Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.
Agenda Item time estimates: (Presentation / Council Discussion / Public Comment) AGENDA
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Council Chambers, 305 West Third Street
February 1, 2022
Regular Meeting - 6:00 PM
Zoom details to call-in for public comment during a meeting:
1. Dial Phone Number: (888) 475-4499
2. Enter Meeting ID: 876 6826 6991
3. Passcode: 432678
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom calling in steps listed above. Once the Mayor calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room.
This meeting is being held in accordance with Assembly Bill 361, allowing members of the City Council, members of the public and staff to participate via teleconference.
Consistent with City policies imposed to promote social distancing, the facility where the City Council regularly meets is temporarily closed to the public. The public is encouraged to view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews. Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city-meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.
YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:
1. EMAILING COMMENTS OR REQUESTING TO SIGN UP TO SPEAK BEFORE THE MEETING a. Submit an email to [email protected] no later than 3 p.m. on the day of the meeting (Please indicate the agenda item number in the subject line). All email correspondence will be forwarded to the City Council prior to the start of the meeting and made part of the legislative record.
b. Submit a request to speak by no later than 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/city- meetings, emailing the City Clerk at [email protected], or calling the City Clerk at (805) 385-7803.
2. PROVIDING PUBLIC COMMENTS DURING THE MEETING
a. To provide public comment without requesting to speak prior to the meeting, during the meeting dial (888) 475-4499 and enter the Meeting ID and Passcode listed above as the Zoom details for this meeting. b. Public comments on agenda items shall be taken following the announcement of the item. After the item is announced, members of the public shall have three minutes to register or otherwise be recognized for the purpose of providing public comment. During this three-minute time period, public comments may be taken and the City Council or staff may discuss the item being considered or briefly respond to public comments.
Detailed participation instructions can be found at www.oxnard.org/city-meetings.
In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet-based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering
AMENDED AGENDA
J.1 PUBLIC HEARING – Redistricting Memo Added
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public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored. * The City has filed pre-election and post-election lawsuits regarding the validity of Measure M.
A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council
B. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.
C. CEREMONIAL ITEMS
1. SUBJECT: Presentation of a Proclamation Designating the Month of February, 2022 as "Black History Month."
2. SUBJECT: Presentation of a Resolution to Roger Brooks for over Twenty-Seven Years of Service to the City of Oxnard.
D. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After thirty minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.
E. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.
1. City Manager Department
SUBJECT: COVID-19 Update from Director of Emergency Services. (10/5/5)
RECOMMENDATION: That the City Council:
1. Receive and file an update from the Director of Emergency Services on the COVID19 Local Emergency; and
2. Re-authorize remote teleconference meetings of the legislative bodies of the City of Oxnard in accordance with Assembly Bill 361 based on the following findings: (i) The City’s COVID-19 Comprehensive Policy and Protocol imposes measures to promote social distancing; (ii) The Governor's proclaimed state of emergency remains in effect; (iii) Ventura County’s COVID-19 case rate is still considered widespread community transmission by the Centers for Disease Control and Prevention and the California Department of Public Health; (iv) On December 29,
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2021, in response to the increased transmission of COVID-19 in Ventura County, the City Manager announced the closure of Oxnard City Hall, and most City facilities and programs; (v) The County of Ventura closed its buildings to the public effective Wednesday, January 5, 2022, for a three-week period, as a precautionary measure to slow the spread of COVID-19; and (vi) As a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
Legislative Body: City Council
Contact: Alexander Nguyen, (805) 385-7430
F. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY
BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.
G. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.
H. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.
I. INFORMATION/CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the City Council approve the minutes of the January 4, 2022 regular meeting and the January 6, 2022 special meeting as presented.
Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805
2. Public Works Department
SUBJECT: Second Amendment to Huitt-Zollars, Inc. Agreement 8790-19-PW – Oxnard Boulevard Bicycle Facilities Installation.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Second Amendment to Agreement 8790-19-PW with Huitt-Zollars, Inc., in the amount of $43,598 for a new not to exceed agreement amount of $243,561 for the Oxnard Boulevard Bicycle Facilities Installation, PW 19-96, Project No.183101.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
3. Public Works Department
SUBJECT: Agreement A-8427 to GSE Construction Company, Inc. for the Blending Station 4
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Pipe Island Improvement Project, Specification No. PW 21-77.
RECOMMENDATION: That the City Council approve and authorize the following for a total of $370,375 in Project funds for the Blending Station 4 Pipe Island Improvement Project, Specification No. PW 21-77 (Project No. 226505):
1. The Mayor to execute Agreement A-8427 with GSE Construction Company, Inc. in the amount of $296,300 for the Project;
2. A Project contingency amount of $44,445; and
3. A Project allocation of $29,630 for engineering, inspection, and project management. (This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
4. Police Department
SUBJECT: Tobacco Grant Program Award FY 2021-2025
RECOMMENDATION: That City Council adopt a resolution:
1. Authorizing the City Manager a prior execution and submission of an application for the U.S.
Department of Justice (DOJ) grant funds in the amount of $410,944.00 from the Tobacco Grant Program FY 2021-2025.
2. Authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the California Department of Justice (DOJ) to receive and expend grant funds, and designating the City of Oxnard as the fiscal agent for the Tobacco Grant Program;
3. Authorizing the City Manager or designee to execute grant agreements and appropriate funds upon notification of grant award;
4. Authorizing the Chief Financial Officer or designee to submit financial reports and grant claims, and approve administrative budget appropriation for the use of Tobacco Grant funds upon award; and
5. Authorizing the Chief of Police or designee to submit program-related progress or status reports.
Legislative Body: City Council
Contact: Jason Benites, (805) 385-7624
5. Housing Department
SUBJECT: Mobile Home Park Rent Stabilization System Annual Activity Report for 2021.
RECOMMENDATION: That the City Council receive and file the 2021 Annual Activity Report for the Mobile Home Park Rent Stabilization System, as adopted by the Mobile Home Park Rent Review Board.
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094
6. Public Works Department
SUBJECT: Agreements for On-Call Professional Engineering Services.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute the
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following on-call professional engineering agreements:
1. Agreement A-8409 with Encompass Consultant Group in the amount not to exceed $1,000,000 for a three year term;
2. Agreement A-8405 with MNS Engineers, Inc. in the amount not to exceed $1,000,000 for a three year term;
3. Agreement A-8392 with Kimley-Horn & Associates in the amount not to exceed $1,000,000 for a three year term;
4. Agreement A-8391 with Fehr & Peers in the amount not to exceed $1,000,000 for a three year term;
5. Agreement A-8393 with GHD, Inc. in the amount not to exceed $1,500,000 for a three year term;
6. Agreement A-8394 with Iteris, Inc. in the amount not to exceed $1,000,000 for a three year term;
7. Agreement A-8411 with Kennedy/Jenks Consultants, Inc. in the amount not to exceed $750,000 for a three year term;
8. Agreement A-8412 with Rincon Consultants, Inc. in the amount not to exceed $500,000 for a three year term;
9. Agreement A-8413 with Carollo Engineers, Inc. in the amount not to exceed $750,000 for a three year term;
10. Agreement A-8414 with Environmental Science Associates in the amount not to exceed $500,000 for a three year term;
11. Agreement A-8383 with Leighton Consulting, Inc. in the amount not to exceed $750,000 for a three year term;
12. Agreement A-8388 with RRM Design Group in the amount not to exceed $1,000,000 for a three year term; and
13. Agreement A-8418 with m6 Consulting Inc. in the amount not to exceed $500,000 for a three year term.
(Public Works and Transportation Committee approved 3-0) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
7. Public Works Department
SUBJECT: First Amendment with Various Consultants for Wastewater and Recycled Water Treatment Process Support.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a First Amendment to the following wastewater and recycled water treatment process support consultant services:
1. Agreement A-8283 with Dudek in the amount of $300,000 for a new not to exceed amount of $400,000;
2. Agreement A-8285 with GHD, Inc., in the amount of $300,000 for a new not to exceed amount of $400,000;
3. Agreement A-8287 with Kennedy/Jenks Consultants, Inc., in the amount of $300,000 for a new not to exceed amount of $475,000; and
4. Agreement A-8289 with Carollo Engineers, Inc., in the amount of $300,000 for a new not to exceed amount of $475,000.
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(Public Works and Transportation Committee approved 3-0) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
J. PUBLIC HEARINGS
1. City Attorney Department
SUBJECT: Public Hearing Regarding Redistricting of City Council Districts (15/30/30)
RECOMMENDATION: That the City Council conduct a public hearing regarding the redistricting process for City Council districts and receive a presentation from the City’s redistricting consultant regarding the maps that have been submitted. (This item did not originate in Committee.)
Because the presentation will be made by a consultant, the presentation was not prerecorded pursuant to Measure M.
Legislative Body: City Council
Contact: Stephen Fischer, (805) 385-7483
K. REPORTS
1. City Treasurer
SUBJECT: City Treasurer's Quarterly Investment Report for the Period Ending December 31, 2021. (0/10/10)
RECOMMENDATION: That the City Council receive and file the Quarterly Investment Report for the period ending December 31, 2021.
(This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/8GkkAOKmnG0
Legislative Body: City Council
Contact: Phillip Molina, (805) 385-7808
2. Information Technology Department
SUBJECT: Oxnard 311 - Performance Update Report. (0/10/10)
RECOMMENDATION: That the City Council receive an update on the fifth year (and first half of year 6) performance of the Oxnard 311 Constituent Relationship Management System. (Community Services, Public Safety, Housing & Development Committee approved 3-0.) Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/cuclewNe0j4
Legislative Body: City Council
Contact: Helen Miller, (805)385-7446
3. Housing Department
SUBJECT: Designation of Fifty-Three Parcels as Surplus Lands. (0/10/5)
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RECOMMENDATION: 1. That the City Council adopt a resolution. a. affirming the City Council’s declaration of certain surplus lands described in Exhibit A to the Resolution;
b. authorizing the City Manager or designee to send notices of availability as to the surplus lands; and
c. authorizing the City Manager or designee to do all things which are deemed necessary or proper to effectuate the purposes of the Resolution, including but are not limited to, negotiating in good faith in accordance with the requirements of the Surplus Land Act.
2. That the Parking Authority adopt a resolution.
a. affirming the Parking Authority’s declaration of certain surplus lands described in Exhibit A to the Resolution;
b. authorizing the City Manager or designee to send notices of availability as to the surplus lands; and
c. authorizing the City Manager or designee to do all things which are deemed necessary or proper to effectuate the purposes of the Resolution, including but are not limited to, negotiating in good faith in accordance with the requirements of the Surplus Land Act.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/lR7OBTgo4EQ
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094
4. Public Works Department
SUBJECT: Agreement A-8433 to Taft Electric Company for Traffic Signal Modifications Project (7 Signals), Specification No. PW 19-98. (0/5/5)
RECOMMENDATION: That the City Council approve and authorize the following for a total of $3,599,880 in Project funds for the Traffic Signal Modifications Project (7 Signals), Specification No. PW 19-98 (Project No. 183114):
1. The Mayor to execute Agreement A-8433 with Taft Electric Company in the amount of $2,999,900 for the Project;
2. A Project contingency amount of $299,990;
3. A Project allocation amount of $299,990 for engineering, inspection, survey and project management; and
4. A budget appropriation recognizing grant revenue and appropriation of $860,783 from the Federal Transportation Grant Fund (275) and appropriation of $954,145 from the fund balance of the Air Pollution Buydown Fee Fund (118) for the Project.
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(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/Y4-M-LBrsH8
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
5. Public Works Department
SUBJECT: Introduction of an Ordinance Repealing and Replacing Chapter 19, Article II, Solid Waste and Recycling. (0/10/10)
RECOMMENDATION: That the City Council:
1. Determine that the proposed ordinance is exempt from California Environmental Quality Act (CEQA) under CEQA Guideline Section 15061 (b)(3), because the enhanced solid waste regulations, as provided for the proposed ordinance, will not have a significant effect on the environment, and the new State mandatory requirements strengthen the City’s handling of solid waste, recyclable materials and organic materials for the protection of the environment; and
2. Introduce an Ordinance for first reading (by title only, waiving further reading), repealing and replacing Chapter 19 of the Oxnard City Code relating to solid waste and recycling.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/MZ_98z-rYL0
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
6. City Attorney Department
SUBJECT: Council Procedures Manual Update. (0/10/10)
RECOMMENDATION: That the City Council adopt a resolution adopting the updated Council Procedures Manual.
(Finance and Governance Committee approved 2-0.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/MhZMH1WKBSM
Legislative Body: City Council
Contact: Stephen Fischer, (805) 385-7483
L. ADJOURNMENT