Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.
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Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)
AGENDA
OXNARD CITY COUNCIL
FINANCE AND GOVERNANCE COMMITTEE
Council Chambers, 305 West Third Street
June 11, 2024
Regular Meeting - 5:00 to 6:30 PM
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*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.
YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:
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3. PROVIDING PUBLIC COMMENTS REMOTELY DURING THE MEETING
a. Follow Zoom details listed above.
1 OXNARD CITY COUNCIL: FINANCE & GOVERNANCE COMMITTEE
June 11, 2024 - Page 2
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.
Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.
In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.
A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
Consideration of Teleconference Participation pursuant to Assembly Bill 2449.
B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.
C. CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the Finance & Governance Committee approve the minutes of the May 28, 2024 regular meeting as presented.
Contact: Rose Chaparro, (805) 385-7805
D. REPORTS
1. Fire Department
SUBJECT: Fire Department Fiscal Year 23-24 Transfer of Budget Appropriations. (15 minutes)
RECOMMENDATION: That the Finance and Governance Committee recommends that the City Council:
1. Authorize a transfer of existing budget appropriations in the amount of $15,389 within the Fleet Replacement Fund (742), and the corresponding Capital Outlay Fund (301) transfer in / appropriation in the same amount, to cover the cost of a paramedic vehicle that exceeds the ARPA funds allocated to the project. (Project C2256)
2. Authorize a transfer of existing budget appropriations in the amount of $10,104 within the General Fund (101), and the corresponding Capital Outlay Fund (301) transfer in/appropriation in the same amount, to cover the cost of LUCAS Chest Compression Devices that exceed the available grant funds for the project. (Project C2412)
3. Ratify the FY19 Assistance to Firefighters Grant (AFG) Hazmat Training Grant from $150,040 to $217,941, authorizing an increase in the City match - Federal Grant Fund (200) 2 OXNARD CITY COUNCIL: FINANCE & GOVERNANCE COMMITTEE
June 11, 2024 - Page 3
by $6,173 from $13,640 to $19,813, funded via available General Fund (101) Fire operating budget. (Project G1904)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/AbsuMmgX1zQ
Contact: Alexander Hamilton, (805) 385-7700
2. Public Works Department
SUBJECT: Budget Appropriations for Community Facilities District No. 8, Sakioka Farms Business Park for Fiscal Year 2023-24. (10 minutes)
RECOMMENDATION: That the Finance and Governance Committee recommend that the City Council approve a Fiscal Year 2023-24 budget appropriation to recognize revenues in the amount of $550,737 and expenses in the amount of $550,737 for Community Facilities District (CFD) No. 8 Sakioka Farms Business Park Subfund (60803801).
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/eK_JtL2oJOU
Contact: Michael Wolfe, (805) 385-8055
3. City Manager Department
SUBJECT: Third Amendment to On-Call Services Contract with Aten Design Group, Inc. for City Website. (10 minutes)
RECOMMENDATION: That the Finance and Governance Committee recommend that the City Council approve and authorize the Mayor to execute a Third Amendment with Aten Design Group, Inc. (Agreement No. 32400027) for on-call services for website strategy, design and development for an increase of $105,000 for a total contract amount not to exceed $421,140 and extend the term to June 30, 2026.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/-SrbCvaj_E0
Contact: Alexander Nguyen, (805) 385-7430
E. ITEMS FOR FUTURE AGENDAS
F. ADJOURNMENT
3 FINANCE AND GOVERNANCE COMMITTEE
AGENDA REPORT
CONSENT AGENDA
AGENDA ITEM NO. C.1
DATE: June 11, 2024
TO: Finance & Governance Committee
FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected]
SUBJECT: Approval of Minutes.
RECOMMENDATION
That the Finance & Governance Committee approve the minutes of the May 28, 2024 regular meeting as presented.
BACKGROUND
Approval of Minutes.
STRATEGIC PRIORITIES
This agenda item is a routine operational item.
FINANCIAL IMPACT
There is no financial impact.
Prepared by: Rose Chaparro, City Clerk
ATTACHMENTS
1. MINUTES 05 28 2024 Finance & Governance
4 MINUTES
OXNARD CITY COUNCIL
FINANCE AND GOVERNANCE COMMITTEE
Regular Meeting
May 28, 2024
A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
At 5:01 p.m., Chair John C. Zaragoza called to order the regular meeting of the Oxnard City Council Finance and Governance Committee in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda. Chair John C. Zaragoza , Member Gabriela Basua, and Member Gabriel (Gabe) Teran were present in person.
Councilmember Basua joined the meeting at 5:07 p.m.
Consideration of Teleconference Participation pursuant to Assembly Bill 2449.
B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA (None received.)
C. CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the Finance & Governance Committee approve the minutes of the May 14, 2024 regular meeting as presented.
It was moved by Member Teran, seconded by Chair Zaragoza , to ap prove the Information/Consent item as presented. VOTE: Teran and Zaragoza voted in favor; the motion passed 2-0. Member Basua was absent during this vote.
D. REPORTS
1. Public Works Department
SUBJECT: Fiscal Year (FY) 2024-25 Special Tax Levy for
Community Facility Districts Numbers 1, 2, 3, 4, 5, 8, 9 and 2000-3.
RECOMMENDATION: That the City Council acting as the
legislative body for Community Facilities Districts (CFD) No. 1, 2, 3, 4, 5, 8, 9 and 2000-3:
1. Adopt a resolution setting a special tax rate within CFD No. 1 (Westport at Mandalay Bay) for Fiscal Year 2024-
25;
5 May 28, 2024 OXNARD CITY COUNCIL PAGE 2
FINANCE & GOVERNANCE COMMITTEE
2. Adopt a resolution setting a special tax rate within CFD No. 2 (Westport at Mandalay Bay) for Fiscal Year 2024-
25;
3. Adopt a resolution setting a special tax rate within CFD No. 3 (Seabridge at Mandalay Bay) for Fiscal Year 2024- 25;
4. Adopt a resolution setting a special tax rate within CFD No. 4 (Seabridge at Mandalay Bay) for Fiscal Year 2024- 25;
5. Adopt a resolution setting a special tax rate within CFD No. 5 (Riverpark) for Fiscal Year 2024-25;
6. Adopt a resolution setting a special tax rate within CFD No. 8 (Sakioka Farms Business Park) for Fiscal Year
2024-25;
7. Adopt a resolution setting a special tax rate within CFD No. 9 (North Shore at Mandalay Bay) for Fiscal Year
2024-25;
8. Adopt a resolution setting a special tax rate within CFD No. 2000-3 (Oxnard Boulevard/Highway 101
Interchange) for Fiscal Year 2024-25; and
9. Authorize the Public Works Director, or designee, to execute an agreement for Billing of Direct Assessments
with the Ventura County Auditor-Controller to provide
the service of placement of direct assessments on the
Ventura County Secured Tax Roll.
Michael Wolfe, Public Works Director and Anthony Miller, Interim Special Districts Manager answered the Committees questions. No public comments were received. Di scussion ensued among the Committee and staff.
It was move d by Member Teran , seconded by Member Basua, to approve the r ecommended action as presented. VOTE: Basua, Teran, and Zaragoza voted in favor; the motion carried 3-0.
2. Public Works Department
SUBJECT: Fiscal Year (FY) 2024-25 Resolution to Levy Assessments in the Waterways Maintenance District.
RECOMMENDATION: That the Finance and Governance
Committee recommend that the City Council, acting as the legislative body for the Waterways Maintenance District:
1. Hold a public hearing regarding proposed assessments for the Waterways Maintenance District for Fiscal Year 2024- 25, and
2. Adopt a resolution to levy the special assessment on property within the Waterways Maintenance District for
6 May 28, 2024 OXNARD CITY COUNCIL PAGE 3
FINANCE & GOVERNANCE COMMITTEE
Fiscal Year 2024-25.
Anthony Miller, Interim Special Districts Manager answered the Committees questions. No public comments were received. Discussion ensued among the Committee and staff.
It was moved by Member Teran, seconded by Member Basua, to approve the recommended action as presented. VOTE: Basua, Teran, and Zaragoza voted in favor; the motion carried 3-0.
3. Housing Department
SUBJECT: Investment Policy and Guidelines Housing Authority of the City of Oxnard.
RECOMMENDATION: That the Finance and Governance Committee recommend that the Board of Commissioners of the Housing Authority of the City of Oxnard approve a resolution adopting an investment policy and portfolio guidelines for the Housing Authority of the City of Oxnard for FY 2024-2025.
Emilio Ramirez, Housing Director presented and answered the Committees questions. No public comments were received. Discussion ensued among the Committee and staff.
It was moved by Member Basua, seconded by Member Teran , to approve the recommended
action as presented. VOTE: Basua, Teran, and Zaragoza voted in favor; the motion carried 3-0.
4. Housing Department
SUBJECT: Housing Authority Low Rent Public Housing and Housing Choice Voucher Program Section 8 Budgets for Fiscal Year 2024-2025.
RECOMMENDATION: That the Finance and Governance Committee recommend that the Board of Commissioners of the Housing Authority of the City of Oxnard:
1. Adopt a resolution approving the recommended $8,042,472 operating budgets for the Low Rent Public Housing Program for Fiscal Year 2024- 2025, as presented for each project area, and approve and authorize the use of $693,999 of unrestricted cash to fund the projected deficit.
2. Adopt a resolution approving the recommended $34,177,979 operating budget for the Housing Choice Voucher Program Section 8 for Fiscal Year 2024-2025, and approve and authorize the use of $436,417 of unrestricted cash to fund the projected deficit.
Emilio Ramirez, Housing Director presented and answered the Committees questions. No public comments were received. Discussion ensued among the Committee and staff.
7 May 28, 2024 OXNARD CITY COUNCIL PAGE 4
FINANCE & GOVERNANCE COMMITTEE
It was moved by Member Teran, seconded by Member Basua, to approve the recommended action as presented. VOTE: Basua, Teran, and Zaragoza voted in favor; the motion carried 3-0.
E. ITEMS FOR FUTURE AGENDAS (No requests were made.)
F. ADJOURNMENT
There being no further business on the agenda, and without objec tion, Chair Zaragoza adjourned the meeting at 5:29 p.m.
ROSE CHAPARRO JOHN C. ZARAGOZA
City Clerk Chair
8 FINANCE AND GOVERNANCE COMMITTEE
AGENDA REPORT
REPORTS
AGENDA ITEM NO. D.1
DATE: June 11, 2024
TO: Finance & Governance Committee
FROM: Alexander Hamilton, Fire Chief, (805) 385-7700, [email protected]
SUBJECT: Fire Department Fiscal Year 23-24 Transfer of Budget Appropriations. (15 minutes)
RECOMMENDATION
That the Finance and Governance Committee recommends that the City Council:
1. Authorize a transfer of existing budget appropriations in the amount of $15,389 within the Fleet Replacement Fund (742), and the corresponding Capital Outlay Fund (301) transfer in / appropriation in the same amount, to cover the cost of a paramedic vehicle that exceeds the ARPA funds allocated to the project. (Project C2256)
2. Authorize a transfer of existing budget appropriations in the amount of $10,104 within the General Fund (101), and the corresponding Capital Outlay Fund (301) transfer in/appropriation in the same amount, to cover the cost of LUCAS Chest Compression Devices that exceed the available grant funds for the project. (Project C2412)
3. Ratify the FY19 Assistance to Firefighters Grant (AFG) Hazmat Training Grant from $150,040 to $217,941, authorizing an increase in the City match - Federal Grant Fund (200) by $6,173 from $13,640 to $19,813, funded via available General Fund (101) Fire operating budget. (Project G1904)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/AbsuMmgX1zQ
BACKGROUND
City Council approved the allocation of $100,000 from ARPA Funds to acquire a paramedic cab and chassis to replace the current squad 66 vehicle. The anticipated total expenditure, including the cost to install a utility body on the chassis, is estimated at $115,389. The vehicle is estimated to arrive this summer and be delivered to the upfitter for the utility body installation. The estimated cost exceeds the approved ARPA funding available for this project by $15,389 (Project C2256).
On December 7, 2022, City Council approved the Fire Department to submit a regional grant application submitted by Ventura County Fire Protection District for the purchase of LUCAS chest compression devices. As a sub-recipient, the Oxnard Fire Department was awarded $145,320 for the purchase of eight (8) devices. The actual cost of the eight devices totaled $155,424, exceeding the available grant funds by $10,104 (Project C2412).
On March 17, 2020, City Council approved the Fire Department to submit a FY19 AFG Regional Grant for Hazmat Training. The original allocation to Oxnard Fire was $150,040, including a $13,640 city match. The 9 regional partners agreed on a reallocation of $217,941 to the Oxnard Fire Department, increasing the city match by $6,173 to $19,813. An increase in the City match is required to close out the grant project (G1904).
DISCUSSION
The City’s Financial Management Policies (Resolution 15,718) requires action by City Council for increases or decreases to budgeted appropriations within a fund or subfund. To complete the necessary funding for the various projects discussed above, the Fire Department requests the following transfers that decrease available budgeted appropriations in one fund and increase in another:
1. The Department’s Fleet Replacement Project C1823 balance in Fund 742 as of the date of this report is $93,496, of which $71,492 is encumbered for a separate project. To cover the cost of the paramedic vehicle, which exceeds the allocated ARPA funds, the Fire Department is requesting a transfer of available appropriations in the amount of $15,389 from the unencumbered Fleet Replacement Project balance (Fund 742 Project C1823) to the Capital Outlay Fund (Fund 301 Project C2256).
2. To cover the cost of the eight (8) LUCAS mechanical cardiopulmonary resuscitation (CPR) devices that exceed the AFG Grant Award, the Fire Department is requesting a transfer of available appropriations in the amount of $10,104 from the Department’s General Fund Operating Budget (Org. 1012501) to the Capital Outlay Fund (Fund 301 Project C2412.)
3. To cover the $6,173 increase in the City match for the FY19 AFG Regional Hazmat Training Grant, the Fire Department is requesting a transfer of available appropriations in the Department’s General Fund Operating Budget (Org. 1012501) to the Grant Fund (Fund 200 Project G1904).
STRATEGIC PRIORITIES
This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.
FINANCIAL IMPACT
The additional funding required for the projects will be funded with available budgeted appropriations in Fire Department's Fleet Replacement Project account and General Fund Operating Budget. There is no net impact to the General Fund from these transfers.
The transfer of appropriations between funds are summarized in the table below:
For Finance Use Only: See attachment.
Prepared by: Rose Rodarte, Administrative Services Manager
ATTACHMENTS
10 1. Finance Table
2. Presentation
11 Staff Report Attachment: Fire Department Budget Transfers PROJECT ORG-OBJ-PRJ Fund 101 Fund 200 Fund 301 Fund 742 FLEET REPLCMNT-FIRE 7423750-57000-C1823 (15,389.00) $ 3012501-49300-C2256 15,389.00 $
FIRE VEHICLE PARAMEDSQUAD 3012501-56040-C2256 15,389.00 $ 7421001-59800-C2256 15,389.00 $
AF22 LUCAS CHEST COMPRESSION 3012501-49300-C2412 10,104.00 $ 3012501-56040-C2412 10,104.00 $
1011001-59810-C2412 10,104.00$
AFG HM REGIONAL FY19 1012501-59810-G1904 6,173.00$ 2002501-49310-G1904 6,173.00 $
No Project 1012501-59800 (16,277.00) $
Total Impact per Fund -$ 6,173.00$ 50,986.00$ -$ Increase/ (Decrease)
Finance Use Only
12 Fire Department Fiscal Year 23-24 Transfer of Budget Appropriations
Alex Hamilton, Fire Chief Fire Department
Finance and Governance Committee
June, 11, 2024
13 That the Finance and Governance Committee recommend that the City Council authorize three (3) budget appropriation transfers:
1. $15,389 to fund the cost of a paramedic vehicle that exceeds the available ARPA Project funds (Project C2256)
2. $10,104 to fund the purchase of eight (8) LUCAS chest compression devices that exceed the available Grant Project funds (Project C2412)
3. $6,173 for local match increase to the FY19 AFG Hazmat Training Grant (Project G1904)
Recommendation 2
14 Paramedic Vehicle –Project C2256
City Council approved the allocation of $100,000 from ARPA Funds to acquire a paramedic vehicle. The anticipated total cost to purchase the vehicle chassis and the body transfer is estimated at $115,389, which exceeds the allocated ARPA funding for this project by $15,389.
The department is requesting a transfer from available appropriations in the Department’s Fleet Replacement Project account in Fund 742 to the project account in the Capital Outlay Fund 301.
Background 3
15 LUCAS Devices Regional Grant Project – C2412
City Council approved the Fire Department to submit an application for an AFG Regional Grant submitted by Ventura County Fire Protection District for the purchase of automatic chest compression devices. As a sub-recipient, the Oxnard Fire Department was originally awarded $145,320 for the purchase of eight (8) devices. The actual cost of the eight devices totaled $155,424, exceeding the available grant funds by $10,104.
The Department is requesting to fund the difference by transferring available appropriations from its General Fund Operating Budget to the grant project account in the Capital Outlay Fund 301.
Background 4
16 Hazmat Regional Grant Project – G1904
City Council approved the Fire Department to submit an application for a FY19 AFG Regional Grant for Hazmat Training. The original award allocation to Oxnard Fire was $150,040, including a $13,640 local match. The regional partners agreed to a reallocation, increasing the city share of the award to $217,941. The increased share to Oxnard Fire Department increased the local match by $6,173 to $19,813.
T o fund the increased match amount and close out the project, the Department is requesting a transfer of available appropriations from the Department’s General Fund Operating Budget to the project account in the Grant Fund 200.
Background 5
17 Discussion 6
The City’s Financial Management Policies (Resolution 15,718) requires action by City Council for increases or decreases to budgeted appropriations within a fund or subfund. T o fund the specified projects, the Fire Department requires a transfer that decrease appropriations in one fund and increases in another fund as summarized below:
Project Amount From To
Paramedic Vehicle $15,189 Fleet Vehicle Replacement
Fund (Fund 742 Project C1823)
Capital Outlay Fund
(Fund 301 Project
C2256)
Lucas Devices - FY21
AFG Regional Grant $10,104 Fire General Fund Operating Budget (Org.1012501)
Capital Outlay Fund
(Fund 301 Project
C2412)
Hazmat Training - FY19
AFG Regional Grant $6,173 Fire General Fund Operating
Budget (Org 1012501-52310)
Grant Fund (Fund 200
Project G1904)
These budget transfers do not impact the General Fund as they are funded with available budget appropriations.
18 QUESTIONS?
7 19
FINANCE AND GOVERNANCE COMMITTEE
AGENDA REPORT
REPORTS
AGENDA ITEM NO. D.2
DATE: June 11, 2024
TO: Finance & Governance Committee
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Budget Appropriations for Community Facilities District No. 8, Sakioka Farms Business Park for Fiscal Year 2023-24. (10 minutes)
RECOMMENDATION
That the Finance and Governance Committee recommend that the City Council approve a Fiscal Year 2023-24 budget appropriation to recognize revenues in the amount of $550,737 and expenses in the amount of $550,737 for Community Facilities District (CFD) No. 8 Sakioka Farms Business Park Subfund (60803801).
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/eK_JtL2oJOU
BACKGROUND
Community Facilities District (CFD) No. 8 (Sakioka Farms Business Park) is a CFD formed via Resolution No. 15,349 on June 16, 2020, for purposes of providing fire suppression, landscape, and other maintenance services within the District. As authorized per Ordinance 2982, the City levied special taxes for FY 2023-2024 expenses via Resolution No. 15,712 on June 20, 2023. The levy was properly approved under this process and is not affected by this action.
Sakioka Farms Business Park is one of the City’s newest special financing districts. When new districts are formed, their financial accounting system must be created to log expenses and revenues throughout the fiscal year. This process began in May 2023, during the City’s shift in accounting systems and after the FY 2023-24 budget process had begun. The timing of this process, unfortunately, meant that the Sakioka Farms Business Park operating budget was left off of the City’s overall FY 2023-24 budget adopted via Resolution No. 15,715 at the June 20, 2023, City Council meeting. This issue was verified when Special District’s staff sought to confirm the District's revenues after the December property tax apportionment and to initiate the transfer of funds to the Fire Department for staff expenses, as authorized within the District’s formation documents.
DISCUSSION
The CFD was levied properly for FY 2023-24 via Resolution No. 15,712. However, to account for expenditures and revenues within the City’s budget, specific appropriations must be made. The budget appropriation within the CFDs revenue accounts in FY 2023-24 is necessary to account for the specific levy amounts as approved via Resolution 15,712. The budget appropriations are also necessary within the CFDs expense accounts to fund Fire Department staff costs and Special Districts Division administrative expenses for FY 2023-24, as authorized within the CFDs formation documents.
20 STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.
FINANCIAL IMPACT
Staff is recommending the following budget appropriations be made within the CFD 8 subfund 60803801.
There is no impact on the General Fund.
Revenues Account Proposed Revenue Budget for FY 2023-24 Assessments 60803801-46400 $550,737
TOTAL REVENUES $550,737
Expenditures Account Proposed Expenditure Budget for FY 2023-24 Professional Services - Other 60803801-53200 $4,000
County Tax Collection 60803801-53310 $2,000
Planned Reserve Contribution 60803801-57800 $63,049
Transfers Out 60803801-59000 $82,612
Transfers Out - Intrafund 60803801-59800 $399,076
TOTAL EXPENDITURES $550,737
Prepared by: Steve Howlett, Assistant Public Works Director, Anthony Miller, Interim Special Districts Manager
ATTACHMENTS
1. Resolution 15,712
2. June 20, 2023 CC Agenda Report - CFD 8
3. City of Oxnard Special Districts Map
4. City of Oxnard Special Districts List
5. Presentation
21 22
23 24
CITY COUNCIL AGENDA REPORT
REPORTS
AGENDA ITEM NO. J.1
DATE: June 20, 2023
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Resolution Authorizing the Levy of Special Taxes within Community Facilities District No. 8 for the Fiscal Year 2023-24 (10 minutes)
RECOMMENDATION
That the City Council acting as the legislative body for Community Facilities Districts (CFD) No. 8, adopt a resolution entitled “Resolution of the City Council of the City of Oxnard Acting as the Legislative Body of Community Facilities District No. 8 (Sakioka Farms) of the City of Oxnard Authorizing the Levy of Special Taxes within Community Facilities District No. 8 (Sakioka Farms) for the Fiscal Year 2023-24.”
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/UzoBsFwKVTw
BACKGROUND
Special Districts is a Division of the Public Works Department and manages a total of 48 special financing districts which include 6 CFDS. As an allowable funding source, property owners (e.g., developers) may use special financing districts (e.g., CFDs), subject to the approval of the City, to fund the construction of improvements through bonds and also the annual cost of services and maintaining certain amenities that have a special benefit to the properties within the district.
Typically, the developer installs the amenities at the time of development and benefiting property owners pay for the cost of the bonds and maintaining the improvements (i.e., special benefit). The Special assessments are included on the property’s annual property tax bill.
Assessments are levied annually and collected on the property tax roll. Each year, the City Council must conduct proceedings to levy the assessment. Revenue received from the assessments partially or fully fund the ongoing maintenance of public improvements provided by each district and, in some cases, is collected for future capital improvement programs or reinvestment projects (“CIP”).
DISCUSSION
CFD No. 8 Special Tax
On June 16, 2020, City Council adopted Resolution No. 15,349 establishing CFD No. 8. On June 30, 2020, City Council adopted Ordinance No. 2982 to levy a special tax sufficient to pay Fire Services, Contingent Services, contribute to a District reserve fund, and the general administrative costs incurred during the management of the District. In each fiscal year thereafter, the Government Code requires the City Council to adopt a resolution levying the special tax rate for that fiscal year. Resolution No. 15,349 established the Rate and Method of Apportionment for CFD No. 8. The total maximum special tax is calculated by combining two rates per acre, one rate for Fire Services, and the other for Contingent Services.
The estimated FY 2023-24 maximum special tax for CFD No. 8 is $777,623.87 and staff anticipate a special tax of $550,737.
25 The special tax accounts for $399,076 for fire services, $82,612 in administrative and overhead expenses, $4,000 for professional services, $2,000 for County collection fees, and $63,049 for planned reserve contributions.
The reserve fund for this District is maintained for the possibility of the construction of a new fire station that would serve the area and for the possibility of the District providing the Contingent services as identified in the formation documents. These contingent services include maintenance of the landscaping within the public rights of way; the maintenance of drainage facilities, including the water quality components of the drainage facilities; and weed control related to development of the property. As of this time, Contingent services are not being provided by the City and are not included in the calculation of the levy.
STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.
FINANCIAL IMPACT
The special tax total and amounts for FY 2023-24 are based on the preliminary property data available by the County of Ventura at the time of writing this report. Should parcel changes occur on the Ventura County Assessor’s Secured January 2023 Lien Date Roll, upon release, the special tax amounts will be modified to include the Assessor’s changes.
CFD 8:
There will be no cost to the City’s General Fund from the approval of the resolution levying the special taxes for CFD No. 8 for FY 2023-24. All maintenance, service, and administrative costs are included in the amount to be collected by the special taxes, which are levied on properties located within CFD No. 8.
COMMITTEE OUTCOME
This item did not originate in Committee.
Prepared by: Steve Howlett, Assistant Public Works Director
ATTACHMENTS
1. Resolution Authorizing Levy of Special Tax CFD 8 FY 23-24
2. City of Oxnard Special Districts Map
3. City of Oxnard Special Districts Legend
4. Presentation
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8 1
2 3 & 4
1 &
2 03
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This map is compiled by the City of Oxnard GIS Division, which is developed and operated solely for the convenience of the City. The City does not make any representations or warranties regarding the use, accuracy, reliability, and/or completeness of this map and no decision involving a risk of economic loss or physical injury should be made in reliance thereon. µ Maintenance Assessment District (District No.)
Waterway Assessment District (Zone No.)
Community Facilities District (District No.)
Landscape Maintenance District (District No.)
CITY OF OXNARD SPECIAL DISTRICTS
3,000 0 3,000 6,000
Feet
Created by:
Geographic Information Systems Division
March 2023
Data Source:
City of Oxnard GIS Division
County of Ventura GIS Program
27 1 & 2 – Westport at Mandalay Bay 7 – Wagon Wheel
3 & 4 – Seabridge at Mandalay Bay 8 – Sakioka Farms
5 – Riverpark 9 – Northshore at Mandalay Bay
3 – Riverridge 37 – Pacific Cove
10 – Country Club 38 – Aldea Del Mar
11 – St Tropez 39 – El Sueno Promesa
12 – Standard Pacific 40 – Cantada
13 – Le Village 41 – Pacific Cove
14 – California Cove 42 – Cantabria/Coronado
16 – California Lighthouse 43 – Greenbelt
23 – Greystone 46 – Daily Ranch
24 – Vineyards 47 – Sycamore Place
25 – The Pointe 49 – Cameron Ranch
27 – Rose Island 50 – PV Senior Housing
28 – Harborside 51 – Pfeiler
30 – Haas Automation 52 – Wingfield
31 – Rancho De La Rosa 53 – Huff Court
32 – Oak Park 54 – Meadowcrest
33 – El Paseo 55 – Wingfield West
34 – Sunrise Pt/Sunset Cove 58 – Westwind
36 – Villa Santa Cruz 60 – Artisan
Zone 1 – Mandalay Bay Zone 2 – Harbour Island
MAINTENANCE ASSESSMENT DISTRICT
WATERWAYS ASSESSEMENT DISTRICTS
4 – Mandalay Beach/Colony
LANDSCAPE MAINTENANCE DISTRICTS
CITY OF OXNARD – SPECIAL DISTRICTS
LANDSCAPE MAINTENANCE DISTRICT * COMMUNITY FACILITIES DISTRICTS WATERWAYS ASSESSMENT DISTRICTS * MAINTENANCE ASSESSMENT DISTRICTS
COMMUNITY FACILITIES DISTRICTS
28 Budget Appropriations for Community Facilities
District No. 8, Sakioka Farms Business Park for
Fiscal Year 2023-24.
Finance & Governance Committee
June 11, 2024
City Council
June 27, 2024
Anthony Miller
Interim Special Districts Manager
29 That the Finance and Governance Committee recommend that the City Council approve a Fiscal Year 2023-24 budget appropriation to recognize revenues in the amount of $550,737 and expenses in the amount of $550,737 for Community Facilities District (CFD) No. 8 Sakioka Farms Business Park Subfund (60803801).
RECOMMENDATION 2
30 That the City Council approve a Fiscal Year 2023-24 budget appropriation to recognize revenues in the amount of $550,737 and expenses in the amount of $550,737 for Community Facilities District (CFD) No. 8 Sakioka Farms Business Park Subfund (60803801).
RECOMMENDATION 3
31 MAP OF SPECIAL DISTRICTS IN THE CITY OF OXNARD 4
More information can be
found at:
www.oxnard.gov/public-
works/special-districts
32 • Community Facilities District (CFD) No. 8 (Sakioka Farms Business Park) is a CFD formed via Resolution No. 15,349 on June 16, 2020 for purposes of providing fire suppression, landscape, and other maintenance services within the District. • As authorized per Ordinance 2982, the City levied special taxes for FY 2023-2024 expenses via Resolution No. 15,712 on June 20, 2023.
• The levy was properly approved under this process and is not affected by this action.
BACKGROUND 5
33 • Sakioka Farms Business Park is one of the City’s newest special financing districts. When new districts are formed, their financial accounting system must be created to log expenses and revenues throughout the fiscal year.
• This process began in May 2023, during the City’s shift in accounting systems and after the FY 2023-24 budget process had begun. The timing of this process unfortunately meant that the Sakioka Farms Business Park operating budget was left off of the City’s overall FY 2023-24 budget adopted via Resolution No. 15,715 at the June 20, 2023 City Council meeting.
BACKGROUND 6
34 • This issue was verified when Special Districts staff sought to confirm the District's revenues after the December property tax apportionment and to initiate the transfer of funds to the Fire Department for staff expenses, as authorized within the District’s formation documents.
BACKGROUND 7
35 • The CFD was levied properly for FY 2023-24 via Resolution No. 15,712 however, to account for expenditures and
revenues within the City’s budget, specific appropriations must be made.
• The budget appropriation within the CFDs revenue accounts in FY 2023-24 is necessary to account for the specific levy amounts as approved via Resolution 15,712.
• The budget appropriations are also necessary within the CFDs expense accounts to fund Fire Department staff costs and Special Districts Division administrative expenses for FY 2023-24, as authorized within the CFDs formation documents.
DISCUSSION 8
36 • Staff is recommending the following budget appropriations be made within the CFD 8 sub fund 60803801:
FINANCIAL IMPACT 9
Revenues Account Proposed Revenue Budget
for FY 2023-24
Assessments 60803801-46400 $550,737
TOTAL REVENUES $550,737
Expenditures Account Proposed Expenditure
Budget for FY 2023-24
Professional Services - Other 60803801-53200 $4,000
County Tax Collection 60803801-53310 $2,000
Planned Reserve Contribution 60803801-57800 $63,049
Transfers Out 60803801-59000 $82,612
Transfers Out - Intrafund 60803801-59800 $399,076
TOTAL EXPENDITURES $550,737
There is no impact to the General Fund
37 QUESTIONS
10 38
FINANCE AND GOVERNANCE COMMITTEE
AGENDA REPORT
REPORTS
AGENDA ITEM NO. D.3
DATE: June 11, 2024
TO: Finance & Governance Committee
FROM: Alexander Nguyen, City Manager, (805) 385-7430, [email protected]
SUBJECT: Third Amendment to On-Call Services Contract with Aten Design Group, Inc. for City Website. (10 minutes)
RECOMMENDATION
That the Finance and Governance Committee recommend that the City Council approve and authorize the Mayor to execute a Third Amendment with Aten Design Group, Inc. (Agreement No. 32400027) for on-call services for website strategy, design and development for an increase of $105,000 for a total contract amount not to exceed $421,140 and extend the term to June 30, 2026.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/-SrbCvaj_E0
BACKGROUND
Following a Request for Qualifications, the City hired Aten Design Group in June 2022 to design and launch a new website that makes it easier for community members to find information, access services and contact the City.
During the website redesign process, Governor Newsom signed Assembly Bill (“AB”) 1637 into law on Oct. 8, 2023, which requires all cities and counties transition public facing websites to the .gov domain by January 1, 2029. The City used the redesign process to meet this government mandate while also creating a more functional, accessible and secure website.
In May 2024, the City launched www.oxnard.gov, which replaced the obsolete www.oxnard.org website with a modern, easy to navigate design that meets current ADA and Web Content Accessibility Guidelines (WCAG)
2.1 standards, offers a seamless experience across desktop computers, cellphones and tablets, and complies with AB 1637. During the first three weeks since the new site’s launch, Oxnard.gov has serviced 29,000 active users, a 45% increase from the old website’s estimated average of 20,000 monthly visitors. The new site’s users have viewed 144,000 pages and downloaded 6,000 PDFs.
DISCUSSION
Over the past decade, various City departments launched independent microsites such as oxnardpd.org, oxnardhr.org, and oxnardrecevents.com because the previous website design did not meet their needs.
Now that the main City website has been redesigned and transitioned to the .gov platform, City staff are 39 working to bring all department microsites under the .gov umbrella.
Since the City lacks an internal website development team, it will utilize Aten’s on-call services to:
• Maintain the current website and design custom web pages for various City departments based on their evolving needs and community requests.
• Transition all microsites to the .gov domain system in compliance with AB 1637.
With the enhanced data and analytics capabilities of the new website, City staff will proactively work with Aten to develop features that address the community’s needs. Aten will also build customized .gov pages for departments like Human Resources and Police, retiring their old microsites to ensure compliance with AB 1637.
Aten’s on-call services contract will also ensure that the newly launched website maintains its usability, functionality, and security features for increased cyber resiliency and sustainability.
Aten’s Scope of Work includes an hourly billing rate of $175, with resources available for up to 25 hours per month for 24 months, from July 1, 2024, to June 30, 2026.
STRATEGIC PRIORITIES
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.
FINANCIAL IMPACT
The additional cost for the Website On-Call Services is included in the City Manager’s proposed FY 24-25 operational budget.
Prepared by: Katie Casey, Communications Manager
ATTACHMENTS
1. Original Agreement with Aten Design Group, Inc.
2. First Amendment with Aten Design Group
3. Second Amendment with Aten Design Group
4. Third Amendment with Aten Design Group
5. Presentation - June 11, 2024
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96 Third Amendment with Aten Design Group, Inc. for
On-Call Services for Website Design
Finance & Governance Committee
June 11, 2024
Katie Casey, Communications Manager
97 Recommendation
That the Finance and Governance Committee recommend that the City Council approve and authorize the Mayor to execute a Third Amendment with Aten Design Group, Inc. (Agreement No.
32400027) for on-call services for website strategy, design and development for an increase of $105,000 for a total contract amount not to exceed $421,140 and extend the term to June 30, 2026. 2 98
Background
● Following a Request for Qualifications, the City hired Aten Design Group in June 2022 to design and launch a new website
● Governor Newsom signed Assembly Bill (“AB”) 1637 into law on Oct. 8, 2023, which requires all cities and counties transition public facing websites to the .gov domain by January 1, 2029. The City used the redesign process to meet this government mandate while also creating a more functional, accessible and secure website. 3 ● In May 2024, the City launched
www.oxnard.gov, which replaced the
obsolete www.oxnard.org website
with a modern, easy to navigate
design that meets current ADA and
Web Content Accessibility Guidelines
(WCAG) 2.1 standards, offers a
seamless experience across desktop
computers, cellphones and tablets,
and complies with AB 1637.
99 Discussion
Over the past decade, various City departments launched independent microsites such as oxnardpd.org, oxnardhr.org, and oxnardrecevents.com because the previous website design did not meet their needs.
Now that the main City website has been redesigned and transitioned to the .gov platform, City staff are working to bring all department microsites under the .gov umbrella.
Since the City lacks an internal website development team, it will utilize Aten’s on-call services to:
4 ● Maintain the current website and
design custom web pages for various
City departments based on their
evolving needs and community
requests.
● Transition all microsites to the .gov
domain system in compliance with AB
1637.
100
Discussion
With the enhanced data and analytics capabilities of the new website, City staff will proactively work with Aten to develop features that address the community’s needs. Aten will also build customized .gov pages for departments like Human Resources and Police, retiring their old microsites to ensure compliance with AB 1637.
Aten’s on-call services contract will also ensure that the newly launched website maintains its usability, functionality, and security features for increased cyber resiliency and sustainability.
Aten’s Scope of Work includes an hourly billing rate of $175, with resources available for up to 25 hours per month for 24 months, from July 1, 2024, to June 30, 2026.
5 101
Recommendation
That the Finance and Governance Committee recommend that the City Council approve and authorize the Mayor to execute a Third Amendment with Aten Design Group, Inc. (Agreement No.
32400027) for on-call services for website strategy, design and development for an increase of $105,000 for a total contract amount not to exceed $421,140 and extend the term to June 30, 2026. 6 102