Oxnard City Council
October 18, 2022

PASSED AND ADOPTED thislOth day ofJanuar¥2006 by the following vote:

AYES:

NOES:

Councilmembers Herrera, Holden, Maulhardt, Zaragoza and Flynn.

None.

ABSENT: None.
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Dr. 1:'homas E. Holden, Mayor
ATTEST: APPROVED AS TO FORM:
852
853
854
855

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.5

DATE: October 18, 2022

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Professional Services Agreement A-8500 with Tetra Tech, Inc. for Oxnard Conduit Replacement and Rehabilitation Project PW 22-105. (0/5/5)

RECOMMENDATION

That the City Council approve and authorize the following for a total of $2,497,312 in Project funds for the Oxnard Conduit Replacement and Rehabilitation Project, Specification No. PW 22-105 (Project No. 226501):

1. The Mayor to execute Professional Services Agreement A-8500 with Tetra Tech, Inc. in the amount of $2,270,284 for the Project;

2. A Project contingency amount of $227,028 for the Project; and

3. Authorize the Finance Director or designee to approve a budget appropriation in the amount of $1,027,312 from the available fund balance from the Water Operating Fund (601) for use in this Project.

This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/tE9mX9OhwjU

BACKGROUND

The Oxnard Conduit can serve as much as 50% of the City’s water supply and is the only State Water Connection between the City and Calleguas Municipal Water District. This is a critical infrastructure, which is over 50 years old, in poor physical condition, and beyond its service life.

The project involves preparing a preliminary engineering study, design drawings, specifications, and bid documents for the design and construction phase engineering services of a new water main that parallels with the existing Oxnard Conduit from the Springville Reservoir in Camarillo to the City’s Blending Station #3 (Phase 1) and the design and construction phase engineering services for the rehabilitation of the existing Oxnard Conduit (Phase 2). The existing Oxnard Conduit was built in 1968 and consists of 3,755 linear feet of 30-inch steel pipe, 15,793 LF of 36-inch steel pipe, and 19,818 LF of 45-inch steel pipe.

Capital Improvement Program (CIP) Reference:

Project No. 226501 – Oxnard Conduit Replacement and Rehabilitation Project, Specification No. PW 22-105 - CIP 2022- 2027 - Adopted May 3, 2022 – Page 123.

DISCUSSION

856
The specific work for this project includes the preliminary engineering study, design plans, and bid and construction phases engineering services for the replacement and rehabilitation of the existing Oxnard Conduit. The consultant is tasked with the following:
 Develop a comprehensive preliminary design report (PDR) outlining the pipeline alignment alternatives, pipe material selection, trenchless construction technology selection for the new pipeline, and existing pipeline rehabilitation engineering.
 Provide a complete set of design drawings, specifications, and bid documents that incorporate the results of the PDR.
 Provide a bid item list with a construction cost estimate to be used for budgetary purposes by the City.  Provide bid and construction phase services and support.  Develop record drawings representing the final installation.

The request for proposals (RFP) for the Project was published on May 9, 2022, and all proposals were due on June 17, 2022. The City received two (2) proposals and were reviewed by two (2) staff members consisting of the Water Operations Manager and Senior Civil Engineer.

Tetra Tech was selected as the most qualified firm to complete the design for the Oxnard Conduit Replacement and Rehabilitation Project. The selection was based upon the firm’s dedication to the field of large diameter pipelines, significant experience, and proposed approach to the project. Thus, staff recommends that the City Council award the contract for this project to Tetra Tech. Staff has confirmed that Tetra Tech meets all required City contractual provisions including possession of a City business tax certificate, insurance certificates and corporate filing with the California Secretary of State.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The cost for this agreement with Tetra Tech, Inc. shall not exceed $2,497,312 for the design and construction phase engineering support of the Conduit Replacement and Rehabilitation Project. The Oxnard Conduit Replacement and Rehabilitation Project No. 226501 is being funded from the Water Operating Fund (601) and Water Bonds Fund (609) which has an available project balance of approximately $1,470,000 for Fiscal Year 2022-23. Due to the project being ahead of schedule an additional budget appropriation of $1,027,312 from the Water Operating Fund (601) is needed to provide sufficient funds to award the contract. These additional appropriations were originally anticipated in FY 2023-24 per the City Council approved CIP budget.

Project Fund
Number
Funds
Name
Current
Available Project
Budget
Additional
Budget
Appropriations
New Available
Project Budget
601 Water
Operating
Fund
$170,000 $1,027,312 $1,197,312 226501 - CMWD

TRANSMISSION
MAIN
609 Water
Bonds
Fund
$1,300,000 $0 $1,300,000
857
Total $1,470,000 $1,027,312 $2,497,312

COMMITTEE OUTCOME

This item did not originate in Committee as this is a capital improvement project specifically listed in the Capital Improvement Program budget, which was previously approved by the City Council.

Prepared by: Tatiana Arnaout, City Engineer

ATTACHMENTS

1. Professional Services Agreement A-8500 Tetra Tech, Inc.

2. Budget Appropriation

3. Presentation
858
Agreement No. A-8500

AGREEMENT FOR PROFESSIONAL SERVICES

COVER PAGE

(1) Agreement Start Date: October 18, 2022
(2) Consultant: Tetra Tech, Inc.
(3) Services: Professional Engineering Services for the Conduit Replacement and Rehabilitation Project (4) Schedule of Services: See Schedule of Services Exhibit, which is attached hereto and incorporated herein (5) Agreement Ending Date: June 30, 2026
(6) Total Agreement Amount: $2,270,284
(7) City’s Project Manager: Susan Pan, P.E., Senior Civil Engineer (8) Consultant’s Project Manager: Mark Bush, P.E., Project Manager (9) Insurance Coverage: INS-A
(10) Addresses for Notice:

FOR CONSULTANT: FOR CITY:

Tetra Tech, Inc. City of Oxnard
17885 Von Karman, Suite 500 305 West Third St, E ast Wing, 2 nd Floor
Irvine, CA 92614 Oxnard, CA 93030
Attn: Mark Bush, P.E., Project Manager Attn: Susa n Pan, P.E., Sr. Civil Engineer (11) Contact Emails:

CONSULTANT’S PROJECT CITY’S PROJECT MANAGER:

MANAGER:

[email protected] [email protected]

The Agreement for Professional Services is attached hereto and incorporated herein by this reference. The following exhibits are also attached hereto and incorporated herein by this reference into the Agreement:
☒ Scope of Services Exhibit
Rates and Costs Exhibit
Schedule of Services Exhibit
☒ Insurance Exhibit (INS-A)
☒ Prevailing Wage Exhibit
Iran Contracting Act Certification

☒
☒
☒
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 859
Agreement No. A-8500

AGREEMENT FOR PROFESSIONAL SERVICES (V-05/23/22)

AGREEMENT FOR PROFESSIONAL SERVICES

THIS
AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is entered into in Ventura C ounty, California, on the date that is written as “(1) Agr eement Start Date” on the Cover Page, which is atta ched hereto and incorporated herein by this reference. This Agreement is entered by and between the City of Oxnard (“C ity”) and the person or entity listed as “(2) Consultant” on the Cover Page, subject to the following terms and cond itions:

1. Scope of Services. Consultant shall provide to City the services listed as “(3) Services” on the Cover Page (the “Services”). Consultant shall provide the Services during the term of this Agreement, as set forth below, according to the schedule written as “(4) Schedule of Services” on the Cover Page, and as further expl ained in the Scope of Services Exhibit, which is attached hereto and incorporated herein by this reference. In the event of any conflict between the terms of this Agreement and an y incorporated document(s), the terms of this Agree ment shall control.

2. Standard of Performance. Consultant shall undertake and complete the Services to conclusion using the standard of care, skill and diligence normally prov ided by a professional person in the performance of similar consulting services.

3. Correction of Errors. Consultant shall correct, at its expense, all errors which may be disclosed duri ng review of the Services. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be paid by Consultant.

4. Term. This Agreement shall begin on the date that i s written as “(1) Agreement Start Date” on the Cover Page and shall end on the date that is writte n as “(5) Agreement Ending Date” on the Cover Page. Time is of the essence in this Agreement.

5. Compensation. For the Services performed during the term of this Agreement, City shall pay Consultant an amount not to exceed the amount that is listed as “(6) Total Agreement Amount” on the Co ver Page, at the rates listed in Rates and Costs Exhibit, att ached hereto and incorporated herein by this refere nce. The rates in Rates and Costs Exhibit shall be in effect through the end of this Agreement. Except as otherwise exp ressly provided in this Agreement, City shall not be respo nsible for expenses incurred by Consultant in perfo rming the Services.

6. Invoices. Consultant shall submit a payment request to City by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Each invoice must also list the current balance on the Agreement, including that in voice, as well as the months remaining on the term of the Agreement. Invoices may be emailed to: pwinvoices@o xnard.org.

7. Acceptance of Payment. Consultant’s acceptance of f inal payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Consultant for anything completed, finished or relating to the Services. Ci ty’s payment shall not constitute nor be deemed a r elease of the responsibility and liability of Consultant for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such paymen t be deemed to be an assumption of responsibility o r liability by City for any defect or error in the Services per formed by Consultant and its employees, agents and subcontractors. Consultant shall provide City with a completed Request for Taxpayer Identification Nu mber and Certification, as issued by the Internal Revenue Se rvice. If any sales tax is due for the Services pe rformed by Consultant or materials or products provided to Cit y by Consultant, Consultant shall pay the sales tax . City shall not reimburse Consultant for sales taxes paid by Consultant.

8. Non-Appropriation of Funds. Payments to be made to Consultant by City for the Services performed within the current fiscal year are within the curre nt fiscal budget and within an available, unexhaust ed and unencumbered appropriation of City. In the event C ity does not appropriate sufficient funds for payme nt of the Services beyond the current fiscal year, this Agree ment shall cover payment for the Services only up t o the conclusion of the last fiscal year in which City ap propriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 860
Agreement No. A-8500

AGREEMENT
FOR PROFESSIONAL SERVICES (V-01/29/21)

9. Coordination of Services. The Services shall be coo rdinated with the person in the position listed in “(7) City’s Project Manager” on the Cover Page, sub ject to the direction of the City Manager and Depar tment Director. Consultant hereby designates the person i n the position listed in “(8) Consultant’s Project Manager” on the Cover Page as the person responsible for the Servic es who shall coordinate with City’s Project Manager in making binding decisions in line with this Agreement on behalf of Consultant.

10. Personnel. Consultant represents that it has, or shall secure at its own expense, all personnel requir ed to perform the Services. Any person who performs engin eering services pursuant to this Agreement shall be licensed as a Civil Engineer by the State of California and in good standing. Consultant shall make reasonable ef forts to maintain the continuity of Consultant’s staff who a re assigned to perform the Services. Consultant may associate with or employ associates or subcontractors in the performance of the Services, but at all times shall Vendor be responsible for its associates and subcontractors’ labor, advice or materials provided in furtherance of providing the Services. Should any of Consultant’s employees, ass igns or subcontractors not conduct him- or herself appropriately, as determined by the City’s Project Manager, in the process of providing the Services o r any portion thereof, the City’s Project Manager may notify the Consultant’s Project Manager, who shall immediately handle the problem, as determined appropriate by him or her, such that the problem does not persist.

11. Additional Work. City may request additional specif ied work under this Agreement. The City’s Project Manager must authorize all such work in wri ting before commencement. Consultant shall perform such work, and City shall pay for such additional work, in accordance with Rates and Costs Exhibit. Should the work not fall under any such listed rate or cost, Consultant shall submit a quote for all additional work, whic h the City’s Project Manager must approve in writing by before a ny such work may commence. The City shall compensat e Consultant for any work that does not fall under a rate or cost listed in the Rates and Costs Exhibit, and for which Consultant did not obtain the City’s Project Manage r’s written approval before work commenced, as dete rmined by the City’s Project Manager in his or her sole discretion.

12. Audit. City shall have the option of inspecting, au diting and/or reproducing all records and other written materials used by Consultant in preparing i ts billings to City as a condition precedent to any payment to Consultant. Consultant will promptly furnish all do cuments requested by City. Additionally, if this Ag reement is in excess of $10,000, the State Auditor may examine an d audit Consultant for a period of 3 years after fi nal payment under the Agreement. Regardless of whether a State audit is permitted, Consultant shall maintain and p reserve all such records for a period of at least 3 years after final payment under the Agreement. Consultant shall include a copy of this Section 12 in all contracts with its subcon tractors, and Consultant shall be responsible for i mmediately obtaining those records or other written material f rom its subcontractors upon a request by the State Auditor and/or City.

13. Termination. City may terminate this Agreement at a ny time, with or without cause and without penalty, upon 15 days prior written notice. Such te rmination shall be effective on the date specified in the notice, or if no date is specified, then 10 calendar days from the date of delivery or mailing of such notice. Co nsultant may terminate this Agreement at any time, with or witho ut cause and without penalty, upon 30 days prior wr itten notice.

Such termination shall be effective on the date spe cified in the notice, or if no date is specified, t hen 10 calendar days from the date of delivery or mailing of such n otice and only if all assignments accepted by Consu ltant have been completed before the date of termination. In t he event of termination of this Agreement by either party due to no fault or failure of performance by Consultant, C ity shall pay Consultant compensation for all Servi ces satisfactorily completed in accordance with all of the terms and provisions of this Agreement, as dete rmined by the City, before the effective date of termination; pro vided, in no event shall the Consultant receive an amount exceeding that which would have been paid to Consultant for the full performance of the Services.

14. Hold Harmless, Defense and Indemnity.

If Consultant provides any architectural, landscap e architectural, engineering or land surveying (“de sign professional”) services, to the maximum extent perm itted by law, Consultant shall hold harmless, defen d, and indemnify City, its legislative and advisory bodies , and the City’s officials, directors, officers, em ployees, and agents (collectively, “Indemnitees”) from and again st any and all claims, demands, causes of action, d amages, DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 861
Agreement No. A-8500

AGREEMENT
FOR PROFESSIONAL SERVICES (V-01/29/21)
injuries, liabilities, losses, penalties, fines, ju dgments, costs or expenses, including reimbursement of attorneys’ fees, court costs and costs of alternative dispute resolu tion, including but not limited to those relating t o death or injury to any person and injury to any property (collectively , “Claims”), to the extent that the Claims arise ou t of, pertain to, or relate to the negligence, recklessness, or willf ul misconduct of Consultant or of any of its office rs, employees, subcontractors or agents in the performance of the Agreement or in the failure to comply with any of t he obligations contained in this Agreement. Consultant’s obligatio n to defend is a separate and distinct obligation f rom Consultant’s duty to indemnify and applies through final judgment, including exhaustion of any appeals . Consultant shall be obligated to defend Indemnitees in all leg al, equitable, administrative, or special proceedin gs, with counsel approved by the City Attorney, to the extent requir ed herein immediately upon tender to Consultant of the Claim in any form or at any stage of an action or proceeding . The defense obligation includes the obligation to provide independent defense counsel if Consultant asserts t hat the liability is caused in whole or in part by the negligence or willful misconduct of any of the Indemnitees.

If Consultant provides no design professional serv ices, to the maximum extent permitted by law, Consu ltant shall hold harmless, defend and indemnify the Indemnitees from and against any and all Claims, which arise o ut of, pertain to, or relate to the performance of this Ag reement, or the failure to comply with any of the o bligations contained in this Agreement, by Consultant or of an y of its officials, directors, officers, employees, subcontractors, or agents. Consultant’s obligation to defend is a s eparate and distinct obligation from Consultant’s d uty to indemnify and applies through final judgment, including exhau stion of any appeals. Consultant shall be obligated to defend Indemnitees in all legal, equitable, administrative , or special proceedings, with counsel approved by the City Attorney, immediately upon tender to Consultant of the Claim in any form or at any stage of an action or proceeding. The defense obligation includes the ob ligation to provide independent defense counsel if Consultant asserts that the liability is caused in whole or in part by the negligence or willful misconduct of an y of the Indemnitees.

a. The review, acceptance or approval of Consultant’s work or work product by any of the Indemnitees shall not affect, relieve or reduce Con sultant’s indemnification or defense obligations. This Section 14 shall survive completion of the Services or termina tion of this Agreement. The provisions of this Sec tion 14 shall not be restricted by and does not affect the provisions of this Agreement relating to insurance.

15. Insurance. Consultant shall obtain and maintain dur ing the performance of any services under this Agreement the insurance coverages listed within the insurance document stated in “(9) Insurance Covera ge” on the Cover Page and in the Insurance Exhibit, which is a ttached hereto and incorporated herein by this refe rence, unless the City’s Risk Manager waives, in writing, the req uirement that Consultant obtain and maintain such i nsurance coverages. Consultant shall, before performance of any Services, file with the City’s Risk Manager evi dence of insurance coverage as specified in “(9) Insurance C overage” on the Cover Page and in the Insurance Exh ibit.

Maintenance of insurance coverages by Consultant is a material element of this Agreement. Consultant’s failure to maintain or renew insurance coverages or to provide renewal evidence, and any lapse in insurance cover age, may be considered a material breach of this Agreement.

16. Documents and Materials.

a. All final computations, exhibits, files, plans, cor respondence, reports, drawings, designs, data, photographs, specifications, information, images, v ideo files, media, or other deliverables prepared, created, drawn, calculated, photographed or developed by Consultant pursuant to this Agreement (“Documents and Materia ls”) shall be the City’s property without restriction or limitation upon its use, duplication or dissemination. A ll Documents and Materials shall be considered “works made for hire, ” and all Documents and Materials and any and all i ntellectual property rights arising from their creation, includ ing, but not limited to, all copyrights and other p roprietary rights, shall be and remain the property of the City withou t restriction or limitation upon their use, duplica tion or dissemination by the City. Consultant shall not ob tain or attempt to obtain copyright protection as t o any Documents and Materials. Consultant hereby assigns to the City all ownership and any and all intellec tual property rights to the Documents and Materials that are not otherwise vested in the City pursuant to this Section 16.

b. Consultant shall deliver all Documents and Material s to City’s Project Manager upon completion of the Services or termination of this Agreement wi thout additional cost or expense to the City. Addit ionally, DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 862
Agreement No. A-8500

AGREEMENT
FOR PROFESSIONAL SERVICES (V-01/29/21)
anytime at City’s request, City shall be entitled t o possession of, and Consultant shall furnish to Ci ty’s Project Manager within 10 calendar days, any or all of the Documents and Materials without additional cost or expense to the City. In both situations, if Consultant prepare s Documents and Materials on a computer, Consultant shall provide City with said Documents and Materials both in a pr inted format and in an electronic format that is ac ceptable to the City. Consultant may retain copies of these Documen ts and Materials but must request permission from t he City before use, duplication or dissemination of these D ocuments and Materials for any purpose other than f or the Services provided to the City pursuant to this Agreement.

c. Any substantive modification of the Documents and M aterials by City staff or any use of the completed Documents and Materials for other City pr ojects, or any use of incomplete Documents and Mate rials, without the written consent of Consultant, shall be at City’s sole risk and without liability or legal exposure to Consultant.

d. Consultant warrants and represents that it has secu red all necessary licenses, consents or approvals to use any instrumentality, thing or comp onent as to which any intellectual property right e xists, including computer software, used in the rendering of the Ser vices and the production of all Documents and Mater ials, and that the City has full legal title to and the right to use, duplicate or disseminate the Documents and Materials.

Consultant shall defend, indemnify and hold Indemni tees harmless from any loss, claim or liability in any way related to a claim that City’s use of any of the Do cuments and Materials is violating federal, state o r local laws, any contractual provisions, or any laws relating to tra de names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or i nterests in products or inventions. Consultant sha ll bear all costs arising from the use of patented, copyrighted, trad e secret or trademarked documents, materials, equip ment, devices or processes in connection with its provision of th e services and Documents and Materials. In the eve nt the use of any of the Documents and Materials by the City is h eld to constitute an infringement and the use of an y of the same is enjoined, Consultant, at its own expense, shall: secure for City the right to continue using the Do cuments and Materials by suspension of any injunction, or by pr ocuring a license or licenses for City; or modify t he Documents and Materials so that they become non-infringing wh ile remaining in compliance with the requirements o f this Agreement.

e. This Section 16 shall survive the termination of this Agreement.

17. Confidentiality of Information.

a. For the purposes of this Agreement, “Confidentia l Information” means all information, in whatever form transmitted, relating to the past, present or future business affairs of the City, including with out limitation, (i) technical information, including patent, copyright, trade secret, and other proprietary information, t echniques, sketches, drawings, models, inventions, processes, apparatus, equipment, algorithms, software programs , software source documents, and formulas; or (ii) non-technic al information, including without limitation financ es, financial and accounting data and information, suppliers, cus tomers, customer lists, purchasing data and any oth er information belonging to the City or to a third par ty whose information is in the City’s possession or control under obligations of confidentiality, and which is disclo sed to Consultant or is developed by Consultant in whole or in part at the City’s expense.

b. All Documents and Materials shall be considered Confidential Information and shall not be reproduced, transmitted, disclosed or used by the C onsultant without the written consent of the City, except as may be necessary for Consultant to fulfill its obligations to the City.

c. Notwithstanding the above, these limitations sha ll not apply to information that (i) is already kno wn to Consultant at the time of that information’s disclo sure or becomes publicly known through no wrongful act or omission of Consultant, (ii) is communicated to a t hird party with the express written consent of City and is not subject to restrictions on further use or disclosur e, (iii) is independently developed by Consultant a nd has no relation to this Agreement, or (iv) is required by law, cour t order, court-issued subpoena or other legal proce ss to be disclosed; provided, however, that before making su ch disclosure, Consultant shall immediately provide City with written notice and a reasonable opportunity for Cit y to object to the disclosure or to take action to maintain the confidentiality of the information, unless such prior disclosure is legally impermissible.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 863
Agreement No. A-8500

AGREEMENT
FOR PROFESSIONAL SERVICES (V-01/29/21)
d. Consultant shall use reasonable care to protect the Confidential Information. In the event of a bre ach or threatened breach of this Agreement, City shall be entitled to obtain an injunction prohibiting any su ch breach, the costs of which shall be paid by Consultant. Any rel ief granted shall be in addition to and not in lieu of any other legal or equitable relief, including money damages. The parties acknowledge that Confidential Informat ion is valuable and unique and that disclosure of the Conf idential Information in breach of this Agreement ma y result in irreparable injury to the City.

e. Other than an obligation upon the City to deal i n good faith, the City makes no warranties and shal l bear no liability or responsibility for errors or o missions in any Confidential Information disclosed under this Agreement or for any business decisions made by Con sultant in reliance on any Confidential Information disclosed under this Agreement.

f. This Section 17 shall survive the termination of this Agreement.

18. Independent Contractor. Consultant is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees o r agents shall have control over the conduct of Con sultant or any of its employees, except as stated in this Agreemen t. Consultant has and shall retain the right to exe rcise full control over the employment, direction, means of performanc e, location, compensation and discharge of all pers ons assisting Consultant, and it is free to dispose of all portions of its time which it is not obligated to devote to City in such a manner and to such persons, firms, or corpor ations as Consultant wishes except as expressly pro vided in this Agreement. This Agreement shall not be interpreted to prevent or preclude Consultant from rendering an y services for Consultant’s own account or to any other person or entity as Consultant in its sole discretion sha ll determine; provided, however, that performing such services sh all not materially interfere with the Services Cons ultant shall perform for the City. Except as City’s Project Mana ger specifies in writing, Consultant and its employ ees and agents have no authority, express or implied, to act on be half of City in any capacity, to incur any debt, ob ligation or liability on behalf of City, bind City in any manne r, or otherwise act on behalf of City as an agent. Consultant and its employees are not employees of City. Consultant and its employees are not entitled to receive from Cit y any of the benefits or rights afforded employees of City, incl uding but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dent al, long-term disability and workers’ compensation insurance bene fits. Consultant shall not, at any time or in any m anner, represent that it or any of its agents or employees are in any manner agents or employees of City. Con sultant agrees to pay all required taxes on amounts paid to Consul tant under this Agreement, and to indemnify and hol d City harmless from any and all taxes, assessments, penal ties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall be solely responsible for, and shall save City harmless from, all matters relating to th e payment of Consultant’s subcontractors, material suppliers, directors, officers, employees, agents and represen tatives, including compliance with social security requirements, federal and State income tax withholding, and all o ther regulations governing employer-employee relati ons, as applicable. City shall have the right to offset aga inst the amount of any compensation due to Consulta nt under this Agreement any amount due to City from Consultant as a result of its failure to promptly pay to City an y reimbursement or indemnification arising under this Section 18.

19. Nondiscriminatory Employment. Consultant shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identificat ion, primary language, physical disability, mental disability, m edical condition, genetic information, marital stat us, gender, gender identity, gender expression, sex, sexual ori entation, age, immigration status, citizenship or m ilitary and veteran status. Consultant understands and agrees t hat it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, Consultant shall be res ponsible for such subcontractor’s compliance with this Section 19.

20. Consultant’s Representations. Consultant represents , covenants and guarantees that: a) Consultant is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perfor m the Services in accordance with the terms and conditions set forth in this Agreement; b) there are no obligations, com mitments, or impediments of any kind that will limit or prevent Consultant’s full performance under this Agreement; c) to the extent required by the standard of practice, Consul tant has investigated and considered the scope of S ervices performed, has carefully considered how the Service s should be performed, and understands the faciliti es, difficulties and restrictions attending performance of the Services under this Agreement.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 864
Agreement No. A-8500

AGREEMENT
FOR PROFESSIONAL SERVICES (V-01/29/21)

21. Compliance with Laws. In performing the Services un der this Agreement, Consultant shall comply with all applicable laws, ordinances and regulation s. Before providing any Services under this Agreem ent, Consultant shall, at its own expense, obtain and ma intain all required certificates, licenses and perm its, including a City business tax certificate.

22. Conflict of Interest. If, in performing the Service s set forth in this Agreement, Consultant makes, or participates in, a “governmental decision” as descr ibed in Title 2, Section 18704 of the California Co de of Regulations, or performs the same or substantially all the same duties for City that would otherwise b e performed by a City employee holding a position specified in Cit y's conflict of interest code, Consultant shall be subject to City's conflict of interest code, the requirements of whic h include the filing of one or more statements of e conomic interests disclosing the relevant financial interes ts of Consultant's personnel providing the Services set forth in this Agreement. Furthermore, Consultant shall not to acc ept any employment or representation during the ter m of this Agreement or within 12 months after completion of t he Services which is or may likely make Consultant “financially interested,” as provided in California Government Code Sections 1090 and 87100, in any de cisions made by City on any matter in connection with which Consultant has been retained pursuant to this Agreement.

23. Fictitious Name. If Consultant has a fictitious nam e, Consultant shall submit to City a new Fictitious Business Name Statement approved by any California county before Consultant’s prior Fictitious Busines s Name Statement expires if such expiration may occur during the term of this Agreement, including any term a mendment.

24. Non-Assignability. This Agreement contemplates pers onal performance by Consultant and is based upon a determination of Consultant’s personnel’s un ique competence, experience and specialized persona l knowledge. Consultant shall not assign or transfer any interest in this Agreement or any part thereof, whether by assignment or novation, without City’s prior writte n consent, which may be withheld for any reason or for no reason at all. Any purported assignment without written co nsent shall be null, void, and of no effect, and Co nsultant shall hold harmless, defend and indemnify Indemnitees fro m and against all Claims arising from or relating t o any unauthorized assignment.

25. Successors and Assigns. This Agreement shall be bin ding upon and inure to the benefit of the heirs, executors, administrators, successors and assigns o f Consultant.

26. Applicable Law; Venue. The validity, interpretation , and performance of this Agreement shall be controlled by and construed under the laws of the S tate of California, excluding California’s choice o f law rules.

Venue for any such action relating to the Agreement shall be in the Ventura County Superior Court.

27. Titles. The titles used in this Agreement are for c onvenience only and shall in no way define, limit o r describe the scope or intent of this Agreement or any part of it.

28. Force Majeure. Neither City nor Consultant shall be responsible for delays or failures in performance resulting from acts beyond the control of either pa rty. Such acts shall include but are not be limite d to acts of God, riots, acts of war, epidemics, fire, earthquakes, or other disasters.

29. Authority. Any person executing this Agreement on b ehalf of Consultant warrants and represents that s/he has the authority to execute this Agreement on behalf of Consultant and to bind it to the perform ance of these obligations.

30. Binding Agreement. The parties do not intend this A greement to be binding upon them and shall not be held liable to its terms until it is fully executed by all required signers.

31. Integration; Amendment. This Agreement, including a ny other documents incorporated herein by specific reference, constitutes the entire and inte grated agreement of City and Consultant regarding t he subject matter described herein. This Agreement supersedes all prior oral or written communications, negotiati ons, representations, agreements and promises. This Agre ement may not be modified or amended, nor any provi sion or breach waived, except in a writing, signed by both parties, that expressly refers to this Agreement.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 865
Agreement No. A-8500

AGREEMENT
FOR PROFESSIONAL SERVICES (V-01/29/21)

32. Construction. In the event of any asserted ambiguit y in or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of construction providing for interpretation against the party who causes the uncertainty to exist or who drafted the Agreement in whole or in part.

33. No Waiver. Waiver by either party of any one or mor e of the conditions of performance under this Agreement shall not be a waiver of any other condit ion of performance under this Agreement. In no even t shall the making by City of any payment to Consultant constit ute or be construed as a waiver by City of any brea ch of covenant, or any default that may then exist on the part of Consultant, and the making of any such pay ment by City shall in no way impair or prejudice any right or re medy available to City with regard to such breach or default.

34. Attorneys’ Fees. The prevailing party shall be enti tled to recover reasonable costs, attorneys’ fees (including the reasonable value of the services ren dered by the City Attorney’s Office) and expenses, including investigation fees and expert witness fees, in addi tion to any other relief to which that party may be entitled, in any legal action or other proceeding, including an acti on for declaratory relief, for the enforcement of t his Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement.

35. Notice. Except as otherwise required by law, a noti ce or communication authorized or required by this Agreement shall be in writing and shall be deemed r eceived—on (a) the day of delivery if delivered by hand or overnight courier service during City’s regular bus iness hours or (b) the third business day following deposit in the United States mail, postage prepaid—to the addresse s listed as “(10) Addresses for Notice” on the Cove r Page or at such other address as one party may notify the other in writing.

36. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original and all of which, when tak en together, shall be deemed to be one and the same agreement.

A signed copy of this Agreement transmitted by emai l to Project Managers’ emails listed in “(11) Conta ct Emails” on the Cover Page or by other means of electronic t ransmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agree ment for all purposes.

37. Severability. If any term or portion of this Agreem ent is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall c ontinue in full force and effect.

[Signatures on next page]

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 866
Agreement No. A-8500

AGREEMENT FOR PROFESSIONAL SERVICES (V-01/29/21)
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date that is written as “(1) Agreement Start Date” on the Cover Page.

CITY OF OXNARD TETRA TECH, INC.

☒ John C. Zaragoza, Mayor1 Date Date
☐ Alexander Nguyen, City Manager
☐ Jennifer Yates, Purchasing Manager
☐ [name], Buyer
Richard A. Lemmon, Sr. Vice President2
Preston Hopson, Secretary Date

ATTEST:

Rose Chaparro, City Date
Clerk (only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)

1 The City Council must authorize and the Mayor must sign any agreement over $200,000 annually. The Cit y Manager may authorize and sign any agreement over $ 100,000 but up to $200,000 annually. The Purchasing Manager may authorize and sign any agreement up to $100,000 annually. A Buyer may authorize and sign a ny agreement up to $25,000 annually.

2 The City requires the following for any contract:
● For a corporation, the signatures of the Board Pres ident, CEO or Vice President and of the Board Secre tary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC; or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signe rs, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.

9/21/2022
9/21/2022
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 867

SCOPE OF SERVICES EXHIBIT

TASK 1: PROGRAM MANAGEMENT

1. Project Management. Consultant shall coordinate all efforts of the Project Team including representatives from the City of Oxnard Public Works (City). The Consultant shall facilitate regular Project progress meetings and provide monthly written updates on the Project status, schedule, and budget.

2. Project Kick-off Meeting. At the commencement of the Project, the Consultant shall facilitate a “kick-off” meeting with the City’s engineering and operations staff to discuss the scope and parameters of the Project. The Consultant shall prepare and distribute a draft agenda in advance of the meeting for review and comment by the City. The Consultant shall prepare and distribute meeting minutes within three (3) business days of the meeting.

3. Progress Meetings. Consultant shall attend monthly meetings at the City for the duration of the project. As part of the effort, the Consultant is responsible for developing meeting information and agenda prior to the meeting and meeting minutes within three (3) business days following the meeting with a complete action tracking log.

4. Project Schedule. Consultant shall develop a project schedule at the beginning of the project that covers preliminary design, recommendations, design drawings, specifications, construction cost estimate, bid documents, bid/award support services, and construction phase engineering services. Project schedule shall be submitted with the proposal and shall be updated for the kickoff meeting and the subsequent monthly progress meetings.

5. Project Communication. Consultant shall develop a communications protocol to be followed by all team members to be submitted within one (1) week of starting the project. Communication protocol will include standard project communication as well as emergency communication protocols. All communication through bid and construction phase services shall be conducted through the City and not directly with the bidders/contractor.

6. Project Coordination. Consultant shall coordinate all of the services of sub-consultants including site visits, site inspections, and shall ensure coordination with the City operations and engineering staff and other interested parties as outlined by the City.

7. Quality Assurance and Quality Control (QA/QC). The Consultant shall develop a QA/QC plan, to be followed for all submittals, within two (2) weeks of starting the project. The plan shall include the staff who are responsible for reviewing design and documentation as well as the means for integrating and addressing review comments from the City.

8. Monthly Invoicing. The Consultant shall submit invoices on a monthly basis with all supporting documentation in a format acceptable to the City. Invoices requiring amendment shall be dated according to when the revised invoice is delivered to the City. Invoices shall be delivered electronically to the Project Manager and to [email protected].

Based on information provided in the RFP, we have assumed Tetra Tech will conduct 22 meetings with the City, including the Kick-off Meeting, 30% Preliminary Design Report (PDR) Review Meeting, 75% Design Submittal Review Meeting; 95% Design Submittal Review Meeting, and 18 monthly progress meetings.

TASK 2: DATA GATHERING, SITE VISIT, AND PRELIMINARY DESIGN REPORT The Consultant shall develop a preliminary design report (PDR) equivalent to the 30% design level, for the project, which includes various components such as design criteria, alternatives evaluation, hydraulic analysis, pipe size and material selection, structural, mechanical, electrical, and instrumentation control design, and construction cost estimates. The PDR shall include a summary of design assumptions and design criteria. The Consultant shall review existing record drawings, reports, DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 868

easements, and condition assessments to further understand the existing conditions. In addition the Consultant shall interview Operation’s staff on the current operation of Oxnard Conduit. The Consultant shall undertake a field visit to collect information required to produce a PDR. Specific project scope elements, which are to be evaluated in the PDR and ultimately incorporated into the final design and bid documents, include the following:

1. Site Survey: The Consultant shall include an allowance in its proposal to perform topographic and/or aerial surveys along the pipelines to be replaced. Aerial photography shall be at a minimum of 1-foot intervals to be used on a 1” = 40’ scale plan and profile drawings. Survey information shall include, at a minimum, elevations, northings and eastings of existing street infrastructure and all appurtenances (i.e. sidewalks, curb and gutter, utility boxes, catch basins, utility covers, manholes, fences, driveways, medians, trees, vegetation, etc.) A benchmark and line of bearing shall be established and shall be tied to existing survey control. Electronic CAD files (.DWG) of each topographic survey shall be transmitted to the City and provided as a base map for the project.

We have assumed the following:
a. Alignment shown in the presentation at the pre-proposal meeting for an approximate length of

4.2 miles.
b. We have included an additional 8,100 feet of aerial topography in case the new alignment diverts from the existing pipeline alignment. c. The mapping corridor will be approximately 175 to 200 feet wide. d. Boundary work will focus on the retracement of Calleguas Municipal Water District existing easements (to be provided by the City). Resolving the Caltrans right-of-way or boundary problems such as conflicting descriptions and misclosures are beyond the scope of our proposal.
e. All fees will be paid by the City.
f. We have assumed no traffic control plans nor traffic control is required to perform this work. g. The City will coordinate and provide access within City jurisdiction. Consultant will obtain any permit and access required to perform work outside of City of Oxnard jurisdiction.

2. Geotechnical Borings and Investigation Report: The Consultant shall engage a geotechnical service firm to take bore log samples to a minimum depth of 10 feet and at reasonable intervals of approximately 1,000 feet for a total of about 40 borings to determine the characteristics of the geological/soil formation. A geotechnical analysis and investigation report shall be completed by the Consultant and include the determination and recommendations of needing imported backfill material, removal of unsuitable soil, trench shoring requirements, and trench details.

We have assumed the following:
a. Perform 40 hollow stem auger borings.
• 8 borings at potential shaft locations to a depth of 50 to 80 feet • 32 borings along the conduit alignment at a depth of 10 feet b. Encroachment Permit will be issued at “no-fee”.
c. Field exploration can be performed during normal weekdays (Monday through Friday) between 7 am and 5 pm.
d. Traffic control will be per CA MUTCD/WATCH manual. An additional fee will be incurred if the City of Oxnard, the City of Camarillo or Caltrans require site-specific traffic control plans.
e. The borings can be backfilled with soil cuttings and patched with cold asphalt where asphalt is penetrated.
f. We will request USA to use chalk-based paint that is supposedly degradable. Removal of USA marking is not part of our scope and not included in our fee.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 869

g. We have assumed materials are not hazardous. If hazardous materials are encountered, we will immediately notify the City and provide a proposal for handling such materials.

3. Potholing: The Consultant shall include an allowance in its proposal to perform exploratory excavations i.e. “potholing” at reasonable spacing locations at reasonable depth for utility exploration.

Tetra Tech has retained the services of C-Below to perform potholing services, allowing for 50 potholes. Tetra Tech will prepare a pothole plan for the City’s review and approval and request the City to confirm traffic control and pavement requirements. Potholing will begin after all parties have agreed on number of potholes and budget.

We have assumed the following:
a. 50 potholes (a standard pothole is 12-inch by 12-inch approximately performed to the top of pipe or encasement with sand backfill and a permanent surface patch). • 1.25 potholes from 0 to 5 feet deep
• 2.15 potholes from 5 to 10 feet deep
• 3.10 potholes from 10 to 15 feet deep
b. Encroachment Permit will be issued at “no-fee”.
c. Standard traffic control assuming one lane closure per WATCH/MUTCD. If extensive traffic control (multiple land closures, arrow boards, signage requirements, flagger, etc.) or site specific traffic control is required, we will immediately notify the City and provide a proposal for these services.
d. Pothole repair will be accomplished by use of a cold patch. Hot patch repair is not included in our fee.
e. Standard pothole pricing assumes up to a 6-inch thick asphalt surface. Additional fees will apply if the asphalt surface is over 6-inch thick or the proposed pothole located has a concrete surface.
f. Field exploration can be performed during normal weekdays (Monday through Friday) between 8 am and 5 pm.

4. Utilities Search and Coordination: The Consultant shall provide services for the search of existing utilities and coordinate with utilities when relocation is required for conflicts with the construction of the new water main.

5. Right-of-Way and Easement: The Consultant shall provide services for right-of-way and easement acquisition for the construction of the new water main as required.

We have assumed six (6) easement legal descriptions and accompanying exhibits will be required for the project. We have also included obtaining si x (6) Preliminary Title Reports for the two parcels. The existing alignment is understood to oc cupy north of the 101 Freeway (assessor parcel number
157-0-020-185 and the open space parcel north of Corte Sol, as well as the four parcels immediately adjacent to the north and west). Our scope does not include any execution, deed preparation, coordination, and/or recording. We have also assumed that any execution, deed preparation, coordination, and recording will be handled by the City.

6. Environmental Determination and Documentation: The Consultant shall provide services for the preparation of environmental documentation through initial scoping, environmental impact analysis and determination, mitigation measures, public hearing, and final adoption.

Based on the project components, Tetra Tech has assumed that an Initial Study (IS) and Mitigated Negative Declaration (MND) will be the appropriate level of environmental documentation. Tetra Tech
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will prepare the IS, analyzing the environmental impacts, biological resources, and cultural resources associated with the project. We will document potentially significant impacts that can be reduced by implementing mitigation measures in a MND. Tetra Tech will prepare and distribute draft IS and MND documents and a Notice of Intent to adopt the final forms. Following a 30-day public review period, Tetra Tech will prepare responses to public comments and a final MND.

We have assumed the following:
a. Per the response to the question provided by the City, our proposal includes the preparation of an Initial Study (IS) and a Mitigated Negative Declaration (MND) as the appropriate level of CEQA documentation.
b. Technical studies to be prepared by Tetra Tech included:

1. Air Quality

2. Cultural Resources

3. Greenhouse Gas Emissions

4. Noise and Vibration Technical Studies
c. Other IS resource issues will be based on previously prepared documentation and information provided by the City. Other IS resource issues include:

1. Agriculture and Forestry Resources

2. Aesthetics

3. Biological Resources

4. Geology/Soils

5. Hazards and Hazardous Materials

6. Hydrology/Water Quality

7. Land Use/Planning

8. Mineral Resources

9. Population and Housing

10. Public Services

11. Recreation

12. Utilities/Service Systems

13. Wildfire
d. Air Quality Report

1. A detailed supplemental technical report will not be included.

2. Dispersion modeling or health risk assessment is not part of the scope.

3. Assumed one review of the air modeling by the City.

4. No meetings are assumed.
e. Biological Resources

1. Tetra Tech will assess the impacts on biological resources. A biologist will research readily available information and the assessment will be based on a desktop study.

2. A pedestrian survey will not be required.

3. A formal jurisdictional delineation or protocol plan and wildlife surveys are not required.

4. One review of the biological resources section by the City.

5. No agency meetings are assumed.
f. Cultural Resources

1. Tetra Tech will conduct a literature and records review at 0.25 mile radius around the project site.

2. The record search will be conducted via the South Central Coastal Information Center (SCCIC), California State University, Fullerton.

3. Tetra Tech will conduct a Sacred Lands File search for the project through the Native American Heritage Commission. The City, as the lead CEQA agency is responsible for
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government to government consultation. Tetra Tech will aid the City with AB 52 consultation with Native America Tribes.

4. Tetra Tech will provide one confidential memorandum report of finding and recommendations meeting the standards of CEQA.

5. This project requires CEQA compliance only and does not include the cost associated with requirements under the National Environmental Policy Act and Section 106 of the National Historic Preservation Act.

6. We have assumed the SCCIC fee will not exceed $2,000. If additional fees above and beyond that assumption are required, Tetra Tech will notify the City.

7. Meeting, if required, will be conducted by conference calls.

8. The scope does not include an archeological survey.

9. Assumed that no more than 20 tribes or tribal individuals will require a hard copy tribal letter.

10. Scope of work does not include Native American/tribal site visits.

11. Scope of work does not include subsurface archeological testing or excavation.

12. We have assumed one review of the Cultural Resources Section and Confidential Cultural Resources Memorandum by the City.
g. Draft Initial Study - We have assumed one review by the City. h. Public Review of Draft MND

1. Assumed no more than 15 CDs or flash drives are to be sent to the mailing list provided by the City.

2. One hard copy of the IS/MND and the NOI will be sent to the City.

3. One hard copy of the IS/MND and the NOI will be sent to the Oxnard Public Library.

4. No agency or City meetings are assumed.
i. Final MND

1. We have assumed preparation of responses to a maximum of five (5) individual comments.

2. Assume no agency or City meetings.

3. Deliverable is one electronical copy of the administrative final IS/MND including the MMRP, one copy of the MS Word and .pdf formats of the public final IS/MND, MMRP and NOD.
j. Meetings - We have assumed the following meetings.

1. Three meetings with the City via conference call discussing findings of the IS and/or strategize regarding response to comments. Each meeting shall last no more than 2 hours.

2. Assume one in-person or virtual public hearing lasting no more than 4 hours.

7. Preliminary Design Report & 30% design plans: The Consultant shall develop a 30% design for the new water main including pipe sizing, pipe material selection, water main alignment analysis, construction method; and rehabilitation design of the existing water main including evaluation and recommendation of pipe rehabilitation technologies such as fiberglass lining of the existing pipe or slip lining a new pipe inside of the existing pipe.

Tetra Tech will provide draft and final versions of the PDR and 30% design plans. The PDR will consider alternative alignments, tunnel layouts, steel pipe design, connections to the existing conduit, general design parameters, constructability concerns, construction phasing, traffic impacts, and general disruption to the community. The PDR will also consider rehabilitation alternatives for the existing Oxnard Conduit.

We have assumed the following sheet count for the PDR :
a. Plan and Profile - 24 Sheets
b. Turn Out Facility Site Plan
c. Turn Out Facility Mechanical Plan and Section
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d. Turn Out Facility Structural Foundation Plan
e. Turn Out Facility Structural Roof Plan
f. Turn Out Facility Electrical Site Plan
g. Turn Out Facility Electrical Plan
h. Turn Out Facility P&ID
i. Existing Pipe Rehab Access Point Overall Plan
We have also included efforts to assist the City with coordination with the development occurring north of the 101 Freeway and the location of the new pipeline and turn-out facilities.

8. List of Drawings and Specifications: The preliminary design submittal shall include a list of anticipated technical specifications and drawings for all aspects of the facilities construction including civil, structural, mechanical, electrical, and instrumentation control, and demolition.

9. Preliminary Project Schedule: The Consultant shall include a preliminary project schedule including construction phase indicating the proposed sequence of work, durations, critical milestones, and critical path. The Consultant shall provide a proposed construction sequencing that will support an optimum construction schedule and limit the amount of downtime for the water distribution system.

10. Preliminary Construction Cost Estimate: The Consultant shall provide a preliminary construction cost estimate.

Deliverables:

Draft and Final Deliverables include Geotechnical Report, Easement Documents, Environmental Document, Preliminary Design Report and 30% Design Plans: The deliverables shall be organized in accordance with the above sections. Each section or subsection shall fully document the options considered, analysis performed, references used, assumptions made, basis of design assumptions, Consultant’s recommendations, and basis of the recommendations. Each section and subsection of the deliverable documents shall be presented in the format of a narrative report with figures, tables, flow diagrams, and other exhibits and to sufficient detail to allow the City to fully understand the design intent and long-term operational requirements. The deliverables shall be submitted in an editable electronic version of the draft documents and PDF files of 30% design plans and reports, preliminary project schedule, and preliminary construction cost estimate for the City’s review. City staff will provide comments on the draft documents before the documents are finalized. The final documents shall include the digital files in software they were created such as Word, AutoCAD, Project, Excel and PDF files.

TASK 3: PERMITTING AND COORDINATION WITH OTHER AGENCIES The Consultant shall provide permitting and coordination services to include and not limited to the following permits:

1. Caltrans Encroachment Permit

2. City of Camarillo Encroachment Permit

3. County of Ventura Water Course Encroachment Permit

4. Calleguas Municipal Water District (State Water Connection)

5. Southern Pacific Railroad Encroachment Permit
This project will require encroachment permits from multiple agencies, as outlined in the RFP.

Tetra Tech will initiate contact with each agency to discuss requirements for work within their right-of-way (work hours, paving requirements, etc.), permit submittal requirements, and permit review times. We will submit an initial permit package to each agency, to receive comments on the design, followed by
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a final permit package, including incorporated comments from the agency. Permit fees are not included in our scope of work.

After the final signed plans have been issued and a warded to a contractor, the contractor will be required to submit their insurance certification s and additional documentation requested to each agency to procure the encroachment permits.

All permitting and review fees will be paid by the City. a. Four (4) meetings with Caltrans.
b. Two (2) meetings with the City of Camarillo.
c. Two (2) meetings with the County of Ventura.
d. Three (3) meetings with Calleguas Municipal Water District. e. No permitting required with Southern Pacific Railroad.

TASK 4: 75% DESIGN SERVICES
The Consultant shall create a design, equivalent to the 75% design level, incorporating the approved basis of design and recommendations presented in the PDR. The Consultant shall produce the following 75% design deliverables:

1. Title Sheet
a. Vicinity and location maps with contacts.
b. Drawing index, general notes, symbols, abbreviations, and legends. c. Referenced Standards and Specifications.

2. Pipeline Plan and Profile
a. The Consultant shall prepare plan and profile drawings to the 75% design level.

Our proposal is based on four trenchless (tunneled) crossings.

b. Pipeline and utility key map.
c. Details: Consultant shall design connection details. d. Backfill: Consultant shall provide design mix for all backfill material per geotechnical Report recommendation.

3. Civil and Structural Plans and Details
a. The vault design for interconnection of the new water main to the existing Calleguas MWD water main and flow control valve assembly.
b. Welded steel pipe details.
c. Tunneling and boring under the Caltrans Highway 101, Southern Pacific Railroad, Beardsley Wash, and other structures.
d. Connection and anchoring details.

4. Mechanical, Electrical and Instrumentation Control Plans and Details a. Flow control valve assembly, meters, valves, and actuators.

We have assumed the following level of effort:
a. A cast in place underground vault containing the mechanical equipment. b. Access into the vault via hatch and ladder.
c. Electrical power supply is relatively close to the facility location (within 500 feet). d. Electrical controls will be placed aboveground in cabinets near the vault. e. Minimal site improvements are required.
f. The City will assist with the power company, submit all paperwork requesting power and any fees.

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b. Coordination with structural, electrical, and SCADA instrumentation controls. c. The low flow management plan layout.
d. Equipment specifications.

5. Street Paving and Site Restoration Plans and Details a. Develop trenching, shoring, backfill, paving, and resurfacing details. b. Striping plan.

Tetra Tech will utilize existing as-builts for the original street striping and add these plans to appendix of the Contract Documents. Notes will be added to the plans to restore the striping per the original design plans. Preparation of striping plans is not included in our scope or fee. c. Provide a standard design pavement section that adheres to the City Standards. The design shall consider and include limits of replacement.

6. Traffic Control Plans
a. Stipulate traffic control requirements per the City of standards and permitting. requirements.

Include requirements as a line item on the bid documents for the Contractor to complete.

The Contractor will be responsible for preparing traffic control plans. Tetra Tech will meet with the Cities and prepare contract language describing the traffic control requirements in the project specifications that the Contractor shall comply with as part of the preparation of their drawings.

7. Technical Specifications
a. Preliminary technical specification with draft text in all sections.

8. Construction Cost Estimate
a. The Consultant shall prepare an estimate of probable construction cost for the 75% design package. The cost estimate shall be transmitted along with the 75% design package.

Deliverable
75% design package shall include three (3) hardcopies of 22’ x 34” plans and specifications along with electronic versions in AutoCAD and PDF.

TASK 5: FINAL DESIGN SERVICES

1. 95% Design: Drawings and specifications from the preliminary design phase shall be modified to account for any remaining design changes as a result of the 75% design review. At the end of the 95% design phase, drawings and specifications shall be complete. The following tasks are to be completed.
• Pipeline drawings and details
• Civil and structural drawings and details
• Mechanical, electrical, and instrumentation control drawings and details • Street Paving plans and details
• Traffic control plans
• Technical Specifications
• The bid item list, measurements and payment for the front-end contract document • Construction cost estimate
• Construction schedule
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Tetra Tech will provide final design services as described in the RFP. We will incorporate review comments from the 75% design submittal into a 95% submittal for City review, at which time the drawings and specifications will be complete. We will incorporate minor comments from the
95% submittal into the final bid submittal, considered the bid set, which is not reviewed by the City. We have assumed the following sheet count as our basis of effort this proposal:

New Oxnard Conduit (66 total sheets)

1. Title Sheet

2. Sheet Index

3. General Notes

4. Abbreviations, Vicinity Map, and Location Map

5. Key Map

6. Horizontal Control 01 (200 scale)

7. Horizontal Control 02 (200 scale)

8. Horizontal Control 03 (200 scale)

9. Horizontal Control 04 (200 scale)

10. Plan and Profile (40 scale) - 24 sheets

11. Steel Pipe Details 01

12. Steel Pipe Details 02

13. Air Valve Structure Details

14. BO Structure Details

15. Tunneling Details (2 sheets)

16. Trench Details

17. Misc. Pipeline Details

18. Pipeline Connection Details

19. CMWD Interconnection Vault Site Plan

20. CMWD Interconnection Vault Mech. Plan View

21. CMWD Interconnection Vault Mech. Section View

22. Mech Details 01

23. Mech Details 02

24. General Structural Notes

25. CMWD Interconnection Vault Foundation Plan

26. CMWD Interconnection Vault Roof Plan

27. CMWD Interconnection Vault Section 01

28. CMWD Interconnection Vault Section 02

29. Structural Details 01

30. Structural Details 02

31. Cathodic Protection Sheets (5 sheets)

32. Electrical General Notes

33. Rectifier Power (Assume 2 locations)

34. CMWD Interconnection Vault Elec. Site Plan

35. CMWD Interconnection Vault Power and Control Plan

36. CMWD Interconnection Vault Single Line Diagram

37. Conduit Schedules

38. I/O Diagram

39. Panel Layout and Wiring Diagram

40. Electrical Details

41. P&ID General Notes

42. P&ID Sheet
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 876

Existing Conduit Rehab (33 total sheets)

1. Title Sheet

2. Sheet index

3. General Notes

4. Abbreviations, Vicinity Map, and Location Map

5. Key Map

6. Plan and Profile (40 scale) - 24 sheets

7. Air Valve Structure Details

8. BO Structure Details

9. Trench Details

10. Misc. Pipeline Details

DELIVERABLES
Tetra Tech will provide one full-size bond set 22-inch x 34-inch plans and one bond specifications and their PDF files for each as the deliverable. Bid set reproduction for plan set holders will be provided by the City.

Deliverable
95% design package shall include three (3) hardcopies of 22” x 34” plans and specifications along with electronic versions in AutoCAD and PDF.

2. Final Design Submittal: During the final design phase, final comments from the 95% design submittal shall be incorporated into the drawings and specifications. This final submittal will not be reviewed by the City and will be considered the bid set. Tasks include:
• Production of final engineering drawings
• Production of final engineering specifications
• The Consultant shall prepare an estimate of probable construction cost for the 100% design package. The cost estimate shall be transmitted along with the final 100% design package.

Deliverable
Final drawings shall be signed and sealed by a professional civil engineer registered by the State of California. The Consultant shall provide three (3) sets of 11” x 17” drawings, three (3) sets of 22” x 34” (D Size) drawings, four (4) sets of specifications, one (1) electronic copy in PDF format of the final design package for bid purposes, and one (1) electronic copy in AutoCAD and Word files for project filing. All drawings shall be prepared using a version of AutoCAD 2018 or later and dwg files be delivered to the City as part of the final submittal.

TASK 6: BID PHASE SERVICES
The Consultant shall provide assistance to the City during the project advertisement and award period.

Bid phase assistance shall include, at a minimum, the following:

1. Response to requests for information (RFIs) and requests for clarification (RFCs) received during the bid period. Consultant shall provide a written response to questions within two (2) business days of questions received during the bidding period. The responses shall be provided in short memorandum format with the question and response shown.

2. Attendance and participation in the mandatory pre-bid meeting.

3. The Consultant shall prepare revisions to contract plans and specifications for all addenda as required.

4. The Consultant shall incorporate all addenda issued during the Bid Period into a conformed set of contract documents.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 877

DELIVERABLES
Tetra Tech assumes we will prepare four addenda in response to RFIs and RFCs received during the bidding process.

TASK 7: CONSTRUCTION PHASE SERVICES
Engineering services during construction (ESDC) shall include, at a minimum, the following:

1. Preconstruction Meeting: Attendance and participation in the Pre-Construction Meeting.

2. Project Progress Meetings: Attendance and participation in the biweekly Project Progress Meetings with the City, the Construction Manager, and Construction Contractor to discuss the status of the Project and potential Project issues. The Consultant shall budget for the duration for the construction phase.

Project Meetings: Tetra Tech has assumed attendance and participation in the preconstruction meeting and bi-weekly construction meetings. We have assumed 40 meetings for the new conduit construction and 14 meetings for the rehabilitation project.

3. Submittal Review: Consultant shall review all shop drawing and material submittals transmitted by the Construction Manager and submitted by Construction Contractor. Consultant shall provide review comments within five business days.

Submittal Review: Tetra Tech has assumed 30 submittals for the conduit project and 40 submittals for the rehabilitation project.

4. Request for Information: Consultant shall review all requests for information (RFI) transmitted by Construction Manager and submitted by the Construction Contractor. Consultant shall review each request and make a formal response to RFI within five business days.

Requests for Information: Tetra Tech has assumed 50 RFI responses for the new conduit and 20 responses for the rehabilitation project.

5. Change Order Review: Consultant shall review all change order requests transmitted by Construction Manager and submitted by the Construction Contractor. Consultant shall review each request and make a formal statement regarding entitlement and the merit of the contractor’s request within five business days. Consultant shall prepare the plan and specs revision exhibits as part of the change order document.

Change Order Review: Tetra Tech has assumed eight change order reviews for the new conduit and three change orders for the rehabilitation project.

6. Project Close-out: Consultant shall assist in the development of Project punch lists and coordinate the delivery of all Project-related documentation.

7. Record Drawings and Standard Operating Procedures: The Consultant shall prepare a record drawing set based on the red-line drawings submitted by the construction contractor. The record drawings shall be prepared using a version of AutoCAD 2018 or later and shall be transmitted to the City within 30 calendar days of receipt of the contractor’s red-line drawings. Electronic copies of the record drawings shall be submitted to the City in both AutoCAD and PDF formats. In addition, the Consultant shall submit three (3) hard copies of the record drawings on 22” x 34” bond paper. The standard operating procedures (SOP) developed as part of the preliminary design shall be revised and confirmed. The finalized SOPs shall be delivered to the City with the record drawings.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 878

Record Drawings: Tetra Tech will prepare record drawings based on the contractor’s markups.

The drawings will be revised to show only the as-built conditions provided to Tetra Tech. We have budgeted for two reviews of the record drawings.

OPTIONAL SCOPE OF WORK
We are also proposing the following Optional Scope of Work Items to be considered by the City:

Prepare Traffic Control Sheets (assumed 40 sheets). Tetra Tech will prepare signed and sealed traffic control drawings. It may be advantageous for the City to have this optional item as it has been our experience that some permitting agencies, especially Caltrans, will require traffic control as part of the permit review requirements. We will work with the City to discuss the pros and cons regarding the development of traffic control as part of the design or to place the requirement on the Contractor.

There are a lot of advantages to the Contractor preparing the traffic control plans both in terms of cost and schedule and including the traffic control requirements described in the project specifications.

Prepare Geotechnical Baseline Report (GBR). Projects involving subsurface construction present many risks, which must be assumed by both the City and the Contractor. The greatest risks are associated with encountered ground conditions and ground behavior during excavation and installation of support systems. The GBR provides interpretation of ground conditions and anticipated ground behavior during construction and provides contractual baseline statements for the evaluation of differing site conditions. It establishes a contractual understanding (interpretation) of the subsurface site conditions presented factually in the Geotechnical Data Report. Thus, the GBR is a mechanism to allocate risk between the City and the successful bidder.

Brierley Associates strives to provide GBRs that accurately portray anticipated ground conditions, but also reasonably represent the Owner’s tolerance for risk and contingencies, while balancing various competing risk factors. When 100 percent of the work will be in the subsurface, but only widely spaced geotechnical investigations with a small sampling of actual subsurface conditions are possible, surprises can and likely will occur. Minimizing those surprises and creating realistic expectations, while realistically planning for contingencies for the “known unknowns” about the subsurface, will result in identifying ground appropriate means and methods to increase production, reduce delays and the potential for construction claims.

Development of the GBR requires open and honest communication between the design team and the City with respect to risk identification and allocation. The Tetra Tech / Brierley team will collaboratively review with the City the subsurface characteristics and how they are expected to behave during construction activities. We will emphasize how these elements can be mitigated through the GBR and design leveraging our risk matrix; and discuss potential third party impacts. We will develop the outline of the GBR during the 75% design phase. Development of a full GBR is best deferred to 95% design when the project is more fully developed and final project risks can be allocated appropriately.

Construction Observation (Tunneling). Brierley staff will perform part time on-site construction observation specifically for trenchless construction. This optional task is available to the City if this level of support is desired.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 879

RATES AND COSTS EXHIBIT

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 880

RATES AND COSTS EXHIBIT

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 881

RATES AND COSTS EXHIBIT

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 882

RATES AND COSTS EXHIBIT
List of Sub-Consultants
Name under which
Sub-
consultant is Licensed
and Registered
DIR Registration Number City of Oxnard Business
Tax Certification Number
Address and Phone
Number
Type of Work
Leighton Consultants 23-097934 17781 Cowan, Irvine 92614 Geotechnical Consultant Brierley Associates
Encompass Consultant Group
pending
C Below
RF Yeager Engineering
Henry Bardakjian
1000007443
23-115272 333 Lantana St. #287, Camarillo 93012 Survey
pending
6355 Topanga Cyn #502, Woodland Hills 91367 General Engineering1000036448 1000037899
1000003150 Potholing14280 Euclid Ave., Chino 91710
1016 Broadway #A, El Cajon 92021 Corrosion Consultant
1331 N. Maryland Ave., Glendale 91207 Steel Pipe Consultant 1000020466
N/A pending
pending
Sub-Consultants Phone Number
Leighton Consultants 949-681-4267
Brierley Associates 818-835-9554
Encompass Consultant 805-322-4443
C Below 888-902-3569
RF Yeager Engineering 619-312-0195
Henry Bardakjian 818-502-0676
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 883
ID Task Name Duration Start Finish
1 NTP 0 days Tue 10/18/22 Tue 10/18/22
2 Project Kick‐off Meeting 1 day Tue 10/18/22 Tue 10/18/22 3 Preliminary Design 300 days Tue 10/18/22 Mon 12/11/23 4 Utility Research and
Basemapping
10 wks Tue 10/18/22 Mon 12/26/22
5 Review Alternate
Alignments
4 wks Wed 11/30/22 Tue 12/27/22
6 Site Survey 8 wks Wed 12/28/22 Tue 2/21/23
7 Geotechnical Investigation 10 wks Tue 12/27/22 Mon 3/6/23 8 Potholing 8 wks Tue 4/4/23 Mon 5/29/23
9 Environmenal
Documentaiton
9 mons Tue 4/4/23 Mon 12/11/23
10 Prepare DRAFT 30% Plans
and PDR
22 wks Tue 10/18/22 Mon 3/20/23
11 Submit DRAFT 30%
Deliverable
0 days Mon 3/20/23 Mon 3/20/23
12 City Review DRAFT 30%
Submittal
2 wks Tue 3/21/23 Mon 4/3/23
13 Prepare FINAL 30%
Submittal
2 mons Tue 4/4/23 Mon 5/29/23
14 Submit Final 30%
Deliverable
0 days Mon 5/29/23 Mon 5/29/23
15 Task 3 Permitting and
Coordination with Other
Agencies
249 days Mon 4/3/23 Fri 3/15/24
16 Caltrans Coordination
Meeting
0 days Mon 4/3/23 Mon 4/3/23
17 Caltrans Permititting 12 mons Mon 4/17/23 Fri 3/15/24 18 Camarillo Coordination
Meeting
0 days Mon 5/29/23 Mon 5/29/23
19 Camarillo Permitting 3 mons Tue 12/5/23 Mon 2/26/24
20 County of Ventura
Coordination Meeting
0 days Mon 5/29/23 Mon 5/29/23
21 County of Ventura
Permitting
3 mons Tue 12/5/23 Mon 2/26/24
22 Calleguas MWD
Coordination Meeting
0 days Mon 5/29/23 Mon 5/29/23
23 Calleguas MWD Permitting 3 mons Tue 12/5/23 Mon 2/26/24 24 Task 4 75% Design Services 190 days Tue 5/30/23 Mon 2/19/24 25 Prepare 75% Design
Submittal
9 mons Tue 5/30/23 Mon 2/5/24
26 Submit 75% Design
Deliverable
0 days Mon 2/5/24 Mon 2/5/24
27 City Review 75% Design
Submittal
2 wks Tue 2/6/24 Mon 2/19/24
28 Task 5 Final Design Services 30 days Tue 2/20/24 Mon 4/1/24 29 Prepare Final Design
Submittal
6 wks Tue 2/20/24 Mon 4/1/24
30 Submit Bid Documents 0 days Mon 4/1/24 Mon 4/1/24
31 Task 6 Bid Phase Services 60 days Tue 4/2/24 Mon 6/24/24 32 Advertise Projects 3 mons Tue 4/2/24 Mon 6/24/24
33 Award Projects 0 days Mon 6/24/24 Mon 6/24/24
34 Task 7 Construction Phase
Services
360 days Mon 6/24/24 Mon 11/10/25
35 Phase 1 Construction 240 days Mon 6/24/24 Mon 5/26/25 36 Notice to Proceed 0 days Mon 6/24/24 Mon 6/24/24
37 Construction Activities 12 mons Tue 6/25/24 Mon 5/26/25 38 Phase 2 Construction 120 days Mon 5/26/25 Mon 11/10/25 39 Notice to Proceed 0 days Mon 5/26/25 Mon 5/26/25
40 Construction Activities 6 mons Tue 5/27/25 Mon 11/10/25 10/18
3/20
5/29
4/3
5/29
5/29
5/29
2/5
4/1
6/24
6/24
5/26
Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
2023 2024 2025
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress

Project: Schedule V3
Date: Wed 9/21/22

SCHEDULE OF SERVICES EXHIBIT
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 884
Exhibit INS-A

INSURANCE REQUIREMENTS FOR CONSULTANTS
(WITH ERRORS AND OMISSIONS REQUIREMENT)

1. Consultant shall obtain and maintain during the per formance of any services under this Agreement the f ollowing insurance against claims for injuries to persons or damages t o property which may arise from or in connection wi th the performance of services hereunder by Consultant, its agents, representatives, employees or subconsultants.

a. Commercial General Liability Insurance, including C ontractual Liability, in an amount not less than $1 ,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with covera ge equivalent to Insurance Services Office Commercial General Liability Coverage (Occur rence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount;

b. Business automobile liability insurance in an amoun t not less than $1,000,000 combined single limit fo r bodily injury and property damage for each claimant for automobile li ability with coverage equivalent to Insurance Servi ces Office automobile liability coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;”

c. Professional liability/errors and omissions insuran ce appropriate to Consultant’s profession to a mini mum coverage of $1,000,000, with neither Consultant nor listed subc onsultants having less than $500,000 individually. The professional liability/errors and omissions insurance must be project specific with at least a one year extended reporting period, or lo nger upon request.

d. Workers’ compensation insurance in compliance with the laws of the State of California, and employer’s liability insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy sh all include a waiver of all rights of subrogation which the insurer may have against the City.

2. Consultant shall, prior to performance of any servi ces, file with the Risk Manager certificates of ins urance with original endorsements effecting coverage required by this Ex hibit INS-A. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bi nd coverage on its behalf. The certificates and en dorsements are to be on the attached forms or on other forms approved by the Risk Manage r. All certificates and endorsements are to be rec eived and approved by the Risk Manager before commencement of services. City rese rves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and end orsements shall be sent via email (or fax if necess ary) to the Risk Manager, addressed as follows (do not send hard copies):

City of Oxnard
Insurance Compliance
Reference No.

P.O. Box 100085 – OX
Duluth, GA 30096
Via Email:
[email protected]
Via Fax: 678-259-1007

3. Consultant agrees that all insurance coverages shal l be provided by a California admitted insurance ca rrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, c anceled, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

4. Consultant agrees that the commercial general liabi lity and business automobile liability insurance po licies shall be endorsed to name City, its City Council, officers, employees, a gents and volunteers as additional insureds as resp ects: liability arising out of activities performed by or on behalf of Consultant; products a nd completed operations of Consultant; premises own ed, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Coun cil, officers, employees, agents and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special E ndorsement Form attached to this Exhibit INS-A or s ubstitute forms containing the same information and acceptable to t he Risk Manager shall be used to provide the endors ements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edi tion date prior to 01/04 and CG 2037).

5. The coverages provided to City shall be primary and not contributing to or in excess of any existing C ity insurance or self- insurance coverages ( this must be endorsed) . Additionally, the workers’ compensation policy s hall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisi ons of the policies shall not affect coverage provided to City, its City Council, office rs, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

6. The insurer shall declare any deductibles or self-i nsured retentions to and be approved by the Risk Ma nager. At the option of the Risk Manager, either the insurer shall reduce or el iminate such deductibles or self-insured retention s as respects City, its City Council, officers, employees and volunteers, or the Consulta nt shall procure a bond guaranteeing payment of los ses and related investigations, claim administration and defense expenses.

7. All insurance standards applicable to Consultant sh all also be applicable to Consultant's subconsultan ts. Consultant agrees to maintain appropriate agreements with subconsultants and to provide proper evidence of coverage upon re ceipt of a written request from the Risk Manager.

8/22
Insurance Exhibit (INS-A)
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 885
Exhibit INS-A

INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS

Certificates of Insurance

The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance.

You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached samp le accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificat es to the insured for clarification as to the contract number.

Cancellation provisions must be endorsed to the policy. M odifying the certificate does not change coverage or obligate th e carrier to provide notice of cancellation.

Endorsement Forms

Original endorsements are required for commercial general liabilit y and business automobile liability insurance policies and m ust be attached to the applicable certificate of insurance. City preferen ce is that the Consultant/insurer use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the sample accord form.

INS-A.doc
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 886
Exhibit INS-A

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE

COMPANIES AFFORDING INSURANCE COVERAGE

INSURED

COMPANY
LETTER

A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY
LETTER
B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY

PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO

WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HA VE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE

POLICY
NUMBER

POLICY

EFFECTIVE
DATE
(MM/DD/YY)

POLICY

EXPIRATION
DATE
(MM/DD/YY)

LIMITS

A

GENERAL LIABILITY
[x] COMMERCIAL GENERAL
LIABILITY [ ] CLAIMS
MADE [x] OCCUR.
[x] OWNER'S &
CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG . $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

A

AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY

COMBINED SINGLE $1,000,000
LIMIT

BODILY INJURY
$
(Per person)

BODILY INJURY
$
(Per accident)

PROPERTY DAMAGE
$

A

EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA
FORM

EACH OCCURRENCE $

AGGREGATE
$

A

WORKERS'

COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS

EACH ACCIDENT
$1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

A

OTHER
Errors and omissions insurance or malpractice insurance available for the insured's profession

Minimum coverage $1,000,000
Each consultant/ $500,000
& listed sub-consultant

DESCRIPTION OF OPERA TIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER

CITY OF OXNARD
Attn: Insurance Compliance
Reference No._______
P.O. Box 100085 – OX
Duluth, GA 30096
Via Email:
[email protected]
Via Fax: 678-259-1007

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30

DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT

FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE

Rev. 8/22 INS-A.doc
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 887
Exhibit INS-A

GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits

Telephone:  Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage.  Per Occurrence  Per Claim (which) NAMED INSURED

APPLICABILITY. This insurance pertains to the operations, products and/or tenan cy of the named insured under all written agreement s and permits in force with the City unless checked here  in which case only the following specific agreement s and permits with the City are covered

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

GENERAL LIABILITY
 COMMERCIAL GENERAL LIABILITY
 COMPREHENSIVE GENERAL LIABILITY
 OWNERS & CONTRACTORS PROTECTIVE

 Claims Made
Retroactive Date
 Occurrence

OTHER PROVISIONS

COVERAGES
LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE AGGREGA TE
 GENERAL
 PRODUCTS/COMPLETED OPERATIONS
 PERSONAL & ADVERTISING INJURY
 FIRE DAMAGE


CLAIMS : Underwriter’s representative for claims pursuant to this insurance .

Name:

Address:

Telephone : ( )
In consideration of the premium charged and notwith standing any inconsistent statement in the policy t o which this endorsemen t is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and vol unteers are included as insureds with regard to lia bility and defense of suits arising fro m the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insu red for or on behalf of the City; or (b) products s old by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be pri mary insurance as resp ects the City, its officers, agents, employees or v olunteers; or stand in an unbroken chain of coverage excess of the named insu red’s scheduled underlying primary coverage. In ei ther event, any other insurance maintained by the C ity, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought exce pt with respect to the company’s limits of liability.

The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially redu ced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporti ng provisions of the policy or breaches or violatio ns of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Lia bility Coverage, “occurrence” form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclus ions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD
Attn: Insurance Compliance
Reference No._______
P.O. Box 100085 – OX
Duluth, GA 30096
Via Email:
[email protected]
Via Fax: 678-259-1007

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 

I
(print/type name), warrant that I have authority to
bind the above-mentioned insurance compa ny and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed:

Rev. 8/22 INS-A.doc
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 888
Exhibit INS-A

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits

Telephone:  Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage.  Per Occurrence  Per Claim (which) NAMED INSURED APPLICABILITY . This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS
 COMMERCIAL AUTO POLICY
 BUSINESS AUTO POLICY
 OTHER

LIMIT OF LIABILITY
CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )

$ per accident, for bodily injury and propert y damage.

In consideration of the premium charged and notwith standing any inconsistent statement in the policy t o which this endorsemen t is attached or any
endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and em ployees are included as insureds with regard to lia bility and defense of suits arising from the operat ions, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insu red for or on behalf of the City; or (b) products s old by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be pri mary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named i nsured’s scheduled underlying primary coverage. In either event, any other insurance maintained by th e City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respec t to the company’s limits of liability.

The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this i nsurance shall not be canceled, or materially reduc ed in coverage or limits except after thirty (30) d ays prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions o f the policy or breaches or violations of warrantie s shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability C overage, “occurrence” form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, condi tions, agreements or ex clusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD
Attn: Insurance Compliance
Reference No._______
P.O. Box 100085 – OX
Duluth, GA 30096
Via Email:
[email protected]
Via Fax: 678-259-1007

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 

I
(print/type name), warrant that I have authority to
bind the above-mentioned insurance company and by my signature her eon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 8/22 INS-A.doc
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 889

PREVAILING WAGE EXHIBIT

1. The Project defined in the Agreement between City and Contractor is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. Contractor shall perform the Project as a public work. Contractor shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file with the Project Coordinator at City Hall and will be made available to any interested party on request. They are also available at http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html. Contractor shall post such rates at each job site covered by this Agreement.

3. Contractor is required to post job site notices, as prescribed by regulation. See Labor Code Section 1771.4(a)(2).

4. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Contractor shall, as a penalty to City, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by Contractor or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. Contractor shall comply with Labor Code Section 1776, which requires Contractor and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform City of the location of the records.

6. Contractor shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq . concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Before commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within 60 days of the Agreement Ending Date listed in (6) of the Cover Page or the conclusion of the Project, whichever happens later, Contractor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. Contractor shall not be debarred or suspended throughout the duration of this Agreement pursuant to Labor Code Section 1777.1 or 1777.7. If Contractor becomes debarred or suspended throughout the duration of the Agreement, Contractor shall immediately notify City.

8. Contractor is not qualified to bid on, be listed in a Bid, or engage in the performance of any contract for public work, as defined in LC Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to LC Section 1725.5. Contractor shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the Agreement’s term. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. Contractor acknowledges that 8 hours labor constitutes a legal day’s work. Contractor shall comply with and be bound by Labor Code Section 1810.

10. Contractor shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit $25 for each worker employed in the performance of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by Contractor’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. Contractor shall be responsible for each and every one of its subcontractors’ compliance with Chapter DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 890
1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. Contractor shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, Contractor shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent, Contractor shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify City, its legislative bodies, and its officials, officers, employees, agents, successors and assigns from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of Contractor under this Section shall survive Agreement termination.

DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 891
AGREEMENT FOR PROFESSIONAL SERVICES (V01/29/15)
IR

AN CONTRACTING ACT CERTIFICATION
(TO BE EXECUTED AND SUBMITTED WITH THE AGREEMENT)
Public Contract Code Sections 2202-2208
Pur
suant to Public Contract Code 2204.(a) A public entity shall require a person that is submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a public entity with respect to a contract for goods or services of one million dollars ($1,000,000) or more to certify, at the time an Agreement is signed or renewed, that the person is not identified on a list created pursuant to subdivision (b) of Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Section 2202.5 or as a person described in subdivision 9b) of Section 2202.5, as applicable.

To comply with this requirement, please insert your company/entity and Federal ID number (if available) and complete one of the options below. Please note, California law established penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made, contract termination and three-year ineligibility to bid on contract in accordance with Public Contract Code section 2205.

OPTION No.1 – CERTIFICATION
I, the official named below, certify I am duly authorized to execute this certification on behalf of the company/entity identified below, and the company/entity identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person or entity, for 45 days or more, if that other person or company/entity will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS in accordance with subdivision (b) of Public Contract Code 2203.

Company Name/Financial Institution (printed): Fe
deral ID Number (or n/a):

By (Authorized Signature):
___________________________________________
Printed Name & Title of Person Signing: Date Executed
_____________________________________________ __________________________ Executed in the County of________________________________ in the State of __________________ OPTION No.2 – EXEMPTION
Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below and attach documentation demonstrating the exemption approval.

Company Name/Financial Institution (printed): Fe
deral ID Number (or n/a):

By (Authorized Signature):
_____________________________________________
Printed Name & Title of Person Signing: Date Executed
____________________________________________ ________________________ Executed in the County of_____________________________________ in the State of ____________ Tetra Tech, Inc. 95-4148514
Mark Bush, P.E., Vice President 9/22/2022
Orange California
DocuSign Envelope ID: 8CC7DB19-B21E-4048-981B-71F864E5D25A 892
Department: Date:

Project/Program
Manager: Phone:

Reason for Appropriation:

Accounts and Descriptions
AMOUNT
Fund:

Expenditures/Transfers Out
1,027,312
Sub-total Expenditures 1,027,312
Net Change to Fund Balance (1,027,312)
Net Appropriation Change 1,027,312
Approvals
Department Director
Chief Financial Officer
City Manager
601 WATER OPERATING FUND
CMWD TRAINSMISSION MAIN (PROJECT 226501)
601-6551-821.82-09 SVCS - TOHER PROFESSIONAL

REQUEST FOR BUDGET APPROPRIATION
Public Works/Engineering October 18, 2022
Tim Beaman x8141
Budget appropriation to fund Agreement A-8500 with Tetra-Tech, Inc. for the Oxnard Conduit Replacement and Rehabilitation Project, Specification No. PW 22-105 . Project No. 226501.

REQUIRES CITY COUNCIL AUTHORIZATION
BA# (Finance Use Only)______________
BA Doc# (Finance Use Only)___________
Revised : 2/23/2012
893
City Council
October 18, 2022
Tatiana Arnaout, PE
City Engineer
Professional Services Agreement A-8500 with
Tetra Tech, Inc. for Oxnard Conduit
Replacement and Rehabilitation Project PW
22-105
894
RECOMMENDATION 2
That the City Council approve and authorize the following for a total of $2,497,312 in Project funds for the Oxnard Conduit Replacement and Rehabilitation Project,
Specification No. PW 22-105 (Project No. 226501):

1. The Mayor to execute Professional Services Agreement A-8500 with Tetra Tech, Inc. in the amount of $2,270,284 for the Project;

2. A Project contingency amount of $227,028 for the Project; and

3. Authorize the Finance Director or designee to approve a budget appropriation in the amount of $1,027,312 from the available fund balance from the Water Operating Fund (601) for use in this Project.
895
BACKGROUND 3
• The Oxnard Conduit is a critical infrastructure; serves as the only connection to the State Water Project and can serve as much as 50% of the City’s water supply.
• The existing Oxnard Conduit was built in 1968 and connects Calleguas Municipal Water District’s Springville Reservoir with City’s distribution system
• The section scoped in this project includes 4.2 miles of 45-inch, 36-inch, and 30-inch steel pipes.
896
EXISTING OXNARD CONDUIT PIPE CONDITION 4
• The infrastructure is over 50 years old
• Deteriorated and in poor physical condition
• Is beyond its service life and becomes unreliable.
897
GOALS AND OBJECTIVES 5
The primary objectives of the project include:
● Replacement of aging and critical infrastructure
● Provide redundancy and reliability to the water distribution system. ● Provide planning and design services.
● Obtain appropriate permits.
● Prepare bid ready plans and specifications.
● Manage project cost, schedule, and timely completion of project. ○ Establish construction cost estimates for funding and budgeting ● Coordinate with neighboring municipalities
○ Calleguas MWD, City of Ventura, & County of Ventura
898
DISCUSSION 6
● Request for Proposal was issued on May 9, 2022.
● Proposals were due on June 17, 2022.
● Two proposals were received and reviewed by City staff. ● Two consulting firms were interviewed by City staff.
● Tetra Tech was selected as the most qualified firm based on experience, capabilities, and project approach.
● Consultant services contract was negotiated and reached agreement.
899
FINANCIAL IMPACT 7
AGREEMENT A-8500
Tetra Tech $2,270,284
Project Contingency (10%) $227,028
Total Project Cost: $2,497,312
• The Oxnard Conduit Replacement and Rehabilitation Project is being funded from the Water Operating Fund (601) which has an available project balance of approximately $1,470,000 • Due to the project being ahead of schedule an additional budget appropriation of $1,027,312 from the Water Operating Fund (601) is needed to fund this agreement. These additional appropriations were originally anticipated in FY 2023-24. 900

QUESTIONS
8 901