Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.
Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)
AGENDA
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street September 3, 2024
Closed Session - 4:30 PM
Appointment Items - 5:00 PM
Regular Meeting - 6:00 PM
Zoom details to call-in for public comment during a meeting:
1. Dial Phone Number: (888) 475-4499
2. Enter Meeting ID: 823 6054 1294
3. Passcode: 733294
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.
IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.
To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.
The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.
Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.
YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:
1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.
2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING
a. Submit a request to speak remotely by 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] by 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
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c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.
3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING
a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.
Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.
In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.
A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council, Community Development Commission Successor Agency, Financing Authority, and Housing Authority Board.
CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449.
B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, a person may address the legislative body only on matters appearing on the closed session agenda. The presiding officer shall limit public comments to three minutes.
C. CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of case: Molina v. Nguyen; et al.
Court of Appeal, Second Appellate District, Division Six Case No. B327286 (Superior Court Case No. 56-2020-00541689-CU-PT-VTA)
Legislative Body: City Council
2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of case: Martin; et al. v. Chiquita Brands, LLC; et al.
Ventura County Superior Court, Case No. 56-2020-00545547-CU-PA-VTA Legislative Body: City Council
3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of case: Baltazar; et al. v. City of Oxnard; et al.
United States District Court, Central District, Case No. 2:24-cv-01814 Legislative Body: City Council
D. APPOINTMENT ITEMS (5:00 PM)
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1. Police Department
SUBJECT: Police Department Update.
RECOMMENDATION: That the City Council receive and file an update report from the Chief of Police, concerning information related to the Police Department and public safety.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/Ia18PErhUG0
Legislative Body: City Council
Contact: Jason Benites, (805) 385-7624
E. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.
F. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.
G. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.
H. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY
BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.
1. Human Resources Department
SUBJECT: Amendments to City Manager and City Attorney Employment Agreements.
RECOMMENDATION: That the City Council:
1. Adopt a Resolution approving and authorizing the Mayor to execute a third amendment to the employment agreement (No. A-8087) between the City and City Manager Alexander Nguyen to provide a salary increase of 10% ($31,920).
2. Adopt a Resolution approving and authorizing the Mayor to execute a fourth amendment to the employment agreement (No. A-7880) between the City and City Attorney Stephen Fischer to 1) provide a salary increase of 10% ($27,337), and 2) to extend the term of the contract by 2 years to July 8, 2029.
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Legislative Body: City Council
Contact: Steve Naveau, (805) 385-7947
I. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.
J. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.
K. INFORMATION/CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the City Council approve the minutes of the June 27, 2024, and July 2, 2024, regular meetings as presented.
Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805
2. Finance Department
SUBJECT: Monthly Report and Accounting of All Receipts, Disbursements and Fund Balances for the Month of June 2024.
RECOMMENDATION: Staff recommends that the City Council receive and file this report and accounting of all receipts, disbursements and fund balances for the month of June 2024.
(This item did not originate in Committee.)
Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400
3. City Manager Department
SUBJECT: 2025 Regular Meeting Schedule for Legislative Bodies.
RECOMMENDATION: That the City Council, Community Development Commission Successor Agency, Financing Authority, and Housing Authority adopt the proposed regular meeting dates for the calendar year 2025.
(This item did not originate in Committee.)
Legislative Body: City Council, Community Development Commission Successor Agency, Financing Authority, and Housing Authority Board
Contact: Alexander Nguyen, (805) 385-7430
4. Public Works Department
SUBJECT: Public Project Agreement 32500030 with ADA General Eng. Inc. for On-Call Sidewalk, Curb and Gutter and Spandrel Grinding Services (Rebid), Specification No. SD 24-101R.
RECOMMENDATION: That the City Council approve and authorize an Agreement with ADA General Eng. Inc. for a total amount not to exceed $500,000 for a three-year term for On-call Sidewalk, Curb and Gutter, and Spandrel Grinding Services (Rebid), Specification No. SD 24-101R.
(Public Works and Transportation Committee approved 3-0 on July 23, 2024.) Legislative Body: City Council
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Contact: Michael Wolfe, (805) 385-8055
5. Public Works Department
SUBJECT: Annual Purchase Orders with Famcon Pipe & Supply, Inc and Ferguson Enterprise, LLC For Water Infrastructure Parts and Supplies.
RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to execute annual purchase orders for the supply of water infrastructure parts and supplies for the following:
1. Famcon Pipe & Supply, Inc. for a total not to exceed value of $3,000,000 through June 30, 2027; and
2. Ferguson Enterprise, LLC for a total not to exceed value of $3,000,000 through June 30, 2027.
(Public Works and Transportation Committee approved 3-0 on July 23, 2024.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
6. Public Works Department
SUBJECT: Annual Purchase Orders with WEX Bank for the Fleet Fuel Card Program.
RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with WEX for a total not to exceed amount of $3,665,000 from September 8, 2024 through September 7, 2025, utilizing the Sourcewell contract 080620-WEX for the Fleet Fuel Card Program.
(Public Works and Transportation Committee approved 3-0 on July 23, 2024.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
7. Public Works Department
SUBJECT: Agreement 32500049 with Final Details, LLC for Citywide Vehicle Mobile Washing and Detailing Services.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with Final Details, LLC in the amount not to exceed $1,930,000 for an initial term of 14 months from September 1, 2024 to October 31, 2025, with the option for four consecutive one-year period extensions that shall not exceed a total of five years for a final term ending October 31, 2029 for citywide vehicle mobile washing.
(Public Works and Transportation Committee approved 3-0 on July 23, 2024) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
8. Public Works Department
SUBJECT: Public Project Agreement 32500079 with Eco Energy Solutions, Inc. dba High Volt Electric for the Main Police Station Emergency Backup Generator Project, Specification No. PD 22-
66. RECOMMENDATION: That the City Council approve and authorize:
1. A total of $584,440 in Project funds for the Main Police Station Emergency Backup
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Generator Project, Specification No. PD 22-66;
2. The Mayor to Execute an Agreement with Eco Energy Solutions, Inc. dba High Volt Electric in the amount of $467,552 and a Project contingency amount of $70,133 (15%) for a total not to exceed value of $537,685 for the Project;
3. A Project allocation amount of $46,755 (10%) for engineering, inspection, survey, and project management for the Project; and
4. The acceptance and appropriation of additional FEMA Hazard Mitigation Grant funding in the amount of $290,955 to the Police Station Emergency Backup Generator Project (C2036) in the Federal Grant Fund (200) and corresponding Capital Outlay Fund (301).
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
9. Public Works Department
SUBJECT: Seventh Amendment to Agreement 8231-18-PW with m6 Consulting Inc. for On-Call Professional Engineering Services.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Seventh Amendment to Agreement 8231-18-PW with m6 Consulting Inc. in the amount of $95,000 for a new, not to exceed contract amount of $995,000 for On-Call Professional Engineering Services and extend the term date from December 31, 2024 to December 31, 2025.
(This item did not originate in committee because it is a continuation of an item previously approved by the City Council.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
L. REPORTS
1. Public Works Department
SUBJECT: Public Project Agreement 32500089 with Taft Electric Company for the Water Resource Recovery Facility Headworks Variable Frequency Drive Replacement Project, Specification No. PW 22-47. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize:
1. A total of $2,299,044 in project funds for the Water Resource Recovery Facility Headworks Variable Frequency Drive Replacement Project, Specification No. PW 22-47;
2. The Mayor to Execute an Agreement with Taft Electric Company in the amount of $1,915,870 and a Project contingency amount of $191,587 (10%) with Taft Electric Company for a total not to exceed value of $2,107,457 for the Project; and
3. A Project allocation amount of $191,587 (10%) for engineering, inspection, survey and project management for the Project.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
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Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/mENBDrsMGbU
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
2. Finance Department
SUBJECT: Implementation of the City’s Fiscal Year 2024-2025 $20 million payment for Long Term Debt Reduction for Pension and OPEB. (10 minutes)
RECOMMENDATION: That the City Council:
1. Direct staff to make an Additional Discretionary Payment (ADP) to CalPERS in the amount of $15 million toward the City’s Unfunded Actuarial Liability (UAL).
2. Direct staff to create one Internal Revenue Service (IRS) Code Section 115 Trust for Pension and one for Other Post-Employment Benefits (OPEB).
3. Direct staff to fund the Pension 115 Trust with the initial amount of $2.5 million and to fund the OPEB 115 Trust with an initial contribution of $2.5 million.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/FIimbtB0ers
Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400
M. ADJOURNMENT