Oxnard City Council
April 2, 2024

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)

AGENDA

OXNARD CITY COUNCIL

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY

OXNARD FINANCING AUTHORITY

OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street April 2, 2024
Regular Meeting - 6:00 PM

Zoom details to call-in for public comment during a meeting:

1. Dial Phone Number: (888) 475-4499

2. Enter Meeting ID: 843 2580 9176

3. Passcode: 699530

If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.

IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.

To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.

The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING

a. Submit a request to speak remotely by 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] by 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.

1 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY April 2, 2024 PAGE 2

3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING

a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.

In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.

A. ROLL CALL, POSTING OF AGENDA

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council

CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449.

During this meeting, Councilmember Teran will be participating remotely from the following location:

Moxy by Marriott Phoenix Tempe/ASU, 1333 Rural Road, Tempe, AZ 85281

B. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.

C. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Week of April 7 - 13, 2024 as "Library Week" in the City of Oxnard.

2. SUBJECT: Presentation of a Proclamation Designating the Month of April 2024 as "Public Safety Dispatchers Month."

3. SUBJECT: Presentation of a Proclamation Designating the Month of April 2024 as "Fair Housing Month."

D. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

E. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action 2 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY April 2, 2024 PAGE 3

on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.

1. City Attorney Department
SUBJECT: Severe Storms Emergency Action.

RECOMMENDATION: That the City Council:

1. Reconsider the existence of the Severe Storms Local Emergency ("Local Emergency") proclaimed by the Director of Emergency Services on December 27, 2023 (ratified by the City Council on January 2, 2024); and

2. Find that there is a need to continue the Local Emergency.

Legislative Body: City Council
Contact: Stephen Fischer, (805) 385-7483
F. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS

At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.

G. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.

H. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.

I. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of the March 4, 2024, regular meeting as presented.

Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805

2. Public Works Department
SUBJECT: Agreement 32400338 with Cameron D. Duncan DBA Duncan Engineering for On-Call Marine Engineering Services for Public Works.

RECOMMENDATION: That the City Council approve and authorize:

1. The Mayor to execute an On-Call Agreement with Duncan Engineering for the maximum five- year term of the Agreement, with the initial agreement term ending March 31, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on March 31, 2029, for an amount not to exceed $500,000.00 for Marine Engineering services; and

2. A budget appropriation transfer in the amount of $100,000 from the FY 2023-24 available budget 3 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY April 2, 2024 PAGE 4

in the General Fund Public Works Engineering division to the Mandalay Bay Seawalls Capital Improvement Project (No. C1901)

(As of the date of this City Council agenda being posted, there is not yet an outcome from the March 26, 2024 Public Works and Transportation Committee.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
J. PUBLIC HEARINGS

1. Housing Department
SUBJECT: 2020 Annual Action Plan Amendment – Community Development Block Grant CARES Act. (10 minutes)

RECOMMENDATION: That the City Council:

1. Conduct a United States Department of Housing and Urban Development public hearing regarding the fiscal year 2020-2021 Annual Action Plan Amendment – CARES Act;

2. Approve the fiscal year 2020-2021 Annual Action Plan Amendment CARES Act;

3. Authorize the City Manager, and his designees, to incorporate the amended grant allocations into the 2020-2021 Annual Action Plan Amendment CARES Act and authorize the budget appropriations to fund the administration and projects;

4. Authorize the City Manager and his designees, to execute the required documents to submit the 2020-2021 Amended Annual Action Plan CARES Act to the United States Department of Housing and Urban Development; and

5. Authorize the City Manager, and his designees, to execute all of the agreements necessary for the implementation of the Annual Action Plan CARES Act amendment.

(The Community Services, Public Safety, Housing & Development Committee approved 3-0 on March 12, 2024.)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/HTGoYUVDMlI
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094
K. REPORTS

1. Community Development Department
SUBJECT: Study Session to Provide Direction on Advancing Accessory Dwelling Unit (ADU) Regulations Authorized Under California Assembly Bill 1033. (10 minutes)

RECOMMENDATION: That the City Council:

1. Receive and file the information provided in this staff report; and

2. Determine that the City of Oxnard should not implement Assembly Bill 1033.

4 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY April 2, 2024 PAGE 5

(The Community Services, Public Safety, Housing & Development Committee approved 3-0 on March 12, 2024.)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/GVjG74Mbwbk
Legislative Body: City Council
Contact: Jeff Pengilley, (805) 385-8208

2. Public Works Department
SUBJECT: Citywide Pavement Management Program Overview. (20 minutes)

RECOMMENDATION: That the City Council receive and file a report on the Citywide Pavement Management Program Overview.

(Public Works & Transportation Committee approved 3-0 on March 12, 2024.)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/gJqiE9RCOlg
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
L. ADJOURNMENT

5 CITY COUNCIL AGENDA REPORT

REPORT OF CITY MANAGER/EXECUTIVE

DIRECTOR/SECRETARY
AGENDA ITEM NO. E.1

DATE: April 2, 2024

TO: City Council

FROM: Stephen Fischer, City Attorney, (805) 385-7483, [email protected]

SUBJECT: Severe Storms Emergency Action.

RECOMMENDATION

That the City Council:

1. Reconsider the existence of the Severe Storms Local Emergency ("Local Emergency") proclaimed by the Director of Emergency Services on December 27, 2023 (ratified by the City Council on January 2, 2024); and

2. Find that there is a need to continue the Local Emergency.

BACKGROUND

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is no financial impact.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Jason Zaragoza, Deputy City Attorney

ATTACHMENTS
None

6 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. I.1

DATE: April 2, 2024

TO: City Council

FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected]

SUBJECT: Approval of Minutes.

RECOMMENDATION

That the City Council approve the minutes of the March 4, 2024, regular meeting as presented.

BACKGROUND

Approval of Minutes.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is no financial impact.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Rose Chaparro, City Clerk

ATTACHMENTS

1. MINUTES 03 04 2024 CC Regular Meeting

7 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
March 4, 2024

A. ROLL CALL, POSTING OF AGENDA
At 4:30 p.m., Mayor John C. Zaragoza called to order the regular meeting of the Oxnard City Council, in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda. Councilmembers Gabriela Basua, Oscar Madrigal, Bert E. Perello, Gabriel (Gabe) Teran, Arthur Valenzuela, Mayor Pro Tem Bryan A. MacDonald, and Mayor John C. Zaragoza were present.

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council

CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449.

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS (None received.)

C. CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Government Code section 54956.8)
Property: 731 South A Street, Oxnard (Heritage Square Hall “The Chapel”); 715 South A Street, Oxnard (Perkin Pump House “The Visitor Center”); 720 South B Street, Oxnard (Maulhardt Storehouse “The Winery”)
Agency Negotiator: Ashley Golden, Assistant City Manager; Emilio Ramirez, Housing Director
Negotiating Party: Al Barkley, Heritage Square Property Owners Association Under Negotiation: Price and terms of payment
Legislative Body: City Council

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Government Code section 54956.8)
Property: 3941-3951 Saviers Road, Oxnard, CA (APN 205-0-275-265) Agency Negotiator: Emilio Ramirez, Housing Director
Negotiating Party: CCC Surfview, LLC
Under Negotiation: Price and terms of payment
Legislative Body: City Council

At 4:36 p.m., the City Council recessed to a closed session. At 5:34 p.m., the City Council reconvened in open session in the Council Chambers. The City Attorney announced that items C.1 and C.2 were reviewed, the City Council provided direction to negotiators, and there were no reportable actions out of closed session.
8 MARCH 4, 2024 OXNARD CITY COUNCIL PAGE 2

D. APPOINTMENT ITEMS

1. SUBJECT: Calleguas Water Resources Implementation Strategy (WRISt) Process.

Shiri Klima, Deputy City Manager introduced Kristine McCaffrey, General Manager of the Calleguas Municipal Water District . She i ntroduced Ian Prichard, Deputy General Manager and Board member Jacque McM illan, T reasurer and M etropolitan Water District Representative. Ge neral Ma nager McCaffrey provided a background and update on the Calleguas Metropolitan Water District.

E. OPENING CEREMONIES

Mayor Zaragoza led the pledge of allegiance.

F. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating March 2024 as "Women's History Month."

Mayor Zaragoza read the proclamation and presented it to Susan Roth, Vice President and other members of the League of Women Voters of Ventura County. Ms. Roth and the members of the league joined the Council at the dais to accept the proclamation and said a few words.

G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA (None received.)

H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
City Manager Nguyen provided community updates.

I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS
The members of the Council provided brief announcements regarding their various activities.

J. REVIEW OF INFORMATION/CONSENT AGENDA
Items L-1 through L.7 were reviewed and discussed among the Council and staff.

K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA (None received.)

9 MARCH 4, 2024 OXNARD CITY COUNCIL PAGE 3
L. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of February 6, 2024 regular meeting as presented.

2. Information Technology Department
SUBJECT: First Amendment to Agreement No. 32400308 with NEOGOV for HR Software.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a First Amendment to Agreement 32400308 with NEOGOV extending services through June 30, 2027, and increasing the value of the agreement from $128,548 to $638,287 for the continued use of Human Resources Management System (HRMS) software.

3. Information Technology Department
SUBJECT: Third Amendment to Agreement 32300297 with Kore1 for IT Consulting and Recruiting Services.

RECOMMENDATION: That City Council approve and authorize the Mayor to execute a Third Amendment to Professional Services Agreement 32300297 with Kore1 LLC to increase the value of the agreement from $500,000 to $950,000 through June 30, 2025, for information technology consulting and recruitment services.

The Finance & Governance Committee approved 3-0 on February 13, 2024, to approve the staff recommendation and to forward the item for Council approval.

4. Information Technology Department
SUBJECT: First Amendment to Agreement 32400125 with Hireclout for IT Consulting and Recruiting Services.

RECOMMENDATION: That City Council approve and authorize the Mayor to execute a First Amendment to Professional Services Agreement 32400125 with Hireclout, Inc. to increase the value of the agreement from $200,000 to $850,000 through June 30, 2025, for information technology consulting and recruitment services.

The Finance & Governance Committee approved 3-0 on February 13, 2024, to approve the staff recommendation and to forward the item for Council approval.

5. City Manager Department
SUBJECT: Approval of Federal and State Lobbyist Agreements.

RECOMMENDATION: That the City Council:

1. Approve and authorize the Mayor to execute Agreement No. 32400402 with HROD, Inc., John R. O'Donnell, in an amount not to exceed $208,000 over an initial three- year
term for federal advocacy and lobbying professional services; and

2. Approve and authorize the Mayor to execute Agreement No. 32400408 with Michael 10 MARCH 4, 2024 OXNARD CITY COUNCIL PAGE 4
J. Arnold and Associates, Inc., in an amount not to exceed $180,000 over an initial three-year term for State of California advocacy and lobbying professional services.

6. Police Department
SUBJECT: Supplemental Law Enforcement Services Fund (SLESF).

RECOMMENDATION: That City Council:

1. Recognize $308,975 in grant revenue from the State Supplemental Law Enforcement Services Fund (SLESF) for Citizens Option for Public Safety (COPS) Program;

2. Approve a budget appropriation in the amount of $308,975 for various equipment purchases; and

3. Authorize the City Manager or designee to approve additional budget appropriations if awarded.

(This item did not originate in Committee.)

7. Housing Department
SUBJECT: Approve a Second Amendment to a Sole Source Contract with John Stephen Lewis, LLC for Rent Stabilization Consulting Services.

RECOMMENDATION: That the City Council authorize the City Manager or his designee to execute a Second Amendment to Agreement Number 9676-22-CA with John Stephen Lewis, L.L.C. for rent stabilization consulting services, increasing the not to exceed amount from $199,000 to $249,000.

(The Finance & Governance Committee approved 3-0 on February 13, 2024).

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Perello, to approve the Information/Consent items as presented. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; the motion passed 7-0.

M. PUBLIC HEARINGS

1. Community Development Department
SUBJECT: Project Name: 2420 Oxnard Boulevard U-Haul Project; Located at 2420 N.

Oxnard Boulevard; APNs: 142-0-010-345 and 142-0-021-010.

RECOMMENDATION: That the City Council:

1. Conduct a public hearing, and

2. Adopt Resolution No. 15,764 adopting a Mitigated Negative Declaration (MND) 22- 04 and Mitigation Monitoring Reporting Program (MMRP); and

3. Adopt Resolution No. 15,765 approving Planning and Zoning Permit No. 17-500-11 (Special Use Permit), based on the findings presented and attached conditions of approval.
11 MARCH 4, 2024 OXNARD CITY COUNCIL PAGE 5
The City Clerk announced the affidavit of publication and stated that written communications were received and provided to Council.

Councilmembers reported on the ex parte communications received on this item.

Joe Pearson II, AICP, Planning and Environmental Services Manager presented and answered questions. Kenneth Rozell, Chief Assistant City Attorney and Michael Wolfe, Public Works Director were available to answer questions.

Everett Scofield, AIA, Project Architect with Lauterbach and Associates, Architects, Inc. presented on behalf of the applicant and answered questions.

Mayor Zaragoza opened the public testimony portion of the public hearing. Public co mments were received from Pat Brown, Joe Jones, and Barbara Macri-Ortiz, Attorney.

Without objection, the Council approved closing the public testimony portion of the public hearing.

Discussion ensued among the Council and staff.

Councilmember Perello made a motion to deny the project, seconded by Councilmember Valenzuela; VOTE: Perello and Valenzuela voted in favor; Basua Madrigal, MacDonald, Teran, and Zaragoza voted against; motion failed 2-5.

Councilmember Teran made a motion to approve staff’s recommendation with an amendment to the conditions, a limit on length (35 feet), height (12 feet), and gross vehicle weight of 26,000 pounds for rental equipment, vehicles, and trucks be added to the conditions.

It was moved by Councilmember Teran , seconded by Mayor Zaragoza, to approve the recommended action as amended. VOTE: Basua, M acDonald, Teran, and Zaragoza voted in favor; Madrigal, Perello, and Valenzuela voted against; motion passed 4-3.

N. REPORTS

1. Public Works Department
SUBJECT: Environmental Resources (Solid Waste) Rates Update Report.

RECOMMENDATION: That the City Council receive and file the Solid Waste Rates Update Report.

(As of the date of this City Council agenda being posted, there is not yet an outcome from the February 27, 2024 Public Works and Transportation Committee. Staff is available to answer any questions).

Michael Wolfe, Public Works Director and Eric Zetz, Environmental Resources Manager presented and answered questions. No public comments were received . The report was received and filed , no formal action was required.
12 MARCH 4, 2024 OXNARD CITY COUNCIL PAGE 6

2. Housing Department
SUBJECT: Aspire Apartments – Preliminary Funding Award Letter and Affordable Housing and Sustainable Communities Program (AHSC) Implementation Agreement.

RECOMMENDATION: That the City Council:

1. Authorize the Mayor, or his designee, to execute a Preliminary Funding Award Letter with Many Mansions, a non-profit affordable housing provider, for gap financing in the amount of $1,200,000 for the construction of eighty-eight (87) affordable rental units and one (1) unrestricted manager’s unit, commonly known as Aspire Apartments located at 536- 538 Meta Street, Oxnard, CA 93030;

2. Authorize the Mayor, or his designee, to execute an Implementation Agreement with Many Mansions to receive pass-through grant funding associated with the Aspire Apartments Affordable Housing and Sustainable Communities Program application.

(Due to the release date of the grant January 19, 2024, this item did not originate in the Committee.)
Emilio Ramirez, Housing Director presented and answered questions. Public comments were received from Pat Brown, Barbara Macri-Ortiz, and Maria Navarro. Discussion ensued among the Council and staff.

It was moved by Mayor P ro Tem MacDonald, seconded by Councilmember Madrigal , to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.

3. Housing Department
SUBJECT: Prohousing Designation.

RECOMMENDATION: That the City Council:

1. Adopt
Resolution No. 15,766 authorizing the City Manager to apply to the California Department of Housing and Community Development for the City to participate in the State’s Prohousing Designation Program; and

2. Authorize the City Manager or designee to accept the designation and execute and submit all documents required as deemed necessary or appropriate to participate in the Program.

(Due to a March 19, 2024 Affordable Housing and Sustainable communities Program grant application deadline this item did not originate in the Committee.) Emilio Ramirez, Housing Director presented and answered questions. Public comments were received from Barbara Macri-Ortiz. Discussion ensued among the Council and staff.

13 MARCH 4, 2024 OXNARD CITY COUNCIL PAGE 7
It was moved by Councilmember Perello, seconded by Councilmember Basua , to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.

O. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Zaragoza adjourned the meeting at 8:16 p.m.

ROSE CHAPARRO JOHN C. ZARAGOZA
City Clerk Mayor

14 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. I.2

DATE: April 2, 2024

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement 32400338 with Cameron D. Duncan DBA Duncan Engineering for On-Call Marine Engineering Services for Public Works.

RECOMMENDATION

That the City Council approve and authorize:

1. The Mayor to execute an On-Call Agreement with Duncan Engineering for the maximum five-year term of the Agreement, with the initial agreement term ending March 31, 2025, after which the Agreement may be extended for four additional one-year terms with a fully extended final term ending on March 31, 2029, for an amount not to exceed $500,000.00 for Marine Engineering services; and

2. A budget appropriation transfer in the amount of $100,000 from the FY 2023-24 available budget in the General Fund Public Works Engineering division to the Mandalay Bay Seawalls Capital Improvement Project (No. C1901)

(As of the date of this City Council agenda being posted, there is not yet an outcome from the March 26, 2024 Public Works and Transportation Committee.)

BACKGROUND

The Engineering Division oversees the planning and execution of the Mandalay Bay seawall long-term repair program. The repair program requires periodic condition assessments of the Mandalay Bay seawalls in order to prioritize repair work in a most cost-effective manner. The last comprehensive Mandalay Bay seawall condition assessment was performed in 2012 by TransSystems. The seawalls were constructed 55 years ago with walls constructed from concrete that contained reactive aggregate. The reaction between the aggregate and the cement causes the aggregate to expand and create cracks and erosion of the concrete surface. The catalyst for this reaction is the alkali found in seawater. Prior seawall destructive and non-destructive structural investigation and analyses have demonstrated that repairs are necessary to prevent seawall failures.

DISCUSSION

The Purchasing Department released a Request for Qualifications (“RFQ”) PW24-20 for Marine Engineering Multi-Year Professional Services on September 21, 2023, with a qualification proposal due date of October 19, 2023. The RFQ received a total of one Statement of Qualification from Duncan Engineering, who is a City’s current service provider.

Duncan Engineering (“Duncan”) specializes in marine and structural engineering services and has been performing these services over the past seven years, including working for the U.S. Navy for waterfront inspections, condition reports, cost estimating, and design projects worldwide.

The proposal was reviewed by the Purchasing Division (Buyer), the Public Works Administrative Services Analyst, and the City Assistant Engineer. The determination is that Duncan Engineering meets the requirements of the solicitation scoring criteria that are listed in RFP PW24-40. The evaluation method consisted of the following:
15 1. Completeness of Response (Pass/Fail)

2. Qualifications & Experience (100 points total)

3. Conflict of Interest Statement (Pass/Fail)

Staff has confirmed that Duncan Engineering meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filings with the California Secretary of State. Based upon the available information, research performed to date, and past services provided by the company to the City, staff believes that the contractor is capable of satisfactorily providing the necessary services.

Services to be completed by the Contractor are categorized as follows:

1. Seawall Monitoring and Inspection Surveys.

2. Structural Assessment.

3. Project Management and Public Outreach.

This service is necessary for the continuation of the Mandalay Bay seawall long-term repair program and will be performed on an as-needed basis, with direction provided by Public Works staff.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The total cost of this Agreement with Duncan Engineering shall not exceed $500,000 over the maximum term of five years through March 31, 2029. Under this new Agreement, task orders will be issued and will be funded from available budgets. The first Task Order will include Mandalay Bay seawall monitoring efforts in an amount not to exceed $74,225, which will be funded from the recommended budget appropriation transfer from the General Fund (101) to the Mandalay Bay Seawall Repairs Project (No. C1901), Capital Outlay Fund (301).

For Finance Use Only: General Fund (Org. 1013101 Obj. 53200 - Decrease, Org. 1011001 Obj. 59800 Project C1901 - Increase), Capital Outlay Fund (Org. 3013801 Obj. 49300 & 53200) Project C1901

COMMITTEE OUTCOME

As of the date of this City Council agenda being posted, there is not yet an outcome from the March 26, 2024 Public Works and Transportation Committee. Staff is available for any questions.

Prepared by: Morgan Kessler, City Engineer

ATTACHMENTS

1. Agreement 32400338 Duncan Engineering

2. SOQ PW24-20 - Duncan Engineering 10-18-2023

16 Agreement No. 32400338

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF OXNARD AND CAMERON D. DUNCAN DBA DUNCAN ENGINEERING By This Consultant/Professional Services Agreement (“Agreement”), the CITY of Oxnard (“CITY”) agrees to engage the services of CAMERON D. DUNCAN DBA DUNCAN ENGINEERING (“CONSULTANT”), and CONSULTANT agrees to perform the services for CITY as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. CITY and CONSULTANT may be individually referred to as “Party” or collectively as the “Parties.”

1. SUMMARY DESCRIPTION OF SERVICES. CONSULTANT to provide Marine Engineering Professional Services, for a one (1) year term with optional extension for four (4) consecutive one (1) year extensions, to facilitate the implementation of the City’s Capital Improvement Program and other municipal programs.

2. PARTIES.

CITY of Oxnard (“CITY”), a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030 Cameron D. Duncan DBA Duncan Engineering (“CONSULTANT”), an Individual/sole proprietor of the State of California, located at 75562 Painted Desert Dr. Indian Wells, CA 92210

3. TERM OF AGREEMENT: From (Date): March 27, 2024 To (Date): March 31, 2025

3.1 Time is of the essence in this Agreement.

3.2 The CITY shall have the option for (4) four consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the Consultant/ Professional Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.

3.3 Any Optional Extension (initial term, plus any option to extend) shall not exceed a total of five (5) years. The CITY in its sole discretion may exercise the optional extension upon 60 days written notice to the CONSULTANT in accordance with Section 11 of this Agreement. CONSULTANT shall issue its written consent to the CITY’s exercise of the option extension within 10 days of receipt of notice from the CITY. All Notices shall comply with Section 20 of this Agreement.

3.4 All services required of CONSULTANT under this Agreement shall be completed on or before the end of the term of the Agreement. 17 Agreement No. 32400338

4. AGREEMENT AMOUNT NOT TO EXCEED:$500,000.

5. AGREEMENT EXHIBITS.

The following documents memorialized below are the only exhibits to this Agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-A Exhibit D: Living Wage Policy
Exhibit E: Prevailing Wage Policy

6. DESIGNATED REPRESENTATIVES.

The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, CONSULTANT’s services shall be performed or immediately supervised by the CONSULTANT’s Representative:

CITY Designated Representative: CONSULTANT Designated Representative:

Name: K.J. May Name: Cameron Duncan, SE Title: Sr. Project Manager Title: Principal Structural Engineer Phone: (805) 393-3871 Phone: (619) 273-6702 Email: [email protected] Email: [email protected] Mailing Address (if differs from above): Mailing Address (if differs from above):

7. CONTRACTUAL PREREQUISITES.

7.1This Agreement must first be executed by the CONSULTANT, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the CITY, and if executed by the Mayor shall also be executed by the City Clerk.

7.2CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on CITY until the AGREEMENT is fully executed and approved by CITY.

7.3A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed.

7.4All proof of a City tax certificate, insurance, and W-9 forms is required prior to execution of this Agreement.
18 Agreement No. 32400338

7.5CONSULTANT shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

8. CONSULTANT'S SERVICES.

8.1 CONSULTANT shall perform the tasks, obligations, and services set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 12 of this Agreement.

8.2 The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A subject to the direction of the City Manager or Department Director. CONSULTANT hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement.

9. COMPENSATION.

CITY shall pay CONSULTANT for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” CITY shall pay CONSULTANT an amount not to exceed the amount is listed in Section 4 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 12 of this Agreement, and may be subject to approval by the City Council.

10. PAYMENT & INVOICES.

The CITY shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within thirty (30) days after receipt of such invoice, notify the CONSULTANT of the item(s) being disputed and the reason(s) therefore. The CITY may withhold payment for such disputed items until resolution of the dispute.

10.1 Payment Request. CONSULTANT shall submit a payment request to CITY within 15 days of the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to: [email protected].

10.2 Non-Appropriation of Funds. Payments to be made to CONSULTANT by CITY for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of CITY. In the event CITY does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall 19 Agreement No. 32400338
cover payment for the Services only up to the conclusion of the last fiscal year in which CITY appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

10.3CONSULTANT’s acceptance of final payment made pursuant to this Agreement shall constitute a release of CITY from all claims and liabilities for compensation to CONSULTANT for anything completed, finished or relating to the Services. CITY’s payment shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by CITY for any defect or error in the Services performed by CONSULTANT and its employees, agents and subcontracted consultants.

10.4CONSULTANT shall provide CITY with a completed Request for Taxpayer Identification Number and Certification or Social Security Number if a Sole Proprietorship, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by CONSULTANT or materials or products provided to CITY by CONSULTANT, CONSULTANT shall pay the sales tax. CITY shall not reimburse CONSULTANT for sales taxes paid by CONSULTANT.

11. OPTION TO EXTEND AGREEMENT.

When in the CITY’s best interest, this Agreement may only be extended, if the City in its discretion exercises the option to extend pursuant to Section 3.2 and 3.3 of the Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years. If no option to extend the Agreement appears in sections 3.2, then this Agreement shall not be extended.

12. MODIFICATION OF AGREEMENT.

This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the Oxnard City Code, Sections 4-59 and 4-60.

13. TERMINATION OF AGREEMENT.

CITY may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 31 of this Agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. CITY shall be liable to CONSULTANT only for work done by CONSULTANT up to and including the date of termination of this Agreement unless the termination is for cause, in which event CONSULTANT need be compensated only to the extent required by law. CONSULTANT may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) calendar days’ prior written notice. 20 Agreement No. 32400338

14. INDEPENDENT CONTRACTOR
CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its employees or agents shall have control over the conduct of CONSULTANT or any of its employees, except as stated in this Agreement.

CONSULTANT has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting CONSULTANT. This Agreement shall not be interpreted to prevent or preclude CONSULTANT from rendering any services for CONSULTANT’s own account or to any other person or entity as CONSULTANT in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the CONSULTANT shall perform for the CITY. The CITY retains the right to provide general instructions to and observe the CONSULTANT in the performance of all services done on behalf of the CITY.

CONSULTANT and its employees and agents have no authority, express or implied, to act on behalf of CITY in any capacity, to incur any debt, obligation or liability on behalf of CITY, bind CITY in any manner, or otherwise act on behalf of CITY as an agent. CONSULTANT and its employees are not employees of CITY. CONSULTANT and its employees are not entitled to receive from CITY any of the benefits or rights afforded employees of CITY, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. CONSULTANT shall not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

15. LAWFUL PERFORMANCE.

CONSULTANT shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement.

CONSULTANT, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

16. SAFETY REQUIREMENTS.

CONSULTANT shall not perform any services for the CITY when the CONSULTANT is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the CITY’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to CONSULTANT when unsafe or harmful acts are observed or reported 21 Agreement No. 32400338
relative to the performance of the work under this Agreement. The acceptance of CONSULTANT's work by CITY shall not operate as a release of the CONSULTANT from such standard of care and workmanship.

17. OWNERSHIP OF CONSULTANT’S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE.

CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by CONSULTANT in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.

17.1. Records and Inspections. The CONSULTANT shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The CITY shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

17.2. Deliverables. CONSULTANT shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and CONSULTANT shall, upon completion of all work or termination of this Agreement, submit to the CITY all information developed in the course of the CONSULTANT's services. CONSULTANT shall, in such time and in such form as the CITY may require, furnish reports concerning the status of services required under this Agreement. CONSULTANT shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to CONSULTANT by the CITY.

17.3. Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. CONSULTANT agrees that CITY may make modifications to computer software furnished by CONSULTANT without infringing CONSULTANT’s copyright or any license granted to CITY, unless otherwise agreed.

17.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the CONSULTANT pursuant to or in connection with this Agreement shall be the exclusive property of the CITY. The City may not reproduce the Consultants Engineering Seal or Signature for use on similar future projects which are outside of the Consultants contracted scope of services.
22 Agreement No. 32400338

17.5. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the CITY or information belonging to a third party whose information is in the CITY’s possession or control under obligations of confidentiality.

CONSULTANT may be granted access to information that is exempt from disclosure to the public (Government Code Section 6254 and 6254.16) and may contain “trade secrets” (see Government Code Section 6254.7(d)) when it is necessary for CONSULTANT to perform its obligations pursuant to this Agreement. If CONSULTANT is granted such access to confidential information, CONSULTANT shall not be considered to be a member of the public as that term is used in Government Code Section 6254.5.

17.6. Disclosure of Information. CONSULTANT shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to CONSULTANT by the CITY or other information to which the CONSULTANT has had access during the term of this Agreement without the prior written approval of the CITY’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

17.7. No Warranty. Other than an obligation upon the CITY to deal in good faith, the CITY makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by CONSULTANT in reliance on any Confidential Information disclosed under this Agreement.

18. ASSIGNMENT.

This Agreement is for the professional services of CONSULTANT. Any attempt by CONSULTANT to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void. CONSULTANT's services pursuant to this Agreement shall be provided by the CONSULTANT’s Designated Representative or directly under his/her supervision, and CONSULTANT shall not assign another to supervise the CONSULTANT's performance of this Agreement without the prior written approval of CITY, by and through the CITY’s Designated Representative.

19. NOTICE OF BREACH AND OPPORTUNITY TO CURE.

Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party 23 Agreement No. 32400338
may terminate this Agreement. Notice shall be given in the manner set forth in section

22. 20. NOTICE.

All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 6. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

21. COVENANTS AND CONDITIONS.

Each term and each provision of this Agreement to be performed by CONSULTANT shall be construed to be both a covenant and a condition.

22. WAIVER.

CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

23. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

23.1 Except as set forth in Subsection 23.3 of this Section 23, and to the fullest extent permitted by law, CONSULTANT shall immediately defend, indemnify, and hold harmless the CITY, its officers, employees, representatives, (but not including the CITY’s construction contractors or other CONSULTANTS) and agents (the “CITY Indemnitees”), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys’ fees, for any personal injuries, deaths, or property damage, including property owned by the CITY (collectively “Claims”) which may arise out of CONSULTANT'S negligence or willful misconduct in the performance of the Services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the CITY Indemnitees.

23.2The duty to defend is a separate and distinct obligation from CONSULTANT’S duty to indemnify. CONSULTANT shall be obligated to defend 24 Agreement No. 32400338
in all legal, equitable, administrative, or special proceedings, with counsel approved by the City Attorney, immediately upon tender to CONSULTANT of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. If it is finally adjudicated that liability was caused by the negligence or willful misconduct of any of the Indemnitees, CONSULTANT may submit a claim to CITY for reimbursement of reasonable attorneys’ fees and defense costs.

23.3 The provisions of this Subsection 23.3 apply only in the event that CONSULTANT is a design professional within the meaning of California Civil Code section 2782.8 (“Design Professional”). The term Design Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such Services in accordance with the applicable provisions of the California Business and Professions Code.

23.3.1 Notwithstanding the provisions of Subsection 23.1 and 2 above, to the extent that the Services to be provided under this Agreement are those of a Design Professional, CONSULTANT's duty to indemnify, hold harmless, and defend the CITY Indemnitees shall be limited to the extent that any Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT, its officers, agents, employees or subconsultants in the performance of the Services described in this Agreement.

23.3.2 In no event shall the costs of defense charged to CONSULTANT exceed the CONSULTANT’s proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8, the provisions of which are incorporated into this Agreement by this reference. Nothing in this Subsection shall be construed to require CONSULTANT to provide indemnification for Claims caused by the active negligence or willful misconduct of the CITY Indemnitees, or any other party for whom CONSULTANT is not legally liable.

23.4 The CITY does not and shall not waive any rights that it may have against CONSULTANT under this Section, because of the acceptance by the CITY, or the deposit with the CITY, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of Section 23, inclusive shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense described herein.

23.5 The obligation to indemnify and defend, as set forth in this Section 23, is binding on the successors, assigns, or heirs of CONSULTANT and shall survive the expiration or any early termination of this Agreement.

23.6 CONSULTANT agrees to pay all required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify and hold CITY harmless 25 Agreement No. 32400338
from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall be solely responsible for, and shall save CITY harmless from, all matters relating to the payment of CONSULTANT’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer- employee relations, as applicable. CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement any amount due to CITY from CONSULTANT as a result of its failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

24. INSURANCE.

CONSULTANT shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that CONSULTANT obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. CONSULTANT shall, before performance of any services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”. Maintenance of insurance coverages by CONSULTANT is a material element of this Agreement. CONSULTANT’S failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

25. LIVING WAGE REQUIREMENTS.

During the term of this Agreement, CONSULTANT understands and agrees that if Living Wages are applicable, subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit D” to this Agreement, CONSULTANT will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement. The duty to pay the correct wage is the responsibility of the CONSULTANT.

26.PREVAILING WAGE REQUIREMENTS.

26.1. Application. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work. Prevailing wages are required to be paid to all workers, including subcontracted employees.
26 Agreement No. 32400338

26.2. Compliance with California Department of Industrial Relations (DIR).

To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html

26.3. Contract Splitting. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

26.4.Use of Prevailing Wages vs. Living Wages. In the event that there is a difference between the amount of wages to be paid under the CITY of Oxnard’s local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the CONSULTANT.

27. CONFLICT OF INTEREST
CONSULTANT covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of CONSULTANT’s services under this Agreement. CONSULTANT further covenants that in the performance of services under this Agreement, no officer, employee or agent of CONSULTANT having such interest shall be employed by it. In the event the CITY determines that CONSULTANT must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, CONSULTANT shall file such Form 700 with the CITY Clerk’s Office pursuant to the written instructions provided by the CITY Clerk. Acquisition or maintenance of a conflicting interest by CONSULTANT may result in termination of this Agreement by the CITY.

28. DISPUTES.

Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the CITY’s Designated Representative, who shall reduce this decision to writing and mail a copy to the CONSULTANT. The decision of the CITY’s Designated Representative shall be final and conclusive unless CONSULTANT requests mediation within ten (10) calendar days. Pending final decision of a dispute, the CONSULTANT shall proceed diligently with the performance of the Agreement and in accordance with the decision of the CITY’s Designated Representative.

29. DISPUTE RESOLUTION.

Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration 27 Agreement No. 32400338
Association, the California State Board of Mediation and Conciliation, or other agreed- upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

30. AUDIT.

CITY shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by CONSULTANT in preparing its billings to CITY as a condition precedent to any payment to CONSULTANT; or for other purposes relating to the Agreement. CONSULTANT will promptly furnish all documents requested by CITY.

Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit CONSULTANT for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, CONSULTANT shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by CITY, whichever occurs later. CONSULTANT shall maintain all such records in CITY or to promptly reimburse CITY for all reasonable costs incurred in conducting the audit at a location other than in CITY, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. CONSULTANT shall include a copy of this Section in all contracts with its subcontractors, and CONSULTANT shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or CITY.

31. ADVERTISING AND PUBLICITY
CONSULTANT shall not use the name of or refer to CITY directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the CITY Manager. This Section shall survive the termination of this Agreement.

32. NONDISCRIMINATORY EMPLOYMENT.

CONSULTANT shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status.

CONSULTANT understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, CONSULTANT shall be responsible for such subcontractor’s compliance with this Section.
28 Agreement No. 32400338

33. FORCE MAJEURE.

Neither the CONSULTANT nor the CITY shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the CITY.

34. GOVERNING LAW.

The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

35. SEVERABILITY.

If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

36. INTEGRATED AGREEMENT.

This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

37. NO THIRD-PARTY BENEFICIARY.

This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

38. AUTHORITY TO EXECUTE.

Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

39. EXECUTION – COUNTERPARTS.
29 Agreement No. 32400338
This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

40. INCONSISTENT OR CONFLICTING TERMS.

In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the CITY are not binding upon the CITY’s Designated Representative unless specifically agreed to in writing, and initiated by CITY’s Designated Representative, as to each additional contractual term or condition.

41. CAPTIONS AND HEADINGS.

The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content, scope, or intent of the provisions described under the respective caption or heading.

42. ACKNOWLEDGEMENT.

By signing below, CONSULTANT acknowledges that it has reviewed the CITY’s CONSULTANT/Professional Services Agreement terms and conditions and insurance requirements and that CONSULTANT hereby agrees to full compliance. [Signatures on next page]
30 Agreement No. 32400338
In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 3 and upon signature of all Parties.

CITY OF OXNARD CAMERON D. DUNCAN

DBA DUNCAN ENGINEERING

☒John C. Zaragoza, Mayor1 Date Cameron D. Duncan Date Sole Proprietor
☐Jennifer Yates, Purchasing Manager2

, 3 Date
ATTEST:

Rose Chaparro, CITY Clerk Date
(only if Mayor authorizes)
APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)
1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any authorized agreement up to $200,000. 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer; ● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or
● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.
31 Agreement No. 32400338

EXHIBIT A

CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and CAMERON D. DUNCAN DBA DUNCAN ENGINEERING)

SCOPE OF SERVICES
CITY PROJECT MANAGER FOR THIS AGREEMENT:

KJ May, Sr. Construction Project Manager, (805) 393-3871, [email protected] Professional Services under this agreement will be composed of task orders for each individual project assigned by the City. The task order proposal shall identify a concise description of the Scope of Work to be performed by the Consultant and how the Consultant plans on completing the Work and a schedule for completion of the Work. It is Consultant’s responsibility to determine the best and most cost-effective method to complete the Work so that the assigned task order can be completed to the satisfaction of the City of Oxnard. Task orders will be negotiated as a lump sum amount per term based upon the hourly rate fee schedule as agreed to by the City and Consultant for all services and under agreement amount. Task order funds will be encumbered based on quote provided to City by Consultant per task order. This Scope of Work will allow for additional professional services offered by Consultant and the services noted below shall not be restricted to those directly stated. The Scope of Work shall include, but not be limited to the following:

Seawall Structural Condition Assessment
The CONSULTANT shall provide Structural Condition Assessment services. From time to time the City receives requests to investigate, crack, displacements, or other types of failures from residents with seawalls. This task allows for the City to request the Consultant to investigate the concern and report its findings and provide recommendations. •Perform Visual Inspection of the structure in question within 14 days of receipt of executed purchase order. Perform the inspection at low tide to maximize seawall visibility. •Review of the existing 2012 Condition Report, photo files and subsequent Monitoring Reports prepared by TranSystems Corporation.
•Perform a visual inspection of the subject seawall locations which abut the subject property locations. The inspection shall be performed at a low tide to maximize seawall visibility. A kayak or ladder shall be used to allow close inspection of all above water areas.
•Suspect areas of concrete deterioration and cracked concrete areas shall be hand “sounded” with a hammer to estimate the size and depth of damage. •An electronic “Smart Level” shall be used to measure the angle of rotation if rotation is •suspect.
•A string level or water level may be used if significant lengths of seawall settlement is suspect and cannot be quantified with the “Smart Level”. 32 Agreement No. 32400338
•Take photographs of representative conditions for comparison to prior available photographs.

Deliverables:
•Condition Assessment Report for each property. Each report will include a description of the conditions observed, a cross-section of the wall construction, color photographs, discussion of the structural significance of damage and repair recommendations for the path forward.

Seawall Foundation Inspection
The CONSULTANT shall provide inspection and perform tasks to include:
•Perform a full visual survey swim-by using Engineer Divers of all the seawall foundations in the older, 1960’s era Zurn and Boise seawall areas of the Mandalay Bay waterfront community. The inspection team will note areas of undermining and gaps in the footing construction joints which appear large enough to allow marine borer’s (Limnoria & Teredo) access to the timber piling which support the wall foundations. Linear footage will be visually estimated relative to adjacent residence property lines and maximum void depths will be measured with 4’ long aluminum ruler.
•Led by a Licensed Structural Engineer/Diver 100% of the time, Swim to inspect the entire 7 miles of seawall footings for the Mandalay Bay community. •Probe for voids beneath the wall foundations which may allow marine borer access to the timber support piling,
•Estimate void size and lengths relative to property locations but do not take precision measurements at this time. Design Level Survey measurements, if needed, are part of each Foundation Repair project.

Deliverables:
•Underwater Photographs
•Executive Summary
Seawall Monitoring & Inspection Surveys
The CONSULTANT shall perform periodic seawall monitoring & inspection survey. The goal of the monitoring program is to confirm if there is or is not on-going movement in the wall. If movement exists, estimate the timing for wall stabilization repair to mitigate the risk of wall failures, property damage and the associated high emergency repair costs.
•Perform a full visual survey of all seawall construction joints in the older, 1960’s era Zurn and Boise seawall areas of the Mandalay Bay waterfront community. Data will be measured and recorded using the protocols outlined in the most recent 2019 Monitoring Survey Report by TranSystems Corporation.
oTwo Waterfront Engineers, one of which shall be a Licensed Structural Engineer shall lead the inspection team and shall utilize a kayak to navigate the tight space between the homeowner docks and the seawalls at a low to mid tide elevation when the majority of the seawall height is visible and take detailed measurements at all of 33 Agreement No. 32400338
the current suspect wall joint locations and all new locations found where the construction joint between wall segments if offset by 1" or more in any direction. •There are approximately 12 locations to monitor. Additional construction joint movement which exceeds 1” in any direction will be added to the existing wall locations currently tabulated for monitoring and the first round of data will be collected for those new areas of concern.
•Update Monitoring Log by populating data log and formatting photos. •Meet with the City and HOA to discuss finding at conclusion of inspection. •Update the hard copy data in each monitoring log and provide an electronic PDF to the City to upload to the City’s website.

Deliverables:
•Photographs of each panel offset
•Update Seawall Monitoring Program with new findings (PDF + Hard Copy) Construction Support & Monitoring
The CONSULTANT shall perform Construction support & monitoring tasks to include:
•Construction Monitoring & Observation Reports.
oNote site impact to topside and waterside, nature of equipment, noise, dust, required dock moves, debris containment, construction challenges, apparent skill of labor, quality control mixing and storage of epoxy materials. Control of reinforcing fabric, forms and/or rebar.
oNote environmental site conditions at time of work (tide, air & water temperature, humidity, wind, etc.) which can affect epoxy work. Report to include photos.
•Respond to RFI’s
•Review Material Submittals, Work Plan Submittals & Shop Drawings for each repair methods and Subcontractors
•Preparation of Record Drawings in native AutoCAD plus PDF versions at the completion of construction.

Deliverables:
•Proposed Submittal List
•Preconstruction Meeting Agenda & Minutes
•Preconstruction Condition Documentation
•Request for Information Responses
•Reviewed Contractor Submittals
•CADD Record Drawings
•Complete & timely invoices
34 Agreement No. 32400338
Performance Evaluations
The CONSULTANT shall perform Performance Evaluations, tasks to include:
•Evaluate the performance of each repair method at 6 months, 12 months and 2 years after completion of work. Issue written field reports with photographs for each trip.

Deliverables:
•Photographs
•Written Field Reports
Project Management / Public Outreach
The CONSULTANT shall perform Project Management and Public Outreach services, tasks to include:
•Project Management Public Outreach (Budget billed on a T&M As-Needed Basis) •Attend Community meetings when requested by City staff and help provide updates •Provide support to City staff during the planning, design and construction phases of the project. Assist City staff with project progress and status updates •Assist City staff to address questions, concerns and issues received from the public and stakeholders
Deliverables:
•Meeting Agenda & Minutes
•PowerPoint Presentation
•Updated Schedules
•Information materials for website
Design of Seawall Repairs or Maintenance Dredging
The CONSULTANT shall perform Waterfront Engineering Design services which may include supporting professional disciplines and environmental permitting assistance to prepare construction documents suitable for Bidding purposes.:
•Design Level field investigation
•Full Project Plans, Specifications & Cost Estimates
•Response to Review Comments
General Specifications:

Safety
All work conducted by the CONSULTANT and its representative shall conform to current applicable California Occupational Safety and Health Administration (CAL-OSHA) laws and 35 Agreement No. 32400338
regulations. CONSULTANT shall maintain diver certifications and provide CITY with copies upon request.

CONSULTANT must provide and Personal Protective Equipment (PPE) to staff as needed for working conditions.

CONSULTANT must strive to maintain good public relations at all times. The work must be conducted in a manner, which will cause the least possible interference and annoyance to the public. Work must be performed by competent employees and supervised by an experienced, foreman or supervisor.

Accident Reporting
CONSULTANT shall immediately notify the CITY of any accident, regardless of whether or not injury or damage is evident, involving the CONSULTANT’s staff, vehicles, or equipment while on the work site. CONSULTANT shall take photo documentation of damage and immediately report to appropriate CITY contact. CONSULTANT shall document any damage that exists before the onset of work. The CONSULTANT shall take photographs of existing damage and report to appropriate CITY contact prior to commencing any work. Any damage caused as a result of the CONSULTANT’s actions shall be the sole responsibility of the CONSULTANT to repair or pay in full for damages.

Record Keeping
CONSULTANT shall maintain and provide records and project files.

Invoicing/Billing
A Consultant Services Invoice form provided by Public Works Admin staff shall be attached to each invoice and each form shall be signed and certified by the CONSULTANT 36 Agreement No. 32400338

EXHIBIT B

CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and CAMERON D. DUNCAN DBA DUNCAN ENGINEERING)

SCHEDULE OF COMPENSATION
2024 Rate Table
Position/Title Regular
Hourly Rate
Principal Structural Engineer $275.00
Waterfront Structural Engineer $208.00
Waterfront Permit Specialist $166.00
Senior Engineering Technician $145.00
Engineering Technician $125.00
Waterfront Professional Engineer $156.00
Clerical Support $90.00
3-Man Engineering Dive Crew $5,350/Day
Note: Materials, Equipment Rentals and Travel Expenses shall be billed at cost. Receipts shall be provided with all invoices. Consultant owned equipment shall be billed at competitive local rental costs. Mileage and Per Diem billed at Federal Government standard rates. 37 Agreement No. 32400338

EXHIBIT C

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and CAMERON D. DUNCAN DBA DUNCAN ENGINEERING)

INSURANCE REQUIREMENTS
Prior to contract approval, CONSULTANT/CONSULTANT/SELLER/BIDDER (hereafter referred to as “CONSULTANT”) must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.
38 Agreement No. 32400338
39 Agreement No. 32400338
40 Agreement No. 32400338
41 Agreement No. 32400338
42 Agreement No. 32400338
43 Agreement No. 32400338

EXHIBIT D

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and CAMERON D. DUNCAN DBA DUNCAN ENGINEERING)

LIVING WAGE POLICY
Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard Consultant/Professional services contracts that may be governed by the Living Wage Policy.

A. CONSULTANT shall compensate any employee of CONSULTANT who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, CONSULTANT shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, CONSULTANT shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. CONSULTANT agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If CONSULTANT fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to CONSULTANT, effective immediately.

D. In addition, if CONSULTANT fails to comply with the Living Wage Policy in any manner, CONSULTANT shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. CONSULTANT shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to CONSULTANT of the amount owed.

44 Agreement No. 32400338

CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2023
CONSULTANT shall compensate any employee of CONSULTANT who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, CONSULTANT shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2024, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, CONSULTANT shall provide to such employee no less than 96 hours of paid leave per calendar year.
a. CONSULTANT agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002.
b. If CONSULTANT fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to CONSULTANT, effective immediately.
c. In addition, if CONSULTANT fails to comply with the Living Wage Policy in any manner, CONSULTANT shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. CONSULTANT shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to CONSULTANT of the amount owed.
45 Statement of Qualifications
City of Oxnard, Solicitation # PW24-20
Marine Engineering Multi-Year Professional Services
October 19, 2023

b

Company Name: Duncan Engineering
Company Address: 75562 Painted Desert Drive
Indian Wells, CA 92210 (Riverside Co.)
Telephone Number: (619) 273-6702
E-mail Address: [email protected]
Federal TAX ID: N/A, SS# is on file with City of Ox nard Type of Business: Sole Proprietorship
Years in Business: 7 as Duncan Engineering, 37 Yea rs Total Authorized Person: Cameron Duncan, SE
Principal Structural Engineer
Signature:

46 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

1 | Page
Tab A – Submission Checklist

Instructions:

a) This section must be filled in and each item checked off to ensure all items requested by the City in this solicitation have been submitted.

b) Follow the instructions in each section of this solicitation.

c) Present all requested items in the index tabs ordered A through G as shown.

d) Label each item presented and include additional items on your table of contents.

e) All submissions must include a detailed description of each proposed service to be provided.

f) Proposers that do not follow the bid instructions found in the separate document titled “Terms and Conditions” may be found to be “non-responsive” and disqualified from the bid process.

Name of Company: Duncan Engineering

Service to provide:

Marine Engineering, Waterfront & Structural Assessments

Main Point of Contact:

Cameron Duncan, SE

E-mail:

[email protected] Phone: (619) 273-6702

Amendments to Request for Submissions (Addendum):

Duncan Engineering acknowledges that it has checked the “Public Purchase” website and no Addendums have been issued.

47 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

2 | Page
Tab A Submission Checklist
General Proposer Information
Please provide one copy of the following items in your submission. Indicate the page number where the item is located.

TABLE OF CONTENTS
Page Number
☒ Tab A: Submission Checklist (this page) 2
☒ Tab B: Acknowledgements 5
☒ Tab C: Company Profile/ Experience 6
C.1 Firm and Team Introduction 8
C.2 Overview of Capabilities & S trengths 9
C.3 Organization Chart 11
C.4 Summary List of Organizationa l Personnel 11
☒ Tab D: Scope of Services 14
D.1 Relevant Project History 14
D.2 Example Projects 15
☒ Tab E: References 19
☒ Tab F: Cost/Budget Narrative (To be sent separate) F-1 ☒ Tab G: Proposer Attachment 21
Attachment 1: Evidence of Insurance A-1
Attachment 2: City of Oxnard Business License A-2 Attachment 3: Resumes of Key Personnel A -3
Attachment 4: List of Contracts in Past 3 Years A-11 48 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

3 | Page

CERTIFICATION

I, the undersigned, certify and declare I have read and know the contents of the proposal the proposer listed below is submitting to the City of Oxnard (“City”). I certify under penalty of perjury that the preparer(s) of this proposal has/h ave provided only complete and truthful information to the City in this proposal. I underst and that any misrepresentations or material omissions within this proposal will be grounds for potentially disqualifying the proposer or not awarding the contract to the proposer. Additionally, any misrepresentations or material omissions within this proposal are considered breaches of the contract (should the proposer be awarded that contract); the City shall have the right to terminate the contract immediately without consequences, and the City retains all other legal rights available to the City for breach of contract.

I, the undersigned, hereby give permission to the C ity and its employees and agents to contact references—including those references’ officials, e mployees, and agents (collectively, “References”)—of the proposer and its officers, man agers, members, general partners, limited partners, or other owners of at least ten percent ( 10%) of the business, or if the business is a corporation or s-corporation, of its stock (collect ively, “Owners”), and request information from other clients—including those clients’ officials, e mployees and agents (collectively, “Other Clients”). I further give permission for the City to review any criminal records of the Owners and obtain public records regarding the Owners, such as records of arrests, indictments, convictions, civil judicial actions, tax liens, and outstanding judgments. I have authority to waive, and I do waive, any and all rights and claims by the proposer, the Owners, and all of their heirs and assigns against the City and its officials, employees and a gents, the References, and the Other Clients regarding any actions taken pursuant to, related to or incidental to, the authorization given in this paragraph. Furthermore, I agree that the City and its officers, employees and agents may but have no obligation to share any such information.

49 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

4 | Page
I am executing this proposal on behalf of the propo ser. I warrant and represent under penalty of perjury that I have the authority to execute this p roposal on behalf of the proposer and I have the authority to bind the proposer to the answers provided in this proposal. If any information provided herein becomes inaccurate, I will immediately notif y the City and provide updated accurate information in writing, under penalty of perjury.

CERTIFICATIONS

I, Cameron D. Duncan Duncan Engineering
Printed Name of Agent/Officer Name of Organization

hereby certify that
Duncan Engineering by submission of this proposal in response to the Name of Organization

solicitation, agree upon contract award to carry out the requirements specified and obligations set forth therein.

Signature: Date:
10/19/2023

Title of Agent/Officer:

Owner / Principal Structural Engineer

Execution hereof is certification that the undersigned has read and understands the terms and conditions hereof, and that the undersigned's principal is fully bound and committed.

50 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

5 | Page
Tab B – Acknowledgement

1. Clarifications, Exceptions, or Deviations
All Proposer(s) shall describe any exception or dev iation from the requirements of the solicitation.

Each clarification, exception, or deviation must be clearly identified. If your company/firm/sole proprietorship has no clarifications, exceptions, o r deviations, a statement to that effect shall be included in this section. The sample service agreem ent is a separate attachment discussed in the solicitation labeled “Sample Agreement" and “Proposer Terms and Conditions” document located on the Public Purchase website and incorporated herein by this reference.

The following contractual terms are non-negotiable:
a. Termination
b. Indemnification
c. Insurance
d. Conflict of Interest
e. Governing Law
f. Assignability of Agreement
Do you have any other exceptions/deviations? If so, please identify the exception and provide an explanation:

PROPOSER’S RESPONSE: Duncan Engineering has no clarifications, exceptions, or deviations to the requirements of the solicitation. Duncan Engineering does not have any conflicts of interest with the City or other stakeholders that might have an impact on the outcome of this contract.

2. Evidence of Insurability/Business Licenses
All Proposer(s) shall submit evidence of all requir ed insurance. If awarded the contract the Proposer has ten (10) calendar days to produce the required insurances, including a certified endorsement naming the City as additionally insured. The Propos er shall certify to the possession of any and all current required licenses or certifications. Proposer must provide a copy of current business license or other applicable licenses.

PROPOSER’S RESPONSE:

Evidence of Insurance is located in Attachment 1 and copy of current business license is located in Attachment 2. See Tab G on pages A-1 & A-2.

3. Transition (If applicable)
Upon expiration or termination of this agreement for any reason, during the transition close-out period the company/firm/contractor agrees to:
a. Continue delivering services until notified otherwise; and b. Assist the City in the orderly transition and trans fer of all collaborations and committees to the City and the subsequent company/firm/contractor; and
c. Provide, in a timely manner, all file and informati on deemed necessary by the City for use in subsequent contracting activities without additiona l cost to the City or the new company/firm/contractor, upon termination or expiration of this agreement for any reason; and d. Cooperate with the City during a transition close-o ut period to ensure orderly and seamless delivery of services to the City.
51 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

6 | Page
Tab C – Company Profile/Experience

This section of the submission is designed to estab lish the proposer as an entity with the ability and experience to operate the program as specified in t he solicitation. The company profile should be conc ise and clear, including descriptive information regarding service delivery. Qualified Consultants should have expertise in developing emergency response plans, a history of working with municipal clients, and an understanding of the needs associated with waterfront facility inspection, planning and design .

Consulting services shall consist of all items of work necessary to complete the tasks outlined in the RFQ.

The following information must be provided as follows:

1. Business name and legal business status (i.e. partnership, corporation, etc.).

PROPOSER’S RESPONSE: Duncan Engineering is a Sole Proprietorship owned by Cameron Duncan, SE.

2. Company overview and disclosure of services or activities performed, including:

a. The City of Oxnard is a public agency with a City C ouncil composed of elected officials. The elected officials are restricted from voting on any action concerning a contract whose owners have made a campaign contribution of $250 or more in the previous 12 months. To assist them in their decision making process, please indicate the owners of the company and if any contributions were made to any Oxnard elected officials.
b. Company hierarchy (President, Vice President, Compa ny Officers, etc.) and an organizational chart. The organizational chart shall clearly ident ify all staff members that will provide services under this contract.
c. The number of years in business under the present business name, as well as prior business names, and the number of years of experience providing the proposed, equivalent or related services. d. Location of the office from which the work under th is contract will be provided and the staff allocation at that office.

a. PROPOSER’S RESPONSE: Duncan Engineering is owned by Cameron Duncan, who has not made any contributions to any Oxnard elected officials.

b. PROPOSER’S RESPONSE: Duncan Engineering is owned and managed by Cameron Duncan. See C.1 Firm and Team Introduction and C.3 Organization Chart below that identifies all key personnel that will provide service under this contract.

c. PROPOSER’S RESPONSE: Cameron Duncan has been providing waterfront engine ering services as Duncan Engineering for 7 years. He has previously provided these services for TranSystems Corp., Duncan Morales & Associates, Inc . and Blaylock Engineering Group, Inc . for a total of 30+ years ’ experience provi ding the same services required of this contract.

d. PROPOSER’S RESPONSE: Duncan Engineering’s office is located in Indian We lls, (Riverside County) CA. Project Management, Waterfront Engineering, Quality Control, Cost Estimating and Admin services will be performed from this office. A large component of the scope of services (Above and Underwater Inspection/ Surveys) are conducted On-Site in Oxnard, CA. See C.4 Summary List of Organizational Personnel for the location and services provided by the balance of the team member firms . 52 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

7 | Page

3. An explanation of any litigation, current or within the last 5 years, involving the Proposer or any principal officers thereof in connection with any c ontract. Is your firm, or the principals associated with your firm, under investigation, being sued, suing, or affiliated in any lawsuit or alternative dispute resolution with any governmental agency? If so, please provide details.

PROPOSER’S RESPONSE: Duncan Engineering is not and has not been involved with any litigation with any government agencies.

4. List the members of your organization who are authorized to negotiate the agreement. Please provide an email address for each individual listed.

PROPOSER’S RESPONSE: Cameron Duncan is authorized to negotiate the agreement. His email address is [email protected]

5. Credentials/Resumes/Certifications/Licenses:

This section shall state all employees/subcontracto rs responsible for administering or providing services. Provide a summary list of the organizatio nal personnel that will actively participate and contribute their skills to this project. Include in this list the individual’s name, job title, work location and relevant experience in projects of similar size and complexity. (Responses may be one page per individual.)
Proposer shall specifically provide the following information on all employees to be providing services related to this solicitation:
a. Current Responsibilities
b. Qualifications/Experiences
c. Education
d. Certifications/licenses, if applicable
e. List other pertinent information that will assist in evaluating Proposer’s qualifications.

a. PROPOSER’S RESPONSE:

See C.4 Summary List of Organizational Personnel
below.

b. PROPOSER’S RESPONSE: See C.4 Summary List of Organizational Personnel below.

c. PROPOSER’S RESPONSE: See C.4 Summary List of Organizational Personnel below.

d. PROPOSER’S RESPONSE: See C.4 Summary List of Organizational Personnel below.

e. PROPOSER’S RESPONSE: See D.2 Example Projects for detailed descriptions of projects performed by team members & Tab G, Attachment 3 starting on page A-3 for Resumes of Key Personnel .

53 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

8 | Page
C.1 FIRM AND TEAM INTRODUCTION

The Duncan Engineering “Waterfront Engineering Team ”, which will perform the scope of services described in this RFP, is comprised of (5) specialized Engineering and Surveying firms:
• Duncan Engineering – In January 2016, Cameron Duncan, SE formed “Duncan Engineering” to concentrate on serving the needs of Municipal, Port District and Military waterfront facility owners. Over the past 37 years, Cameron has perform ed over 450 waterfront facility assessments, both above water and underwater. Camer on has an outstanding record of achievement working for the US Navy for waterfront inspections, condition reports, cost estimating, and design projects worldwide, including all 13 waterfront facilities at Port Hueneme, Naval Base Ventura. Cameron was the Project Manager and lead Waterfront Structural Engineer for the 2011-2012 condition assessment of the Manda lay Bay Seawalls in Oxnard. Cameron was also the Engineer-of-Record for the Mandalay Seawal ls - 2013 Foundation Repairs and 2014 Kingsbridge Way repairs. Cameron’s extensive experi ence inspecting the great majority of municipal owned seawalls in So. Cal, and in particular the Mandalay Community over the past 10 years, allows him to judge changing conditions and deterioration rates. With this insight he can prioritize work and recommend efficient and timely repairs. • ESN Engineering, PLLC – Eric Newman, SE established ESN Engineering in 20 22, and incorporated in 2023, to focus on waterfront engine ering projects. Eric has over 15 years’ experience in waterfront structure inspection, plan ning, and design, including (40+) projects for Southern California municipalities and projects nat ionwide for the U.S. Coast Guard. ESN Engineering is the “Right Arm” of Duncan Engineerin g and assists on the majority of their waterfront projects. Eric was an Engineer-Diver for the 2011-2012 condition assessment of the Mandalay Bay Seawalls, the Project Manager for the Mandalay Bay 25-Year Capital Improvement Plan in 2017 and the Engineer-of-Record for the 2020 Mandalay Bay Pilaster Repair construction project. Eric worked closely with Cameron to develo p and field-test the protocol for the “Wall Monitoring Program” and has been involved in every Wall Monitoring inspection. Eric’s consistent experience and knowledge of the history of Mandalay Seawall surveys and repairs, since 2011, is a tremendous value for the inspection, design and environmental permitting services he provides to our team. ESN Engineering also has AutoCAD drafting capacity. • Triton Engineers, Inc. – Founded in 1997 by Troy Gillum, PE and Joe Perro ne, PE, Triton’s Principal Engineers combine for over 80 years of ex perience focused on the inspection, rehabilitation, design and construction planning of challenging marine and waterfront facilities.

Their San Diego, CA office focus their design servi ces on minimizing construction costs and ensuring constructability and structural durability. Triton has most recently teamed in 2023 with Duncan Engineering and ESN Engineering, on the 2600 feet of Coronado Cays Seawalls, an above and underwater assessment in Coronado, CA which including monitoring wall joint movement of City-owned seawalls. Triton Engineering provides t he team significant and highly experienced “Bench Strength” for Waterfront Engineering Design, Inspection and AutoCAD Drafting capacity. • ENGEO Incorporated – ENGEO was founded in 1971 and joined by TerraCos ta Consulting Group in 2021 to create California’s most comprehensive geoscience company. Their San Diego, CA office serves port, harbor, and municipal client s and focuses on marine projects (bulkheads, seawalls, piers, etc.) which require adequate support to resist static and dynamic earth pressures.

Walt Crampton, PE, GE and Greg Spaulding, PG have worked on the Mandalay Bay Seawalls since the 2011 condition assessment Walt will serve as lead Geotechnical Engineer and Greg will serve as Field Geologist for tasks requiring their expertise. • T&M Surveying – Family owned and operated Land Surveying company , established in 2008, incorporated in 2017 in Orange, CA, focused on employing inventive techniques using state of the 54 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

9 | Page
art instrumentation to provide the highest quality Land Survey products for clients in Southern CA. Ty Thomas, PLS provided the topographic survey s in 2023 for the West Hemlock Street Seawall Repairs and 4141 W. Channel Islands Blvd Co ndition Assessment, making him ideal to lead any future surveying tasks in the Mandalay Bay community.

TEAMING HISTORY / PROVEN PERFORMANCE – The team of Duncan Engineering + ESN Engineering, PLLC + Triton Engineers, Inc. is not a new relationship. All three firms have served in both Prime Consultant and Sub-Consultant roles to each other based upon which firm has the strongest client relationship. This teaming arrangement provides additional capacity to pursue, win and very successfully complete large assignments at a high standard. Whi le these three firms choose to run their internal business tax structures independently, as described below they have a long history of partnering. To ensure the Client is never penalized for this Prime/Subconsultant relationship our three firms sub-contract with NO Prime-consultant cost mark-up.

• From 2011 to 2015, Cameron Duncan was the direct su pervisor and Crew Chief of Eric Newman’s work at TranSystems. Cameron and Eric wor ked together to perform over (60) projects including 100% of the Mandalay Bay Seawall projects for Oxnard between 2011 to 2015. • From 1994 to present, Triton Engineers has been performing follow-on waterfront inspection and design work which Cameron was the Engineer-of-Recor d for the Southwest Division of the US Navy while he was the lead waterfront structural engineer for Blaylock Engineering Group. • From 2016 to 2021, Cameron and Eric reversed roles. Eric took over as Project Manager for TranSystems and hired Duncan Engineering as a sub-consultant where they continued work on all challenging waterfront projects primarily for; the US Coast Guard, Southwest Division of the US Navy, Mandalay Bay community, Oxnard, CA and the City of San Clemente, CA. • In 2022 and 2023, the team of Duncan Engineering + ESN Engineering + Triton Engineers teamed to successfully perform waterfront inspections for the City of Coronado, Coronado Cays - Seawall Community and the City of Hermosa Beach - Hermosa Beach Municipal Pier. • After Eric Newman left TranSystems to create ESN Engineering in 2022 he routinely teams with Duncan Engineering for the great majority of his wa terfront engineering services. In the past 8 short months Duncan Engineering + ESN Engineering h ave completed (4) large waterfront inspections, (2) large waterfront design projects, a major US Coast Guard waterfront planning project and a condition assessment of a large parking structure. • ENGEO (acquired TerraCosta). Cameron has utilized TerraCosta for the past 30 years for Geotechnical services in support of his waterfront engineering projects. • T&M Surveying routinely supports design projects in Ventura County. They most recently supported Duncan Engineering in 2023 with Land Surveying for the West Hemlock Seawall Repair project in Oxnard and again in 2023 for the assessment of 4141 West Channel Islands, Oxnard.

C.2 OVERVIEW OF CAPABILITIES & STRENGTHS

TEAM CAPACITY – This Team has direct knowledge of the effort requi red for all of the tasks mentioned in the RFP. Having performed these services under (3) prior On-Call contracts with the City of Oxnard the Duncan Engineering Team is confident that it requires (3) Waterfront Engineering Staff with diving capability, and the assistance of a Geo tech and Land Surveying firm to perform the scope o f services described in this RFP. Our proposed team offers double that staffing capacity in all areas. The following specific individuals will perform 100% of the services under this contract, See C.3 Organization Chart on page 11.

55 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

10 | Page
Project Manager – Cameron Duncan, SE was the PM for this On-Call contract from 2011 to 2015 and is expected to perform all of the project managemen t for this On-Call contract. Eric Newman, SE was the PM for this same contract from 2016 to 2019 and is extremely capable of serving in that role, if needed.

Waterfront Structural Engineering – The Team has (4) very experienced Waterfront Engi neers available to perform the design work required to repair or maintain the Mandalay Bay Seawall community.

A typical design project requires (1) Design Engineer, (1) Q.C. Review Engineer & (1) CAD Draftsman.

Cameron Duncan, SE – 37 years’ experience Eric Newman, SE – 15 years’ experience Joe Perrone, PE – 50 years’ experience Troy G illum, PE – 33 years’ experience

CAD Drafting – both ESN Engineering and Triton Engineers have in-house AutoCAD drafting capacity.

Above Water Field Work: Team Leader – Above water work, typically by kayak, requires a crew of 2. Either Cameron Duncan or Eric Newman will lead all of the above water field work and have served multiple times in this exact role for this same community of seawalls.

Above Water Field Work: Crew Member / Engineering Tech – It most instances Eric Newman, SE and Cameron Duncan, SE will perform this work wi thout any additional assistance. Inspections, less than 3 days effort, will be led by either Eric or C ameron with the assistance of either Troy Gillum, P E from his San Diego office or Randall Duncan, CM from Torrance, CA.

Underwater Inspections: Engineer Diver / Team Leade r – Underwater inspections require (1) Team Leader Engineer Diver in the water, (1) Assist ing Diver in the water and (1) Dive Tender on the surface for the divers’ safety and boat handling. There are (2) individuals available to serve in th e Team Leader role: Cameron Duncan, SE and Eric Newman, SE. are both very experienced Engineer Divers.

Underwater Inspections: Assisting Diver / Dive Tender – There are (5) individuals available to fill the Assisting Diver role: Eric Newman, SE; Troy Gillum, PE; Casey Lowe, Certified Diver in Ventura, CA and Trevor Lowe, Certified Diver also in Ventura, C A. There are then (4) individuals available to ser ve as a Dive Tender: Troy Gillum, PE, Randall Duncan, CM, Casey Lowe or Trevor Lowe. Randall Duncan and the Lowes have assisted Duncan Engineering with inspection work and boat handling but are included for this On-Call Contract as “Bench Depth” and wil l only be used if there is a health or travel confl ict preventing one of our Professional Engineer Divers (Cameron, Eric & Troy) from serving.

Cost Estimating – Duncan, ESN & Triton all routinely provide cost e stimating services for their waterfront projects so (4) staff are available to serve in this role. Cameron Duncan, SE & Eric Newman, SE have performed all of the Cost Estimating for 10 years of prior On-Call Mandalay Bay Seawall repair projects and the Cost Estimating associated with Programing 25 Years of future repairs for Mandalay Bay.

SPECIALIZED CAPABILITIES – Seawall Testing Method Experience Excavations of seawall tie-back rods to confirm condition Seawall & Deck Vertical Deflection Survey Monitoring Seawall Horizontal Deflection/ Rotation Survey Monitoring Ultrasonic Thickness measurements of Steel bulkheads Dye Marker Testing of tidal water flow thru concrete seawalls Impact Echo Testing of Concrete Seawalls Crack width measurements of Alkali Silica Reactivity in sea walls Compaction and void detection testing Concrete erosion due to Delayed Ettringite Formation in concrete seawalls Void mapping of seawall undermining Concrete hardness measurements of sulfate deteriorated concrete seawalls Core Sampling of Concrete Seawalls Confirmation/Invasive testing of concrete and rebar conditions by a program of strategic demolition sampling Rock, slope and mudline profiling for navigational clearance 56 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

11 | Page
C.3 ORGANIZATION CHART

C.4 SUMMARY LIST OF ORGANIZATIONAL PERSONNEL
Individual’s Name,
Title, and Work
Location
Current
Responsibilities
with Firm
Education,
Certifications,
and Licenses
Qualifications/
Relevant Experience
KEY PERSONNEL (Resumes in Attachment 3 )
Cameron Duncan,
PE, SE

Principal Structural
Engineer

Duncan Engineering:

Indian Wells (Riverside
County), CA

Estimate:
60% Onsite Work
40% Office Work
Project Manager,
Quality Control,
Waterfront
Structural
Engineering,
Cost Estimating,
Field Crew Chief,
Engineer Diver,
Contract Admin

37 years’
experience
BS, Architectural
(Structural)
Engineering, Cal Poly,
San Luis Obispo, CA

Surface Supplied Air
and Decompression,
Chamber
Operations, Santa
Barbara City College

Professional
Engineer, Civil, CA

Professional
Engineer, Structural,
CA
• Mandalay Bay Seawalls, Wall
Monitoring Program, Oxnard, CA
2013-2019
• Mandalay Bay Seawalls, Above &
Underwater Condition
Assessment, Oxnard, CA 2011-
2012
• West Hemlock Street Seawall
Repairs, Oxnard, CA, 2017 & 2023
• Mandalay Bay Seawalls, Slope &
Footing Repairs, Oxnard, CA
2013-2014
• Kingsbridge Way Seawall
Stabilization Repairs, Oxnard, CA,
2013-2015
57 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

12 | Page
Individual’s Name,
Title, and Work
Location
Current
Responsibilities
with Firm
Education,
Certifications,
and Licenses
Qualifications/
Relevant Experience
Eric Newman, PE,
SE

Principal Structural
Engineer

ESN Engineering, PLLC:

Morton, IL

Estimate:
50% Onsite Work
40% Office Work
10% Coordination
Work in Duncan
Engineering Office
Waterfront
Structural
Engineer,
Cost Estimating,
Field Crew Chief,
Engineer Diver,
Environmental
Permitting
Specialist,
Sr. CAD Drafter

15 years’
experience
MS, Structural
Engineering,
University of
Massachusetts
Lowell, MA

BS, Civil Engineering,
University of Maine

Professional
Engineer, Civil, CA

Professional
Engineer, Structural,
CA
• Mandalay Bay Seawalls, Wall
Monitoring Program, Oxnard, CA
2013-2019
• Mandalay Bay Seawalls, Above &
Underwater Condition
Assessment, Oxnard, CA 2011-
2012
• West Hemlock Street Seawall
Repairs, Oxnard, CA, 2017 & 2023
• Mandalay Bay Seawalls, Slope &
Footing Repairs, Oxnard, CA
2013-2014
• Kingsbridge Way Seawall
Stabilization Repairs, Oxnard, CA,
2013 -2015
Joe Perrone, PE

Principal Engineer

Triton Engineers:

San Diego, CA

Estimate:
100% Office Work
Waterfront
Engineering,
Cost Estimating
Quality Control

50 years’
experience
BE, Civil Engineering,
University of
Canterbury, New
Zealand

Professional
Engineer, Civil, CA
•
Coronado Cays Seawall
Assessment, Coronado, CA, 2023
• Shelter Island Boat Launch Facility
– Breakwater Design, San Diego,
CA
• University of California, San Diego
– Marine Facility Berthing Wharf
and Pier Replacement, San Diego,
CA
Troy Gillum, PE

Principal Engineer

Triton Engineers:

San Diego, CA

Estimate:
80% Field Work
20% Office Work
Waterfront
Engineer,
Engineer Diver,
Sr. CAD Drafter

33 years’
experience
MS, Structural
Engineering,
University of
California, San Diego

BS, Civil Engineering,
University of
Wyoming

Professional
Engineer, Civil, CA
• City of Coronado, Coronad o Cays
Seawall Assessment, Coronado,
CA, 2023
• Naval Base Ventura County, Repair
Wharf 3 – Concrete Bulkhead
Repair, Port Hueneme, CA
• Naval Base Ventura County, Port
Damage Repair Training Facility –
Sheet Pile Bulkhead Repair,
Ventura, CA
Walt Crampton, PE,
GE

Geotechnical
Engineer

ENGEO:

San Diego, CA

Estimate:
20% Field Work
80% Office Work
Lead
Geotechnical
Engineer

46 years’
experience

MS & BS, Civil
Engineering, San
Diego State
University, CA

Professional
Engineer, Civil, CA

Professional
Engineer,
Geotechnical, CA
•
West Hemlock Street Seawall
Repairs, Oxnard, CA, 2017 & 2023
• Mandalay Bay Seawalls, Condition
Assessment, Oxnard, CA 2011-
2012
• Kingsbridge Way Seawall
Stabilization Repairs, Oxnard, CA,
2013-2015
• SeaBridge Marina Public Berthings,
Oxnard, CA

58 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

13 | Page
Individual’s Name,
Title, and Work
Location
Current
Responsibilities
with Firm
Education,
Certifications,
and Licenses
Qualifications/
Relevant Experience
Greg Spaulding , P G,

CEG, CHG

Geologist

ENGEO:

San Diego, CA

100% Field Work

Field Geologist

35 years’
experience

BS, Geology, San
Diego State
University

Professional
Geologist, CA

Certified Engineering
Geologist, CA

Certified
Hydrogeologist, CA
• West Hemlock Street Seawall
Repairs, Oxnard, CA, 2017 & 2023
• Mandalay Bay Seawalls, Condition
Assessment, Oxnard, CA 2011-
2012
• Kingsbridge Way Seawall
Stabilization Repairs, Oxnard, CA,
2013-2015
• US Navy, Port Hueneme Wharfs 3
and 4, Oxnard, CA
Ty Thomas, PLS

Land Surveyor

T&M Surveying:

Orange, CA

Estimate:
75% Field Work
25% Office Work
Land Surveying

28 years’
experience

Land Surveying
Certification, Rancho
Santiago College

Professional Land
Surveyor, CA
•
West Hemlock Street Seawall
Repairs, Oxnard, CA, 2023
• 4141 W. Channel Islands Blvd,
Seawall Assessment, Oxnard, CA,
2023
• Topographic, boundary,
construction, title, and as-built
surveys throughout Southern
California
Randall Duncan

Construction
Manager

Contract Employee:

Torrance, CA

100% Field Work
Flexible Work
Schedule.

Available for
Above Water
Inspection Crew,
Dive Tender

3 years’
experience
BS, Construction
Management,
Colorado State Univ.

Fort Collins, CO

City of San Diego
Life Guard and WSI
Certifications
• Hermosa Beach Municipal Pier
Underdeck Inspection, 2022
• Hermosa Beach Municipal Pier Pile
Inspection, 2023
• Navy Pier Underdeck Inspection,
San Diego, 2021
Casey Lowe, PA

Contract Employee:

Ventura, CA

100% Field Work
Flexible Work
Schedule.

Available for
short term
Dive Tender
PADI – Open Water
Diver
BS, Cal Poly SLO
MS, Medical PA,
Chapman College,
Irvine, CA
• 4141 West Channel Islands
Condition Assessment, Oxnard,
CA, 2023
• EMT Certified
• Competitive Triathlete
Trevor Lowe

Contract Employee:

Ventura, CA

100% Field Work
Flexible Work
Schedule.

Available for
short term
Dive Tender
PADI – Open Water
Diver
BS, Industrial
Engineering, Cal Poly
San Luis Obispo, CA
• 3 Years responsible for the
operation and maintenance of
small power boats & trailers
• Competitive Triathlete
• Water Sports Instructor

59 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

14 | Page
Tab D – Scope of Services

Summary of Services
This solicitation has a space provided below for response to submission requirements and scope of services. See Section 6 and Section 7 of RFQ for Submission Requirements.

PROPOSER’S RESPONSE: See C.1 Firm and Team Introduction on page 8 for our understanding of the engineering disciplines necessary for this scope and C.2 Overview of Capabilities & Strengths on page 9 for our understanding of the staffing resources required. See D.1 Relevant Project History below for our track record of successfully performing this scope of services.

Reasons for Selecting Duncan Engineering :

The Duncan Engineering Staff have a history of proven performance on Oxnard Marine Engineering On-Call Contracts since 2011 and have designed all the completed seawall repairs within the Mandalay Bay community since 2011. We will provide continuity with past planning and inspection efforts.

They will utilize our past engineering experience to provide a “Best-Value” of services to the City. We can minimize background research and start-up costs on Task Orders. We will not substitute staff – the team we have presented is exactly who will be working under this contract. Our innovation in the use of the latest available technology, (as demonstrated in the West Hemlock Street Pilot Program), and our application of practical cost-efficient methods to detect problem areas (for example, our development of the Wall Monitoring Program) will optimize the limited City & HOA construction dollars.

D.1 RELEVANT PROJECT HISTORY

MANDALAY BAY SEAWALL PROJECTS

PERFORMANCE HISTORY
Years Contract
Value
Additional Current
Team Members
Cameron Duncan and Eric Newman led all Mandalay Bay Projects Listed Below as the Project Manager and Lead Waterfront Structural Engi neer Mandalay Bay Seawalls, Phase A Investigation 2011 $287,568 Walt Crampton, GE Mandalay Bay Seawalls, Phase B Investigation 2012 $355,000 Walt Crampton, GE Greg Spaulding, PG
Mandalay Bay Seawalls, Create Monitoring Program 2013 -2014 $24,800 Mandalay Bay Seawalls, Slope & Footing Repairs 2013 -2015 $28,500 Mandalay Bay Seawalls, Kingsbridge Way Repairs 2013 -2014 $78,900 Walt Crampton, GE Mandalay Bay, Seabridge & Westport Hydro. Survey 2016 $165,000 Mandalay Bay Seawalls, Phase C Programing 2017 $137,000 Mandalay Bay Seawalls, Monitoring Program 2016 -2019 $35,000 Mandalay Bay Seawalls, West Hemlock Street Repairs 2016 -2017 $149,500 Walt Crampton, GE Greg Spaulding, PG
Mandalay Bay Seawalls, West Hemlock Permitting 2016 -2017 $45,000 Mandalay Bay Seawalls, Pilaster Jacket Repairs 2016 -2017 $17,500 Mandalay Bay Seawalls, Pilaster Jacket Repairs 2019 -2020 $13,300 Mandalay Bay Seawalls, West Hemlock Street Repairs &
Permitting
2023 $176,000 Walt Crampton, GE
Ty Thomas, PLS
Mandalay Bay Seawalls, 4141 W. Channel Islands Inspection 2023 $3,500 Ty Thomas, PLS 60 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

15 | Page
D.2 EXAMPLE PROJECTS
West Hemlock Street Seawall Repairs
Mandalay Bay, Oxnard, CA

In June 2023, Duncan Engineering was selected to prepare 100% construction documents for repairs to the 370’ long section of seawall along West Hemlock Street between Napoli Drive and Ravoli Drive. The existing seawall has numerous precast panels with over-stress flexural cracks and the majority of the pilaster columns have severe corrosion spall deterioration. The proposed repairs include installing concrete jackets around the overloaded concrete pilasters and strengthening the panel faces with fiber-reinforced polymer (FRP) sheets. Duncan Engineering developed a pilot repair program by working with three different composite manufacturers to develop alternative designs, and then prepared construction plans, calculations, specifications, regulatory permit applications, construction cost estimate, and construction schedule.

Duncan Engineering also performed a condition assessment of a moving section of seawall at 4141 W. Channel Islands Blvd and took measurements for future comparison.

Cameron Duncan and Eric Newman have a long project history with the Mandalay Bay Seawalls. In 2011-2012, they performed an above and underwater inspection of all 7 miles of concrete seawalls. The pile- supported concrete seawalls were constructed of two structural systems; cantilever cast-in-place concrete “Zurn” seawalls and tie-back/pilaster precast concrete “Boise” seawalls. The Engineer Divers performed an underwater survey of the concrete seawalls, footings, and slopes. The survey findings indicated widespread deterioration of the seawall face in the tidal zone and footings being undermined. The team conducted non- destructive testing (NDT) and core sampling to identify the deterioration mechanisms. Petrographic analysis of the concrete core samples confirmed the primary deterioration mechanism as alkali-silica reaction (ASR). They then performed a structural analysis of the existing capacity and future projected capacity of each of the concrete wall sections. This data was used to project the remaining service life. They created a Capital Improvement Program to schedule an d estimate costs for routine maintenance, repair, upgrades, and dredging needs over the next 25 years. In 2013, they designed and prepared contract drawings and specifications for the first phase of repairs: foundation repairs throughout the community and wall repairs to the failing wall along Kingsbridge Way. In 2014, they developed a monitoring program to systematically measure wall movement and elevate the priority of walls with ongoing movement. In 2016, they prepared full construction documents for concrete jacket repairs to concrete pilasters with significant corrosion deterioration throughout the community.

Key Staff :
• Cameron Duncan, Project
Manager
• Eric Newman, Waterfront
Structural Engineer
• Walt Crampton,
Geotechnical Engineer
• Ty Thomas, Surveyor
Project Highlights
 Concrete Seawalls
 Wall Movement Monitoring
 Visual Survey of Wall Joints
 Wall Foundation Assessment
 Structural Condition
Assessment Report
 Wall Stabilization Repair
 Environmental Permitting
 Public Outreach - HOA
Client Contact :

Christopher Solis
City of Oxnard
305 W. Third Street
Oxnard, CA 93030
805.385.7675
[email protected]
61 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

16 | Page
Marine Safety Building Repairs
San Clemente, CA

In 2022, Duncan Engineering was selected to design repairs to the concrete pile cap beams supporting the Marine Safety Headquarters, which houses the lifeguard services. In 2016, Cameron Duncan and Eric Newman completed a structural condition assessment of the entire Marine Safety Building. The assessment included a site investigation, assessment report, recommendations for extending building life another five years, and budgetary cost estimate. They developed full construction drawings and specifications for the recommended repairs that included replacement of deteriorated steel sheet piles, concrete wall cap, shoreline erosion protection, and repairs to the building structure. The team also assisted the City in obtaining regulatory permits from the California Coastal Commission, Regional Water Quality Control Board, and U.S. Army Corps of Engineers.

Cameron Duncan and Eric Newman have a long and successful history of providing marine engineering services for the City of San Clemente including:
• 2019: Underwater inspection of timber piles.
• 2008, 2012 & 2016: Above and underwater inspection of the Pier; assessment report with repair recommendations and repair cost estimates; design, environmental permit applications, and construction support services for repairs.
• 2014 & 2023: Design and construction support services for the replacement of stand-alone lifeguard towers.
• 2011, 2016 & 2023: T-Street Bridge - Inspection and design of repairs to concrete pedestrian bridge.
• 2013: Capital Improvement Program for planning future Pier repairs and maintenance for 10 years.
• 2011: Assessment and design of repairs to the timber lifeguard “Zero Tower” on the Pier.

Project Highlights
 Municipal Seawall
 Wall Structural Assessment
 Structural Condition
Assessment Report
 Wall Stabilization Repair
 Marine Concrete Repairs
 Environmental Permitting
 Public Outreach - Notices
Key Staff :
• Cameron Duncan, Project
Manager
• Eric Newman, Waterfront
Structural Engineer
Client Contact :

Amir Ilkhanipour
City of San Clemente
910 Calle Negocio, Ste 100
San Clemente, CA 92673
949.361.6140
[email protected]
(See Tab E – Reference 1, page 19)

62 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

17 | Page
City of Hermosa Beach Municipal Pier Inspection
Hermosa Beach, CA
Duncan Engineering led the above water and underwater inspection of all structural elements of the 1,100’ long concrete municipal pier (2022 – 2023). The team performed a Level I “Swim-By” Inspection of 100% of the concrete piling & pier soffit and a Level II cleaning of the marine growth for a “Close Visual” Examination of 10% of the pier piling. The team provided a condition assessment report including repair recommendations and a budgetary cost estimate for pile, pile caps and pier soffit repairs.

Duncan Engineering then lead the design of repairs and provided construction support services. The team members performed this same effort for the City in 2012 & 2017 which allowed Duncan Engineering to make valuable comparisons in the level and rate of deterioration, then prioritize the repairs.

FRC & OPC Homeport at USCG Base LA/LB
San Pedro, CA
Duncan Engineering was selected as the lead marine engineering consultant to provide inspection, cost estimating, preliminary engineering and conceptual drawings for a Design-Build RFP for two projects to improve landside and waterside facilities at USCG Base Los Angeles/Long Beach.

The Coast Guard
decided to homeport
four 154’ Fast
Response Cutters
(FRC) and two 360’
Offshore Patrol
Cutters (OPC). The
FRC project prepared
an RFP for a $17M
design-build contract,
including utility
upgrades and new
concrete floating docks.

The team inspected
and analyzed the existing concrete wharves for the new lateral loads from the new FRC’s. For the OPC project, the improvements included a 265’ extension of the WHEC concrete wharf. Duncan Engineering performed an underwater survey of the wharf piling and seafloor (2016-2022).

Key Staff :
• Cameron Duncan, Project
Manager, Engineer Diver
• Eric Newman, Engineer Diver
• Troy Gillum, Engineer Diver
•
Randall Duncan, Dive Tender
Project Highlights
 Above Water and
Underwater Inspection
 Structural Condition
Assessment Report
 Marine Concrete Repairs

Key Staff :
• Cameron Duncan, SE
• Eric Newman, SE
Project Highlights
 Above Water and
Underwater Assessment
 Cost Estimates
 Waterfront Planning
 Load Capacity Analysis

Client Contact :

Joe SanClemente
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0238
[email protected]
(See Tab E – Reference 2, page 19)

Client Contact :

Joe McKenna
U.S. Coast Guard
915 Second Ave, Room 2664
Seattle, WA 98174
206.220.7394
[email protected]
(See Tab E – Reference 3, page 20)

63 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

18 | Page
City of Coronado, Coronado Cays Causeway Bulkheads
Coronado, CA
In June and July of 2023, Duncan Engineering, ESN Engineering and Triton Engineers all teamed to conduct an above and underwater inspection of 12 segments of City-owned seawalls, totaling over 2,600 linear feet. The Structural Engineer Divers measured all gaps in wall joints, noted deterioration and damage, looked for signs of undermining, confirmed the completion of previously-made concrete repairs, and took underwater photographs. The field notes were
tabulated in a summary spreadsheet
by wall stationing so that future wall
joint measurements can be directly
compared to the measurements
taken in 2023. The team prepared a
condition assessment report with
repair recommendations and
established a basis for future
evaluation of wall movement.

Additional Seawall Project Experience by Duncan Engineering Staff in Southern California Naples Seawall Condition Assessment & Interim Repair, Long Beach, CA: Condition assessment of 2.5 miles of concrete seawalls. Prioritization of repair work with concept designs and cost estimates. Capital Improvement Programming of repairs to define the timeline of funding requests needed to avoid failures. Design of an underwater bulkhead to prevent collapse of one quarter of the seawalls (2008-2010). 61 st Street Place Seawall Assessment, Alamitos Bay, Lon g Beach, CA: Structural and Civil Engineering for the condition assessment and capital repair program required to repair a leaking concrete sheet pile seawall with subsurface voids/sinkholes and surface ponding of walkways during tidal flooding (2008-2010).

Marina Del Rey Seawall Repairs, Los Angeles, CA: Design of slope protection repairs and Construction Support Engineer for quality assurance. Underwate r surveying of slope repairs including slope profil es to confirm navigational clearances for floating docks and boat slips (2007-2008).

Will Rogers State Beach Seawall, Malibu, CA: Design of a 20’ tall x 660’ long ocean seawall exposed to wave impact and seismic loading of retained earth for parking lots and Pacific Coast Highway. Cast-in-place wall with pre-stress cable tieback system supported on steel H pile caissons (2008-2011).

Key Staff :
• Cameron Duncan,
Engineer Diver
• Eric Newman, Engineer
Diver
• Troy Gillum, Waterfront
Engineer
• Walt Crampton,
Geotechnical Engineer

Project Highlights
 Concrete Seawalls
 Wall Movement
Monitoring
 Visual Survey of Wall Joints
 Above Water and
Underwater Inspection
 Structural Condition
Assessment Report
Client Contact :

Jim Newton
City of Coronado
101 B Avenue
Coronado, CA 92118
619.522.7313
[email protected]

64 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

19 | Page
Tab E – References

All Proposer(s) must include present and past performance information with a minimum of three (3) references of recent similar projects. References cannot include City staff as a reference.

However, references can include other governmental agencies. Please verify that all reference information is correct.

Reference 1
Company name: City of San Clemente, CA
Address: 910 Calle Negocio, Ste 100, San Clemente, CA 92673 Contact person: Amir Ilkhanipour
Email address: [email protected]
Telephone number: 949-361-6140
Project name: Marine Safety Building & T-Street Br idge Repairs Dates worked performed: August 2022 – October 2023
Summary of scope of services: Assessment and Design of Repairs of deteriorated concrete beams, pile caps, piles, curbing and precast deck elements, Cost Estimating, Specifications & Construction Support.

Project cost: $185,000 for the two concurrent desi gn projects

Reference 2
Company name: City of Hermosa Beach, CA
Address: 1315 Valley Drive, Hermosa Beach, CA 9025 4
Contact person: Joe SanClemente
Email address: [email protected]
Telephone number: 310-318-0238
Project name: Hermosa Beach Pier Inspection & Repa irs Dates worked performed: February 2022 - Present
Summary of scope of services: Above and Underwater Inspection of Concrete Pier.

Design of repairs to concrete piles, pile caps and soffit.

Project cost: $1,300,000 for Structural Repairs
65 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

20 | Page

Reference 3
Company name: U.S. Coast Guard
Address: 915 Second Ave, Room 2664, Seattle, WA 98 174 Contact person: Joe McKenna
Email address: [email protected]
Telephone number: 206-220-7394
Project name: Homeport FRC & OPC Ships, USCG Base L A/LB Dates worked performed: 2016 - 2022
Summary of scope of services: Develop Design-Build RFP to Homeport 6 USCG Cutters; Preliminary design of 3 Floating Docks and a 265’ Fixed concrete wharf extension. Top deck destructive test ing, load capacity analysis and underwater survey
Project cost: $17M + $26M

1. Provide a list of contracts that your company has been awarded during the last three (3) years, showing year, type of services, dollar amounts of s ervices provided, location, contracting company, contact name, and phone number.

PROPOSER’S RESPONSE: For a complete List of Contracts in Past 3 Years see Attachment 4 in Tab G, page A-11.

2. Provide details of any failure or refusal to complete a contract. If none, that must be stated.

PROPOSER’S RESPONSE: None

66 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

21 | Page
Tab G – Proposer Attachment

Any response that Proposers are finding difficulty pasting into the “Proposers Response” boxes in any section of the solicitation, proposers shall paste in Tab G. When pasting attachments to Tab G, label the attachments “Attachment 1”, Attachment 2” and so forth.

List all attachments included in this Section. Please use additional pages to list attachments if necessary.

Attachment Number Document Title Page Number
Attachment 1 Evidence of Insurance A-1
Attachment 2 City of Oxnard Business License A-2 Attachment 3 Resumes of Key Personnel A- 3
Attachment 4 List of Contracts in Past 3 Year s A-11

67 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-1 | Page
ATTACHMENT 1: EVIDENCE OF INSURANCE

68 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-2 | Page
ATTACHMENT 2: CITY OF OXNARD BUSINESS LICENSE

69 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-3 | Page
ATTACHMENT 3: RESUMES OF KEY PERSONNEL

Cameron D. Duncan, PE, SE
Project Manager, Waterfront Structural Engineer, Engineer Diver Mr. Duncan is a licensed Structural Engineer and Engineer-Diver specializing in waterfront structures and facility condition assessments. Mr. Duncan has personally performed the top deck, underdeck or underwater inspection of over 450 waterfront structures of all material types. His design experience includes projects from one to twelve stories of superstructure and three levels of subgrade structure. Design materials include reinforced concrete, pre-stressed concrete, post-tensioned concrete, heavy timber, light wood frame, structural steel, light gauge steel, fiberglass, plastic composites, and reinforced masonry construction.

He has been the lead structural designer for: piers, wharves, seawalls, launch ramps, floating docks, office buildings, parking structures, vehicular & pedestrian bridges, underground vaults, civic centers, recreation facilities, obstacle training courses, utility towers, military vehicle and aircraft support facilities, retail stores, industrial labs, seismic upgrades, tenant improvements, building and waterfront structural renovations, and ship, barge and submarine fender systems.

Professional History:
2016 – Present: Duncan Engineering , Indian Wells, CA; Owner, Principal Engineer 2006 – 2016: TranSystems Corporation , San Diego, CA; Assistant Vice President, Senior Project Manager 2004 – 2006: Duncan ● Morales & Associates , San Diego, CA; Principal 1994 – 2004: Blaylock Engineering Group , San Diego, CA; Project Manager 1988 – 1993: Burkett and Wong Engineers , San Diego, CA; Project Engineer 1986 – 1988: David C. Breiholz & Co. , Lomita, CA; Project Engineer Specialized Experience:

Condition Assessment: His field investigation activities include 4 years as Engineer-in-Charge of inspections for the Port of Los Angeles and over 10 years working for the US Navy NFESC condition assessment program on the vast majority of West Coast and Pacific Rim bases. Mr. Duncan has performed above and underwater investigation and repair/upgrade for over three hundred fifty Naval, Coast Guard and Commercial Port facilities in CA, WA, AK, HI, GU, TX, LA, FL, SC, NC, MD, NJ & ME.

Waterfront Planning & Capital Programming: Mr. Duncan has recently programmed waterfront capital improvements for the US Navy, US Coast Guard, Port of Los Angeles, Port of Miami, Port of San Diego, Seaboard Marine, City of Oxnard, CA, City of Long Beach, City of Hermosa Beach and City of San Clemente, CA. These efforts took the form of 1391 Funding Requests, Feasibility Studies, Near-Term, 5-Year, 10-Year, or 25-Year Long Term Capital Improvement Program Reports with Concept Designs & Cost Estimating.

Design: He has been the lead designer/planner for wharves, piers, ship and submarine fender systems for more than 100 US Navy & US Coast Guard waterfront projects. His berthing & mooring design experience includes berth layout and fender systems for 75% of all current U.S. military Naval and Coast Guard Ships.

Education
B.S. Architectural
(Structural) Engineering,
Cal Poly, San Luis Obispo,
1986
Santa Barbara City College
- Surface Supplied Air &
Decompression Chamber
Operations - 1998
Registrations
Professional Engineer
(Civil): CA C45648
Professional Engineer
(Structural): CA S4150
Certifications
PADI Open Water Diver
PADI – Nitrox Diver
70 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-4 | Page
Representative Experience:

Mandalay Bay Seawall Condition Assessment and Capital Improvement Programming, City of Oxnard, CA:

Project Manager, Engineering Lead and Dive Crew Chief for the above and underwater inspection of 7 miles of pile supported cantilever seawalls and tie-back supported precast concrete seawalls. Prioritization and phasing of repairs into a 25-year Capital Improvement Program. Field assessment, core sampling, destructive test pits to confirm reinforcing, Impact Echo Testing, Chloride Testing, Resistivity Testing, Petrographic Examination. Cost estimating for near-term repairs and long-term seawall replacement with projections of remaining service life. Presentations to City Officials and HOA Community (2010 to 2013).

Hermosa Beach Pier Inspection & Repair, Hermosa Beach, CA: Project Manager & Field Crew Chief working as a Structural Engineering subconsultant for JMC 2. Mr. Duncan performed the structural condition as sessment of the Hermosa Beach Pier, a 1,100’ long fishing and pedes trian pier. Assessment of the precast concrete dec k, cast-in- place pile caps, precast pre-stressed concrete pili ng and CMU storage room beneath the pier. Written a ssessment report with repair recommendations, load restrictions, cost estimating, then construction documents and environmental permit liaison for the repairs (2011-2012 & 2022-2023)
Alamitos Bay Marina Rehabilitation, Long Beach, CA: Civil Engineering, Structural Engineering and Const ruction Management for the concept design and RFP preparation for the Design/Build rehabilitation of the Long Beach Alamitos Bay Marinas. The project required a complete rebui ld of the 2000 slip marinas, including basin and ma in channel dredging, seawall repairs, replacing the deteriorat ed wood docks with new concrete docks and piling. Mr. Duncan provided the concept design and programming for sea wall repairs, including repair of undermined areas, repair of seawall support piling, corrosion spalls and construction joint repairs and design of rip-rap protection (2007-2008).

West Hemlock Street Seawall Repairs, Mandalay Bay, Oxna rd, CA: Project Manager, Structural Engineer.

Inspection, cost estimate, and design of repairs to a failing concrete tie-back supported seawall using FRP panels and concrete jackets around existing pilasters. Development of pilot repair program. Worked with three different composite manufacturers to develop three alternative designs that would allow repairs to be conducted during nor mal tidal windows without installation of a costly temporary bulkhead. Led effort to obtain regulatory approval and permits from Army Corps of Engineers, Regional Water Quality Control Board, and CA Coastal Commission (2017 & 2023).

Naples Seawall Condition Assessment & Interim Repairs, Long Bea ch, CA: Condition assessment of 2.5 miles of concrete seawalls and sidewalks behind the walls for deterioration and sinkholes. Prioritization o f repair work with concept designs and cost estimates. Capital Improv ement Programming of repairs to define the timeline of funding requests needed to avoid failures and replace the 7 5 year old seawalls. Condition assessment of a con crete sheet pile bulkhead with tie-rod bracing and design of an underwater bulkhead to prevent collapse of one qua rter of the Naples Island seawall while working with the Public Works Department and City Manager to garner the $9 Million in funding required to replace this severely deteriorated section of seawall (2008-2010).

Coronado Cays Bulkheads, Coronado, CA: Structural Engineer, Engineer-Diver. Above & underwater inspection of 12 segments of city-owned precast concrete seawall, totaling over 2,600 linear feet. Underwater measur ements of panel joint gaps and tabulation of data for future comparison and evaluation of potential wall movement (2023). 61 st Street Place Seawall Assessment, Alamitos Bay, Long Be ach, CA: Structural and Civil Engineering for the condition assessment and capital repair program req uired to repair a leaking concrete sheet pile seawa ll with subsurface voids/sinkholes and surface ponding of walkways during tidal flooding (Ongoing until April 2010).

Marina Del Rey Seawall Repairs, Los Angeles, CA: Design of slope protection repairs and Construction Support Engineer for quality assurance. Underwater surveying of slope repairs including slope profiles to confirm navigational clearances for floating docks and boat slips (2007-2008). 71 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-5 | Page
Eric S. Newman, PE, SE
Waterfront Structural Engineer, Environmental Permit Specialist, Engineer Diver
Mr. Newman is an experienced Project Manager and a licensed Structural Engineer. His experience includes structural investigations (above and below water), seismic evaluations, and design of repairs, renovations, and new construction of buildings, bridges, towers, and waterfront structures. He has managed multi-disciplinary port, waterfront, building, transportation, and bridge design and inspection projects. Eric is proficient in the condition assessment, analysis, design, and detailing of reinforced concrete, prestressed concrete, steel, timber, and masonry structures. He has prepared assessment reports, feasibility studies, construction plan sets, construction specifications, and cost estimates.

His experience ranges from industrial, administrative, commercial, training, storage, and maintenance facilities to piers, bulkheads, and marinas. Eric has observed various types of steel corrosion, timber deterioration, and concrete deterioration on pier decks, pile caps, piles, wharves, seawalls, and ramps, including alkali-silica reaction, corrosion deterioration, scaling, and footing undermining. He has conducted various nondestructive testing (NDT) and destructive explorations.

Professional History:
2022 – Present: ESN Engineering, PLLC , Morton, IL; Owner, Principal Engineer 2011 – 2021: TranSystems Corporation , Santa Ana, CA; Assistant Vice President, Project Manager 2009 – 2010: The BETA Group, Inc., Norwood, MA; Project Engineer Representative Experience:

West Hemlock Street Seawall Repairs, Mandalay Bay, Oxnard, CA: Environmental Permit Specialist , Waterfront Structural Engineer. Inspector, Cost Estimator for repairs to a failing concrete tie-back supported seawall using FRP panels and concrete pilaster jackets. Development of pilot repair program. Worked with three different composite manufacturers to develop three alternative designs that would allow repairs to be conducted during normal tidal windows without installation of a costly temporary bulkhead. Led effort to obtain regulatory approval and permits from Army Corps of Engineers, Regional Water Quality Control Board, and CA Coastal Commission (2017 & 2023).

Mandalay Bay Seawall Condition Assessment & Monitoring, Oxnard, CA: Structural Engineer, Engineer-Diver.

Above & underwater inspection of seven miles of timber pile-supported cantilever concrete seawalls and tie-back supported precast concrete seawalls. Data collection, structural analysis, remaining service life projection, budgetary cost estimates, condition assessment report, and development of concept repairs. Prioritization and phasing of repairs into a 25-year capital improvement program. Foundation and wall repairs, preparation of environmental permits, and hydrographic surveys. Monitoring of seawalls with suspected movement (2012-2019).

Marine Safety Building and Bulkhead Repairs, San Clemente, CA: Project Manager, Structural Engineer. Led a team of civil and structural engineers and architects for the inspection, design, and construction support of ADA upgrades and structural concrete and timber repairs to the 6,000 SF pile-supported Lifeguard Headquarters and design of new steel sheet pile bulkhead with concrete cap and concrete slope protection (2017-2020).

Mandalay Bay Seawall Pilaster Jacket Repairs, Oxnard, CA: Project Manager, Structural Engineer. Prioritization, design and construction support of concrete jacket repairs and seismic strengthening to deteriorated concrete pilasters on seawall at over 70 locations throughout the Mandalay Bay community (2017-2020).

Education
M.S. Structural Engineering,
University of Massachusetts
Lowell, 2010
B.S. Civil Engineering,
University of Maine, 2008
Registrations
Professional Engineer
(Civil): CA C81585
Professional Engineer
(Structural): CA S6508
Certifications
PADI Open Water Diver
Years of Experience: 15
72 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-6 | Page
Hermosa Beach Pier Inspection, Hermosa Beach, CA: Structural Engineer, Engineer-Diver. Above & underwater structural inspection of 1,100’ long x 20’ wide concrete fishing and pedestrian pier. Preparation of condition assessment report including repair recommendations and budgetary cost estimate for recommended repairs. Eric completed the pier assessment in 2012, 2017, and again in 2023.

San Clemente Pier Repairs, San Clemente, CA: Project Manager, Structural Engineer, and Dive Crew Chief.

Above & underwater structural inspection of 1,300’ long x 24’ wide timber, steel & concrete fishing and pedestrian pier, including timber piles and sacrificial anode sled. Condition assessment report including repair recommendations and budgetary cost estimate. Design and construction support of structural pier repairs including timber deck replacement, timber pile replacement, and structural steel corrosion repairs. Design of ADA Improvements including dedicated pedestrian path, handrailing, and striping (2015-2019).

OPC Homeport Buildout, U.S. Coast Guard Base LA/LB, San Pedro, CA: Structural Engineer and Dive Crew Chief. Investigation of existing facilities and preparation of RFP for a $26 million design-build project to homeport two new 360’ Offshore Patrol Cutters (OPC). The project includes a 265’ extension of the WHEC concrete wharf, new 12,000 SF MWD facility, site work, utilities, and new parking. The team performed an underwater exploration of the WHEC wharf piling and seafloor at the wharf extension, provided preliminary design, created conceptual development plans, estimated construction costs, and prepared the RFP specifications (2018-2020).

FRC Homeport Buildout, U.S. Coast Guard Base LA/LB, San Pedro, CA: Structural Engineer. Assessment of the existing facilities and preparation of an RFP for a $17M design-build contract for improvements to support four new 154’ Fast Response Cutters. Structural inspection and analysis of the existing 225’ long WMEC and 1000’ long WHEC concrete wharfs for the lateral loads that the new FRC’s will impose on the structures. Preliminary design, conceptual waterfront development plans, and preparation of the RFP specifications and drawings for the improvements including 600’ of new floating concrete docks (2016-2018).

Coronado Cays Bulkheads, Coronado, CA: Structural Engineer, Engineer-Diver. Above & underwater inspection of 12 segments of city-owned precast concrete seawall, totaling over 2,600 linear feet. Underwater measurements of panel joint gaps and tabulation of data for future comparison and evaluation of potential wall movement (2023).

Confidential Client, Port of Long Beach, Long Beach, CA: Project Manager, Structural Engineer and Dive Crew Chief. Above & underwater structural inspection and condition assessment report including repair recommendations and budgetary cost estimate for approximately 1,000’ of steel sheet pile anchored bulkhead, 350’ of rock riprap, two concrete pile-supported mooring dolphins, and 450’ long concrete wharf. Berthing feasibility study for 623’ Bulk Carrier. Preliminary design and cost estimate for upgrades to current wharf and construction of new wharf (2018).

Port of Fernandina, Fernandina Beach, FL: Structural Engineer and Dive Crew Chief. Above and underwater structural inspection of 1,200’ long x 80’ wide concrete wharf with three access piers. Condition assessment report including repair recommendations, cost estimates, and load rating for cranes, vehicles and live loads. Design of structural concrete repairs, new pile supported concrete approach pier, and replacement fenders. Lateral analysis of wharf and berthing and mooring analysis to determine berthing feasibility for a variety of vessels (2018-2019).

Recapitalization of U.S. Coast Guard Station Manasquan Inlet, Point Pleasant Beach, NJ: Structural Engineer.

Design and construction support of 300’ long steel sheet pile bulkhead with concrete cap & 75’ long helical soil anchors, floating dock guide pile replacements, concrete boat launch ramp, new three-story 21,300 square feet Multi- Mission Building, fueling systems, elevated emergency generator and site work. The new bulkhead was installed in front of an existing failing seawall (2013-2015).

Benicia Marina Breakwater Condition Assessment, Benicia, CA: Project Manager, Structural Engineer, Dive Crew Chief. Above & underwater inspection of 1,400’ of prestressed concrete pile anchored steel sheet pile breakwater, protecting each side of the main entrance channel at the Benicia Marina. Preparation of condition assessment report including observations, significance, recommended repairs, and budgetary construction cost estimates. Structural analysis of breakwater to determine causes of significant wall deflection (2021).

73 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-7 | Page
Joe Perrone, PE
Waterfront Engineer
Principal Engineer involved in the planning, design, and construction of a variety of challenging engineering projects in several countries throughout the world. In his professional career spanning 50 years he has been responsible for civil and structural design tasks associated with water supply and sewerage pipelines, power generation plants, highway bridges, port and harbor facilities, offshore structures and marine outfall and intake structures. Since 1983, Mr.

Perrone has focused his activities in the area of marine facilities, primarily the planning and design of port structures, waterfront facilities, seabed structures and submarine outfalls.

Professional History:
1997 – Present: Triton Engineers, Inc. , San Diego, CA
1984 – 1997: Worley International, Inc. , San Diego, CA 1977 – 1981: Royds Sutherland and McLeay , New Zealand
1976 – 1977: Nachshen Crofts and Leggatt , London, U.K. 1973 – 1975: Davis Ogilvie & Partners , New Zealand
Representative Experience:

Coronado Cays Bulkheads, Coronado, CA: Principal Engineer. Inspection and Condition Assessment of City- Owned Bulkheads. Inspection to identify structural defects at 12 concrete bulkheads, totaling over 2,600 linear feet, which provide support to the causeways that connect various neighborhoods in the development. Measurements of panel joint gaps and tabulation of data for future comparison and evaluation of potential wall movement (2023).

Shelter Island Boat Launch Facility, Port of San Diego, CA: Designed improvements for the busiest boat launch in California (10 lanes, 50,000 boat launches per year) for a $10 million construction project. Upgrades included a breakwater, enlarged basin, new concrete launch ramp, increased lengths of the boarding docks, public walkways, adjacent parking, and restroom upgrades to current Americans with Disabilities Act Standards.

University of California, San Diego – Marine Facility Berthing Wharf and Pier Replacement: Specialist design and construction support services for design of landside civil works and fender system at new wharf & pier structure.

BAE Systems San Diego Ship Repair – Dry Dock Expansion Project: Project Manager responsible for detailed design of major improvements at the shipyard to accommodate a new 55,000-ton floating dry dock. The scope of project included a 750 ft long underwater retaining wall to support deep dredging along an existing pier, dredging of dry dock sump, two new pile supported wharf structures, and a mooring dolphin to secure the dry dock. The construction cost was $40 million.

BAE Systems San Diego Ship Repair – Pier 4 and Bulkhead Improvements: Project Manager responsible for detailed design of 461 ft long x 60 ft wide pile supported reinforced concrete pier and associated bulkhead and landside works. Construction cost is estimated at approx. $20 million.

Naval Amphibious Operations Facility, Waterfront Improvements, Coronado, CA: Project Manager for upgrades to Waterfront Facilities at the Naval Amphibious Base, Coronado. Design of new fendering system at Pier 18 to resist berthing & mooring loads which result from berthing a string of 4 INLS craft or mooring of 9 nested craft.

Tenth Avenue Marine Terminal, Port of San Diego, Upgrade Berths 10-1 and 10-2 Fender System: Project Manager responsible for detailed design and bid documentation of a new fender cluster upgrade to accommodate and protect container ships.

Education
B.E. Civil Engineering,
University of Canterbury,
New Zealand, 1974
Registrations
Professional Engineer
(Civil): CA C50669
Years of Experience: 50
74 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-8 | Page
Troy Gillum, PE
Waterfront Engineer, Engineer Diver
Principal Engineer with 30+ years of experience providing viable, creative, and efficient engineering solutions to complex maritime projects. Areas of expertise include marine investigations and siting studies including underwater inspection, integrity assessment and repair of marine facilities; design and construction planning of offshore, marine and waterfront structures; design and specification of floating dock structures; construction engineering and inspection of marine projects; preparation of technical specifications and performance requirements for marine facilities; and project management.

Professional History:
1997 – Present: Triton Engineers, Inc. , San Diego, CA
1992 – 1997: Worley International, Inc. , San Diego, CA 1987 – 1990: Naval Civil Engineering Laboratory , Port Hueneme, CA Representative Experience:

Hermosa Beach Pier Inspection, Hermosa Beach, CA: Waterfront Engineer.

Structural inspection and condition assessment of 1,100’ long x 20’ wide concrete fishing and pedestrian pier. Design level pile survey to measure pile damage for preparation of repair construction documents (2023).

Coronado Cays Bulkheads, Coronado, CA: Waterfront Engineer. Inspection and Condition Assessment of City- Owned Bulkheads. Inspection to identify structural defects at 12 concrete bulkheads, totaling over 2,600 linear feet, which provide support to the causeways that connect various neighborhoods in the development. Measurements of panel joint gaps and tabulation of data for future comparison and evaluation of potential wall movement (2023).

Port Damage Repair Training Facility, Naval Base Ventura, CA: Design of waterfront training facilities for Navy Construction Forces Training facilities including sheet pile bulkhead damage module, pile bent training module, and finger pier.

Repair Wharf 3, Naval Base Ventura County, Port Hueneme, CA: Repair damage to concrete bulkhead and cap from commercial vessel impact, including site inspections, concrete repair design, fender system repairs, and observation.

Repair Navy Pier, Port of San Diego, CA: Design of repairs to concrete pier structure dating back to 1928. Repairs included encapsulation of concrete piles subject to severe sulfate attack and conventional repair of beams, pile caps and soffits.

Repair Quaywall, Naval Base San Diego, CA: Designer of Record for repair of existing quaywall system between Piers 2 and 5 using grouted FRP sheet piling to preserve existing steel sheets and stop soil transmission and sinkholes due to deterioration of steel sections.

Emergency Stabilization of Failed Quaywall at Chollas Creek, Naval Base San Diego, CA : Designer of Record for emergency stabilization of damaged quaywall structure.

Emergency Seawall Repair, Naval Amphibious Base, Coronado, CA: Engineering of record for design of sheet piled bulkhead to protect existing buildings and parking from beach erosion.

Repair Bulkheads at Naval Amphibious Base, Coronado, CA: Engineer of record for engineering design repairs at existing bulkheads and design of new replacement bulkhead.

Education
M.S. Structural Engineering,
University of California,
San Diego, 1992
B.S. Civil Engineering,
University of Wyoming,
1987
Registrations
Professional Engineer
(Civil): CA C51514
Certifications
PADI Open Water Diver
Years of Experience: 33
75 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-9 | Page
Walt Crampton, PE, GE
Geotechnical Engineer
Mr. Crampton has 46 years of experience in geotechnical, coastal, and hydraulic engineering for a variety of construction and development projects, with particularly extensive work on port and harbor structures. His responsibilities encompass the initial field and design phases to final construction, including specifications and bid proposal documents. Mr. Crampton has managed numerous coastal projects ranging from geotechnical studies for piers, wharves, small marinas, and other harbor facilities, to major shoreline protection structures, including stone revetments, bulkheads, groins and various patented products.

Mr. Crampton has considerable experience in the geotechnical aspects of port and harbor construction, with most of his experience gained in the San Diego, Los Angeles, and Oxnard harbors. He has been involved in numerous pier projects and has considerable experience with anchored bulkheads and tieback systems.

He has provided geotechnical design criteria for several dredging projects in the San Diego Harbor and was responsible for the design of an experimental system of offshore dikes constructed from soft dredged clays.

Mr. Crampton has also been responsible for providing recommendations for new coastal development; designing remedial actions to mitigate wave damage; recommending methods of shoreline and slope stabilization through sand replenishment or structural methods; monitoring rates of sea cliff retreat; evaluating long- shore, offshore, and onshore sediment transport; wave refraction, shallow water design waves; and performing bathymetry, barge drilling, vibracore bottom sampling, sub-bottom acoustic profiling, side-scan sonar, and diving inspections.

Representative Experience:

West Hemlock Street Seawall Repairs, Mandalay Bay, Oxnard, CA: Geotechnical Engineer. Geotechnical design recommendations for project to design repairs to a failing concrete tie-back supported seawall using FRP panels and concrete pilaster jackets. Provided static and dynamic earth pressure loadings for wall analysis (2017 & 2023).

Mandalay Bay Seawall Condition Assessment & Monitoring, Oxnard, CA: Geotechnical Engineer. Analysis recommendations for static and dynamic soil pressures for seven miles of timber pile-supported cantilever concrete seawalls and tie-back supported precast concrete seawalls (2011-2013).

Coronado Cays Bulkheads, Coronado, CA: Civil and Geotechnical Engineer. Provided all of the geotechnical evaluation of bulkhead and causeway stability for the Coronado Cays development on behalf of the City of Coronado since 1985. Also provided various A&E design services for repairs to leaking concrete sheet-pile joints, leaking utility penetrations through bulkheads, mitigation procedures for limited soil subsidence adjacent aging bulkheads, and repairs to certain bulkheads where tiebacks had been compromised or where sheet-pile walls had failed.

Kingsbridge Way Seawall Repairs, Mandalay Bay, Oxnard, CA: Geotechnical Engineer for repairs to a failing concrete cantilever seawall using new concrete wale and tieback soil anchors. Prior to repairs the wall was leaning 7 degrees towards the water (2013).

Anacapa Marine Service, Oxnard, CA: Geotechnical Engineer. Provided geologic and geotechnical information to assist with geotechnical recommendations for the design and construction of waterside improvements to Anacapa Marine Services, including new guide piles for floating docks and travel lift pier. The approximately 2.5-acre site includes approximately 360 feet of frontage along the eastern shoreline of Channel Islands Harbor (2008).

Education
M.S. Civil Engineering, San
Diego State University, CA
B.S. Civil Engineering, San
Diego State University, CA
Registrations
Professional Engineer
(Civil): CA C23792
Professional Engineer
(Geotechnical): CA 245
Certifications
PADI Open Water Diver
Years of Experience: 46
76 City of Oxnard, Solicitation # PW-24-20 Statement of Qualifications Marine Engineering Multi-Year Professional Services 10/19/2023

Attachments, A-10 | Page
Ty Thomas, PLS
Land Surveyor
Registered Land Surveyor in California that has served as mapping and survey manager and director for over 20 years. Operating office mapping services and field survey operations. Over the past 20 years, has managed surveying and mapping operations throughout the private and public sectors. Overseen the mapping and construction activities of various master planned communities, mixed use projects, commercial and industrial projects, public infrastructure projects, and institutional projects throughout Southern California. Managed the preparation of legal descriptions and plats, tract/parcel mapping, record of surveys, ALTA Land Surveys, boundary establishment, lot line adjustments, certificates of compliance, certificate of corrections and condominium plans.

Professional History:
2017 – Present: T&M Surveying, Inc. , Orange, CA; Owner, Survey Manager 2010 – 2017: C&V Consulting, Inc. , Lake Forest, CA: Survey & Mapping Manager 2006 – 2010: Danjon Engineering, Inc., Yorba Linda, CA: Survey Manager 2000 – 2006: Hall & Foreman., Irvine, CA: Party Chief & Survey Manager 1995 – 2000: DEI Incorporated , Costa Mesa, CA: Party Chief Representative Experience:

West Hemlock Street Seawall Repairs, Mandalay Bay, Oxnard, CA: Surveyor. Topographic survey & existing conditions plan for project to design repairs to a failing concrete tie-back supported seawall using FRP panels and concrete jackets around existing pilasters. Obtained critical top of wall and top of footing elevations for comparison with tidal windows crucial to contractor work methods and environmental permit requirements (2023). 4141 W. Channel Islands Blvd – Seawall Assessment & Monitoring, Mandalay Bay, Oxnard, CA: Surveyor.

Topographic survey & existing conditions plan for project to monitor suspected movement of cantilever concrete seawall. Precisely located top of wall for comparison with future measurements to determine if seawall movement is ongoing (2023).

Land Surveying and Mapping Services Completed in Southern California

Education
Land Surveying
Certification, Rancho
Santiago College
Registrations
Professional Land
Surveyor: CA 9309
Years of Experience:
28 • Construction Surveying
• Boundary Surveys
• Topographic Surveys
• Aerial Control
• Architectural Surveys
• Ground Water Monitoring
• Well Locating
• Lot Surveys
• Street Profiles
• Well Locating
• Pipeline Surveys
• ALTA/ASCM Land Title
• Settlement Monitoring
• Legal Descriptions
• Parcel Maps
• Final Maps
• Lot Line Adjustments
• Record of Surveys
• Expert Witness
• As-Built Surveys
77 ATTACHMENT 4: LIST OF CONTRACTS IN PAST 3 YEARS
DUNCAN ENGINEERING CONTRACTS AWARDED IN PAST 3 YEARS

OWNER CONTRACTING CONTRACTING CONTACT

YEAR PROJECT NAME SERVICES PROVIDED VALUE LOCATION CLIENT COMPANY CONTACT PHONE 2020 Relocate Boat Station Waterfront Engineering - Site Assessments, $16,600 Yankeetown, FL United States TranSystems Randall Schmidt 510-418-3902 Yankeetown, FL Concept Design, Cost Estimating Coast Guard 2020 Structural Assessment Waterfront Engineering - Concept Design $7,500 Baltimore, MD United States TranSystems Anna Dukes 847-826-2135 of Piers 1 & 3 of Pier Strengthening & Ship Fender Systems Coast Guard 2021 Fast Response Cutter Waterfront Engineering - 30% Design Plans, $54,400 Ketchikan, AK United States TranSystems Darryl Moser 757-572-9240 Homeport - Phase II RFP Specifications, Cost Estimating Coast Guard 2021 Offshore Patrol Cutter Waterfront Engineering - Construction Period $25,500 San Pedro, CA United States TranSystems Randall Schmidt 510-418-3902 Homeport Base LA/LB Support Services for Design Build Project Coast Guard 2021 Wharf Ship Cradle Waterfront Engineering - Quality Control $8,500 Baltimore, MD United States TranSystems Anna Dukes 847-826-2135 Safety Certifications of Concrete Wharf Capacity Calculations Coast Guard 2022 Pier Inspection & Design Diver inspection & Condition Assessment of $29,000 Hermosa Beach, CA City of JMC2 Consultants John Cruikshank 310-241-6550 Level Survey Concrete Pier, Design Repairs, Quality Control Hermosa Beach 2022 Ketchikan Phase II Waterfront Engineering - Construction Period $15,300 Ketchikan, AK United States TranSystems Darryl Moser 757-572-9240 Construction Support Support Services for Design Build Project Coast Guard 2022 T-Street Pedestrian Inspection and Condition Assessment Report $11,800 San Clemente, CA City of City of Amir Ilkhanipour 949-289-3365 Bridge Assessment Design Repairs, Specifications, Cost Estimate San Clemente San Clemente 2022 Repair Marine Safety Above Water Inspection, Design Repairs & $9,900 San Clemente, CA City of City of Bel Cuhadaroglu 949-426-3128 HQ Building Specifications San Clemente San Clemente
2022 Reinforce Pier 1 for Concept Design of Pier Lateral Capacity Upgrade $19,000 Baltimore, MD United States TranSystems Anna Dukes 847-826-2135 Offshore Patrol Cutter Ship Fender System, Cost Est., Constr Sched Coast Guard 2023 T-Street Bridge Construction Period Support Services $10,500 San Clemente, CA City of City of Amir Ilkhanipour 949-289-3365 Construction Support for Polymer Mortar Repairs of Bridge San Clemente San Clemente 2023 Rehab Combat Medical Calculation Review for New Elevator Pit. Design $3,400 San Antonio, TX US Army Corp Barlovento JV Steve Nishimuta 830-730-0175 Bldg, Fort Sam Houston Deck Opening Framing, Shop Drawing Review of Engineers Design Build Contr 2023 Pier Pile Inspection Underwater inspection & Condition Assessment $33,700 Hermosa Beach, CA City of JMC2 Consultants John Cruikshank 310-241-6550 Design Level Survey Concrete Pier Piling, Design of Pile Repairs Hermosa Beach 2023 Hermosa Pier Repair Construction Period Support Services $33,500 Hermosa Beach, CA City of JMC2 Consultants John Cruikshank 310-241-6550 Construction Support Design of Broken Deck Panel Repair Hermosa Beach 2023 USCG Moorings Sitka Waterfront Engineering Planning, 30% Design $220,500 Sitka, AK United States TranSystems Darryl Moser 757-572-9240 New Wharf & Docks RFP Specifications, Cost Estimating Coast Guard 2023 4141 West Channel Is, Above Water Seawall Inspection, Condition $3,500 Oxnard, CA City of City of Christopher Solis 805-890-9916 Condition Assessment Assessment Report & Concept Repair Details. Oxnard Oxnard 2023 Coronado Cays Underwater inspection & Condition Assessment $21,400 Coronado, CA City of Triton Engineers Troy Gillum 858-395-0722 City Owned Seawalls of 12 blocks of Concrete Sheet Pile Seawalls Coronado 2023 West Hemlock Seawall Inspection, Repair Design, Geotech, $176,000 Oxnard, CA City of City of Christopher Solis 805-890-9916 Seawall Repair Land Survey, Plans, Specs, CE, Envir. Permitting Oxnard Oxnard 2023 Replacement Guard Design of (12) Timber Guard Towers $24,000 San Clemente, CA City of City of Amir Ilkhanipour 949-289-3365 Towers Specifications, Cost Estimate, Constr Schedule San Clemente San Clemente 2023 Johnson & Johnson Structural Condition Assessment & Report $10,000 La Jolla, CA Johnson & JVB Construction John Van Blerk 619-778-5601 Garage Assessment of 4-Story Concrete Parking Structure Johnson Co. Management Attachments, A-11 | Page
78 CITY COUNCIL AGENDA REPORT

PUBLIC HEARINGS
AGENDA ITEM NO. J.1

DATE: April 2, 2024

TO: City Council

FROM: Emilio Ramirez, Housing Director, (805) 385-8094, [email protected]

SUBJECT: 2020 Annual Action Plan Amendment – Community Development Block Grant CARES Act. (10 minutes)

RECOMMENDATION

That the City Council:

1. Conduct a United States Department of Housing and Urban Development public hearing regarding the fiscal year 2020-2021 Annual Action Plan Amendment – CARES Act;

2. Approve the fiscal year 2020-2021 Annual Action Plan Amendment CARES Act;

3. Authorize the City Manager, and his designees, to incorporate the amended grant allocations into the 2020-2021 Annual Action Plan Amendment CARES Act and authorize the budget appropriations to fund the administration and projects;

4. Authorize the City Manager and his designees, to execute the required documents to submit the 2020-2021 Amended Annual Action Plan CARES Act to the United States Department of Housing and Urban Development; and

5. Authorize the City Manager, and his designees, to execute all of the agreements necessary for the implementation of the Annual Action Plan CARES Act amendment.

(The Community Services, Public Safety, Housing & Development Committee approved 3-0 on March 12, 2024.)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/HTGoYUVDMlI

BACKGROUND

The U.S. Department of Housing and Urban Development Department requires that cities generate a document called a Citizen Participation Plan that requires outreach to residents for resident (citizen) input through public comment periods and public hearings. The City’s most recent version was updated and approved by Council on May 17, 2023. One specific requirement for Community Development Block Grant is that when a substantial amendment occurs, a United States Department of Housing and Urban Development (HUD) public hearing is required. This Council action includes reviewing and approving a change of funds over $200,000 that triggers a substantial amendment.

On October 6, 2020, the City Council approved the initial 2020 Annual Action Plan amendment that added the Community Development Block Grant and Emergency Shelter Grant Coronavirus Aid, Relief, and Economic Security Act of 2020 funds, and included an initial fourteen projects totaling $3,088,367 in support of preventing, preparing and responding to the impacts related to the Coronavirus pandemic. At the end of fiscal year 2022, $1,050,559.97 was expended with $2,037,807.03 as a year-end balance, and a total of 820 served, outside of programs that provided services, 79 citywide.

A more recent amendment was made for the CARES Act funds on February 21, 2023, where $1,417,135.38 was allocated either to new projects or increased existing projects due to an increase in need. This left a new balance of $620,671.65 after the February 21, 2023, commitments were completed. Projects are still in operation through fiscal year 2023-2024 with exception to the PAL Rehabilitation that the City could not get approval from HUD to proceed with, therefore increasing the fund balance to $1,070,671.65. Prior amendment projects can be located in Attachment 1.

DISCUSSION

The pandemic continues to delay restoration of economic stability for residents, with impacts such as the recent storms and floods further exacerbating low-income and homeless resident situations. From the unallocated balance, staff is requesting approval to reallocate $300,000 of the unexpended funds to projects that support a housing services program ran by United Way of Ventura County. The program will support services to residents who have been impacted by the pandemic providing services such as rental assistance, rental and utility deposits, moving expenditures, and utility assistance.

The public hearing to be held at Council Chambers is scheduled for April 2, 2024. This HUD public hearing will provide further opportunity for the City Council and the public to consider the funding recommendation and to receive public comments for the 2020-2021 Annual Action Plan Amendment CARES Act draft. The 2020-2021 Annual Action Plan Amendment CARES Act draft will be made available to the public for a 30-day review period beginning February 15, 2024, and ending on April 2, 2024. Notice of the HUD Public Hearing date was published in the VIDA Newspaper on February 8, 2024, and Addendum Public Notice was published on February 22, 2024, in Spanish and English.

A draft 2020-2021 Annual Action Plan Amendment CARES Act has been drafted for public review and is available on the Grants Management website and below in Attachment 2. The full reports are accessible at:
https://www.oxnard.org/city-department/housing/grants-management/.

STRATEGIC PRIORITIES

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT

There are sufficient funds available through the existing Community Development Block Grant CARES Act funding allocation for this project.

For Finance Use Only: CDBG-CV Fund (Org. 2018101-53200, Project #G2015)

COMMITTEE OUTCOME

(The Community Services, Public Safety, Housing & Development Committee approved 3-0 on March 12, 2024.)

Prepared by: Emilio Ramirez, Housing Director

ATTACHMENTS

1. 2022-2023 Mid Year Reallocation Budget

2. 2020 Annual Action Plan Amendment CARES Act Draft

3. City of Oxnard's Citizen Participation Plan

4. PowerPoint Presentation

80 CITY OF OXNARD HOUSING - GRANTS DIVISION
2021-2022 MID-YEAR REALLOCATION BUDGET

PROGRAM

PRIOR/CURRENT

ACTIVITY
AWARD

AMOUNT NEW ACTIVITY

ADDITIONAL/

REVISED FUNDS
NEW

TOTAL REASON FOR REALLOCATION
CDBG
2022-23 Committed
Activities $2,465,280 ($294,523) $2,170,757
Residential Rehabilitation has been
postponed and Caregivers Programs
has been canceled
1450 S. Rose Ave
Rehabilitation (FY 2019-20) $352,000
1450 S. Rose Ave
Rehabilitation $600,000 $952,000
Construction costs have increased –
funds to complete rehabilitation
project

1450 S. Rose Ave
Rehabilitation Activity-
Consulting Services $18,000 $18,000
Additional Funds for Prevailing Wage
and Labor Services

Cypress Place – Site and
Off-Site Improvements $1,500,000 $1,500,000
Site Preparation and Off-Site
Improvements

Cypress Place Activities –
Activity Delivery Costs for
Consulting Services $27,500 $27,500
Additional Funds for Prevailing Wage
and Labor Services

Economic Development -
Commercial Rehabilitation $350,000 $350,000
Support Downtown and South Oxnard
small business site improvements

Transitional Age Youth –
Housing/Acquisition/
Development $900,000 $900,000
Special population housing for
transitional aged youth
Activity-Delivery Costs $54,500 $54,500
Staff, consultant, and other project-
related expenses for CDBG-specific
projects.

NEW TOTAL: $3,155,477 $5,972,757
Prior Years’ Unallocated
Funds $3,554,923 Uncommitted Funding/Carryover
TOTAL: $6,372,203 $399,446 New CDBG Uncommitted Balance

81 CITY OF OXNARD HOUSING - GRANTS DIVISION
2021-2022 MID-YEAR REALLOCATION BUDGET

PROGRAM

PRIOR/CURRENT

ACTIVITY
FY20-21

EXPENDITURES NEW ACTIVITY
FUNDS
NEEDED

NEW NTE

TOTALS REASON FOR REALLOCATION

CDBG-CV

GRANTS ADMINISTRATION $175,977.68 $36,829.32 $212,807 Continue administering program ENCAMPMENT RESPONSE $147,256.70 $352,743.30 $500,000 Continue Services OHA – RENTAL ASSISTANCE $141,410.36 $58,589.64 $200,000 Project Closed EDC – BUSINESS ASSISTANCE
PROGRAM $81,026.88 $268,973.12 $300,000 Continue Services OHA PREVENTION SVCS $300,000 $300,000
New Services for Housing
Stabilization Through COVID
PAL REHABILITATION $500,000 $500,000
Rehabilitation of PAL – Convert PAL
back from temporary shelter to
youth center

FIRE PARAMEDICINE/PPE $229,103.85 $0 $0 Project Closed FOOD SHARE $136,930.00 $0 $0 Project Closed
COMMUNITY SVCS –
SANITATION PROGRAM $27,589.63 $0 $0 Project Closed
COMMUNITY SVCS – HMLSS
SHELTER PAL $0 $0 $0 Project Closed
REC – HOMEWORK SITES $54,656.45 $0 $0 Project Closed
HOMELESS OUTREACH $0 $0 $0 Project Closed
VOCATIONAL JOB DEV $0 $0 $0 Project Closed

BUSINESS IMPROVEMENT-
S.OXNARD $0 $0 $0 Project Closed
CAVC HMLSS SERVICES $0 $0 $0 Project Closed
Totals: $1,050,559.97 $1,467,135.38 $1,962,807
CDBG-CV Available Funds: $2,037,807.03
$3,088,367.00 $75,000.03
New CDBG-CV Uncommitted
Balance

82 CITY OF OXNARD HOUSING - GRANTS DIVISION
2021-2022 MID-YEAR REALLOCATION BUDGET

PROGRAM

PRIOR/CURRENT

ACTIVITY
AWARD

AMOUNT NEW ACTIVITY

ADDITIONAL/

REVISED FUNDS
NEW

TOTAL REASON FOR REALLOCATION
HOME

Consulting Services –
Etting Rd $71,000 $71,000
Additional Funds for Prevailing Wage
and Labor Services
Etting Road – New
Construction
$1,854,000 $1,854,000 Funding for Etting Road Affordable Housing Development.

Cypress Place – New
Construction
$1,600,000 $1,600,000 Funding for Cypress Place Affordable Housing Development.

Consulting Services –
Cypress Place
$41,400 $41,400 Additional Funds for Prevailing Wage
and Labor Services
Activity-Delivery Costs $35,000 $35, 000 Staff and other project-related expenses
Total: $3,601,400 $3,601,400
HOME Available Funds (Carryover+PI): $4,135,142
Balance After Funding Commitments: $533,742 New HOME Uncommitted Balance

83 City of Oxnard
2020 Annual Action Plan
CARES Act 7thAmendment
DRAFT
Pre
pared by:

City of Oxnard – Housing Department – Grants Management 435 South D Street, Oxnard, California, 93030
84 Annual Action Plan
2020 AMENDMENT DRAFT
2 Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction

ANNUAL ACTION PLAN CARES ACT AMENDMENT UPDATE-
City of Oxnard amendment to reflect additional resources to a new activity to further the CARES Act mission of preventing, preparing and responding to the impacts related to COVID-19 to the Community Development Block Grant (CARES ACT) (CDBG-CV) of the first year 2020 Annual Action Plan in the 2020- 2024 Ventura County Regional Consolidated Plan, per City of Oxnard Council Action on October 6, 2020.

This is a substantial amendment and requires the seventh amendment to this document. The amendment is exclusively for the CDBG-CV funds as changes to specific projects have been identified in the AP-38 of this report. City of Oxnard City Council action is scheduled on March 19, 2024.

Housing and community development resources are currently available in Ventura Urban County and Entitlement Jurisdictions include:
● Community Development Block Grant (CDBG) funds
● HOME Investment Partnerships Program (HOME) funds
● Emergency Solutions Grant (ESG) funds
● General funds (tax levy)
● Housing Successor Funds (formerly low-moderate Redevelopment Agency Funds) ● HUD Section 108 Loan funds
● HUD Housing Choice Voucher Program (through the Area Housing Authority of Ventura County, Oxnard Housing Authority, Housing Authority of the City of San Buenaventura, Santa Paula Housing Authority, and the Housing Authority of the City of Port Hueneme)

● California Housing Finance Agency funds (CalHFA)
● State Housing and Community Development (HCD) housing funds ● State transportation funds
● Ventura County Housing Trust Fund
● CARES Act Community Development Block Grant (CDBG-CV) funds ● CARES Act Emergency Solutions Grant (ESG-CV) fund
DRAFT
85 Annual Action Plan
2020 AMENDMENT DRAFT
3 Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative
Description Annual
Allocation
: $
Program
Income:
$

Prior Year
Resources
: $

Total:
$
CDBG public
-
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public
Services
2,573,996 100,000 352,000 3,025,996 10,406,067
Block grant
from HUD to
address
housing,
community
development
, and
economic
development
needs.

HOME public
-
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction
for ownership
TBRA
775,947 100,000 0 875,947 3,256,502
Grant from
HUD to
address
affordable
housing
needs.

DRAFT
86 Annual Action Plan
2020 AMENDMENT DRAFT
4 Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative
Description Annual
Allocation
: $
Program
Income:
$

Prior Year
Resources
: $

Total:
$
ESG public
-
federal
Conversion
and rehab for
transitional
housing
Financial
Assistance
Overnight
shelter
Rapid re-
housing
(rental
assistance)
Rental
Assistance
Services
Transitional
housing
221,083 0 0 221,083 840,722
Grant from
HUD to
address
needs and
services for
homeless
persons or
persons at
risk of
becoming
homeless.

DRAFT
87 Annual Action Plan
2020 AMENDMENT DRAFT
5 Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative
Description Annual
Allocation
: $
Program
Income:
$

Prior Year
Resources
: $

Total:
$
Other public
-
federal
Other
8,343,372 0 0 8,343,372 0
$5,255,055 in
ESG-CV
funding to
prevent,
prepare for,
and respond
to the
coronavirus
pandemic
among
individuals
and families
who are
homeless or
receiving
homeless
prevention
activities to
mitigate
impacts of
COVID-19
Table 1 - Expected Resources – Priority Table

DRAFT
88 Annual Action Plan
2020 AMENDMENT DRAFT
6 Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The jurisdictions leverage federal resources against other sources of federal, state, local, and private funding to maximize the impact of CDBG, HOME, and ESG funds. Leveraging varies from activity to activity depending on the project scope. For instance, the Federal Low-Income Housing Tax Credit (LIHTC), historic tax credits, and various affordable housing loan and grant products from the CA Department of Housing and Community Development and the Federal Home Loan Bank can be leveraged with HOME funding to develop affordable housing.

Although the CDBG program does not require a match, the HOME program and the ESG program require funding match. The HOME program requires a 25 percent non-federal cash or non-cash match of the annual grant amount or entitlement, less 10 percent for administration and five percent for Community Housing Development Organization (CHDO) operating support.

ESG match is required on a one-to-one basis (100 percent match). ESG grantees report required match detail to the Ventura County Continuum of Care (CoC) on a monthly or semi-annual basis. Matching contributions from ESG grantees (cash or non-cash) may be obtained from any source, including any federal source other than the ESG program, as well as state, local, and private sources, per 24 CFR 576.201.

DRAFT
89 Annual Action Plan
2020 AMENDMENT DRAFT
7 If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Most County-owned property is used to house County operations or is deed-restricted, limiting its feasibility for new uses. The County has been evaluating land it owns, as it becomes available, for the purpose of providing affordable housing and will continue to consider land that is deemed as surplus for the needs identified in the Regional Consolidated Plan. The County has initiated the use of a surplus building in San Buenaventura for a year-round emergency shelter for homeless persons. The building is currently being renovated and is expected to begin serving clients early in 2020. Additionally, late in 2019 the County released a Request for Qualifications and Concept Proposals for a County-owned property located in the unincorporated area for an affordable housing development, with a permanent supportive housing component.

Discussion
Anticipated CARES Act funding is included in "Other" section in table above, $3,088,367 in CDBG-CV funds to be used to prevent, prepare for and respond to the coronavirus and $5,255,055 in ESG-CV funding to prevent, prepare for, and respond to the coronavirus pandemic among individuals and families who are homeless or receiving homeless prevention activities to mitigate the impacts of COVID-

19. DRAFT
90 Annual Action Plan
2020 AMENDMENT DRAFT
8 Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Improve Supply
of Affordable
Housing
2020 2024 Affordable
Housing
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of
Existing Housing
Assistance for Senior
Residents
Disaster Planning
and Recovery
CDBG:
$1,030,153
HOME:
$788,353
CDBG-CV:
$200,000
Public service activities other than
Low/Moderate Income Housing
Benefit: 104 Persons Assisted
Rental units constructed: 5
Household Housing Unit
Rental units rehabilitated: 8
Household Housing Unit
Homeowner Housing Added: 6
Household Housing Unit
Housing Code
Enforcement/Foreclosed Property
Care: 2000 Household Housing
Unit
2 Enhance
Economic
Stability
2020 2024 Non-Housing
Community
Development
Increase Job Skills
Facade
Improvements
Local
Entrepreneurship
CDBG-CV:
$300,000
Jobs created/retained: 20 Jobs
Businesses assisted: 0 Businesses
Assisted
DRAFT
91 Annual Action Plan
2020 AMENDMENT DRAFT
9 Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
3 Increase Social
Services
2020 2024 Non-Homeless
Special Needs
Housing Support and
Stability
Assistance for Senior
Residents
Social Services
Youth Activities and
Services
Disaster Planning
and Recovery
CDBG:
$401,099
CDBG-CV:
$1,304,889
Public service activities other than
Low/Moderate Income Housing
Benefit: 28300 Persons Assisted
Public service activities for
Low/Moderate Income Housing
Benefit: 150 Households Assisted
4 Work to End
Homelessness
2020 2024 Homeless Housing Support and
Stability
Homelessness
ESG:
$221,083
CDBG-CV:
$0
ESG-CV:
$4,732,505
Tenant-based rental assistance /
Rapid Rehousing: 45 Households
Assisted
Homeless Person Overnight
Shelter: 600 Persons Assisted
Homelessness Prevention: 20
Persons Assisted
Other: 300 Other
DRAFT
92 Annual Action Plan
2020 AMENDMENT DRAFT
10 Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
5 Create Quality
Neighborhoods
2020 2024 Non-Housing
Community
Development
Housing Support and
Stability
Assistance for Senior
Residents
Streets and
Streetscapes
Parks and
Community Space
Disaster Planning
and Recovery
Utilities and Public
Infrastructure
CDBG:
$707,945
CDBG-CV:
$450,000
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 125,000 Persons Assisted
DRAFT
93 Annual Action Plan
2020 AMENDMENT DRAFT
11 6 Effective
Administration
2020 2024 Planning and
Administration
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of
Existing Housing
Assistance for Senior
Residents
Increase Job Skills
Facade
Improvements
Local
Entrepreneurship
Social Services
Youth Activities and
Services
Homelessness
Streets and
Streetscapes
Parks and
Community Space
Disaster Planning
and Recovery
Utilities and Public
Infrastructure
CDBG:
$534,799
HOME:
$87,594
CDBG-CV:
$833,478
ESG-CV:
$522,500
Other: 0 Other
DRAFT
94 Annual Action Plan
2020 AMENDMENT DRAFT
12 Table 2 – Goals Summary

Goal Descriptions

1 Goal Name Improve Supply of Affordable Housing
Goal
Description
Create and preserve stable, safe, and resilient affordable housing opportunities for homeowners and renters including special needs groups such as farmworkers, persons with disabilities, and the elderly throughout Ventura County.

Provide housing support to households impacted by COVID-19. CDBG-CV funds will be used to prevent, prepare for and respond to coronavirus.

AMENDMENT UPDATE:

Reduced and reallocated CARES ACT CDBG- CV funding due to activity closed and added new activity. 2 Goal Name Enhance Economic Stability
Goal
Description
Enhance economic stability and prosperity by increasing economic opportunities for residents through job skills training and promotion of local entrepreneurship.

Provide economic development support to businesses impacted by COVID-19. CDBG-CV funds will be used to prevent, prepare for and respond to coronavirus.

AMENDMENT UPDATE:

Reduced and reallocated CARES ACT CDBG- CV funding due to activity closed and added funding to existing activity.

DRAFT
95 Annual Action Plan
2020 AMENDMENT DRAFT
13 3 Goal Name Increase Social Services
Goal
Description
Increase access to health and wellness services, youth activities, senior activities, and social service activities for residents.

Public service activities supporting response to COVID-19. CDBG-CV funds will be used to prevent, prepare for and respond to coronavirus.

AMENDMENT UPDATE:

Increased and reallocated CARES ACT CDBG- CV funding due to activities closed and added funds to existing activity. 4 Goal Name Work to End Homelessness
Goal
Description
Work alongside the Ventura County Continuum of Care to end homelessness within Ventura County by providing housing, emergency shelter, and social services to homeless persons or those at risk of homelessness.

Provide homeless service activities for persons experiencing homelessness impacted by COVID-19. ESG-CV funds will be used to prevent, prepare for and respond to coronavirus pandemic among individuals and families who are homeless or receiving homeless prevention activities to mitigate impacts of COVID-19. CDBG-CV funds will be used to prevent, prepare for and respond to coronavirus.

AMENDMENT UPDATE:

Reduced and reallocated CARES ACT CDBG- CV funding due to no activity. 5 Goal Name Create Quality Neighborhoods
Goal
Description
Enhance access to quality, resilient, and livable neighborhoods by improving publicly owned facilities and infrastructure such as parks, streets, sidewalks, and community buildings, including improving accessibility to meet Americans with Disabilities Act (ADA) standards.

AMENDMENT UPDATE:

Increased and reallocated CARES ACT CDBG- CV funding due to added new activity.

DRAFT
96 Annual Action Plan
2020 AMENDMENT DRAFT
14 6 Goal Name Effective Administration
Goal
Description
Create and maintain effective housing and community development programs that address the priority needs listed within the Consolidated Plan, comply with all U.S. Housing and Urban Development (HUD) requirements, and achieve the goals and objectives set out by each Ventura County jurisdiction.

Administrative tasks supporting activities to prevent, prepare for and respond to coronavirus. (CDBG-CV 20% cap of Allocation and ESG-CV 10% cap of Allocation). Subject to the CARES Act and emergency policy from HUD, including program regulations and waivers.

AMENDMENT (5th):

Reduced and reallocated CARES ACT CDBG- CV funding. Total includes unallocated funds of $620,671.

DRAFT
97 Annual Action Plan
2020 AMENDMENT DRAFT
15 Projects
AP-35 Projects – 91.220(d)
Introduction
***SEVENTH ANNUAL ACTION PLAN AMENDMENT UPDATE –
CDBG-CV funds as changes to specific projects have been identified in the AP-38 of this report; Project 13: CV-COVID RESPONSE
These are 2020 Plan year Projects designed to accomplish the goals and objectives of the 2020 AAP. The 2020 Projects will organize Activities in IDIS under the Projects setup in this section of AAP. The Projects are New Rental Housing, Housing Support and Stability, Homeownership Opportunities, Rehabilitation and Preservation, Assistance for Senior Residents, Other Public Services, Youth Activities and Services, Homelessness, Parks and Community Space, Public Facilities and Improvements, Public Facilities-Fire Protection Equipment and Administration and Planning.

Additionally, three new projects will be used to track activities as a result of CARES Act Amendment, CV- COVID RESPONSE, CV-ADMINISTRATION AND ESG20-OXNARD.

Projects
# Project Name
1 NEW RENTAL HOUSING
2 HOUSING SUPPORT AND STABILITY
3 HOMEOWNERSHIP OPPORTUNITY
4 REHABILITATION AND PRESERVATION
5 ASSISTANCE FOR SENIOR RESIDENTS
6 OTHER PUBLIC SERVICES
7 YOUTH ACTIVITIES AND SERVICES
8 HOMELESS ASSISTANCE
9 PARKS AND COMMUNITY SPACE
10 PUBLIC FACILITIES AND IMPROVEMENTS
DRAFT
98 Annual Action Plan
2020 AMENDMENT DRAFT
16 # Project Name
11 PUBLIC FACILITIES-FIRE PROTECTION

EQUIPMENT
12 ADMINISTRATION
13 CV-COVID RESPONSE
14 CV-ADMINISTRATION
15 ESG20-OXNARD
Table 3 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The allocation priorities are based on the annual needs identified in coordination with other city departments. Public service allocations are determined by the participation from other providers to meet the goals of the ConPlan. HOME funds are balanced between development projects and single family housing needs. HESG allocation are targeted exclusively for the needs of the homeless population.

DRAFT
99 Annual Action Plan
2020 AMENDMENT DRAFT
17 AP-38 Project Summary
Project Summary Information
1 Project Name NEW RENTAL HOUSING
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed New Rental Housing
Funding HOME: $788,353
Description PARTICIPATION IN HOUSING DEVELOPMENT FUNDING ASSISTANCE Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
5 LOW INCOME HOUSEHOLDS
Location Description CITY OF OXNARD. CALIFORNIA
Planned Activities FINANCIAL ASSISTANCE TO A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION FOR THE DEVELOPMENT OF 5 HOUSING UNITS FOR LOW INCOME HOUSEHOLDS IN OXNARD. THIS PROJECT INCLUDES 15% OF HOME ALLOCATION SET ASIDE FOR CHDO'S, OR $131,392.
2 Project Name HOUSING SUPPORT AND STABILITY
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Housing Support and Stability
Funding CDBG: $200,000
Description HOUSING SERVICES
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
5 HOUSING UNIT, 8 HOUSEHOLDS (REHABILITATION ), 6 HOUSING UNITS- HOUSING SERVICE; TOTAL OF 19 HOUSEHOLDS
DRAFT
100

Annual Action Plan
2020 AMENDMENT DRAFT
18 Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities HOUSING SERVICES FOR LOW - MODERATE INCOME HOUSING

HOUSEHOLDS
3 Project Name HOMEOWNERSHIP OPPORTUNITY
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Homeownership Opportunities
Funding CDBG: $125,000
Description HOMEOWNERSHIP ASSISTANCE
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
6 HOUSEHOLDS ASSISTED
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities HOMEOWNERSHIP ASSISTANCE FOR LOW-MODERATE INCOME

HOUSING HOUSEHOLDS
4 Project Name REHABILITATION AND PRESERVATION
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Rehabilitation & Preservation of Existing Housing Funding CDBG: $705,153
Description REHABILITATION OF HOUSING UNITS; CODE ENFORCEMENT AND

COMPLIANCE
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
8 HOUSEHOLDS HOUSING UNITS
2,000 HOUSEHOLD HOUSING UNITS (CODE COMPLIANCE)
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD DRAFT
101

Annual Action Plan
2020 AMENDMENT DRAFT
19 Planned Activities AFFORDABLE HOUSING RENTAL UNITS FOR LOW-MODERATE INCOME HOUSEHOLDS; SUPPORT THE CODE ENFORCEMENT ACTIVITIES OF THE

CITY OF OXNARD DEVELOPMENT SERVICES TO IMPROVE QUALITY OF

LIFE AND PROPERTY ISSUES
5 Project Name ASSISTANCE FOR SENIOR RESIDENTS
Target Area NA
Goals Supported Increase Social Services
Needs Addressed Assistance for Senior Residents
Funding CDBG: $47,500
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR SENIOR SERVICES TO INCREASE

THE QUALITY OF LIFE
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
300 PERSONS WILL BE ASSISTED WITH SENIOR SERVICES
Location Description CITY-WIDE
Planned Activities 1) ASSISTING WITH DAILY NEEDS FOR SENIORS BY CAREGIVERS

VOLUNTEERS ASSISTING THE ELDERLY, CITY OF OXNARD
RECREATION AT 2) PALM VISTA SENIOR CENTER
6 Project Name OTHER PUBLIC SERVICES
Target Area NA
Goals Supported Increase Social Services
Needs Addressed Social Services
Funding CDBG: $149,299
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR SENIOR SERVICES TO INCREASE

THE QUALITY OF LIFE
Target Date 6/30/2021
DRAFT
102

Annual Action Plan
2020 AMENDMENT DRAFT
20 Estimate the number
and type of families
that will benefit from
the proposed
activities
125 LOW-INCOME INDIVIDUALS WILL BE ASSISTED WITH SUBSIDIZED HEALTH CARE SERVICES, FAIR HOUSING SERVICES WILL ASSIST 150 FAMILIES, AND 150 HOMELESS INDIVIDUALS WILL BE ASSISTED WITH EMERGENCY SHELTER AND SERVICES.

Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities ***ACTION PLAN UPDATE - The City initially awarded $20,000 to Thrive Mentorship House where addiction and rehabilitation services for adult men were made available. This activity's funds have been reallocated to a park project. Thrive Mentorship House was unable to complete the initial documentation prior to developing a Subrecipient Agreement, therefore the project was closed. Additionally, the Fair Housing Program has been moved from Public Services to Administration, as the City of Oxnard serves all income levels with this program.

1) CITY OF OXNARD FAIR HOUSING PROGRAM, 2) EMERGENCY SHELTER

FOR HOMELESS BY COUNTY OF VENTURA HUMAN SERVICES AGENCY RAIN PROGRAM, 3) HOMELESS SERVICES BY SHELTER CARE RESOURCES, 4) SUBSIDIZED HEALTH CARE SERVICES BY LIVINGSTON MEMORIAL

VISITING NURSES ASSOCIATION

7 Project Name YOUTH ACTIVITIES AND SERVICES
Target Area NA
Goals Supported Increase Social Services
Needs Addressed Youth Activities and Services
Funding CDBG: $204,300
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR YOUTH RECREATIONAL AND EDUCATIONAL PROGRAMS; YOUTH FROM LOW- AND MODERATE-
INCOME HOUSEHOLDS.

Target Date 6/30/2021
DRAFT
103

Annual Action Plan
2020 AMENDMENT DRAFT
21 Estimate the number
and type of families
that will benefit from
the proposed
activities
1700 YOUTH WILL BE ASSISTED WITH YOUTH SERVICES/RECREATIONAL

AND EDUCATIONAL PROGRAMS IN LOW-MOD NEIGHBORHOODS
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities CITY OF OXNARD RECREATION AT 1) COLONIA GYM, 2) COLONIA BOXING GYM, 3) COLONIA RECREATION CENTER, 4) POLICE ACTIVITIES LEAGUE, 5) RECREATION ON THE GO AND 6) COLONIA LIBRARY

EDUCATIONAL PROGRAM
8 Project Name HOMELESS ASSISTANCE
Target Area NA
Goals Supported Work to End Homelessness
Needs Addressed Homelessness
Funding ESG: $221,083
Description MERGED EXPECTED RESOURCES, PROJECT FUNDING AND NARRATIVES WITH PROJECT ESG20-OXNARD. THIS PROJECT IS NOT AVAILABLE FOR ACTIVITIES.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
KINGDOM CENTER WILL PROVIDE EMERGENCY SHELTER TO 140
INDIVIDUALS; TURNING POINT WILL PROVIDE EMERGENCY SHELTER TO 15 MENTALLY-ILL PERSONS; CITY OF OXNARD HOUSING DEPARTMENT, HOMELESS DIVISION WILL PROVIDE STREET OUTREACH TO 100
INDIVIDUALS; RAPID RE-HOUSING TO 15 HOMELESS HOUSEHOLDS and HOMELESS PREVENTION ASSISTANCE TO 20 HOMELESS PERSONS
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities 1) ADMINISTRATION OF HESG BY CITY OF OXNARD, 2) KINGDOM CENTER WILL PROVIDE EMERGENCY SHELTER AND , 3) EMERGENCY SHELTER FOR MENTALLY ILL BY TURNING POINT FOUNDATION, 4) CITY

OF OXNARD HOUSING DEPARTMENT, HOMELESS DIVISION WILL
PROVIDE STREET OUTREACH, 4) RAPID RE-HOUSING, AND 5) HOMELESS

PREVENTION
9 Project Name PARKS AND COMMUNITY SPACE
Target Area NA
DRAFT
104

Annual Action Plan
2020 AMENDMENT DRAFT
22 Goals Supported Create Quality Neighborhoods
Needs Addressed Parks and Community Space
Funding CDBG: $118,000
Description PUBLIC IMPROVEMENTS OF PUBLIC PARKS AND COMMUNITY SPACE

WITHIN LOW- AND MODERATE INCOME AREAS
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT WILL ACCOUNT FOR TANGIBLE IMPROVEMENTS TO

PUBLIC IMPROVEMENTS IN LOW-MOD CENSUS TRACT
NEIGHBORHOODS. THE ACTIVITIES WILL TARGET LOW-MOD CENSUS TRACT NEIGHBORHOODS, ESTIMATED AT 60,000 PERSONS.

Location Description LOW AND MODERATE INCOME AREAS

Planned Activities 1) PLEASANT VALLEY PARK BALL COURT AND 2) LA COLONIA GREEN ALLEYS

10 Project Name PUBLIC FACILITIES AND IMPROVEMENTS
Target Area NA
Goals Supported Create Quality Neighborhoods
Needs Addressed Utilities and Public Infrastructure
Funding CDBG: $746,945
Description PUBLIC FACILITIES AND IMPROVEMENTS
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT IS CITY-WIDE AND WILL ACCOUNT FOR IMPROVEMENTS TO CITY FACILITIES. THE CITY-WIDE ACTIVITIES WILL ASSIST APPROX 209,000 PERSONS, OF WHICH OVER 60% ARE LOW/MOD INCOME
RESIDENTS, ESTIMATED AT 125,000 PERSONS
Location Description CITY-WIDE
Planned Activities 1) HOMELESS SHELTER PORTABLE FACILITIES, 2) MULTI SERVICE CENTER REHABILITATION, 3) ONE STOP FACILITY AND 4) POLICE ACTIVITY LEAGUE (PAL) REHABILITATION 5)HOMELESS SHELTER IMPROVEMENTS AT 1450 SOUTH ROSE AVE
DRAFT
105

Annual Action Plan
2020 AMENDMENT DRAFT
23 11 Project Name PUBLIC FACILITIES-FIRE PROTECTION EQUIPMENT Target Area NA
Goals Supported Create Quality Neighborhoods
Needs Addressed Disaster Planning and Recovery
Utilities and Public Infrastructure
Funding CDBG: $195,000
Description PUBLIC FACILITIES -FIRE PROTECTION EQUIPMENT Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT IS CITY-WIDE AND WILL ACCOUNT FOR IMPROVEMENTS TO PUBLIC FACILITIES-FIRE PROTECTION EQUIPMENT. THE CITY-WIDE ACTIVITIES WILL ASSIST APPROX 209,000 PERSONS, OF WHICH OVER 60% ARE LOW/MOD INCOME RESIDENTS, ESTIMATED AT 125,000
PERSONS.

Location Description CITYWIDE
Planned Activities 1) EMERGENCY OPERATIONS CENTER
12 Project Name ADMINISTRATION
Target Area NA
Goals Supported Effective Administration
Needs Addressed New Rental Housing
Housing Support and Stability
Homeownership Opportunities
Rehabilitation & Preservation of Existing Housing
Assistance for Senior Residents
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and Services
Homelessness
Streets and Streetscapes
Parks and Community Space
Disaster Planning and Recovery
Utilities and Public Infrastructure
Funding CDBG: $534,799
HOME: $87,594
DRAFT
106

Annual Action Plan
2020 AMENDMENT DRAFT
24 Description ADMINISTRATION AND PLANNING COSTS SUBJECT TO CAPS FOR EACH FUNDING SOURCE; CDBG (20% of Allocation & PI) AND HOME (10% of Allocation & PI)
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities

ADMINISTRATION AND PLANNING ACTIVITIES WILL BENEFIT FAMILIES CITYWIDE. AN ESTIMATED 209,000 PERSONS WILL BENEFIT FROM THIS ACTIVITY OF WHICH OVER 60% ARE LOW- AND MODERATE- INCOME RESIDENTS.

Location Description CITYWIDE
Planned Activities COORDINATION OF ALL CDBG AND HOME ADMINISTRATION AND

PLANNING ACTIVITIES
13 Project Name CV-COVID RESPONSE
Target Area NA
Goals Supported Enhance Economic Stability
Increase Social Services
Work to End Homelessness
Needs Addressed Housing Support and Stability
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and Services
Homelessness
Funding CDBG-CV: $2,875,560
Description CDBG activities to prevent, prepare for and respond to coronavirus.

Subject to the CARES Act and emergency policy from HUD, including program regulations and waivers. The CV-COVID RESPONSE activities total $2,470,694.AMENDMENT (5th): Reallocated and increase funds for CDBG-CV projects for COVID response existing and new activities. Total includes unallocated funds of $620,671
***AMENDMENT (7th) Update The City will reallocate CDBG-CV funds of $300,000 to new activity will provide rental assistance to assist with preventing homelessness (United Way of Ventura County).

Target Date 6/30/2022
DRAFT
107

Annual Action Plan
2020 AMENDMENT DRAFT
25 Estimate the number
and type of families
that will benefit from
the proposed
activities
An estimated 21,000 person will benefit from the Fire Paramedicine activity for low and moderate income residents. 21,000 persons will be assisted with Food Share activity; 14,000 persons will be assisted with Health Sanitation activity; 250 homeless individuals will be assisted with emergency shelter and services; 150 youth will be assisted with youth services and educational programs; 10 persons will be assisted by job development and training; rental assistance program will assist 500; and technical assistance activity will assist 20 businesses. These activities are in low-moderate income neighborhoods.

AMENDMENT (5th): Estimated 20 persons assist with job
retention/creation; housing prevention services to assist 150 persons; 100 encampment response individuals will be assisted; Post-PAL Shelter rehabilitation for 1 public facility- 11,500 low/mod persons in area. ***AMENDMENT (7
th)UPDATE Oxnard CDBG-CV estimate to assist 40
persons with rental assistance.

Location Description Citywide and Low and Moderate Income Areas.

DRAFT
108

Annual Action Plan
2020 AMENDMENT DRAFT
26 Planned Activities City of Oxnard Fire Department will provide 1) Fire Paramedicine & PPE; City of Oxnard Cultural & Community Services will provide 2) Food Share, 3) Health-Sanitation Program, 4) Homeless Shelter Expansion, 5) Homework Center at Colonia Gym, South Oxnard Center, Durley Park Youth Center; City of Oxnard Housing Department will provide 6) Homeless Outreach, 7) Homeless Encampment Response, 8) Vocational Job Development & Training, 9) Business Improvement-South Oxnard; City of Oxnard Housing Authority will provide 10) Rental Assistance Program; and Community of Action of Ventura County will provide 11) Oxnard Homeless Services; 12) Business Assistance Program.

AMENDMENT (5th): The following activities were cancelled due to not carrying out the program during COVID-19: City of Oxnard: 4) Homeless Shelter Expansion, 8) Vocational Job Development & Training, 9) Business Improvement-South Oxnard, and Community of Action of Ventura County: 11) Oxnard Homeless Services. The following activities closed and fund balance were reallocated: City of Oxnard Fire Department will provide 1) Fire Paramedicine & PPE; City of Oxnard Cultural & Community Services will provide 2) Food Share, 3) Health- Sanitation Program, 5) Homework Center at Colonia Gym, South Oxnard Center, Durley Park Youth Center. The City of Oxnard Housing Authority will provide 10) Rental Assistance Program will be closed with reduced funds. The following activities needs increased during COVID-19 therefore increased funding: City of Oxnard Housing Department and Ventura County Health Care Agency: 7) Homeless Encampment Response; Economic Development Collaborative of Ventura County: 12) Business Assistance Program. The following are new activities due to COVID-19 are Oxnard Housing Authority 13) Prevention Services and City of Oxnard 14) PAL Rehabilitation. Total includes unallocated funds of $620,671
***AMENDMENT (7
th) UPDATE- OXNARD CDBG-CV funds will provide
rental assistance to assist with preventing homelessness (United Way of Ventura County).
14 Project Name CV-ADMINISTRATION
Target Area NA
Goals Supported Effective Administration
DRAFT
109

Annual Action Plan
2020 AMENDMENT DRAFT
27 Needs Addressed Housing Support and Stability
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and Services
Homelessness
Funding CDBG-CV: $212,807
Description Administrative tasks supporting activities to prevent, prepare for and respond to coronavirus. (20% cap of Allocation) Subject to the CARES Act and emergency policy from HUD, including program regulations and waivers. The CV-ADMINISTRATION Project total is
$617,673.AMENDMENT (5th): Reduce CDBG-CV Administration project and reallocated to CDBG-CV projects.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
Administration and planning activities will benefit families citywide. An estimated 209,000 persons will benefit from this activity of which over 60% are low- and moderate- income residents.

Location Description Citywide.

Planned Activities Coordination of all CDBG-CV Administration and planning activities.

AMENDMENT (5th): Continue Administering the CDBG-CV funds. 15 Project Name ESG20-OXNARD
Target Area NA
Goals Supported Work to End Homelessness
Needs Addressed Homelessness
Funding ESG: $221,083
ESG-CV: $5,255,005
DRAFT
110

Annual Action Plan
2020 AMENDMENT DRAFT
28 Description ***AMENDMENT 6TH - Mercy House will utilize $233,022 for emergency shelter services provided prior to 9/30/2023; Ventura County Health Care Agency will utilize $291,000 for emergency shelter services provided prior to 9/30/2023, and the City of Oxnard will utilize the balance of the ESG-CV funds serving one household placing them in non-congregate shelter in the amount of $859.24. These activities are expected to zero out the ESG-CV fund balance. ***AMENDMENT (4th)Updated activities 4) Turning Point Foundation will provide Emergency Shelter, 5) Mercy House will provide Rapid Re-Housing. Both activities are regular ESG funds. ***AMENDMENT(3rd) Updated activities Oxnard ESG-CV funds will provide 1) Homeless Expansion Shelter (Mercy House Emergency Shelter) at K Street (2) Temporary Homeless Shelter at PAL (Mercy House Emergency Shelter), Emergency Shelter Maintenance (at K Street and PAL) 3) Temporary Emergency Shelter at 2nd Street (terminated), and Emergency Shelter (Turning Point Foundation), and Emergency Shelter Services (Ventura County Healthcare Services) 4) Case Management & Rapid Re-Housing, 5) Homeless Encampment Response-Outreach, 6) Street Outreach (Ventura County Health Care Services Agency and the Salvation Army) and 7) Tenant-Based Rental Assistance (United Way-Forward Home) and 8) Administration of ESG-CV***Annual Action Plan Amendment Update (2nd) - The City reallocated ESG-CV funds to activities that needed additional funding within the calendar year. ESG-CV Administration was reduced to $51,090, and Emergency Shelter was increased to $4,083,495 - dedicated to Mercy House Shelter Services and Operations, Turning Point Foundation, and Ventura County Health Care Services Agency. Street Outreach was reduced by $136,516 with those funds moving to Emergency Shelter Services. The original Annual Action Plan had an unallocated amount of $651,589, that is now moving to Emergency Shelter Services. HESG ANNUAL $221,083 -
Administration and Planning costs subject to 7.5% Cap, or $16,581.

HEARTH Emergency Solutions Grant funds to provide financial assistance to various service providers for Emergency Shelter and Street Outreach subject to 60% Cap; Homeless Prevention, Rapid Re-Housing, and HMIS activities to serve homeless individuals and families, and those at-risk of becoming homeless. Street Outreach and Emergency Shelter activities will be limited to 60% of HESG allocation, or $132,649.

All HESG subrecipients are required by CITY OF OXNARD to provide matching funds of a dollar for every dollar HESG grant dollar received. (First AAP Amendment) ESG-CV ANTICIPATED RESOURCES ALLOW DRAFT
111

Annual Action Plan
2020 AMENDMENT DRAFT
29 $5,476,088 OF ESG-CV ACTIVITIES TO PREVENT, PREPARE FOR AND RESPOND TO CORONAVIRUS.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
HESG PY 2020 Annual grant will assist Kingdom Center with Emergency Shelter activity funds for 140 individuals; assist Turning Point with Emergency Shelter funds for 15 mentally ill persons; City of Oxnard Housing Department, Homeless Division with funds to contract for a provider to assist with Street Outreach to 100 individuals; Rapid Re- Housing to 15 Homeless households and Homeless Prevention assistance to 20 homeless persons.

With CARES Act, ESG-CV funds - Homeless activities planned are Emergency Shelter to 350 homeless persons; Rapid Re-Housing to 30 individuals; Street Outreach to 200 individuals.
***AMENDMENT ESG-CV - an additional 95 individuals have been identified for services within the last fiscal year of the ESG-CV period to add to the final total number served.

Location Description Various locations throughout the City of Oxnard.

Planned Activities PY 2020 HESG Annual activities will be; 1) Administration of HESG activities, 2) Kingdom Center will provide Emergency Shelter for families, 3) Emergency Shelter for mentally ill by Turning Point Foundation, 4) City of Oxnard Housing Department, Homeless Division, will provide Street Outreach, 4) Rapid Re-Housing, and 5) Homeless Prevention.

Oxnard ESG-CV funds will provide 1) Homeless Expansion Shelter, 2) Temporary Homeless Shelter at K Street, 3) Temporary Emergency Shelter at 2nd Street, 4) Case Management & Rapid Re-Housing, 5) Homeless Encampment Response-Outreach, 6) Street Outreach and 7) Administration of ESG-CV.
***AMENDMENT - Mercy House assisted a total of 50 individuals with emergency shelter services through ESG-CV funding during the pandemic period. The Ventura County Health Care Agency assisted an extra 44 individuals with non-congregate shelter services with the proposed $291,000 provided through ESG-CV. The City served 1 individual through non-congregate shelter services with the balance of the ESG-CV funding. A total of 95 additional individuals have been served with the final balance of the ESG-CV funding, therefore the proposed overnight shelter number increased from 505 to 600.

DRAFT
112

Annual Action Plan
2020 AMENDMENT DRAFT
30 AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The primary national objectives of the ConPlan programs are to benefit LMI residents, therefore, the City’s CDBG funds will be targeted to extremely low, low, and moderate-income persons. The City has traditionally dedicated 100 percent of its CDBG resources to activities that exclusively benefit LMI persons. CDBG funds will be used to serve the LMI persons Citywide and in Low-Moderate Areas (LMA).

This trend is expected to continue in PY 2020. Also, the City will continue to assist the low-income persons citywide with HOME and HESG funds. The target areas are: (1) Citywide, with 89 percent of the total entitlement funds; and, (2) the LMA Census Tract, 11 percent. The total entitlement includes the administration and planning funding.

Geographic Distribution
Target
Area
Percentage of
Funds
NA NA
Table 4 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The need for affordable housing (funded from CDBG and HOME) is present throughout the City. CDBG funds for direct benefit category-capital improvements and code enforcement are allocated based on the percentage of LMI persons within the LMA neighborhoods. Regarding the Public Services category of the CDBG funds, the proposed projects will focus on the basic needs of the residents such as health care, essential and supportive services, as well as housing services. The special population such as seniors, homeless and youth will continue to receive their funding for the healthcare needs, nutrition needs, education needs, shelter support and recreational needs.

HESG allocations are based on the limited clientele are distributed citywide.

HOME funds are distributed based on the income eligibility of the clients and citywide basis. These allocations also cover designated areas targeted by Code Compliance efforts to reduce and eliminate the deterioration of the areas through the Homeownership program as well as the Housing Rehabilitation program: homeowners will improve the beautiful appearance of the home and the safety of the neighborhood.

DRAFT
113

Annual Action Plan
2020 AMENDMENT DRAFT
31 Discussion
As always, the City of Oxnard will continue to look for available public and private resources and creative ways to fund the needy programs.

DRAFT
114

Annual Action Plan
2020 AMENDMENT DRAFT
32 Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
HOME affordable housing loans for down payment assistance or rehabilitation will leverage affordable housing loan programs, funded by State of CA, such as BEGIN and CAL-HOME. HOME development financing assistance will leverage development funds from State of California, developer equity, private financing, and tax credit financing.

Lower-income households continue to pay a high percentage of their income for housing, compared to other income groups. A large percentage of lower-income renters tend to experience overcrowding and inadequate housing conditions as housing problems. In order to help provide decent and affordable housing, and improve the social and economic status for LMI households in Oxnard, the following programs will be available during the next program year:

1. First time Homebuyer Loan Program

2. Homeownership Assistance Program

3. Rehabilitation of Single-Family and Mobile home Housing Units

4. Rehabilitation of Housing Rental Units

5. Construction of new affordable dwelling units

6. Preservation of 520 public housing rental units and 1,840 Section 8 vouchers (including 15 set aside vouchers for homeless persons and 67 VASH vouchers for veterans) One Year Goals for the Number of Households to be Supported Homeless 50
Non-Homeless 2,360
Special-Needs 250
Total 2,660
Table 6 - One Year Goals for Affordable Housing by Support Requirement

DRAFT
115

Annual Action Plan
2020 AMENDMENT DRAFT
33 One Year Goals for the Number of Households Supported Through Rental Assistance 2,145
The Production of New Units 5
Rehab of Existing Units 6
Acquisition of Existing Units 10
Total 2,166
Table 7 - One Year Goals for Affordable Housing by Support Type

Discussion
City of Oxnard's Affordable Housing Division (AHRD) offers HOME grant funds to finance homebuyer assistance and rehabilitation of owner-occupied single family housing for local residents. AHRD will also continue to provide financial assistance to Community Housing Development Organizations (CHDO) to develop affordable housing units throughout the City subject to available funding and as permitted by the funding source. Loan information is provided to interested residents at homeownership fairs, workshops, and on the City of Oxnard's Housing Department website.

DRAFT
116

Annual Action Plan
2020 AMENDMENT DRAFT
34 AP-60 Public Housing – 91.220(h)
Introduction
Oxnard Housing Authority (OHA) currently administers 520 public housing units, 1,840 Section 8 rental assistance vouchers, which includes 67 VASH vouchers and provides support services through its Resident Services program and Family Self-Sufficiency (FSS) program. The needs of public housing residents are supported with a Resident Services program which offers a variety of services to families and youth on-site. The FSS program supports and promotes public housing and Section 8 families with homeownership opportunities and economic self-sufficiency. The FSS Program provides one-on-one counseling and individual assistance to families that participate in this program. Marking flyers for the residential rehabilitation program and the home buyer program are also available in the City's Housing Department lobby.

Actions planned during the next year to address the needs to public housing Modernization projects for the public housing units, where most needed, are funded through its Capital Fund program. Every 5 years the Capital Fund program conducts a PNA (Physical Need Assessment) throughout the entire housing units and sends out survey questionnaires to the residents to assess the physical deficiencies in their units. It also collects input from Maintenance and Public Housing Staff. All the collected deficiencies get translated into capital improvement projects and get tabulated into a 5 year action plan. Each year, in its Annual Plan and Statement, Capital Fund re-prioritizes those projects identified in the 5 year plan.

For Fiscal year 2020/21, the following capital improvement projects for public housing units are planned:

Cal 31-2 (Felicia Court) Roofing $250,000 Exterior Doors $220,000
Cal 31-8 (Palm Vista) Boiler Replacement $ 10,000
Cal 31-5 (Plaza Vista) Kitchen Cabinets $175,000 Cal 31-7 (Scattered sites) Kitchen Cabinets $350,000
Building Improvements $ 10,000

Total Planned projects for 2020 $1,015,000 In 2019, the Oxnard Housing Authority retired 144 public housing units, the impacted public housing residents were issued Section 8 Project Based Vouchers for the Las Cortes Project and any remaining families were given Section 8 tenant based vouchers to relocate to a unit in the private market.

DRAFT
117

Annual Action Plan
2020 AMENDMENT DRAFT
35 Actions to encourage public housing residents to become more involved in management and participate in homeownership
Homeownership opportunities are promoted by offering public housing families homeownership counseling services by Ventura County Community Development Corporation (VCCDC). In addition, families are informed of these services through its Family Self-Sufficiency Program and distribution of fliers to all households.

Public housing residents are encouraged to participate in public housing tenant associations that advocate on behalf of tenants to support efforts to improve public housing stock and living conditions.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable
Discussion
In order to respond to the increasing need for affordable housing units within the community, OHA and the Housing Department will continue to seek new resources of financing new housing development projects and partnering with developers, owners, and CHDO's.

DRAFT
118

Annual Action Plan
2020 AMENDMENT DRAFT
36 AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
Jurisdictions that receive federal funds for homeless assistance are required to conduct a Point In Time Count (PIT) of homeless persons each year. The 2020 PIT count was conducted on January 29, 2020.

The "Ventura County 2020 Homeless Count and Subpopulation Survey: Final Report", published in April 2020. The report is at the following website:
https://s33020.pcdn.co/wp-content/uploads/2020/04/2020-VC-Homeless-Count-Report-Final.pdf In summary, the PIT count is a snapshot of homeless people who could be enumerated on one specific day. The 2020 PIT counted a total of 379 unsheltered homeless persons in Oxnard.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
In the previous twelve months the City of Oxnard established a year around homeless shelter and navigation center located on K Street in Oxnard. The City of Oxnard contracted Mercy House to operate the navigation center. The navigation center will continue its operation for the next twelve-month period and beyond. Oxnard has launched an effort to develop a new construction mixed-use development that will include a new and replacement navigation center and 110-bed homeless shelter plus other support services and fifty-four units of permanent supportive housing. We expect that this new project will be in operation within thirty-six months and will maintain the interim operation on K Street until relocation is possible.

During the next year, Oxnard will engage a new street outreach team to offer navigation for basic needs, services and shelter. The street outreach team will coordinate with Mercy House and the Oxnard Navigation Center as well as the Homeless Liaison Officers with the Oxnard Police Department.

Addressing the emergency shelter and transitional housing needs of homeless persons The emergency shelter and transitional housing needs of homeless persons are currently being addressed by several service providers throughout Ventura County. The emergency shelter needs in the area are met by the following providers: Mercy Housing in operation of the Oxnard Navigation Center, Ventura County Rescue Mission - single men over the age of 18 with rotating stay schedule, 10 nights in/5 nights out; Kingdom Center - emergency shelter for single women and women with children; Lighthouse Mission for Women and Children - single women and women with children; and Turning Point Foundation - mentally ill individuals.

Transitional housing needs are currently being met by the following providers: Kingdom Center - single DRAFT
119

Annual Action Plan
2020 AMENDMENT DRAFT
37 women and women with children; Khepera House - single men; Many Mansions - transition aged youth, single women and women with children; Turning Point Foundation - single mentally ill persons; Salvation Army - families, single parents and single persons; VC-HSA - families, single parents and children, and single persons; Project Understanding - families and single parent households.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
There are many providers that are working diligently to assist homeless persons from not only finding housing, but also to prevent further incidents of homelessness. The Oxnard Housing Authority has created a homeless preference in issuance of Housing Choice Vouchers and is actively offering permanent housing opportunities. During the 2019 – 2020 fiscal year the Oxnard Housing Authority expects to house fifty otherwise homeless families with the use of Housing Choice Vouchers.

The Ventura County Human Services Agency utilizes both County General Funds and the City's Emergency Solutions Grant to provide eviction prevention and rapid re-housing services to all of these populations; they will continue to do this in the forthcoming operating year. Additionally, Ventura County Veterans Services, Homeless Health Care and Ventura County Behavioral Health all work closely with the service providers to provide other supportive services to assist in reducing the incidence of homelessness as they have also done in the recent past.

OHA works in conjunction with the Veteran Administration to administer 67 housing vouchers for homeless veterans under the VASH program. This program targets chronically homeless veterans.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The CoC has documented discharge policies of all of the above mentioned services that spell out various directions to ensure persons are not discharged into homelessness. Additionally, as stated earlier, HSA works with qualifying low-income persons and families to avoid homelessness. This is done with the utilization of HESG and Ventura County allocated general fund dollars. Under the CoC discharge policy, in fulfilling the State Mandated Policy (state law related to the discharge protocol), the following are DRAFT
120

Annual Action Plan
2020 AMENDMENT DRAFT
38 found:

1. Health Care Facilities: the County health care system describes the discharge policy as interdisciplinary responsibility. For the persons who require ongoing medical and nursing care and who have no identifiable address they may be discharged to a respite program at the RAIN project, a County operated transitional housing project. Others, upon discharge routinely go to group homes, board and care facilities, or reunite with families and friends.

2. Mental Health Facilities: the Ventura County Medical Center Psychiatric Inpatient Unit with the collaboration of Ventura County Behavioral Health and various community agencies provide discharge planning and placement assistance to patients, when leaving the mental health facilities.

3. Foster care and other youth facilities: the goal is to provide assisted services to eligible youth and young adults between the ages of 16 and 21 in making a successful transition from foster care to independent living and achieve self-sufficiency. In addition to the County Children and Family Services, a Transitional Age Youth (TAY) center, operated by Pacific Clinic is also available.

4. Corrections programs and institutions: upon release, inmates are able to obtain housing in transitional and permanent housing programs, group homes, and sober living homes as well as with family and friends.

Discussion
The CoC has incorporated each of the following goals of Opening Doors into its 20-year plan to end homelessness:

1. Ending chronic homelessness through targeted street outreach (CDBG-Community Action-One Stop Shelter, CoC-Oxnard Homeless Outreach Program, VCHSA-Rapid Re-housing, HESG-Winter Warming Shelter), discharge planning and implementation of a housing first approach.

2. Preventing and ending homelessness among veterans by providing permanent supportive housing beds, in addition to Section 8 HUD VASH vouchers.

3. Preventing and ending homelessness for families, youth, and children by 2020 through rapid rehousing program and homeless prevention activities. The CoC set a path to ending all types of homelessness in its 10-year plan by implementing a coordinated assessment system-Pathways to Home. As a result, the number of chronic homeless, veterans, families, and youth continue to demonstrate positive results.

4. All of the above objectives are still in progress and will be folded into a regional plan and strategy lead by the County of Ventura.

DRAFT
121

Annual Action Plan
2020 AMENDMENT DRAFT
39 AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Barriers or constraints to the affordability of housing exist in many forms. A particular building code that to one sector might be interpreted as a “negative” public policy that acts as a barrier to affordable housing may to another sector be seen as a life-saving necessity – for example, seismic safety construction requirements. The same can be said for zoning and land use regulations. It should be noted that in Ventura County, local growth limitations have been adopted by direct ballot measures. Some of these measures entail costs which can affect housing supply and the cost of housing that is produced.

Barriers to exit homelessness include the lack of a permanent, year round shelter and the lack of housing units for those at the very low- and low- income spectrum. Because of the high cost to develop housing for these populations and limited public funding to subsidize the development of new affordable housing units, developers often do not have the resources to develop the number of units necessary to house this population. When this occurs, badly needed units go undeveloped, thus further limiting housing opportunities for those hardest to house.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Environmental review, general planning, zoning, and related local land use regulations and development standards are all extensions of local government police powers to protect life and property, minimize nuisances, and achieve a desired quality of life as expressed through a participatory democratic process.

Certain barriers to affordability are imposed by the mandates created by State Law (such as preparing and adopting a General Plan and conducting environmental reviews), are adopted for safety or civil rights reasons (such as the imposition of seismic construction standards in quake-prone areas, or requiring compliance with accessibility or visitability design standards), or enacted to remedy or prevent a specific local issue (such as requiring landscaping to deter graffiti). The term “barrier” should not be interpreted in the context that local development standards and development review procedures are inhibiting the provision of quality affordable housing that would otherwise be developed, but are the cumulative effect of the development requirements imposed by the layers of government regulations and laws that impact residential development.

DRAFT
122

Annual Action Plan
2020 AMENDMENT DRAFT
40 Discussion:

The City strives to consistently implement all policies and procedures, to review local development standards and development review procedures in such a way as to avoid and ensure that such do not have unintended negative consequences, and to improve policies and procedures so as to increase the opportunities and feasibility of developing affordable housing, especially for special needs and very low- and low-income units). The City will continue to engage in these efforts to identify and minimize any barriers over which the City has legal authority, in accordance with applicable law.

DRAFT
123

Annual Action Plan
2020 AMENDMENT DRAFT
41 AP-85 Other Actions – 91.220(k)
Introduction:

The City will implement the goals and strategies of the Consolidated Plan to achieve the other actions listed in the next section.

Actions planned to address obstacles to meeting underserved needs The City will continue to utilize available resources to fund administrative support activities to meet the underserved needs in the community. The City will continue to work with the appropriate state agencies to administer the assets of the former redevelopment agency in the appropriate manner, and to the benefit of the LMI community whenever possible and feasible. Limited availability of funding from federal, state and other sources;
High cost of housing and provisions in the area which increases the difficulty of meeting affordable housing needs;
Reduced or frozen funding from state and other sources due to inadequate state revenue; the housing and credit crisis causing a negative effect;
A tight job market has produced an increased demand for production of new housing which is not being met, increasing home prices. Salaries are not commensurate with the high cost of housing in this market. These two factors combine to exacerbate the affordability crisis; and, Credit crisis has limited the availability of capital to develop housing for low-and moderate-income households and special needs groups. City staff will address the challenges of existing and new obstacles in PY 2020 by focusing on the following programmatic and administrative areas: Staff will continue to research the availability of future funding resources that leverage the development of affordable housing units, inclusive of grants, bond financing, Section 108 funding and partnering with other affordable housing developers. CDBG and other funds will be used to fund administrative support for programs that serve the needs of LMI citizens citywide. This is especially critical now that no redevelopment agency funding is available, given that redevelopment agencies no longer exist in California. Staff will continue to collaborate with private-sector partners when appropriate in the development and construction of affordable housing. Staff will continue to collaboratively work with the service provider community, non-profit organizations, and neighboring cities and local governmental agencies within the County of Ventura to identify projects that also meet federal community development program eligibility and which can comply with timely draw-down requirements.

Actions planned to foster and maintain affordable housing The City utilizes its Inclusionary Housing Program to provide significant numbers of affordable housing units. To ensure that Oxnard has enough opportunity sites suitable for residential development and to meet the remaining RHNA affordable allocation of 2,497 lower income and moderate units and 53 DRAFT
124

Annual Action Plan
2020 AMENDMENT DRAFT
42 above moderate income units, the City is relying on the following:
● The All Affordable Housing Opportunity Program (AAHOP) and Affordable Housing (AH) additive zone (see Supplement 2) with an inventory of 2,067 units on 38 AAHOP sites ● 66 Vacant and Underutilized Sites (see Supplement 2)
The City of Oxnard has adopted several ordinances that establish inclusionary affordable housing requirements for new developments. Relevant ordinances are City Council Ordinances 2721 and 2615. The Inclusionary Housing Program provides for in-lieu fee payments that can replace the on-site units within a development subject to approval by the City Council. The City is currently in the process of completing a study to increase the City's in-lieu fee. In-lieu fees for development project are as follows:

For-Sale Units: If the in-lieu request is granted, the developer is required to make a payment of 1 percent of the sales price of each for sale unit in the project based on increments of $50,000, with a minimum payment of $5,000 for each unit.

Rental Units: A payment is required for each rental unit. The price is adjusted every six months by the percentage increase or decrease for the previous six months as determined by the Los Angeles Riverside-Orange County Consumer Price Index for all urban consumers.

The City Council generally prefers on-site affordable housing as opposed to payment of in-lieu fees. A project that is approved for in-lieu payments has usually agreed to another public benefit through a Development Agreement that justifies the in-lieu payment. In-lieu payments are made when the developer applies for building permits for the approved units. The in-lieu fees collected provide funding support in the form of developer loans to new affordable housing projects and are almost always leveraged with other funding sources. The current in-lieu fund balance is approximately $2.8 million.

Possible incentives may include, but are not limited to, the following:
● Assistance with accessing and applying for funding (based on availability of federal, state, local foundations, and private funds)
● Mortgage-subsidy or down payment assistance programs to assist first- time homebuyers and other qualifying households, when such funds are available ● Expedited/streamlined application processing and development review ● Modification of development requirements, such as reduced setbacks and parking standards on a case-by-case basis
● Density bonus

DRAFT
125

Annual Action Plan
2020 AMENDMENT DRAFT
43 Actions planned to reduce lead-based paint hazards
The City will coordinate activities with the County of Ventura Department of Health and Human Services to reduce lead-based paint hazards in accordance with federal regulations. Any rehabilitation activities on housing units constructed prior to 1978 will have lead hazards identified and actions taken to remove the hazard. The City's Affordable Housing Division does not own or manage any housing units. All units for which HOME and CDBG assistance is provided for homebuyer assistance or homeowner rehabilitation are administered in compliance with HUD's HOME or CDBG regulations for lead-based paint, as applicable. With respect to units owned or assisted by the Oxnard Housing Authority, there have been no cases of Public Housing tenants and/or Section 8 participant households reporting or having been discovered to have poisoned children or any child with “Elevated Blood Lead Level”. OHA staff provides a brochure related to lead based paint hazards to all new tenants and program participants. Maintenance staff attends training and seminars to stay current with the State of California Lead Awareness Training requirements.

Actions planned to reduce the number of poverty-level families Eliminating poverty is a clear concern in Oxnard and Ventura County in general. Efforts are constantly underway to improve the quality of life and economic well-being of the residents through collaborative efforts of the following agencies and their programs to provide needed skills for individuals seeking jobs and thereby getting them out of poverty:
● City Corp
● Community Action of Ventura County
● Oxnard Housing Authority
● County of Ventura-Human Services Agency
● City's youth programs such Police Activities League programs, Colonia Gymnasium, Colonia Recreation Center and Boxing programs
Actions planned to develop institutional structure
Extensive public and private partnerships have been established and organized to address the City's housing, homeless, and community development needs: Entitlement Grants workshops and training, Affordable Housing workshops for homeowners, Relocation meetings for residents, Fair Housing training and other scheduled meetings (such as Pre-construction meetings, Commission on Homelessness meetings, and meetings with County Continuum of Care Council, Housing Committee meetings).

DRAFT
126

Annual Action Plan
2020 AMENDMENT DRAFT
44 Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to collaborate with public and private housing and social service agencies to meet the goals and objectives of the Consolidated Plan. This could be from ongoing meetings, special meetings and task force.

Discussion:

The City anticipates significant numbers of inclusionary affordable housing to be developed within several proposed specific plans and other new projects. Based on a thorough review, the City does not believe that the current inclusionary housing program is a constraint to the development of housing in addition to the incentives and concessions currently being offered and conversations with local developers who have been able to work within the requirement of the inclusionary housing program and produce housing. To further ensure the program does not pose a constraint, the City has included a monitoring process.

Other actions that the City of Oxnard will continue to improve compliance assessment for all its HUD funded programs and projects by 1) monitoring program and financial performance; 2) compliance with Environmental review: each project is reviewed for compliance with the National Environmental Protection Act. The City has a consulting agreement with Rincon to assist and perform the environmental reviews for housing developments and facility improvement projects, more complicated, and time consuming projects; 3) Labor Compliance Act: the City reviews and perform the contract administration of all CDBG-funded construction projects; 4) Section 3 Compliance: this function is also performed by the City; 5) Procurement and Purchasing: The City has its own procurement and purchasing policies managed by staff in the Finance Department; 6) Partnerships with Citizen Advisory Groups: Inter-Neighborhood Council Forum, Commission on Homelessness, Parks and Recreation and Community Services Commission, Mobilehome Park Rent Review Board, and Senior Services Commission.

DRAFT
127

Annual Action Plan
2020 AMENDMENT DRAFT
45 Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

In addition to the 20% cap for Administration, the City of Oxnard also allocates 15% of 2020 CDBG funds for public services such as recreation programs for youth, homeless services, senior services and fair housing activities. The balance of the funds will be allocated to housing activities, code compliance and public facilities and improvements. In the event of an emergency (such as an earthquake, flooding, or hurricane ...) the City will cut the non-committed funds from other existing projects in order to fund the urgent need within the allowable range. However, the urgent need to meet the following tests: (1) the existing conditions pose a serious and immediate threat to the health and welfare of the community, (2) the existing conditions are recent or recently became urgent, generally 18 months, (3) the City cannot finance on its own, (4) and when other funding sources are not available.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

DRAFT
128

Annual Action Plan
2020 AMENDMENT DRAFT
46 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%

HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

Other forms of local investments for housing that may be available to projects include financing from the City’s in-lieu fees, CDBG funding. Additionally, the City also provides homebuyer assistance through the use of program income received from BEGIN and CALHOME State funded grant programs.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

Refer to Questions # 3 for Resale Provisions & procedures.

Recapture:

Provisions
• “In the event that the homebuyer fails to satisfy the requirements during the term of the loan, or otherwise defaults, the City shall exercise its legal rights, as set forth in the promissory note and deed of trust, in order to recover the monetary assistance previously provided to the maximum extent permitted by law.”
• “If the recapture provisions are triggered by a sale of the housing unit, (whether voluntary or involuntary –such as foreclosure) or other default, the City shall take all necessary steps to recover the full amount of HOME funds from the net proceeds. The phrase ‘net proceeds’ is defined as the sales price, minus the loan repayment of the first trust deed (other than HOME funds) and any closing costs.”
The HOME Program regulations allow the City to recapture the entire HOME Subsidy, in the event the loan recipient violates the affordability and or term period requirements. However, should the ‘net proceeds’ not cover the entire HOME Subsidy or not cover any of the HOME Subsidy, the City is required to forgive the remaining balance of the direct HOME Subsidy. • During the term of the loan, the homeowner must repay the loan if it is sold, transferred or refinanced without the City’s permission and/or with cash out to the homeowner or the DRAFT
129

Annual Action Plan
2020 AMENDMENT DRAFT
47 homeowner does not occupy the residence as a primary residence.

Procedures
The City utilizes an agreement which includes restrictions, and a promissory note secured by a deed of trust which is recorded with the Ventura County Recorder’s Office.

Staff monitors and requires certification annually by the homeowner that the property is owner- occupied to determine if recapture provisions shall be invoked upon discovery of violations for owner-occupancy or unauthorized transfers.

The City will exercise the rights stipulated in the promissory note, secured by the deed of trust that was recorded with the County Recorder’s Office.

Should Borrower transfer (as that term is defined in the Note) the Property during the occupancy period, City shall require that Borrower pay from the net proceeds the full amount of the Loan. For purposes of this Loan Agreement, “net proceeds” shall mean the sales price minus loan repayment (other than CDBG funds) and closing costs.

In the event net proceeds are not sufficient to discharge the full amount of the Loan during the occupancy period plus enable the Borrower to recover his or her initial investment in the Property and documented costs of any capital improvements, Borrower shall share the net proceeds with City. The City’s share of the net proceeds shall be calculated as follows:
(Amount of Loan / Amount of Loan + Borrower’s Investment) = % of Net Proceeds that City is entitled to.

Should the net proceeds not discharge the full amount of the Loan, City shall forgive the remaining balance.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

Refer to Question #2 for Recapture provisions and procedures.

Resale
Provisions

During the affordability period, the homeowner must resell to another low-income homebuyer if the property is refinanced without the City’s permission and/or with cash out to the homeowner or the homeowner does not occupy the residence as a primary residence.

The original homebuyer receives a fair return on investment, (i.e., the homebuyer’s down payment plus capital improvements made to the house. It is important to note that in certain circumstances, such as a declining housing market where home values are depreciating, the original homebuyer may not receive a return on his or her investment because the home sold for less or the same price as the original purchase price); and
DRAFT
130

Annual Action Plan
2020 AMENDMENT DRAFT
48 In the event that the homebuyer fails to satisfy the requirements during the term, or otherwise defaults, the City shall exercise its legal rights, as set forth in the Resale Restriction Agreement.

Procedures
The City utilizes a Resale Restriction Agreement (RRA) secured by a deed of trust which is recorded with the Ventura County Recorder’s Office.

Staff monitors and requires certification annually by the homeowner that the property is owner- occupied to determine if resale provisions shall be invoked upon discovery of violations for owner- occupancy or unauthorized transfers.

If the homeowner defaults or fails to satisfy requirements during the term, the City will exercise the rights stipulated in the Resale Restriction Agreement.

Property must be sold to an eligible low-income homebuyer which shall acquire the unit subject to the continuation of restrictions provided in the RRA through an assumption agreement.

The purchase price must be affordable for a low-income household who earns up to 80% of the area median income, provided by HUD. The monthly cost for principal, interest, taxes, insurance, HOA fees, utilities, and maintenance should not be more than 30% of the monthly income for the household or otherwise stated in the RRA. There is no preference to a particular segment of the low- income population.

The resale price is calculated using one of two ways methods described below. The method used is identified in the RRA:

Determined as the affordable housing cost for a family at 80% of AMI paying no more than 30% of the monthly income for the household or in accordance of California Health And Safety Code 50025.5, whichever is lesser, but not less than the original price paid by homebuyer, or Determination using a CPI method to calculate the increase (or decrease) in value of the property.

The U.S. Bureau of Labor Statistics Consumer Price Index – All Urban Consumers for the Los Angeles- Riverside- Orange Counties Area (all items based 1982-1984=100) provides the CPI on the date of the calculation and the CPI on the purchase date. The calculation is the CPI on the date of the calculation minus the CPI on the purchase date, plus the cost of improvements to property evidenced with receipts, less 7% depreciation, plus the costs of bringing the housing unit up to current building codes and in a salable condition.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City currently does not have any plans to invest HOME funds in this type of activity.

5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with DRAFT
131

Annual Action Plan
2020 AMENDMENT DRAFT
49 special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)).

6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services received by such persons. (See 24 CFR 92.209(c)(2)(ii) and 91.220(l)(2)(vii)).

7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR

92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a).

Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1. Include written standards for providing ESG assistance (may include as attachment) The City does not provide any direct assistance under the HESG program any longer. All written standards vary by service providers and assistance type. However, all providers must ensure recipients meet the minimum qualifications established by HUD for each eligible funded activity.

HESG Policies and Handbook are provided to all HESG subrecipients.

2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

The Regional Ventura County Continuum of Care Alliance has established centralized or coordinated assessment system, Pathways to Home, that provides coordination intake as well as systems to avoid duplication of effort and redundancies.

Pathways to Home is centralized to provide identical information and system-wide tracking through HMIS, of all homeless individuals who seek and /or receive assistance at any one of the various service providers, or through the County directly.

3. Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations).

The process for making all sub-awards for HESG recipients are as follows:
a. The City formally posts the Notice of Available Funds (NOFA) in the regional newspaper, on the City's website, and emails and paper mail are sent to all existing and potential service providers from Santa Barbara to Los Angeles.
b. All interested agencies attend information workshop/application training on the process, which includes all deadline dates and times.
c. Interested agencies then submit their application, project overview and qualifications DRAFT
132

Annual Action Plan
2020 AMENDMENT DRAFT
50 d. The Review Panel included representatives from City Advisory Groups. e. The Review Committee reviews all proposals and provides a scores for each eligible application.

The funding recommendations are derived based on the scores. f. The funding recommendation are adjusted to meet the available resources and cap requirements; reviewed by management and then submitted to the City Council for approval. g. All applicants are contacted and urged to attend the City Council meeting in which the items fall on the agenda. All supporting comments and grievances are done at this time. h. The Mayor and City Council directs the City Manager and staff to move forward with final processing.
i. Staff prepare all contracts for execution. Additionally, all internal processes are completed in order to encumber funds to each individual agency.
j. Contracts are completed and services can begin on July 1. k. All HESG contracts are awarded for two years.

4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

The City meets the homeless participation requirement by having a homeless and formerly homeless person serve on the City's Commission on Homelessness. In addition, each entity receiving city HESG funding is also asked to provide information as to how they involve the homeless.

5. Describe performance standards for evaluating ESG.

PERFORMANCE MEASURES
Performance measures are in place to ensure the efficient administration of all HESG funded activities. Additionally, along with the utilization of the HMIS, these measures will hopefully help to reduce the length of time of family and individuals remain homelessness, reduce the overall incidence of homelessness, and monitor the overall use of emergency shelters. Some of the activity measures are as follows:
• Emergency Shelters: Excluding winter shelters, must be able to document placement of a minimum of 10 percent of the homeless persons or households served in the Program Year into transitional or permanent housing.
• Transitional Housing: must be able to document placement of a minimum of 50 percent of the households who completed the transitional housing program in the Program Year into permanent housing. "Household" is defined as all clients including single individuals and families. • Rapid Re-housing: must show continued housing of clients receiving assistance for at least three months after receiving assistance. This should be done via case management of clients, DRAFT
133

Annual Action Plan
2020 AMENDMENT DRAFT
51 documentation and HMIS entry and exit dates.
• Eviction Prevention: must show continued housing of clients receiving assistance for at least three months. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• All clients, with the exception of victims of domestic violence, must be entered into the Regional HMIS within 15 days of receiving service(s), and must be exited from the system within 30 day of program completion or termination.
• MINIMUM STANDARDS: Sub-grantees are expected to have taken steps to meet the Minimum Standards for Homeless Programs within thirty days of executing the Program Year contract. • BUILDING AND HABITABILITY STANDARDS: Any building for which HESG funding is used for renovation, major rehabilitation or conversion must meet local government safety and sanitation standards. In addition, the Sub-Grantee must meet a number of basic standards to ensure that shelter and housing facilities funded through the HESG program are safe, sanitary and adequately maintained.
• MONITORING: City staff will monitor the use of grant funds through a combination of a thorough review of all submitted reports, review of audit or financial statements, and monitoring and site visits.

The City will continue to develop and implement eligible activities using the grant funds and through the monitoring and review processes and techniques in order to comply with the federal specific requirements.

Discussion:

Homeless Assistance Division continues to fund all the activities prescribed in the HEARTH act. With the sub-recipients cooperation, the City's HESG will continue to provide substantial additional leverage funds to invest in the various programs in order to assist the homeless population toward the goal of reduction and ending homelessness. Also, HESG limits the cost categories for administration and planning to 7.5% or $16,581 and 60% for street outreach and emergency shelter $132,649; total $149,230 for those cost categories. The City's 2020 action plan allows the maximum toward $16,581 administration and planning, and a total of $71,853 or 32.5% toward other activities such as homeless prevention and rapid re-housing support.

DRAFT
134

City of Oxnard
Citizen Participation Plan

Amended May 16, 2023
CARES Act Addendum October 6, 2020

Prepared by:

City of Oxnard
Housing Department, Grants Management Division

435 South D Street, Oxnard, California, 93030
E-mail Address: [email protected]

135

Table of Contents
I. Introduction ............................................................................................................................. 3 II. Purpose of the Citizen Participation Plan (CPP) ....................................................................... 3 III. Encouragement of Citizen Participation .................................................................................. 3 IV. Consolidated Plan and Annual Action Plan Preparation ......................................................... 4 V. Environmental Reviews ........................................................................................................... 4 VI. Citizen Participation for Section 108 Loan Guarantee Program .............................................. 4 VII. Assessment of Fair Housing Plan/Analysis of Impediments Revisions and Administrative Updates (AFH/AI) .............................................................................................................................. 5 VIII. Access to Meetings for Persons with Disabilities and Non-English Speaking Persons ............ 6 IX. Public Outreach and Access ..................................................................................................... 6 X. Funding Recommendations ..................................................................................................... 7 XI. Displacement of Persons ......................................................................................................... 8 XII. Public Hearings ......................................................................................................................... 8 XIII. Technical Assistance ................................................................................................................ 9 XIV. Amendments to the Plan ......................................................................................................... 9 XV. Consolidated Annual Performance and Evaluation Report (CAPER) ..................................... 10 XVI. Availability of Documents ..................................................................................................... 11 XVII. Citizen Participation Coordinator .......................................................................................... 11 XVIII. Comments and Complaints ................................................................................................... 11 XIX. Contingency Plan in the Event of an Emergency/Disaster ................................................... 11 Citizen Participation Plan (CPP) Addendum for the 2020 CARES ACT Funds, Flexiblities and Waivers .......................................................................................................................................... 143 Citizen Participation Plan (CPP)Citizen Participation Plan (CPP) Procedural History ..................... 14 Appendix A: CARES ACT HUD Waivers
Applicable to Citizen Participation Plan ........................................................................................ 165

136

I. Introduction
Pursuant to Title 24, Code of Federal Regulations, Part 91.105, HUD entitlement cities are required to adopt a citizen partic ipation plan. Subsection (a) requires that citizen participation plans adopted prior to August 17, 2015 need to incorporate newer provisions of the 24 CFR

91.105. The City of Oxnard originally adopted its Citizen Participation Plan on October 18, 1994.

On July 25, 2000 the original document was ame nded. This amended Citizen Participation Plan will incorporate provisions to comply with 24 CFR 91.105.

II. Purpose of the Citizen Participation Plan (CPP)

A. The Citizen Participation Plan sets forth the policies and procedures for citizen participation in the development of the City of Oxnard (City) Consolidated Plan and Annual Action Plan, any substantial amendments to these plans, th e preparation of the Consolidated Annual Performance and Evaluation Report (CAPER), a nd the Assessment of Fair Housing (AFH), in coordination with the Oxnard Housing Authority (OHA).

B. The City shall provide the public with a reasonable opportunity to comment on the original Citizen Participation Plan and any amendments thereto. Amendments to the Citizen Participation Plan may be considered substantial or less than substantial as determined by the City based on the nature of the amendment and applicable HUD regulations. The 2018 amendment to the Citizen Participation Plan is substantial.

III. Encouragement of Citizen Participation

A. A key component of the Citizen Participation Plan is that it must provide for and encourage citizen participation, especially by low- and moderate-income persons, and in particular those persons living in areas designated by the City as a revitalization area or in a slum or blighted areas and residents of predominantly low- a nd moderate-income neighborhoods, and where CDBG funds are proposed to be used.

B. The City shall explore alternative public invo lvement techniques and quantitative ways to measure efforts that encourage citizen partic ipation in a shared vision for change in communities and neighborhoods. Efforts must be taken to encourage the participation of all its citizens, including minorities and non-En glish speaking persons, and persons with disabilities.
137

IV. Consolidated Plan and Annual Action Plan Preparation

The U.S. Department of Housing and Urba n Development (HUD) requires communities receiving funds under the Community Planning and Development formula grant programs to submit a multi-year consolidated plan and a nnual action plan. The City of Oxnard, in partnership with the County of Ventura, Cities of Camarillo, Simi Valley, Thousand Oaks and Ventura, to create a 5-year regional consolidated plan.

The consolidated plan establishes the City of Oxnard’s goals and objectives for housing and community planning and development. A community must have a consolidated plan and action plan both approved by HUD before expendi ng funds under the grant programs Community Development Block Grant (CDBG), including acti vities under the Section 108 loan program, HEARTH Emergency Shelter Grants (HESG), and HOME Investment Partnerships (HOME).

The consolidated plan is created to address the unmet public service and housing needs of low- income persons and families within the City. Fo r each consolidated plan period, an annual action plan is developed each year to identify specific activities, goals and funding allocations addressing the priorities established within the consolidated plan.

V. Environmental Reviews

The City maintains a written record of the environmental review undertaken for every project or program receiving federal funds from HUD. This environmenta l review record is available for public inspection. Certain projects require publication of specific actions or findings, which include a description of the activity, its locati on, and identification of any measures required to mitigate potentially significant adverse effects. Public comment periods are included in the review process as prescribed by NEPA and 24 CFR Part 58.

VI. Citizen Participation for Section 108 Loan Guarantee Program

A. In accordance with Section 108 regulations, Subpart M-Loan Guarantees, 24 CFR 570.704, the City will comply with the following pre-subm ission and citizen participation requirements before submitting an application for Section 108 loan guarantee assi stance to HUD. These requirements will also apply to the submission of an Economic Development Initiative (EDI), and Brownfield Economic Development Initiative (BEDI) application.

1. The City will develop a proposed applicatio n to include the community development objectives and activities the City proposes to pursue and carry out with the Section 108 funds. Each activity will be described in su fficient detail, including the provision under which the project is eligible, the national objective it meets, the amount of funds expected to be used, and the activity’s location to allow citizens to determine the degree to which they will be affected. The proposed application will also indicate which activities will generate program income and where citizens may obtain additional information 138

about proposed activities. The proposed application will also include a description of the pledge of grants required under 24 CFR 570.705(b)(2).

2. The City will also publish a public notice which will include its proposed application providing citizens an opportunity to examin e the application’s contents and to make comments. The public notice will also advise citizens on how and where to submit comments as well as notify citizens of when and where a public hearing will be held at which they can provide further input on the proposed application. The public notice will be published at least 30 calendar days in advance of the public hearing.

3. A minimum of two (2) public hearings, held at different stages of the Consolidated Plan citizen participation process, will be held for the purpose of obtaining the views of citizens and formulating or responding to proposals and questions. At least one of these hearings will be held before submission of a Section 108 applicat ion to HUD to obtain the views of citizens on community develo pment and housing needs. At the hearing, each activity will be described in sufficie nt detail including: the provision under which the project is eligible, the national objectiv e to be met, the amount of funds expected to be used, and the activity’s location so that citizens can determine the degree to which they will be affected.

4. Citizens will have up to 30 calendar days, plus the day of the public hearing, to comment.

Once the City has published the public notice and held the public hearing, the City will determine if the proposed application need s to be modified, based on comments and views received, before submitting the applic ation to HUD. Upon completion, the final application will be made available to the public at the City Clerk’s office.

VII. Assessment of Fair Housing Plan/Analysis of Impediments Revisions and Administrative Updates (AFH/AI)

A. The City shall provide community residents with reasonable notice and an opportunity to comment on revisions to the AFH/AI, as specified under 24 CFR

5.164.

B. The City has determined that an AFH/AI revision is necessary when:

1. The material change in circumstances affect s the information on which the AFH/AI is based;

2. The analysis, fair housing contributing factors, or the priorities and goals of the AFH/AI no longer reflect actual circumstances.

139

C. The City will provide affected citizens a peri od of not less than 30 calendar days to make comments on a significant AFH/AI revision before it is implemented. Acceptable methods of meeting the citizen participation requirements include:

1. Publication of the availability of the substantial change(s) in a local newspaper. The publication will provide a link to a City Ho using Department web page which will provide more detailed information on the significant revision(s) and how to provide comments.

2. Publication of any proposed change shall appear in a local newspaper whose primary circulation is within the area serving the community of affected citizens;

3. Advertisement of the availability of the proposed change on the City’s website;

4. Posting notices in public buildings within the City, which include, but are not limited to, public libraries; or,

5. Holding meetings with citizens’ advisory groups within the area affected by the significant revision.

D. Notification to the public shall advise citize ns of how and where to submit comments on the proposed changes. A summary of thes e comments, and a summary of comments not accepted and the reasons therefore, shall be attached to the significant revision that is submitted to HUD.

VIII. Access to Meetings for Persons with Disabilities and Non-English Speaking Persons
A. The Citizen Participation Plan shall provide fo r and encourage particip ation by all citizens, including minorities, non-English speaking pers ons, and persons with mobility, visual, or hearing impairments. Persons with disabilities needing special assistance to participate in the meetings shall contact the City Clerk’s Offi ce at least 72 hours pr ior to the meeting to ensure that mobility, visual or hearing impairments shall be accommodated.

B. To accommodate non-English speaking persons, a translator shall be provided at each hearing and other translators may be made available upon request with at least three business days’ notice. Requests can be made by email or telephone to the City Clerk’s Office.

IX. Public Outreach and Access

A. The consolidated plan and annual action plan development processes shall include consultation with organizati ons that provide community services, public and private 140

organizations, community based organizations, faith based organizations, philanthropic organizations, businesses and developers.

B. Commencing with consolidated plans submitted on or after January 1, 2018, consultations must occur with broadband internet service providers, organizations engaged in narrowing the digital divide, agencies that manage flood prone areas, public land or water resources, and emergency management agencies.

C. Citizens are encouraged to participate in an advisory role in the planning, implementation, and assessment of the projects recommended under the plan(s).

D. Notices of public hearings meetings will be sent to members of the Inter-Neighborhood Council Committee (INCC), the presidents of the public housing tenant advisory councils.

X. Funding Recommendations

A. Prior to the adoption of the Consolidated Pl an and/or Annual Action Plan by the City Council, the following information shall be made available to citizens, public agencies and other interested parties:

1. Grant funds that will be available or anticipated to be available for the proposed plan (including program income).

2. Range of activities that may be undertaken, including the estimated amount that will benefit persons of low- and moderate-income.

B. A summary of the proposed Consolidated Plan and/or Annual Action Plan shall be published in at least one newspaper of co untywide circulation and the announcement may also appear in at least one Spanish language newspaper of general circulation. Public service announcements may also be provided fo r local radio stations or on social media.

The summary shall describe the plans and purpo se of the plan(s) and include a list of the locations where copies of the entire plan(s) may be examined. As a minimum, digital or hard copies of the proposed plan(s) shall be available for public review at the main Oxnard Public Library, City Clerk’s Office and the City’s Housing Department offices on 435 South D St., Oxnard, CA.

C. The Consolidated Plan and/or Annual Action Plan and the activities to be funded shall be made available on the City's Housing Department, Grants Management web page.

D. The Consolidated Plan and/or Annual Action Plan shall be made available for public comments for a minimum of 30 days prior to submission to HUD. Written comments can be mailed to the Grants Manager, City of Ox nard Housing Department, 435 South D Street, Oxnard, CA 93030 or emailed to [email protected]. 141

XI. Displacement of Persons

The Citizen Participation Plan must, as required by 24 CFR Part 91, Section 91.105, "set forth the jurisdiction's plans to minimize displace ment of persons and to assist any persons displaced...."

The City will pursue projects which promote affo rdable housing, i.e., new construction and rehabilitation, which will not dislocate persons or families. (Some temporary relocation may be required for rehabilitation projects). If perm anent relocation is necessary (due to the acquisition of an occupied residence planned for major reconstruction or demolition, etc.), the City will comply with the Uniform Relocation and Real Property Acquisition Policies Act of 1970 as amended, which establishes types and leve ls of assistance requi red depending upon the circumstances. Certification of compliance is included in the City of Oxnard Consolidated Plan.

The City has on file its Residential Anti-displacement and Relocation Assistance Plan as required under Section 104(d) of the Housing and Communi ty Development Act of 1974, as amended, which pertains to any activity assisted with funding under the CDBG, ESG or HOME programs.

XII. Public Hearings

A. The public hearings will be held at City of Oxnard Council Chambers and/or in facilities in or adjacent to low and moderate-income neighbo rhoods. Public hearings may be scheduled during the evening to ensure the maximum attendance by residents.

B. The City shall hold a minimum of two public hearings per plan year (fiscal year). The purpose of the hearings is to obtain public co mments, to address housing and community development needs, and to outline the developm ent of proposed activities, to address the unmet needs of low-and moderate-income pe rsons regarding housing, community and economic development and public services.

C. The first hearing may be held in facilitie s in or adjacent to low-moderate-income neighborhoods or City Council Chambers. The purpose of the initial hearing is to obtain the public comments on housing and community deve lopment needs, including priority non- housing community development needs.

D. An optional public hearing may be held to so licit public comment on activities which could be implemented to address the unmet needs iden tified at the first public hearing but prior to the adoption of the proposed plan by the Ci ty Council. The purpose of this hearing is to obtain citizens’ comments on proposed activities and funding allocations.

E. The final public hearing will be held to obtain citizens' comments on proposed activities and to present the Consolidated Plan and/or th e Annual Action Plan to the City Council for 142

adoption. The final hearing shall be held in the City Council Chambers. Should an in-person meeting be infeasible, the City’s meeting guidelines will be followed.

F. The hearings shall be announced in at least one newspaper of general circulation in English.

The announcement will also appear in at leas t one Spanish language newspaper of general circulation. The hearings may also be announced as a public announcement on radio stations and/or social media, as appropriate, a nd announced through an informational flyer distributed/posted by Housing Authorities, public service and other organizations. At least one Spanish language radio station may be in formed and the flyer may be prepared in Spanish. The announcement for the public hear ings will also be e-mailed, or mailed upon request to the current list of HUD partners, subrecipients and other interested parties in the City of Oxnard.

XIII. Technical Assistance
The City shall provide, upon re quest, technical assistance to organizations and individuals representative of low- and moderate-income residents wishing to develop proposals for funding assistance under any of the programs covered by the Consolidated Plan. The City shall determine the level and type of assistance consistent with HUD policies and questions.

XIV. Amendments to the Plan
A. The City shall amend its approved Consolidated Plan and/or Annual Action Plan if:

1. A change in its allocation priorities;

2. A decision to carry out an activity using funds not previously described in an action plan covered by the consolidated plan (including program income, reimbursements, repayment, recaptures, or reallocations from HUD); or

3. A change in the purpose, scope, location, or beneficiaries of an activity occurs.

B. Amendments will be considered substantial changes and require official action if:

1. Grant funds are allocated to a new activity for the first time;

2. A funding increase in a current activity, or a change in the use of funding from one eligible activity to another by 10 pe rcent, or $200,000 or more in CDBG or HOME funding, whichever is greater, and $50,000 in ESG funding or more;

143