Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.
Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment) AGENDA
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street June 4, 2024
Closed Session - 5:00 PM
Regular Meeting - 5:30 PM
Zoom details to call-in for public comment during a meeting:
1. Dial Phone Number: (888) 475-4499
2. Enter Meeting ID: 897 4513 9011
3. Passcode: 380569
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.
IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.
To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.
The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.
Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.
YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:
1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.
2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING a. Submit a request to speak remotely by 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] by 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.
AMENDED AGENDA
Reports M.5 Ratify Emergency Order for Replacement of the City’s Data Center Cooling System - Added Reports M.6 Bank Administration Signatories and Users of the Online Web Banking Accounts, and Local Agency Investment Fund (LAIF) Authorization - Added
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3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING
a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.
Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.
In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.
A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council and Oxnard Housing Authority.
CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449.
B. CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code section 54956.9(d)(1)).
Name of case: City of Oxnard v. Fox Canyon Groundwater Management Agency Los Angeles County Superior Court, Case No. 20STCP00929 Legislative Body: City Council
C. OPENING CEREMONIES (5:30 PM)
Pledge of allegiance to the flag of the United States.
D. CEREMONIAL ITEMS
1. SUBJECT: Presentation of Proclamation Designating the Month of June 2024 as "Pride Month in the City of Oxnard."
2. SUBJECT: Presentation of a Proclamation Designating June 19, 2024 as "Juneteenth Day."
3. SUBJECT: Presentation of a Proclamation Designating the Month of June 2024 as "Elder and Disability Abuse Awareness Month."
E. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City
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Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.
F. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.
G. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY
BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.
H. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.
I. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.
J. INFORMATION/CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the City Council approve the minutes of the May 7, 2024 regular meeting as presented.
Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805
2. Cultural & Community Services Department
SUBJECT: Agreement with the Hueneme School District for the Operations of the After-School Education and Safety Grant.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a one- year agreement (A-8551) and Memorandum of Understanding (A-8552) with the Hueneme Elementary School District (HESD) for the City of Oxnard to receive the total amount not to exceed $2,225,621.70 to operate the After-School Education and Safety (ASES) program at ten (10) schools with a City match of $54,000 of in-kind services.
(The Community Services Public Safety, Housing & Development Committee approved 3-0 on May 14, 2024.)
Legislative Body: City Council
Contact: Terrel Harrison, (805) 385-7994
3. Cultural & Community Services Department
SUBJECT: Agreement with the Oxnard School District for the Operations of the After-School
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Education and Safety Grant.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a one- year agreement (A-8550) with the Oxnard School District (OSD) for the City to receive an amount not to exceed $4,590,000 to operate the After-School Education and Safety Program with a City match of $130,000 of in-kind services.
(The Community Services Public Safety, Housing & Development Committee approved 3-0 on May 14, 2024.)
Legislative Body: City Council
Contact: Terrel Harrison, (805) 385-7994
4. Public Works Department
SUBJECT: Senate Bill 1 (SB1) Local Streets and Road Maintenance and Rehabilitation Account (RMRA) Project List for Fiscal Year 2024-25.
RECOMMENDATION: That the City Council adopt a resolution to:
1. Adopt the Fiscal Year 2024-25 project list of Senate Bill 1 (SB1) proposed projects that will be funded in part or solely with Road Maintenance and Rehabilitation Account revenues; and
2. Authorize the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of the resolution.
(Public Works and Transportation Committee approved 3-0 on May 14, 2024.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
5. Public Works Department
SUBJECT: Annual Purchase Orders with Accent Wire-Tie to Supply and Deliver Bale Wire for the Del Norte Regional Recycling and Transfer Station.
RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with Accent Wire-Tie in the amount not to exceed $375,000 for an initial one-year term from July 1, 2024, to June 30, 2025, with an option to extend the term for two (2) consecutive one-year periods for a final term ending June 30, 2027, for the supply and delivery of bale wire for baling recyclable material.
(Public Works and Transportation Committee approved 3-0 on May 14, 2024) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
6. Public Works Department
SUBJECT: Professional Services Agreement 32500012 with Pavement Engineering Inc. for City's Pavement Management Systems Update.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with Pavement Engineering Inc. in the amount not to exceed $425,000 for an initial one- year term from July 1, 2024, to June 30, 2025, with the option for three (3) consecutive one (1) year period extensions, that shall not exceed a total of four (4) years; for a final term ending June 30, 2028, for the City’s pavement management systems update professional services.
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(Public Works and Transportation Committee approved 3-0 on May 14, 2024) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
7. Public Works Department
SUBJECT: Second Amendment to A-8135 with Conico Toro, Inc. dba MacValley Oil Company for Purchase and Delivery of Bulk Lubricants and Antifreeze.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Second Amendment with Conico Toro, Inc. dba Mac Valley Oil Company increasing the contract amount by $50,000 for a total contract amount of $906,100.
(This item did not originate in Committee since this is a continuation of a previous item approved by the City Council.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
K. REPORTS
1. Public Works Department
SUBJECT: Fiscal Year (FY) 2024-25 Landscape Maintenance Districts Initiation of Proceedings to Levy Assessments, Approval of a Consolidated Engineers Report, and Declaration of Intention to Levy Assessments. (10 minutes)
RECOMMENDATION: That the City Council acting as the legislative body of the City of Oxnard Landscape Maintenance Districts (LMDs):
1. Adopt “A Resolution of the City Council of the City of Oxnard, California, initiating proceedings to levy assessments against real property for fiscal year 2024-25 in connection with the city’s landscape maintenance districts”;
2. Adopt “A Resolution of the City Council of the City of Oxnard, California, approving a consolidated engineer’s report regarding assessments against real property for fiscal year 2024-25 in connection with the city’s landscape maintenance districts”; and
3. Adopt “A Resolution of the City Council of the City of Oxnard, California, declaring its intention to levy assessments against real property for fiscal year 2024-25 in connection with the city’s landscape maintenance districts” setting the Public Hearing for June 18, 2024.
(Finance and Governance Committee approved 2-0 on May 14, 2024.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/SQvFmPlPwwM
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
2. Finance Department
SUBJECT: Increase Appropriations in the FY2023-24 General Fund Operating Budget to Transfer Funds to the State Gas Tax Fund to Restore State Gas Tax Fund Balance. (5 minutes)
RECOMMENDATION: That the City Council approve the transfer of funds from the FY 2023-24 General Fund (101) Operating Budget to the State Gas Tax Fund (181) in the amount of $3,300,000, to restore a fund balance deficit of the State Gas Tax for prior year activity, as well as projected
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budgetary deficits in FY 2023-24 and FY 2024-25.
Please click the following link to view the required Measure M pre-recorded presentation video titled General Fund Transfer to State Gas Tax Fund: https://youtu.be/fCfMvoZvL28 Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400
L. PUBLIC HEARINGS
1. Public Works Department
SUBJECT: Five Year Capital Improvement Program (CIP) for Fiscal Years 2025-2029. (30 minutes)
RECOMMENDATION: That the City Council provide input on the draft CIP and recommend that the City Council:
1. Hold a public hearing to receive public testimony regarding the proposed 2025-2029 City of Oxnard Five-Year CIP;
2. Approve the existing carryover CIP projects and the proposed new funding as outlined in the staff report for Category 1 projects;
3. Reaffirm the carryover CIP projects in Category 2;
4. Approve the project prioritization lists in Categories 3 and 4 outlined in the staff report and adopt the 2025-2029 City of Oxnard Five Year CIP; and
5. Direct staff to finalize the 2025-2029 CIP and General Fund/Measure O amounts for Category 4 projects once the City’s FY 2024-25 operating budget has been completed as approved CIP funding allows.
(The Public Works and Transportation Committee on April 23, 2024, recommended the item to be forwarded to Council for discussion and review.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/euF2HZh7l4I
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
2. Public Works Department
SUBJECT: Fiscal Year (FY) 2024-25 Resolution to Levy Assessments in Mandalay Beach Maintenance District. (10 minutes)
RECOMMENDATION: That City Council, acting as the legislative body for the Mandalay Beach Maintenance District:
1. Hold a Public Hearing to receive public testimony regarding the proposed Fiscal Year 2024- 25 assessments for the Mandalay Beach Maintenance District; and
2. Adopt a resolution to levy the special tax assessment for Fiscal Year 2024-25 within the Mandalay Beach Maintenance District for Fiscal Year 2024-25.
(Finance and Governance Committee approved 2-0 on May 14, 2024)
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Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/nGJU14cl-Wk
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
3. Finance Department
SUBJECT: Public Hearing on the Fiscal Year 2024-25 Proposed Budget. (45 minutes)
RECOMMENDATION: That the City Council and Housing Authority Board conduct a public hearing on the Fiscal Year (FY) 2024-25 Proposed Budget for the City of Oxnard and Oxnard Housing Authority and provide staff direction regarding any adjustments to the Proposed Budget, in preparation for budget adoption on June 18, 2024.
Please click the following link to view the required Measure M pre-recorded presentation video titled Fiscal Year 2024-25 Budget Preview: https://youtu.be/XCXCnjxX62k
Please click the following link to view the required Measure M pre-recorded presentation video titled Additional Information on Fiscal Year 2024-25 Proposed Annual Budget: https://youtu.be/ykwH7no4pUw
Legislative Body: City Council and Oxnard Housing Authority Contact: Javier Chagoyen-Lazaro, (805) 200-5400
M. REPORTS
1. Public Works Department
SUBJECT: Public Project Agreement 32400521 with Toro Enterprises, Inc., for Safe Routes to School Safety and Enhancements, Specification No. PW 22-87, Caltrans Project No. ATPSB1L- 5129(102). (10 minutes)
RECOMMENDATION: That the City Council approve and authorize:
1. A total of $4,309,735 in Project funds for Safe Routes to School Safety and Enhancements, Specification No. PW 22-87, Caltrans Project No. ATPSB1L-5129(102);
2. The Mayor to Execute an Agreement with Toro Enterprises, Inc., in the amount of $3,591,447 with a contingency amount of $359,144 (10%) for a total not to exceed contract amount of $3,950,591 for the Project;
3. A Project allocation amount of $359,144 (10%) for engineering, inspection, survey and project management for the Project;
4. A total amount of new project budget appropriations of $1,762,810 consisting of $613,000 from the Air Pollution Buydown Fee Fund (Fund 360 Subfund 7010) available fund balance, $855,000 from the Mobility Fee Fund (Fund 350 Subfund 8055) available fund balance, and $294,810 from the General Fund (101) available fund balance for the Safe Routes to School Project (C2212) as well as the corresponding Capital Outlay Fund (301) appropriation increase in the same amounts; and
5. A total amount of budget appropriation transfers of $1,066,925 from the General Fund (101) consisting of $292,761 in the Ventura Boulevard Sidewalk Project (C1305); $293,509 in the La Colonia Green Alleys Project (C1802); $30,655 in the South Oxnard Center Roof Replacement
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Project (C2010); $100,000 in the Storm Water Catch Basins Project (C2214); and $350,000 from the available FY 2023-24 Public Works Operating Budget to the Safe Routes to School Project (C2212), as well as the corresponding Capital Outlay Fund (301) appropriation transfers in the same amounts.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/bQMDT5A3jQY
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
2. Public Works Department
SUBJECT: Agreements for the Supply and Delivery of Chemicals to Water, Wastewater, and Recycled Water Facilities. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute the following Agreements for the supply and delivery of various types of chemicals to Water, Wastewater, and Recycled Water Facilities, each with the initial agreement term ending June 30, 2025, after which each Agreement may be extended for four additional one-year terms with a fully extended final term ending on June 30, 2029:
1. Agreement 32500003 with JCI Jones Chemicals Inc., in the amount not to exceed $4,525,000;
2. Agreement 32500004 with Northstar Chemical, in the amount not to exceed $2,925,000;
3. Agreement 32500005 with Pencco, Inc., in the amount not to exceed $7,100,000;
4. Agreement 32500008 with King Lee Chemical Co., in the amount not to exceed $1,900,000;
5. Agreement 32500009 with Aquapulse Chemicals, LLC, in the amount not to exceed $900,000;
6. Agreement 32500010 with Hill Brothers Chemical Company, in the amount not to exceed $150,000; and
7. Agreement 32500011 with Univar Solutions USA, Inc., in the amount not to exceed $2,300,000.
(Public Works and Transportation Committee approved 3-0 on May 14, 2024.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/5uN6pDKnnj4
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
3. Public Works Department
SUBJECT: Resolution for Clean Water State Revolving Fund Increase. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Resolution adjusting the amount of project expenditures to be reimbursed by proceeds from the Clean Water State Revolving Fund for the Wastewater Division Reliability Improvements Program from $66,700,000 to $88,601,724.
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(This item did not originate in Committee as this is an adjustment to the previously approved City Council Resolution 15,123 as listed below.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/3WsChhoGjsk
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
4. Public Works Department
SUBJECT: Extension of Golf Management Agreement A-8157. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize the First Amendment to the Golf Course Management Agreement with American Golf Corporation for a time extension only for an additional term of eight months ending on February 28, 2025.
(This item did not originate in Committee since this is a continuation of a previous item approved by the City Council on February 6, 2024.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/I_criJSnPP4
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
5. Public Works Department
SUBJECT: Ratify Emergency Order for Replacement of the City’s Data Center Cooling System. (10 minutes)
RECOMMENDATION: That the City Council review and ratify the following:
1. The City Manager’s emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050; and
2. Authorize the City Manager to enter into any contracts required to abate the emergency conditions necessitating the replacement of the City’s Data Center Cooling System; and
3. Authorize the City Manager to enter into any contracts over his spending authority of $200,000.00 that may be required to abate the emergency.
(This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/jehytTJB5nM
Legislative Body: City Council
Contact: Michael Wolfe, Robert Ruben, (805) 385-8055, (805)385-7554
6. Finance Department
SUBJECT: City of Oxnard Bank Administration Signatories and Users of the On-line Web Banking Accounts, and Local Agency Investment Fund (LAIF) Authorization. (10 minutes)
RECOMMENDATION: That the City Council:
1. Adopt a resolution designating signatories for the City bank accounts, banking administrator, and users of the on-line web banking accounts.
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2. Adopt a resolution authorizing investment of monies in the Local Agency Investment Fund.
Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400
N. ADJOURNMENT