planning department application for the accessory dwelling unit or the junior accessory dwelling unit until the City approves or denies the planning department application to create the new single-family or multifamily dwelling, but the planning department application to create or serve the accessory dwelling unit or junior accessory dwelling unit shall be considered without discretionary review or hearing. If the applicant requests a delay, the 60-day time period shall be tolled for the period of the delay. If the City has not approved or denied the completed planning department application within 60 days, the planning department application shall be deemed approved.

3. A certificate of occupancy for an accessory dwelling unit shall not be issued before the certificate of occupancy is issued for the primary dwelling. An existing legally permitted accessory structure, accessory living unit, or family care unit may be converted into an accessory dwelling unit consistent with the provisions of the Chapter.

4. A demolition permit for a detached garage that is to be replaced with an accessory dwelling unit must be reviewed with the application for the accessory dwelling unit and issued at the same time as the building permit for the accessory dwelling unit.

C. If the City denies a planning department application for an accessory dwelling unit or junior accessory dwelling unit, the City shall, within the time period described within this section, return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the application can be remedied by the applicant.

D. Preapproved building plans. Beginning January 1, 2025, the City shall make available preapproved building plans for ADUs. The City will charge a reasonable fee for the use of the preapproved building plans. The City shall comply with Government 125
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5 Code Section 65852.27, as amended, regarding preapproved building plans for any type of accessory dwelling unit.

E. Addressing Accessory Dwelling Units. All accessory dwelling units shall be assigned an address. The Building Department will inform local agencies, service providers, and the United States Postal Service of the address of the proposed accessory dwelling unit followed by an identifying letter or number.

F. Junior accessory dwelling unit (JADU). “Junior accessory dwelling unit” means a unit that is no more than 500 square feet in size and contained entirely within an existing single-family structure and garage. A junior accessory dwelling unit has the same definition as defined by the State of California at the time an application for a junior accessory dwelling unit is received by the City. A junior accessory dwelling unit may include separate sanitation facilities or may share sanitation facilities with the existing structure.

1. JADUs can only be constructed on a site with a proposed or existing single-family dwelling.

2. No JADU may occupy more than 500 square feet of an existing residence.

3. A JADU may be located within an existing legally authorized single-family dwelling that does not meet setback requirements and it would not be considered an expansion of a legal non-conforming structure unless the conversion increases the non-conformity of the structure.

4. No additional on-site parking is required for a JADU.

5. A separate entrance to the JADU shall be provided.

6. A JADU may share a bath with the single-family dwelling or have its own bath.

7. A JADU is required to include an efficiency kitchen as defined in Section 17958.1 of the State of California Health and Safety Code.

8. For the purposes of fire and life protection ordinances and regulations, a JADU is to be considered part of the single-family dwelling.

9. A JADU shall not be sold separately from the primary residence.

G. Maximum Number of All Units. There are four categories of the allowed number of ADUs and JADUs on a single parcel. (A) One ADU and one JADU are permitted per lot. The JADU must be within the proposed space of a single-family dwelling or existing space of a 126
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6 single-family dwelling or accessory structure that meets specified requirements such as exterior access and setbacks for fire and safety. (B) One detached new construction ADU that does not exceed four-foot side and rear yard setbacks. This ADU may be combined on the same lot with a JADU and cannot exceed a maximum unit size of 850 square feet. (C) Multiple ADUs within the portions of multifamily structures that are not used as livable space at the time of the conversion of the non-residential floor space to an ADU are permitted, and in up to 25 percent of the existing multifamily structures. (D) Up to two detached ADUs on a lot that has existing multifamily dwellings that are subject to height limits prescribed in Government Code Section 65852.2 (as amended at the time of the building permit application) and four-foot rear and side yard setbacks.

H. Location. A second dwelling unit may be either attached to or detached from the primary dwelling unit on the parcel. The City shall not issue a certificate of occupancy for an accessory dwelling unit before the City issues a certificate of occupancy for the primary dwelling.

I. Development Standards. ADUs shall be subject to the fees and charges allowed by the State of California at the time an application for an ADU is submitted to the City. ADUs shall conform to height, setback, site plan review, fees, charges, and other zoning requirements generally applicable to residential construction within the zone in which the ADU is located with the following exceptions:

1. The combined site coverage of the primary dwelling unit and any accessory structures on the parcel are limited to the maximum allowable site coverage in the underlying zone district. An ADU square footage is not included in calculating the maximum allowable site coverage in the underlying zone district. A minimum front yard setback of twenty (20) feet is required unless this setback would prohibit the construction of an ADU of less than 800 square feet on the subject property. When necessary to deviate from the twenty (20) foot front yard setback, the required minimum front yard setback to create an ADU of at least 800 square feet will be established on a case-by-case basis as demonstrated on the proposed ADU site plan. A minimum setback of no more than four (4) feet from the side and rear lot lines shall be required for an ADU.

2. An existing legally authorized accessory structure which does not meet front, rear or side yard setback requirements may be converted to an ADU or reconstructed to the same dimensions as the existing structure and converted to an ADU and would not be considered an expansion of a legal, non-conforming use unless the conversion increases the non-conformity of the structure.
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7 3. For an ADU, off-street parking shall be provided in accordance with the provisions of Municipal Code Section 17.12.070, except that in districts with a minimum lot area of at least 5 acres, parking spaces for the ADU may be surfaced with gravel. One (1) parking space is required per ADU, and the space may be provided through tandem parking. Parking for ADUs is allowed in front, rear and side setback areas. ADUs located: within one-half (½) mile walking distance of a public transportation stop along a prescribed route according to a fixed schedule, or located within one (1) block of a car share parking spot, or located entirely within the primary residence and the ADU does not result in a net increase in habitable floor area on the property, or located in an area where on-street permit parking is required, but such permits are not available to the tenant, or located within a designated historic district, are exempt from providing an additional off-street parking space.

4. All ADUs shall have exterior points of ingress and egress (door).

5. A maximum height of 16 feet for a detached accessory dwelling unit on a lot with an existing or proposed single family or multifamily dwelling unit.

6. A maximum height of 18 feet for a detached accessory dwelling unit on a lot with an existing or proposed single family or multifamily dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code. An additional two feet in height to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit is also permitted.

7. A maximum height of 18 feet for a detached accessory dwelling unit on a lot with an existing or proposed multifamily, multistory dwelling.

8. A maximum height of 25 feet or the height limitation in the local zoning ordinance that applies to the primary dwelling, whichever is lower, for an accessory dwelling unit that is attached to a primary dwelling. This clause shall not require a local agency to allow an accessory dwelling unit to exceed two stories.

9. The construction of ADUs units shall comply with City Building Code requirements in effect at the time of construction.

10. Fire sprinklers, however, shall not be required in an ADU or JADU if they are not required in the existing single-family or multifamily dwelling.

11. ADU’s and JADU’s shall be prohibited if the proposed property is in a designated Very 128
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8 High Fire Hazard Zone as defined in Government Code Section 51178 unless the property has two separate points of direct access to a highway or other safe egress.

12. The property owner may elect to have a separate electrical and gas service provided to the JADU or ADU. The property owner may elect to have the JADU or ADU served by the existing electrical or gas service and will be required to upgrade any existing service connections as required by the building code or service provider.

13. Any ADU constructed on properties listed in the California Register of Historical Resources shall conform to the City of Oroville Municipal Code Section 17.44.040, Downtown Historic Overlay as necessary to prevent adverse impacts on that property.

Any ADU constructed on properties located within the Downtown Historic Overlay abutting a property listed in the California Register of Historical Resources shall conform to the City of Oroville Municipal Code Section 17.44.040, Downtown Historic Overlay as necessary to prevent adverse impacts to the listed property.

14. The total floor area for a detached ADU shall not exceed 1,200 square feet, except that in districts with a minimum lot size of at least 5 acres, the ADU floor area shall not exceed 2,000 square feet.

15. For an attached ADU, total floor space may not exceed one thousand (1,000) square feet. In no instance shall the floor space of an attached ADU be restricted to less than one thousand (1,000) square feet for an attached ADU that provides more than one (1) bedroom or less than eight hundred fifty (850) square feet for an attached ADU that provides one (1) or less bedroom.

16. Notwithstanding any other provision of this section, an attached unit that qualifies as an efficiency unit, as defined in Section 17958.1 of the Health and Safety Code, shall be allowed regardless of the ratio between its floor area and the living area of the existing dwelling unit.

17. No setback shall be required for an existing living area or accessory structure or a structure constructed in the same location and to the same dimensions as an existing structure that is converted to an accessory dwelling unit or to a portion of an accessory dwelling unit.

K. Multi-family zoned property. At least one accessory dwelling unit is allowed within an existing multifamily dwelling, and accessory dwelling units up to 25 percent of the existing multifamily dwelling units are allowed by right. Multiple accessory dwelling units may be created within the portions of existing multifamily dwelling structures that 129
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9 are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with state building standards for dwellings. Up to two accessory dwelling units are allowed on each multi-family zoned property, subject to the height and setback restrictions in this ordinance.

L. Fees. ADUs up to 750 square feet are exempt from impact fees, and ADUs that are 750 square feet or larger may be charged impact fees but only such fees that are proportional in size (by square foot) to those for the primary dwelling unit. The construction of ADUs shall be subject to the payment of all fees applicable to the construction of a single-family dwelling on the same property.

M. Sale of Accessory Dwelling Units. Junior accessory dwelling units may not be sold separate from the primary residence on a legal lot.

N. Sale of Accessory Dwelling Unit by a Qualified nonprofit corporation. The City shall allow an accessory dwelling unit to be sold or conveyed separately from the primary residence to a qualified buyer as set forth in Government Code 65852.26 as amended, at the time an application under that section is submitted to the city. All conditions of Government Code 65852.26 apply, including but not limited to the requirement for separate utilities for the ADU and a 45-year low-income restriction on the JADU or ADU, whichever is proposed.
(1) For purposes of this section, the following definitions apply:
(a) “Qualified buyer” means persons and families of low or moderate income, as that term is defined in Section 50093 of the Health and Safety Code. (b) “Qualified nonprofit corporation” means a nonprofit corporation organized pursuant to Section 501(c)(3) of the Internal Revenue Code that has received a welfare exemption under Section 214.15 of the Revenue and Taxation Code for properties intended to be sold to low-income families who participate in a special no-interest loan program.

O. Use Restriction.

1. Any single-family zoned property with a primary residence and an ADU constructed after January 1, 2025, shall be occupied by the property owner in either residence on the subject property. “Constructed” shall mean any ADU for which a building permit was applied for after January 1, 2025.
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10 2. Prior to obtaining a building permit for an ADU or JADU, a deed restriction, approved by the City, shall be recorded with the County Recorder's office, which shall include the prohibition on the use of any dwelling on the subject parcel for transient habitation. The deed shall state the ADU or JADU lease agreement shall be for a term equal to or greater than thirty (30) days.

3. The property owner shall provide the city, upon written request, a copy of the rental agreement with the occupant of the ADU or JADU. The ADU or JADU may not be sub-let or rented out to another individual or entity by the occupant.

4. The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the deed restriction, an owner may make a written request of the zoning administrator, providing evidence that the ADU or JADU has in fact been eliminated. The City Building Department shall confirm this evidence in writing. The zoning administrator may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the zoning administrator’s determination consistent with other provisions of this code. If the ADU or JADU is not entirely physically removed but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this code.

5. The deed restriction is enforceable by the zoning administrator or his/her designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.

P. Conflicts If this ordinance conflicts with State law at the time an ADU or JADU building permit is submitted to the city, the State law shall govern. Where the Zoning Ordinance is silent, State law shall prevail for ADUs and JADUs.

Section 4: Environmental Determination.

Zoning Code Amendment ZC23-02 is not subject to the provisions of the California Environmental Quality Act (“CEQA”) pursuant to Existing Facilities, Title 14, CCR, §15301. This ordinance is applicable city-wide to existing residential properties and structures in compliance with State planning law. The additional residential units 131
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11 created through this ordinance are exempt from density restrictions pursuant to Government Code Section 65852.2.

Section 5: Severability.

If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

Section 6: Effective Date.

This ordinance shall take effect thirty (30) days after the date of its final adoption.

The City Clerk shall certify to adoption thereof and cause its publication according to law.

PASSED AND ADOPTED by the City Council of the City of Oroville at a regular meeting held on this 2nd day of April 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:

Scott E. Huber. City Attorney Kayla Reaster, Assistant City Clerk 132
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December 19, 2023~3:30 PM Oroville City Council Meeting Agenda Page 1 of 5

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
December 19, 2023

MEETING MINUTES
This agenda was posted on December 15, 2023. This meeting was recorded and may be viewed at Cityoforoville.org or on YouTube.

CALL TO ORDER / ROLL CALL
Mayor Pittman Opened the Meeting at 3:30pm.

PRESENT: Council Member(s) Tracy Johnstone, Krysi Riggs, Scott Thomson, Janet Goodson (virtal via zoom), Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman

CLOSED SESSION
The Council held a Closed Session on the following:

1. Pursuant to Government Code Section 54957.6, the Council will meet with the Personnel Officer and City Attorney to discuss labor negotiations related to the following bargaining units: All Bargaining Units

2. Pursuant to Government Code section 54956.8, the Council will meet with Real Property Negotiators, City Administrator and City Attorney, regarding the following property: APN 012-035-005.

3. Pursuant to Government Code Section 54957(b), the Council will meet with the Personnel Officer and City Attorney to consider employment related to the following position: Assistant Police Chief.

4. Pursuant to Government Code Section 54957(b), the Council will meet with the Personnel Officer and City Attorney to consider the annual evaluation of performance related to the following positions: All Department Heads.

5. Pursuant to Government Code section 54956.9(a), the Council will meet with the City Administrator, and the City Attorney relating to existing litigation: City of Oroville v. Design Build, Inc., et al., Butte County Superior Court, Case No. 21CV03051.

OPEN SESSION

1. Announcement from Closed Session = No action taken

2. Pledge of Allegiance = Led by Council member Johnstone

3. Adoption of Agenda = Motioned by Vice Mayor Smith; Seconded by Council Member Riggs
133
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December 19, 2023~3:30 PM Oroville City Council Meeting Agenda Page 2 of 5 AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAIN: None
ABSENT: None

PRESENTATIONS AND PROCLAMATIONS

1. Presentation by Emily Swearingen and Jennifer Skinner on the National Fentanyl Crisis Emily Swearingen, Program Manager and Jennifer Skinner, Program Manager Supervisor in the Prevention Unit at Butte County Behavioral Health, will provide an update on the fentanyl crisis that the nation is facing.

Jennifer Skinner of Butte County, presented this item to the City Council.

PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following member(s) of the public submitted public comment on this item.

Speaker 1: Bill Speer
Speaker 2: The CameraMan
Speaker 3: Bobby O’Reiley

REPORTS / DISCUSSIONS

1. Council Announcements and Reports
Mayor Pittman- spoke on his attendance at the SCOR meeting, the Ruddy Creek land acquisition approval, and how Jon Clark of the Butte County Association of Governments has officially retired.

2. Administration Reports
Brian Ring, City Administrator – Spoke on the 2
nd meeting had with the YMCA and
Feather River Recreation and Park District. It is predicted to cost approximately $32,500 to repair the pool.

Ron Belser, Code Enforcement Director – Spoke on the Clean Streets Grant Fred Mayo, Public Work Director – Spoke on how Accularm is now in all museums and able to detect smoke.

CONSENT CALENDAR
Motioned by Council Member Riggs Seconded by Vice Mayor Smith AYES: Council Member(s) Johnstone, Riggs, Thomson, Vice Mayor Smith, Mayor Pittman NOES: Council Member(s) Goodson, Webber
134
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December 19, 2023~3:30 PM Oroville City Council Meeting Agenda Page 3 of 5 ABSTAIN: None
ABSENT: None

1. Recology Service Rate Increase for the Collection and Disposal of Solid Waste The Council received an update on the Recology service rate increase for the collection and disposal of solid waste that will become effective January 1, 2024.

2. Approval of Bid Proposal for City Hall Carpet Project Approved and awarded the proposal for carpet replacement at City Hall to Carpets Galore.

3. Second Reading and Adoption of Safety Assessment Placards Ordinance Adopted the ordinance; and directed the Assistant City Clerk to publish the ordinance summary in a newspaper of general City circulation within fifteen days.

4. Memorandum of Understanding with California Office of Emergency Services for Supportive Services During and After Disaster Events
Authorized the Mayor to execute an MOU with CalOES to provide supplemental inspection services in the wake of a disaster event.

5. Memorandum of Understanding with the County of Butte for Funding for Mission Esperanza Project
Authorized the City Administrator to sign MOU.

6. Revised 2024 City of Oroville Meeting Schedule
Approved the revised City of Oroville 2024 Meeting Schedule.

REGULAR BUSINESS

7. An Ordinance of the City Council of the City of Oroville Related to the Addition of Chapter 9 Section 6.08.102(A) a Dangerous or Vicious Animal Policy (First Reading) Waived the first reading and Introduced by title only Ordinance No. 1875 – An Ordinance of the City Council of the City of Oroville Adding a Dangerous or Vicious Animal Policy, Amending Title 6 to Include Chapter 6.08.120(A) to 6.08.129(D), Dangerous or Vicious Animal Policy, for the City Of Oroville; and directed staff to return to Council for Second Reading and to conduct a Public Hearing.

Motioned by Council Member Thomson Seconded by Vice Mayor Smith AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAIN: None
ABSENT: None
135
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December 19, 2023~3:30 PM Oroville City Council Meeting Agenda Page 4 of 5

8. Authorization to Issue a Request for Proposals to Implement the Oroville Marketing Campaign
Authorized staff to issue a Request for Proposal for business recruitment, tourism, and community pride services for the City of Oroville.

Action made: No motion - Direction given to Staff.

9. Presentation of Airport Update and Request to Modify Contract Between the City of Oroville and JenCo Aviation.

Accepted the update for information and approved the changes to the contract between JenCo Aviation and the City of Oroville to include all utilities at FBO, the stipend for the fuel truck, and costs associated with maintenance of the portion of the truck that dispenses fuel to jet aircraft.

Motioned by Vice Mayor Smith Seconded by Council member Goodson AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAIN: None
ABSENT: None

PUBLIC HEARINGS

10. Public Hearing – 5:30PM – Continued from December 5, 2023 Feather River Recreation and Park District Nexus Fee Study and Proposed Fee Increases The Council continued the Public Hearing until March 19, 2024.

PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
No additional public comment received.

FUTURE AGENDA ITEMS / CORRESPONDENCE

1. Future Agenda Items
Council Member Webber - Requested staff look into the YMCA Pool and what it would take to get it operational and running.

Council member Goodson – Requested staff look into Council compensation and the Oroville City Council compares to neighboring Cities.

2. Correspondence
i. Oroville Police Department November 2023 Report
136
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December 19, 2023~3:30 PM Oroville City Council Meeting Agenda Page 5 of 5

ADJOURN THE MEETING
The meeting was adjourned at 7:26PM.

ATTESTED: APPROVED:
_________________________________ _____________________________ Kayla Reaster, Assistant City Clerk David Pittman, Mayor 137
Item 7.

February 06, 2024~4:00 PM Oroville City Council Meeting Agenda Page 1 of 8

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
February 06, 2024

MEETING MINUTES
This agenda was posted on February 2, 2024. This meeting was recorded and may be viewed at Cityoforoville.org or on YouTube.

CALL TO ORDER / ROLL CALL
MAYOR PITTMAN OPENED THE MEETING AT 4PM:

PRESENT: Council Members Tracy Johnstone, Krysi Riggs, Scott Thomson, Janet Goodson, Vice Mayor Eric Smith, Mayor David Pittman
ABSENT: Council Member Webber

CLOSED SESSION
The Council held a Closed Session on the following:

1. Pursuant to Government Code Section 54957(b), the Council will meet with the Personnel Officer and City Attorney to consider the annual evaluation of performance related to the following positions: All Department Heads

2. Pursuant to Government Code section 54956.9(d)(2), the Council will meet with the City Administrator and City Attorney regarding potential exposure to litigation – One case.

3. Pursuant to Government Code Section 54957.6, the Council will meet with the Personnel Officer and City Attorney to discuss labor negotiations related to the following bargaining units: All Represented Units.

OPEN SESSION

1. Announcement from Closed Session = No Reportable Action Taken, per Counsel.

2. Pledge of Allegiance = Council Member Johnstone led the Pledge of Allegiance.

3. Adoption of Agenda = Motioned: Council Member Goodson Seconded by: Vice Mayor Smith AYES: Council Members Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber
138
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February 06, 2024~4:00 PM Oroville City Council Meeting Agenda Page 2 of 8

PRESENTATIONS AND PROCLAMATIONS
None this meeting.

BLUECARD SPEAKER 1: SEAN REESE
BLUECARD SPEAKER 2: BILL SPEER

REPORTS / DISCUSSIONS

1. Council Announcements and Reports
Pittman: Spoke on the Docent Dinner, Year of the Dragon Celebration, and the Oroville Rotary Roundup.

Goodson: Spoke on the United Way Equity Event she attended.

2. Administration Reports
Bill LaGrone, Chief of Police: Provided A Lexipol Update Coming March For Adoption, Charter Update to Come The 1
st Meeting In March.

Kayla Reaster, Assistant City Clerk: Provided the Council with an update on NextRequest, the City’s new PRA Software.

Patrick Piatt, Community Development Director: Provided an update on the progress of Civic 101 and when the application process can be expected to begin.

Fred Mayo, Public Works Director: Provided a storm update.

CONSENT CALENDAR
Motioned: Council Member Riggs Seconded By: Council Member Goodson AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber

1. Extension and Addition to the Exclusive Negotiating Agreement (ENA) with Veterans Housing Development Corporation (VHDC)
Council Adopted Resolution No. 9228 – A Resolution Of The City Council Of The City Of Oroville, California Authorizing And Directing The Mayor To Extend The Exclusive Negotiating Agreement Between The City Of Oroville And Veterans Housing Development Corporation Until February 28, 2027.
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2. Exempt Surplus Land
The City Council Adopted Resolution No. 9225 - A Resolution Declaring The Property Located At Oro Dam Lot At Orange/Highlands (APN 033-232-001) As Exempt Surplus Land And Making Associated Findings; Adopted Resolution No. 9224 - A Resolution Declaring The Property Located At Oro Dam Lot At Orange (APN 033-232-021) As Exempt Surplus Land And Making Associated Findings; Adopted Resolution No. 9222 - A Resolution Declaring The Property Located At 3555 Argonaut Avenue (APN 033-462-032) As Exempt Surplus Land And Making Associated Findings; Adopted Resolution No. 9223 - A Resolution Declaring The Property Located At 3265 Glen Avenue (APN 068-300-095) As Exempt Surplus Land And Making Associated Findings; Adopted Resolution No. 9221- A Resolution Declaring The Property Located At 1130 Pomona Avenue (APN 012-135-140) As Exempt Surplus Land And Making Associated Findings; Adopted Resolution No. 9226 - A Resolution Declaring The Property Located At 1550 And 1560 Veatch Street (APN 012-133-009) As Exempt Surplus Land And Making Associated Findings; And Adopted Resolution No. 9227 - A Resolution Declaring The Property Located 1218 Bird Street (APN 012-076-007) As Exempt Surplus Land And Making Associated Findings.

3. Contract with Chavan & Associates, LLP. for Professional Auditing Services The Council Approved Agreement 3493 And Authorize The Finance Director To Sign The Engagement Letter With Chavan & Associates For Professional Auditing Services.

4. Authorization to Purchase Two Tool Sets for the Mechanic Shop The City Council Authorized The Director Of Public Works To Purchase Two Mechanic Tool Kits.

REGULAR BUSINESS

5. Award of Contract to Lamon Construction, Inc. for the State Route 162 ATP Pedestrian Mobility And Safety Improvement Project
The Council Directed The City Administrator To Award The Construction Contract To Lamon Construction Inc. For Construction On The SR-162 Pedestrian Safety And Mobility Project.

Fred Mayo, Public Works Director presented this item.

Motioned By: Council Member Riggs Seconded: Vice Mayor Smith AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber
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6. CalFire Contract Amendment to Include Fire Equipment Service and Repairs City Council Approved The Contract Amendment With CalFire To Include Fire Equipment Services And Repairs.

FRED MAYO PRESENTED:

Fred Mayo, Public Works Director presented this item.

Motioned By: Council Member Goodson Seconded: Council Member Riggs AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber

7. Purchase of 655 Cal Oak and Associated Budget Adjustments The CITY COUNCIL APPROVED THE PURCHASE OF 655 CAL OAK WITH THE FOLLOWING FUNDING:
· $1,066,284.45 - REDEVELOPMENT AGENCY BOND PROCEEDS
· $688,724.25 – SEWER ENTERPRISE FUNDS (25%)
· $999,888.30 – LOCAL FISCAL RECOVERY FUNDS; AND
APPROVED THE FOLLOWING EXPENDITURES:
· $250,000 - MECHANIC SHOP INFILL WORK
· $200,000 - ADMINISTRATIVE BUILDING INFILL WORK
· $500,000 - PERIMETER FENCING
· $400,000 - EMERGENCY GENERATOR
· $250,000 - DECOMMISSION EXISTING SITE AND GRADING
· $400,000 – ADDRESSING FUEL ISLAND SITUATION (MOVE CURRENT TANK,

PURCHASE NEW TANK OR MOVE TO CARDLOCK FACILITY)
· $16,000 - SHELVING, MATERIAL RACKS AND AIR COMPRESSOR 141
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February 06, 2024~4:00 PM Oroville City Council Meeting Agenda Page 5 of 8 BY UTILIZING THE FOLLOWING FUNDS:
· $504,000 – SEWER ENTERPRISE FUND (25%)
· $1,512,000 – LOCAL FISCAL RECOVERY FUND
Fred Mayo, Public Works Director presented this item.

Motioned By: Council Member Goodson Seconded: Council Member Johnstone AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber

8. Establish the Mission Esperanza Project as a Project with Great Community Benefit and Consider the Development Impact and Art in Public Spaces Fees The City Council Deferred The Development Impact And Art In Public Spaces Fees; And Deferred The Frontage Improvements Until Change Ownership; And Acknowledged The Mission Esperanza Project As A Project With Substantial Community Benefit And Adopt A Resolution Waiving Development And Art In Public Spaces Fees, As Well As Frontage Improvement Costs Associated With The Project.

Suzi Kochems, Consultant and Amy Bergstrand, Business/Housing Assistance Director presented this item.

Fred Mayo, Public Works Director presented this item.

February 06, 2024~4:00 PM Oroville City Council Meeting Agenda Page 6 of 8

9. Amendment to the Lease Agreement Between the City of Oroville and the YMCA of Superior California for Operations at the Convention Center The Council Adopted Resolution No. 9216 To Amend The Lease Agreement With The YMCA Of Superior California (YMCA) For The Operation Of The Convention Center And Directed The Mayor To Execute The Attached Amendment To Agreement 3317.

Patrick Piatt, Community Development Director presented this item.

Motioned by: Council Member Goodson Seconded by: Vice Mayor Smith AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber

10. Opportunity to Compete for Funding of a Microgrid Designed to Provide Energy Resiliency During Disaster Events
Patrick Piatt, Community Development Director, and Curt Dowdy of OurEnergy presented this item.

Accepted for information.

PUBLIC HEARINGS

11. 5:00PM - Agreement for City’s Participation in the SCIP and BOLD Programs The Council Directed The City Administrator To Enter a JPA Agreement With The CSCA And The CMFA Agencies.

Patrick Piatt, Community Development Director presented this item.

Motioned by: Council Member Riggs Seconded by: Vice Mayor Smith AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber
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12. 5:15PM - Modifications to the Community Development Block Grant (CDBG) Owner-Occupied Rehabilitation Loan Program Guidelines The Council Adopted Resolution No. 9217 - A Resolution Of The Oroville City Council Authorizing Modifications To The Community Development Block Grant Home Rehabilitation Program Guidelines.

Kaitlyn Lorson, Program Analyst 1 presented this item.

Motioned by: Council Member Riggs Seconded by: Council Member Goodson AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber

13. 5:15PM - First Reading of an Amendment of Oroville Municipal Code Section 17.16.150 – Mobile Food Vending
The City Council Adopted A Categorical Exemption For Amendments To Municipal Code Section 17.156.150; and Adopted Resolution 9215
Lark McNeill, Consultant and Wes Ervin, Principal Planner presented this item.

Motioned by: Vice Mayor Smith Seconded by: Council Member Goodson AYES: Council Member(s) Johnstone, Riggs, Thomson, Goodson, Vice Mayor Smith, Mayor Pittman
NOES: NONE
ABSTAIN: NONE
ABSENT: Council Member Webber
PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.

FUTURE AGENDA ITEMS / CORRESPONDENCE

1. Future Agenda Items
Mayor Pittman: AT&T Proposal To CPUC To Remove Coverage From The Area- An Issue For Rural Population. (Letter To Be Sent)

2. Correspondence - None
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ADJOURN THE MEETING
The meeting was adjourned at 7:56PM.

ATTESTED: APPROVED:
_________________________________ _____________________________ Kayla Reaster, Assistant City Clerk David Pittman, Mayor 145
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: FRED MAYO, DIRECTOR OF PUBLIC WORKS
RE: AGREEMENT WITH BARTLE WELLS ASSOCIATES AND FEE STUDY UPDATE
DATE: APRIL 2, 2024

SUMMARY
The City Council may consider authorizing the execution of an agreement with Bartle Wells and Associates Wastewater Rate Study for the City of Oroville.

DISCUSSION
Due to time constraints associated with implementing a new regional sewer Equivalent Dwelling Unit (EDU) formula, along with updated sewer fees, staff entered into an agreement Bartle Wells and Associates (“BW&A”). BW&A is a well-established firm that also contracted with Sewage Commission Oroville Region (SCOR), Thermalito Water and Sanitary District (TWSD), and Lower Oroville Public Utility District (LOPUD) to conduct their comprehensive wastewater fee study and develop recommendations for wastewater rates. Study’s should be conducted every five years, and the City's last rate study was conducted in 2013. The fiscal impact of this agreement is not to exceed $27,000.

In addition to the contract with BW&A, staff will be seeking direction on the preliminary fee study analysis.

FISCAL IMPACT
Not-to-exceed $27,000 dollars- Sewer Enterprise Fund

RECOMMENDATION
Authorize the Director of Public Works to execute an agreement with Bartle Wells and Associates for the Wastewater Rate Study in Oroville;
Provide input on the preliminary wastewater fee study analysis; and Authorization to mail out proposition 218 notices.
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ATTACHMENTS

1. Quote for Wastewater Rate Study;

2. Wastewater rate study tables;

3. Wastewater rate study presentation; and

4. Draft Proposition 218 Notification.
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Proposal to
the City of Oroville for a
Wastewater Rate Study
February 12, 2024
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February 12, 2024
Fred Mayo, Director of Public Works
Public Works Department
1735 Montgomery Street
Oroville, CA 95965
Re: Proposal - 2024 Wastewater Rate Study
Bartle Wells Associates is pleased to submit this proposal to assist the City of Oroville in conducting a wastewater rate study. We specialize in providing independent financial advisory and utility rate consulting services to California public agencies. We have extensive experience developing long-term financial plans and water and wastewater rate studies and have served over 600 cities and special districts throughout California.

Bartle Wells Associates has worked with many regional agencies and is very familiar with the issues that California water and wastewater agencies are facing including the drought, changes in regulations, and aging infrastructure. We have worked with clients across California to develop strategic financial plans that address the ever-increasing cost of operations and long-term capital improvements. Our recent clients include the Sewerage Commission – Oroville Region and Thermalito Water and Sewer District. Our rate studies throughout California are based on a comprehensive analysis of each agency’s customer base, consumption patterns, costs and demands to ensure rate structure recommendations reflect local needs and objectives.

Our overall goal for this project would be to work closely with the City to evaluate financial and rate alternatives and their impacts, gain ongoing input, and build consensus for final recommendations.

We are very interested in working with the City on this project. We propose to assign Michael DeGroot to work on this project. Michael will serve as principal in charge and project manager. Please contact us if you have any questions or would like any additional information.

Sincerely,

BARTLE WELLS ASSOCIATES
Michael DeGroot
Vice President

2625 Alcatraz Ave, #602
Berkeley, CA 94705
Tel 510 653 3399
www.bartlewells.com
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Table of Contents
TABLE OF CONTENTS ................................................................................................................................................ 1 SECTION 1: FIRM OVERVIEW .................................................................................................................................... 1 SECTION 2: PROJECT TEAM QUALIFICATIONS ........................................................................................................... 3 SECTION 3: REFERENCES .......................................................................................................................................... 5 SECTION 4: SCOPE OF WORK .................................................................................................................................... 6 SPECIFIC PROJECT APPROACH .................................................................................................................................. 6 PROPOSED SCOPE OF SERVICES ............................................................................................................................... 6 TASK A. PROJECT INITIATION & DATA COLLECTION ................................................................................................... 7 TASK B. WASTEWATER FINANCIAL PLAN .................................................................................................................... 8 TASK C. WASTEWATER RATE STUDIES ...................................................................................................................... 10 TASK D. RATE IMPLEMENTATION (MEETINGS/PRESENTATIONS, REPORTS, PROP 218 COMPLIANCE) ................... 11 SECTION 5: PROPOSED BUDGET ............................................................................................................................. 13 SECTION 6: PROPOSED SCHEDULE .......................................................................................................................... 14 AVAILABILITY & FEES ............................................................................................................................................. 15 150
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Section 1: Firm Overview
Bartle Wells Associates (BWA) is an independent public finance advisory firm with expertise in the areas of utility rates and project financing. BWA was established in 1964 and has over 58 years of experience advising public agencies on the complexities and challenges in public finance. We have advised over 600 agencies throughout California and the western United States. We have a diversity of abilities and experience to evaluate all types of financial issues faced by local governments and to recommend the best and most-practical solutions.

Bartle Wells Associates has a highly qualified professional team. Our educational backgrounds include finance, civil engineering, business, public administration, public policy, and economics.

BWA specializes in three professional services: utility rate and fee studies, strategic financial plans, and project financing. We are the only independent financial advisor providing all three of these interrelated services to public agencies.

RATE & FEE STUDIES Our rate studies employ a cost-of-service approach and are designed to maintain the long-term financial health of a utility enterprise while being fair to all customers. We develop practical recommendations that are easy to implement and often phase in rate adjustments over time to minimize the impact on ratepayers. We also have extensive experience developing impact fees that equitably recover the costs of infrastructure required to serve new development.

BWA has completed over 1,000 utility rate and fee studies. We have helped California communities implement a wide range of rate and fee structures and are knowledgeable about the legal requirements governing rates and impact fees including Proposition 218, Proposition 26, and Government Code 66000. We develop clear, effective presentations and have represented public agencies at hundreds of public hearings to build consensus for our recommendations.

FINANCIAL PLANS Our financial plans provide agencies with a flexible roadmap for funding long-term operating and capital needs. We evaluate the wide range of financing options available, develop a plan that recommends the best financing approach, and clearly identify the sources of revenue for funding projects and repaying any debt. We also help agencies develop prudent financial policies, such as fund reserve targets, to support sound financial management. BWA has developed over 1,000 financial plans to help public agencies fund their operating and capital programs, meet debt service requirements, and maintain long-term financial health.

BWA Key Services
Financial Plans
Rate & Fee Studies
Project Financing
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PROJECT FINANCING BWA has served as independent financial advisor on over 300 financings. To date, we have helped California agencies obtain over $5 billion of financing via bonds, bank loans/private placements, lines of credit, low-rate State Revolving Fund Loans, and other funding programs. We work only for public agencies. We are independent financial advisors and do not buy, trade, or resell bonds. BWA is a registered municipal advisory firm with the SEC and MSRB. All of our lead consultants are MSRB Registered Municipal Advisors. Our work is concentrated on providing independent advice that enables our clients to finance their projects on the most favorable terms—lowest interest rates, smallest issue size, and greatest flexibility.

COLLABORATIVE APPROACH BWA has a strong track record of building consensus and public acceptance for rate and finance recommendations. BWA uses a collaborative approach to ensure final recommendations reflect the input and objectives of the agencies we serve. Our general approach is to work closely with our clients to clarify objectives, evaluate alternatives, gain ongoing input, and remain flexible to resolve unanticipated issues. We support our clients every step of the way, from project initiation through final adoption and implementation.

COMMUNITY OUTREACH Rate and fee increases can be controversial.

BWA has assisted many agencies with community outreach efforts aimed at fostering understanding and acceptance for final recommendations. BWA has substantial experience working with governing boards and City councils, citizen advisory committees, community groups, and other stakeholders. We have found that gaining community and Board/Council input and buy-in during the process can pave the way for smoother adoption and implementation of rate increases, rate structure modifications, and increased investment for aging infrastructure.

We also help agencies develop and implement effective public outreach strategies and have worked in partnership our client’s public relations staff and independent public relations firms. We have a long track record of helping our clients successfully adopt rate increases in challenging political environments.

Bartle Wells Associates is committed to providing value and the best advice to our clients.

Our strength is quality—the quality of advice, service, and work we do for all our clients. 152
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City of Oroville – 2024 Wastewater Rate Study Page 3
Section 2: Project Team Qualifications
Our general project approach is to work closely with staff and other members of the project team, identify objectives, set milestones, have frequent communication, and remain flexible to resolve unanticipated issues.

Bartle Wells Associates has a highly qualified professional team. All members of our team are experienced with sewer and water rate studies, rate modeling, urban sewer demands, familiarity with sewer rates in other communities in California, sewer rate structure and design analysis, capital project and financial planning, community involvement and public outreach, and Proposition 218 noticing requirements.

Michael DeGroot will serve as the main person of contact and will provide project management, rate modeling and financial analysis.

Michael DeGroot, Principal Consultant
Michael DeGroot is a vice president of BWA with 10 years of experience conducting water and wastewater rate and capacity fee studies in California. He specializes in developing long-term financial models and utility rates based on a cost-of-service approach.

Michael will serve as the project manager and will be the primary day-to-day contact person. 153
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RESUMES
City of Oroville – 2024 Wastewater Rate Study Page 4
MICHAEL J. DEGROOT
Principal Consultant
Michael DeGroot is a Principal Consultant and registered Municipal Advisor with Bartle Wells Associates. He specializes in developing long-term financial plans, water and wastewater rates, and development impact fees for cities and special districts. Mr. DeGroot has ten years of experience working with a wide range of California public agencies. He works closely with City staff, engineers, lawyers, and other consultants to develop financial projections and rate recommendations including equitable rate structures for water and sewer enterprises.

Education
B.S., Business Administration – U.C. Berkeley Walter A. Haas School of Business, Berkeley, CA Representative Projects
 Sewerage Commission – Oroville Region: Sewer rate study.  Thermalito Water and Sewer District: Water and sewer rate study and sewer capacity fees.  City of Santa Barbara: Water rate study and water and sewer capacity fees.  Mariposa County: Water and sewer financial plans for six utilities and funding plan for roads.  Casitas Municipal Water District: Water rate study.
 City of Patterson: Water rate study and water, wastewater, and stormwater capacity fee studies.  City of Foster City: Water and sewer rate study and analysis of alternative rate structures.  City of Colma: Sewer rate study and evaluation of fixed and volumetric rate structure alternatives.  Fairfield-Suisun Sewer District: Sewer rate and capacity fee study.  West Valley Sanitation District: Detailed financial plan, including debt funding alternatives for significant expenditure projections related to the $2 billion wastewater facility upgrade.  City of Benicia: Sewer rate analysis and drought rate alternatives.  Stege Sanitary District: Sewer rate study.
 Palmdale Water District: Water rate study.
 City of Fresno: Water capacity fees.
 Crestline Sanitation District: Sewer rate study.
 Malaga County Water District: Water and sewer rate study and capacity fees.  Sutter Community Services District: Water rate study and financial plan.  City of Hughson: Water rate study and SRF loan support.  Grizzly Flats CSD: Water rate study.
 City of Santa Clarita: Feasibility study of the City’s takeover and operation of its sewer enterprise from LACSD.
 City of Pacifica: Sewer rate and capacity fee study.
 Root Creek Water District: Benefit Assessment District formation support.  City of Placerville: Water and wastewater rate study.  City of Angels Camp: Water and wastewater rate study.  Castro Valley Sanitary District: Financial plan and financial adviser for revenue bond issue.  Oro Loma Sanitary District: Financial plan and financial adviser for revenue bond issue. 154
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Section 3: References
Sewerage Commission – Oroville Region
The Sewerage Commission – Oroville Region (SC-OR) retained Bartle Wells Associates (“BWA”) to develop a financial plan and cost of service study for SC-OR’s wastewater rates to ensure financial stability over the next five years (FY 2023/24 to FY 2027/28).

SC-OR operates and maintains the Oroville area wastewater treatment plant under the authority of a Joint Powers Agreement between the City of Oroville (City), Lake Oroville Area Public Utility District (LOAPUD) and Thermalito Water and Sewer District (TWSD). The City, LOAPUD and TWSD bill wastewater customers for the cost of operating and maintaining the wastewater treatment plant and the cost of operating and maintaining each entity’s wastewater collection system.

Michael DeGroot served as Project Manager.

Reference:

Glen Sturdevant, Plant Manager
P.O. Box 1350 (mailing address)
2880 South 5th Avenue (plant)
Oroville, CA 95965
(530) 534-0353
Thermalito Water and Sewer District
Thermalito Water and Sewer District (“The District”) retained Bartle Wells Associates (“BWA”) to develop a financial plan and cost of service study for the District’s water and wastewater rates to ensure financial stability over the next five years (FY 2023/24 to FY 2027/28).

The District provides water treatment, distribution services, and wastewater collection to residents within the area of the City of Oroville north and west of the Feather River as well as within the adjacent unincorporated areas of Butte County. The Wastewater Enterprise contracts with the Sewerage Commission – Oroville Region (SCOR) to provide wastewater treatment. Treatment charges are collected by the District and passed on to SCOR.

Michael DeGroot served as Project Manager.

Reference:

Chris Heindell, P.E.
410 Grand Avenue
Oroville, CA 95965
(530) 533-0740
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Section 4: Scope of Work

SPECIFIC PROJECT APPROACH
Bartle Wells Associates’ approach to this project is to provide a comprehensive review of the City’s wastewater finances and to develop recommendations for the wastewater rates to fund the utility’s cost of service. BWA uses a collaborative project approach to ensure final recommendations reflect the policy preferences and objectives of the agencies we serve. Our general project approach is to work closely with City staff, the City Council and/or subcommittees, and other stakeholders; identify objectives; set milestones; have frequent communication; and remain flexible to resolve unanticipated issues. We have a long track record of completing projects on time and on schedule and for providing independent, high-quality advice and work products.

BWA’s methodology for each project is based on an inclusive review of each agency’s unique financial situation. We do not have a “one-size-fits-all” rate model. We tailor each study to fit the distinct requisites of each agency to ensure that all recommendations reflect local needs and objectives.

PROPOSED SCOPE OF SERVICES
This section presents a draft work plan and scope of services that we believe forms a sound basis for completing the Wastewater Rate Study. Bartle Wells Associates will work with the project team to finalize a scope of services that meets the study objectives. Our scope of work is based on four interrelated components as shown on the figure below:
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TASK A. PROJECT INITIATION & DATA COLLECTION

1. Project Team Orientation
To initiate our work, hold a meeting with City staff and others as appropriate, to accomplish the following:
 Identify members of City staff, Council, engineering consultants, and others who will participate in the project.
 Determine the roles and responsibilities of all project participants.  Identify other parties that may a significant interest in the project, such as community groups, business organizations, developers, and large customers.  Establish project schedule and key milestone dates.
 Confirm the key goals and expectations of the project team.

2. Investigation and Data Collection
Assemble the information necessary to understand the City’s sewer systems, finances, customers and usage, rate and fee structures, capital improvement needs and alternatives, and legal agreements.

Assistance and cooperation of City staff will be needed to assemble the relevant background information.

The objectives of investigation and data collection are to develop a complete understanding of the wastewater enterprise and its finances, and to reach an agreement on basic assumptions to be used in the study as well as key alternatives for evaluation. Investigation will include, but is not limited to, the following areas:
 Current and historical documents including current and projected budgets, financial statements, and other financial studies or internal finance projections  Capital improvement plans and engineering master plans  Current and historical rates and fees
 Historical and projected growth and demand
 Long-term infrastructure replacement needs
 Formal and informal financial policies
 Agreements with other agencies and/or organizations.
 Conditions leading up to this project
Task A Deliverables Include:
 Project kickoff meeting
 List of project goals and objectives
 Project schedule and budget
 Project team contact list
 Summary of current and historical rates and finances
 List of key assumptions and alternatives underlying the rate study 157
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TASK B. WASTEWATER FINANCIAL PLAN

1. Develop Forecasts and Projections
Based on evaluation of the data assembled and input provided by the City, prepare forecasts and projections to be used in the development of financial projections for the City’s wastewater utility.

Review projections and alternatives with City staff for agreements on assumptions, interpretation of data, and completeness of approach. Analysis will include, but is not limited to, the following areas:
 Long Term Capital Repairs & Replacements: Identify future capital improvement program costs or alternatives to include in the financial analysis and determine a reasonable amount to include for future, ongoing capital repairs and replacements. BWA often recommends that agencies phase in funding for long-term system rehabilitation.
 Sewer Demand, Supply, & Cost: With City input, forecast wastewater demand, future conservation projections, and costs. Identify potential water reduction scenarios for evaluation.  Cost Escalation Factors: Review historical cost trends and work with project team to develop reasonable cost escalation factors for both operating and capital expenditures. Work with City staff to identify any anticipated changes in future staffing, benefits, and/or other operating costs.

2. Evaluate Financing Alternatives for Capital Improvements If warranted, evaluate options for financing capital improvement projects. Our evaluation will:
 Estimate the amount and timing of any debt, if needed, to finance capital projects.  Evaluate the alternative borrowing methods available including bonds, COPs, state and federal loan programs, bank loans and lines of credit, and other options.  Recommend the appropriate type of debt, its term and structure.  Develop debt service estimates to incorporate in the financial projections.

3. Review Minimum Fund Reserve Targets
Evaluate the adequacy of the City’s current utility fund reserves. If needed, establish prudent minimum fund reserve targets based on the City’s operating and capital funding projections. Develop an implementation plan for achieving and maintaining the recommended reserve fund levels.

4. Develop 10-Year Financial Projections
Develop cash flow projections showing the financial position of the wastewater enterprise over the next 10 years. The cash flows will project fund balances, revenues, expenses, and debt service coverage, and will incorporate the forecasts developed with staff input. After developing a base-case cash flow scenario, we can develop alternatives for additional evaluation such as capital improvement alternatives, project financing alternatives, the impacts of various levels of wastewater demand, etc.

During this phase, BWA will work closely with the project team to evaluate financial and rate projections under alternative scenarios and assumptions.
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5. Evaluate Rate Increase Options
Based on the cash flow projections, determine the annual revenue requirements and project the overall level of required wastewater rate increases. Evaluate rate adjustment alternatives, such as gradually phasing in required rate increases over a number of years. If appropriate, evaluate different levels of rate increases and their impacts on the City’s ability to fund future operating and capital needs.

6. Develop Financial & Rate Models
Develop user-friendly wastewater financial and rate models designed to be used by City staff to update projections, change assumptions, and evaluate financial scenarios and their impacts on future utility rates. The models will detail key assumptions and can be used to evaluate alternatives and “what if” scenarios. BWA has developed numerous rate and financial models for utility enterprises. We have found that keeping a model as straightforward as possible, without unnecessary complexity, can increase the model’s usability and improve effectiveness as an in-house planning tool.

Task B Deliverables Include:
 Summary of long-term capital improvement plan & key alternatives if appropriate  Evaluation of financing alternatives for capital improvements  Recommendations for minimum fund reserve targets
 10-year cash flow projections with supporting tables
 User-friendly wastewater financial and rate models designed to enable staff to update projections and evaluate alternative financial scenarios  Evaluation of rate increase options
 Meet with the City’s project team to present findings, discuss alternatives, gain feedback, and develop preliminary recommendations
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TASK C. WASTEWATER RATE STUDIES

1. Identify & Evaluate Rate Structure Modifications & Alternatives Review the City’s current wastewater rate structures and discuss advantages and disadvantages compared to other rate approaches. Discuss pros and cons of different rate structure options and their general impacts on different types of customers. Rate structure options will be refined as the study progresses based on input from the City’s project team.

2. Conduct Survey of Regional Wastewater Rates
Review and summarize sewer rates of other regional and/or comparable agencies. Summarize results in easily understandable tables and/or charts. Confer with staff on agencies to include in the survey.

3. Allocate Costs to Billing Parameters
Allocate costs identified in the wastewater financial plans to appropriate fixed and variable rate components. Sewer rates will be based on cost allocations to wastewater flow, BOD, and SS to develop underlying unit charges that will then be applied to the wastewater discharge characteristics of different customer classes. Rates will be designed to be equitable to all customers and comply with the substantive requirements of Proposition 218.

4. Develop Preliminary & Final Rate Recommendations with City Input Based on evaluation of rate structure alternatives and the financial plan update, develop draft rate alternatives for input. The recommendations may include a multi-year phase in of both overall rate increases and proposed rate structure adjustments in order to help mitigate the annual impact on ratepayers. Review preliminary recommendations and key alternatives with the project team and City Council. Revise recommendations based on input received. Develop a plan for implementing rate increases and rate structure modifications.

Final rate recommendations will be designed to:
a) fund the wastewater utility’s long-term costs of providing service, including operating, capital, and deferred maintenance needs
b) be fair and equitable to all customers,
d) provide a prudent balance of revenue stability and conservation incentive, e) be easy to understand and administer, and
f) comply with the substantive requirements of Proposition 218. g) adhere to industry standards, including the American Water Works Association, and recent legislation

5. Evaluate Rate Impacts on a Range of City Customers
Calculate the impacts of each rate alternative on a range of City customers (e.g. different customer classes, customers with different levels of water use, etc.). Work with the City’s project team to identify customer and usage profiles to use for calculating the rate impacts. Discuss additional rate structure adjustments that may reduce the impact on certain customers if warranted. 160
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City of Oroville – 2024 Wastewater Rate Study Page 11
TASK D. RATE IMPLEMENTATION
(MEETINGS/PRESENTATIONS, REPORTS, PROP 218 COMPLIANCE)
Our proposal includes project team meetings as needed, two City Council meetings, and the public hearing.

1. Project Team Meetings (as needed)
Meet with the City’s project team virtually as needed to gather information and present findings, discuss alternatives and their impacts, gain ongoing input, and develop and hone recommendations.

2. City Council Presentations & Proposition 218 Hearing (2 Council Meetings & 1 rate hearing) Develop wastewater rate presentation materials for the City Council and public. Participate in an initial Council meeting to present findings, preliminary recommendations, and key alternatives, and to obtain Council and public input. Incorporate input and hone recommendations as warranted to ensure final recommendations reflect Council preferences. Present revised, final recommendations at a subsequent Council Meeting to gain approval to move forward with the Proposition 218 process.

Attend the Proposition 218 Public Hearing Meeting and present a summary of findings and recommendations. Remain available to respond to Council and public comments. BWA has extensive experience presenting financial and rate recommendations to non-technical audiences, dealing with challenging questions, and building acceptance for final recommendations.

3. Prepare Draft & Final Reports
Develop an administrative draft report summarizing key background issues, study objectives, findings, assumptions, draft recommendations and alternatives, impacts on ratepayers, and the rate and fee surveys. The report will include: a) brief descriptions of the wastewater utility system, service areas, and population, b) overview of historical financial operations, c) discussion of the current wastewater utility rates, d) a description of wastewater capital improvement programs, including potential impacts of State and Federal regulatory requirements, e) presentation of 10-year financial projections and key assumptions, f) explanation of cost allocation and derivation of recommended wastewater rates, g) impacts of proposed rates on a range of customer types and usage profiles, and h) results from the wastewater rate and fee surveys.

Task C Deliverables Include:
 Evaluation of potential rate modifications
 Wastewater rate survey
 Analysis of historical utility billing data
 Cost allocations supporting sewer rate components
 Development of draft rate alternatives for City evaluation and input  Meet with the City’s project team to present findings, discuss alternatives, gain input, and develop preliminary and final rate recommendations 161
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City of Oroville – 2024 Wastewater Rate Study Page 12
The report will be written for a non-technical audience and will clearly explain the rationale for recommendations and key alternatives when applicable. Submit a preliminary draft report for City review and feedback. Incorporate input into an administrative draft report for distribution to the City Council. Incorporate any revisions into a final report and provide the City with printed and electronic copies.

4. Proposition 218 Rate Notice
Proposition 218 establishes requirements for adopting or increasing property-related fees and charges.

In July 2006, the California Supreme Court ruled that wastewater rates are subject to Prop. 218 (Articles XIIIC and XIIID of the state constitution). Prop. 218 requires that the City: 1) mail notification of proposed rate increases and the date, time, and place of public hearing to all affected property owners (and potentially ratepayers who are renters that pay wastewater bills), 2) hold a public hearing not less than 45 days after the notices are mailed, and 3) subject the rate increases to majority protest; if more than 50% of property owners submit written protests, the proposed rate increases cannot be adopted.

Wastewater rates are exempt from the voting requirements of Prop. 218 provided rates do not exceed the cost of providing service and meet the substantive rate requirements of Proposition 218.

Develop a draft Proposition 218 notice for City review. Incorporate revisions and develop a final notice.

BWA recommends the notice go beyond the minimum legal requirements and provide clear and concise explanation of the reasons for any rate adjustments. BWA has helped many agencies adopt rates via the Proposition 218 process. We have found that ratepayers are generally much more accepting of rate increases or rate structure modification when they understand the reasons underlying the adjustments.

5. Public Education and Consensus-Building
Rate and fee adjustments are often controversial. BWA has extensive experience developing clear presentations that facilitate public understanding of the need for rate increases. We understand the importance of building consensus and public acceptance for our recommendations and can assist the City in any outreach and public education efforts.

Task D Deliverables Include:
 Project team meetings as needed to discuss findings, alternatives, recommendations and obtain input
 3 Council meetings to a) present findings and preliminary recommendations and receive input, b) present revised recommendations for additional input, and c) present a summary at the Prop. 218 Public Hearing
 PowerPoint presentations summarizing key findings, alternatives, and recommendations
 Draft and final reports summarizing background information, key findings, alternatives, and recommendations
 Draft of required Proposition 218 Notice of proposed rate increases 162
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City of Oroville – 2024 Wastewater Rate Study Page 13
Section 5: Proposed Budget
This section shows a breakdown of projected hours and the estimated budget for each task. The budget can be refined with the project team to meet the City’s study objectives.

PROJECT TASK
Estimated
Hours
M. DeGroot
@$270/hr
Total
Cost
TASK A. PROJECT INITIATION & DATA COLLECTION 10 10 $2,700

1. Project Team Orientation

2. Investigation and Data Collection
TASK B. WASTEWATER FINANCIAL PLAN 30 30 $8,100

1. Develop Forecasts and Projections

2. Evaluate Financing Alternatives for Capital Improvements

3. Review Minimum Fund Reserve Targets

4. Develop 10-Year Financial Projections

5. Evaluate Rate Increase Options

6. Develop Financial & Rate Models
TASK C. WASTEWATER RATE STUDY 30 30 $8,100

1. Identify & Evaluate Rate Structure Modifications & Alternatives

2. Conduct Survey of Regional Wastewater Rates

3. Allocate Costs to Billing Parameters

4. Develop Preliminary & Final Rate Recommendations

5. Evaluate Rate Impacts on Customers
TASK D. RATE IMPLEMENTATION 25 25 $6,750

1. Project Team Meetings

2. Presentations & Proposition 218 Hearing

3. Prepare Draft & Final Reports

4. Proposition 218 Notice

5. Public Education and Consensus-Building
TOTAL ESTIMATED HOURS 95 95 $25,650
ESTIMATED DIRECT EXPENSES $500
TOTAL PROJECT COSTS $26,150
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Section 6: Proposed Schedule
This section presents a preliminary draft schedule for completing the project with an estimated project start date of February 2024, and the proposed rates effective July 1, 2024. BWA will work with the project team to develop key milestones and a final schedule.

PROJECT TASK
Project Initiation & Data
Collection
Wastewater Financial
Plans
Wastewater Rate Study
Draft & Final
Reports/Model
Project Team Meetings
(TBD)
Council Meetings
Prop. 218 Process &
Hearing (TBD)
Note: Individual project milestones will be established based on consultation with the project team.

FEB MAR APR MAY JUN
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City of Oroville – 2024 Wastewater Rate Study Page 15
Availability & Fees

1. Bartle Wells Associates is prepared to begin work upon the City’s authorization to proceed.

2. During the project development period, we will be available at all reasonable times and on reasonable notice for meetings and for consultation with City staff, attorneys, consulting engineers, and others as necessary.

3. Bartle Wells Associates will perform all work related to the assignment. Michael DeGroot, Principal Consultant and Vice President will be assigned as project leader on this assignment.

4. The fees for services outlined in this proposal will not exceed $25,650 plus direct expenses estimated not to exceed $500. The fee is based on the following assumptions:
 The project will be completed by June 30, 2024, or at another mutually agreeable date preferred by the City. BWA will work to meet all City scheduling requirements and deadlines.
 All necessary information will be provided by the City and/or its other consultants in a timely manner.
 BWA will develop one preliminary draft, one administrative draft, and one final version of both the calculation tables and the report. Time and expenses involved in revising tables and assumptions and additional report revisions may constitute additional services if not achievable within the budget.
 The fee is based on project team meetings as needed, a total of 3 virtual City Council / Committee meetings.

5. Progress payments and direct expenses are payable monthly on a time and materials basis as the work proceeds as provided in our Billing Rate Schedule 2024, which will remain in effect for the duration of this project.

6. In addition to the services provided under this proposal, the City may authorize Bartle Wells Associates to perform additional services for which the City will compensate us based on consultants' hourly rates at the time the work is performed, plus direct expenses.

7. Bartle Wells Associates will maintain in force, during the full term of the assignment, insurance as provided in the Certificate of Insurance attached.

8. Bartle Wells Associates is an independent public finance advisory firm that is registered as a Municipal Advisor with the Securities and Exchange Commission (SEC Registration No. 867-00740) and the Municipal Securities Rulemaking Board (MSRB ID K0414).

9. If the project is terminated for any reason, Bartle Wells Associates is to be reimbursed for professional services and direct expenses incurred up to the time notification of such termination is received.
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City of Oroville – 2024 Wastewater Rate Study Page 16

BARTLE WELLS ASSOCIATES
BILLING RATE SCHEDULE 2024
Rates Effective 1/1/2024
Professional Services
Financial Analyst I ............................................................................................................... $120 per hour Financial Analyst II .............................................................................................................. $140 per hour Associate Consultant .......................................................................................................... $160 per hour Consultant .......................................................................................................................... $180 per hour Senior Consultant ............................................................................................................... $210 per hour Project Manager ................................................................................................................. $240 per hour Principal Consultant ........................................................................................................... $270 per hour The hourly rates for professional services include all overhead and indirect expenses. Bartle Wells Associates does not charge for administrative support services. Expert witness, legal testimony, or other special limited assignments will be billed at one and one-half times the consultant’s hourly rate.

The above rates will remain in effect through December 31, 2024, at which point they will be subject to adjustment.

Direct Expenses
Subconsultants will be billed at cost plus ten percent. Other reimbursable direct expenses incurred on behalf of the agency will be billed at cost plus ten percent. These reimbursable costs include, but are not limited to:
 Travel, meals, lodging  Automobile mileage
 Printing and photocopying  Messenger services and mailing costs  Special statistical analysis  Graphic design and photography  Outside computer services  Special legal services
 Bond ratings  Legal advertisements
Insurance
Bartle Wells Associates maintains insurance in the amounts and coverage as provided in the attached schedule of insurance. Additional or special insurance, licensing, or permit requirements beyond what is shown on the schedule of insurance are billed in addition to the contract amount.

Payment
Fees are typically billed monthly or bi-monthly for the preceding work period and are due and payable within 30 days of the date of the invoice. A late charge of 1.0 percent per month may be applied to balances unpaid after 60 days.
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City of Oroville – 2024 Wastewater Rate Study Page 17
167
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City of Oroville
Wastewater Rate Study
March 28, 2024
Tables

BARTLE WELLS ASSOCIATES
Independent Public Finance Advisors
1 168
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Table 1
City of Oroville
Current Monthly Wastewater Rates
All Users
$/Equivalent
Dwelling Unit/Month
City of Oroville $23.56
Sewerage-Commission, Oroville Region $23.85
Total Monthly Charge, per EDU $47.41
2 169
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Table 2
City of Oroville
Operating Expenses
Inflation Factors 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Inflation Factor 5% 5% 5% 5% 5% 5% 5% 5% 5% 5%
Operating Expenses
Budget
2022/23
Budget
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Salaries & Benefits $650,959 $716,055 $751,858 $789,451 $828,923 $870,369 $913,888 $959,582 $1,007,561 $1,057,939 $1,110,836 $1,166,378 Estimated SC-OR Charges 2,257,600 2,704,876 2,777,460 2,915,823 3,062,124 3,215,230 3,376,275 3,376,275 3,376,275 3,376,275 3,376,275 3,376,275 Estimated Services & Supplies 1,482,872 1,208,074 1,331,138 1,398,179 1,467,551 1,540,900 1,617,632 1,867,296 2,129,443 2,404,698 2,693,715 2,997,183 Transfers Out 255,762 255,761 268,549 281,977 296,075 310,879 326,423 342,744 359,881 377,875 396,769 416,608 Total Operating Expenses $4,647,193 $4,884,766 $5,129,004 $5,385,429 $5,654,673 $5,937,379 $6,234,218 $6,545,897 $6,873,161 $7,216,788 $7,577,596 $7,956,444 Projected Extended Projection
3 170
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Table 3
City of Oroville
Capital Improvement Plan
Description 2024/25 2025/26 2026/27 2027/28 2028/29
Bypass Pumping $1,000,000
Ruddy Creek Lift Station $2,500,000
Corp Yard Infrastructure $1,200,000
Orangewood Pump Station 2,500,000
Olive Glen Lift Station 3,000,000
South Seven Lift Station 1,500,000
Sewer Lines 1,000,000
Total CIP $4,700,000 $2,500,000 $3,000,000 $1,500,000 $1,000,000 Description 2024/25 2025/26 2026/27 2027/28 2028/29
Bypass Pumping $1,000,000
Ruddy Creek Lift Station $2,500,000
Corp Yard Infrastructure $1,200,000
Orangewood Pump Station $2,625,000
Olive Glen Lift Station $3,307,500
South Seven Lift Station $1,736,438
Sewer Lines $1,215,506
Total CIP (Inflated) $4,700,000 $2,625,000 $3,307,500 $1,736,438 $1,215,506 5 Year Total: $13,584,444
4 171
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Table 4
City of Oroville
Revenue Estimate FY 2023/24
Category Count Revenue (City) Revenue (SC-OR)
Residential
SingIe Family Residential 2,642 $746,946 $756,140
Unit of Multi-family Residential 675 190,836 193,185
Apartment Unit 1,570 443,870 449,334
MobiIe Home Parks 270 76,334 77,274
City - Special - -
Outside S/S-Residential 118 33,361 33,772
Outside S/S-Multi-family Unit - - -
Outside S/S-Light Non-residential 21 5,937 6,010
Outside S/S-Government Agency - - -
Light Non-Residential - -
Hotels and Motels 313 88,491 89,581
Offices and Retail Establishment 913 258,123 261,301
Churches and Schools 249 70,397 71,264
Not Elsewhere Coded 136 38,450 38,923
Convenience Food Stores 17 4,806 4,865
New, Unknown Category 31 8,764 8,872
IndustriaI-Domestic Waste 128 36,188 36,634
Rest Homes 132 37,319 37,778
Gov't. Offices and Installations 568 160,585 162,562
Medium Non-Residential (wtd. x 3) - -
Service Stations,Auto Dealers,W 234 66,156 66,971
Grocery Stores 180 50,890 51,516
Food Preparation 666 188,292 190,609
Laundries 36 10,178 10,303
HospitaIs and Funeral Homes 351 99,235 100,456
SeIf-service Laundromats 42 11,874 12,020
Car Washes 84 23,748 24,041
Machine and Metal Fabrication 3 848 859
City O/S/S-Medium Non-residential - - -
Heavy Non-Residential (wtd .x5) - -
Commercial Photographers 5 1,414 1,431
X-ray Laboratories 15 4,241 4,293
Light Manufacturing 25 7,068 7,155
MedicaI Laboratories 15 4,241 4,293
City O/S/S-Heavy Non-residential - - -
lndustrial 12 3,393 3,434
T O T A L S 9,451 $2,671,987 $2,704,876
5 172
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Table 5
City of Oroville
Cash Flow Projection
Budgeted
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 Beginning Fund Balance $13,600,000 $9,493,252 $7,644,106 $5,320,879 $4,766,036 $4,953,133 $4,497,165 $4,189,542 $4,009,476 $3,982,572 % Rate Revenue Increase 7.00% 7.00% 7.00% 7.00% 7.00% 9.00% 9.00% 8.00% 8.00% 8.00% Growth - % 3.00% 3.00% 3.00% 2.00% 2.00% 1.50% 1.00% 1.00% 1.00% 1.00%

REVENUES
Operating Revenue
City Service Charge 2,671,987 2,944,797 3,245,460 3,576,822 3,903,743 4,260,545 4,713,654 5,189,262 5,660,447 6,174,416 6,735,053 SC-OR Service Charge 2,704,876 2,777,460 2,915,823 3,062,124 3,215,230 3,376,275 3,376,275 3,376,275 3,376,275 3,376,275 3,376,275 Total Operating Revenues 5,376,863 5,722,256 6,161,283 6,638,946 7,118,974 7,636,821 8,089,930 8,565,537 9,036,722 9,550,691 10,111,328 Total Revenues 5,376,863 5,722,256 6,161,283 6,638,946 7,118,974 7,636,821 8,089,930 8,565,537 9,036,722 9,550,691 10,111,328

EXPENSES
Operating Expenses
Salaries & Benefits 716,055 751,858 789,451 828,923 870,369 913,888 959,582 1,007,561 1,057,939 1,110,836 1,166,378 Estimated SC-OR Charges 2,704,876 2,777,460 2,915,823 3,062,124 3,215,230 3,376,275 3,376,275 3,376,275 3,376,275 3,376,275 3,376,275 Estimated Services & Supplies 1,208,074 1,331,138 1,398,179 1,467,551 1,540,900 1,617,632 1,867,296 2,129,443 2,404,698 2,693,715 2,997,183 Transfers Out 255,761 268,549 281,977 296,075 310,879 326,423 342,744 359,881 377,875 396,769 416,608 Total Operating Expenses 4,884,766 5,129,004 5,385,429 5,654,673 5,937,379 6,234,218 6,545,897 6,873,161 7,216,788 7,577,596 7,956,444 Net Revenues 492,097 593,252 775,854 984,273 1,181,595 1,402,603 1,544,032 1,692,376 1,819,935 1,973,095 2,154,884 Non-Operating Expenses
CIP 375,000 4,700,000 2,625,000 3,307,500 1,736,438 1,215,506 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 Total Non-Operating Expenses 375,000 4,700,000 2,625,000 3,307,500 1,736,438 1,215,506 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 Net Income 117,097 (4,106,748) (1,849,146) (2,323,227) (554,843) 187,097 (455,968) (307,624) (180,065) (26,905) 154,884 Ending Fund Balance $13,600,000 $9,493,252 $7,644,106 $5,320,879 $4,766,036 $4,953,133 $4,497,165 $4,189,542 $4,009,476 $3,982,572 $4,137,455 Fund Reserve Target: 50% of O&M 2,442,383 2,564,502 2,692,714 2,827,337 2,968,689 3,117,109 3,272,949 3,436,580 3,608,394 3,788,798 3,978,222 Target Met Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Projected Extended Projection
6 173
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Table 6
City of Oroville
Proposed Rate Calculation based on Equivalent Dwelling Units FY 2023/24 Category EDUs Proposed Factor Proposed EDUs
Residential
SingIe Family Residential 2,760 1.00 2,760
Multi-Family 2,245 0.88 1,976
MobiIe Home Parks 270 0.85 230
All Other 4,176 1.00 4,176
Total 9,451 9,141
Fixed City Cost $2,671,987
Fixed Charge per EDU $24.36
7 174
Item 8.

Table 7
City of Oroville
Proposed Rates
Current 2024/25 2025/26 2026/27 2027/28 2028/29
Monthly Wastewater Rates
Fixed Charge ($/EDU) $23.56 $26.06 $27.88 $29.83 $31.92 $34.15 SC-OR Charge $23.85 $24.49 $25.71 $27.00 $28.35 $29.77
Total Monthly Charge $47.41 $50.55 $53.59 $56.83 $60.27 $63.92 8 175
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Table 8
City of Oroville
Monthly Bill Impacts - Single Family Home
Charge Category Current 2024/25 2025/26 2026/27 2027/28 2028/29 Wastewater Collection $23.56 $26.06 $27.88 $29.83 $31.92 $34.15 Wastewater Treatment $23.85 $24.49 $25.71 $27.00 $28.35 $29.77 Total $47.41 $50.55 $53.59 $56.83 $60.27 $63.92
Monthly Bill Impact
Wastewater Collection $2.50 $1.82 $1.95 $2.09 $2.23
Wastewater Treatment $0.64 $1.22 $1.29 $1.35 $1.42
$3.14 $3.04 $3.24 $3.44 $3.65
9 176
Item 8.
$37.82 $41.76 $44.75 $47.41 $48.53 $52.06
$61.77
$75.90
$129.86
$59.98
$0
$20
$40
$60
$80
$100
$120
$140
City of Chico City of Gridley Thermalito
Water &
Sewer
District**
City of
Oroville
City of
Marysville
Lake Oroville
PUD*
Yuba City American
Valley CSD
Plumas -
Eureka CSD
Chart A: Monthly Single Family Residential Sewer Bills
Conducted March 2024
Total Charge Average Charge
*Regular gravity customer
**Adopted rate increases up to $56.41
by July 1, 2027.
10 177
Item 8.
$23.56 $26.06 $27.88 $29.83 $31.92 $34.15
$23.85
$24.49
$25.71
$27.00
$28.35
$29.77 $47.41
$50.55
$53.59
$56.83
$60.27
$63.92
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
Current 2024/25 2025/26 2026/27 2027/28 2028/29
Chart B: Wastewater Single Family Residential Monthly Bill Impacts Wastewater Collection Wastewater Treatment
11 178
Item 8.

City of Oroville
Council Meeting
Wastewater Rate Study
April 2, 2024
179
Item 8.

Presentation
Overview
Legal Requirements (Proposition 218)
Wastewater Enterprise Background
Wastewater Rate Survey and Bill Impacts
2 180
Item 8.

Legal Requirements (Proposition 218 )
Procedural
Must mail a notice
of the proposed
rate increases to all
affected property
owners.

Must hold a public
hearing prior to
adopting the
proposed rate
increases not less than
45 days after the
required notices are
mailed.

Substantive
The amount of the fee
or charge levied on
any customer shall not
exceed the
proportional cost of
service attributable to
that customer.

Revenues derived
from the fee or charge
cannot exceed the
funds required to
provide the service.

Revenues derived
from the fee or charge
can only be used for
the purpose for which
the fee was imposed.
3 181
Item 8.

Wastewater Enterprise Background
The City provides wastewater collection, while
Sewerage Commission – Oroville Region
(“SCOR”) provides wastewater treatment. The
City collects and passes on treatment charges to
SCOR.

The City has left wastewater collection rates
unchanged over the last 5 years, while SCOR
treatment rate increases were passed through.
4 182
Item 8.

Current Wastewater Rates
5 All Users
$/Equivalent
Dwelling Unit/Month
City of Oroville (WW Collection) $23.56
Sewerage-Commission, Oroville Region (WW Treatment) $23.85 Total Monthly Charge, per EDU $47.41
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Item 8.
6 $37.82 $41.76 $44.75 $47.41 $48.53 $52.06
$61.77
$75.90
$129.86
$59.98
$0
$20
$40
$60
$80
$100
$120
$140
City of Chico City of Gridley Thermalito
Water & Sewer
District**
City of Oroville City of
Marysville
Lake Oroville
PUD*
Yuba City American Valley
CSD
Plumas - Eureka
CSD
Monthly Single Family Residential Sewer Bills
Conducted March 2024
Total Charge Average Charge
*Regular gravity customer
**Adopted rate increases up to $56.41
by July 1, 2027.
184
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Reasons for Wastewater Rate Increase
• Projected future inflation in operating costs.
• The City is projected to incur ~$13.6 million for wastewater enterprise collection system capital improvement projects over the next 5 years. • Pass through for treatment costs (SCOR treatment plant upgrade project). 7 185
Item 8.

Equivalent Dwelling Unit Changes
• SCOR adopted new EDU definitions for multi-family and mobile home units. • Multi-family is equal to 0.88 EDUs per unit and mobile home units are equivalent to 0.85 EDUs. (Previously 1 EDU).
• The change is based on regional census data which shows less people per unit on average for multi-family and mobile home units.
• The change results in a difference of 310 EDUs for the City of Oroville (3.3%). • BWA projects 3% growth in the next 3 years and 2% in the following 2 years. 8 186
Item 8.
5 Year Capital Improvement Plan
9 Description 2024/25 2025/26 2026/27 2027/28 2028/29
Bypass Pumping $1,000,000
Ruddy Creek Lift Station $2,500,000
Corp Yard Infrastructure $1,200,000
Orangewood Pump Station $2,625,000
Olive Glen Lift Station $3,307,500
South Seven Lift Station $1,736,438
Sewer Lines $1,215,506
Total CIP (Inflated) $4,700,000 $2,625,000 $3,307,500 $1,736,438 $1,215,506 5 Year Total: $13,584,444
187
Item 8.

Proposed Rates
10 Fixed Monthly Rates per Equivalent Dwelling Unit (EDU)1 Charge Category Current July 1, 2024 July 1, 2025 July 1, 2026 July 1, 2027 July 1, 2028 Wastewater Collection1$23.56 $26.06 $27.88 $29.83 $31.92 $34.15 Wastewater Treatment2$23.85 $24.49 $25.71 $27.00 $28.35 $29.77 Total $47.41 $50.55 $53.59 $56.83 $60.27 $63.92
1 Proposed mobile home units are equivalent to 0.85 EDUs and multifamily units 0.88 EDUs. (Currently 1 EDU). 2 Sewerage Commission – Oroville Region provides wastewater treatment for the City.

Current and Proposed Wastewater Rates
188
Item 8.

Single Family Residential Monthly Bill Impacts ($ Increase) 11 Charge Category Current 2024/25 2025/26 2026/27 2027/28 2028/29 Wastewater Collection $23.56 $26.06 $27.88 $29.83 $31.92 $34.15 Wastewater Treatment $23.85 $24.49 $25.71 $27.00 $28.35 $29.77 Total $47.41 $50.55 $53.59 $56.83 $60.27 $63.92
Monthly Bill Impact
Wastewater Collection $2.50 $1.82 $1.95 $2.09 $2.23
Wastewater Treatment $0.64 $1.22 $1.29 $1.35 $1.42
$3.14 $3.04 $3.24 $3.44 $3.65
189
Item 8.

Single Family Residential Monthly Bill Impacts
12 $23.56 $26.06 $27.88 $29.83 $31.92 $34.15
$23.85
$24.49
$25.71
$27.00
$28.35
$29.77 $47.41
$50.55
$53.59
$56.83
$60.27
$63.92
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
Current 2024/25 2025/26 2026/27 2027/28 2028/29
Wastewater Collection Wastewater Treatment
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Proposed Rate Increase Comparisons
13 City of Oroville Current 2024/25 2025/26 2026/27 2027/28 2028/29 Wastewater Collection $23.56 $26.06 $27.88 $29.83 $31.92 $34.15 Wastewater Treatment $23.85 $24.49 $25.71 $27.00 $28.35 $29.77 Total $47.41 $50.55 $53.59 $56.83 $60.27 $63.92
Thermalito Water & Sewer Current 2024/25 2025/26 2026/27 2027/28 2028/29 Wastewater Collection $20.90 $25.79 $30.95 $32.19 $33.48 $34.82 Wastewater Treatment $23.85 $24.49 $25.71 $27.00 $28.35 $29.77 Total $44.75 $50.28 $56.66 $59.19 $61.83 $64.59
Lake Oroville Public Utility District* Current 2024/25 2025/26 2026/27 2027/28 2028/29 Wastewater Collection $28.21 $29.83 $31.08 $32.39 $33.76 $35.20 Wastewater Treatment $23.85 $24.49 $25.71 $27.00 $28.35 $29.77 Total $52.06 $54.32 $56.79 $59.39 $62.11 $64.97
*Gravity flow customer. Pumped customers are proposed to pay an additional $6.07 per month. 191
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Schedule
14 • Approval of rates April 2nd meeting
• Notices finalized and postmarked by April 16th
• Public hearing on Tuesday June 4th
Optional Delayed Schedule:
• Second Board meeting to present any changes to the rates on April 16th • Notices finalized and postmarked by April 30th
• Public hearing on June 18th
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Questions & Comments
15 193
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City of Oroville
Proposition 218 Notification

NOTICE TO PROPERTY OWNERS OF PUBLIC HEARING

ON WASTEWATER RATES
APN Number: <INSERT APN#>
Hearing Date & Time: June 4, 2024, at X:00 PM or as soon thereafter as possible Hearing Location:

Questions / More Information
<INSERT OWNER NAME>
<INSERT ADDRESS 1>
<INSERT ADDRESS 2>
Why Am I Receiving This Notice?
You are receiving this notice in accordance with Proposition 218, a state law which requires providers of public utility services (including wastewater service) to notify rate payers of increases in proposed rates.

The property listed above receives wastewater service from the City of Oroville (“the City”).

This notice is intended to provide you with information on the service provided by the City, the reasons for the proposed rates, and the methods by which you can protest the proposed rates if you desire.

What Service Do Rates Fund?
The City provides wastewater service to approximately 9,140 equivalent dwelling units (EDUs) in the City service area.

Why is a Rate Increase Needed?
Current rates do not reflect the full cost necessary to provide wastewater services. The proposed rates are designed to sustainably operate and maintain the wastewater utility.  Projected future inflation in operating costs.
 City is projected to incur about $13.6 million for wastewater enterprise collection system capital improvement projects over the next 5 years.
 Pass through for wastewater treatment costs for the regional wastewater treatment plant, including operations and maintenance and a wastewater treatment plant upgrade project. [Address]
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Basis of Proposed Rates
Article XIIID of the California Constitution (also known as Proposition 218) requires that providers of public utility services levy service charges that are clearly linked to the cost of providing the service to each parcel.

The cost of service calculation includes expenses such as labor, energy, chemicals and other supplies, and the cost of providing required maintenance of the system. The rates proposed herein are designed to meet all legal requirements and fairly and equitably recover the required revenue from all customers. The rates were developed by an independent consultant retained by the City.

Wastewater Rate Background
Wastewater customers are charged a fixed monthly rate per equivalent dwelling unit. The City provides wastewater collection, while Sewerage Commission – Oroville Region (“SCOR”) provides wastewater treatment.

Wastewater Treatment Charge Passthrough
The City collects and passes on treatment charges to SCOR. If SCOR adopts higher treatment charges, at least 30 days before the effective date of the adjustment, the City will provide its customers with notice of the new charge. There is no requirement to hold a public hearing or any additional action by the Council.

Current and Proposed Wastewater Rates
Fixed Monthly Rates per Equivalent Dwelling Unit (EDU)1 Charge Category Current July 1, 2024 July 1, 2025 July 1, 2026 July 1, 2027 July 1, 2028 Wastewater Collection1 $23.56 $26.06 $27.88 $29.83 $31.92 $34.15 Wastewater Treatment2 $23.85 $24.49 $25.71 $27.00 $28.35 $29.77 Total $47.41 $50.55 $53.59 $56.83 $60.27 $63.92
1 Proposed mobile home units are equivalent to 0.85 EDUs and multifamily units 0.88 EDUs. (Currently 1 EDU). 2 Sewerage Commission – Oroville Region provides wastewater treatment for the City.

Current and Proposed Wastewater Rates
Community Input, Written Protest Procedures & Statute of Limitations Members of the public are invited to attend the Public Hearing and provide input on the proposed rates.

Property owners and customers may also submit written protests against the proposed rates. Written protests must: a) identify the affected property or properties, such as by address, Assessor’s Parcel Number, or customer account number, b) include the name and original signature of the customer or property owner submitting the protest and c) indicate opposition to the proposed wastewater rate increases. Written protests should be mailed or delivered to: Attn: City Clerk, 735 Montgomery Street Oroville, CA 95965.

Pursuant to California law, one written protest will be counted per parcel. Protests submitted by e-mail, facsimile or other electronic means are not counted. The proposed rates cannot be adopted if written protests are received from a majority of affected parcels. Written protests must be submitted prior to the close of each Public Hearing. Additionally, pursuant to California Government Code 53759, there will be a 120 day statute of limitations for challenging any new, increased, or extended fees, including wastewater service charges. 195
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March 18, 2024
City of Oroville
Public Works Department
1735 Montgomery Street
Oroville, CA 95965
Attn: Fred Mayo, Director of Public Works
RE: Proposal for Active Transportation Program (ATP) – Cycle 7 Grant Writing Assistance
Dear Mr. Mayo:

The City of Oroville (City) has developed an infrastructure concept to transform Washington Avenue/Table Mountain Boulevard into a complete street. This backbone facility will include Class II bike lanes and sidewalk gap closures to provide multimodal accessibility for residents. The project has two distinct segments:
• Segment 1: Washington Avenue from Oro Dam Boulevard to the Table Mountain Boulevard roundabout, approximately 0.7 miles in length. • Segment 2: Table Mountain Boulevard from Feather River Bridge to County Center Drive, approximately 1.25 miles in length.

The City is interested in pursuing Active Transportation Program (ATP) Cycle 7 to implement the improvements and leverage Congestion Mitigation and Air Quality (CMAQ) program funding from Butte County Association of Governments (BCAG). Mark Thomas met with the City to discuss the project. As discussed, we recommend the City submit multiple applications for the project to increase the chances of receiving funding.

A similar approach was developed by Mark Thomas staff based on direct dialogue with Commission staff in 2022 when we prepared multiple County of Orange grant applications for various OC Loop segments. This resulted in securing over $50 million in ATP funding for three trail segments.

Mark Thomas has prepared our scope and fee to lead community engagement activities and prepare up to three (3) ATP Cycle 7 grant applications. The scope of work is based upon the grant funding program guidelines and requirements. Project final design, 196
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environmental clearance, right of way and utility services, and surveying and mapping services are excluded from this scope.

SCOPE OF WORK
Task 1 – Project Management
Task 1.1 – Project Management
Mark Thomas will communicate directly with City and manage the internal project team to deliver the services described below. The project status will be reviewed regularly to meet key milestones.

Mark Thomas will facilitate twice monthly meetings with the City. The first meeting will serve as a project kick-off to discuss the project goals, background, milestones, and anticipated grant pursuits. Subsequent meetings will focus on project progress, schedule, and reviews.

Deliverables
• Meeting Agendas and Notes
Task 2 – Segments 1 & 2 Application Development
Task 2.1 – Grant Narrative
Segments 1 & 2 application is anticipated to be a Large application (per the grant guidelines). The ATP application consists of three parts. Part A: General Application with questions relating to the administering agency, project scope and details, right of way impacts, delivery schedule, and project costs. Part B: Narrative Questions consists of seven questions involving responses about disadvantaged communities, potential to increase walking and biking, collisions and enhancing safety, public participation and planning, context sensitive and innovative design, leverage funds, scope and plan consistency, and conservation corps coordination and involvement. Part C: Application Attachments includes signature page, engineer’s checklist, project location map, project plans, site photos, project estimate, letters of support, and additional attachments.

Mark Thomas will prepare the draft and final versions of the three parts of the application. We will confirm leverage funding amounts and schedule with the City. Mark Thomas will prepare draft narrative responses for Part B in a Microsoft Word file for a 197
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streamlined review process and the ability to track changes. We will leverage prior and new community engagement activities and planning studies to the maximum extent possible for the narrative responses.

Mark Thomas will provide analysis of existing data to support the grant narratives. We will use the University of California Berkeley Transportation Injury Mapping Systems (TIMS) ATP Maps and Summary Data module to create collision heat maps and collision summary lists. Mark Thomas will use the CalEnviroScreen (CES), low-income data, and California Healthy Places Index (HPI) to demonstrate benefits to disadvantaged communities. Since there are multiple potential criteria, we will use the most advantageous disadvantaged communities definition to maximize application scoring.

Additionally, Mark Thomas will coordinate with the two conservation corps organizations to confirm their potential involvement during the construction phase. This will be documented and included in the application as required by the state.

Task 2.2 – Letters of Support
Mark Thomas will draft a letter of support template for all three applications and list of potential stakeholders. Upon City approval, we will coordinate with the identified stakeholders and collect support letters.

Task 2.3 – Exhibits and Graphics
Mark Thomas will develop graphics and exhibits to support the grant application. This includes disadvantaged communities map, gap closure and connections/new routes/barrier removal map, project area collision map, and up to two (2) other graphics/exhibits identified during the development of the application.

Deliverables
• Draft and final narrative responses
• Stakeholder support letters tracking sheet
• Draft letter of support template for three (3) applications • Draft and final exhibits
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Task 3 – Segment 1 Application Development
Task 3.1 – Grant Narrative
Segment 1 application is anticipated to be a Medium application (per the grant guidelines). Mark Thomas modify the application prepared in Task 2.1 to be specific to Segment 1. We will prepare the draft and final versions of the three parts of the application. We will confirm leverage funding amounts and schedule with the City. Mark Thomas will prepare draft narrative responses for Part B in a Microsoft Word file for a streamlined review process and the ability to track changes.

Mark Thomas will provide analysis of existing data to support the grant narratives. We will use the University of California Berkeley TIMS ATP Maps and Summary Data module to create collision heat maps and collision summary lists.

We will coordinate with the two conservation corps organizations to confirm their potential involvement during the construction phase. This will be documented and included in the application as required by the state.

Task 3.2 – Exhibits and Graphics
Mark Thomas will modify the maps and graphics developed in Task 2.3 to focus on Segment 1 only.

Deliverables
• Draft and final narrative responses
• Draft and final exhibits
Task 4 – Segment 2 Application Development
Task 4.1 – Grant Narrative
Segment 2 application is anticipated to be a Medium application (per the grant guidelines). Mark Thomas modify the application prepared in Task 2.1 to be specific to Segment 2. We will prepare the draft and final versions of the three parts of the application. We will confirm leverage funding amounts and schedule with the City. Mark Thomas will prepare draft narrative responses for Part B in a Microsoft Word file for a streamlined review process and the ability to track changes. 199
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Mark Thomas will provide analysis of existing data to support the grant narratives. We will use the University of California Berkeley TIMS ATP Maps and Summary Data module to create collision heat maps and collision summary lists.

Task 4.2 – Exhibits and Graphics
Mark Thomas will modify the maps and graphics developed in Task 2.3 to focus on Segment 2 only.

Deliverables
• Draft and final narrative responses
• Draft and final exhibits
Task 5 – Concept Design and Estimate
Task 5.1 – Concept Design
Mark Thomas will prepare the concept design using AutoCAD software for Segments 1 &

2. Based upon City input, we will prepare conceptual design, including 40-scale layout plan and typical cross section of existing and proposed conditions. We will leverage City provided design files as much as possible. The concept design will meet the ATP guideline requirements and will include:
• North arrow and scale
• Layout sheet(s) on readily available aerial showing project length, right of way data from readily available sources, and improvements with notes depicting widths
• Typical cross sections for the existing and proposed condition including vehicle lane widths, sidewalk and/or bikeway widths, and right of way • Street labels
Using the Segments 1 & 2 design, we will prepare concept layout plan and typical cross section for Segment 1 and Segment 2.
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Task 5.2 – Cost Estimate
Utilizing the concept design prepared by Mark Thomas, we will prepare preliminary cost estimates for Segments 1 & 2, Segment 1, and Segment 2 using the ATP cost estimate template. The cost estimates will include support costs for environmental clearance, final design, right of way, and construction and capital costs for right of way and construction, accounting for limitations on maximum costs for various construction phases such as construction support.

Deliverables
• Draft and final concept design for 3 project applications • Draft and final cost estimate in ATP format for 3 project applications Task 6 – Community Engagement
Task 6.1 – Community Pop-Up Events
We will work with City staff to identify community festivals or other large events within nearby communities to attend, promote the project, and solicit input. Given the timing of the grant deadline, we suggest consideration of hosting a pop-up event at a community park, participating religious institutions, Butte County facilities, or ballfields. This will allow us to meet people where they are.

We will host an interactive “booth” at these events with staff to engage the community, answer questions, and encourage participation. Experience has found that these kinds of events engage a greater variety of audiences, and we plan on hosting up to two (2) pop-up/tabling events.

Task 6.2 – Community Workshop
We will plan, organize, and facilitate one (1) virtual workshop as a method to promote the project, share information with the community, and solicit input on key concerns or issues. We will ensure there is a mechanism to engage the participants through prompted questions and facilitated question and answer period. The meeting could take place on a weekday evening or during the daytime on a weekend. We will work with City staff to identify the most effective times for the workshop. We anticipate City staff will participate in the workshop, with Mark Thomas leading the event and facilitating.

Task 6.3 – Project Survey
We will develop an online project survey to solicit input from the community at large.

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people to identify their key issues and concerns. The survey will provide a chance for us to ask for input and prioritization support aligned with key questions on the grant such as trip purpose, traffic safety concerns, and goals for desired outcomes. We have facilitated surveys for other ATP grant applications and can leverage this experience to customize the questions for use on the proposed project.

Task 6.4 – Language Translation
We will ensure the public engagement materials and activities will include both English and Spanish language translation. Mark Thomas staff will provide the translation to Spanish using our in-house staff dedicated to this project. Additionally, our Spanish fluent staff can facilitate simultaneous translation during the pop-up events and virtual workshop.

Deliverables
• Community Pop-Up Events (Assume 2 events with 2 staff in attendance) • Workshop with Digital Promotion (Assume video-conference based workshop, flyer, and social media content)
• Project Survey (Assume Microsoft Forms, Mentimeter, or similar software tool) • Language Translation (assume Spanish translation of printed materials, and bilingual staff at pop-up events and virtual workshop)
• Engagement Summary Memorandum

PROJECT SCHEDULE
The ATP Cycle 7 Call for Projects for the statewide competition is scheduled to be released following approval at the March CTC meeting, March 21 or 22. Applications will be due by June 17, 2024.

Mark Thomas has developed the schedule below to deliver the application for the statewide competition.

Date Activity
April 1 City issues Notice to Proceed.

April 2 Application kick-off meeting and review of prior BCAG application by the City.

April 5 Mark Thomas provide draft list of stakeholders and letter of support template for City review.
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Date Activity
April 10 City provides comments on stakeholder list and template letter.

April 12 Mark Thomas addresses letter of support and stakeholder list comments.

Requests letters of support by May 10.

April 19 Mark Thomas provide draft of Segments 1 & 2 application narrative responses and maps for City review.

April 24 Mark Thomas concept designs and cost estimate.

May 3 City provides comments on Segments 1 & 2 application narrative responses and maps to Mark Thomas.

May 4 Mark Thomas hosts 1st pop up event (or other date to be determined).

Mark Thomas publishes the online survey.

May 8 City provides comments on concept designs and cost estimates.

Mark Thomas facilitates virtual workshop
May 17 Mark Thomas provides draft Segment 1 and Segment 2 application packages to City for review.

May 18 Mark Thomas hosts 2nd pop up event.

May 24 City provides comments on Segment 1 and Segment 2 applications to Mark Thomas.

May 24 Mark Thomas provide final draft Segments 1 & 2 application package for City review.

May 31 City provides final review comments on Segments 1 & 2 application.

June 5 Mark Thomas provides final draft Segment 1 and Segment 2 application packages to City for review.

June 12 City provides final review comments on Segment 1 and Segment 2 applications to Mark Thomas.

June 14 Mark Thomas addresses final application packages comments and submits the final application.

COST ESTIMATE
Mark Thomas' proposed cost estimate for the grant applications is $72,000. Costs by task and subtask are detailed in the table below.

Task Fee
Task 1 – Project Management $4,500
Task 1.1 – Project Management $4,500
Task 2 – Segments 1 & 2 Application Development $30,000 Task 2.1 – Grant Narrative $20,000
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Task Fee
Task 2.2 – Letters of Support $3,000
Task 2.3 – Exhibits and Graphics $7,000
Task 3 – Segment 1 Application Development $9,500
Task 3.1 – Grant Narrative $8,000
Task 3.2 – Exhibits and Graphics $1,500
Task 3 – Segment 1 Application Development $9,500
Task 3.1 – Grant Narrative $8,000
Task 3.2 – Exhibits and Graphics $1,500
Task 5 – Concept Design and Estimate $12,500
Task 5.1 – Concept Design $8,000
Task 5.2 – Cost Estimate $4,500
Task 6 – Community Engagement $18,500
Task 6.1 – Community Pop-Up Events $6,000
Task 6.2 – Community Workshop $5,000
Task 6.3 – Project Survey $4,000
Task 6.4 – Language Translation $3,500
Total $84,500
Thank you again for the opportunity to work with the City to prepare these grant applications. If you have any questions regarding our scope and fee, please don't hesitate to contact me at (916) 539-4680 or email me at [email protected].

Sincerely,
MARK THOMAS & COMPANY, INC.

Matt Brogan, PE
Principal + Vice President
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Oroville City CouncilApril 2, 2024

Oroville City Council
April 2, 2024