Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.
Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)
AGENDA
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street June 27, 2024
Closed Session - 5:00 PM
Appointment Items - 5:30 PM
Regular Meeting - 6:00 PM
Zoom details to call-in for public comment during a meeting:
1. Dial Phone Number: (888) 475-4499
2. Enter Meeting ID: 848 6673 1069
3. Passcode: 717137
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.
IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.
To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.
The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.
Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.
YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:
1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.
2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING
a. Submit a request to speak remotely by 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] by 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY June 27, 2024 PAGE 2
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.
3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING
a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.
Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.
In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.
A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council.
CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449.
B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, a person may address the legislative body only on matters appearing on the closed session agenda. The presiding officer shall limit public comments to three minutes.
C. CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Government Code section 54956.8)Property: APN 132-0-033-010
Agency Negotiator: Emilio Ramirez, Housing Director
Negotiating Party: Evergeen Devco, Inc.
Under Negotiation: Price and terms of payment
Legislative Body: City Council
2. CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6) Agency designated representatives: Ashley Golden, Assistant City Manager, Steve Naveau, Director of Human Resources and Jason Benites, Police Chief Employee organizations: Oxnard Public Safety Managers Association (OPSMA) Legislative Body: City Council
D. APPOINTMENT ITEMS (5:30 PM)
1. SUBJECT: Presentation by Caltrans on Pavement Rehabilitation Project on State Route 232 (Vineyard Ave.) Between U.S. Highway 101 and State Route 118.
E. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.
F. CEREMONIAL ITEMS
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY June 27, 2024 PAGE 3
1. SUBJECT: Presentation of a Commendation to Pacifica High School Boys Baseball Team for Winning the CIF-State Division IV Regional Championship Title.
G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.
H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.
1. Public Works Department
SUBJECT: Continuation of an Emergency Order for Replacement of the City’s Data Center Cooling System. (10 minutes)
RECOMMENDATION: That the City Council review and approve the continuation of the City Manager’s emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050 for the replacement of the Data Center Cooling System.
(This item did not originate in Committee because it is a continuation of an item previously approved by the City Council on June 4, 2024.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/PtxgOhXpNzc
Legislative Body: City Council
Contact: Michael Wolfe, Robert Ruben, (805) 385-8055, (805)385-7554 I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY
BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.
1. City Clerk Department
SUBJECT: Appointment of Member to Serve on the City’s Cultural Arts Commission (CAC).
RECOMMENDATION: That the Mayor, with the approval of the City Council, appoint Elisa Torres to the Cultural Arts Commission representing District 6.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/dxNbUsd7Tbk
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Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805
J. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.
K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.
L. INFORMATION/CONSENT AGENDA
1. Finance Department
SUBJECT: Monthly Report and Accounting of All Receipts, Disbursements and Fund Balances.
RECOMMENDATION: Staff recommends that the City Council receive and file this report and accounting of all receipts, disbursements and fund balances for the month of April 2024.
(This item did not originate in Committee)
Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400
2. Fire Department
SUBJECT: Agreement for Fire and Police Department Annual Wellness Programs.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute Agreement No. 32400515 with Performance Wellness and Injury Prevention, LLC for a total amount not to exceed $300,000 for a three-year term to provide a comprehensive annual wellness program for the Fire and Police Departments.
Legislative Body: City Council
Contact: Alexander Hamilton, (805) 385-7700
3. Fire Department
SUBJECT: Fire Department Fiscal Year 23-24 Transfer of Budget Appropriations.
RECOMMENDATION: That the City Council:
1. Authorize a transfer of existing budget appropriations in the amount of $15,389 within the Fleet Replacement Fund (742), and the corresponding Capital Outlay Fund (301) transfer in / appropriation in the same amount, to cover the cost of a paramedic vehicle that exceeds the ARPA funds allocated to the project. (Project C2256)
2. Authorize a transfer of existing budget appropriations in the amount of $10,104 within the General Fund (101), and the corresponding Capital Outlay Fund (301) transfer in/appropriation in the same amount, to cover the cost of LUCAS Chest Compression Devices that exceed the available grant funds for the project. (Project C2412)
3. Ratify the FY19 Assistance to Firefighters Grant (AFG) Hazmat Training Grant from $150,040 to $217,941, authorizing an increase in the City match - Federal Grant Fund (200) by $6,173 from $13,640 to $19,813, funded via available General Fund (101) Fire operating budget. (Project G1904)
Legislative Body: City Council
Contact: Alexander Hamilton, (805) 385-7700
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4. Human Resources Department
SUBJECT: Fifth Amendment to Agreement No. 8822-19-HR with Occu-Med, Ltd. for Pre- Employment Medical Evaluation Services.
RECOMMENDATION: That City Council approve and authorize the Mayor to execute a Fifth Amendment to Agreement No. 8822-19-HR with Occu-Med, Ltd., with a not-to-exceed amount of $300,000, for pre-employment medical evaluation services.
(This item did not originate in Committee since this is a continuation of a previous item approved by the City Council.)
Legislative Body: City Council
Contact: Steve Naveau, (805) 385-7947
5. City Manager Department
SUBJECT: Third Amendment to On-Call Services Contract with Aten Design Group, Inc. for City Website.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Third Amendment with Aten Design Group, Inc. (Agreement No. 32400027) for on-call services for website strategy, design and development for an increase of $105,000 for a total contract amount not to exceed $421,140 and extend the term to June 30, 2026.
(The Finance & Governance Committee approved 3-0 on June 11, 2024 to approve the staff recommendation and to forward the item for Council approval.) Legislative Body: City Council
Contact: Alexander Nguyen, (805) 385-7430
6. City Manager Department
SUBJECT: List of City Manager Approved Contracts - Informational Only.
RECOMMENDATION: That the City Council receive and file the list of City Manager approved contracts for the period December 1, 2023 through June 12, 2024.
(This item did not originate in Committee.)
Legislative Body: City Council
Contact: Alexander Nguyen, (805) 385-7430
M. REPORTS
1. Housing Department
SUBJECT: Oxnard Navigation Center Operating Agreement with Mercy House for Fiscal Year 2024-2025. (10 minutes)
RECOMMENDATION: That the City Council:
1. Approve and authorize the Mayor to execute a one-year agreement with Mercy House for the provision of shelter and navigation center operations in fiscal year 2024 - 2025, in the amount not- to-exceed $4,066,990;
2. Authorize the City Manager or designee to carryover unspent General Fund (101) previously allocated funding for FY 2023-2024 shelter operations to be used for FY 2024-2025 shelter operations in the amount of $223,000;
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3. Authorize the City Manager or designee to appropriate Permanent Local Housing Allocation funds (220) and recognize grant revenue in the amount of $876,166 in FY 2024-2025; and
4. Authorize the City Manager or designee to appropriate California State grant funds (210) and recognize grant revenue in the amount of $1,334,826 in FY 2024-2025.
(The Community Services, Public Safety, Housing & Development Committee approved 3-0 on June 11, 2024.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/3sDWu6mFALg
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094
2. Human Resources Department
SUBJECT: Memorandum of Understanding - Oxnard Peace Officers Association. (10 minutes)
RECOMMENDATION: That the City Council of the City of Oxnard adopt a Resolution approving the attached tentative agreement between the City of Oxnard and the Oxnard Peace Officers Association and authorizing the City Manager to take the necessary administrative actions to implement the agreement.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/aWPuhDH5uI0
Legislative Body: City Council
Contact: Steve Naveau, (805) 385-7947
3. Public Works Department
SUBJECT: Authorization to Accept a Federal Grant of $3.8M for the Kamala Neighborhood Water Cast Iron Replacement Capital Improvement Project. (10 minutes)
RECOMMENDATION: That the City Council:
1. Accept a federal grant from the U.S House Transportation and Infrastructure Committee in the amount of $3,806,152 (with 20% local match) for the Kamala Neighborhood Water Cast Iron Replacement Capital Improvement Project C2228; and
2. Authorize the City Manager to execute grant agreements; the Finance Director or designee to submit financial reports and grant claims and approve budget appropriations for the use of grant funds; and the Director of Public Works or designee to submit non-financial reports.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/XwtzmCAhJBE
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
4. Public Works Department
OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY
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SUBJECT: Agreement 32500006 with California Wood Recycling, Inc. dba Agromin (Agromin), for Organic Waste Recycling Services at Agromin Facilities. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with California Wood Recycling, Inc. dba Agromin (Agromin) in the amount not to exceed $9,000,000 for an initial three-year term from July 1, 2024, to June 30, 2027, with the option for two (2) consecutive one (1) year period extensions, that shall not exceed a total of five (5) years; for a final term ending June 30, 2029, in order to provide organic waste recycling services and mulch products for the City of Oxnard at permitted Agromin facilities.
(Public Works and Transportation Committee approved 3-0 on May 14, 2024.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/ceF8pSj9Mlo
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
5. Public Works Department
SUBJECT: Fifth Amendment to Agreement A-8221 with Big Truck Rental, LLC for Short Term Rental of Refuse Collection Vehicles for the Environmental Resources Division. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Fifth Amendment to a Rental Agreement with Big Truck Rental, LLC in the amount of $615,000 for a new total not to exceed $5,078,035 for an additional period of 12 months, ending on June 30, 2025, for the rental of refuse collection vehicles.
(This item did not originate in Committee because it is a continuation of an item previously approved by the City Council on June 6, 2023.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/lSG041xTD9E
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
6. Public Works Department
SUBJECT: Budget Appropriations for Community Facilities District No. 8, Sakioka Farms Business Park for Fiscal Year 2023-24. (10 minutes)
RECOMMENDATION: That the City Council approve a Fiscal Year 2023-24 budget appropriation to recognize revenues in the amount of $550,737 and expenses in the amount of $550,737 for Community Facilities District (CFD) No. 8 Sakioka Farms Business Park Subfund (60803801).
(Finance and Governance Committee approved 3-0 on June 11, 2024.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/EIxb5fYRrOo
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
7. Public Works Department
SUBJECT: Agreement 32500018 with M.O. Dion & Sons, Inc. dba Dion & Sons, Inc. for Purchase and Delivery of Bulk Fuel. (10 minutes)
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RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with M.O. Dion & Sons, Inc. dba Dion & Sons, Inc. in the amount not to exceed $4,135,000 for an initial one-year term from July 1, 2024 to June 30, 2025 with the option for four (4) consecutive one (1) year period extensions that shall not exceed a total of five (5) years for a final term ending June 30, 2029 for the purchase and delivery of bulk fuel to various City locations.
(As of the date of this City Council agenda being posted, there is not yet an outcome from the June 25, 2024 Public Works and Transportation Committee. Staff is available to answer any questions.)
Please click the following link to view the required Measure M pre-recorded presentation video:https://youtu.be/Y27yftjHZKQ
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
N. ADJOURNMENT