Agenda packet — Oxnard City Council, May 16, 2023 (part 1 of 2)

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)

AGENDA

OXNARD CITY COUNCIL

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY

OXNARD FINANCING AUTHORITY

OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street May 16, 2023
Closed Session - 5:00 PM
Appointment Items - 5:30 PM
Regular Meeting - 6:00 PM

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1. Dial Phone Number: (888) 475-4499

2. Enter Meeting ID: 826 9743 2973

3. Passcode: 110480

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IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.

To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.

The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING

a. Submit a request to speak remotely by 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 16, 2023 PAGE 2

b. Submit an email to [email protected] by 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.

3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING

a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.

In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.

A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council and Housing Authority.

Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS

C. CLOSED SESSION (5:00 PM)

1. Legislative Body: City Council
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code section 54956.9(d)(1))
Robert Summers v. City of Oxnard, Ventura County Superior Court Case No. 56-2021-00555547-

CU-MC-VTA

D. APPOINTMENT ITEMS (5:30 PM)

1. SUBJECT: Presentation by the Youth Coalition of Oxnard on Community Gardens as a Way to Alleviate Food Insecurity.

E. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.

F. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Week of May 21 - 27, 2023 as "Public Works Week."

2. SUBJECT: Presentation of a Proclamation Designating May 29, 2023 as "Memorial Day."

G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not 2 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 16, 2023 PAGE 3

had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.

I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS

At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.

J. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.

K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.

L. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of the April 4, 2023 and April 13, 2023 regular meetings as presented.

Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805

2. Public Works Department
SUBJECT: Construction Agreement 32300311 with Pacific Builders & Roofing, Inc. dba WSP Roofing for Wilson Senior Center Roof Replacement Project, Specification No. PW 23-33.

RECOMMENDATION:

That the City Council approve and authorize the following for a total of $711,750.78 in Project funds for the Wilson Senior Center Roof Replacement Project (Project No. C2042/MO5516):

1. Execute an Agreement with Pacific Builders & Roofing, Inc. dba WSP Roofing in the amount of $547,500.60 for the Project;

2. A Project contingency amount of $109,500.12 (20%) with Pacific Builders & Roofing, Inc. dba WSP Roofing for a total not to exceed value of $657,000.72 for the Project;

3. A Project allocation amount of $54,750.06 for engineering, inspection, survey and project management for the Project; and
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 16, 2023 PAGE 4

4. A project budget appropriation transfer in the amount of $342,000 in the General Fund Capital Outlay Fund (301) from the Roof Replacement-Various Facilities Project (Project No.

C2306/235702) to the Wilson Senior Center Roof Replacement Project (Project No.

C2042/MO5516).

(This item is categorically exempt from the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations Section 15301(c).)

(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

3. Housing Department
SUBJECT: Investment Policy and Portfolio Guidelines for the Housing Authority of the City of Oxnard.

RECOMMENDATION: That the Board of Commissioners of the Housing Authority of the City of Oxnard adopt a resolution adopting an investment policy and portfolio guidelines for the Housing Authority of the City of Oxnard for FY 2023-2024.

(The Community Services, Public Safety, Housing & Development Committee approved 2-0 on April 25, 2023 to approve the staff recommendation and to forward the item for Council approval.) Legislative Body: Housing Authority
Contact: Emilio Ramirez, (805) 385-8094

4. Public Works Department

SUBJECT: Trade Services Agreement 32400001 with Quinn Company, for Preventative Maintenance and On-Call Repairs for Portable Generators & Heavy Equipment. Specification No.

PW 23-66.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with Quinn Company for an amount not to exceed $840,000 for a three-year term for the maintenance of portable generators and heavy equipment.

(Public Works and Transportation Committee approved 2-0.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

5. Public Works Department
SUBJECT: Second Amendment to Agreement No. 9315-21-PW with Econolite Systems Incorporated for Traffic Signal Preventive, Emergency, and Non-Emergency Maintenance Services.

RECOMMENDATION: That the City Council approve and authorize the execution of a Second Amendment to an Agreement with Econolite Systems Incorporated to increase the not to exceed amount from $300,000 to $500,000 for traffic signal preventive, emergency, and non-emergency maintenance services and extend the contract termination date to June 30, 2025.

(Public Works and Transportation Committee approved 2-0.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 16, 2023 PAGE 5

M. PUBLIC HEARINGS

1. Housing Department
SUBJECT: Adoption of the Fiscal Year 2023-2024 Annual Action Plan and amended Oxnard Citizen Participation Plan. (10 minutes)

RECOMMENDATION: That the City Council:

1. Conduct a public hearing regarding the fiscal year 2023-2024 Annual Action Plan with funding recommendations and the amended Oxnard Citizen Participation Plan;

2. Approve the fiscal year 2023-2024 Annual Action Plan with the recommended use of funds for selected activities that conform with the City of Oxnard consolidated plan goals as defined in the Ventura County Regional Consolidated Plan;

3. Approve the updated changes in the amended Oxnard Citizen Participation Plan;

4. Authorize the City Manager, and his designees, to incorporate the final grant allocations into the 2023 Annual Action Plan, and authorize the budget appropriations to fund the administration, and projects, including the ability to increase or decrease project funding by ten percent or up to the administrative amount allowed of the administering staff, whichever is greater;

5. Authorize the City Manager and his designees, to incorporate any recommended changes resulting from the public input to the fiscal year 2023-2024 Annual Action Plan and the amended Oxnard Citizen Participation Plan, as directed by the City Council, including the authorization of funding appropriations and revenue or expenditure budget changes, up to ten percent of each grant;

6. Authorize the City Manager and his designees, to execute the required applications, certifications, and other pertinent documents for the submission of the fiscal year 2023-2024 Annual Action Plan and the amended Oxnard Citizen Participation Plan to the United States Department of Housing and Urban Development; and

7. Authorize the City Manager, and his designees, to execute all the agreements necessary for the implementation of the Annual Action Plan including sub recipients, interdepartmental, and intradepartmental agreements.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/DoJkJWv72sE
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094
N. REPORTS

1. City Manager Department
SUBJECT: Update on Efforts of the Mayor’s Gateway Task Force and Authorization of an Agreement with Found Design, LLC dba MERJE for the Gateway Project. (15 minutes)

RECOMMENDATION: That the City Council:

Receive an update on the locations and preliminary schematic designs for the four (4) gateways proposed by the Mayor’s Gateway Task Force;
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Authorize the City Manager to execute an agreement with Found Design, LLC dba MERJE for a not-to-exceed amount of $400,000 for the proposed design development, documentation, engineering and construction administration of up to four (4) gateways; and Authorize the City Manager to initiate the design, construction, permitting, and project management of Gateway Location 1, in South Oxnard.
(The Community Services, Public Safety, Housing & Development Committee approved 2-0 on April 25, 2023.)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/RwHWk4qAvDc
Legislative Body: City Council
Contact: Alexander Nguyen, (805) 385-7430

2. Information Technology Department
SUBJECT: Purchasing Authorization with Insight Public Sector Inc. for Information Technology Goods and Services. (10 minutes)

RECOMMENDATION: That City Council approve and authorize the Mayor to extend Purchase Order 8481 for information technology goods and services with Insight Public Sector, Inc. by revising its expiration date from February 15, 2024, to June 30, 2026, and raising the not to exceed amount from $770,000 to $2,635,000 over an additional 28 month period.

(The Finance and Governance Committee approved 3-0 on April 25, 2023.)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/e4qkRw3mvO4
Legislative Body: City Council
Contact: Helen Miller, (805)385-7446

3. Housing Department
SUBJECT: Acquisition of Real Property at 2900 Saviers Road in Support of the Oxnard Police Department for a Future Precinct in South Oxnard. (10 minutes)

RECOMMENDATION: That the City Council:

1. Approve the acquisition of property located at 2900 Saviers Road for the future development of an Oxnard Police Department precinct; and

2. Appropriate $2,400,000 from the General Fund reserve for the purchase of the property; and

3. Authorize the City Manager or his designee to execute any and all documents necessary to facilitate this transaction.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/NDZ7ljttDhk
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094

4. Public Works Department
SUBJECT: Adoption of Ordinance No. 3028 Establishing New Water Rates, Fees and Charges. (20 minutes)
RECOMMENDATION: That the City Council:
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1. Adopt Ordinance No. 3028 entitled "Ordinance of the City Council of the City of Oxnard to Establish Water Rate and Fee Increases for Customer Use and Service from the City Water Service;" and

2. Find that CEQA does not apply to this ordinance pursuant to Public Resource Code sections 21080(b)(8) and 21083 in conjunction with the exemption listed in title 14 California Code of Regulations section 15273.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/cDYCdov4dBE
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
O. ADJOURNMENT

7 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.1

DATE: May 16, 2023

TO: City Council

FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected]

SUBJECT: Approval of Minutes.

RECOMMENDATION

That the City Council approve the minutes of the April 4, 2023 and April 13, 2023 regular meetings as presented.

BACKGROUND

Approval of Minutes.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is no financial impact.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Rose Chaparro, City Clerk

ATTACHMENTS

1. MINUTES 04 04 2023 CC Regular Meeting

2. MINUTES 04 13 2023 CC Regular Meeting

8 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
April 4, 2023

A. ROLL CALL, POSTING OF AGENDA
At 5:32 p.m., Mayor Pro Tem MacDonald called to order the regular meeting of the Oxnard City Council, in the City Hall Council Chambers at 305 W. Third Street, Oxna rd, California.

The Assistant City Clerk called the roll and announced the posting of the agenda.

Councilmembers Gabriela Basua, Oscar Madrigal, Bert E. Perello, Gabriel (Gabe) Teran, Arthur Valenzuela, and Mayor Pro Tem Bryan A. MacDonald were present. Mayor John C.

Zaragoza was absent.

Staff members present in person were Alexander Nguyen, City Manager; Ashley Golden, Assistant City Manager; Stephen M. Fischer, City Attorney; Ken Rozell, Chief Assistant City Attorney; Michelle (Elle) McCarron, Assista nt City Attorney; Jason Benites, Police Chief; Alexander Hamilton, Fire Chief; Michael Wolfe, Public Works Director; Brian Yanez, Assistant Public Works Director; Joseph Marcinko, Assistant Public Works Director; Omar Castro, Water Division Manager ; Emilio Ramirez, Housing Director; Terrel Harrison, Cultural & Community Services Director; and Dee Lai, Assistant City Clerk.

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council.

Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS (None received.)

C. CLOSED SESSION (5:30 PM)

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Government Code section 54956.9(d)(4))
Based on existing facts and circumstances, the City Council shall decide whether to initiate litigation in one potential case.

Legislative Body: City Council

At 5:3 2 p.m., the City Council recessed to a closed session. At 5:58 p.m., the City Council reconvened in open session in the C ouncil Chambers. The City Attorney announced that there were no reportable actions out of closed session.

D. OPENING CEREMONIES (6:00 PM)
The flag salute was followed by a moment of silence.

1. City Clerk Department
SUBJECT: Declare Results of the Canvass of Returns of the March 7, 2023 Special Municipal 9 APRIL 4, 2023 OXNARD CITY COUNCIL PAGE 2

Election and Administer the Oath of Office.

RECOMMENDATION: That the City Council:

1. Adopt Resolution No. 15,681 declaring the results of the canvass of returns of the March 7, 2023 Special Municipal Election for District 6 in the City of Oxnard; and

2. Authorize the City Clerk to administer the oath of office to the newly elected Council member, Arthur Valenzuela Jr., followed by remarks from the Council members.

A motion was made by Council to adopt Resolution No. 15,681 declaring the results of the canvass of returns of the March 7, 2023 Special Municipal Election for District 6 in the City of Oxnard. The final official canvass shows that Arthur Valenzuela Jr. was the successful candidate for the city’s vacant District 6 seat.

The Oath of Office was conducted by Jonathan Abboud, General Manager of the Isla Vista Community Services District and the President of the Santa Barbara City College Trustees.

Public comments were received from Michael MacDonald, Manuel Herrera, and Joshua Medrano.

It was moved by Councilmember Teran , seconded by Councilmember Perello , to approve the recommended action as presented. VOTE: Basua, MacD onald, Madrigal, Perello, and Teran voted in favor; motion carried 5-0. Mayor Zaragoza was absent.

This was followed by a brief recess.

E. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Month of April 2023 as "Sexual Assault and Child Abuse Awareness Month."

Mayor Pro Tem MacDonald presented the proclamation to Sergeant Scott Aaron with the Oxnard Police Department. Sergeant Aaron introduced members of the Oxnard Police Department Crimes Unit. They accepted the proclamation and said a few words.

2. SUBJECT: Presentation of a Proclamation Designating the Week of April 23 - 29, 2023 as "Library Week.”

Mayor Pro Tem MacDonald presented the proclamation to Terrel Harrison, Cultural & Community Services Director. Director Harrison introduced Marlene Cristal, Library Circulation Services Aide .

Ms. Cristal introduced members of the Oxnard Library staff. They accepted the proclamation and said a few words.

F. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Public comments were received from B renda Guzman (homeless community/shelter), Ronald Arruejo (East Village Neighborhood Council meetings ), Dorina Padilla (Oxnard Oklahoma 10 APRIL 4, 2023 OXNARD CITY COUNCIL PAGE 3

Sister City International Organization), Carolina Gallardo Magana (311 application and parking issues), Montserrat Sanchez ( green space to grow food), Brenda Santos, Youth Coalition (community garden), Damian Mercado, Youth Coalition ( community garden), Catia Tran (Youth Coalition Organization), Pedro Toscano ( project labor agreement), Jonathan Duran (project labor agreement), Reverend Greg Runyon ( being a g ood citizen and civility), Jose Arias ( project labor agreement), Angela Whitecomb ( public restrooms in city parks/ self- cleaning restrooms).

G. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

City Manager Nguy en provided commun ity updates. Landscape professionals are invited to join a City landscape standards discussion on Thursday, April 6, 2023 from 4:00 – 6:00 p.m. at the Oxnard Main Library, Meeting Room B. Landscape professionals are invited to discuss proposed changes to the standards that will address today’s changing climate and landscaping materials. An Ormond Beach Town Hall meeting will be held on Monday, April 24, 2023 from 6:00 – 8:00 p.m. at the South Oxnard Center. Learn more about the Ormond Beach Restoration and Public Access Project (OBRAP). Preview the long- term ownership and management recommendation for Ormond Beach. The Public Works Department announced that due to the rainy winter, expect a weed super bloom. There will be a lot of overgrown weeds. Residents are encouraged to utilize the 311 application to report overgrown weeds.

H. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS
Councilmember Teran wished the landscape standards and his sister a happy 35th birthday. He thanked the attendees at the District 2 Town Hall M eeting on March 27. He thanked City Manager Nguyen for his presentation “The Key to Oxnard’s Future” and encouraged residents in other districts to attend the upcom ing town hall meetings in their districts. He attended the Riverpark Neighborhood Council “ Egg Hunt ” event for the community on April 1. He also attended the Oxnard Police Department Employ ee Recognition ceremony for new h ires, employment milestones, and years of s ervice. He v isited, along with Mayor Zaragoza , the “No Limits for Deaf Children and Families Center in Oxnard. He participated in the mock interviews for Vista Real Hi gh School Program for students working towards receiving a high school diploma and preparing for the job search after graduation. He announced that he plans to attend the upcoming South Bank Neighborhood Council and the Sierra Linda Neighborhood Council meetings. He attended the Nyeland Acres Spring Health Fair . He asked that t he Oxnard Youth Coalition be invited to present at a future Council meeting agenda.

Councilmember Valenzuela met with City Manager Nguyen for an orientation. He p articipated in a tour of the Del Sol High School, the new high school located in the East Vi llage neighborhood. He visited the Oxnard Performing Arts Center to view the facilities. He visited the large bulk item drop- off event at College Estates located in District 6. This event will assist in keeping the alley ways clean. He joined the S outhwinds Neighborhood located from Pleasant Valley Road south to Hueneme Road and from Saviers Road west to South J Street, for a food distribution event. He also attended the “Easter Egg Hunt” held at th e Southwinds Community.

He also plans to attend the Cal-Gisler Neighborhood Council and the Southwinds Neighborhood Council meetings.
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Mayor Pro Tem MacDonald congratulated Councilmember Arthur Valenzuela for being elected and winning the Oxnard City Council District 6 Special Election and welcomed him to the Council. He attended the National Latino Peace Officer s’ Association (NLPOA) Ventura County Chapter 2023 Annual Scholarship Banquet. $21,000 in scholarships was awarded to senior high school students preparing to graduate and attend college.

Councilmember Perello thanked the many volunteers who have worked very hard throughout the city to help improve their communit y. He thanked Reverend Greg Runyon for his comments.

He thanked the staff at the Spencer Eye Center in Oxnard who provided him with great care. He is grateful to Dr. Gregory Spencer, MD and his professional staff which treated him well. He also attended the Oxnard Police Department Employee Recognition ceremony.

Councilmember Madrigal attended the Cesar Chavez Day event in honor of Ces ar Chavez and the Farm Workers Movement at Oxnard College. He also volunteered at the Oxnard Food Bank for Farmworkers to assist the farm working communities with the nutrition they and their children need.

I. REVIEW OF INFORMATION/CONSENT AGENDA
Items K-1 through K.4 were discussed among the Council and staff. Councilmember Valenzuela asked that consent agenda items K.3 and K.4 be voted on separately.

J. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA (No comments received.)

K. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of the January 24, 2023 special meeting as presented.

2. Public Works Department
SUBJECT: Sixth Amendment to Agreement 8231-18-PW to m6 Consulting Inc. for On-Call Professional Engineering Services.

RECOMMENDATION: That the City Council approve and authorize the execution of a Sixth Amendment to Agreement 8231-18-PW with m6 Consulting Inc. in the amount of $250,000 for a new not to exceed contract amount of $900,000 for On-Call Professional Engineering Services.

3. Public Works Department
SUBJECT: Trade Service Agreement 32300293 with Executive Facilities Services, Inc. for Custodial Services at Various City Locations.

RECOMMENDATION: That the City Council approve and authorize the:

12 APRIL 4, 2023 OXNARD CITY COUNCIL PAGE 5

1. Mayor to execute an Agreement with Executive Facilities Services, Inc., for a term of one year with the option to extend for two consecutive periods of one year each for a maximum possible contract term of three (3) years, and for a total contract not-to-exceed amount of $700,000 to provide custodial services for the Water Campus, Blending Stations 3, 4 and 5, Wastewater Treatment Plant, Advanced Water Purification Facility (AWPF) and Del Norte Regional Recycling and Transfer Station (Del Norte); and

2. Purchasing Agent to execute amendments to extend the term of this Agreement up to a total maximum term of three (3) years.

(Public Works and Transportation Committee approved 2-0.)

4. Police Department
SUBJECT: Police Department Military Equipment Acquisitions.

RECOMMENDATION: That the City Council approve the Police Department’s purchase and use of the below-listed equipment defined by California Government Code 7070(c)(5) through 7070(c)(10) as "military equipment":
• DUI enforcement command trailer
• Traffic collision investigation response van
• Unmanned aerial vehicle response van
• Three (3) Patrol Sergeant command vehicles
• Three (3) precision rifles
• Chemical agents
Consent Items K.1 and K.2
It was moved by Councilmember Valenzuela, seconded by Councilmember Teran , to approve the recommended action as presented. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, and Valenzuela voted in favor; motion passed 6-0. Mayor Zaragoza was absent.

Consent Item K.3
It was moved by Councilmember Basua, seconded by Councilmember Perello , to approve the recommended action as presented. VOTE: Basua, MacDonald, Madrigal, Perello, Teran voted in favor; Valenzuela voted against; motion passed 5-1. Mayor Zaragoza was absent.

Consent Item K.4
It was moved by Councilmember Basua, seconded by Councilmember Teran, to approve the recommended action as presented. VOTE: Basua, MacDonald, Madrigal, Perello, Teran voted in favor; Valenzuela voted against; motion passed 5-1. Mayor Zaragoza was absent.

L. REPORTS

1. Housing Department
SUBJECT: Commitment to the 2016 Downtown Vision Plan and 2019 Downtown Code. 13 APRIL 4, 2023 OXNARD CITY COUNCIL PAGE 6

RECOMMENDATION: That the City Council review and reaffirm their Commitment to 2016 Downtown Vision Plan and 2019 Downtown Code.

(This item did not originate in Committee.)

Emilio Ramirez, Housing Director presented and answered questions. Public comments were received from Pam Hogarth and Pat Brown, Abel Magana, Steve Huber, and Aurelio Ocampo.

Written comments were received. Discussion ensued among the Council and staff.

It was moved by Councilmember Basua, seconded by Councilmember Teran, to approve the recommended action as presented. VOTE: Basua, Madrigal, Perello, Teran, and Valenzuela voted in favor; MacDonald voted against; motion passed 5-1. Mayor Zaragoza was absent.

2. Public Works Department
SUBJECT: Water Rates Update Report.

RECOMMENDATION: That the City Council receive and file the Water Rates Update Report.

(This item is scheduled for the Public Works and Transportation Committee (PWTC) on March 28, 2023. Since this item is a receive and file item at the PWTC and the City Council, the Committee outcome is not impactful to the drafting of this City Council staff report.) Joseph Marcinko, Assistant Public Works Director presented and answered questions. Public comments were received from Pat Brown . Written comments were received . D iscussion ensued among the Council and staff.

The report was received and filed. No formal action was required.

3. City Manager Department
SUBJECT: Consideration of Residents’ Proposal to Rename Oxnard Beach Park to the Chumash Name ‘olol’koy beach park.

RECOMMENDATION: That the City Council approves the Community Services, Public Safety, Housing & Economic Development Committee’s recommendation to rename Oxnard Beach Park to the ’olol’koy beach park.

City Manager Nguyen presented and answered questions. Public comments were received from Brenda Guzman, KC Rodriguez, Manuel Herrera, Mariann e Parra, Alikoi Parra, Robyne Redwater, and Angela Whitecomb. Discussion ensued among the Council and staff.

It was moved by Councilmember Teran, seconded by Councilmember Valenzuela, to approve the recommended action as presented. VOTE: Basua, MacD onald, Madrigal, Perello, Teran, and Valenzuela voted in favor; motion passed 6-0. Mayor Zaragoza was absent.

M. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Pro Tem MacDonald 14 APRIL 4, 2023 OXNARD CITY COUNCIL PAGE 7

adjourned the meeting at 9:55 p.m.

ROSE CHAPARRO BRYAN A. MACDONALD
City Clerk Mayor Pro Tem

15 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
April 13, 2023

A. ROLL CALL, POSTING OF AGENDA
At 5:03 p.m., Mayor John C. Zaragoza called to order the regular meeting of the Oxnard City Council, (concurrently with the Oxnard Housing Authority), in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda. Councilmembers Gabriela Basua, Bert E. Perello, Gabriel (Gabe) Teran, Arthur Valenzuela, Mayor Pro Tem Bryan A. MacD onald, and Mayor John C. Zaragoza were present.

Councilmember Valenzuela arrived at 5:10 p.m. Councilmember Basua joined the meeting at 6:28 p.m.

Councilmember Oscar Madrigal was absent. Housing Authority Commissioners Jose Andrade and Francisco Vega were absent.

Staff members present in person were Alexander Nguyen, City Manager; Ashley Golden, Assistant City Manager; Shiri Klima, Deputy City Manager; Stephen M. Fischer, City Attorney; Chelsey Ballot, Deputy City Attorney; John Colamarino, Assistant F ire Chief; Michael Wolfe, Public Works Director; Steve Howlett, Assistant Public Works Director; Joseph Marcinko, Assistant Public Works Director; Emilio Ramirez, Housing Director; Brenda Lopez, Housing Programs Manager; Denise Olson, Interim Chief Financi al Officer; Beth Vo, Assistant Chief Financial Officer; Dee Lai, Assistant City Clerk and Rose Chaparro, City Clerk.

Alex Belenson, Manager of Real Estate and New Business Development at Foster Interstate Media, Inc. and Eden Casareno, Partner In-Charge of Attest Services, Auditor with Eadie+Payne, also participated via videoconference.

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council and Oxnard Housing Authority.

B. APPOINTMENT ITEMS

1. SUBJECT: Water Supply Update by Calleguas Municipal Water District.

Dan Drugan Manager of Resources at Calleguas Municipal Water District provided a presentation to Council to provide a water supply update and planning for both predicted and unforeseen changes in the District’s water sup ply. Mr. Drugan and his team are in the process of developing an imported water outage protocol to manage water access for purveyors during outage events.

2. SUBJECT: Transit Integration and Efficiency Study (TIES).

16 APRIL 13, 2023 OXNARD CITY COUNCIL PAGE 2
Martin R. Erickson, Executive Director for the Ventura County Transportation Commission (VCTC) provided an overview of the public transit services provided to the County of Ventura and the effects of the pandemic. Mr. Erickson also presented on the organization’s Transit Integration and Efficiency Study (Ties). He also announced the Youth Ride Free program which was launched in Ventura County. Youths can now ride any public transit bus in Ventura County for free a s part of a new pilot program.

C. OPENING CEREMONIES (6:00 PM)
The flag salute was followed by a moment of silence.

D. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Month of April 2023 as "Fair Housing Month".

Mayor Zaragoza presented the proclamation to Juliet and Rob L ilywood representatives from the Ventura County District Attorney’s Real Estate Fraud Unit which investigates and prosecutes crimes involving recorded real estate documents. Criminal real estate fraud may involve home equity fraud, securities fraud tied to real estate, and loan fraud.

E. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

Public comments were received from Pedro Toscano , Southwest Mountain Carpenters Representative ( Tax Fraud Campaign), Jeff A. Manson, Southwest Mounta in Carpenters Representative (Tax Fraud Campaign), Lang Martinez (homeless), and Anthony Ventura, Southwest Mountain Carpenters Representative (Tax Fraud Campaign).

F. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

City Manager Nguyen provide d community updates. Community Action of Ventura County will continue its Water Utility Bill Assistance Program and will hold application assistance workshops on April 17 and April 24, 2023 from 8:30 a.m. – 12:00 p.m. For information call 805-436-4000. An Ormond Beach Town Hall meeting will be held to learn more about the Ormond Beach Restoration and Public Access Project (OBRAP) on Monday, April 24, 2023 from 6:00 – 8:00 p.m. Due to the rainy winter, expect a weed super bloom. There will be a lot of o vergrown landscapes throughout the c ity. Residents are encouraged to utilize the 311 application to report weed bloom issues. City staff will do their best to chase the weed bloom.

G. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS

Councilmember Valenzuela attended the Cal-Gisler Neighborhood Council and the Southwinds Neighborhood Council meetings. He also attended the 2023 Diversity Gala Awards which honor and recognize community members and organizations that have done exceptional work in Ventura County over the last year within the LGBTQ community and around HIV and AIDS.

Councilmember Teran was honored as a community alley of the LGBTQ community.

17 APRIL 13, 2023 OXNARD CITY COUNCIL PAGE 3
Councilmember Perello asked the City Attorney that update on the tax fraud issue be provided to Council at a future meeting. He announced a n upcoming project review meeting being held by the County of Ventura Planning Division to hear public comment and review the Ormond Beach project modification. F or additional information contact the Ventura County Planning Division, John Oquendo, Senior Planner, at 805-654-2509.

Councilmember Teran plans to attend the Riverpark Neighborhood Council monthly meeting on April 19th. He thanked the neighborhood counc il for hosting a series of workshops to provide information about the Facilities District to the community. On April 20 th, he will also attend the Sierra Linda Neighborhood Council meeting. He announced a program by Tony Thurman, California Superintendent of Public Instruction, the Golden State Teacher Grant Program . The California Student Aid Commission (CSAC) is awarding up to $20,000 for students to pursue a career as a teacher, school social worker, school counselor, school psychologists , school chil d welfare and attendance official. For more information on requirements, forms, and more, visit the website at www.csac.ca.gov/gstg . He also asked that staff consider inviting the Community Action of Ventura County to a future Council meeting to present and provide information about their services countywide and the Water Utility Bill Assistance Program.

Mayor Zaragoza participated in the Annual Cesar Chavez Memorial March and joined the resistance with field workers, families, and other community leaders at Cesar Chavez Elementary School in Oxnard.

H. REVIEW OF INFORMATION/CONSENT AGENDA
Items J-1 through J.5 were discussed among the Council and staff.

I. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
Public comments were received from Alicia Percell (J.2 & J.3).

J. INFORMATION/CONSENT AGENDA

1. Community Development Department

SUBJECT: Second Amendment to Agreement No. 9062-20-CD with Rincon Consultants, Inc., Second Amendment to Agreement No. 9077-20-CD with Environmental Science Associates, and First Amendment to Agreement No. 9078-20-CD with Dudek.

RECOMMENDATION: That the City Council approve and authorize the execution of the Second Amendment to Agreement No. 9062-20-CD with Rincon Consultants, Inc., Second Amendment to Agreement No. 9077-20-CD with Environmental Science Associates, and First Amendment to Agreement No. 9078-20-CD with Dudek, increasing the total Agreement amounts to $750,000 and Agreement end dates by an additional two years.

2. Community Development Department

SUBJECT: Project Name: Ventura Road Electronic Billboard Project; Located on an approximately 1,000-square foot undeveloped site located on the north side of the U.S. 101 and immediately west of Ventura Road in the northern portion of the City of Oxnard. APN:
18 APRIL 13, 2023 OXNARD CITY COUNCIL PAGE 4
N/A and along the Ventura Freeway (Highway 101) in The RiverPark Specific Plan area.

RECOMMENDATION: That the City Council:

1. Adopt Ordinance No. 3026 approving Planning and Zoning Permit No. 20-630-02 (Specific Plan Amendment No. 8 to the RiverPark Specific Plan) for text amendments to the RiverPark Specific Plan, subject to certain findings; and

2. Adopt Ordinance No. 3027 approving Planning and Zoning Permit No. 20-670-05 (Development Agreement No. A-8516), subject to certain findings.

3. Community Development Department

SUBJECT: Project Name: RiverPark Boulevard Electronic Billboard Project; Located on an approximately 0.25-acre undeveloped site located between the U.S. 101 and RiverPark Boulevard approximately 850 feet north of Vineyard Avenue in the northern portion of the City of Oxnard (APN: 132-0-311-075) and along the Ventura Freeway (Highway 101) in the RiverPark Specific Plan area.

RECOMMENDATION: That the City Council:

1. Adopt Ordinance No. 3024 approving Planning and Zoning Permit No. 20-630-02 (Specific Plan Amendment No. 8 to the RiverPark Specific Plan) for text amendments to the RiverPark Specific Plan, subject to certain findings; and

2. Adopt Ordinance No. 3025 approving Planning and Zoning Permit No. 20-670-06 (Development Agreement No. A-8515), subject to certain findings.

4. Community Development Department

SUBJECT: Project Name: Freeway Adjacent Digital Display Billboards Ordinance: The project location is the U.S. Highway 101 adjacent property within the City of Oxnard City limit.

RECOMMENDATION: That the City Council Adopt Ordinance No. 3023 approving Planning and Zoning Permit No. 20-580-06 (Zoning Text Amendment) allowing for Freeway Adjacent Digital Display Billboards within the City of Oxnard by amending specific provisions of Article IX of Chapter 16 of the Oxnard City Code, subject to certain findings.

5. Housing Department
SUBJECT: Accessibility Remodel Project at Althea Site.

RECOMMENDATION: That the Board of Commissioners of the Housing Authority of the City of Oxnard approve and authorize the execution of the firm-fixed price contract in the amount of $583,001.87 with MDJ Management, LLC (Agreement number A-8522) using funds previously appropriated from the 2022 Capital Fund grant for Section 504 compliance with the Americans with Disabilities Act for property located at 1357 Althea Drive.

(The Community Services, Public Safety, Housing & Development Committee approved 3-0.)

19 APRIL 13, 2023 OXNARD CITY COUNCIL PAGE 5
Consent Item J.1
It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Perello, to approve the recommended action as presented. VOTE: Basua, MacDonald, Perello, Teran, Valenzuela and Zaragoza voted in favor; motion passed 6-0. Councilmember Madrigal was absent.

Consent Items J.2 and J.3
These consent items were pulled from the agenda. Council made a motion t hat items J.2 and J.3 be amended as per the recommended changes by Chief Assistant Attorney Rozell and these two items will be brought back for Council consideration at the next Council meeting. Public comments were received from Alicia Percell. Written comments were received for these items.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Perello, to approve the recommended action as amended. VOTE: Basua, MacDonald, Perello, Valenzuela, and Zaragoza voted in favor; Teran voted against; motion passed 5-1. Councilmember Madrigal was absent.

Consent Item J.4
It was moved by Councilmember Basua, seconded by Mayor Pro Tem MacDonald, to approve the recommended action as presented. VOTE: Basua, MacDonald, Perello, Valenzuela, and Zaragoza voted in favor; Teran voted against; motion passed 5-1. Councilmember Madrigal was absent.

Housing Authority Consent Item J.5
It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Perello, to approve the recommended action as presented. VOTE: Basua, MacDonald , Perello, Teran , Valenzuela and Zaragoza voted in favor; motion passed 6-0. Councilmember Oscar Madrigal was absent. Housing Authority Commissioners Jose Andrade and Francisco Vega were absent.

K. PUBLIC HEARINGS

1. Community Development Department
SUBJECT: Project Name: 2420 Oxnard Boulevard U-Haul Project;. Located at 2420 N.

Oxnard Boulevard; APNs: 142-0-010-345 and 142-0-021-010. (45 minutes)

RECOMMENDATION: That the City Council:

1. Conduct a public hearing and take the actions identified under one of the two following options:

Option 1 – Planning Commission Recommendation – Applicant Original Request (with staff recommended phasing condition):
a. Adopt Resolution No. 2023-XX adopting a Mitigated Negative Declaration (MND) 22-04 and Mitigation Monitoring Reporting Program (MMRP); and b. Adopt a resolution approving Planning and Zoning Permit No. 17-500-11 (Special Use Permit), based on the findings presented and attached conditions of approval.

Option 2 – Staff’s Recommendation - Deny the Application and direct staff to return at a future public hearing with revised documents incorporating the direction provided by City 20 APRIL 13, 2023 OXNARD CITY COUNCIL PAGE 6
Council.

This item was pulled from the agenda.

L. REPORTS

1. Finance Department
SUBJECT: Presentation of Single Audit Report. (20 Minutes)

RECOMMENDATION: That the City Council receive and file the 2022 Single Audit Report from the audit firm Eadie + Payne.

(Eadie + Payne Presentation will be live upon consultant's request).

Eden Casareno, Partner In -Charge of Attest Services, Auditor with Eadie+Payne presented and answered questions. Public comments were received from Aaron Starr. Discussion ensued among the Council and staff. The report was received and filed, no formal action was required.

M. ADJOURNMENT
There being no further b usiness on the agenda, and without objection, Mayor Zaragoza adjourned the meeting at 7:15 p.m.

ROSE CHAPARRO JOHN C. ZARAGOZA
City Clerk Mayor

21 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.2

DATE: May 16, 2023

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Construction Agreement 32300311 with Pacific Builders & Roofing, Inc. dba WSP Roofing for Wilson Senior Center Roof Replacement Project, Specification No. PW 23-33.

RECOMMENDATION

That the City Council approve and authorize the following for a total of $711,750.78 in Project funds for the Wilson Senior Center Roof Replacement Project (Project No. C2042/MO5516):

1. Execute an Agreement with Pacific Builders & Roofing, Inc. dba WSP Roofing in the amount of $547,500.60 for the Project;

2. A Project contingency amount of $109,500.12 (20%) with Pacific Builders & Roofing, Inc. dba WSP Roofing for a total not to exceed value of $657,000.72 for the Project;

3. A Project allocation amount of $54,750.06 for engineering, inspection, survey and project management for the Project; and

4. A project budget appropriation transfer in the amount of $342,000 in the General Fund Capital Outlay Fund (301) from the Roof Replacement-Various Facilities Project (Project No. C2306/235702) to the Wilson Senior Center Roof Replacement Project (Project No. C2042/MO5516).

(This item is categorically exempt from the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations Section 15301(c).)

BACKGROUND

The Project consists of furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work to complete roof replacement and repairs at the Wilson Senior Center located at 350 North C Street.

The oldest of the buildings opened in 1928 as a middle school, the other two buildings were constructed in 1982 and 1994 with roofs constructed of three-ply built up roofing material. The last time any of the roofs were replaced was 1994. A typical roof, constructed of three-ply built up roofing, has a useful life expectancy of 20-30 years if installed correctly and maintained. These roofs are at least 29 years old.

All three flat roof buildings at the site require replacement. The flat roofs have many leaks that impact the inside walls and finishes. These leaks also impact the facility staff and residents who regularly frequent the facility. There are areas with drywall deterioration from the roof leaks, which will be handled separately, and are not included in the scope of this project. With new roofs, we can prevent further interior deterioration, programming impacts, and other problems.

Additionally there are windows located at roof sections on the main senior center building that require replacement

22 Capital Improvement Program (CIP) Reference:

The specific work for this Project includes demolition of all existing roof areas down to the deck, remove approximately 160 square feet of asbestos containing materials, replace any damaged roof decking, install new PVC single ply roofing system, replace all coping, two roof ladders, rework roof drains and scupper drains, cleanup exposed power and data lines and enclose in conduit, and all other appurtenant and associated work in accordance with the Contract Documents.

The work is tentatively scheduled to begin in Summer 2023 and continue into Fall 2023 (sixty working days), unless delayed by unforeseen site conditions, weather impacts, or supply chain delays. Staff will work closely with the building occupants, patrons, area businesses, and residents directly impacted by the work to keep them informed of the project schedule. General project information will be disseminated to help keep the public informed as well.

The notice inviting formal bids (NIFB) on the Project was published on December 29, 2022, and all bids were due and opened on February 21, 2023. The City received two (2) bids for the project. Below are the responsive bids received:

Pacific Builders & Roofing, Inc. dba WSP Roofing: $547,500.60 Ardalan Construction Company, Inc.: $821,389.00

The lowest bid received is from Pacific Builders & Roofing, Inc. dba WSP Roofing for $547,500.60 and the bid is responsive to the City’s NIFB. Following this determination, procurement staff reviewed all documentation received from Pacific Builders & Roofing, Inc. dba WSP Roofing and its subcontractors. Procurement staff verified possession of required currently valid licenses, reviewed the federal Occupational Safety and Health Administration (OSHA) website for safety violations, and verified registration with the California Department of Industrial Relations (DIR). Based upon the available information and research performed to date, staff believes that the contractor is capable of satisfactorily completing the project. Thus, staff recommends that the City Council award the contract for this Project to Pacific Builders & Roofing, Inc. dba WSP Roofing.

Since the original estimate in 2020, the cost of building materials and the general inflation on all consumer items and labor has increased. Other roofing projects recently bid by the City have also seen increases in costs compared to their original engineer's estimate. Due to these outside influences, minor changes in the scope of work, and the need to address newer building codes, the Wilson Senior Center roofing project does not have sufficient funds to be completed. As such, staff is recommending the use of Capital Outlay Funds from the Roof Replacement-Various Facilities Project (Project No.

C2306/235702) to make up the difference of $342,000.

Based upon the discussion with the City Council at the February 7, 2023 City Council meeting, the Roof Replacement- Various Facilities Project (Project No. C2306/235702) is not a project that staff is actively working on due to the amount of active projects with higher prioritization and the difficulties in filling staff positions and/or obtaining consultant services. The Roof Replacement-Various Facilities Project has sufficient funds ($1 M) this FY to cover the proposed transfer. Since the Wilson Senior Center Roof Replacement Project has a completed design and an active bid, staff recommends transferring the funds to enable the Wilson project to move forward.

In addition to the project award amount of $547,500.60, Staff recommends authorizing $164,250.18 for the project, which includes $109,500.12 for project contingency (20% of the contract costs) and $54,750.06 for the cost for engineering services and City staff (10% of the contract cost). A 20% contingency instead of the traditional 10% is recommended for this project due to the high potential for unforeseen issues with the roof and structural components, along with any hidden problems such as more hazardous material that may be discovered once the existing roof is removed. Having the flexibility to address these potential issues expeditiously, in lieu of waiting for additional funding approvals, will mitigate any delay costs during construction. Engineering services include the following activities during construction: engineering, inspection, survey and project management. These recommendations bring the total estimated cost of the project to $711,750.78.

STRATEGIC PRIORITIES

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

23 FINANCIAL IMPACT

The total cost for this Project shall not exceed $711,750.78 which includes the construction agreement, contingency and project allocation. The Wilson Senior Center Roof Replacement Project, (Project No. C2042/MO5516) has a total available project budget balance of approximately $370,000 from the Measure O Sales Tax Fund (104). A project budget appropriation transfer of $342,000 from the General Fund Capital Outlay Fund (301) within the Roof Replacement- Various Facilities Project (Project No. C2306/235702) is recommended to provide sufficient funds to award the contract to the Wilson Senior Center Roof Replacement Project (Project No. C2042/MO5516). The Roof Replacement-Various Facilities Project has sufficient funds for this transfer.

Project Fund Project
Budget
Balance
Project Budget
Appropriation
Transfer
New Total Available
Project
Appropriations
Measure O (104) $370,000 $0 Wilson Senior
Center Roof
Replacement
C2042/(MO5516) General Fund
Capital Outlay Fund
(301)
$0 +$342,000
$712,000
Roof Replacement-
Various Facilities
C2306/235702
General Fund
Capital Outlay Fund
(301)
$1,000,000 -$342,000 $658,000

COMMITTEE OUTCOME

This item did not originate in Committee as this is a capital improvement project specifically listed in the Capital Improvement Program budget, which was previously approved by City Council.

Prepared by: Nikolas Boas, Supervising Civil Engineer

ATTACHMENTS

1. Agreement 32300311

24 Agreement No. 32300311
1 CONTRACT

CITY OF OXNARD CONTRACT FOR

WILSON SENIOR CENTER ROOF REPLACEMENT PROJECT
SPECIFICATION NO. PW 23-33

THIS CONTRACT (“Contract”) is made and entered this 16th day of May, 2023 (“Effective Date”), by and between the CITY OF OXNARD, a California municipal corporation (“City”) and PACIFIC BUILDERS & ROOFING, INC. dba WSP ROOFING (“Contractor”). Contractor’s license number is 832752.

In consideration of the covenants set forth herein, the parties hereto agree as follows:

1. Incorporation. The Contract consists of all Contract Documents, which shall include the Notice Inviting Bids, Instructions to Bidders, General Provisions, Special Provisions, Plans, Standard Plans, Greenbook, Reference Specifications, Bid (including documentation accompanying the Bid and post-Bid documentati on submitted before the notice of award), insurance documentation, Bonds, the City busi ness license, permits from regulatory agencies, Addenda, Change Orders and Supplemental Agreements. These documents are incorporated herein by reference.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Wilson Senior Center Roof Replacement Project, Specification No. PW 23-33 (the “Project”), as described in this Contract and in the incorporated Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of five hundred forty-seven thousand, five hundred dollars and sixty cents ($547,500.60) in accordance with the prices as submitted in the Bid, attached hereto as Exhibit “A” and incorporated herein by this reference.

4. Antitrust Claims. In entering into this Contract, Contractor assigns to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Section 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

5. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply. Copies of the preva iling rate of per diem wages for each craft, classification, or type of worker needed to perform the Project are on file with the Project Coordinator at City Hall and will be made av ailable to any interested party on request.

Contractor and all Subcontractors are not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless registered and qualified to perform public work pursuant to Labor Code Section 1725.5 at the time of Bid submission.

6. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signi ng this Contract, the Contractor certifies as follows: “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance 25 Agreement No. 32300311
2 in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

7. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

8. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

9. Entire Agreement. This Contract, including all incorporated documents, constitutes the entire agreement between the parties hereto with respect to the Project, and supersedes all previous agreements, promises, proposals, representations, understandings and negotiations, whether written or oral, between the parties regarding the subject matter.

10. Amendment. No Contract modification, amendm ent or supplement to this Contract other than Change Orders will be binding unless written and signed by the parties’ duly authorized representatives.

11. Counterparts. This Contract may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. A signed copy of this Contract tran smitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Contract for all purposes.

[signatures on following page]

26 Agreement No. 32300311
3 IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the first written above.

CITY OF OXNARD PACIFIC BUILDERS & ROOFING, INC. dba

W S P R O O F I N G

John C. Zaragoza, Mayor1 Date John Tanner, C.E.O. 2 Date Purchasing Manager

Scott E. Tanner, Secretary Date
A T T E S T :

Rose Chaparro, City Date
Clerk (only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)

1 The City Council must authorize and the Mayor must sign any formally bid public project agreement over $200,000. The Mayor may authorize and sign any informally bid public project agreement over $100,000 but up to $200,000. The Purchasing Manager may authorize and sign any informally bid public project agreement up to $100,000.
2 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer; ● For an LLC, the signatures of at least two manager s of the LLC (company dire ctors, not lower-level managers); or
● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

INSURANCE REQUIREMENTS FOR CONSTRUCTION PROJECTS
(WITH BUILDER’S RISK REQUIREMENT & POLLUTION/ASBESTOS)

1. Contractor shall obtain and maintain during the performance of any services under this Contract the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Contractor, its agents, representatives, employees or subcon tractors. With respect to General Liability, Errors & Omissions, Contractors Pollut ion Liability, and or Asbestos Pollution Liability, Coverage should be maintained for a minimum for five (5) years after contract completion.

a. Commercial General Liability Insu rance, including Contractual Li ability, in an amount not less than $2,000,000 combined single limit for bodily injury and property damage for each cl aimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001) . If a general aggregate lim it is used, that lim it shall apply separately to the p roject location or shall be twice the occurrence amount;

b. Business Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and prope rty damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;”

c. If architectural, engineering, or electrical work will be perfo rmed under the Contract, Professional Liability/Errors and Omiss ions Insurance appropriate to the work being done in an amount not less than $1,000,000, with neithe r Contractor nor listed subcontr actors having less than $500,000 individually. The Prof essional Liability/Errors and Om issions Insurance must be proj ect specific with at least a one-year extended reporting period, or longer upon request.

d. Contractors Pollution Liability and/or Asbestos Pollution Liability and/or Errors & Omissions applicable to the work being performed, with a limit no less than $1,000,000 per claim or occurrence and $2,000,000 aggregate per policy period of one year.

e. Course of Construction Insurance providing c overage for “all risks” of loss in an am ount not less than the completed value of t he project, with City named as Owner and Insured.

f. Workers’ Compensation Insurance in compliance with the laws of the State of California, and Employer’s Liability Insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

2. Contractor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endo rsements effecting coverage required by this Exhibit INS-E. The certificates and endorsements for each insurance policy are to be signe d by a person authorized by that insurer to bind coverage on its behalf. Th e certificates and endorsements are to be on the attached forms o r on other forms approved by the Risk Manager. All certifica tes and endorsements are to be received and approved by the Risk Manager before wor k commences.

City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements will be requested vi a email. If you have not received your request or are havi ng difficulty with the electronic u pload, contact [email protected].

3. Contractor agrees that all insura nce coverages shall be provided by a California admitted insurance carrier with an A.M. Best r ating of A:VII or better and shall be endorsed to st ate that coverage may not be suspended, voi ded, canceled by either party, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Ri sk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

4. Contractor agrees that the Commercial Gene ral Liability and Business Au tomobile Liability Insuran ce policies shall be endorsed to name City, its City Council, officers, employees and volunteers as ad ditional insureds as respects: liability arising out of activi ties performed by or on behalf of Contractor; products and completed operations of Contractor; prem ises owned, occupied or used by Contractor; or autom obiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limit ations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-E or substitute forms containi ng the same information and acceptable to the Risk Manager shal l be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

5. The coverages provided to City shall be primary and not contribu ting to or in excess of any existing City insurance or self-ins urance coverages (this must be endorsed) . Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made o r suit is brought, except with respect to the limits of the insurer’s liability.

6. Any deductibles or self-insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Man ager, either the insurer shall reduce or eliminate such deductibles or self-insured retenti ons as respects City, its City Council, of ficers, employees and volunteers, or the Contractor shall procur e a bond guaranteeing payment of losses and related investigations , claim administrat ion and defense expenses.

7. All insurance standards applicable to Contractor shall also be a pplicable to Contractor’s subcon tractors. Contractor agrees to maintain appropriate agreements with subcontractors and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager. 28 Agreement No. 32300311
5 INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS

Certificates of Insurance

The sample accord form on the following page is provided to facilitate yo ur preparation and submission of certificates of insur ance.

You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as show n on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

Endorsement Forms

Original endorsements are required for general liability and automobile liability insurance policies and must be attached to th e applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the sample accord form.

INS-E.doc

29 AC
PRODU

CODE

INSURED
COVE

THIS IS TO

REQUIREM

BY THE PO
CO
LTR

DESCRIPT

CERTIFIC
City of
8520 A
PMB 5
Indian
ORD C
UCER
D
ERAGES

O CERTIFY THAT THE

MENT, TERM OR CON

OLICIES DESCRIBED

TYPE OF INSURA

GENERAL LIABILI
T
[x] COMMERCIAL G
[x] CLAIMS MADE [
[x] OWNER'S & CON

AUTOMOBILE LIAB
[x] ANY AUTO

ALL OWNED AUT

SCHEDULED AUT

HIRED AUTOS

NON-OWNED AU
T

GARAGE LIABILI

EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMB

WORKERS' COMP
E
AND

EMPLOYERS' LIABIL

OTHER
Errors and omi
architectural, e
Construction In

Contractors Po

ION OF OPERATIONS

CATE HOLDER
f Oxnard ℅
Allison Point
52150
napolis, India
CERTIF

SUB-CODE

E POLICIES OF INSUR

NDITION OF ANY CON

HEREIN IS SUBJECT
ANCE
TY

GENERAL LIABILITY
x] OCCUR.

NTRACTOR'S PROT.

BILITY
TOS
TOS
TOS
ITY
Y
M

BRELLA FORM

ENSATION
LITY
issions insuranc
engineering or e
nsurance
ollution Liability

S/LOCATIONS/VEHIC
Evident ID, I
te Blvd Ste 2
ana 46250-42
FICAT
E

RANCE LISTED BELOW

NTRACT OR OTHER D

TO ALL THE TERMS,

POLICY NUM

ce or malpractic
electrical work w
y and/or Asbest

LES/RESTRICTIONS/S
nc.
23 299 US

TE OF I

THIS CE
UPON T
THE CO
COM
COMPA
LETTER
COMPA
LETTER

W HAVE BEEN ISSUE

DOCUMENT WITH RE

EXCLUSIONS AND C

MBER POLICY
DATE (

ce insurance ava
will be perform
tos Pollution Li

SPECIAL ITEMS
CANCEL
SHOULD

THE ISSU
NAMED
ANY KI
N

AUTH
Brok

I
the a b
compa

Signat
u
(origina

Teleph

6 INSUR

ERTIFICATE IS ISS

THE CERTIFICATE

OVERAGE AFFORD

MPANIES A
ANY

R A S P
ANY
R B

ED TO THE INSURED N

ESPECT TO WHICH TH

CONDITIONS OF SUCH

Y EFFECTIVE

MM/DD/YY)
ailable for the in
med under the Co
iability

LLATION

D ANY OF THE ABOVE

UING COMPANY WIL

TO THE LEFT, BUT FA

ND UPON THE COMPA

HORIZED RE
ker/Agent

ove-mentioned
any to this endors
ure
al signature requ
hone: ( )
RANCE

SUED AS A MATTE
E HOLDER. THIS C

DED BY THE POLIC

AFFORDIN

PECIFY CO

NAMED ABOVE FOR

HIS CERTIFICATE MA
H POLICIES. LIMITS

POLICY EXPIRA

DATE (MM/DD/Y

nsured's profess
ontract, Course

E DESCRIBED POLICI

LL ENDEAVOR TO MA

AILURE TO MAIL SU

ANY, ITS AGENTS OR

EPRESENTAT
Underwriter
(p r
insurance com p
sement.
uired)

A
E

ER OF INFORMATI

CERTIFICATE DOE
CIES BELOW.

NG INSURA

MPANY NA

R THE POLICY PERIOD

AY BE ISSUED OR MA

SHOWN MAY HAVE
ATION
YY)
LIMIT

GENER
PRODU
PERSON
EACH O
FIRE D
MED. E

COMBI
LIMIT
BODILY
(Per per
BODILY
(Per acc
PROPE

EACH O
AGGRE

STAT
U
EACH A
DISEAS
DISEAS
sion; if
e of

Minim
Each
& lis
Cour
Comp

Mini
m
Per cl

IES BE CANCELED BE
AIL 30 DAYS WRITT

UCH NOTICE SHALL IM

R REPRESENTATIVES
TIVE
rint/type name), w
pany and by m y
Date Sig n
Agreement N
ISSUE

ION ONLY AND CO

S NOT AMEND, EX

ANCE COV

AMES IN T

D INDICATED, NOTW

AY PERTAIN, THE INS

BEEN REDUCED BY
TS

RAL AGGREGATE
UCTS COMP/OP AGG.

NAL & ADV. INJURY

OCCURRENCE
AMAGE (Any one fire)
EXPENSE (Any one per

INED SINGLE

Y INJURY
rson)

Y INJURY
cident)

RTY DAMAGE

OCCURRENCE
EGATE

UTORY LIMITS

ACCIDENT

SE-POLICY LIMIT

SE-EACH EMPLOYEE
mum coverage
h consultant/
ted sub-consult
rse of Construct
pleted Value of
mum coverage
laim

EFORE THE EXPIRAT

EN NOTICE TO THE C

MPOSE NO OBLIGAT
S.
warrant that I ha
y signature here
ned
o. 32300311

E DATE (MM/DD/Y

ONFERS NO RIGHT

XTEND OR ALTER
VERAGE

THIS SPACE

WITHSTANDING ANY

SURANCE AFFORDED
PAID CLAIMS.
$2,000,00
$2,000,00
Y
$2,000,00
$2,000,00
)
$
rson)
$
$1,000,00
$
$
$
$
$
$1,000,00
$1,000,00
E
$1,000,00
$1,000,00
$500,00
tant
tion
f Project
$1,000,00

TION DATE THEREOF

CERTIFICATE HOLDE

TION OR LIABILITY O

ave authority to b
on do so bind t

1 YY)
TS
E
D
00 00

00 00

00 F,
ER
OF
bind
this
30 GEN
FOR

PROD
Telephon

NAME

TYPE
GENERA
COMM
COMP
OWN
COV
GENE
PROD
PERS
FIRE

In consid
thereto,

1. products

2. the City
employe
insuranc

3. compan
not so in

4. thirty (30

5. affect co

6. Except
attached
ENDO
City o
8520
PMB
India
INS-E.d

NERAL L

R THE CITY
DUCER
ne:

ED INSURED

E OF INSUR

AL LIABILITY

MERCIAL GENERA

PREHENSIVE GENE

ERS & CONTRACT
ERAGES
ERAL

DUCTS/COMPLETE

SONAL & ADVERTIS
DAMAGE
deration of the pre m
insurance company
INSURED. The
s and activities per

CONTRIBUTIO
y; or (c) premises l e
ees or volunteers;
ce maintained by th

SEVERABILITY
ny’s limits of liability
ncluded.

CANCELLATIO
0) days prior writte

PROVISIONS R
overage provided to

SCOPE OF CO
a. Insurance
b. If excess,
as stated above n
o
d.

ORSEMENT
of Oxnard ℅
Allison Poin
52150
napolis, Indi
doc

IABILITY

Y OF OXNA
D
RANCE

L LIABILITY

ERAL LIABILITY

ORS PROTECTIVE

ED OPERATIONS

SING INJURY
mium charged and n o
agrees as follows:

City, its officers, a
rformed by or on be

N NOT REQUIRE
eased by the nam e
or stand in an u n
he City, its officers,
Y OF INTEREST.
y. The inclusion o f
ON NOTICE. With
n notice by receipte

REGARDING THE
o the City, its office
OVERAGE. This po
Services Office Co
affords coverage w
othing herein shall

T HOLDER
Evident ID,
nte Blvd Ste 2
ana 46250-4

Y SPECIA
ARD (the “C

Claims M
Retroactive
Occurren
LIABIL

EAC
OCCUR

otwithstanding any i n
agents, employees
ehalf of the named
D. As respects: (a)
ed insured from th e
nbroken chain of c
agents, employee
This insurance a
f any person or or g
respect to the int e
ed delivery has bee
INSURED’S DUTI
ers, agents, employ
olicy, if primary, affo
ommercial General
which is at least as
be held to waive,
Inc.
223
299 US

L ENDOR
City”)
Made
e Date
nce

LITY LIMITS IN THO
CH
RRENCE

nconsistent stateme
and volunteers are
insured.
) work performed b
e City, the insuran c
coverage excess o
es or volunteers sha
applies separately
ganization as an in
erests of the City,
en given to the City
IES. Any failure to
yees or volunteers.
ords coverage at le
l Liability Coverage
broad as the prima
alter or extend an y
7 RSEMENT

POLICY INF
Insurance Compa
Policy No.:

Policy Period: (fro

LOSS ADJUSTME
In Addition t

Deductible
with an Aggregate
coverage. Pe

APPLICABILI
named insured un
in which case on

CITY AGREEMEN

O
USANDS $

GGREGATE

C
N
A

T
nt in the policy to w h
e included as insu r
by the named insur
ce afforded by thi s
of the named ins u
all be in excess of t
to each insured a
sured shall not affe
this insurance sh a
y.
o comply with repor
east as broad as:
e, “occurrence” form
ary insurance form
y of the limits, con d

AUTHORIZE
Broker/Agent

I
authority to bin d
hereon do so bi

Signature
(original signatu

Telephone: (

FORMATION
any:
om)

ENT EXPENSE
to Limits
Self-Insured Ret
e of $
er Occurrence
TY This insuranc e
nder all written agree
nly the following spe

NTS/PERMITS

OTHER PRO
Underwriter=s repre
CLAIMS: Name:

Address:

Telephone: ( )
hich this endorsem e
reds with regard t o
red for or on behalf
s policy shall be p r
ured’s scheduled u
this insurance and
against whom clai m
ect any right which
all not be cancele d
rting provisions of t
m CG0001; or
CG0001.
ditions, agreements

ED REPRESE
t Underwri

d the above-me
nd this company
ure required)
)
A

SUBM

ENDOR
N:
(to)
Included in Li
tention (check which
applies to
Per Claim
e pertains to the o p
ements and permits
ecific agreements an

OVISIONS
esentative for claims
ent is attached or a n
o liability and defe n
f of the City; or (b)
rimary insurance as
underlying primary
shall not contribute
m is made or suit
h such person or o r
d, or materially red
the policy or breac
s or exclusions of t

ENTATIVE
iter
(print/type
entioned insuran c
y to this endorsem
D a
Agreement N

MIT IN DUPLI

RSEMENT
NO.

mits
h) of $
(which)
perations, products a
in force with the City
nd permits with the C
s pursuant to this ins
ny endorsement no w
nse of suits arising
products sold by t
s respects the Cit y
coverage. In eit h
e with it.
is brought excep t
rganization would h
uced in coverage
hes or violations of
the policy to whic h
name), warra n
ce company an d
ment.
ate Signed
o. 32300311
ICATE

ISSUE DATE
(MM/DD/YY)
and/or tenancy of t
y unless checked he
City are covered:
surance.
w or hereafter attach
from the operation
he named insured
y, its officers, agen
her event, any ot h
t with respect to t
have as a claimant
or limits except af t
f warranties shall n
h this endorsement
nt that I ha v
d by my signatu

1 he
ere

ed
ns,
to
ts,
her
he
t if
ter
not
is

ve
re

31 AUT
FOR

PROD
Telepho

NAME

TYP
CO M
BU S
OT H
LIMI

In cons
hereafte

1. products

2. the City
employe
insuranc

3. compan
not so in

4. thirty (30

5. affect co

6. Except
attached
END
City o
8520
PMB
India

TOMOBIL

R THE CITY
DUCER
one:

ED INSURED

E OF INSU

MMERCIAL AUTO

SINESS AUTO POL
HER

T OF LIAB
p e
ideration of the p r
er attached thereto
INSURED. The
s and activities per

CONTRIBUTIO
y; or (c) premises l e
ees or volunteers;
ce maintained by th

SEVERABILITY
ny’s limits of liability
ncluded.

CANCELLATIO
0) days prior writte

PROVISIONS R
overage provided to

SCOPE OF CO
a) Insuranc
b) If exces
s
as stated above no
d.

DORSEMEN
of Oxnard ℅
Allison Poin
52150
napolis, Indi
INS-E.doc

LE LIABIL

Y OF OXNA
D
URANCE
POLICY
LICY
BILITY
er accident, for bo
remium charged a n
, insurance compan
City, its officers, a
rformed by or on be

N NOT REQUIRE
eased by the nam e
or stand in an u n
he City, its officers,
Y OF INTEREST.
y. The inclusion o f
ON NOTICE. With
n notice by receipte

REGARDING THE
o the City, its office
OVERAGE. This po
e Services Office A
s, affords coverage
othing herein shall

NT HOLDE
Evident ID,
nte Blvd Ste 2
ana 46250-4

LITY SPE
ARD (the “C
odily injury and pr
nd notwithstandin g
ny agrees as follow
agents, volunteers a
ehalf of the named
D. As respects: (a)
ed insured from th e
nbroken chain of c
agents, employee
This insurance a
f any person or or g
respect to the int e
ed delivery has bee
INSURED’S DUTI
ers, agents, employ
olicy, if primary, affo
Automobile Liability
which is at least as
be held to waive,
R
Inc.
223
299 US

ECIAL EN
City”)
operty damage.
g any inconsistent
ws:
and employees are
insured.
) work performed b
e City, the insuran c
coverage excess o
es or volunteers sha
applies separately
ganization as an in
erests of the City,
en given to the City
IES. Any failure to
yees or volunteers.
ords coverage at le
y Coverage, “occurr
s broad as the prim
alter or extend an y
8 DORSEM

POLICY INF
Insurance Comp
Policy No.:

Policy Period: (fr

LOSS ADJUSTM
In Addition to L
Deductible
with an Aggregat
coverage. Pe

APPLICABIL
of the named ins
checked here
City are covered

CITY AGREEM

O
C
i
N
A

T
statement in the p
e included as insu r
by the named insur
ce afforded by thi s
of the named ins u
all be in excess of t
to each insured a
sured shall not affe
this insurance sh a
y.
o comply with repor
east as broad as:
rence” form CA000
mary insurance form
y of the limits, con d

AUTHORIZE
Broker/Agent

I
bind the above-m
company to this e
n

Signature
(original signature

Telephone: (

MENT

FORMATION
pany:
rom)

MENT EXPENSE
Limits
Self-Insured Re
te of $
er Occurrence
LITY. This insura
sured under all writ
in which case onl
d:

MENTS/PERMIT

OTHER PRO
CLAIMS: Underw
insurance.

Name:

Address:

Telephone: ( )
policy to which th i
reds with regard t o
red for or on behalf
s policy shall be p r
ured’s scheduled u
this insurance and
against whom clai m
ect any right which
all not be cancele d
rting provisions of t
01, code ("any auto
m referenced in the
ditions, agreements

ED REPRESE
Underwrite

mentioned insuranc
ndorsement.
e required)
)
Agreeme

SUBMIT IN

ENDORSEME

N:
(to)
Included in Limit
etention (check wh
applies to
Per Claim
ance pertains to t h
tten agreements a
y the following sp e
TS

OVISIONS
writer’s representati
is endorsement is
o liability and defe n
f of the City; or (b)
rimary insurance as
underlying primary
shall not contribute
m is made or suit
h such person or o r
d, or materially red
the policy or breac
o"); or
e preceding section
s or exclusions of t

ENTATIVE
er
(print/type n a
e company and b y
D a

ent No. 3230

DUPLICATE
NT NO.

ISSUE
ts
hich) of $
(which)
he operations, pro d
nd permits in force
ecific agreements
ve for claims pursu
attached or any e
nse of suits arising
products sold by t
s respects the Cit y
coverage. In eit h
e with it.
is brought excep t
rganization would h
uced in coverage
hes or violations of
(1).
the policy to whic h
ame), warrant tha t
y my signature he
ate Signed

00311

E DATE (MM/DD/YY
ducts and/or tenan
e with the City unl e
and permits with t
uant to this
endorsement now
from the operation
he named insured
y, its officers, agen
her event, any ot h
t with respect to t
have as a claimant
or limits except af t
f warranties shall n
h this endorsement
t I have authority
reon do so bind t h
Y)

cy
ss
he

or
ns,
to
ts,
her
he
t if
ter
not
is

to
his

32 Agreement No. 32300311
9 Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)

KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Oxnard (“Agency”), State of California, has awarded to PACIFIC BUILDERS & ROOFING, INC. dba WSP ROOFING
8150 Sierra College Blvd, Ste #130, Roseville, CA 95661 (“Principal”) (Name and address of Contractor)
a contract (the “Contract”) for the Work described as Wilson Senior Center Roof Replacement Project, Specification No. PW 23-33.

WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of any Work, to file a good and sufficient Payment Bond with the Agency to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
a corporation organized and existing under the laws of the State of __________________ (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, and our heirs, assignees, successors, executors a nd administrators are held and firmly bound, jointly and severally, unto the Agency and all Contractors, Subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of five hundred forty-seven thousand, five hundred dollars and sixty cents ($547,500.60), this amount being not less than one hundred percent (100%) of the total Contract Price in lawful money of the United States of America, for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Agency in successfully enforcing this obligation, to be aw arded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its Subcontractors, or both the principal and its Subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its Subcontractors, or both the principal and its Subcontractors pursuant to 33 Agreement No. 32300311
10 Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, including all incorporated documents, shall in any manner affect its obligations on this Bond. The Sure ty hereby waives notice of any such change, extension, alteration, or addition. Additionally, th e Surety hereby waives California Civil Code 2845 and 2849 as well as any statutes of limitation, statutes of repose and laches as they may apply to an action on this Bond.

IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety, on the date set forth below, the name of each party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:

“Principal”

PACIFIC BUILDERS & ROOFING, INC. dba

WSP ROOFING

By:

Its: __________________________

By:

Its: __________________________

(Seal)

“Surety”

By:

Its: __________________________

By:

Its: __________________________

(Seal)

Notes: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signi ng as attorney-in-fact must be attached. Date of Bond must not be before the Effective Date of the Contract. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of California.

34 Agreement No. 32300311
11 Bond No. __________

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Oxnard (“Agency”), has awarded to
PACIFIC BUILDERS & ROOFING, INC. dba WSP ROOFING
8150 Sierra College Blvd, Ste #130, Roseville, CA 95661 (“Principal”) (Name and address of Contractor)
a contract (the “Contract”) for the Work described as Wilson Senior Center Roof Replacement Project, Specification No. PW 23-33.

WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

,
(Name and address of Surety)
a corporation organized and existing under the laws of the State of __________________ (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Agency in the penal sum of five hundred forty-seven thousand, five hundred dollars and sixty cents ($547,500.60), this amount being not less than a hundred percent (100%) of the total Contract Price in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, assignees, successors, executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS S UCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Agency, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void one (1) year from the date of recordation of the Notice of Completion for the Project; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Agency in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statutes of limitation, statutes of repose and laches as they may apply to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, including all incorporated documents, or of the Work to be performed thereunder or the Specifications accompanying the same shall in any way affect the Surety’s obligations under this Bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the 35 Agreement No. 32300311
12 Specifications. Surety hereby waives Califor nia Civil Code 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

D a t e d :

“Principal”

PACIFIC BUILDERS & ROOFING, INC. dba

WSP ROOFING

By:

Its: __________________________

By:

Its: __________________________

(Seal)

“Surety”

By:

Its: _________________________

By:

Its: _________________________

(Seal)

Notes: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. Date of Bond must not be before the Effective Date of the Contract. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of California. 36 Ex
EX
xhibit A-1

XHIBIT A

Agreeme

ent No. 3230

00311
37 Ex
xhibit A-2

Agreeme
ent No. 3230

00311
38 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.3

DATE: May 16, 2023

TO: Housing Authority

FROM: Emilio Ramirez, Housing Director, (805) 385-8094, [email protected]

SUBJECT: Investment Policy and Portfolio Guidelines for the Housing Authority of the City of Oxnard.

RECOMMENDATION

That the Board of Commissioners of the Housing Authority of the City of Oxnard adopt a resolution adopting an investment policy and portfolio guidelines for the Housing Authority of the City of Oxnard for FY 2023-2024.

(The Community Services, Public Safety, Housing & Development Committee approved 2-0 on April 25, 2023 to approve the staff recommendation and to forward the item for Council approval.)

BACKGROUND

On June 21, 2022, the Housing Authority adopted an Investment Policy and Portfolio Guidelines. The Housing Authority of the City of Oxnard is required to adopt an investment policy each year. The Housing Authority of the City of Oxnard is bound by State law and has further constraints imposed by the federal government involving the investment of funds. The investment policy governs investment of funds, including funds on deposit. The Department of Housing and Urban Development has defined “funds on deposit” as comprising:

1. Funds for current transactions

2. Capital or development funds

3. Funds exceeding daily requirements

4. Operation reserve funds

In recent history, the Housing Authority of the City of Oxnard has invested excess cash utilizing a combination of in- house efforts and the State of California Local Agency Investment Fund, which is permitted by the Department of Housing and Urban Development. Staff is recommending this practice be continued through FY 2023-2024 because it is a safe, cost-effective and successful program. Should any further eligible investment opportunities arise, staff will investigate and pursue as appropriate.

The investment policy and portfolio guidelines ensure prudent investing and adequate reporting of investment results. It also provides for periodic reporting and annual approval.

Safety is assured by adherence to the Department of Housing and Urban Development's approved investments. The restriction placed on allowable investment provides a degree of diversification to assure that potential loss on individual investments does not compromise the remainder of the portfolio. The Housing Authority of the City of Oxnard is not permitted to invest in instruments, except those authorized by the Department of Housing and Urban Development.

Liquidity is addressed by the Department of Housing and Urban Development to assure the Housing Authority of the City of Oxnard is able to meet its operating requirements on a daily basis.

The final objective is earnings. The portfolio shall be designed to provide a reasonable rate of return throughout 39 budgetary and economic cycles, considering the investment risk constraints and the cash flow characteristics of the portfolio.

The investment policy and portfolio guidelines include a delegation of authority from the Housing Authority of the City of Oxnard to an Investment Committee consisting of the Housing Director, Housing Finance Officer and Housing Accountant. This action continues to formalize procedures, which have been in place for a number of years.

The adoption of this investment policy and portfolio guidelines will not affect the operations of the Housing Authority of the City of Oxnard to any material extent. The investment policy does not contain any material alterations in policy or procedures of the Housing Authority of the City of Oxnard.

STRATEGIC PRIORITIES

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT

There is no financial impact to the General Fund. There is also no impact to the Housing Authority budget.

COMMITTEE OUTCOME

The Community Services, Public Safety, Housing & Development Committee approved 2-0 on April 25, 2023 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Emilio Ramirez, Housing Director

ATTACHMENTS

1. Resolution and Investment Policy

2. Investment Portfolio Guidelines FY 23-24

40 HOUSING AUTHORITY OF THE CITY OF OXNARD

RESOLUTION NO.

RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF OXNARD APPROVING

ADOPTION OF AN INVESTMENT POLICY AND INVESTMENT PORTFOLIO GUIDELINES FOR THE HOUSING AUTHORITY OF THE CITY OF OXNARD FOR FISCAL YEAR 2023-2024

WHEREAS, the U. S. Department of Housing & Urban Development has established requirements governing cash management and approved investment instruments for certain funds under the control of public housing authorities (HUD Notice PIH 2002-13); and WHEREAS, the Legislature of the State of California has declared that the deposit and investment of public funds by local officials and local agencies is an issue of statewide concern (California Government Code Section 53600.6); and
WHEREAS, the legislative body of the Housing Authority may invest surplus monies not required for the immediate necessities of the local agency in accordance with the provisions of U.S.

Department of Housing & Urban Development Notice PIH 2002-13 and California Government Code sections 5922 and 53600 et seq.; and
WHEREAS, the Housing Finance Officer of the Housing Authority of the City of Oxnard (Authority) is required to annually prepare and submit a statement of investment policy and such policy, and any changes thereto, shall be considered by the Authority at a public meeting [California Government Code Section 53646(a)(b)]; and
WHEREAS, the Board of Commissioners of the Authority ("Board") determines that the policy of the Authority is to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Authority and conforming to all statutes governing the investment of Authority funds.

NOW THEREFORE, the Board hereby adopts the Investment Policy of the Housing Authority of the City of Oxnard, which is attached hereto as Attachment A and incorporated herein by this reference. The Board also adopts the Investment Portfolio Guidelines dated July 1, 2023, which are attached hereto as Attachment B and incorporated herein by this reference.

PASSED AND ADOPTED on this 16th day of May, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
41 Housing Authority
Resolution No.

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John C. Zaragoza, Chairperson
ATTEST: APPROVED AS TO FORM:

Rose Chaparro, Secretary-Designate Stephen Fischer, General Counsel 42 Housing Authority
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Attachment A
Investment Policy of the Housing Authority of the City of Oxnard

INVESTMENT POLICY OF THE HOUSING AUTHORITY OF THE CITY OF OXNARD

1.0 INTRODUCTION
This policy is intended to provide guidance for the investing of surplus cash of the Housing Authority of the City of Oxnard (Authority). The U.S. Department of Housing and Urban Development (HUD) has established requirements governing cash management and approved investment instruments for certain funds under the control of Public Housing Authorities. The Legislature of the State of California (CGC 53600.6) has declared that the deposit and investment of funds by officials and local agencies is an issue of statewide concern. The Board of Commissioners of the Authority (Board) may invest surplus moneys not require d for the immediate necessities of the Authority in accordance with the provisions of HUD Notice PIH 2002-13 and California Government Code Sections 5922 and 53600 et seq. The authority of the Board to invest or to reinvest funds, or to sell or exchange securities so purchased, may be delegated for a one -year period by the Board to the Housing Finance Officer of the Authority, who shall thereafter assume full responsibility for those transac tions until the delegation of authority is revoked or expires, and shall make a monthly report of those transactions to the Board. Subject to review, the Board may renew the delegation of authority pursuant to this section each year. The Housing Finance Of ficer of the Authority shall annually prepare and submit a statement of investment policy and such policy, and any changes thereto shall be considered by the Board at a public meeting. The policy of the Authority is to invest funds in a manner which will p rovide the highest investment return with the maximum security while meeting the daily cash flow demands of the Authority and conforming to all statutes governing the investment of Authority funds.

2.0 SCOPE
This investment policy applies to the Authority's pooled investment fund, which encompasses all money under the direct oversight of the Housing Finance Officer. These include the Public Housing Funds, Section 8 Voucher Funds, Grant Funds and the Central Fund. This policy is generally applicable to bond proceeds with consideration given to specific provisions of each issuance. Reports of the investment of bond proceeds are issued periodically by the Trustee and are not included in the Housing Finance Officer's quarterly report of the pooled investment fund.

The employee's retirement and deferred compensation funds are also not included.

3.0 PRUDENCE
Investments shall be made with foresight and care -- under circumstances then prevailing -- which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.

3.1 The standard of prudence to be used by investment officials shall be the 'prudent perso n' standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligences shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

4.0 OBJECTIVES
The Authority's cash management system is designed to accurately monitor and forecast 43 Housing Authority
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revenues and expenditures thus enabling the Housing Finance Officer to invest funds to the fullest extent possible. The Housing Finance Officer shall maintain a portfolio, which accomplishes the primary objectives of safety, liquidity, and yield (in that order of priority).

4.1 Safety: According to HUD Notice PIH 2002-13, safety is achieved through adherence to the list of permitted investments which are backed by the full faith and credit of, or a guarantee of principal and interest by, the U. S. Government, a Government agency or issued by a Government sponsored agency, coupled with an appropriate maturity date.

4.2 Liquidity: All investments must be capable of being liquidated on one day’s notice.

4.3 Yield: The Authority should strive to achieve the highest yield consistent with the objectives of the Investment Policy.

5.0 DELEGATION OF AUTHORITY
Authority to manage the investment program is derived from Section 401 (E) of the HUD/PHA Annual Contributions Contract and California Government Code Sections 53607. Management responsibility for the investment program is hereby delegated to the Housing F inance Officer, who shall establish written procedures for the operation of the investment program consistent with Section 12.2 of this investment policy. Procedures should include references to: safekeeping, PSA repurchase agreements, wire transfer agreem ents, collateral/depository agreements and banking services contracts, as appropriate. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction exce pt as provided under the terms of this policy and the procedures established by the Housing Finance Officer. The Housing Finance Officer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of the investment committee. The Housing Finance Officer is a trustee and a fiduciary subject to the prudent investor standard. The other housing staff with signatory authority on Authority checking and other accounts is the Housing Director.

6.0 ETHICS AND CONFLICTS OF INTEREST
The Housing Finance Officer shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair the ability to make impartial investment decisions. The Housing Finance Officer is governed by the Political Reform Act of 1974 regarding disclosure of material financial interests.

7.0 AUTHORIZED FINANCIAL DEALERS ANDINSTITUTIONS
The Housing Finance Officer shall transact business only with banks, savings and loans, securities dealers and approved State and county investment pools.

7.1 Authorization: The Authority may conduct business with major registered broker/dealers and with dealers designated Primary by the Federal Reserve provided all the following criteria are met. Broker/Dealers must: 1) have offices located in the State of California, 2) be adequately capitalized, 3) locate markets for securities appropriate to the Authority needs, and 4) agree to abide by the conditions set forth in the Authority's Investment Policy and be among the authorized institutions approved by the City Treasurer.

7.2 Certification: Before engaging in investment transactions with a broker/dealer, the Housing Finance Officer shall have received from said firm a signed certification that the responsible party from that firm has reviewed the Authority's Investment Policy. The Certification shall also state that the firm understands the policy and intends to present investment recommendations and transactions to the Authority that are appropriate under the terms and conditions of the Investment Policy.
44 Housing Authority
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8.0 AUTHORIZED AND SUITABLE INVESTMENTS
HUD Notice PIH 2002- 13 states an Authority should compare the return of an ‘in house’ cash management program with a program managed by an agent. It also states the Authority may contract with an approved governmental unit such as a State agency established for this purpose, such as a Local Agency Investment Fund (LAIF). The Notice also sets forth the following HUD - approved investments. The types of HUD-approved investments may change from time to time.

It is the responsibility of the Housing Finance Officer to stay informed of the latest California Government Code and HUD-approved investments. HUD approved investments may be further limited by California Government Code Section 53607.

8.1 U.S. Treasury Bills, Notes and Bonds

8.2 Obligations issued by Agency or Instrumentality of the U.S. Government.

8.3 State or Municipal Depository Funds, such as LAIF, or pooled cash investment funds managed by County Treasurers.

8.4 Insured Demand and Savings Deposits, provided that deposits in excess of the insured amounts must be 100% collateralized by securities listed in 8.1 or 8.2above.

8.5 Insured Money Market Deposit Accounts, provided that deposits in excess of the insured amount must be 100% collateralized by securities listed in 8.1 or 8.2above.

8.6 Insured Super NOW Accounts, provided that deposits in excess of the insured amount must be 100% collateralized by Securities listed in 8.1 or 8.2 above.

8.7 Negotiable Certificates of Deposit issued by Federally or state-chartered banks or associations. Not more than 30% of surplus funds can be invested in certificates of deposit.

8.8 Repurchase/Reverse Repurchase Agreements of any securities authorized by this section (See special limits and qualifications in HUD Notice PIH 1999-48, and CGC53607).

8.9 Sweep Accounts that are 100% collateralized by securities listed in 8.1 or 8.2above.

8.10 Shares of beneficial interest issued by diversified management companies (money market mutual funds) investing in the securities and obligations authorized by this section. Such Funds must carry the highest rating of at least two national rating agencies. Not more than 20% of surplus funds can be invested in money market mutual funds.

8.11 Funds held under the terms of a Trust Indenture or other contract or agreement, including the HUD/PHA Annual Contributions Contract, may be invested according to the provisions of those indentures or contracts.

8.12 Principal only STRIPS.

8.13 Any other investment security authorized under the provisions of HUD Notice PIH 2002-

13. 8.14 Prohibit securities that take the form of inverse floaters, range notes, mortgage -backed interest-only strips and floating-rate investments without a floor.

9.0 COLLATERAL
Collateral requirements are addressed in HUD Notice PIH 2002 -13 as well as Californi a Government Code Section 53652. All Certificates of Deposits must be collateralized by US Treasury Obligations. Collateral must be held by a third party, and valued on a monthly basis.

10.0 SAFEKEEPING AND CUSTODY
Security transactions entered into by the Authority shall be conducted on a delivery-versus- 45 Housing Authority
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payment (DVP) basis. Securities of duration exceeding 30 days to maturity shall be held by a third-party custodian designated by the Housing Finance Officer. Evidence of account for each time deposit will be held in the Housing Authority safe.

11.0 DIVERSIFICATION
In an effort to reduce portfolio risk while attaining market average rates, the Authority's portfolio will be suitably diversified by type and institution.

11.1 With the exception of U. S. Treasury securities and authorized pools, no more than 50 percent of the total portfolio will be invested in a single security type. Investments are further limited by specific language relating to each investment type as stated in Section 8 of this Policy.

11.2 To the extent possible, the Housing Finance Officer will attempt to match investments with anticipated cash flow requirements. Operating reserve funds may not be invested in securities exceeding five years (maturity of such investments should coincide as nearly as practicable with expected use of funds).

12.0 INTERNAL CONTROLS
A system of internal controls will be maintained to assure compliance with Federal and State regulations, Board direction, and prudent cash management procedures.

12.1 Investment Review Committee: The Housing Director, Housing Finance Officer, and Housing Accountant are the members of the Investment Review Committee tasked with quarterly review of procedures and adherence to this Investment Policy.

12.2 Investment Portfolio Guidelines: Guidelines have been established for procedures within the Housing Finance Officer's office to assure internal investment controls and a segregation of responsibilities of investment functions. (Attachment B)

12.3 Annual Audit: The Authority portfolio is included in the Independent Auditors’ scope of examination during testing of the Authority’s financial management at the annual audit.

13.0 REPORTING
The Housing Finance Officer shall provide investment information to the Board.

13.1 Periodic Reports: The Housing Finance Officer will provide detailed reports of the investments in the pooled investment fund portfolio on a quarterly basis to the Housing Commission. Within thirty days of the end of each quarter, these reports will be prov ided with such additional information as market pricing. Summarized reports from Trustees regarding investments of bond proceeds will be provided as they become available.

13.2 Annual Report: This Investment Policy will be presented annually, following the close of the fiscal year, to the Board for approval. Each of the four quarterly reports, which are submitted to the commission as briefing reports, will provide a detailed report of the current status of the portfolio.
46 Housing Authority
Resolution No.

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Attachment B
Investment Portfolio Guidelines

HOUSING AUTHORITY OF THE CITY OF OXNARD

INVESTMENT PORTFOLIO GUIDELINES
July 1, 2023
1) INTRODUCTION. These guidelines are established to direct and control investment activities in such a manner to assure that the goals established in the Investment Policy are attained. 2) GENERAL FACTORS. Several factors must be considered in preparation for effective portfolio management.
a) Cash Forecast. The projected cash flow of the Authority shall be prepared annually, and updated as required throughout the year. A close working relationship with Authority Divisions having a significant impact on cash flow is maintained to maximize the efficiency of the Investment Program.
b) Pooled Cash. Whenever practical, the Authority cash will be consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated according to the average daily balances specific to fund ledger balances. No Authority bank account may be opened without the knowledge and consent of the Housing Finance Officer. c) Authorized Institution. A list of institutions that meet the criteria of the Investment Policy and have been authorized by the Housing Finance Officer to do business with the Authority will be established, maintained and regularly updated. Investment transactions will be executed only with approved broker/dealers, banks, and savings and loans. 3) INVESTMENT PROCEDURES. The Housing Finance Officer has developed internal investment procedures to provide for effective cash management. Segregation of responsibilities is maintained to assure an adequate system of internal control over the investment function. a) Investment Transactions. The Housing Finance Officer will authorize investment transactions. In his/her absence, the Housing Director will execute transactions as prescribed by the Housing Finance Officer prior to the absence. b) Wire Tran sfers. The Authority will use pre -formatted wire transfers to restrict the transfer of funds to pre-authorized accounts only. All wire transfers require an initiator plus an approval by an authorized employee.
c) Safekeeping. Securities purchased from broker/ dealers (on which maturity is greater than 30 days) shall be held in third party safekeeping. All purchases will be on a delivery versus-payment basis. Evidences of accounts for certificates of deposit will be issued in the Authority name and held in Housing Finance Officer’s safe. 4) INVESTMENT CRITERIA. All investments will be made in compliance with Federal, State, and Local laws governing the investment of Authority funds, and in accordance with the Authority’s Investment Policy.
a) Maturity of Investment. Investments longer than one year may be made if consistent with the Authority cash flow needs and related intent of holding until maturity. Securities may be sold prior to maturity for cash flow purposes or to otherwise enhance the portfolio. If the rating of any depository declines to an unacceptable level prior to the maturity of an investment of Authority funds, the investment will be matured at the earli est possible convenience. If the rating drops below the allowable level of any one of the rating services, the investment will be sold if no significant loss of principal is involved. The 47 Housing Authority
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Housing Finance Officer will determine such sales.
b) Certificate of Deposit Evaluation. Time Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits in excess of the insured maximum of $100,000, approved collateral shall be required at the percentage above market value as specified b y HUD Notice PIH 2002-13 and CGC Section 53651 and 53652.
5) INTERNAL CONTROL OF INVESTMENTS. Investment transactions are controlled through distribution of responsibilities within the Housing Finance Officer’s office by the following procedures:
a) The Housing Finance Officer initiates each investment transaction. b) A journal entry detailing the investment is prepared by the Housing Accountant and approved by the Housing Finance Officer.
c) The journal entry entered on a cash balance spread sheet by the Housing Accountant. d) At month end the book balances, maintained by the Housing Accountant, must balance with the portfolio balance maintained independently by the Housing Accountant. 48 HOUSING AUTHORITY OF THE CITY OF OXNARD

INVESTMENT PORTFOLIO GUIDELINES
July 1, 2023
1) INTRODUCTION. These guidelines are established to direct and control investment activities in such a manner to assure that the goals established in the Investment Policy are attained. 2) GENERAL FACTORS. Several factors must be considered in preparation for effective portfolio management.
a) Cash Forecast. The projected cash flow of the Authority shall be prepared annually, and updated as required throughout the year. A close working relationship with Authority Divisions having a significant impact on cash flow is maintained to maximize the efficiency of the Investment Program.
b) Pooled Cash. Whenever practical, the Authority cash will be consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated according to the average daily balances specific to fund ledger balances. No Authority bank account may be opened without the knowledge and consent of the Housing Finance Officer. c) Authorized Institution. A list of institutions that meet the criteria of the Investment Policy and have been authorized by the Housing Finance Officer to do business with the Authority will be established, maintained and regularly updated. Investment transactions will be executed only with approved broker/dealers, banks, and savings and loans. 3) INVESTMENT PROCEDURES. The Housing Finance Officer has developed internal investment procedures to provide for effective cash management. Segregation of responsibilities is maintained to assure an adequate system of internal control over the investment function. a) Investment Transactions . The Housing Finance Officer will authorize investment transactions. In her absence, the Housing Director will execute transactions as prescribed by the Housing Finance Officer prior to her absence.
b) Wire Transfers. The Authority will use pre -formatted wire transfers to restrict the transfer of funds to pre-authorized accounts only. All wire transfers require an initiator plus an approval by an authorized employee.
c) Safekeeping. Securities purchased from broker/dealers (on which maturity is greater than 30 days) shall be held in third party safekeeping. All purchases will be on a delivery versus-payment basis. Evidences of accounts for certificates of deposit will be issued in the Authority name and held in Housing Finance Officer’s safe. 4) INVESTMENT CRITERIA. All investments will be made in compliance with Federal, State, and Local laws governing the investment of Authority funds, and in accordance wi th the Authority’s Investment Policy.
a) Maturity of Investment. Investments longer than one year may be made if consistent with the Authority cash flow needs and related intent of holding until maturity. Securities may be sold prior to maturity for cash flow purposes or to otherwise enhance the portfolio. If the rating of any depository declines to an unacceptable level prior to the maturity of an investment of Authority funds, the investment will be matured at the earliest possible convenience. If the rating drops below the allowable level of any one of the rating services, the investment will be sold if no significant loss of principal is involved. The Housing Finance Officer will determine such sales.
b) Certificate of Deposit Evaluation. Time Certificates of Deposit shall be evaluated in terms 49 of FDIC coverage. For deposits in excess of the insured maximum of $100,000, approved collateral shall be required at the percentage above market value as specified by HUD Notice PIH 2002-13 and CGC Section 53652 and 53651.
5) INTERNAL CONTROL OF INVESTMENTS . Investment transactions are controlled through distribution of responsibilities within the Housing Finance Officer’s office by the following procedures:
a) The Housing Finance Officer initiates each investment transaction. b) A journal entry detailing the investment is prepared by the Housing Accountant and approved by the Housing Finance Officer.
c) The journal entry entered on a cash balance spread sheet by the Housing Accountant. d) At month end the book balances, maintained by the Housing Accountant, must balance with the portfolio balance maintained independently by the Housing Accountant. 50 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.4

DATE: May 16, 2023

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Trade Services Agreement 32400001 with Quinn Company, for Preventative Maintenance and On-Call Repairs for Portable Generators & Heavy Equipment. Specification No. PW 23-66.

RECOMMENDATION

That the City Council approve and authorize the Mayor to execute an Agreement with Quinn Company for an amount not to exceed $840,000 for a three-year term for the maintenance of portable generators and heavy equipment.

(Public Works and Transportation Committee approved 2-0.)

BACKGROUND

As part of normal operations, the Water, Wastewater, Stormwater, and Environmental Resources Divisions own and operate a multitude of heavy machinery and equipment. This equipment includes, but is not limited to skid-steers, skip loaders, excavators, backhoes, and backup generators. This equipment has commonly been used to move earth and sand, uncover underground utilities, and provide reliable power during power outages.

In an effort to keep these crucial pieces of equipment at an optimal operational capacity, the Public Works Department has set up an on-call agreement for regular and as-needed maintenance. The Public Works Department has been using this type of service for various divisions for the past nine years under a purchase order.

DISCUSSION

The Purchasing Department released a Request for Bid (RFB) PW23-66 for Preventative Maintenance and On-Call Repairs for Portable Generators & Heavy Equipment on December 29, 2022, with a bid due date of February 22, 2023. RFB PW23-66 received one bid from Quinn Company (Quinn).

The bid was reviewed by the Purchasing Division, AWPF, Wastewater, and Environmental Resources Divisions. Staff has determined Quinn to be a responsive bidder pursuant to the process outlined in the Oxnard Municipal Code. The RFB includes site-specific service requirements to ensure each individual location has the required level of service.

Additionally, through this agreement, the City will be allowed to rent out heavy machinery from Quinn on an as-needed basis for emergencies and day to day operations.

Staff has confirmed that Quinn meets all required City contractual provisions including possession of a City business tax certificate, insurance certificates and corporate filing with the California Secretary of State. Based upon the available information and research performed to date, staff believes that the vendor is capable of satisfactorily providing the necessary services. Despite receiving only one bid, staff has determined that the amount is reasonable based upon current and past service with Quinn. Quinn is local to the Oxnard area and has previously provided good service.

STRATEGIC PRIORITIES

51 This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The total cost for this Agreement 32400001 shall not exceed $840,000 over the term of three years. The estimated annual spending plan is $280,000 commencing July 1, 2023. Funding for subsequent fiscal years will be requested during the annual budget process for the City Council’s consideration.

ESTIMATED SPENDING PLAN
Division Account FY 23-24 FY 24-25 FY 25-26 Total
Wastewater 6113615-53200 $35,000 $35,000 $35,000 $105,000 Stormwater 1143502-57000 $45,000 $45,000 $45,000 $135,000 Environmental Resources 6313636-52110 $40,000 $40,000 $40,000 $120,000 Environmental Resources 6313630-53200 $45,000 $45,000 $45,000 $135,000 Environmental Resources 6313636-57000 $25,000 $25,000 $25,000 $75,000 Water 6013600-53200 $20,000 $20,000 $20,000 $60,000
Fleet 7413750-55030 $50,000 $50,000 $50,000 $150,000
Facilities 7353740-57000 $20,000 $20,000 $20,000 $60,000 Total $280,000 $280,000 $280,000 $840,000

COMMITTEE OUTCOME

The Public Works and Transportation Committee approved 2-0 on April 25, 2023 to approve the staff recommendation and to forward the item for Council approval. Please note the Agreement Number was updated from 32300349 to 32400001 due to it being effective in the new fiscal year.

Prepared by: Brian Yanez, Assistant Public Works Director, Steve Howlett, Assistant Public Works Director, Joseph Marcinko, Assistant Public Works Director

ATTACHMENTS

1. Agreement 32400001

52 TR

ADE SERVICE AGREEMENT

BETWEEN

THE CITY OF OXNARD AND QUINN COMPANY
By
This Trade Services Agreement (“Agreement”), the CITY of Oxnard (“CITY”) agrees to engage the services of QUINN COMPANY (“SERVICE PROVIDER”), and SERVICE PROVIDER agrees to perform the services for CITY as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. CITY and SERVICE PROVIDER may be individually referred to as “Party” or collectively as the “Parties.”

1. SUM
MARY DESCRIPTION OF SERVICES. On-Call Preventative Maintenance and Repairs for Portable Generator and Heavy Equipment Services

2. PA
RTIES.

CITY OF Oxnard (“CITY”), a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030 Qui
nn Company (“SERVICE PROVIDER”), a corporatio n of the State of California, located at 801 Del Norte Blvd. Oxnard, California 93030

3. TER
M OF AGREEMENT: From : July 1, 2023 To : June 30, 2024

3.1 T ime is of the essence in this Agreement.

3.2 A
ny Optional Extension (initial term, plus any option to extend) shall not exceed a total of five (5) years. The CITY in its sole discretion may exercise the optional extension upon 60 days written notice to the SERVICE PROVIDER in accordance with Section 11 of this Agreement. SERVICE PROVIDER shall issue its written consent to the CITY ’s exercise of the option extension within 10 days of receipt of notice from the CITY. All Notices shall comply with section 20 of this Agreement.

3.3 The CITY shall have the option for ( 2) two c onsecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the Trade Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.

3.4 A
ll services required of SERVICE PROVIDER under this Agreement shall be completed on or before the end of the term of the Agreement.

4. AG
REEMENT AMOUNT: $840,000

5. AG
REEMENT EXHIBITS: The following documents memorialized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Agreement No. 32400001

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53 Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Schedule of Services
Exhibit D: Insurance Requirements
Exhibit E: Living Wage Policy
Exhibit F: Prevailing Wage Policy

6. DESIGNATED REPRESENTATIVES.

The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, SERVICE PROVIDER’s services shall be performed or immediately supervised by the SERVICE PROVIDER’s Representative:

CITY Designated Representative: SERVICE PROVIDER Designated Representative:

Name: Cliff Reilly Name: Fernando Gonzalez
Title: Wastewater Maint. Manger Title: Product Support Serv. Rep.

Phone: (805) 271-2228 Phone: (805) 278-8715 Email: [email protected] Email: [email protected] Mailing Address (if differs from above): Mailing Address (if differs from above):
6001 Perkins Road 10006 Rose Hills Road
Oxnard, California 93033 City of Industry, California 90601

7. CONTRACTUAL PREREQUISITES.

7.1. This Agreement must first be executed by the SERVICE PROVIDER, after which the Agreement shall be approved as to form by the CITY Attorney, then executed by the Mayor, or an authorized person on behalf of the CITY, and if executed by the Mayor shall also be executed by the CITY Clerk.

7.2. A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed.

7.3. All proof of business license, insurance, and W -9 forms is required prior to execution of this Agreement.

7.4 SERVICE PROVIDER shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

8. SERVICE PROVIDER'S SERVICES.

8.1 SERVICE PROVIDER shall perform the tasks, obligations, and services set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 12 of this Agreement.

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54 8
.2 The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A subject to the direction of the City Manager or Department Director. SERVICE PROVIDER hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement.

9. COMPENSATION.

CITY shall pay SERVICE PROV IDER for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” CITY shall pay SERVICE PROVIDER an amount not to exceed the amount that is listed in “Exhibit B.” Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 12 of this Agreement, and may be subject to approval by the City Council.

10. PAYMENT & INVOICES.

The CITY shall pay all undisputed portions of any applicable invoice within forty - five (45) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within forty-five (45) days after receipt of such invoice, notify the SERVICE PROVIDER of the item(s) being disputed and the reason(s) therefore.

The CITY may withhold payment for such disputed items until resolution of the dispute.

10.1 Payment Request. SERVICE PROVIDER sh all submit a payment request to CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to:
[email protected].

10.2 Non-Appropriation of Funds. Payments to be made to SERVICE PROVIDER by CITY for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of CITY. In the event CITY does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which CITY appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

10.3 SERVICE PROVIDER’s acceptance of final payment made pursuant to this Agreement shall constitute a release of CITY from all claims and liabilities for compensation to SERVICE PROVIDER for anything completed, finished or relating to the Services. CITY’s payment shall not constitute nor be deemed a release of the responsibility and liability of SERVICE PROVIDER for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumpti on of responsibility or liability by CITY for any defect or error in the Services performed Agreement No. 32400001

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55 by
SERVICE PROVIDER and its employees, agents and Subcontracted service providers.

10.4 SERVICE PROVIDER shall provide CITY with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by SERVICE PROVIDER or materials or products provided to CITY by SERVICE PROVIDER, SERVICE PROVIDER shall pay the sales tax. CITY shall not reimburse SERVICE PROVIDER for sales taxes paid by SERVICE PROVIDER.

11. OPTION TO EXTEND AGREEMENT.

When in the CITY’s best interest, this Agreement may only be extended, if the City in its discretion exercises the option to extend pursuant to Section 3.2 and 3.3 of the Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 3.2 and 3.3, this Agreement shall not be extended.

12. MODIFICATION OF AGREEMENT.

This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the Oxnard Municipal Code, Article IV, Sections 4-59 and 4-60.

13. TERMINATION OF AGREEMENT.

CITY may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 31 of this agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. CITY shall be liable to SERVICE PROVIDER only for work done by SERVICE PROVIDER up to and including the date of termination of this Agreement unless the termination is for cause, in which event SERVICE PROVIDER need be compensated only to the extent required by law. SERVICE PROVIDER may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) calendar days’ written notice.

14. INDEPENDENT CONTRACTOR

SERVICE PROVIDER is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of SERVICE PROVIDER or any of its employees, except as stated in this Agreement. SERVICE PROVIDER has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting SERVICE PROVIDER. This Agreement shall not be interpreted to prevent or preclude SERVICE PROVIDER from rendering any services Agreement No. 32400001

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56 f
or SERVICE PROVIDER’s own account or to any other person or entity as SERVICE PROVIDER in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the SERVICE PROVIDER shall perform for the City. The CITY retains the right to provide general instructions to and observe the SERVICE PROVIDER in the performance of all services done on behalf of the CITY.

SERVICE PROVIDER and its employees and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent.

SERVICE PROVIDER and its employees are not employees of City. SERVICE PROVIDER and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long -term disability and workers’ compensation insurance benefits. SERVI CE PROVIDER shall not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

15. LAWFUL PERFORMANCE.

SERVICE PROVIDER shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement.

SERVICE PROVIDER, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

16. SAFETY REQUIREMENTS.

SERVICE PROVIDER shall not perform any services for the CITY when the SERVICE PROVIDER is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the CITY’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to SERVICE PROVIDER when unsafe or harmful acts are observed or reported relative to the per formance of the work under this Agreement. The acceptance of SERVICE PROVIDER's work by CITY shall not operate as a release of the SERVICE PROVIDER from such standard of care and workmanship.

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57 17. O
WNERSHIP OF SERVICE PROVIDER’S WORK PRODUCT,
CONFIDENTIALITY & DISCLOSURE.

CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by SERVICE PROVIDER in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.

17.1. Records and Inspections. The SERVICE PROVIDER shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The CITY shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

17.2. Deliverables. SERVICE PROVIDER shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and SERVICE PROVIDER shall, upon completion of all work, submit to the CITY all information developed in the course of the SERVICE PROVIDER's services.

SERVICE PROVIDER shall, in such time and in such form as the CITY may require, furnish reports concerning the status of services required under this Agreement. SERVICE PROVIDER shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to SERVICE PROVIDER by the CITY.

17.3. Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. SERVICE PROVIDER agrees that CITY may make modifications to computer software furnished by SERVICE PROVIDER without infringing SERVICE PROVIDER’s copyright or any license granted to CITY, unless otherwise agreed.

17.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the SERVICE PROVIDER pursuant to or in connection with this Agreement shall be the exclusive property of the CITY.

17.5. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in the City’s possession or control under obligations of confidentiality. SERVICE PROVIDER may be granted access to information that is exempt from disclosure Agreement No. 32400001

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58 t
o the public (Government Code Section 6254 and 6254.16) and may contain “trade secrets” (see Government Code Section 6254.7(d)) when it is necessary for SERVICE PROVIDER to perform its obligations pursuant to this Agreement. If SERVICE PROVIDER is granted such access to confidential information, SERVICE PROVIDER shall not be considered to be a member of the public as that term is used in Government Code Section 6254.5.

17.6. Disclosure of Information. SERVICE PROVIDER shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to SERVICE PROVIDER by the CITY or other information to which the SERVICE PROVIDER has had access during the term of this Agreement without the prior written approval of the CITY’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

17.7. No Warranty. Other than an obligation upon the CITY to deal in good faith, the CITY makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by SERVICE PROVIDER in reliance on any Confidential Information disclosed under this Agreement.

18. ASSIGNMENT.

This Agreement is for the non-professional services of SERVICE PROVIDER. Any attempt by SERVICE PROVIDER to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void.

SERVICE PROVIDER's services pursuant to this Agreement shall be provided by the SERVICE PROVIDER’s Designated Representative or directly under his/her supervision, and SERVICE PROVIDER shall not assign another to supervise the SERVICE PROVIDER's performance of this Agreement without the prior written approval of CITY, by and through the CITY’s Designated Representative.

19. NOTICE OF BREACH AND OPPORTUNITY TO CURE.

Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party.

The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non- breaching Party may terminate this Agreement.

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59 20. NO
TICES.

All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first -class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 6. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

21. COVENANTS AND CONDITIONS.

Each term and each provision of this Agreement to be performed by SERVICE PROVIDER shall be construed to be both a covenant and a condition.

22. WAIVER.

CITY’s review or acceptance of, or payment for, work product prepared by SERVICE PROVIDER under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from SERVICE PROVIDER’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

23. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

23.1 As a separate and independent covenant from SERVICE P ROVIDER’s obligations under this section, SERVICE PROVIDER shall to the fullest extent permitted by law, immediately defend, indemnify, and hold harmless CITY, its legislative and advisory bodies, and the CITY’s officials, directors, officers, employees, and agents (the “Indemnitees”) from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with SERVICE PROVIDER’s performance of this Agreement or SERVICE PROVIDER’s failure to comply with any of its obligations contained in this Agreement. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. SERVICE PROVIDER’s obligation to indemnify applies unless it is adjudicated that any of the liabilities covered by this Section are the result of the sole active negligence or sole willful misconduct of any of the Indemnitees.

23.2 The duty to defend is a separate and distinct obligation from SERVICE Agreement No. 32400001

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60 P
ROVIDER’s duty to indemnify. SERVICE PROVIDER shall be obligated to defend in all legal, equitable, administrative, or special proceedings, with counsel approved by the CITY Attorney, immediately upon tender to SERVICE PROVIDER of the claim in any form or at any stage of an action or proceeding, whether or not liability is establishe d. An allegation or determination of negligence or willful misconduct by any of the Indemnitees shall not relieve SERVICE PROVIDER from its separate and distinct obligation to defend the Indemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if SERVICE PROVIDER asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnitees. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of any of the Indemnitees, SERVICE PROVIDER may submit a claim to CITY for reimbursement of reasonable attorneys’ fees and defense costs.

23.3 The review, acceptance or approval of SERVICE PROVIDER’s work or work product by any of the Indemnitees shall not affect, relieve or reduce SERVICE PROVIDER’s indemnification or defense obligations. SERVICE PROVIDER waives any right of contribution against CITY or any of CITY’s officers, employees, agents, or volunteers arising out of such failure to inspect, review, monitor, or supervise the work performed by SERVICE PROVIDER pursuant to this Agreement. The provisions of this Section shall not be res tricted by and do not affect the provisions of this Agreement relating to Section 24. The SERVICE PROVIDER’s obligations under this Section of the Agreement shall survive the termination of the Agreement.

23.4 SERVICE PROVIDER agrees to pay all required taxes on amounts paid to SERVICE PROVIDER under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. SERVICE PROVIDER shall be solely responsible for, and shall save CITY harmless from, all matters relating to the payment of SERVICE PROVIDER’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer - employee relations, as applicable. CITY shall have the right to offset against the amount of any compensation due to SERVICE PROVIDER under this Agreement any amount due to CITY from SERVICE PROVIDER as a result of its failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

24. INSURANCE.

SERVICE PROVIDER shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager Agreement No. 32400001

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61 w
aives, in writing, the requirement that SERVICE PROVIDER obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. SERVICE PROVIDER shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”. Maintenance of insurance coverages by SERVICE PROVIDER is a material element of this Agreement. SERVICE PROVIDER’S failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

25. LIVING WAGE REQUIREMENTS.

During the term of this Agreement, SERVICE PROVIDER understands and agrees that if Living Wages are applicable subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit D” to this Agreement. SERVICE PROVIDER will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement. The duty to pay the correct wage is the responsibility of the SERVICE PROVIDER.

26. PREVAILING WAGE REQUIREMENTS.

26.1. Application.

The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty -five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.

Prevailing wages are required to be paid to all workers, including subcontracted employees.

26.2. Compliance with California Department of Industrial Relations (DIR).

To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html

26.3. Contract Splitting. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

26.4. Use of Prevailing Wages vs. Living Wages. In the event that there is a difference between the amount of wages to be paid under the CITY of Oxnard’s local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the SERVICE PROVIDER.

27. CONFLICT OF INTEREST

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62 S
ERVICE PROVIDER covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of SERVICE PROVIDER’s services under this Agreement. SERVICE PROVIDER further covenants that in the performance of services under this Agreement, no officer, employee or agent of SERVICE PROVIDER having such interest shall b e employed by it. In the event the CITY determines that SERVICE PROVIDER must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, SERVICE PROVIDER shall file such Form 700 with the CITY Clerk’s Office pursuant to the written instructions provided by the CITY Clerk. Acquisition or maintenance of a conflicting interest by SERVICE PROVIDER may result in termination of this Agreement by the CITY.

28. [RESERVED] -

29. [RESERVED] -

30. DISPUTES.

Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the CITY’s Designated Representative, who shall reduce this decision to writing and mail a copy to the SERVICE PROVIDER. The decision of the CITY’s Designated Representative shall be final and conclusive unless SERVICE PROVIDER requests mediation within ten (10) calendar days. Pending final decision of a dispute, the SERVICE PROVIDER shall proceed diligently with the performance of the Agreement and in accordance with the decision of the CITY’s Designated Representative.

31. DISPUTE RESOLUTION.

Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed- upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

32. AUDIT.

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ITY shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by SERVICE PROVIDER in preparing its billings to CITY as a condition precedent to any payment to SERVICE PROVIDER; or for other purposes relating to the Agreement. SERVICE PROVIDER will promptly furnish all documents requested by CITY. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit SERVICE PROVIDER for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, SERVICE PROVIDER shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by CITY, whichever occurs later. SERVICE PROVIDER shall maintain all such records in CITY or to promptly reimburse CITY for all reasonable costs incurred in conducting the audit at a location other than in CITY, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. SERVICE PROVIDER shall include a copy of this Section in all contracts with its subcontractors, and SERVICE PROVIDER shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or CITY.

33. ADVERTISING AND PUBLICITY

SERVICE PROVIDER shall not use the name of or refer to CITY directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.

34. NONDISCRIMINATORY EMPLOYMENT.

SERVICE PROVIDER shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status.

SERVICE PROVIDER understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, SERVICE PROVIDER shall be responsible for such subcontractor’s compliance with this Section.

35. FORCE MAJEURE.

Neither the SERVICE PROVIDER nor the CITY shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the CITY.

36. GOVERNING LAW.

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64 T
he terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

37. SEVERABILITY.

If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

38. INTEGRATED AGREEMENT.

This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

39. NO THIRD-PARTY BENEFICIARY.

This Agreement shall not be construed to be an agreement for the benefi t of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

40. AUTHORITY TO EXECUTE.

Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

41. EXECUTION – COUNTERPARTS.

This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

42. INCONSISTENT OR CONFLICTING TERMS.

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n the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the CITY are not binding upon the CITY’s Designated Representative unless specifically agreed to in writing, and initiated by CITY’s Designated Representative, as to each additional contractual term or condition.

43. ACKNOWLEDGEMENT.

By signing below, SERVICE PROVIDER acknowledges that it has reviewed the CITY’s Trade Services Agreement terms and conditions and insurance requirements and that SERVICE PROVIDER hereby agrees to full compliance.

[Signatures on next page]

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n witness whereof, the Parties have entered into this Agreement on the date as written in section 3 and upon signature of all Parties.

CITY OF OXNARD QUINN COMPANY

☐John C. Zaragoza, Mayor1 Date Spencer Quinn, Date ☐Jennifer Yates, 2 ___________ Senior Vice President Purchasing Manager Date

Michelle Locke, CFO3 Date

ATTEST:

Rose Chaparro, CITY Clerk Date
(only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)
1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any authorized agreement up to $200,000. 3 The City requires the following for any contract:
• For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
• For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or • For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

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67 EXHIBIT A

TRADE SERVICE AGREEMENT
(CITY of Oxnard and Quinn Company)

SCOPE OF SERVICES

The Service Provider shall furnish all necessary labor, materials, equipment, and other incidental and appurtenant Work to provide Generator and Equipment Preventative Maintenance and Repair Services for the City of Oxnard.

The Service Provider is the Manufacturer’s authorized sales and service provider for the products in the scope of work

The Service Provider is an authorized representative of the products in the scope of work in the territory/ local area where the service shall be performed.

The scope of Work shall include, but not be limited to:

PM Level 1 (Multi-Point Inspection)

• One (1) visit per year
• Comprehensive detailed inspection of unit(s)
• Check/ adjust all fluid levels and pressures for correct operation • Check and inspect air cleaner restriction gauge and filter element • Check primary source fuel tank for water with water finding paste • Check Day Tank. Fuel Tank, Fuel line fittings for leaks • Check cooling system hoses, caps, clamps for brittleness. leaks. cracks and weakness
• Check battery voltages, charging rates, fluids, and specific gravities/ lCV's • Engine cranking batteries will be tested under start-up load for voltage drop • Block Heater elements and inlet/outlet t-stats are checked for proper output and operation
• Engine Fan Drive and belts are inspected and adjusted for proper tension and condition
• Check Turbo Charger rotation/end play if necessary
• Check generator brushes for proper tension/setting as equipped • Check and document Control Panel instruments for proper operation and values
• Grease bearings, fan shafts, linkages, and equipment fittings as required • Hot oil sample taken and submitted for analysis
• Test safety alarms and contacts
• Run unit under load for up to 15 minutes when authorized by City • Change crankcase oil, oil filter(s) fuel filter(s), water separator(s), as necessary • Change air filter if necessary
• Submit report to City

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68 RE

PAIR AND MAINTENANCE WORK

The City reserves the right to remove and/or add equipment to the agreement based on the needs of the City.

Scheduled

The Service Provider must verbally respond within 24 hours of telephone notification by the City. The scope of Work and schedule shall be mutually agreed to between City staff and service provider before work begins. Work under this category shall be planned and scheduled Monday through Friday between the hours of 8:00 am and 5:00 pm unless otherwise agreed to by the City.

Non-Scheduled Urgent

The Service Provider must verbally respond within one hour of telephone notification by the City. The scope of Work and schedule shall be mutually agreed to between City staff and service provider before work begins. Work under this category shall include weekends, holidays, and be between the hours of 5:01 pm and 7:59 am. All costs for labor for these requests shall be included in the Bid Sheets.

EQUIPMENT RENTAL (non-emergency & emergency)

City may require equipment rental of Wheel Loaders, Skid Steers, Forklifts, Generators, Engines and other related or ancillary equipment. Rental equipment during regular business hours (non- emergency) will be ready for pick -up or delivery to City locations within 4 hours of placement of order. Rental equipment after hours (emergency) weekends, and holidays. The Call-out minimum is 4 hours.

Payment

All Work will be pre -approved by the respective division’s Project Manager prior to starting Work. Invoices shall include all materials, labor, and taxes. A separate invoice is required for each work request issued pursuant to the Contract.

The Service Provider’s markup on the purchase of materials or rental of equipment shall not exceed fifteen percent (15%) of the Service Provider’s costs. The Service Provider shall only invoice for time spent at the locations of service. The City shall not pay for time spent in route or traveling to acquire parts or supplies unless approved by the Project Manager.

Agreement No. 32400001

Page 17 of 33 ends

69 E

XHIBIT B

TRADE SERVICE AGREEMENT
(CITY of Oxnard and Quinn Company)

SCHEDULE OF COMPENSATION

A. PREVENTATIVE MAINTENANCE

DESCRIPTION UNIT PERIOD PER HOUR RATE
Generator PMCS Straight Time Annual Service $ 150.00
Generator PMCS Overtime Annual Service $ 225.00
Generator PMCS Double Time Annual Service $ 300.00
Air Compressor Straight Time Only Annual Service $ 150.00 Trailer Mounted
Pumps (2)
Straight Time Only Annual Service $ 150.00
Fork Lift (LP) Straight Time Only Annual Service $ 144.00 80’ Boom Lift Straight Time Only Annual Service $144.00

B. ON-CALL REPAIRS

DESCRIPTION UNIT PER HOUR RATE
Repair Services (Straight Time) 8:00 AM – 5:00 PM (M-F) $ 205.00 Repair Services (Straight Time) After Hours (M-F) $ 307.50 Repair Services (Straight Time) Weekends, Holidays $ 307.50 Repair Services (Overtime) Anytime $ 307.50
Repair Services (Double Time) Anytime $ 410.00
Emergency Call-Out (Straight
Time)
Anytime $ 205.00
Emergency Call-Out (Overtime) Anytime $ 307.50
Emergency Call-Out (Double Time) Anytime $ 410.00
Material Mark-up Percentage Rate % Variable
Other1 $

Agreement No. 32400001

Page 18 of 33 ends

70 PR
EVENTATIVE MAINTENANCE PM1 (WITH OIL & FILTER CHANGES)

DIVISION BRAND MODEL TYPE SN # # Of
Units
PRICE
Water (Recycled
Water)
Cummins QSB7-G3 Generator 73123393 1 $1,661.76
Wastewater Nissan 110 Forklift JGIF4-940036 1 $783.97
Wastewater CAT GP30N Forklift AT13604902 1 $693.48
Wastewater CAT GP25N Forklift AT35A08116 1 $693.48
Wastwater CAT 420ST Backhoe CAT00420LH
8T00386
1 $2,439.54
Wastewater CAT 415IL Backhoe CAT00415PH
6L00453
1 $2,424.04
Wastewater Genie Z-45/25J Manlift Z452513A-
48336
1 $1,395.34
Wastewater MQ/ Isuzu BR 4HK1X Generator 7511670 1 $1,689.22 Wastewater MQ/ Isuzu BR 4HK1X Generator 7511783 1 $1,689.22 Wastewater MQ/ Isuzu BR 4HK1X Generator 7511784 1 $1,689.22 Wastewater MQ/ Isuzu BR 4HK1X Generator 7512695 1 $1,689.22 Wastewater John Deere 6090HFG06 Generator 9110165 1 $1,986.19 Wastewater John Deere 6090HFG06 Generator 9110190 1 $1,412.05 Wastewater John Deere 6090HFG06 Generator RG6090U107
447
1 $2,127.35
Wastewater Kubota/Atla
s Copco
XAS185KDF
T4
Air Comp HOP058961 1 $1,489.77
Wastewater Godwin CD-1500 6 In Pump 16MPF09158
D051595
1 $1,489.77
Wastewater Godwin CD-1500 6 In Pump 16MPF09158
D051596
1 $1,489.77
Wastewater CAT 320 Excavator MYK00430 1 $2,320.47
Wastewater John Deere 4045HF275
C
Air Comp PE4045H376
314
1 $1,557.56

Agreement No. 32400001

Page 19 of 33 ends

71 DIVISION BRAND MODEL TYPE SN # # Of
Units
PRICE
Environmental
Resources
Caterpillar 950K Wheel
Loader
R4A02474/R4
A02489
2 $6,009.10
Environmental
Resources
Caterpillar 950M Wheel
Loader
MLJ03365/M
PJLS03387
2 $5,705.08
Environmental
Resources
Caterpillar 914 Wheel
Loader
AJC3003387 1 $2,793.20
Environmental
Resources
Caterpillar 262D Skid Steer DKDTB01219

$2,263.92
Environmental
Resources
Caterpillar 262D3 Skid Steer EZB202328/C
BZ200329
2 $3,747.84
Environmental
Resources
Hyster H50 Forklift H177B40019
A
1 $738.35
Environmental
Resources
CAT 2P5000 Forklift AT3540411/A
T3540412
2 $1,386.96
Environmental
Resources
Mitsubishi FG25NG Forklift AF17E02796 1 $693.48
Environmental
Resources
CAT GP40 Forklift AT4011440/A
T4011437
2 $1,277.94
Environmental
Resources
Genie S-85 Boom Lift
80'
S851613234 1 $3,409.17
Environmental
Resources
Doosan 185 HP150 Air Comp 4FVCABAA
9NU506023
1 $1,677.08
Environmental
Resources
Caterpillar 262D Skid Steer LZB205422 1 $1,873.92

Agreement No. 32400001

Page 20 of 33 ends

72 E

XHIBIT C

TRADE SERVICE AGREEMENT
(CITY of Oxnard and Quinn Company)

SCHEDULE OF SERVICES

ITEM
#

DIVISION

LOCATION

BRAND

MODEL

TYPE

STATIONARY
/ PORTABLE

SN#

QTY
1 Water
(Recycled
Water)
5700 Perkins
Rd. (AWPF) Cummins QSB7-
G3 Generator Portable 73123393 1
2 Wastewater 6001 Perkins
Rd Nissan 110 Fork Lift Portable JGIF4-940036 1
3 Wastewater 6001 Perkins
Rd CAT GP30N Forklift 1 Portable AT13604902(C
HASSIS #) 1
4 Wastewater 6001 Perkins
Rd CAT GP25N Forklift 2 Portable AT35A08116(
CHASSIS #) 1
5 Wastewater 6001 Perkins
Rd CAT 420ST Backhoe Portable
CAT
00420LH8T003
86 1
6 Wastewater 6001 Perkins
Rd CAT 415IL Skip loader Portable CAT00415PH6
L00453 1
7 Wastewater 6001 Perkins
Rd Genie Z-45/25J Manlift Portable Z452513A-
48336 1
8 Wastewater 6001 Perkins
Rd
MQ/
Isuzu
BR-
4HK1X Generator Portable 7511670 1
9 Wastewater 6001 Perkins
Rd
MQ/
Isuzu
BR-
4HK1X Generator Portable 7511783 1
10 Wastewater 6001 Perkins
Rd
MQ/
Isuzu
BR-
4HK1X Generator Portable 7511784 1
11 Wastewater 6001 Perkins
Rd
MQ/
Isuzu
BR-
4HK1X Generator Portable 7512695 1
12 Wastewater 6001 Perkins
Rd John Deere 6090HF
G06 Generator Portable 9110165 1

13 Wastewater 6001 Perkins
Rd John Deere 6090HF
G06 Generator Portable 9110190 1

14 Wastewater 6001 Perkins
Rd John Deere 6090HF
G06 Generator Portable RG6090U1074
47 1
15 Wastewater 6001 Perkins
Rd
Kubota/At
las Copco
XAS185
KDFT4
Air
Comp Portable HOP058961 1
Agreement No. 32400001

Page 21 of 33 ends

73 ITEM
#

DIVISION

LOCATION

BRAND

MODEL

TYPE

STATIONARY
/ PORTABLE

SN#

QTY
16 Wastewater 6001 Perkins
Rd Godwin CD-1500 6 in Pump Portable 16MPF09158D
051595
1 17 Wastewater 6001 Perkins
Rd Godwin CD-1500 6 in Pump Portable 16MPF091700
51596 1
18 Wastewater 6001 Perkins
Rd CAT 320 Excavator Portable MYK00430 1
19 Wastewater 6001 Perkins
Rd CAT 262-D3 Skid steer Portable To be delivered
2023 1
20 Wastewater 6001 Perkins
Rd
John
Deere/
Sullair
4045HF2
75c Air Comp Portable PE4045H37631
4 1
21 Environmental
Resources
111South Del
Norte Blvd. Caterpillar 950K Wheel
Loader Portable R4A02474
R4A02489 2
22 Environmental
Resources
111 South Del
Norte Blvd. Caterpillar 950M Wheel
Loader Portable MLJS03365
MPJ1S03387 2
23 Environmental
Resources
111 South Del
Norte Blvd. Caterpillar 914 Wheel
Loader Portable AJC3003387 1
24 Environmental
Resources
111 South Del
Norte Blvd. Caterpillar 262D Skid Steer Portable DKDTB01219 1 25 Environmental
Resources
111 South Del
Norte Blvd. Caterpillar 262D3 Skid Steer Portable
EZB202328
CBZ200329
LZB205422 3
26 Environmental
Resources
111 South Del
Norte Blvd. Hyster H50 Forklift Portable H177B40019A 1
27 Environmental
Resources
111 South Del
Norte Blvd. Caterpillar 2P5000 Forklift Portable AT3540411 AT3540412 2
28 Environmental
Resources
111 South Del
Norte Blvd. Mitsubishi FG25NG Forklift Portable AF17E02796 1

29 Environmental
Resources
111 South Del
Norte Blvd. Caterpillar GP40 Forklift Portable AT4011440 AT4011437 2
30 Environmental
Resources
111 South Del
Norte Blvd. Genie S-85 Boom Lift
80’ Portable S851613234 1
31 Environmental
Resources
111 South Del
Norte Blvd. Doosan 185
HP150
Air
Comp Portable 4FVCABAA9
NU506023 1

Agreement No. 32400001

Page 22 of 33 ends

74 E

XHIBIT D

TRADE SERVICES AGREEMENT
(CITY of Oxnard and Quinn Company)

INSURANCE REQUIREMENTS

Prior to contract approval, CONSULTANT/SERVICE PROVIDER/SELLER/BIDDER (hereafter referred to as “SERVICE PROVIDER”) must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

Exhibit INS-I

INSURANCE REQUIREMENTS FOR VENDORS
(WHO DELIVER, INSTALL OR MAINTAIN PRODUCTS)

1. Vendor shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the sale and delivery, installation or maintenance of products by vendor, its agents, representatives, or employees.

a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount;

b. Business Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;”

c. Workers’ Compensation Insurance in compliance with the laws of the State of California, and Employer’s Liability Insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

2. Vendor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-I. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

3. Vendor agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

4. Vendor agrees that the Commercial General Liability and Business Automobile Liability Insurance policies shall be
endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects:
liability arising out of activities performed by or on behalf of vendor; products and completed operations of vendor; premises owned, occupied or used by vendor; or automobiles owned, leased, hired or borrowed by vendor. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-I or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

5. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance coverages (this must be endorsed). Additionally, the workers’ compensation policy shall include a waiver of Agreement No. 32400001

Page 23 of 33 ends

75 all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

6. Any deductibles or self-insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the vendor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4/23
Agreement No. 32400001

Page 24 of 33 ends

76 INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS

Certificates of Insurance

The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance. You may use this or any industry form that shows coverage as broad as that shown on the attached sample.

Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start -up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

Endorsement Forms

Original endorsements are required for commercial general liability and business automobile liability insurance policies and must be attached to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.

INS-I.doc

Agreement No. 32400001

Page 25 of 33 ends

77 SAMPL

ACORD CERTIFICATE OF INSURANCE ISSUE DATE
(MM/DD/YY)

PRODUCER

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE

COMPANIES AFFORDING INSURANCE COVERAGE

INSURED

COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS
SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING

ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE

POLICY NUMBER

POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)

LIMITS

GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY

COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM

EACH OCCURRENCE $
AGGREGATE $

WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS

EACH ACCIDENT
$1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

OTHER

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE TH
EREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE

CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE

Agreement No. 32400001

Page 26 of 33 ends

78 GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER

POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone:

Deductible Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage. Per Occurrence Per Claim (which)

NAMED INSURED

APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
COMPREHENSIVE GENERAL LIABILITY
OWNERS & CONTRACTORS PROTECTIVE

Claims Made
Retroactive Date
Occurrence

OTHER PROVISIONS

COVERAGES

LIABILITY LIMITS IN THOUSANDS $
EACH

OCCURRENCE

AGGREGATE

GENERAL
PRODUCTS/COMPLETED OPERATIONS
PERSONAL & ADVERTISING INJURY
FIRE DAMAGE

Underwriter=s representative for claims pursuant to this insurance.

CLAIMS:

Name:

Address:

Telephone: ( )

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsemen t is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’ s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not cont ribute with it.

SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or orga nization would have as a claimant if not so included.

CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limi ts except after thirty (30) days prior written notice by receipted delivery has been given to the City.

PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:

Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG0001; or If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or ex clusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent Underwriter

I ( print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)

Telephone: ( ) Date Signed

Rev. 4/23 INS-I.doc
Agreement No. 32400001

Page 27 of 33 ends

79 AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE
(MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone: Deductible Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage. Per Occurrence Per Claim (which) NAMED INSURED

APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS
COMMERCIAL AUTO POLICY
BUSINESS AUTO POLICY
OTHER
LIMIT OF LIABILITY CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )

$ per accident, for bodily injury and property damage.

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other i nsurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insur ed shall not affect any right which such person or organization would have as a claimant if not so included.

CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:

Insurance Services Office Automobile Liability Coverage, “occurrence” form CA0001, cod e ("any auto"); or If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, ag reements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent Underwriter

I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 4/23 INS-I.doc
Agreement No. 32400001

Page 28 of 33 ends

80 E

XHIBIT E

TRADE SERVICES AGREEMENT
(CITY of Oxnard and Quinn Company)

LIVING WAGE POLICY

Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard trade services contracts and all unique trade services contracts governed by the Living Wage Policy.

A. SERVICE PROVIDER shall compensate any employee of SERVICE PROVIDER who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, SERVICE PROVIDER shall pay such employee no less than $18.22 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, SERVICE PROVIDER shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. SERVICE PROVIDER agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If SERVICE PROVIDER fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to SERVICE PROVIDER, effective immediately.

D. In addition, if SERVICE PROVIDER fails to comply with the Living Wage Policy in any manner, SERVICE PROVIDER shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. SERVICE PROVIDER shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to SERVICE PROVIDER of the amount owed.

Agreement No. 32400001

Page 29 of 33 ends

81 CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2022

SERVICE PROVIDER shall compensate any employee of SERVICE PROVIDER who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, SERVICE PROVIDER shall pay such employee no less than $18.22 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2023, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI -U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, SERVICE PROVIDER shall provide to such employee no less than 96 hours of paid leave per calendar year.

a. SERVICE PROVIDER agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002.

b. If SERVICE PROVIDER fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to SERVICE PROVIDER, effective immediately.

c. In addition, if SERVICE PROVIDER fails to comply with the Living Wage Policy in any manner, SERVICE PROVIDER shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. SERVICE PROVIDER shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to SERVICE PROVIDER of the amount owed.

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82 E

XHIBIT F

TRADE SERVICES AGREEMENT
(CITY of Oxnard and Quinn Company)

PREVAILING WAGE

1. SERVICE PROVIDER acknowledges that the Project defined in the Agreement between SERVICE PROVIDER and CITY is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. SERVICE PROVIDER shall perform the Project as a public work.

SERVICE PROVIDER shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. SERVICE PROVIDER acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and SERVICE PROVIDER shall post such rates at each job site covered by this Agreement.

3. SERVICE PROVIDER is required to post job site notices, as prescribed by regulation. See Labor Code Section 1771.4(a)(2).

4. SERVICE PROVIDER shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages.

SERVICE PROVIDER shall, as a penalty to CITY, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by SERVICE PROVIDER or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. SERVICE PROVIDER shall comply with Labor Code Section 1776, which requires SERVICE PROVIDER and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty o f perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.

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83 6. S
ERVICE PROVIDER shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Titl e 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations. Before commencing work under this Agreement, SERVICE PROVIDER shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, SERVICE PROVIDER and each of its subcontractors shall submit to CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. SERVICE PROVIDER may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, SERVICE PROVIDER must immediately notify CITY.

8. SERVICE PROVIDER is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor C ode Section 1725.5. SERVICE PROVIDER shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alter ation, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. SERVICE PROVIDER acknowledges that 8 hours labor constitutes a legal day’s work. SERVICE PROVIDER shall comply with and be bound by Labor Code Section 1810.

10. SERVICE PROVIDER shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours.

SERVICE PROVIDER shall, as a penalty to CITY, forfeit $25 for each worker employed in the performance of this Agreement by SERVICE PROVIDER or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by SERVICE PROVIDER’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

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84 12. S
ERVICE PROVIDER shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. SERVICE PROVIDER shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. SERVICE PROVIDER shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, SERVICE PROVIDER shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent, SERVICE PROVIDER shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify CITY, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Service Provider, its subcontractors, and each of their officials, officers, employees and agents) i n connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of SERVICE PROVIDER under this Section shall survive Agreement termination.

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85 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.5

DATE: May 16, 2023

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Second Amendment to Agreement No. 9315-21-PW with Econolite Systems Incorporated for Traffic Signal Preventive, Emergency, and Non-Emergency Maintenance Services.

RECOMMENDATION

That the City Council approve and authorize the execution of a Second Amendment to an Agreement with Econolite Systems Incorporated to increase the not to exceed amount from $300,000 to $500,000 for traffic signal preventive, emergency, and non-emergency maintenance services and extend the contract termination date to June 30, 2025.

(Public Works and Transportation Committee approved 2-0.)

BACKGROUND

The City is responsible for the maintenance and operation of traffic signals, flashing beacons, and driver speed feedback radar signs on City-maintained roads.

Staff utilized a “piggy-back” solicitation option with the City of Thousand Oaks for signal maintenance services. In 2020, after a two-month Request for Proposal (RFP) process, the City of Thousand Oaks received signal maintenance proposals on April 15, 2020, from three companies and awarded a contract to Econolite Systems Incorporated (Econolite).

In July 2021, the City Manager authorized Agreement 9315-21-PW with Econolite for the initial amount not to exceed $200,000. A First Amendment to increase the not to exceed amount from $200,000 to $300,000 was authorized by the City Council on September 20, 2022.

DISCUSSION

Per the scope of the services, Econolite is required to provide all required tools, equipment, apparatus, facilities, and material to perform all work necessary to maintain the traffic signal equipment, flashing beacons, and driver speed feedback signs in compliance with current City/Caltrans standards and specifications. Econolite will perform routine maintenance services by qualified personnel at a preset rate per intersection and extraordinary or emergency maintenance services based upon agreed fee schedules.

The primary purpose of the contract is for Econolite to assist the City with carrying on a program of continuing comprehensive maintenance designed to eliminate or reduce the incidence of malfunctions, reduce complaints, and extend the useful life of the traffic signal equipment. During the past year the need to replace traffic signal equipment has increased due to knockdowns from traffic accidents. In addition, the cost of traffic related material has increased as has been seen in nearly all markets.

Staff recommends Econolite continue providing this maintenance work through the existing on-call agreement, avoiding additional potential cost increases.

86 The program that Econolite provides includes preventive maintenance two times per year for all the signalized intersections. Projects to be completed by Econolite are categorized as follows:

Scheduled Maintenance Work (primary purpose)

The scope of work and schedule shall be mutually agreed to between City staff and the Econolite before work begins.

Work under this category shall be planned and scheduled Monday through Friday between the hours of 8:00 am and 5:00 pm unless otherwise agreed to by the City.

Non-Scheduled Urgent Repair Work (as-needed)

Econolite must be on the site within two hours of the notification and begin work immediately to the following events:
• Any signal controller malfunction
• Burned out red or green ball or arrow display
• Burned out or malfunctioning Pedestrian Walk Signal Indications

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The total amount of this Second Amendment to Agreement 9315-21-PW with Econolite Systems Incorporated shall not exceed $200,000 with a new not to exceed contract amount of $500,000 for traffic signal preventative, emergency, and non-emergency maintenance services. To date, the City has spent approximately $268,000 on the existing agreement with Econolite. The annual estimated spending plan is $100,000 per year. Funds for Fiscal Year 2022-23 are available in the Fiscal Year 2022-23 Budget in the General Fund Traffic Signal Maintenance Division (1013102-53200) for these maintenance services. Funding for subsequent fiscal years will be requested during the annual budget process.

For Finance Use Only: General Fund (Org. 1013102, Obj. 53200)

COMMITTEE OUTCOME

The Public Works and Transportation Committee approved 2-0 on April 25, 2023 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Debbie O'Leary, Transportation Planner

ATTACHMENTS

1. Second Amendment 9315-21-PW

2. First Amendment 9315-21-PW

3. Agreement 9315-21-PW

87 Agreement No. 9315-21-PW

SECONDAMENDMENTTOTRADESERVICESAGREEMENT
ThisSecondAmendment(“SecondAmendment”)totheTradeServicesAgreement(“Agreement”)ismadeandenteredintointheCountyofVentura,StateofCalifornia,this___dayof_________,2023,byandbetweentheCityofOxnard,amunicipalcorporation(“City”),andEconoliteSystemsIncorporated(“Vendor).ThisSecondAmendmentamendstheAgreemententeredintoonAugust1,2023,byCityandConsultant.TheAgreementpreviouslyhasbeenamendedonSeptember20,2022,byaFirstAmendment.

CityandConsultantagreeasfollows:

1. TheCity’sProjectManagerinSection7oftheCoverPageoftheAgreementisherebyamendedto“CityTrafficEngineer.”

2. TheContactEmailinSection12oftheCoverPageoftheAgreementisherebyamendedto“N/A.”

3. TheCityAddressforNoticeinSection11oftheCoverPageoftheAgreementisherebyamendedto: “CityofOxnardAttn:CityTrafficEngineer305W. ThirdSt.2 nd
Floor,Oxnard,CA93030”

4. TheamountinSection6oftheCoverPageoftheAgreementisherebyamendedto“$500,000.”

5. ThedateinSection5oftheCoverPageoftheAgreementisherebyamendedto“June30,2025.”

6. ThereferencetotheRatesandCostsExhibiteverywhereitislistedbothontheCoverPageandintheAgreementisherebyamendedtotheRatesandCostsasofApril18,2023,Exhibit.TheRatesandCostsExhibitisherebydisincorporated;instead,theRatesandCostsasofApril18,2023,Exhibitisattachedheretoandincorporatedhereinbythisreference.

7. Assoamended,theAgreementremainsinfullforceandeffect. [Signaturesonnextpage]
SECONDAMENDMENTTOTRADESERVICESAGREEMENT(V-01-17-19))
88 Agreement No. 9315-21-PW

SECOND AMENDMENT TO TRADE SERVICES AGREEMENT (V-01-17-19))

IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD ECONOLITE SYSTEMS INCORPORATED

☒John C. Zaragoza, Mayor 1 Date Abbas Mahaddes, CEO Date ☐Jennifer Yates, Purchasing Agent 2

John W. Tracey, CFO 3 Date
ATTEST:

Rose Chaparro, City Clerk Date
(only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)

1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any authorized agreement up to $200,000 . 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board Pres ident, CEO or Vice President and of the Board Secre tary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signe rs, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company. 89 RATES AND COSTS AS OF APRIL 18, 2023, EXHIBIT
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CITY COUNCIL AGENDA REPORT

PUBLIC HEARINGS
AGENDA ITEM NO. M.1

DATE: May 16, 2023

TO: City Council

FROM: Emilio Ramirez, Housing Director, (805) 385-8094, [email protected]

SUBJECT: Adoption of the Fiscal Year 2023-2024 Annual Action Plan and amended Oxnard Citizen Participation Plan. (10 minutes)

RECOMMENDATION

That the City Council:

1. Conduct a public hearing regarding the fiscal year 2023-2024 Annual Action Plan with funding recommendations and the amended Oxnard Citizen Participation Plan;

3. Approve the updated changes in the amended Oxnard Citizen Participation Plan;

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/DoJkJWv72sE

BACKGROUND

The City of Oxnard receives entitlement grant funding, from the United States Department of Housing and Urban Development (HUD)for the Community Development Block Grant (CDBG), HOME Investment Partnerships Act (HOME) and HEARTH Emergency Solutions Grant (HESG) programs. To receive these entitlement grants the City of Oxnard must prepare, submit, and receive approval of a five-year Consolidated Plan, Annual Action Plan and Analysis of 138
Impediments to Fair Housing.

The fiscal year 2023-2024 Annual Action Plan must be approved before entitlement grant funds are received. The local procedures to approve these documents are set forth in the Citizen Participation Plan.

DISCUSSION

HUD's Formula Grant Programs

Community Development Block Grant (CDBG) is able to provide funding for activities such as neighborhood park improvements, street improvements, facility improvements, homeownership assistance, owner-occupied mobile home rehabilitation, housing rehabilitation and public service activities that benefit low and moderate-income residents.

HOME funding has provided low- and moderate-income families with down payment assistance, allowing them to become first-time homeowners, and has provided funding for the rehabilitation of single family and mobile home units.

Other uses of HOME funds include the construction of new for sale or rental affordable housing units.

HEARTH Emergency Solutions Grant (ESG) funding provides funding for homeless programs through the following program areas: Street Outreach, Emergency Shelter, Homeless Prevention, Rapid Re-housing, Housing Relocation and Stabilization Services, Rental Assistance, the Homeless Management Information System, a data system that documents and tracks persons served by local programs.

Fourth Year Annual Action Plan

This is the Fourth Year Annual Action Plan of the five (5) year Regional Consolidated Plan. Each year, the City of Oxnard must submit an Annual Action Plan which serves as an application for its three entitlements grant programs:

CDBG, HESG and HOME. The Annual Action Plan identifies specific activities, goals and funding allocations for the program year. HUD requires that grantees provide opportunities for the public to participate in the development of the Annual Action Plans. Community involvement is a key component of the preparation of the Annual Action Plan.

Community meetings were held in January and February 2023, and a Resident Input of Community Need survey was released in English and Spanish.

The City of Oxnard Citizen’s Participation Plan requires conducting two public hearings per year to receive resident and stakeholder comments relating to the unmet needs of low- and moderate-income persons residing in the City of Oxnard.

Topics of discussion includes: affordable housing, economic development, public services and homelessness. The Annual Action Plan draft includes project proposals and funding recommendations for Council’s consideration. On February 14, 2023, the first public hearing was held in Council Chambers for the 2023-2024 Annual Action Plan to obtain public input on unmet needs of low- and moderate-income persons in the areas of housing, community development and homelessness. An addendum to the December 9, 2022 public notice was published in the VIDA Newspaper on January 12, 2023 in Spanish and English.

The third public hearing to be held at Council Chambers is scheduled for May 16, 2023. This public hearing will provide further opportunity for the City Council and the public to consider the funding recommendations and to receive public comments for the 2023 Annual Action Plan draft. The Plan Year 2023 Annual Action Plan was made available to the public for a 30-day review period beginning April 14, 2023 and ending on May 16, 2023. Notice of the Public Hearing date was published in the VIDA Newspaper on April 13, 2023 in Spanish and English. The draft of the Annual Action Plan and the amended Oxnard Citizen Participation Plan
are available electronically on the City of Oxnard Housing Department, Grants Management website.

The Housing Department issued a Notice of Funding Availability (NOFA) announcing the availability of fiscal year 2023-2024 entitlement grant funding in January of 2023. The NOFA invites non-profit providers, and City departments, to apply for a portion of the City’s CDBG, HOME, or HESG funding for an activity or service that primarily benefits low- and moderate-income persons. In order to apply, service providers must attend a mandatory workshop. Grant Application Workshops were held to provide training and information of the availability of grant funding for eligible programs for interested parties. Applications were received January 11, 2023 through February 13, 2023.
139

The City received an award of $2,213,917 in Community Development Block Grant funds, $768,867 in HOME Investment Partnerships Program funds and $207,883 in HEARTH Emergency Solutions Grant funds; a total of $3,190,667 in entitlement grants from HUD in fiscal year 2023-2024. In addition, the Housing Department estimates program income in the amount of $100,000 for CDBG programs, and $100,000 for HOME programs that will increase the total estimated available resources to $3,390,667. The funding recommendations will include estimated program income and grant funding cap requirements.

Through the application process the City received twenty (20) grant applications. Fifteen (15) CBDG application: Four (4) under the public improvement and other programs category and eleven (11) public service applications. In addition, five (5) HESG applications were received for fiscal year 2023-2024. The City Council will accept and utilize the HOME funds for the 2023-2024 Annual Action Plan. Out of the twenty (20) CDBG applications submitted, thirteen (13) applications were recommended for funding. See Attachment 1 for the breakdown of Action Plan Funding Recommendations. The CDBG recommended funding for public service activities consist of senior services, youth services, health services, mental health services, housing services and homeless programs to assist low- and moderate- income residents of Oxnard. The CDBG recommended funding for the public improvement and other programs category consists of homeownership down payment assistance for low-and moderate-income housing; park and neighborhood improvement for low- and moderate-income area in Oxnard.

The five (5) HESG applications were submitted. Four (4) applications were recommended for funding for the HESG activities: Emergency Shelter, Street Outreach and Rapid Rehousing.

The complete list of the funding recommendations is included in Attachment 1, fiscal year 2023-2024 Annual Action Plan Funding Recommendation.

Citizen Participation Plan Amendment

The U.S. Department of Housing & Urban Development (HUD) requires that Grantees provide opportunities for the public to comment on the Action Plans submitted to HUD annually. The plan must provide a summary of citizen comments or views on the plan, a written explanation of comments not accepted and the reasons why these comments were not accepted. In accordance with HUD’s regulatory requirement, the City of Oxnard City Council approved the last Citizen Participation Plan on July 10, 2018, in addition to a 2020 addendum, adopted October 6, 2020, that included the recent CARES Act funds and its citizen participation requirements.

Within the Citizen Participation Plan, the City shall provide the public with a reasonable opportunity to comment on the original Citizen Participation Plan and any amendments thereto. Amendments to the Citizen Participation Plan may be considered substantial, or less than substantial (minor amendments), as determined by the City based on the nature of the amendment and applicable HUD regulations. The proposed amendment to the Citizen Participation Plan is considered a substantial change.

Drafted changes to the Plan include amending the City’s thresholds that constitute a substantial change that reflects closer funding permissions to what the City of Oxnard has in place. The previous plan required returning to Council with lower funding permissions that would not otherwise go to Council if not for this plan. Specific changes include allowing for the City Manager budget and program changes under $200,000, and the Housing Director to authorize budget and program changes under $100,000 for CDBG and HOME, and $50,000 for changes to ESG projects. A new section was included to provide citizen participation needs for emergency responses and federal funding sources to address emergencies. See Attachment 3, Oxnard Citizen Participation Amendment Draft, for the proposed changes.

Committee Outcome

During the April 25, 2023 Community Services, Public Safety, Housing and Development Committee meeting, questions were raised on the applications that were not recommended by staff for funding. Three projects were not recommended; The Kingdom Shelter’s Gabriel’s House, who submitted a letter of appeal to the City petitioning the recommendation, California Lutheran University’s Affordable Mental Health Services program, and People’s Self-Help Housing Corporation’s Cypress Place at Garden City. There was one application deemed incomplete – WeeCare, Inc.’s – Business Operation and Optimization Support Tools (BOOST), therefore the application could not be considered. 140

Council and Committee Member Oscar Madrigal asked for more information about why these applications were not being considered. The Director of Housing responded that the CDBG program was not intended to fund projects for long-term sustainability of any organization, rather the funding is meant to assist in an interim manner to address current needs and priorities of the community. The Kingdom Center has been funded for over eleven years and the review committee felt that there were new projects that could use the funding.

People’s Self Help development project no longer needs the funding as the project is fully funded.

California Lutheran University’s Affordable Mental Health Services was a larger organization in comparison to the other applications and it was determined that there were other smaller organizations that may have a higher need may not have access to other funding sources at the level that Cal Lutheran might be able to.

Mayor and Committee Member John Zaragoza asked how the City of Oxnard solicits applications. The Director of Housing described the process beginning with community participation meetings six months in advance of when the Annual Action Plan is due, where staff asks for resident input and community priorities. The next step is to allow organizations to apply for funding. Staff then vets out the applications for eligibility and holds internal meetings to discuss the applications and the available budget to fund the projects.

Mayor Zaragoza also asked about the committee reviews the applications. Director Ramirez stated that the staff reviews the applications, specifically the grants team and the Director.

Director of Housing also addressed the new projects staff recommends funding. Two are from the Oxnard Housing Authority to support the lease up of housing choice vouchers for homeless families and the most vulnerable. Another new project is the development of a new pocket park between the Central Terrance and Aspire affordable housing developments (meta street/sixth street) and set aside funding for the Housing Department to support neighborhood improvement projects as they become available during the fiscal year.

CONCLUSION

The fiscal year 2023-2024 Annual Action Plan and amended Oxnard Citizen Participation Plan have been posted for public review with the scheduled May 16, 2023 public hearing, for the purpose of providing members of the public with the opportunity to comment. The full reports are accessible at City of Oxnard Housing Department, Grants Management Website: https://www.oxnard.org/city-department/housing/grants-management/.

STRATEGIC PRIORITIES

This agenda item supports Economic Development strategy. The purpose of Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, invite new business investments, and target site-based redevelopment opportunities.

FINANCIAL IMPACT

The fiscal year 2023-2024 Annual Action Plan outlines how the City of Oxnard plans to allocate its three entitlement grant programs, CDBG, HOME, and HESG, for the FY 2023-2024 budget. This includes the 2023 HUD grant allocations estimate of $2,313,917 in CDBG, $768,867 for HOME, and $207,883 for HESG. FY 2023-24 program income is estimated at $100,000 for CDBG program and $100,000 for HOME program. The grand total of available resources is estimated at $3,390,667. Any personnel or other administrative amounts in excess of the CDBG and HESG allowable admin amounts will be included in the FY2023-2024 recommended budget in the General Fund.

COMMITTEE OUTCOME

141
The Community Services, Public Safety, Housing & Development Committee approved 2-0 on April 25, 2023 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Emilio Ramirez, Housing Director

ATTACHMENTS

1. 2023 Annual Action Plan Funding Recommendations

2. 2023 Annual Action Plan Draft

3. Oxnard Citizen Participation Amendment Draft

4. PowerPoint Presentation

142
1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

CDBG AVAILABLE RESOURCES
HUD CDBG Allocation (ESTIMATE) 2,213,917 $
Program Income 100,000$
TOTAL CDBG GRANT RESOURCES 2,313,917$

CDBG EXPENDITURES

RECIPIENT DEPT/DIV-ORGANIZATION PROGRAM NAME
ADMINISTRATION - not more than 20%
Housing Department-Grants Management CDBG Administration & Planning $ 462,783 PUBLIC SERVICES - not more than 15%
Livingston Memorial Visiting Nurses Association Subsidized Care Program $ 8,000 Oxnard Housing Authority Housing Supportive Services $ 73,000 Oxnard Housing Authority Senior Supportive Services $ 36,000 Oxnard Recreation Department Colonia Memorial Park Veterans Gym $ 48,000 Oxnard Recreation Department Southwinds Youth Center $ 31,000 Oxnard Recreation Department Police Activities League - PAL $ 45,087 Oxnard Recreation Department Palm Vista Senior Center $ 31,000 Shelter Care Resources Foundation First $ 20,000 Oxnard Performing Arts Center Corporation Creative Youth Development $ 20,000 Turning Point Foundation
Our Place Safe Haven: Emergency Shelter and
Multi-service Navigation Center $ 35,000 Total Public Services Projects $ 347,087

PUBLIC IMPROVEMENTS & OTHER CITY PROGRAMS
Oxnard Housing & Redevelopment Neighborhood Improvement Projects $ 764,387 Many Mansions Aspire Pocket Park $ 489,660 Ventura County Community Development
Corporation (VCCDC) Hope to Home Down Payment Assistance $ 250,000 Total Public Improvements & Other City Programs $ 1,504,047 TOTAL CDBG GRANT EXPENDITURES $ 2,313,917

CITY OF OXNARD
2023 ANNUAL ACTION PLAN (AAP)

FUNDING RECOMMENDATION
2023 AAP
143
2 HEARTH EMERNGENCY SOLUTIONS GRANT (HESG)

HESG AVAILABLE RESOURCES
HUD HESG Allocation (ESTIMATE) 207,883$
TOTAL HESG GRANT RESOURCES 207,883$

RECIPIENT DEPT/DIV-ORGANIZATION PROGRAM NAME
Housing Department-Homeless HESG Administration & Planning (7.5 %) $ 15,591 Mercy House Rapid Re-Housing $ 58,500 United Way of Ventura County Rapid Re-Housing $ 24,792 The Salvation Army Homeless Street Outreach $ 63,000 Turning Point Foundation Our Place Safe Haven: Emergency Shelter $ 46,000 TOTAL HESG GRANT EXPENDITURES $ 207,883

HOME INVESTMENT PARTNERSHIP (HOME)
HOME Available Resources
HUD HOME Allocation (ESTIMATE) $ 768,867 Program Income $ 100,000
TOTAL HOME GRANT RESOURCES 868,867$
Oxnard Housing Department - Affordable
Housing & Rehabilitation Division (AHRD) HOME Administration & Planning (10 %) 86,886 $ Oxnard Housing Department - AHRD CHDO Set-Aside (15%) 115,330$ Oxnard Housing Department - AHRD Affordable Hous ing Development Project 666,651 $ TOTAL HOME GRANT EXPENDITURES $ 868,867 ENTITLEMENTS GRAND TOTAL $ 3,390,667
2023 AAP
144

City of Oxnard
2023 Annual Action Plan

DRAFT

May 2023

Prepared by:

City of Oxnard – Housing Department – Grants Management 435 South D Street, Oxnard, California, 93030

145

Annual Action Plan
2023 DRAFT
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Table of Contents
Executive Summary ....................................................................................................................................... 3 AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ........................................................................ 3 PR-05 Lead & Responsible Agencies – 91.200(b) ...................................................................................... 8 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ................................................................................... 9 AP-12 Participation – 91.105, 91.200(c) ................................................................................................. 19 Expected Resources .................................................................................................................................... 27 AP-15 Expected Resources – 91.220(c)(1,2) ........................................................................................... 27 Annual Goals and Objectives ...................................................................................................................... 33 Projects ................................................................................................................................................... 38 AP-35 Projects – 91.220(d) ..................................................................................................................... 38 AP-38 Project Summary .......................................................................................................................... 39 AP-50 Geographic Distribution – 91.220(f) ............................................................................................. 46 Affordable Housing ..................................................................................................................................... 47 AP-55 Affordable Housing – 91.220(g) ................................................................................................... 47 AP-60 Public Housing – 91.220(h) ........................................................................................................... 49 AP-65 Homeless and Other Special Needs Activities – 91.220(i) ............................................................ 50 AP-75 Barriers to affordable housing – 91.220(j) ................................................................................... 53 AP-85 Other Actions – 91.220(k) ............................................................................................................ 54 Program Specific Requirements .................................................................................................................. 58

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Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Oxnard is within Ventura County, California, located northwest of Los Angeles and southwest of Santa Barbara. Oxnard is the largest city in the county with the population of 202,063, according to the United States Census Bureau po pulation estimates in 2020. The re gulations of the United States Department of Housing and Urban Development (HUD) require that an Annual Action Plan (AAP) be submitted for each plan year within an agency's Consolidated Plan.

The City of Oxnard (City) joined the Ventura County Regional Consolidated Plan (Regional ConPlan) is a five year plan document covering five plan years from 2020-2024. The Ventura County Regional Consolidated Plan is a collaborative document betw een all incorporated cities and the unincorporated areas of Ventura County, California. Collaborating in the development of the Regional Consolidated Plan are the Cities of Camarillo, Fillmore, Moorpark , Ojai, Oxnard, Port Hueneme, Santa Paula, San Buenaventura (City of Ventura), Simi Valley, and Th ousand Oaks. The Regional ConPlan document is to comply with the HUD requirement to submit the City of Oxnard's Annual Action Plan for plan year 2023.

In the Regional ConPlan, the priorities that n eed to be addressed for community development and housing needs of the City of Oxnard are identified. The AAP’s annually identify the resources available to address those needs identified in the Regional ConPla n, describe the activities that will be undertaken designed to meet the annual goals and objectives that relate to the identified needs as determined in the Regional ConPlan, describe the geographic areas targeted for assistance, include the Citizen Participation Plan, and set the basis for performance monitoring whereby results are measured as goals accomplished and outcome indicators.

Goals and objectives of the community needs identifi ed in the Regional ConPlan will be accomplished by activities specified by the City’s AAPs. With the 2023 AAP, the City will implement activities that continue to strive to derive positive outcomes that were se t forth as goals for the Regional ConPlan period, Plan Year 2023. The current AAP will cover the period of July 1, 2023 to June 30, 2024 (plan year 2023). Herein are described the expected federal, state and local resources, the priorities and specific objectives the City desires to achieve, and the activities that will be undertaken throughout the 2023 plan year.

In recent years, the City’s allocation of entitlement grant funds from HUD has either increased or remained relatively unchanged but this year's allocation sli ghtly decreased. The Plan year 2023 allocations are; Community Development Block Grant (CDBG) $2, 213,917 a decrease of 6.4%, HOME Investment Partnerships (HOME), $768,867 a decrease of 10.1% and Hearth Emergency Solutions Grant (HESG), $207,883 a decrease of 1.7%. Total HUD entitlement grant funds decreased by 7%, to $3,190,667.

The City's goals, as identified in the Regional ConPlan, can be found throughout this AAP, and are designed to principally serve extremely-low, low-, and moderate-income residents by addressing the following:
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● Improve the Supply of Affordable Housing
● Enhance Economic Stability
● Increase Social Services
● Work to End Homelessness
● Create Quality Neighborhoods
● Effective Administration
The AAP describes the resources expected to be available in the coming program year from federal, state, local and private sources, and also includes a description of the activities that will be undertaken to meet the specific objectives.

2. Summarize the objectives and outc omes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location.

It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

The City is being guided by HUD's Office of Community Planning Development Outcome Performance Measurement System to address the high priority needs stated in its Regional ConPlan. When funding an activity, the City determines which of three HUD objectives best describes the purpose of the activity.

The three objectives are:
● Suitable Living Environment (SL) - In general, this objective relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. ● Decent Housing (DH) - The activities that typically would be found under this objective are designed to cover the wide range of housing programs possible under HOME, CDBG or HESG.

This objective focuses on housing programs where the purpose of the program is to meet individual family or community needs and not programs where housing is an element of a larger effort, since such programs would be more appropriately reported under Suitable Living Environment.
● Creating Economic Opportunities (EO) - This objective applies to the types of activities related to economic development, commercial revitalization, or job creation.

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City combines the information reported to HUD in the FY 2021-22 Consolidated Annual Performance and Evaluation Report (CAPER) and the directives from HUD in the determination and recommendation of the FY 2023-24 AAP proposed projects.

The three major program areas underlining CDBG, HESG and HOME entitlement grants, such as (1) Decent and Affordable Housing, (2) Suitable Living Environm ent, and (3) Economic Opportunities, coupled with the Continuum of Care (CoC) of Homelessness have received a high priority in the 2020-24 Regional 148

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ConPlan. The goals and accomplishments for Plan year 2023 are summarized in the Annual Goals and Objectives AP-20 in the AAP.

Accomplishments achieved during the program year (PY) 2021 (July 1, 2021 through June 30, 2022) were evaluated in detail in the PY 2021 CAPER. The CAPE R was completed and submit ted to HUD on October 13, 2022. Due to COVID-19, programs had challenges during the pandemic to meet the annual goals in 2021-22.

Public Services actual accomplishments total was 8,271 persons. Homeless programs provided services to 917 homeless persons, senior programs provided services to 44 persons, youth services provided services to 1,180 persons, health services programs provided services to 49 persons, food pantry services provided services to 6,081 persons for Oxnard residents during FY 2021-22.

Public Improvements and Infrastructure activities included park improvements located in low- and moderate-income areas at Community Center East Pa rk, Wilson Park and Pleasant Valley Park and homeless shelter building improvements for Oxnard residents city-wide.

CDBG funding was identified in FY 2021-22 for the outcome of Homeowner Rehabilitated which was not met due to the program not moving forward in the program year. Code compliance conducted 2,366 inspections in FY 2021-22.

Homelessness services funded by HESG provided 86 persons with emergency shelter services and 20 households were provided rapid rehousing services in Oxnard during FY 2021-22. Street Outreach is expected to move forward in FY 2022-23
The HOME funds provided 3 (three) down payment assistance loans to low- and moderate-income household Oxnard residents issued in FY 2021-22.

No rental units were constructed this year, however, there have been two projects selected for HOME commitment of funds that are scheduled to break ground in fiscal year 2022-23.

Within the CARES Act program, the Public Services accomplishments total 214 persons assisted within the CDBG-CV program. In Economic De velopment the Business Assistance program reported 1 (one) loan created in FY 2021-22. The Economic Development program continues to serve businesses in FY 2022-23.

There were six CDBG -CV activities that completed in FY 2021-22 and five activities that did not move forward due to the inability to carry out their activities during COVID pandemic. The City has processed an amendment for the CDBG-CV balance of remaining funds in February 2023 in order to move forward with projects related to COVID-19.

CARES ACT ESG-CV, emergency shelte r assisted 173 persons, street outreach program assisted 416 persons and 11 households (27 persons) were assisted with rapid rehousing in FY 2021-22. The ESG-CV funds will continue to assist homeless person in FY 2022-23.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.
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As part of the AAP development, the City staff sc heduled two public hearings: (1) February 14, 2023 and (2) May 16, 2023:

The Public Hearing-February 14, 2023 provided the opportunity for the public to comment on unmet community needs for FY 2023-24 AAP. As part of the development process of the AAP, City Staff developed a mailing list of more than 60 emails and addresses consisting of organizations, service providers; Oxnard Wilson Senior Center-Special Population Services for persons with disabilities, Oxnard Housing Authority, Oxnard Senior Centers and cities within Ventura County and cities within Ventura County were provided a copy of the public hearing in English and Spanish. The public hearing notices in English and Spanish were included in the Neighborhood News packets which were distributed weekly for a month prior to the public meeting to approximately 250 Oxnard residents. The public hearing notice was published in the Vida newspaper in English and Spanish, posted on the Ci ty website, broadcasted on the public viewing TV Channels 10/35 and posted in public buildings such as the Main Library, City Clerk's Office and Housing Department Administration building. The public comment period started December 9, 2022 and ended on February 14, 2023. During the public comment pe riod there were no written public comments submitted and no verbal public comment was received during the public hearing.

In accordance with Assembly Bill 361 and in response to the declared state and local emergencies due to the novel coronavirus, the legislative body will meet in-person and remotely. To participate remotely visit www.oxnard.org To find out how you may provide public comment, please refer to the instruction at www.https://www.oxnard.org/city-meetings/. The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews. Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings. Submit an email to [email protected] no later than 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.

Second public hearing –May 16, 2023 - The public comment period started April 14, 2023 and will end on May 16, 2023. Comments will be updated after the public hearing.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

First Public Hearing: February 14, 2023

During the first Public Hearing, there was no verbal comments submitted. In addition, no written comments were submitted during the public comment period.

Second Public Hearing: May 16, 2023
Comments will be updated after the public hearing

6. Summary of comments or views not accept ed and the reasons for not accepting them During the first Public Hearing, all comments were accepted. 150

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During the second Public Hearing, all comments will be accepted.

7. Summary
The City is committed to provide funds that serve the most disadvantaged residents while following HUD’s directives. The City increased awareness of the Annual Action Plan’s public review activities and process by providing the public notice in various ways.

The City sent notices of the public hearing in English and Spanish to more than 60 emails and addresses consisting of organizations, service providers; Oxna rd Wilson Senior Center-Special Population Services for persons with disabilities, Oxnard Housing Authority, Multi Service Center-Resident Services in Oxnard Colonia neighborhood, Oxnard Senior Centers and cities within Ventura County. The public hearing notices in English and Spanish were included in the Neighborhood News packets which were distributed weekly for a month prior to the public meeting to approximately 250 Oxnard residents. The public hearing notice was published in the Vida newspaper in Eng lish and Spanish, posted on the City website, broadcasted on the public viewing TV Channels 10/35 and posted in public buildings such as the Main Library, City Clerk's Office and Housing Department Administration building.

The Public Hearings are in compliance with the Amer icans with Disabilities Act. If the public requires special assistance to participate in a meeting, the in dividual would contact the City Clerk’s Office. Notice at least 72 hours prior to the meeting will enable th e City to reasonably arrange for persons accessibility to the meeting. This notation is included on all city Agenda’s. 151

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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparin g/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
Lead Agency OXNARD

CDBG Administrator OXNARD Housing Department
HOPWA Administrator
HOME Administrator OXNARD Housing Department
ESG Administrator OXNARD Housing Department
HOPWA-C Administrator
Table 1 – Responsible Agencies

Narrative (optional)
The City of Oxnard has designated the Housing Department’s Grants Management Division to develop the Annual Action Plan, the Comprehensive Annual Performance and Evaluation Report, and the Regional Consolidated Plan. The Housing Department‘s Grant Management Division implements and administers programs and activities under the Plan.

Consolidated Plan Public Contact Information
City of Oxnard
Housing Department
435 South D Street Oxnard CA 93030
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Phone: (805) 385-8096
E-mail: [email protected]
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
Federal regulations require that a participating juri sdiction consult extensively with community service providers, other jurisdictions and other entities with a potential interest in or knowledge of that jurisdiction's housing and non-housing community development issues. Staff have developed and followed a detailed schedule which provides for and encourages citizen participation emphasizing the participation of persons of low- and moderate-income.

The regional consolidated plan a nd the annual action plan represent a comprehensive planning effort mainly led by Housing Department-Grants Management Division staff, with involvement of (1) local government experts; (2) the social services community; (3) residents; and, (4) consultation with other local HUD entitlement communities. The following items are examples of the consultation’s efforts:
● Grants Management Division staff work closely with other City staff members such as: Affordable Housing and Rehabilitation; Homeless Assistance Program; Development Services; Utilities; Treasury; Oxnard Housing Authority; Communi ty Development Services; Code Compliance; Geographical Information System; Recreation an d Community Services; and Finance to ensure that careful consideration is give n to the City's identified needs, and that programs and services are cost-effective and meet specific goals and objectives in order to develop and implement the Regional ConPlan and the AAP.
● City staff members in the Department a nd/or Divisions; Affordable Housing and Rehabilitation, Homeless Assistance Program, De velopment Services, Utilities, Treasury, Oxnard Housing Authority, Community Development Services, Code Compliance, Geographical Information System, Recreation and Community Services and Finance provide supportive services as needed to accomplish ConPlan development efforts.
● Housing staff during the fiscal year cycle continue to provide HUD program workshops to social service agencies ; community meetings and public hearings to provide opportunities for the residents to participate in the public hearings.
● The Housing staff finalized the City of Oxnard Analysis of Impediments to Fair Housing (AI), which is required by HUD to be submitted once every fi ve years. In January of 2019, the City and the County of Ventura agreed to collaborate on the production of the AI, which was completed and adopted by the Oxnard City Council in May of 2020.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City consulted with the agencies/organizations while preparing the AAP, through public hearings, workshops, forum meetings, and training sessions (individuals and group discussions):
● The City of Oxnard City Council conducted two (2) public hearings, on 2/14/23 and 5/16/2023, as prescribed in the Citizen Participation Plan.
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● Grants Management Division staff held four (4) community meetings on 1/19/23, 1/26/23, 2/2/23 and 2/8/23 to obtain input from the community.
● Grants Management Division staff held three (3) grant application workshops on 1/18/23, 1/25/23 and 2/1/23 to interested parties to submit an application for grant funding. ● Resident Input of Community Need Plan Year 2023 Survey was available on the Housing Department, Grants Management website from December 7, 2022 to May 16, 2023 and a survey flyer was distributed weekly in the city neighborhood newsletter. ● A community Fair Housing workshop, free to the public, was conducted by the Housing Rights Center seminar was scheduled for January 25, 2023 - Landlord and February 23, 2023-Tenants. ● Consultations with four affordable housing developers (Cabrillo Economic Development Corporation, Habitat for Humanity, People Self-Help Housing, and Many Mansions) were held throughout the year;
● Attended the regional Continuum of Care (CoC) meetings to discuss the application, homeless needs and program directions and strategies;
● The City of Oxnard Commission on Homelessness conducts monthly meetings; ● Facilitated monthly meetings bringing together service providers and the Police Department’s Homeless Liaison Unit to coordinate services and planning; ● Participate in monthly Veterans Case Conferencing meetings with the CoC, Veterans Affairs and service providers;
● City Lead for Ventura County annual Homeless Point In Time Count; ● Chair for a Regional Advisory Council for Mercy House (emergency shelter service provider); ● Participate in monthly Community Intervention Court meetings with the police department, service providers, and city attorney
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically home less individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Ventura County Continuum of Care Alliance (CoC) is a regional consortium covering all communities in Ventura County. The CoC is a collaborative group dedicated to promoting a safe, desirable and thriving community by ending homelessness in Ventura County. The CoC is comprised of a Board of Directors and five sub committees (Homeless Management Info rmation System (HMIS) Steering Committee, Data Performance and Evaluation, Public Information and Outreach, Coordinated Intake, and Housing Service and Coordination). Within these standing committees and the CoC body, are representatives from local housing authorities, homeless service providers, homeless health care, mental health, veterans' services, law enforcement, education, local homeless task fo rces, business leaders and city/county government representatives.

The coordination of housing assistance and services for homeless persons continues to be implemented through a broad range of public and private funding and service providers that reach: chronically homeless individuals and families with children, veterans, una ccompanied youth, the recently homeless and those 155

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at risk of becoming homeless. Other entities involved in the development of policy and implementation of the provision of services include the City Co uncil-appointed Commission on Homelessness, regional bodies such as the CoC Alliance, CoC Data Committee, and CoC Board.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The Continuum of Care (CoC's) Data Performanc e and Evaluation Sub Committee is tasked with establishing performance measures and new policies and procedures for all homeless grant funds and activities. The HMIS Steering Committee is tasked with developing the policies and procedures that govern HMIS, which is administered by the County of Ventura.

City staff continue to work with the CoC to de velop performance standards for and evaluation of outcomes for ESG-funded projects and activities. Through participation on regional sub-committees staff also continue to inform HMIS policies, procedures, operations and administration.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities

Table 2 – Agencies, groups, organizations who participated on next page. 156

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Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization CITY OF OXNARD
Agency/Group/Organization Type PHA
Services - Housing
Services-homeless
Service-Fair Housing
Grantee Department
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City of Oxnard Public Housing Authority and the Affordable Housing Division are under the direction of the Housing Director of the City of Oxnard, as is the Grants Management Division. A bi-monthly management meeting was held for all Housing staff, including OHA staff. The topics were comprehensive and specific with detailed instructions on handling the issues which can be related to housing, homelessness and/or community partnership. Because the OHA is a component unit of the City and a Division of the City Housing Department, coordination occurs on a daily basis. 2 Agency/Group/Organization MERCY HOUSE
Agency/Group/Organization Type Services-homeless
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What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Discussed outreach, case management and homeless services provided by Mercy House to support overnight shelter for the homeless.
3 Agency/Group/Organization PEOPLE’S SELF HELP
Agency/Group/Organization Type Non-Profit
What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
During the current fiscal year People Self-Help Housing submitted a funding application requesting HOME program funding for the development of a 100% affordable housing development, known as Cypress Place at Garden City. The project will consist of two phases. HOME funding is being requested for the first phase, which will include a total of 90 rental units (inclusive of one unrestricted manager's unit). In FY 2022-23 the City awarded this project $1,600,000 in HOME funds for construction of this project.

Expected to be completed in 2025.
4 Agency/Group/Organization Habitat for Humanity of Ventura County Agency/Group/Organization Type Non-Profit CHDO
What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
During the current fiscal year Habitat for Humanity requested a HOME program funding application for development of a new project. However, Habitat for Humanity has not submitted an application yet.
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5 Agency/Group/Organization Many Mansions
Agency/Group/Organization Type Non-Profit CHDO
What section of the Plan was addressed by Consultation? Housing Need Assessment Market Analysis
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Many Mansions submitted a funding application for development of an 87 unit development in downtown, known as Central Terrace Apartments in 2020. While the City initially considered HOME funds as the funding source, the City instead provided City in-lieu funds. In 2022 Many Mansions secured all funding necessary to move forward with this project and is estimated to begin construction in June 2022. The development will be 100% affordable and will provide 8 City in-lieu units and will also be receiving 35 Project Based Vouchers from the Oxnard Housing Authority to provide 35 permanent supportive housing units to homeless households and will also provide on- site supportive services. Many Mansions is in the process of obtaining land use approvals for Phase II of their downtown development, Phase II of their development is known as Aspire Apartments. Many Mansions has expressed interest in submitting an application for HOME-ARP funding for this project or the use of other funds, for a gap- financing loan, but given that the City is still required to complete a community engagement process and submit a plan to HUD to determine the use of HOME-ARP funds, the City is not able to consider any applications for use of these funds at this time. 6 Agency/Group/Organization CABRILLO ECONOMIC DEVELOPMENT CORPORATION Agency/Group/Organization Type Non-Profit CHDO
What section of the Plan was addressed by Consultation? Housing Need Assessment 159

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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Cabrillo applied for HOME CHDO development assistance funds to construct 57-rental units which will include housing for farmworker families, located at the corner of Pleasant Valley Road and Etting Road, Oxnard, CA 93033. The Housing Department previously issued a conditional letter of approval to Cabrillo for this development, however, given that the conditional approval was for a 42 unit development which has now been increased to 57 units, the Housing Department is currently in the process of reviewing their updated application for consideration of HOME funds. 7 Agency/Group/Organization THE KINGDOM CENTER
Agency/Group/Organization Type Services - Housing
Services-Children
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed by Consultation? ADA compliance and resource development Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The Kingdom Center was toured by staff and determined areas of the facility that could be upgraded, enhanced and modified to promote greater access for persons with disabilities. In 2020-2021, architectural plans were completed for the project, and it is anticipated that the construction phase of the project will commence in 2023. The project includes not only ADA improvements and increased accessibility in the exterior of the complex, but also an expansion of bathroom capacity to meet the needs of the client population.
8 Agency/Group/Organization County of Ventura Human Services Agency Agency/Group/Organization Type Services-homeless
Services-Health
Other government - County
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What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Created and implemented a coordinated plan conducting encampment response at a large homeless encampment. The City conferred with the Ventura county Public Health Department regarding addresses of housing units wherein children have been identified as lead-poisoned in the City of Oxnard. Prior to implementation of the 2023 Annual Action Plan, the City will receive a list of addresses if such a list exists. Any rehabilitation activities on housing units constructed prior to 1978 will have lead hazards identified and actions taken to remove the hazard. The City's Affordable Housing Division does not own or manage any housing units. All units for which HOME and CDBG assistance is provided for homebuyer assistance or homeowner rehabilitation are administered in compliance with HUD's HOME or CDBG regulations for lead-based paint, as applicable inspections requirements. With respect to units owned or assisted by the Oxnard Housing Authority, there have been no cases of Public Housing tenants and/or Section 8 participant households reporting or having been discovered to have poisoned children or any child with "Environmental Intervention Blood Lead Level"(EBLL). OHA staff provides a brochure related to lead based paint hazards to all new program participants and tenants. Maintenance staff attends training and seminars to stay current with the State of California Lead Awareness Training requirements.
9 Agency/Group/Organization Housing Rights Center
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by Consultation? Fair Housing, Discrimination 161

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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City contracts with a professional fair housing service provider, the Housing Rights Center (HRC), through a regional agreement with the County of Ventura. The HRC provides fair housing counseling, discrimination complaint investigation, complaint processing, and dispute resolution services for Oxnard tenants, home seekers, and housing providers. In addition, twice every year the HRC staff provides free fair housing training seminars for the public, along with a bi-annual training presented to the staff of the Oxnard Housing Authority and city housing staff on their fair housing obligations and responsibilities.

Identify any Agency Types not consulted and provide rationale for not consulting Not Applicable
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Ventura County CEO's
Office
The goals of the Strategic Plan overlap with the goals of each plan by ensuring homeless persons have access to adequate services to help reduce the incidence of homelessness.

Oxnard Housing
Authority Agency
Plan
Oxnard Housing Authority
The OHA Plan presents the program policies and procedures related to Public Housing units and the Section 8 housing program, which overlaps with the AAP for delivering and providing affordable housing units to Oxnard residents. OHA is currently administering 77 VASH vouchers, 46 Emergency Housing vouchers, 10 Family Unification vouchers and 40 Mainstream vouchers.

City of Oxnard
Housing Element
State of California Housing
and Community
Development (HCD)
The City's Adopted Amended 2021-2022 6th cycle Housing Element was approved by City Council on October 4, 2022, and certified by HCD on Oct. 25, 2022, identifies and analyzes the current and future housing needs of residents within the City of Oxnard (City). This document establishes housing goals, policies, and programs to meet the needs of certain special populations and provide adequate development opportunities for the private and non-profit sectors. The housing requirements of lower income households and special needs groups are given particular attention. 162

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Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Regional Housing
Needs Allocation
(RHNA)
Southern California
Association of
Governments (SCAG)
The City is in the region covered by the Southern California Association of Governments (SCAG). For each Housing Element planning cycle, SCAG is required to determine the Regional Housing Need Assessment (RHNA) allocation for each city and unincorporated county areas within the SCAG region.

For the 2021-2029 6th Cycle Housing Element period, SCAG has allocated to the City 8,549 dwelling units, of which 2,911 units are required to be affordable to lower income households and 1,538 are affordable to moderate income households
Table 3 – Other local / regional / federal planning efforts

Narrative (optional)
Implementation of the 2023 Action Plan requires coordination and compliance with the local and regional needs established by the City of Oxnard, County of Ventura, Southern California Association of Governments and the State of California.

California state law requires Metropolitan Planning Organizations (MPOs) to determine the existing and projected housing need for their regions.

The County of Ventura and City of Oxnard are part of the Southe rn California Association of Gove rnments (SCAG) MPO, which also includes Los Angeles, Orange, Riverside, San Bernardino, and Imperial counties. For each Housing Element planning cycle, SCAG determines the share of existing and projected housing need by affordability level using the Regional Housing Need Assessment (RHNA) process for its 192 member jurisdictions.

City of Oxnard’s General Plan contains a Housing Element that makes “adequate provision for th e existing and projected housing needs of all economic segments of the communi ty.” The Housing Element must be revised and updated every ei ght years after 2010 due to SB 375 . A community is not obligated to actually provide housing to all in need but the Regional Housing Needs Allocation (RHNA) is a “distribution of housing development capacity” that each city and county must zone for in a planning period for all economic levels, though the housing requirements of lower income households and special needs groups are given particular attention. RHNA is integral to the development of a Sustainable Community Strategy (SCS). The Housing Element is a planning document, requiring the City to plan for meeting the jurisdictions eight-year RHNA allocation.

The Housing Element establishes local densities to achieve RHNA housing allocations, as well as Housing Element programs to achieve RHNA goals while meeting the City’s approach at achieving SCAG’s SCS’s. 163

Annual Action Plan
2023 DRAFT
20 OMB Control No: 2506-0117 (exp. 09/30/2021)
The time frame during which housing accomplis hments towards the RHNA can be counted (RHNA cycle) is June 30, 2021 through Octob er 31, 2029. The City seeks to conserve and rehab ilitate existing housing as well as provide opportunities for new development. The 20 21-2029 SCAG RHNA determined that 2,911 units are required to be affordable to lower income households and 1, 538 are affordable to moderate income households.

The City Housing Department’s mission is to promote the general welfare of the City by remedying unsafe and substandard housing , and by relieving the shortage of affordable housing for City residents. This mission is consistent with the City’s General Plan and la ws governing our housing funds and resources. The purpose of the Housing Department is to provide decent, safe, attractive, sanitary, and well maintained housing for eligible low and very low income families in a manner that pr omotes commitment, exemplary customer service, economy, efficiency, and the social well-being of the residents.

All City housing projects undertaken with federal funds from HUD or other state or federal funding source must comply with the requirements of the City’s Housing Element, General Plan, SCAG, State of California Housing and Community Development Department (HCD) and HUD. 164

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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen particip ation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

The City of Oxnard follows the guidance established in the Oxnard Citizen Participation Plan (OCPP) approved on July 10, 2018, which updates the local procedures pursuant to the requirements of Title 24, CFR Section 91.105(a). The OCPP was amended to include the CARES Act Addendum on October 6, 2020.

The Oxnard Citizen Participation Plan sets forth the procedures for the development of the annual action plan, the consolidate d plan, and any substantial amendments to these plans, as well as procedures for the preparation of the comprehensive annual performance and evaluation and the assessment of fair housing. (See Attachments: Grantee Unique Appendices)

The City of Oxnard encourages citizen participation by consulting with citizens, public service organizations, City staff and allows public comments and public input throughout the development process of the plans addressed in the citizen participation plan. City of Oxnard pr ovides assistance to citizens that are unable to speak Englis h, minorities and those with disabilities to participate in the process of developin g the plans addressed in the citizen participation plan. The 2023 AAP was developed in conjunction with residents and organizations through a public participation process that included workshops and public hearings conducted by City staff:

1) Two public hearings were held; the first public hearing, 2/14/ 2023 and the final public hearing, 5/16/2023 were before City of Oxnard City Council where citizen's public comments were allowed are required by the citizen participation plan;

2) Four community meetings were held by Housing Department staff; the community meetings were on 1/19/23, 1/26/23, 2/2/23 and 2/8/ 23 to obtain input from the community;

3) Three workshops for CDBG, HOME and HESG programs conducted by Housing Department staff, followed up by multiple consultations, as well as, providing technical assistance to the co mmunity and agencies (service providers) through emails, phone conversations, and m eeting; the community meeting were held on 1/18/23, 1/25/23 and 2/1/23;

4) All applications for funding were reviewed by Housing - Gr ants Management staff for eligibility and grants compliance and t hen forwarded to management;

5) Meetings are conducted by Housing – Grant management staff for sub-recipients’ awardees; 165

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6) Other workshops and meetings were handled by Affordable Housing staff and Fair Housing staff;

7) Meetings attended and participated by Homeless Assistance Program staff related to CoC and Emergency Solutions Grant

166

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Citizen Participation Outreach
Sort Orde
r
Mode of Outreac
h
Target of Outreac
h
Summary of
response/attendanc
e
Summary of
comments receive
d
Summary of comment
s not accepted
and reasons
URL (If applicable)
1 Public Hearing
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community

Residents of
Public and
Assisted Housing
Public Hearing
occurred on
February 21, 2023;
Multiple persons
attended the public
hearing
1st Public Hearing-
no written
comment and no
verbal comment
was received.

All comments
accepted NA
167

2023 DRAF T 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Orde
r
Mode of Outreac
h
Target of Outreac
h
Summary of
response/attendanc
e
Summary of
comments receive
d
Summary of comment
s not accepted
and reasons
URL (If applicable)
2 Newspaper Ad
Non-
targeted/broad
community
Advertisement for
the public hearing
notice and the 30-
day public comment
period was
published in the Vida
newspaper in English
and Spanish on
December 8, 2023
and January 12,
2023; English and
Spanish versions of
Notices were
broadcasted on
Public Channel
10/35, Public Notices
regarding Public
Hearings sent out to
Oxnard Residents,
60 notices mailed
out and emailed,
and Notices were
posted on the City of
Oxnard website both
in Spanish and
English.

No comments
were received
No comments were
received NA
168

2023 DRAF T 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Orde
r
Mode of Outreac
h
Target of Outreac
h
Summary of
response/attendanc
e
Summary of
comments receive
d
Summary of comment
s not accepted
and reasons
URL (If applicable)
3 Community
Meetings
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community

Residents of
Public and
Assisted Housing

Interested
parties/applicatio
n for grant funds
2 people attended
the community
meeting. The
community meetings
were located at the
Oxnard Public
Library on 1/19/23,
South Oxnard Center
on 1/26/23,
Community Room at
Terraza De Las
Cortes on 2/2/23
and a virtual
meeting on 2/8/23.

Comments were
City needs
domestic violence-
shelter and
undocumented
clients-indigenous
shelters, housing
supportive
services. Homeless
and Affordable
Housing projects
such as Homeless
Engagement.

Homeless
encampment at
Saviers & Channel
Islands Blvd- South
Oxnard. Install a
bike path to
Bubbling Springs
follow railroad.

All comments
accepted NA
169

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OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Orde
r
Mode of Outreac
h
Target of Outreac
h
Summary of
response/attendanc
e
Summary of
comments receive
d
Summary of comment
s not accepted
and reasons
URL (If applicable)
4 Resident Survey
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community
9 people submitted
Resident surveys to
provide needs in the
community. Survey
provided in English &
Spanish.

Comments were
youth
programming from
the city and parks;
Affordable Housing
and homeless
services with
counseling;
Homeless
encampments
need to be cleaned
up and help those
access
rehabilitation
services; and
Marina West Park
playground needs
to be updated with
new playground
equipment.

All comments
accepted NA
170

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Sort Orde
r
Mode of Outreac
h
Target of Outreac
h
Summary of
response/attendanc
e
Summary of
comments receive
d
Summary of comment
s not accepted
and reasons
URL (If applicable)
5 Public Hearing
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community

Residents of
Public and
Assisted Housing

Low/mod income
Oxnard residents
Second public
hearing will be held
on May 16, 2023

2nd Public Hearing
comments -
comments will be
updated after the
public hearing
All comments
accepted NA
171

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OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Orde
r
Mode of Outreac
h
Target of Outreac
h
Summary of
response/attendanc
e
Summary of
comments receive
d
Summary of comment
s not accepted
and reasons
URL (If applicable)
6 Newspaper Ad
Non-
targeted/broad
community
Advertisement for
2nd public hearing
notice and the 30-
day public comment
period was
published in the Vida
newspaper in English
and Spanish on April
13, 2023; English
and Spanish versions
of Notices were
broadcasted on
Public Channel
10/35, Public Notices
regarding Public
Hearings sent out to
Oxnard Residents,
60 notices mailed
out and emailed,
and Notices were
posted on the City of
Oxnard website both
in Spanish and
English.

Comments will be
updated
Comments will be
updated NA
7 Internet Outreach
Non-
targeted/broad
community
Not Measured No comments
received
No Comments
Received
https://www.oxnard.org/cit
y-
department/housing/grants-
management/
Table 4 – Citizen Participation Outreach
172

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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
In Plan year 2023, the formula grant calculations of HUD allocations to City of Oxnard are CDBG $2,213,917, HOME $768,867 and HESG $207,883, a total of $3,190,667 in entitlement grants from HUD. In addition, estimated progra m income of $100,000 for CDBG programs and $ 100,000 for HOME programs. This will increase total available resources fr om the 2023 Plan year to $3,390,667. The source of program income comes principally from repayment of loans and recaptures from defaults. Those funds will be used towards meeting the goals and objectives of the 2023 AAP.

173

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Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior
Year
Resourc
es: $
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
2,213,917 100,000 0 2,313,917 3,011,129
Block grant from HUD to address housing,
community development, and economic
development needs. 2023 CDBG Allocation
and Program income is $2,313,917
available resources from CDBG Plan year
2023. Uses of the available resources will
be according to the funding priorities set
forth in the ConPlan. The specific Activities
will be set up in IDIS. The uses of funds will
be capped according to the HUD
regulations for: (1) Admin and Planning -
no more than 20%, or $462,783 and (2)
Public Services up to 15%, or $347,087.

The 2023 balance of 1,504,047 will be
distributed as Public Improvements &
Other Programs as detailed by the City
during the AAP process.
174

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Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior
Year
Resourc
es: $
Total:
$
HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily rental
new construction
Multifamily rental
rehab
New construction
for ownership
TBRA 768,867 100,000 0 868,867 567,301
Grant from HUD to address affordable
housing needs. In plan year 2023, HOME
Allocation is $768,867 and expected
program income is $100,000; total of
$868,867. Uses of funds are; (1)
Administration - no more than 10% or
$86,886 and (2) CHDO Set Asides - at 15%
or $115,330. In addition, $666,651 is
available for housing development. In
addition to the CHDO set-aside.

ESG public -
federal
Conversion and
rehab for
transitional
housing
Financial
Assistance
Overnight shelter
Rapid re-housing
(rental assistance)
Rental Assistance
Services
Transitional
housing
207,883 0 0 207,883 201,814
Grant from HUD to address needs and
services for homeless persons or persons
at risk of becoming homeless. Plan year
2023 Available resources for HESG is
$207,883. The limited availability of HESG
resources is spread across the uses
identified in this table. 1) HESG
Administration and Planning costs are no
more than 7.5% or $15,591 and (2)
Emergency Shelter and Street Outreach
cost is no more than 60%, or $124,729. The
2023 balance of $67,563 will be distributed
as Homeless Prevention, HMIS, & Rapid
Re-Housing eligible activities as detailed by
the City during the AAP process.
175

2023 DRAF T 32
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Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior
Year
Resourc
es: $
Total:
$
Other public -
federal
Other
0 0 0 0 0
Allocated in PY 2020, $5,255,055 in ESG-CV
funding to prevent, prepare for, and
respond to the coronavirus pandemic
among individuals and families who are
homeless or receiving homeless prevention
activities to mitigate impacts of COVID-19
Table 1 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
CDBG funds are leveraged, although not required, by city and subr ecipients providers with government agency, in-kind, private f oundations and contributions monies who provide services to low/moderate income persons. Affordable housing developments utilizing HOME funds typically use HOME monies to leverage millions of do llars in state, federal, and private financ ing. HESG funds are ma tched dollar for dol lar by non-profit agencies providers with government agency, in-kind, private foundations, Ventura County Continuum of Care monies who provide critical services such as assisted housing, services and sh elter to vulnerable populations who are at-r isk of becoming homelessness or homeless p ersons and families. HESG funds are matched dollar for dollar by Subrecipients. The city matches for the Administration portion only. Per HOME requirements, the HOME funds are matched at a greater than 25% level by recipients of HOME funds, city, and other participants. 176

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If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The city property leased for homeless shelter at 1450 S. Rose Ave, Oxnard, CA Temporary Emergency Shelter at 351 South K Street, Oxnard, CA Oxnard Housing Authority Public Housing Sites
Discussion
The resources for 2023 AAP will accomplish more activities but will not meet all the needs prevalent throughout the city.

Allocated in PY 2020, CARES Act funding is included in "Other" section in table above, $3,088,367 in CDBG-CV funds to be used to prevent, prepare for and respond to the coronavirus and $5,255,055 in ESG-CV funding to prevent, prepare for, and respond to the coronavirus pandemic among individuals and families who are homeless or receiving homeless prevention activities to mitigate the impacts of COVID-19. CDBG-CV and ESG-CV allocation in 2020-21.

177

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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information Table 2 – Goals Summary
Sort Order Goal Name Start
Year
End
Year
Category Geographi
c Area
Needs Addressed Funding Goal Outcome Indicator
1 Improve Supply of
Affordable Housing
2020 2024 Affordable
Housing
New Rental Housing
Support and Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of Existing
Housing
Disaster Planning and
Recovery
CDBG:
$317,00
HOME:
$781,981
Rental units constructed: 5 Household
Housing Unit
Household Housing Unit
Direct Financial Assistance to
Homebuyers: 10 Households Assisted; 100
persons assisted
2 Enhance
Economic
Stability
2020 2024 Non-Housing
Community
Development
Increase Job Skills
Facade Improvements
Local Entrepreneurship
CDBG: $0 Businesses assisted: 0 Businesses
Assisted
178

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3 Increase Social
Services
2020 2024 Non-Homeless
Special Needs
NA Housing Support and
Stability
Assistance for Senior
Residents
Social Services
Youth Activities and
Services
Disaster Planning and
Recovery
CDBG:
$280,087
Public service activities other than
Low/Moderate Income Housing Benefit:
1,025 Persons Assisted
4 Work to End
Homelessness
2020 2024 Homeless NA Homelessness ESG:
$207,883
Tenant-based rental assistance / Rapid
Rehousing: 15; Households Assisted
Homeless Person Overnight Shelter: 10
Persons Assisted
Other: 150 Other
179

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5 Create Quality
Neighborhoods
2020 2024 Non-Housing
Community
Development
NA Streets and Streetscapes
Parks and Community
Space
Disaster Planning and
Recovery
Utilities and Public
Infrastructure
CDBG:
$1,254,047
Public Facility or Infrastructure Activities
other than Low/Moderate Income
Housing Benefit: 11,000 Persons Assisted
180

2023 DRAF T 37
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6 Effective
Administration
2020 2024 Planning and
Administration
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of Existing
Housing
Assistance for Senior
Residents
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and
Services
Homelessness
Streets and Streetscapes
Parks and Community
Space
Disaster Planning and
Recovery
Utilities and Public
Infrastructure
CDBG:
$462,783
HOME:
$86,886

Other: 0 Other

Goal Descriptions
181

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1 Goal Name Improve Supply of Affordable Housing
Goal
Description
Create and preserve stable, safe, and resilient affordable housing opportunities for homeowners and renters including special needs groups such as farmworkers, persons with disabilities, and the elderly throughout Ventura County. 2 Goal Name Enhance Economic Stability
Goal
Description
Enhance economic stability and prosperity by increasing economic opportunities for residents through job skills training and promotion of local entrepreneurship.
3 Goal Name Increase Social Services
Goal
Description
Increase access to health and wellness services, youth activities, senior activities, and social service activities for residents. 4 Goal Name Work to End Homelessness
Goal
Description
Work alongside the Ventura County Continuum of Care to end homelessness within Ventura County by providing housing, emergency shelter, and social services to homeless persons or those at risk of homelessness. 5 Goal Name Create Quality Neighborhoods
Goal
Description
Enhance access to quality, resilient, and livable neighborhoods by improving publicly owned facilities and infrastructure such as parks, streets, sidewalks, and community buildings, including improving accessibility to meet Americans with Disabilities Act (ADA) standards. 6 Goal Name Effective Administration
Goal
Description
Create and maintain effective housing and community development programs that address the priority needs listed within the Consolidated Plan, comply with all U.S. Housing and Urban Development (HUD) requirements, and achieve the goals and objectives set out by each Ventura County jurisdiction.

Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable 182

2023 DRAF T 39
OMB Control No: 2506-0117 (exp. 09/30/2021)
housing as defined by HOME 91.215(b)
It is estimated that the jurisdiction will provide affordable housing to a total of 15 low- and moderate- income families. This includes 10 household under homeownership assistance program and 5 households under the Affordable Housing Units/CHDO Set-Aside funds. 183

2023 DRAF T 40
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Projects
AP-35 Projects – 91.220(d)
Introduction
These are 2023 Plan year Projects designed to acco mplish the goals and objectives of the 2023 AAP. The 2023 Projects will organize Activities in IDIS under the Projects setup in this section of AAP. The Projects are New Rental Housing, Housing Support and St ability, Economic Opport unity, Rehabilitation and Preservation, Assistance for Senior Residents, Othe r Public Services, Youth Activities and Services, Homelessness, Parks and Community Space, and Administration and Planning.

Projects
# Project Name
1 NEW RENTAL HOUSING
2 HOMEOWNERSHIP OPPORTUNITIES
3 HOUSING SUPPORT AND STABILITY
4 ASSISTANCE FOR SENIOR RESIDENTS
5 OTHER PUBLIC SERVICES
6 YOUTH ACTIVITIES AND SERVICES
7 HOMELESS ASSISTANCE
8 PARKS AND COMMUNITY SPACE
9 PUBLIC IMPROVEMENT &

INFRASTRUCTURE
10 ADMINISTRATION
Table 3 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The allocation priorities are based on the annual needs identified in coordination with other city departments. Public service allocations are determined by the participation from other providers to meet the goals of the ConPlan. HOME funds are balanc ed between development projects and single family housing needs. HESG allocation are targeted exclusively for the needs of the homeless population. 184

2023 DRAF T 41
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AP-38 Project Summary
Project Summary Information

Table on next page
185

2023 DRAF T 42
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1 Project Name NEW RENTAL HOUSING
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed New Rental Housing
Funding HOME: $781,981
Description PARTICIPATION IN HOUSING DEVELOPMENT FUNDING ASSISTANCE Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
5 LOW INCOME HOUSEHOLDS
Location Description CITY OF OXNARD, CALIFORNIA
Planned Activities FINANCIAL ASSISTANCE TO A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION FOR THE DEVELOPMENT OF AT LEAST 5 HOUSING UNITS FOR LOW INCOME HOUSEHOLDS IN OXNARD. THIS PROJECT INCLUDES 15% OF HOME ALLOCATION SET ASIDE FOR CHDO'S, OR $115,330
2 Project Name HOMEOWNERSHIP OPPORTUNITIES
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Homeownership Opportunities
Funding CDBG: $250,000
Description DOWN PAYMENT ASSISTANCE
Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
10 HOUSEHOLD HOUSING UNIT
186

2023 DRAF T 43
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Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities VENTURA COUNTY COMMUNITY DEVELOPMENT CORPORATION WILL PROVIDE

FINANCIAL DOWN PAYMENT ASSISTANCE FOR LOW- AND MODERATE-INCOME HOUSING HOUSEHOLDS IN OXNARD.
3 Project Name HOUSING SUPPORT AND STABILITY
Target Area NA
Goals Supported Supportive Housing Services
Needs Addressed Housing Support and Stability
Funding CDBG: $67,000
Description HOUSING SUPPORT SERVICES
Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
100 PERSONS WILL BE ASSISTED
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD AND LOW- AND

MODERATE INCOME AREAS
Planned Activities OXNARD HOUSING AUTHORITY WILL PROVIDE HOUSING SUPPORTIVE SERVICES

FOR LOW- AND MODERATE-INCOME PERSONS
4 Project Name ASSISTANCE FOR SENIOR RESIDENTS
Target Area
Goals Supported INCREASE SOCIAL SERVICES
Needs Addressed ASSISTANCE FOR SENIOR RESIDENTS
Funding CDBG: $70,000
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2023 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR SENIOR SERVICES TO INCREASE THE

QUALITY OF LIFE
187

2023 DRAF T 44
OMB Control No: 2506-0117 (exp. 09/30/2021)
Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
75 PERSONS WILL BE ASSISTED WITH SENIOR SERVICES
Location Description CITY-WIDE; VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities 1) ASSISTING WITH SENIOR SERVICES NEEDS BY OXNARD HOUSING AUTHORITY AND CITY OF OXNARD RECREATION AT 2) PALM VISTA SENIOR CENTER 5 Project Name OTHER PUBLIC SERVICES
Target Area
Goals Supported INCREASE SOCIAL SERVICES
Needs Addressed SOCIAL SERVICES
Funding CDBG: $63,000
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2023 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR HOMELESS SERVICES AND HEALTH CARE SERVICES.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
25 LOW-INCOME INDIVIDUALS WILL BE ASSISTED WITH SUBSIDIZED HEALTH CARE SERVICES, 25 PERSONS WILL BE ASSISTED WITH MENTAL HEALTH SERVICES, AND 400 HOMELESS INDIVIDUALS WILL BE ASSISTED WITH EMERGENCY SHELTER AND SERVICES.

Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities 1) EMERGENCY SHELTER FOR HOMELESS BY TURNING POINT FOUNDATION, 2) HOMELESS SERVICES BY SHELTER CARE RESOURCES, AND, 3) SUBSIDIZED

HEALTH CARE SERVICES BY LIVINGSTON MEMORIAL VISITING NURSES

ASSOCIATION
6 Project Name YOUTH ACTIVITIES AND SERVICES
Target Area
Goals Supported INCREASE SOCIAL SERVICES
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Needs Addressed YOUTH ACTIVITIES AND SERVICES
Funding CDBG: $144,087
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2023 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR YOUTH RECREATIONAL AND EDUCATIONAL PROGRAMS; YOUTH FROM LOW- AND MODERATE- INCOME HOUSEHOLDS.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities

500 YOUTH WILL BE ASSISTED WITH YOUTH SERVICES/RECREATIONAL AND

EDUCATIONAL PROGRAMS IN LOW-MODERATE NEIGHBORHOODS
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities CITY OF OXNARD RECREATION AT 1) COLONIA MEMORIAL PARK GYM, 2) SOUTHWINDS YOUTH CENTER AND 3) POLICE ACTIVITIES LEAGUE AND 4)

CREATIVE YOUTH DEVELOPMENT BY OXNARD PERFORMING ARTS CENTER

CORPORATION
7 Project Name HOMELESS ASSISTANCE
Target Area
Goals Supported WORK TO END HOMELESSNESS
Needs Addressed HOMELESSNESS
Funding HESG: $207,883
Description HEARTH EMERGENCY SOLUTIONS GRANT FUNDS TO PROVIDE FINANCIAL

ASSISTANCE TO VARIOUS SERVICE PROVIDERS FOR EMERGENCY SHELTER AND STREET OUTREACH SUBJECT TO 60% CAP; HOMELESS PREVENTION, RAPID RE-

HOUSING, AND HMIS ACTIVITIES TO SERVE HOMELESS INDIVIDUALS AND FAMILIES, AND THOSE AT-RISK OF BECOMING HOMELESS. STREET OUTREACH AND EMERGENCY SHELTER ACTIVITIES WILL BE LIMITED TO 60% OF HESG ALLOCATION ESTIMATED, OR $124,729. ADMINISTRATION AND PLANNING COST SUBJECT TO CAPS (7.5% OF ALLOCATION), ESTIMATED $15,591. ALL HESG

SUBRECIPIENTS ARE REQUIRED BY THE CITY OF OXNARD TO PROVIDE

MATCHING FUNDS OF A DOLLAR FOR EVERY DOLLAR HESG GRANT DOLLARS RECEIVED.

Target Date 6/30/2024
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TURNING POINT FOUNDATION WILL PROVIDE EMERGENCY SHELTER TO 10 INDIVIDUALS; THE SALVATION ARMY WILL PROVIDE STREET OUTREACH TO 150 INDIVIDUALS; MERCY HOUSE WILL PROVIDE RAPID REHOUSING TO 7 HOUSEHOLDS; UNITED WAY OF VENTURA COUNTY WILL PROVIDE RAPID REHOUSING TO 8 HOUSEHOLDS
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities 1)TURNING POINT FOUNDATION WILL PROVIDE EMERGENCY SHELTER, 2) STREET OUTREACH WILL BE PROVIDED BY THE SALVATION ARMY, 3) MERCY HOUSE WILL PROVIDE RAPID REHOUSING, 4) UNITED WAY OF VENTURA COUNTY WILL PROVIDE RAPID REHOUSING AND 5) CITY OF OXNARD WILL

PROVIDE ADMINISTRATION AND PLANNING
8 Project Name PARKS AND COMMUNITY SPACE
Target Area
Goals Supported CREATE QUALITY NEIGHBORHOODS
Needs Addressed PARKS AND COMMUNITY SPACE
Funding CDBG: $489,660
Description PUBLIC IMPROVEMENTS OF A PUBLIC PARK AND COMMUNITY SPACE WITHIN

LOW- AND MODERATE INCOME AREAS
Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities

THIS PROJECT WILL ACCOUNT FOR A PUBLIC PARK IN LOW-MOD CENSUS TRACT NEIGHBORHOOD, ESTIMATED AT 1,085 PERSONS
Location Description LOW AND MODERATE INCOME AREAS
Planned Activities MANY MANSIONS WILL DEVELOP ASPIRE POCKET PARK IN A LOW- AND

MODERATE AREA IN OXNARD
9 Project Name PUBLIC FACILITY & IMPROVEMENT
Target Area NA
Goals Supported CREATE QUALITY NEIGHBORHOODS
Needs Addressed PUBLIC FACILITY & IMPROVEMENTS
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Funding CDBG: $764,387
Description NEIGHBORHOOD IMPROVEMENTS WITHIN LOW- AND MODERATE INCOME AREAS
Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities

THIS PROJECT WILL ACCOUNT FOR A NEIGHBORHOOD IMPROVEMENT IN LOW- MOD CENSUS TRACT NEIGHBORHOOD, ESTIMATED AT 10,000 PERSONS Location Description LOW AND MODERATE INCOME AREAS
Planned Activities NEIGHBORHOOD IMPROVEMENT IN LOW- AND MODERATE AREA IN OXNARD 10 Project Name ADMINISTRATION
Target Area NA
Goals Supported EFFECTIVE ADMINISTRATION
Needs Addressed NEW RENTAL HOUSING

HOUSING SUPPORT AND STABILITY

HOMEOWNERSHIP OPPORTUNITIES

REHABILITATION & PRESERVATION OF EXISTING HOUSING

ASSISTANCE FOR SENIOR RESIDENTS

INCREASE JOB SKILLS

FACADE IMPROVEMENTS

LOCAL ENTREPRENEURSHIP

SOCIAL SERVICES

YOUTH ACTIVITIES AND SERVICES

HOMELESSNESS

STREETS AND STREETSCAPES

PARKS AND COMMUNITY SPACE

DISASTER PLANNING AND RECOVERY

UTILITIES AND PUBLIC INFRASTRUCTURE
Funding CDBG: $462,783
HOME: $86,886
Description ADMINISTRATION AND PLANNING COSTS SUBJECT TO CAPS FOR EACH FUNDING SOURCE; CDBG (20% of Allocation & PI) AND HOME (10% of Allocation & PI)
Target Date 6/30/2024
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Estimate the number
and type of families
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the proposed activities

ADMINISTRATION AND PLANNING ACTIVITIES WILL BENEFIT FAMILIES CITYWIDE. AN ESTIMATED 202,000 PERSONS WILL BENEFIT FROM THIS ACTIVITY OF WHICH OVER 60% ARE LOW- AND MODERATE- INCOME RESIDENTS.

Location Description CITYWIDE
Planned Activities COORDINATION OF ALL CDBG AND HOME ADMINISTRATION AND PLANNING

ACTIVITIES
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The primary national objectives of the ConPlan programs are to benefit LMI residents, therefore, the City’s CDBG funds will be targeted to extr emely low, low, and moderate-incom e persons. CDBG funds will be used to serve the LMI persons Citywide and in Low-Moderate Areas (LMA). Also, the City will continue to assist the low- and moderate-income persons citywide with HOME and HESG funds. In PY 2023 the target areas are: (1) Citywide, with 55 percent of the total entitlement funds; and, (2) the LMA Census Tract, 45 percent. The total entitlement includes the administration and planning funding.

Geographic Distribution
Target Area Percentage of Funds
NA NA
Table 4 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The need for affordable housing (funded from CDB G and HOME) is present throughout the City. CDBG funds for public improvements are based on LM I persons within LMA Neighborhoods. Economic development is allocated based on the percentage of LMI persons jobs created on a citywide basis.

Regarding the Public Services category of the CDBG f unds, the proposed projects will focus on the basic needs of the residents such as health care, essential and supportive services, as well as housing services.

The special population such as seniors, homeless and yo uth will continue to receive their funding for the healthcare needs, education needs, shelter support and recreational needs.

HESG allocations are based on the limited clientele are distributed citywide.

HOME funds are distributed based on the income eligibility of the clients and citywide basis. The Homeownership program as well as the Housing Reha bilitation program: homeowners will improve the beautiful appearance of the home and the safety of the neighborhood.

Discussion
As always, the City of Oxnard will continue to look for available public and private resources and creative ways to fund the needy programs.

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
HOME funds will be used to provide gap-financing assistance for new construction of multi-family rental units for lower income households. The firs t phase of Cypress Place, a 90-unit 100% affordable rental development, has been awarded a gap-fina ncing loan of $1,600,000 in HOME funds or the construction of the 90 unit development and $1, 500,000 CDBG funds for construction of off-site improvements. Cypress Place will include 15 HOME a ssisted units and is estimated to be completed in 2025. The Etting Road Apartments, a 58-unit 100% affo rdable rental development, has been awarded a gap-financing loan of $1,854,000 in HOME funds for cons truction of the 58 unit development. All 58 of the units developed in the Etting Road Apartments w ill be HOME assisted units and are estimated to be completed in 2025. Given that both of these developments are not expected to be completed until 2025 there are no HOME assisted units expected to be completed in FY 2023-2024. A total of 73 HOME assisted units are expected to be completed in 2025. The City will review new HOME funding applications submitted in FY 23-24 and estimates providing gap-financing for the construction of new housing that will result in at least 5 HOME assist ed units. CDBG funds will be used to provide seven residential rehabilitation loans to eligible households.

The Ventura County Community Development Corporat ion (VCCDC) will utiliz e CDBG grants funds for affordable housing loans for down payment assistance for ten income eligible families in Oxnard. The City plans to leverage its Down Payment Assistance Program funding other available funding sources. The City will continue affordable housing loan programs, funded by the State of CA, such as BEGIN and CAL-HOME.

HOME development financing assistance will leverage development funds from the State of California, developer equity, private financing, and tax credit financing.

Lower-income households continue to pay a high perc entage of their income for housing, compared to other income groups. A large percentage of lower-in come renters tend to experience overcrowding and inadequate housing conditions as housing problems. In order to help provide decent and affordable housing, and improve the social and economic stat us for LMI households in Oxnard, the following programs will be available during the next program year:

1. Homeownership Assistance Programs

2. Rehabilitation of Single-Family and Mobile home Housing Units

3. Construction of new affordable dwelling units

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 15
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One Year Goals for the Number of Households to be Supported Special-Needs 0
Total 15

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 5
Rehab of Existing Units 0
Acquisition of Existing Units 10
Total 15
Table 7 - One Year Goals for Affordable Housing by Support Type

Discussion
City of Oxnard's Affordable Housing Division (AHRD) offers CDBG grants funds for rehabilitation of owner- occupied single family housing and mobile homes for local residents. Ventura County Development Corporation (VCCDC) will utilize CDBG grant funds fo r Oxnard residents to provide a down-payment assistance program. AHRD will also continue to provide financial assistance to Community Housing Development Organizations (CHDO) and affordable ho using developers to develop affordable housing units throughout the City subject to available fundi ng and as permitted by the funding source. Loan information is provided to interested residents at homeownership fairs, workshops, and on the City of Oxnard's Housing Department website.

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AP-60 Public Housing – 91.220(h)
Introduction
Oxnard Housing Authority (OHA) cu rrently administers 520 public hous ing units, 1,904 Section 8 rental assistance vouchers, which includes 77 VASH vouchers, 40 Mainstream vouchers, 10 Family Unification vouchers, 46 Emergency Housing vouchers, and provides support services through its Resident Services program and Family Self-Sufficiency (FSS) program. The needs of public housing residents are supported with a Resident Services program which offers a variety of services to families and youth on-site. The FSS program supports and promotes public housing and Section 8 families with homeownership opportunities and economic self-sufficiency. The FSS Program provides one-on-one counseling and individual assistance to families that participate in this program. Marki ng flyers for the residential rehabilitation program and the home buyer program are also available in the City's Housing Department lobby.

Actions planned during the next year to address the needs to public housing Modernization projects for the public housing units, where most needed, are funded through its Capital Fund program. Each year, in its Annual Plan and Statement, the Capital Fund Program re-prioritizes those projects identified in the 5 year plan.

For Fiscal year 2023/24, the following capital improvement projects for public housing units are planned:
● CAL 31-5 Plaza Vista Elevator Improvements $280,000 ● CAL 31-8 Palm Vista Elevator Improvements $280,000
● CAL 31-3 Colonia Village Alley Repair $140,000 Total Planned projects for 2024 $700,000 Actions to encourage public housing residents to become more involved in management and participate in homeownership
Homeownership opportunities are promoted by offering public housing families homeownership counseling services by Ventura County Community Development Co rporation (VCCDC). In addition, families are informed of these services through its Family Self-Sufficiency Program and distribution of flyers to all households.

Public housing residents are encouraged to participate in public housing tenant associations that advocate on behalf of tenants to support efforts to improve public housing stock and living conditions.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable
Discussion
In order to respond to the increasing need for affordable housing units within the community, OHA and the Housing Department will continue to seek new resources of financing new housing development projects and partnering with developers, owners, and CHDO's. 196

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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
Jurisdictions that receive federal funds for homeless assistance are typically required to conduct a Point In Time Count (PIT) of homeless persons each year. Due to the COVID-19 pandemic and a surge during the month of January, Ventura County requested and was granted an extension to complete the count in February. The PIT count was completed on January 24 2023, the City of Oxnard participated as a city lead in participation with the Police Department’s Homeless Liaison Unit.

The "Ventura County 2023 Homeless Count and Subpopulation Survey: Final Report", is expected to be published in the spring of 2023.

In summary, the PIT count is a snapshot of homeless people who could be enumerated on one specific day. The 2022 PIT counted 463 unsheltered homeless persons and 330 sheltered homeless persons; a total of 793 homeless persons in Oxnard. We expect to have numbers from the 2023 count this spring.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Oxnard continued the operation of a year round homeless shelter and navigation center located on K Street in Oxnard. The City of Oxnard contracted Mercy House to operate the navigation center. The navigation center will continue its oper ation for the next twelve-month period and beyond.

Following a COVID-19 outbreak, the shelter reduced capacity to 80 following guidance from Public Health.

Oxnard has launched an effort to develop a new cons truction mixed-use development that will include a new and replacement navigation ce nter and 110-bed homeless shelter pl us other support services and fifty-six units of permanent supportive housing. We expect that this new project will be in operation within the next calendar year and will continue operating the shelter at the K street location until that time.

The City continued working with the Salvation Army to provide street outreach services that includes practical assistance, housing navigation, employment assistance, health navigation and crisis intervention with the ultimate goal of transitioning chronically-homeless individuals towards stable housing. The Street Outreach Team coordinates with Mercy House and the Oxnard Navigation Center as well as the Homeless Liaison Officers with the Oxnard Police Department.

This year, we partnered with Ventura County Health Care Agency to enact an encampment response program. The program consists of a street outreach team along with non-congregate emergency shelter by using motel rooms. This project involves proactive engagement with people living in encampments throughout the city, and relocation assistance to em ergency shelter where clients are connected with a case manager to work towards a housing plan.

Addressing the emergency shelter and transitional housing needs of homeless persons The emergency shelter and transitional housing needs of homeless persons are currently being addressed by several service providers throughout Ventura County. The emergency shelter needs in the area are met 197

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by the following providers: Mercy Housing in operation of the Oxnard Navigation Center, Ventura County Rescue Mission - single men over the age of 18 with rotating stay schedule, 10 nights in/5 nights out; Kingdom Center - emergency shelter for single women and women with children; Lighthouse Mission for Women and Children - single women and women with children; and Turning Point Foundation - mentally ill individuals.

Transitional housing needs are currently being met by the following providers: Kingdom Center - single women and women with children; Khepera House - singl e men; Many Mansions - transition aged youth, single women and women with children; Turning Point Foundation - single mentally ill persons; Salvation Army - families, single parents and single persons; VC-HSA - families, single parents and children, and single persons; Project Understanding - families and single parent households.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and th eir families, and unaccompanied yo uth) make the transition to permanent housing and independent living, incl uding shortening the period of time that individuals and families experien ce homelessness, facilitating access for homeless individuals and families to affordable hous ing units, and preventing indi viduals and families who were recently homeless from becoming homeless again
There are many providers that are working diligently to assist homeless persons from not only finding housing, but also to prevent further incidents of homelessness. The Oxnard Housing Authority has the use of Homeless Set Aside vouchers in issuance of Housing Choice Vouchers and is actively offering permanent housing opportunities. Specific vouchers th at the Oxnard Housing Authority uses to address homelessness are Homeless Set Aside Vouchers, Mainst ream housing vouchers that are prioritized for non-elderly adults with disabilities who are currently homeless or leaving an institution, and Emergency Housing Vouchers through the American Rescue Plan Act.

The Ventura County Human Services Agency utilizes County General Funds to provide eviction prevention and rapid re-housing services to all of these populations; they will continue to do this in the forthcoming operating year. Additionally, Ventura County Veterans Services, Homeless Health Care and Ventura County Behavioral Health all work closely with the service providers to provide other supportive services to assist in reducing the incidence of homelessness as they have also done in the recent past.

OHA works in conjunction with the Veteran Administra tion to administer housing vouchers for homeless veterans under the VASH program. This program targets chronically homeless veterans.

Helping low-income individuals and families av oid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies th at address housing, health, social services, employment, education, or youth needs.

The CoC has documented discharge policies of all of the above mentioned services that spell out various directions to ensure persons are not discharged into homelessness. Additionally, as stated earlier, HSA 198

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works with qualifying low-income persons and familie s to avoid homelessness. This is done with the utilization of HESG and Ventura County allocated general fund dollars. Under the CoC discharge policy, in fulfilling the State Mandated Policy (state law related to the discharge protocol), the following are found:

1. Health Care Facilities: the County health care system describes the discharge policy as interdisciplinary responsibility. For the persons who require ongoing medical and nursing care and who have no identifiable address they may be discharged to a respite program at the RAIN project, a County operated transitional housing project. Others, upon discharge routinely go to group homes, board and care facilities, or reunite with families and friends.

2. Mental Health Facilities: the Ventura County Medical Center Psychiatric Inpatient Unit with the collaboration of Ventura County Behavioral He alth and various community agencies provide discharge planning and placement assistance to patients, when leaving the mental health facilities.

3. Foster care and other youth facilities: the goal is to provide assisted services to eligible youth and young adults between the ages of 16 and 21 in making a successful transition from foster care to independent living and achieve self-sufficiency. In addition to the County Children and Family Services, a Transitional Age Youth (TAY) center, operated by Pacific Clinic is also available.

4. Corrections programs and institutions: upon rele ase, inmates are able to obtain housing in transitional and permanent housing programs, group homes, and sober living homes as well as with family and friends.

Discussion
The CoC has incorporated each of the following goals of Opening Doors into its 20-year plan to end homelessness:

1. Ending chronic homelessness through targeted street outreach (CDBG-Community Action-One Stop Shelter, CoC-Oxnard Homeless Outreach Program, VCHSA-Rapid Re-housing, HESG-Winter Warming Shelter), discharge planning and implementation of a housing first approach.

2. Preventing and ending homelessness among veterans by providing permanent supportive housing beds, in addition to Section 8 HUD VASH vouchers.

3. Preventing and ending homelessness for familie s, youth, and children by 2020 through rapid rehousing programs and homeless prevention activities. The CoC set a path to ending all types of homelessness in its 10-year plan by implementing a coordinated assessment system-Pathways to Home. As a result, the number of chronic homele ss, veterans, families, and youth continue to demonstrate positive results.

All of the above objectives are still in progress and will be folded into a regional plan and strategy lead by the County of Ventura.

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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Barriers or constraints to the affordability of housing exist in many forms. A particular building code that to one sector might be interpreted as a “negative” public policy that acts as a barrier to affordable housing may to another sector be seen as a life-saving necessity – for example, seismic safety construction requirements. The same can be said for zoning and land use regulations. It should be noted that in Ventura County, local growth limitations have been adopted by direct ballot measures. Some of these measures entail costs which can affect housing supply and the cost of housing that is produced.

Barriers to exit homelessness include the lack of a permanent, year round shelter and the lack of housing units for those at the very low- and low- income sp ectrum. Because of the high cost to develop housing for these populations and limited public funding to subsidize the development of new affordable housing units, developers often do not have the resources to develop the number of units necessary to house this population. When this occurs, badly needed units go undeveloped, thus further limiting housing opportunities for those hardest to house.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land us e controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Environmental review, general planning, zoning, and related local land use regulations and development standards are all extensions of local government po lice powers to protect life and property, minimize nuisances, and achieve a desired quality of life as ex pressed through a participatory democratic process.

Certain barriers to affordability are imposed by the mandates created by State Law (such as preparing and adopting a General Plan and conducting environmental reviews), are adopted for safety or civil rights reasons (such as the imposition of seismic construc tion standards in quake-prone areas, or requiring compliance with accessibility or visib ility design standards), or enacted to remedy or prevent a specific local issue (such as requiring landscaping to deter gra ffiti). The term “barrier” should not be interpreted in the context that local developm ent standards and development review procedures are inhibiting the provision of quality affordable housing that would otherwise be developed, but are the cumulative effect of the development requirements imposed by the layers of government regulations and laws that impact residential development.

Discussion:

The City strives to consistently implement all poli cies and procedures, to review local development standards and development review procedures in such a way as to avoid and ensure that such do not have unintended negative consequences, and to improve policies and procedures so as to increase the opportunities and feasibility of developing affordable housing, especially for special needs and very low- and low-income units). The City will continue to engage in these efforts to identify and minimize any barriers over which the City has legal authority, in accordance with applicable law.

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AP-85 Other Actions – 91.220(k)
Introduction:

The City will implement the goals and strategies of the Consolidated Plan to achieve the other actions listed in the next section.

Actions planned to address obstacles to meeting underserved needs The City will continue to utilize ava ilable resources to fund administrati ve support activities to meet the underserved needs in the community. The City will continue to work with the appropriate state agencies to administer the assets of the former redevelopm ent agency in the appropriate manner, and to the benefit of the LMI community whenever possible and feasible. Other obstacles include the following:

Limited availability of funding from federal, state and other sources; High cost of housing and provisions in the area which increases the difficulty of meeting affordable housing needs;
Reduced or frozen funding from state and other sources due to inadequate state revenue; the housing and credit crisis causing a negative effect;
A tight job market has produced an increased demand for production of new housing which is not being met, increasing home prices. Salaries are not co mmensurate with the high cost of housing in this market. These two factors combine to exacerbate the affordability crisis; and, The Credit Crisis. Credit crisis has limited the avai lability of capital to de velop housing for low-and moderate-income households and special needs groups. City staff will address the challenges of existing and new obstacles in PY 2022 by focusing on the following programmatic and administrative areas: Staff will continue to research the availab ility of future funding resources that leverage the development of affordable housing units, inclusiv e of grants, bond financing, Sect ion 108 funding and partnering with other affordable housing developers. CDBG and other funds will be used to fund administrative support for programs that serve the needs of LMI citizens ci tywide. This is especially critical now that no redevelopment agency funding is available, given that redevelopment agencies no longer exist in California. Staff will continue to collaborate with private-sector partners when appropriate in the development and construction of affordable housing. Staff will continue to collaboratively work with the service provider community, non-profit organization s, and neighboring cities and local governmental agencies within the County of Ventura to identify projects that also meet federal community development program eligibility and which can comply with timely draw-down requirements.

Per the regulation CFR 92.251 (a)(2)(vi), broadband infr astructure, the City inco rporates this regulation into each HOME agreement to ensure federal compliance with this statute.

Actions planned to foster and maintain affordable housing The City utilizes its Inclusionary Housing Program to provide significant numbers of affordable housing units. The City’s Inclusionary Housing Program is one of forty-four programs identified in the City’s 2021- 2029 Housing Element identified to facilitate the construction of new affordable housing and to conserve and rehabilitate existing housing. To ensure that Oxnard has enough opportunity sites suitable for 201

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residential development and to meet the 2021-2029 RH NA affordable allocation of 2,911 lower income units, the City is relying on the following:
● The Affordable Housing (AH) additive zones (see Supplement 1) with an inventory of 2,466 units on sites
● 44 Vacant and Underutilized Sites (see Supplement 1)
● 224 units on Pending Specific Plans
● 165 units on Pending Annexations
● 490 Project Accessory Dwelling Units (ADUs)
The City of Oxnard has adopted several ordinances that establish inclusionary affordable housing requirements for new developments. Relevant ordina nces are City Council Ordinances 2980 and 2999.

The Inclusionary Housing Program, pursuant to Ordi nance 2980, provides for in-lieu fee payments that can replace the on-site units within a development subj ect to approval by the City Council. The City adopted updated In-Lieu fees on June 2, 2020. In-lieu fees for development project are as follows:

For-Sale Units: If the in-lieu request is granted, the developer is required to make a payment of $36,000 for each single-family home and $35,000 for each mu lti-family for sale unit in the development.

Thereafter, every July 1st these fees will be adjusted by the percentage increase or decrease for the prior twelve months as determined by the Engineering Ne ws Record Building Cost Index for the Los Angeles Region.

Rental Units: If the in-lieu request is granted, the developer is required to make a payment of $28,000 for each multi-family rental unit in th e development. Thereafter, every July 1st this fee will be adjusted by the percentage increase or decrease for the prior twelve months as determined by the Engineering News Record Building Cost Index for the Los Angeles Region.

A project that is approved for in-lieu payments ha s usually agreed to another public benefit through a Development Agreement that justifies the in-lieu payment. In-lieu payments are made when the developer applies for building permits for the approved units. The in-lieu fees collected provide funding support in the form of developer loans to new a ffordable housing projects and are almost always leveraged with other funding sources. The current in-lieu fund balance is approximately $2.2 million.

Possible incentives may include, but are not limited to, the following:
● Assistance with accessing and applying for funding (based on availability of federal, state, local foundations, and private funds)
● Mortgage-subsidy or down payment assistance programs to assist first- time homebuyers and other qualifying households, when such funds are available ● Expedited/streamlined application processing and development review ● Modification of development requirements, such as reduced setbacks and parking standards on a case-by-case basis
● Density bonus
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Actions planned to reduce lead-based paint hazards
Any rehabilitation activities on ho using units constructed prior to 1978 will have lead hazards identified and actions taken to remove the hazard. The City's Af fordable Housing Division does not own or manage any housing units. All units for which HOME and CDBG assistance is provided for homebuyer assistance or homeowner rehabilitation are administered in compliance with HUD's HOME or CDBG regulations for lead-based paint, as applicable. With respect to units owned or assisted by the Oxnard Housing Authority, there have been no cases of Public Housing tenants and/or Section 8 participant households reporting or having been discovered to have poisoned children or any child with “Elevated Blood Lead Level”. OHA staff provides a brochure related to lead based paint hazards to all new tenants and program participants.

Maintenance staff attends training and seminars to stay current with the State of California Lead Awareness Training requirements.

Actions planned to reduce the number of poverty-level families Eliminating poverty is a clear concern in Oxnard an d Ventura County in general. Efforts are constantly underway to improve the quality of life and economic well-being of the residents through collaborative efforts of the following agencies and their programs to provide needed skills for individuals seeking jobs and thereby getting them out of poverty:
● City Corp
● Oxnard Housing Authority
● County of Ventura-Human Services Agency
● City's youth programs such Police Activiti es League programs, Colonia Gymnasium and Southwinds Youth Center programs
Actions planned to develop institutional structure
Extensive public and private partnerships have been established and organized to address the City's housing, homeless, and community development need s: Entitlement Grants workshops and training, Affordable Housing workshops for homeowners, Fair Housing training and other scheduled meetings (such as Pre-construction meetings, Commission on Homelessness meetings, and meetings with County Continuum of Care Council, Housing Committee meetings).

Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to collaborate with public an d private housing and social service agencies to meet the goals and objectives of the Consolidated Plan. This could be from ongoing meetings, special meetings and task force.

Discussion:

The City anticipates new inclusionary affordable housing to be developed within several proposed specific plans and other new projects, including the Central Terrace Apartments, which will include 9 City inclusionary units as well as 77 other 100% afford able units. The 2nd and B project (Homeless Solutions 203

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Center) will provide 6 City inclusionary units as well as 49 other 100% affordable units. Based on a thorough review, the City does not believe that the cu rrent inclusionary housing program is a constraint to the development of housing in addition to the incentives and concessions currently being offered and conversations with local developers who have been able to work within the requirement of the inclusionary housing program and produce housing. To further ensure the program does not pose a constraint, the City has included a monitoring process.

Other actions that the City of Oxnard will conti nue to improve compliance assessment for all its HUD funded programs and projects by 1) monitoring prog ram and financial performance; 2) compliance with Environmental review: each project is reviewed for compliance with the National Environmental Protection Act. The City will utilize a consulting agreement to assist and perform the environmental reviews for housing developments and facility im provement projects, more complicated, and time consuming projects; 3) Labor Complia nce Act; 4) Section 3 Compliance ; 5) Procurement and Purchasing:

The City has its own procurement and purchasing policies managed by staff in the Finance Department; 6) Partnerships with Citizen Advisory Groups: Inter-Neighborhood Council Forum, Commission on Homelessness, Parks and Recreation and Communit y Services Commission, Mobilehome Park Rent Review Board, and Senior Services Commission.

Continued Actions planned to foster and maintain affordable housing:

The affordable housing additive zones, adopted on October 19, 2021 via Ordinance 2999, are zoning designations that provide opportunities for the development of affordable residential housing to help the City reach its regional housing needs allocation (RHNA). 204

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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)

Introduction:

In addition to the 20% cap for Administration, the Ci ty of Oxnard also allocates 15% of 2022 CDBG funds for public services such as recreation programs for youth, homeless services, health services and senior services activities. The balance of the funds will be allocated to housing activities, economic development, down payment assistance and public facilities and improvements. In the event of an emergency (such as an earthquake, flooding, or hurricane ...) the City will cut the non-committed funds from other existing projects in order to fund the urgent need within th e allowable range. However, the urgent need to meet the following tests: (1) the existing conditions pose a serious and immediate threat to the health and welfare of the community, (2) the existing conditions are recent or recently became urgent, generally 18 months, (3) the City cannot finance on its own, (4) and when other funding sources are not available.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

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2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%

HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

Other forms of local investments for housing that may be available to projects include financing from the City’s in-lieu fees, CDBG, and Permanent Local Ho using Allocation (PLHA) funding. Additionally, the City also provides homebuyer assistance through the use of program income received from BEGIN and CALHOME State funded grant programs.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

Refer to Questions # 3 for Resale Provisions & procedures.

Recapture Provisions:
• “In the event that the homebuyer fails to satisfy the requirements during the term of the loan, or otherwise defaults, the City shall exercise its legal rights, as set forth in the promissory note and deed of trust, in order to recover the monetary assist ance previously provided to the maximum extent permitted by law.”
• “If the recapture provisions are triggered by a sale of the housing unit, (whether voluntary or involuntary –such as foreclosure) or other default, the City shall take all necessary steps to recover the full amount of HOME funds from the net proceeds. The phrase ‘net proceeds’ is defined as the sales price, minus the loan repayment of the first trust deed (other than HOME funds) and any closing costs.”
The HOME Program regulations allow the City to recapture the entire HOME Subsidy, in the event the loan recipient violates the affordability and or term period requirements. However, should the ‘net proceeds’ not cover the entire HOME Subsidy or not cover any of the HOME Subsidy, the City is required to forgive the remaining balance of the direct HOME Subsidy. • During the term of the loan, the homeowner must repay the loan if it is sold, transferred or 206

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refinanced without the City’s permission and/or with cash out to the homeowner or the homeowner does not occupy the residence as a primary residence.

Procedures
The City utilizes an agreement which includes restrictions, and a promissory note secured by a deed of trust which is recorded with the Ventura County Recorder’s Office.

Staff monitors and requires certification annually by the homeowner that the property is owner- occupied to determine if recapture provisions shall be invoked upon discovery of violations for owner- occupancy or unauthorized transfers.

The City will exercise the rights stipulated in the promissory note, secured by the deed of trust that was recorded with the County Recorder’s Office.

Should Borrower transfer (as that term is defined in the Note) the Property during the occupancy period, City shall require that Borrower pay from the net proceeds the full amount of the Loan. For purposes of this Loan Agreement, “net proceeds” shall mean the sales price minus loan repayment (other than CDBG funds) and closing costs.

In the event net proceeds are not sufficient to discharge the full amount of the Loan during the occupancy period plus enable the Borrower to recove r his or her initial investment in the Property and documented costs of any capital improvements, Borrower shall share the net proceeds with City.

The City’s share of the net proceeds shall be calculated as follows:
(Amount of Loan / Amount of Loan + Borrower’s Investment) = % of Net Proceeds that City is entitled to.

Should the net proceeds not discharge the full amount of the Loan, City shall forgive the remaining balance.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

Refer to Question #2 for Recapture provisions and procedures.

Resale
Provisions

During the affordability period, the homeowner must resell to another low-income homebuyer if the property is refinanced without the City’s permission and/or with cash out to the homeowner or the homeowner does not occupy the residence as a primary residence.

The original homebuyer receives a fair return on investment, (i.e., the homebuyer’s down payment plus capital improvements made to the house. It is important to note that in certain circumstances, such as a declining housing market where home values are depreciating, the original homebuyer may 207

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not receive a return on his or her investment because the home sold for less or the same price as the original purchase price); and
In the event that the homebuyer fails to satisfy the requirements during the term, or otherwise defaults, the City shall exercise its legal rights, as set forth in the Resale Restriction Agreement.

Procedures
The City utilizes a Resale Restriction Agreement (RRA ) secured by a deed of trust which is recorded with the Ventura County Recorder’s Office.

Staff monitors and requires certification annually by the homeowner that the property is owner- occupied to determine if resale provisions shall be invoked upon discovery of violations for owner- occupancy or unauthorized transfers.

If the homeowner defaults or fails to satisfy requi rements during the term, the City will exercise the rights stipulated in the Resale Restriction Agreement.

Property must be sold to an eligible low-income homebuyer which shall acquire the unit subject to the continuation of restrictions provided in the RRA through an assumption agreement.

The purchase price must be affordable for a low- income household who earns up to 80% of the area median income, provided by HUD. The monthly cost for principal, interest, taxes, insurance, HOA fees, utilities, and maintenance should not be more than 30% of the monthly income for the household or otherwise stated in the RRA. There is no preferen ce to a particular segment of the low-income population.

The resale price is calculated using one of two wa ys methods described below. The method used is identified in the RRA:

Determined as the affordable housing cost for a family at 80% of AMI paying no more than 30% of the monthly income for the household or in accordan ce of California Health And Safety Code 50025.5, whichever is lesser, but not less than the original price paid by homebuyer, or Determination using a CPI method to calculate the increase (or decrease) in value of the property.

The U.S. Bureau of Labor Statistics Consumer Price Index – All Urban Consumers for the Los Angeles- Riverside- Orange Counties Area (all items based 1982-1984=100) provides the CPI on the date of the calculation and the CPI on the purchase date. The calculation is the CPI on the date of the calculation minus the CPI on the purchase date, plus the cost of improvements to property evidenced with receipts, less 7% depreciation, plus the costs of bringing the housing unit up to current building codes and in a salable condition.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a descript ion of the refinancing guidelines required that 208

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will be used under 24 CFR 92.206(b), are as follows:

The City currently does not have any plans to invest HOME funds in this type of activity.

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Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1. Include written standards for providing ESG assistance (may include as attachment) The City does not provide any direct assistance under the HESG program. All written standards vary by service providers and assistance type. However, all providers must ensure recipients meet the minimum qualifications established by HUD for ea ch eligible funded activity. HESG Policies and Handbook is in the process of updating and will be provided to all HESG subrecipients when finalized.

2. If the Continuum of Care has established centraliz ed or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

The Regional Ventura County Continuum of Care Alliance has established a centralized or coordinated assessment system, Pathways to Home, that provides coordination intake as well as systems to avoid duplication of effort and redundancies.

Pathways to Home is centralized to provide iden tical information and system-wide tracking through HMIS, of all homeless individuals who seek and /or receive assistance at any one of the various service providers, or through the County directly.

3. Identify the process for making sub-awards and describe how the ESG allocation is available to private nonprofit organizations (including community and faith-based organizations).

The process for making all sub-awards for HESG recipients are as follows:
a. The City formally posts the Notice of Available Funds (NOFA) in the regional newspaper, on the City's website, and emails and paper mail are sent to all existing and potential service providers from Ventura to Los Angeles.
b. All interested agencies atte nd information workshop/application training on the process, which includes all deadline dates and times.
c. Interested agencies then submit their application, project overview and qualifications d. The funding recommendations are adjusted to meet the available resources and cap requirements; reviewed by management and then submitted to the City Council for approval. e. All applicants are contacted and urged to attend the City Council meeting in which the items fall on the agenda. All supporting comments and grievances are done at this time. f. The Mayor and City Council directs the City Manager and staff to move forward with final processing. g. Staff prepare all contracts for execution. Additionally, all internal processes are completed in order to encumber funds to each individual agency.
h. Contracts are completed and services can begin on July 1. i. All HESG contracts are awarded for two years

4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and fu nding decisions regarding facilities and services 210

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funded under ESG.

The City meets the homeless participation requirement by having a homeless and formerly homeless person serve on the City's Commission on Homelessness. In addition, each entity receiving city HESG funding is also asked to provide information as to how they involve the homeless.

5. Describe performance standards for evaluating ESG.

PERFORMANCE MEASURES

Performance measures are in place to ensure the efficient administration of all HESG funded activities.

Additionally, along with the utilization of the HMIS, these measures will hopefully help to reduce the length of time of family and individuals remain homelessness, reduce the overall incidence of homelessness, and monitor the overall use of emergency shelters. Some of the activity measures are as follows:
• Emergency Shelters: Excluding winter shelters, must be able to document placement of a minimum of 10 percent of the homeless persons or households served in the Program Year into transitional or permanent housing.
• Transitional Housing: must be able to document placement of a minimum of 50 percent of the households who completed the transitional housin g program in the Program Year into permanent housing. "Household" is defined as all clients including single individuals and families. • Rapid Re-housing: must show continued housing of clients receiving assistance for at least three months after receiving assistance. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• Eviction Prevention: must show continued housing of clients receiving assistance for at least three months. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• All clients, with the exception of victims of domestic violence, must be entered into the Regional HMIS within 15 days of receiving service(s), and mu st be exited from the system within 30 day of program completion or termination.
• MINIMUM STANDARDS: Sub-grantees are expected to have taken steps to meet the Minimum Standards for Homeless Programs within thirty days of executing the Program Year contract. • BUILDING AND HABITABILITY STANDARDS: Any building for which HESG funding is used for renovation, major rehabilitation or conversion must meet local government safety and sanitation standards. In addition, the Sub-Grantee must meet a number of basic standards to ensure that shelter and housing facilities funded through the HESG program are safe, sanitary and adequately maintained.
• MONITORING: City staff will monitor the use of grant funds through a combination of a thorough 211

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review of submitted reports, review of audit or financial statements, and monitoring and site visits.

The City will continue to develop and implement elig ible activities using the grant funds and through the monitoring and review processes and techniques in order to comply with the federal specific requirements.

Discussion
Homeless Assistance Division continues to fund all the activities prescribed in the HEARTH act. With the subrecipients cooperation, the City's HESG will contin ue to provide substantial additional leverage funds to invest in the various programs in order to assist the homeless population toward the goal of reduction and ending homelessness. Also, HESG limits the cost categories for administration and planning to 7.5% or $15,591 from the city’s award, and 60%, or 124,729 for street outreach and emergency shelter for a total of $140,320 for the cost categories indicated above. The remaining balance, a total of 32.5% or $67,563 towards homeless prevention, rapid re-housing support and homeless management information system (HMIS).

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City of Oxnard
Citizen Participation Plan
Amended May 16, 2023
CARES Act Addendum October 6, 2020
Prepared by:

City of Oxnard
Housing Department, Grants Management Division
435 South D Street, Oxnard, California, 93030
E-mail Address: [email protected]
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Oxnard City CouncilMay 16, 2023

Oxnard City Council
May 16, 2023