Agenda packet — Finance & Governance Committee, December 12, 2023

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Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)

AGENDA

OXNARD CITY COUNCIL

FINANCE AND GOVERNANCE COMMITTEE
Council Chambers, 305 West Third Street
December 12, 2023
Regular Meeting - 5:00 to 6:30 PM

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A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE

Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

During this meeting, Councilmember Teran will be participating remotely from the following location:

Hampton Inn & Suites, Henderson (Business Center), 421 Astaire Drive, Henderson, Nevada, 89014.

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

C. CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the Finance & Governance Committee approve the minutes of the November 28, 2023 regular meeting as presented.

Contact: Dee Lai, (805) 385-8200
D. REPORTS

1. Finance Department
SUBJECT: AB1600 Annual and Five-Year Report for Development Impact and In-Lieu Fees for the fiscal year and five years ending June 30, 2023 (20 minutes).

RECOMMENDATION: That the Finance and Governance Committee recommend that the City Council receive and file the AB1600 annual development impact fee report and the five-year report for the fiscal year ended June 30, 2023.

(Presentation will be live upon consultant’s request).

Contact: Javier Chagoyen-Lazaro, (805) 385-5400

2. Finance Department
SUBJECT: First Amendment to External Auditor Agreement A-8223 (10 minutes).

RECOMMENDATION: That the Finance and Governance Committee recommend that the City Council approve and authorize the Mayor to execute the First Amendment to Agreement A-8223 2 OXNARD CITY COUNCIL: FINANCE & GOVERNANCE COMMITTEE
December 12, 2023 - Page 3

with Eadie + Payne, LLP, to increase the amount by $20,000, for a total amended not-to-exceed amount over 5 years of $1,095,100 for FY 2022-23 Annual Comprehensive Financial Reporting (ACFR)/Single-Audit/Ancillary Assistance.

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/anhzOPzmvU0
Contact: Javier Chagoyen-Lazaro, (805) 385-5400
E. ITEMS FOR FUTURE AGENDAS

F. ADJOURNMENT

3 FINANCE AND GOVERNANCE COMMITTEE

AGENDA REPORT

CONSENT AGENDA
AGENDA ITEM NO. C.1

DATE: December 12, 2023

TO: Finance & Governance Committee

FROM: Dee Lai, Assistant City Clerk, (805) 385-8200, [email protected]

SUBJECT: Approval of Minutes.

RECOMMENDATION

That the Finance & Governance Committee approve the minutes of the November 28, 2023 regular meeting as presented.

BACKGROUND

Approval of Minutes.

STRATEGIC PRIORITIES

This agenda item is a routine operational item.

FINANCIAL IMPACT

There is no financial impact.

Prepared by: Dee Lai, Assistant City Clerk

ATTACHMENTS

1. 11 28 2023 FG Minutes

4 MINUTES

OXNARD CITY COUNCIL

FINANCE AND GOVERNANCE COMMITTEE
Regular Meeting
November 28, 2023

A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
At 5:02 p.m., Chair John C. Zaragoza called to order the regular meeting of the Oxnard City Council Finance and Governance Committee in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California.

Dee Lai, Assistant City Clerk called the roll and announced the posting of the agenda. Chair John C. Zaragoza, Member Gabriela Basua, and Member Gabriel (Gabe) Teran were present in person.

Member Teran joined the meeting at 5:18 p.m.

Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
No public comments were received.

C. CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the Finance & Governance Committee approve the minutes of the November 14, 2023 regular meeting as presented.

No public comments were received.

It was moved by Member Basua, seconded by Chair Zaragoza , to approve the Information/Consent item as
presented. VOTE: Basua, and Zaragoza voted in favor; the motion passed 2-0. Member Teran was absent.

D. REPORTS

1. Billing and Licensing Department
SUBJECT: Clarification regarding Business Tax & Permit Administration, Discovery & Auditing Services (20 minutes)

RECOMMENDATION: That the Finance and Governance Committee recommend the City Council:

1. Authorize the outsourcing the Licensing Services;

2. Approve and authorize the Mayor to execute an agreement between the City of Oxnard and Hinderliter, de Llamas & Associates (HDL) to provide Business Tax and Permit Administration, Discovery and Auditing Services for a period of five years with the option to
renew for another five years prior to the contract’s expiration; and

3. Adopt a resolution authorizing examination of sales or transactions and use tax records by HDL.

Eden Alomeri, Revenue & Licensing Director & Assistant City Treasurer, was available to answer the Committee’s questions. No public comments were received. Discussion ensued among the Committee and staff.

5 OXNARD CITY COUNCIL: FINANCE & GOVERNANCE COMMITTEE
November 28, 2023 - Page 2

It was moved by Chair Zaragoza, seconded by Member Basua, to NOT approve the recommended action as presented. VOTE: Basua, and Zaragoza voted in favor; the motion passed 2-0. Member Teran was absent.

2. City Manager Department
SUBJECT: Updates to Citizen Advisory Group (CAG) Bylaws (10 minutes).

RECOMMENDATION: That the Finance and Governance Committee recommend that the City Council adopt a resolution incorporating modifications to the existing Citizen Advisory Group (CAG) uniform bylaws.

Samantha Shapiro, Project Manager, was available to answer the Committee’s questions. No public comments were received. Discussion ensued among the Committee and staff.

It was moved by Member Basua, seconded by Chair Zaragoza, to approve the recommended action with the amendment of Article VIII (Rules of Order) to read as follows: Robert’s Rules of Order Newly Revised shall constitute the parliamentary authority for the meetings. VOTE: Basua, and Zaragoza voted in favor; the motion passed 2-0. Member Teran was absent.

3. Fire Department

SUBJECT: Authorization to submit grant applications to Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (Matching requirement of up to $193,815.03) (10 minutes).

RECOMMENDATION: The Finance and Governance Committee recommends that the City Council authorizes:

1. The submission of seven (7) grant applications to the FEMA Assistance to Firefighters Grant (AFG) for $1,948,632, including a 10% local match for the purpose of procuring fifty (50) sets of structural firefighting turnouts, a paramedic squad, paramedic training, EMS training equipment, and USAR, HazMat and Fire Prevention training;

2. The submission of a Fire Prevention and Safety (FP&S) in an amount not to exceed $350,000, including a 5% match for the installation of 5,000 combination smoke and carbon monoxide detectors.

3. The City Manager or designee to execute the grant agreements if grant funds are awarded to the City;

4. The Chief Financial Officer or designee to submit financial reports and grant claims for the use of match and grant funds and perform all other required financial actions; and

5. The Fire Chief or designee to submit non-financial reports.

Alex Hamilton, Fire Chief, was available to answer the Committee’s questions. No public comments were received. Discussion ensued among the Committee and staff.

It was moved by Member Teran, seconded by Member Basua, to approve the recommended action as presented. VOTE: Basua, Teran, and Zaragoza voted in favor; the motion passed 3-0.

E. ITEMS FOR FUTURE AGENDAS
No requests were made.

F. ADJOURNMENT
There being no further business on the agenda, and without objection, Chair Zaragoza adjourned the meeting at 5:23 p.m.
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November 28, 2023 - Page 3

_________________________________ __________________________________ DEE LAI JOHN C. ZARAGOZA Assistant City Clerk Chair

7 FINANCE AND GOVERNANCE COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.1

DATE: December 12, 2023

TO: Finance & Governance Committee

FROM: Javier Chagoyen-Lazaro, Chief Financial Officer, (805) 385-5400, [email protected]

SUBJECT: AB1600 Annual and Five-Year Report for Development Impact and In-Lieu Fees for the fiscal year and five years ending June 30, 2023 (20 minutes).

RECOMMENDATION

That the Finance and Governance Committee recommend that the City Council receive and file the AB1600 annual development impact fee report and the five-year report for the fiscal year ended June 30, 2023.

(Presentation will be live upon consultant’s request).

BACKGROUND

Development Impact Fees (DIFs) are a monetary exaction, other than a tax or special assessment, which is charged by a local governmental agency to an applicant in connection with approval of a development project.

The purpose of these fees is to defray all or a portion of the cost of public facilities related to the development project. The Mitigation Fee Act (Act), commonly known as Assembly Bill 1600 (AB1600), was adopted by the State of California in 1987 and created Section 66000 et. seq. of the Government Code. AB1600 was enacted to ensure that new development mitigates its impact on the City’s infrastructure.

AB1600 requires that agencies report annually on the fees collected and the use of those fees. The specific requirements are:

1. Brief description of the type of fee in the account or fund

2. Amount of the fee

3. Beginning and ending balance in the account or fund

4. Amount of fees collected and the interest earned during the previous year

5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees

6. An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete

7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each loan will be repaid and the rate of interest the account will receive on the loan

8. Identification of any refunds made once determined that sufficient monies have been collected to 8 fund fee-related projects

Moreover, Government Code Section 66001(d) requires that for the fifth year following the first deposit into a DIF account or fund, and every five (5) thereafter, the local agency shall make all of the following findings with respect to that portion of the account or fund remaining unexpended, whether committed or uncommitted:

1. Identify the purpose for which the fee is to be expended.

2. Demonstrate a reasonable relationship between the fee and the purpose for which it is charged.

3. Identify all sources and amounts of funding anticipated to complete financing for incomplete improvements.

4. Designate the approximate dates on which the funding referred to in item 3 above is expected to be deposited into the appropriate account or fund.

DISCUSSION

The City Council last approved the required annual report on the City’s development impact fees on January 3, 2023 for the fiscal years ended June 30, 2022. The City has contracted with Harris & Associates, Inc. to prepare the required AB1600 Report for the fiscal year ended June 30, 2023. The attached report (Attachment 1) provides all of the required information as noted in the Background section above for the fiscal year ended June 30, 2023.

The City’s Affordable Housing and utility undergrounding In-Lieu fees are also included in this report. These are fees that developers may elect to pay in-lieu of building the required inclusionary units or undergrounding their fronting utilities. With the additional inclusion of In-Lieu fees, this report has been expanded to also report on the five-year requirements of AB1600. This report will serve as the City of Oxnard’s AB1600 five year report for the fiscal year starting July 1, 2018, and ending June 30, 2023.

Improvements to the City’s infrastructure are identified to meet current needs and to accommodate future growth. The governing document identifying these improvements may be the Capital Improvement Program (CIP), an Environmental Impact Report, a master plan, or a specific City Council action. The City CIP Staff are currently working on an updated CIP which has also influenced the projects identified in the report.

New development that benefits from a particular improvement pays its pro-rata share of that improvement.

Usually, the pro-rata share (fee) collected does not fully fund the infrastructure so other City resources are included. When an improvement benefitting a property has been constructed by the City, the new development’s pro-rata share (fee) reimburses the City. If a developer has constructed an improvement, they receive reimbursement from fees collected by the City from other developments that contributed to the fee program that infrastructure is a part of. For relevant projects, the attached report shows how much of the project is funded with fees. The dates of the improvements are dependent upon the rate of development and the collection of sufficient revenues to complete the improvements.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is no direct financial impact to receive and file this report.

AB1600 allows a local agency to impose fees in connection with approval of a development project to defray all or a portion of the cost of public facilities related to that development project. If the local agency does not identify a specific use for the funds collected or uses of the funds for the specified public facility, it is required 9 to refund, on a pro rata basis to the current record owner(s), the unexpended portion of the fee and any interest accrued thereon.

Prepared by: Beth Vo, Assistant Chief Financial Officer

ATTACHMENTS

1. 2023.12.01 FY 22-23 AB1600 Report FINAL

2. AB1600 Finance Committee FY 22-23 Presentation (Final 12.1.23)

10 AB1600 Annual and Five-Year Report for
Development Impact and In-Lieu Fees
City of Oxnard
For the Fiscal Year and Five Years Ending June 30, 2023 Prepared by:
101 Progress, Suite 250 | Irvine, CA | 92618
11 Development Impact Fee Annual Report (FY 22-23)

Table of Contents

Executive Summary ................................................................................................................................... 1 Section 1 – Requirements of the Mitigation Fee Act (AB1600) ................................................................ 2 Section 2 – Annual Report ........................................................................................................................ 3 Fund 350-8020: Park and Recreation Fee ............................................................................................. 3 Fund 350-8030: Storm Drain Facility Fee .............................................................................................. 6 Fund 350-8040: Traffic Circulation Fee ................................................................................................. 9 Funds 350-8050 & 350-8060: Growth Requirement Capital Fee ....................................................... 12 Fund 350-8055: Mobility Fee .............................................................................................................. 17 Fund 350-8080: Public Art Program Fee ............................................................................................. 20 Funds 603 & 605: Water Resource Development Fee & Capital Facility Charge................................ 23 Fund 613: Wastewater Collection Connection & Treatment Fee ....................................................... 27 Fund 360-7050: Affordable Housing In-Lieu Fee ................................................................................ 30 Fund 350-8070: Utility Undergrounding In-Lieu Fee .......................................................................... 33 Section 3 – Fund Summary ..................................................................................................................... 36 Section 4 – Fiscal Years 2018-2019 through 2022-2023 Five-Year Report ............................................. 38

12 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 1

Executive Summary
Development Impact Fees (DIFs) are fees imposed by a local government on new or proposed development projects to ensure public services and infrastructure will be sufficient to serve those new development projects. California state law requires local agencies, on an annual basis, to prepare a report on the status of their Development Impact Fee (DIF) program in accordance with California Assembly Bill 1600 (AB1600). This report will serve as the City of Oxnard’s AB1600 report for the fiscal year starting July 1, 2022, and ending June 30, 2023 (FY 22-23).

The City’s In-Lieu fees that new development may choose to pay in lieu of mitigating their impacts through construction are also included in this report. With the additional inclusion of In-Lieu fees, this report has been expanded to also report on the five-year requirements of AB1600. This report will serve as the City of Oxnard’s AB1600 five year report for the fiscal year starting July 1, 2018, and ending June 30, 2023.

The fees for Parks and Recreation, Storm Drain, Traffic Circulation, Growth Requirement Capital (Residential and Non -Residential), Public Art Pro gram, Utility Undergrounding In -Lieu, and Affordable Housing In-Lieu were updated on May 19, 2020, by Resolution 15,329 adopting the City of Oxnard Development Impact Fee Nexus Study (April 2020) and Resolution 15,330 adopting the Affordable Housing In Lieu Fee Nexus Study (April 2020). To assist developers with adjusting to the new rates, Council adopted a phased in approach based upon level of fee increase and comparison with surrounding jurisdiction DIFs. The updated fees became effective July 18, 2020, and are adjusted annually using the June Engineering News Record Construction Cost Increase for the Los Angeles region.

The City of Oxnard currently collects the Development Impact Fees and In-Lieu fees listed in the table below. The City fund numbers have been revised to reflect the City’s new financial system.

Fee New Fund
Number
Previous Fund
Number
Parks and Recreation Fee 350-8020 352
Storm Drain Facility Fee 350-8030 353
Traffic Circulation Fee 350-8040 354
Growth Requirement Capital Fee
(Residential & Non-Residential)
350-8050 &
350-8060
355 & 356
Mobility Fee 350-8055 357
Art in Public Places Fee 350-8080 547
Water Resource Development Fee 603 603
Water Capital Facility Charge 605 605
Wastewater Collection Connection & Treatment Fee 613 613/623 Affordable Housing In-Lieu Fee 360-7050 371
Utility Undergrounding In-Lieu Fee 350-8070 358
13 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 2

Section 1 – Requirements of the Mitigation Fee Act (AB1600) Assembly Bill 1600 (AB1600), commonly known as the Mitigation Fee Act, was enacted by the State of California in 1987 and created Section 66000 et. seq. of the Government Code. AB1600 requires the City to report fee information annually and every fifth year. Within 180 days after the last day of each fiscal year, the City must make available the following information from the prior fiscal year:

1. Brief description of the type of fee in the account or fund

2. Amount of the fee

3. Beginning and ending balance in the account or fund

4. Amount of fees collected and the interest earned during the previous year

7. Description of each inter fund transfer or loan made from the account , including the public improvement on which the transferred or loaned fees will be expended, and when each loan will be repaid and the rate of interest the account will receive on the loan

8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects
For the fifth fiscal year following the first deposit into the account or fund, and every five years thereafter, the City must make the following findings with respect to any remaining funds in the fee account, regardless of whether those funds are committed or uncommitted:

1. Identification of the purpose to which the fees are to be put

2. Demonstrate a reasonable relationship between the fee and the purpose for which it is charged

3. Identification of all sources and amounts of funding anticipated to complete financing for incomplete improvements identified as part of the City’s annual report

4. Identification of the approximate dates on which the funding referred to in Requirement 3 is expected to be deposited into the appropriate account or fund The City must make this information available for public review and must present it at the next regularly scheduled public meeting no less than 15 days after this information is made available to the public. This report is intended to satisfy the annual reporting requirements for FY 22-23, as well as the five-year report for FY 18-19 through FY 22-23. The City previously completed a five-year report in FY 19-20.

14 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 3

Section 2 – Annual Report
The following section provides information necessary to meet the legal requirements for each impact fee fund. This includes a brief description of the fee, the amount of the fee, the beginning and ending balances, fee revenues collected, interest earned, and the expenditures on each project including the percentage that was funded with fees . It also includes a table summary of whether sufficient funds have been identified to complete future projects and the approximate date by which the construction of the public improvement will commence if sufficient funds have been identified.

Any transfers or loans are also identified as well as any refunds from the account.

Fund 350-8020: Park and Recreation Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The Park and Recreation Fee requires that all
new residential development pay a one -time
fee per residential unit to fund the construction
of new parks. The Park and Recreation Fee
was originally established by Ordinances
1421, 1448, 1696, 1949, and 2031 and was
updated in 2020 via Resolution 15,329.

Requirement 2. Amount of the fee.

The Park and Recreation Fee for FY 22-23 is summarized in Table 1.

Table 1: Park and Recreation Fee

Requirement 3. Beginning and ending balance in the account or fund.

Table 2 summarizes the beginning and ending fund balances for the Park and Recreation Fee for FY 22-23.

Land Use
Fee as of
July 18, 2021
Fee as of
July 18, 2022
Residential (per DU)
Single Family $5,307 $6,993
Multi Family $3,531 $4,624
Non-Residential
All Non-Residential Exempt Exempt
15 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 4

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 2 summarizes the fees collected and the interest earned for the Park and Recreation Fee during FY 22-23.

Table 2: Park and Recreation Fee Fund Summary

Table 3 displays the expenditures on Park and Recreation Fee projects for FY 22-23.

Fund No. 350-8020
Park and Recreation Fee
Beginning Fund Balance as of July 1, 2022 $691,918.66
Revenues
Fees Collected $142,884.93
Interest Earned $15,208.54
Fair Market Value Adjustment1 ($13,518.21)
Other Revenues $0.00
Total Revenues $144,575.26
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges2 ($736.00)
Total Expenses ($736.00)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $835,757.92
2) Indirect Charges include central services expenses related to administering the fee program.
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
16 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 5

Table 3 summarizes the planned future expenditures for the Park and Recreation Fee and the anticipated construction start date.

Table 3: Park and Recreation Fee Project Expenditures

Requirement 7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each will be repaid and the rate of interest the account will receive on the loan.

There were no transfers or loans from this fund in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded
by Fee
Approx.

Construction
Start Date2
C9001 / 905701 Cabrillo Neighborhood Park 161,045.00$ -$ -$ 161,045.00$ 100% FY 27-28 C9401 / 945702 Citywide Park Improvement Program 322,292.00$ 43,546.70$ -$ 278,745.30$ 100% FY 27-28 C2104 Campus Park Activation 8,500,000.00$ -$ 850,000.00$ 10% FY 24-25 n/a Skatepark in Colonia 3,000,000.00$ -$ 300,000.00$ 10% FY 24-25 - Indirect Charges 3 -$ -$ 736.00$ -$ - n/a GRAND TOTAL 11,983,337.00$ 43,546.70$ 736.00$ 1,589,790.30$ 1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 2) Construction start date may be revised pending availability of funds and staff resources. 3) Indirect Charges include central services expenses related to administering the fee program.

Note: Small variances may appear due to rounding.
17 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 6

Fund 350-8030: Storm Drain Facility Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The City imposes a fee on new
development based upon their prorated
share of the cost of constructing the
improvements identified in the City’s
Drainage Master Plan. The City’s Storm
Drain Facility Fees were based on
Ordinance 2258 and Resolution 10274
and were updated as part of the 2020 DIF
update via Resolution 15,329.

Requirement 2. Amount of the fee.

The Storm Drain Facility Fee for FY 22-23 is summarized in Table 4 below.

Table 4: Storm Drain Facility Fee

Requirement 3. Beginning and ending balance in the account or fund.

Table 5 summarizes the beginning and ending fund balances for the Storm Drain Facility Fee for FY 22-23.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 5 summarizes the fees collected and the interest earned for the Storm Drain Facility Fee during FY 22-23.

Land Use
Fee as of
July 18, 2021
Fee as of
July 18, 2022
Residential (per gross AC)
Single Family $18,609 $21,263
Multi Family $25,587 $29,237
Non-Residential (per gross AC)
All Non-Residential $25,587 $29,237
18 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 7

Table 5: Storm Drain Facility Fee Fund Summary

Table 6 summarizes the expenditures this past year on storm drain projects.

Table 6 summarizes the planned future expenditures for the Storm Drain Facility Fee. The City’s CIP budget team is aware of the available funds for Storm Drain projects and are in the process of identifying applicable projects in the next CIP Budget Plan.

Fund No. 350-8030
Storm Drain Facility Fee
Beginning Fund Balance as of July 1, 2022 $8,472,768.66 Revenues
Fees Collected $1,556,717.27
Interest Earned $193,463.25
Fair Market Value Adjustment1
($172,546.86)
Other Revenues $0.00
Total Revenues $1,577,633.66
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges2 ($17,953.00)
Total Expenses ($17,953.00)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $10,032,449.32
2) Indirect Charges include central services expenses related to administering the fee program.
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
19 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 8

Table 6: Storm Drain Facility Fee Project Expenditures

There were no transfers or loans from this fund in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx.

Construction
Start Date2
n/a Citywide SD Construction 13,450,000.00$ -$ -$ 13,450,000.00$ 100% FY 27-28 - Indirect Charges 3 - - 17,953.00$ - - n/a
GRAND TOTAL 13,450,000.00$ -$ 17,953.00$ 13,450,000.00$ 1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 2) Construction start date may be revised pending availability of funds. 3) Indirect Charges include central services expenses related to administering the fee program.

Note: Small variances may appear due to rounding.
20 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 9

Fund 350-8040: Traffic Circulation Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The City charges a fee to all new development and redevelopment in the City that generates additional vehicular trips above what can be reasonably associated with the current use of the property. The fee is used to construct improvements to the circulation system. The City’s Traffic Circulation Fee (Formerly Circulation System Improvement Fee ) was established under Ordinance 2258 and Resolutions 10016, 10673, 13328, 13600, and 13890 and was updated and renamed to the Traffic Circulation Fee during the 2020 DIF update via Resolution 15,329.

Requirement 2. Amount of the fee.

The Traffic Circulation Fees for FY 22-23 are summarized in Table 7.

Table 7: Traffic Circulation Fee

Land Use
Fee as of
July 18, 2021
Fee as of
July 18, 2022
Residential (per DU)
Single Family $10,480.53 $10,919.84
Mobile Home $5,550.85 $5,783.52
Low-Rise Multi Family $8,125.66 $8,466.25
Mid-Rise Multi Family $6,040.06 $6,293.24
High-Rise Multi Family $4,940.41 $5,147.49
Senior Housing $4,440.47 $4,626.59
Commercial (per 1,000 SF)
Office $10,813.11 $11,266.36
Medical Office $6,494.95 $6,767.19
General Commercial (C2) $7,037.80 $7,332.80
Light Industrial $5,505.79 $5,736.57
Warehouse $1,931.10 $2,012.05
New Car Sales $6,605.45 $6,882.32
Church $4,417.94 $4,603.12
Restaurant $20,926.73 $21,803.90
Fast Food w/ Drive Thru $109,796.13 $114,398.39
Fueling Station w/ Car Wash
Self Service Car Wash (per Stall) $29,130.70 $30,351.76 Gas Station (per fueling station) $34,443.00 $45,924.00 Hotel/Motel (per Room)
All Hotel/Motel $5,407.09 $5,633.74
Other (per Average Daily Trip)
Other Uses Not Noted $1,110.38 $1,156.93
21 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 10

Requirement 3. Beginning and ending balance in the account or fund.

Table 8 summarizes the beginning and ending fund balances for the Traffic Circulation Fee for FY 22-23.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 8 summarizes the fees collected and the interest earned for the Traffic Circulation Fee during FY 22-23.

Table 8: Traffic Circulation Fee Fund Summary

Table 9 summarizes the expenditures this past year on Traffic Circulation Fee projects.

Fund No. 350-8040
Traffic Circulation Fee
Beginning Fund Balance as of July 1, 2022 $15,582,997.65 Revenues
Fees Collected $1,311,558.40
Interest Earned $311,673.26
Fair Market Value Adjustment1
($238,759.82)
Other Revenues $0.00
Total Revenues $1,384,471.84
Expenses
Project Expenses ($953,378.64)
Developer Reimbursement $0.00
Indirect Charges2 ($16,199.00)
Total Expenses ($969,577.64)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $15,997,891.85
2) Indirect Charges include central services expenses related to administering the fee program.
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
22 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 11

Table 9 summarizes the planned future expenditures for the Traffic Circulation Fee projects.

Table 9: Traffic Circulation Fee Project Expenditures

There were no transfers or loans from this fund in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded
by Fee2
Approx.

Construction
Start Date3
C1301 / 133101 Rice Avenue & Fifth Street Railroad Grade Separation 131,800,000.00$ 772,160.90$ 11,846.79$ 5,647,088.31$ 4.88% In Progress C1703 / 173102 Oxnard Boulevard & Saviers Road Signal Improvements 3,208,956.00$ 37,025.65$ 34,383.03$ 655,157.32$ 22.64% In Progress C1801 / 183101 Oxnard Boulevard Bicycle Facilities Installation 2,747,978.00$ 26,686.72$ 16,971.50$ 665,169.78$ 25.79% In Progress C1808 / 183114 Traffic Signal Modifications 3,869,273.00$ 25,007.64$ 27.00$ 0.36$ 0.65% In Progress C2003 / 203101 Adaptive Traffic Signal 1,852,000.00$ 288,514.23$ 754,255.82$ 809,229.95$ 100% In Progress C2006 / 203106 Traffic Signal Modernization 6,800,000.00$ 267,693.68$ 135,894.50$ 6,396,411.82$ 100% In Progress C2213 / 223110 US 101 Del Norte Interchange Upgrade4 250,000.00$ -$ -$ 250,000.00$ 100% FY 28-29 C2304 / 233101 Five Points Intersection Modernization 250,000.00$ -$ -$ 250,000.00$ 100% FY 24-25 n/a Traffic Circulation Improvements Fee Study 500,000.00$ -$ -$ 500,000.00$ 100% FY 27-28 n/a Traffic Signal Timing 850,000.00$ -$ -$ 850,000.00$ 100% FY 27-28 - Indirect Charges 5 - - 16,199.00$ - - n/a
GRAND TOTAL 152,128,207.00$ 1,417,088.82$ 969,577.64$ 16,023,057.54$ 1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 2) Rounded to the nearest hundredth of the percent.
3) Construction start date may be revised pending availability of funds. 4) Project start date anticipated to begin FY28-29 due to Caltrans right of way oversight and funding delay. 5) Indirect Charges include central services expenses related to administering the fee program.

Note: Small variances may appear due to rounding.
23 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 12

Funds 350-8050 & 350-8060: Growth Requirement Capital Fee Requirement 1. Brief description of the type of fee in the account or fund.

The City’s Growth Requirement Capital
Fee funds general governmental facilities
such as Fire and Police Stations, City
Hall, Corporation Yards, and Recreation
Facilities. The fee is based on Ordinance
2258 and Resolutions 10275, 10996, and
12975 and was updated as part of the
2020 DIF update via Resolution 15,329.

The fee is collected based on additional
covered space created by any new
development. There are two separate
funds for this fee. Fund 355 is for
residential fees and Fund 356 is for non -
residential fees.

Requirement 2. Amount of the fee.

The Growth Requirement Capital Fee for FY 22-23 is summarized in Table 10.

Table 10: Growth Requirement Capital Fee

Requirement 3. Beginning and ending balance in the account or fund.

Table 11 and Table 12 summarize the beginning and ending fund balances for the Growth Requirement Capital Fee for FY 22-23. Table 11 summarizes the residential fee and Table 12 summarizes the non-residential fee.

Land Use
Fee as of
July 18, 2021
Fee as of
July 18, 2022
Residential (Fund 355)
Single Family (per DU) $5,182 $5,981
Multi Family (per DU) $3,256 $3,955
Non-Residential (Fund 356)
Retail (per 1,000 building SF) $1,664 $2,018
Office (per 1,000 building SF) $1,957 $2,409
Industrial (per 1,000 building SF) $915.13 $953.49
Hotel (per Room) $452 $603
24 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 13

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 11 and Table 12 summarize the fees collected and the interest earned for the Growth Requirement Capital Fee during FY 22-23. Table 11 summarizes the residential fee and Table 12 summarizes the non-residential fee.

Table 11: Growth Requirement Capital Fee (Residential) Fund Summary

Fund 350-8050
Growth Requirement Capital Fee (Residential)
Beginning Fund Balance as of July 1, 2022 $1,419,327.56 Revenues
Fees Collected $233,254.45
Interest Earned $29,580.49
Fair Market Value Adjustment1
($8,109.60)
Other Revenues $0.00
Total Revenues $254,725.34
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges2 ($12,376.25)
Total Expenses ($12,376.25)
Transfers In $0.00
Transfers Out3 ($434,373.00)
Ending Balance as of June 30, 2023 $1,227,303.65
3) Transfers Out to General Fund for debt service on Civic Center Phase 2 Bonds. 2) Indirect Charges include central services expenses related to administering the fee program.
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
25 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 14

Table 12: Growth Requirement Capital Fee (Non-Residential) Fund Summary

Table 13 and Table 14 summarize the expenditures this past year on Growth Requirement Capital Fee projects.

Fund 350-8060
Growth Requirement Capital Fee (Non-Residential)
Beginning Fund Balance as of July 1, 2022 $2,456,669.09 Revenues
Fees Collected $20,194.38
Interest Earned $47,869.07
Fair Market Value Adjustment1 ($27,093.05)
Other Revenues $0.00
Total Revenues $40,970.40
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges2
($631.00)
Total Expenses ($631.00)
Transfers In $0.00
Transfers Out3
($137,401.00)
Ending Balance as of June 30, 2023 $2,359,607.49
3) Transfers Out to General Fund for debt service on Civic Center Phase 2 Bonds. 2) Indirect Charges include central services expenses related to administering the fee program.
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
26 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 15

Table 13 and Table 14 summarize the planned future expenditures for the Growth Requirement Capital Fee projects.

Table 13: Growth Requirement Capital Fee (Residential) Project Expenditures

Table 14: Growth Requirement Capital Fee (Non-Residential) Project Expenditures

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures
Future
E xpenditures
% Funded
by Fee2
Approx.

Construction
Start Date3
C1702 / 172201 Fire Station 4 Rebuild 5,800,000.00$ -$ -$ 2,900,000.00$ 50.00% FY 25-26 C2255 / 22AR54 Oxnard Fire Stations No. 2, 3, 5 3,550,000.00$ -$ -$ 1,775,000.00$ 50.00% FY 25-26 - Professional Services/Contract 4 - - 10,611.25$ -$ - n/a - Indirect Charges 5 - - 1,765.00$ -$ - n/a TOTAL PROJE CT E XPE NSE S 9,350,000.00$ -$ 12,376.25$ 4,675,000.00$ - Bond Payments - Civic Center Phase 26 n/a n/a 434,373.00$ 3,330,679.00$ 25.50% n/a GRAND TOTAL 9,350,000.00$ -$ 446,749.25$ 8,005,679.00$ 2) Rounded to the nearest hundredth of the percent.
3) Construction start date may be revised pending availability of funds. 4) Charges related to consulting services for development impact fee reporting requirements. 5) Indirect Charges include central services expenses related to administering the fee program. 6) Debt service summary provided by City. Fees fund 34% of the non-general fund portion of the debt split between Fund 350-8050 at 75% and Fund 350-8060 at 25%.

Note: Small variances may appear due to rounding.
1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures
Future
E xpenditures
% Funded by
Fee2
Approx.

Construction
Start Date3
C1702 / 172201 Fire Station 4 Rebuild Design 3,250,000.00$ -$ -$ 1,625,000.00$ 50.00% FY 25-26 C2255 / 22AR54 Fire Station 2,3,5 Architecture/Design 3,550,000.00$ -$ -$ 1,775,000.00$ 50.00% FY 25-26 - Indirect Charges 4 - - 631.00$ - - n/a
TOTAL PROJE CT E XPE NSE S 6,800,000.00$ -$ 631.00$ 3,400,000.00$ - Bond Payments - Civic Center Phase 25 n/a n/a 137,401.00$ 1,110,226.00$ 8.50% n/a GRAND TOTAL 6,800,000.00$ -$ 138,032.00$ 4,510,226.00$ 2) Rounded to the nearest hundredth of the percent.
3) Construction start date may be revised pending availability of funds. 4) Indirect Charges include central services expenses related to administering the fee program. 5) Debt service summary provided by City. Fees fund 34% of the non-general fund portion of the debt split between Fund 350-8050 at 75% and Fund 350-8060 at 25%.

Note: Small variances may appear due to rounding.
1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 27 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 16

Fund 350-8050 had a transfer of $434,373.00 for the debt service payment on the Variable Rate Demand Lease Revenue Refunding Bonds related to the Downtown Civic Center.

Fund 350-8060 had a transfer of $137,401.00 for debt service payment on the same bonds.

The Variable Rate Demand Lease Revenue Refunding Bonds (Civic Center Phase 2 Project), Series 2006 were issued on December 1, 2006 for $24,205,000 to finance the acquisition, construction, and improvement of certain public facilities constituting the Civic Center Phase 2 Project. This debt was refunded on April 30, 2018 as part of the Lease Revenue Refunding Bonds Series 2018. The outstanding balance as of June 30, 2023 is $20,855,000. The impact fee funds 21.29% (or 34% of 62.63% portion of the bond repayment), which means there is an outstanding balance of $4,440,905 allocated to impact fee funds. The impact fee debt service payment is split 75% from Fund 350-8050 and 25% from Fund 350-8060. This means there is an outstanding obligation of $3,330,679 for Fund 350-8050 and $1,110,226 for Fund 350-8060. The payments on these bonds constitute the City’s obligations that exist through the maturity date of the bonds on June 1, 2036.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

28 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 17

Fund 350-8055: Mobility Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The Mobility Fee covers the cost to
mitigate the effects of new development on
the City’s mobility facilities including
sidewalks, bike lanes, pedestrian bridges,
and other similar facilities that are
necessary to improve connectivity within
the City, impr ove bicycle and pedestrian
safety, improve bicycle and pedestrian
access to public transportation stops and
stations, and increase bicycle mode
sharing. This fee was created in the 2020
update by Resolution 15,329.

Requirement 2. Amount of the fee.

The Mobility Fee for FY 22-23 is summarized in Table 15.

Table 15: Mobility Fee

Requirement 3. Beginning and ending balance in the account or fund.

Table 16 summarizes the beginning and ending fund balances for the Mobility Fee for FY 22-23.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 16 summarizes the fees collected and the interest earned for the Mobility Fee for FY 22-23.

Land Use
Fee as of
July 18, 2021
Fee as of
July 18, 2022
Residential (per DU)
Single Family $2,547 $3,396
Multi Family $1,684 $2,245
Non-Residential (per 1,000 SF)
Retail $860 $1,146
Office $1,025 $1,367
Industrial $364 $485
Hotel (per Room) $257 $342
29 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 18

Table 16: Mobility Fee Fund Summary

Table 17 summarizes the expenditures this past year on Mobility Fee projects.

Table 17 summarizes the planned future expenditures for the Mobility Fee projects.

Fund 350-8055
Mobility Fee
Beginning Fund Balance as of July 1, 2022 $722,541.88
Revenues
Fees Collected $79,754.51
Interest Earned $14,828.27
Fair Market Value Adjustment1 ($11,840.22)
Other Revenues $0.00
Total Revenues $82,742.56
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges $0.00
Total Expenses $0.00
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $805,284.44
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
30 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 19

Table 17: Mobility Fee Project Expenditures

There were no transfers or loans from this fund in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded
by Fee
Approx.

Construction
Start Date2
n/a Wooley Road Pedestrian
Improvements3
2,400,000.00$ -$ -$ 2,400,000.00$ 100% FY 27-28 n/a Pedestrian Bridge Improvements at
Channel Islands Bridge 3,4
18,000,000.00$ -$ -$ 250,000.00$ 1.39% FY 28-29 GRAND TOTAL 20,400,000.00$ -$ -$ 2,650,000.00$ 1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 2) Construction start date may be revised pending availability of funds. 3) Project is identified in the City of Oxnard 2022-2027 Capital Improvement Program as unfunded but qualifies for funding from the Mobility Fee Fund. 4) Approximate Construction Start Date is FY28-29 due to NEPA and right-of-way requirements for grant funding. 31 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 20

Fund 350-8080: Public Art Program Fee
Requirement 1. Brief description of the type of fee in the account or fund.

Requirement 2. Amount of the fee.

The Public Art Program Fee for FY 22-23 is summarized in Table 18.

Table 18: Public Art Program Fee

Requirement 3. Beginning and ending balance in the account or fund.

Table 19 summarizes the beginning and ending fund balances for the Public Art Program Fee for FY 22-23.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 19 summarizes the fees collected and the interest earned for the Public Art Program Fee during FY 22-23.

Land Use
Fee as of
July 18, 2021
Fee as of
July 18, 2022
All New Development (per building SF) $0.30 $0.33
The Public Art Program Fee is based on
Resolutions No. 9813, 12290, 13013,
13736, and 14124 and was updated as part
of 2020 DIF update via Resolution 15,329.

The purpose of the program is to install
works of art in conjunction with new
development in loca tions accessible to the
public. This fee is designed to enhance the
City’s appearance and mitigate certain
effects of development projects. All new
development projects pay this fee.

32 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 21

Table 19: Public Art Program Fee Fund Summary

Table 20 summarizes the expenditures this past year on Public Art Program Fee projects.

Fund 350-8080
Public Art Program Fee
Beginning Fund Balance as of July 1, 2022 $1,157,982.27 Revenues
Fees Collected $53,521.54
Interest Earned $0.00
Fair Market Value Adjustment1 $0.00
Other Revenues $0.00
Total Revenues $53,521.54
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges2 ($1,054.00)
Total Expenses ($1,054.00)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $1,210,449.81
2) Indirect Charges include central services expenses related to administering the fee program. 1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
33 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 22

Table 20 summarizes planned future expenditures for Public Art Program Fee projects. The City’s CIP budget team is aware of the additional funds available for Public Art projects and are in the process of identifying further applicable projects. Public Art projects require advanced planning time as it involves multiple stakeholders and evolving design processes.

Table 20: Public Art Program Fee Project Expenditures

There were no transfers or loans from this fund in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures
Future
E xpenditures
% Funded
by Fee
Approx.

Construction
Start Date1
n/a Downtown Mural Program 250,000.00$ -$ -$ 250,000.00$ 100% In Progress n/a Oxnard Sculptures Program 250,000.00$ -$ -$ 250,000.00$ 100% In Progress n/a Citywide Mural Program 200,000.00$ -$ -$ 200,000.00$ 100% In Progress - Indirect Charges 2 - - 1,054.00$ - - n/a
GRAND TOTAL 700,000.00$ -$ 1,054.00$ 700,000.00$ 1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 2) Construction start date may be revised pending availability of funds. 3) Indirect Charges include central services expenses related to administering the fee program. 34 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 23

Funds 603 & 605: Water Resource Development Fee & Capital Facility Charge Requirement 1. Brief description of the type of fee in the account or fund.

The City collects a Water Resource
Development Fee and Capital
Facility Charge for new, expanded,
or additional service connections
based on the diameter of the meter
installation directly related to the
volume of water required for the
new, expanded, or additional service
connection.

The Water Resource Development Fee pays for the development of new water resources, such as recycled water, to offset demand by new customers, and water conservation projects, reducing water demand. The Water Resource Development Fee was adopted by Ordinance 2624 consistent with the requirement of Government Code Sections 54999 through 54999.6.

The Water Capital Facility Charge pays for master -planned capacity improvements to the City’s water system, such as the addition of new production, treatment, storage, transmission, and distribution facilities. The Water Capital Facility Charge was adopted by Resolution 9717.

Requirement 2. Amount of the fee.

The Water Resource Development Fee and Capital Facility Charge for FY 22 -23 are summarized in Table 21.

Table 21: Water Resource Development Fee and Capital Facility Charge

3/4" $2,792 $341 $3,133
1" $5,583 $682 $6,265
1 1/2 " $8,375 $1,023 $9,398
2" $13,958 $1,706 $15,664
3" $30,708 $3,752 $34,460
4" $47,458 $5,799 $53,257
6" $92,125 $11,257 $103,382
8" $147,958 $18,080 $166,038
10" $315,457 $38,548 $354,005
12" $502,498 $61,404 $563,902
Water Resource
Development Fee
Capital Facility
Charge Total FeesWater Meter Size
35 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 24

Requirement 3. Beginning and ending balance in the account or fund.

Table 22 and Table 23 summarize the beginning and ending fund balances for the Water Resource Development Fee and Capital Facility Charge for FY 22-23.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 22 and Table 23 summarize the fees collected and the interest earned for the Water Resource Development Fee and Capital Facility Charge during FY 22-23.

Table 22: Water Resource Development Fee Fund Summary

Fund 603
Water Resource Development Fee
Beginning Fund Balance as of July 1, 2022 $17,681,128.07 Revenues
Fees Collected $664,435.00
Interest Earned $354,830.50
Fair Market Value Adjustment1 ($227,577.80)
Other Revenues $8,956.05
Total Revenues $800,643.75
Expenses
Project Expenses ($26,530.43)
Developer Reimbursement $0.00
Indirect Charges2 ($20,094.00)
Total Expenses ($46,624.43)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $18,435,147.39
2) Indirect Charges include central services expenses related to administering the fee program.
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
36 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 25

Table 23: Water Capital Facility Charge Fund Summary

Requirement 5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees. Table 24 and Table 25 summarize the expenditure for this past year for the Water Resource Development Fee and Capital Facility Charge.

Requirement 6. An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete. Table 24 and Table 25 summarize the planned future expenditures for the Water Resource Development Fee and Capital Facility Charge.

Fund 605
Water Capital Facility Charge
Beginning Fund Balance as of July 1, 2022 $1,507,464.57 Revenues
Fees Collected $80,492.00
Interest Earned $30,566.12
Fair Market Value Adjustment1 ($16,535.61)
Other Revenues $0.00
Total Revenues $94,522.51
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges2 ($4,177.00)
Total Expenses ($4,177.00)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $1,597,810.08
2) Indirect Charges include central services expenses related to administering the fee program.
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
37 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 26

Table 24: Water Resource Development Fee Project Expenditures

Table 25: Water Capital Facility Charge Project Expenditures

There were no transfers or loans from these funds in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures
Future
E xpenditures
% Funded
by Fee2
Approx.

Construction
Start Date3
C1001 / 106002 Water Distribution: Hueneme Road
Recycled Water Pipeline - Phase II
30,376,345.00$ 2,063,726.28$ 9,163.45$ -$ 39.10% Completed C1101 / 116505 Great ASR Wells 2,574,419.00$ 693,919.98$ 17,366.98$ 30,103.00$ 28.80% In Progress C2021 Recycled Water: Aquifer Storage and
Recovery (ASR) Completion
8,574,419.00$ -$ -$ 643,271.00$ 7.50% FY 27-28 n/a Recycled Water: AWPF
Improvements Phase I
1,000,000.00$ -$ -$ 250,000.00$ 25.00% FY 24-25 n/a Recycled Water: AWPF
Improvements Phase II
56,666,668.00$ -$ -$ 28,333,334.00$ 50% FY 26-27 - Indirect Charges 4 - - 20,094.00$ - - n/a
GRAND TOTAL 99,191,851.00$ 2,757,646.26$ 46,624.43$ 29,256,708.00$ 1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 2) Rounded to the nearest hundredth of the percent.
3) Construction start date may be revised pending availability of funds. 4) Indirect Charges include central services expenses related to administering the fee program.

Note: Small variances may appear due to rounding.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures
Future
E xpenditures
% Funded
by Fee2
Approx.

Construction
Start Date3
n/a Recycled Water: AWPF Storage Construction 6,000,000.00$ -$ -$ 3,000,000.00$ 50% FY 27-28 n/a Aquifer Storage and Recovery (ASR) Wells
Construction
31,350,000.00$ -$ -$ 15,675,000.00$ 50% FY 27-28 - Indirect Charges 4 -$ -$ 4,177.00$ - - n/a GRAND TOTAL 37,350,000.00$ -$ 4,177.00$ 18,675,000.00$ 1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 2) Rounded to the nearest hundredth of the percent.
3) Construction start date may be revised pending availability of funds. 4) Indirect Charges include central services expenses related to administering the fee program.

Note: Small variances may appear due to rounding.
38 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 27

Fund 613: Wastewater Collection Connection & Treatment Fee Requirement 1. Brief description of the type of fee in the account or fund.

The City collects a Wastewater Collection Connection & Treatment Fee for new, expanded, or additional service connections. The City imposes fees based on new development’s prorated share of the cost of constructing the improvements identified in the City’s Master Plans for Wastewater Treatment and Conveyance. The current wastewater fees were adopted by Ordinance 2709. The City previously collected two separate fees, the Wastewater Collection Connection Fee and Wastewater Treatment Connection Fee, in Fund 613 and Fund 623 respectively. As of FY 22-23, these two funds have been combined into one fund for both fees.

Requirement 2. Amount of the fee.

The Wastewater Collection Connection & Treatment Fee for FY 22-23 are summarized in Table 26.

Table 26: Wastewater Collection Connection & Treatment Fee

Requirement 3. Beginning and ending balance in the account or fund.

Table 27 summarizes the beginning and ending fund balances for the Wastewater Collection Connection & Treatment Fee for FY 22-23.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 27 summarizes the fees collected and the interest earned for the Wastewater Collection Connection & Treatment Fee FY 22-23.

Land Use
Wastewater
Collection
Connection Fee
Wastewater
Treatment
Connection Fee Total Fee
Residential
Single Family $1,458.00 $3,798.00 $5,256.00
Apartment1
$1,060.36 $2,762.18 $3,822.54
Mobile Home1
$839.45 $2,186.73 $3,026.18
Non-Residential
Non-Formula Commercial/Industrial $1,458.00 $4,078.80 $5,536.80 Commercial Laundry $1,458.00 $4,539.00 $5,997.00
Restaurants/Food Preparation $1,458.00 $7,092.20 $8,550.20 Formula Industrial User $1,458.00 $7,279.40 $8,737.40
1) Special formulas are used for mobile homes and apartment developments that can be served by a single meter. These formulas can be found in the City's most recently published Fee Schedule.
39 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 28

Table 27: Wastewater Collection Connection & Treatment Fee Fund Summary

Table 28 summarizes the expenditures for this past year for the Wastewater Collection Connection & Treatment Fee.

Table 28 summarizes the planned future expenditures for the Wastewater Collection Connection & Treatment Fee.

Fund 613
Wastewater Collection Connection & Treatment Fee
Beginning Fund Balance as of July 1, 2022 $12,503,284.72 Revenues
Fees Collected $1,152,549.22
Interest Earned $243,581.13
Fair Market Value Adjustment1 ($205,836.79)
Other Revenues $0.00
Total Revenues $1,190,293.56
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges2 ($18,896.00)
Total Expenses ($18,896.00)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $13,674,682.28
2) Indirect Charges include central services expenses related to administering the fee program.
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
40 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 29

Table 28: Wastewater Collection Connection & Treatment Fee Project Expenditures

There were no transfers or loans from this fund in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures
Future
E xpenditures
% Funded
by Fee2
Approx.

Construction
Start Date3
C2236/226605 Wastewater Maintenance Building Expansion 10,000,000.00$ -$ -$ 5,000,000.00$ 50% FY 25-26 n/a Eastern Trunk MH Rehabilitation 3,000,000.00$ -$ -$ 2,000,000.00$ 67% FY 24-25 C2232/226601 Wastewater Collection: Lift Station Improvements 3,000,000.00$ -$ -$ 3,000,000.00$ 100% FY 23-24 C2029/206602 Wastewater Collection: UPRR Central Trunk Sewer Pipe Replacement
6,000,000.00$ -$ -$ 4,000,000.00$ 67% FY 24-25 - Indirect Charges 4 - - 18,896.00$ - - n/a
GRAND TOTAL 22,000,000.00$ -$ 18,896.00$ 14,000,000.00$ 1) Budgets identified by City CIP Staff and are anticipated project budgets that will be reflected in the next CIP update. 2) Subject to change pending CIP Budget plans and available funding. Rounded to the nearest hundredth of the percent. 3) Construction start date may be revised pending availability of funds. 4) Indirect Charges include central services expenses related to administering the fee program.

Note: Small variances may appear due to rounding.
41 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 30

Fund 360-7050: Affordable Housing In-Lieu Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The City offers an Affordable Housing In-
Lieu fee to provide additional flexibility to
the City and development community to
meet the affordable housing needs
generated by the construction of new
market-rate units . The City’s Affordable
Housing In -Lieu Fees were first
established by Ordinance 2721 adopted
July 18, 2006. The Fees were revised with
Resolution No. 15,330 which adopted the
Affordable Housing In -Lieu Fee Nexus
Study dated April 8, 2020.

Requirement 2. Amount of the fee.

The Affordable Housing In-Lieu Fee for FY 22-23 is summarized in Table 29 below.

Table 29: Affordable Housing In-Lieu Fee

Requirement 3. Beginning and ending balance in the account or fund.

Table 30 summarizes the beginning and ending fund balances for the Affordable Housing In-Lieu Fee for FY 22-23.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 30 summarizes the fees collected and the interest earned for the Affordable Housing In-Lieu Fee during FY 22-23.

Land Use
Fee as of
July 18, 2021
Fee as of
July 18, 2022
Residential
Single Family (per DU) $28,750 $36,000
Multi Family for Sale $27,625 $35,000
Multi Family for Rent $22,934 $28,000
42 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 31

Table 30: Affordable Housing In-Lieu Fee Fund Summary

Table 31 summarizes the expenditures this past year on affordable housing projects.

Fund 360-7050
Affordable Housing In-Lieu Fee
Beginning Fund Balance as of July 1, 2022 $3,509,433.70 Revenues
Fees Collected $0.00
Interest Earned $120,978.66
Fair Market Value Adjustment1 ($183,051.31)
Other Revenues $0.00
Total Revenues ($62,072.65)
Expenses
Project Expenses ($367,167.04)
Developer Reimbursement $0.00
Indirect Charges2 ($113,808.89)
Total Expenses ($480,975.93)
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $2,966,385.12
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
2) Indirect Charges include personnel and resource expenses related to administering the fee program.
43 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 32

Table 31 summarizes the planned future expenditures for the Affordable Housing In-Lieu Fee. The City’s CIP budget team and Housing Department are aware of the additional funds available for Affordable Housing project s. Affordable Housing projects often require advanced planning time or are a result of opportune circumstances as they involve multiple stakeholders, specific conditions, and sufficient funding to complete projects.

Table 31: Affordable Housing Project Expenditures

There were no transfers or loans from this fund in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures
Future
E xpenditures
% Funded
by Fee
Approx.

Construction
Start Date2
M2103 / 215103 Central Terrace Development Loan 1,366,000.00$ -$ 38,147.36$ 1,327,852.64$ 100% In Progress M2305 OHA Loan Agreement Successor Parcel 212,740.00$ -$ 212,740.00$ -$ 100% Completed n/a 7th and Meta Site Acquisition 120,000.00$ -$ -$ 120,000.00$ 100% FY 23-24 n/a 2051 Mariposa Street and 1250 Azalea Street
Property Acquisition 3
116,280.00$ -$ 116,279.68$ -$ 100% Completed n/a Indirect Charges 4 - - 113,808.89$ - - -
GRAND TOTAL 1,815,020.00$ -$ 480,975.93$ 1,447,852.64$ 1) Budgets identified in the City of Oxnard 2022-2027 Capital Improvement Program and by City Finance and CIP Staff. 2) Construction start date may be revised pending availability of funds. 3) Contribution to the Housing Authority of the City of Oxnard for the rehabilitation and improvements of the sites. 4) Indirect Charges include personnel and resource expenses related to administering the fee program.

Note: Small variances may appear due to rounding.
44 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 33

Fund 350-8070: Utility Undergrounding In-Lieu Fee
Requirement 1. Brief description of the type of fee in the account or fund.

The City imposes a fee on new development that is located in any part of the City with overhead utility service based upon their prorated share of the cost of undergrounding all overhead utilities in the City. The City’s Utility Undergrounding In-Lieu Fees were based on Ordinance 2207 and were updated as part of the 2020 DIF update via Resolution 15,329.

Requirement 2. Amount of the fee.

The Utility Undergrounding In-Lieu Fee for FY 22-23 is summarized in Table 32 below.

Table 32: Utility Undergrounding In-Lieu Fee

Requirement 3. Beginning and ending balance in the account or fund.

Table 33 summarizes the beginning and ending fund balances for the Utility Undergrounding In-Lieu Fee for FY 22-23.

Requirement 4. Amount of fees collected and the interest earned during the previous year.

Table 33 summarizes the fees collected and the interest earned for the Utility Undergrounding In-Lieu Fee during FY 22-23.

Land Use
Fee as of
July 18, 2021
Fee as of
July 18, 2022
All New Development (per building SF) $0.45 $0.54
45 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 34

Table 33: Utility Undergrounding In-Lieu Fee Fund Summary

There were no expenditures this past year on utility undergrounding projects.

Table 34 summarizes the planned future expenditures for the Utility Undergrounding In- Lieu Fee. The City’s CIP budget team is aware of the available funds for Utility Undergrounding projects and are in the process of identifying applicable projects in the next CIP Budget Plan.

Fund 350-8070
Utility Undergrounding In-Lieu Fee
Beginning Fund Balance as of July 1, 2022 $1,635,600.61 Revenues
Fees Collected $32,603.76
Interest Earned $32,492.49
Fair Market Value Adjustment1 ($20,358.93)
Other Revenues $0.00
Total Revenues $44,737.32
Expenses
Project Expenses $0.00
Developer Reimbursement $0.00
Indirect Charges $0.00
Total Expenses $0.00
Transfers In $0.00
Transfers Out $0.00
Ending Balance as of June 30, 2023 $1,680,337.93
1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.
46 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 35

Table 34: Utility Undergrounding Project Expenditures

There were no transfers or loans from this fund in FY 22-23.

Requirement 8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects.

There were no refunds made from this fund in FY 22-23.

Project No. Project Name Project Budget1
E xpenditures
to Date
FY22-23
Actual
E xpenditures
Future
E xpenditures
% Funded
by Fee
Approx.

Construction
Start Date
- Undergrounding of Overhead Utilities - Citywide 2,000,000.00$ -$ -$ 2,000,000.00$ 100% FY 27-28 GRAND TOTAL 2,000,000.00$ -$ -$ 2,000,000.00$ 1) Budget identified by City Staff in preparation for updated CIP project list. 47 ____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 36

Section 3 – Fund Summary
Table 35 provides an accounting of each impact fee fund and a total impact fee account balance .

The table summarizes the starting fund balance, the amount of fees collected, the interest earned, the total expenditures, and the fiscal year ending fund balances.

48 _____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 37

Table 35: Development Impact Fee Fund Summary
Description
Park Acquisition
& Development
Storm Drain
Facility Fee
Traffic Circulation
Fee
Capital Growth
Fee (Residential)
Capital Growth
Fee (Non-
Residential) Mobility Fee
Public Art
Program Fee
Water Resource
Development Fee
Water Capital
Facility Charge
Wastewater
Collection
Connection &
Treatment Fee
Affordable
Housing
In-Lieu Fee
Utility
Undergrouding
In-Lieu Fee
Fund No. 350-8020 350-8030 350-8040 350-8050 350-8060 350-8055 350-8080 603 605 613 360-7050 350-8070 Starting Balance
As of July 1, 2022 $691,918.66 $8,472,768.66 $15,582,997.65 $1,419,327.56 $2,456,669.09 $722,541.88 $1,157,982.27 $17,681,128.07 $1,507,464.57 $12,503,284.72 $3,509,433.70 $1,635,600.61

RE VE NUE S
Fees Collected $142,884.93 $1,556,717.27 $1,311,558.40 $233,254.45 $20,194.38 $79,754.51 $53,521.54 $664,435.00 $80,492.00 $1,152,549.22 $0.00 $32,603.76 Interest Earned $15,208.54 $193,463.25 $311,673.26 $29,580.49 $47,869.07 $14,828.27 $0.00 $354,830.50 $30,566.12 $243,581.13 $120,978.66 $32,492.49 Fair Market Value Adjustment1 ($13,518.21) ($172,546.86) ($238,759.82) ($8,109.60) ($27,093.05) ($11,840.22) $0.00 ($227,577.80) ($16,535.61) ($205,836.79) ($183,051.31) ($20,358.93) Other Revenues $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,956.05 $0.00 $0.00 $0.00 $0.00 Total Revenues $144,575.26 $1,577,633.66 $1,384,471.84 $254,725.34 $40,970.40 $82,742.56 $53,521.54 $800,643.75 $94,522.51 $1,190,293.56 ($62,072.65) $44,737.32

E XPE NSE S
Project Expenditures $0.00 $0.00 ($953,378.64) $0.00 $0.00 $0.00 $0.00 ($26,530.43) $0.00 $0.00 ($367,167.04) $0.00 Developer Reimbursement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Indirect Charges 2 ($736.00) ($17,953.00) ($16,199.00) ($12,376.25) ($631.00) $0.00 ($1,054.00) ($20,094.00) ($4,177.00) ($18,896.00) ($113,808.89) $0.00 Total E xpenditures ($736.00) ($17,953.00) ($969,577.64) ($12,376.25) ($631.00) $0.00 ($1,054.00) ($46,624.43) ($4,177.00) ($18,896.00) ($480,975.93) $0.00 Transfers in $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Transfers Out $0.00 $0.00 $0.00 ($434,373.00) ($137,401.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Net Transfers $0.00 $0.00 $0.00 ($434,373.00) ($137,401.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 E nding Balance
As of June 30, 2023 $835,757.92 $10,032,449.32 $15,997,891.85 $1,227,303.65 $2,359,607.49 $805,284.44 $1,210,449.81 $18,435,147.39 $1,597,810.08 $13,674,682.28 $2,966,385.12 $1,680,337.93 1) Fair Market Value Adjustment may be negative due to GASB Statement 31 for a temporary fair value adjustment.

Note: Small variances may appear due to rounding.
2) Indirect Charges include expenses for central services, personnel and resource expenses related to administering the fee program. 49 _____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 38

Section 4 – Fiscal Years 2018-2019 through 2022-2023 Five-Year Report In accordance with Government Code Section 66001, this section addresses the five -year requirements with respect to any remaining funds in the DIF accounts, regardless of whether those funds are committed or uncommitted for FY 18-19 through FY 22-23. The City last completed the Five-Year Report in FY 19-20. The following section provides information necessary to meet the legal requirement for the Five-Year report for the DIF funds.

Requirement 1. Identification of the purpose to which the fees are to be put.

The purpose of the DIFs imposed and collected on new development within the City during FY 18-19 through FY 22-23 was to fund public facilities that are needed to serve the new development within the City as identified in the City’s adopted Development Impact Fee Nexus Studies. The purpose of each fee is identified within Section 2 of the Annual AB1600 Report. Future Projects are identified in each of the individual Fund subsections.

Requirement 2. Demonstrate a reasonable relationship between the fee and the purpose for which it is charged.

There is a proportional relationship between the impact fees charged on new development based upon the need for additional public facilities to serve the additional residents and employees that will be generated by the new development. The City does not have the capacity in its existing public facilities to accommodate these new residents and employees.

By charging the fee based on the additional demand created by each land use, the fees directly correlate to the demand created by each new development. The fees for Parks and Recreation, Storm Drainage, Circulation System Improvements, Capital Growth (Residential and Non-Residential), Mobility, Public Art, Underground Utility In-Lieu, and Affordable Housing In-Lieu were updated in May 2020 by Resolution 15,329 adopting the City of Oxnard Development Impact Fee Nexus Study (April 2020) and Resolution 15,330 adopting the Affordable Housing In Lieu Fee Nexus Study (April 2020). Fees for Water Resource Development, Water Capital Facility Charge, and Wastewater Tre atment & Collection were not changed during the 2020 update. Each fee had to undergo rigorous nexus requirements that: identify the purpose of the fee; identify the use to which the fee is to be put; determine how there is a reasonable relationship between the fees use and the type of development project on which the fee is imposed; determine how there is a reasonable relationship between the need for the public facility and the type of development project on which the fee is imposed; and determine how ther e is a reasonable relationship between the amount of the fee and the cost of the public facility attributable to the development on which the fee is imposed.
50 _____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 39

Requirement 3. Identification of all sources and amounts of funding anticipated to complete financing in incomplete improvements identified as part of the City’s annual report.

Table 36 summarizes the fund balance for each fund as of June 30, 2023, the balances that have been held for longer than five years, as well as the costs of the pending facility projects currently identified in the City’s Capital Improvement Plans. Table 37 lists the future improvements, anticipated construction date and other financing sources that will contribute to the project costs if applicable. Since improvements are triggered based on the timing and location of development, improvements will be programmed as deemed necessary by the City and their CIP prioritization process. All fee programs satisfy the five- year test and have sufficient planned future improvement projects with costs that exceed funds held for more than five years.

Table 36: DIF Funding Balances and Future Project Costs

Requirement 4. Identification of the approximate dates on which the funding referred to in Requirement 3 is expected to be deposited into the appropriate account or fund.

The project tables for each Fund within this report (and summarized in Table 37) list the public improvement projects that are anticipated to be constructed using DIF funds.

Anticipated construction start date s are listed based upon when the City anticipates complete funding and staff capacity for the project will be available . Due to CIP priority shifts and the uncertainty of the timing and location of new development , a nticipated construction times may vary until sufficient funds have been collected and priorities identified.

Fund No. Fund Name
Fund Balance
(as of 6/30/23)
Five Year Holdings
Balance
Future Improvement
Project Costs
350-8020 Park Acquisition & Development $835,758 $504,037 $1,589,790 350-8030 Storm Drain Facility Fee $10,032,449 $7,775,976 $13,450,000 350-8040 Traffic Circulation Fee $15,997,892 $1,497,349 $16,023,058 350-8050 Capital Growth Fee (Residential) $1,227,304 $0 $8,005,679 350-8060 Capital Growth Fee (Non-Residential) $2,359,607 $0 $4,510,226 350-8055 Mobility Fee $805,284 $0 $2,650,000
350-8080 Public Art Program Fee $1,210,450 $0 $700,000
603 Water Resource Development Fee $18,435,147 $14,632,121 $29,256,708 605 Water Capital Facility Charge $1,597,810 $1,077,399 $18,675,000 613 Wastewater Collection Connection & Treatment Fee $13,674,682 $10,070,961 $14,000,000 360-7050 Affordable Housing In-Lieu Fee $2,966,385 $1,176,609 $1,447,853 350-8070 Utility Undergrounding In-Lieu Fee $1,680,338 $1,493,901 $2,000,000 51 _____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 40

Table 37: DIF Projects and Funding Sources

Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
C9001 / 905701 Cabrillo Neighborhood Park 161,045.00$ 161,045.00$ -$ -$ 161,045.00$ 100% FY 27-28 -$ n/a C9401 / 945702 Citywide Park Improvement Program 322,292.00$ 322,292.00$ 43,546.70$ -$ 278,745.30$ 100% FY 27-28 -$ n/a C2104 Campus Park Activation 8,500,000.00$ 850,000.00$ -$ -$ 850,000.00$ 10% FY 24-25 7,650,000.00$ State & Local Grant Funds n/a Skatepark in Colonia 3,000,000.00$ 300,000.00$ -$ -$ 300,000.00$ 10% FY 24-25 2,700,000.00$ State Grant Funds - Indirect Charges - - -$ 736.00$ - - n/a n/a n/a GRAND TOTAL $11,983,337.00 $1,633,337.00 $43,546.70 $736.00 $1,589,790.30 Fund No. 350-8030: Storm Drain Facility Fee
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
n/a Citywide SD Construction 13,450,000.00$ 13,450,000.00$ -$ -$ 13,450,000.00$ 100% 2024 -$ n/a - Indirect Charges - - - 17,953.00$ - - n/a n/a n/a GRAND TOTAL 13,450,000.00$ 13,450,000.00$ -$ 17,953.00$ 13,450,000.00$ Fund No. 350-8040: Traffic Circulation Fee
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
C1301 / 133101 Rice Avenue & Fifth Street Railroad Grade Separation 131,800,000.00$ 6,431,096.00$ 772,160.90$ 11,846.79$ 5,647,088.31$ 4.88% In Progress 125,368,904$ State & Local Grant Funds C1703 / 173102 Oxnard Boulevard & Saviers Road Signal Improvements 3,208,956.00$ 726,566.00$ 37,025.65$ 34,383.03$ 655,157.32$ 22.64% In Progress 2,482,390$ General Fund, Federal Grant Funds C1801 / 183101 Oxnard Boulevard Bicycle Facilities Installation 2,747,978.00$ 708,828.00$ 26,686.72$ 16,971.50$ 665,169.78$ 25.79% In Progress 2,039,150$ Federal Grant Funds, State & Local Grant Funds C1808 / 183114 Traffic Signal Modifications 3,869,273.00$ 25,035.00$ 25,007.64$ 27.00$ 0.36$ 0.65% In Progress 3,844,238$ Federal Grant Funds C2003 / 203101 Adaptive Traffic Signal 1,852,000.00$ 1,852,000.00$ 288,514.23$ 754,255.82$ 809,229.95$ 100.00% In Progress -$ n/a C2006 / 203106 Traffic Signal Modernization 6,800,000.00$ 6,800,000.00$ 267,693.68$ 135,894.50$ 6,396,411.82$ 100.00% In Progress -$ n/a C2213 / 223110 US 101 Del Norte Interchange Upgrade 250,000.00$ 250,000.00$ -$ -$ 250,000.00$ 100.00% In Progress -$ n/a C2304 / 233101 Five Points Intersection Modernization 250,000.00$ 250,000.00$ -$ -$ 250,000.00$ 100.00% In Progress -$ n/a n/a Traffic Circulation Improvements Fee Study 500,000.00$ 500,000.00$ -$ -$ 500,000.00$ 100.00% In Progress -$ n/a n/a Traffic Signal Timing 850,000.00$ 850,000.00$ -$ -$ 850,000.00$ 100.00% In Progress -$ n/a - Indirect Charges - - - 16,199.00$ - - In Progress - n/a GRAND TOTAL 152,128,207.00$ 18,393,525.00$ 1,417,088.82$ 969,577.64$ 16,023,057.54$ 52 _____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 41

Fund No. 350-8050: Growth Requirement Capital Fee (Residential) Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
C1702 / 172201 Fire Station 4 Rebuild 5,800,000.00$ 2,900,000.00$ -$ -$ 2,900,000.00$ 50% FY 25-26 2,900,000$ Fund No. 350-8060 C2255 / 22AR54 Oxnard Fire Stations No. 2, 3, 5 3,550,000.00$ 1,775,000.00$ -$ -$ 1,775,000.00$ 50% FY 25-26 1,775,000$ Lost Public Sector Revenue Fund, Fund No. 350-8060 - Professional Services/Contract - - - 10,611.25$ -$ 0% n/a - n/a - Indirect Charges - - - 1,765.00$ -$ 0% n/a - n/a TOTAL PROJE CT E XPE NSE S 6,800,000.00$ -$ 12,376.25$ 1,900,000.00$ - Bond Payments - Civic Center Phase 2 n/a n/a n/a 434,373.00$ 3,330,679.00$ 26% n/a n/a Fund No. 350-8060, General Fund GRAND TOTAL 9,350,000.00$ 4,675,000.00$ -$ 446,749.25$ 8,005,679.00$ Fund No. 350-8060: Growth Requirement Capital Fee (Non-Residential) Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
C1702 / 172201 Fire Station 4 Rebuild Design 3,250,000.00$ 1,625,000.00$ -$ -$ 1,625,000.00$ 50% FY 25-26 1,625,000$ Fund No. 350-8050 C2255 / 22AR54 Fire Station 2,3,5 Architecture/Design 3,550,000.00$ 1,775,000.00$ -$ -$ 1,775,000.00$ 50% FY 25-26 1,775,000$ Lost Public Sector Revenue Fund, Fund No. 350-8050 - Indirect Charges - - - 631.00$ - - n/a n/a n/a TOTAL PROJE CT E XPE NSE S 6,800,000.00$ 3,400,000.00$ -$ 631.00$ 3,400,000.00$ - Bond Payments - Civic Center Phase 2 n/a n/a n/a 137,401$ 1,110,226$ 9% n/a n/a Fund No. 350-8060, General Fund GRAND TOTAL 6,800,000.00$ 3,400,000.00$ -$ 138,032.00$ 4,510,226.00$ Fund No. 350-8055: Mobility Fee
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
n/a Wooley Road Pedestrian Improvements 2,400,000.00$ 2,400,000.00$ -$ -$ 2,400,000.00$ 100% FY 27-28 n/a n/a n/a Pedestrian Bridge Improvements at Channel Islands Bridge 18,000,000.00$ 250,000.00$ -$ -$ 250,000.00$ 1.39% FY 28-29 n/a Federal Grant Funds, State Grant Funds GRAND TOTAL 20,400,000.00$ 2,650,000.00$ -$ -$ 2,650,000.00$ Fund No. 350-8080: Public Art Program Fee
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
n/a Downtown Mural Program 250,000.00$ 250,000.00$ -$ -$ 250,000.00$ 100% In Progress n/a n/a n/a Oxnard Sculptures Program 250,000.00$ 250,000.00$ -$ -$ 250,000.00$ 100% In Progress n/a n/a n/a Citywide Mural Program 200,000.00$ 200,000.00$ -$ -$ 200,000.00$ 100% In Progress n/a n/a - Indirect Charges - - - 1,054.00$ - - n/a n/a n/a GRAND TOTAL 700,000.00$ 700,000.00$ -$ 1,054.00$ 700,000.00$ 53 _____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 42

Fund No. 603: Water Resource Development Fee
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
C1001 / 106002
Water Distribution: Hueneme Road Recycled Water Pipeline - Phase II $ 30,376,345.00 $ 11,876,345.00 $ 2,063,726.28 $ 9,163.45 $ - 39% Completed 18,500,000$ Water Resource Fund, Water Bond 2021A Revenue Bond
Fund
C1101 / 116505 Great ASR Wells $ 2,574,419.00 $ 741,389.96 $ 693,919.98 $ 17,366.98 $ 30,103.00 29% In Progress 1,833,029$ State & Local Grant Fund, Water Operating Fund, Water
Bond 2021A Revenue Bond Fund
C2021
Recycled Water: Aquifer Storage and Recovery (ASR)
Completion $ 8,574,419.00 $ 643,271.00 $ - $ - $ 643,271.00 8% FY 27-28 7,931,148$ Water Bond Fund, Fund No. 601 - Water Ops, Water
Resources Grant
n/a Recycled Water: AWPF Improvements Phase I $ 1,000,000.00 $ 250,000.00 $ - $ - $ 250,000.00 25% FY 24-25 750,000$ WIFIA Fund n/a Recycled Water: AWPF Improvements Phase II $ 56,666,668.00 $ 28,333,334.00 $ - $ - $ 28,333,334.00 50% FY 26-27 28,333,334$ WIFIA Fund - Indirect Charges - - - $ 20,094.00 - - n/a GRAND TOTAL 99,191,851.00$ 41,844,339.96$ 2,757,646.26$ 46,624.43$ 29,256,708.00$ Fund No. 605: Water Capital Facility Charge
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
n/a Recycled Water: AWPF Storage Construction $ 6,000,000.00 $ 3,000,000.00 $ - $ - $ 3,000,000.00 50.00% FY 27-28 3,000,000$ Fund No. 601 - Water Ops n/a Aquifer Storage and Recovery (ASR) Wells Construction $ 31,350,000.00 $ 15,675,000.00 $ - $ - $ 15,675,000.00 50.00% FY 27-28 15,675,000$ Fund No. 601 - Water Ops - Indirect Charges $ - $ - $ - $ 4,177.00 - - n/a -$ n/a GRAND TOTAL 37,350,000.00$ 18,675,000.00$ -$ 4,177.00$ 18,675,000.00$ Fund No. 613: Wastewater Connection & Treatment Fee
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
C2236/226605 Wastewater Maintenance Building Expansion 10,000,000.00$ 5,000,000.00$ -$ -$ 5,000,000.00$ 50% 2022-2027 5,000,000$ Fund No. 611 - Wastewater Ops n/a Eastern Trunk MH Rehabilitation 3,000,000.00$ 2,000,000.00$ -$ -$ 2,000,000.00$ 67% In Progress 1,000,000$ Fund No. 611 - Wastewater Ops C2232/226601 Wastewater Collection: Lift Station Improvements 3,000,000.00$ 3,000,000.00$ -$ -$ 3,000,000.00$ 100% 2022-2027 -$ n/a C2029/206602 Wastewater Collection: UPRR Central Trunk Sewer Pipe Replacement 6,000,000.00$ 4,000,000.00$ -$ -$ 4,000,000.00$ 67% In Progress 2,000,000$ Fund No. 611 - Wastewater Ops - Indirect Charges - -$ - 18,896.00$ - - 2022-2027 - n/a GRAND TOTAL 22,000,000.00$ 14,000,000.00$ -$ 18,896.00$ 14,000,000.00$ 54 _____________________________________________________________________________________

Development Impact Fee Annual Report (FY 22-23) 43

Fund No. 360-7050: Affordable Housing In-Lieu Fee
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
M2103 / 215103 Central Terrace Development Loan 1,366,000.00$ 1,366,000.00$ -$ 38,147.36$ 1,327,852.64$ 100% In Progress n/a n/a M2305 OHA Loan Agreement Successor Parcel 212,740.00$ 212,740.00$ -$ 212,740.00$ -$ 100% Completed n/a n/a n/a 7th and Meta Site Acquisition 120,000.00$ 120,000.00$ -$ -$ 120,000.00$ 100% FY 23-24 n/a n/a n/a 2051 Mariposa Street and 1250 Azalea Street Property Acquisition3 116,280.00$ 116,280.00$ -$ 116,279.68$ -$ 100% Completed n/a n/a n/a Other Charges - - - 113,808.89$ - - - n/a n/a GRAND TOTAL 1,815,020.00$ 1,815,020.00$ -$ 480,975.93$ 1,447,852.64$ Fund No. 350-8070: Utility Undergrounding In-Lieu Fee
Project No. Project Name Project Budget Fund Budget
E xpenditures
to Date
FY22-23
Actual
E xpenditures Future E xpenditures
% Funded by
Fee
Approx. Construction
Start Date Other Funding Other Funding Sources
- Undergrounding of Overhead Utilities - Citywide 2,000,000.00$ - -$ -$ 2,000,000.00$ 100% FY 27-28 n/a n/a GRAND TOTAL 2,000,000.00$ -$ -$ -$ 2,000,000.00$ 55 AB1600 ANNUAL AND FIVE-YEAR REPORT FOR

DEVELOPMENT IMAPCT AND IN-LIEU FEES
FOR FISCAL YEAR 2022-2023
Finance & Governance Committee
December 12, 2023
Connie Fife
Harris & Associates
56 That the Finance and Governance Committee recommend that the City Council receive and file the AB1600 Annual and Five-Year Report for Development Impact and In-Lieu Fees for the fiscal year ended June 30, 2023.

RECOMMENDATION 2
57 • Assembly Bill (AB) 1600, commonly known as the Mitigation Fee Act, requires the city to file a report annually summarizing the following information:
• Brief description of the type of fee in the account or fund. • Amount of the fee.
• Beginning and ending balance in the account or fund.
• Amount of fees collected and the interest earned during the previous year. • Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees.
• An identification of an approximate date by which the construction of the public improvement will commence.
• Description of each inter-fund transfer or loan made from the account. • Identification of any refunds made.

BACKGROUND 3
58 • Every five years, the City is required to file a report summarizing the following additional information:
• Identification of the purpose of the fee.
• Demonstrate a reasonable relationship between the fee and the purpose for which it is charged.
• Identify all sources and amounts of funding anticipated to complete financing for incomplete improvements.
• Identify approximate dates on which the funding referred to in Requirement 3 is expected to be deposited into the appropriate account or fund. • The last AB1600 Five-Year report was done for Fiscal Year ending June 30, 2020
• Completing five-year report due to incorporation of in-lieu fees not previously reported on
BACKGROUND 4
59 Impact Fee Funds
BACKGROUND 5
Fee New Fund Number Previous Fund
Number
Parks and Recreation Fee 350-8020 352
Storm Drain Facility Fee 350-8030 353
Traffic Circulation Fee 350-8040 354
Growth Requirement Capital Fee
(Residential & Non-Residential)
350-8050 &
350-8060
355 & 356
Mobility Fee 350-8055 357
Art in Public Places Fee 350-8080 547
Water Resource Development Fee 603 603
Water Capital Facility Charge 605 605
Wastewater Collection Connection & Treatment Fee 613 613/623 Affordable Housing In-Lieu Fee 360-7050 371
Utility Undergrounding In-Lieu Fee 350-8070 358
60 DISCUSSION 6
Impact Fee Summary (Government Funds)
61 DISCUSSION 7
Impact Fee Summary (Utility Funds)
62 DISCUSSION 8
In-Lieu Fee Summary
63 DISCUSSION 9
Park and Recreation Fee (Fund 350-8020)
Fund Balance: $835,757.92
64 DISCUSSION 10
Storm Drain Facility Fee (Fund 350-8030)
Fund Balance: $10,032,449.32
65 DISCUSSION 11
Traffic Circulation Fee (Fund 354)
Fund Balance: $15,997,891.85
66 DISCUSSION 12
Growth Requirement Capital Fee - Residential (Fund 350-8050) Fund Balance: $1,227,303.65

67 DISCUSSION 13
Growth Requirement Capital Fee - Non-Residential (Fund 350-8060) Fund Balance: $2,359,607.49
68 DISCUSSION 14
Mobility Fee (Fund 350-8055)
Fund Balance: $805,284.44
69 DISCUSSION 15
Public Art Program Fee (Fund 350-8080)
Fund Balance: $1,210,449.81

70 DISCUSSION 16
Water Resource Development Fee (Fund 603)
Fund Balance: $18,435,147.39
71 DISCUSSION 17
Water Capital Facility Charge (Fund 605)
Fund Balance: $1,597,810.08
72 DISCUSSION 18
Wastewater Connection Fee (Fund 613)
Fund Balance: $13,674,682.28
73 DISCUSSION 19
Affordable Housing In-Lieu Fee (Fund 360-7050)
Fund Balance: $2,966,385.12
74 DISCUSSION 20
Utility Undergrounding In-Lieu Fee (Fund 350-8070)
Fund Balance: $1,680,337.93

75 DISCUSSION 21
Five-Year Fund Holdings T est
76 QUESTIONS
22 77

FINANCE AND GOVERNANCE COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.2

DATE: December 12, 2023

TO: Finance & Governance Committee

FROM: Javier Chagoyen-Lazaro, Chief Financial Officer, (805) 385-5400, [email protected]

SUBJECT: First Amendment to External Auditor Agreement A-8223 (10 minutes).

RECOMMENDATION

That the Finance and Governance Committee recommend that the City Council approve and authorize the Mayor to execute the First Amendment to Agreement A-8223 with Eadie + Payne, LLP, to increase the amount by $20,000, for a total amended not-to-exceed amount over 5 years of $1,095,100 for FY 2022-23 Annual Comprehensive Financial Reporting (ACFR)/Single-Audit/Ancillary Assistance.

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/anhzOPzmvU0

BACKGROUND

Following a request for proposals process, in May 2020, the City executed contract A-8223 with the external audit firm Eadie + Payne, LLP (E+P) to conduct the City of Oxnard’s annual and Single audits for five fiscal years from FY 2019-2020 through FY 2023-2024. The contract agreement amount is $1,075,100, with a fiscal year not to exceed amount of $210,600 for FY2019/20 to FY2020/21, $216,100 for FY 2021/22 to FY2022/23 and $221,700 for FY2023/24.

DISCUSSION

The City went live in October 2022 with the financial module of the Tyler Munis Enterprise Resources Program (ERP), to track all City financial transactions, making FY 2022/23 the first year in which the City is producing financials with the information recorded in the new ERP. During the field work in October 2023, E+P identified additional work needed to gain reasonable assurance on the City’s financial statements.

Specifically, this additional work included validating the conversion of data from the previous accounting system (HTE), implementing internal and information technology controls, as well as proper mapping of beginning balances from HTE to the new financial ERP.

This first amendment is requesting an additional $20,000 for audit services for the fiscal year audit ending June 30, 2023, and it is detailed in the table below.

78 Item
No. Description Requested
Additional Fee
1 Testing of additional IT general
controls implemented in Tyler
Munis
3,505
2 Understanding the new accounting
system
2,445
3 Additional testing of internal
controls due to change in accounting
system (such as payroll, cash, and
contracts)
4,995
4 Testing of transfer of H.T.E.

FY2022 ending balances loaded to
Munis
1,240
5 Time spent on importing new trial
balance, grouping new accounts, and
mapping new funds
7,815
Total 20,000

FY 2022/23 is the fourth year of the City's auditing contract with E+P, of a five year agreement to provide audit services to the City. With the proposed increase of $20,000 for FY2022/23, the fiscal year not to exceed amount will be changed from $216,100 to $236,100 and revising the total of the five-year contract from $1,075,100 to $1,095,100.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is sufficient FY2023-24 budget in Finance operational contract to fund for the proposed amendment.

For Finance Use Only: General Fund (Org. 1011602 Obj. 53210)

Prepared by: Beth Vo, Assistant Chief Financial Officer

ATTACHMENTS

1. First Amendment to Eadie + Payne Agreement A-8223.v2

2. A-8223 E + P Agreement

3. Amendment to External Auditor Agreement Presentation

79 FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES Agreement No. A-8223

FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
This First Amendment (“First Amendment”) to the Agreement for Professional Services (“Agreement”) is made and entered into in the County of Ventura, State of California, this 19th day of December, 2023 by and between the City of Oxnard, a municipal corporation (“City”), and Eadie + Payne, LLP. (“Consultant”). This First Amendment amends the Agreement entered into on May 19, 2020, by City and Consultant.

City and Consultant agree as follows:

1. Section 6 of the Cover Page of the Agreement is amended as follows:
a) The figure “$1,075,100.00” is replaced by the figure “$1,095,100.00”

2. The “Rates and Costs Exhibit” attached to the Agreement is amended to include the Additional Fees Exhibit. The Additional Fees Exhibit is attached hereto and incorporated herein by this reference into the Agreement.

3. As so amended, the Agreement remains in full force and effect. [Signatures on next page]
80 Agreement No. A-8223

FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD EADIE + PAYNE, LLP

John C. Zaragoza, Mayor Date Eden C. Casareno, Partner Date

Frank Zabaleta, Managing PartnerDate

ATTEST:

Rose Chaparro, City Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)
81 Agreement No. A-8223

FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES

ADDITIONAL FEES EXHIBIT
Additional fees for audit services for the fiscal year audit ending in June 30, 2023 FY 2022/23
Item
No. Description Requested
Additional Fee
1 Testing of additional IT general controls implemented in Tyler Munis 3,505 2 Understanding the new accounting system 2,445
3 Additional testing of internal controls due to change in accounting system (such as payroll, cash, and contracts) 4,995
4 Testing of transfer of H.T.E. FY2022 ending balances loaded to Munis 1,240 5 Time spent on importing new trial balance, grouping new accounts, and mapping new funds 7,815
Total 20,000
82 83
84 85
86 87
88 89
90 91
92 93
94 95
96 97
98 99
100
101
102
103
104

FIRST AMENDMENT TO EXTERNAL
AUDITOR AGREEMENT A- 8223
Presentation to Finance and Governance Committee
Presented By:

Beth Vo, Assistant Chief Financial Officer
105
That the Finance and Governance Committee recommend
that the City Council approve and authorize the Mayor to execute the First Amendment to Agreement A-8223 with
Eadie + Payne, LLP, to increase the amount by $20,000, for a total amended not-to-exceed amount over 5 years of
$1,095,100 for FY 2022-23 Annual Comprehensive Financial Reporting (ACFR)/Single-Audit/Ancillary Assistance.

RECOMMENDATION 2
106
BACKGROUND 3
In May 2020, City entered into a contract A-8223 with the external audit firm Eadie + Payne, LLP (E+P):

- To conduct the City of Oxnard’s annual and Single
audits for five fiscal years from FY 2019-2020 through FY 2023-2024.

- Contract agreement amount is $1,075,100, with a
fiscal year not to exceed amount of $210,600 for FY2019/20 to FY2020/21, $216,100 for FY2021/22 to FY2022/23, and
and $221,700 for FY2023/24.

107
ADDITIONAL WORK NEEDED 4
With Enterprise Resources Planning (ERP) Core Financials Module launched live in October of 2022:

- Fiscal year 2022-23 is the first fiscal year the City transition data from legacy HTE system and record FY2023 financials information to the new Tyler Munis ERP.

- During the October field work audit, E&P
recognizes and identified additional field work needed to gain reasonable assurance of FY2023 financial statements.

- The auditor, Eadie & Payne, is requesting for an
additional $20,000 to be added to fiscal year 2022/23 audit amount from $216,100 to $236,100.

108
That the Finance and Governance Committee recommend
that the City Council approve and authorize the Mayor to execute the First Amendment to Agreement A-8223 with
Eadie + Payne, LLP, to increase the amount by $20,000, for a total amended not-to-exceed amount over 5 years of
$1,095,100 for FY 2022-23 Annual Comprehensive Financial Reporting (ACFR)/Single-Audit/Ancillary Assistance.

RECOMMENDATION 5
109

QUESTIONS
6 110

Finance & Governance CommitteeDecember 12, 2023

Finance & Governance Committee
December 12, 2023