Oxnard City Council
September 6, 2022

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Agenda Item time estimates: (Presentation / Council Discussion / Public Comment) AGENDA

OXNARD CITY COUNCIL

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY

OXNARD FINANCING AUTHORITY

OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street September 6, 2022
Closed Session - 4:30 PM
Appointment Items - 5:15 PM
Regular Meeting - 6:00 PM
Zoom details to call-in for public comment during a meeting:

1. Dial Phone Number: (888) 475-4499

2. Enter Meeting ID: 851 9836 6818

3. Passcode: 639105
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom calling in steps listed above. Once the Mayor calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room.

The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/citymeetings. *Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING a. Submit a request to speak by no later than 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] no later than 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the City Council prior to the start of the meeting and made part of the legislative record. c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.

3. PROVIDING PUBLIC COMMENTS REMOTELY DURING THE MEETING a. To provide public comment during the meeting dial (888) 475-4499 and enter the Meeting ID and Passcode listed above as the Zoom details for this meeting. When the Mayor announces the particular item on the agenda you want to speak on, press *9 to raise your hand while in the zoom waiting room. Once called on, press *6 to unmute your phone.

AMENDED AGENDA
Appointment Item – D.1 Presentation Attached
Consent Item – L.5 Purchase Order Attached
1 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY September 6, 2022 PAGE 2
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Detailed participation instructions can be found at www.oxnard.org/city-meetings. * The City has filed pre-election and post-election lawsuits regarding the validity of Measure M.

A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council and Housing Authority.

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, a person may address the legislative body only on matters appearing on the closed session agenda. The presiding officer shall limit public comments to three minutes.

C. CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Government Code section 54956.8)
Property: 300 West Fifth Street (APN 202-0-103-245)
Agency Negotiator: Emilio Ramirez, Housing Director; Ashley Golden, Assistant City Manager; Alex Nguyen, City Manager;
Negotiating Party: Guy Hamilton
Under Negotiation: Price and terms of payment
Legislative Body: City Council
D. APPOINTMENT ITEMS (5:15 PM)

1. City Manager Department
SUBJECT: Presentation by Ventura County Director of Airports Regarding Oxnard Airport. (15/15/10)
RECOMMENDATION: That the City Council receive a verbal report from the Ventura County Director of Airports regarding Oxnard Airport.

Legislative Body: City Council
Contact: Alexander Nguyen, (805) 385-7430
E. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.

F. CEREMONIAL ITEMS

1. SUBJECT: Update by Oxnard-Ocotlan Sister Cities Committee Visitation.

2. SUBJECT: Presentation of a Proclamation Designating the Week of September 17 - 23, 2022 as "Constitution Week."
G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to 2 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY September 6, 2022 PAGE 3
adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.

1. City Manager Department
SUBJECT: COVID-19 Update from Director of Emergency Services. (5/5/5) RECOMMENDATION: That the City Council re-authorize remote teleconference meetings of the legislative bodies of the City of Oxnard in accordance with Assembly Bill 361 based on the following findings: (i) the current COVID-19 situation, particularly with its variants, is causing, and will continue to cause, imminent risks to the health and safety of persons within the City, including City Council members, City staff, appointed officials, and members of the public; (ii) state and local officials continue to impose or recommend measures to promote social distancing; and (iii) the Governor's COVID-19 State of Emergency is still in effect; and (iv) numerous public agencies throughout Ventura County are still operating in accordance with Assembly 361, for the reasons stated herein.

Legislative Body: City Council
Contact: Alexander Nguyen, (805) 385-7430
I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.

1. City Manager Department
SUBJECT: Appointment of Members to Serve on the City's Citizen Advisory Groups (CAGs).

RECOMMENDATION: That the Mayor, with the approval of the City Council, make the following appointments:

1. To Senior Services Commission: Gloria Chinea (D3); and

2. To Planning Commission: Anna Marie Zielsdorf (D4).

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/hads1I4sFZY
Legislative Body: City Council
Contact: Shiri Klima, (805) 385-7487
J. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda 3 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY September 6, 2022 PAGE 4
items for discussion later during the meeting.

K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.

L. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of the June 30, 2022 regular meeting as presented.

Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805

2. Public Works Department
SUBJECT: First Amendment to Agreement A-8192 for Custodial Services for the Oxnard Transit Center (OTC).

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a First Amendment to Agreement A-8192 with PBC Commercial Cleaning Systems, Inc., to increase the not to exceed from $436,425 to $536,425, and approve the assignment and amend the company name to CCS Los Angeles Janitorial, Inc.
(Public Works and Transportation Committee approved 3-0.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

3. Public Works Department
SUBJECT: Amendments to Agreements A-8344 and A-8346 with Garcia’s Landscaping Maintenance, Inc. and Agreement A-8345 with Mariposa Landscapes, Inc. for Landscape Maintenance Services within the City’s Medians and Parkways.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute the:

1. First Amendment to Agreement A-8344 with Garcia’s Landscaping Maintenance, Inc. increasing the not to exceed amount from $1,900,000 to $2,415,000 in Region 1;

2. Second Amendment to Agreement A-8345 with Mariposa Landscapes, Inc. increasing the not to exceed amount from $2,125,000 to $2,535,000 in Region 2; and

3. First Amendment to Agreement A-8346 with Garcia’s Landscaping Maintenance, Inc. increasing the not to exceed amount from $2,000,0000 to $2,575,000 in Region 3. (Public Works and Transportation Committee approved 3-0.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

4. Public Works Department
SUBJECT: Agreement A-8483 with Mariposa Landscapes, Inc. for Basic Landscape Services for Citywide General Fund Parks.

RECOMMENDATION: That the City Council approve Agreement A-8483 with Mariposa 4 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY September 6, 2022 PAGE 5
Landscapes, Inc. in the amount not to exceed $758,919 for a 22-month term ending June 30, 2024 for basic landscape services in the General Fund Parks. (The Public Works and Transportation Committee approved 3-0.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

5. Fire Department
SUBJECT: Purchase Order with Stonewell Bodies For Upfitting Eight (8) Command Vehicles in the amount of $869,632.

RECOMMENDATION: That the City Council:

1. Authorize the Mayor to execute a purchase order in the amount of $869,632 for the upfitting of eight (8) Battalion Chief Command vehicles by Stonewell Bodies; and

2. Adopt a resolution declaring the City's intent to be reimbursed for certain capital expenditures from the proceeds of indebtedness related to the purchase of eight (8) Battalion Chief Command vehicles.
(Finance and Governance Committee approved 3-0)
Legislative Body: City Council
Contact: Alexander Hamilton, (805) 385-7700

6. City Manager Department
SUBJECT: 2023 Meeting Schedule for Legislative Bodies.

RECOMMENDATION: That City Council, Community Development Commission Successor Agency, Financing Authority, and Housing Authority:

1. Select the final Committee date in the month of December; and

2. Adopt the proposed meeting dates for the calendar year 2023. (This item did not originate in Committee.)
Legislative Body: City Council, Community Development Commission Successor Agency, Financing Authority, and Housing Authority Board
Contact: Shiri Klima, (805) 385-7487
M. PUBLIC HEARINGS

1. Police Department
SUBJECT: Edward Byrne Memorial Justice Assistance Grant Program FY2022 Local JAG. (0/10/10)
RECOMMENDATION: That City Council conduct a public hearing and adopt a resolution:

1. Ratifying the prior execution and submission of an application for U.S. Department of Justice (DOJ) grant funds in the amount of $99,611 from the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2022 Local Solicitation with no matching fund requirement;

2. Authorizing the City Manager to execute a Memorandum of Understanding with the County of Ventura and the City of San Buenaventura designating the City of Oxnard as the lead agency 5 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY September 6, 2022 PAGE 6
and fiscal agent for the JAG;

3. Authorizing the City Manager or designee to execute grant agreements and appropriate funds upon notification of grant award;

4. Authorizing the Chief Financial Officer or designee to submit financial reports and grant claims and approve administrative budget appropriation for the use of JAG funds upon award; and

5. Authorizing the Chief of Police or designee to submit all program related progress or status reports.
(This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/ITP85ohGglQ
Legislative Body: City Council
Contact: Jason Benites, (805) 385-7624

2. Housing Department
SUBJECT: Family Self-Sufficiency Action Plan. (0/5/5)
RECOMMENDATION: That the Board of Commissioners:

1. Hold a public hearing to receive comments concerning the Oxnard Housing Authority Family Self-Sufficiency Action Plan; and

2. Adopt a resolution approving the Oxnard Housing Authority Family Self-Sufficiency Action Plan and authorizing the Housing Director to execute and submit all reports and documents required to comply with federal policies and procedures regarding the Family Self-Sufficiency Action Plan.
(This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/bUCs9m7EZ6Y
Legislative Body: Housing Authority
Contact: Emilio Ramirez, (805) 385-8094
N. REPORTS

1. Finance Department
SUBJECT: Authorize Execution and Delivery of Schedule of Property to the Banc of America Master Equipment Lease/Purchase Agreement A-7667 for the Financing, and Leasing of Certain Equipment. (10/5/5)
RECOMMENDATION: That the City Council:

1. Adopt a resolution, approving and authorizing the execution of Equipment Schedule No. 26 to Agreement A-7667 Master Equipment Lease/Purchase Agreement with Banc of America Public Capital Corp. in an amount not to exceed $1.4 million to reimburse the City for the purchase of 6 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY September 6, 2022 PAGE 7
eight Fire Battalion Chief vehicle chassis and provide financing for the upfitting cost of the eight chassis, authorizing the execution and delivery of other documents required in connection therewith, and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by the resolution; and

2. Approve the additional proceeds of $366,000 to 8 Command Vehicles Project 222202, for the total costs of $1,326,000 of acquisition and upfitting costs of the eight chassis. (Finance and Governance Committee approved 3-0.)
Presentation will be live upon Consultant's request.

Legislative Body: City Council
Contact: Betsy George, (805) 200-5400

2. Public Works Department
SUBJECT: Grant Resolution for Caltrans Highway Safety Improvement Program, U.S.

Department of Transportation Reconnecting Communities Planning Grant Projects, and Ventura County Transportation Commission Call for Projects. (0/5/5) RECOMMENDATION: That the City Council adopt a resolution authorizing the City Manager to submit grant applications and execute grant agreements, if awarded, for the Highway Safety Improvement Program for an amount not to exceed $20,000,000 for two grants, Reconnecting Communities Pilot Program for an amount not to exceed $2,000,000, and Ventura County Transportation Commission Call for Projects for an amount not to exceed $5,000,000, and authorizing the Finance Director to submit financial reports and claims for the use of the grant funds, and authorizing the Public Works Director or designee to submit non-financial reports. (This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/CfyJYXF0sB4
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

3. Cultural & Community Services Department
SUBJECT: Approve the Conceptual Design for South Oxnard Aquatics Center. (15/10/10) RECOMMENDATION: That the City Council approve the conceptual design, Recommended Option, for the South Oxnard Aquatics Center Improvement Project (Project No. 225502). The Aquatics Center will be located within College Park.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the Capital Improvement Program budget, which was previously approved by the City Council.)
Presentation will be live upon consultant’s request.

Legislative Body: City Council
Contact: Ashley Golden, (805) 385-7478
O. ADJOURNMENT
7 CITY COUNCIL AGENDA REPORT
APPOINTMENT ITEMS (5:15 PM)
AGENDA ITEM NO. D.1
DATE: September 6, 2022
TO: City Council
FROM: Alexander Nguyen, City Manager, (805) 385-7430, [email protected] SUBJECT: Presentation by Ventura County Director of Airports Regarding Oxnard Airport. (15/15/10)

RECOMMENDATION
That the City Council receive a verbal report from the Ventura County Director of Airports regarding Oxnard Airport.

BACKGROUND

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by:

ATTACHMENTS

1. County of Ventura Department of Airports Presentation 09 06 2022 8 1
Presentation
City of Oxnard
September 6, 2022
9 CMA Camarillo Airport | OXR Oxnard Airport
Here’s what we
will cover:

National Plan of Integrated Airport Systems (NPIAS)
Airport and Airways Trust Fund
Airport Budget Highlights
Ventura County Economic Benefit
Noise Abatement Program
New Aviation Technology
2 Presentation Outline
10 CMA Camarillo Airport | OXR Oxnard Airport
Background on
Funding Airport
Improvements
3 What is NPIAS?
• NPIAS identifies the airports included in the national airport system, the roles they currently serve, and the amounts and types of airport development eligible for Federal funding under the Airport Improvement Program (AIP) over the next 5 years.
• The FAA has been publishing a Federal airport plan since the 1940s and the NPIAS since 1984.
• The National Plan of Integrated Airport Systems (NPIAS) • The Federal Aviation Administration (FAA) maintains the plan for developing public-use airports in the United States and includes the kind and estimated cost of eligible airport development necessary to provide a safe, efficient, and integrated system of public-use airports.

NPIAS
11 CMA Camarillo Airport | OXR Oxnard Airport
Background on
Funding Airport
Improvements
4 NPIAS Airports Across the Lower 48
NPIAS
12 CMA Camarillo Airport | OXR Oxnard Airport
Background on
Funding Airport
Improvements
5 NPIAS Airports in Southern California
NPIAS
13 CMA Camarillo Airport | OXR Oxnard Airport
Background on
Funding Airport
Improvements
6 AATF
14 CMA Camarillo Airport | OXR Oxnard Airport
Background on
Funding Airport
Improvements
7 AATF
15 CMA Camarillo Airport | OXR Oxnard Airport
Budget
Airport
Enterprise
Fund
8 Airports Operating Summary
16 CMA Camarillo Airport | OXR Oxnard Airport
Budget
Airport
Enterprise
Fund
9 Airports Operating Summary
Includes Depreciation
17 CMA Camarillo Airport | OXR Oxnard Airport
Budget
Airport
Enterprise
Fund
10 Airports Operating Summary
Before Depreciation
18 CMA Camarillo Airport | OXR Oxnard Airport
Delivering Value to
Ventura County Annual Economic Output
Ventura
County
Economic
Benefit
$51 Million
310 Jobs
$19 Million
15 Businesses
Airline Capable
$2,172,000
Oxnard Airport Camarillo Airport
Economic Impact
Employment
Payroll
Businesses at Each Airport
Notable Benefit
State, Local, and School Tax
Revenues Paid (2020)
$230 Million
1,764 Jobs
$115 Million
Over 60 Businesses
Thriving Business Park
$10,866,000
11 19
CMA Camarillo Airport | OXR Oxnard Airport
Delivering Value to
Ventura County
12 Aeronautical Businesses Non-Aeronautical Businesses
California Aeronautical University Ammi Holdings Inc  (Dollar Rent a Car) Golden West Air Terminals, Inc. (Hangar 1) First Student, Inc.

Oxnard Jet Center Aerocomputers, Inc.

Aspen Helicopters - Hangar 3 Canteen Vending
Executive Hangars West Association SBA Communications Corporation FAA - ATCT Oxnard T-Mobile
Oxnard Light Helicopter Depot Avis Budget Car Rental LLC Ventura County Credit Union
Government Tenants at Oxnard Airport
Dept of Airports Admin Office FAA - ATCT Oxnard
Oxnard Airport Businesses and Tenants
Ventura
County
Economic
Benefit
20 CMA Camarillo Airport | OXR Oxnard Airport
Delivering Value to
Ventura County
13 Aeronautical Businesses at Camarillo Airport Non-Aeronautical Businesses at Camarillo Airport Aviation Instruction, LLC FAA - Camarillo Ventura County Probation Agency County of Ventura, Animal Services Airports Properties Limited, LLC Brett Lee Aviation Ventura County Sheriff’s Air Unit County of Ventura, Fire #149 (HQ) ATP CA, Inc (Flight School) Studio Wings Wiseblood Beauty County of Ventura, Public Health Department Ventura County Sheriffs Office-Air Unit Orbic Helicopters, Inc. Ventura Transit System, Inc. State Ag Office LIBAV Holdings (Flight School)
Tactical Communications Corporation Sun-Air Jets
Learn to Ride VC, LLC
Operating Engineers Training Trust
Saticoy Properties, LLC Stanford Shaw (Limited ASP)
Ventura County Sheriffs - Pistol Range
& Bunker Fresh Concepts LLC  (Waypoint Café)
Skydive Coastal California, Inc.

Aviation Partners, LLC (was CIA- New Hangar) Air 7
Exel Orbital Systems, Inc.

Showscapes, Inc.

Gladstone Management Corporation
Air Casamba, Inc. Ultralight Society Ventura County IT Services Dept Pleasant Valley Park & Recreation District Hunter Hawker Aviation AVEX Aakar, Inc
Rick Fleck Aviation  RKR Incorporated (Cloud Nine)
Big Brothers Big Sisters
of Ventura County, Inc. Silverstrand Energy
Channel Islands Aviation CFI Inc. (Flight School)
Civil Air Patrol Skyryse Helicopters NAMI - Ventura County Scofield Catering & Management, Inc.

Commemorative Air Force - South Wing Ventura County Ag Commissioner Performance Picture Vehicles, LLC Government Tenants at Camarillo Airport
Wagon Train Productions, Inc. Adder Corporation
Ventura County Probation Agency County of Ventura, Animal Services West Coast Paratransit, Inc. Western Onion Ventura County Sheriffs Office-Hangar 3 County of Ventura, Fire #149 (HQ) Ventura County Sheriffs-Pistol Range & Bunker
County of Ventura, Public Health
Department
Landscape Development, Inc.

Ventura County Sheriffs Office-Air Unit State Ag Office County of Ventura Behavioral Health Dept.

Ventura County IT Services Dept FAA-Camarillo
Ventura County Ag Commissioner
County of Ventura Behavioral Health Dept. Dept of Airports Admin Office Camarillo Airport Businesses and Tenants
Ventura
County
Economic
Benefit
21 CMA Camarillo Airport | OXR Oxnard Airport
Delivering Value to
Ventura County Quick Response Fire Fighting
Aerial
Emergency
Response
22 CMA Camarillo Airport | OXR Oxnard Airport
Important Note:
• Two Airports Work As One System
• Airports Are Self-Sufficient
• No Local Tax Dollars Spent On Airports
• Airports Contribute Financially back to Community
• Airports Bring Local Jobs
• Vital To Local & National System
15 Oxnard and Camarillo Airports
23 CMA Camarillo Airport | OXR Oxnard Airport
Important Note:
• Aircraft Operations
• Aircraft Touch And Goes
• Airport Department Actions
16 Airport Noise Program
24 CMA Camarillo Airport | OXR Oxnard Airport
Delivering Value to
Ventura County
Aviation Advisory Commission 17
Activity
Trends
Annual Operations
1991 1996 2001 2006 2011 2016 2021
0 20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
43,751
75,326
OXR Touch and Go's OXR Total Operations
Airport Activity 2001-2021
Oxnard Airport
25 CMA Camarillo Airport | OXR Oxnard Airport
Delivering Value to
Ventura County
Aviation Advisory Commission
Activity
Trends
Airport Activity 2001-2021
Camarillo Airport
18 Annual Operations
1991 1996 2001 2006 2011 2016 2021
0 50,000
100,000
150,000
200,000
250,000
300,000
93,817
173,967
CMA Touch and Go's CMA Total Operations
26 CMA Camarillo Airport | OXR Oxnard Airport
Noise Program
19 Program
Highlights
What we’re doing right now
Action Status
q Engagement with neighborhood
representatives, flight instructors, tower
managers, elected officials
ü Ongoing, especially in last 12 months
q Add Communications and Engagement
Manager to Airport staff
ü Start date: September 6, 2022
q Acquire and deploy new aircraft flight
tracking system
ü Being tested now with anticipated “Go-Live
in October
q Host Flight School Noise Forum ü Date set for September 13, 2022 q Create and promote new Pilot Flight Guides ü Ready for Noise Forum q Conduct Noise Study (Part 150) ü Awaiting release of FAA grant funds (Approximately $795,000)
27 CMA Camarillo Airport | OXR Oxnard Airport
Noise
Program
20 Develop
New Pilot
Guides
Airport Authorities
28 CMA Camarillo Airport | OXR Oxnard Airport
New
Technology
• New aviation technology now in development
• Business opportunities for both Oxnard and
Camarillo Airports
• Economic benefits and increased revenues
• Potential for passenger service at Oxnard Airport
Coming into View on the Horizon
29 CMA Camarillo Airport | OXR Oxnard Airport
New
Technology
Q:

Coming into View on the Horizon
How far into the future
do we need to look for
this to be a common
sight at a Ventura
County Airport?
30 CMA Camarillo Airport | OXR Oxnard Airport
New
Technology Unmanned Aerial Vehicle,
Unmanned Aircraft System and
Drones
31 CMA Camarillo Airport | OXR Oxnard Airport
New
Technology
Top Companies Developing the Technology in
Electric Vertical Take Off & Landing (eVTOL)
Joby Aviation
Archer Aviation
Lilium
Jaunt Air Mobility
Beta Technologies
Kitty Hawk-Heaviside
Wisk
Volocopter
Ehang
Vertical Aerospace
The key players
in eVTOL
32 CMA Camarillo Airport | OXR Oxnard Airport
Economics of eVTOL Companies New
Technology
Potential
Economic
Benefits
How much investment? More than $5 billion invested to date Who is investing? Investments coming from Toyota, Boeing, Uber, JetBlue, Honda, Airbus, American Airlines, Google co
-founder Larry Page, United Airlines, and Special
Purchase Acquisition Companies (SPAC’s)
How many jobs? Expect 280,000 jobs by 2035
Revenue estimates? $300-$500 billion in passenger revenues in the next 5-10 years
How many tech companies? Some 250 companies working on this technology Neighborhood friendly? Community (noise) and environmentally friendly technologies
33 CMA Camarillo Airport | OXR Oxnard Airport
ØAgriculture
ØInspection
ØDelivery Service
ØConstruction
ØMining
ØPhotography/Marketing
ØFirefighting
ØLaw Enforcement
ØWildlife Conservation
New
Technology Industries Using These Technologies
What’s Next?
34 CMA Camarillo Airport | OXR Oxnard Airport
New
Technology United Airlines Places $10M Deposit To
Purchase 100 eVTOLs from Archer Aviation
What’s Next?
35 CMA Camarillo Airport | OXR Oxnard Airport
Next are Some Q & A?
28 We Are Listening | We Are Responding
Recent
Community
Questions
36 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

The Oxnard Airport loses millions of dollars per year and is a drain to local taxpayers.

Response:

The Ventura County Department of Airports (both
Oxnard and Camarillo Airports) is a self-sufficient
enterprise fund.  We generate approximately $9 million
directly from airport users--- no local taxes required.

Additionally, the Airport Enterprise Fund currently has more than $15 million in reserves.
29 We’re Listening
Recent
Community
Questions
37 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

Oxnard Airport should just stop airplanes from doing
touch and goes.

Response:

The Ventura County Airports have accepted Federal
Aviation Administration grant funding in the past and
are therefore required to keep the airport open for all types of aeronautical uses, including touch and go
aircraft operations.
30 We’re Listening
Recent
Community
Questions
38 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

Airplane operations are not safe.

Response:

Aviation continues to be one of the safest forms of
transportation in the world.  For example: there are
approximately 40,000 vehicle fatalities each year in the United States, while there were typically only 400
fatalities associated with airplane accidents.
31 We’re Listening
Recent
Community
Questions
39 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

There is lead in the aviation fuel used by piston aircraft.

Response:

The federal Environmental Protection Agency and the
Federal Aviation Administration are currently working to end the use of leaded fuel used by piston aircraft. The EPA is expected to complete a report regarding the
matter in 2023 and the FAA is currently in the process of approving two new unleaded fuel options.
32 We’re Listening
Recent
Community
Questions
40 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

Since Oxnard Airport doesn’t charge landing fees for
small planes, it attracts touch and go training operations from all the other airports in the area.

Response:

Oxnard Airport fee structure mirrors those airports of a similar size in the area and the United States.  Use of the Oxnard Airport by aircraft from other airports is typical. 33 We’re Listening
Recent
Community
Questions
41 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

Oxnard Airport should implement noise restrictions and
fines for aircraft operators that don’t follow the Ventura County voluntary Fly Friendly Program.

Response:

The Oxnard Airport is prohibited from implementing
any noise restrictions without FAA approval.  In 1990 the FAA implemented a strict process for airports wanting to implement any new noise restrictions.   Only one airport in the United States has been successful since the
regulation was passed.
34 We’re Listening
Recent
Community
Questions
42 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

The Department of Airports (Oxnard and Camarillo
Airports) doesn’t provide information regarding what is going on.

Response:

The Department of Airports has a very transparent
process in that we review what is going on at both
Oxnard and Camarillo Airports, typically monthly, with
both the Aviation Advisory and the Airport Authorities.

We also take significant items, i.e. leases or grants to the full Board of Supervisors for consideration.
35 We’re Listening
Recent
Community
Questions
43 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

What happened to the Camarillo Airport Master Plan
update.

Response:

The Department of Airports has worked with the FAA to
terminate the Airport Master Plan and instead will
conduct an Airport Layout Plan update. This means no
significant changes to the Camarillo Airport regarding
types of uses.
36 We’re Listening
Recent
Community
Questions
44 CMA Camarillo Airport | OXR Oxnard Airport
We Have Heard:

Will the change to the Camarillo Master Plan process
mean any changes for the Oxnard Airport.

Response:

We do not expect any change to the Oxnard Airport with
the termination of the Camarillo Airport Master Plan
process.  This means no expected changes to the types
of aircraft using Oxnard Airport.
37 We’re Listening
Recent
Community
Questions
45 CMA Camarillo Airport | OXR Oxnard Airport
Here’s what we
covered
National Plan of Integrated Airport Systems (NPIAS)
Airport and Airways Trust Fund
Ventura County Economic Impact
Airport Budget Highlights
Noise Abatement Program
New Aviation Technology
38 Presentation Summary
46 CITY COUNCIL AGENDA REPORT

REPORT OF CITY MANAGER/EXECUTIVE

DIRECTOR/SECRETARY
AGENDA ITEM NO. H.1
DATE: September 6, 2022
TO: City Council
FROM: Alexander Nguyen, City Manager, (805) 385-7430, [email protected] SUBJECT: COVID-19 Update from Director of Emergency Services. (5/5/5)

RECOMMENDATION
That the City Council re-authorize remote teleconference meetings of the legislative bodies of the City of Oxnard in accordance with Assembly Bill 361 based on the following findings: (i) the current COVID-19 situation, particularly with its variants, is causing, and will continue to cause, imminent risks to the health and safety of persons within the City, including City Council members, City staff, appointed officials, and members of the public; (ii) state and local officials continue to impose or recommend measures to promote social distancing; and (iii) the Governor's COVID-19 State of Emergency is still in effect; and (iv) numerous public agencies throughout Ventura County are still operating in accordance with Assembly 361, for the reasons stated herein.

BACKGROUND

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by:

ATTACHMENTS
None
47 CITY COUNCIL AGENDA REPORT

CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR

AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS
AGENDA ITEM NO. I.1
DATE: September 6, 2022
TO: City Council
FROM: Shiri Klima, Deputy City Manager, (805) 385-7487, [email protected] SUBJECT: Appointment of Members to Serve on the City's Citizen Advisory Groups (CAGs).

RECOMMENDATION
That the Mayor, with the approval of the City Council, make the following appointments:

1. To Senior Services Commission: Gloria Chinea (D3); and

2. To Planning Commission: Anna Marie Zielsdorf (D4).

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/hads1I4sFZY

BACKGROUND
Oxnard City Code section 2-36 states that the Mayor, with the approval of the City Council, shall appoint the members of each Citizen Advisory Group (CAG). The process is outlined in that provision, including nomination by each Council member congruent with his or her term in office. Section 2-37 states that each commissioner shall undergo the City’s formal background check procedures before appointment.

DISCUSSION
Senior Services Commission (SSC):

The Senior Services Commission (SSC) analyzes, defines and investigates issues and needs of the senior citizens in the City, develops and recommends solutions for problems affecting senior citizens to the City Council and other appropriate community organizations, and disseminates information and educational materials that will assist in enhancing the quality of life of the senior citizens and treatment of senior citizens. The SSC is composed of seven members, all of whom must reside in the City and have reached their 50th birthday. For this purpose, Councilmember Madrigal nominates Gloria Chinea to represent District 3, who has passed the City’s formal background check procedures.

Planning Commission:

The Planning Commission is charged with various functions and duties throughout the Oxnard City Code and the California Government Code, including preparing, reviewing and revising the City's General Plan; implementing that General Plan through various specific plans, zoning and subdivision ordinances; promoting the coordination of local plans and programs with the plans and programs of other public agencies; annually reviewing the City's capital improvement program for consistency with that General Plan; ensuring conformity with the General Plan for any real property acquired for public purposes or for any public building or structure constructed or authorized; and ensuring conformity with the General Plan for any real property disposed of or for any street vacated or abandoned. The Planning Commission is composed of seven members, all of whom must reside in the City and be over the age of 18. For this 48 purpose, Mayor Pro Tem MacDonald nominates Anna Marie Zielsdorf to represent D4, who has passed the City's formal background check procedures.

Staff will return on a rolling basis with additional Council nominations to fill the remaining vacancies in the City’s commissions, committees and boards.

STRATEGIC PRIORITIES
This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Samantha Shapiro, Project Manager

ATTACHMENTS

1. Appointment of Members to Serve on the City's Citizen Advisory Groups (CAGs) Presentation 49 Samantha Shapiro, Project Manager
Appointment of Members to Serve
on the City’s Citizen Advisory
Groups (CAGs)
City Council
September 6, 2022
50 RECOMMENDATION 2
That the Mayor, with the approval of the City Council, make the following appointments:

1. To Senior Services Commission: Gloria Chinea (D3); and

2. To Planning Commission: Anna Marie Zielsdorf (D4).
51 3

SENIOR SERVICES COMMISSION
Function Analyzes, defines and investigates issues and the needs of senior citizens in the City and advises the City Council on such matters; Develops and recommends solutions for problems affecting senior citizens to the City Council and other appropriate community organizations; and Disseminates
information and educational materials and reports that will assist in enhancing the quality of life of senior citizens and the treatment of senior citizens.

Requirements •7 members
•Resident of the City
•Must have reached their 50th birthday
Nomination Councilmember Madrigal nominates Gloria Chinea (D3) 52 4

PLANNING COMMISSION
Function • Preparing, reviewing and revising General Plan • Implementing General Plan through various specific plans, zoning and subdivision ordinances
• Promoting coordination of local plans and programs with the plans and programs of other public agencies
• Annually reviewing City's capital improvement program for consistency with General Plan
• Ensuring General Plan conformity for real property
acquired/disposed of, public building/structure constructed, or street vacated/abandoned
Requirements 7 members must reside in City and be over age 18 Nomination Mayor Pro Tem MacDonald nominates Anna Marie Zielsdorf (D4)
53 THE END
5 54

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.1
DATE: September 6, 2022
TO: City Council
FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected] SUBJECT: Approval of Minutes.

RECOMMENDATION
That the City Council approve the minutes of the June 30, 2022 regular meeting as presented.

BACKGROUND
Approval of Minutes.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Rose Chaparro, City Clerk

ATTACHMENTS

1. MINUTES 06 30 2022 CC Regular Meeting
55 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
June 30, 2022
A. ROLL CALL, POSTING OF AGENDA
At 5:31 p.m., Mayor John C. Zaragoza called to order the regular meeting of the Oxnard City Council (concurrently with the Oxnard Housing Authority), in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda Councilmembers Vianey Lopez, Bert E. Perello, Gabriel (Gabe) Teran, Mayor Pro Tem Bryan A.

MacDonald, and Mayor John C. Zaragoza were present.

Councilmember Basua and Councilmember Madrigal were absent.

Staff members present in person were Alexander Nguyen, City Manager; Ashley Golden, Assistant City Manager; Stephen M. Fischer, City Attorney; Kenneth Rozell, Chief Assistant City Attorney; Michael Wolfe, Public Works Director; Steve Howlett, Assistant Public Works Director; Joseph Marcinko, Assistant Public Works Director; Tatiana B. Arnaout, P.E., City Engineer; Vyto Adomaitis, Community Development Director; Kathleen Mallory, Planning & Sustainability Manager; Betsy George, Chief Financial Officer; Emilio Ramirez, Housing Director; Albert Ramirez, Assistant Housing Director; Jerome Staszewski, IT Systems Administrator; Phillip Molina, City Treasurer; and Rose Chaparro, City Clerk.

Staff members Jason Benites, Police Chief; Alexander Hamilton, Fire Chief; Kumar Neppalli, Traffic Operations Engineer; Jennifer Hiraoka, Senior Manager Internal Controls; participated via videoconference.

Christian Sprunger, Assistant Vice President at NHA Advisors; Eden Casareno, Partner In-Charge of Attest Services with Eadie + Payne LLP; Jack Clark, Clean Power Alliance; Jillian Nelson, Clean Power Alliance, and Michael Ware, Eco Motion also participated via videoconference.

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council B. APPOINTMENT ITEMS (5:30 PM)

1. City Manager Department
SUBJECT: Presentation by the County of Ventura on Vector Control.

RECOMMENDATION: That the City Council receive the verbal report regarding the Ventura County Resource Management Agency, Environmental Health Division Vector Control Program and provide comments.

Mr. Ron Ventura, R.E.H.S., Supervising Environmental Health Specialist, Vector Control and CrossConnection Control Programs with the County of Ventura, gave a presentation to Council about the Vector Control Program.

C. OPENING CEREMONIES (6:00 PM)
The flag salute was followed by a moment of silence.
56 June 30, 2022 OXNARD CITY COUNCIL PAGE 2
D. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Public comments were received from P.W. Robinson (homeless), Sal Gonzalez (reproductive freedom), and Pat Brown (alleys and homeless issues).

E. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

1. Public Works Department
SUBJECT: Reconsideration of local emergency and ratification of a director order regarding the water shortage emergency and mandatory water conservation measures.

RECOMMENDATION: That the City Council adopt Resolution #15,628:

1. Ratifying an order of the Director of Emergency Services modifying mandatory water conservation measures; and

2. Confirming the need to continue the local emergency declared on May 17, 2022 due to water shortage emergency conditions.

Alexander Nguyen, City Manager introduced Michael Wolfe, Public Works Director provided an update on the California drought conditions, the emergency order resolution and the ratification of the Director Order.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Lopez, to approve the recommended action as presented. VOTE: Lopez, MacDonald, Perello, Teran, and Zaragoza voted in favor; motion passed 5-0. Councilmember Basua and Councilmember Madrigal were absent.

F. CITY COUNCIL REPORTS
Councilmember Perello reported that residents reached out to him about the area by Citrus Lane near the post office on C Street. The complaints were about rats and homeless living in a specific area. He also reported dead trees in the area. He thanked the Development Services and the Legal Department for their assistance. He also thanked Councilmember Teran for announcing the Diversity Collective events being held in our community to celebrate diversity and inclusion of the Oxnard LGBTQ Community.

Mayor Pro Tem MacDonald will be attending the Ventura County Transportation Commission (VCTC) meeting. The short line train service will be discussed regarding a yard being used for train storage. He is hoping for a successful resolution. He spoke with Code Compliance staff regarding the complaints he has been receiving about three parcels on South G Street. He thanked Code Compliance staff for their assistance in resolving this issue.

Councilmember Teran thanked Diversity Collective for planning and coordinating a successful and well attended Oxnard Pride 2022 event which was held at Plaza Park Downtown in Oxnard this past weekend. He also thanked the City Manager, Executive team, and staff for flying the Pride Flag throughout the City, in recognition of Pride month. He also congratulated the Executive Board of the Wagon Wheel Neighborhood Council and the residents that attended the first official meeting.

Councilmember Lopez attended the Aquatic Center Community meeting in South Oxnard. They received good input from residents and discussed next steps in the planning of the project. The next meeting is scheduled for August 1. She also encouraged the residents to attend the upcoming Oxnard PAL Kids Fest being held at College Park in South Oxnard this year. 57 June 30, 2022 OXNARD CITY COUNCIL PAGE 3
Mayor Zaragoza attended the Filipino Community of Ventura County Salute to the Graduates event at the Performing Arts Center in honor of the graduating students. He presented certificates to 46 graduates. He also attended the Knight of Columbus Safety Night to honor our very own first responders. He thanked Police Chief Benites and the Oxnard Police Department team for their work in our community. He also thanked Fire Chief Hamilton and the Oxnard Fire Department team for all that they do for our community as well. In addition, he congratulated Jaime Villa for his work during the pandemic to help keep the City staff and residents safe. He also thanked the Finance Department team and City staff for their work on the annual budget.

G. REVIEW OF INFORMATION/CONSENT AGENDA
Items I-1 through I-9 were discussed among the Council and staff.

H. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
Public comments were received from Pat Brown (I.4, I.6, and I.9).

I. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of the May 17, 2022 regular meeting as presented.

2. City Clerk Department
SUBJECT: Adoption of Resolutions Ordering General Municipal Election, November 8, 2022.

RECOMMENDATION: That the City Council:

1. Adopt Resolution #15,600 calling and giving notice of a municipal general election to be held on Tuesday, November 8, 2022, for the election of certain officers; and consenting to and requesting election consolidation with the County of Ventura; requesting the County Clerk to render services and supplies; and authorizing the Board of Supervisors to canvass the returns; and

2. Adopt Resolution #15,601 establishing regulations for Candidate Statements to be printed in the Voter Information Guide at an election to be held on Tuesday, November 8, 2022.

3. City Manager Department
SUBJECT: List of City Manager Approved Contracts - Informational Only.

RECOMMENDATION: That the City Council receive and file the list of City Manager approved contracts for the period January 1, 2022 through June 9, 2022.

4. Community Development Department
SUBJECT: Memorandum of Understanding for the City to Participate in the Clean Power Alliance (CPA) Power Ready Program (Solar and Battery Backup).

RECOMMENDATION: That the City Council authorize the City Manager to enter into a 58 June 30, 2022 OXNARD CITY COUNCIL PAGE 4
Memorandum of Understanding (MOU) (A -8479) with the Clean Power Alliance (CPA) to participate in the CPA Power Ready Program for the City-owned building located at 214 South C Street (Service Center).
(Community Services, Public Safety, Housing and Development Committee authorized related actions 3-0 on June 8, 2021.)

5. City Treasurer
SUBJECT: Resolution #15,602 Adopting the FY 2022-23 Investment Policy.

RECOMMENDATION: That the City Council adopt Resolution #15,602 adopting the FY 2022-23 investment policy for the City of Oxnard.

6. Housing Department
SUBJECT: Agreement with Mercy House for FY 2022-23 Shelter Operation (No. A-8474).

RECOMMENDATION: That the City Council:

1. Approve and authorize the Mayor to execute an agreement with Mercy House (A-8474) for the provision of shelter and navigation center operations in Fiscal Year 2022-2023, in the amount not-toexceed $2,796,891.00; and

2. Authorize the City Manager or designee to approve a budget appropriation(s) for the use of Permanent Local Housing Allocation (PLHA) grant funds from the 2022 - 2023 program year. (This items already budgeted for so it did not originate in Committee.)

7. Information Technology Department
SUBJECT: Ratify the Microsoft Corporation Enterprise Agreement #808445 with SoftwareOne, Inc. for a Not to Exceed (NTE) amount of $365,062.08 for information technology software licensing.

RECOMMENDATION: That City Council ratify the City’s Microsoft Corporation Volume Licensing Enterprise Agreement #808445 and authorize the Mayor to execute Purchase Order #8617 with SoftwareOne, Inc. for a not-to-exceed amount of $365,062.08 for the continued use and purchase of Microsoft products for the June 1, 2020, to May 31, 2023, agreement term. (The Finance and Governance Committee approved 3-0.)

8. Housing Department
SUBJECT: License Agreement A-8457 to Oxnard Housing Authority for use of property located at 1500 Camino Del Sol.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute License Agreement A-8457 with the Oxnard Housing Authority for the use of property located at 1500 Camino Del Sol in the amount of $564,000 over a term of five years. (Community Services, Public Safety, Housing & Development Committee approved 3-0 on June 14, 2022.)

9. Public Works Department
SUBJECT: Agreement A-8471 with Taft Electric Company for On-Call Traffic Signals Repairs and Maintenance Services, Specification No. PW 22-103.
59 June 30, 2022 OXNARD CITY COUNCIL PAGE 5

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute Agreement A-8471 with Taft Electric Company in the amount of $300,000 for a three year term for On-Call Traffic Signals Repairs and Maintenance Services, Specification No. PW 22-103. (Public Works and Transportation Committee approved 3-0.) It was moved by Councilmember Perello, seconded by Councilmember Teran, to approve the recommended action as presented. VOTE: Lopez, MacDonald, Perello, Teran, and Zaragoza voted in favor; motion passed 5-

0. Councilmember Basua and Councilmember Madrigal were absent.

J. REPORTS

1. Finance Department

SUBJECT: Resolution of City Council and Oxnard Financing Authority Approving the Issuance of Up to $17,400,000 in Principal of 2022 Local Obligation Revenue Refunding Bonds to Refund the Series 2012 Bonds. (10/5/5)

RECOMMENDATION: That the City Council and City of Oxnard Financing Authority Board approve and authorize the following:

1. Resolution #15,603 of the City Council of the City of Oxnard approving a first amendment to local agency financing documents and the execution of certain certificates relating to the issuance by the City of Oxnard Financing Authority of refunding revenue bonds for the purpose of refunding its outstanding Series 2012 Bonds.

2. Resolution #15,604 of the Board of Directors of the City of Oxnard Financing Authority authorizing the sale, issuance, and delivery of not more than $17,400,000 in principal amount of Local Obligation Revenue Refunding Bonds (Special District Bond) and approving certain documents and authorizing certain actions in connection therewith. (Finance and Governance Committee approved 3-0.) Presentation live upon Consultant's request.

Betsy George, Chief Financial Officer introduced Christian Sprunger with NHA Advisors, who presented and answered questions. No public comments were received. Discussion ensued among the Council and staff.

It was moved by Councilmember Perello, seconded by Councilmember Teran, to approve the recommended action as presented. VOTE: Lopez, MacDonald, Perello, Teran, and Zaragoza voted in favor; motion passed 5-0. Councilmember Basua and Councilmember Madrigal were absent.

2. Finance Department
SUBJECT: 2021 Single Audit Report and Update on the Corrective Action Plan (CAP). (10/5/5)

RECOMMENDATION: That the City Council receive the 2021 Single Audit Report from the audit firm Eadie + Payne, and an update on the Corrective Action Plan (CAP) from staff. (Finance and Governance Committee approved 3-0.)
Eadie + Payne presentation on the Single Audit Report will be live per consultant's request. Please click the following link to view the required Measure M pre-recorded staff's presentation video for the update on the Corrective Action Plan (CAP): https://youtu.be/rT89ZG6_CAY 60 June 30, 2022 OXNARD CITY COUNCIL PAGE 6
Betsy George, Chief Financial Officer introduced Eden Casareno with Eadie + Payne LLP and Jennifer Hiraoka, Senior Manager Internal Controls who presented and answered questions. No public comments were received. Discussion ensued among the Council and staff. Report was received and filed, no formal action required.

K. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Zaragoza adjourned the meeting at 7:31 p.m.

ROSE CHAPARRO JOHN C. ZARAGOZA
City Clerk Mayor
61 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.2
DATE: September 6, 2022
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: First Amendment to Agreement A-8192 for Custodial Services for the Oxnard Transit Center (OTC).

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute a First Amendment to Agreement A-8192 with PBC Commercial Cleaning Systems, Inc., to increase the not to exceed from $436,425 to $536,425, and approve the assignment and amend the company name to CCS Los Angeles Janitorial, Inc. (Public Works and Transportation Committee approved 3-0.)

BACKGROUND
On February 28, 2019, the City issued a request for bids (RFB) No. DS 19-56 for custodial services at the Oxnard Transit Center (OTC) located at 201 East Fourth Street. The City received two responsive bids by the March 21, 2019, closing date. The selected bidder, Joranda Marketing Inc., (Jan-Pro) provided the lowest responsive bid. On June 18, 2019, the agreement was awarded by Council and Jan-Pro began providing custodial services at the OTC.

On October 9, 2019, Jan-Pro submitted a written notice to terminate services effective November 9, 2019, due to the City’s Living Wage Policy requirements. At the direction of the Purchasing Division, the second lowest responsive bidder, PBC, was contacted to provide custodial services. On February 4, 2020, PBC Commercial Cleaning Systems, Inc., began providing custodial services at the OTC. PBC Commercial Cleaning Systems, Inc. has requested City approval to assign the agreement to a related entity, CCS Los Angeles Janitorial, Inc.

DISCUSSION
The OTC operates 365 days a year as the center for the train and bus services to the region. The building is open every day from 6:00 am to 10:00 pm. PBC provides full-service custodial services at the OTC on a daily, weekly, monthly, bimonthly, quarterly, and annual basis. Contractual work includes both interior and exterior services, including but not limited to mopping, sweeping, dusting, removal of cobwebs, emptying of trash containers, removal of all graffiti and vandalism reporting.

Due to an unanticipated increase in services and costs incurred during the pandemic for Covid-19 cleaning protocols, additional funding is required to fund the agreement through the contract completion date of February 3, 2023. This amendment will also address the requested vendor assignment and name change. These services will be rebid prior to the contractual completion date of this agreement.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.
62 FINANCIAL IMPACT
The total cost for this Amendment is $100,000 for a new not to exceed contract value of $536,425 with CCS Los Angeles Janitorial, Inc. and will be funded from the Transportation Development Act (TDA) Fund for the Oxnard Transit Center (account 213-3110-803-8209). There is sufficient budget for the estimated spending of $150,000 in FY 2022-23 through February 3, 2023.

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on July 12, 2022 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Brian Yanez, Assistant Public Works Director

ATTACHMENTS

1. A-8192 - First Amendment

2. A-8192 - Original Agreement
63 Agreement No. A-8192

FIRST AMENDMENT TO TRADE SERVICES AGREEMENT
This First Amendment (“First Amendment”) to the Trade Services Agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this , 20 , by and between the City of Oxnard, a municipal corporation day of
(“City”), and CCS Los Angeles Janitorial, Inc. (“Vendor”) (assignee of PBC Commercial Cleaning Systems, Inc. (“Assignor”)). This First Amendment amends the Agreement entered into on February 4, 2020, by City and Assignor.

City and Vendor agree as follows:

1. Pursuant to Section 26 of the Agreement, the City hereby approves the assignment of the Agreement from PBC Commercial Cleaning Systems, Inc. to CCS Los Angeles Janitorial, Inc.

2. The name in Section 2 of the Cover Page of the Agreement is hereby amended to “CCS Los Angeles Janitorial, Inc.”

3. The amount in section 6 of the Cover Page of the Agreement is hereby amended to “$536,425”
As so amended, the Agreement remains in full force and effect. [Signatures on next page]
FIRST AMENDMENT TO TRADE SERVICES AGREEMENT (V-01-17-19)) 64 Agreement No. A-8192
IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD CCS LOS ANGELES JANITORIAL, INC.
_______________________ __________ _________________________ _________ ☐ John C. Zaragoza, Mayor1 Date Dana A. Holladay, Senior Vice2 Date
☐ Alexander Nguyen, City Manager President
☐ Daniel Willhite, Purchasing Manager
☐ ______________, Buyer _________________________ __________ Steven Bohn, CFO Date
ATTEST:

Rose Chaparro, City Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)
FIRST AMENDMENT TO TRADE SERVICES AGREEMENT (V-01-17-19) 65 66
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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.3
DATE: September 6, 2022
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Amendments to Agreements A-8344 and A-8346 with Garcia’s Landscaping Maintenance, Inc. and Agreement A-8345 with Mariposa Landscapes, Inc. for Landscape Maintenance Services within the City’s Medians and Parkways.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute the:

1. First Amendment to Agreement A-8344 with Garcia’s Landscaping Maintenance, Inc. increasing the not to exceed amount from $1,900,000 to $2,415,000 in Region 1;

2. Second Amendment to Agreement A-8345 with Mariposa Landscapes, Inc. increasing the not to exceed amount from $2,125,000 to $2,535,000 in Region 2; and

3. First Amendment to Agreement A-8346 with Garcia’s Landscaping Maintenance, Inc. increasing the not to exceed amount from $2,000,0000 to $2,575,000 in Region 3.
(Public Works and Transportation Committee approved 3-0.)

BACKGROUND
After the passing of Measure E in November 2020, staff created a plan for restoring the maintenance of the citywide streets, landscapes, and parks. On May 11, 2021, options were presented to the Public Works and Transportation Committee (PWTC) that included contracting the monthly maintenance of the median and parkway landscapes along the City’s arterial streets. This recommendation from the PWTC was presented to and approved by the City Council on May 18, 2021.

In an effort to provide equal levels of service, the City was divided into three regions with equal amounts of street landscape maintenance in each section. Requests for Proposals (RFPs) were created for each of the three regions and on June 29, 2021, City Council awarded Agreement A-8345 to Mariposa Landscapes, Inc. and Agreements A-8344 and A8346 to Garcia’s Landscaping Maintenance, Inc. Each contractor was the lowest responsive bidder for their awarded Agreement. The total cost for all three Agreements is a not to exceed amount of $6,025,000 for the three year terms ending June 30, 2024.

Since the award of these Agreements, staff has identified areas within the City’s responsibility that were not included in the original scope of work. These additional areas are now contained in the scope of work for the Amendments to each Agreement. The Purchasing Division recommends amending each Agreement, as the changes do not affect the original bid amounts and only change the quantity.

DISCUSSION
These Amendments will continue to bring an equal level of landscape service throughout the City’s arterial streets. The 91 maintenance of all shrubs and groundcover will continue to occur monthly and the turf areas will be mowed twice each month.

A benefit of these service Agreements is to allow for park staff to focus on other tasks, outside of the street landscape maintenance, such as park and tree maintenance, resident 311 requests, proactive irrigation checks and repairs, removal of identified landscape material for further water reduction, installation of mulch, sports field preparations, and increasing the level of sidewalk and tree well maintenance.

The following is a summary of the proposed amendments for additional service areas within each Agreement:

Region 1
Current Agreement 33.3 acres of landscape 7.4 acres of hardscape Proposed Amendment 6.0 acres of landscape 2.38 acres of hardscape New Total 39.3 acres of landscape 9.78 acres of hardscape Region 2
Current Agreement 31.7 acres of landscape 10 acres of hardscape Proposed Amendment 11.76 acres of landscape .77 acres of hardscape New Total 43.46 acres of landscape 10.77 acres of hardscape Region 3
Current Agreement 28.97 acres of landscape 9.03 acres of hardscape Proposed Amendment 12.34 acres of landscape 1.23 acres of hardscape New Total 41.31 acres of landscape 10.26 acres of hardscape Staff recommends amending these contracts as noted above to ensure City-maintained areas in all three Regions are covered under a landscape maintenance contract. This will allow for routine maintenance of these areas while affording staff the opportunity to address other parks landscaping, irrigation, and tree maintenance needs.

STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
The cost for all three Amendments is $1,500,000. Therefore, the new total not to exceed amount for all three Agreements is $7,525,000 for the three-year terms. The FY 2022-23 cost, including Amendments, is $2,468,255 for all three Agreements. The funding is provided through the Measure E 1.5-cent sales tax revenue and is included in the FY 2022- 23 Public Works Parks operations budget in the General Fund (accounts 101-5702-805.82-09 and 101-5705-805-82-09).

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on July 12, 2022 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Kevin Thompson, Parks Manager

ATTACHMENTS

1. Garcia's A-8344 - First Amendment

2. Mariposa A-8345 - Second Amendment

3. Garcia's A -8346 - First Amendment

4. Garcia's A-8344 Original

5. Mariposa A-8345 & A1

6. Garcia's A-8346
92 93
Agreement No. A-8344

FIRST AMENDMENT TO TRADE SERVICE AGREEMENT

FIRST AMENDMENT TO TRADE SERVICES AGREEMENT
This First Amendment (“First Amendment”) to the trade services agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this ______ day of __________, 2022, by and between the City of Oxnard, a municipal corporation (“City”), and Garcia’s Landscaping Maintenance, Inc. (“Vendor”). This First Amendment amends the Agreement entered into on June 29, 2021, by City and Vendor.

City and Vendor agree as follows:

1. Section 3 of the Cover Page of the Agreement, is hereby amended to state: “Services:

Landscape Maintenance located in Medians and Parkways within Region 1.”

2. Section 4 of the Cover Page of the Agreement, is hereby amended to state: “Schedule of Services: Monthly Landscape Maintenance in Medians and Parkways; twice monthly mowing in Parkways within Region 1 of Location Map which is attached hereto and incorporated herein.”

3. Section 6 of the Cover Page of the Agreement, is hereby amended to state: “Total Agreement Amount: $2,415,000.00”

4. The reference to the “Rates and Cost Exhibit” everywhere it is listed both on the Cover Page and in the Agreement is hereby amended to “Rates and Cost Exhibit-June2022.” The “Rates and Cost Exhibit” is hereby disincorporated; instead, the “Rates and Cost Exhibit-June 2022” is attached hereto and incorporated herein by this reference.

5. The reference to the “Region 1 Work Detail” maps Exhibit everywhere it is listed both on the Cover Page and in the Agreement is hereby amended to add also the attached “Region 1 Work Detail as of June 2022” Exhibit. The attached “Region 1 Work Detail as of June 2022” Exhibit is attached hereto and incorporated herein by this reference.

6. As so amended, the Agreement remains in full force and effect. [Signatures on next page]
94 Agreement No. A-8344

FIRST AMENDMENT TO TRADE SERVICE AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD GARCIA’S LANDSCAPING
MAINTENANCE, INC.

☐ John C. Zaragoza, Mayor1 Date Pablo Garcia, President2 Date ☐Alexander Nguyen, City Manager
☐ _______, Purchasing Manager
☐ ___________, Buyer
Tenley Garcia, Secretary Date
ATTEST:

Rose Chaparro, City Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)

1 2
95 Agreement No. A-8344

FIRST AMENDMENT TO TRADE SERVICE AGREEMENT
3 RATES AND COSTS EXHIBIT- JUNE 2022
The Vendor shall provide twice monthly Landscape Maintenance Services within the City’s Landscape Medians and Parkways located with Region 1
Monthly Cost
Twice Monthly Service Region 1 Areas $69,310
Non-Selective herbicide applicate $225/acre
Hourly Rate for as-needed tasks $40.00/hour
Material markup rate for as-needed tasks 15%
96 Agreement No. A-8344

FIRST AMENDMENT TO TRADE SERVICE AGREEMENT
4 REGION 1 WORK DETAIL
AS OF JUNE 2022
97 This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 1 OF 17, AUTO CENTER/VENTURA BLVD 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~27,561.23 SQ FT
~0.63 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 Feet 98 This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 2 OF 17, AUTO CENTER/VENTURA BLVD 3

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~4,098.85 SQ FT
~0.09 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 Feet
99 This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 3 OF 17, AUTO CENTER/VENTURA BLVD 5

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~12,731.51 SQ FT
~0.29 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~4,234.04 SQ FT
~0.1 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 Feet 100
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 4 OF 17, AUTO CENTER/VENTURA BLVD 6

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~18,214.43 SQ FT
~0.42 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 Feet 101
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 5 OF 17, GONZALES 03

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~25,040.02 SQ FT
~0.57 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~7,706.48 SQ FT
~0.18 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 Feet
102
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 6 OF 17, GONZALES 04

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~1,192.45 SQ FT
~0.03 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~7,411.51 SQ FT
~0.17 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 Feet
103
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 7 OF 17, GONZALES 05

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~4,248.44 SQ FT
~0.1 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 Feet
104
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 8 OF 17, GONZALES 08

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~3,195.9 SQ FT
~0.07 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 Feet
105
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 9 OF 17, GONZALES 09

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~4,266.01 SQ FT
~0.1 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 Feet
106
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 10 OF 17, OXNARD BL 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~12,160.42 SQ FT
~0.28 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~29,054.9 SQ FT
~0.67 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 Feet 107
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 11 OF 17, OXNARD BL 3

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~26,549.49 SQ FT
~0.61 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 Feet
108
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 12 OF 17, VENTURA 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~2,368.43 SQ FT
~0.05 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~6,583.68 SQ FT
~0.15 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 Feet
109
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 13 OF 17, VICTORIA 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~26,136.43 SQ FT
~0.6 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~2,353.37 SQ FT
~0.05 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 Feet 110
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 14 OF 17, VICTORIA 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~46,940.5 SQ FT
~1.08 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 3600 3800 4000 4200 Feet 111
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 15 OF 17, VICTORIA 3

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~9,757.07 SQ FT
~0.22 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 Feet 112
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 16 OF 17, VINEYARD 6

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~20,497.1 SQ FT
~0.47 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~20,782.36 SQ FT
~0.48 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 Feet
113
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 1 WORK DETAIL: PAGE 17 OF 17, VINEYARD 7/ THURGOOD MARSHALL

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 6.00
HARDSCAPE: 2.38
REGION 1

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~16,424 SQ FT
~0.38 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~25,731.76 SQ FT
~0.59 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 Feet
114
Agreement No. A-8345

SECOND AMENDMENT TO TRADE SERVICES AGREEMENT
This Second Amendment ("Second Amendment") to the trade services agreement ("Agreement") is made and entered into in the County of Ventura, State of California, this ___ day of _____ , 2022, by and between the City of Oxnard, a municipal corporation ("City"), and Mariposa Landscapes, Inc. ("Vendor"). This First Amendment amends the Agreement entered into on June 29, 2021, by City and Vendor. The Agreement previously has been amended on October 21, 2021, by a First Amendment,
City and Vendor agree as follows:

1. In Section 3 of the Cover Page of the Agreement, is hereby amended to state:
"Services: Landscaping Maintenance located in Median ways located within Region 2."

2. In Section 4 of the Cover Page of the Agreement, is hereby amended to state:
"Schedule of Services: Monthly Landscaping Maintenance and Twice Monthly Lawn Mowing located in Median ways located within Region 2 of Location Map which is attached hereto and incorporated herein."

3. In Section 6 of the Cover Page of the Agreement, is hereby amended to state: "Total Agreement Amount: $2,535,000.00"

4. The reference to the Rates and Cost Exhibit everywhere it is listed both on the Cover Page and in the Agreement is hereby amended to the with Rates and Cost Exhibit-June 2022. The Rates and Cost Exhibit is hereby disincorporated; instead, the Rates and Cost Exhibit-June 2022 is attached hereto and incorporated herein by this reference.

5. The reference to the Region 2 Work Detail maps Exhibit everywhere it is listed both on the Cover Page and in the Agreement is hereby amended to add also the attached Region 2 Work Detail as of June 2022. Exhibit. The attached Region 2 Work Detail as of June 2022.

Exhibit is attached hereto and incorporated herein by this reference.

6. As so amended, the Agreement remains in full force and effect. [Signatures on next page]

SECOND AMENDMENT TO TRADE SERVICE AGREEMENT
115
Agreement No. A-8345

SECOND AMENDMENT TO TRADE SERVICE AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD MARIPOSA LANDSCAPES, INC.

Terry Noriega, President2 ☐ John C. Zaragoza, Mayor Date Date ☐ Alexander Nguyen, City Manager
☐ _______, Purchasing Manager
☐ _______,Buyer
Antonio Valenzuela, Secretary Date
ATTEST:

Rose Chaparro, City Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)
1 2
1 116
Agreement No. A-8345

SECOND AMENDMENT TO TRADE SERVICE AGREEMENT
3 RATES AND COSTS EXHIBIT- JUNE 2022
The Vendor shall provide monthly landscape maintenance services and twice monthly lawn mowing services within the City’s Landscape Medians located with Region 2 Monthly Cost
Twice Monthly Service Region 2 Areas $71,807.72
Non-Selective herbicide applicate $1,800/acre
Hourly Rate for as-needed tasks $40.00/hour
Material markup rate for as-needed tasks 15%
117
Agreement No. A-8345

SECOND AMENDMENT TO TRADE SERVICE AGREEMENT
4 REGION 2 WORK DETAIL
AS OF June 2022
118
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 1 OF 22, A ST NORTH 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~9,319.13 SQ FT
~0.21 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 Feet
119
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 2 OF 22, CABRILLO 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~3,492.18 SQ FT
~0.08 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 Feet
120
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 3 OF 22, CAMINO DEL SOL 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~16,263.3 SQ FT
~0.37 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~5,793.26 SQ FT
~0.13 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 Feet 121
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 4 OF 22, CAMINO DEL SOL 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~47,111.53 SQ FT
~1.08 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~12,202.39 SQ FT
~0.28 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 Feet 122
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 5 OF 22, CAMINO DEL SOL 4

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~999.82 SQ FT
~0.02 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 Feet
123
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 6 OF 22, DEL NORTE 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~37,758.38 SQ FT
~0.87 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 Feet 124
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 7 OF 22, FIFTH ST 07

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~463.16 SQ FT
~0.01 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 Feet
125
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 8 OF 22, MLK 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~16,698.41 SQ FT
~0.38 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~12,110.77 SQ FT
~0.28 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 Feet
126
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 9 OF 22, OXNARD BLVD 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~61,740.17 SQ FT
~1.42 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 Feet
127
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 10 OF 22, OXNARD BLVD 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~111,416.29 SQ FT
~2.56 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 Feet 128
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 11 OF 22, OXNARD BLVD 3

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~60,834.12 SQ FT
~1.4 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 Feet 129
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 12 OF 22, OXNARD BLVD 4

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~2,219.68 SQ FT
~0.05 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 Feet
130
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 13 OF 22, RICE 4

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~3,664.95 SQ FT
~0.08 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 Feet
131
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 14 OF 22, RICE 5

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~60,902.58 SQ FT
~1.4 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 Feet 132
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 15 OF 22, ROSE 4

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~4,438.94 SQ FT
~0.1 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 Feet 133
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 16 OF 22, THIRD 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~8,730.11 SQ FT
~0.2 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~3,592.6 SQ FT
~0.08 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 Feet 134
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 17 OF 22, WILSON SENIOR CENTER

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~29,723.9 SQ FT
~0.68 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 Feet
135
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 18 OF 22, CIVIC CENTER

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~2,470.58 SQ FT
~0.06 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 Feet
136
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 19 OF 22, CIVIC CENTER ADMINISTRATIVE BUILDING

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~1,953.89 SQ FT
~0.04 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 Feet
137
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 20 OF 22, DOWNTOWN

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~7,015.27 SQ FT
~0.16 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 Feet
138
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 21 OF 22, PATTERSON RD 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~12,823.04 SQ FT
~0.29 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 Feet 139
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ± Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape to bid on
Hardscape to bid on
Other Landscape
Other Hardscape
REGION 2 WORK DETAIL: PAGE 22 OF 22, PATTERSON RD 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 11.76
HARDSCAPE: 0.77
REGION 2

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~12,152.26 SQ FT
~0.28 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 Feet 140
Agreement No. A-8346

FIRST AMENDMENT TO TRADE SERVICE AGREEMENT

FIRST AMENDMENT TO TRADE SERVICES AGREEMENT
This First Amendment (“First Amendment”) to the trade services agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this ______ day of __________, 2022, by and between the City of Oxnard, a municipal corporation (“City”), and Garcia’s Landscaping Maintenance, Inc. (“Vendor”). This First Amendment amends the Agreement entered into on June 29, 2021, by City and Vendor.

City and Vendor agree as follows:

1. Section 3 of the Cover Page of the Agreement, is hereby amended to state: “Services:

Landscape Maintenance located in Medians and Parkways within Region 3.”

2. Section 4 of the Cover Page of the Agreement, is hereby amended to state: “Schedule of Services: Monthly Landscape Maintenance in Medians and Parkways; twice monthly mowing in Parkways within Region 3 of Location Map which is attached hereto and incorporated herein.”

3. Section 6 of the Cover Page of the Agreement, is hereby amended to state: “Total Agreement Amount: $2,575,000.00”

4. The reference to the “Rates and Cost Exhibit” everywhere it is listed both on the Cover Page and in the Agreement is hereby amended to “Rates and Cost Exhibit-June 2022.” The “Rates and Cost Exhibit” is hereby disincorporated; instead, the “Rates and Cost Exhibit-June 2022” is attached hereto and incorporated herein by this reference.

5. The reference to the “Region 3 Detail Maps” Exhibit everywhere it is listed both on the Cover Page and in the Agreement is hereby amended to add also the attached “Region 3 Work Detail as of June 2022” Exhibit. The attached “Region 3 Work Detail as of June 2022” Exhibit is attached hereto and incorporated herein by this reference.

6. As so amended, the Agreement remains in full force and effect. [Signatures on next page]
141
Agreement No. A-8346

FIRST AMENDMENT TO TRADE SERVICE AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD GARCIA’S LANDSCAPING
MAINTENANCE, INC.

☐John C. Zaragoza, Mayor1 Date Pablo Garcia, President2 Date ☐Alexander Nguyen, City Manager
☐ _______, Purchasing Manager
☐ ___________, Buyer
Tenley Garcia, Secretary Date
ATTEST:

Rose Chaparro, City Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)

1 2
142
Agreement No. A-8346

SECOND AMENDMENT TO TRADE SERVICE AGREEMENT
3 RATES AND COSTS EXHIBIT- JUNE 2022
The Vendor shall provide twice monthly Landscape Maintenance Services within the City’s Landscape Medians and Parkways located with Region 3
Monthly Cost
Twice Monthly Service Region 3 Areas $74,935
Non-Selective herbicide applicate $225/acre
Hourly Rate for as-needed tasks $40.00/hour
Material markup rate for as-needed tasks 15%
143
Agreement No. A-8346

SECOND AMENDMENT TO TRADE SERVICE AGREEMENT
4 REGION 3 WORK DETAIL
AS OF June 2022
144
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 1 OF 27, A ST SOUTH 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~2,290.14 SQ FT
~0.05 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 Feet
145
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 2 OF 27, CHANNEL ISLANDS 3

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~11,386.58 SQ FT
~0.26 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~2,221.34 SQ FT
~0.05 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 Feet
146
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 3 OF 27, CHANNEL ISLANDS 4

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~27,177.32 SQ FT
~0.62 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 Feet 147
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 4 OF 27, CHANNELS ISLANDS 5

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~7,431.17 SQ FT
~0.17 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~23,724.89 SQ FT
~0.54 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 Feet 148
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 5 OF 27, COMMUNITY PARK

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~69,582.11 SQ FT
~1.6 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 Feet
149
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 6 OF 27, PERKINS PARKING LOT

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~35,223.14 SQ FT
~0.81 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 Feet
150
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 7 OF 27, EMERSON

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~6,055.39 SQ FT
~0.14 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 Feet
151
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 8 OF 27, ETTING

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~9,337.06 SQ FT
~0.21 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 Feet
152
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 12 OF 27, OLDS

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~3,369.1 SQ FT
~0.08 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~12,003.59 SQ FT
~0.28 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 Feet
153
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 13 OF 27, OXNARD BL 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~9,488.77 SQ FT
~0.22 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~35.66 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 Feet 154
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 17 OF 27, MULTI-SERVICE CENTER

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~26,635.53 SQ FT
~0.61 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 Feet
155
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 18 OF 27, PLEASANT VALLEY RD 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~26,788.32 SQ FT
~0.61 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 3600 3800 4000 Feet 156
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 20 OF 27, PLEASANT VALLEY RD 4

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~8,985.6 SQ FT
~0.21 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 Feet
157
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 21 OF 27, PATTERSON 1/ DUNKIRK

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~20,408.9 SQ FT
~0.47 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~5,380.72 SQ FT
~0.12 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 Feet 158
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 22 OF 27, PATTERSON 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~311.08 SQ FT
~0.01 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 3600 3800 4000 Feet 159
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 23 OF 27, ROSE AVE 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~30,557.97 SQ FT
~0.7 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 Feet 160
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 24 OF 27, ROSE AVE 3

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~20,467.18 SQ FT
~0.47 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~9,647.64 SQ FT
~0.22 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 Feet 161
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 25 OF 27, ROSE AVE 6

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~12,615.01 SQ FT
~0.29 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~200.48 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 Feet 162
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 26 OF 27, SEAVIEW

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~1,105.79 SQ FT
~0.03 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~157.43 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 Feet
163
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 27 OF 27, TERRACE DR AND GARY DR

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~961.15 SQ FT
~0.02 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 Feet
164
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 28 OF 27, VENTURA 1

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~3,468.81 SQ FT
~0.08 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 Feet 165
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 29 OF 27, VENTURA 2

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~4,273.51 SQ FT
~0.1 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 3600 3800 4000 Feet 166
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 30 OF 27, VICTORIA 3 / HEMLOCK

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~646.91 SQ FT
~0.01 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 Feet
167
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 31 OF 27, WOOLEY 3

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~110,766.82 SQ FT
~2.54 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~107.47 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 Feet 168
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 32 OF 27, WOOLEY 4

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~53,118.04 SQ FT
~1.22 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 3200 3400 Feet 169
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 33 OF 27, WOOLEY 5

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~27,330.25 SQ FT
~0.63 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 1600 1800 Feet
170
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The map is for illustrative purposes only. The City does not warrant the accuracy of this map and no decision involving a risk of injury or economic loss should be made in reliance thereon. ±
Data Sources: City of Oxnard GIS Division
County of Ventura GIS Department
Work extent on this map
Landscape area to bid on
Hardscape area to bid on
Other Landscape
Other Hardscape
REGION 3 WORK DETAIL: PAGE 34 OF 27, WOOLEY 6

MAINTENANCE
TOTALS
ACRESLANDSCAPED: 12.34
HARDSCAPE: 1.23
REGION 3

MEDIAN & PARKWAY
LANDSCAPE AREAS:
~7,967.09 SQ FT
~0.18 ACRES

MEDIAN & PARKWAY
HARDSCAPE AREAS:
~0 SQ FT
~0 ACRES

WORK TO BID

ON THIS PAGE
0 200 400 600 800 1000 1200 1400 Feet
171
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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.4
DATE: September 6, 2022
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Agreement A-8483 with Mariposa Landscapes, Inc. for Basic Landscape Services for Citywide General Fund Parks.

RECOMMENDATION
That the City Council approve Agreement A-8483 with Mariposa Landscapes, Inc. in the amount not to exceed $758,919 for a 22-month term ending June 30, 2024 for basic landscape services in the General Fund Parks. (The Public Works and Transportation Committee approved 3-0.)

BACKGROUND
After the passing of Measure E in November 2020, staff created a plan for restoring the maintenance of the citywide streets, landscapes, and parks. On May 11, 2021, options were presented to the Public Works and Transportation Committee (PWTC) that included weekly mowing of the General Fund parks by landscape contractors. This recommendation from the PWTC was presented to and approved by the City Council on May 18, 2021.

To provide equal levels of service, the City was divided into four contract areas consisting of an equal number of parks.

On June 29, 2021, City Council awarded the Agreements A-8339, A-8340, A-8341, and A-8342 to Mariposa Landscapes, Inc. (Mariposa) as the lowest responsive bidder for each contract area. The total cost for all four Agreements is a not to exceed amount of $2,405,000 for the three year terms ending June 30, 2024.

In order to provide some of the basic landscape maintenance services in our parks and to address requests for additional park landscape and maintenance services that are not contained in the current mowing agreements, staff developed a new scope of work. These additional services are now feasible with the Measure E funding source. As such, the new scope of work was developed to include additional basic routine park landscape maintenance services to be performed along with the existing mowing services being provided by Mariposa.

DISCUSSION
On April 8, 2022, the City released the RFP (PW 22-104) for basic landscape services at all General Fund parks. These services include the annual fertilization of all turf, the annual aeration of turf, quarterly pruning of all shrubs and groundcover, scheduled weed control per agreement that includes adjacent sidewalks and gutters, weekly removal of loose litter and debris within the parks and parking lots, and trash can service four days per week. The RFP also included capacity for additional “as needed” services such as additional aeration or seeding. These “as needed” services are subject to available funds.

Three companies submitted bids and Mariposa was evaluated as the highest ranked proposal, in addition to also being the lowest responsive bidder. Mariposa meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. 404
The Agreement for basic landscape services, along with the existing agreements for park mowing services, will allow for the General Fund parks to be maintained at a level of service we have not been able to provide as a result of budget constraints. This will also allow park staff to focus on other tasks, outside of routine maintenance, such as proactive irrigation monitoring and repair, increased level of ball field maintenance, turf removal projects for additional water savings, graffiti removal, and addressing deferred infrastructure repair and replacement.

This Agreement for basic landscape services will end on June 30, 2024 at the same time as the four mowing agreements.

The intent is to combine and bid the basic landscape services with the weekly mowing services into new agreements that will commence on July 1, 2024.

STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
The total not to exceed cost for this Agreement with Mariposa Landscapes, Inc. is $758,919 for a 22-month term ending June 30, 2024. The not to exceed amount includes capacity for additional “as needed” services such as increasing the frequency of trash removal and additional turf maintenance. These additional “as needed” services are subject to available funds. The funding for this Agreement is provided through the Measure E 1.5-cent sales tax revenue and is included in the FY 2022-23 Public Works Parks operations budget in the General Fund (101-5701-805-82-09). There is an estimated 10% inflation increase factored in for FY 2023-24.

Estimated Spending Plan
Mariposa Landscapes, Inc. FY 2022-23
10 Months
FY 2023-24
12 Months
TOTAL
Basic Landscape Services $272,600 $359,832 $632,432
As-needed services (Estimated 20%) $54,520 $71,967 $126,487 TOTAL $327,120 $431,799 $758,919

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on July 12, 2022 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Kevin Thompson, Parks Manager, Steve Howlett, Assistant Public Works Director

ATTACHMENTS

1. Agreement A-8483
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Agreement No. A-8483

AGREEMENT FOR TRADE SERVICES

COVER PAGE
(1) Agreement Start Date: September 12, 2022
(2) Vendor: Mariposa Landscapes Inc.
(3) Services: Additional maintenance services including litter and debris removal and maintenance of; turf, shrub, vine, groundcover, general site, fertilization, landscape and weed control. (4) Schedule of Services: See Scope of Services Exhibit (5) Agreement Ending Date: August 31, 2023 subject to renewal for up to June 30, 2024 upon the written agreement of both parties
(6) Total Agreement Amount: $758,919
(7) City’s Project Manager: Kevin Thompson, Parks Manager (8) Vendor’s Project Manager: Dave Widjaja, Estimator
(9) Insurance Coverage: INS-D
(10) What wages are required for this Project?
☐ Living wage but not prevailing wages, in which case: Section 20(a) through (c) and the Living Wage Policy Exhibit are incorporated and are required; but Section 20(d) and the Prevailing Wage Exhibit are not incorporated and are not required.
☐ Prevailing wages but not living wage, in which case: Section 20(d) and the Prevailing Wages Exhibit are incorporated and are required; but Section 20(a) through (c) and the Living Wage Policy Exhibit are not incorporated and are not required.
☐ Both living wage and prevailing wages, in which case Section 20, the Living Wage Policy Exhibit, and the Prevailing Wages Exhibit are incorporated and required. ☐ Neither living wage nor prevailing wages, in which case Section 20, the Living Wage Policy Exhibit, and the Prevailing Wages Exhibit are not incorporated and are not required. (11) Addresses for Notice:

FOR VENDOR: FOR CITY:

Mariposa Landscapes Inc City of Oxnard
ATTN: Dave Widjaja, Estimator ATTN: Kevin Thompson, Parks Manager 6232 Santos Diaz St, 1060 Pacific Ave, Building 3
Irwindale, CA 91702 Oxnard, CA 93030
(12) Contact Emails:

VENDOR’S PROJECT MANAGER: CITY’S PROJECT MANAGER:
[email protected] [email protected] The Agreement for Trade Services is attached hereto and incorporated herein by this reference. The following exhibits are also attached hereto and incorporated herein by this reference into the Agreement:
☐ Scope of Services Exhibit ☐ Living Wage Policy Exhibit ☐ Rates and Costs Exhibit ☐ Prevailing Wages Exhibit
☐ Schedule of Services Exhibit ☐ Insurance Exhibit (INS-D) 406
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AGREEMENT FOR TRADE SERVICES
THIS AGREEMENT FOR TRADE SERVICES (“Agreement”) is entered into in Ventura County, California, on the date that is written as “(1) Agreement Start Date” on the Cover Page, which is attached hereto and incorporated herein by this reference. This Agreement is entered by and between the City of Oxnard (“City”) and the person or entity listed as “(2) Vendor” on the Cover Page, subject to the following terms and conditions:

1. Scope of Services. Vendor shall provide to City the services listed as “(3) Services” on the Cover Page (the “Services”). Vendor shall provide the Services during the term of this Agreement, as set forth below, according to the schedule written as “(4) Schedule of Services” on the Cover Page, and as further explained in the Scope of Services Exhibit, which is attached hereto and incorporated herein by this reference. In the event of any conflict between the terms of this Agreement and any incorporated document(s), the terms of this Agreement shall control.

2. Term. This Agreement shall begin on the date that is written as “(1) Agreement Start Date” on the Cover Page and shall end on the date that is written as “(5) Agreement Ending Date” on the Cover Page. Time is of the essence in this Agreement.

3. Compensation. For the Services performed during the term of this Agreement, City shall pay Vendor an amount not to exceed the amount that is listed as “(6) Total Agreement Amount” on the Cover Page, at the rates listed in the Rates and Costs Exhibit, attached hereto and incorporated herein by this reference. The rates in the Rates and Costs Exhibit shall be in effect through the end of this Agreement unless otherwise stated therein.

4. Invoices. Vendor shall submit a payment request to City by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Each invoice must also list the current balance on the Agreement, including that invoice, as well as the months remaining on the term of the Agreement. Invoices may be emailed to: [email protected].

5. Most Favored Nation. Throughout the term of the Agreement, in the event Vendor provides the Services having terms more favorable than this Agreement to any person or entity other than City, Vendor shall notify City within 10 calendar days of signing the other contract, or if there is no other contract, of finalizing that deal or providing any services, whichever occurs first in time. In that notice, Vendor shall offer City to amend this Agreement to reflect such more favorable terms into this Agreement without any contingency to amend any other provision of this Agreement.

6. Acceptance of Payment. Vendor’s acceptance of final payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Vendor for anything completed, finished or relating to the Services. City’s payment shall not constitute nor be deemed a release of the responsibility and liability of Vendor for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by Vendor and its employees, agents and subcontractors. Vendor shall provide City with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Vendor or materials or products provided to City by Vendor, Vendor shall pay the sales tax. City shall not reimburse Vendor for sales taxes paid by Vendor.

7. Non-binding Terms. Any terms and conditions that are typed, printed, or otherwise included in any Vendor invoice rendered pursuant to this Agreement shall be deemed to be solely for the convenience of the parties.

No such term or condition shall be binding upon City, and no action by City (including, without limitation, the payment of any such invoice in whole or in part) shall be construed as binding City with respect to any such term or condition, unless the specific term or condition has been previously agreed to by Vendor and City in this Agreement or in a binding amendment thereto.

8. Non-Appropriation of Funds. Payments to be made to Vendor by City for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of City. In the event City does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the 407
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conclusion of the last fiscal year in which City appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

9. Coordination of Services. The Services shall be coordinated with the person in the position listed in “(7) City’s Project Manager” on the Cover Page, subject to the direction of the City Manager or Department Director. Vendor hereby designates the person in the position listed in “(8) Vendor’s Project Manager” on the Cover Page as the person responsible for the Services who shall coordinate with City’s Project Manager in making binding decisions in line with this Agreement on behalf of Vendor.

10. Personnel. Vendor represents that it has or shall secure at its own expense all personnel required to perform the Services. Vendor shall make reasonable efforts to maintain the continuity of Vendor’s staff who are assigned to perform the Services. Vendor may associate with or employ associates or subcontractors in the performance of the Services, but at all times shall Vendor be responsible for its associates and subcontractors’ labor, advice or materials provided in furtherance of providing the Services. Should any of Vendor’s employees, assigns or subcontractors not conduct him- or herself appropriately, as determined by the City’s Project Manager, in the process of providing the Services or any portion thereof, the City’s Project Manager may notify the Vendor’s Project Manager, who shall immediately handle the problem, as determined appropriate by him or her, such that the problem does not persist.

11. Additional Work. City may request additional specified work under this Agreement. The City’s Project Manager must authorize all such work in writing before commencement. Vendor shall perform such work, and City shall pay for such additional work, in accordance with the Rates and Costs Exhibit. Should the work not fall under any such listed rate or cost, Vendor shall submit a quote for all additional work, which the City’s Project Manager must approve in writing by before any such work may commence. The City shall compensate Vendor for any work that does not fall under a rate or cost listed in the Rates and Costs Exhibit, and for which Vendor did not obtain the City’s Project Manager’s written approval before work commenced, as determined by the City’s Project Manager in his or her sole discretion.

12. Advertising and Publicity. Vendor shall not use the name of or refer to City directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.

13. Audit. City shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by Vendor in preparing its billings to City as a condition precedent to any payment to Vendor; or for other purposes relating to the Agreement. Vendor will promptly furnish all documents requested by City. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit Vendor for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, Vendor shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by City, whichever occurs later. Vendor shall maintain all such records in City or to promptly reimburse City for all reasonable costs incurred in conducting the audit at a location other than in City, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. Vendor shall include a copy of this Section in all contracts with its subcontractors, and Vendor shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or City.

14. Termination. City may terminate this Agreement at any time, with or without cause and without penalty, upon 15 calendar days’ prior written notice. Such termination shall be effective on the date specified in the notice, or if no date is specified, then 15 calendar days from the date of the notice. Vendor may terminate this Agreement at any time, with or without cause and without penalty, upon 30 calendar days’ prior written notice. Such termination shall be effective on the date specified in the notice, or if no date is specified, then 30 calendar days from the date of notice and only if all assignments accepted by Vendor have been completed before the date of termination. In the event of termination of this Agreement by either party due to no fault or failure of performance by Vendor, City shall pay Vendor compensation for all Services satisfactorily completed in accordance with all of the terms and provisions of this Agreement, as determined by the City, before the effective date of termination; provided, in no event shall the Vendor receive an amount exceeding that which would have been paid to Vendor for 408
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the full performance of the Services. If City pays for any materials, City shall be entitled to the title and possession of such.

15. Hold Harmless, Defense and Indemnity.

To the fullest extent permitted by law, Vendor shall immediately defend, indemnify, and hold harmless City, its legislative and advisory bodies, and the City’s officials, directors, officers, employees, and agents (the “Indemnitees”) from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with Vendor’s performance of this Agreement or Vendor’s failure to comply with any of its obligations contained in this Agreement. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Vendor’s obligation to indemnify applies unless it is adjudicated that any of the liabilities covered by this Section 15 are the result of the sole active negligence or sole willful misconduct of any of the Indemnitees.
a. The duty to defend is a separate and distinct obligation from Vendor’s duty to indemnify.

Vendor shall be obligated to defend in all legal, equitable, administrative, or special proceedings with counsel approved by the City Attorney immediately upon tender to Vendor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of negligence or willful misconduct by any of the Indemnitees shall not relieve Vendor from its separate and distinct obligation to defend the Indemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if Vendor asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnitees. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of any of the Indemnitees, Vendor may submit a claim to City for reimbursement of reasonable attorneys’ fees and defense costs. b. The review, acceptance or approval of Vendor’s work or work product by any of the Indemnitees shall not affect, relieve or reduce Vendor’s indemnification or defense obligations. This Section 15 shall survive completion of the Services or termination of this Agreement. The provisions of this Section 15 shall not be restricted by and do not affect the provisions of this Agreement relating to insurance.

16. Insurance. Vendor shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within the insurance document stated in “(9) Insurance Coverage” on the Cover Page and in the Insurance Exhibit, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that Vendor obtain and maintain such insurance coverages.

Such insurance must be issued by a company satisfactory to the Risk Manager. Vendor shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “(9) Insurance Coverage” on the Cover Page and in the Insurance Exhibit. Maintenance of insurance coverages by Vendor is a material element of this Agreement. Vendor’s failure to maintain or renew insurance coverages or to provide renewal evidence may be considered a material breach of this Agreement.

17. Documents and Materials.
a. All final computations, exhibits, files, plans, correspondence, reports, drawings, designs, data, photographs, specifications, information, images, video files, media, or other deliverables prepared, created, drawn, calculated, photographed or developed by Vendor pursuant to this Agreement (“Documents and Materials”) shall be the property without restriction or limitation upon its use, duplication or dissemination by the City. All Documents and Materials shall be considered “works made for hire,” and all Documents and Materials and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of the City without restriction or limitation upon their use, duplication or dissemination by the City. Vendor shall not obtain or attempt to obtain copyright protection as to any Documents and Materials. Vendor hereby assigns to the City all ownership and any and all intellectual property rights to the Documents and Materials that are not otherwise vested in the City pursuant to this Section 17.

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b. Vendor shall deliver all Documents and Materials to City’s Project Manager upon completion of the Services or termination of this Agreement without additional cost or expense to the City. Additionally, anytime at City’s request, City shall be entitled to possession of, and Vendor shall furnish to City’s Project Manager within 10 calendar days, any or all of the Documents and Materials without additional cost or expense to the City. In both situations, if Vendor prepares Documents and Materials on a computer, Vendor shall provide City with said Documents and Materials both in a printed format and in an electronic format that is acceptable to the City. Vendor may retain copies of these Documents and Materials but must request permission from the City before use, duplication or dissemination these Documents and Materials for any purpose other than for the Services provided to the City pursuant to this Agreement.
c. Any substantive modification of the Documents and Materials by City staff or any use of the completed Documents and Materials for other City projects, or any use of uncompleted Documents and Materials, without the written consent of Vendor, shall be at City’s sole risk and without liability or legal exposure to Vendor. d. Vendor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Documents and Materials, and that the City has full legal title to and the right to use, duplicate or disseminate the Documents and Materials. Vendor shall defend, indemnify and hold Indemnitees harmless from any loss, claim or liability in any way related to a claim that City’s use of any of the Documents and Materials is violating federal, state or local laws, any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Vendor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the services and Documents and Materials. In the event the use of any of the Documents and Materials by the City is held to constitute an infringement and the use of any of the same is enjoined, Vendor, at its own expense, shall: secure for City the right to continue using the Documents and Materials by suspension of any injunction, or by procuring a license or licenses for City; or modify the Documents and Materials so that they become non-infringing while remaining in compliance with the requirements of this Agreement.
e. This Section 17 shall survive the termination of this Agreement.

18. Confidentiality of Information.
a. For the purposes of this Agreement, “Confidential Information” means all information, in whatever form transmitted, relating to the past, present or future business affairs of the City, including without limitation, (i) technical information, including patent, copyright, trade secret, and other proprietary information, techniques, sketches, drawings, models, inventions, processes, apparatus, equipment, algorithms, software programs, software source documents, and formulas; or (ii) non-technical information, including without limitation finances, financial and accounting data and information, suppliers, customers, customer lists, purchasing data and any other information belonging to the City or to a third party whose information is in the City’s possession or control under obligations of confidentiality, and which is disclosed to Vendor or is developed by Vendor in whole or in part at the City’s expense.
b. All Documents and Materials shall be considered Confidential Information and shall not be reproduced, transmitted, disclosed or used by the Vendor without the written consent of the City, except as may be necessary for Vendor to fulfill its obligations to the City. c. Notwithstanding the above, these limitations shall not apply to information that (i) is already known to Vendor at the time of that information’s disclosure or becomes publicly known through no wrongful act or omission of Vendor, (ii) is communicated to a third party with the express written consent of City and is not subject to restrictions on further use or disclosure, (iii) is independently developed by Vendor and has no relation to this Agreement, or (iv) is required by law, court order, court-issued subpoena or other legal process to be disclosed; provided, however, that before making such disclosure, Vendor shall immediately provide City with written notice 410
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and a reasonable opportunity for City to object to the disclosure or to take action to maintain the confidentiality of the information, unless such prior disclosure is legally impermissible. d. Vendor shall use reasonable care to protect the Confidential Information. In the event of a breach or threatened breach of this Agreement, City shall be entitled to obtain an injunction prohibiting any such breach, the costs of which shall be paid by Vendor. Any relief granted shall be in addition to and not in lieu of any other legal or equitable relief, including money damages. The parties acknowledge that Confidential Information is valuable and unique and that disclosure of the Confidential Information in breach of this Agreement may result in irreparable injury to the City.
e. Other than an obligation upon the City to deal in good faith, the City makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by Vendor in reliance on any Confidential Information disclosed under this Agreement.
f. This Section 18 shall survive the termination of this Agreement.

19. Independent Contractor. Vendor is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of Vendor or any of its employees, except as stated in this Agreement. Vendor has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Vendor, and it is free to dispose of all portions of its time which it is not obligated to devote to City in such a manner and to such persons, firms, or corporations as Vendor wishes except as expressly provided in this Agreement. This Agreement shall not be interpreted to prevent or preclude Vendor from rendering any services for Vendor’s own account or to any other person or entity as Vendor in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services Vendor shall perform for the City. Except as City’s Project Manager specifies in writing, Vendor and its employees and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. Vendor and its employees are not employees of City. Vendor and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. Vendor shall not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Vendor agrees to pay all required taxes on amounts paid to Vendor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Vendor shall be solely responsible for, and shall save City harmless from, all matters relating to the payment of Vendor’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer-employee relations, as applicable. City shall have the right to offset against the amount of any compensation due to Vendor under this Agreement any amount due to City from Vendor as a result of its failure to promptly pay to City any reimbursement or indemnification arising under this Section.

20. Wages. If the first option is selected in response to (10) on the Cover Page and, thus, the payment of living wage is required, only this paragraph and subsections (a) through (c) of this Section 20 shall apply. If the second option is selected in response to (10) on the Cover Page and, thus, the payment of prevailing wages (and related Labor Code provisions) is required, only this paragraph and subsection (d) of this Section 20 shall apply. If the third option is selected in response to (10) on the Cover Page and, thus, both the payment of living wage and prevailing wages (and related Labor Code provisions) is required, this paragraph and subsections (a) through (d) shall apply, meaning Vendor shall compensate all of its employees providing services to City in accordance with both the City’s Living Wage Policy and State-required prevailing wages. In the event of a conflict between the City’s Living Wage Policy and State-required prevailing wages, the higher of the two shall prevail. If the fourth option is selected in response to (10) on the Cover Page and, thus, neither the payment of living wage nor prevailing wages (and related Labor Code provisions) is required, no part of this Section 20 shall apply. 411
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If either the first or third option is selected in response to (10) on the Cover Page, Vendor shall compensate any employee of Vendor who provides Services to the City under this Agreement in accordance with the Living Wage Policy Exhibit, which is attached hereto and incorporated herein by this reference. While this Agreement is in effect, Vendor shall pay such employee no less than $16.89 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2022, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, Vendor shall provide to such employee no less than 96 hours of paid leave per calendar year. a. Vendor agrees to post, at a location readily accessible to those employees providing services to the City, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002, and effective October 1, 2002.
b. If Vendor fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Vendor, effective immediately. c. In addition, if Vendor fails to comply with the Living Wage Policy in any manner, Vendor shall pay to City a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Vendor shall pay such fine and penalty within 15 days after the City Manager or designee provides written notice to Vendor of the amount owed.
d. If either the second or third option is selected in response to (10) on the Cover Page, in accordance with Labor Code Section 1770 et seq., the Project is a “public work.” The Vendor shall pay wages in accordance with the determination of the Director of the Department of Industrial Relations (“DIR”) regarding the prevailing rate of per diem wages. Copies of those rates are on file with the Public Works Director and are available to any interested party upon request. The Vendor shall post a copy of the DIR’s determination of the prevailing rate of per diem wages at the job site. The Vendor shall comply with all provisions of the Prevailing Wage Exhibit, which is attached hereto and incorporated herein by this reference.

21. Nondiscriminatory Employment. Vendor shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status. Vendor understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, Vendor shall be responsible for such subcontractor’s compliance with this Section.

22. Vendor’s Representations. Vendor represents, covenants and guarantees that: a) Vendor is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the Services in accordance with the terms and conditions set forth in this Agreement; b) there are no obligations, commitments, or impediments of any kind that will limit or prevent Vendor’s full performance under this Agreement; c) to the extent required by the standard of practice, Vendor has investigated and considered the scope of Services performed, has carefully considered how the Services should be performed, and understands the facilities, difficulties and restrictions attending performance of the Services under this Agreement.

23. Compliance with Laws. In performing the Services under this Agreement, Vendor shall comply with all applicable laws, ordinances and regulations. Before performing the Services under this Agreement, Vendor shall obtain all required licenses and permits, including a City business tax certificate.

24. Conflict of Interest. If, in performing the Services set forth in this Agreement, Vendor makes, or participates in, a “governmental decision” as described in Title 2, Section 18704 of the California Code of Regulations, or performs the same or substantially all the same duties for City that would otherwise be performed by a City employee holding a position specified in City's conflict of interest code, Vendor shall be subject to City's 412
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conflict of interest code, the requirements of which include the filing of one or more statements of economic interests disclosing the relevant financial interests of Vendor’s personnel providing the Services set forth in this Agreement. Furthermore, Vendor shall not to accept any employment or representation during the term of this Agreement or within 12 months after completion of the Services which is or may likely make Vendor “financially interested,” as provided in California Government Code Sections 1090 and 87100, in any decisions made by City on any matter in connection with which Vendor has been retained pursuant to this Agreement.

25. Fictitious Name. If Vendor has a fictitious name, Vendor shall submit to City a new Fictitious Business Name Statement approved by any California county before Vendor’s prior Fictitious Business Name Statement expires if such expiration may occur during the term of this Agreement, including any term amendment.

26. Non-Assignability. Vendor shall not assign or transfer any interest in this Agreement or any part thereof, whether by assignment or novation, without City’s prior written consent, which may be withheld for any reason or for no reason at all. Any purported assignment without written consent shall be null, void, and of no effect, and Vendor shall hold harmless, defend and indemnify Indemnitees regarding all Claims arising from or relating to any unauthorized assignment.

27. Protection of Services. Vendor shall continuously maintain adequate protection of all of Vendor’s work from damage and shall protect the City’s property from any and all injury or loss arising in connection with this Agreement. Vendor shall take all necessary precaution for the safety of employees on the job and shall comply with all applicable provisions of federal, State and municipal safety laws and building codes to prevent accidents or injury to persons on, about or adjacent to any premises where the Services are being performed.

28. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the heirs, executors, administrators, successors and assigns of Vendor.

29. Applicable Law; Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California’s choice of law rules.

Venue for any such action relating to the Agreement shall be in the Ventura County Superior Court.

30. Titles. The titles used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it.

31. Force Majeure. Neither City nor Vendor shall be responsible for delays or failures in performance resulting from acts beyond the control of either party. Such acts shall include but are not be limited to acts of God, riots, acts of war, epidemics, fire, earthquakes, or other disasters.

32. Authority. Any person executing this Agreement on behalf of Vendor warrants and represents that s/he has the authority to execute this Agreement on behalf of Vendor and to bind it to the performance of these obligations.

33. Binding Agreement. The parties do not intend this Agreement to be binding upon them and shall not be held liable to its terms until it is fully executed by all required signers.

34. Cumulative Remedies. All rights and remedies of City herein shall be in addition to all other rights and remedies available at law or in equity, including, without limitation, specific performance for the enforcement of this Agreement, and temporary and permanent injunctive relief.

35. Integration; Amendment. This Agreement, including any other documents incorporated herein by specific reference, constitutes the entire and integrated agreement of City and Vendor regarding the subject matter described herein. This Agreement supersedes all prior oral or written communications, negotiations, representations, agreements and promises. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing, signed by both parties, that expressly refers to this Agreement. 413
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36. Construction. In the event of any asserted ambiguity in or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of construction providing for interpretation against the party who causes the uncertainty to exist or who drafted the Agreement in whole or in part.

37. No Waiver. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Vendor constitute or be construed as a waiver by City of any breach of covenant, or any default that may then exist on the part of Vendor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

38. Attorneys’ Fees. The prevailing party shall be entitled to recover reasonable costs, attorneys’ fees (including the reasonable value of the services rendered by the City Attorney’s Office) and expenses, including investigation fees and expert witness fees, in addition to any other relieve to which that party may be entitled, in any legal action or other proceeding, including an action for declaratory relief, for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement.

39. Notice. Except as otherwise required by law, a notice or communication authorized or required by this Agreement shall be in writing and shall be deemed received—on (a) the day of delivery if delivered by hand or overnight courier service during City’s regular business hours or (b) on the third business day following deposit in the United States mail, postage prepaid—to the addresses listed as “(11) Addresses for Notice” on the Cover Page or to such other address as one party may notify the other in writing.

40. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one and the same agreement.

A signed copy of this Agreement transmitted by email to either of City or Vendor’s Project Managers’ emails listed in “(12) Contact Emails” on the Cover Page or by other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement for all purposes.

41. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
[Signatures on next page]
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Agreement No. A-8483

IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date that is written as “(1) Agreement Start Date” on the Cover Page.

CITY OF OXNARD Mariposa Landscapes Inc.
☐ John C. Zaragoza, Mayor1 Date Terry Noriega, President, 2 Date ☐ Alexander Nguyen, City Manager
☐ Jennifer Yates, Purchasing Manager
☐ Buyer
Antonio Valenzuela, Secretary Date
ATTEST:

Rose Chaparro, City Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)
1 The City Council must authorize and the Mayor must sign any agreement over $200,000 annually. The City Manager may authorize and sign any agreement over $100,000 but up to $200,000 annually. The Purchasing Manager may authorize and sign any agreement up to $100,000 annually. A Buyer may authorize and sign any agreement up to $25,000 annually.
2 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or
● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company. 415
Agreement No. A-8483

SCOPE OF SERVICES EXHIBIT

TURF MAINTENANCE
1a. SOIL AERIFICATION
The Contractor shall perform soil aerification for all turf grass areas at designated frequency and timing.

Aerification shall be done with a power driven aerifier using shatter or coring tines to a depth no less than four (4) inches and no more than six (6) inches. The schedule must be pre-approved by the Project Manager or his or her representative. Additionally, Contractor shall notify Project Manager or his or her representative with a written schedule one (1) week prior to the date of aerification commencement. Before the start of aerification, all irrigation components will be flagged to prevent damage. 1b. FERTILIZATION
The Contractor shall fertilize all turf grass, shrubs, ground cover and vines at designated frequency and timing.

The rate of application must follow label recommendations. The schedule must be pre-approved by the Project Manager or his or her representative. The specific fertilizer composition used will be determined by the soil makeup and condition of the vegetation at the time of application. All fertilization products must be preapproved by the Project Manager or his or her representative prior to application. Fertilizer shall be delivered to the site in the original unopened container, bearing the manufacturer's guarantee analysis. Any fertilizer that becomes caked or damaged, making it unsuitable for use, will not be accepted. Immediately following application at each site, Contractor shall thoroughly water the fertilizer into the soil. The Project Manager or his or her representative shall be notified with a written schedule one (1) week prior to the date of the application by the Contractor. Such notification will be subject to approval by the Project Manager or his or her representative. A City representative may be present during fertilization. Dispersible granular formulations shall be used on all turf to help incorporate the fertilizer into the turf and prevent/reduce the visibility of the fertilizer pellets.

Fertilization of turf, planter beds or any other maintenance areas should address plant health, diseases and insect issues.

Any deviation from the schedule requires the written pre-approval of the Project Manager or his or her representative.
1c. PESTICIDE APPLICATION
The Contractor shall control and eliminate all weeds within the project boundaries. Unless otherwise specified, this shall include all curbs and gutters, paved walkways, stamped concrete, and joints adjacent to landscaped areas, fence lines, light standard bases, buildings and structures are free of all weeds. The Contractor's applicator shall hold a valid Qualified Applicator Certificate issued by the California Department of Pesticide Regulation. All pesticide use reports shall be submitted to the Ventura County Agriculture Commissioner and a copy shall be forwarded to the Project Manager. Recommendations need to be procured before application of materials. Restricted materials, if used, shall be used and possessed only in accordance with a permit issued by the Ventura County Agriculture Commissioner. In addition, all pesticides used must have the written approval of the Project Manager or his or her representative before application. The Contractor shall notify the Project Manager or his or her representative a minimum of one (1) week prior to application of pesticides. For followup pesticide applications, the contractor is to provide a second service date upon completion of the initial application. Upon completion of application, the Contractor shall submit to the Project Manager or his or her representative a copy of all pesticide use reports within 24 hours. Contractor shall provide the name and license number of personnel spraying the chemicals. Contractor to ensure proper signage is installed prior to pesticide application per City, County and Federal standards. 416
Agreement No. A-8483

1d. TURF WEED CONTROL
Contractor shall treat all turf grass areas for broadleaf weeds control at designated frequency and timing.

Herbicides may be used for weed control upon prior approval by the Project Manager or his or her representative. Tree wells should be maintained by a pesticide approved by the Project Manager or his or her representative.
1e. TURF RENOVATION
The Contractor shall renovate all turf areas in accordance with the designated frequency and timing. Any application schedule must be pre-approved by the Project Manager or his or her representative.

The seeding operation shall consist of a three step process; seedbed preparation, seeding and applying the fertilizer. The last two steps shall be accomplished within 48 hours of starting the seeding operation.

Seedbed Preparation: The areas to be seeded shall be reasonably smooth and shall conform to the original contours or new contours as shown on the plans before actual seedbed preparation begins. Any debris, including rocks and roots which would interfere with seeding, growth, or maintenance of the vegetation, or as specified elsewhere in these specifications, shall be removed. The surface areas to be seeded, including fill slopes, shall be compacted by first bringing the soil to optimum moisture by drying or adding water and track walking or rolling firm. The areas shall then be roughened by scarifying, discing, borrowing, or otherwise worked to a depth of 2" to 4". Scarifying operations shall be cross slope, where possible. Cut slopes shall be dressed to neat line and all loose material raked to the toe and removed.

Seeding: A high quality Bermuda or Kikuyu seed will be used depending on location. All seed shall be delivered to the site tagged and labeled in accordance with California Agricultural Code. The seed shall be of a quality which has a minimum pure live seed content of 80% (% purity x % germination) and weed seed shall not exceed 0.5%. Legume seed shall be pellet inoculated with appropriate bacteria. The seed shall be broadcast with a truck or tractor mounted automatic seeder, where possible. Hand held breast seeders, (belly grinders) are suitable for small areas. Seed varieties are to be pre-approved through the project manager before application.

Fertilizing: The fertilizer shall be commercial type ammonium phosphate (16-20-0) and shall contain a minimum of 16% nitrogen, 20% available phosphoric acid, and 0% water soluble potash, and shall contain a minimum of 12 percent sulfur. The fertilizer shall be uniform in composition, dry and free flowing, and pelleted or granular. Fertilizer is to be applied at a rate of 1Ib per 1000 square feet.

The Contractor shall be responsible for a successful ground cover and its survival through the germination period. This may include, but not be limited to, applying water or additional seed, and fertilizer. Any failed areas shall be replanted and successfully grown into mature plants, at the sole cost of the Contractor.

SHRUB, VINE AND GROUNDCOVER MAINTENANCE
2a. PRUNING AND EDGING
The Contractor shall prune all shrubs and groundcover and vines at designated frequency and timing. Shrubs shall be pruned for natural shape, pest control and line of site issues for safe flow of traffic to the satisfaction of the Project Manager or his or her representative. Contractor shall prune according to the natural growth of each individual plant to maintain proper plant health by cutting out dead, diseased or injured wood and to control growth when an unshapely shrub might result. Contractor shall prevent all plant growth from entering onto the walkways, roadways, hard surface areas, and along fences and walls. Contractor shall remove faded or dead flower heads or their stalks. Contractor shall remove in a manner so as not to damage remaining or new flower buds from coming into bloom. Edging shall not be done by chemical methods, unless a growth retardant is pre-approved by the Project Manager his or her representative. Vines on walls shall be trimmed periodically (at a minimum of 4xs per year) and maintained at a height 4-6" below the top of the block wall and a depth no greater than four inches (4") from the wall. 417
Agreement No. A-8483

2b. GROUNDCOVER PRUNING
Groundcover shall be pruned at designated frequency and timing. Pruning shall be done in a manner as to maintain separation away from the base of trees, shrub masses, and hardscapes. All pruning debris shall be removed from the site at contractor's expense.
2c. FERTILIZATION
Contractor shall make recommendations as to the proper formulation and rates of fertilizers to maintain healthy, vigorous, growing plants. Final approval regarding which products to be used will be the responsibility of the Project Manager or his or her representative. Contractor shall apply any minor nutrients needed to maintain healthy plant material. Please refer to section 1000-3 for additional Fertilization information.
2d. PLANTER BED WEED CONTROL
Contractor shall control weeds in bed areas by mechanical, physical and chemical methods. Bed areas are to be maintained to control and strive to eliminate weeds. Planter bed weed control shall take place at designated frequency and timing. Any planned application will be notified to city representative at least 7 days prior. All chemical application will be scheduled with city representative and aim to reduce contact with residents and visitors to eliminate any chemical exposure to the public and promote safety.

GENERAL SITE MAINTENANCE
3a. LITTER AND DEBRIS CONTROL
All areas of maintenance responsibility, including sidewalks and gutters adjacent to areas of responsibility, paved and dirt parking lots that are not on-street parking in front of residences, shall be kept free of all trimmings, leaves, grass cuttings, dirt, mud and litter, including broken glass or other such debris. All trimmings, litter and debris shall be removed and disposed of off-site at the Contractor's expense. Litter and debris pick-up and removal shall be done at designated frequency and timing. All walkway areas should be blown clean during maintenance and should be free of clipping and debris. This includes curb and gutter areas.

Any hazardous materials need to be reported to the city representative promptly. 3b. TRASH CAN SERVICE
The Contractors shall check all trash cans at the designated frequency and timing. Cans that are at least ½ full or more will have their liners replaced. When replacing a liner, the liner must be properly secured to the inner can by tying a knot in the top of the liner to ensure it fits tightly around the rim of the inner can. If an inner can is not present, the liner must be secured around the rim of the outer can. If the contractor comes upon a liner that does not need changing, but has fallen to the bottom of the can, the liner will be properly secured. Trash liners are to be replaced regardless of content fullness if it is emitting a foul smell. Contractor shall supply at their cost all trash liners.

Litter and debris that is on the ground and within 10’ of a trash can will be picked up and disposed of during the servicing of trash cans.

LANDSCAPE REPLACEMENT
Contractor must replant landscape areas that fail to thrive as a result of the Contractor or its maintenance or horticultural practices. Contractor shall identify these areas and submit a list of them in writing to the Project Manager or his or her representative. All maintenance of replanted material will be the responsibility of the Contractor, whether planted by the Contractor or some other entity during the Contract Term. 418
Agreement No. A-8483

RESPONSE AND INQUIRIES
The Contractor shall be required to respond (within 4 business hours) to inquiries and identified deficiencies in service.

TRAFFIC CONTROL
Traffic control is the responsibility of the Contractor rather than of the City. If required by the City, the Contractor must submit a traffic control plan to the City Traffic Engineer 15 days prior to the execution of related work. The traffic control plan must be stamped by a licensed engineer unless the contractor elects to use a standard control plan from the WATCH Handbook. Plan shall include a detour for pedestrians. If no detour can be safely provided for pedestrians, one crewmember must be assigned flagger duties to safely escort pedestrians. All traffic control equipment must be in good working condition. Flaggers and workers must all wear appropriate personal protective equipment. The City pays for all traffic control permits.

SOFTWARE
Contractor will be required to utilize an ESRI based work order system, or other program designated by the Project Manager or his or her representative during the term of the contract. Usage of the program will include, but is not limited to property check-ins, deficiency reporting, work orders, inventory management, etc.

STAFFING EXPECTATIONS
Contractor will be required to meet minimum staffing expectations based on the service level Proposal on and awarded within the contract. Minimum staffing expectations may only be deviated from through written consent by the Project Manager or his or her representative.

Landscape Maintenance, Fertilization and weed control specification All pesticides, fertilizers, and any other chemical products must be used in strict compliance with labels and instructions. Applications must comply with all state and federal regulations. The specifications contained herein are intended to be consistent with current label instructions. In the event the specifications conflict with instructions on the pesticide labels, the label instructions shall govern. SDS (Safety Data Sheets) or MSDS (Material Safety Data Sheets) forms and all product labels shall be in the possession of and readily available by the staff performing the application.

WEATHER
Chemical types and applications must be applied based upon the weather conditions.

EXTRA VISITS
Contractor shall make necessary visits during the year to correct any problems that may occur during the Contract Term.

NUTRIENTS
Contractor shall apply proper soil nutrients required to maintain a balanced soil. City to pay for all soil tests to determine what nutrients are needed for the soil.

REPORTS
Contractor will be required to check in on the approved City approved work order system (ESRI) and report daily work being performed on designated service days with pictures and comments detailing work that has been completed. Contractor's lead worker(s) might be required to keep the City approved work order system app active on device for the duration of time while on site. Contractor will provide a monthly report detailing tasks that have been completed and those still in progress. This report should reference both deficiencies addressed by the City approved work order system and feedback provided by the Project Manager or his or her representative. Contractor should provide photographs of any repairs or enhancements made to a location 419
Agreement No. A-8483

within the designated maintenance area along with any necessary comments or feedback in regards to work order concerns.

REFUSE DISPOSAL
Contractor will be required to dispose of all green waste within the Oxnard City limits either through drop off at the Del Norte Transfer Station or through a green waste bin at an agreed upon location. The Contractor may be provided a right of use entry to an agreed upon location for storage of such a bin. 420
Agreement No. A-8483

RATES AND COSTS EXHIBIT
421
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The period of performance anticipated for this agreement shall be for one year and 10 months, from September 12th, 2022 through August 31st, 2023 with an option to renew through June 30th, 2024 effective upon signature of an Agreement by both parties, unless terminated earlier. This optional annual renewal shall be based on mutually acceptable services, cost adjustments, and the City requirements. Updated annual pricing must be submitted to the City in writing, no later than the June 30th preceding the renewal date. Increases shall not exceed the Consumer Price Index for all Urban Consumers (CPI-U) for Los Angeles from the U.S. Bureau of Labor Statistics based on 12-month CPI-U for June. There is no obligation by the City to purchase any specified amount of goods or services during the entirety of the agreement. 422
Agreement No. A-8483

INSURANCE EXHIBIT

INSURANCE REQUIREMENTS FOR SMALL/MEDIUM CONSTRUCTION AND SERVICES CONTRACTS (WITHOUT BUILDER’S RISK REQUIREMENT)

1. Contractor shall obtain and maintain during the performance of any services under this Contract the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Contractor, its agents, representatives, employees or subcontractors. a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project location or shall be twice the occurrence amount; b. Business Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;” c. If architectural, engineering, or electrical work will be performed under the Contract, Professional Liability/Errors and Omissions Insurance appropriate to the work being done in an amount not less than $1,000,000, with neither Contractor nor listed subcontractors having less than $500,000 individually. The Professional Liability/Errors and Omissions Insurance must be project specific with at least a one-year extended reporting period, or longer upon request.
d. Workers’ Compensation Insurance in compliance with the laws of the State of California, and Employer’s Liability Insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

1. Contractor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-D. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences. City reserves the right to require complete certified copies of all required insurance policies at any time.

The certificates of insurance and endorsements shall be sent via email (or fax if necessary) to the Risk Manager, addressed as follows (do not send hard copies):

City of Oxnard
Insurance Compliance
Reference No.

P.O. Box 100085 – OX
Duluth, GA 30096
Via Email: [email protected]
Via Fax: 678-259-1007

2. Contractor agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

3. Contractor agrees that the Commercial General Liability and Business Automobile Liability Insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-D or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

4. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance or selfinsurance coverages (this must be endorsed). Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5. Any deductibles or self-insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

6. All insurance standards applicable to Contractor shall also be applicable to Contractor’s subcontractors. Contractor agrees to maintain appropriate agreements with subcontractors and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager.
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Agreement No. A-8483

6/22

INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance.

You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

Endorsement Forms
Original endorsements are required for general liability and automobile liability insurance policies and must be attached to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.

INS-D.doc
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Agreement No. A-8483

SAMPLE

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE

INSURED COMPANY
LETTER

A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY
LETTER
B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)
LIMITS

A GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY [x]
CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

A AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY
COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $ (Per
person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

A EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM
EACH OCCURRENCE $
AGGREGATE $

A WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

A OTHER
Errors and omissions insurance or malpractice insurance available for the insured's profession; if architectural, engineering or electrical work will be performed under the Agreement
Minimum coverage $1,000,000
Each consultant/ $500,000
& listed sub-consultant

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER

CITY OF OXNARD
Attn: Insurance Compliance
Reference No._______
P.O. Box 100085 – OX
Duluth, GA 30096
Via Email: [email protected]
Via Fax: 678-259-1007

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED

TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE
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Agreement No. A-8483

GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO. ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:  Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to NAMED INSURED coverage.  Per Occurrence  Per Claim (which) APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS TYPE OF INSURANCE

GENERAL LIABILITY
 COMMERCIAL GENERAL LIABILITY
 COMPREHENSIVE GENERAL LIABILITY
 OWNERS & CONTRACTORS PROTECTIVE
 Claims Made
Retroactive Date
 Occurrence

OTHER PROVISIONS

COVERAGES
LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE AGGREGATE
 GENERAL
 PRODUCTS/COMPLETED OPERATIONS
 PERSONAL & ADVERTISING INJURY
 FIRE DAMAGE


Underwriter=s representative for claims pursuant to this insurance.

CLAIMS:

Name:

Address:

Telephone: ( )
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD
Attn: Insurance Compliance
Reference No._______
P.O. Box 100085 – OX
Duluth, GA 30096
Via Email: [email protected]
Via Fax: 678-259-1007

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 
I (print/type name), warrant that I have authority
to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 6/22 INS-D.doc
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Agreement No. A-8483

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO. ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:  Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to NAMED INSURED coverage.  Per Occurrence  Per Claim (which) APPLICABILITY.

This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS
 COMMERCIAL AUTO POLICY
 BUSINESS AUTO POLICY
 OTHER
LIMIT OF LIABILITY CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )
$ per accident, for bodily injury and property damage.

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, “occurrence” form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD
Attn: Insurance Compliance
Reference No._______
P.O. Box 100085 – OX
Duluth, GA 30096
Via Email: [email protected]
Via Fax: 678-259-1007

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 6/22
427
Agreement No. A-8483

PREVAILING WAGES EXHIBIT

1. Vendor acknowledges that the Project defined in the Agreement between Vendor and City is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. Vendor shall perform the Project as a public work. Vendor shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Vendor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Vendor shall post such rates at each job site covered by this Agreement.

3. Vendor is required to post job site notices, as prescribed by regulation. See Labor Code Section 1771.4(a)(2).

4. Vendor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Vendor shall, as a penalty to City, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by Vendor or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. Vendor shall comply with Labor Code Section 1776, which requires Vendor and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform City of the location of the records.

6. Vendor shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations.

Before commencing work under this Agreement, Vendor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, Vendor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. Vendor may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, Vendor must immediately notify City.

8. Vendor is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Vendor shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. Vendor acknowledges that 8 hours labor constitutes a legal day’s work. Vendor shall comply with and be bound by Labor Code Section 1810.

10. Vendor shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. Vendor shall, as a penalty to City, forfeit $25 for each worker employed in the performance of this Agreement by Vendor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by Vendor’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. Vendor shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. Vendor shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. Vendor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, Vendor shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent, Vendor shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify City, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Vendor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of Vendor under this Section shall survive Agreement termination. 428
Agreement No. A-8483

SCHEDULE OF SERVICES EXHIBIT
429

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.5
DATE: September 6, 2022
TO: City Council
FROM: Alexander Hamilton, Fire Chief, (805) 385-7700, [email protected] SUBJECT: Purchase Order with Stonewell Bodies For Upfitting Eight (8) Command Vehicles in the amount of $869,632.

RECOMMENDATION
That the City Council:

1. Authorize the Mayor to execute a purchase order in the amount of $869,632 for the upfitting of eight (8) Battalion Chief Command vehicles by Stonewell Bodies; and

2. Adopt a resolution declaring the City's intent to be reimbursed for certain capital expenditures from the proceeds of indebtedness related to the purchase of eight (8) Battalion Chief Command vehicles. (Finance and Governance Committee approved 3-0)

BACKGROUND
On June 29, 2021, City Council adopted the FY 2021/2022 City of Oxnard Budget, which included funding in the amount of $960,000.00 to be utilized for the purchase and up-fitting of eight (8) Battalion Chief Emergency Response/Command Vehicles. The eight (8) Battalion Chief Command Vehicles will be utilized in the following manner:

1. Replacement of the two (2) current front line Battalion Chief Command Vehicles, which will then be reassigned to the two Fire Department Assistant Chief positions.

2. Replacement of the Fire Marshal’s Vehicle, which has become cost prohibitive to repair and cannot efficiently operate as an Emergency Response/Command Vehicle.

3. Replacement of the Fire Department Training Chief Vehicle, which is ten years old and will move into a reserve status.

4. Replacement of one (1) Battalion Chief Emergency Response/Command Vehicle, which was taken out of service by an emergency response related traffic collision.

5. Three (3) Battalion Chief Vehicles will be utilized as vehicles for the three new Battalion Chief positions that will begin in FY 22/23.

Upon receiving notification of funding in July of 2021, the Fire Department partnered with Fleet Services to create a specification for the command vehicles. National Auto Fleet was awarded the agreement for supplying the chassis using Sourcewell Cooperative Agreement 120716-NAF. The Mayor approved Purchase Order 8388 on November 4, 2021. The City Council ratified the Mayor’s authorization to sign the Purchase Order on December 28, 2021.

DISCUSSION
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The Fire Department Capital Equipment and Apparatus Committee researched the design of the Battalion Chief vehicles with a focus on cancer prevention, driver safety, and emergency incident response capabilities. The unique design provided solely by Stonewell Bodies best met the needs of the Department by accomplishing the three aforementioned qualities with a custom aluminum body. The Stonewell custom aluminum body removes firefighting equipment from the driver and passenger area of the command vehicle while providing for increased storage and accessibility to vital communications and fire fighting equipment utilized by the Oxnard Fire Department Command Staff. These qualities are paramount for the Command Staff when operating as an incident commander within the City of Oxnard and also the greater Ventura County operational area.

The upfit costs include the fabrication of the body of the truck, fabrication and installation of equipment storage shelving within the body of the truck, procurement and installation of fire fighting equipment mounts, fabrication and installation of the communications center console in the driver area, fabrication and installation of a command center workstation at the rear of the truck body with work lighting and electrical power, installation of radios, radio antennas and radio chargers, installation of the mobile data computers, installation of an EMTRAC emergency traffic preemption device, procurement and installation of emergency lighting and siren package.

The Stonewell body is unique from other command vehicle builds in that it can be removed and placed on another chassis should the vehicle need to be replaced due to damage or age. This feature of the Stonewell custom body serves well in providing a longer service life for the major component of the command vehicles, in addition to the reduction of future costs when the command vehicle requires refurbishment.

Battalion Chief Baker is the lead member of the Fire Department Capital Equipment and Apparatus Committee. In his twenty-two years of service in the Fire Department, sixteen of which has been spent on the Apparatus Committee, Chief Baker found Stonewell Bodies to be the only vendor that constructs this particular specification. Stonewell Bodies has provided a letter to attest to the uniqueness of its Command Access Vehicle design.

The design, specification and quote for the Battalion Chief vehicles began in 2019. Quotes for the project were obtained in advance of the FY20/21 budget request period at which time the committee estimated $60,000 per vehicle; this estimate did not project the 400% increase in the cost of aluminum that has occurred in the last 18 months, nor did it take into account the unprecedented inflation rates of the past two and half years. The delivery of the chassis was impacted by chain supply issues with projected delivery in the next two months. Upon learning of the delivery date an updated quote for the upfitting was provided at a cost of $108,704 per vehicle. The substantial increase in cost will exceed the project budget by $329,306. The Fire Department will use revenue generated by reimbursements for mutual aid deployments to cover the difference.

City staff expect to utilize the outstanding Master Equipment Lease Purchase Agreement (“Master Lease”) with Banc of America to reimburse the City for the cost of the vehicles and the upfitting costs. The City has approximately $1.4 million remaining in the existing line of credit and expects to draw a total of $1.3 million to cover the purchase and upfitting of the command vehicles. In order for the reimbursement to be compliant with the requirements of tax-exempt financings, the City is required to adopt a resolution declaring its intention to reimburse the City out of tax-exempt line of credit proceeds. This must be adopted within sixty days of when the vehicles were purchased. Adopting this resolution preserves the option for the City to be reimbursed from draws on the line of credit for the amounts already paid for the vehicles.

While adopting the reimbursement resolution demonstrates the City’s intent to borrow funds, it does not obligate the City to borrow the funds.

STRATEGIC PRIORITIES
This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.

FINANCIAL IMPACT
The cost of upfitting eight (8) Battalion Chief vehicles will be $869,632. The Fiscal Year 2021-22 Adopted Budget allocated $960,000 for the purchase and upfitting of the vehicles in project #222202 (Fire Command Vehicles-8). To 431
date, $419,674 of the project budget has been allocated to National Auto for the procurement of eight (8) F-350 chassis, leaving a balance of $540,326 for the upfitting. If the City does not utilize the line of credit for the remaining upfitting cost, the Fire Department will seek appropriation of Wildland mutual aid response revenues to pay for the unfunded balance of $329,306 for upfitting costs.

The financial impact of utilizing the Master Equipment Lease Purchase Agreement will be provided when staff brings the financing recommendation to the Committee for consideration. The FY2022-23 Adopted Budget includes the estimated annual lease payment for the financing of the eight (8) Battalion Chief vehicles.

COMMITTEE OUTCOME
The Finance and Governance Committee approved 3-0 on July 26, 2022, to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Aaron Baker, Battalion Chief , Amy Van Atta, Management Analyst II

ATTACHMENTS

1. Specification for Command Vehicles

2. Reimbursement Resolution (Battalion Command Vehicles)

3. Purchase Order 008860
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SPECIFICATIONS FOR

COMMAND ACCESS VEHICLE
Oxnard Fire Department
Aaron Baker
360 West Second Street
Oxnard, CA, 93030
[email protected]
805-290-5198
Lou Sposito
625 Sills Road
Genoa NY 13071
[email protected]
315-497-3512
05-25-2022
Price
$108,704.00 Each Unit X 8
$869,632.00 Total Contract
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STONEWELL COMPANY HISTORY
Stonewell Bodies was founded in 1994 out of necessity to work smarter and not harder. The company was started by a farrier looking to shoe his horses without the trouble of constantly loading and unloading a pickup truck with all his tools of the trade. After carefully considering how to make a truck body that would be light, provide protections from the elements, easy to organize and last for many years, the Stonewell Body was created.

Today, Stonewell has grown to service three primary industries, all of which require a light weight and efficient design. The primary industries serviced by Stonewell include Farriers and mobile veterinarians, emergency services vehicles and the building trades. The common thread among these three industries hinges on the need of efficient access to the truck body so they can access and depart the vehicle as quickly as possible.

Stonewell now employs 37 craftsmen who are experts in the field of fabrication as well as having significant application experience in the field of EMS and Farrier. Our team is comprised of farriers, EMT’s, volunteer Fire Chiefs and assistant Chiefs. These craftspeople bring their passion and practical experience with them as they work to build outstanding truck bodies.

Coupled with experts in fabrication, Stonewell has made significant investments in productions capabilities.

Our bodies and fabricated solutions are designed using the latest CAD, and modeling, software coupled to fully CNC processing equipment. Our metal cutting is primarily achieved through a new Mitsubishi Laser, HAAS milling machines or other very prices machine-tools. We have invested in our infrastructure as well as equipment and are confident we can design, weld and manufacture to the exacting specifications we develop.

Over the last several decades, Stonewell has evolved to be a market leader with a robust compliment of tools needed to solve customer problems. We continually work to solve application problems and stand behind the products that we produce. We look forward to the possibility of working with you and hope you consider Stonewell Bodies for your next design need.

TERMS OF PAYMENT - 20% / 30% at 90 DAYS / 50% DELIVERY
The terms of this purchase shall be 20% of the body purchase price upon signing of the purchase agreement. A progress payment of 30% shall be made at the day 90 day mark, or post interior installation - whichever comes first. The remaining 50% shall be paid upon delivery of the specified vehicle. If payment is not made and Stonewell must pursue legal remedies, all legal expenses shall be the responsibility of the purchaser. 2 434

AGREEMENT OF SALE FOR COMMAND ACCESS VEHICLE
THIS AGREEMENT is made between Stonewell Bodies and Machine Inc. (Stonewell) and:

Legal Name of Buyer Oxnard Fire Department
Address 360 West Second Street, Oxnard, CA, 93030
Phone Number 805-290-5198
ACCEPTANCE:

Stonewell agrees to sell, and Buyer agrees to purchase (eight) 8 Command Access Vehicle’s described in the Specifications incorporated as Exhibit A of this contract, as may be amended in writing, and the equipment listed herein, all in accordance with the terms and conditions set forth herein.

1. DELIVERY SCHEDULE:

The 8 Command Access Vehicle Each shall be ready for transport in approximately 180 days after delivery of chassis to Stonewell Assembly line.

Each vehicle will have separate ready times and will be shipped in groups of 2, 3 and 3 This time frame is subject to extension due to changes made by Buyer or in accordance with Sections 4 or 10,11,12 below.

2. PRICE: $108,704 Each a total of Eight (8) CAV units
Buyer shall pay Stonewell Bodies & Machine Inc. the purchase price for the installation of the Command Access Vehicle in the sum of $869,632.00 U.S.

Dollars.

This purchase price excludes taxes. Responsibility to pay taxes are with the buyer.

Any applicable taxes not specifically noted above will be paid by the Buyer directly or will be added to the purchase price and paid by Buyer. If Buyer claims exemption from any tax, Buyer agrees to promptly furnish the applicable exemption certificate(s) and to indemnify and hold harmless Stonewell Bodies & Machine Inc. harmless from any such tax, interest or penalty, which may at any time be assessed against Stonewell Bodies & Machine Inc. as a result of this transaction.

3. TERMS OF PAYMENT SHALL BE:

Due upon signing: …… $173,926.00
Due upon video conference inspection after 4 Cavs hav been completed ……… $260,889.60 Due upon completion and video or in-person (at your cost) inspection prior to shipping……$434,816.00 Applicable method of payment for remaining balance due: Check or wire transfer.

In the event of a dispute, Stonewell Bodies shall have the right to collect, from the purchaser, reasonable costs and necessary disbursements and attorney’s fees incurred in enforcing this agreement.

4. CONTINGENCIES:

Stonewell will not be liable for any delay, failure to make delivery, or other default due to strikes or labor unrest, war, riot, federal, state or local government action, fire, flood, or other disaster or acts of God, accidents, breakdown of machinery, lack of or inability to obtain materials, parts or supplies, or any other causes or circumstances beyond the reasonable control of these entities which prevent or hinder the manufacture and/or delivery of the Command Access Vehicle.
3 435

5. WARRANTY:

Stonewell provides a limited warranty on new Command Access Vehicle of its own manufacture in accordance with the warranty terms set forth in the Specifications provided. EXCEPT TO THE EXTENT PROHIBITED BY LAW, STONEWELL MAKES NO OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE FACE HEREOF. SEE SEPARATE WARRANTY STATEMENT(S) FOR COMPLETE INFORMATION. This warranty starts upon placing the vehicles in service not to exceed 6 months after delivery.

6. DISCLAIMER OF CONSEQUENTIAL DAMAGES:

Stonewell EXPRESSLY DISCLAIMS ANY LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES WHICH MAY BE SUSTAINED

BY BUYER, INCLUDING BUT NOT LIMITED TO THOSE ARISING FROM THE USE, INABILITY TO USE, MAINTENANCE OR REPAIR

OF THE COMMAND ACCESS VEHICLE, WHETHER UNDER THEORIES OF BREACH OF EXPRESS OR IMPLIED WARRANTY, NEGLIGENCE, STRICT LIABILITY, OR OTHERWISE.

7. CANCELLATION:

This contract is not subject to cancellation by Buyer, unless for material breach by Stonewell Bodies, except upon payment to seller of reasonable cancellation charges, which shall take into account expenses already incurred and commitments made by seller and seller’s anticipated profit.

8. ENTIRE AGREEMENT; AMENDMENTS:

This contract, including its appendices, embodies the entire understanding between the parties relating to the subject matter contained herein and merges all prior discussions and agreements between them. No agent or representative of Stonewell has authority to make any representations, statements, warranties or agreements not herein expressed. All modifications or amendments of this contract, including the appendices, and Change Orders, must be in writing signed by an authorized representative of each of the parties hereto.

9. SEVERABILITY:

If any provision hereof shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision, and this contract shall be construed as if the invalid, illegal or unenforceable provision had never been contained in it, unless to do so clearly negates the overall intent or purpose of the parties in entering into this contract.

10. CHANGES IN COMMERCIAL SPECIFICATIONS:

Specifications for all commercial components of the Command Access Vehicle, manufactured by companies other than Stonewell are subject to change without notice. Specifications for such components will be as available at the time of manufacture of the Command Access Vehicle. Stonewell shall not be liable for any specification deviations from the original contract specifications on such components made by their original manufacturer.

11. CHANGES IN REGULATIONS/INDUSTRY STANDARDS:

The Purchase Price is subject to adjustment for changes to the Command Access Vehicle necessitated by changes in applicable government regulations (such as FMVSS or emissions regulations), industry standards (such as NFPA standards), replacement of discontinued models or components from vendors, or freight charges. Buyer is responsible for any cost increases due to such changes beyond Stonewell Bodies and Stonewell Bodies & Machine Inc.’s control.

12. CHANGE ORDERS:

Changes in the build contract may be submitted to Stonewell. These changes must be in writing and when necessary, drawings may be required.

Dependent on where in the build process the CAV is, the change order may be accepted or rejected by Stonewell. The cost of the change will be added on to the total cost of the CAV. This new price must be approved and agreed to in writing by the purchaser. While change orders are being processed, the completion date shall be extended according to the days spent processing the change order as well as the time needed to complete the change.
4 436
IN WITNESS WHEREOF, Buyer and Stonewell Bodies & Machine Inc. have caused this agreement to be executed by their duly authorized representatives this day of:

Stonewell Bodies ( Authorized Agent of the Stonewell )
Print Name: __________________________________
Signature: ____________________________________
Title: _________________________________________
Date: _________________________________________
This contract is not a valid and binding obligation until approved, dated and executed by Stonewell Bodies & Machine Inc. inc.

Oxnard Fire Department
Print Name: ______________________________________
Signature: _______________________________________
Title: ___________________________________________
Date: ____________________________________________
Construction Period
The delivery of the vehicle shall be spread out over a period needed to complete the 8 CAVs after receipt of the chassis.

The bidder shall not be responsible for delays in delivery due to strikes, acts of God, failure of suppliers to deliver, chassis shortage and other reasons beyond the reasonable control of the builder. Should the bidder be unable to comply with the proposed delivery date, the purchaser shall be notified immediately with the reasons for non-compliance.

PRE-CONSTRUCTION MEETING
A pre-construction meeting shall be conducted via a Webcast. 5 437
ONE (1) YEAR PARTS & LABOR WARRANTY
Stonewell Bodies & Machine Inc. SWBM Limited Warranty Coverage. General parts and labor warranty for the body, integral components, materials, and workmanship are warranted against defects and failure for one (1) year on parts and labor.

Components purchased by SWBM from suppliers are subject to the warranties provided by those suppliers. Warranty period commences from the in-service date for the body. The body must be used only for its intended purpose. The body must be maintained and serviced according to the guidelines in the supplied documents.

Exclusions: This warranty applies only to the SWBM manufactured body and its integral components and excludes options and accessories, which are covered by separate vendor specific warranties. The warranty is valid only when the body is used for its intended purpose. Warranty does not apply to any product or component that has been overloaded, altered, abused, misused, or damaged by impact or collision. This warranty is not transferable.

Warranty repairs performed by SWBM or its authorized agents: warranty repairs shall be performed at an SWBM facility or at an authorized distributor. SWBM may, at its discretion, pick up and return the vehicle to the owner’s location or may request that the owner deliver the vehicle to the repair site.

Warranty repairs performed by non-SWBM Entities: SWBM may authorize a third party to perform warranty repairs.

Any such decision will be based on type of repair, distance to the nearest approved SWBM repair site, and urgency of the repair. SWBM must provide written authorization and permission before a non-SWBM entity begins repair or replacement of components. Warranty claims for unauthorized and unsubstantiated work may be denied.

Peripheral, incidental, and consequential damages and claims: The SWBM limited warranty does not apply to damage and failure resulting from misuse, abuse, neglect, accident, improper customer/distributor installation, lack of maintenance, or natural events.

Any modifications by the buyer or any third party, without the prior written consent of SWBM, may void this warranty.

Operating conditions, or applications not made known to or contemplated by SWBM at the time of delivery to the buyer may also void this warranty. Damages resulting from any other abnormal operation will not be covered by this warranty.

Normal maintenance, wear, and consumable items such as light bulbs are not covered under this warranty.

SWBM will not reimburse for lost time, business, or business opportunity, or for any loss of use related to warranty claims. SWBM will not provide or pay for the use of a rental vehicle, equipment, or tools while warranty work is performed. SWBM will not reimburse for equipment or tools that are damaged, lost, or missing in conjunction with a warranty claim. SWBM is not responsible for, and will not reimburse for mileage, fuel, and wear incurred in the process of driving the vehicle to a repair site or delivery to the end user location, nor for lost time incurred by an owner delivering and picking up a vehicle or associated components.

This limited warranty is the sole and exclusive remedy for defective products manufactured and/or installed by SWBM. 6 438
HOW TO OBTAIN WARRANTY SERVICE FROM STONEWELL BODIES & MACHINE INC.

Making an appointment for warranty service at an SWBM facility or authorized repair site:

1. Call the SWBM location where your truck was built.

2. Discuss the problem with the warranty representative to determine resolution and repair schedule.

Requesting authorization to perform warranty work:

1. Obtain the following information: All of the information requested in item #2 above. a) Documented photographs for any physical damage. (paint, dents, etc.) b) Inspection notes by SWBM personnel or a third party representing SWBM if necessary.

2. Call the SWBM location where your truck was built. Discuss the problem with the warranty representative to determine coverage and repair method.

3. The representative will grant permission to perform repairs if approved.

4. IMPORTANT! The representative must issue a Returned Goods Authorization (RGA) number.

5. Defective parts must be returned freight prepaid to SWBM within seven days.

6. If the affected component was purchased from a non-SWBM supplier, please allow extra time for SWBM to contact and work with the supplier.

Stonewell Bodies & Machine Inc. reserves the right to deny any warranty if proper procedures are not followed. Proper documentation, including photos, must be provided for SWBM to validate and approve any claim submitted after repairs are done by a third party.

FIVE (5) YEAR STRUCTURAL BODY WARRANTY
Stonewell Bodies & Machine Inc. SWBM Limited Warranty Coverage: the structural integrity of the body, integral components, materials, and workmanship are warranted against defects and failure for five (5) years, with 100% parts and labor coverage. This warranty is in additional to the standard parts and labor warranty attached for the entire body and components.

Components purchased by SWBM from suppliers are subject to the warranties provided by those suppliers. Warranty period commences from the in-service date for the body. The body must be used only for its intended purpose. The body must be maintained and serviced according to the guidelines in the supplied documents.

Exclusions: This warranty applies only to the SWBM manufactured body and its integral components and excludes options and accessories, which are covered by separate vendor specific warranties. The warranty is valid only when the body is used for its intended purpose. Warranty does not apply to any product or component that has been overloaded, altered, abused, misused, or damaged by impact or collision. This warranty is not transferable.

Warranty repairs performed by SWBM or its authorized agents: warranty repairs shall be performed at an SWBM facility or at an authorized distributor. SWBM may, at its discretion, pick up and return the vehicle to the owner’s location or may request that the owner deliver the vehicle to the repair site. 7 439
Warranty repairs performed by non-SWBM Entities: SWBM may authorize a third party to perform warranty repairs.

Any such decision will be based on type of repair, distance to the nearest approved SWBM repair site, and urgency of the repair. SWBM must provide written authorization and permission before a non-SWBM entity begins repair or replacement of components. Warranty claims for unauthorized and unsubstantiated work may be denied.

Peripheral, incidental, and consequential damages and claims: The SWBM limited warranty does not apply to damage and failure resulting from misuse, abuse, neglect, accident, improper customer/distributor installation, lack of maintenance, or natural events.

Any modifications by the buyer or any third party, without the prior written consent of SWBM, may void this warranty.

Operating conditions, or applications not made known to or contemplated by SWBM at the time of delivery to the buyer may also void this warranty. Damages resulting from any other abnormal operation will not be covered by this warranty.

Normal maintenance, wear, and consumable items are not covered under this warranty.

SWBM will not reimburse for lost time, business, or business opportunity, or for any loss of use related to warranty claims. SWBM will not provide or pay for the use of a rental vehicle, equipment, or tools while warranty work is performed. SWBM will not reimburse for equipment or tools that are damaged, lost, or missing in conjunction with a warranty claim. SWBM is not responsible for, and will not reimburse for mileage, fuel, and wear incurred in the process of driving the vehicle to a repair site or delivery to the end user location, nor for lost time incurred by an owner delivering and picking up a vehicle or associated components.

This limited warranty is the sole and exclusive remedy for defective products manufactured and/or installed by SWBM.

PAINT WARRANTY
The PPG Commercial Paint Performance Warranty covers the vehicle refinished with specified and approved products for a period of three (3), years beginning the day the vehicle is delivered to the customer / dealer. The warranty provides coverage for the following items:
a) Peeling or de-lamination of the topcoat and or other layers of paint b) Cracking, checking
c) Loss of gloss caused by cracking, checking, or hazing

PAINT WARRANTY EXCLUSIONS
Paint deterioration caused by blisters or other film degradation due to rust or corrosion originating from the substrate. Hazing, chalking or loss of gloss caused by improper care, abrasive polishes, cleaning agents, heavy duty pressure washing, or aggressive mechanical wash systems. Paint deterioration caused by abuse, scratches, chips, gloss reduction, accidents, acid rain, chemical fall-out or acts of nature. Failures on finishes due to inadequate film builds. Failures due to improper cleaning or surface preparation or failure to allow the product instructions.

Claims presented without proper warranty documentation. 8 440
''AS BUILT'' WIRING DIAGRAM
The manufacturer shall provide one (1) "as built" wiring schematic, One each per CAV unit, for the electrical components and the wiring system. These diagrams shall be in a notebook type binder, with reference tabs if needed.

CHASSIS SPECIFICATIONS

COMMERCIAL CHASSIS
The chassis shall be a new, unused commercial chassis drop shipped to the apparatus body manufacturer's production facility. Stonewell shall conduct the pre-delivery inspection.

CHASSIS SPECIFICATIONS
One (1) FORD F350 two axle, drive 4 x 4, single rear wheels (SRW), four (4) door XL super crew cab and chassis

A CONFIRMING ORDER FROM THE FORD DEALER SHALL CONFIRM ALL EQUIPMENT PROVIDED IN THE SPECIFIC EQUIPMENT GROUP. CHANGES MAY BE MADE WITHOUT NOTICE.

REAR MUD FLAPS
Black mud flaps with the stainless-steel logo shall be installed behind the rear wheels.

CAB STEPS - AMP RESEARCH POWER STEP XL
The cab shall be equipped with custom made NFPA embossed diamond plate step assemblies, on each side of the cab.

Spec Sheet
Stonewell shall purchase and install the subject steps on the driver and passenger side.

MATERIAL Aluminum
WARRANTY 5 Years/60,000 Miles
FINISH Black
BRAND AMP Research
STEP WIDTH 7" Wide
STEP
LENGTH Cab Length
STEP TYPE Running Boards
9 441

CUSTOM FABRICATED CENTER CONSOLE AND SWITCH PANEL
A custom designed console shall be fabricated of .125" smooth aluminum and installed on the cab floor, centered between the driver’s and passenger seat, as far rearward as possible. The console shall contain warning light controls, siren, radios and other items that are specified. At the rear of the console, two (2) top loading bins shall each accommodate a 3" binder or single use gloves as required. Access to the center console with access plates on the both sides for maintenance.

One Radio will be mounted on the Ceiling of the CAB with speaker as needed.

The hand mic will be mounted in the center console and not on the ceiling.

A light switch for ground lights On/Off coordinated with a same switch on rear command pack.

Provide and Install:
• Two (2) cup holders
• Two (2) arm rests
• Four (4) Mic. Clips
The console shall have a mechanically fastened top for easy service access and shall be coated with a flat black powder coating on all interior and exterior surfaces for durability and appearance.

COMPUTER MOUNTS

JOTTO DESK UNIVERSAL COMPUTER FLOOR MOUNT
A powder coated steel lap top mount shall be fasted to the vehicle floor as well as the center console. The computer mount shall secure the computer to the docking station with a Cable-Dock securing system that wraps two nylon-coated steel cables up and over the entire computer. The main support can extend from 17'' to 21’'.

Gamber Johnson , Mongoose XE15 mounted on the Command pack, Right side

Gamber-Johnson 7300-0196-10 TrimLine Toughbook 33 Docking Station X 2 permit • Stonewell to purchase and install on center console and on the command pack

BODY AND COMPARTMENT SPECIFICATIONS
Stonewell Command Access Vehicle
10 442
(CAV)
Body Specification
CAV: 90"L x 78"W x CAB HEIGHT, FULL DOOR
The CAV body shall be suited to a Short Bed Pick Up Truck. The body shall incorporate Full Length Doors.

GENERAL OVERVIEW
The Stonewell Command Access Vehicle (CAV) is a multi-purpose aluminum truck body intended to replace factory made pick up truck beds installed by manufacturers such as Ford, GM and Fiat Chrysler. Once a factory installed bed is removed, ( a $650.00 Credit will go towards purchaser for the removed pack up bed ) the CAV body will be mounted to the frame rails of the chassis and a provide an enclosed structure to store, transport or secure items as needed.

The CAV body is manufactured from an aluminum sub-structure and frame that is skinned with aircraft grade aluminum panels thus enclosing the structure. Three (3) main doors shall provide access to the upper section (frame) of the CAV body, and depending on interior construction, shall provide visibility to the entire aboveframe compartment. The CAV is highly versatile in its intended application and with an interior designed to address the specific needs of the user.

In emergency services applications, the CAV can be configured with NFPA-like lighting. Interior and exterior lighting shall be added per customer specifications. Additionally, paint, graphics, lettering, chevrons and striping can be added to support NFPA standards and customer needs.

FRAME CONSTRUCTION
The frame of the CAV shall be considered the body structure coming directly in contact with the vehicle chassis though isolated via our mounting system. The frame structure shall be MIG welded and comprised of extruded aluminum tubing made of 6061 x .125’’ material, hardened to T-6 specifications. At no time shall the frame of the CAV come in direct contact with the chassis of the vehicle. The frame shall be welded in a proprietary pattern to maximize strength and minimize body flexing. All tubing shall be cut via CNC controlled saw to ensure precise tube section length. Welding of the tubes shall be done in a rotary fixture to minimize tube warpage and ensure proper fit-up for welding. Butt-welding of tubes will include end-chamfering of tube lengths to ensure weld penetration. Additionally, welds shall be no smaller than 3/8” and no larger than ½” and shall be welded on no few than two sides. Where allowable based on construction method, all 4 sides of the tube shall be welded. Tube sides requiring skinning shall have welds ground smooth to minimize skin warpage or deflection.
11 443

HOOP CONSTRUCTION
Similar to frame construction, the hoop section of the CAV shall be considered the vertical structure mated to the frame and rising vertically to form the storage compartment. The hoop structure shall be MIG welded and comprised of extruded aluminum tubing made of 6061 x .125’’ material, hardened to T-6 specifications. All 4 sides of the tube shall be welded to its counterpart. At no time shall the hoop of the CAV come in direct contact with the chassis of the vehicle. The hoop shall be welded in a proprietary pattern to maximize strength and minimize flexing. All tubing shall be cut via CNC controlled saw to ensure precise tube section length and cut angle. Welding of the tubes shall be done on a rotary fixture to minimize tube warpage and ensure proper fit-up for welding. But-welding of tubes will include end-chamfering to ensure weld penetration and angle correctness. Additionally, welds shall be no smaller than 3/8” and no larger than ½” and shall be welded on no fewer than (4) four sides. Where allowable, based on construction method, all 4 sides of the tube shall be welded. Tube sides requiring skinning shall have welds ground smooth to minimize skin warpage or deflection.

Water “gutters” shall be installed on the side door outer most frame members. These gutters shall enable water to be channeled off the roof surface and follow a path to leave the body without entering the main storage compartment.

PROTECTIVE COVERING -- FRONT BODY
The entire front of the apparatus body shall have a protective covering installed. The covering shall be constructed of bright .100" aluminum tread plate material.

ROOF CONSTRUCTION
The portion of the hoop considered the roof of the compartment shall be framed with 6061 x .125’’ material, hardened to T-6 specifications. The same welding practice as used in the frame and hoop manufacturing process shall be used to construct the roof. The exterior portion of the roof shall be lined with 5052 x .060’’ aluminum on the exterior. The exterior skin shall be bonded to the roof frame utilizing an aluminum adhesive, 3M brand VHB double sided tape and zinc coated mechanical fasteners. Any mechanical faster that is exposed to the elements shall be covered with silicone to ensure a water proof seal. To minimize condensation in the compartment, R-15 foam board insulation shall be installed between the roof cross-members and encased between the roof skin and an interior skin (ceiling). To complete the roof section, an interior skin of 5052 x .040’’ aluminum shall be installed on the “ceiling” portion of the roof. This skin shall form the interior ceiling.

Gussets shall be welded in the corner joints that connect the roof to the hoops. The gussets shall be stitch welded to minimize warpage of either the roof, hoop or gusset. 12 444

SIDE DOOR CONSTRUCTION
Construction of the CAV side doors shall consist of an interior frame with laminated skin. The exterior portion of the door shall be constructed from 5052 x .090’’ aluminum. The exterior skin shall be bonded to the door frame utilizing an aluminum adhesive applied under pressure, and 3M brand VHB double sided tape.

Mechanical fasteners shall not be used to fasten the skin to the frame. The frame and door skin shall be angled in such as way as to contour to the shape of the truck. “D” seal shall be applied to the perimeter of the door to create a waterproof seal and a
rain gutter shall be formed to channel water away from the door opening.

REAR DOOR CONSTRUCTION
Construction of the CAV rear door shall consist of an interior frame with laminated skin. The exterior portion of the door shall be constructed from 5052 x .090’’ aluminum. The exterior skin shall be bonded to the door frame utilizing an aluminum adhesive applied under pressure, and 3M brand VHB double sided tape.

Mechanical fasteners shall not be used to fasten the skin to the frame. The frame and door skin shall be mounted to the roof of the body using a stainless steel hinge, with a pin diameter of no less than .125’’. “D” seal shall be applied to the perimeter of the door to create a waterproof seal.

SIDE DOOR HINGES
The side doors of the CAV unit shall be connected to the roof of the body using a proprietary interlocking sliding hinge.

The hinge shall be water proof and shall run full length of the roof surface to evenly disperse the weight of the door. A piano style hinge shall not be used to connect the doors to the roof. Please see an illustration of the roof hinge sections. The hinge shall be connected to the roof and door section and form a water tight union that can slide forward, and aft, to accommodate light contact should the door be struck on the leading or trailing edge - while in the open position.

Stainless steel rivets shall be used to connect the hinge to the door and self tapping screws shall be used to connect the female portion of the hinge to the roof. A sealant shall be applied between the roof and hinge to create a water barrier. Each self tapping screw shall have a factory installed rubber washer to further protect from water entering the main body.

REAR DOOR HING
The rear door hinge shall be of a piano style design and shall be stainless steel. The hinge pin diameter shall be no less than .166’’. To ensure a water tight connection between the door and the body, the hinge shall be covered with a rubber membrane that is flexible and durable. Additionally, any fasteners used to connect the door to the roof shall be encased in silicone that is applied under power. 13 445

BODY MOUNTING
The CAV body shall be mounted to the chassis frame using Grade 8 bolts, coil springs, and UHMW polyethylene isolator system; which shall allow for flexing of the chassis frames. This mounting method shall provide the greatest combination of strength and flexibility, allowing for maximum body life and quick removal of the apparatus body from the chassis.

Six (6) .188” thick x 4” custom fabricated steel mountings shall be installed on chassis frame sidewalls, using 1/2” bolts for each mounting to the chassis. The body shall have six (6) 3/8” x 3” aluminum angles welded to the 3” tubular aluminum sub-frame assembly; with four (4) installed forward and two (2) installed aft of the rear axle. Between the body aluminum sub-frame and the lower steel chassis mountings shall be six (6) 2.5" x

1.75" thick wear pads of polyethylene isolators. Six (6) 1,220 inch-pounds steel compression springs shall be installed on these mounting bolts to allow for flexing of the body to chassis mounting.

COMPARTMENT FLOOR CONSTRUCTION
The compartment floors shall be .125" #5052-H32 aluminum with a "lip free" and sweep out construction, which shall permit easy cleaning of the compartment. A DA finish shall be applied.

DOOR HANDLES
Eberhard stainless steel door handles shall be used on all (3) three compartment doors. Side doors shall be fastened using a slam latch method, while the back door shall utilize a rotary latch and cable system. All door latch points must be adjustable without the need to fully remove the latch. No plastic shall be used in any door handle, latch or striker.

FASTNERS
Fasteners are to be stainless steel unless used in roof surfaces or for interior component mounting.

FUEL FILL ACCESS -- LEFT SIDE and Additional FUEL FILL on RIGHT SIDE A Cast Products model #FG2103 fuel fill cover shall be installed on left and Right side of the wheel well area.

The cover shall be custom made of polished stainless steel and shall be vertically hinged on the forward side.

The fuel cover flange shall be constructed of polished stainless-steel. 12 VOLT ELECTRICAL SPECIFICATIONS
The following describes the low voltage electrical system on the apparatus including all panels, electrical components, switches, wiring harnesses and other electrical components. The apparatus manufacturer shall conform to the latest Federal DOT standards, current automotive electrical system standards and the applicable requirements of the NFPA.
14 446
Wiring shall be stranded copper or copper alloy conductors of a gauge rated to carry 125 percent of the maximum current for which the circuit is protected. Voltage drops shall not exceed 10 percent in all wiring from the power source to the using device. The wiring and wiring harness and insulation shall be in conformance to applicable SAE and NFPA standards. The wiring harness shall conform to SAE J-1128 with GXL temperature properties. Exposed wiring shall be run in a loom with a minimum 289 degree Fahrenheit rating. Wiring looms shall be properly supported and attached to body members. Electrical conductors shall be constructed in accordance with applicable SAE standards, except when good engineering practice requires special construction.

All wiring connections and terminations shall provide positive mechanical and electrical connections and be installed in accordance with the device manufacturer's instructions. When wiring passes through metal panels, electrical connections shall be via mechanical fasteners and rubber grommets Wiring between cab and body shall be split using Deutsche type connectors or enclosed in a terminal junction panel allowing body removal with minimal impact on the apparatus electrical system. Connections shall be crimp-type with heat shrink tubing with insulated shanks to resist moisture and foreign debris such as grease and road grime. Weather resistant connectors shall be provided throughout the system.

Electrical junction or terminal boxes shall be weather resistant and located away from water spray conditions.

When required, automatic reset breakers and relays shall be housed in the main body junction panel.

There shall be no exposed electrical cabling, harnesses, or terminal connections located in compartments, unless enclosed in an electrical junction box or covered with a removable electrical panel. Wiring shall be secured in place and protected against heat, liquid contaminants and damage and shall be uniquely identified by color coding, imprinted labels or permanent marking and identified on a reference chart or electrical wiring schematic per requirements of applicable NFPA standards.

Low voltage overcurrent protective devices shall be provided for the electrical circuits. The devices shall be accessible and located in required terminal connection locations or weather resistant enclosures. Overcurrent protection devices shall be automatic reset type suitable for electrical equipment and meet SAE standards. All electrical equipment, switches, relays, terminals, and connectors shall have a direct current rating of 125 percent of maximum current for which the circuit is protected. Electro-magnetic interference suppression shall be provided in the system as required in applicable SAE standards.

The electrical system shall include the following:
• Electrical terminals in weather exposed areas shall have a non-conductive grease or spray applied. All terminal plugs located outside of the cab or body shall be treated with a corrosion preventative compound. • All electrical wiring shall be placed in a protective loom or be harnessed. • Exposed connections shall be protected by heat shrink material and sealed connectors. 15 447
• Large fender washers shall be used when fastening equipment to the underside of the cab roof and all holes made in the roof shall be caulked with silicone.
• Electrical components installed in exposed areas shall be mounted in a manner that will not allow moisture to accumulate inside.
• A coil of wire must be provided behind an electrical appliance to allow them to be pulled away from mounting area for inspection and service work.
• All lights that have their sockets in a weather exposed area shall have corrosion preventative compound added to the socket terminal area.
• Warning lights shall be switched in the chassis cab with labeled switches located in an accessible location.

Individual switches shall be provided only for warning lights exceeding the minimum level of warning lights in either the stationary or moving modes. All electrical equipment switches shall be appropriately identified as to their function and mounted on a switch panel mounted in the cab convenient to the operator.

For easy nighttime operation, an integral indicator light shall be provided to indicate when a circuit is energized.

A single warning light switch shall activate all required warning lights. This switch will allow the vehicle to respond to an emergency "calling for the right of way". When the parking brake is activated, a "blocking the right of way" system shall be automatically activated per NFPA requirements. "Clear" warning lights shall be automatically shed on actuation of parking brake.

Upon completion of the vehicle and prior to delivery, the apparatus shall be electrically tested and the electrical testing, certifications (if required), and test results shall be submitted with delivery documentation per requirements of NFPA.

Surface mounted protected and enclosed conduits shall be installed in the body for routing of the 12-volt wiring.

The material and installation shall conform to applicable NFPA and SAE standards. Wiring shall be easily accessed through a removable cover for inspection and maintenance.

Upon completion of the vehicle and prior to delivery, the apparatus shall be electrically tested and the electrical testing, certifications, and test results shall be submitted with delivery documentation per requirements of NFPA

ELECTRICAL ENCLOSURES
Two (2) electrical wiring enclosures for the 12 volt wiring shall be installed in a rear body compartment with removable panel. Easy access to electrical connections is required. 16 448
12 VOLT POWER SOURCE - DUAL OUTLET
One (1) dual 12 volt plug-in utility power connection rated at 20 amps shall be provided at rear of CAV body mounted in the vertical tail panel. Model Waytek 78035.

ELECTRICAL WIRING AND HARNESS
The body shall be pre-wired with various electrical harnesses and conduits. The 12 volt electrical wiring shall be function coded and enclosed in split loom conduits, suitably secured and protected against heat and physical damage. All wiring shall be sized according to circuit load. All connections are to be of a crimp type with heat shrink insulator where required.

The electrical system shall be divided into separate harnesses. The individual harness shall be connected to the electrical box with Deutsch quick connectors. The apparatus lighting shall be protected by automatic circuit breakers and/or relays. The electrical power to all apparatus lighting and accessories shall be supplied by an ignition activated solenoid.

IDENTIFICATION LIGHTS
All LED identification lights shall be installed on the vehicle as required by applicable DOT highway regulations.

Red - Upper Corners - Side and Rear
Amber - Lower Corners - Side and Front

OPEN DOOR MARKER LIGHT
A ¾” LED marker light shall be installed in the perimeter of the CAV driver and passenger side door frame corners. The light shall automatically turn on when the door is opened to alert operators of the door location. A total of 4 lights shall be installed in each door. The locations shall be:
• 1 amber in the leading outermost door frame
• 1 red in the trailing outermost door frame
• 1 amber in the outboard front of the door frame
• 1 red in the outermost rear of the door frame

OPEN DOOR CONSPICUITY TAPE
Each side doors’ outer frame corner shall be wrapped with red and silver conspicuity tape. The tape shall extend approximately 12” from the outermost corner.

DOT COMPLIANT REFLECTORS
Reflectors shall be applied to the body to ensure compliance to all State and Federal regulations

LICENSE PLATE BRACKET
A license plate bracket with LED light shall be provided at the rear of the apparatus, unless otherwise specified by the department.
17 449

INTERIOR COMPARTMENT FINISH
The interior bulkhead wall, floor and ceiling surfaces of the body compartments shall be unpainted aluminum.

The deck shall be an aluminum DA finish while the bulkhead shall be mill finish. Care shall be taken in the manufacturing process to minimize blemishes. All joints and seams will be sealed with TremPro 644 RTV silicone tined metallic silver.

PASSENGER SIDE SHELF, 44"W x 20"D (1) SHELF
An adjustable shelf shall be installed on the passenger side of the CAV body. The shelf unit shall move vertically from deck to ceiling with approximately 40" of travel. Additional shelves may be added to the assembly as Unistrut rails will be installed on both wall sides of the enclosure.

DRIVER SIDE SHELF, 44"W x 20"D (1) SHELF
An adjustable shelf shall be installed on the driver side of the CAV body. The shelf unit shall move vertically from deck to ceiling with approximately 40" of travel. Additional shelves may be added to the assembly as Unistrut rails will be installed on both wall sides of the enclosure.

UNDER BODY COMPARTMENTS - DRIVER & PASSENGER
One (1) under body equipment storage compartments shall be installed under the body surface, one each side of the apparatus. The dimensions shall be approximately: 18" wide, 11" high, and 10" deep. The compartments shall be constructed of .125" aluminum on all exterior surfaces. Each compartment shall be equipped with a hinged drop down door with latch and retaining cable that prevents the door from dropping past horizontal.

WHEEL WELL LINER
A wheel well liner may be added to further protect the underside of the CAV and keep the wheel well area clean and protected. Aluminum mounting flanges shall be welded to the CAV skirt to enable an aluminum liner to be installed. The liner shall be recessed to allow full suspension travel and not restrict wheel rotation.

REAR WHEEL FENDERETTES - STAINLESS STEEL
The wheel well openings shall be of sufficient opening to permit the utilization of tire chains or other traction devices. Polished stainless steel fenderettes shall be installed at each rear wheel opening. The fenderettes shall be positioned outside of the wheel well panel to cover the tire area that extends past the body. The fenderettes shall be secured with threaded aluminum hardware and spaced approximately 3/16" of an inch away from the wheel well panel.

CAV - FUEL FILL ACCESS -- RIGHT SIDE ADDITIONAL
A Cast Products model #FG2103 fuel fill shall be installed on right side of the wheel well area. The cover shall be constructed of polished stainless steel and shall be vertically hinged on the forward side via a stainless steel hinge. The fuel cover flange shall be constructed of polished stainless-steel. This is in addition to the left side standard fuel fill. A total of two fuel fills one on each side of the vehicle 18 450
COMMAND CABIINET - 45"W x 19"H x 30"D.

A custom made Command Cabinet shall be constructed of .125'' 5052-H32 laser cut and TIG welded aluminum.

The compartments are defined in the explanation below. The cabinet shall be powder coated flat black. and mechanically fastened to the CAV body.

The cabinet shall contain:

1. Across Bottom:
(1) Command Drawer with tilting command board. A hydraulic strut shall support the command board when in the raised position.

2. Top Left:
(1) Radio remote head swivel Storage Compartment

3. Lower Left:
(2) Storage Drawers

4. Center, Left
(1) File Drawers

5. Center, Right
(2) Storage Drawers

6. Top Right:
(1) Installation area for 3 remote radios heads

7. Bottom Right:
(1) 12V power distribution ares for USB's and 12V plugs

Driver Side Work Station
A collapsable work station shall be installed to the driver side. The work station shall be approximately 20" wide and lie flush with the side of the command pack when in the stored position. .

ELECTRIC DOOR LOCKS
Remote actuated door locks. Activates all large body-doors with key fob. Includes installation.

USB PORT
Two Kussmaul model 091-219-4, 4.2 Amp USB ports shall be installed in the center console. A protective cover shall seal the input ports.
120 VOLT SHORE POWER RECEPTACLE
A Kussmaul model 091-55-20-120 20 amp "auto-eject" shore power receptacle shall be provided with hinged weatherproof cover and an enclosure for protection from road dirt and damage The shore power plug shall be "ejected" when the chassis's engine starter is engaged and the receptacle shall be wired to any 120 volt A/C equipment requiring shore power. Location shall be: Below fuel filler driver side Color shall be Red.

19 451

TAIL, TURN, BACKUP ASSEMBLY LIGHTS
Two (2) Whelen #M6 Series tail-stop-turn-backup light assemblies shall be provided. and installed. The lights shall be mounted in three (3) stack chrome bezel and installed at rear of the body. The following lights shall be provided:
a) (2) Red tail and stop lights
b) (2) Amber turn signals
c) (2) Back-up lights
COLORD lenses shall be used on all stop, tail and turn lights.

CEILING LIGHTS TecNiq E - CAV BODY
Six (6) TecNiq Model E32-L000-1, 14" x 3.5" diameter LED lights shall be mounted to the body ceiling with auto-on function. The lights shall be mounted (2) on each side - Driver, Passenger, Rear.

CEILING LIGHTS TecNiq - CAV BODY
Six (6) TecNiq Model E18, 4.55" x 2.75" diameter LED lights shall be mounted to the main body side doors ceiling with auto-on function. The lights shall be mounted (2) on each side - Driver, Passenger, Rear.

PORTABLE HANDLIGHT
One (1) Stream light Model Vulcan 180 44315 portable hand light shall be installed including mounting bracket with 12 volt charger wired to the battery system allowing the light to recharge when not in use.

Location: Driver Side PPE (forward) compartment

PORTABLE HANDLIGHT
One (1) Stream light Model SLP 20LP portable hand light shall be installed including mounting bracket with 12 volt charger wired to the battery system allowing the light to recharge when not in use.

Location: Center Console Please talk to Aaron about location of this hand light.

GROUND LIGHT
A TecNiq E10, 12 volt ground light shall be installed with mounting bracket wired to switch control in cab.

There shall be two (2) lights at the rear of the body.
6 total lights shall be installed. Also wire so they operate in reverse and a control switch on center console.

SCENE LIGHTS
Two (2) Whelen M6 Series Model # M6ZC 4-5/16" x 6-3/4" scene lights with two (2) # M6P15C chrome flanges shall be provided. The warning light shall incorporate Linear Super-LED and Smart LED technology.

The light head configuration shall consist of 12 white Super-LEDs and a clear optic polycarbonate lens. The light head shall be surface mountable via two screws. Location shall be: Rear Facing in Zone “C” Clear Lenses 20 452

COMPARTMENT LIGHT SWITCHES
The exterior compartment lights shall be automatically controlled by a door activated "On-Off" switch. "DOOR OPEN" OR EQUIPMENT OPERATION WARNING LIGHT
A "door open" or equipment operation warning light shall be installed on cab dash. The light shall be a red flashing LED light with a red lens. The warning shall active when the transmission is switched to "driver" and an exterior door has been left in the open position.

Emergency Traffic Warble Switch
An Emergency Traffic Notification switch shall allow the IC to manually initiate an emergency traffic warble on either the command or tactical radio channels from the front radio center console in the cab and the rear command pack. The switch shall be a three way rocker switch with the center position being the off position.

MODEM INSTALLATION
One (1) modem shall be supplied by the purchaser and shall be installed, rear seat area.

RADIO INSTALLATION
Four (4) fire radio shall be supplied by the purchaser and shall be installed. ( Three (3) in center console, One (1) On the cab ceiling.)

INSTALLATION - RADIO ANTENNA
Four (6) radio antenna shall be supplied by the purchaser and installed on the apparatus at a location to be determined by the Purchaser. Guidelines for radio placement to be provided.

RADIO CHARGER
Four (4) 12 volt radio charger shall be supplied by the purchaser and installed on the apparatus. Location shall be: Rear Command Box, driver side and wired to HOT power source.

1. Motorola APX 8000 - Install on rear command pack, Drivers side recessed

1. Motorola APX 8000 - Install in Center Console

1. Bendex King Commander - in Center Console

1. ICOM IC-A14 - in Center Console

RADIO SPEAKER
Four (4) fire radio speaker supplied by the purchaser and installed. Location shall be: Rear at Command pack per drawing

RADIO REMOTE HEAD
One (4) fire radio remote head shall be supplied by the purchaser and installed. Price includes radio cable not to exceed 25 feet.
(3) Kenwood 5700 in center console
(1) Motorola APX 8500 located in Ceiling above center console. 21 453
When vehicle is off, rear radios turn on and can be used on battery power in addition to normal use when the rear door is opened.

ADDITIONAL CABLE
BX Cable from Console to Command Pack
12 VOLT POWER SOURCE
One (1) 12 volt power and ground connection rated at 20 amps shall be installed in cab. 12 VOLT POWER SOURCE
Two (2) 12 volt plug-in utility power connection rated at 3.1 amps shall be provided in cab.

BACK-UP ALARM
The vehicle shall be provided with a Whelen model #WBUA112 automatic 97dB (decibel rating) back-up alarm that shall activate automatically whenever the vehicle's transmission is placed into reverse gear. There shall be no back-up alarm cut-off switch, in violation of safety regulations.

REINSTALL OEM BACK UP CAMERA
The Original OEM back up camera shall be re-mounted in the body of the Stonewell apparatus. Stonewell shall manufacture a bracket to hold the camera and locate the assembly in a location most suited to providing an unobstructed view. All OEM cables shall be reused.

ELECTRONIC SIREN
Whelen Model C399, CCTL6 - CEN-COM CORE, self contained electronic siren shall be provided. The 100/200 watt, with (8) function siren shall have hands-free operation with public address and radio re-broadcast features. The siren shall have the following tones: wail, yelp, mechanical, hi-low, yelp-249, whoop/warble (Power call type tone), and air horn. The siren shall be able to operate in dual or mono modes. The OBDII port plug shall be included.
• Core Siren / Light Controller, Amplifier Control Module, 3 WeCanX Ports, and • Controls up to 99 Devices/Remote Modules, Control Heads Purchased Separately • Core Head, Knob Slide Switch
• Core CANport OBDII Interface, 2020+ Ford
• Core External Amplifier Module
• Core Expansion Module, 16 Outputs
• Core Vehicle to Vehicle Module
Reference the Hand out from WATCO

SIREN SPEAKERS
22 454
Two (2) Whelen Model #SA315P, Projector Series siren speakers shall be provided with SABKT9 bracket. The 100 watt siren speakers shall be designed in a black nylon composite housing with 123 decibel rating. Location shall be: Behind front bumper with ample space for sound

MECHANICAL SIREN
One (1) Whelen HOWLER low frequency siren shall be provided and installed. The Howler shall use the output of a standard emergency vehicle siren and shall synthesize a low frequency vibrating signal. The Howler shall amplify this signal to drive Whelen low frequency speakers.

The Howler shall incorporate the latest solid-state designs for superior reliability and sound quality. The system shall be comprised of an amplifier, two speakers, a timer, and mounting hardware.

The siren shall be controlled while the main siren is activated.

When main siren is on, the Howler will operate via the vehicle horn on steering wheel

LIGHTBAR
A Whelen Model Liberty Liberty 2, WCX CTD DDDLED Super-LED NFPA lightbar shall be installed. The 54" lightbar shall be designed to meet the minimum clearing requirements for Zone A Upper. The internal components of the lightbar shall be housed within a two piece extruded aluminum base/top. The outer shell shall be clear optic polycarbonate lenses designed to maximize light output and shield against environmental elements.

ZONE A -- UPPER -- TRAFFIC LIGHT CONTROL
One (1) Opticom traffic light emitter system and control device shall be installed as specified on the apparatus cab roof. Model IJ795HT in the Light bar

ZONE A -- UPPER -- TRAFFIC LIGHT CONTROL
One (1) EMTRAC traffic light control system and control device shall be installed as specified on the apparatus cab roof. This is a second traffic control system is separate from the light bar system.

The Purchase of the EMTRAC system will be by Oxnard Fire and shipped to Stonewell for Installations WARNING LIGHT - IONs TO BE CLEAR
All Others Warning lights shall be RED, AMBER or WHITE as required.

ZONE A -- LOWER FRONT WARNING LIGHTS
Four [4] RED/CLEAR Whelen ION™ TLI2D Series Super-LED® Universal Light Surface Mount. Grill lights shall be RED/CLEAR, shall have no less than three [3] square inches of lens area, and have no less than a 5 year warranty. The light heads used shall meet or exceed the specifications set forth in KKK 1822-F, CAC Title 13 Article 22, SAE J595 and SAE J845. Housing shall be a die cast aluminum and chrome plated for corrosion 23 455
protection. The grill lights shall have a means of disconnect such that the front grill assembly may be removed with the lights still mounted without having to cut too controlling wires.

ZONE A -- LOWER FRONT WARNING LIGHTS
Four [4] RED/CLEAR Whelen ION™ Series Super-LED® Universal Light Surface Mount. Intersection lights shall be RED/CLEAR, shall have no less than three [3] square inches of lens area, and have no less than a 5 year warranty. The light heads used shall meet or exceed the specifications set forth in KKK 1822-F, CAC Title 13 Article 22, SAE J595 and SAE J845. Housing shall be a die cast aluminum and chrome plated for corrosion protection. The grill lights shall have a means of disconnect such that the front grill assembly may be removed with the lights still mounted without having to cut too controlling wires.

ZONE B AND D -- LOWER REAR BODY WARNING LIGHTS
Two [2] Whelen ION Red/Clear Warning Lights. Side body warning lights shall be mounted centered above the rear wheel well with a chrome flange. The provided warning light shall incorporate Linear Super-LED® and Smart LED® technology. The light head configuration shall consist of 18 clear Super-LEDs and a clear optic polycarbonate lens. The warning light, with the aid of two screws, shall have the ability to be installed as a surface mount warning light. The light head shall utilize optic collimators and a metalized reflector for maximum illumination.

ZONE B AND D -- UPPER FRONT BODY SIDE WARNING LIGHTS Red Lenses Two (2) Whelen M6 Series Model #M6R 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be installed in the front upper body side panel. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The lightheads configuration shall consist of 18 red Super-LEDs and a RED optic polycarbonate lens. The lightheads shall be surface mountable via two screws. The lightheads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The lightheads shall include 164 flash patterns including: a variety of CA Title 13 compliant, syncable, left/right, top/bottom, in/out, and steady burn.

ZONE B AND D -- UPPER SIDE REAR WARNING LIGHTS. Red Lenses Two (2) Whelen M6 Series Model #M6R 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be upper rear body side panel. The warning lights shall incorporate Linear Super-LED and Smart LED technology.

The light heads configuration shall consist of 18 red Super-LEDs and a RED optic polycarbonate lens. The light heads shall be surface mountable via two screws. The light heads shall utilize an optic collimator and a clear vacuum metalized reflector for maximum illumination. The light heads shall include 164 flash patterns including: a variety of CA Title 13 compliant, syncable, left/right, top/bottom, in/out, and steady burn.

ZONE C -- UPPER REAR WARNING LIGHTS
Two (2) Whelen M6R 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be upper body rear body panel. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The light heads configuration shall consist of 18 RED Super-LEDs and an RED optic polycarbonate lens. The light heads 24 456
shall be surface mountable via two screws. The light heads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The light heads shall include 164 flash patterns including: a variety of CA Title 13 compliant, syncable, left/right, top/bottom, in/out, and steady burn.

SEGMENT (16) HEAD TRAFFIC ADVISOR - SOUND-OFF-SIGNAL
Sixteen (16 total ) Sound Off Signal light heads and bessels shall be mounted to the top and underside frame edge of the rear door. This arrangement of lights heads can be controlled via the Whelen Core siren to create flash patters such as : sweeping left, sweeping right, full-on for backing up visibility, red warning, alternating flashing and many more. In addition the top 8 light traffic advisor will function as the rear facing amber emergency light.

EMERGENCY LIGHTS IN RELATION TO SHIFT
Assignment of lights in relation to vehicle Drive and Park to be same as current BC rigs. A list of lightS and action in relation to vehicle shifter to be sent to Stonewell body from Oxnard Fire. White light to be off when vehicle in park.

INVERTER - KUSSMAUL INVERTER CHARGER
Auto Power1500W Inverter Charger ( AP 1500 )
MODEL: 091-26312-1500
Heavy gauge insulated wire shall be run to the 12V vehicle battery and shall be fuse protected. • Inverter: 1500 Watt Continuous /4500 Watt surge
• Charger: 55 Amps Max
• Pure Sine Wave
• Built-in automatic load transfer relay
• Built-in high output 3 stage charger (1-hr boost)
for rapid battery replenishment- programmable
for various battery types; Gel, Lead Acid, or AGM battery • Automatic over temperature shutdown, and AC
output circuit breakers
• Charger will recharge depleted batteries with <1V
• Automatic low battery shutdown at 10.5 VDC with in-rush delay • Power Save mode feature: automatically detects when a load is not connected to minimize energy consumption.
• Heavy duty powder coated aluminum construction and conformal coated circuitry • Built to meet NFPA 1917 (KKK) Specification
• Works with Super Auto Eject with Deluxe Covers
• UL 458 Listed
25 457
Battery Power Cut off switch
The switch shall have have a cover and when switched off shall isolate the batteries so power is not drained while the vehicle is unplugged.

AGM Batteries for Inverter
One (1) 900 CCA Optima 3478DT AGM battery shall be installed to supply 110V power. An inline 300A beaker shall be installed. The battery shall be connected with no less than 2/0 Gauge wire. 120 VOLT STRAIGHT BLADE RECEPTACLE
One (1) 120-volt 20 amp straight blade duplex receptacle shall shall be located on top of the command pack.

BODY PAINTING SPECIFICATIONS - ROOF EXCLUDED
In preparation for painting, the body will be DA sanded and care will be taken to remove any reasonable surface blemishes, scratches, divots or marks that may appear post painting. Additionally, any surface marks that are not satisfactorily removed through DA sanding will be filled with automotive body filler to enhance surface preparation and post painting appearance.

The driver and passenger sides of the body shall be painted, as follows:

Manufacturer: PPG
Materials:
a) F3963 Pigmented wash primer
b) F3970 Urethane Primer
c) Delfleet Evolution FBCH Polyurethane Basecoat
d) Delfleet Evolution Urethane Clear
e) Delfleet Evolution FBC is a Polyurethane 3.5 VOC Basecoat designed to produce ultimate durability with the wet look appearance. The clear coat is a premium-quality urethane. The clear coat offers gloss and durability features.
f) The body shall be wet sanded, buffed and polished.
g) One color: Ford Race Red match the CAB

BODY VINYL LETTERING WHITE
The apparatus body lettering shall be vinyl white material, shaded in black and encapsulated in clear Mylar.

Quantity of (50) 3.5" letters installed as directed by purchaser.

HINGED COMPARTMENT DOOR STRIPING and CAB Doors
All chassis compartment door edges or inside box pan shall have reflective stripe applied vertically in a white.

The stripe shall be a 2'' minimum in width and tapered.

Each vehicle will have different numbering to identify the correct unit.

To be matched with Vin numbers, Supplied by Oxnard Fire. 26 458

REFLECTIVE STRIPING
The front and sides of the cab and body shall be provided with a 1" x 4" x 1" wide reflective multi-stripe. There shall be a 1" gap between each of the stripes. The striping shall be placed up to 60" above ground level and shall conform to applicable NFPA sections relating to reflectivity requirements. At least 50% of the perimeter length of each side, and at least 50% of the perimeter width of the front of the vehicle shall have reflective striping.

REAR BODY -- CHEVRON STRIPING
The 50% of rear body surfaces shall have 3M Scotchlite Diamond Grade 6” wide reflective red and orange striping installed. The Chevron style stripe shall be applied at a 45-degree angle, pointing towards the center upper portion of the rear apparatus.

The Chevron shall be applied to the body only and the door shall be left painted.

Red - “Yellow ( Orange Color ) 3m Series 983 - 71”

FIRE EXTINGUISHERS

DRY CHEM
One (1) Amerex Model A411, 20# ABC dry chemical fire extinguisher and Model 810 mounting bracket shall be provided and installed. The extinguisher shall have a pressure gauge and shall be filled with a dry chemical extinguishing agent.

WATER EXTINGUISHER
One (1) Amerex 240, 2-1/2 gallon pressurized water extinguisher and Model 810 mounting bracket shall be provided and installed on the apparatus.

SCBA MOUNTING BRACKET
Two (2) Zico 30 minute SCBA air pack mounting bracket shall be installed in the specified compartment. The mounting bracket shall have spring tension to retain the cylinder. Location shall be: CAV Body “Shipping Price to be Determined at time of Shipping”

CAV BODY - OUTGOING FREIGHT
A Command Access Vehicle body will be shipped to the address designated by the Fire Department. Freight terms are FOB Stonewell Bodies, Genoa New York.

MOUNTING HARDWARE, NUTS AND BOLTS
All mounting hardware shall be supplied by Stonewell. A box containing all hardware, including eurathane mounting pucs, rubber bumpers, grade 8 bolts, locking nuts and washers.

27 459
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF OXNARD DECLARING THE INTENT OF THE CITY TO BE

REIMBURSED FOR CERTAIN CAPITAL EXPENDITURES FROM THE PROCEEDS

OF INDEBTEDNESS
WHEREAS, the City of Oxnard (the “City”) intends to acquire and equip emergency fire equipment and vehicles to be used to perform its essential governmental functions (the "Project"); and
WHEREAS, the City will pay certain Capital Expenditures in connection with the Project (the "Expenditures") prior to the issuance of one or more series of tax-exempt obligations in the expected approximate principal amount of $1.5 million (the "Indebtedness") for the purpose of financing costs associated with the Project; and WHEREAS, the City reasonably expects that certain of the proceeds of the Indebtedness will be used to reimburse the City for the Expenditures; and WHEREAS, Section 1.150-2 of the Treasury Regulations requires the City to declare its reasonable official intent to be reimbursed for prior Capital Expenditures made for the Project with proceeds of a subsequent borrowing.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OXNARD RESOLVES AS FOLLOWS:

SECTION 1. The City finds and determines that the foregoing recitals are true and correct.

SECTION 2. This Resolution is being adopted solely for purpose of establishing compliance with the requirements of Section 1.150-2 of the Treasury Regulations, and does not bind the City to make any expenditure, incur any indebtedness, or proceed with the Project.

SECTION 3. The City declares its official intent to use proceeds of the Indebtedness to reimburse itself for Expenditures made on or after the date which is no more than 60 days prior to the date of adoption of this Resolution.

SECTION 4. The City will make a reimbursement allocation, which is a written allocation by the City that evidences the City's use of proceeds of the Indebtedness to reimburse itself for an Expenditure, no later than eighteen (18) months after the later of the date on which the expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. 460
SECTION 5. The City recognizes that exceptions are also available under the Treasury Regulations for certain "preliminary expenditures," costs of issuance, certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least five (5) years.

SECTION 6. This Resolution shall take effect upon its adoption by this City Council.

PASSED AND ADOPTED THIS 6th day of September, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
John C. Zaragoza, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ _______________________________ Rose Chaparro, City Clerk Stephen M. Fischer, City Attorney 461
462
463

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.6
DATE: September 6, 2022
TO: City Council, Community Development Commission Successor Agency, Financing Authority, and Housing Authority Board
FROM: Shiri Klima, Deputy City Manager, (805) 385-7487, [email protected] SUBJECT: 2023 Meeting Schedule for Legislative Bodies.

RECOMMENDATION
That City Council, Community Development Commission Successor Agency, Financing Authority, and Housing Authority:

1. Select the final Committee date in the month of December; and

2. Adopt the proposed meeting dates for the calendar year 2023. (This item did not originate in Committee.)

BACKGROUND
On November 13, 2018, the City Council adopted Ordinance No. 2949 amending Chapter 2, Article 1, Section 2-1 and adding Section 2-1.1 to the City Code regarding the regular City Council meeting schedule and establishing City Council committees, to take effect January 1, 2019. Per Oxnard City Code section 2-1.1, the City Council will meet the first and third Tuesdays of the month. City Committees will meet the second and fourth Tuesdays of the month. The Council has the ability to schedule additional meetings or cancel meetings as necessary.

Staff proposes the following meeting dates for the City Council, Community Development Commission Successor Agency, Financing Authority, and Housing Authority for calendar year 2023:

January 3 and 17
February 7, 11 and 21
March 7 and 21
April 4, 13 and 18
May 2 and 16
June 6, 20 and 29
July 5, 18 and 27
September 5 and 19
October 3 and 17
November 7 and 21
December 5 and 19
Staff proposes the following meeting dates for the City Council Committees for calendar year 2023:

January 10 and 24
February 14 and 28
464
March 14 and 28
April 11 and 25
May 9 and 23
June 13 and 27
July 11 and 25
September 12 and 26
October 10 and 24
November 14 and 28
December 12, and either 21 or 27
Due to Christmas Eve falling on a Sunday in 2023, the City is observing the Christmas Eve half-day holiday on Tuesday, December 26, 2023. Council will need to determine if it prefers to hold the final Committee meeting on Thursday, December 21 or Wednesday, December 27.

The Tuesdays on which the Council would not meet, along with the reasons, are listed below:

August 1, 8, 15, and 22 - Council recess the month of August.

July 4 - Fourth of July holiday.

This schedule results in a total of 26 City Council meetings and 22 City Council Committee meetings for the 2023 calendar year. The Council has the ability to schedule additional special meetings as needed.

It is further recommended that Council continue the practice previously authorized by Council on June 4, 2013, of commencing the public portion of the meetings at 6:00 p.m. Closed sessions would continue to start as early as 4:30 p.m., as needed.

Residents are invited to participate in the Council meetings in person. These meetings are also televised on Spectrum, Channel 10 and Frontier Communications, Channel 35. Finally, residents have access to these public meetings via the City's webpage or YouTube, both in real time and archived following the meetings at www.oxnard.org/city-meetings.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Elyssa Vasquez, Administrative Assistant, Luly Lopez, Executive Assistant I

ATTACHMENTS

1. DRAFT 2023 Council_Committee Calendar 8.3.22
465
City Council (1st & 3rd Tues) City Council to select meeting date Committee (2nd & 4th Tues)
Closed Friday Holiday Half-Day Holiday

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31 October 2023 November 2023 December 2023
September 2023
2023 Oxnard City Council Meetings
January 2023 February 2023 March 2023
April 2023
August 2023
May 2023 June 2023
July 2023
466

CITY COUNCIL AGENDA REPORT

PUBLIC HEARINGS
AGENDA ITEM NO. M.1
DATE: September 6, 2022
TO: City Council
FROM: Jason Benites, Police Chief, (805) 385-7624, [email protected] SUBJECT: Edward Byrne Memorial Justice Assistance Grant Program FY2022 Local JAG. (0/10/10)

RECOMMENDATION
That City Council conduct a public hearing and adopt a resolution:

1. Ratifying the prior execution and submission of an application for U.S. Department of Justice (DOJ) grant funds in the amount of $99,611 from the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2022 Local Solicitation with no matching fund requirement;

2. Authorizing the City Manager to execute a Memorandum of Understanding with the County of Ventura and the City of San Buenaventura designating the City of Oxnard as the lead agency and fiscal agent for the JAG;

3. Authorizing the City Manager or designee to execute grant agreements and appropriate funds upon notification of grant award;

4. Authorizing the Chief Financial Officer or designee to submit financial reports and grant claims and approve administrative budget appropriation for the use of JAG funds upon award; and

5. Authorizing the Chief of Police or designee to submit all program related progress or status reports. (This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/ITP85ohGglQ

BACKGROUND
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. A recent JAG funding allocation list provided by the Bureau of Justice Assistance (BJA) announced that the combined award amounts for agencies within Ventura County totals $99,611. Of this amount, the City of Oxnard is eligible to receive an award of $57,972. Matching funds are not required.

BJA requires that a joint application be submitted by agencies within Ventura County. The City of Oxnard, whose award amount is 58% of the overall JAG award eligibility among Ventura County and its cities, will serve as the grant's lead agency. The lead agency will submit the application on behalf of all parties, and will receive the award and disburse it to other grantees within Ventura County. The City of Oxnard intends to reallocate ten percent (10%), or $9,962 of the total countywide award eligibility to the City of Oxnard for costs related to administering the grant. 467
Of the $99,611 in countywide JAG funding, the awards will be distributed as follows:

Agency Agency Base
Award Eligibility
10%
Administration
Fee
Agency Adjusted
Award Amount
Oxnard Total
Oxnard City $57,972 $5,798 $52,174 $62,136
San Buenaventura
City
31,466 3,147 28,319
Ventura County 10,173 1,017 9,156
Total $99,611 $9,962 $89,649
Funds from this grant can be used to improve or enhance law enforcement programs and preserve and/or create jobs, which may include equipment/supplies, training, personnel, and/or contractual support. Grantees may utilize JAG funds for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, as well as research and evaluation activities that will improve or enhance law enforcement programs related to criminal justice. The grant monies may not supplant or replace funds that have been appropriated for the same purpose.

The Oxnard Police Department will apply its $52,174 share of the JAG award towards the purchase of ballistic vests for the City's Tactical Emergency Medical Program (TEMS).

The application deadline for JAG grant funding was August 8, 2022. In order to meet that deadline, staff needed to submit the City's application prior to receiving Council authorization.

STRATEGIC PRIORITIES
This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.

FINANCIAL IMPACT
Approval of this recommendation will not have an impact on the General Fund. This grant does not require any matching contribution. The funding will serve to supplement public safety and will not supplant existing efforts.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Delia Campbell, Police Finance Manager

ATTACHMENTS

1. Resolution

2. SF-424

3. PowerPoint Presentation
468

CITY COUNCIL OF THE CITY OF OXNARD
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD

APPROVING SUBMITTAL OF GRANT APPLICATION AND APPROVING THE

EXECUTION OF A MEMORANDUM OF UNDERSTANDING DESIGNATING

THE CITY OF OXNARD AS THE LEAD AGENCY AND FISCAL AGENT FOR

GRANT FUNDS
WHEREAS, City Council Resolution No. 12,053 sets out the procedure by which City staff may submit grant applications, following approval by resolution of the City Council; and WHEREAS, U.S. Department of Justice grant funds in the amount of $99,611 from the Edward Byrne Justice Assistance Grant (JAG) Program has been allocated to law enforcement agencies within the County of Ventura; and
WHEREAS, a joint application for JAG funds must be submitted by law enforcement agencies within the County of Ventura; and
WHEREAS, the County of Ventura and the City of San Buenaventura have designated the City of Oxnard as the lead agency and fiscal agent for the JAG; and WHEREAS, the Police Department has requested the City Council approve the submittal of a joint application to the U.S. Department of Justice for $99,611 in JAG funds, with the City’s portion to be used to purchase ballistic equipment.

NOW, THEREFORE, the City Council of the City of Oxnard resolves:

1. The City Manager is authorized to execute and submit a grant application for the Edward Byrne Memorial Assistance Grant (JAG) Program.

2. The City Manager is authorized to execute a Memorandum of Understanding with the County of Ventura and the City of San Buenaventura, designating the City of Oxnard as the lead agency and fiscal agent for the JAG.

3. The City Manager or designee is authorized to execute grant agreements.

4. The Chief Financial Officer or designee is authorized to submit financial reports and grant claims and approve administrative budget adjustments for the use of the grant funds.

5. The Chief of Police or designee is authorized to submit all program related progress or status reports.

PASSED AND ADOPTED THIS 6th day of September, 2022, by the following vote:
469
AYES:

NOES:

ABSENT:

ABSTAIN:

John Zaragoza, Mayor
ATTEST:

Rose Chaparro, City Clerk
APPROVED AS TO FORM:

Stephen M. Fischer, City Attorney
470
OMB Number: 4040-0004
Expiration Date: 12/31/2022
* 1. Type of Submission: * 2. Type of Application:
* 3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:

6. Date Received by State: 7. State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. UEI:
* Street1:

Street2:
* City:

County/Parish:
* State:

Province:
* Country:
* Zip / Postal Code:

Department Name: Division Name:

Prefix: * First Name:

Middle Name:
* Last Name:

Suffix:

Title:

Organizational Affiliation:
* Telephone Number: Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):

State Use Only:

8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:

Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
08/01/2022 081790214

CITY OF OXNARD
956000756 JKLUB9N3DXH7
305 WEST 3RD STREET
OXNARD

VENTURA
CA: California
USA: UNITED STATES
93030-5790

OXNARD POLICE DEPARTMENT
JORDAN
AU

ACCOUNTANT
805-385-7649
[email protected]
Tracking Number:GRANT13689412 Funding Opportunity Number:O-BJA-2022-171368 Received Date:Aug 01, 2022 05:56:31 PM EDT 471 * 9. Type of Applicant 1: Select Applicant Type:

Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:

11. Catalog of Federal Domestic Assistance Number:

CFDA Title:
* 12. Funding Opportunity Number:
* Title:

13. Competition Identification Number:

Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:

Attach supporting documents as specified in agency instructions.

Application for Federal Assistance SF-424
C: City or Township Government
Bureau of Justice Assistance

16.738
Edward Byrne Memorial Justice Assistance Grant Program
O-BJA-2022-171368
BJA FY 22 Edward Byrne Memorial Justice Assistance Grant Program - Local Solicitation C-BJA-2022-00155-PROD
Category 2 - Applicants with eligible allocation amounts of $25,000 or more COUNTY OF VENTURA FY2022 JUSTICE ASSISTANCE GRANT
Add Attachments Delete Attachments View Attachments
Add Attachment Delete Attachment View Attachment
Tracking Number:GRANT13689412 Funding Opportunity Number:O-BJA-2022-171368 Received Date:Aug 01, 2022 05:56:31 PM EDT 472 * a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.

Prefix: * First Name:

Middle Name:
* Last Name:

Suffix:
* Title:
* Telephone Number:
* Email:

Fax Number:
* Signature of Authorized Representative: * Date Signed:

18. Estimated Funding ($):

21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.

Authorized Representative:

Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project
* a. Start Date: * b. End Date:

16. Congressional Districts Of:

17. Proposed Project:

CA26 CA26
Add Attachment Delete Attachment View Attachment
10/01/2021 09/30/2025
99,611.00

0.00 0.00

0.00 0.00

0.00 99,611.00
a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372.
08/01/2022
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
JASON

BENITES

CHIEF OF POLICE
805-385-7624
[email protected]
Delia Campbell
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? 08/01/2022
If "Yes", provide explanation and attach
Tracking Number:GRANT13689412 Funding Opportunity Number:O-BJA-2022-171368 Received Date:Aug 01, 2022 05:56:31 PM EDT 473

EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM FY2022

LOCAL JAG
•Christopher Williams, Assistant Police Chief
•Delia Campbell, Police Finance Manager
474
The City Council conduct a public hearing and adopt a resolution:
 Ratifying the prior execution and submission of a grant application for the U.S. Department of Justice grant funds in the amount of $99,611 from the Edward Byrne Memorial Justice Assistance Grant Program FY2022 Local Solicitation, also known as JAG grant.
 Authorizing the City Manager to execute a Memorandum of Understanding with the County of Ventura and the City of San Buenaventura designating the City of Oxnard as the lead agency and fiscal agent of the grant.

RECOMMENDATION 2
475
The Edward Byrne Memorial Justice Assistance Grant (JAG) Local Program is the primary provider of federal criminal justice funding to state and local jurisdictions.

Funds from this grant can be used to improve or enhance law enforcement programs, which may include the purchase of equipment/supplies, training, personnel, and/or information systems for criminal justice. It can not be used to supplant or replace funds that have been appropriated for the same purpose.

No matching contribution is required.

JAG is a non-competitive, formula based grant. It is based on the local government’s proportion of the State’s 3-year violent crime average and population.

BACKGROUND 3
476
Allocation
4 Agency
Agency Base
Award
Eligibility
10%
Administrative
Fee
Agency
Adjusted Award
Amount
Oxnard Total
Oxnard City $ 57,972 $ 5,798 $ 52,174 $ 62,136
San Buenaventura 31,466 3,147 28,319
Ventura County 10,173 1,017 9,156
Total $ 99,611 $ 9,962 $ 89,649
477
The Department will use its $ 52,174 share of the award towards the purchase of ballistic vests for the SWAT Team’s Tactical Emergency Medical Program (TEMS).

GRANT FUND USE 5
478

QUESTIONS
479
6 CITY COUNCIL AGENDA REPORT

PUBLIC HEARINGS
AGENDA ITEM NO. M.2
DATE: September 6, 2022
TO: Housing Authority
FROM: Emilio Ramirez, Housing Director, (805) 385-8094, [email protected] SUBJECT: Family Self-Sufficiency Action Plan. (0/5/5)

RECOMMENDATION
That the Board of Commissioners:

1. Hold a public hearing to receive comments concerning the Oxnard Housing Authority Family Self-Sufficiency Action Plan; and

2. Adopt a resolution approving the Oxnard Housing Authority Family Self-Sufficiency Action Plan and authorizing the Housing Director to execute and submit all reports and documents required to comply with federal policies and procedures regarding the Family Self-Sufficiency Action Plan. (This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/bUCs9m7EZ6Y

BACKGROUND
The origin of the Family Self-Sufficiency program is in two pilot projects implemented in 1986 and 1990, Project SelfSufficiency and Operation Bootstrap, respectively. These projects were set up to test self-sufficiency programs for families with housing subsidies, and both demonstrated that families needed essential services to move toward economic self-sufficiency. Their success eventually led to the creation of the Family Self-Sufficiency program under the National Affordable Housing Act.

Participation in the Family Self-Sufficiency program became mandatory in 1993 for any new increments of funding issued to public housing authorities. The Family Self-Sufficiency program requires the Public Housing and Section 8 program assistance, together with public and private resources, to provide supportive services, case management, and an escrow account for participating families. The program’s goal is to enable low-income families to increase their earned income, achieve economic stability, and reduce or eliminate their need for public subsidies. Family Self-Sufficiency Program Coordinators create plans with the participant families to achieve goals and connect them with services that will assist them in making progress towards economic security. As the family’s earnings increase, the difference between the original rent and the increased rent due to increased earned income is credited to an interest-bearing escrow account on the family’s behalf. Once the family completes the program, they are eligible to receive the escrow funds, plus interest.

Many families use their funds towards the purchase of a home, debt reduction, post-secondary education or to start a new business.

In 2018, expansive changes were made to the Family Self-Sufficiency program by the Economic Growth, Regulatory Relief, and Consumer Protection Act. On September 21, 2020, the Department of Housing and Urban Development 480
published a proposed rule (85 FR 59234) to implement changes required by the Economic Growth Act and to streamline the Family Self-Sufficiency program.

The final rule was published in the Federal Register with an effective date of June 16, 2022 and compliance is required by November 14, 2022. In July 2022, the Department of Housing and Urban Development also announced that all PHAs are required to have their Family Self-Sufficiency Action Plans reviewed and approved before the compliance deadline. A model plan and corresponding training became available on July 20, 2022, at which time the Oxnard Housing Authority drafted the proposed Family Self-Sufficiency Action Plan. In order for the Department of Housing and Urban Development to review the Family Self-Sufficiency Action Plan by the November deadline, public housing authorities must submit their plans by September 30, 2022.

DISCUSSION
All public housing authorities are required by the Department of Housing and Urban Development to have an approved action plan before implementing a Family Self-Sufficiency program. The plan establishes policies to ensure that the program is operated in a manner that is consistent with federal regulations as well as local goals and objectives. The plan is a supporting document to the Agency Plan and any significant revisions require an opportunity for public review and comment. The Action Plan must be amended to be compliant with the Final Rule. The changes to the Family SelfSufficiency program include:

1. Updating the mandatory size of a Family Self-Sufficiency program;

2. Updating the definition of eligible families;

3. Allowing family members other than the head of household to sign the contract of participation and to meet the employment obligation;

4. Amending the definition of supportive services;

5. Amending the term of the contract of participation;

6. Amending requirements for the management of the escrow funds; and

7. Amending reporting requirements.

The Department of Housing and Urban Development also proposed changes that are not statutorily required, such as removing references to the establishment of mandatory programs; requiring at least one program participant from each housing assistance program to participate on a program coordinating committee; revising the amount of time a family must be independent from welfare assistance; expanding the definition of “good cause”; requirement of nullification when the Oxnard Housing Authority determines that services integral to the family’s advancement towards selfsufficiency are not available; and revising several provisions when a family moves to another jurisdiction.

All public housing authorities are required to update their Family Self-Sufficiency Action Plans to reflect the new regulations, submit to the Department of Housing and Urban Development and be approved before new participants may be enrolled under the new regulations. The Oxnard Housing Authority must then contact existing program participants to discuss the new rules and give them an opportunity to update their contract of participation so that the new rules can apply to them.

The benefits for a family to switch include:

1. Only have to be welfare-free at the time of graduation;

2. Monthly escrow credits can continue to grow if a family is between fifty and eighty percent of the area median income;

3. The term of the contract of participation is now longer; 481

4. The definition of “good cause” for an extension is broader; the head of household under the rental assistance program does not have to be the same as the head of a family self-sufficiency family; and

5. The possibility of termination with escrow disbursement under certain circumstances.

A copy of the Oxnard Housing Authority’s revised Family Self-Sufficiency Action Plan was made available for public comments starting on July 28, 2022 for a period of forty-five days. An electronic copy is available on the City of Oxnard Housing Authority’s website at: www.oxnard.org/city-department/housing/. The plan is attached. The plan was submitted to the Resident Advisory Board consisting of Tenant Commissioners, public housing residents, and Section 8 Program participants. The Resident Advisory Board conducted a public meeting on July 28, 2022. Staff presented the draft plan and responded to inquiries from board members and others. No written comments were received.

STRATEGIC PRIORITIES
This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT
There is no financial impact on the item.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Emilio Ramirez, Housing Director

ATTACHMENTS

1. Family Self Sufficiency Action Plan

2. Resolution

3. PowerPoint Presentation
482
City of Oxnard Housing
Authority
Family Self-Sufficiency Program
(FSS) Action Plan
July 1, 2022
Copyright 2022 by Nan McKay & Associates, Inc.

All rights reserved
483
Permission to reprint granted only to the Public Housing Authority or Housing Agency that has purchased this plan from Nan McKay & Associates, Inc. This document may not be reprinted or distributed to any other person or entity other than the purchasing agency without the express written permission of Nan McKay & Associates, Inc.
484
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FSS Action Plan

TABLE OF CONTENTS
CHAPTER 1

THE FAMILY SELF-SUFFICIENCY PROGRAM AND THE FSS ACTION PLAN PART I: THE FAMILY SELF-SUFFICIENCY (FSS) PROGRAM AND FSS ACTION PLAN 1 1-I.A. OVERVIEW OF THE FAMILY SELF-SUFFICIENCY PROGRAM ................... 1 1-I.B. APPLICABLE REGULATIONS............................................................................. 2 1-I.C. THE FAMILY SELF-SUFFICIENCY ACTION PLAN ......................................... 2 PART II: REQUIREMENTS OF THE FSS ACTION PLAN........................................................ 3 1-II.A. OVERVIEW ........................................................................................................... 3 1-II.B. HUD APPROACH TO POLICY DEVELOPMENT.............................................. 3 1-II.C. FSS ACTION PLAN DEVELOPMENT AND REVISION................................... 4 Development of Action Plan [24 CFR 984.201(b) and (c)].................................... 4 Single Action Plan [24 CFR 984.201(f)]................................................................ 4 Revision to the FSS Action Plan [24 CFR 984.201(c)(2)] ..................................... 4 1-II.D. CONTENTS OF THE PLAN [24CFR 984.201(d)]................................................ 5 Optional Additional Information [24 CFR 984.201(d)(13)]................................... 6 1-II.E. FAMILY DEMOGRAPHICS [24 CFR 984.201(d)(1)].......................................... 7 485
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CHAPTER 2

PURPOSE, SCOPE, AND APPLICABILITY OF THE

FAMILY SELF-SUFFICIENCY PROGRAM
PART I: PURPOSE AND BASIC REQUIREMENTS OF THE FSS PROGRAM....................... 3 2-I.A. PURPOSE ................................................................................................................ 3 2-I.B. PROGRAM OBJECTIVES [24 CFR 984.102]........................................................ 3 2-I.C. BASIC REQUIREMENTS OF THE FSS PROGRAM [24 CFR 984.104]............. 3 PART II: SCOPE OF THE FSS PROGRAM................................................................................. 5 2-II.A. HOUSING-ASSISTED FAMILIES ELIGIBLE TO PARTICIPATE IN FSS ...... 5 2-II.B. PHAs REQUIRED TO OPERATE AN FSS PROGRAM...................................... 5 Mandatory Minimum Program Size (MMPS) [24 CFR 984.105].......................... 5 2-II.C. COOPERATIVE AGREEMENTS [24 CFR 984.106]........................................... 7 2-II.D. ESTIMATE OF PARTICIPATING FAMILIES [24 CFR 984.201(d)(2)]............. 7 2-II.E. ELIGIBLE FAMILIES FROM OTHER SELF-SUFFICIENCY PROGRAMS [24 CFR 984.201(d)(3)]...................................................................................................... 7 2-II.F. ELIGIBILITY OF A COMBINED PROGRAM [24 CFR 984.201(e)].................. 8 PART III: PROGRAM OPERATION............................................................................................ 9 2-III.A. OVERVIEW.......................................................................................................... 9 2-III.B. PROGRAM IMPLEMENTATION DEADLINE.................................................. 9 Voluntary Program [24 CFR 984.301(a)]............................................................... 9 2-III.C. TIMETABLE FOR PROGRAM IMPLEMENTATION
[24 CFR 984.201(d)(13)].................................................................................................. 10 PART IV: DEFINITIONS ............................................................................................................ 11 2-IV.A. DEFINITIONS [24 CFR 984.103]...................................................................... 11 486
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CHAPTER 3

PROGRAM ADMINISTRATION
PART I: STAFFING, FEES AND COSTS, AND ON-SITE FACILITIES................................... 1 3-I.A. OVERVIEW............................................................................................................. 1 3-I.B. PROGRAM ADMINISTRATION STAFF AND CONTRACTORS [24 CFR 984.301(b)]................................................................................................................. 1 3-I.C. FSS PROGRAM COORDINATOR RESPONSIBILTIES...................................... 2 Primary Role of the FSS Program Coordinator...................................................... 2 3-I.D. ADMINISTRATIVE FEES AND COSTS .............................................................. 3 Section 8 FSS Program ........................................................................................... 3 Public Housing FSS Program ................................................................................. 3 3-I.E. SUPPORTIVE SERVICES FEES AND COSTS..................................................... 4 Section 8 FSS Supportive Services......................................................................... 4 Public Housing FSS Supportive Services............................................................... 4 3-I.F. USE OF FORFEITED ESCROW ACCOUNTS FUNDS ........................................ 5 3-I.G. ON-SITE FACILITIES ............................................................................................ 6 PART II: PROGRAM COORDINATING COMMITTEE ............................................................ 7 3-II.A. OVERVIEW ........................................................................................................... 7 3-II.B. PROGRAM COORDINATING COMMITTEE MEMBERSHIP.......................... 7 Required PCC Membership [24 CFR 984.202(b)(1)]............................................. 7 Assistance in Identifying Potential PCC Members [24 CFR 984.202(b)(1)]......... 7 Recommended PCC Membership [24 CFR 984.202(b)(2)] ................................... 8 3-II.C. ALTERNATIVE PCC COMMITTEE [24 CFR 984.202(c)]................................. 8 EXHIBIT 3-1: CHART FOR DETERMINING PCC MEMBERSHIP ......................................... 9 487
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CHAPTER 4

SELECTING AND SERVING FSS FAMILIES
PART I: INCENTIVES, OUTREACH, AND ASSURANCE OF NONINTERFERENCE.......... 3 4-I.A. OVERVIEW............................................................................................................. 3 4-I.B. INCENTIVES FOR PARTICIPATION [24 984.201(d)(5)].................................... 4 4-I.C. OUTREACH EFFORTS [24 CFR 984.201(d)(6)(i)(ii)].......................................... 5 4-I.D. ASSURANCE OF NONINTERFERENCE WITH THE RIGHTS OF
NONPARTICIPATING FAMILIES [24 CFR 984.201(d)(10)]......................................... 6 PART II: FAMILY SELECTION .................................................................................................. 7 4-II.A. OVERIVEW ........................................................................................................... 7 4-II.B. FSS SELECTION PREFERENCES ....................................................................... 7 4-II.C. SELECTION FACTORS ........................................................................................ 8 Motivation Selection Factors [24 CFR 984.203(d)(1)]........................................... 8 Other Selection Factors........................................................................................... 9 4-II.D. SELECTION OF HEAD OF HOUSEHOLD ....................................................... 10 PART III: ACTIVITIES AND SUPPORT SERVICES............................................................... 11 4-III.A. OVERVIEW........................................................................................................ 11 4-III.B. METHOD OF IDENTIFYING FAMILY SUPPORT NEEDS
[24 CFR 984.201(d)(8)].................................................................................................... 11 4-III.C. FSS ACTIVITIES AND SUPPORT SERVICES DESCRIPTION [24 CFR 984.201(d)(7)].................................................................................................... 12 4-III.D. CERTIFICATION OF COORDINATION [24 CFR 984.201(D)(12)]............... 15 488
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CHAPTER 5

CONTRACT OF PARTICIPATION
PART I: OVERVIEW AND FAMILY OBLIGATIONS............................................................... 1 5-I.A. OVERVIEW............................................................................................................. 1 5-I.B. CONTENTS OF THE CONTRACT OF PARTICIPATION .................................. 2 Individual Training and Services Plan.................................................................... 2 5-I.C. FAMILY OBLIGATIONS....................................................................................... 3 Compliance with Lease Terms [24 CFR 984.303(b)(3)]........................................ 3 Employment Obligation [24 CFR 984.303 (b)(4)] ................................................. 4 5-I.D. CONSEQUENCES OF NONCOMPLIANCE WITH THE CONTRACT.............. 5 PART II: CONTRACT SPECIFICATIONS .................................................................................. 7 5-II.A. OVERIVEW ........................................................................................................... 7 5-II.B. CONTRACT TERM [24 CFR 984.303(c)]............................................................. 7 Contract Extension [24 CFR 984.303(d)]............................................................... 7 5-II.C. MODIFICATION OF THE CONTRACT.............................................................. 8 5-II.D. COMPLETION OF THE CONTRACT ................................................................. 9 5-II.E. TRANSITIONAL SUPPORTIVE SERVICE ASSISTANCE................................ 9 5-II.F. TERMINATION OF THE CONTRACT .............................................................. 10 Termination of the Contract with Escrow Distribution
[24 CFR 984.303(k)]............................................................................................. 10 Termination of the Contract without Escrow Distribution [24 CFR 984.303(h)]............................................................................................. 10 5-II.G. OPTION TO WITHHOLD SUPPORTIVE SERVICE
[24 CFR 984.303(b)(5)(i)] ................................................................................................ 12 5-II.H. PHA OBLIGATION TO MAKE GOOD FAITH EFFORT TO REPLACE UNAVAILABLE SUPPORT SERVICES [24 CFR 984.303(e)]..................................... 12 5-II.I. GRIEVANCE PROCEDURES .............................................................................. 13 489
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CHAPTER 6

ESCROW ACCOUNT
PART I: THE ESCROW ACCOUNT............................................................................................ 1 6-I.A. OVERVIEW............................................................................................................. 1 6-I.B. CALCULATING THE FSS CREDIT AMOUNT ................................................... 2 Determination of Baseline Annual Earned Income and Baseline Monthly Rent ... 2 Determination of the Escrow Credit ....................................................................... 2 Determination of Escrow Credit for Families Who Are Not Low Income............. 2 Increases in FSS Family Income [24 CFR 984.304] .............................................. 2 Cessation of FSS Credit [24 CFR 984.305(b)(4)] .................................................. 2 6-I.C. DISBURSEMENT OF FSS ACCOUNT FUNDS ................................................... 3 Disbursement Before Completion of Contract ....................................................... 3 Disbursement at Completion of Contract [24 CFR 984.305(c)(1) and 24 984.305(c)(2)(i)].......................................................................................... 3 Disbursement at Contract Termination [24 CFR 984.305(c)(3)]............................ 4 Verification of Family Certification at Disbursement ............................................ 4 Succession to FSS Account [24 CFR 984.305(d)].................................................. 5 6-I.D. USE OF FSS ACCOUNT FUNDS FOR HOMEOWNERSHIP ............................. 6 6-I.E. USE OF FORFEITURE OF FSS ACCOUNT FUNDS ........................................... 6 Treatment of Forfeited FSS Account Funds............................................................7 PART II: ESCROW FUND ACCOUNTING AND REPORTING ................................................8 6-II.A. OVERVIEW ............................................................................................................8 6-II.B. ACCOUNTING FOR FSS ACCOUNT FUNDS.....................................................8 Crediting the Escrow Account [24 CFR 984.305(a)(2)(i)]..................................... 8 Proration of Investment Income [24 CFR 984.305(a)(2)(ii)] ................................. 8 Reduction of Amounts Due by FSS Family [24 CFR 984.305(a)(2)(iii)].............. 8 6-II.C. REPORTING ON THE FSS ACCOUNT............................................................... 8 490
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CHAPTER 7
PORTABILITY IN SECTION 8 FSS PROGRAMS
PART I: PORTABILITY IN THE FSS PROGRAM ..................................................................... 1 7-I.A. OVERVIEW............................................................................................................. 1 7-I.B. DEFINITIONS ......................................................................................................... 2 7-I.C. RESIDENCY REQUIREMENTS............................................................................ 2 7-I.D. PORTABILITY REQUIREMENTS FOR FSS PARTICIPANTS .......................... 3 Receiving PHA Administers an FSS Program [24 CFR 984.306(b)]..................... 3 Receiving PHA Does Not Administer an FSS Program [24 CFR 984.306(c)] ...... 4 Single Contract of Participation.............................................................................. 4 Termination of FSS contract and Forfeiture of Escrow Account [984.306(e)]...... 4 7-I.E. NEW FSS ENROLLMENT INTO RECEIVING PHA’S FSS PROGRAM ........... 5 Administering and Billing of the Voucher.............................................................. 5 Absorption of the Voucher...................................................................................... 5 PART II: REPORTING .................................................................................................................. 7 7-II.A. OVERVIEW ........................................................................................................... 7 7-II.B. CONTENTS OF THE FSS REPORT [24 CFR 984.401]....................................... 7 7-II.C. FAMILY SELF-SUFFICIENCY GRANT PROGRAM REVIEW
PHA SELF-ASSESSMENT ............................................................................................... 7 491
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© Copyright 2022 by Nan McKay & Associates City of Oxnard Housing Authority Unlimited copies may be made for internal use. FSS Action Plan 7/1/22