MINUTES
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Regular Meeting
June 27, 2024
ROLL CALL, POSTING OF AGENDA
\t 5:01 p.m., Mayor Pro Tem MacDonald called to order the regular meeting of the Ixnard City Council, in the City Hall Council Chambers at 305 W. Third Street, Oxnard.
California. The City Clerk called the roll and announced the posting of the agenda.
Councilmembers Oscar Madrigal, Bert E. Perello, Gabriel (Gabe) Teran, Arthur Valenzuela, and Mayor Pro Tem Bryan A. MacDonald were present. Mayor John C.
Zaragoza and Councilmember Gabriela Basua were absent.
Councilmember Valenzuela joined the meeting at 5:06 p.m. Councilmember Madrigal left the meeting at 6:00 p.m. and returned at 6:28 p.m. Councilmember Valenzuela left the meeting at 6:29 p.m. and returned at 6:48 p.m.
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council.
CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449.
B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS (None received.) C. CLOSED SESSION (5:00 PM)
CONFERENCE WITH REAL PROPERTY NEGOTIATORS - (Government Code section 54956.8)Property: APN 132-0-033-010
Agency Negotiator: Emilio Ramirez, Housing Director
Negotiating Party: Evergeen Devco, Inc.
Under Negotiation: Price and terms of payment
Legislative Body: City Council
CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6)
Agency designated representatives: Ashley Golden, Assistant City Manager, Steve Naveau, Director of Human Resources and Jason Benites, Police Chief Employee organizations: Oxnard Public Safety Managers Association (OPSMA) Legislative Body: City Council
At 5:04 p.m., the City Council recessed to a closed session. At 5:34 p.m., the City Council reconvened in open session in the Council Chambers. The City Attorney announced that JUNE 27, 2024 OXNARD CITY COUNCIL PAGE 2
item C.2 was reviewed and there were no reportable actions out of closed session. Item C.1 was pulled from the agenda.
D. APPOINTMENT ITEMS (5:30 PM)
1. SUBJECT: Presentation by Caltrans on Pavement Rehabilitation Project on State Route 232 (Vineyard Ave.) Between U.S. Highway 101 and State Route 118.
Jim Medina, Public Information Officer and Kenny Ha, Project Manager for the California Department of Transportation (Caltrans) presented and provided updates on the State Route 232 on Vineyard Avenue between the U.S. Highway 101 and State Route 118 proiect.
E. OPENING CEREMONIES (6:00 PM)
Mayor Pro Tem MacDonald led the pledge of allegiance.
F. CEREMONIAL ITEMS
SUBJECT: Presentation of a Commendation to Pacifica High School Boys Baseball Team for Winning the CIF-State Division IV Regional Championship Title.
Mayor Pro Tem MacDonald presented a proclamation to Coach Bryan Wilson, Pacifica High School Head Baseball Coach. Pacifica High School has had multiple CIF championship wins in 2024, including softball and baseball. On May 18, 2024, the Pacifica High School Mariners won the CIF Southern Section D1 title for the second year in a row. Coach Wilson and the team of coaches, baseball team members, and group of students joined Council on the dais to accept the proclamation and certificates, and followed with a few words.
G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Public comments were received from Daniel Cardona (assault).
H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
City Manager Nguyen provided a few community updates and reminded the residents that fireworks are dangerous and illegal in the City of Oxnard. Comments were made concerning the street sweepers wages.
Public Works Department
SUBJECT: Continuation of an Emergency Order for Replacement of the City's Data Center Cooling System.
RECOMMENDATION: That the City Council review and approve the continuation of the City Manager's emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050 for the replacement of the Data Center Cooling System.
JUNE 27, 2024 OXNARD CITY COUNCIL PAGE 3
(This item did not originate in Committee because it is a continuation of an item previously approved by the City Council on June 4, 2024.) Michael Wolfe, Public Works Director was available to answer questions. No public comments were received.
It was moved by Councilmember Valenzuela, seconded by Councilmember Teran, to approve the recommended action. VOTE: MacDonald, Perello, Teran, and Valenzuela voted in favor; motion passed 4-0. Mayor Zaragoza, Councilmember Basua, and Councilmember Valenzuela (absent during this vote) were absent.
I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING
AUTHORITY BUSINESS/COMMITTEE REPORTS
The members of the Council provided brief announcements regarding their various activities.
1. City Clerk Department
SUBJECT: Appointment of Member to Serve on the City's Cultural Arts Commission (CAC).
RECOMMENDATION: That the Mayor, with the approval of the City Council, appoint Elisa Torres to the Cultural Arts Commission representing District 6.
No public comments were received.
It was moved by Councilmember Teran, seconded by Mayor Pro Tem MacDonald, to approve the recommended action. VOTE: MacDonald, Madrigal, Perello, and Teran voted in favor; motion passed 4-0. Mayor Zaragoza, Councilmember Basua, and Councilmember Valenzuela (absent during this vote) were absent.
J. REVIEW OF INFORMATION/CONSENT AGENDA
Items L.1 through L.6 were reviewed and discussed among the Council and staff.
K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
Public written comments were received from Maria Sandoval (L.2).
L. INFORMATION/CONSENT AGENDA
1. Finance Department
SUBJECT: Monthly Report and Accounting of All Receipts, Disbursements and Fund Balances.
RECOMMENDATION: Staff recommends that the City Council receive and file this JUNE 27, 2024 OXNARD CITY COUNCIL PAGE 4
report and accounting of all receipts, disbursements and fund balances for the month of April 2024.
(This item did not originate in Committee.)
Fire Department
SUBJECT: Agreement for Fire and Police Department Annual Wellness Programs.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute Agreement No. 32400515 with Performance Wellness and Injury Prevention, LLC for a total amount not to exceed $300,000 for a three-year term to provide a comprehensive annual wellness program for the Fire and Police Departments.
3. Fire Department
SUBJECT: Fire Department Fiscal Year 23-24 Transfer of Budget Appropriations.
RECOMMENDATION: That the City Council:
1. Authorize a transfer of existing budget appropriations in the amount of $15,389 within the Fleet Replacement Fund (742), and the corresponding Capital Outlay Fund (301) transfer in / appropriation in the same amount, to cover the cost of a paramedic vehicle that exceeds the ARPA funds allocated to the project. (Project C2256)
2. Authorize a transfer of existing budget appropriations in the amount of $10,104 within the General Fund (101), and the corresponding Capital Outlay Fund (301) transfer in/appropriation in the same amount, to cover the cost of LUCAS Chest Compression Devices that exceed the available grant funds for the project. (Project C2412)
3. Ratify the FY19 Assistance to Firefighters Grant (AFG) Hazmat Training Grant from $150,040 to $217,941, authorizing an increase in the City match - Federal Grant Fund (200) by $6,173 from $13,640 to $19,813, funded via available General Fund (101) Fire operating budget. (Project G1904)
4. Human Resources Department
SUBJECT: Fifth Amendment to Agreement No. 8822-19-HR with Occu-Med, Ltd. for Pre-Employment Medical Evaluation Services.
RECOMMENDATION: That City Council approve and authorize the Mayor to execute a Fifth Amendment to Agreement No. 8822-19-HR with Occu-Med, Ltd., with a not-to-exceed amount of $300,000, for pre-employment medical evaluation services.
(This item did not originate in Committee since this is a continuation of a previous item approved by the City Council.)
5. City Manager Department
SUBJECT: Third Amendment to On-Call Services Contract with Aten Design JUNE 27, 2024 OXNARD CITY COUNCIL PAGE S
Group, Inc. for City Website.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Third Amendment with Aten Design Group, Inc. (Agreement No. 32400027) for on-call services for website strategy, design and development for an increase of $105,000 for a total contract amount not to exceed $421,140 and extend the term to June 30, 2026.
(The Finance & Governance Committee approved 3-0 on June 11, 2024 to approve the staff recommendation and to forward the item for Council approval.) City Manager Department
SUBJECT: List of City Manager Approved Contracts - Informational Only.
RECOMMENDATION: That the City Council receive and file the list of City Manager approved contracts for the period December 1, 2023 through June 12, 2024. (This item did not originate in Committee.)
It was moved by Councilmember Perello, seconded by Councilmember Madrigal, to approve the Information/Consent items as presented. VOTE: MacDonald, Madrigal, Perello, and Teran voted in favor; motion passed 4-0. Mayor Zaragoza, Councilmember Basua, and Councilmember Valenzuela (absent during this vote) were absent.
M. REPORTS
1. Housing Department
SUBJECT: Oxnard Navigation Center Operating Agreement with Mercy House for Fiscal Year 2024-2025.
RECOMMENDATION: That the City Council:
1. Approve and authorize the Mayor to execute a one-year agreement with Mercy House for the provision of shelter and navigation center operations in fiscal year 2024 - 2025, in the amount not-to-exceed $4,066,990;
2. Authorize the City Manager or designee to carryover unspent General Fund (101) previously allocated funding for FY 2023-2024 shelter operations to be used for FY 2024-2025 shelter operations in the amount of $223,000; Authorize the City Manager or designee to appropriate Permanent Local Housing Allocation funds (220) and recognize grant revenue in the amount of $876,166 in FY 2024-2025; and
4. Authorize the City Manager or designee to appropriate California State grant funds (210) and recognize grant revenue in the amount of $1,334,826 in FY 2024-2025. (The Community Services, Public Safety, Housing & Development Committee JUNE 27, 2024 OXNARD CITY COUNCIL PAGE 6
approved 3-0 on June 11, 2024.)
Emilio Ramirez, Housing Director was available to answer questions. Public comments were received from Raymond Fajardo.
It was moved by Councilmember Teran, seconded by Councilmember Valenzuela, to approve the recommended action. VOTE: MacDonald, Madrigal, Perello, Teran, and Valenzuela voted in favor; motion passed 5-0. Mayor Zaragoza and Councilmember Basua were absent.
Human Resources Department
SUBJECT: Memorandum of Understanding - Oxnard Peace Officers Association.
RECOMMENDATION: That the City Council of the City of Oxnard adopted Resolution No. 15,809 approving the attached tentative agreement between the City of Oxnard and the Oxnard Peace Officers Association and authorizing the City Manager to take the necessary administrative actions to implement the agreement.
Steve Naveau, Human Resources Director was available to answer questions. No public comments were received.
It was moved by Councilmember Perello, seconded by Councilmember Madrigal, to approve the recommended action. VOTE: MacDonald, Madrigal, Perello, Teran, and Valenzuela voted in favor; motion passed 5-0. Mayor Zaragoza and Councilmember Basua were absent.
3. Public Works Department
SUBJECT: Authorization to Accept a Federal Grant of $3.8M for the Kamala Neighborhood Water Cast Iron Replacement Capital Improvement Project.
RECOMMENDATION: That the City Council:
1. Accept a federal grant from the U.S House Transportation and Infrastructure Committee in the amount of $3,806,152 (with 20% local match) for the Kamala Neighborhood Water Cast Iron Replacement Capital Improvement Project C2228; and
2. Authorize the City Manager to execute grant agreements; the Finance Director or designee to submit financial reports and grant claims and approve budget appropriations for the use of grant funds; and the Director of Public Works or designee to submit non-financial reports.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
This item was pulled from the agenda. No action was taken.
4. Public Works Department
JUNE 27, 2024 OXNARD CITY COUNCIL PAGE 7
SUBJECT: Agreement 32500006 with California Wood Recycling, Inc. dba Agromin (Agromin), for Organic Waste Recycling Services at Agromin Facilities.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with California Wood Recycling, Inc. dba Agromin (Agromin) in the amount not to exceed $9,000,000 for an initial three-year term from July 1, 2024, to June 30, 2027, with the option for two (2) consecutive one (1) year period extensions, that shall not exceed a total of five (5) years; for a final term ending June 30, 2029, in order to provide organic waste recycling services and mulch products for the City of Oxnard at permitted Agromin facilities.
(Public Works and Transportation Committee approved 3-0 on May 14, 2024.) Brian Yanez, Assistant Public Works Director was available to answer questions. No public comments were received.
It was moved by Councilmember Teran, seconded by Councilmember Valenzuela, to approve the recommended action. VOTE: MacDonald, Madrigal, Perello, Teran, and Valenzuela voted in favor; motion passed 5-0. Mayor Zaragoza and Councilmember Basua were absent.
Public Works Department
SUBJECT: Fifth Amendment to Agreement A-8221 with Big Truck Rental, LLC for Short Term Rental of Refuse Collection Vehicles for the Environmental Resources Division.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Fifth Amendment to a Rental Agreement with Big Truck Rental, LLC in the amount of $615,000 for a new total not to exceed $5,078,035 for an additional period of 12 months, ending on June 30, 2025, for the rental of refuse collection vehicles. (This item did not originate in Committee because it is a continuation of an item previously approved by the City Council on June 6, 2023.) Brian Yanez, Assistant Public Works Director and Jose Arreola, Fleet Services Manager presented and answered questions. No public comments were received.
It was moved by Councilmember Valenzuela, seconded by Councilmember Perello, to approve the recommended action. VOTE: MacDonald, Madrigal, Perello, Teran, and Valenzuela voted in favor; motion passed 5-0. Mayor Zaragoza and Councilmember Basua were absent.
6. Public Works Department
SUBJECT: Budget Appropriations for Community Facilities District No. 8, Sakioka Farms Business Park for Fiscal Year 2023-24.
RECOMMENDATION: That the City Council approve a Fiscal Year 2023-24 budget appropriation to recognize revenues in the amount of $550,737 and expenses in the JUNE 27, 2024 OXNARD CITY COUNCIL PAGE 8
amount of $550,737 for Community Facilities District (CFD) No. 8 Sakioka Farms Business Park Subfund (60803801).
(Finance and Governance Committee approved 3-0 on June 11, 2024.) Michael Wolfe, Public Works Director was available to answer questions. No public comments were received.
It was moved by Councilmember Valenzuela, seconded by Councilmember Teran, to approve the recommended action. VOTE: MacDonald, Madrigal, Perello, Teran, and Valenzuela voted in favor; motion passed 5-0. Mayor Zaragoza and Councilmember Basua were absent.
Public Works Department
SUBJECT: Agreement 32500018 with M.O. Dion & Sons, Inc. dba Dion & Sons, Inc. for Purchase and Delivery of Bulk Fuel.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with M.O. Dion & Sons, Inc. dba Dion & Sons, Inc. in the amount not to exceed $4,135,000 for an initial one-year term from July 1, 2024 to June 30, 2025 with the option for four (4) consecutive one (1) year period extensions that shall not exceed a total of five (5) years for a final term ending June 30, 2029 for the purchase and delivery of bulk fuel to various City locations. (As of the date of this City Council agenda being posted, there is not yet an outcome from the June 25, 2024 Public Works and Transportation Committee.
Staff is available to answer any questions.)
Brian Yanez, Assistant Public Works Director and Jose Arreola, Fleet Services Manager presented and answered questions. No public comments were received.
It was moved by Councilmember Perello, seconded by Councilmember Teran, to approve the recommended action. VOTE: MacDonald, Madrigal, Perello, Teran, and Valenzuela voted in favor; motion passed 5-0. Mayor Zaragoza and Councilmember Basua were absent.
N. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Pro Tem MacDonald adjourned the meeting at 7:10 p.m.
As Canarro -
BRYAN MACDONALD
City Clerk Mayor Pro Tem