Agenda packet — Oroville City Council, April 15, 2025

April 15, 2025~4:00 PM Oroville City Council Meeting Agenda Page 1 of 7

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
April 15, 2025

REGULAR MEETING
CLOSED SESSION 4:00 PM
OPEN SESSION 4:30 PM
AGENDA

PUBLIC ACCESS AND PARTICIPATION
Please review the options below for ways to participate or observe the Council Meetings.

To Observe the Meeting:

1. Live Feed: https://www.youtube.com/channel/UCAoRW34swYl85UBfYqT7IbQ/

2. Zoom Link: https://zoom.us/j/96870319529?pwd=dW9kMGRZSFo5MFFNQk5wVDUzRkRrZz09

3. Zoom Application: Meeting ID: 968 7031 9529 Passcode: 67684553

4. By Phone: Telephone: 1-669-900-6833 Meeting ID: 968 7031 9529 Passcode: 67684553 To Provide Comment to the Council:

1. Attend the meeting in person

2. Send an Email by 2:00 PM the day before the meeting to [email protected]. All comments emailed will be provided to the Council Members for their consideration.

If you would like to address the Council at this meeting, you are requested to complete the blue speaker request form (located on the wall by the agendas) and hand it to the City Clerk, who is seated on the right of the Council Chamber. The form assists the Clerk with minute taking and assists the Mayor or presiding chair in conducting an orderly meeting. Providing personal information on the form is voluntary. For scheduled agenda items, please submit the form prior to the conclusion of the staff presentation for that item. Council has established time limitations of three (3) minutes per speaker on all items and an overall time limit of thirty minutes for non-agenda items. If more than 10 speaker cards are submitted for an item, the time limitation would be reduced to one and a half (1.5) minutes per speaker for that item. If more than 15 speaker cards are submitted for non-agenda items, the first 15 speakers will be randomly selected to speak at the beginning of the meeting, with the remaining speakers given an opportunity at the end. (California Government Code §54954.3(b)).

Pursuant to Government Code Section 54954.2, the Council is prohibited from taking action except for a brief response from the Council or staff to statements or questions relating to a non-agenda item.

CALL TO ORDER / ROLL CALL
Council Members: Chuck Reynolds, Scott Thomson, Tracy Johnstone, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman

CLOSED SESSION
The Council will hold a Closed Session on the following:

1. Pursuant to Government Code section 54956.9(d)(2), the Council will meet with the City Administrator and City Attorney regarding potential exposure to litigation – One case.

2. Pursuant to Government Code Section 54957, the Council will meet with the Personnel Officer to discuss Public Employee Performance Evaluations. Position Title: Department Heads and Contract Employees
1 April 15, 2025~4:00 PM Oroville City Council Meeting Agenda Page 2 of 7

OPEN SESSION

1. Announcement from Closed Session

2. Pledge of Allegiance

3. Adoption of Agenda

PRESENTATIONS AND PROCLAMATIONS
None this meeting.

PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
This is the time to address the Council about any item not listed on the agenda. If you wish to address the Council on an item listed on the agenda, please follow the directions listed above.

REPORTS / DISCUSSIONS

1. Council Announcements and Reports

2. Administration Reports

CONSENT CALENDAR
Consent calendar items 1 - 4 are adopted in one action by the Council. Items that are removed will be discussed and voted on immediately after adoption of consent calendar items.

1. EVENT COORDINATOR FEE FOR GONZALO "PEEWEE" CURIEL / EXPERIMENTAL AIRCRAFT ASSOCIATION CHAPTER 1112 FOR CITY AIRPORT FLY IN EVENTS On behalf of Council Member(s) Webber, Johnstone, and Goodson City Council shall consider a financial contribution of $5,000 to the Oroville Experimental Aircraft Association (EAA) / Gonzalo “Peewee” Curiel to be used to offset costs associated with City Fly In events at the City Airport.

ACTION REQUESTED -
APPROVE A $5000 CONTRIBUTION TO EXPERIMENTAL AIRPORT ASSOCIATION / GONZALO “PEEWEE” CURIEL IN SUPPORT OF CITY FLY IN EVENTS AT THE CITY AIRPORT.
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2. SUBSCRIPTION AGREEMENT WITH TRANSUNION FOR TLOXP INVESTIGATORY

SERVICES
The Oroville Police Department requests to enter into an agreement with TransUnion to access their TLOxp (TLO) for Law Enforcement database for an agreement not to exceed $2,520. TLO is an open-source data collection database, specifically designed for law enforcement and allows for enhanced intelligence capabilities that assist law enforcement in threat analysis, suspect identification, potential witness identification, skip tracing, and other open-source information, all in one location.

ACTION(S) REQUESTED –

1. APPROVE AGREEMENT WITH TRANSUNION FOR TLOXP SUBSCRIPTION; AND

2. AUTHORIZE THE MAYOR TO SIGN AGREEMENT.

3. FEE WAIVER REQUEST FOR KIWANIS CLUB PARADE
The City Council is asked to consider waiving the $106 event fee associated with a community parade to be sponsored by the Kiwanis Club of Oroville. The event is a traditional and wellsupported community celebration.

ACTION REQUESTED -
ADOPT A MOTION TO APPROVE THE WAIVER OF THE $106 EVENT FEE FOR THE KIWANIS CLUB OF OROVILLE’S UPCOMING COMMUNITY PARADE.

4. APPROVAL OF CITY COUNCIL REGULAR MEETING MINUTES
The City Council shall consider approving the City Council regular meeting minutes from

03.18.2025 and 04.01.2025.

ACTION REQUESTED –
APPROVE MINUTES AND AUTHORIZE THE MAYOR TO SIGN.
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REGULAR BUSINESS

5. PURCHASE OF TWO PUBLIC ART SCULPTURES RECOMMENDED BY THE OROVILLE

ARTS COMMISSION
At the request of the Oroville Arts Commission (AC), the City Council will consider the recommendation of the AC to purchase two steel sculptures created by artist Martin Taylor. The first, titled Touch the Sky, is an existing piece currently on loan to the City of Vacaville. The second is a proposed commissioned sculpture of a Red Tail Hawk, native to the Oroville region.

The total cost for both sculptures is $65,000 and funding is available through the Arts in Public Places Development Impact Fund.

ACTION(S) REQUESTED -

1. APPROVE THE PURCHASE OF TOUCH THE SKY BY MARTIN TAYLOR IN THE AMOUNT OF $25,000.

2. APPROVE THE COMMISSION OF THE RED TAIL HAWK SCULPTURE BY MARTIN TAYLOR IN THE AMOUNT OF $40,000.

3. DIRECT STAFF TO COORDINATE FINAL PLACEMENT WITH THE PREFERRED OR

ALTERNATE SITE LOCATIONS, SUBJECT TO APPROVAL BY APPLICABLE SITE OPERATORS AND THE HISTORICAL COMMISSION AS NEEDED.

4. AUTHORIZE THE CITY ADMINISTRATOR TO EXECUTE ALL NECESSARY

AGREEMENTS TO FACILITATE THE PURCHASE, COMMISSIONING, AND PLACEMENT OF THE SCULPTURES.

6. SELECTION OF THE 2025 SAMUEL J. NORRIS AWARD FOR EXCELLENCE RECIPIENT The City Council shall consider the selection of a recipient for the 2025 Samuel J. Norris Award for Excellence.

ACTION REQUESTED -
SELECT A RECIPIENT FOR THE 2025 SAMUEL J. NORRIS AWARD FOR EXCELLENCE, TO BE PRESENTED AT THE STATE OF THE CITY ADDRESS ON APRIL 29, 2025, AT THE OROVILLE STATE THEATRE.

7. APPROVAL OF ASSISTANT CIVIL ENGINEER ALLOCATION
The City Council shall consider approving the addition of one Assistant Civil Engineer allocation to the Public Works Department.

ACTION REQUESTED -

APPROVE THE ADDITION OF AN ASSISTANT CIVIL ENGINEER POSITION IN THE PUBLIC WORKS DEPARTMENT.
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8. AWARD OF CONTRACT TO UNITED BUILDING CONTRACTORS, INC.; DESIGN-BUILD

ENTITY FOR CORPORATION YARD PROJECT, MULTI-BUILDING REMODEL AND SITE WORKDESIGN/BUILD PROJECT AT 655 CAL OAK
The City Council may consider awarding a contract to United Building Contractors, Inc (UBC) of Chico for Design/Build Construction Services on the new City of Oroville Corporation Yard.

ACTION(S) REQUESTED –

1. MODIFY THE APPROVAL AUTHORIZED ON FEBRUARY 6, 2024 REGARDING THE SPECIFIC ALLOCATION OF FUNDS IN THE APPROVED BUDGET. THESE COSTS

WILL BE FINE-TUNED AND REALLOCATED APPROPRIATELY DURING THE

DESIGN PHASE AND GMP DEVELOPMENT TO THE PROPER FEATURE OF WORK AND BROUGHT BACK FOR COUNCIL APPROVAL; AND

2. AWARD A CONTRACT TO UNITED BUILDING CONTRACTORS, INC. FOR $30,000, AND AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT.

9. APPROVAL OF CONTRACT FOR DESIGN OF BEDROCK PARK REHABILITATION The City Council shall consider approving the contract with Melton Design Group for the design for rehabilitation of Bedrock Park.

ACTION REQUESTED -

APPROVE THE CONTRACT FOR BEDROCK PARK DESIGN AND AUTHORIZE THE MAYOR TO SIGN.

10. COMMAND STAFF STRUCTURAL CHANGE
To better meet operational needs, staff recommend the conversion of the vacant Assistant Chief of Police allocation to a third Lieutenant allocation within the Police Department.

RECOMMENDATION

1. APROVE THE DELETION OF THE VACANT ASSISTANT CHIEF ALLOCATION; AND

2. APPROVE THE ADDITION OF A THIRD LIEUTENANT ALLOCATION.

11. CONVERSTION OF TWO UNFILLED MUNICIPAL LAW ENFORCEMENT ALLOCATIONS TO

DISPATCH AND RECORDS TECHNICIAN
To optimize resources, the department proposes eliminating two unfilled Municipal Law Enforcement (MLE) allocations and reallocating funds to address current staffing shortages, specifically: one (1) Dispatch position and one (1) Records Technician position. These reallocations will improve department efficiency while reducing overall costs.

ACTION(S) REQUESTED -

1. APPROVE THE REDUCTION OF MLE BUDGETED ALLOCATIONS FROM 15 TO 13;

2. APPROVE THE ADDITION OF ONE (1) DISPATCHER ALLOCATION; AND

3. APPROVE THE ADDITION OF ONE (1) RECORDS TECHNICIAN ALLOCATION. 5 April 15, 2025~4:00 PM Oroville City Council Meeting Agenda Page 6 of 7

12. PURCHASE AND UPFITTING OF FIVE NEW POLICE VEHICLES FOR POLICE

DEPARTMENT
The City Council shall consider authorizing, not to exceed $275,000, for the purchase and equipment upfitting of five new vehicles for the Oroville Police Department.

ACTION REQUESTED -
AUTHORIZE $275,000 FOR THE OROVILLE POLICE DEPARTMENT TO PURCHASE FIVE NEW VEHICLES.

13. PURCHASE OF COMMUNITY CONNECT (SPIDR SUITE) AUTOMATED NOTIFICATION

SYSTEMS SUBSCRIPTION
The City Council shall consider authorizing the Oroville Police Department (OPD) to purchase Community Connect (SPIDR Suite) Automated Notification Systems for one year to improve customer service and communication within the City.

ACTION(S) REQUESTED -

1. AUTHORIZE COMMUNITY CONNECT (SPIDR SUITE) SUBSCRIPTION; AND

2. AUTHORIZE STAFF TO SIGN NECESSARY DOCUMENTS.

PUBLIC HEARINGS
The Public Hearing Procedure is as follows:
- Mayor or Chairperson opens the public hearing and staff will present the item and answer Council questions.
- The hearing is opened for public comment limited to three (3) minutes per speaker. In the event of more than ten (10) speakers, time will be limited to one and a half (1.5) minutes.

Under Government Code 54954.3, the time for each presentation may be limited. - Speakers are requested to provide a speaker card to the City Clerk - Public comment session is closed and then the Council will debate and take action - Those wishing to speak at the public hearings below, but unable to attend before 5pm, may request that the council consider holding the public hearing after 5pm by emailing [email protected] or calling 530-538-2535. Please submit request 24 hours before the meeting.
- Individuals may email comments for council consideration to [email protected]

14. FIRST READING OF AN ORDINANCE TO ADOPT THE UPDATED STATE OF CALIFORNIA

LOCAL RESPONSIBILITY AREA FIRE HAZARD SEVERITY ZONE MAP The California Department of Forestry and Fire Protection (CAL FIRE) has updated the Fire Hazard Severity Zone (FHSZ) map, identifying areas within the City of Oroville that are designated as Moderate, High, or Very High Fire Hazard Severity Zones. Pursuant to California Government Code Section 51179(a), the City is required to adopt these updated designations within 120 days of receiving CAL FIRE's recommendations.

This staff report presents an ordinance for City Council adoption to comply with state requirements. Adoption of the updated FHSZ map ensures the City remains eligible for state fire prevention funding, aligns with wildfire mitigation policies, and strengthens local resilience against wildfires.
6 April 15, 2025~4:00 PM Oroville City Council Meeting Agenda Page 7 of 7

ACTION(S) REQUESTED -

1. CONDUCT A FIRST READING AND INTRODUCE THE ORDINANCE ADOPTING THE UPDATED FIRE HAZARD SEVERITY ZONE MAP AS PROVIDED BY CAL FIRE.

2. DIRECT STAFF TO IMPLEMENT PUBLIC OUTREACH EFFORTS TO INFORM AFFECTED PROPERTY OWNERS AND STAKEHOLDERS.

3. AUTHORIZE CITY DEPARTMENTS TO INTEGRATE UPDATED FIRE SAFETY REQUIREMENTS INTO PLANNING AND PERMITTING PROCESSES.

FUTURE AGENDA ITEMS / CORRESPONDENCE

1. Future Agenda Items

2. Correspondence
i. Business Assistance and Housing Development Monthly Report March 2025

ADJOURN THE MEETING
The meeting will be adjourned. A regular meeting of the Oroville City Council will be held on May 6, 2025 at 4:00 p.m.

Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, the City of Oroville encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact the City Clerk at (530) 538-2535, well in advance of the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you. Documents distributed for public session items, less than 72 hours prior to meeting, are available for public inspection at City Hall, 1735 Montgomery Street, Oroville, California.

Recordings - All meetings are recorded and broadcast live on cityoforoville.org and YouTube. 7

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: BRIAN RING, CITY ADMINISTRATOR
RE: CHANGE RECIPIENT OF THE CITY FINANCIAL CONTRIBUTION IN SUPPORT OF THE CITY FLY IN FROM GONZALO "PEEWEE" CURIEL /

EXPERIMENTAL AIRCRAFT ASSOCIATION TO THE OROVILLE

FOUNDATION OF FLIGHT
DATE: APRIL 15, 2025

SUMMARY
Change the recipient of the $5,000 City financial contribution to help offset the costs associated with the annual Fly In event held at the Oroville Airport, from the Oroville Experimental Aircraft Association (EAA) / Gonzalo “Peewee” Curiel to the Oroville Foundation of Flight.

DISCUSSION
At the February 4, 2025 Regular City Council meeting, the Council approved a financial contribution to the Experimental Aircraft Association / Gonzalo “PeeWee” Curiel, in support of the annual Fly In event held at the City Airport. It is an important annual event that draws a large crowd every year and is a healthy event for our airport. The Fly In event draws in dozens of airplanes and numerous other vendors in an effort to promote the airport. The Experimental Aircraft Association / Gonzalo “PeeWee” Curiel has coordinated this event for many years and puts in many hours to do so with limited help from the City. As this is an annual event with a large draw, they feel it appropriate to make a financial contribution in support of this event. It was requested that the funds funnel through the Oroville Foundation of Flight, an IRS certified 501(c)(3) tax exempt public benefit foundation.

FISCAL IMPACT
No new funding request.

RECOMMENDATION
APPROVE THE CHANGE OF THE RECIPIENT OF THE $5,000 CONTRIBUTION IN

SUPPORT OF CITY FLY IN EVENTS AT THE CITY AIRPORT FROM THE EXPERIMENTAL AIRPORT ASSOCIATION / GONZALO “PEEWEE” CURIEL TO THE OROVILLE FOUNDATION OF FLIGHT.
8 Item 1.

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ATTACHMENTS
February 4, 2025 Staff Report
9 Item 1.

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: SHAWN WEBBER, COUNCIL MEMBER

TRACY JOHNSTONE, COUNCIL MEMBER

JANET GOODSON, COUNCIL MEMBER
RE: EVENT COORDINATOR FEE FOR GONZALO "PEEWEE" CURIEL / EXPERIMENTAL AIRCRAFT ASSOCIATION CHAPTER 1112 FOR CITY

AIRPORT FLY IN EVENTS
DATE: FEBRUARY 4, 2025

SUMMARY
On behalf of Council Member(s) Webber, Johnstone, and Goodson City Council shall consider a financial contribution of $5,000 to the Oroville Experimental Aircraft Association (EAA) / Gonzalo “Peewee” Curiel to be used to offset costs associated with City Fly In events at the City Airport.

DISCUSSION
Council Member(s) Webber, Johnstone, and Goodson requested that consideration be given for financial support of the annual Fly In event held at the City Airport. It is an important annual event that draws a large crowd every year and is a healthy event for our airport. The Fly In event draws in dozens of airplanes and numerous other vendors in an effort to promote the airport. The Experimental Aircraft Association / Gonzalo “PeeWee” Curiel has coordinated this event for many years and puts in many hours to do so with limited help from the City. As this is an annual event with a large draw, they feel it appropriate to make a financial contribution in support of this event.

FISCAL IMPACT
To be funded from the Community Enhancement Fund – which has a current balance of $12,560.

RECOMMENDATION
APPROVE A $5000 CONTRIBUTION TO EXPERIMENTAL AIRPORT ASSOCIATION / GONZALO “PEEWEE” CURIEL IN SUPPORT OF CITY FLY IN EVENTS AT THE CITY AIRPORT.
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ATTACHMENTS
None.
11 Item 1.

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: JASON WINES, INTERIM CHIEF OF POLICE
RE: SUBSCRIPTION AGREEMENT WITH TRANSUNION FOR TLOXP

INVESTIGATORY SERVICES
DATE: APRIL 15, 2025

SUMMARY
The Oroville Police Department requests to enter into an agreement with TransUnion to access their TLOxp (TLO) for Law Enforcement database for an agreement not to exceed $2,520. TLO is an open-source data collection database, specifically designed for law enforcement and allows for enhanced intelligence capabilities that assist law enforcement in threat analysis, suspect identification, potential witness identification, skip tracing, and other open-source information, all in one location.

DISCUSSION
Law Enforcement has access to State and National criminal history databases, however this information has limited information and provides no personal history information. When planning an enforcement action, the more information available, the better the plan. Currently the Police Department has no ability to research potential suspect information when the person moves to Oroville from another area.

TLO has access to thousands of different sources, which when compiled, can provide a better picture of a potential suspect. Having greater information provides law enforcement with the ability to plan effectively, reducing risk to both officers and the public. Below are highlights of what the software provides:
 Data on over 95% of the U.S. Population
 350 million Social Security numbers
 Over 225 million employment records
 10 billion phone records and addresses
 TransUnion has one of the 3 national credit bureaus in the USA. Their right party contact information is updated in the system multiple times a day. Providing the most up to date contact information available.
 The RealTime Incarceration Report is updated within 15 minutes to 1 hour, covering 85- 90% of the jails & correctional facilities across the USA.  Comprehensive Social Media Report searches hundreds of social media platforms 12 Item 2.

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In addition, TLO will provide Oroville Police the ability for in-house background check history inquiries, which is a required component of State mandated background checks. As we begin to build into greater self-sufficiency, these tools allow the Police Department to provide an effective, more -cost efficient model of law enforcement.

TLO is extensively used throughout thousands of law enforcement agencies throughout the State and Nation. Staff believe the needed search volume will be lower than 200 searches per month, however due to the unknown usage, staff are requesting the ability to access the 300 / month transaction plan if the 200 / month transaction plan is insufficient, for a not-to-exceed annual cost of $2,520.

FISCAL IMPACT
Rate varies depending on usage. We anticipate needing less than 200 searches per month, however we respectfully request ability to adjust depending on the needs of the department.

Number of Transactions Monthly/Annually
200 $150/$1,800
250 $175/$2,100
300 $210/$2,520

RECOMMENDATION
Approve agreement with TransUnion for TLOxp subscription; and Authorize the Mayor to sign agreement.

ATTACHMENTS
TLOxp brochures
13 Item 2.
14 Item 2.
15 Item 2.
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Simplify skip tracing, investigations and due diligence with refreshed access to criminal booking event data

FEATURES
Coverage: One of the nation’s most
comprehensive incarceration data sources
with more than 160 million booking and
incarceration records. Covers more than
85% of all incarcerations in the US, with data
reaching back to 2008.

Quality: Source updates every 15 minutes
to 1 hour, providing customers with the
most recent view of a subject’s arrest or
incarceration activity to support real-time
actions across permissible use cases.

Criminal booking event data includes:
• Subject name and year of birth
• Arrest and booking details
• Arrest and booking agency
• Booking charge
• Holding facility
Access real-time arrest, booking, jail
and prison records from thousands of US
agencies to determine a subject’s criminal
history and current incarceration status
Data from more than 2,800 jails and
Department of Corrections (DOC)
facilities with the TLOxp® gateway
interface
Improve investigations and research —
and make smarter, quicker decisions
— with data you can act on in
permissible use cases
Integrate refreshed booking and
incarceration data into current business
processes and tools
Gain a resource to evaluate, investigate
or locate individuals in less time without
additional staff
TransUnion’s TLOxp
‘Real-Time Incarcerations & Arrests’ Search
17 Item 2.

Business
• Corporate mergers and acquisitions
• Client due diligence
• Retail and telco fraud manual review
Law firms
• Witness, client and jury due diligence
• Additional resource for subject
search results
• Background search for fraud and
criminal investigations
Financial services and insurance
• Workforce (employee, contractor)
risk assessment
• Insurance SIU/Claims fraud investigation
Licensed investigators, bail bonds,
repossession businesses
• Private investigations
• Added data point for person search results
• Personal safety checks during
investigation activities
• Background search for criminal and
civil investigations
Public sector*
• GIS insider threat and continuous evaluation
• Criminal investigations
• Background investigations for
security clearance
© 2021 TransUnion LLC All Rights Reserved | 20-1235680
* Use case restrictions
Users cannot run this search/report for these specific use cases:
• Program integrity use cases, including integrity of public assistance programs, such as Medicaid, child support, unemployment insurance, and SNAP/TANF. In each case, to detect and deter fraud, waste and/or abuse and confirm compliance with applicable law. • Regulatory licensing
• Identity theft protection
• Distribution via a reseller, except for public school monitoring use case • Marketing
Experience the power of one of the nation’s most reputable data networks Stop wasting precious time and resources conducting investigations and due diligence. Streamline and speed your efforts with TransUnion TLOxp’s “Real-Time Incarcerations & Arrests” Search.

How is TLOxp’s “Real-Time Incarcerations & Arrests” Search being used? 18 Item 2.

Subscriber Agreement_Version: 2.24.2022

SUBSCRIBER AGREEMENT FOR TRADS SERVICES
(for Public Sector Subscriber)
Full Legal Name of Agency or
Department (the
“Subscriber”)
City of Oroville
Physical Address: 2055 Lincoln St. Oroville, CA 95966-5325 US THIS SUBSCRIBER AGREEMENT FOR TRADS SERVICES (for Public Sector Subscriber) (the “Agreement”) is entered into as of the date indicated below by and between the above-identified Subscriber and TransUnion Risk and Alternative Data Solutions, Inc. (“TRADS”) effective as of the later of the date on which Subscriber has undergone and satisfactorily completed TRADS’ subscriber credentialing with an approval disposition and is issued user credentials or the date indicated below (the “Effective Date”).

1. Subscriber understands and agrees that TRADS offers public record and proprietary information services and other products and services (the “TRADS Services”) that may contain sensitive information that is governed by applicable state and federal laws, including, but not limited to, the Gramm-Leach-Bliley Act (15 U.S.C. § 6801 et seq.) (“GLBA”) and the Driver’s Privacy Protection Act (18 U.S.C. § 2721 et seq.) (“DPPA”), all of with which Subscriber certifies to comply.

2. TRADS is not a “consumer reporting agency,” and the TRADS Services do not constitute “consumer report(s),” as these terms are defined by the Fair Credit Reporting Act (15 U.S.C. § 1681 et seq.) (“FCRA”). Accordingly, the TRADS Services may not be used in whole or in part as a factor in determining eligibility for credit, insurance, or employment, or for any other purpose contemplated by the FCRA.

3. TRADS may make a reasonable number of TRADS Services available to Subscriber on a trial basis free of charge until the earlier to occur of: (i) reaching 300 transactions or seven (7) calendar days from the commencement of such free trial, unless otherwise agreed to by TRADS in writing (which may be by means of an email to the primary account administrator); or (ii) the start date of purchased TRADS Services ordered by Subscriber. Subscriber’s access to the TRADS Services during any such free trial shall be subject to all terms of this Subscriber Agreement and the Terms and Conditions. After the expiration of a free trial, if any, Subscriber agrees to pay TRADS all applicable fees and charges for the TRADS Services accessed, including taxes, duties and other charges imposed by any governmental entity for the TRADS Services provided under this Agreement within twenty (20) days of the date of each invoice.

4. Unless provided otherwise in a pricing supplement to this Agreement, either party may terminate this Agreement at any time for any reason upon notice to the other party.

5. The online Additional Terms and Conditions located at https://www.tlo.com/ps-terms-conditions (the “Terms and Conditions”) are incorporated herein by reference. This Agreement, which includes the incorporated Terms and Conditions and any attachments hereto, constitutes the entire agreement between the parties, and supersedes and replaces all previous agreements and understandings, whether oral or written, express or implied, with respect to the subject matter of this Agreement.

AUTHORIZATION AND ACCEPTANCE OF TERMS
Subscriber agrees to be bound by this Agreement and agrees to pay all fees and charges according to the Terms and Conditions. The undersigned hereby certifies their authority to execute this Agreement on behalf of the Subscriber and that the statements provided in this Agreement are true and correct.

Authorized Signature: sign1\ Date: date1\
Print Name of Authorized Signer: Title:
\subagreetexteleven1\
\date1\
\subagreetextten1\
\sign1\
\subagreetextone1\
Agreement No. 3543
19 Item 2.

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CITY OF OROVILLE

STAFF REPORT
TO: CITY COUNCIL
FROM: DAVID PITTMAN, MAYOR

ERIC SMITH, VICE MAYOR
RE: FEE WAIVER REQUEST FOR KIWANIS CLUB PARADE
DATE: APRIL 15, 2025

SUMMARY
The City Council is asked to consider waiving the $106 event fee associated with a community parade to be sponsored by the Kiwanis Club of Oroville. The event is a traditional and well-supported community celebration.

DISCUSSION
The Kiwanis Club of Oroville is organizing a community parade scheduled to take place on May 9, 2025. The event encourages civic participation, promotes community pride, and provides family-friendly activities for residents and visitors alike.

As a non-profit organization, the Kiwanis Club has requested that the City waive the standard $106 fee associated with this type of event. The waiver would reflect the City’s continued support for community-based, volunteer-driven events that enhance public engagement and cultural enrichment.

FISCAL IMPACT
Cost of staff time to review application for public safety and cleanup of parade route if not performed by the applicant.

RECOMMENDATION
Adopt a motion to approve the waiver of the $106 event fee for the Kiwanis Club of Oroville’s upcoming community parade.

ATTACHMENTS

1. Special Event Application for a parade

2. Proposed parade route
20 Item 3.

PL-SEP25-03
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21 Item 3.

ALIFO
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22 Item 3.

CALIFO
ADVERTISING USED: INVITATION☑ LOCAL MEDIA☑ REGIONAL MEDIA Π OTHER MERCHANDISE SOLD: YES☐ NO (IF YES, PLEASE ATTACH A LIST OF VENDORS) WILL THERE BE ANIMALS PRESENT: YES☐ NO
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23 Item 3.
24 Item 3.
25 Item 3.
26 Item 3.

Includes Copyrighted Information of the Insura
Offices, Inc., with its permission. All Rights
27 Item 3.
28 Item 3.
7B
29 Item 3.

PARADE RoaTe Kiwarns

START HOOPM
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30 Item 3.

March 18, 2025~4:00 PM Oroville City Council Meeting Agenda Page 1 of 8

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
March 18, 2025

REGULAR MEETING

MINUTES
This meeting was posted at Oroville City Hall on Friday, March 14, 2025. The recording for this meeting can be viewed on our City of Oroville, CA YouTube channel.

CALL TO ORDER / ROLL CALL
Present Council Members: Scott Thomson, Chuck Reynolds, Tracy Johnstone, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman

CLOSED SESSION
The Council held a Closed Session on the following:

1. Pursuant to Government Code section 54957, the Council met with the Personnel Officer to discuss Public Employee Performance Evaluations. Position title: Department Heads and Contract employees.

OPEN SESSION

1. Announcement from Closed Session – No reportable action taken.

2. Pledge of Allegiance – Led by students from Ophir Elementary School.

3. Adoption of Agenda – Motioned by Council Member Goodson; Seconded by Council Member Johnstone.

AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAINED: None
ABSENT: None

PRESENTATIONS AND PROCLAMATIONS

1. PROCLAMATION RECOGNIZING ARBOR DAY IN THE CITY OF OROVILLE The City Council adopted Resolution No. 9358 by the following vote:

AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAINED: None
ABSENT: None
31 Item 4.

March 18, 2025~4:00 PM Oroville City Council Meeting Agenda Page 2 of 8

2. GATEWAY PROJECT UPDATE
Mark Mendez provided the City Council an update on progress being made with the City of Oroville Gateway project (project on the northwest corner of Montgomery and Feather River Boulevard). The City Council accepted this presentation for information.

PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following member(s) of the public submitted public comment on this item: Skipper Clark, The CameraMan, Carlos Ramirez, Bill Speer and Brian Wong.

REPORTS / DISCUSSIONS

1. Council Announcements and Reports
Council Member Reynolds: Spoke on the astronauts that recently landed back on Earth after being stuck in space for 9 months. He welcomed them home.

Council Member Goodson: Announced the 20th annual prom project.

Mayor Pittman: Spoke on the Arbor Day celebration, he gave kudos to those who staffed the event.

2. Administration Reports
Ruth Duncan, Finance Director: Announced that the 2025-26 budget is open and being worked on by City staff. She notified Council of an upcoming vacation and informed them she will be attending a training session that spans 2 full days.

Brian Ring, City Administrator: Provided the City Council with statistics related to the sobering center. As a reminder, this was sobering center was approved in a partnership with Butte County Behavioral Health.

Alyssa Stutz, Interim Public Works Director: She reminded the City Council and members of the public to report pot holds to the PW team when they are seen. Interviews for Cultural Curator were conducted. Stutz also spoke on the online encroachment permit portal and provided the Council with an update regarding the Corp Yard. Lastly, she spoke on a Butte County Public Health workshop that is upcoming.

Jason Wines, Interim Police Chief: Chief Wines notified Council that he and the Chief of Police in Huntington Beach are in contact and Oroville Police Department has been working closely with them. He also spoke on a lateral detective that will be onboarded soon. 1 Lieutenant is in background process, one has resigned due to moving out of State).

Ron Belser, Director of Code Enforcement: Provided the City Council with a statistical update from Code Enforcement.
32 Item 4.

March 18, 2025~4:00 PM Oroville City Council Meeting Agenda Page 3 of 8

CONSENT CALENDAR
Consent calendar items 1 - 5 were adopted in one action by the Council. The Consent Calendar was passed by the following vote:

Motioned by: Council Member Goodson Seconded by: Vice Mayor Smith AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAINED: None
ABSENT: None

1. FINAL ADOPTION OF THE 2024 LOCAL HAZARD MITIGATION PLAN UPDATE AND INCORPORATION INTO THE OROVILLE 2030 GENERAL PLAN SAFETY ELEMENT To keep Oroville’s eligibility for federal and state disaster assistance, the Council adopted Oroville’s 2024 Local Hazard Mitigation Plan Update (LHMP) and has began to officially incorporate it into the City’s General Plan Safety Element. City Council adopted Resolution No. 9359; and authorized the Mayor to sign.

2. TITLE VI PROGRAM APPROVAL
The City Council approved a Title VI Program implementation within the City.

3. HOUSING SUCCESSOR AGENCY ANNUAL REPORT
The City Council received and filed the Housing Successor Agency Annual Report for Fiscal Year 2023-24.

4. HOUSING ELEMENT ANNUAL REPORT
The City Council received and filed the 2024 Housing Element Annual Progress Report.

5. APPROVAL OF REGULAR MEETING MINUTES
The City Council approved the drafted minutes of March 4, 2025; and authorized the Mayor to sign.

REGULAR BUSINESS

6. 2025 FEDERAL LEGISLATIVE PRIORITY DISCUSSION
Brian Ring, City Administrator presented this item to the City Council with The Ferguson Group.

The City Council provided input on the federal priority document from The Ferguson Group (TFG), who the city has retained for advocacy work at the federal level. The City Council gave general consensus to proceed with the priority document as presented 33 Item 4.

March 18, 2025~4:00 PM Oroville City Council Meeting Agenda Page 4 of 8

7. AWARD OF CONSTRUCTION CONTRACT; HEWITT PARK RENOVATION AND BUDGET

ADJUSTMENT
Alyssa Stutz, Interim Public Works Director presented this item to the City Council.

The City Council awarded the construction contract to R&R Horn Contractors, Inc., of Chico for the Hewitt Park Renovation project for $4,530,077 and allocating $453,008 for contingencies; they approved the budget adjustment from the park impact fees fund 134 to capital projects fund 301 in the amount of $1,826,961; and authorized Mayor to sign the contract by the following vote:

8. AWARD OF CONTRACT; CONSTRUCTION MANAGEMENT SERVICES ON THE HEWITT

PARK RENOVATION PROJECT AND BUDGET ADJUSTMENT
Alyssa Stutz, Interim Public Works Director presented this item to the City Council.

The City Council awarded a contract to Alpha CM, Inc. of Folsom for Construction Management (CM) Services on the Hewitt Park Renovation project in the amount of $425,470 and allocating $42,547 for contingencies; approved the budget adjustment from the park impact fees fund 134 to capital projects fund 301 in the amount of $468,017 (5/7 vote required); and authorized the mayor to sign contract by the following vote:

March 18, 2025~4:00 PM Oroville City Council Meeting Agenda Page 5 of 8

9. EMPLOYMENT CONTRACT AMENDMENT WITH ALYSSA STUTZ, ASSISTANT DIRECTOR

OF PUBLIC WORKS / CITY ENGINEER APPOINTING AS INTERIM PUBLIC WORKS

DIRECTOR AND TEMPORARILY PLACE ON STEP G OF DEPARTMENT HEAD SALARY

SCHEDULE
Brian Ring, City Administrator presented this item to the City Council.

The City Council approved an amendment to the employment contract with Alyssa Stutz, Assistant Director of Public Works / City Engineer, temporarily appointing Ms. Stutz as Interim Public Works Director effective February 19, 2025 and placement at Step G of the Department Head salary schedule at an annual compensation of $166,345. The City Council adopted Resolution No. 9360; and approved Agreement No. 3509-1 by the following vote:

10. EMPLOYMENT CONTRACT AMENDMENT WITH AMY BERGSTRAND, DIRECTOR –

BUSINESS ASSISTANCE AND HOUSING DEVELOPMENT
Brian Ring, City Administrator presented this item to the City Council.

The City Council approved an amendment to the employment contract with Amy Bergstrand, Director – Business Assistance and Housing Development, that would advance Ms. Bergstrand from Step E, $150,123 annual salary to Step G, $166,345 annual salary. The City Council adopted Resolution No. 9361 and approved Agreement No. 3407-3m by the following vote:

Motioned by: Council Member Goodson Seconded by: Council Member Johnstone AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAINED: None
ABSENT: None
35 Item 4.

March 18, 2025~4:00 PM Oroville City Council Meeting Agenda Page 6 of 8

11. APPOINTMENT TO THE HOUSING LOAN ADVISORY COMMITTEE
Brian Ring, City Administrator presented this item to the City Council.

The City Council appointed Laura Rattanasouk Hix to the Housing Loan Advisory Committee with a term expiring on March 18, 2029 by the following vote:

Motioned by: Council Member Goodson Seconded by: Council Member Webber AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAINED: None
ABSENT: None

12. SPONSORSHIP OPPORTUNITY FOR THE OROVILLE AREA CHAMBER OF COMMERCE

ANNUAL DINNER & AWARDS CEREMONY
The City Council sponsored a table at the Oroville Area Chamber of Commerce Annual Dinner and Award Ceremony by the following vote:

Motioned by: Council Member Goodson Seconded by: Council Member Webber AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Mayor Pittman NOES: None
ABSTAINED: Vice Mayor Smith
ABSENT: None
36 Item 4.

March 18, 2025~4:00 PM Oroville City Council Meeting Agenda Page 7 of 8

PUBLIC HEARINGS

13. FIRST READING OF ZONING CODE AMENDMENT (ZC) 24-04, AMENDING SECTION

17.04.060 (DEFINITIONS) AND CHAPTER 17.20 (SIGN REGULATIONS) OF THE OROVILLE

MUNICIPAL CODE (OMC)
Connor Musler presented this item to the City Council.

Bill Speer submitted public comment on this item.

The City Council approved ZC 24-04, amendments to the City’s Sign Code as it pertains to the regulation of freestanding-signs, wall signs, and the processing of sign programs. ZC 24-04 would specifically amend Section 17.04.060 “Definitions,” Section 17.20.070 “Requirements for specific types of signs,” Section 17.20.080 “Sign programs”, Section 17.20.120 “Requirements for commercial and mixed-use districts,” Section 17.20.130 “Requirements for industrial districts,” and Section 17.20.140 “Requirements for special purpose districts.” The City Council found that the adoption of the proposed ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Section 15061(b)(3); and introduced for first reading Ordinance No. 1886 - An Ordinance Of The City Council Of The City Of Oroville Amending The Oroville Municipal Code Section 17.04.060 “Definitions,” Section 17.20.070 “Requirements For Specific Types Of Signs,” Section 17.20.080 “Sign Programs,” Section 17.20.120 “Requirements For Commercial And Mixed-Use Districts,” Section 17.20.130 “Requirements For Industrial Districts,” And Section 17.20.140 “Requirements For Special Purpose Districts” by the following vote:

14. PUBLIC HEARING AND ADOPTION OF ORDINANCE 1887 AMENDING CHAPTER 15 OF THE

CITY OF OROVILLE MUNICIPAL CODE AND A RESOLUTION OF THE OROVILLE CITY COUNCIL TO AMEND CHAPTER 15 SECTION 15.60.030 AND 15.60.040 Patrick Piatt, Community Development Director presented this item to the City Council.

The City Council conducted a public hearing and adopted Ordinance 1887 to amend Chapter 15 updating section 15.60.030 City of Oroville Municipal Fire, and section 15.60.040 Express Findings to align with the 2022 Building Code Standards by the following vote:

Motioned by: Council Member Johnstone Seconded by: Council Member Goodson AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAINED: None
ABSENT: None
37 Item 4.

March 18, 2025~4:00 PM Oroville City Council Meeting Agenda Page 8 of 8

15. PUBLIC HEARING AND ADOPTION OF ORDINANCE RELATED TO PROPOSED CHANGES

TO THE SALE AND USE OF SAFE AND SANE FIREWORKS
Brian Ring, City Administrator presented this item to the City Council.

Jackie Glover and Robert Rager submitted public comment on this item.

The City Council held a public hearing regarding the adoption of Ordinance 1888 to consider recommended changes specific to Chapter 15.60.030 regarding the future sale and use of fireworks within the City limits. This was approved by the following vote:

FUTURE AGENDA ITEMS / CORRESPONDENCE

1. Future Agenda Items
 State Contract Code Discussion
 Discussion on 2026 Ballot
 Charter Review Committee Item

2. Correspondence
i. Fire Department Statistics Report February 2025
ii. Business Assistance and Housing Development Monthly Report February 2025

ADJOURN THE MEETING
The meeting was adjourned at 7:07PM.
__________________________________ _______________________________________ Kayla Reaster, Deputy City Clerk David Pittman, Mayor
38 Item 4.

April 01, 2025~4:00 PM Oroville City Council Meeting Agenda Page 1 of 5

OROVILLE CITY COUNCIL
Council Chambers
1735 Montgomery Street
Oroville, CA. 95965
April 01, 2025

REGULAR MEETING

MINUTES
This agenda was posted at Oroville City Hall on Friday, March 28, 2025. The video from this meeting can be viewed on our website www.cityoforoville.org or on our YouTube channel.

CALL TO ORDER / ROLL CALL
Present Council Members: Scott Thomson, Chuck Reynolds, Tracy Johnstone, Janet Goodson, Shawn Webber, Vice Mayor Eric Smith, Mayor David Pittman

CLOSED SESSION
The Council held a Closed Session on the following:

1. Pursuant to Government Code section 54956.9(d)(2), the Council met with the City Administrator and City Attorney regarding potential exposure to litigation – One case(s).

2. Pursuant to Government Code Section 54957, the Council met with the Personnel Officer to discuss Public Employee Performance Evaluations. Position Title: Department Heads and Contract Employees

OPEN SESSION

1. Announcement from Closed Session – No reportable action taken; direction given.

2. Pledge of Allegiance – Led by Council Member Webber.

3. Adoption of Agenda – Motioned by Council Member Goodson; Seconded by: Vice Mayor Smith
AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAINED: None
ABSENT: None

PRESENTATIONS AND PROCLAMATIONS
None this meeting.

PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
The following member(s) of the public submitted public comment on this item: Bill Speer, Bruce Harck, Ed Hopkins, Janice White and Ryan Williams.
39 Item 4.

April 01, 2025~4:00 PM Oroville City Council Meeting Agenda Page 2 of 5

REPORTS / DISCUSSIONS

1. Council Announcements and Reports
Council Member Johnstone: Announced Mission Esperanza is scheduled to open late April.

She also mentioned that Mission Esperanza was awarded funds from a CalAim Grant.

Council Member Goodson: Spoke on Mission Esperanza and gave kudos to Council Member Shawn Webber, who will be installing the carpet for Mission Esperanza.

Vice Mayor Smith: Announced that the “Fight the Bite” advertising has began with the Butte County Mosquito and Vector Control Board (BCMVCB). He notified Council and members of the public if they are to hold a large event, if they contact the BCMVCB they will spray the area to prevent mosquitos from gathering at the event.

Council Member Reynolds: Announced the loss of a citizen who was prominent in the Oroville community, Whitey “Moss Rock” Keith Chien. He sent his condolences to the family.

2. Administration Reports
Brian Ring, City Administrator: Spoke on the Hwy 162 project, as it is nearing completion.

CalTrans road repair to on 162 will be delayed until the spring. Staff and Council Member Webber, along with Mayor Pittman will meet soon with CalTrans to see if it would be possible to expedite the road repairs. If the expedition of the road repairs cannot occur; Staff will be requesting for them to fix the potholes.

Ron Belser, Code Enforcement Director: Provided the March 2025 statistics to Council. He announced he’s been looking into vacant buildings in the downtown area. A detailed report on his findings have been sent to Council via email.

Alyssa Stutz, Interim Public Works Director: Announced that the potential new museum curator has accepted an offer from the City. Washington Ave. and Table Mountain Blvd. contract to come at the next meeting; along with the Corp Yard, and a contract with Brandley Engineering for work at the Airport. The Lott Home RFP is receiving submittals at this time. Lamon Construction completed a culvert repair on Long Bar Rd. Tree City USA application has been approved. An ongoing analysis is being done on the feasibility of an “in house” pavement management team. 172 tons of paving was laid down by staff in March of 2025. There are 2 new Parks Technicians who’ve come on board. Lastly, she announced that an Airport RFP will be open for bid soon regarding work on the runways.

CONSENT CALENDAR
Consent calendar items 1 - 6 are adopted in one action by the Council. The Consent calendar was passed by the following vote:

April 01, 2025~4:00 PM Oroville City Council Meeting Agenda Page 3 of 5

1. SECOND READING AND ADOPTION OF ZONING CODE AMENDMENT (ZC) 24-04, AMENDING SECTION 17.04.060 (DEFINITIONS) AND CHAPTER 17.20 (SIGN

REGULATIONS) OF THE OROVILLE MUNICIPAL CODE (OMC)
The City Council adoptied ZC 24-04, amendments to the City’s Sign Code as it pertains to the regulation of freestanding-signs, wall signs, and the processing of sign programs. ZC 24-04 would specifically amend Section 17.04.060 “Definitions,” Section 17.20.070 “Requirements for specific types of signs,” Section 17.20.080 “Sign programs”, Section 17.20.120 “Requirements for commercial and mixed-use districts,” Section 17.20.130 “Requirements for industrial districts,” and Section 17.20.140 “Requirements for special purpose districts.”

2. FORECLOSURE OF 9 MIDWAY DRIVE
The City Council approved initiating foreclosure proceedings related to the City of Oroville’s interest in the Deed of Trust against the property located at 9 Midway Drive, Oroville (APN: 033- 232-008) by adopting Resolution No. 9362.

3. AMENDMENT TO RESOLUTION PERTAINING TO THE SALE OF CITY REAL PROPERTIES The City Council approved amending Resolution Number 9346 that authorized the Mayor or City Administrator to execute all documents related to the sale of 1218 Bird Street to authorizing the Director of Business Assistance and Housing Development to execute all documents related to the sale of 1218 Bird St. This was done by adoption of Resolution No. 9363.

4. SUPPORT FOR SENATE BILL 456 (ASHBY) – COMMUNITY BEAUTIFICATION ACT The City Council approved of a letter of support for Senate Bill 456 (Ashby), which would exempt muralists from contractor licensing requirements under the California Business and Professions Code. The bill aims to remove unnecessary regulatory barriers to the creation of public art, facilitating community beautification and economic development initiatives across the state, including in the City of Oroville.

5. LETTER IN SUPPORT OF SENATE BILL 554 – LAW ENFORCEMENT: IMMIGRATION

ENFORCEMENT
The City Council approved a letter in support of Senate Bill (SB) 554, which would make modifications to the California Values Act, providing clarity with regard to how local law enforcement officials are to cooperate with federal authorities.

6. LETTER IN SUPPORT OF SENATE BILL 74 – INFRASTRUCTURE GAP – FUND PROGRAM The City Council approved a letter of support for Senate Bill 74, which would establish the Infrastructure Gap – Fund Program to provide gap funding grants to local agencies to develop and construct infrastructure projects.
41 Item 4.

April 01, 2025~4:00 PM Oroville City Council Meeting Agenda Page 4 of 5

REGULAR BUSINESS

7. PROJECT PRIORITIZATION CRITERIA
Alyssa Stutz, Interim Director of Public Works presented this item to the City Council.

The City Council provided feedback on the proposed criteria that will be used to determine how large projects - both programmatic and capital - will be prioritized by engineering staff.

8. GENERAL PLAN PROGRESS REPORT FOR REVIEW BY THE PLANNING COMMISSION,

THE CITY COUNCIL, AND THE GOVERNORS OFFICE OF LAND USE AND CLIMATE

INNOVATION
Wes Ervin, City Planner presented this item to the City Council.

The City Council received and accepted a report on the status and relevance of the Oroville 2030 General Plan, which was adopted in 2015.

9. AMENDMENT TO AGREEMENT 3530 WITH OURENERGY
Patrick Piatt, Community Development Director presented this item to the City Council.

City Council approved the amendment the existing professional services agreement with OurEnergy to increase the agreement amount by $50,000. These additional funds will allow OurEnergy to continue providing on-call consulting services and expand their scope to include a comprehensive infrastructure cost estimate for the Southside neighborhood and a preliminary analysis of a potential microgrid in that area by the following vote:

Motioned by: Council Member Thomson Seconded by: Council Member Goodson AYES: Council Member(s) Reynolds, Thomson, Johnstone, Goodson, Webber, Vice Mayor Smith, Mayor Pittman
NOES: None
ABSTAINED: None
ABSENT: None

PUBLIC HEARINGS
None this meeting.

PUBLIC COMMUNICATION – HEARING OF NON-AGENDA ITEMS
None received.

FUTURE AGENDA ITEMS / CORRESPONDENCE

1. Future Agenda Items – None discussed.

2. Correspondence – None received.
42 Item 4.

April 01, 2025~4:00 PM Oroville City Council Meeting Agenda Page 5 of 5

ADJOURN THE MEETING
The meeting was adjourned at 6:04PM.
_______________________________________ ______________________________________ Kayla Reaster, Deputy City Clerk David Pittman, Mayor
43 Item 4.

Page 1 ends

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN & COUNCIL MEMBERS
FROM: PATRICK PIATT, COMMUNITY DEVELOPMENT DIRECTOR
RE: PURCHASE OF TWO PUBLIC ART SCULPTURES RECOMMENDED

BY THE OROVILLE ARTS COMMISSION
DATE: APRIL 15, 2025

SUMMARY
At the request of the Oroville Arts Commission (AC), the City Council will consider the recommendation of the AC to purchase two steel sculptures created by artist Martin Taylor. The first, titled Touch the Sky, is an existing piece currently on loan to the City of Vacaville. The second is a proposed commissioned sculpture of a Red Tail Hawk, native to the Oroville region. The total cost for both sculptures is $65,000 and funding is available through the Arts in Public Places Development Impact Fund.

DISCUSSION
The Oroville Arts Commission, an advisory body to the City Council, has voted to recommend the purchase of two sculptures by artist Martin Taylor. The sculptures would enhance public art throughout the City and promote cultural engagement and regional pride.

1. “Touch the Sky” Sculpture
 Medium: Steel
 Cost: $25,000
 Status: Completed; currently on loan to the City of Vacaville  Time Sensitivity: The current loan period ends in June 2025, and the piece must be relocated in July. If not purchased by Oroville at this time, another agency intends to rent it, removing it from purchase availability during that period.  Preferred Location:
o Primary: Southside Community Center (pending approval by Center management)
o Secondary: Near the Feather River Fish Hatchery
44 Item 5.

Page 2 ends

o Tertiary: Centennial Garden (requires approval from City Council and Historical Commission)

2. “Red Tail Hawk” Commissioned Sculpture
 Medium: Steel
 Cost: $40,000
 Status: Proposed Commission
 Subject: A Red Tail Hawk, a species native to the Oroville area  Preferred Location:
o Primary: Butte County Office of Education (Downtown) (pending BCOE approval)
o Secondary: Centennial Garden (requires City Council and Historical Commission approval)
Final placement for both pieces is subject to approval by the respective site owners or operators and, for locations involving the Centennial Garden, by the Historical Commission.

The Arts Commission has reviewed the aesthetic, regional significance, and cost considerations for both pieces and recommends City Council approval of the purchases.

FISCAL IMPACT
The total cost for the purchase and commission of the sculptures is $65,000. Funds are available in the Arts in Public Places Development Impact Fund and no additional General Fund expenditure is required.

ACTION REQUESTED -
Approve the purchase of Touch the Sky by Martin Taylor in the amount of $25,000.

Approve the commission of the Red Tail Hawk sculpture by Martin Taylor in the amount of $40,000.

Direct staff to coordinate final placement with the preferred or alternate site locations, subject to approval by applicable site operators and the Historical Commission as needed.

Authorize the City Administrator to execute all necessary agreements to facilitate the purchase, commissioning, and placement of the sculptures.

ATTACHMENTS

1. Proposal for the Touch the Sky Sculpture
45 Item 5.

Page 3 ends

2. Proposal for the Red Tail Hawk Sculpture
46 Item 5.

FOR INTERNAL USE ONLY
DATE RECEIVED:

RECEIVED BY:

APPENDIX C:

PROJECT APPLICATION FORM
Oroville Arts Commission
2024 Project Application Form

ART IN PUBLIC PLACES/OROVILLE BEAUTIFICATION
Estimated Project Cost: $_________________________
NOTE: Please complete all requested information. If the question is not applicable to your request, enter N/A. If additional space is required, please attach additional pages using the format at the end of this application. 25,000.00
47 Item 5.
2 A. Applicant Information

1. Name of Applicant and Associated Entity (if any) Legal status ___________________________________________________________ ___________________________________________________________

2. Contact Information
a. Mailing address:
___________________________________________________________ b. Telephone, Voice Mail, E-mail Contact Information
___________________________________________________________

APPLICANT ACKNOWLEDGEMENT AND SIGNATURE
_______________________________________ _______________________ Authorized Signature Date
_______________________________________
Name and Title (Please type or print)
Martin Taylor, Chromaforms LLC
156 Corte Madera Rd., Portola Valley CA 94028
650 521 6389 [email protected]
1/8/2025
Martin Taylor, Manager Chromaforms LLC
48 Item 5.
3 B. Description of Project
(Briefly summarize the proposed art/beautification and the project benefit if the grant is approved)
Project Location: _____________________________________________ "Touch the Sky" Sculpture, can be placed anywhere. “Touch the Sky” depicts a woman with outstretched arms and flowing tail feathers preparing to take flight. The eyes are closed in a serene dreamlike trance. The legs and feet push off against the stylized rock beneath. The sculpture serves as a visual metaphor for taking leaps of faith to achieve our dreams and fly.

The rock serves as a platform for people to sit and congregate and explore the details of the sculpture up close.
49 Item 5.
4 C. Cost Estimate / Timeline
(Provide a cost breakdown of the project. If the project will be completed in phases, please break down the cost by phase; including a final estimate of time and cost. Expand on what each phase will entail.
(Please consider site preparation in timeline and cost breakdown.) Phase Description Estimated Completion
Date Phase Cost
The sculpture is already
finished and can be installed
in a few hours.

After July 2025 The sculpture is currently
on loan to the city of
Vacaville until July 2025
$25,000.00
Includes
installation
costs,
installation
insurance,
and equipment
rental.

Cost does not
include any
permitting or
additional site
planning
mandated by
city.

After installing
the sculpture
Host a workshop for local
students in origami mask
making. Teach students about
how the sculpture was
created and inspire them to
pursue careers in art and
design.

Any time after completion.
50 Item 5.
5 D. Drawings / Renderings of proposed project
(Please draw to scale. Attach if necessary)
51 Item 5.
6 F. Consistency with Arts Commission Goals: (if not applicable to your request enter N/A)
Please indicate whether the request is consistent with any of the following Arts Commission Goals. (Please mark all that apply)
____ Provides opportunities for the artistic and cultural development of citizens of Oroville.
____ Facilitate the education of all citizens in the development of their creative skills and an appreciation for the arts
____ Support the development of artists and the access and exposure to the community.
____ Consider integrating artists and other design professionals into the planning, design, building, and development of Oroville in order to achieve the highest standards of design for the city.
____ Support diversity in the arts
____ Support a program of “Art in Public Places” as an important component in the revitalization into a thriving, pedestrian friendly downtown. ____ Promote and support the development of long-term fiscal strategies to assist local arts organizations in maintaining their stature and contribution to the quality.

G. PROJECT SELECTION CRITERIA
1) Conceptual compatibility of the design with the immediate environment of the site; 2) Appropriateness of the design to the function of the site; 3) Compatibility of the design and location within a unified design character or historical character of the site;
4) Creation of an internal sense of order and a desirable environment for the general community by the design and location of the work of art; 5) Preservation and integration of natural features with the project; 6) Appropriateness of the materials, textures, colors, and design to the expression of the design concept;
7) Representation of a broad variety of tastes within the community and the provision of a balanced inventory of art in public places to insure a variety of style, design, and media throughout the community that will be representative of the eclectic tastes of the community.

N/A
N/A
N/A
52 Item 5.
7 H. Ownership & Maintenance of Art
(To be completed by property owner)
Title to all public art required by and installed pursuant to this section of Per CITY Code §17.08.135(G) on private property shall be vested in the owner and pass to the successive owners of the development project. Each successive owner shall be responsible for the custody, protection and maintenance of such works of art.

Public art installed on public property is owned by the City of Oroville and maintenance, removal or protection is the responsibility of the City.

For any works of art installed on private property, the owner(s) of the property shall be required to enter into a written agreement for the maintenance of the artwork. The agreement shall be in a form approved by the City Attorney and Zoning Administrator and suitable for recordation with the Butte County recorder.

The agreement shall be binding upon the property owner(s) and any successors in interest. (example agreement attached as Appendix F) I hereby authorize _______________________________, applicant of the Oroville Arts & Downtown Beautification Program, to create and install a piece of art upon award and acceptance of the Oroville Arts & Downtown Beautification Program grant funding. I further agree, as the property owner, to be responsible for the custody, protection and maintenance of such works of art for the period of time agreed upon between myself and the Arts Commission. _________________________________
Address of proposed art project
_________________________________ ______________________ Property Owners, Signature Date
________________________________
Property Owners, Print Name
53 Item 5.
8 SEND COMPLETED APPLICATIONS BY
4:00 PM JANUARY 10, 2025
TO:

City of Oroville
Arts Commission
1735 Montgomery Street
Oroville, Ca 95965

FAXED COPIES WILL NOT BE ACCEPTED
City of Oroville USE ONLY
Date Received: _____________________
How Received: _____________________
Has the applicant provided all information requested in the Preliminary Application? ____Yes ____No
Notes:

Record of follow-up:

Date: ___________________
Issue: Discussed: _______________________________
Date: ___________________
Issue: Discussed: _______________________________
54 Item 5.
9 COPY THIS PAGE TO INSERT ADDITIONAL INFORMATION THAT IS EXPANDED BEYOND THE SPACE PROVIDED.

HEADING: _____________________________________________________ Additional information from page # ______________
55 Item 5.

FOR INTERNAL USE ONLY
DATE RECEIVED:

RECEIVED BY:

APPENDIX C:

PROJECT APPLICATION FORM
Oroville Arts Commission
2024 Project Application Form

1. Name of Applicant and Associated Entity (if any) Legal status ___________________________________________________________ ___________________________________________________________

APPLICANT ACKNOWLEDGEMENT AND SIGNATURE
_______________________________________ _______________________ Authorized Signature Date
_______________________________________
Name and Title (Please type or print)
Martin Taylor, Chormaforms LLC
156 Corte Madera Rd., Portola Valley CA 94028
650 521 6389 [email protected]
1/9/2025
Martin Taylor, Manager Chromaforms LLC
57 Item 5.
3 B. Description of Project
(Briefly summarize the proposed art/beautification and the project benefit if the grant is approved)
Project Location: _____________________________________________ Anywhere Sculpture of a 14' tall Red Tail Hawk with outstretched wings and talons. The sculpture integrates lighting so the feathers and eyes glow in the night. Sculpture is constructed in the same style as "Touch the Sky" shown in section D. Example 1. 58 Item 5.
4 C. Cost Estimate / Timeline
(Provide a cost breakdown of the project. If the project will be completed in phases, please break down the cost by phase; including a final estimate of time and cost. Expand on what each phase will entail.
(Please consider site preparation in timeline and cost breakdown.) Phase Description Estimated Completion
Date Phase Cost
Min. 3 months Design and render the
sculpture on the computer
working with stakeholders.

Max. 4 months Fabricate Sculpture
2-3 Days
Transport and install
sculpture at site. Site
must be prepared with
power and concrete
foundation.
$40,000.00
Host a workshop for local
students in origami mask
making. Teach students about
how the sculpture was
created and inspire them to
pursue careers in art and
design.

After
Installation
59 Item 5.
5 D. Drawings / Renderings of proposed project
(Please draw to scale. Attach if necessary)
Proposal:
60 Item 5.
6 F. Consistency with Arts Commission Goals: (if not applicable to your request enter N/A)
Please indicate whether the request is consistent with any of the following Arts Commission Goals. (Please mark all that apply)
____ Provides opportunities for the artistic and cultural development of citizens of Oroville.
____ Facilitate the education of all citizens in the development of their creative skills and an appreciation for the arts
____ Support the development of artists and the access and exposure to the community.
____ Consider integrating artists and other design professionals into the planning, design, building, and development of Oroville in order to achieve the highest standards of design for the city.
____ Support diversity in the arts
____ Support a program of “Art in Public Places” as an important component in the revitalization into a thriving, pedestrian friendly downtown. ____ Promote and support the development of long-term fiscal strategies to assist local arts organizations in maintaining their stature and contribution to the quality.

N/A
N/A
61 Item 5.
7 H. Ownership & Maintenance of Art
(To be completed by property owner)
Title to all public art required by and installed pursuant to this section of Per CITY Code §17.08.135(G) on private property shall be vested in the owner and pass to the successive owners of the development project. Each successive owner shall be responsible for the custody, protection and maintenance of such works of art.

Public art installed on public property is owned by the City of Oroville and maintenance, removal or protection is the responsibility of the City.

The agreement shall be binding upon the property owner(s) and any successors in interest. (example agreement attached as Appendix F) I hereby authorize _______________________________, applicant of the Oroville Arts & Downtown Beautification Program, to create and install a piece of art upon award and acceptance of the Oroville Arts & Downtown Beautification Program grant funding. I further agree, as the property owner, to be responsible for the custody, protection and maintenance of such works of art for the period of time agreed upon between myself and the Arts Commission. _________________________________
Address of proposed art project
_________________________________ ______________________ Property Owners, Signature Date
________________________________
Property Owners, Print Name
62 Item 5.
8 SEND COMPLETED APPLICATIONS BY
4:00 PM JANUARY 10, 2025
TO:

City of Oroville
Arts Commission
1735 Montgomery Street
Oroville, Ca 95965

Record of follow-up:

Date: ___________________
Issue: Discussed: _______________________________
Date: ___________________
Issue: Discussed: _______________________________
63 Item 5.
9 COPY THIS PAGE TO INSERT ADDITIONAL INFORMATION THAT IS EXPANDED BEYOND THE SPACE PROVIDED.

HEADING: _____________________________________________________ Additional information from page # ______________
64 Item 5.

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND CITY COUNCIL MEMBERS
FROM: KAYLA REASTER, ASSISTANT CITY CLERK
RE: SELECTION OF THE 2025 SAMUEL J. NORRIS AWARD FOR

EXCELLENCE RECIPIENT
DATE: APRIL 15, 2025

SUMMARY
The Council will consider the selection of a recipient for the 2025 Samuel J. Norris Award for Excellence.

DISCUSSION
The Samuel J. Norris Award for Excellence Program was created in 2002 to recognize the outstanding efforts and commitments of a local individual or group of individuals that have improved the quality of life in the City of Oroville, provided positive leadership to the community, and have had significant achievements in their life that have inspired others to improve the community as well.

The City has received 5 nominations for 2025. The selected recipient of the 2025 Samuel J. Norris Award for Excellence will be presented with an award at the State of the City Address on April 29, 2025, at the Oroville State Theatre at 5:30 P.M.

FISCAL IMPACT
Award Plaque: $100.00
Council Budget – Special Department 1801-6430

RECOMMENDATION
Select a recipient for the 2025 Samuel J. Norris Award for Excellence, to be presented at the State of the City Address on April 29, 2025, at the Oroville State Theatre

ATTACHMENTS
A - Samuel J. Norris Award for Excellence Nomination(s) 65 Item 6.
66 Item 6.
67 Item 6.
68 Item 6.
69 Item 6.
70 Item 6.
71 Item 6.
72 Item 6.
73 Item 6.
74 Item 6.
75 Item 6.
76 Item 6.
77 Item 6.
78 Item 6.
79 Item 6.
80 Item 6.
81 Item 6.

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN & COUNCIL MEMBERS
FROM: ALYSSA STUTZ, INTERIM DIRECTOR OF PUBLIC WORKS
RE: APPROVAL OF ASSISTANT CIVIL ENGINEER ALLOCATION
DATE: APRIL 15, 2025

SUMMARY
The City Council shall consider approving the addition of one Assistant Civil Engineer allocation to the Public Works Department.

DISCUSSION
In order to ensure continued workflow and meet departmental obligations, staff are recommending the addition of one Assistant Civil Engineer allocations to the Department of Public Works Department to handle the Senior Civil Engineer's encroachment permit duties, plan reviews, and other essential tasks.

The creation of this position will help to relieve the pressure on staff and allow the department to function more smoothly in addressing the multitude of needs within the City.

This new role will also assist in streamlining operations, improving project timelines, and supporting the Public Works Department as the City continues to move forward with ongoing initiatives.

FISCAL IMPACT
The position was not budgeted for this Fiscal Year, however is planned to be budgeted for Fiscal Year 2025/2026. Funds for the position through the remaining FY24/25 will need to come from salary savings (if there are sufficient amounts) or Contingency Fund, unless a staff person isn’t hired until after July 1, 2025. If funds need to come from Contingency, staff will return with a budget adjustment request.

ACTION REQUESTED -

APPROVE THE ADDITION OF AN ASSISTANT CIVIL ENGINEER POSITION IN THE PUBLIC WORKS DEPARTMENT.
82 Item 7.

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ATTACHMENTS
None.
83 Item 7.

CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: TIM KABER, PROJECT MANAGER/SENIOR CIVIL ENGINEER
RE: AWARD OF CONTRACT TO UNITED BUILDING CONTRACTORS,
INC.; DESIGN-BUILD ENTITY FOR CORPORATION YARD PROJECT,

MULTI-BUILDING REMODEL AND SITE WORKDESIGN/BUILD
PROJECT AT 655 CAL OAK
DATE: APRIL 15, 2025

SUMMARY
The Council may consider awarding a contract to United Building Contractors, Inc (UBC) of Chico for Design/Build Construction Services on the new City of Oroville Corporation Yard.

DISCUSSION
This project involves renovation and expansion of the current office building and an existing 15,000 square foot metal warehouse which shall include renovations of existing bathroom structures, office spaces, the construction of partition walls and the installation of new roll-up doors for functionality and streamlined maintenance operations. Nominal flatwork and sitework to be included in the project and ADA upgrades for all public facing areas. Other site improvements include approaches, fencing, landscaping, and concrete hardscaping.

This project will be awarded by Best Value Guaranteed Maximum Not to Exceed (NTE) price and will be conducted in two phases. The first phase is pre-construction services and will consist of the initial 30% design and development of a Guaranteed Maximum Price (GMP) for the construction phase. Phase one will involve discussions and interviews with City staff to determine the improvements required at the new Corporation Yard. The second phase will complete the design and construction of the project. A second approval will be required from Council to authorize the GMP and continue on to the design and construction phase.

The Request for Proposal (RFP) was issued on January 21, 2025. Three bids were received on the RFP closing date of March 3, 2025.

UBC and Modern Building Company were selected for interviews, which were conducted on March 26, 2025. Interviews were conducted by the Project Manager and consultants with Trover Construction Management Project Team.

The proposal and interview scoring results are tabulated below. The winner of the contract is UBC. The award amount is $30,000, which was the same for all proposers. 84 Item 8.

SUMMARY SCORING (1,000 POINTS TOTAL AVAILABLE)
Responden
t
Technical
Score
Interview
Score
Price Score Respondent
Total Fee Total Score
Percentage
Score
GC Lump
Sum Fee
Score
UBC 284.50 374.50 96.30 150.00 905.30
Modern 227.50 371.50 150.00 26.01 775.01
Sunseri 205.00 4.30 0.00 209.30

FISCAL IMPACT
The Council previously approved a budget of $2,016,00 with expenditures listed on the attached February 6, 2024 Staff Report.

Total Expenditures as of April 4, 2025 come to $181,927.10, with an additional $114,843.35 in encumbrances, for a total of $296,770.45. The expenses are listed in the Total Expenditures attachment.

The total for phase 1 of this contract is $30,000. The current NTE for the entire contract is $1,750,000, including construction.

RECOMMENDATION
Staff recommends modifying the approval authorized on February 6, 2024 regarding the specific allocation of funds in the approved budget. These costs will be fine-tuned and reallocated appropriately during the design phase and GMP development to the proper feature of work and brought back for Council approval; and Staff recommends awarding a contract to United Building Contractors, Inc. for $30,000, and authorizing the Mayor to execute the contract.

ATTACHMENTS:

February 6, 2024 Staff Report
Total Expenditures as of April 4, 2025
Resolution
Agreement
85 Item 8.
86 Item 8.
87 Item 8.
2024 2025 Encumberances
Site Security Elite Security $ 26,485.00 $ 9,135.00
Dan R Ledford $ 41,875.00 $ 23,608.64 $ 31,974.36
Cresco Equipment $ 1,481.82
Sharps Locksmithing $ 300.00
Landscaping Del Mar Rentals $ 115.30
Electrical W. Electric $ 42,064.50 $ 935.50
Design/Engineering Trover $ 5,059.00 $ 6,261.75 $ 75,738.25 Project Detail Costs $ 19,345.85 $ 6,195.24 $ 6,195.24
2024 2025 Encumberances
$ 136,426.47 $ 45,500.63 $ 114,843.35
New Corp Yard Expenses
88 Item 8.

Overall
$ 35,620.00
$ 97,458.00
$ 1,481.82
$ 300.00
$ 115.30
$ 43,000.00
$ 87,059.00
$ 31,736.33
Total
$ 296,770.45
89 Item 8.

City of Oroville – Corporation Yard Project
Request for Proposals P a g e | 28
City of Oroville – Corporation Yard Project – Multi-Building Remodel and Site Work AGREEMENT FOR DESIGN-BUILD PRECONSTRUCTION SERVICES (A-3544) THIS AGREEMENT FOR DESIGN-BUILD PRECONSTRUCTION SERVICES (“Agreement”) is made this ____ day of __________________, 20__, in the Community of Oroville, County of Butte, State of California, by The City of Oroville hereinafter “OWNER” and ___________________________ (“DBE”).

WITNESSETH, that OWNER and the DBE in consideration of the mutual covenants contained herein agree as follows:

1. The Work. Within the Contract Time and for the Contract Price, subject to adjustments thereto pursuant to the Contract Documents, the DBE shall perform and provide all necessary Preconstruction Period Services in the execution of all of the obligations of the DBE set forth in the Contract Documents in connection with the work of improvement commonly referred to as City of Oroville – Corporation Yard Project (“Project”). DBE shall provide all services and complete all Work covered by the Contract Documents, including without limitation, completion of OWNER programming; 100% Schematic Design Documents for the Project; Construction Cost Estimates / GMP Submittals; Schedule reviews; Constructability reviews; Preconstruction Design Phase Investigative Work; and final submittal of a GMP that is “the maximum price that OWNER and the DBE agree upon as the payment for managing the remaining design development and construction, designing, providing and installing all the Work.” The GMP submitted is the Not-to-Exceed Contract Amount.

1.1. OWNER Programming. As an initial task, the DBE shall work collaboratively with OWNER’s Project Team to fully develop OWNER’s programming and criteria documents for the Project.

1.2. Schematic Design. Based upon the RFP Bridging Document’s and DBE and OWNER collaborative programming, DBE shall provide 100% Schematic drawing for the building floor plan; exterior elevation(s); and site plan.

1.3. Testing and Inspection. OWNER shall be responsible for providing any geotechnical testing necessary during the Part 1 – Preconstruction Phase Services. The DBE shall be responsible for all testing and inspections of the Project’s construction during the Part 2 – Design-Construct Phase Services.

1.4. Construction Cost Estimates / GMP Submittals. The DBE shall develop and submit cost breakdowns during Schematic design development as required to ensure programming and Schematic design criteria achieve OWNER’s Budgeted Direct Construction Cost portion of the GMP. OWNER may revise the project Budgeted Direct Construction Cost during the Part 1 – Preconstruction Period Services. The DBE Direct Construction Cost breakdown shall include a line item breakdown showing all Direct cost including, general conditions, contingency, allowances, project related indirect costs, overhead and profit. The GMP shall include all project cost to complete the design utilizing the 100% Schematic drawings and programing developed in Part 1 - Part 1 – Preconstruction Phase Services under this contract; Direct Construction; and permitting including permitting related “soft costs” (fees), special testing, and project closeout and commissioning as required to provide “turnkey” design and construction of the Project. OWNER shall provide Builder’s Course of Construction insurance.

1.5. Schedule Review. The DBE shall develop and review the proposed project schedule meeting OWNER’s scheduling goals and objective, and notify OWNER of potential schedule risk. If warranted, DBE shall recommend modifications to the schedule that would expedite the Project Schedule.

1.6. Constructability Review. The DBE shall assure the programming and 100% Schematic drawings are complete, OWNER, unambiguous, and of quality needed for developing realistic “Cost Model” for GMP pricing.

1.7. Preconstruction Design Phase Investigative Work. It shall be the responsibility of the DBE to access the type, quantity, and quality of the available information describing the existing site 90 Item 8.

City of Oroville – Corporation Yard Project
Request for Proposals P a g e | 29
City of Oroville – Corporation Yard Project – Multi-Building Remodel and Site Work conditions and related contract documents. The DBE shall make recommendations to OWNER regarding supplemental site surveys if added information is needed to make associated Project scopes fully biddable for GMP pricing / cost estimating.

1.8. Final GMP Submittal. The GMP shall be submitted with a detail breakdown of the total. The GMP is the maximum amount OWNER will pay the DBE for completion of the design and construction of the project except as may be adjusted by OWNER change orders. DBE shall be responsible for any cost overruns of the GMP. If the DBE’s Direct Construction Cost portion of the GMP contracted is less than the Direct Construction Cost portion of the GMP, OWNER shall retain the difference.

1.9. Failure to Agree on GMP. If OWNER and DBE cannot agree on a GMP, then OWNER may terminate the Part 1 – Preconstruction Phase Services agreement. The Part 2- Part 2 – DesignConstruct Phase Services will not be awarded to the DBE.

2. Contract Time. The Contract Time for the DBE to achieve Part 1 – Preconstruction Phase Services Final of the Project is sixty (60) calendar days from the Contract Time Commencement Date established in the Notice to Proceed issued by or on behalf of OWNER to the DBE.

3. Contract Price. The Contract Price consists of the Preconstruction Phase Services. The Preconstruction Phase Services Contract Price is the fixed price Lump Sum of Thirty thousand dollars ($30,000) (“Preconstruction Services Contract Price”).

4. Design-Construct Phase Services Profit and Overhead Percentage. The Design-Construct Phase Services Contract Construction Services GMP Percentage is a percentage for the Part 2 - Design-Construct Phase Construction Services the DBE will allocate for Construction Services GMP Profit and Overhead fee. The Part 2 - Design-Construct Phase Services Fee Percentage for Profit and Overhead is

5. Design-Construct Phase Services General Conditions Lump Sum Total Fee. The DesignConstruct Phase Services Contract Construction Services General Conditions Lump Sum Fee is the fixed price of

6. Insurance Policies Coverages. The DBE shall obtain and maintain policies of insurance conforming to the requirements set forth in the Contract Documents and in the minimum coverage amount for each such policy of insurance, as set forth below.

6.1. DBE Professional Liability Insurance. The minimum coverage limit for the DBE’s Architect of Record (AOR) Professional Liability insurance policy is One Million Dollars ($1,000,000) per claim and Two Million Dollars ($2,000,000) in the aggregate.

6.2. DBE Insurance Minimum Coverage Limits. The DBE shall obtain and maintain the following minimum coverage limits for the following policies of insurance:

6.2.1. Workers Compensation Insurance. The minimum coverage limit of the Workers Compensation Insurance policy shall be in accordance with the Laws.

6.2.2. Employers Liability Insurance. The minimum coverage limit of the Employers Liability insurance policy shall be One Million Dollars ($1,000,000).

6.2.3. Commercial General Liability Insurance. The minimum coverage limit of the Commercial General Liability insurance policy shall be One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000).

6.2.4. Contractor Pollution Liability Insurance. The minimum coverage limit of the DBE’s Contractor Pollution Liability insurance shall be One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate.

7. Notices. Notices from the DBE and OWNER to the other shall be addressed as follows:
eleven and a half percent (11.5%). fifty three thousand one hundred eighty eight dollars ($53,188.00). 91 Item 8.

City of Oroville – Corporation Yard Project
Request for Proposals P a g e | 30
City of Oroville – Corporation Yard Project – Multi-Building Remodel and Site Work If to OWNER
If to the DBE:
________________________
________________________
________________________

8. The Contract Documents. The documents forming a part of the Contract Documents consist of this Agreement and the following, all of which are component parts of the Contract Documents.

8.1. RFP Response Instructions

8.2. DB Collaborative Preconstruction Proposal

8.3. Subcontractor’s List

8.4. Non-Collusion Affidavit

8.5. Certification of Workers Compensation Insurance

8.6. Drug-Free Workplace Certification

8.7. DBE Certification

8.8. DBE Agreement for Design-Build Preconstruction Services

8.9. DBE Agreement for Design-Build Construction Services

8.10. General Conditions (GMP Contract)

8.11. Bid Bond

8.12. Pre-Qualification Application

8.13. Attachment A – General Conceptualized Scope

12. Authority to Execute. The individual(s) executing this Agreement on behalf of the DBE is/are duly and fully authorized to execute this Agreement on behalf of DBE and to bind the DBE to each and every term, condition and covenant of the Contract Documents.

CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTORS’ STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR, CONTRACTORS’ STATE LICENSE BOARD, P.O.

BOX 2600, SACRAMENTO, CALIFORNIA 95826
IN WITNESS WHEREOF, this Agreement has been duly executed by OWNER and the DBE as of the date set forth above.
“OWNER”
The City of Oroville
By:_________________________________
Title:________________________________
“DBE”
[DBE NAME]
By:_________________________________
Title:_______________________________
275 Fairchild Ave, Suite 106 Chico CA 95973 United Building Contractors City of Oroville
Attention Tim Kaber
1735 Montgomery St
Oroville CA 95965
92 Item 8.

CITY OF OROVILLE
RESOLUTION NO. 9365

A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING AND

DIRECTING THE MAYOR TO EXECUTE A DESIGN-BUILD ENTITY CONTRACT WITH UNITED BUILDING CONTRACTORS, INC. FOR THE MULTI-BUILDING REMODEL AND SITE WORK DESIGN/BUILD PROJECT AT 655 CAL OAK ROAD
(Agreement No. 3544)
BE IT HEREBY RESOLVED by the Oroville City Council as follows:

1. The Mayor is hereby authorized and directed to sign the Design-Build Entity contract for Phase 1 with United Building Contractors, Inc. for the provision of design/build services for the new Corporation Yard. A copy is attached hereto as Exhibit “A”.

2. The City Administrator shall attest to the adoption of this resolution.

PASSED AND ADOPTED by the Oroville City Council at a regular meeting held on April 15, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________
Dave Ritchie, Assistant City Attorney Brian Ring, City Administrator 93 Item 8.

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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN & COUNCIL MEMBERS
FROM: TIM KABER, PROJECT MANAGER
RE: APPROVAL OF CONTRACT FOR DESIGN OF BEDROCK PARK

REHABILITATION
DATE: APRIL 15, 2025

SUMMARY
The City Council shall consider approving the contract with Melton Design Group for the design for rehabilitation of Bedrock Park.

DISCUSSION
Melton Design Group performed the initial visioning of the Bedrock Park renovation in 2023, along with several other public spaces within Oroville.

Bedrock Park is an ideal location to offer rest and relaxation opportunities to City residents and visitors. The park has experienced vandalism, neglect, fire, and flooding. The restroom facilities experienced a fire in February of 2020 resulting in a total loss.

City staff has incorporated input from the Parks Commission and Council members to define the scope of work and desired direction for the design of Bedrock Park.

The proposed contract will provide for Master Planning, design and Construction Documents for new turf areas with enhanced irrigation, solar lighting, ADA compliant facilities, new shade trees, lagoon and island cleanup.

The project will be completed in two phases.

Phase one includes Master Plan, Cost Estimate, and Construction Documents for the following:
 New irrigation system and renovated turf area
 New shade trees for the upper area
 Code compliant stairs and railings from Arline Rhine Drive to the park, and from the park to the river
94 Item 9.

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 Demolition or repair of the restroom building with initial plan to use it as a kayak rental kiosk
 Rockwall repair along Arline Rhine Way at the entrance to the park  Solar lighting
 Brush cleanup on the island and at the park waterline Phase two includes Master Plan, Cost Estimate, and design for the following (Construction documents are not included).
 Trail surface and accessibility enhancements
 Trail vegetation planting
 Landscape and access to the lagoon
 Lagoon clean-up
 ADA walkways to the lagoon and trail
 New picnic sites at the upper and lower areas
 New restroom facilities in the lower area
 Playground on the upper level

FISCAL IMPACT
$103,175 to be paid from capital improvement funds. $35,770.10 is available from the insurance payout on the destroyed facility.

ACTION REQUESTED -
Approve the contract for Bedrock Park design and authorize the Mayor to sign.

ATTACHMENTS
Agreement and MDG Proposal
95 Item 9.

CITY OF OROVILLE
RESOLUTION NO. 9364

A RESOLUTION OF THE OROVILLE CITY COUNCIL AUTHORIZING AND

DIRECTING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH MELTON DESIGN GROUP INC. FOR ARCHITECTURAL AND

ENGINEERING SERVICES FOR THE BEDROCK PARK REHABILITATION PROJECT (Agreement No.3542)
BE IT HEREBY RESOLVED by the Oroville City Council as follows:

1. The Mayor is hereby authorized and directed to sign the Professional Services Agreement with Melton Design Group Inc. for the provision of architectural and engineering services for the Bedrock Park Rehabilitation Project, in accordance with the terms outlined in the submitted proposal.

2. The City Administrator shall attest to the adoption of this resolution.

PASSED AND ADOPTED by the Oroville City Council at a regular meeting held on April 15, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

David Pittman, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________
Dave Ritchie, Assistant City Attorney Brian Ring, City Administrator 96 Item 9.

CITY OF OROVILLE

AGREEMENT FOR PROFESSIONAL SERVICES
Agreement No. 3542
This Agreement is made on this 15th day of April, 2025, at Oroville, California, by and between the City of Oroville, a California Charter City, 1735 Montgomery Street, Oroville California, 95965 (hereinafter referred to as the “CITY”) and Melton Design Group, Inc. 820 Broadway Street, Chico, California 95928 (hereinafter referred to as the “CONTRACTOR”).

RECITALS
A. The CITY proposes to contract for professional services as outlined below; B. The CONTRACTOR is willing to perform such services and has the necessary qualifications by reason of experience, preparation, and organization to provide such services; NOW, THEREFORE, the CITY and the CONTRACTOR, mutually agree as follows:

1. SERVICES.

The CONTRACTOR shall perform those services set forth in the attached Exhib is, which are attached hereto and incorporated herein by reference.

2. TERM OF AGREEMENT.

The term of this contract shall commence upon execution by both parties and shall expire on June 30, 2026 unless extended in writing in advance by both parties.

3. TIME OF PERFORMANCE.

The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s satisfaction, in accordance with paragraph 2, unless extended in writing by the CITY.

4. PAYMENT FOR SERVICES.

The CONTRACTOR shall be compensated in an amount not to exceed $103,175 for services provided pursuant to this Agreement as described in the attached Exhibit. Compensation shall under no circumstances be increased except by written amendment of this Agreement. The CONTRACTOR shall be paid within forty-five (45) days of presentation of an invoice to the CITY for services performed to the CITY’s satisfaction. The CONTRACTOR shall submit invoices monthly describing the services performed, the date services were performed, a description of reimbursable costs, and any other information requested by the CITY.

5. CONTRACT ADMINISTRATION.

5.1. The CITY’s Representative. Unless otherwise designated in writing, Alyssa Stutz shall serve as the CITY’s representative for the administration of the project. Day-to-day management of the project will be performed by Tim Kaber. All activities performed by the CONTRACTOR shall be coordinated with this person (Kaber).
97 Item 9.

5.2. Manager-in-Charge. For the CONTRACTOR Gregory Melton shall be in charge of the project on all matters relating to this Agreement and any agreement or approval made by her/him shall be binding on the CONTRACTOR. The Manager-in Charge shall not be replaced without the written consent of the CITY. Aubrey Hendricks shall be the day-to-day project manager.

5.3. Responsibilities of the CITY. The CITY shall provide all relevant documentation in its possession to the CONTRACTOR upon request in order to minimize duplication of efforts. The CITY’s staff shall work with the CONTRACTOR as necessary to facilitate performance of the services.

5.4. Personnel. The CONTRACTOR represents that it has or will secure at its own expense all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by the CONTRACTOR or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. The CONTRACTOR reserves the right to determine the assignment of its own employees to the performance of the CONTRACTOR’s services under this Agreement, but the CITY reserves the right, for good cause, to require the CONTRACTOR to exclude any employee from performing services on the CITY’s premises.

6. TERMINATION.

6.1. Termination for Convenience. Either party may terminate this Agreement without cause and in its sole discretion at any time by giving the other party thirty (30) days' written notice of such termination. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination and shall be compensated for services performed to the CITY's satisfaction up to the date of termination.

6.2. Termination for Cause. All terms, provisions, and specifications of this Agreement are material and binding, and failure to perform any material portion of the work described herein shall be considered a breach of this Agreement. Should the Agreement be breached in any manner, the CITY may, at its option, terminate the Agreement not less than five (5) days after written notification is received by the CONTRACTOR to remedy the violation within the stated time or within any other time period agreed to by the parties. In the event of such termination, the CONTRACTOR shall be responsible for any additional costs incurred by the CITY in securing the services from another contractor.

7. INDEMNIFICATION.

Contractor shall indemnify and hold harmless CITY from and against all liability arising out of or in connection with Contractor's negligent or wrongful acts, errors or omissions in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement. Similarly, the CITY shall indemnify and hold harmless Contactor from and against all liability arising out of or in connection with CITY's negligent or wrongful acts, errors or omissions in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California but the indemnity obligation of each Party will exclude such loss or damage which is determined to be caused by the sole negligence or willful misconduct of the other Party. 98 Item 9.

The obligations established by this paragraph will survive termination of this Agreement. For purposes of this paragraph:
• CITY means the CITY Council and its subordinate bodies, elected and appointed CITY officials and officers, CITY employees and authorized agents and volunteers of the CITY.
• Liability means any claims or causes of action raised or asserted by, damage to, loss or expense incurred by or judgments rendered in favor of persons or entities not a party to this Agreement.
• The types of damages included within this indemnity obligation include, but are not limited to, personal injury, bodily injury, death, loss of use, and damage to or loss of real and personal property.
• The indemnity obligations of this paragraph includes all forms of negligent acts, errors and omissions, wrongful behavior and willful misconduct (including but not limited to breaches of professional standards of care, if applicable, and breach of contract) by either respective Party, and any of its officers, agents employees and subcontractors.

8. INSURANCE REQUIREMENTS.

8.1. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

8.1.1. Workers’ Compensation Coverage. The CONTRACTOR shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, the CONTRACTOR shall require any and every subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all the subcontractor’s employees. Any notice of cancellation or nonrenewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for CITY. This provision shall not apply if the CONTRACTOR has no employees performing work under this Agreement.

8.1.2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
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8.1.3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than three hundred thousand dollars ($300,000) combined single limit for each occurrence. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person.

8.1.4. Professional Liability Coverage. The CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONTRACTOR’s operations under this Agreement, whether such operations be by the CONTRACTOR or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis.

8.2. Endorsements. Each general liability and automobile liability insurance policy shall be issued by insurers possessing a Best’s rating of no less than A-:VII. Each general liability insurance policy shall be endorsed with the specific language of Section 8.2.1 below.

CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.

8.2.1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.”

8.2.2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

8.2.3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

8.2.4. Notwithstanding the provisions included in any of the ISO Additional Insured Endorsement forms, CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amounts of coverage required. Any insurance proceeds available to the CITY in excess of the limits and coverage required in this agreement and which is applicable to a given loss will be available to the CITY.

8.2.5. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents regardless of the applicability of any insurance proceeds, and agrees to require all subcontractors to do likewise. 100
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8.2.6. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its elected or appointed officers, officials, employees, agents, or volunteers.

8.2.7. The insurance provided by this policy shall not be suspended, voided or reduced in coverage or in limits except after thirty (30) days’ written notice has been submitted to the CITY and approved of in writing, except in the case of cancellation, for which ten (10) days’ written notice shall be provided.

8.2.8. Contractor agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

8.3. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the CITY Attorney. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR’s behalf upon the CONTRACTOR’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

8.4. Certificates of Insurance. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein.

Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. The CONTRACTOR shall provide written evidence of current automobile coverage to comply with the automobile insurance requirement.

8.5. Failure to Procure Insurance. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 6.2 above.

9. ASSIGNMENT AND SUBCONTRACTING.

The parties recognize that a substantial inducement to the City for entering into this Agreement is the professional reputation, experience, and competence of the CONTRACTOR. Assignments of any or all rights, duties, or obligations of the CONTRACTOR under this Agreement will be permitted only with the express consent of the CITY. The CONTRACTOR shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the CITY. If the CITY consents to such subcontract, the CONTRACTOR shall be fully 101
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responsible to the CITY for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between the CITY and subcontractor nor shall it create any obligation on the part of the CITY to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

10. COMPLIANCE WITH LAWS, CODES, ORDINANCES, AND REGULATIONS.

The CONTRACTOR shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.

10.1. Taxes. The CONTRACTOR agrees to pay all required taxes on amounts paid to the CONTRACTOR under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent contractor relationship created by this Agreement. In the event that the CITY is audited by any Federal or State agency regarding the independent contractor status of the CONTRACTOR and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between the CITY and the CONTRACTOR, then the CONTRACTOR agrees to reimburse the CITY for all costs, including accounting and attorneys’ fees, arising out of such audit and any appeals relating thereto.

10.2. Workers’ Compensation Law. The CONTRACTOR shall fully comply with the workers’ compensation law regarding the CONTRACTOR and the CONTRACTOR’s employees. The CONTRACTOR further agrees to indemnify and hold the CITY harmless from any failure of the CONTRACTOR to comply with applicable workers’ compensation laws. The CITY shall have the right to offset against the amount of any compensation due to the CONTRACTOR under this Agreement any amount due to the CITY from the CONTRACTOR as a result of the CONTRACTOR’s failure to promptly pay to the CITY any reimbursement or indemnification arising under this Section.

10.3. Licenses. The CONTRACTOR represents and warrants to the CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of the CONTRACTOR to practice its profession. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of the CONTRACTOR to practice its profession.

11. CONFLICT OF INTEREST.

The CONTRACTOR confirms that it has no financial, contractual, or other interest or obligation that conflicts with or is harmful to performance of its obligations under this Agreement. The CONTRACTOR shall not during the term of this Agreement knowingly obtain such an interest or incur such an obligation, nor shall it employ or subcontract with any person for performance of this Agreement who has such incompatible interest or obligation.

12. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY.

The CONTRACTOR represents and agrees that it does not and will not discriminate against any employee or applicant for employment because of race, religion, color, national origin, sex, sexual orientation, gender identity, political affiliation or opinion, medical condition, or 102
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pregnancy or pregnancy-related condition. The CONTRACTOR will ensure that applicants are employed, and that employees are treated during employment without regard to their race, religion, color, national origin, sex, sexual orientation, gender identity, political affiliation or opinion, medical condition, or pregnancy or pregnancy-related condition. Such action shall include, but not be limited to the following: employment, upgrading, promotion, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONTRACTOR agrees to include in all solicitations or advertisements for employment and to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

13. RECORDS AND AUDITS.

The CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the CITY or any authorized representative.

All records shall be made available at the request of the CITY, with reasonable notice, during regular business hours, and shall be retained by the CONTRACTOR for a period of three years after the expiration of this Agreement. CONTRACTOR, at it’s sole cost shall provide the CITY with electronic copies of all deliverables upon request.

14. INDEPENDENT CONTRACTOR.

The CONTRACTOR is and shall at all times remain as to the CITY a wholly independent CONTRACTOR. Neither the CITY nor any of its agents shall have control over the conduct of the CONTRACTOR or any of the CONTRACTOR’s employees or agents, except as herein set forth. The CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. The CONTRACTOR shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent unless that authority is expressly authorized in writing by CITY. By executing this Agreement, CONTRACTOR confirms and asserts that A) they shall be responsible to direct their own work and are free from CITY control in the precise manner and details of how the work is carried out; B) that the work performed by CONTRACTOR is understood to be outside the scope of the usual course of business carried out by the CITY; and C) that CONTRACTOR is customarily engaged in an independently established trade, occupation, or business of the same nature of that performed for the CITY.

If CONTRACTOR, at any time comes to believe that they are an employee and not an independent contractor, CONTRACTOR shall immediately notify the CITY of such belief. All work to be performed by CONTRACTOR under this Agreement shall be immediately suspended. Contractor agrees to indemnify and hold harmless the Company from any and all claims, demands, losses, causes of action, damage, lawsuits, judgments, including attorneys' fees and costs, provided that such claims arise out of or are based upon the Contractor's designation as an independent contractor and not as an employee of the Company. Contractor waives any right to recover from the Company any expenses or losses, including but not limited to those arising from claims that Contractor was misclassified as an independent contractor unless such indemnification is prohibited by law. In the event CONTRACTOR notifies CITY of a purported misclassification, the CITY may elect to immediately terminate this Agreement. 103
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16. NOTICE.

All Notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement.

Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address.

CITY:

City of Oroville,
1735 Montgomery Street,
Oroville, California, 95965
Attention: City Administrator
CONTRACTOR:

Melton Design Group, Inc
820 Broadway Street,
Chico, California, 95928
Attention: Greg Melton

17. GOVERNING LAW.

This Agreement shall be governed by the laws of the State of California. The venue shall be the County of Butte, California

18. ENTIRE AGREEMENT; MODIFICATION.

This Agreement supersedes any and all other agreements, either oral or written, between the parties, and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. Any agreement, statement, or promise not contained in the Agreement, and any modification to the Agreement, will be effective only if signed by both parties.

19. WAIVER.

Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement. Payment of any invoice by the CITY shall not constitute a waiver of the CITY’s right to obtain correction or replacement of any defective or noncompliant work product.

20. EXECUTION.

This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

21. AUTHORITY TO ENTER AGREEMENT.
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The CONTRACTOR has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have executed this Agreement the 15th day of April, 2025.

CONTRACTOR: Melton Design Group, Inc
_____________________________________
Gregory Melton
CITY OF OROVILLE:
_____________________________________
David Pittman, Mayor
APPROVED AS TO FORM:
_____________________________________
Scott Huber, City Attorney
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Bedrock Park Rehabilitation
MDG Project No: 2626
April 2, 2025
820 BROADWAY ST CHICO CA 95928 – 530.899.1616 * 916.754.2153 * 805.456.4679 – MELTONDG.COM PAGE 1 OF 10
This AGREEMENT, submitted on the 2nd day of April 2025, shall be

BETWEEN
CLIENT: CITY OF OROVILLE
Fred Mayo
1735 Montgomery Street, Oroville, CA 95965
530-538-2401 / [email protected]
AND
CONSULTANT: MELTON DESIGN GROUP, Inc. (MDG)
Gregory Melton, President/CEO
820 Broadway Street, Chico, CA 95928
530-899-1616 / [email protected]
PROJECT: BEDROCK PARK REHABILITATION, 1101 5th Avenue, Oroville PROJECT UNDERSTANDING:

The list below represents the design elements we will be addressing in the Scope of Work. The project will take us through the Master Plan design and Costs for Phase 1 and 2. Upon approval of the Master Plan, Phase 1 Construction Documents will be prepared.

Phase 1 (Master Plan and Cost for the entire design area followed by Phase 1-only Construction Documents)
• New Irrigation System and Renovated Turf Area (seed)
• New Trees for Shade at Upper Area
• Code Compliant Stairs and Railing (two sets – road to park and park to water) • Demolition or Repair of Building (burned in fire) to create Kiosk for renting o Streamline Structural
o Use to be determined
• Top Rockwall Repair w/ Guardrail as needed
• Solar Security Lighting
• Brush Clean-up at Island and Waterline (outside of top of bank to avoid encroachment permit)
Phase 2 (Master Plan and Costs for the design area. Phase 2 Construction Drawings not in contract) • Trail Surface and Accessibility Enhancements (within design area) • Enhanced Trail Vegetation Planting
• Enhanced Landscape and Access to the Lagoon
• Lagoon Clean-Up
• New ADA Walkways w/easy access to the Trail and Lagoon • New Picnic Sites upper and lower

LANDSCAPE ARCHITECTURAL DESIGN AGREEMENT
MELTON DESIGN GROUP, INC. and CITY OF OROVILLE
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• New Restroom, Portland Loo and Plumbing (lift station?) • Playground on upper level
SECTION 1 – SCOPE OF WORK
The following is an outline of the proposed Scope of Work for design and submittals for the project:

TASK 1 –PROJECT LAUNCH and PROJECT COORDINATION

1.1 Meet with the Client and Team to discuss the scope of work, design needs and specific goals for the project.

1.2 Create a design schedule and update through the project for all design tasks.

1.3 Perform Quality Control measures throughout the project.

1.4 Determine Client’s wants and needs for the community and develop program of elements. a. Review ideas and gain a complete understanding of the project. b. Discuss all possible opportunities and study constraints directing the design.

TASK 2 – SITE ANALYSIS, TOPOGRAPHIC SURVEY and BASE DEVELOPMENT (Phase 1 and 2)

2.1 Site Visit and Analysis – onsite and surrounding analysis to confirm existing conditions. a. Study all site elements, conduct a site visit and view aerial. b. Confirm utilities and drainage on plans and onsite.
c. Identify all onsite elements that are to remain or be removed. d. Obtain all site conditions from sun, wind, views, neighbors, uses, etc.

2.2 Topographic Survey and Base Map – Use aerial photos and site survey to develop Base Map of existing site conditions.
a. Research and review all existing info provided by the Client. b. Provide a topographic survey of the site with both phases included.

Deliverables:
 Site Base with existing conditions provided and developed from site visit w/ bubble diagram of general layout
 Topographic Survey for entire site
TASK 3 – MASTER PLAN, PROGRAM DEVELOPMENT and COST ANALYSIS (Phase 1 and 2 Items)

3.1 Develop schematic hand drawn plans for review.
a. Include all elements of proposed program – Plan view schematic plan with descriptions of all elements / with options.
b. Provide schematic options for possible building renovation or new building c. Develop an inspiration board showing all elements.
d. Meet with the Client to review options provided by MDG.

3.2 Develop a preliminary Cost Estimate for all improvements.

3.3 Present Schematic Master Plan to Client for review and comment. a. Colored Master Plan, Inspirational Boards and Cost Analysis. 107
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Bedrock Park Rehabilitation
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b. Assess design options, concepts and reassess prioritized elements. c. Client to provide additional direction and comment.

3.4 Revise Schematic Master Plan to meet needs of Client per discussions and comments.

3.5 Revise Detailed Cost Analysis for Master Plan.
a. Breakdown of elements and material options.
b. Costs per all steps in schematic and final Master Plan process. c. Identify Phase 1 Construction Drawings

3.6 Present Final Master Plan and Detailed Cost Analysis to Client and gain approval to move on to Design Development for the Phase 1 items.

Deliverables:
 Prioritized Program
 Master Plan Designs and Inspiration Boards
 Sketches, Color Renderings and 3D images
 Preliminary and Final Cost Estimates
TASK 4 – DESIGN DEVELOPMENT (50%) (Phase 1 items only)

4.1 Develop completed digital 50% design of project.

4.2 Provide details and specifications outline.

4.3 Present to Client for review and gain approval to start Construction Drawings.

DELIVERABLES:
 Design Development plans (50%)
 Meeting with Staff for Review and Comments
TASK 5 – COMMUNITY OUTREACH

5.1 One public meeting to obtain input from the community TASK 6 – CONSTRUCTION DRAWINGS, SPECIFICATIONS and SUBMITTALS (75%, 100%-FINAL) (Phase 1 items only)

6.1 TITLE SHEET, NOTES and INSPECTION LISTS

6.2 EROSION CONTROL PLAN

6.3 DEMOLITION PLAN – Show location of all elements that require removal and offsite disposal.

6.4 CONSTRUCTION PLAN – Show location and layout of all proposed hardscape, lighting, etc. a. Identify all paving locations, types, finish and detail reference. b. Locate all existing conditions to remain including utilities. c. Identify all material types and installation details.

6.5 GRADING and DRAINAGE PLAN – Show location and layout of all proposed grading, drainage and utilities.
a. Identify areas requiring imported soil for better drainage and plant health. b. Identify all landscape mounds and earth shapes.

6.6 SOLAR LIGHTING PLAN – Lighting location and fixture type. Coordinate all electrical fixtures and play and security lighting in landscape with Electrical Engineer, as needed. 108
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Bedrock Park Rehabilitation
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6.7 STRUCTURAL PLAN – Structural calculations for footings for play, walls and entry monumentation.

6.8 KIOSK CONSTRUCTION PLAN (SEE ASSUMPTIONS BELOW THE COST SUMMARY) – Show location and layout of Building.
a. Identify building layout and access.
b. Utilities for Building (Plumbing and Electrical).
c. Identify all material types and installation details.

6.9 IRRIGATION PLAN – Irrigation plan with complete water use information including all water use calculations for all planting areas.
a. Identify all irrigation water use zones (trees, shrubs and ground covers) along with mainline, new and existing valves, point of connection and meters. b. Show new valves, flow valves and controller layout.

WATER USE CALCULATIONS, SCHEDULING and GUIDELINES
c. Provide water use calculations identifying maximum applied water allowance and quantity of water use.
d. Develop water use schedule with seasonal adjustments.

6.10 PLANTING PLAN – Identify all proposed plant species, water use, size and type. a. Renovate and seed existing turf.
b. Drought tolerant, low-maintenance adaptive trees and plants and California natives where possible.
c. Provide all surface material, gravel, boulders, etc.

6.11 DETAIL SHEETS – Construction details of all proposed elements.

6.12 TECHNICAL SPECIFICATIONS – Book form to describe required materials, workmanship and grading, planting and irrigation techniques. Including requirements for contractor-supplied as-built drawings. a. MDG to provide Bid Form with any needed Alternate Bid Items. 1) Client to provide General Conditions, Special Provisions, Notice to Contractors, etc.

6.13 COST ESTIMATE – Calculations and detailed cost estimate to verify budget and bid documents.

6.14 Provide QA/QC throughout CDs along with updating project schedule throughout process.

6.15 SUBMITTAL – Sets of development plans for the Client; revise construction documents, as required, for approval. Submittal of construction drawings to Client will occur at 75% and 100%.

DELIVERABLES:
 Meetings with staff for Review and Comments
 Final Construction Plans – 75% and 100%
TASK 7 – BID and CONSTRUCTION ADMINISTRATION

7.1 Scheduled site-visits – Participate in five (5) months of administration. Perform ten (10) project site visits with the project contractor and City staff. Typical site inspections include:
a. Kick-off with contractor to discuss methodology and schedule. b. Rough grading and drainage prior to hardscape construction. c. Site accessories such as concrete, utilities and access. d. Hardscape layout and forming prior to pouring concrete and sample finish. e. Irrigation installation, mainline pressure, trench depth, backfill, clock adjustments and system operations.
f. Plant material inspection. (Onsite, coordinate previously prior to planting) g. Spray ground layout and operation.
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h. Pre-maintenance period observation and punch list to confirm completion. i. Final walk-through/post-maintenance period punchlist.

7.2 Electrical and Irrigation as-built drawings developed from contractor input drafted by MDG, contractor to provide all onsite data for review prior to MDG completing as-built.

7.3 Project close-out support and certification.

COST SUMMARY PER TASK
TASK 1: PROJECT LAUNCH and PROGRAM DEVELOPMENT $ 2,475
TASK 2: SITE ANALYSIS, TOPOGRAPHIC MAP and BASE DEVELOPMENT $ 15,000 TASK 3: MASTER PLAN, PROGRAM DEVELOPMENT and COST ANALYSIS $ 14,500 TASK 4: DESIGN DEVELOPMENT (50%) $ 24,700
TASK 5: COMMUNITY OUTREACH $ 4,800
TASK 6: CONSTRUCTION DRAWINGS, SPECS and SUBMITTALS (75%, 100%-FINAL) $ 35,000 TASK 7: BID and CONSTRUCTION ADMINISTRATION $ 6,700
TOTAL $103,175
If the project scope changes in a way that will cause additional work beyond this contract, Landscape Architect will dictate an addendum to the Contract and notify Client prior to exceeding the estimate.

Reimbursable expenses are included for deliverables noted above. Additional Services and reimbursables exceeding expectations shall be billed on an hourly rate / expense basis in accordance with MDG’s Schedule of Rate.

ASSUMPTIONS: This project includes providing design for the Kayak Kiosk. If the kiosk is determined not to be a part of Phase 1 Construction, the Contract total would be reduced by $12,000. See attached preliminary drawing from Streamline to understand the current project.

SECTION 2 – BASIS OF COMPENSATION
Compensation due Consultant for services described in Section 1 shall be a not to exceed fee of $103,175.

Charges for Services described in Section 1 shall be billed monthly in proportion to the work completed.

Client agrees to pay Consultant within thirty (30) days after the date of billing. Payments due Consultant and unpaid under this Agreement shall bear interest on the unpaid balance at a rate of 1.5% per month which is an annual percentage rate of 18%. If payment is not received within forty-five (45) days, Consultant may, at his discretion, stop work until payment is received. For Additional Services, provided under Section 3, compensation shall be on an hourly rates and expense basis in accordance with MDG’s Schedule of Rates.

Schedule of Rates to be provided at the time Additional Services are requested.

SECTION 3 – ADDITIONAL SERVICES
Services not described in Section 1 shall be provided if authorized in writing by Client.

Additional Services include but are not limited to:

1. Additional meetings, site visits or inspections during construction. 110
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2. Permitting fees.

3. Construction permits will be by construction contractor.

4. Work involving environmental impact reports or initial study.

5. Civil engineering or design for off-site improvements.

6. Structural engineering or geotechnical reports.

7. Construction material testing such asl concrete density or soil compaction tests.

8. Work involving making or processing applications for additional permits.

9. Renderings, models, computer generated animations or other forms of presentation materials, that go beyond the stipulated plans, drawings and documents outlined in Section 1.

10. Any service or reimbursable expense not included in or in excess of Section 1 that are provided by Melton Design Group, Inc. at your request or concurrence.

SECTION 4 – MISCELLANEOUS PROVISIONS

1. This proposal will remain valid for the time of 6 months, after which, if a contract has not been executed, MELTON DESIGN GROUP, INC. reserves the right to revise billing rates and fee amounts.

2. If the Client deems a delay of scheduled deliveries or other due dates is needed, the Client may do so by written notice to the Consultant. Delays of six (6) months or more will result in a fee increase of 5% every six (6) months while the project is delayed.

3. Charges for Services shall be billed in proportion to the work completed. Invoices are due and payable within 30 days of receipt. Agreement shall bear interest on the unpaid balance at a rate of 1.5% per month which is an annual percentage rate of 18%. If payment is not received within forty-five (45) days, Consultant may, at his discretion, stop work until payment is received.

4. This Agreement is construed and governed by the laws of the State of California. The venue for any proceeding brought by either Party in regard to any provision or obligation arising under this Agreement shall be in the county where the project is located.

5. This Agreement is the entire and integrated agreement between Client and MDG and supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend this Agreement only by a written instrument signed by both Client and MDG.

6. If any term or provision of this Agreement is held as a matter of law to be unenforceable or invalid for any reason, the remainder of this Agreement shall continue in full force and effect and be enforceable without such provisions, and the parties agree that any unenforceable or invalid term or provision shall be amended to the minimum extent required to make such term or provision enforceable and valid.

7. Neither Client nor MDG shall assign this Agreement without the written consent of the other.

8. Nothing in this Agreement shall create a contractual relationship for the benefit of any third party.

9. MDG agrees to provide its professional services with its best skill and judgement in accordance with this Agreement; Federal, State and local laws and regulations and the generally accepted Standard of Care for Landscape Architects which are in effect at the time of this Agreement in all ways to further the interest of the Client and project(s). MDG shall furnish the services in an efficient manner and shall use its best efforts to see that the project is completed in conformity with the terms of this Agreement and consistent with the interest of the Client.

10. MDG shall use reasonable efforts to verify the accuracy and suitability of any drawings, plans, sketches, instructions, information, requirements, procedures, requests for action and other data supplied to MDG for the project.
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11. MDG agrees that its officers and employees do not now have a conflict of interest with respect to any aspect of this Agreement and that MDG, its officers or employees, will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of services.

12. MDG shall maintain in force throughout the term of this Agreement insurance adequate by industry standards for professional liability and comprehensive general liability to insure against any claim or claims for damage arising in connection with MDG’s performance or service provided under this Agreement.

13. Irrespective of any other term in this Agreement, MDG shall not control or be responsible for construction means, methods, techniques, schedules, sequences or procedures; or for construction safety or any other related programs; or for another party’s errors or omissions or for another party’s failure to complete their work or services in accordance with MDG’s documents.

14. Both Client and MDG agree to indemnify the other Party; its officers, directors, employees and agents; defend and hold harmless from and against any and all claims, liabilities, suits, demands, losses, costs and expenses, including, but not limited to, reasonable attorneys' fees and all legal expenses and fees incurred through appeal, and all interest thereon, accruing or resulting to any and all persons, firms or any other legal entities on account of any damages or losses to property or persons, including injuries or death, or economic losses, arising out of the Project and/or this Agreement, except to the extent arising solely from the gross negligence or willful misconduct of either Party.

15. Client and MDG waive consequential damages for any claims, disputes or other matters in question arising out of or relating to this Agreement. MDG’s waiver of consequential damages, however, is contingent upon the Client requiring contractor and its subcontractors to waive all consequential damages against MDG for claims, disputes or other matters in question arising out of or relating to the Project.

16. Neither the Client nor MDG shall have any liability for any negligent act or omission of the other, its employees, officers or agents. In no event shall either Party be liable to the other Party for indirect or consequential loss of or damage to profits, business, revenue, goodwill or anticipated savings suffered by the other Party during the term of this Agreement.

17. To the extent damages are covered by property insurance during construction, Client and MDG waive all rights against each other and against the contractors, consultants, agents and employees of the other for such damages. Client or MDG, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties described in this paragraph.

18. Client acknowledges and agrees that proper project maintenance is required after the Project is complete. A lack of or improper maintenance in areas such as irrigation equipment may result in damage to property or persons. Client further acknowledges and agrees that, as between the parties to this Agreement, Client is solely responsible for the results of any lack of or improper maintenance.

19. MDG shall maintain records of costs, expenses and billings pertaining to services performed under this Agreement in accordance with generally accepted accounting standards. Such records shall be available to the Client or the Client’s authorized representative at mutually convenient times for a period of at least three (3) years after expiration or termination of this Agreement. Client shall have the right to audit and to verify the details set forth in MDG’s billings, certificates and statements, either before or after payment. The terms of this paragraph shall survive any termination of the Agreement.

20. If either Party to this Agreement institutes a proceeding in court to enforce any provision of this Agreement, or for damages by reason of any breach of this Agreement, then the Prevailing Party will 112
Item 9.

Bedrock Park Rehabilitation
MDG Project No: 2626
April 2, 2025
820 BROADWAY ST CHICO CA 95928 – 530.899.1616 * 916.754.2153 * 805.456.4679 – MELTONDG.COM PAGE 8 OF 10
be entitled to recover from the other Party all costs of the suit, including, without limitation, court costs and such amounts as the court may award as reasonable attorney’s fees and expenses for services rendered to the Prevailing Party during the proceedings.

21. MDG shall treat any Client-supplied information or information pertaining to the Client’s business as confidential and shall not disclose any such information to others except as necessary for the performance of this Agreement or as authorized by the Client in writing.

22. All drawings, documents, etc. prepared by MDG and MDG’s sub-consultants in the course of implementing this Agreement are and remain the property of MDG. The Client has the right to use such materials at its discretion for the project named in this Agreement without further compensation to MDG or to any other party. The Client’s use of provided drawings, documents, etc. and/or the use of incomplete documents outside of the project specified in, or the purpose intended by, this Agreement without written authorization from MDG is not permitted. Any such use will be at the Client’s sole risk. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless MDG, and any of MDG’s sub-consultants, for any claims, damages, losses and expenses, including attorney fees, arising out of or resulting from any unauthorized reuse of, or changes to, any of the Project Documents not performed by MDG.

23. This Agreement may be amended by written agreement of the Parties.

24. This Agreement may be terminated by either party with or without cause, provided the other party is given not less than five calendar (5) days’ written notice of intent to terminate (delivered by certified mail, return receipt requested). Client shall pay MDG the reasonable value of services rendered by MDG or MDG sub-consultants prior to termination.

25. Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to:

Landscape Architects Technical Committee
2420 Del Paso Road, Suite 105, Sacramento, CA 95834. (916) 575-7230 Let us know if you have any questions concerning this proposal. If the above meets your approval, please sign and return a copy.

Sincerely,
Greg Melton, President / CEO
Principal Landscape Architect RLA #4217
Melton Design Group, Inc.
113
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Bedrock Park Rehabilitation
MDG Project No: 2626
April 2, 2025
820 BROADWAY ST CHICO CA 95928 – 530.899.1616 * 916.754.2153 * 805.456.4679 – MELTONDG.COM PAGE 9 OF 10
2025 SCHEDULE OF RATES

MDG PERSONNEL
Principal Landscape Architect $225.00 / hour
Senior Project Manager $205.00 / hour
Project Manager $180.00 / hour
Irrigation Specialist $165.00 / hour
Senior Production Specialist $150.00 / hour
Production Specialist $125.00 / hour
Administration $105.00 / hour
Drone Pilot Technician $195.00 / hour

REIMBURSABLE EXPENSES
B & W Copies 8.5” x 11” $ .42 each
B & W Copies 11 x 17 $ .68 each
Color Copies 8.5 x 11 $ 1.65 each
Color Copies 11 x 17 $ 3.05 each
Binding Covers 8.5 x 11 $ 3.70 each
Binding Covers 11 x 17 $ 7.10 each
B & W 24 x 36 Print $ 6.85 each
B & W 30 x 42 Print $ 10.00 each
Color 24 x 36 Print $35.30 each
Color 30 x 42 Print $51.45 each
Premium Color Glossy Plan Print $76.65 each
Foam Core 24 x 36 $15.75 each
Foam Core 30 x 42 $18.65 each
Flash Drive $11.55 each
Overnight Mail Cost Plus 15%
Courier Cost Plus 15%
Photography Cost Plus 15%
Soils Analysis Cost Plus 15%
Travel / Automobile $ .75 per mile
Note: Rates subject to change after one year of proposal 114
Item 9.

Bedrock Park Rehabilitation
MDG Project No: 2626
April 2, 2025
820 BROADWAY ST CHICO CA 95928 – 530.899.1616 * 916.754.2153 * 805.456.4679 – MELTONDG.COM PAGE 10 OF 10
I hereby authorize Melton Design Group, Inc. to proceed with the work as set forth in this contract.

Date:_____________ By:

Print Name:

Title:

Company:

CONTACT INFO and EMAIL ADDRESS WHERE BILLINGS ARE TO BE SENT:

Print Name and Title:

Company Project # or Reference Name:

Phone #: Email:

Mailing Address:

State / Zip Code:

If more than one recipient for billings, please add Email below.

Email: ________________________________
All checks are to be mailed to: Melton Design Group, Inc. 820 Broadway Street
Chico, CA 95928
Billing Questions: Teresa Walsh, Controller
(530) 899-1616, [email protected]
115
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: JASON WINES, INTERIM CHIEF OF POLICE
RE: COMMAND STAFF STRUCTURAL CHANGE
DATE: APRIL 15, 2025

SUMMARY
To better meet operational needs, staff recommend the conversion of the vacant Assistant Chief of Police allocation to a third Lieutenant allocation within the Police Department.

DISCUSSION
The City of Oroville created an Assistant Chief (AC) of Police position to streamline a succession plan for the Oroville Police Department. Since January 2025, the police department has undergone significant changes in structure, with an emphasis on how to best serve our community. With a fresh direction and a significant shift towards proactive enforcement, I am recommending the creation of a new detective bureau and community response team.

In reviewing a long-term strategy for the department, I feel converting the existing allocation of Assistant Chief to a third Lieutenant position will better meet the needs of the department. The addition of the third lieutenant would allow for the following administrative breakdown (numbers based upon staffing levels):
1) Investigations Lieutenant supervisory responsibilities Detective Bureau: 2-4 detectives, responsible for reactive investigations for all major crimes to included, but not limited to: homicide, child abuse, sexual assaults, violent assaults, any violent felonies.
“Strike” team: One sergeant and three to four detectives responsible for working with patrol and the community to identify problem areas within the community. This team is designed to be proactive in problem solving and community engagement.
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2) Patrol Lieutenant responsibilities
Four patrol teams, each consisting of one sergeant and between 3-5 officers.

School Resource Officers, currently 3 staffed positions 10-12 Municipal Law Enforcement Officers
3) Operations Lieutenant responsibilities
Mandated reporting requirements
Policy development and enforcement
Records/ Office Administration supervision
Dispatch supervision
Equipment and maintenance
District Attorney Liaison
Professional Standards

FISCAL IMPACT
No fiscal impact anticipated.

RECOMMENDATION
APROVE THE DELETION OF THE VACANT ASSISTANT CHIEF ALLOCATION; AND APPROVE THE ADDITION OF A THIRD LIEUTENANT ALLOCATION.

ATTACHMENTS
None.
117
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: JASON WINES, INTERIM CHIEF OF POLICE
RE: CONVERSTION OF TWO UNFILLED MUNICIPAL LAW ENFORCEMENT

ALLOCATIONS TO DISPATCH AND RECORDS TECHNICIAN
DATE: APRIL 15, 2025

SUMMARY
To optimize resources, the department proposes eliminating two unfilled Municipal Law Enforcement (MLE) allocations and reallocating funds to address current staffing shortages, specifically: one (1) Dispatch position and one (1) Records Technician position. These reallocations will improve department efficiency while reducing overall costs.

DISCUSSION
The Oroville Police Department relies on non-sworn Municipal Law Enforcement (MLE) personnel to support patrol operations. MLE personnel assist with lower-priority calls, such as traffic collisions, parking enforcement, cold crime reporting, and homeless encampment issues. The program has also served as a valuable pipeline for developing future police officers.

At the start of FY 2024-25, the department was allocated 17 MLE positions. In late 2024, two allocations were converted to Community Navigators and transferred to Code Enforcement, reducing the total to 15 MLE positions.

Historically, the department has unable to staff more than nine (9) MLEs at a time, and current staffing levels stand at:
 7 active MLEs
 1 assigned to evidence
 1 in background processing
With upcoming academy enrollments and other potential transitions, MLE staffing is projected to decrease. We are currently in the hiring process and have several highly probable candidates, which could increase MLE staffing levels. 118
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FISCAL IMPACT
Negligible. The positions of Dispatcher, Records Technician and MLE are all similar salary ranges and the requested conversion causes no significant budget modifications.

RECOMMENDATION
Approve the reduction of MLE budgeted allocations from 15 to 13; Approve the addition of one (1) Dispatcher allocation; and Approve the addition of one (1) Records Technician allocation. .

ATTACHMENTS
None.
119
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: JASON WINES, INTERIM CHIEF OF POLICE
RE: PURCHASE AND UPFITTING OF FIVE NEW POLICE VEHICLES FOR

POLICE DEPARTMENT
DATE: APRIL 15, 2025

SUMMARY
The Council will consider authorizing, not to exceed $275,000, for the purchase and equipment upfitting of five new vehicles for the Oroville Police Department.

DISCUSSION
The Oroville Police Department is requesting a not to exceed cost of $275,000 to purchase and equip five new vehicles to enable newly hired administrative and investigative personnel with functioning police vehicles. After a thorough review of existing equipment, staff are lacking sufficient vehicles to meet our projected staffing levels. Based upon current hiring trends, we are not anticipating the need to purchase all vehicles needed when fully staffed, however we are in immediate need of five nonpatrol vehicles. The purchase of these vehicles will help fill immediate needs and directly support the mission of the Oroville Police Department and prevent sworn personnel from driving their personal vehicles in a police function, as has recently happened.

In addition, after further review of our fleet, staff found some administrative vehicles are not fuel efficient and are designed for a patrol function. Patrol vehicles have a specific purpose and are outfitted accordingly, which is not necessary for administrative or investigative capacity. The requested vehicles will maintain a police function, but will focus on enhanced fuel efficiency, support investigative efforts and be equipped only with the necessary equipment. This investment is essential to ensure investigators have reliable transportation and are equipped with the necessary tools to respond effectively to emergencies and conduct critical investigations, without the additional costs of a regular patrol vehicle.

Two of the requested vehicles will be designated for administrative use. These vehicles will prioritize fuel efficiency to minimize operational costs while allowing supervisors and 120
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command staff to respond promptly to incidents, attend community meetings, and support field operations as needed. Investing in fuel-efficient models will also reduce the department's environmental footprint. Whereas normal, fully equipped vehicles cost between $75,000 - $80,000, transitioning to smaller vehicles with reduced equipment reduces the purchase and installation cost to a range of $40,000 to $45,000. Staff have received a vehicle bid estimate, and another for equipment, for approximately $42,000, for a total of $84,000 for these two administrative vehicles.

The remaining three vehicles will support the Investigations Division. These vehicles are vital for conducting surveillance, gathering intelligence, and performing other specialized duties. Investigators often require unmarked vehicles with discreet profiles to operate effectively in covert scenarios. Outfitting these vehicles with covert radios, emergency lights, and sirens ensures investigators can still effectively respond to emergent situations while maintaining necessary communication with dispatch and other officers. The Department is intending to use $185,000 for the purchase of said vehicles and equipment.

This $269,000 investment will provide the Oroville Police Department with reliable, modern vehicles that align with the department's mission to protect and serve the community. Ensuring officers have dependable equipment directly contributes to enhanced safety and improved service for Oroville residents.

While we expect the cost to be what we have current bids, a not to exceed value of $275,000 is requested to ensure any unforeseen costs are accounted for.

FISCAL IMPACT
Not to exceed $275,000 to be allocated from the Capital Asset Replacement fund 300.3000.8020 for the immediate purchase of five vehicles.

RECOMMENDATION
Authorize $275,000 for the Oroville Police Department to purchase five new vehicles.

ATTACHMENTS
None.
121
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN AND COUNCIL MEMBERS
FROM: JASON WINES, INTERIM CHIEF OF POLICE

KELIECIA RILEY, PUBLIC INFORMATION OFFICER
RE: PURCHASE OF COMMUNITY CONNECT (SPIDR SUITE) AUTOMATED

NOTIFICATION SYSTEMS SUBSCRIPTION
DATE: APRIL 15, 2025

SUMMARY
The Council shall consider authorizing the Oroville Police Department (OPD) to purchase Community Connect (SPIDR Suite) Automated Notification Systems for one year to improve customer service and communication within the City.

DISCUSSION
OPD is committed to improving its services to the community by leveraging modern technology to enhance communication and transparency. Currently, communication between the police department and the public, particularly crime victims, witnesses, and reporting parties, is handled manually or through traditional means, which can result in delays or gaps in providing timely updates. Community Connect (SPIDR Suite) is a leading technology platform designed to automate police department notifications and surveys. It allows departments to send personalized updates via text and email, keeping victims and reporting parties informed on the status of their cases and promoting transparency in policing. The system also enables feedback collection to improve public safety services. This would allow the OPD to increase efficiency and engagement while reducing administrative workload.

The Community Connect (SPIDR Suite) system is widely adopted by law enforcement agencies across the country, with demonstrated results in increasing public satisfaction and trust. Key features of the system that would directly benefit and improve the service of the department include:
 Automated Communication & Community Engagement: Provides real-time updates to 9-1-1 callers, reporting parties, and crime victims via text messages and emails. Ensures immediate acknowledgment of calls and informs of delays or case progress. Sends customized notifications and surveys to gather community feedback.
122
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 Patrol Module: Updates 9-1-1 callers with response times, delays, and case closures.
 Investigation Module: Keeps crime victims informed about case progress, detective assignments, and court proceedings.
 Insights Module: Gathers feedback from community members via automated, mobile-friendly surveys.
 Community Engagement Module: Enables agencies to send updates on road closures, public events, and safety notifications.
 Integration: Works with existing CAD and RMS systems, offering customizable workflows and multilingual support.
 Public Trust & Transparency: Enhances community relationships by proactively providing updates and reducing non-emergency calls.
 Data-Driven Insights: Provides analytics dashboards and survey feedback to measure performance and improve service quality.

FISCAL IMPACT
The total cost for implementing Community Connect (SPIDR Suite) is $24,840.00 for the first year, including a 10% discounted setup fee and taxes. Annual subscription costs thereafter will be $15,840.00 per year. These funds are proposed to come from the Police Department’s Software Expense Budget 6410.

RECOMMENDATION
Authorize Community Connect (SPIDR Suite) subscription; and Authorize staff to sign necessary documents.

ATTACHMENTS
None.
123
Item 13.

SPIDR
Tech
Provide the Service Your
Community Deserves 124
Item 13.

You are an essential service organization. Yet the bar for what is expected continues to rise because of the service delivered in the private sector, often using technology.

Community members trust organizations that provide
immediate communication and transparency.

These same innovative solutions can help your agency serve people the way they want to be served without an additional resource burden. This care can translate into goodwill.

Our platform enables you to provide better service by
automating 9-1-1 caller and reporting party updates,
providing enhanced victim care, and allowing for ongoing communications with your community.

Building Goodwill
with Community
Engagement
Patrol
Module
Investigation
Module
Insights
Module
Community
Engagement
125
Item 13.

Serve people where they are—
the way they want to be served
Your relationship with your community begins with your
customers. Build trust while optimizing your agency's
operations with the world’s first automated customer
service solution for public safety.

The suite builds upon best practices in the private sector and development was driven by years of on-the-ground
experience in law enforcement. SPIDR Tech is designed
to reduce administrative call volumes after a request for service is made, as well as lower resource demand on
dispatchers, detectives, patrol officers, and other staff.

Enhancing these communications helps public safety
agencies improve public perception, build goodwill, and decrease liability.

Versaterm’s
SPIDR Tech
126
Item 13.

How SPIDR Tech Works
Update 9-1-1 callers, reporting parties, and victims automatically with customizable text messages and emails triggered by your RMS and CAD data. Send text-based surveys after an interaction with your agency to gather feedback and gain insights.

SPIDR Tech fits around your communications and investigation workflows.

IDENTIFY
Determines the best way
to engage the victim or
caller: email or text
SEND
Automatically
sends a custom
message
GATHER
Collects feedback
through mobile-friendly
surveys

INTEGRATE
Connects with
your agency's
CAD/RMS system
127
Item 13.

Features
Total Control
Decide which CAD calls and crimes
generate an automated message
Easily Customizable
Choose your message text,
questions, and when it should be sent
Multilingual
Provide translations for languages
represented within your community
Simple Integration
Keep your existing CAD and RMS and
let the platform modernize it
Fully Automated Surveys
Surveys are triggered by your RMS
and CAD data
Built-In Analysis
Reports show trends based on
variables such as location, officer,
crime type, and more
High Response Rate
Mobile-friendly surveys sent at
optimal times have seen a higher
response rate compared to
traditional survey methods
128
Item 13.

Provide immediate communication
after an emergency call
Ensure emergency lines remain more available by
communicating with 9-1-1 callers and reporting parties
about the status of their request. By keeping them
informed and reassured, you can reduce the number of
admin calls required as well as callbacks.

Patrol Module
Acknowledge Callers
Once an event is generated in your CAD, you can
automatically send a text acknowledging the
call and provide them with additional
information and resources
Inform of Delays
If an event is waiting in your CAD for an
extended period, you can automatically send a
text informing them of the delay
Close the Loop
Once an event is cleared, the Patrol module can
automatically send a text to the caller asking for
feedback on their interaction
129
Item 13.

Declining satisfaction
Lack of regular communication can lead to
dissatisfaction or a negative perception of your agency Improve satisfaction with automatic
informational updates and resources related
to their call or situation
How Your Agency Benefits
High call volumes & workloads
Can create a perception of unresponsiveness
Relieve stress on dispatchers,
officers, and others by reducing admin
calls and callbacks
Difficulty gathering feedback
Typical methods have a <1% response rate and may
not be from those who received service
Send automatically and directly
to the person after an interaction
Wavering morale
Difficulty collecting and sharing positive feedback
Support a positive culture and
boost morale with near real-time
quantifiable data
Escalating liabilities & problems
Low visibility into issues that could become
larger problems
Identify improvement areas
before they get out of control using
survey insights
130
Item 13.

SPIDR Tech
Modules
131
Item 13.

Designed to Fit Your
Agency’s Needs
Patrol
Acknowledge & update
your 9-1-1 callers and
reporting parties
Investigations
Communicate with & provide
more support for crime victims
during the investigation
Insights
Gather & analyze
feedback on your
services
Community Engagement
Allow community members
to opt-in to receive important
messages and surveys
132
Item 13.

Officers
Your dispatchers can only convey a limited
amount of information to callers before the
call ends. You can set expectations for your
response by providing updates on officer
arrival times or sending special instructions.

By providing basic updates about their call,
you reduce the likelihood that they are going
to contact you for more information which
reduces admin calls. You also improve their
experience and enhance the perception of
your agency with that caller.

Community Members
Whether they’re a victim, witness, or passerby,
calling 9-1-1 can be extremely stressful. They
spend their time giving dispatch the needed
information while gaining very little
information in return.

The Patrol Module allows your agency to
provide automated updates, such as
acknowledging the call, offering resources, or
letting them know there will be a delay. This
alleviates community member frustration of
not knowing what is happening.

Automated Updates
Reporting parties are your customers, too. Some may be calling you on their worst day, while others may be calling as a good Samaritan

BENEFITS FOR
133
Item 13.

Offer your crime victims more care
Delivering outstanding service to crime victims is an important part of your agency’s work. Once an officer submits a crime report, the platform can automatically begin sending follow-up emails and text messages that will keep them informed as the investigation progresses. Agencies have seen a 40% decrease in incoming administrative call volume with this module alone.

Investigation Module
Acknowledge
Once a crime report has been submitted, the module can
automatically send an email and/or text message to victims.

This provides them with the information they need and help understanding the next steps
Close the Loop
When an arrest is made, updates victims automatically of any court proceedings or case-related information
Keep Victims Updated
Automatically send emails and text messages to victims, including detective assignments, case dispositions, and any other updates in your RMS and case management systems
134
Item 13.

Community Members
Crime victims want to know that they have
been heard and something is being done.

They need basic information, such as their
report number or the name of the officer who
took their report.

With the Investigations Module, you can
provide what they require before they feel the
need to call the department and ask. This
type of full-service engagement matches the
level of expectation set by what they
experience in the private sector.

Officers
Community members often feel like they must
jump through hoops to get the service they
want, and they often lodge complaints or walk
away with a negative perception of law
enforcement. Every time that happens, it costs
your agency money and makes it more
difficult to accomplish your mission.

This module ensures that every victim gets
the information they need, preventing those
negative outcomes. Not only does this help
improve your victim experiences, it mitigates
liability and saves your agency personnel time.

Serve Crime Victims
Regulations to provide more services and support to victims of crime from social agencies continues to grow and many require notifications about the investigation, court dates, and criminal releases

BENEFITS FOR
135
Item 13.

Measure and improve your
community interactions
Gather consistent, quantifiable feedback from the
community members you interact with. Turn this feedback into actionable insights, and always know where you stand.

Automatically send short, mobile-friendly surveys after a victim or 9-1-1 caller interacts with your agency.

Insights Module
Automated Surveys
Gather consistent, quantifiable feedback from the
community members who interact with your
officers, dispatchers, and others
Customizable Questions
Ask the questions that matter most to you
and your community
Analyze Via Spotlight Dashboard
Results of each survey response is added to the
dashboard for visualization (charts, graphs, etc.)
and analysis, including raw data than can be filtered
136
Item 13.

Actionable Insights
Community Members
Give community members a convenient way
to provide feedback on their interaction with
officers, call-takers, and other staff. In
addition to high-level customer satisfaction
questions, you can ask about any issues
your community cares about. They’ll
automatically receive a text with a link to a
short, mobile-friendly survey.

Officers
Most agencies have difficulty getting
quantitative data on how their community
feels about their service. At best, they
may send a survey through the city once
every couple years. Automatically collecting
survey information from the people who
interact with your officers cuts through the
noise so you can measure satisfaction over
time and identify problems early. Agencies
are using this survey data for CompStat and
to quantify their success.

Ongoing survey data lets you develop a baseline of customer satisfaction and see how the community responds to changes and initiatives within your organization

BENEFITS FOR
137
Item 13.

Push out key updates and surveys to opted-in community
members without needing to rely on social media
Send Text Blast
Notifications
Alert community members
of active road closures or
other incidents that might
impact access or travel in
certain areas
Ask Your Community
for Feedback
Create ongoing engagement with
regular communications and
requests for feedback on various
topics – multilingual and list
segmentation options available
Invite Your
Community to Events
Let community members
know about upcoming events
such as quarterly agency
meetings or meet-and-greet
opportunities
Connect with
Your Community
138
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Testimonials
139
Item 13.

Testimonials
SPIDR Tech helps public
safety agencies go from
behind-the-curve to
industry leaders when it
comes to customer
service.
— Chief (Ret.) Jeff Halstead,
Fort Worth Police Department, TX
SPIDR Tech is helping us
complete telephonic
reports, which are vital to
our COVID response plan.

It is keeping both our
officers and our
community members
safer while we adapt to
these new circumstances.
— Chief William McManus,
San Antonio Police Department, TX
SPIDR Tech not only
saved us tens of
thousands of dollars, but
also thousands of hours
of manpower. And we’re
providing our community
with customer service
that we couldn’t have
provided before.
— Chief John Peters,
Grover Beach Police Department, CA
140
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Copyright 2023 Versaterm Public Safety
rev20230615
About Us
SPIDR Tech, a Versaterm Public Safety company, was
founded by former law enforcement officers to help
agencies leverage their own data to improve public
perception and increase efficiency in excellent customer service. Our solutions keep community members
apprised of all case updates through automated
communications over text or email. Visit spidrtech.com.

Versaterm Public Safety is a global public safety solutions company helping agencies transform their organizations.

We have an ecosystem that enhances community safety
by creating purposeful integrations. Formed in 1977, our dedication to public safety is demonstrated by an
unwavering commitment to customer satisfaction and
outcomes powered by innovative solutions developed
with innovative technologies. Visit versaterm.com.
141
Item 13.

SPIDR Engage Platform
Technical Overview
Abstract
This document provides a high-level overview of the SPIDR Engage platform from a technical perspective. The goal of this document is to provide technical personnel with the information needed to assess the scope and the feasibility of deploying the Engage platform. SPIDR provides interfaces with your agency’s existing systems as a professional service, which is included in our contract. The technical aspects of most deployments are typically completed within 1 - 2 weeks.

Platform Overview
The SPIDR Engage platform is a cloud-based, software as a service platform that is used by dozens of agencies to provide automatic, templated communications to 9-1-1 callers and victims of crime. To do so, the platform integrates with your agency’s existing CAD & RMS systems in a read-only fashion.

Highly Configurable
The platform is highly configurable and modular, allowing for complete customization to match your agency’s policy. All messaging is disabled by default. During the deployment process, our customer success team will work with your agency’s personnel to determine the specific scenarios in which messages should or should not be delivered.

Configuration options include (but are not limited to):
● What call types & offense codes should generate messages ● What call types & offense codes should prevent messages from being generated ● The contents of each message (on a per-category basis) ● The amount of time to delay before sending a message (on a per-category basis) ● “Do Not Disturb” windows
● The maximum age of data received (to prevent undesired messaging for old cases) SPIDR Tech - Technical Overview
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Modular Functionality
The platform is broken down into specific modules that align with the systems they integrate with. With the exception of the Insights module, each module can be deployed & function separately from the others.

Patrol Module
● Integrates with CAD
● Automatically sends text messages to 9-1-1 callers:
○ As a receipt for a call for service
○ To inform the recipient of a delayed arrival after a pre-configured threshold Investigations Module
● Integrates with RMS
● Automatically sends text messages and emails to victims of crime:
○ When a crime report filed and approved
○ When an arrest is made
○ When a detective is assigned
○ When the case status is updated
Insights Module
● No additional interfaces needed
● Automatically sends survey invites to 9-1-1 callers and victims of crime ● Surveys are filled out on an online, mobile-friendly web page ● Results are automatically emailed to your agency on a daily basis Cloud-based Infrastructure
Lightweight Infrastructure
As a cloud-based service, nearly all of the platform’s infrastructure is hosted within the cloud -- only the data interfaces need to be hosted within your agency’s network. The data interfaces consist of PowerShell scripts that can be deployed as Windows Scheduled Tasks to any machine running Windows Server 2016 or newer. These interfaces are lightweight (queries are incremental and read-only) and can be deployed alongside pre-existing interfaces on a pre-existing machine. We recommend provisioning a small SQL Server database for interface logging purposes (less than 1 GB in size).

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Hosted Within AWS GovCloud
SPIDR’s infrastructure is hosted within the us-gov-west-1 region of the Amazon Web Services (AWS) GovCloud offering. GovCloud regions comply with the FedRAMP High baseline, and have been used by multiple agencies to run CJIS workloads in the cloud.

CJIS Compliance
We follow the CJIS Policy guidelines as a framework for our security posture. All of SPIDR’s employees have signed the CJIS Security Addendum, and a detailed matrix of our compliance with the CJIS Policy is available upon request. All data (including backups) within our platform is encrypted in-transit and at-rest.

CAD / RMS Interfaces
The platform has been integrated with a number of existing CAD / RMS vendors. We provide interfaces with CAD / RMS systems as a professional service which is included in our standard contract. These interfaces are designed to be as light-weight as possible. From start to finish, interfaces with CAD / RMS systems are typically accomplished within 1 - 2 weeks, and usually only require 1 - 2 business days of implementation effort.

A typical interface consists of a PowerShell script that is deployed as a Windows Scheduled Task within your agency’s network that runs read-only, incremental queries against a SQL-based datasource. The actual setup and configuration of an interface is done under the supervision of your agency’s technical staff. As these interfaces are read-only, no data is written back to the source CAD / RMS, and it is usually not necessary to involve the CAD / RMS vendor in the interfacing process.

Pre-existing Interfaces
SPIDR has a library of pre-existing interfaces for a number of common CAD / RMS vendors and systems. These pre-existing interfaces may be leveraged as a starting point for your agency’s own interface, reducing the amount of time and effort needed to implement the platform.

Interface Customization
SPIDR’s interfaces are flexible, and can be tailored to meet the specific requirements of your agency. Our interfaces are developed to transfer only the data needed to power the platform, and data redaction / suppression can be performed agency-side before leaving your agency’s network.

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Data Used
SPIDR recommends that the scope of data to be sent to the platform be limited to only the data required to actually power the platform. This ensures that our interfaces are light-weight and limits the exposure of your agency’s data.

For CAD interfaces, the platform requires basic CAD event metadata, including:
● CAD event number
● Timestamps (call taken, dispatched, en-route, on-scene, cleared, closed) ● Call type
● Reporting party phone number
For RMS interfaces, the platform requires basic case metadata, including:
● Case report number
● Report date & time
● Division / beat
● Case management information
○ Assigned personnel
○ Case status
○ Case status timestamps
● Involved parties
○ Name
○ Contact information
● Offense codes
For a more detailed look at the data points used to power the platform, our data points documentation is available upon request.

Domain White Labeling
The platform offers the ability to fully brand all messages and links with your agency’s logos and URLs. To accomplish this, the customer agency selects a new subdomain on top of the agency’s existing DNS infrastructure to transparently route all of the Engage platform’s services through.

DNS Implementation
SPIDR will provide 4 CNAME records for the agency’s chosen subdomain. These records provide standalone web and email services for the Engage platform -- there is no need to SPIDR Tech - Technical Overview
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modify your agency’s existing web or email infrastructure to integrate the platform. Email services for the subdomain are automatically secured using SPF and DKIM records. Web services are secured through the use of SSL certificates, TLS connections, and HTTPS.

User Management
The platform offers Single Sign On (SSO) through an integration with your agency’s identity provider. This approach allows for centralized user management using your agency’s pre-existing directory and is our recommended approach for when a SAML 2.0-compliant identity provider is available.

For agencies that do not have AD FS or an equivalent identity provider currently deployed, we offer a CJIS-compliant password-based authentication solution that is internal to the platform as a backup.

Given the automated nature of the platform, we have generally found that individuals who work in analytical and/or administrative capacities benefit the most from having login access. The platform does not depend on users logging in. Providing login access to the rest of your agency’s staff is optional.

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This quote does not include any applicable taxes.

Signature: _____________________________________
Name: _____________________________________
TERM:

By signing this quote, the Customer is hereby bound to the service for the period described and/or to purchase the products listed for the grand total stated herein. A signed quote transmitted through email is valid and binding even if an original paper document bearing the customer's original signature is not delivered.

Grand Total USD 24,840.00
Subtotal USD 24,840.00
Recurring Charge USD 15,840.00
Total
One-Time Charge USD 9,000.00
Total
Contract Term 1 Year
Net Terms Net 30
Quote Currency USD
2055 Lincoln Street
Oroville CA 95966
USA
Bill To
Email [email protected]
Phone (530)538-2481
Account Name Oroville Police Department (CA)
Title Administrative Assistant
Contact Name Keliecia Riley
Expiration Date 2025-06-30
Quote Number 00005373
Email [email protected]
Created Date 2025-02-25
Oroville Police Department (CA) - SPIDR Suite -
FY24
Quote Name
Prepared By Michael Shaw
Versaterm Public Safety US, Inc.
1 North MacDonald, Suite 500
Mesa, Arizona USA
85201
Company Information
Customer Information
Quote Line Items
Product Billing Type Quantity Sales Price Total Price Line Item Description SPIDR Platform: Patrol Module Recurring 40.00 USD 99.00 USD 3,960.00 SPIDR Platform: Investigations Module Recurring 40.00 USD 99.00 USD 3,960.00 SPIDR Platform: Insights Module Recurring 40.00 USD 99.00 USD 3,960.00 Community Engagement Module - Level 2 Recurring 40.00 USD 99.00 USD 3,960.00 Deployment and Installation: Three System Deployment One-Time 1.00 USD 9,000.00 USD 9,000.00 10% Discount Totals
Terms and Conditions
Quote Acceptance
A-3545
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This quote does not include any applicable taxes.

Title: _____________________________________
Date: _____________________________________
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CITY OF OROVILLE

STAFF REPORT
TO: MAYOR PITTMAN & COUNCIL MEMBERS
FROM: PATRICK PIATT, COMMUNITY DEVELOPMENT DIRECTOR
RE: FIRST READING OF AN ORDINANCE TO ADOPT THE UPDATED

STATE OF CALIFORNIA LOCAL RESPONSIBILITY AREA FIRE

HAZARD SEVERITY ZONE MAP
DATE: APRIL 15, 2025

SUMMARY
The California Department of Forestry and Fire Protection (CAL FIRE) has updated the Fire Hazard Severity Zone (FHSZ) map, identifying areas within the City of Oroville that are designated as Moderate, High, or Very High Fire Hazard Severity Zones. Pursuant to California Government Code Section 51179(a), the City is required to adopt these updated designations within 120 days of receiving CAL FIRE's recommendations.

DISCUSSION
The State of California requires local jurisdictions to integrate updated Fire Hazard Severity Zone maps into their planning processes to enhance public safety. These maps are based on scientific assessments that consider vegetation, topography, fire history, and climate trends. The new designations impact building codes, land use planning, real estate disclosures, and fire prevention efforts.

Key implications of adopting the updated FHSZ map include:
 Building Code Compliance: Structures in designated fire hazard zones must meet enhanced fire-resistant construction standards.
 Defensible Space Requirements: Property owners must clear vegetation and maintain defensible space to mitigate fire risks.
 Real Estate Disclosure Obligations: Sellers must inform buyers if a property is located in a fire hazard zone.
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 Insurance Considerations: Insurance providers may use these designations to determine coverage requirements and premiums.

Failure to adopt the updated map may result in state non-compliance, impact funding eligibility, and increase wildfire risk exposure. The City’s adoption of this ordinance will ensure alignment with state regulations and enhance fire safety efforts.

FISCAL IMPACT
There is no direct financial cost associated with adopting the updated FHSZ map.

However, compliance with state-mandated building standards and fire prevention measures may require additional administrative resources for enforcement and public outreach. Staff will monitor these impacts and provide updates as needed.

ACTION REQUESTED -

1. Conduct a first reading and introduce the ordinance adopting the updated Fire Hazard Severity Zone map as provided by CAL FIRE.

2. Direct staff to implement public outreach efforts to inform affected property owners and stakeholders.

3. Authorize city departments to integrate updated fire safety requirements into planning and permitting processes.

ATTACHMENTS

1. Proposed Ordinance for Adoption of the Updated Fire Hazard Severity Zone Map.

2. Updated Fire Hazard Severity Zone Map for the City of Oroville. 150
Item 14.

CITY OF OROVILLE
ORDINANCE NO. 1889

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OROVILLE ADOPTING THE UPDATED CAL FIRE 2025 LOCAL RESPONSIBILITY AREA

FIRE HAZARD SEVERITY ZONE MAP FOR THE CITY OF OROVILLE
WHERAS, the California Department of Forestry and Fire Protection (CAL FIRE) has updated the Fire Hazard Severity Zone (FHSZ) map, identifying areas within the City of Oroville as Moderate, High, or Very High Fire Hazard Severity Zones.

WHERAS, California Government Code Section 51179(a) mandates that local agencies designate these zones by ordinance within 120 days of receiving CAL FIRE's recommendations WHERAS, adoption of these designations is essential to enhance public safety, ensure compliance with state building standards, and implement effective fire prevention strategies.

NOW THEREFORE
SECTION 1. Chapter 15.60 (FIRE CODE) of the Oroville Municipal Code is amended to include the following: Section 15.60.050 – Local Responsibility Area Fire Hazard Severity Zone
The City of Oroville hereby designates the Fire Hazard Severity Zones recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178. Approved by the City, the map is hereby incorporated by reference and entitled “The City of Oroville Fire Hazard Severity Zones,” dated January 22, 2025.

SECTION 2. The City Administrator, or designee, is directed to:

A. Ensure that all relevant city codes, policies, and procedures are updated to reflect these designations.

B. Collaborate with the Building Department to enforce applicable building standards within these zones.

C. Work with the Fire Department to promote and enforce defensible space requirements.

D. Conduct public outreach to inform residents and property owners about the implications of these designations.

SECTION 3. Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3)[General Rule Exemption], this ordinance is exempt from CEQA in that the adoption and implementation would not result in a direct and significantly adverse effect upon the environment.

SECTION 4. This ordinance shall take effect thirty (30) days after its passage. Before the expiration of fifteen (15) days after its passage, this ordinance or a summary thereof shall be published in a newspaper of general circulation published and circulated within the City of Oroville along with the names of the members of the City Council of Oroville voting for and against same.

PASSED AND ADOPTED By the City Council of the City of Oroville, County of Butte, State of California, on this day of 2025, by the following vote:

AYES:

NOES:
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ABSENT:

ABSTAIN:
_______________________________
David Pittman, Mayor
ATTEST:

__________________________________
Kayla Reaster, Assistant City Clerk
APPROVED AS TO FORM:
_____________________________
Scott E. Huber, City Attorney
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Fire Hazard Safety Zone Map for Oroville
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Business Assistance and Housing Development
MARCH 2025
Loan Portfolio Balance: $48,496,993.31
Number of Loans 339 Loans in Default 4
Late Payment
Notices
2 Late Insurance
Notices
1 Annual Inspections
Complete
0 Annual Certs
Received
242
Loans in Default-4

1. 785 Bird St. Notice of Default received and letter to homeowner mailed. The home was listed for sale but fell out of escrow. A Notice of Sale was recorded for 3/19/25. City approved not redeeming this foreclosure and letting it go to the primary lender. Sale was postponed to 5/21/2025.

2. 9 Midway. Notice of Default was recorded 12/30/2024. Letter sent to homeowner without response. Working on Staff Report for council Action.

3. 58 La Cresenta Dr. Notice of Default was recorded 03/04/2025. The letter was sent to the homeowner without response. Payoff requested from the primary mortgage holder.

Deceased Borrower-1

4. 6 Golden Eagle Rd. Sent letter to the Estate 7/11/2024. Son is applying to assume the loan.

Borrower submitted application and is eligible to assume. Staff is preparing the Loan Assumption Agreement to execute.

Resolved Defaults-2

1. 2170 Mitchell Ave. Recission Recorded 03/05/2025

2. 48 Russel Proctor Way. Sold at Auction. City will recoup losses.

Loan Portfolio Analysis
Rehab Loans: 31 ($1,220,174)
FTHB Loans: 275 ($18,877,837)
Economic Development Loans: 1($166,824)
Landscape Loans: 3 ($13,051)
Housing Development: 14 ($27,253,863)
City Employee Mortgage: 5 ($175,000)
Lease to Purchase: 5 ($4297,984)
Payoff Requests Processed (2025): 7
Loans Repaid FY -24-25: 11 Payoff Received: $761,049
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First Time Home Buyer Program-City Program
Applications Received: 2 Applications under Review: 3
Loans Approved: 1 Loans Closed FY 24-25: 5
First Time Home Buyer Program-County Program administered by City Applications Received: 1 Applications under Review: 1
Loans Approved: 0 Loans Closed FY 24-25: 2
Owner Occupied Rehabilitation
Applications Received: 3 Applications under Review: 1
Loans Approved: 0 Rehab in Process: 1
Loans Closed FY 24-25: 2
Grants Submitted FY23-24 and 24-25

1. Permanent Local Housing Allocation (PLHA)22-PLHACOM-17810: $2,500,000 for Lincoln Village Apartments-awarded. Loan was disbursed 01/7/25.

2. 23-ERF-3L-00009 Encampment Resolution Funds-Mission Esperanza: $1,730,450-Awarded.

3. Affordable Housing and Sustainable Communities (AHSC)- Nelson Point Apartments-Not awarded.

4. 2023 Community Development Block Grant Amend 1: Fire Truck Purchase-Not awarded.

5. 20-PLHA-15545 Grant Application for years 21-22 of 5-year allocation $336,105: Owneroccupied Rehabilitation-awarded. Awarded 10/29/24.

6. 2023 HOME Investment Partnership: $500,000 for FTHB program-Awarded.

7. 2024 CDBG Program Income Only: $1,500,000 for FTHB program-Awarded 10/29/24.

8. 2024 CDBG General Allocation: $3,100,000 for Fire Truck, Fire Engine and Fire Equipmentconditional award received.

9. 2024 CDBG General Allocation: $100,000 for Catalyst Domestic Violence-conditional award received.

10. 2024 CDBG General Allocation: $164,486 for South Oroville Drainage Feasibility StudyConditional award received.

11. 20-PLHA-15545 Grant Application for year 2023 of 5-year allocation $83,338: Owner-occupied Rehabilitation-awarded

12. Current Project Highlights
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1. Lincoln Village Apartments- Completed and currently 100% leased.

2. Lincoln Street Senior Apartments-Submitted Financing package to the State with request for an extension. Submitted application for 20DRMHP Funds. These funds were awarded, as well as Tax credits. Currently working on obtaining Notice to Proceed from the State and working on obtaining a Will-Serve letter from SCOR and LOAUPUD. The project was awarded an additional $4,325,000 from CDBG-DR to be administered by the State.

3. Mission Esperanza-Under construction, pallet shelters are being installed, staffing on-boarding and training is underway. Project will be complete by the end of April without power. Projection to open in June 2025 due to not receiving the PGE gear switch for power until June. Awarded and disbursed Housing Program Fund grant of $100,000 for operations.

4. Neighborhood Cleanup Program- grant is 70% expended.

5. Improvements to Oroville Convention Center-Project complete. Grant is 100% expended, but still expending general administration.

6. Veteran’s Village-City released Tranche 1 on 09/25/2024 to VHDC. Plans and Specs, environmental review underway. The City solar array was built in the City easement to access the project, working with VHDC and City engineering to determine remedy.

7. Prepared the required updates to HOME Program Guidelines and security documents. These were submitted to the State for approval. Pending.

8. 3235 Burlington Ave.-Foreclosure complete, Exempt Surplus Property submitted and approve by State. The City will list it in February 2025 due to repairs suggested by City’s realtor.

9. Will begin a marketing campaign in February 2025 for both the FTHB and OOR Program applicants

10. Annual Portfolio Certification and Drive-by Inspections are underway for 2025, will be ongoing until complete.

11. 1218 Bird Street’s listing is in escrow. Several repairs were suggested to be made due to the fact that it’s an FHA loan. Those repairs are underway, HVAC system was stolen and is in the process of being replaced.

12. Housing Element Annual Report and SB341 Annual Report but submitted prior to April 1 deadline. 157
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Oroville City CouncilApril 15, 2025

Oroville City Council
April 15, 2025