Agenda packet — Public Works & Transportation Committee, March 26, 2024 (part 1 of 2)

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.

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Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)

AGENDA

OXNARD CITY COUNCIL

PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Council Chambers, 305 West Third Street
March 26, 2024
Regular Meeting - 8:30 to 10:00 PM

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*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

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1 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE March 26, 2024 - Page 2

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In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.

A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

C. CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the Public Works & Transportation Committee approve the minutes of the March 12, 2024 regular meeting as presented.

Contact: Rose Chaparro, (805) 385-7805
D. REPORTS

1. Public Works Department
SUBJECT: Agreement 32400338 with Cameron D. Duncan DBA Duncan Engineering for On-Call Marine Engineering Services for Public Works. (10 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize:

1. The Mayor to execute an On-Call Agreement with Duncan Engineering for the maximum five- year term of the Agreement, with the initial agreement term ending March 31, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on March 31, 2029, for an amount not to exceed $500,000.00 for Marine Engineering services; and

2. A budget appropriation transfer in the amount of $100,000 from the FY 2023-24 General Fund 2 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE March 26, 2024 - Page 3

Public Works Engineering division to the Mandalay Bay Seawalls Capital Improvement Project (No. C1901)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/5H09RdaI84U
Contact: Michael Wolfe, (805) 385-8055

2. Public Works Department
SUBJECT: Agreement 32400452 with JAS Landscape LLC for Landscape Maintenance Services within Community Facilities District No. 4. (15 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with JAS Landscape, LLC in the amount not to exceed $2,721,267 for the maximum five-year term of the Agreement, with the initial agreement term ending June 30, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on June 30, 2029, for landscape maintenance services within Community Facilities District No. 4.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/1pc3mQId2BQ
Contact: Michael Wolfe, (805) 385-8055

3. Public Works Department
SUBJECT: Public Project Agreement 32400427 with Garcia’s Landscaping & Maintenance, Inc. for Seabridge Park Bench Installation Project, Specification No. SD 24-82. (10 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with Garcia’s Landscaping & Maintenance, Inc. in the amount not to exceed $12,650 for the installation of park benches at Community Facilities District No. 4.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/FzmuP3b81q4
Contact: Michael Wolfe, (805) 385-8055

4. Public Works Department
SUBJECT: Public Project Agreement 32400383 with Best Contracting Services, Inc. for On-Call Roofing Maintenance and Minor Repair Services Project, Specification No. PW 23-95. (10 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council authorize the Mayor to execute an Agreement with Best Contracting Services, Inc. for a total amount not to exceed $190,000 for a maximum two-year term for on-call roofing maintenance and minor repair services.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/otCSmIB3FZk
Contact: Michael Wolfe, (805) 385-8055

5. Public Works Department
SUBJECT: Public Project Agreement 32400262 with Central Coast Engineering for On-Call Plumbing Maintenance and Minor Repairs Services, Specification No. PW 23-105. (10 minutes) RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council authorize the Mayor to execute an Agreement with Central Coast Engineering for a 3 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE March 26, 2024 - Page 4

total amount not to exceed $196,000 for a one-year term for on-call plumbing maintenance and minor repair services.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/FNvYZXIGHpg
Contact: Michael Wolfe, (805) 385-8055
E. ITEMS FOR FUTURE AGENDAS

F. ADJOURNMENT

4 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

CONSENT AGENDA
AGENDA ITEM NO. C.1

DATE: March 26, 2024

TO: Public Works and Transportation Committee

FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected]

SUBJECT: Approval of Minutes.

RECOMMENDATION

That the Public Works & Transportation Committee approve the minutes of the March 12, 2024 regular meeting as presented.

BACKGROUND

Approval of Minutes.

STRATEGIC PRIORITIES

This agenda item is a routine operational item.

FINANCIAL IMPACT

There is no financial impact.

Prepared by: Rose Chaparro, City Clerk

ATTACHMENTS

1. MINUTES 03 12 2024 Public Works & Transportation

5 MINUTES

OXNARD CITY COUNCIL

PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Regular Meeting
March 12, 2024

A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
At 8:30 p.m., Chair Bert E. Perello called to order the regular meeting of the Oxnard City Council Public Works & Transportation Committee in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda. Chair Bert Perello, Member Arthur Valenzuela, and Member John C. Zaragoza were present in person.

Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

Public comments were received from Steve Nash (United Water Conservation District Board).

C. CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the Public Works & Transportation Committee approve the minutes of the February 27, 2024 regular meeting as presented.

It was moved by Member Valenzuela, seconded by Member Zaragoza, to approve the meeting minutes as presented. VOTE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.

D. REPORTS

1. Public Works Department
SUBJECT: Citywide Pavement Management Program Overview.

RECOMMENDATION: That the Public Works and Transportation Committee provide comments and recommend that the City Council receive and file a report on the Citywide Pavement Management Program Overview.

Michael Wolfe, Public Works Director and Morgan K essler, City Eng ineer presented and answered the Committee’s questions. Public comments were received from Steve Nash, Ray Blattel, and Brian Rodriguez. Discussion ensued among the Committee and staff.

It was moved by Member Valenzuela, seconded by Chair Pe rello, to approve the 6 MARCH 12, 2024 OXNARD CITY COUNCIL PAGE 2

PUBLIC WORKS & TRANSPORTATION COMMITTEE

recommended action as presented. VOTE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.

E. ITEMS FOR FUTURE AGENDAS (No requests were made.)

F. ADJOURNMENT
There being no further business on the agenda, and witho ut objection, Chair Perello adjourned the meeting at 9:29 p.m.

ROSE CHAPARRO BERT E. PERELLO
City Clerk Chair

7 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.1

DATE: March 26, 2024

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement 32400338 with Cameron D. Duncan DBA Duncan Engineering for On-Call Marine Engineering Services for Public Works. (10 minutes)

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize:

1. The Mayor to execute an On-Call Agreement with Duncan Engineering for the maximum five-year term of the Agreement, with the initial agreement term ending March 31, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on March 31, 2029, for an amount not to exceed $500,000.00 for Marine Engineering services; and

2. A budget appropriation transfer in the amount of $100,000 from the FY 2023-24 General Fund Public Works Engineering division to the Mandalay Bay Seawalls Capital Improvement Project (No. C1901)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/5H09RdaI84U

BACKGROUND

The Engineering Division oversees the planning and execution of the Mandalay Bay seawall long-term repair program. The repair program requires periodic condition assessments of the Mandalay Bay seawalls in order to prioritize repair work in a most cost-effective manner. The last comprehensive Mandalay Bay seawall condition assessment was performed in 2012 by TransSystems. The seawalls were constructed 55 years ago with walls constructed from concrete that contained reactive aggregate. The reaction between the aggregate and the cement causes the aggregate to expand and create cracks and erosion of the concrete surface. The catalyst for this reaction is the alkali found in seawater. Prior seawall destructive and non-destructive structural investigation and analyses have demonstrated that repairs are necessary to prevent seawall failures.

DISCUSSION

The Purchasing Department released a Request for Qualifications (“RFQ”) PW24-20 for Marine Engineering Multi-Year Professional Services on September 21, 2023, with a qualification proposal due date of October 19, 2023. The RFQ received a total of one Statement of Qualification from Duncan Engineering, who is a City’s current service provider. Duncan Engineering (“Duncan”) specializes in marine and structural engineering services and has been performing these services over the past seven years, including working for the U.S. Navy for waterfront inspections, condition reports, cost estimating, and design projects worldwide.

8 The proposal was reviewed by the Purchasing Division (Buyer), the Public Works Administrative Services Analyst, and the City Assistant Engineer. The determination is that Duncan Engineering meets the requirements of the solicitation scoring criteria that are listed in RFP PW24-40. The evaluation method consisted of the following:

1. Completeness of Response (Pass/Fail)

2. Qualifications & Experience (100 points total)

3. Conflict of Interest Statement (Pass/Fail)

Staff has confirmed that Duncan Engineering meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filings with the California Secretary of State. Based upon the available information, research performed to date, and past services provided by the company to the City, staff believes that the contractor is capable of satisfactorily providing the necessary services.

Services to be completed by the Contractor are categorized as follows:

1. Seawall Monitoring and Inspection Surveys.

2. Structural Assessment.

3. Project Management and Public Outreach.

This service is necessary for the continuation of the Mandalay Bay seawall long-term repair program and will be performed on an as-needed basis, with direction provided by Public Works staff.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The total cost of this Agreement with Duncan Engineering shall not exceed $500,000 over the maximum term of five years through March 31, 2029. Under this new Agreement, task orders will be issued and will be funded from available budgets. The first Task Order will include Mandalay Bay seawall monitoring efforts in an amount not to exceed $74,225, which will be funded from the recommended budget appropriation transfer from the General Fund (101) to the Mandalay Bay Seawall Repairs Project (No. C1901), Capital Outlay Fund (301).

For Finance Use Only: General Fund (Org. 1013101 Obj. 53200 - Decrease, Org. 1011001 Obj. 59800 Project C1901 - Increase), Capital Outlay Fund (Org. 3013801 Obj. 49300 & 53200) Project C1901

Prepared by: Morgan Kessler, City Engineer

ATTACHMENTS

1. SOQ PW24-20 - Duncan Engineering 10-18-2023

2. Presentation

9 Statement of Qualifications
City of Oxnard, Solicitation # PW24-20
Marine Engineering Multi-Year Professional Services
October 19, 2023

Company Name: Duncan Engineering
Company Address: 75562 Painted Desert Drive
Indian Wells, CA 92210 (Riverside Co.)
Telephone Number: (619) 273-6702
E-mail Address: [email protected]
Federal TAX ID: N/A, SS# is on file with City of Ox nard Type of Business: Sole Proprietorship
Years in Business: 7 as Duncan Engineering, 37 Yea rs Total Authorized Person: Cameron Duncan, SE
Principal Structural Engineer
Signature:

10 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Tab A – Submission Checklist

Instructions:

a) This section must be filled in and each item checked off to ensure all items requested by the City in this solicitation have been submitted.

b) Follow the instructions in each section of this solicitation.

c) Present all requested items in the index tabs ordered A through G as shown.

d) Label each item presented and include additional items on your table of contents.

e) All submissions must include a detailed description of each proposed service to be provided.

f) Proposers that do not follow the bid instructions found in the separate document titled “Terms and Conditions” may be found to be “non-responsive” and disqualified from the bid process.

Name of Company: Duncan Engineering

Service to provide:

Marine Engineering, Waterfront & Structural Assessments

Main Point of Contact:

Cameron Duncan, SE

E-mail:

[email protected] Phone: (619) 273-6702

Amendments to Request for Submissions (Addendum):

Duncan Engineering acknowledges that it has checked the “Public Purchase” website and no Addendums have been issued.

11 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Tab A Submission Checklist
General Proposer Information
Please provide one copy of the following items in your submission. Indicate the page number where the item is located.

TABLE OF CONTENTS
Page Number
☒ Tab A: Submission Checklist (this page) 2
☒ Tab B: Acknowledgements 5
☒ Tab C: Company Profile/ Experience 6
C.1 Firm and Team Introduction 8
C.2 Overview of Capabilities & S trengths 9
C.3 Organization Chart 11
C.4 Summary List of Organizationa l Personnel 11
☒ Tab D: Scope of Services 14
D.1 Relevant Project History 14
D.2 Example Projects 15
☒ Tab E: References 19
☒ Tab F: Cost/Budget Narrative (To be sent separate) F-1 ☒ Tab G: Proposer Attachment 21
Attachment 1: Evidence of Insurance A-1
Attachment 2: City of Oxnard Business License A-2 Attachment 3: Resumes of Key Personnel A -3
Attachment 4: List of Contracts in Past 3 Years A-11 12 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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CERTIFICATION

I, the undersigned, certify and declare I have read and know the contents of the proposal the proposer listed below is submitting to the City of Oxnard (“City”). I certify under penalty of perjury that the preparer(s) of this proposal has/h ave provided only complete and truthful information to the City in this proposal. I underst and that any misrepresentations or material omissions within this proposal will be grounds for potentially disqualifying the proposer or not awarding the contract to the proposer. Additionally, any misrepresentations or material omissions within this proposal are considered breaches of the contract (should the proposer be awarded that contract); the City shall have the right to terminate the contract immediately without consequences, and the City retains all other legal rights available to the City for breach of contract.

I, the undersigned, hereby give permission to the C ity and its employees and agents to contact references—including those references’ officials, e mployees, and agents (collectively, “References”)—of the proposer and its officers, man agers, members, general partners, limited partners, or other owners of at least ten percent ( 10%) of the business, or if the business is a corporation or s-corporation, of its stock (collect ively, “Owners”), and request information from other clients—including those clients’ officials, e mployees and agents (collectively, “Other Clients”). I further give permission for the City to review any criminal records of the Owners and obtain public records regarding the Owners, such as records of arrests, indictments, convictions, civil judicial actions, tax liens, and outstanding judgments. I have authority to waive, and I do waive, any and all rights and claims by the proposer, the Owners, and all of their heirs and assigns against the City and its officials, employees and a gents, the References, and the Other Clients regarding any actions taken pursuant to, related to or incidental to, the authorization given in this paragraph. Furthermore, I agree that the City and its officers, employees and agents may but have no obligation to share any such information.

13 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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I am executing this proposal on behalf of the propo ser. I warrant and represent under penalty of perjury that I have the authority to execute this p roposal on behalf of the proposer and I have the authority to bind the proposer to the answers provided in this proposal. If any information provided herein becomes inaccurate, I will immediately notif y the City and provide updated accurate information in writing, under penalty of perjury.

CERTIFICATIONS

I, Cameron D. Duncan Duncan Engineering
Printed Name of Agent/Officer Name of Organization

hereby certify that
Duncan Engineering by submission of this proposal in response to the Name of Organization

solicitation, agree upon contract award to carry out the requirements specified and obligations set forth therein.

Signature: Date:
10/19/2023

Title of Agent/Officer:

Owner / Principal Structural Engineer

Execution hereof is certification that the undersigned has read and understands the terms and conditions hereof, and that the undersigned's principal is fully bound and committed.

14 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Tab B – Acknowledgement

1. Clarifications, Exceptions, or Deviations
All Proposer(s) shall describe any exception or dev iation from the requirements of the solicitation.

Each clarification, exception, or deviation must be clearly identified. If your company/firm/sole proprietorship has no clarifications, exceptions, o r deviations, a statement to that effect shall be included in this section. The sample service agreem ent is a separate attachment discussed in the solicitation labeled “Sample Agreement" and “Proposer Terms and Conditions” document located on the Public Purchase website and incorporated herein by this reference.

The following contractual terms are non-negotiable:
a. Termination
b. Indemnification
c. Insurance
d. Conflict of Interest
e. Governing Law
f. Assignability of Agreement
Do you have any other exceptions/deviations? If so, please identify the exception and provide an explanation:

PROPOSER’S RESPONSE: Duncan Engineering has no clarifications, exceptions, or deviations to the requirements of the solicitation. Duncan Engineering does not have any conflicts of interest with the City or other stakeholders that might have an impact on the outcome of this contract.

2. Evidence of Insurability/Business Licenses
All Proposer(s) shall submit evidence of all requir ed insurance. If awarded the contract the Proposer has ten (10) calendar days to produce the required insurances, including a certified endorsement naming the City as additionally insured. The Propos er shall certify to the possession of any and all current required licenses or certifications. Proposer must provide a copy of current business license or other applicable licenses.

PROPOSER’S RESPONSE:

Evidence of Insurance is located in Attachment 1 and copy of current business license is located in Attachment 2. See Tab G on pages A-1 & A-2.

3. Transition (If applicable)
Upon expiration or termination of this agreement for any reason, during the transition close-out period the company/firm/contractor agrees to:
a. Continue delivering services until notified otherwise; and b. Assist the City in the orderly transition and trans fer of all collaborations and committees to the City and the subsequent company/firm/contractor; and
c. Provide, in a timely manner, all file and informati on deemed necessary by the City for use in subsequent contracting activities without additiona l cost to the City or the new company/firm/contractor, upon termination or expiration of this agreement for any reason; and d. Cooperate with the City during a transition close-o ut period to ensure orderly and seamless delivery of services to the City.
15 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Tab C – Company Profile/Experience

This section of the submission is designed to estab lish the proposer as an entity with the ability and experience to operate the program as specified in t he solicitation. The company profile should be conc ise and clear, including descriptive information regarding service delivery. Qualified Consultants should have expertise in developing emergency response plans, a history of working with municipal clients, and an understanding of the needs associated with waterfront facility inspection, planning and design .

Consulting services shall consist of all items of work necessary to complete the tasks outlined in the RFQ.

The following information must be provided as follows:

1. Business name and legal business status (i.e. partnership, corporation, etc.).

PROPOSER’S RESPONSE: Duncan Engineering is a Sole Proprietorship owned by Cameron Duncan, SE.

2. Company overview and disclosure of services or activities performed, including:

a. The City of Oxnard is a public agency with a City C ouncil composed of elected officials. The elected officials are restricted from voting on any action concerning a contract whose owners have made a campaign contribution of $250 or more in the previous 12 months. To assist them in their decision making process, please indicate the owners of the company and if any contributions were made to any Oxnard elected officials.
b. Company hierarchy (President, Vice President, Compa ny Officers, etc.) and an organizational chart. The organizational chart shall clearly ident ify all staff members that will provide services under this contract.
c. The number of years in business under the present business name, as well as prior business names, and the number of years of experience providing the proposed, equivalent or related services. d. Location of the office from which the work under th is contract will be provided and the staff allocation at that office.

a. PROPOSER’S RESPONSE: Duncan Engineering is owned by Cameron Duncan, who has not made any contributions to any Oxnard elected officials.

b. PROPOSER’S RESPONSE: Duncan Engineering is owned and managed by Cameron Duncan. See C.1 Firm and Team Introduction and C.3 Organization Chart below that identifies all key personnel that will provide service under this contract.

c. PROPOSER’S RESPONSE: Cameron Duncan has been providing waterfront engine ering services as Duncan Engineering for 7 years. He has previously provided these services for TranSystems Corp., Duncan Morales & Associates, Inc . and Blaylock Engineering Group, Inc . for a total of 30+ years ’ experience provi ding the same services required of this contract.

d. PROPOSER’S RESPONSE: Duncan Engineering’s office is located in Indian We lls, (Riverside County) CA. Project Management, Waterfront Engineering, Quality Control, Cost Estimating and Admin services will be performed from this office. A large component of the scope of services (Above and Underwater Inspection/ Surveys) are conducted On-Site in Oxnard, CA. See C.4 Summary List of Organizational Personnel for the location and services provided by the balance of the team member firms . 16 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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3. An explanation of any litigation, current or within the last 5 years, involving the Proposer or any principal officers thereof in connection with any c ontract. Is your firm, or the principals associated with your firm, under investigation, being sued, suing, or affiliated in any lawsuit or alternative dispute resolution with any governmental agency? If so, please provide details.

PROPOSER’S RESPONSE: Duncan Engineering is not and has not been involved with any litigation with any government agencies.

4. List the members of your organization who are authorized to negotiate the agreement. Please provide an email address for each individual listed.

PROPOSER’S RESPONSE: Cameron Duncan is authorized to negotiate the agreement. His email address is [email protected]

5. Credentials/Resumes/Certifications/Licenses:

This section shall state all employees/subcontracto rs responsible for administering or providing services. Provide a summary list of the organizatio nal personnel that will actively participate and contribute their skills to this project. Include in this list the individual’s name, job title, work location and relevant experience in projects of similar size and complexity. (Responses may be one page per individual.)
Proposer shall specifically provide the following information on all employees to be providing services related to this solicitation:
a. Current Responsibilities
b. Qualifications/Experiences
c. Education
d. Certifications/licenses, if applicable
e. List other pertinent information that will assist in evaluating Proposer’s qualifications.

a. PROPOSER’S RESPONSE:

See C.4 Summary List of Organizational Personnel
below.

b. PROPOSER’S RESPONSE: See C.4 Summary List of Organizational Personnel below.

c. PROPOSER’S RESPONSE: See C.4 Summary List of Organizational Personnel below.

d. PROPOSER’S RESPONSE: See C.4 Summary List of Organizational Personnel below.

e. PROPOSER’S RESPONSE: See D.2 Example Projects for detailed descriptions of projects performed by team members & Tab G, Attachment 3 starting on page A-3 for Resumes of Key Personnel .

17 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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C.1 FIRM AND TEAM INTRODUCTION

The Duncan Engineering “Waterfront Engineering Team ”, which will perform the scope of services described in this RFP, is comprised of (5) specialized Engineering and Surveying firms:
• Duncan Engineering – In January 2016, Cameron Duncan, SE formed “Duncan Engineering” to concentrate on serving the needs of Municipal, Port District and Military waterfront facility owners. Over the past 37 years, Cameron has perform ed over 450 waterfront facility assessments, both above water and underwater. Camer on has an outstanding record of achievement working for the US Navy for waterfront inspections, condition reports, cost estimating, and design projects worldwide, including all 13 waterfront facilities at Port Hueneme, Naval Base Ventura. Cameron was the Project Manager and lead Waterfront Structural Engineer for the 2011-2012 condition assessment of the Manda lay Bay Seawalls in Oxnard. Cameron was also the Engineer-of-Record for the Mandalay Seawal ls - 2013 Foundation Repairs and 2014 Kingsbridge Way repairs. Cameron’s extensive experi ence inspecting the great majority of municipal owned seawalls in So. Cal, and in particular the Mandalay Community over the past 10 years, allows him to judge changing conditions and deterioration rates. With this insight he can prioritize work and recommend efficient and timely repairs. • ESN Engineering, PLLC – Eric Newman, SE established ESN Engineering in 20 22, and incorporated in 2023, to focus on waterfront engine ering projects. Eric has over 15 years’ experience in waterfront structure inspection, plan ning, and design, including (40+) projects for Southern California municipalities and projects nat ionwide for the U.S. Coast Guard. ESN Engineering is the “Right Arm” of Duncan Engineerin g and assists on the majority of their waterfront projects. Eric was an Engineer-Diver for the 2011-2012 condition assessment of the Mandalay Bay Seawalls, the Project Manager for the Mandalay Bay 25-Year Capital Improvement Plan in 2017 and the Engineer-of-Record for the 2020 Mandalay Bay Pilaster Repair construction project. Eric worked closely with Cameron to develo p and field-test the protocol for the “Wall Monitoring Program” and has been involved in every Wall Monitoring inspection. Eric’s consistent experience and knowledge of the history of Mandalay Seawall surveys and repairs, since 2011, is a tremendous value for the inspection, design and environmental permitting services he provides to our team. ESN Engineering also has AutoCAD drafting capacity. • Triton Engineers, Inc. – Founded in 1997 by Troy Gillum, PE and Joe Perro ne, PE, Triton’s Principal Engineers combine for over 80 years of ex perience focused on the inspection, rehabilitation, design and construction planning of challenging marine and waterfront facilities.

Their San Diego, CA office focus their design servi ces on minimizing construction costs and ensuring constructability and structural durability. Triton has most recently teamed in 2023 with Duncan Engineering and ESN Engineering, on the 2600 feet of Coronado Cays Seawalls, an above and underwater assessment in Coronado, CA which including monitoring wall joint movement of City-owned seawalls. Triton Engineering provides t he team significant and highly experienced “Bench Strength” for Waterfront Engineering Design, Inspection and AutoCAD Drafting capacity. • ENGEO Incorporated – ENGEO was founded in 1971 and joined by TerraCos ta Consulting Group in 2021 to create California’s most comprehensive geoscience company. Their San Diego, CA office serves port, harbor, and municipal client s and focuses on marine projects (bulkheads, seawalls, piers, etc.) which require adequate support to resist static and dynamic earth pressures.

Walt Crampton, PE, GE and Greg Spaulding, PG have worked on the Mandalay Bay Seawalls since the 2011 condition assessment Walt will serve as lead Geotechnical Engineer and Greg will serve as Field Geologist for tasks requiring their expertise. • T&M Surveying – Family owned and operated Land Surveying company , established in 2008, incorporated in 2017 in Orange, CA, focused on employing inventive techniques using state of the 18 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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art instrumentation to provide the highest quality Land Survey products for clients in Southern CA. Ty Thomas, PLS provided the topographic survey s in 2023 for the West Hemlock Street Seawall Repairs and 4141 W. Channel Islands Blvd Co ndition Assessment, making him ideal to lead any future surveying tasks in the Mandalay Bay community.

TEAMING HISTORY / PROVEN PERFORMANCE – The team of Duncan Engineering + ESN Engineering, PLLC + Triton Engineers, Inc. is not a new relationship. All three firms have served in both Prime Consultant and Sub-Consultant roles to each other based upon which firm has the strongest client relationship. This teaming arrangement provides additional capacity to pursue, win and very successfully complete large assignments at a high standard. Whi le these three firms choose to run their internal business tax structures independently, as described below they have a long history of partnering. To ensure the Client is never penalized for this Prime/Subconsultant relationship our three firms sub-contract with NO Prime-consultant cost mark-up.

• From 2011 to 2015, Cameron Duncan was the direct su pervisor and Crew Chief of Eric Newman’s work at TranSystems. Cameron and Eric wor ked together to perform over (60) projects including 100% of the Mandalay Bay Seawall projects for Oxnard between 2011 to 2015. • From 1994 to present, Triton Engineers has been performing follow-on waterfront inspection and design work which Cameron was the Engineer-of-Recor d for the Southwest Division of the US Navy while he was the lead waterfront structural engineer for Blaylock Engineering Group. • From 2016 to 2021, Cameron and Eric reversed roles. Eric took over as Project Manager for TranSystems and hired Duncan Engineering as a sub-consultant where they continued work on all challenging waterfront projects primarily for; the US Coast Guard, Southwest Division of the US Navy, Mandalay Bay community, Oxnard, CA and the City of San Clemente, CA. • In 2022 and 2023, the team of Duncan Engineering + ESN Engineering + Triton Engineers teamed to successfully perform waterfront inspections for the City of Coronado, Coronado Cays - Seawall Community and the City of Hermosa Beach - Hermosa Beach Municipal Pier. • After Eric Newman left TranSystems to create ESN Engineering in 2022 he routinely teams with Duncan Engineering for the great majority of his wa terfront engineering services. In the past 8 short months Duncan Engineering + ESN Engineering h ave completed (4) large waterfront inspections, (2) large waterfront design projects, a major US Coast Guard waterfront planning project and a condition assessment of a large parking structure. • ENGEO (acquired TerraCosta). Cameron has utilized TerraCosta for the past 30 years for Geotechnical services in support of his waterfront engineering projects. • T&M Surveying routinely supports design projects in Ventura County. They most recently supported Duncan Engineering in 2023 with Land Surveying for the West Hemlock Seawall Repair project in Oxnard and again in 2023 for the assessment of 4141 West Channel Islands, Oxnard.

C.2 OVERVIEW OF CAPABILITIES & STRENGTHS

TEAM CAPACITY – This Team has direct knowledge of the effort requi red for all of the tasks mentioned in the RFP. Having performed these services under (3) prior On-Call contracts with the City of Oxnard the Duncan Engineering Team is confident that it requires (3) Waterfront Engineering Staff with diving capability, and the assistance of a Geo tech and Land Surveying firm to perform the scope o f services described in this RFP. Our proposed team offers double that staffing capacity in all areas. The following specific individuals will perform 100% of the services under this contract, See C.3 Organization Chart on page 11.

19 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Project Manager – Cameron Duncan, SE was the PM for this On-Call contract from 2011 to 2015 and is expected to perform all of the project managemen t for this On-Call contract. Eric Newman, SE was the PM for this same contract from 2016 to 2019 and is extremely capable of serving in that role, if needed.

Waterfront Structural Engineering – The Team has (4) very experienced Waterfront Engi neers available to perform the design work required to repair or maintain the Mandalay Bay Seawall community.

A typical design project requires (1) Design Engineer, (1) Q.C. Review Engineer & (1) CAD Draftsman.

Cameron Duncan, SE – 37 years’ experience Eric Newman, SE – 15 years’ experience Joe Perrone, PE – 50 years’ experience Troy G illum, PE – 33 years’ experience

CAD Drafting – both ESN Engineering and Triton Engineers have in-house AutoCAD drafting capacity.

Above Water Field Work: Team Leader – Above water work, typically by kayak, requires a crew of 2. Either Cameron Duncan or Eric Newman will lead all of the above water field work and have served multiple times in this exact role for this same community of seawalls.

Above Water Field Work: Crew Member / Engineering Tech – It most instances Eric Newman, SE and Cameron Duncan, SE will perform this work wi thout any additional assistance. Inspections, less than 3 days effort, will be led by either Eric or C ameron with the assistance of either Troy Gillum, P E from his San Diego office or Randall Duncan, CM from Torrance, CA.

Underwater Inspections: Engineer Diver / Team Leade r – Underwater inspections require (1) Team Leader Engineer Diver in the water, (1) Assist ing Diver in the water and (1) Dive Tender on the surface for the divers’ safety and boat handling. There are (2) individuals available to serve in th e Team Leader role: Cameron Duncan, SE and Eric Newman, SE. are both very experienced Engineer Divers.

Underwater Inspections: Assisting Diver / Dive Tender – There are (5) individuals available to fill the Assisting Diver role: Eric Newman, SE; Troy Gillum, PE; Casey Lowe, Certified Diver in Ventura, CA and Trevor Lowe, Certified Diver also in Ventura, C A. There are then (4) individuals available to ser ve as a Dive Tender: Troy Gillum, PE, Randall Duncan, CM, Casey Lowe or Trevor Lowe. Randall Duncan and the Lowes have assisted Duncan Engineering with inspection work and boat handling but are included for this On-Call Contract as “Bench Depth” and wil l only be used if there is a health or travel confl ict preventing one of our Professional Engineer Divers (Cameron, Eric & Troy) from serving.

Cost Estimating – Duncan, ESN & Triton all routinely provide cost e stimating services for their waterfront projects so (4) staff are available to serve in this role. Cameron Duncan, SE & Eric Newman, SE have performed all of the Cost Estimating for 10 years of prior On-Call Mandalay Bay Seawall repair projects and the Cost Estimating associated with Programing 25 Years of future repairs for Mandalay Bay.

SPECIALIZED CAPABILITIES – Seawall Testing Method Experience Excavations of seawall tie-back rods to confirm condition Seawall & Deck Vertical Deflection Survey Monitoring Seawall Horizontal Deflection/ Rotation Survey Monitoring Ultrasonic Thickness measurements of Steel bulkheads Dye Marker Testing of tidal water flow thru concrete seawalls Impact Echo Testing of Concrete Seawalls Crack width measurements of Alkali Silica Reactivity in sea walls Compaction and void detection testing Concrete erosion due to Delayed Ettringite Formation in concrete seawalls Void mapping of seawall undermining Concrete hardness measurements of sulfate deteriorated concrete seawalls Core Sampling of Concrete Seawalls Confirmation/Invasive testing of concrete and rebar conditions by a program of strategic demolition sampling Rock, slope and mudline profiling for navigational clearance 20 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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C.3 ORGANIZATION CHART

C.4 SUMMARY LIST OF ORGANIZATIONAL PERSONNEL
Individual’s Name,
Title, and Work
Location
Current
Responsibilities
with Firm
Education,
Certifications,
and Licenses
Qualifications/
Relevant Experience
KEY PERSONNEL (Resumes in Attachment 3 )
Cameron Duncan,
PE, SE

Principal Structural
Engineer

Duncan Engineering:

Indian Wells (Riverside
County), CA

Estimate:
60% Onsite Work
40% Office Work
Project Manager,
Quality Control,
Waterfront
Structural
Engineering,
Cost Estimating,
Field Crew Chief,
Engineer Diver,
Contract Admin

37 years’
experience
BS, Architectural
(Structural)
Engineering, Cal Poly,
San Luis Obispo, CA

Surface Supplied Air
and Decompression,
Chamber
Operations, Santa
Barbara City College

Professional
Engineer, Civil, CA

Professional
Engineer, Structural,
CA
• Mandalay Bay Seawalls, Wall
Monitoring Program, Oxnard, CA
2013-2019
• Mandalay Bay Seawalls, Above &
Underwater Condition
Assessment, Oxnard, CA 2011-
2012
• West Hemlock Street Seawall
Repairs, Oxnard, CA, 2017 & 2023
• Mandalay Bay Seawalls, Slope &
Footing Repairs, Oxnard, CA
2013-2014
• Kingsbridge Way Seawall
Stabilization Repairs, Oxnard, CA,
2013-2015
21 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Individual’s Name,
Title, and Work
Location
Current
Responsibilities
with Firm
Education,
Certifications,
and Licenses
Qualifications/
Relevant Experience
Eric Newman, PE,
SE

Principal Structural
Engineer

ESN Engineering, PLLC:

Morton, IL

Estimate:
50% Onsite Work
40% Office Work
10% Coordination
Work in Duncan
Engineering Office
Waterfront
Structural
Engineer,
Cost Estimating,
Field Crew Chief,
Engineer Diver,
Environmental
Permitting
Specialist,
Sr. CAD Drafter

15 years’
experience
MS, Structural
Engineering,
University of
Massachusetts
Lowell, MA

BS, Civil Engineering,
University of Maine

Professional
Engineer, Civil, CA

Principal Engineer

Triton Engineers:

San Diego, CA

Estimate:
100% Office Work
Waterfront
Engineering,
Cost Estimating
Quality Control

50 years’
experience
BE, Civil Engineering,
University of
Canterbury, New
Zealand

Professional
Engineer, Civil, CA
•
Coronado Cays Seawall
Assessment, Coronado, CA, 2023
• Shelter Island Boat Launch Facility
– Breakwater Design, San Diego,
CA
• University of California, San Diego
– Marine Facility Berthing Wharf
and Pier Replacement, San Diego,
CA
Troy Gillum, PE

Principal Engineer

Triton Engineers:

San Diego, CA

Estimate:
80% Field Work
20% Office Work
Waterfront
Engineer,
Engineer Diver,
Sr. CAD Drafter

33 years’
experience
MS, Structural
Engineering,
University of
California, San Diego

BS, Civil Engineering,
University of
Wyoming

Professional
Engineer, Civil, CA
• City of Coronado, Coronad o Cays
Seawall Assessment, Coronado,
CA, 2023
• Naval Base Ventura County, Repair
Wharf 3 – Concrete Bulkhead
Repair, Port Hueneme, CA
• Naval Base Ventura County, Port
Damage Repair Training Facility –
Sheet Pile Bulkhead Repair,
Ventura, CA
Walt Crampton, PE,
GE

Geotechnical
Engineer

ENGEO:

San Diego, CA

Estimate:
20% Field Work
80% Office Work
Lead
Geotechnical
Engineer

46 years’
experience

MS & BS, Civil
Engineering, San
Diego State
University, CA

Professional
Engineer, Civil, CA

Professional
Engineer,
Geotechnical, CA
•
West Hemlock Street Seawall
Repairs, Oxnard, CA, 2017 & 2023
• Mandalay Bay Seawalls, Condition
Assessment, Oxnard, CA 2011-
2012
• Kingsbridge Way Seawall
Stabilization Repairs, Oxnard, CA,
2013-2015
• SeaBridge Marina Public Berthings,
Oxnard, CA

22 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Individual’s Name,
Title, and Work
Location
Current
Responsibilities
with Firm
Education,
Certifications,
and Licenses
Qualifications/
Relevant Experience
Greg Spaulding , P G,

CEG, CHG

Geologist

ENGEO:

San Diego, CA

100% Field Work

Field Geologist

35 years’
experience

BS, Geology, San
Diego State
University

Professional
Geologist, CA

Certified Engineering
Geologist, CA

Certified
Hydrogeologist, CA
• West Hemlock Street Seawall
Repairs, Oxnard, CA, 2017 & 2023
• Mandalay Bay Seawalls, Condition
Assessment, Oxnard, CA 2011-
2012
• Kingsbridge Way Seawall
Stabilization Repairs, Oxnard, CA,
2013-2015
• US Navy, Port Hueneme Wharfs 3
and 4, Oxnard, CA
Ty Thomas, PLS

Land Surveyor

T&M Surveying:

Orange, CA

Estimate:
75% Field Work
25% Office Work
Land Surveying

28 years’
experience

Land Surveying
Certification, Rancho
Santiago College

Professional Land
Surveyor, CA
•
West Hemlock Street Seawall
Repairs, Oxnard, CA, 2023
• 4141 W. Channel Islands Blvd,
Seawall Assessment, Oxnard, CA,
2023
• Topographic, boundary,
construction, title, and as-built
surveys throughout Southern
California
Randall Duncan

Construction
Manager

Contract Employee:

Torrance, CA

100% Field Work
Flexible Work
Schedule.

Available for
Above Water
Inspection Crew,
Dive Tender

3 years’
experience
BS, Construction
Management,
Colorado State Univ.

Fort Collins, CO

City of San Diego
Life Guard and WSI
Certifications
• Hermosa Beach Municipal Pier
Underdeck Inspection, 2022
• Hermosa Beach Municipal Pier Pile
Inspection, 2023
• Navy Pier Underdeck Inspection,
San Diego, 2021
Casey Lowe, PA

Contract Employee:

Ventura, CA

100% Field Work
Flexible Work
Schedule.

Available for
short term
Dive Tender
PADI – Open Water
Diver
BS, Cal Poly SLO
MS, Medical PA,
Chapman College,
Irvine, CA
• 4141 West Channel Islands
Condition Assessment, Oxnard,
CA, 2023
• EMT Certified
• Competitive Triathlete
Trevor Lowe

Contract Employee:

Ventura, CA

100% Field Work
Flexible Work
Schedule.

Available for
short term
Dive Tender
PADI – Open Water
Diver
BS, Industrial
Engineering, Cal Poly
San Luis Obispo, CA
• 3 Years responsible for the
operation and maintenance of
small power boats & trailers
• Competitive Triathlete
• Water Sports Instructor

23 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Tab D – Scope of Services

Summary of Services
This solicitation has a space provided below for response to submission requirements and scope of services. See Section 6 and Section 7 of RFQ for Submission Requirements.

PROPOSER’S RESPONSE: See C.1 Firm and Team Introduction on page 8 for our understanding of the engineering disciplines necessary for this scope and C.2 Overview of Capabilities & Strengths on page 9 for our understanding of the staffing resources required. See D.1 Relevant Project History below for our track record of successfully performing this scope of services.

Reasons for Selecting Duncan Engineering :

The Duncan Engineering Staff have a history of proven performance on Oxnard Marine Engineering On-Call Contracts since 2011 and have designed all the completed seawall repairs within the Mandalay Bay community since 2011. We will provide continuity with past planning and inspection efforts.

They will utilize our past engineering experience to provide a “Best-Value” of services to the City. We can minimize background research and start-up costs on Task Orders. We will not substitute staff – the team we have presented is exactly who will be working under this contract. Our innovation in the use of the latest available technology, (as demonstrated in the West Hemlock Street Pilot Program), and our application of practical cost-efficient methods to detect problem areas (for example, our development of the Wall Monitoring Program) will optimize the limited City & HOA construction dollars.

D.1 RELEVANT PROJECT HISTORY

MANDALAY BAY SEAWALL PROJECTS

PERFORMANCE HISTORY
Years Contract
Value
Additional Current
Team Members
Cameron Duncan and Eric Newman led all Mandalay Bay Projects Listed Below as the Project Manager and Lead Waterfront Structural Engi neer Mandalay Bay Seawalls, Phase A Investigation 2011 $287,568 Walt Crampton, GE Mandalay Bay Seawalls, Phase B Investigation 2012 $355,000 Walt Crampton, GE Greg Spaulding, PG
Mandalay Bay Seawalls, Create Monitoring Program 2013 -2014 $24,800 Mandalay Bay Seawalls, Slope & Footing Repairs 2013 -2015 $28,500 Mandalay Bay Seawalls, Kingsbridge Way Repairs 2013 -2014 $78,900 Walt Crampton, GE Mandalay Bay, Seabridge & Westport Hydro. Survey 2016 $165,000 Mandalay Bay Seawalls, Phase C Programing 2017 $137,000 Mandalay Bay Seawalls, Monitoring Program 2016 -2019 $35,000 Mandalay Bay Seawalls, West Hemlock Street Repairs 2016 -2017 $149,500 Walt Crampton, GE Greg Spaulding, PG
Mandalay Bay Seawalls, West Hemlock Permitting 2016 -2017 $45,000 Mandalay Bay Seawalls, Pilaster Jacket Repairs 2016 -2017 $17,500 Mandalay Bay Seawalls, Pilaster Jacket Repairs 2019 -2020 $13,300 Mandalay Bay Seawalls, West Hemlock Street Repairs &
Permitting
2023 $176,000 Walt Crampton, GE
Ty Thomas, PLS
Mandalay Bay Seawalls, 4141 W. Channel Islands Inspection 2023 $3,500 Ty Thomas, PLS 24 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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D.2 EXAMPLE PROJECTS
West Hemlock Street Seawall Repairs
Mandalay Bay, Oxnard, CA

In June 2023, Duncan Engineering was selected to prepare 100% construction documents for repairs to the 370’ long section of seawall along West Hemlock Street between Napoli Drive and Ravoli Drive. The existing seawall has numerous precast panels with over-stress flexural cracks and the majority of the pilaster columns have severe corrosion spall deterioration. The proposed repairs include installing concrete jackets around the overloaded concrete pilasters and strengthening the panel faces with fiber-reinforced polymer (FRP) sheets. Duncan Engineering developed a pilot repair program by working with three different composite manufacturers to develop alternative designs, and then prepared construction plans, calculations, specifications, regulatory permit applications, construction cost estimate, and construction schedule.

Duncan Engineering also performed a condition assessment of a moving section of seawall at 4141 W. Channel Islands Blvd and took measurements for future comparison.

Cameron Duncan and Eric Newman have a long project history with the Mandalay Bay Seawalls. In 2011-2012, they performed an above and underwater inspection of all 7 miles of concrete seawalls. The pile- supported concrete seawalls were constructed of two structural systems; cantilever cast-in-place concrete “Zurn” seawalls and tie-back/pilaster precast concrete “Boise” seawalls. The Engineer Divers performed an underwater survey of the concrete seawalls, footings, and slopes. The survey findings indicated widespread deterioration of the seawall face in the tidal zone and footings being undermined. The team conducted non- destructive testing (NDT) and core sampling to identify the deterioration mechanisms. Petrographic analysis of the concrete core samples confirmed the primary deterioration mechanism as alkali-silica reaction (ASR). They then performed a structural analysis of the existing capacity and future projected capacity of each of the concrete wall sections. This data was used to project the remaining service life. They created a Capital Improvement Program to schedule an d estimate costs for routine maintenance, repair, upgrades, and dredging needs over the next 25 years. In 2013, they designed and prepared contract drawings and specifications for the first phase of repairs: foundation repairs throughout the community and wall repairs to the failing wall along Kingsbridge Way. In 2014, they developed a monitoring program to systematically measure wall movement and elevate the priority of walls with ongoing movement. In 2016, they prepared full construction documents for concrete jacket repairs to concrete pilasters with significant corrosion deterioration throughout the community.

Key Staff :
• Cameron Duncan, Project
Manager
• Eric Newman, Waterfront
Structural Engineer
• Walt Crampton,
Geotechnical Engineer
• Ty Thomas, Surveyor
Project Highlights
 Concrete Seawalls
 Wall Movement Monitoring
 Visual Survey of Wall Joints
 Wall Foundation Assessment
 Structural Condition
Assessment Report
 Wall Stabilization Repair
 Environmental Permitting
 Public Outreach - HOA
Client Contact :

Christopher Solis
City of Oxnard
305 W. Third Street
Oxnard, CA 93030
805.385.7675
[email protected]
25 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Marine Safety Building Repairs
San Clemente, CA

In 2022, Duncan Engineering was selected to design repairs to the concrete pile cap beams supporting the Marine Safety Headquarters, which houses the lifeguard services. In 2016, Cameron Duncan and Eric Newman completed a structural condition assessment of the entire Marine Safety Building. The assessment included a site investigation, assessment report, recommendations for extending building life another five years, and budgetary cost estimate. They developed full construction drawings and specifications for the recommended repairs that included replacement of deteriorated steel sheet piles, concrete wall cap, shoreline erosion protection, and repairs to the building structure. The team also assisted the City in obtaining regulatory permits from the California Coastal Commission, Regional Water Quality Control Board, and U.S. Army Corps of Engineers.

Cameron Duncan and Eric Newman have a long and successful history of providing marine engineering services for the City of San Clemente including:
• 2019: Underwater inspection of timber piles.
• 2008, 2012 & 2016: Above and underwater inspection of the Pier; assessment report with repair recommendations and repair cost estimates; design, environmental permit applications, and construction support services for repairs.
• 2014 & 2023: Design and construction support services for the replacement of stand-alone lifeguard towers.
• 2011, 2016 & 2023: T-Street Bridge - Inspection and design of repairs to concrete pedestrian bridge.
• 2013: Capital Improvement Program for planning future Pier repairs and maintenance for 10 years.
• 2011: Assessment and design of repairs to the timber lifeguard “Zero Tower” on the Pier.

Project Highlights
 Municipal Seawall
 Wall Structural Assessment
 Structural Condition
Assessment Report
 Wall Stabilization Repair
 Marine Concrete Repairs
 Environmental Permitting
 Public Outreach - Notices
Key Staff :
• Cameron Duncan, Project
Manager
• Eric Newman, Waterfront
Structural Engineer
Client Contact :

Amir Ilkhanipour
City of San Clemente
910 Calle Negocio, Ste 100
San Clemente, CA 92673
949.361.6140
[email protected]
(See Tab E – Reference 1, page 19)

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City of Hermosa Beach Municipal Pier Inspection
Hermosa Beach, CA
Duncan Engineering led the above water and underwater inspection of all structural elements of the 1,100’ long concrete municipal pier (2022 – 2023). The team performed a Level I “Swim-By” Inspection of 100% of the concrete piling & pier soffit and a Level II cleaning of the marine growth for a “Close Visual” Examination of 10% of the pier piling. The team provided a condition assessment report including repair recommendations and a budgetary cost estimate for pile, pile caps and pier soffit repairs.

Duncan Engineering then lead the design of repairs and provided construction support services. The team members performed this same effort for the City in 2012 & 2017 which allowed Duncan Engineering to make valuable comparisons in the level and rate of deterioration, then prioritize the repairs.

FRC & OPC Homeport at USCG Base LA/LB
San Pedro, CA
Duncan Engineering was selected as the lead marine engineering consultant to provide inspection, cost estimating, preliminary engineering and conceptual drawings for a Design-Build RFP for two projects to improve landside and waterside facilities at USCG Base Los Angeles/Long Beach.

The Coast Guard
decided to homeport
four 154’ Fast
Response Cutters
(FRC) and two 360’
Offshore Patrol
Cutters (OPC). The
FRC project prepared
an RFP for a $17M
design-build contract,
including utility
upgrades and new
concrete floating docks.

The team inspected
and analyzed the existing concrete wharves for the new lateral loads from the new FRC’s. For the OPC project, the improvements included a 265’ extension of the WHEC concrete wharf. Duncan Engineering performed an underwater survey of the wharf piling and seafloor (2016-2022).

Key Staff :
• Cameron Duncan, Project
Manager, Engineer Diver
• Eric Newman, Engineer Diver
• Troy Gillum, Engineer Diver
•
Randall Duncan, Dive Tender
Project Highlights
 Above Water and
Underwater Inspection
 Structural Condition
Assessment Report
 Marine Concrete Repairs

Key Staff :
• Cameron Duncan, SE
• Eric Newman, SE
Project Highlights
 Above Water and
Underwater Assessment
 Cost Estimates
 Waterfront Planning
 Load Capacity Analysis

Client Contact :

Joe SanClemente
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0238
[email protected]
(See Tab E – Reference 2, page 19)

Client Contact :

Joe McKenna
U.S. Coast Guard
915 Second Ave, Room 2664
Seattle, WA 98174
206.220.7394
[email protected]
(See Tab E – Reference 3, page 20)

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City of Coronado, Coronado Cays Causeway Bulkheads
Coronado, CA
In June and July of 2023, Duncan Engineering, ESN Engineering and Triton Engineers all teamed to conduct an above and underwater inspection of 12 segments of City-owned seawalls, totaling over 2,600 linear feet. The Structural Engineer Divers measured all gaps in wall joints, noted deterioration and damage, looked for signs of undermining, confirmed the completion of previously-made concrete repairs, and took underwater photographs. The field notes were
tabulated in a summary spreadsheet
by wall stationing so that future wall
joint measurements can be directly
compared to the measurements
taken in 2023. The team prepared a
condition assessment report with
repair recommendations and
established a basis for future
evaluation of wall movement.

Additional Seawall Project Experience by Duncan Engineering Staff in Southern California Naples Seawall Condition Assessment & Interim Repair, Long Beach, CA: Condition assessment of 2.5 miles of concrete seawalls. Prioritization of repair work with concept designs and cost estimates. Capital Improvement Programming of repairs to define the timeline of funding requests needed to avoid failures. Design of an underwater bulkhead to prevent collapse of one quarter of the seawalls (2008-2010). 61 st Street Place Seawall Assessment, Alamitos Bay, Lon g Beach, CA: Structural and Civil Engineering for the condition assessment and capital repair program required to repair a leaking concrete sheet pile seawall with subsurface voids/sinkholes and surface ponding of walkways during tidal flooding (2008-2010).

Will Rogers State Beach Seawall, Malibu, CA: Design of a 20’ tall x 660’ long ocean seawall exposed to wave impact and seismic loading of retained earth for parking lots and Pacific Coast Highway. Cast-in-place wall with pre-stress cable tieback system supported on steel H pile caissons (2008-2011).

Key Staff :
• Cameron Duncan,
Engineer Diver
• Eric Newman, Engineer
Diver
• Troy Gillum, Waterfront
Engineer
• Walt Crampton,
Geotechnical Engineer

Project Highlights
 Concrete Seawalls
 Wall Movement
Monitoring
 Visual Survey of Wall Joints
 Above Water and
Underwater Inspection
 Structural Condition
Assessment Report
Client Contact :

Jim Newton
City of Coronado
101 B Avenue
Coronado, CA 92118
619.522.7313
[email protected]

28 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

19 | Page
Tab E – References

All Proposer(s) must include present and past performance information with a minimum of three (3) references of recent similar projects. References cannot include City staff as a reference.

However, references can include other governmental agencies. Please verify that all reference information is correct.

Reference 1
Company name: City of San Clemente, CA
Address: 910 Calle Negocio, Ste 100, San Clemente, CA 92673 Contact person: Amir Ilkhanipour
Email address: [email protected]
Telephone number: 949-361-6140
Project name: Marine Safety Building & T-Street Br idge Repairs Dates worked performed: August 2022 – October 2023
Summary of scope of services: Assessment and Design of Repairs of deteriorated concrete beams, pile caps, piles, curbing and precast deck elements, Cost Estimating, Specifications & Construction Support.

Project cost: $185,000 for the two concurrent desi gn projects

Reference 2
Company name: City of Hermosa Beach, CA
Address: 1315 Valley Drive, Hermosa Beach, CA 9025 4
Contact person: Joe SanClemente
Email address: [email protected]
Telephone number: 310-318-0238
Project name: Hermosa Beach Pier Inspection & Repa irs Dates worked performed: February 2022 - Present
Summary of scope of services: Above and Underwater Inspection of Concrete Pier.

Design of repairs to concrete piles, pile caps and soffit.

Project cost: $1,300,000 for Structural Repairs
29 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Reference 3
Company name: U.S. Coast Guard
Address: 915 Second Ave, Room 2664, Seattle, WA 98 174 Contact person: Joe McKenna
Email address: [email protected]
Telephone number: 206-220-7394
Project name: Homeport FRC & OPC Ships, USCG Base L A/LB Dates worked performed: 2016 - 2022
Summary of scope of services: Develop Design-Build RFP to Homeport 6 USCG Cutters; Preliminary design of 3 Floating Docks and a 265’ Fixed concrete wharf extension. Top deck destructive test ing, load capacity analysis and underwater survey
Project cost: $17M + $26M

1. Provide a list of contracts that your company has been awarded during the last three (3) years, showing year, type of services, dollar amounts of s ervices provided, location, contracting company, contact name, and phone number.

PROPOSER’S RESPONSE: For a complete List of Contracts in Past 3 Years see Attachment 4 in Tab G, page A-11.

2. Provide details of any failure or refusal to complete a contract. If none, that must be stated.

PROPOSER’S RESPONSE: None

30 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

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Tab G – Proposer Attachment

Any response that Proposers are finding difficulty pasting into the “Proposers Response” boxes in any section of the solicitation, proposers shall paste in Tab G. When pasting attachments to Tab G, label the attachments “Attachment 1”, Attachment 2” and so forth.

List all attachments included in this Section. Please use additional pages to list attachments if necessary.

Attachment Number Document Title Page Number
Attachment 1 Evidence of Insurance A-1
Attachment 2 City of Oxnard Business License A-2 Attachment 3 Resumes of Key Personnel A- 3
Attachment 4 List of Contracts in Past 3 Year s A-11

31 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-1 | Page
ATTACHMENT 1: EVIDENCE OF INSURANCE

32 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-2 | Page
ATTACHMENT 2: CITY OF OXNARD BUSINESS LICENSE

33 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-3 | Page
ATTACHMENT 3: RESUMES OF KEY PERSONNEL

Cameron D. Duncan, PE, SE
Project Manager, Waterfront Structural Engineer, Engineer Diver Mr. Duncan is a licensed Structural Engineer and Engineer-Diver specializing in waterfront structures and facility condition assessments. Mr. Duncan has personally performed the top deck, underdeck or underwater inspection of over 450 waterfront structures of all material types. His design experience includes projects from one to twelve stories of superstructure and three levels of subgrade structure. Design materials include reinforced concrete, pre-stressed concrete, post-tensioned concrete, heavy timber, light wood frame, structural steel, light gauge steel, fiberglass, plastic composites, and reinforced masonry construction.

He has been the lead structural designer for: piers, wharves, seawalls, launch ramps, floating docks, office buildings, parking structures, vehicular & pedestrian bridges, underground vaults, civic centers, recreation facilities, obstacle training courses, utility towers, military vehicle and aircraft support facilities, retail stores, industrial labs, seismic upgrades, tenant improvements, building and waterfront structural renovations, and ship, barge and submarine fender systems.

Professional History:
2016 – Present: Duncan Engineering , Indian Wells, CA; Owner, Principal Engineer 2006 – 2016: TranSystems Corporation , San Diego, CA; Assistant Vice President, Senior Project Manager 2004 – 2006: Duncan ● Morales & Associates , San Diego, CA; Principal 1994 – 2004: Blaylock Engineering Group , San Diego, CA; Project Manager 1988 – 1993: Burkett and Wong Engineers , San Diego, CA; Project Engineer 1986 – 1988: David C. Breiholz & Co. , Lomita, CA; Project Engineer Specialized Experience:

Condition Assessment: His field investigation activities include 4 years as Engineer-in-Charge of inspections for the Port of Los Angeles and over 10 years working for the US Navy NFESC condition assessment program on the vast majority of West Coast and Pacific Rim bases. Mr. Duncan has performed above and underwater investigation and repair/upgrade for over three hundred fifty Naval, Coast Guard and Commercial Port facilities in CA, WA, AK, HI, GU, TX, LA, FL, SC, NC, MD, NJ & ME.

Waterfront Planning & Capital Programming: Mr. Duncan has recently programmed waterfront capital improvements for the US Navy, US Coast Guard, Port of Los Angeles, Port of Miami, Port of San Diego, Seaboard Marine, City of Oxnard, CA, City of Long Beach, City of Hermosa Beach and City of San Clemente, CA. These efforts took the form of 1391 Funding Requests, Feasibility Studies, Near-Term, 5-Year, 10-Year, or 25-Year Long Term Capital Improvement Program Reports with Concept Designs & Cost Estimating.

Design: He has been the lead designer/planner for wharves, piers, ship and submarine fender systems for more than 100 US Navy & US Coast Guard waterfront projects. His berthing & mooring design experience includes berth layout and fender systems for 75% of all current U.S. military Naval and Coast Guard Ships.

Education
B.S. Architectural
(Structural) Engineering,
Cal Poly, San Luis Obispo,
1986
Santa Barbara City College
- Surface Supplied Air &
Decompression Chamber
Operations - 1998
Registrations
Professional Engineer
(Civil): CA C45648
Professional Engineer
(Structural): CA S4150
Certifications
PADI Open Water Diver
PADI – Nitrox Diver
34 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-4 | Page
Representative Experience:

Mandalay Bay Seawall Condition Assessment and Capital Improvement Programming, City of Oxnard, CA:

Project Manager, Engineering Lead and Dive Crew Chief for the above and underwater inspection of 7 miles of pile supported cantilever seawalls and tie-back supported precast concrete seawalls. Prioritization and phasing of repairs into a 25-year Capital Improvement Program. Field assessment, core sampling, destructive test pits to confirm reinforcing, Impact Echo Testing, Chloride Testing, Resistivity Testing, Petrographic Examination. Cost estimating for near-term repairs and long-term seawall replacement with projections of remaining service life. Presentations to City Officials and HOA Community (2010 to 2013).

Hermosa Beach Pier Inspection & Repair, Hermosa Beach, CA: Project Manager & Field Crew Chief working as a Structural Engineering subconsultant for JMC 2. Mr. Duncan performed the structural condition as sessment of the Hermosa Beach Pier, a 1,100’ long fishing and pedes trian pier. Assessment of the precast concrete dec k, cast-in- place pile caps, precast pre-stressed concrete pili ng and CMU storage room beneath the pier. Written a ssessment report with repair recommendations, load restrictions, cost estimating, then construction documents and environmental permit liaison for the repairs (2011-2012 & 2022-2023)
Alamitos Bay Marina Rehabilitation, Long Beach, CA: Civil Engineering, Structural Engineering and Const ruction Management for the concept design and RFP preparation for the Design/Build rehabilitation of the Long Beach Alamitos Bay Marinas. The project required a complete rebui ld of the 2000 slip marinas, including basin and ma in channel dredging, seawall repairs, replacing the deteriorat ed wood docks with new concrete docks and piling. Mr. Duncan provided the concept design and programming for sea wall repairs, including repair of undermined areas, repair of seawall support piling, corrosion spalls and construction joint repairs and design of rip-rap protection (2007-2008).

West Hemlock Street Seawall Repairs, Mandalay Bay, Oxna rd, CA: Project Manager, Structural Engineer.

Inspection, cost estimate, and design of repairs to a failing concrete tie-back supported seawall using FRP panels and concrete jackets around existing pilasters. Development of pilot repair program. Worked with three different composite manufacturers to develop three alternative designs that would allow repairs to be conducted during nor mal tidal windows without installation of a costly temporary bulkhead. Led effort to obtain regulatory approval and permits from Army Corps of Engineers, Regional Water Quality Control Board, and CA Coastal Commission (2017 & 2023).

Naples Seawall Condition Assessment & Interim Repairs, Long Bea ch, CA: Condition assessment of 2.5 miles of concrete seawalls and sidewalks behind the walls for deterioration and sinkholes. Prioritization o f repair work with concept designs and cost estimates. Capital Improv ement Programming of repairs to define the timeline of funding requests needed to avoid failures and replace the 7 5 year old seawalls. Condition assessment of a con crete sheet pile bulkhead with tie-rod bracing and design of an underwater bulkhead to prevent collapse of one qua rter of the Naples Island seawall while working with the Public Works Department and City Manager to garner the $9 Million in funding required to replace this severely deteriorated section of seawall (2008-2010).

Coronado Cays Bulkheads, Coronado, CA: Structural Engineer, Engineer-Diver. Above & underwater inspection of 12 segments of city-owned precast concrete seawall, totaling over 2,600 linear feet. Underwater measur ements of panel joint gaps and tabulation of data for future comparison and evaluation of potential wall movement (2023). 61 st Street Place Seawall Assessment, Alamitos Bay, Long Be ach, CA: Structural and Civil Engineering for the condition assessment and capital repair program req uired to repair a leaking concrete sheet pile seawa ll with subsurface voids/sinkholes and surface ponding of walkways during tidal flooding (Ongoing until April 2010).

Marina Del Rey Seawall Repairs, Los Angeles, CA: Design of slope protection repairs and Construction Support Engineer for quality assurance. Underwater surveying of slope repairs including slope profiles to confirm navigational clearances for floating docks and boat slips (2007-2008). 35 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-5 | Page
Eric S. Newman, PE, SE
Waterfront Structural Engineer, Environmental Permit Specialist, Engineer Diver
Mr. Newman is an experienced Project Manager and a licensed Structural Engineer. His experience includes structural investigations (above and below water), seismic evaluations, and design of repairs, renovations, and new construction of buildings, bridges, towers, and waterfront structures. He has managed multi-disciplinary port, waterfront, building, transportation, and bridge design and inspection projects. Eric is proficient in the condition assessment, analysis, design, and detailing of reinforced concrete, prestressed concrete, steel, timber, and masonry structures. He has prepared assessment reports, feasibility studies, construction plan sets, construction specifications, and cost estimates.

His experience ranges from industrial, administrative, commercial, training, storage, and maintenance facilities to piers, bulkheads, and marinas. Eric has observed various types of steel corrosion, timber deterioration, and concrete deterioration on pier decks, pile caps, piles, wharves, seawalls, and ramps, including alkali-silica reaction, corrosion deterioration, scaling, and footing undermining. He has conducted various nondestructive testing (NDT) and destructive explorations.

Professional History:
2022 – Present: ESN Engineering, PLLC , Morton, IL; Owner, Principal Engineer 2011 – 2021: TranSystems Corporation , Santa Ana, CA; Assistant Vice President, Project Manager 2009 – 2010: The BETA Group, Inc., Norwood, MA; Project Engineer Representative Experience:

West Hemlock Street Seawall Repairs, Mandalay Bay, Oxnard, CA: Environmental Permit Specialist , Waterfront Structural Engineer. Inspector, Cost Estimator for repairs to a failing concrete tie-back supported seawall using FRP panels and concrete pilaster jackets. Development of pilot repair program. Worked with three different composite manufacturers to develop three alternative designs that would allow repairs to be conducted during normal tidal windows without installation of a costly temporary bulkhead. Led effort to obtain regulatory approval and permits from Army Corps of Engineers, Regional Water Quality Control Board, and CA Coastal Commission (2017 & 2023).

Mandalay Bay Seawall Condition Assessment & Monitoring, Oxnard, CA: Structural Engineer, Engineer-Diver.

Above & underwater inspection of seven miles of timber pile-supported cantilever concrete seawalls and tie-back supported precast concrete seawalls. Data collection, structural analysis, remaining service life projection, budgetary cost estimates, condition assessment report, and development of concept repairs. Prioritization and phasing of repairs into a 25-year capital improvement program. Foundation and wall repairs, preparation of environmental permits, and hydrographic surveys. Monitoring of seawalls with suspected movement (2012-2019).

Marine Safety Building and Bulkhead Repairs, San Clemente, CA: Project Manager, Structural Engineer. Led a team of civil and structural engineers and architects for the inspection, design, and construction support of ADA upgrades and structural concrete and timber repairs to the 6,000 SF pile-supported Lifeguard Headquarters and design of new steel sheet pile bulkhead with concrete cap and concrete slope protection (2017-2020).

Mandalay Bay Seawall Pilaster Jacket Repairs, Oxnard, CA: Project Manager, Structural Engineer. Prioritization, design and construction support of concrete jacket repairs and seismic strengthening to deteriorated concrete pilasters on seawall at over 70 locations throughout the Mandalay Bay community (2017-2020).

Education
M.S. Structural Engineering,
University of Massachusetts
Lowell, 2010
B.S. Civil Engineering,
University of Maine, 2008
Registrations
Professional Engineer
(Civil): CA C81585
Professional Engineer
(Structural): CA S6508
Certifications
PADI Open Water Diver
Years of Experience: 15
36 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-6 | Page
Hermosa Beach Pier Inspection, Hermosa Beach, CA: Structural Engineer, Engineer-Diver. Above & underwater structural inspection of 1,100’ long x 20’ wide concrete fishing and pedestrian pier. Preparation of condition assessment report including repair recommendations and budgetary cost estimate for recommended repairs. Eric completed the pier assessment in 2012, 2017, and again in 2023.

San Clemente Pier Repairs, San Clemente, CA: Project Manager, Structural Engineer, and Dive Crew Chief.

Above & underwater structural inspection of 1,300’ long x 24’ wide timber, steel & concrete fishing and pedestrian pier, including timber piles and sacrificial anode sled. Condition assessment report including repair recommendations and budgetary cost estimate. Design and construction support of structural pier repairs including timber deck replacement, timber pile replacement, and structural steel corrosion repairs. Design of ADA Improvements including dedicated pedestrian path, handrailing, and striping (2015-2019).

OPC Homeport Buildout, U.S. Coast Guard Base LA/LB, San Pedro, CA: Structural Engineer and Dive Crew Chief. Investigation of existing facilities and preparation of RFP for a $26 million design-build project to homeport two new 360’ Offshore Patrol Cutters (OPC). The project includes a 265’ extension of the WHEC concrete wharf, new 12,000 SF MWD facility, site work, utilities, and new parking. The team performed an underwater exploration of the WHEC wharf piling and seafloor at the wharf extension, provided preliminary design, created conceptual development plans, estimated construction costs, and prepared the RFP specifications (2018-2020).

FRC Homeport Buildout, U.S. Coast Guard Base LA/LB, San Pedro, CA: Structural Engineer. Assessment of the existing facilities and preparation of an RFP for a $17M design-build contract for improvements to support four new 154’ Fast Response Cutters. Structural inspection and analysis of the existing 225’ long WMEC and 1000’ long WHEC concrete wharfs for the lateral loads that the new FRC’s will impose on the structures. Preliminary design, conceptual waterfront development plans, and preparation of the RFP specifications and drawings for the improvements including 600’ of new floating concrete docks (2016-2018).

Confidential Client, Port of Long Beach, Long Beach, CA: Project Manager, Structural Engineer and Dive Crew Chief. Above & underwater structural inspection and condition assessment report including repair recommendations and budgetary cost estimate for approximately 1,000’ of steel sheet pile anchored bulkhead, 350’ of rock riprap, two concrete pile-supported mooring dolphins, and 450’ long concrete wharf. Berthing feasibility study for 623’ Bulk Carrier. Preliminary design and cost estimate for upgrades to current wharf and construction of new wharf (2018).

Port of Fernandina, Fernandina Beach, FL: Structural Engineer and Dive Crew Chief. Above and underwater structural inspection of 1,200’ long x 80’ wide concrete wharf with three access piers. Condition assessment report including repair recommendations, cost estimates, and load rating for cranes, vehicles and live loads. Design of structural concrete repairs, new pile supported concrete approach pier, and replacement fenders. Lateral analysis of wharf and berthing and mooring analysis to determine berthing feasibility for a variety of vessels (2018-2019).

Recapitalization of U.S. Coast Guard Station Manasquan Inlet, Point Pleasant Beach, NJ: Structural Engineer.

Design and construction support of 300’ long steel sheet pile bulkhead with concrete cap & 75’ long helical soil anchors, floating dock guide pile replacements, concrete boat launch ramp, new three-story 21,300 square feet Multi- Mission Building, fueling systems, elevated emergency generator and site work. The new bulkhead was installed in front of an existing failing seawall (2013-2015).

Benicia Marina Breakwater Condition Assessment, Benicia, CA: Project Manager, Structural Engineer, Dive Crew Chief. Above & underwater inspection of 1,400’ of prestressed concrete pile anchored steel sheet pile breakwater, protecting each side of the main entrance channel at the Benicia Marina. Preparation of condition assessment report including observations, significance, recommended repairs, and budgetary construction cost estimates. Structural analysis of breakwater to determine causes of significant wall deflection (2021).

37 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-7 | Page
Joe Perrone, PE
Waterfront Engineer
Principal Engineer involved in the planning, design, and construction of a variety of challenging engineering projects in several countries throughout the world. In his professional career spanning 50 years he has been responsible for civil and structural design tasks associated with water supply and sewerage pipelines, power generation plants, highway bridges, port and harbor facilities, offshore structures and marine outfall and intake structures. Since 1983, Mr.

Perrone has focused his activities in the area of marine facilities, primarily the planning and design of port structures, waterfront facilities, seabed structures and submarine outfalls.

Professional History:
1997 – Present: Triton Engineers, Inc. , San Diego, CA
1984 – 1997: Worley International, Inc. , San Diego, CA 1977 – 1981: Royds Sutherland and McLeay , New Zealand
1976 – 1977: Nachshen Crofts and Leggatt , London, U.K. 1973 – 1975: Davis Ogilvie & Partners , New Zealand
Representative Experience:

Coronado Cays Bulkheads, Coronado, CA: Principal Engineer. Inspection and Condition Assessment of City- Owned Bulkheads. Inspection to identify structural defects at 12 concrete bulkheads, totaling over 2,600 linear feet, which provide support to the causeways that connect various neighborhoods in the development. Measurements of panel joint gaps and tabulation of data for future comparison and evaluation of potential wall movement (2023).

Shelter Island Boat Launch Facility, Port of San Diego, CA: Designed improvements for the busiest boat launch in California (10 lanes, 50,000 boat launches per year) for a $10 million construction project. Upgrades included a breakwater, enlarged basin, new concrete launch ramp, increased lengths of the boarding docks, public walkways, adjacent parking, and restroom upgrades to current Americans with Disabilities Act Standards.

University of California, San Diego – Marine Facility Berthing Wharf and Pier Replacement: Specialist design and construction support services for design of landside civil works and fender system at new wharf & pier structure.

BAE Systems San Diego Ship Repair – Dry Dock Expansion Project: Project Manager responsible for detailed design of major improvements at the shipyard to accommodate a new 55,000-ton floating dry dock. The scope of project included a 750 ft long underwater retaining wall to support deep dredging along an existing pier, dredging of dry dock sump, two new pile supported wharf structures, and a mooring dolphin to secure the dry dock. The construction cost was $40 million.

BAE Systems San Diego Ship Repair – Pier 4 and Bulkhead Improvements: Project Manager responsible for detailed design of 461 ft long x 60 ft wide pile supported reinforced concrete pier and associated bulkhead and landside works. Construction cost is estimated at approx. $20 million.

Naval Amphibious Operations Facility, Waterfront Improvements, Coronado, CA: Project Manager for upgrades to Waterfront Facilities at the Naval Amphibious Base, Coronado. Design of new fendering system at Pier 18 to resist berthing & mooring loads which result from berthing a string of 4 INLS craft or mooring of 9 nested craft.

Tenth Avenue Marine Terminal, Port of San Diego, Upgrade Berths 10-1 and 10-2 Fender System: Project Manager responsible for detailed design and bid documentation of a new fender cluster upgrade to accommodate and protect container ships.

Education
B.E. Civil Engineering,
University of Canterbury,
New Zealand, 1974
Registrations
Professional Engineer
(Civil): CA C50669
Years of Experience: 50
38 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-8 | Page
Troy Gillum, PE
Waterfront Engineer, Engineer Diver
Principal Engineer with 30+ years of experience providing viable, creative, and efficient engineering solutions to complex maritime projects. Areas of expertise include marine investigations and siting studies including underwater inspection, integrity assessment and repair of marine facilities; design and construction planning of offshore, marine and waterfront structures; design and specification of floating dock structures; construction engineering and inspection of marine projects; preparation of technical specifications and performance requirements for marine facilities; and project management.

Professional History:
1997 – Present: Triton Engineers, Inc. , San Diego, CA
1992 – 1997: Worley International, Inc. , San Diego, CA 1987 – 1990: Naval Civil Engineering Laboratory , Port Hueneme, CA Representative Experience:

Hermosa Beach Pier Inspection, Hermosa Beach, CA: Waterfront Engineer.

Structural inspection and condition assessment of 1,100’ long x 20’ wide concrete fishing and pedestrian pier. Design level pile survey to measure pile damage for preparation of repair construction documents (2023).

Coronado Cays Bulkheads, Coronado, CA: Waterfront Engineer. Inspection and Condition Assessment of City- Owned Bulkheads. Inspection to identify structural defects at 12 concrete bulkheads, totaling over 2,600 linear feet, which provide support to the causeways that connect various neighborhoods in the development. Measurements of panel joint gaps and tabulation of data for future comparison and evaluation of potential wall movement (2023).

Port Damage Repair Training Facility, Naval Base Ventura, CA: Design of waterfront training facilities for Navy Construction Forces Training facilities including sheet pile bulkhead damage module, pile bent training module, and finger pier.

Repair Wharf 3, Naval Base Ventura County, Port Hueneme, CA: Repair damage to concrete bulkhead and cap from commercial vessel impact, including site inspections, concrete repair design, fender system repairs, and observation.

Repair Navy Pier, Port of San Diego, CA: Design of repairs to concrete pier structure dating back to 1928. Repairs included encapsulation of concrete piles subject to severe sulfate attack and conventional repair of beams, pile caps and soffits.

Repair Quaywall, Naval Base San Diego, CA: Designer of Record for repair of existing quaywall system between Piers 2 and 5 using grouted FRP sheet piling to preserve existing steel sheets and stop soil transmission and sinkholes due to deterioration of steel sections.

Emergency Stabilization of Failed Quaywall at Chollas Creek, Naval Base San Diego, CA : Designer of Record for emergency stabilization of damaged quaywall structure.

Emergency Seawall Repair, Naval Amphibious Base, Coronado, CA: Engineering of record for design of sheet piled bulkhead to protect existing buildings and parking from beach erosion.

Repair Bulkheads at Naval Amphibious Base, Coronado, CA: Engineer of record for engineering design repairs at existing bulkheads and design of new replacement bulkhead.

Education
M.S. Structural Engineering,
University of California,
San Diego, 1992
B.S. Civil Engineering,
University of Wyoming,
1987
Registrations
Professional Engineer
(Civil): CA C51514
Certifications
PADI Open Water Diver
Years of Experience: 33
39 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-9 | Page
Walt Crampton, PE, GE
Geotechnical Engineer
Mr. Crampton has 46 years of experience in geotechnical, coastal, and hydraulic engineering for a variety of construction and development projects, with particularly extensive work on port and harbor structures. His responsibilities encompass the initial field and design phases to final construction, including specifications and bid proposal documents. Mr. Crampton has managed numerous coastal projects ranging from geotechnical studies for piers, wharves, small marinas, and other harbor facilities, to major shoreline protection structures, including stone revetments, bulkheads, groins and various patented products.

Mr. Crampton has considerable experience in the geotechnical aspects of port and harbor construction, with most of his experience gained in the San Diego, Los Angeles, and Oxnard harbors. He has been involved in numerous pier projects and has considerable experience with anchored bulkheads and tieback systems.

He has provided geotechnical design criteria for several dredging projects in the San Diego Harbor and was responsible for the design of an experimental system of offshore dikes constructed from soft dredged clays.

Mr. Crampton has also been responsible for providing recommendations for new coastal development; designing remedial actions to mitigate wave damage; recommending methods of shoreline and slope stabilization through sand replenishment or structural methods; monitoring rates of sea cliff retreat; evaluating long- shore, offshore, and onshore sediment transport; wave refraction, shallow water design waves; and performing bathymetry, barge drilling, vibracore bottom sampling, sub-bottom acoustic profiling, side-scan sonar, and diving inspections.

Representative Experience:

West Hemlock Street Seawall Repairs, Mandalay Bay, Oxnard, CA: Geotechnical Engineer. Geotechnical design recommendations for project to design repairs to a failing concrete tie-back supported seawall using FRP panels and concrete pilaster jackets. Provided static and dynamic earth pressure loadings for wall analysis (2017 & 2023).

Mandalay Bay Seawall Condition Assessment & Monitoring, Oxnard, CA: Geotechnical Engineer. Analysis recommendations for static and dynamic soil pressures for seven miles of timber pile-supported cantilever concrete seawalls and tie-back supported precast concrete seawalls (2011-2013).

Coronado Cays Bulkheads, Coronado, CA: Civil and Geotechnical Engineer. Provided all of the geotechnical evaluation of bulkhead and causeway stability for the Coronado Cays development on behalf of the City of Coronado since 1985. Also provided various A&E design services for repairs to leaking concrete sheet-pile joints, leaking utility penetrations through bulkheads, mitigation procedures for limited soil subsidence adjacent aging bulkheads, and repairs to certain bulkheads where tiebacks had been compromised or where sheet-pile walls had failed.

Kingsbridge Way Seawall Repairs, Mandalay Bay, Oxnard, CA: Geotechnical Engineer for repairs to a failing concrete cantilever seawall using new concrete wale and tieback soil anchors. Prior to repairs the wall was leaning 7 degrees towards the water (2013).

Anacapa Marine Service, Oxnard, CA: Geotechnical Engineer. Provided geologic and geotechnical information to assist with geotechnical recommendations for the design and construction of waterside improvements to Anacapa Marine Services, including new guide piles for floating docks and travel lift pier. The approximately 2.5-acre site includes approximately 360 feet of frontage along the eastern shoreline of Channel Islands Harbor (2008).

Education
M.S. Civil Engineering, San
Diego State University, CA
B.S. Civil Engineering, San
Diego State University, CA
Registrations
Professional Engineer
(Civil): CA C23792
Professional Engineer
(Geotechnical): CA 245
Certifications
PADI Open Water Diver
Years of Experience: 46
40 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-10 | Page
Ty Thomas, PLS
Land Surveyor
Registered Land Surveyor in California that has served as mapping and survey manager and director for over 20 years. Operating office mapping services and field survey operations. Over the past 20 years, has managed surveying and mapping operations throughout the private and public sectors. Overseen the mapping and construction activities of various master planned communities, mixed use projects, commercial and industrial projects, public infrastructure projects, and institutional projects throughout Southern California. Managed the preparation of legal descriptions and plats, tract/parcel mapping, record of surveys, ALTA Land Surveys, boundary establishment, lot line adjustments, certificates of compliance, certificate of corrections and condominium plans.

Professional History:
2017 – Present: T&M Surveying, Inc. , Orange, CA; Owner, Survey Manager 2010 – 2017: C&V Consulting, Inc. , Lake Forest, CA: Survey & Mapping Manager 2006 – 2010: Danjon Engineering, Inc., Yorba Linda, CA: Survey Manager 2000 – 2006: Hall & Foreman., Irvine, CA: Party Chief & Survey Manager 1995 – 2000: DEI Incorporated , Costa Mesa, CA: Party Chief Representative Experience:

West Hemlock Street Seawall Repairs, Mandalay Bay, Oxnard, CA: Surveyor. Topographic survey & existing conditions plan for project to design repairs to a failing concrete tie-back supported seawall using FRP panels and concrete jackets around existing pilasters. Obtained critical top of wall and top of footing elevations for comparison with tidal windows crucial to contractor work methods and environmental permit requirements (2023). 4141 W. Channel Islands Blvd – Seawall Assessment & Monitoring, Mandalay Bay, Oxnard, CA: Surveyor.

Topographic survey & existing conditions plan for project to monitor suspected movement of cantilever concrete seawall. Precisely located top of wall for comparison with future measurements to determine if seawall movement is ongoing (2023).

Land Surveying and Mapping Services Completed in Southern California

Education
Land Surveying
Certification, Rancho
Santiago College
Registrations
Professional Land
Surveyor: CA 9309
Years of Experience:
28 • Construction Surveying
• Boundary Surveys
• Topographic Surveys
• Aerial Control
• Architectural Surveys
• Ground Water Monitoring
• Well Locating
• Lot Surveys
• Street Profiles
• Well Locating
• Pipeline Surveys
• ALTA/ASCM Land Title
• Settlement Monitoring
• Legal Descriptions
• Parcel Maps
• Final Maps
• Lot Line Adjustments
• Record of Surveys
• Expert Witness
• As-Built Surveys
41 ATTACHMENT 4: LIST OF CONTRACTS IN PAST 3 YEARS
DUNCAN ENGINEERING CONTRACTS AWARDED IN PAST 3 YEARS

OWNER CONTRACTING CONTRACTING CONTACT

YEAR PROJECT NAME SERVICES PROVIDED VALUE LOCATION CLIENT COMPANY CONTACT PHONE 2020 Relocate Boat Station Waterfront Engineering - Site Assessments, $16,600 Yankeetown, FL United States TranSystems Randall Schmidt 510-418-3902 Yankeetown, FL Concept Design, Cost Estimating Coast Guard 2020 Structural Assessment Waterfront Engineering - Concept Design $7,500 Baltimore, MD United States TranSystems Anna Dukes 847-826-2135 of Piers 1 & 3 of Pier Strengthening & Ship Fender Systems Coast Guard 2021 Fast Response Cutter Waterfront Engineering - 30% Design Plans, $54,400 Ketchikan, AK United States TranSystems Darryl Moser 757-572-9240 Homeport - Phase II RFP Specifications, Cost Estimating Coast Guard 2021 Offshore Patrol Cutter Waterfront Engineering - Construction Period $25,500 San Pedro, CA United States TranSystems Randall Schmidt 510-418-3902 Homeport Base LA/LB Support Services for Design Build Project Coast Guard 2021 Wharf Ship Cradle Waterfront Engineering - Quality Control $8,500 Baltimore, MD United States TranSystems Anna Dukes 847-826-2135 Safety Certifications of Concrete Wharf Capacity Calculations Coast Guard 2022 Pier Inspection & Design Diver inspection & Condition Assessment of $29,000 Hermosa Beach, CA City of JMC2 Consultants John Cruikshank 310-241-6550 Level Survey Concrete Pier, Design Repairs, Quality Control Hermosa Beach 2022 Ketchikan Phase II Waterfront Engineering - Construction Period $15,300 Ketchikan, AK United States TranSystems Darryl Moser 757-572-9240 Construction Support Support Services for Design Build Project Coast Guard 2022 T-Street Pedestrian Inspection and Condition Assessment Report $11,800 San Clemente, CA City of City of Amir Ilkhanipour 949-289-3365 Bridge Assessment Design Repairs, Specifications, Cost Estimate San Clemente San Clemente 2022 Repair Marine Safety Above Water Inspection, Design Repairs & $9,900 San Clemente, CA City of City of Bel Cuhadaroglu 949-426-3128 HQ Building Specifications San Clemente San Clemente
2022 Reinforce Pier 1 for Concept Design of Pier Lateral Capacity Upgrade $19,000 Baltimore, MD United States TranSystems Anna Dukes 847-826-2135 Offshore Patrol Cutter Ship Fender System, Cost Est., Constr Sched Coast Guard 2023 T-Street Bridge Construction Period Support Services $10,500 San Clemente, CA City of City of Amir Ilkhanipour 949-289-3365 Construction Support for Polymer Mortar Repairs of Bridge San Clemente San Clemente 2023 Rehab Combat Medical Calculation Review for New Elevator Pit. Design $3,400 San Antonio, TX US Army Corp Barlovento JV Steve Nishimuta 830-730-0175 Bldg, Fort Sam Houston Deck Opening Framing, Shop Drawing Review of Engineers Design Build Contr 2023 Pier Pile Inspection Underwater inspection & Condition Assessment $33,700 Hermosa Beach, CA City of JMC2 Consultants John Cruikshank 310-241-6550 Design Level Survey Concrete Pier Piling, Design of Pile Repairs Hermosa Beach 2023 Hermosa Pier Repair Construction Period Support Services $33,500 Hermosa Beach, CA City of JMC2 Consultants John Cruikshank 310-241-6550 Construction Support Design of Broken Deck Panel Repair Hermosa Beach 2023 USCG Moorings Sitka Waterfront Engineering Planning, 30% Design $220,500 Sitka, AK United States TranSystems Darryl Moser 757-572-9240 New Wharf & Docks RFP Specifications, Cost Estimating Coast Guard 2023 4141 West Channel Is, Above Water Seawall Inspection, Condition $3,500 Oxnard, CA City of City of Christopher Solis 805-890-9916 Condition Assessment Assessment Report & Concept Repair Details. Oxnard Oxnard 2023 Coronado Cays Underwater inspection & Condition Assessment $21,400 Coronado, CA City of Triton Engineers Troy Gillum 858-395-0722 City Owned Seawalls of 12 blocks of Concrete Sheet Pile Seawalls Coronado 2023 West Hemlock Seawall Inspection, Repair Design, Geotech, $176,000 Oxnard, CA City of City of Christopher Solis 805-890-9916 Seawall Repair Land Survey, Plans, Specs, CE, Envir. Permitting Oxnard Oxnard 2023 Replacement Guard Design of (12) Timber Guard Towers $24,000 San Clemente, CA City of City of Amir Ilkhanipour 949-289-3365 Towers Specifications, Cost Estimate, Constr Schedule San Clemente San Clemente 2023 Johnson & Johnson Structural Condition Assessment & Report $10,000 La Jolla, CA Johnson & JVB Construction John Van Blerk 619-778-5601 Garage Assessment of 4-Story Concrete Parking Structure Johnson Co. Management Attachments, A-11 | Page
42 Agreement 32400338 with Duncan Engineering
for On-Call Marine Engineering Services for
Public Works
Public Works and Transportation Committee
March 26, 2024
KJ May
Sr. Construction Project Manager
43 2

RECOMMENDATION
That the Public Works and Transportation Committee recommend that the City Council approve and authorize:

1. The Mayor to execute an On-Call Agreement with Duncan Engineering for the maximum five-year term of the Agreement, with the initial agreement term ending March 31, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on March 31, 2029, for an amount not to exceed $500,000.00 for Marine Engineering services; and

2. A budget appropriation transfer in the amount of $100,000 from the FY 2023-24 General Fund Public Works Engineering division to the Mandalay Bay Seawalls Capital Improvement Project (No.

C1901)
44 ● The Mandalay Bay seawalls were constructed 55 years ago with walls constructed from concrete that contained reactive aggregate.
● The reaction between the aggregate and the cement causes the aggregate to expand and create cracks and erosion of the concrete surface. The catalyst for this reaction is the alkali found in seawater.
● Subsequently, a comprehensive Mandalay Bay seawall condition assessment was performed in 2012 by TransSystems to provide an overall picture of the seawall conditions. The assessment report identified the highest priority seawall segments for repair.

BACKGROUND
3 45
4 BACKGROUND
● The Public Works Engineering Division oversees the planning and execution of the Mandalay Bay seawall long-term repair program.

The repair program requires periodic condition assessments of the Mandalay Bay seawalls in order to effectively prioritize repair work of the 7.6 miles long seawall infrastructure.
● Seawall condition assessments are necessary to continue the planning and execution of seawall repair projects in a most cost effective manner. Assessments are performed on an as-needed basis with direction provided by Public Works staff.
46 ● City staff completed a RFQ process for Marine Engineering Multi-Year Professional Services from September 21, 2023 to October 19, 2023. The RFQ process resulted in one (1)
Statement of Qualification from Duncan Engineering, who is a City’s current service provider.
● The proposal from Duncan Engineering was reviewed by
Purchasing Division, the Public Works Administrative Services Analyst, and the City Assistant Engineer. The determination is that Duncan Engineering meets the requirements of the
solicitation scoring criteria that are listed in RFP PW24-40.

DISCUSSION
5 47
• City staff has also confirmed that Duncan Engineering meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filings with the California Secretary of State. Based upon the available information, research performed to date, and past services provided by the company to the City, staff believes Duncan Engineering is capable and qualified to provide the necessary services.

DISCUSSION
6 48
● The total cost of this Agreement, if extended to its maximum allowable term of five (5) years shall not exceed $500,000.00. ● Increases to the Agreement price may be requested by the contractor and cannot exceed a 3% increase year over year. ● The estimated spending plan for Fiscal Year 2024-25 is $74,225.00 and will be funded from the project budget
appropriation transfer from the General Fund (101) to the Mandalay Bay Seawall Repairs Project (No. C1901).
7 FINANCIAL IMPACT
49 Questions?
50 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.2

DATE: March 26, 2024

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement 32400452 with JAS Landscape LLC for Landscape Maintenance Services within Community Facilities District No. 4. (15 minutes)

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with JAS Landscape, LLC in the amount not to exceed $2,721,267 for the maximum five-year term of the Agreement, with the initial agreement term ending June 30, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on June 30, 2029, for landscape maintenance services within Community Facilities District No. 4.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/1pc3mQId2BQ

BACKGROUND

The Special Districts Division of the Public Works Department is responsible for the maintenance, operation, and administration of the City’s 50 Special Districts, including Community Facilities District No. 4 (“CFD-4” or “Seabridge”). Each of these Special Districts have specific individual authorized services and improvements, including but not limited to; park landscapes, open spaces, parkways, medians, other public improvements, and recreation and park amenities such as picnic shelters, restrooms, arbors, and fountains.

Properties within each District are assessed an annual parcel assessment for the purposes of maintaining these and other authorized services and improvements within their District. Since 2021, Brightview Landscape has provided the landscape maintenance services for CFD-4, but they did not submit a bid for the new Agreement.

The Seabridge CFD was established in 2004 to pay for the cost and expense of providing public services within the development, which includes, but is not limited to the following (per Formation Documents):

- Maintenance of parks, parkways, and open-space.
- The dredging and remediation costs to maintain the adjacent waterways and public boat docks. - Costs incurred in the establishment of the District and levy of the special tax. - The administrative costs of the District that are provided by the City of Oxnard. - Flood control and storm drain protection services.
- Police protection services that include the enforcement of City Codes relating to the waterways.

CFD-4 is the second largest special financing district that is managed by the Special Districts Division of Public Works. CFD-4 is a 122-acre development and is directly managed by a Project Manager and Landscape 51 Maintenance Inspectors, who perform direct maintenance and inspect the contracted services.

JAS Landscape LLC (“JAS”) specializes in providing a full spectrum of landscape maintenance services, including but not limited to tree trimming, tree removal, lawn care, and irrigation installation and maintenance.

Agreement 32400452 is a new stand-alone Professional Services Agreement and not an extension of the previous landscape agreement or amendments.

DISCUSSION

The Purchasing Department released a Request for Bid (RFB) PW24-76 for the Landscape Maintenance of CFD-4 (Seabridge) on January 12, 2024, with a bid due date of February 8, 2024. The RFB received a total of five (5) bids from the following contractors: JAS Landscape LLC, Garcia’s Landscape Maintenance, Inc, Natural Green Landscape, Inc., Mariposa Landscape, Inc., and SGD dba Four Seasons Landscaping.

Each bid was evaluated based on the total cost for all monthly services levels, including the one-time “As Needed/As Required” and “Additional/Irregular Services'', which were consolidated into an aggregate cost to determine the lowest bidder. The aggregate bid totals received are as follows:

Bidder Total Bid Price (Aggregate)
JAS Landscape LLC $38,203.00
Garcia’s Landscape Maintenance, Inc $41,404.75
Natural Green Landscape, Inc $42,495.00
Mariposa Landscape, Inc. $48,006.22
SGD dba Four Seasons Landscaping $51,463.54

The bids were reviewed by the Purchasing Department (Purchasing Manager, Buyer) and Special Districts Division (Special Districts Manager, Project Manager - Administration, and Project Manager - Operations). JAS Landscape LLC is determined to be the lowest, responsive bidder pursuant to the process outlined in the Oxnard Municipal Code.

Staff has confirmed that JAS Landscape LLC meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filings with the California Secretary of State. Based upon the available information, research performed to date, and past services provided by the company to the City, staff believes that the contractor is capable of satisfactorily providing the necessary services.

Services to be completed by the Contractor are categorized as follows:

1. Execution of the Maintenance Program as described in Sections 1 through 4 of the Scope of Work. This includes but is not limited to:
- Providing high-level landscape services to the Seabridge community in a professional manner; - Providing all equipment and materials necessary to complete the tasks as outlined in the Scope of Work; - Complete management of turf, hardscape, shrubs and groundcover, tree care, and irrigation systems; - Soil testing and the proper application of the appropriate fertilizers and herbicides; 52 - Sitewide debris control, including emptying trash cans, dog bag stations, and maintaining all hardscape and riprap areas; and
- Verifying proper operation and general cleanliness of park amenities and restrooms.

2. Execution of As-Needed Services at the direction of the Project Manager. This includes but is not limited to:
- Providing extra labor for specific landscape projects that includes medium duty equipment when necessary; - Provision of additional landscape maintenance tasks when requested in addition to the Maintenance Program; and
- Renovation of specific turf and planter bed areas as directed by the Project Manager.

All services provided will be based on available funding and JAS Landscape LLC will only be compensated for those services that they actually provide. Special Districts staff meet with the Seabridge Homeowners Association Board (“Board”) and Landscape Committee regularly regarding their satisfaction with the contractor’s landscape performance. Additionally, this input is noted and discussed during the annual budget meetings to determine the community’s overall satisfaction with the landscape services, their preferred level of services, and the estimated annual costs for that level of service. Therefore, the annual landscape services, frequencies, and costs for CFD 4 include the input of the Seabridge community.

STRATEGIC PRIORITIES

FINANCIAL IMPACT

The total cost of this Agreement, if extended to its maximum allowable term of five (5) years, shall not exceed $2,721,267. The estimated cost for the first year is $492,480 with $364,800 for regularly occurring services such as mowing, trash removal, etc. and the remaining $127,680 available for one-time and on-call tasks that are not part of the routine services.

In comparison, during the previous three-year agreement with Brightview Landscape Services, FY 2023-24 pricing was $255,048 for regularly occurring services and $29,652 for one-time and on-call tasks. Staff expected an increase in contract costs due to substantial inflation since 2021, which has also occurred with other Special District landscape agreements. Additionally, the change in the scoping of the new agreement includes more landscape maintenance services on as-needed intervals for one-time and on-call requests from the Board and Landscape Committee.

Price increases and decreases are allowed under this Agreement. Increases to the Contract price may be requested by the Contractor and cannot exceed a 3% increase year over year. Any increase requested must be substantiated with supporting documentation such as documented increases in pricing, Consumer Price Index increases, or other cost increases that directly apply to the services rendered under this Agreement. If substantial price decreases are observed, the City reserves the right to request a reduction. Any change in pricing must be requested in writing and must be agreed to by both the City and Contractor prior to the changes taking effect. Prices may be adjusted per the language in the Agreement on an annual basis after the initial one (1) year term.

Funding for FY 2024-25 and subsequent fiscal years will be requested through the annual budget process. This Agreement will be funded in its entirety from the CFD-4 Professional Services account, 60403801-53200.

53 There is no impact on the General Fund.

Services FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Landscape Services $364,800 $383,040 $402,192 $422,302 $443,418 $2,015,752 As Needed Services $127,680 $134,064 $140,768 $147,806 $155,197 $705,515 Total $492,480 $517,104 $542,960 $570,108 $598,615 $2,721,267

It should be noted that the total annual amounts shown in the table above do not equal a 12-month direct comparison of the bid price calculation due to two reasons: First, the total bid price of $38,203.00 is an aggregation that includes “As-Needed” costs for services within Section 5 of the Scope of Work. Second, during the budget development process and throughout the fiscal year, staff anticipates requests from the Seabridge community for landscape services that are not included in the scheduled Landscape Maintenance services. Funds not used in any fiscal year are returned to the CFD’s fund balance for future use.

Prepared by: Steve Howlett, Assistant Public Works Director, Eric Storrie, Special Districts Manager

ATTACHMENTS

1. Agreement #32400452 JAS Landscape LLC

2. City of Oxnard Special Districts List (1)

3. City of Oxnard Special Districts Map (1)

4. City of Oxnard Maintenance Service Level Document

5. Presentation

54 LANDSCAPE MAINTENANCE & SERVICE AGREEMENT

BETWEEN

THE CITY OF OXNARD AND JAS LANDSCAPE LLC

By This Landscape Maintenance & Service Agreement (“Agreement”), the CITY of Oxnard (“CITY”) agrees to engage the services of JAS Landscape LLC (“SERVICE PROVIDER”), and SERVICE PROVIDER agrees to perform the services for CITY as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. CITY and SERVICE PROVIDER may be individually referred to as “Party” or collectively as the “Parties.”

1. SUMMARY DESCRIPTION OF SERVICES. Landscape Maintenance Services CFD-4 (Seabridge).

This Agreement is for landscape maintenance and services for Communities Facility District 4 (“CFD”). The Agreement includes general landscape maintenance services. Service levels may fluctuate from year to year depending on the CFD’s property assessment and maintenance needs as may be determined by its members at a predetermined service level attached to this agreement.

2. PARTIES.

CITY OF Oxnard (“CITY”), a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030

JAS Landscape LLC (“SERVICE PROVIDER”), a corporation/LLC/LLP of the State of California, located at 2225 River Ridge Rd., Oxnard, CA 93036.

3. TERM OF AGREEMENT: From: July 1, 2024 To: June 30, 2025

3.1 Time is of the essence in this Agreement.

3.2 The CITY shall have the option for (4) four consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the Trade Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.

3.3 Any Optional Extension (initial term, plus any option to extend) shall not exceed a total of five (5) years. The CITY in its sole discretion may exercise the optional extension upon 60 days written notice to the SERVICE PROVIDER in accordance with Section 13 of this Agreement. SERVICE PROVIDER shall issue its written consent to the CITY’s exercise of the option extension within 10 days of receipt of notice from the CITY. All Notices shall comply with Section 22 of this Agreement.

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55 3.4 All services required of SERVICE PROVIDER under this Agreement shall be completed on or before the end of the term of the Agreement.

4. AGREEMENT AMOUNT NOT TO EXCEED: $2,721,267

5. AGREEMENT EXHIBITS: The following documents memorialized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Exhibit A: Scope of Services
Exhibit B: Service Level Document
Exhibit C: Schedule of Compensation
Exhibit D: Insurance Requirements: City Insurance Exhibit INS-D Exhibit E: Living Wage Policy
Exhibit F: Prevailing Wage Policy
Exhibit G: Iran Contracting Certification
Exhibit H: Citation Form
Exhibit I: Seabridge Development Landscape Quantities Study Maps

6. DESIGNATED REPRESENTATIVES.

The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, SERVICE PROVIDER’s services shall be performed or immediately supervised by the SERVICE PROVIDER’s Representative:

CITY Designated Representative: SERVICE PROVIDER Designated Representative:

Name: George Rivera, Jr. Name: Alejandro Lopez Title: Project Manager Title: Foreman Phone: (805) 200-5713 Phone: (805) 432-1438 Email:[email protected] Email: [email protected] Mailing Address: 1060 Pacific Ave, Mailing Address (if differs from above):

Bldg. 1, Oxnard, CA 93030

7. CONTRACTUAL PREREQUISITES.

7.1. This Agreement must first be executed by the SERVICE PROVIDER, after which the Agreement shall be approved as to form by the CITY Attorney, then executed by the Mayor, or an authorized person on behalf of the CITY, and if executed by the Mayor shall also be executed by the CITY Clerk.

7.2. A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed.

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56 7.3. All proof of business license, insurance, and W-9 forms is required prior to execution of this Agreement.

7.4 SERVICE PROVIDER shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

8. SERVICE PROVIDER'S SERVICES.

8.1 SERVICE PROVIDER shall perform the tasks, obligations, and services set forth in the “Scope of Services,” and “Service Level: attached to and incorporated into this Agreement as “Exhibit A and B.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 14 of this Agreement.

8.2 The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A subject to the direction of the City Manager or Department Director. SERVICE PROVIDER hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement and the monthly inspections in section 9.

9. MONTHLY INSPECTIONS .

The City shall perform bi-monthly site inspections with the Service Provider.

During the Inspections, the City will compile a list utilizing the City’s Maintenance Service Report System. The inspection report(s) will list landscape-related items that are within the Scope of Work, which should be performed before the next site inspection. The City’s Project Manager will schedule the monthly inspections and provide notice of the schedule to the Service Provider’s Project Manager. The Service Provider must notify the City no less than (24) hours in advance, in writing, if there is a need to reschedule. All scheduled inspections will proceed with or without the attendance of the Service Provider.

10. SERVICE PROVIDER’S PROSECUTION EXECUTION OF THE SCOPE OF WORK

In accordance with Section 8 and 9 of this agreement, Service Provider shall execute the work identified in the City’s monthly inspection reports within the time identified in the inspection report provided by the City to the Service Provider.

Furthermore, Service provider shall execute the work as identified in the Scope of Service (Exhibit A) and the Service Level (Exhibit B) documents in the time and manner as stated in the respective Exhibits. Failure to execute the required work under this contract shall subject the Service Provider to a $250.00 Citation per occurrence for failure to execute the work identified in the monthly inspection reports, and the Scope of Work and Service level documents. The service provider shall not be issued a citation Agreement No. 32400452
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57 for failure to execute work that is outside the scope of this agreement. The Citation Form is attached to this Agreement for reference as Exhibit H.

11. COMPENSATION.

CITY shall pay SERVICE PROVIDER for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit C.” CITY shall pay SERVICE PROVIDER an amount not to exceed the amount is listed in Section 4 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 14 of this Agreement, and may be subject to approval by the City Council.

11.1 Price Adjustments. Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments, if allowed under this Contract, must be requested in writing and accompanied by the required information to substantiate the request for price adjustment, as set forth in the Contract. Any allowable request for price adjustment must be delivered to the CITY at least 30 days before the adjusted prices become effective. No price adjustment allowable under this Contract will be granted retroactively. The CITY must also be given the benefit of any decline in prices. If any price increase is granted by the CITY, the increase shall not be greater than 3% from the prior year.

11.2 Any request for price adjustment is subject to section 14. City is under no obligation to allow requested price adjustments.

12. PAYMENT & INVOICES.

The CITY shall pay all undisputed portions of any applicable invoice within forty- five (45) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within forty-five (45) days after receipt of such invoice, notify the SERVICE PROVIDER of the item(s) being disputed and the reason(s) therefore. The CITY may withhold payment for such disputed items until resolution of the dispute.

12.1 Payment Request. SERVICE PROVIDER shall submit a payment request to the CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to: [email protected].

12.2 Non-Appropriation of Funds. Payments to be made to SERVICE PROVIDER by CITY for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of CITY. In the event CITY does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the Agreement No. 32400452
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58 last fiscal year in which CITY appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

12.3 SERVICE PROVIDER’s acceptance of final payment made pursuant to this Agreement shall constitute a release of CITY from all claims and liabilities for compensation to SERVICE PROVIDER for anything completed, finished or relating to the Services. CITY’s payment shall not constitute nor be deemed a release of the responsibility and liability of SERVICE PROVIDER for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by CITY for any defect or error in the Services performed by SERVICE PROVIDER and its employees, agents and Subcontracted service providers.

12.4 SERVICE PROVIDER shall provide CITY with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by SERVICE PROVIDER or materials or products provided to CITY by SERVICE PROVIDER, SERVICE PROVIDER shall pay the sales tax. CITY shall not reimburse SERVICE PROVIDER for sales taxes paid by SERVICE PROVIDER.

13. OPTION TO EXTEND AGREEMENT.

When in the CITY’s best interest, this Agreement may only be extended, if the City in its discretion exercises the option to extend pursuant to Section 3.2 and 3.3 of the Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 3.2, then this Agreement shall not be extended.

14. MODIFICATION OF AGREEMENT.

This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the Oxnard Municipal Code, Article IV, Sections 4-59 and 4-60.

15. TERMINATION OF AGREEMENT.

CITY may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 22 of this agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. CITY shall be liable to SERVICE PROVIDER only for work done by SERVICE PROVIDER up to and including the date of termination of this Agreement unless the termination is for cause, in which event SERVICE PROVIDER need be compensated only to the extent required by law. SERVICE PROVIDER may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) calendar days’ written notice.

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59 16. INDEPENDENT CONTRACTOR

SERVICE PROVIDER is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of SERVICE PROVIDER or any of its employees, except as stated in this Agreement. SERVICE PROVIDER has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting SERVICE PROVIDER. This Agreement shall not be interpreted to prevent or preclude SERVICE PROVIDER from rendering any services for SERVICE PROVIDER’s own account or to any other person or entity as SERVICE PROVIDER in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the SERVICE PROVIDER shall perform for the City. The CITY retains the right to provide general instructions to and observe the SERVICE PROVIDER in the performance of all services done on behalf of the CITY.

SERVICE PROVIDER and its employees and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. SERVICE PROVIDER and its employees are not employees of City. SERVICE PROVIDER and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. SERVICE PROVIDER shall not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

17. LAWFUL PERFORMANCE.

SERVICE PROVIDER shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement.

SERVICE PROVIDER, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

18. SAFETY REQUIREMENTS.

SERVICE PROVIDER shall not perform any services for the CITY when the SERVICE PROVIDER is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the CITY’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to SERVICE PROVIDER when unsafe or harmful acts are observed or Agreement No. 32400452
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60 reported relative to the performance of the work under this Agreement. The acceptance of SERVICE PROVIDER's work by CITY shall not operate as a release of the SERVICE PROVIDER from such standard of care and workmanship.

19. OWNERSHIP OF SERVICE PROVIDER’S WORK PRODUCT,
CONFIDENTIALITY & DISCLOSURE.

CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by SERVICE PROVIDER in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.

19.1. Records and Inspections. The SERVICE PROVIDER shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The CITY shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

19.2. Deliverables. SERVICE PROVIDER shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and SERVICE PROVIDER shall, upon completion of all work, submit to the CITY all information developed in the course of the SERVICE PROVIDER's services. SERVICE PROVIDER shall, in such time and in such form as the CITY may require, furnish reports concerning the status of services required under this Agreement. SERVICE PROVIDER shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to SERVICE PROVIDER by the CITY.

19.3. Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. SERVICE PROVIDER agrees that CITY may make modifications to computer software furnished by SERVICE PROVIDER without infringing SERVICE PROVIDER’s copyright or any license granted to CITY, unless otherwise agreed.

19.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the SERVICE PROVIDER pursuant to or in connection with this Agreement shall be the exclusive property of the CITY.

19.5. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in Agreement No. 32400452
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61 the City’s possession or control under obligations of confidentiality. SERVICE PROVIDER may be granted access to information that is exempt from disclosure to the public (Government Code Section 6254 and 6254.16) and may contain “trade secrets” (see Government Code Section 6254.7(d)) when it is necessary for SERVICE PROVIDER to perform its obligations pursuant to this Agreement.

If SERVICE PROVIDER is granted such access to confidential information, SERVICE PROVIDER shall not be considered to be a member of the public as that term is used in Government Code Section 6254.5.

19.6. Disclosure of Information. SERVICE PROVIDER shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to SERVICE PROVIDER by the CITY or other information to which the SERVICE PROVIDER has had access during the term of this Agreement without the prior written approval of the CITY’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

19.7. No Warranty. Other than an obligation upon the CITY to deal in good faith, the CITY makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by SERVICE PROVIDER in reliance on any Confidential Information disclosed under this Agreement.

20. ASSIGNMENT.

This Agreement is for the non-professional services of SERVICE PROVIDER.

Any attempt by SERVICE PROVIDER to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void. SERVICE PROVIDER's services pursuant to this Agreement shall be provided by the SERVICE PROVIDER’s Designated Representative or directly under his/her supervision, and SERVICE PROVIDER shall not assign another to supervise the SERVICE PROVIDER's performance of this Agreement without the prior written approval of CITY, by and through the CITY’s Designated Representative.

21. NOTICE OF BREACH AND OPPORTUNITY TO CURE.

Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in section

22. Agreement No. 32400452
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62 22. NOTICES.

All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 6. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

23. COVENANTS AND CONDITIONS.

Each term and each provision of this Agreement to be performed by SERVICE PROVIDER shall be construed to be both a covenant and a condition.

24. WAIVER.

CITY’s review or acceptance of, or payment for, work product prepared by SERVICE PROVIDER under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from SERVICE PROVIDER’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

25. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

25.1 As a separate and independent covenant from SERVICE PROVIDER’s obligations under this section, SERVICE PROVIDER shall to the fullest extent permitted by law, immediately defend, indemnify, and hold harmless CITY, its legislative and advisory bodies, and the CITY’s officials, directors, officers, employees, and agents (the “Indemnitees”) from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with SERVICE PROVIDER’s performance of this Agreement or SERVICE PROVIDER’s failure to comply with any of its obligations contained in this Agreement. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. SERVICE PROVIDER’s obligation to indemnify applies unless it is adjudicated that any of the liabilities covered by this Section are the result of the sole active negligence or sole willful misconduct of any of the Indemnitees.

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63 25.2 The duty to defend is a separate and distinct obligation from SERVICE PROVIDER’s duty to indemnify. SERVICE PROVIDER shall be obligated to defend in all legal, equitable, administrative, or special proceedings, with counsel approved by the CITY Attorney, immediately upon tender to SERVICE PROVIDER of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of negligence or willful misconduct by any of the Indemnitees shall not relieve SERVICE PROVIDER from its separate and distinct obligation to defend the Indemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if SERVICE PROVIDER asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnitees. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of any of the Indemnitees, SERVICE PROVIDER may submit a claim to CITY for reimbursement of reasonable attorneys’ fees and defense costs.

25.3 The review, acceptance or approval of SERVICE PROVIDER’s work or work product by any of the Indemnitees shall not affect, relieve or reduce SERVICE PROVIDER’s indemnification or defense obligations. SERVICE PROVIDER waives any right of contribution against CITY or any of CITY’s officers, employees, agents, or volunteers arising out of such failure to inspect, review, monitor, or supervise the work performed by SERVICE PROVIDER pursuant to this Agreement. The provisions of this Section shall not be restricted by and do not affect the provisions of this Agreement relating to Section 26. The SERVICE PROVIDER’s obligations under this Section of the Agreement shall survive the termination of the Agreement.

25.4 SERVICE PROVIDER agrees to pay all required taxes on amounts paid to SERVICE PROVIDER under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. SERVICE PROVIDER shall be solely responsible for, and shall save CITY harmless from, all matters relating to the payment of SERVICE PROVIDER’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer-employee relations, as applicable. CITY shall have the right to offset against the amount of any compensation due to SERVICE PROVIDER under this Agreement any amount due to CITY from SERVICE PROVIDER as a result of its failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

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64 26. INSURANCE.

SERVICE PROVIDER shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that SERVICE PROVIDER obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. SERVICE PROVIDER shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit D”. Maintenance of insurance coverages by SERVICE PROVIDER is a material element of this Agreement. SERVICE PROVIDER’S failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

27. LIVING WAGE REQUIREMENTS .

During the term of this Agreement, SERVICE PROVIDER understands and agrees that if Living Wages are applicable subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit E” to this Agreement. SERVICE PROVIDER will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement.

The duty to pay the correct wage is the responsibility of the SERVICE PROVIDER.

28. PREVAILING WAGE REQUIREMENTS.

28.1. Application. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work. Prevailing wages are required to be paid to all workers, including subcontracted employees. Please see “Exhibit F” for further information regarding Prevailing Wage requirements.

28.2. Compliance with California Department of Industrial Relations (DIR).

To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html

28.3. Contract Splitting. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

28.4. Use of Prevailing Wages vs. Living Wages. In the event that there is a difference between the amount of wages to be paid under the CITY of Oxnard’s Agreement No. 32400452
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65 local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the SERVICE PROVIDER.

29. CONFLICT OF INTEREST

SERVICE PROVIDER covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of SERVICE PROVIDER’s services under this Agreement. SERVICE PROVIDER further covenants that in the performance of services under this Agreement, no officer, employee or agent of SERVICE PROVIDER having such interest shall be employed by it. In the event the CITY determines that SERVICE PROVIDER must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, SERVICE PROVIDER shall file such Form 700 with the CITY Clerk’s Office pursuant to the written instructions provided by the CITY Clerk. Acquisition or maintenance of a conflicting interest by SERVICE PROVIDER may result in termination of this Agreement by the CITY.

30. IRAN CONTRACTING ACT

In accordance with the Iran Contract Act of 2010 (Public Contract Code sections 2200-2208) the City requires that any CONSULTANT that submits a proposal or otherwise proposes to enter into or renew a contract with the City with respect to goods or services of one million dollars ($1,000,000) or more, must certify, that the CONSULTANT is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.

A CONSULTANT is ineligible to enter into any contract with the CITY for goods or services of one million dollars ($1,000,000) or more if the CONSULTANT engages in investment activities in Iran. CONSULTANT must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California and shall complete the Iran Contract Act Certification attached as “Exhibit G.”

31. DISPUTES.

Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the CITY’s Designated Representative, who shall reduce this decision to writing and mail a copy to the SERVICE PROVIDER. The decision of the CITY’s Designated Representative shall be final and conclusive unless SERVICE PROVIDER requests mediation within ten (10) calendar days. Pending final decision of a dispute, the SERVICE PROVIDER shall proceed diligently with the performance of the Agreement and in accordance with the decision of the CITY’s Designated Representative.

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66 32. DISPUTE RESOLUTION.

Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty-five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed- upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

33. AUDIT.

CITY shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by SERVICE PROVIDER in preparing its billings to CITY as a condition precedent to any payment to SERVICE PROVIDER; or for other purposes relating to the Agreement. SERVICE PROVIDER will promptly furnish all documents requested by the CITY. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit SERVICE PROVIDER for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, SERVICE PROVIDER shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by CITY, whichever occurs later. SERVICE PROVIDER shall maintain all such records in CITY or to promptly reimburse CITY for all reasonable costs incurred in conducting the audit at a location other than in CITY, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. SERVICE PROVIDER shall include a copy of this Section in all contracts with its subcontractors, and SERVICE PROVIDER shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or CITY.

34. ADVERTISING AND PUBLICITY

SERVICE PROVIDER shall not use the name of or refer to CITY directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.

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67 35. NONDISCRIMINATORY EMPLOYMENT.

SERVICE PROVIDER shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status.

SERVICE PROVIDER understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, SERVICE PROVIDER shall be responsible for such subcontractor’s compliance with this Section.

36. FORCE MAJEURE.

Neither the SERVICE PROVIDER nor the CITY shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the CITY.

37. GOVERNING LAW.

The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

38. SEVERABILITY.

If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

39. INTEGRATED AGREEMENT.

This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

40. NO THIRD-PARTY BENEFICIARY.

This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

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68 41. AUTHORITY TO EXECUTE.

Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

42. EXECUTION – COUNTERPARTS.

This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

43. INCONSISTENT OR CONFLICTING TERMS.

In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the CITY are not binding upon the CITY’s Designated Representative unless specifically agreed to in writing, and initiated by CITY’s Designated Representative, as to each additional contractual term or condition.

44. ACKNOWLEDGEMENT.

By signing below, SERVICE PROVIDER acknowledges that it has reviewed the CITY’s Trade Services Agreement terms and conditions and insurance requirements and that SERVICE PROVIDER hereby agrees to full compliance.

[Signatures on next page]

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69 In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 3 and upon signature of all Parties.

CITY OF OXNARD JAS LANDSCAPE LLC

☐John C. Zaragoza, Mayor1 Date Jesus Lopez, CEO Date ☐Jennifer Yates, 2
Purchasing Manager

Remedios Lopez Date
Owner 3
ATTEST:

Rose Chaparro, CITY Clerk Date
(only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)

1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any authorized agreement up to $200,000. 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.

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70 EXHIBIT A

LANDSCAPE MAINTENANCE & SERVICE AGREEMENT
(CITY of Oxnard and JAS Landscape LLC)

SCOPE OF SERVICES

CITY OF OXNARD

COMMUNITY FACILITIES DISTRICTS (CFD)

STANDARD LANDSCAPE MAINTENANCE & SERVICE SCOPE OF WORK

The level of service for the CFD may change at the beginning of its fiscal year based upon the level of service requested by the members of the CFD. The level of service required for the CFD is included in Exhibit B to this Agreement.

Section 1 LICENSING AND GENERAL NOTES

1.1 Licensing and Professional Certification
Required:

SERVICE PROVIDER/CONTRACTOR must hold a State of California License Classification C-27 License and Maintenance Gardener Pest Control Business (MGB) License throughout the duration of this contract.

Contractor’s pesticide applicator shall hold a valid Qualified Applicator Certificate issued by the California Department of Pesticide Regulation throughout the duration of this contract.

The Contractor or his or her representative shall possess a valid arborist certification from the International Society of Arboriculture or similar program approved by the City throughout the duration of this contract.

1.2 General Notes
The level of service for the District may change at the beginning of its fiscal year based upon the level of service requested by the District’s residents. The level of service document is included in Exhibit B to this Agreement. Maps of specific District areas and features relevant to this scope of work are included as Exhibit I to this Agreement. Quantities of assets (such as trash cans, BBQ’s, mutt mitt stations, etc.) may not be exact and must be verified by the Contractor prior to starting any maintenance work. This scope of work generally describes the specification of work the City is requesting to be performed. Frequencies of services will be specified by the City’s Project Manager in consultation with the Contractor.

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71 Section 2 General Expectations

2.1 Contractor Responsibilities and Standard of Care
The following items are a list of general responsibilities the Special District’s Division expects the Contractor to perform during the course of fulfilling this contract. This list is not exhaustive and should serve as a general outline of the standard of work expected of the Contractor by the City of Oxnard.
i. Contractor must ensure the public’s safety when performing services. ii. Contractor will be required to provide staff uniforms that uniquely identify them as crew members assigned to this contract. If the Contractor maintains contracts with HOAs or businesses within the City, the Contractor shall be required to have their staff wearing uniforms which clearly identify them from other Contractor’s staff working in the HOA or business areas. Uniforms shall be agreed upon between Contractor and the Project Manager prior to the start of any work.
iii. Contractor shall behave and operate in an environmentally and professionally sound way so as to not create damage or cause exposure by virtue of negligence or omission.
iv. Contractor shall ensure that equipment is properly maintained in accordance with the manufacturer’s specifications and are maintained as to not endanger the operator or any person in the vicinity of operations. v. Contractor is responsible for repairing damage to the irrigation system caused by Contractor i.e., irrigation boxes being damaged or destroyed by mower blades.
vi. Emergency Services: Contractor shall provide the City of Oxnard with the names and telephone numbers of at least two (2) contacts who can be called by City of Oxnard Staff when emergency maintenance conditions occur. Such work shall be performed for additional compensation unless the emergency maintenance condition is created as a result of the Contractor's negligence.

Emergency work will be compensated at the hourly rate established by this Agreement for extra work. The City of Oxnard shall call for such assistance only in the event of a genuine and substantial emergency. Upon notification by the City of Oxnard of emergency conditions, the Contractor shall arrive at the site and report status within two (2) hours from the time of notification. vii. No live tree removal (including understory and shrubs in the existing landscape or the surrounding “natural” area) shall take place without the permission of the City of Oxnard Arborist or a Special District’s Project Manager.
viii. Contractor shall provide an organizational chart that identifies numbers of staff dedicated to this contract and their intended responsibilities. ix. The Contractor will be held responsible for any damages to grass, trees, plants, shrubs, fences, walls, brick, pavers, glass, all weather turf, etc. that is caused by the Contractors error. Replacement of any damaged material will be the responsibility of the Contractor and will be subject to the acceptance of Agreement No. 32400452
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72 the City’s Project Manager.
x. Contractor is responsible for employing an in-house pesticide applicator or person dedicated to this service for the specific purpose of spraying properties and sites within this contract. Contractor is responsible for applying all chemicals in a safe manner consistent with the label directions and federal and state laws and regulations. Application rates and frequencies are determined by the manufacturer's recommendations. Chemical mixing and application shall be supervised by a Licensed Pesticide Applicator. Records must be maintained according to the applicable licensing regulatory body.

MSDS (Material Safety Data Sheets) forms shall be placed in visible locations prior to spray applications.
xi. If through inspection and verification, in the City of Oxnard’s opinion, work as defined by the specifications has been carried out to an insufficient standard, the work shall be carried out again by the Contractor without creating a backlog to other maintenance schedules and at the expense of the Contractor.
xii. Upon written permission by the City's Project Manager, Contractor may procure and store a roll-off bin at a site agreed upon by the Project Manager for green waste.
xiii. Upon execution of the Contract, Contractor and City will perform a thorough inspection of all landscaping and irrigation in each City of Oxnard to determine if there are deficient areas prior to the beginning of services. After the inspection, any noted deficiencies will be corrected prior to handing responsibility over to the Contractor for that area. For example, if there are broken sprinkler heads, repairs will be made to correct them and the Contractor will be responsible for the maintenance after that correction is complete.
xiv. Contractor or representative shall be available to perform regular inspections of the City of Oxnard (s) with the Project Manager or his or her representative. Inspections shall occur at least once per month at an agreed- upon time.
xv. The Contractor shall be required to respond within 90 minutes to any inquiries made between the hours of 7:00 am to 4:00 pm Monday through Friday.

Inquiries received on weekends and holidays must be replied to at the first available opportunity the following Business Day. This is in regards to all inquiries unless otherwise noted with further detail in the following sections of this Scope.
xvi. Contractor is responsible for traffic control for work within the public right-of- way. If required by the City, the Contractor must submit a traffic control plan to the City Traffic Engineer 15 days prior to the execution of related work. The traffic control plan must be stamped by a licensed engineer unless Contractor elects to use a standard control plan from the WATCH Handbook. Plan shall include a detour for pedestrians. If no detour can be safely provided for pedestrians, one crewmember must be assigned flagger duties to safely escort pedestrians. All traffic control equipment must be in good working Agreement No. 32400452
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73 condition. Flaggers and workers must all wear appropriate personal protective equipment. City shall pay for all traffic control permits if necessary. xvii. In the event of inclement weather, Contractor remains responsible for providing services. Power machinery and tools that cannot be operated safely in foul weather conditions may not be used. However, the Contractor is to exhaust all other means of providing service prior to ending any service days in any City of Oxnard. The Contractor is responsible for providing for the safety of their crews and in the event that crews will not be on site due to weather conditions, the Contractor must notify the Project Manager in writing. xviii. Contractor will be required to utilize the maintenance reporting software designated by the Project Manager or his or her representative during the term of the contract. Usage of the software will include, but is not limited to property check-ins, deficiency reporting, work orders, inventory management, etc.

2.2 Equipment and Materials
Contractor shall provide at cost all labor, equipment, materials, supplies, tools, and transportation including but not limited to:
i. Hauling
ii. Chemicals
iii. Mulch
iv. Dumping
v. Irrigation Parts
vi. Seed
vii. Batteries
viii. Insecticides
ix. Herbicides
x. Fertilizers
xi. Surfactants
xii. Humectants
xiii. Fuel
xiv. Fungicides
xv. Chemicals
xvi. Amendments
xvii. Tree stakes
xviii. Fasteners
xix. Rodent control devices
And all other labor, equipment, materials, supplies, tools, and transportation needed to perform park, landscape, and associated facilities maintenance work as directed/described herein these contract documents.

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74 2.3 General Maintenance
Contractor shall perform all work necessary to complete the contract in a manner acceptable to the City of Oxnard. The general areas to be maintained and tasks to be performed shall include but are not limited to the areas listed below:
i. Turf Management: routine mowing, trimming, fertilization, watering, weed abatement.
ii. Hardscape Management: routine sweeping, litter and trash removal, pressure washing, catch basins, storm drains, swales, driveway/aprons, parking lots and sidewalks.
iii. Shrub/Pruning & Groundcover: routine weeding, cultivation, fertilization, weed abatement, and pruning.
iv. Tree Care: lifting limbs, removing broken branches. v. Irrigation – Operation, Programming and Maintenance: includes parts and labor for daily irrigation and repairs.

2.4 Vandalism and Theft
The Contractor shall include all labor costs for repairs within the Proposal for items damaged due to vandalism or theft. City shall provide all materials. Such items for repair, removal, replacement or other corrective measures resulting from vandalism and theft may include but are not limited to shrubs, trees, vines, turf, groundcover, all walls and signs, backflow devices, irrigation controllers, remote control wiring, lateral lines, fittings, risers, hose bibs, sprinkler heads, enclosures, or any item that has been vandalized by methods other than graffiti or have been stolen from the property. Contractor shall coordinate replacements and repairs with the Project Manager.

Section 3 Parks and Facilities Maintenance Schedule and Reporting

3.1 Creation of Schedule
Prior to beginning services under this Agreement, Contractor shall determine a schedule in cooperation with the City’s Project Manager for recurring (daily, weekly, monthly) grounds maintenance (mowing, pruning, irrigation inspections etc.). This schedule will be utilized to conduct random site checks to ensure adherence to specifications and expectations.

Contractor is expected to adjust and manage staffing as necessary to complete the tasks and frequency of tasks as outlined within this scope of work, particularly within Section 4. Weekend and Holiday staffing will be determined as necessary by the Contractor to address maintenance requirements.

For non-recurring (quarterly, bi-annually, annually, irregular schedule, as needed) grounds maintenance (fence cleaning, sign cleaning, etc.), Contractor shall submit a monthly work schedule that outlines work for the upcoming month no later than one- week prior the start of the month.

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75 If for any reason there is an anticipated variation to the provided schedule Contractor shall notify the City of Oxnard immediately upon knowledge of the need to make a schedule adjustment. The Contactor will be required to resume work as soon as possible in accordance with the annual schedule and contract specifications.

Contractor shall make all necessary visits during the year to correct any problems that may occur during the Contract Term.

3.2 Parks and Facilities Inspections and Reports
Contractor will be required to utilize the maintenance reporting software as determined by the City and report daily work being performed on designated service days with pictures and comments detailing work that has been completed.

Contractor’s lead worker(s) and/or irrigation tech(s) shall be required to keep the maintenance reporting software active on device for the duration of time while on site. The following reports will be required from the Contractor on a monthly basis:
i. A Tree and Plant Health Inspection Report using the maintenance reporting software for the entire property.
ii. A General Inspection Report detailing tasks that have been completed and those still in progress. This report should reference both deficiencies addressed by the City’s maintenance inspection report and feedback provided by the Project Manager and Landscape Maintenance Inspector iii. An Irrigation Report detailing deficiencies discovered, their repair, and any additional irrigation tasks to be completed on designated service days.

Contractor reports shall include photographs of any repairs or enhancements made to a location within the designated maintenance area along with any necessary comments or feedback in regards to work order concerns.

Section 4 Regular Maintenance Programs

4.1 Turf Management
The City of Oxnard expects a detailed, proactive approach to turf management.

Including but not limited to: soil amendment, fertilization, pre and post-emergent herbicides, dethatching, aerating, proper mowing practices, etc. The following specifications shall be performed by the Contractor as a part of the Turf Management Program:
i. All Turf Areas: these areas shall be inspected daily for holes, wet spots, uneven surfaces, defective sprinklers and other hazards, and any required corrective action taken immediately.
ii. The Contractor shall perform or cause to be performed on an annual basis up to ten (10) soil tests at locations determined in cooperation with the Project Manager with sites clearly marked so as not to confuse results. Results are to be compiled and provided to the Project Manager in a report suitable for filing. iii. The results of the soil analysis will determine the development of the Turf Agreement No. 32400452
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76 Management Program and the Turf Action Schedule.
iv. Soil tests shall include but not be limited to measurements/values for the following items:

Soil class : Each soil sample is classified according to humic matter content. The classes are:

MIN: Mineral soil. Low percentage of humic matter.

M-O: Mineral-organic soil. Medium percentage of humic matter.

ORG: Organic soil. High humic matter content.

HM percent : Humic matter percent is a measure of the chemically active fraction of organic matter.

W/V: The soil weight/volume is shown in grams/cubic centimeter and is used to determine the soil class.

CEC: Cation exchange capacity is a measure of the soil's capacity to hold basic cations such as potassium, calcium, and magnesium, plus the acidic cations hydrogen and aluminum.

BS%: Base saturation percent is the percent of the CEC that is occupied by the basic cations [potassium (K), calcium (Ca), and magnesium (Mg)]. BS% indicates the pH and lime status of the soil.

Ac: Exchangeable acidity is the portion of the CEC that is occupied by acidic cations [Aluminum (Al), hydrogen (H)].
pH: Soil pH is a measure of the active acidity [hydrogen (H)] in the soil solution.

P-1 and K-1: Phosphorus (P) and potassium (K) are shown as indexes used to evaluate nutrient availability to plants.

Ca and Mg% : Both calcium (Ca) and magnesium (Mg) are shown as percentages of CEC.

S (sulfur), Mn (manganese), Zn (zinc), Cu (copper).

SS-1: The soluble salt index.

Na: Sodium.

N (nitrogen).
v. Contractor shall provide a detailed comprehensive, environmentally sensitive Turf Action Schedule using a synthetic and/or organic approach which outlines the application of fertilizer, insecticide, herbicide and disease control programs that maintains turf in a healthy, vigorous, growing condition with no weeds, disease or insect issues to create a dense crop of turf based on the intended use of the community.
a. The Turf Action Schedule shall be reviewed and approved by the City’s Project Manager prior to implementation.
b. The Turf Action Schedule shall be due to the Project Manager no later than one month after the sample was taken of each contract year. c. The Turf Action Schedule shall outline the chemical type, analysis, timeline for application, and intended application rates. d. All chemicals must be applied by or supervised by a licensed applicator in accordance with label directions.
vi. Proper and necessary horticultural practices shall be used to achieve clean, Agreement No. 32400452
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77 green, and safe turf given the high visibility of the turf and landscape at these facilities.
vii. A string trimmer must be used in areas around buildings, fences, valve boxes, signs, rocks, light posts, etc. on a schedule that maintains a neat and professional appearance.
viii. An edger shall be used in all areas where grass and concrete meet. Such edging should be done with a power edger with a rigid blade or straight-line trimmers with a proper guide to facilitate neat, straight, and professional edged appearance; freehand line trimming will not meet this requirement. All turf is to be debris, litter, and hole free. Holes are defined as a depression where a community member may trip regardless if turf grass is present in the depression.
ix. All turf areas shall be cut to maintain a consistent year-round height of 2-3 inches.
x. Alternating mow patterns are required in order to reduce “tracking.” xi. The Contractor is responsible for ensuring a complete and thorough removal of all debris at the completion of all mowing occurrences to include clumping or piles of grass.
xii. Contractor must replant turf areas that fail to thrive as a result of the Contractor or its maintenance or horticultural practices. Contractor shall identify these areas and submit a list of them in writing to the Project Manager or his or her representative. All maintenance of replanted material will be the responsibility of the Contractor, whether planted by the Contractor or some other entity during the Contract Term.

4.2 Herbicides
The goal of the Herbicide Program is to maintain turf and planters free from weeds which includes, but is not limited to, Poa Annua, Horseweed, Kikuyu grass, or other invasive crop damaging weeds. The following items shall be fulfilled through the Contractor’s Herbicide Program:
i. All turf must contain less than 3% invasive weeds year-round. ii. Herbicides must be applied at maximum rates unless advised by the City’s Project Manager.
iii. All chemicals must be applied by or supervised by a licensed applicator in accordance with label directions.
iv. Pre-emergent herbicide shall be applied a minimum of two (2) times per year. v. Post-emergent applications should be proactive based on weekly inspection findings.
vi. Herbicide cost should be figured into the base bid. vii. All herbicide use reports shall be submitted to the Ventura County Agriculture Commissioner and a copy shall be forwarded to the Project Manager. viii. Contractor shall notify the Project Manager or his or her representative a minimum of one (1) week prior to application of herbicides. For follow-up applications, the Contractor is to provide a second service date upon completion of the initial application and post notices accordingly.

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78 ix. Contractor shall ensure proper signage is installed prior to herbicide application per City, County and Federal standards. The current standard to be followed is; all areas to be treated are to be posted with signs no smaller than an 8 ½” x 11” sheet of paper no more than 50 feet apart, one week to two days prior to treatment. Signs will be Contractor provided at Contractor’s expense and include a map of the area treated, the label of the chemical applied, and a warning to avoid the area for a time no less than what is recommended on the label.
x. Contractor shall ensure that all curbs and gutters, paved walkways, stamped concrete, and joints adjacent to landscaped areas, fence lines, light standard bases, buildings and structures are free of all weeds.
xi. Tree wells should be maintained by a herbicide approved by the Project Manager or his or her representative.

4.3 Pesticides/Insecticides and Disease Control
The goal of the Pesticides/Insecticides and Disease Control Program is to ensure all plant material is maintained free of diseases and pests which includes, but is not limited to, phytophthora, pythium parasites, root fungus and other plant damaging diseases, mole crickets, army worms, sod webworms, fire ants, cutter ants, grubs, chinch bugs, mealy bugs, boring beetles, and other invasive damaging insects, gophers, moles, and other vertebrate pests, year round. The following items shall be fulfilled through the Contractor’s Pesticides/Insecticides and Disease Control Program:
i. All control methods used in the execution of the Contractor’s program shall be used in accordance with their labels.
ii. The Turf Action Schedule should figure in preventative applications as well as reactive applications.
iii. Wasp/Hornet control shall occur as needed on and around the exterior of District facilities to control wasps/hornets.
iv. Trees may be treated via injection, root soak, or other methods to control pests and diseases as necessary.
v. Chemical cost should be figured into the base bid.
vi. All pesticides/insecticides/fungicides use reports shall be submitted to the Ventura County Agriculture Commissioner and a copy shall be forwarded to the Project Manager.
vii. Contractor shall notify the Project Manager or his or her representative a minimum of one (1) week prior to application of
pesticides/insecticides/fungicides. For follow-up applications, the Contractor is to provide a second service date upon completion of the initial application and post notices accordingly.
viii. Contractor shall ensure proper signage is installed prior to chemical application per City, County and Federal standards. The current standard to be followed is; all areas to be treated are to be posted with signs no smaller than an 8 ½” x 11” sheet of paper no more than 50 feet apart, one week to two days prior to treatment. Signs will be Contractor provided at Contractor’s expense and include a map of the area treated, the label of the chemical Agreement No. 32400452
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79 applied, and a warning to avoid the area for a time no less than what is recommended on the label.

4.4 Irrigation Maintenance
The goal of the Irrigation Maintenance Program is to maintain a properly functioning and effective irrigation system that preserves water resources and ensures proper plant health. The following list shall be addressed through the Contractor’s Irrigation Maintenance Program:
i. Sprinkler heads, spray patterns, and controllers shall be inspected on a weekly basis when systems are in operation.
ii. Breaks, leaks, and malfunctions of unknown and uncontrollable sources shall be repaired by the contractor. Missing or damaged valve box lid replacements are to be replaced by the contractor as a high priority due to safety issues. iii. Cost for material, supplies and equipment for repairs will be the responsibility of the contractor.
iv. Vandalism or accidental damage not caused by the Contractor shall be reported immediately to the Project Manager. Upon the approval of the Project Manager or his or her representative, the Contractor shall provide the labor and materials necessary to repair the damage at an additional expense to the City of Oxnard.
v. All irrigation sprinkler head repairs will be made using original system specified Rainbird and Hunter products (or an approved equal). vi. Emergency calls regarding malfunctioning irrigation equipment shall be answered within 90 minutes during regular business hours or within 24 hours on weekends and Holidays by the Contractor if a condition exists in which water is running freely or in which the Project Manager requests immediate attention for safety reasons.
vii. Contractor shall notify the Project Manager of system malfunction via email or phone call within 24 hours of discovering the problem.
viii. Contractor shall assist the City of Oxnard with as needed system shutdowns due to random events, natural disasters, or related events. ix. Contractor will be responsible for the programming, maintenance, and repairs on the specific irrigation zones and programs per applicable facility and park. x. Irrigation enclosures such as controller pedestals and pump enclosures shall be kept clean and free of dirt, grass, and debris.
xi. Contractor is required to use iCentral, Rainbird, or similar product if irrigation systems are centrally controlled for the control and monitoring of all irrigation systems.
xii. All routine maintenance labor shall be provided at the Contractor’s expense as a component of the landscape services as a component of the landscape services.
xiii. Contractor shall monitor moisture levels in irrigated and in non-irrigated bed areas.
xiv. In the event of irrigation failure or poor coverage, water shall be provided to affected areas via quick coupler and hose bib, Contractor is responsible for Agreement No. 32400452
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80 ensuring proper coverage through manual or automatic means at all times. xv. Water runoff shall be kept to an absolute minimum.
xvi. Scheduling shall be the responsibility of the Contractor, however, the City reserves the right to require the Contractor to change watering schedules as necessary.
xvii. Watering schedule and maintenance of irrigation systems must adhere to the City’s Water Ordinance No. 2810 or most recent drought declarations made by the Oxnard City Council.

4.5 Shrub, Vine, and Groundcover Maintenance
The goal of the Shrub, Vine, and Groundcover Maintenance Program is to maintain an aesthetically pleasing landscape while ensuring proper plant health. The following items shall be addressed through the Contractor’s Shrub, Vine, and Groundcover Maintenance Program:

4.5.1 Pruning and Edging
i. Pruning of all plant material shall be performed in a manner to create a uniformly dense plant. Contractor shall selectively thin and tip back annually. Pruning shall be done to enhance the natural branching effect of plants.
ii. Pruning shall be performed by properly trained personnel. Relative sizes and shapes of the respective shrubs shall be appropriate for the type and location and consistent throughout the area.
iii. Contractor shall prune regularly, as required. Remove dead wood and aesthetically balance the planting following basic horticultural practices. All suckers and undesired growth shall be removed during pruning services. Tree and shrub branches should be pruned to maintain appropriate clearance from all structures, buildings, light poles, AC units, fences, walkways, etc.
iv. Limbs less than 9’ feet above sidewalks and 13’ above streets shall be proactively removed.
v. Pruning of formal shrub planting should be minimal and shall be completed as needed to result in a smooth, manicured appearance. vi. “Natural” areas are to be maintained in their native conditions with the exception of visibility and safety related pruning. Included in natural areas are those areas where selective trimming has been done to enhance view corridors and safety. Trimming of woody vegetation in parking lot, picnic areas, and play areas shall be conducted on an as needed basis to ensure limbs/foliage are at least eight feet high and two feet off of each side of the respective amenities.
vii. All debris from pruning shall be removed from the site and disposed of.

4.5.2 Landscaped Beds
i. Contractor shall control weeds in bed areas by mechanical, physical and chemical methods. Bed areas are to be maintained in a manner to Agreement No. 32400452
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81 control and strive to eliminate weeds.
ii. All landscape beds shall remain free of litter, debris, and weeds.

Weeds sprayed with herbicide must be removed after plant death. iii. "Natural” areas are to remain in their natural native conditions with the exception of the removal of dead wood and invasive plant material. iv. Trimming/Deadheading of formal bed plantings and ground covers shall be performed on an as needed basis to achieve a smooth, manicured appearance within established boundaries.
v. Any necessary restructuring shall be reviewed and mutually approved by the Project Manager and Contractor.
vi. Trimming/Deadheading shall be performed by properly trained personnel. Relative sizes and shapes of the respective shrubs shall be appropriate for the type and location and consistent throughout the property. Excess vertical growth of ground cover shall be pruned back in order to maintain a neat ground cover bed.
vii. Shrubs of color (flowers, foliage, fruit) are to be pruned for maximum beauty. This shall be interpreted to mean pruning after flower color fades.
viii. Groundcover shall be pruned as needed, according to the Project Manager or his or her representative, to maintain separation away from base of trees, shrub masses, and hardscapes.
ix. All pruning debris shall be removed from the site at the Contractor’s expense.
x. Contractor must replant landscape areas that fail to thrive as a result of the Contractor or its maintenance or horticultural practices. Contractor shall identify these areas and submit a list of them in writing to the Project Manager or his or her representative. All maintenance of replanted material will be the responsibility of the Contractor, whether planted by the Contractor or some other entity during the Contract Term.
xi. During the course of this Agreement, Contractor shall install up to 2,000 cubic yards of mulch per calendar year at no additional cost to the City. City reserves the right to inspect mulch prior to installation.

Mulch may be applied to, but is not limited to, the following areas:
planters, tree wells, pathways, medians, and parkways. Mulch may be applied via blower or by hand if appropriate.

4.6 Tree Maintenance
The goal of the Tree Maintenance Program is to maintain the health of and promote safe growth of the District’s urban forest. Tree pruning beyond the reach of a standard 13 ft. pole saw extension is not required under the scope of this agreement. The following items shall be addressed through the Contractor’s Tree Maintenance Program:

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82 4.6.1 Pruning

i. All pruning work shall conform to the current ANSI A300 5.3 Pruning Standard in conjunction with the International Society of Arboriculture Publication.
ii. Cleaning shall consist of selective pruning to remove one or more of the following parts: dead, diseased, crossing, touching, and broken branches.
iii. Clearance 9 ft. above walkways and 13 ft. above streets will be maintained at all times.
iv. Thinning shall consist of selective pruning to reduce density of live branches. Thinning should result in an even distribution of branches on individual limbs and throughout the crown of the tree.
v. Raising shall consist of selective pruning to provide specified vertical clearance.
vi. Reduction shall consist of selective pruning to decrease height and/or spread as specified.
vii. Safety pruning is to trim a tree given careful consideration to the tree site, surroundings, height, overhang and potential of failure. viii. Pollarding, topping and lion tailing shall be considered unacceptable pruning practices for trees.
ix. Small or young trees are to be pruned (trained) during the fall and winter season.
x. The Contractor will attach tree stakes as needed to support tree growth. The Contractor shall remove or loosen any and all tree stakes and/or ties before damage to the trunk is caused by girdling. The Contractor shall take all precautions necessary to prevent damage to trees by any device used to accomplish the terms of the contract per ANSI guidelines.
xi. Tree stakes will be maintained to achieve their intended purpose.

Unless otherwise necessary to keep the tree upright, stakes shall be removed one year after the installation of a tree or shrubs, even if the tree/shrub was installed by another contractor.
xii. Root pruning to prevent concrete displacement or root encroachment may be required as well as the installation of 12” root barriers after pruning.
xiii. There shall not be any removal of trees under this Scope of Work. xiv. Water sprout growth on trunk and in main crotch and sucker growth shall be removed throughout the year.
xv. A four-inch (4”) ring of bare soil or mulch will be maintained around each tree to prevent string trimmer/mower damage and competition from turf/ground cover roots.
xvi. Roots growing around the base of the tree causing girdling to the trunk area are to be removed.
xvii. Contractor shall remove and dispose of dead or dying palm fronds weekly. Dying palm fronds shall be pruned in a manner that the Agreement No. 32400452
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83 remaining cut frond stub is cut as close to the trunk of the palm as possible without cutting into the trunk.

4.6.2 Fertilization
i. Contractor shall fertilize all palm trees using a combination of blood meal and Agriform (slow release) tablets as needed by installing eight (8) holes around the palm trees. These holes shall be two inches (2”) in diameter by twelve inches (12”) deep and shall be uniformly located around the base of the palm trees, filled with blood meal, and completely watered in.
ii. All other trees shall be maintained in accordance with current ANSI A300 fertilization standards in conjunction with the International Society of Arboriculture Publication.

4.6.3 Tree Rings
i. Mulch shall be installed 4 inches to 6 inches away from the root flare or root collar of the tree. “Volcano” mulch rings are not acceptable. ii. Tree rings shall be kept free of weeds through either chemical or manual means.
iii. Tree rings shall be kept free of weeds as a part of the Turf Action Schedule.

4.7 General Site Maintenance
The goal of the General Site Maintenance Program is to maintain an aesthetically pleasing, clean, and safe maintenance area. The following items shall be addressed through the Contractor’s General Site Maintenance Program.

4.7.1 Hardscape Management
i. Cracks in hardscape areas - apply herbicide as needed to control weeds in hardscaped areas, i.e., interior pathways of parks, parking lots, sidewalks, etc.
ii. Decomposed Granite - apply herbicide to ensure a weed free decomposed granite area (paths, trails, etc.).
iii. Blowing - removal of debris by blowing from parking lots, internal park pathways, play structures, and other hardscapes (parking areas and walkways) and softscape areas (i.e. decomposed granite) daily. iv. Playgrounds Safety Fall Surfacing- Maintain a level, debris free and safe play areas by way of raking, removing litter, spot treating weeds/grasses under swing sets, play equipment and general play area.

4.7.2 Litter and Debris Control
i. General hardscape cleanup for trash and debris (including palm fronds) shall occur daily.
ii. All areas of maintenance responsibility, including but not limited to Agreement No. 32400452
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84 paved parking that is not on-street parking in front of residences, shall be kept free of all trimmings, leaves, grass cuttings, dirt, mud and litter, including broken glass or other such debris.
iii. All trimmings, litter and debris shall be removed and disposed of off- site at the Contractor’s expense.
iv. All walkway areas should be blown clean during maintenance and should be free of clipping and debris. This includes street, curb, and gutter areas.
v. Trash cans (including “Mutt Mitt” stations) shall be emptied no less than three times per week.

4.7.3 Park Amenities
i. Contractor must notify the Project Manager or his or her representative of any deficiencies to the park amenities including but not limited to play structures, exercise stations, restrooms, tennis courts, benches, picnic tables, trash receptacles and mutt-mitt stations. ii. Contractor is responsible for cleaning of park amenities including playgrounds, tennis courts, benches, picnic tables, trash receptacles, and dog mutt-mitt dispensers. BBQs within the parks should be checked twice per week. Cool coals and debris should be disposed of properly. Contractor shall pressure wash picnic pavilions. Additional pressure washing will be required on the day before and after a major holiday. Tennis and basketball courts are to be pressure washed quarterly.
iii. Restrooms are to be opened and checked for proper operation by 8 AM Saturday through Sunday. If Contractor notices any park amenities that need service or repair, they are to be reported to the Project Manager or his or her representative for corrective action. iv. Contractor shall regularly inspect all electrical lighting systems for proper functioning and report deficiencies to the Project Manager or his or her representative. Any electrical hazards should be reported immediately to the Project Manager or his or her representative.

4.7.4 Graffiti
i. Contractor shall include all labor and material costs for removal of graffiti from contracted areas. Such items for repair, removal, replacement or other corrective measures resulting from graffiti include but are not limited to: shrubs, trees, vines, turf, groundcover, all walls and signs, backflow devices, irrigation controllers, remote control wiring, lateral lines, fittings, risers, hose bibs, sprinkler heads, enclosures, or any item within the contracted City of Oxnard that has been vandalized by graffiti. Graffiti shall be removed with chemical/pressure washer on all non-painted surfaces. Under no circumstances is graffiti to be painted over on sidewalks, curbs/gutter, block walls or pilasters, monument signs or similar items. Graffiti on Agreement No. 32400452
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85 painted surfaces shall be removed and the area shall be repainted if necessary. Etching shall be sanded until the etching has been removed. The Contractor shall provide all labor and material to remove graffiti within 24 hours of notification. Any graffiti deemed by the City to be excessive, major or out of the scope of the contract may be assigned to another contractor or City staff to complete the removal.

All Graffiti is generally considered the responsibility of the Contractor to remove and should be removed within 24 hours of notification. The expectation is that the Contractor will utilize maintenance staff that is already on property for the removal of this graffiti and not bring in extra staff for this task.

4.7.5 General Fence Maintenance
i. If applicable to the District, on designated service days, Contractor shall perform a visual inspection of District maintained fencing, looking for missing and/or damaged parts, damaged or missing bars, loose footings, and chipped paint. Irrigation heads must be maintained in a manner as to not spray nearby fencing. Any issue found during inspections shall be reported in writing to the Project Manager or his or her designated representative. If a hazardous condition exists, Contractor must make necessary adjustments to ensure the area is safe. Pressure washing of fencing may be required at City Project Manager discretion.

4.7.6 Detention Basins and Drainage
i. Where applicable, the Contractor is to maintain detention basins in good repair. This may include maintenance of turf areas and planters to the same standard as previously stated in this scope. ii. Landscape drains inlets and the outlet structures should be cleared of vegetation to ensure that flow restrictions do not occur. Special care shall be taken to ensure that prior to rain events, drains are clear and function as intended.

4.7.7 Waterways Riprap
i. Where applicable, Contractor shall maintain the loose stone used to form the foundation for the breakwater along waterways within the maintenance area. This includes the treatment and abatement of weeds and removal of any debris from the riprap.
ii. Contractor to provide aquatic safe herbicide chemicals for killing any present weeds. Contractor may be required to hand pull dead weeds herbicide can not be practically applied. This shall be completed quarterly at minimum. In the event of accelerated growth due to rain, the Contractor may be required to address the area with higher frequency.

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86 Section 5 Additional/A La Carte Services
In the case additional services are needed outside of the regular maintenance programs, the following items will be bid individually and performed at the discretion of the Project Manager.

5.1 Additional Labor
These services shall be bid at an hourly rate.
i. Medium Equipment with Operator - Contractor shall provide a tractor (45 to 85 horsepower) with shovel/forks or other attachments and Turf Tires with a qualified operator on a per hour basis.
ii. Additional General Crew - Hourly rate per each additional crew member requested for extra work which is inclusive of truck and basic hand equipment.
iii. Additional Irrigation Tech - Hourly rate per each additional irrigation tech requested for extra irrigation work inclusive of truck and typical irrigation related tools and equipment.

5.2 Piecework
These items shall include costs for all labor, equipment, and materials necessary on a per unit basis per each listed task. City reserves the right to inspect planned materials and method of work proposed prior to execution of each requested task.

All services will be specified in addition to the regular maintenance tasks identified in Section 4.
i. Top Dressing - Top Dressing material and rates shall be per agronomic recommendations consistent with soils analysis performed within the Turf Action Schedule . Contractor shall provide a per 1,000 square foot cost to apply top dressing
ii. Overseeding - Contractor shall provide a per 1,000 square foot cost to overseed turf areas with a matching seed species.
iii. Broadcast Fertilizer - Contractor shall provide a per 1,000 square foot cost to apply a fertilizer at the rate of 1lb. per 1,000 sq. ft.. iv. Stump Grinding - Contractor will provide a price to grind a stump (all sizes) to 5” below grade.
v. Tree Removal - Contractor will provide a price for the removal and legal disposal of trees 6 to 15-inch diameter at breast height (DBH), 16 to 22-inch DBH and 23-inch and over DBH via mechanical or non-mechanical means.

Trees shall be removed to a height of 3” above grade.
vi. Power Washing - Contractor shall use a high pressure, hot water, no greater than 1,500 pounds per square inch pressure stream to ensure a surface is clean, free of mold, mildew, grim, etc. Contractor may need to apply a biodegradable cleaner or degreaser and/or algaecide to ensure this desired effect. Price shall be provided per hour.

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87 vii. Core Aeration - Aeration shall be done with a power driven aerifier using ½ inch coring tine. Contractor shall take extreme care to not damage irrigation and landscape improvements with equipment. Core aeration will be performed to a depth of 6” with cores mat drug throughout areas that have been aerated. Price will be per 1,000 square feet.
viii. Dethatching - Thatch removal shall be performed with a power-driver verticutting machine. All grass clippings associated with this process shall be removed from the site and disposed of. Price will be per 1,000 square feet. ix. Mulch - Contractor will provide a per cubic yard price to install non-colored hardwood mulch to a depth of 3" where specified above and beyond the 2,000 cubic yards specified in the maintenance program. x. Decomposed Granite - Contractor will provide a per cubic yard price to install non-colored decomposed granite to a depth of 3" where specified. Price to include any subsurface site prep necessary.
xi. Landscape Pavers - Contractor will provide a per square foot price to install decorative landscape pavers (determined in cooperation with the Project Manager) where specified. Price to include any subsurface site prep necessary.
xii. Stones - Contractor to provide a single unit price for the installation of 12” to 24” and 24” to 36” stones.
xiii. Sod Installation - Sod shall be of species type specified by the Project Manager, price will be per square foot.
xiv. Sod Cutting - Sod shall be cut with a mechanical sod cutter 1.5 to 3 inches in depth. Price shall be provided per square foot.
xv. Pruning Vegetation and Trees - as identified in the Pruning scopes in Section 4 on a per hour basis.
xvi. Reel Mowing - use of at least a 72-inch reel mower and operator, with sharp blades and maintained bed reels on a per 1,000 square foot basis. xvii. Rotary Mowing - use of at least a 48-inch riding or standing rotary mower with sharp blades on a per 1,000 square foot basis.
xviii. Edging/Line Trimming - use of a string trimmer and operator to where grass and concrete meet to maintain a neat and professional appearance on a linear foot basis.
xix. Landscape Drainage - Installation of a buried french drain system 3” to 4” in diameter. Price shall be per linear foot.

5.3 Landscape Renovations
i. Planter Bed Renovation - on a per square foot basis, Contractor shall provide a price for the general renovation of planter beds. Renovation should include additional soil and amendments where necessary, mulch, plant material and any other material and equipment necessary to complete the work.

Renovation work will be limited in scope to landscape similar in nature to that which is previously established.
ii. Turf Renovation - a per square foot price will be provided for the following complete service. Upon the completion of Seedbed Preparation; Delivery, Agreement No. 32400452
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88 Mulching, and Fertilization shall occur within the following 48 hours. a. Seedbed Preparation - The areas to be seeded shall be reasonably smooth. Any debris, including rocks and roots which would interfere with seeding, growth, or maintenance of the vegetation, or as specified elsewhere in these specifications, shall be removed. The surface areas to be seeded, including fill slopes, shall be compacted by first bringing the soil to optimum moisture by drying or adding water, and track walking or rolling firm. The areas shall then be roughened by scarifying, discing, borrowing, or otherwise worked to a depth of 2" to 4". Scarifying operations shall be cross slope, where possible. Cut slopes shall be dressed to neat lines and all loose material raked to the toe and removed.
b. Delivery - All seed shall be delivered to the site tagged and labeled in accordance with California Agricultural Code. The seed shall be of a quality which has a minimum pure live seed content of 80% (% purity x % germination) and weed seed shall not exceed 0.5%. Legume seed shall be pellet inoculated with appropriate bacteria. The seed shall be broadcast with a truck or tractor mounted automatic seeder, where possible. Hand held breast seeders, (belly grinders) are suitable for small areas. Seed varieties are to be pre-approved through the Project Manager before application.
c. Renovation Mulching - Straw mulch shall be blown or hand broadcasted onto the ground. The application technique shall create a uniform depth of not less than two to three inches. The straw fibers shall be applied to form a uniform mat of loose straw through which no more than 15 percent of the original ground surface can be seen. No large clumps or unscattered straw shall be present after application.

Straw shall be clean rice, barley or wheat straw. Fibers shall not be chopped less than 6-inches in length.
d. Fertilization - The fertilizer shall be commercial type ammonium phosphate (16-20-0) and shall contain a minimum of 16% nitrogen, 20% available phosphoric acid, and 0% water soluble potash, and shall contain a minimum of 12 percent sulfur. The fertilizer shall be uniform in composition, dry and free flowing, pelleted or granular.

Fertilizer is to be applied at a rate of 1lb per 1000 square feet. e. Germination - The Contractor shall be responsible for a successful ground cover and its survival through the germination period. This may include, but not be limited to, applying water or additional seed, and fertilizer. Any failed areas shall be replanted and successfully grown into mature plants, at the sole cost of the Contractor. If it is determined that areas must be fenced to prohibit foot traffic from interfering with proper plant growth, Contractor is to provide temporary fencing at Contractor expense for the duration of the renovation.

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89 ABCD F
Weekly X
Every 2 Weeks X
Every Third Week X
Monthly X
Quarterly X
3x per Year X
Annually XXX
Not Performed X
Annuall
y XXX
Not performed X X
Bi‐Annually X
Annually XX
Not Performed X X
ABCD F
Quarterly X
Bi‐annually X
Annually XX
None X
Monthl
y X
Quarterly X
Bi‐annually X
Annually X
None X
ABCD F
Daily X
Weekly XXX
Monthly
Not Performed X
ABCD F
Daily X
Weekly X
Every two weeks X
Monthly X
When reported X
ABCD F
Spray and Treat as required X X X X
Not performed X
ABCD F
Daily X
Every 2 Weeks X
Every Third Week X
Monthly X
Quarterly X
Inspect and remove as needed
Level of Service
Frequency Level of Service
Entire Area including but not limited to: Turf, Shrubs, Groundcover and Gutters Level of ServiceFrequencyTurf Maintenance Schedule
Mowing, Edging & Trimming around sprinkler heads
Turf
Shrubs, Ground Cover and Vines
Aerate to relieve compaction and stress
Overseed Stressed Areas
Trash and Debris Removal
Dethatch (remove thatch layer to promote growth)
Complete control and/or eradication of all weeds within the landscape as scheduled Weed Control Schedule Frequency Level of Service
Level of ServiceFertilization Schedule Frequency
Graffiti Frequency
Pest Control Schedule Frequency Level of Service
Complete control and/or eradication of all plant pests within the landscape on designated service days
City of Oxnard Landscape Maintenance Service Levels and Frequency of Operations for Assessment Districts Version 5

EXHIBIT B

LANDSCAPE MAINTENANCE & SERVICE AGREEMENT
(CITY of Oxnard and JAS Landscape LLC

SERVICE LEVEL DOCUMENT
No. 32400452
Agreement

36 of 58
90 ABCD F
Daily X
Every two weeks X
Every Third week X
Quarterly X
Respond to complaints X
ABCD F
Weekly X
Monthly X X
Quarterly X
Semi‐annually X
X
X
XX
X
Inspect and adjust/repair as needed
Frequency Level of Service
City of Oxnard Landscape Maintenance Service Levels and Frequency of Operations for Assessment Districts Version 5
Trees
Maintain all trees in their natural shape to 13.5' above street and 9' above sidewalks monthly Maintain all trees in their natural shape to 13.5' above street and 9' above sidewalks quarterly Trim as needed to prevent encroachments or hazards
Report encroachments or hazards
Groundcover/
Vines/Shrubs Trim to prevent encroachment
Irrigation Frequency Level of Service
Pruning and Trimming Schedule
Agreement No. 32400452
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91 EXHIBIT C

LANDSCAPE MAINTENANCE & SERVICE AGREEMENT
(CITY of Oxnard and JAS Landscape LLC)

SCHEDULE OF COMPENSATION

Bid Item Description

Price Unit
1 Maintenance Program
Sections 1 through 4 $ 30,400.00 /Month

Additional/A La Carte Services (Section 5) Price Unit
2 Medium Equipment with Operator $ 65.00 /Hour
3 Additional General Crew (per Crew Member) $ 35.00 /Hour 4 Additional Irrigation Tech $ 55.00 /Hour
5 Top Dressing $ 250.00 /1,000 sq. ft.
6 Overseeding $ 275.00 /1,000 sq. ft.
7 Broadcast Fertilizer $ 420.00 /1,000 sq. ft.
8 Stump Grinding $ 300.00 /Stump
9 Tree Removal (6" to 15" DBH) $ 600.00 /Removal
10 Tree Removal (16" to 22" DBH) $ 1,100.00 /Removal
11 Tree Removal (23" and over DBH) $ 1,500.00 /Removal
12 Power Washing $ 80.00 /Hour
13 Core Aeration $ 250.00 /1,000 sq. ft.
14 Dethatching $ 125.00 /1,000 sq. ft.
15 Mulch $ 120.00 /cu. yd.
16 Decomposed Granite $ 395.00 /cu. yd.
17 Landscape Pavers $ 375.00 /sq. ft.
18 Stones (12" to 24") $ 450.00 /stone
19 Stones (24" to 36") $ 750.00 /stone
20 Sod Installation $ 2.95 /sq. ft.

Agreement No. 32400452
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92 21 Sod Cutting $ 0.80 /sq. ft.
22 Pruning - Vegetation and Trees (Under 13 feet) $ 35.00 /Hour 23 Reel Mowing $ 250.00 /1,000 sq. ft.
24 Rotary Mowing $ 250.00 /1,000 sq. ft.
25 Edging/Line Trimming $ 0.30 /lin. ft.
26 Landscape Drainage $ 55.00 /lin. ft.
27 Planter Bed Renovation $ 60.00 /sq. ft.
28 Turf Renovation $ 3.95 /sq. ft.
$ 38,203.00 Total Bid Price

Agreement No. 32400452
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93 Exhibit INS-D

INSURANCE REQUIREMENTS FO R SMALL/MEDIUM CONSTRUCTION AND SERVICES CONTRACTS (W
ITHOUT BUILDER’S RISK REQUIREMENT)

1. C
ontractor shall obtain and maintain during the performance of any services under this Contract the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder b y C ontractor, its agents, representatives, employees or subcontractors.
a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial Ge
neral Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project location or shall be twice the occurrence amount;
b. B usiness Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property dam
age for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;”
c. I
f architectural, engineering, or electrical work will be performed under the Contract, Professional Liability/Errors and Omi ssions Insurance appropriate to the work being done in an amount not less than $1,000,000, with neither Contractor nor listed subc on tractors having less than $500,000 individually. Th e Professional Liability/Errors and Omissions Insurance must be project specific with at least a one-year extended reporting period, or longer upon request.
d. Workers’ Compensation In surance in compliance with the laws of the State of California, and Employer’s Liability Insurance in an amount not less than $1,000,000 per claimant. Ad ditionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

1. Contractor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original en dorsements effecting coverage required by this Exhibit INS -D. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences.

City reserves the right to require complete certified copies of all required insurance policies at any time . The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

2. C ontractor agrees that all insurance coverages shall be provided by a California admitted insura nce car rier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduc ed i n coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement co
ntains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

3. Contractor agrees that the Commercial General Liability and Business Auto m obile Liability Insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Counc
il, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS -D or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

4. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance or self -insur ance coverages (this must be endorsed) . Addi tionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the pol icies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, ex
cept with respect to the limits of the insurer’s liability.

5. Any deductibles or self -insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, ei
ther the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City, its City Council, officers, employees and vol
unteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense ex
penses.

6. All i nsurance standards a ppl icable to Contractor s hall al so be applicable to C ontractor’s subcontractors. Contractor ag rees t o maintain appr
opriate agreements with subcontractors and to provide proper evidence of coverage upon receipt of a written request from the Risk Manag er. 1/
23 EXHIBIT D

LANDSCAPE MAINTENANCE & SERVICE AGREEMENT
(CITY of Oxnard and JAS Landscape LLC)

INSURANCE REQUIREMENTS
Agreement No. 32400452
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94 INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of ins urance. You may use this or any industry f orm that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Imp roperly addressed certificates may delay the contract start- up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

Endorsement Forms
Original endorsements are required for general liability and automobile liability insurance policies and must be atta ched to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.

INS-D.doc
Agreement No. 32400452
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95 SAMPLE

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE

INSURED COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)
LIMITS

A GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

A AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY

COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $
A EXC

ESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM

EACH OCCURRENCE
$
AGGREGATE $

A WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

A OTHER
Errors and omissions insurance or malpractice insurance available for the insured's profession; if architectural, engineering or electrical work will be performed under the Agreement
Minimum coverage $1,000,000
Each consultant/ $500,000
& listed sub-consultant

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE
ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER

NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

THORIZED REPRESENTATIVE
Agreement No. 32400452
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96 GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER

POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone: Deductible Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage. Per Occurrence Per Claim (which)

NAMED INSURED
APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here in which case only the following specific agreements and permits with the City are covered:

TY AGREEMENTS/PERMITS

TYPE OF INSURANCE

GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
COMPREHENSIVE GENERAL LIABILITY
OWNERS & CONTRACTORS PROTECTIVE
Claims Made
Retroactive Date
Occurrence

OTHER PROVISIONS

COVERAGES
LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE

AGGREGATE
GENERAL
PRODUCTS/COMPLETED OPERATIONS
PERSONAL & ADVERTISING INJURY
FIRE DAMAGE

Underwriter=s representative for claims pursuant to this insurance.

CLAIMS:

Name:

Address:

Telephone: ( )
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the co mpany’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organiz ation would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
CIT
Y OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent Underwriter
I (print/type name), warrant that I have authority to bind the above -mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(origin al signature required)
Telephone: ( ) Date Signed
Rev. 1/23 INS-D.doc
Agreement No. 32400452
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97 AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER

POLICY INFORMATION:

Insurance Company:

Policy No.:

NAMED INSURED
APPLICABILITY. This insurance pertains to t he operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

OTHER PROVISIONS
COMMERCIAL AUTO POLICY
BUSINESS AUTO POLICY
OTHER

LIMIT OF LIABILITY

CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )

$ per accident, for bodily injury and property damage.

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the i nsurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event , any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom cla im is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organiz ation would have as a claimant if not so included.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, “occurrence” form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
CIT
Y OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent Underwriter
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(or iginal signature required)
Telephone: ( ) Date Signed
Re
v. 1/23 INS-D.doc
Agreement No. 32400452
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98 EXHIBIT E

LANDSCAPE MAINTENANCE & SERVICE AGREEMENT
(CITY of Oxnard and JAS Landscape LLC)

LIVING WAGE POLICY

Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard trade services contracts and all unique trade services contracts governed by the Living Wage Policy.

A. SERVICE PROVIDER shall compensate any employee of SERVICE PROVIDER who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, SERVICE PROVIDER shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, SERVICE PROVIDER shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. SERVICE PROVIDER agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If SERVICE PROVIDER fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to SERVICE PROVIDER, effective immediately.

D. In addition, if SERVICE PROVIDER fails to comply with the Living Wage Policy in any manner, SERVICE PROVIDER shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. SERVICE PROVIDER shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to SERVICE PROVIDER of the amount owed.

Agreement No. 32400452
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99 CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2023

SERVICE PROVIDER shall compensate any employee of SERVICE PROVIDER who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, SERVICE PROVIDER shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2024, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, SERVICE PROVIDER shall provide to such employee no less than 96 hours of paid leave per calendar year.

a. SERVICE PROVIDER agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002.

b. If SERVICE PROVIDER fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to SERVICE PROVIDER, effective immediately.

c. In addition, if SERVICE PROVIDER fails to comply with the Living Wage Policy in any manner, SERVICE PROVIDER shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. SERVICE PROVIDER shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to SERVICE PROVIDER of the amount owed.

Agreement No. 32400452
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100

EXHIBIT F

LANDSCAPE MAINTENANCE & SERVICE AGREEMENT
(CITY of Oxnard and JAS Landscape LLC)

PREVAILING WAGE

1. SERVICE PROVIDER acknowledges that the Project defined in the Agreement between SERVICE PROVIDER and CITY is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. SERVICE PROVIDER shall perform the Project as a public work. SERVICE PROVIDER shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. SERVICE PROVIDER acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and SERVICE PROVIDER shall post such rates at each job site covered by this Agreement.

3. SERVICE PROVIDER is required to post job site notices, as prescribed by regulation. See Labor Code Section 1771.4(a)(2).

4. SERVICE PROVIDER shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. SERVICE PROVIDER shall, as a penalty to CITY, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by SERVICE PROVIDER or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. SERVICE PROVIDER shall comply with Labor Code Section 1776, which requires SERVICE PROVIDER and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.

6. SERVICE PROVIDER shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations. Before commencing work under this Agreement, Agreement No. 32400452
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101

SERVICE PROVIDER shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, SERVICE PROVIDER and each of its subcontractors shall submit to CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. SERVICE PROVIDER may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, SERVICE PROVIDER must immediately notify CITY.

8. SERVICE PROVIDER is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. SERVICE PROVIDER shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. SERVICE PROVIDER acknowledges that 8 hours labor constitutes a legal day’s work. SERVICE PROVIDER shall comply with and be bound by Labor Code Section 1810.

10. SERVICE PROVIDER shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. SERVICE PROVIDER shall, as a penalty to CITY, forfeit $25 for each worker employed in the performance of this Agreement by SERVICE PROVIDER or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.

Pursuant to Labor Code Section 1815, work performed by SERVICE PROVIDER’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. SERVICE PROVIDER shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. SERVICE PROVIDER shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. SERVICE PROVIDER shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each Agreement No. 32400452
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102

subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, SERVICE PROVIDER shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent, SERVICE PROVIDER shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify CITY, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Service Provider, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of SERVICE PROVIDER under this Section shall survive Agreement termination.

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103
IR

AN CONTRACTING ACT CERTIFICATION
(TO BE EXECUTED AND SUBMITTED WITH THE AGREEMENT)
Public Contract Code Sections 2202-2208
Pu
rsuant to Public Contract Code 2204.(a) A public entity shall require a person that is submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a public entity with respect to a contract for goods or services of one million dollars ($1,000,000) or more to certify, at the time an Agreement is signed or renewed, that the person is not identified on a list created pursuant to subdivision (b) of Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Section 2202.5 or as a person described in subdivision 9b) of Section 2202.5, as applicable.

To comply with this requirement, please insert your company/entity and Federal ID number (if available) and complete one of the options below. Please note, California law established penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made, contract termination and three-year ineligibility to bid on contract in accordance with Public Contract Code section 2205.

OPTION No.1 – CERTIFICATION
I, the official named below, certify I am duly authorized to execute this certification on behalf of the company/entity identified below, and the company/entity identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person or entity, for 45 days or more, if that other person or company/entity will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS in accordance with subdivision (b) of Public Contract Code 2203.

Company Name/Financial Institution (printed): F
ederal ID Number (or n/a):

By (Authorized Signature):
___________________________________________
Printed Name & Title of Person Signing: Date Executed
_____________________________________________ __________________________ Executed in the County of________________________________ in the State of __________________ OPTION No.2 – EXEMPTION
Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below and attach documentation demonstrating the exemption approval.

Company Name/Financial Institution (printed): F
ederal ID Number (or n/a):

By (Authorized Signature):
_____________________________________________
Printed Name & Title of Person Signing: Date Executed
____________________________________________ ________________________ Executed in the County of_____________________________________ in the State of ____________ Agreement No. 32400452
50 of 58
104
Removal of grass clippings
=

LANDSCAPE MAINTENANCE CITATION FORM
Maintenance Item Date Comments Citaon Issued
(Y/N) # of Occurences Cit aon Amount Total
Mo
wing, Edging & Trimming x $250.00 =
Aeraon x $250.00 =
Detha
tching x $250.00 =
Overseeding x $250.00 =
x $250.00 =
Turf x $250.00 =
Shrubs, Groundcover, Vines, Trees x $250.00 =
x $250.00 =
$250.00 =
x $250.00
Shrubs, Groundcover, Vines x $250.00 =
Trees x $250.00 =
x $250.00 =
x $250.00 =
City Of Oxnard: Date:

Turf
Ferlizaon
T
rash and Debris Removal
Weed Control
Pest Control
Pruning, Trimming & Staking
Graﬃ
Irrigaon
x
Citations are issued in the event that services are not provided to an acceptable standard or for failure to perform the work in accordance with agreement section 10.

Comments: Please see attached supplemental document for additional notes.

EXHIBIT H

LANDSCAPE MAINTENANCE & SERVICE AGREEMENT
(CITY of Oxnard and JAS Landscape LLC)
Agreement No. 32400452
51 of 58
105

EXHIBIT I

LANDSCAPE MAINTENANCE & SERVICE AGREEMENT
(CITY of Oxnard and JAS Landscape LLC)

SEABRIDGE DEVELOPMENT LANDSCAPE QUANTITIES STUDY MAPS

ON THE FOLLOWING PAGES
Agreement No. 32400452
52 of 58
106
1317
1327
1337
1347
1357
1367
1407
1417
1427
1437
1447
1457
1467
1477
1501
1507
1517
1527
1537
4214 4204 4194 4184 4174 4164 4154 4144 4134 4124 4114 4104 4054 4044 4034 4024 4014 4004 4161
1301
4181 4171 41514141 4131
41114101 4061 4051 4041 4031 4021 40114001
1316
1326
1336
1346
1356
1366
1406
1416
1426
1436
1446
1456
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1476
1486
1305
1315
1325
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1355
1365
1405
1415
1425
1435
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1465
1475
1304
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1344
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1364
1404
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1424
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1464
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1423
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1463
1302
1301
1312
1322
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1342
1352
1362
1402
1412
1422
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1462
1311
1321
1331
1341
1351
1361
1401
1411
1421
1431
1441
1451
1461

CLUBHOUSE
PORT

MARLUNA
3 PORT

MARLUNA
1 PORT

MARLUNA
241744164 4154 41444134 4124 41144104 4072 40624052 4042 4032 4183 41734163 4153 4143 4133
4123 4113 4103 4053 40434033
1501
1507
1517
1527
40714061 4051 4041 4031 4021 4011 4001
1702
1712
1724
1734
1744
1800
1804
1814
1824
1901
1911
1921
4082 40724062 40524042 4032 4022 40124002
4123 41134103 4073 4063405340434033 402340134003
41344124 411441044084 4074 406440544044 403440244014 4004 4145 413541254115 41054085 40754065 40554045 4035 402540154005 4146 4136 4126 4116 4106
4076 4066 4056 4046 4036 4026 4016 4006 3976 3966 3956 3946 4181
4177 4167 4157 41474137 4127 4117 4107 4077 4067 4057 4047 4037 4027 4017 4007 3977 3967 3957 3947 3937 3927 3917 3907 8LW
7LW
6LW 5LW 4LW 3LW 2LW 1LW
7BW
6BW
5BW 4BW
3BW
2BW
1BW
8BW
32B
31B 28B29B30B 27B 26B 25B 24B
21B
1A
2A
3A
4A
22B
23B
7PD
6PD
4PG 3PG
2PG
1PG
5PD
20B
19B
8M
7M
6M
5M
4M
3M
18B
17B
16B
12P
11P
10P
4P
5P
6P
7P
8P
9P
15C
14C
13C
12C
11C
10C
9C
8C 7C 6C 5C 4C 3C 2C 1C
10BC
9BC
8BC
5BC
6BC
7BC
4BC
3BC
2BC
1BC
16C
17C
18C
19C
20C
21C
11BC
16BC15BC14BC13BC
12BC
17BC
18BC
19BC
20BC 21BC
22BC
23BC
4PD
3PD
2PD
1PD
34C
33C
32C
31C
2WP3WPB1WP
1WPB
3WP 2WPB 4WPB
5WPB
30C29C28C27C
26C
25C
24C23C22C
2P
1P
15B
14B
13B
12B
2M
1M
11B
6F
5F
10B
4F
3F
2F
1F
8B
9B
14I 13I
12I
11I
10I
9I8I
7I
6I
5I
4I
3I
2I
1I
6B
5B 15S
14S
13S12S11S10S
7B
16S
17S
18S
19S
20S 21S
3B
2B
1B
9S
8S 7S 6S 5S 4S 2S3S
1S
6N
5N
4N
3N
2N
1N
1BB
2BB
3BB 4BB 5BB 6BB 7BB
0 SCALE: 1"=200'
200 400 600
N
S
EW

SHEET INDEX

DESCRIPTION
3 SHEET
NO.
1 2

TITLE SHEET SEABRIDGE
SHEET 2

SEABRIDGE
SHEET 6

SEABRIDGE

SEABRIDGE
SHEET 4

MARK DATE DESCRIPTION BY
REVIEWED BY:

NUMBER
DRAWINGDRAWN BY:

CHECKED BY:

HORIZ.

VERT.

APPROVED:

CALIFORNIA

CITY OF
O N D
Development Services Department
DateCity Engineer R.C.E. 46333
333 N. LANTANA ST, SUITE 287, CAMARILLO, CA 93010
PHONE: 805.322.4443 WEBSITE: WWW.ECGCIVIL.COM
NO 66720

C VI LI

FESSION
REG

ISTERED
PRO AL
ENG
INEER

STATE OF CAL I FORNIA
HUENEME RD.

NAUMAN RD.

VENTURA RD.

OLDS RD.

VICTORIA AVE.

CHANNEL ISLANDS BLVD.

HARBOR BLVD.

OCEAN DR.

SAVIERS RD. OXNARD BLVD.

WOOLEY RD.

CASPER RD.

ARNOLD RD.

EDISON RD.

PLEASANT VALLEY RD.

ETTING RD.

RICE AVE.

DODGE RD.

HAILES RD.

LAGUNA RD.

STURGIS RD.MANDALY BEACH
BLVD.

GONZALES RD.

DORIS AVE.

W. FIFTH ST. E. FIFTH ST.

WOOD RD.

WOLF RD.

OLDS RD.

ROSE AVE.

HEMLOCK ST.

J ST.

H ST.

TEAL CLUB RD.

HARBOR
BLVD.

DEL NORTE BLVD.
3 RD ST.
2ND ST.

CAMINO DEL SOL

CITY OF VENTURA

SATICOY
LOS ANGELES AVE.

BEARDSLEY RD.

WRIGHT RD.

STRIKLAND
ACRES
CENTRAL AVE.

NYELAND
ACRES

WAGON WHEEL

JUNCTION

MONTALVO

NAVAL BASE

VENTURA COUNTY
McWANE BLVD. C ST.

VENTURA CO. AIRPORT

NAVAL BASE
0 1/2 1 2 3

STATUTE MILES
SANTA PAULA FWY. 126
TELEGRAPH RD.

TELEPHONE RD.

ROSE AVE.

SANTA CLARA AVE.

VINEYARD AVE.

G ST.

EL RIO
PERKINS RD.

ARCTURUS AVE.

CITRUS GROVE LN.

PORT HUENEME
HARBOR

CHANNEL

ISLANDS
HARBOR
CITY OF OXNARD ENGINEERING DIVISION JAN. 1994

MANDALAY BEACH

OXNARD BEACH

HOLLYWOOD BY THE SEA

SILVER STRAND

ORMOND BEACH

C D E F G H I J K L M N O P Q R S T U V W X Y Z
40 39 38 37 36 35 34 33 32 31 30 29 28 27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1

ZC D E F G H I J LK M N O P Q R S T U V W X Y
3940 3738 36 35 34 33 32 31 30 29 28 242627 25 2223 21 20 19 18 17 16 15 14 13 912 11 10 8 7 6 5 4 3 2 1

VENTURA COUNTY

SANTA CLARA
RIVER

VINEYARD
AVE.

PATTERSON RD.

VENTURA
FRWY 101
OXNARD BLVD.

COAST HWY. 1
PORT

HUENEME

POINT MUGU

THOUSAND OAKS

CAMARILLO
OXNARD

PORT HUENEME

VENTURA
OJAI

SANTA PAULA

LOS ANGELES COUNTY

KERN COUNTY

SANTA BARBARA COUNTY

CALIFORNIA

CITY OF
O N D
SEABRIDGE AREA (SQ FT.)
RESTROOM 1,460
PARKING 13,794
PLAYGROUND/EXERCISE 15,512
MEDIAN 21,486
TURF 203,999
CONC 239,625
PLANTER 196,222
TREES 1,048
TRASH RECEPTACLE 17
BBQ PITS 6
DRINKING FOUNTAINS 1
PICNIC TABLES 6
BENCHES 21
STREET LIGHT 200
BIKE RACK 2

SEABRIDGE
SHEET 3

SEABRIDGE
SHEET 5
4 SEABRIDGE
5 SEABRIDGE
6 SEABRIDGE

WOOLEY ROAD

S VICTORIA AVE

SEABRIDGE LANECASPIAN WAYDONEGAL WAYESTUARY WAY

WINDSHORE WAY

ADRIATIC STREET

BALTIC STREET

CARRIBEAN STREET

HARBOUR ISLAND LANE

GALAPAGOS WAY

ALEUTIAN WAY

CRETE LANE

FARRALON WAY

W HEMLOCK STREET
Agreement No. 32400452
53 of 58
107
1317
1327
1337
1347
1357
1367
1407
4161
1301
4181 4171 41514141 4131
41114101 4061 4051 4041 4031 4021 40114001
1316
1326
1336
1346
1356
1366
1406
1305
1315
1325
1335
1345
1355
1365
1304
1314
1324
1334
1344
1354
1364
1303
1313
1323
1333
1343
1353
1363
1403
1302
1301
1312
1322
1332
1342
1352
1362
1402
1311
1321
1331
1341
1351
1361
8LW
7LW
6LW 5LW 4LW 3LW 2LW 1LW
7BW
6BW
5BW 4BW
3BW
2BW
1BW
8BW
32B
31B 28B29B30B 27B 26B 25B 24B
21B
1A
2A
3A
4A
22B
23B
7PD
6PD
4PG 3PG
2PG
1PG
5PD
14C
13C
12C
11C
10C
9C
8C 7C 6C 5C 4C 3C 2C 1C
10BC
9BC
8BC
5BC
6BC
7BC
4BC
3BC
2BC
1BC
4PD
3PD
0 SCALE: 1"=60'
60 120 180
N
S
EW
MATCH LINE SEE SHEET 4

MARK DATE DESCRIPTION BY
REVIEWED BY:

NUMBER
DRAWINGDRAWN BY:

CHECKED BY:

HORIZ.

VERT.

APPROVED:

CALIFORNIA

CITY OF
O N D
Development Services Department
DateCity Engineer R.C.E. 46333
333 N. LANTANA ST, SUITE 287, CAMARILLO, CA 93010
PHONE: 805.322.4443 WEBSITE: WWW.ECGCIVIL.COM
NO 66720

C VI LI

FESSION
REG

ISTERED
PRO AL
ENG
INEER

STATE OF CAL I FORNIA
MATCH LINE SEE SHEET 3
W. WOOLEY ROAD

SEABRIDGE LANE

CASPIAN WAYDONEGAL WAYESTUARY WAY

ADRIATIC STREET
PORT MARLUNA 4

PERGOLA

PERGOLA
SEABRIDGE AREA (SQ FT.)
RESTROOM 1,460
PARKING 13,794
PLAYGROUND/EXERCISE 15,512
MEDIAN 21,486
TURF 203,999
CONC 239,625
PLANTER 196,222
TREES 1,048
TRASH RECEPTACLE 17
BBQ PITS 6
DRINKING FOUNTAINS 1
PICNIC TABLES 6
BENCHES 21
STREET LIGHT 200
BIKE RACK 2
AREA (SQ FT.)
Agreement No. 32400452
54 of 58
108
26B 25B 24B
21B
1A
2A
20B
19B
8M
7M
6M
5M
4M
3M
18B
17B
16B
12P
11P
10P
4P
5P
6P
7P
8P
9P
2P
15B
0 SCALE: 1"=60'
60 120 180
N
S
EW
MATCH LINE SEE SHEET 5

MARK DATE DESCRIPTION BY
REVIEWED BY:

NUMBER
DRAWINGDRAWN BY:

CHECKED BY:

HORIZ.

VERT.

APPROVED:

CALIFORNIA

CITY OF
O N D
Development Services Department
DateCity Engineer R.C.E. 46333
333 N. LANTANA ST, SUITE 287, CAMARILLO, CA 93010
PHONE: 805.322.4443 WEBSITE: WWW.ECGCIVIL.COM
NO 66720

C VI LI

FESSION
REG

ISTERED
PRO AL
ENG
INEER

STATE OF CAL I FORNIA
MATCH LINE SEE SHEET 2
W. WOOLEY ROAD

VICTORIA AVENUE

ALEE LANE

TRELLIS
SEABRIDGE AREA (SQ FT.)
RESTROOM 1,460
PARKING 13,794
PLAYGROUND/EXERCISE 15,512
MEDIAN 21,486
TURF 203,999
CONC 239,625
PLANTER 196,222
TREES 1,048
TRASH RECEPTACLE 17
BBQ PITS 6
DRINKING FOUNTAINS 1
PICNIC TABLES 6
BENCHES 21
STREET LIGHT 200
BIKE RACK 2
Agreement No. 32400452
55 of 58
109
1367
1407
1417
1427
1437
1447
1457
1467
1477
1501
1507
1517
1527
1537
4214 4204 4194 4184 4174 4164 4154 4144 4134 4124 4114 4104 4054 4044 4034 4024 4014 4004 1366
1406
1416
1426
1436
1446
1456
1466
1476
1486
1355
1365
1405
1415
1425
1435
1445
1455
1465
1475
1354
1364
1404
1414
1424
1434
1444
1454
1464
1353
1363
1403
1413
1423
1433
1443
1453
1463
1352
1362
1402
1412
1422
1432
1442
1452
1462
1351
1361
1401
1411
1421
1431
1441
1451
1461

CLUBHOUSE
PORT

MARLUNA
3 41744164 4154 41444134 4124 41144104 4072 40624052 4042 4032 4183 41734163 4153 4143 4133
4123 4113 4103 4053 40434033
1501
1507
1517
1527
40714061 4051 4041 4031 4021 4011 4001
15C
14C
16C
17C
18C
19C
20C
21C
11BC
16BC15BC14BC13BC
12BC
17BC
18BC
19BC
20BC 21BC
22BC
23BC
4PD
3PD
2PD
1PD
34C
33C
32C
31C
2WP3WPB1WP
1WPB
3WP 2WPB 4WPB
5WPB
30C29C28C27C
26C
25C
24C23C22C
6B 14S
13S12S11S10S
7B
1BB
2BB
3BB 4BB 5BB 6BB 7BB
0 SCALE: 1"=60'
60 120 180
N
S
EW
MATCH LINE SEE SHEET 2
MATCH LINE SEE SHEET 6
MATCH LINE SEE SHEET 5

MARK DATE DESCRIPTION BY
REVIEWED BY:

NUMBER
DRAWINGDRAWN BY:

CHECKED BY:

HORIZ.

VERT.

APPROVED:

CALIFORNIA

CITY OF
O N D
Development Services Department
DateCity Engineer R.C.E. 46333
333 N. LANTANA ST, SUITE 287, CAMARILLO, CA 93010
PHONE: 805.322.4443 WEBSITE: WWW.ECGCIVIL.COM
NO 66720

C VI LI

FESSION
REG

ISTERED
PRO AL
ENG
INEER

STATE OF CAL I FORNIA

SEABRIDGE LANE

CASPIAN WAY

DONEGAL WAY

ESTUARY WAY

BALTIC STREET

CARRIBEAN STREET
SEABRIDGE AREA (SQ FT.)
RESTROOM 1,460
PARKING 13,794
PLAYGROUND/EXERCISE 15,512
MEDIAN 21,486
TURF 203,999
CONC 239,625
PLANTER 196,222
TREES 1,048
TRASH RECEPTACLE 17
BBQ PITS 6
DRINKING FOUNTAINS 1
PICNIC TABLES 6
BENCHES 21
STREET LIGHT 200
BIKE RACK 2
AREA (SQ FT.)
Agreement No. 32400452
56 of 58
110
PORT

MARLUNA
1 PORT

MARLUNA
2 3M
2PD
1PD
34C
31C
2WP
2P
1P
15B
14B
13B
12B
2M
1M
11B
6F
5F
10B
4F
3F
2F
1F
8B
9B
14I 13I
12I
11I
10I
9I8I
0 SCALE: 1"=60'
60 120 180
N
S
EW
MATCH LINE SEE SHEET 3
MATCH LINE SEE SHEET 6
MATCH LINE SEE SHEET 4

MARK DATE DESCRIPTION BY
REVIEWED BY:

NUMBER
DRAWINGDRAWN BY:

CHECKED BY:

HORIZ.

VERT.

APPROVED:

CALIFORNIA

CITY OF
O N D
Development Services Department
DateCity Engineer R.C.E. 46333
333 N. LANTANA ST, SUITE 287, CAMARILLO, CA 93010
PHONE: 805.322.4443 WEBSITE: WWW.ECGCIVIL.COM
NO 66720

C VI LI

FESSION
REG

ISTERED
PRO AL
ENG
INEER

STATE OF CAL I FORNIA

VICTORIA AVENUE
SEABRIDGE AREA (SQ FT.)
RESTROOM 1,460
PARKING 13,794
PLAYGROUND/EXERCISE 15,512
MEDIAN 21,486
TURF 203,999
CONC 239,625
PLANTER 196,222
TREES 1,048
TRASH RECEPTACLE 17
BBQ PITS 6
DRINKING FOUNTAINS 1
PICNIC TABLES 6
BENCHES 21
STREET LIGHT 200
BIKE RACK 2
Agreement No. 32400452
57 of 58
111
40714061 4051 4041 4031 4021 4011 4001
1702
1712
1724
1734
1744
1800
1804
1814
1824
1901
1911
1921
4082 40724062 40524042 4032 4022 40124002
4123 41134103 4073 4063405340434033 402340134003
41344124 411441044084 4074 406440544044 403440244014 4004 4145 413541254115 41054085 40754065 40554045 4035 402540154005 4146 4136 4126 4116 4106
4076 4066 4056 4046 4036 4026 4016 4006 3976 3966 3956 3946 4181
4177 4167 4157 41474137 4127 4117 4107 4077 4067 4057 4047 4037 4027 4017 4007 3977 3967 3957 3947 3937 3927 3917 3907 9I8I
7I
6I
5I
4I
3I
2I
1I
6B
5B 15S
14S
16S
17S
18S
19S
20S 21S
3B
2B
1B
9S
8S 7S 6S 5S 4S 2S3S
1S
6N
5N
4N
3N
2N
1N
0 SCALE: 1"=60'
60 120 180
N
S
EW
MATCH LINE SEE SHEET 4

MARK DATE DESCRIPTION BY
REVIEWED BY:

NUMBER
DRAWINGDRAWN BY:

CHECKED BY:

HORIZ.

VERT.

APPROVED:

CALIFORNIA

CITY OF
O N D
Development Services Department
DateCity Engineer R.C.E. 46333
333 N. LANTANA ST, SUITE 287, CAMARILLO, CA 93010
PHONE: 805.322.4443 WEBSITE: WWW.ECGCIVIL.COM
NO 66720

C VI LI

FESSION
REG

ISTERED
PRO AL
ENG
INEER

STATE OF CAL I FORNIA
MATCH LINE SEE SHEET 5

VICTORIA AVENUE

ALEUTIAN WAY

CRETE LANE

HARBOUR ISLAND LANE

GALAPAGOS WAY

FARRALON WAY
SEABRIDGE AREA (SQ FT.)
RESTROOM 1,460
PARKING 13,794
PLAYGROUND/EXERCISE 15,512
MEDIAN 21,486
TURF 203,999
CONC 239,625
PLANTER 196,222
TREES 1,048
TRASH RECEPTACLE 17
BBQ PITS 6
DRINKING FOUNTAINS 1
PICNIC TABLES 6
BENCHES 21
STREET LIGHT 200
BIKE RACK 2
AREA (SQ FT.)
Agreement No. 32400452
58 of 58
112
1 & 2 – Westport at Mandalay Bay 7 – Wagon Wheel
3 & 4 – Seabridge at Mandalay Bay 8 – Sakioka Farms
5 – Riverpark 9 – Northshore at Mandalay Bay
3 – Riverridge 37 – Pacific Cove
10 – Country Club 38 – Aldea Del Mar
11 – St Tropez 39 – El Sueno Promesa
12 – Standard Pacific 40 – Cantada
13 – Le Village 41 – Pacific Cove
14 – California Cove 42 – Cantabria/Coronado
16 – California Lighthouse 43 – Greenbelt
23 – Greystone 46 – Daily Ranch
24 – Vineyards 47 – Sycamore Place
25 – The Pointe 49 – Cameron Ranch
27 – Rose Island 50 – PV Senior Housing
28 – Harborside 51 – Pfeiler
30 – Haas Automation 52 – Wingfield
31 – Rancho De La Rosa 53 – Huff Court
32 – Oak Park 54 – Meadowcrest
33 – El Paseo 55 – Wingfield West
34 – Sunrise Pt/Sunset Cove 58 – Westwind
36 – Villa Santa Cruz 60 – Artisan
Zone 1 – Mandalay Bay Zone 2 – Harbour Island

MAINTENANCE ASSESSMENT DISTRICT

WATERWAYS ASSESSEMENT DISTRICTS
4 – Mandalay Beach/Colony

LANDSCAPE MAINTENANCE DISTRICTS
CITY OF OXNARD – SPECIAL DISTRICTS
LANDSCAPE MAINTENANCE DISTRICT * COMMUNITY FACILITIES DISTRICTS WATERWAYS ASSESSMENT DISTRICTS * MAINTENANCE ASSESSMENT DISTRICTS

COMMUNITY FACILITIES DISTRICTS
113
4 9
5 34
7 8
1 2
3 & 4
1 &
2 03
30 14
12 36
43 28
38 31
46 39
13 25
51 52
10 16
47 37
34 42
24 58
41 23
33 11
40 60
27 55
50 4954
32 53
This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The City does not make any representations or warranties regarding the use, accuracy, reliability, and/or completeness of this map and no decision involving a risk of economic loss or physical injury should be made in reliance thereon. µ Maintenance Assessment District (District No.)
Waterway Assessment District (Zone No.)
Community Facilities District (District No.)
Landscape Maintenance District (District No.)

CITY OF OXNARD SPECIAL DISTRICTS
3,000 0 3,000 6,000
Feet
Created by:

Geographic Information Systems Division
March 2023
Data Source:

City of Oxnard GIS Division
County of Ventura GIS Program
114
ABCD F
Weekly X
Every 2 Weeks X
Every Third Wee
k X
Monthly X
Quarterly X
3x per Year X
Annually XXX
Not Performed X
Annuall
y XXX
Not performed X X
Bi‐Annually X
Annually XX
Not Performed X X
ABCD F
Quarterly X
Bi‐annually X
Annually XX
None X
Monthly X
Quarterly X
Bi‐annually X
Annually X
None X
ABCD F
Daily X
Weekly XXX
Monthly
Not Performed X
ABCD F
Daily X
Weekly X
Every two weeks X
Monthly X
When reported X
ABCD F
Spray and Treat as required X X X X
Not performed X
ABCD F
Daily X
Every 2 Weeks X
Every Third Week X
Monthly X
Quarterly X
Inspect and remove as needed
Level of Service
Frequency Level of Service
Entire Area including but not limited to: Turf, Shrubs, Groundcover and Gutters Level of ServiceFrequencyTurf Maintenance Schedule
Mowing, Edging & Trimming around sprinkler heads
Turf
Shrubs, Ground Cover and Vines
Aerate to relieve compaction and stress
Overseed Stressed Areas
Trash and Debris Removal
Dethatch (remove thatch layer to promote growth)
Complete control and/or eradication of all weeds within the landscape as scheduled Weed Control Schedule Frequency Level of Service
Level of ServiceFertilization Schedule Frequency
Graffiti Frequency
Pest Control Schedule Frequency Level of Service
Complete control and/or eradication of all plant pests within the landscape on designated service days
City of Oxnard Landscape Maintenance Service Levels and Frequency of Operations for Assessment Districts Version 5
115
ABCD F
Daily X
Every two weeks X
Every Third week X
Quarterly X
Respond to complaints X
ABCD F
Weekly X
Monthly X X
Quarterly X
Semi‐annually X
X
X
XX
X
Inspect and adjust/repair as needed
Frequency Level of Service
City of Oxnard Landscape Maintenance Service Levels and Frequency of Operations for Assessment Districts Version 5
Trees
Maintain all trees in their natural shape to 13.5' above street and 9' above sidewalks monthly Maintain all trees in their natural shape to 13.5' above street and 9' above sidewalks quarterly Trim as needed to prevent encroachments or hazards
Report encroachments or hazards
Groundcover/
Vines/Shrubs Trim to prevent encroachment
Irrigation Frequency Level of Service
Pruning and Trimming Schedule
116
Agreement 32400452 with JAS
Landscape LLC for Landscape
Maintenance Services within
Community Facilities District No. 4.

Public Works & Transportation Committee, March 26, 2024 City Council, April 16, 2024
Anthony Miller
Special Districts Project Manager
117

FOR PUBLIC WORKS AND TRANSPORTATION
COMMITTEE:

That the Public Works and Transportation Committee
recommend that the City Council approve and authorize the Mayor to execute an Agreement with JAS Landscape, LLC
in the amount not to exceed $2,721,267 for the maximum
five-year term of the Agreement, with the initial agreement term ending June 30, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on June 30, 2029, for landscape maintenance services within Community Facilities District No. 4.

RECOMMENDATION
2 118
FOR CITY COUNCIL:

That the City Council approve and authorize the Mayor to execute an Agreement with JAS Landscape, LLC in the
amount not to exceed $2,721,267 for the maximum five-year term of the Agreement, with the initial agreement term ending June 30, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on June 30, 2029, for landscape maintenance services within Community Facilities District No. 4.

RECOMMENDATION
3 119
4 MAP OF SPECIAL DISTRICTS IN THE CITY OF OXNARD
More information
can be found at:
oxnard.org/city-dep
artment/finance/spe
cial-assessment-dis
tricts/
120
• The Special Districts Division of the Public Works
Department is responsible for the maintenance, operation, and administration of the City’s 50 Special Districts,
including Community Facilities District No. 4.

• Each of these Special Districts have specific individual authorized services and improvements, including but not limited to; park landscapes, open spaces, parkways,
medians, other public improvements, and recreation and park amenities such as picnic shelters, restrooms, arbors, and fountains.

BACKGROUND
5 121
• Properties within each District are assessed an annual parcel assessment for the purposes of maintaining these and other authorized services and improvements within
their District.
• Since 2021, Brightview Landscape has provided the
landscape maintenance services for CFD-4, but they did
not submit a bid for the new Agreement.

BACKGROUND
6 122
• The Seabridge CFD was established in 2004 to pay for the cost and expense of providing the public services within the development, that includes, but is not limited to the following (per Formation Documents):
• Maintenance of parks, parkways and open-space.
• The dredging and remediation costs to maintain the adjacent waterways and public boat docks.
• Costs incurred in the establishment of the District and levy of the special tax.
• The administrative costs of the District that are provided by the City of Oxnard.
• Flood control and storm drain protection services.
• Police protection services that include the enforcement of City Codes relating to the waterways.
7 BACKGROUND
123
• CFD-4 is the second largest special financing district that is managed by the Special Districts Division of Public Works. • CFD-4 is a 122-acre development and is directly managed by a Project Manager and Landscape Maintenance
Inspectors, who perform direct maintenance and inspect
the contracted services.
• JAS Landscape LLC specializes in providing a full
spectrum of landscape maintenance services, including but not limited to tree trimming, tree removal, lawn care, and irrigation installation and maintenance.
8 BACKGROUND
124
• Agreement 32400452 is a new stand-alone Professional
Services Agreement and not an extension of the previous landscape agreement or amendments.
9 BACKGROUND
125
• The Purchasing Department released a Request for Bid
PW24-76 for the Landscape Maintenance of CFD-4 on
January 12, 2024, with a bid due date of February 8, 2024. • The RFB received a total of five (5) bids from the following contractors:
• JAS Landscape LLC
• Garcia’s Landscape Maintenance, Inc
• Natural Green Landscape, Inc.
• Mariposa Landscape, Inc.
• SGD dba Four Season.

DISCUSSION
10 126
• Each bid was evaluated based on the total cost for all monthly services levels, including the one time “As
Needed/As Required” and “Additional/Irregular Services'', which were consolidated into an aggregate cost to
determine the lowest bidder.
• The aggregate bids totals received are as follows:

DISCUSSION
11 Bidder Total Bid Price (Aggregate)
JAS Landscape LLC $38,203.00
Garcia’s Landscape Maintenance, Inc $41,404.75
Natural Green Landscape, Inc $42,495.00
Mariposa Landscape, Inc. $48,006.22
SGD dba Four Season $51,463.54
127
• The bids were reviewed by the Purchasing Department
(Purchasing Manager, Buyer) and Special Districts Division (Special Districts Manager, Project Manager -
Administration, Project Manager - Operations).

• JAS Landscape LLC is determined to be the lowest,
responsive bidder pursuant to the process outlined in the Oxnard Municipal Code.
• Staff has confirmed that JAS Landscape LLC meets all
required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filings with the California Secretary of State.

DISCUSSION
12 128
• Based upon the available information, research performed to date, and past services provided by the company to the City, staff believes that the contractor is capable of
satisfactorily providing the necessary services.

DISCUSSION
13 129

DISCUSSION
14 • Services to be completed by the Contractor are categorized as follows:

1. Execution of the Maintenance Program as described in Sections 1 through 4 of the Scope of Work. This includes but is not limited to:
-Providing high level landscape services in a professional manner; -Providing all equipment and materials necessary to complete the tasks; -Complete management of turf, hardscape, shrubs and groundcover, tree care, and irrigation systems;
-Soil testing and the proper application of the appropriate fertilizers and herbicides;
-Sitewide debris control, including emptying trash cans, dog bag stations, maintaining all hardscape and riprap areas;
-Verifying proper operation and general cleanliness of park amenities and restrooms.
130

DISCUSSION
15 • Services to be completed by the Contractor are categorized as follows:

2. Execution of As-Needed Services at the direction of the Project Manager. This includes but is not limited to:
-Providing extra labor for specific landscape projects and medium duty equipment when necessary;
-Provision of additional landscape maintenance tasks when requested in addition to the Maintenance Program;
-Renovation of specific turf and planter bed areas as directed by the Project Manager.
• All services provided will be based on available funding and JAS Landscape LLC will only be compensated for those
services that they actually provide.
131

DISCUSSION
16 • Special Districts staff meet with the Seabridge Homeowners Association Board and Landscape Committee regularly
regarding their satisfaction with the contractor’s landscape performance.
• Additionally, this input is noted and discussed during the annual budget meetings to determine the community’s
overall satisfaction with the landscape services, their preferred level of services, and the estimated annual costs for that level of service.
• Therefore, the annual landscape services, frequencies, and costs for CFD 4 include the input of the Seabridge
community.
132
• The total cost of this Agreement, if extended to its maximum allowable term of five (5) years shall not exceed
$2,721,267.
• The estimated cost for the first year is $492,480 with $364,800 for regularly occurring services such as mowing, trash removal, etc. and the remaining $127,680 available for one-time and on-call tasks that are not part of the routine services.
• In comparison, during the previous three year agreement with Brightview Landscape Services, FY 2023-24 pricing
was $255,048 for regularly occurring services and $29,652 for one-time and on-call tasks.

FINANCIAL IMPACT
17 133
• Staff expected an increase in contract costs, due to
substantial inflation since 2021, that has also occurred with other Special District landscape agreements.
• Additionally, the change in the scoping of the new
agreement includes more landscape maintenance services
on as-needed intervals for one-time and on-call requests from the Board and Landscape Committee.
• Price increases and decreases are allowed under this
Agreement.

FINANCIAL IMPACT
18 134
• Increases to the Contract price may be requested by the Contractor and cannot exceed a 3% increase year over
year.
• Any increase requested must be substantiated with
supporting documentation such as documented increases
in pricing, Consumer Price Index increases, or other cost increases that directly apply to the services rendered under this Agreement.
• If substantial price decreases are observed, the City reserves the right to request a reduction.

FINANCIAL IMPACT
19 135
• Any change in pricing must be requested in writing and must be agreed to by both City and Contractor prior to the changes taking effect.
• Prices may be adjusted per the language in the Agreement on an annual basis after the initial one (1) year term. • Funding for FY 2024-25 and subsequent fiscal years will be requested through the annual budget process.
• This Agreement will be funded in its entirety from the CFD-4 Professional Services account, 60403801-53200.
• There is no impact on the General Fund.

FINANCIAL IMPACT
20 136
21This is the footer.
137

PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.3

DATE: March 26, 2024

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Public Project Agreement 32400427 with Garcia’s Landscaping & Maintenance, Inc. for Seabridge Park Bench Installation Project, Specification No. SD 24-82. (10 minutes)

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with Garcia’s Landscaping & Maintenance, Inc. in the amount not to exceed $12,650 for the installation of park benches at Community Facilities District No. 4.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/FzmuP3b81q4

BACKGROUND

Properties within each District are assessed an annual parcel assessment for the purposes of maintaining these and other authorized services and improvements within their District.

-Maintenance of parks, parkways, and open-space.
-The dredging and remediation costs to maintain the adjacent waterways and public boat docks. -Costs incurred in the establishment of the District and levy of the special tax. -The administrative costs of the District that are provided by the City of Oxnard. -Flood control and storm drain protection services.
-Police protection services that include the enforcement of City Codes relating to the waterways.

CFD-4 is the second largest special financing district that is managed by the Special Districts Division of Public Works. CFD-4 is a 122-acre development and is directly managed by a Project Manager and Landscape Maintenance Inspectors, who perform direct maintenance and inspect the contracted services.

CFD-4 contains various amenities throughout the area including park benches along walking paths and within 138
the community’s park spaces. These benches were installed with the construction of the community and are at least 18 years old. Over time, these benches have become worn due to age, regular use, and their proximity to the ocean which causes deterioration of metal fittings and hardware over time. During meetings with the Seabridge Homeowners Association (“HOA”), 30 benches were identified as needing to be replaced for age, wear, and safety reasons. The lowest bidder, Garcia’s Landscaping & Maintenance, Inc. (“Garcia’s”), currently holds Council-approved agreements with the City that are worth more than $200,000 for Fiscal Year 2023-24.

Therefore, staff is required, in accordance with the City’s Purchasing Policy, to bring this Agreement to the City Council for their consideration.

Agreement 32400427 is a new stand-alone Professional Services Agreement and not an extension of any current or previous Agreements or Amendments.

DISCUSSION

Informal bids for the Project were solicited via email on December 20, 2023, with a requested response by January 9, 2024. Special Districts received two (2) responses - one (1) from Garcia’s Landscaping & Maintenance, Inc. and one (1) from Mariposa Landscapes Inc. in the amounts shown below. Haddad Concrete was solicited, but did not respond with a bid prior to the January 9, 2024 deadline.

Garcia’s Landscaping & Maintenance, Inc.: $12,650
Mariposa Landscapes Inc.: $22,500
Haddad Concrete: Did not respond

Staff has confirmed that Garcia’s meets all required City contractual provisions, including possession of a City business, tax certificate, insurance certificates, and corporate filings with the California Secretary of State. Based upon the available information, research performed to date, and past services provided by the company to the City, staff believes that the contractor is capable of satisfactorily providing the necessary services.

All services provided will be based on available funding and Garcia’s will only be compensated for those services that they actually provide.

Services to be completed by the Contractor are categorized as follows:

1. Demolition of existing concrete

2. Removal of existing bench supports

3. Installation of new bench footings and new bench seats, and all other appurtenant and associated work in accordance with the Contract Documents.

The work is tentatively scheduled to begin on 4/24/24 and continue through 6/28/24 (45 business days) absent any delays. Staff will keep the Seabridge HOA informed of the schedule and any delays.

STRATEGIC PRIORITIES

FINANCIAL IMPACT

139
The total cost for this Project shall not exceed $12,650 and will be funded in its entirety from the CFD-4 Professional Services account, 60403801-53200.

Although this was an informal bid for an amount below the purchasing authority of the Public Works Director and Purchasing Manager, Garcia’s currently holds Council-approved agreements with the City worth more than $200,000 for Fiscal Year 2023-24. Therefore, staff is required, in accordance with the City’s Purchasing Policy, to bring this agreement to City Council for approval.

There is no impact on the General Fund.

Prepared by: Steve Howlett, Assistant Public Works Director, Eric Storrie, Special Districts Manager

ATTACHMENTS

1. Agreement 32400427

2. CFD 4 Park Bench Project Telephone Quote Form

3. City of Oxnard Special Districts Map

4. City of Oxnard Special Districts List

5. Presentation

140
Agreement No. 32400427
AGREEMENT FOR PUBLIC PROJECT OF $60,000 OR LESS—COVER PAGE Seabridge Park Bench Installation Project Specification No. SD 24 -82

(1) Agreement Start Date: April 16, 2024
(2) Contractor: Garcia’s Landscaping Maintenance, Inc.
(3) California Contractor License Number: 963018
(4) Project Location: Seabridge Trail, Oxnard
(5) Total Agreement Amount: $12,650.00
(6) Agreement Ending Date: June 30, 2024
(7) Project Completion Date: within sixty (60) calendar days of the Notice to Proceed (8) Liquidated Damages Amount: $25.00 per calendar day
(9) Contractor’s License Classification: C-27
(10) Are prevailing wages required for this Project?
☒ Yes, in which case Section 25 and the Prevailing Wage Exhibit of the attached Agreement shall stay incorporated and be required for the Project
☐ No, in which case Section 25 and the Prevailing Wage Exhibit of the attached Agreement are not a part of this Agreement, are dis-incorporated from the Agreement, and are not required for the Project (11) Are any bonds required for this Project?
☐ Yes, the Total Agreement Amount is over $25,000, so both a payment and a performance bond, each in the value of 100% of the Total Agreement Amount, are required. ☐ Yes, the Total Agreement Amount is $25,000 or less, but a payment bond in the value of 100% of the Total Agreement Amount is still required.
☐ Yes, the Total Agreement Amount is $25,000 or less, but a performance bond in the value of 100% of the Total Agreement Amount is still required.
☒ No, the Total Agreement Amount is $25,000 or less, and bonds are not required for this work.

All bonds must be submitted using the required forms, which are attached, or on any other form approved by the City Attorney (as well as a photocopy of each bond). Contractor may not provide a deposit in lieu of any bond. Each bond shall be executed by an admitted surety insurer.
(12) Addresses for Notice:

FOR CONTRACTOR: FOR CITY:
2101 Hughes Drive 300 West Third Street, 3rd Floor
Oxnard, CA 93033 Oxnard, CA 93030

Attn: , Attn: ,
(13) Contact Names and Emails:

FOR CONTRACTOR: FOR CITY:

Tenley Garcia, [email protected] Eric Storrie, [email protected]

The Agreement for Public Project of $60,000 or Less is attached hereto and incorporated herein by this reference.

The following exhibits are also attached hereto and incorporated herein by this reference into the Agreement:
☒ Scope of Work Exhibit ☒ Rates and Costs Exhibit ☒ Insurance Exhibit (INS-D) ☒ Prevailing Wages Exhibit 141
Agreement No. 32400427

Page 1 of 8 ends

AGREEMENT FOR PUBLIC PROJECT OF $60,000 OR LESS

This Agreement for Public Project of $60,000 or Less (“Agreement”) is entered into in Ventura County, California, on the date that is written as “(1) Agreement Date” on the Cover Page, which is attached her eto and incorporated herein by this reference. This Agreement is entered by and between the City of Oxnard (“City”) and the person or entity listed as “(2) Contractor” on the Cover Page, who or which has the California Contractor License No. listed as “(3) California Contractor License Number” on the Cover Page (“Contractor”), with regard to the public project herein, subject to the following terms and conditions:

1. Scope of Services . Contractor shall perform the work and provide all labor, materials, equipme nt and services therefor in a good and workmanlike manner as described in the Scope of Work and Schedule of Services Exhibit, which is attached hereto and incorporated herein by this reference (“Project”) at the location listed as “(4) Project Location” on the Cover Page. Contractor guarantees that it has already reviewed all plans and specifications and reported any noted errors and omissions to City. All work shall be performed in accordance with the 2018 edition of the Standard Specifications for Public Works Construction and the 2019 Errata No. 1 to the Standard Specification for Public Works Construction 2018 Edition (collectively the “Greenbook”) , both of which are incorporated herein by this reference. In any conflict between this Agreement and/or Cover Page and any incorporated document, the terms of this Agreement and Cover Page shall control.

2. Extra Work. Extra work, when ordered in writing by City and accepted by Contractor, shall be paid for under written work order in accordance with the t erms therein provided. Payment for extra work will be made at the unit price or lump sum previously agreed upon in writing between Contractor and City. All extra work shall be adjusted daily upon report sheet furnished by Contractor, prepared by City, and signed by both parties, and said daily report shall be considered thereafter the true records of extra work done. All provisions of this Agreement shall apply to the extra work. The total amount listed in this Agreement—including the amount listed as “(5) Total Agreement Amount” on the Cover Page and all extra work—shall not exceed $60,000.

3. Term. This Agreement shall begin on the date listed as “(1) Agreement Start Date,” and shall end on the date listed as “(6) Agreement Ending Date,” on the Cover Page. C ontractor shall provide such services on the Project according to the schedule set forth in the Scope of Work and Schedule of Services Exhibit upon City’s notice to proceed. Time is of the essence in this Agreement.

4. Force Majeure. Neither City nor Contractor shall be responsible for delays in performance under this Agreement due to causes beyond its control, including but not limited to acts of God, acts of the public enemy, acts of the Government, fires, floods or other casualty, epidemics, earthqu akes, labor stoppages or slowdowns, freight embargoes, unusually severe weather, and supplier delays due to such causes. No extension of time will be granted for delay caused by shortage of materials, labor or equipment unless Contractor furnishes to City documentary proof that Contractor has diligently made reasonable and timely efforts to obtain such materials, labor or equipment from all known sources. Neither economic nor market conditions nor the financial condition of either party shall be considered a cause to excuse delay pursuant to this Section. Each party shall notify the other promptly in writing of each such excusable delay, its cause and i ts expected delay, and shall upon request update such notice. Contractor shall not be responsible for the cost of repairing or restoring damage to the work pursuant to the Services, which damage is determined to have been proximately caused by an act of God, as defined in Public Contract Code (PCC) Section 7105, in excess of 5% of the contracted amount, provide d that the work damaged is built in accordance with accepted and applicable building standards and City’s plans and specifications.

5. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount listed as “(5) Total Agreement Amount” on the Cover Page in accordance with the prices as submitted in Rates and Costs Exhibit, which is attached hereto and incorporated herein by this reference.

6. Payments. Contractor shall submit a payment request to City by the e nd of each calendar month listing the services provided on the Project, costs of those services, and the total amount due for the month. Invoices may be emailed to: [email protected]. City shall make payments within 30 days after receipt of Contractor’s undisputed and properly submitted payment request. If City fails to make any such payment within such time, City shall pay interest to Contractor equivalent to the legal rate set forth in Code of Civil Procedure Section 685.010(a). City shall return to Co ntractor any payment request determined not to be a proper payment request as soon as practicable, but not later than 7 days after receipt, and shall explain in writing the reasons why the payment request is not proper. By accepting payment of undisputed amounts, Contractor releases all claims against City arising by virtue of the Agreement related to those amounts; any disputed Agreement claims in stated amounts are excluded from the operation of this release.

7. Non-binding Terms . Any terms and conditions t hat are typed, printed, or otherwise included in any Contractor invoice rendered pursuant to this Agreement shall be deemed to be solely for the convenience of the parties. No 142
Agreement No. 32400427

Page 2 of 8 ends

Public Works & Transportation CommitteeMarch 26, 2024

Public Works & Transportation Committee
March 26, 2024