Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.
Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment) AGENDA
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street November 15, 2022
Closed Session - 4:30 PM
Appointment Items - 5:30 PM
Regular Meeting - 6:00 PM
Zoom details to call-in for public comment during a meeting:
1. Dial Phone Number: (888) 475-4499
2. Enter Meeting ID: 876 1094 5936
3. Passcode: 915485
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room.
IN ACCORDANCE WITH ASSEMBLY BILL 361 AND IN RESPONSE TO THE DECLARED STATE AND
LOCAL EMERGENCIES DUE TO THE NOVEL CORONAVIRUS, THE LEGISLATIVE BODY WILL MEET IN- PERSON AND REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.
To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.
The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.
Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.
YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:
1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.
2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING a. Submit a request to speak remotely by no later than 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
AMENDED AGENDA
Closed Session Item C.2 - Added
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b. Submit an email to [email protected] no later than 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.
3. PROVIDING PUBLIC COMMENTS REMOTELY DURING THE MEETING a. To provide public comment during the meeting dial (888) 475-4499 and enter the Meeting ID and Passcode listed above as the Zoom details for this meeting. When the presiding officer announces the particular item on the agenda you want to speak on, press *9 to raise your hand while in the zoom waiting room. Once called on, press *6 to unmute your phone.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.
Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.
In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call- in option or internet-based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored. * The City has filed pre-election and post-election lawsuits regarding the validity of Measure M.
A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
C. CLOSED SESSION (4:30 PM)
1. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code section 54957(a)) Consultation with: Shiri Klimi, Deputy City Manager; Helen Miller, Chief Information Officer.
Legislative Body: City Council
2. CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6) Agency designated representatives: Alex Nguyen, City Manager and Steve Naveau, Director of Human Resources Employee organizations: International Association of Firefighters, AFL-CIO (IAFF), Local No. 1684; Oxnard Public Safety Managers Association (OPSMA) Legislative Body: City Council
D. APPOINTMENT ITEMS (5:30 PM)
1. SUBJECT: Presentation by the Ventura County Animal Services on the new Pets for Life Program. (30 minutes)
E. OPENING CEREMONIES (6:00 PM)
F. CEREMONIAL ITEMS
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1. SUBJECT: Presentation of a Proclamation Designating December 1, 2022 as "World AIDS Day."
G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.
H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.
1. Public Works Department
SUBJECT: Reconsideration of Local Emergency Due to Ongoing Drought Conditions.
RECOMMENDATION: That the City Council adopt a resolution confirming the need to continue the local emergency declared on May 17, 2022, due to drought conditions and lack of adequate water supply.
(This item is not subject to the California Environmental Quality Act pursuant to Public Resources Code § 21080(b)(4))
Legislative Body: City Council
Contact: Michael Wolfe, Stephen Fischer, (805) 385-8055, (805) 385-7483
2. City Manager Department
SUBJECT: COVID-19 Update from Director of Emergency Services.
RECOMMENDATION: That the City Council re-authorize remote teleconference meetings of the legislative bodies of the City of Oxnard in accordance with Assembly Bill 361 based on the following findings: (i) the current COVID-19 situation, particularly with its variants, is causing, and will continue to cause, imminent risks to the health and safety of persons within the City, including City Council members, City staff, appointed officials, and members of the public; (ii) state and local officials continue to impose or recommend measures to promote social distancing; and (iii) the Governor's COVID-19 State of Emergency is still in effect; and (iv) numerous public agencies throughout Ventura County are still operating in accordance with Assembly 361, for the reasons stated herein.
Legislative Body: City Council
Contact: Stephen Fischer, (805) 385-7483
I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY
BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration
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of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.
J. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.
K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.
L. INFORMATION/CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the City Council approve the minutes of the October 18, 2022 regular meetings as presented.
Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805
2. Police Department
SUBJECT: Second Amendment to Agreement with Sintra Group for Background Investigations.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute:
1. The Second Amendment to Agreement No. 8502-18-PO with Sintra Group for background investigations and increase the total agreement value from $525,000 to $975,000; and
2. Extend the agreement for an additional year with a termination date of January 2, 2024.
Legislative Body: City Council
Contact: Jason Benites, (805) 385-7624
3. Community Development Department
SUBJECT: Adoption of Ordinance No. 3021 for California Building Standards Regulations.
RECOMMENDATION: That the City Council adopt Ordinance No. 3021 repealing and reenacting Articles II through XII, XV, and XVI of Chapter 14 of the Oxnard City Code, pertaining to the California Building Code, California Residential Code, California Green Building Standards Code, International Property Maintenance Code, Uniform Code for the Abatement of Dangerous Buildings, California Historical Building Code, California Electrical Code, California Existing Buildings Code, California Mechanical Code, California Referenced Standards Code, California Plumbing Code, California Energy Code, Fire Codes, and Fire Sprinklers.
Legislative Body: City Council
Contact: Ashley Golden, (805) 385-7478
4. Police Department
SUBJECT: Supplemental Law Enforcement Services Fund (SLESF).
RECOMMENDATION: That the City Council:
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1. Recognize $313,554 in grant revenue from the State Supplemental Law Enforcement Services Fund (SLESF) for Citizens Option for Public Safety (COPS) Program;
2. Approve a budget appropriation in the amount of $313,554 for various equipment purchases and funding for community engagement activities; and
3. Authorize the City Manager or designee to approve additional budget appropriations if awarded.
Legislative Body: City Council
Contact: Jason Benites, (805) 385-7624
5. Police Department
SUBJECT: Federal and State Asset Forfeiture Funds.
RECOMMENDATION: That the City Council approve a budget appropriation of $175,900 for the use of Federal and State asset forfeiture funds allocated to the City of Oxnard Police Department.
Legislative Body: City Council
Contact: Jason Benites, (805) 385-7624
6. Public Works Department
SUBJECT: Approve Purchase Order with Fleet Services, Inc. for Medium and Heavy Duty Equipment Parts and Supplies.
RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to execute a Purchase Order with Fleet Services, Inc. in an amount not to exceed $750,000 for a three-year term, with two one-year extensions upon agreement by both parties, beginning December 1, 2022 and ending November 30, 2025, for medium and heavy duty equipment parts and supplies.
(Public Works and Transportation Committee approved 2-0.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
7. Public Works Department
SUBJECT: First Amendment to the Trade Services Agreement 9547-22-PW with Powers Bros.
Machine, Inc., and a Second Amendment 9548-22-PW to the Trade Services Agreement with All- Safe Electric, Inc. for On-Call Pump and Motor Repair Services.
RECOMMENDATION: That the City Council approve and authorize the execution of the following amendments to the on-call pump and motor repair agreements for the Water and Wastewater Divisions:
1. A First Amendment to a Trade Services Agreement with Powers Bros. Machinery, Inc., to increase the not to exceed amount from $100,000 to $450,000 and to extend the term to February 29, 2024; and
2. A Second Amendment to a Trade Services Agreement with All-Safe Electric, Inc., to increase the not to exceed amount from $200,000 to $450,000 and to extend the term to February 29, 2024.
(Public Works and Transportation Committee approved 2-0.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
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M. REPORTS
1. Public Works Department
SUBJECT: Approve Purchase Order with WEX Bank for the Fleet Fuel Card Program. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to execute a Purchase Order with WEX Bank in an amount not to exceed $8,800,000 for a two-year term for Fuel Cards.
(Public Works and Transportation Committee approved 2-0.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/ehJoyEIthSs
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
2. Public Works Department
SUBJECT: Agreement A-8505 with Toro Enterprises, Inc. for Ventura Boulevard Sidewalk Improvement Project, Specification No. PW 18-48. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize the following for a total of $2,960,510 in Project funds for the Ventura Boulevard Sidewalk Improvement Project, Specification No. PW 18-48 (No. 133107):
1. The Mayor to execute an Agreement with Toro Enterprises, Inc. in the amount of $2,467,092 for the Project;
2. A Project contingency amount of $246,709 for the Project;
3. A Project allocation amount of $246,709 for engineering, inspection, survey and project management for the Project; and
4. A budget appropriation of $66,655 from TDA/LTF3-BI/PED Fund (214); and budget reallocations of $144,736 within the Air Pollution Buydown Fee Fund (118), $139,864 within the TDA/LTF8-CIP Fund (212), and $359,416 within the General Fund Capital Outlay Fund (301) for the Project.
(This item is categorically exempt from the California Environmental Quality Act pursuant to 14 C.C.R. § 15304(f))
This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/KUaIj-npmf0
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
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N. ADJOURNMENT