Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.
Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)
AGENDA
OXNARD CITY COUNCIL
PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Council Chambers, 305 West Third Street
October 8, 2024
Regular Meeting - 8:30 to 10:00 PM
Zoom details to call-in for public comment during a meeting:
1. Dial Phone Number: (888) 475-4499
2. Enter Meeting ID: 857 2398 8228
3. Passcode: 204747
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.
IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.
To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.
The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.
Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.
YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:
1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.
2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING
a. Submit a request to speak remotely by no later than 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] no later than 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.
3. PROVIDING PUBLIC COMMENTS REMOTELY DURING THE MEETING
1 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE October 8, 2024 - Page 2
a. To provide public comment during the meeting dial (888) 475-4499 and enter the Meeting ID and Passcode listed above as the Zoom details for this meeting. When the presiding officer announces the particular item on the agenda you want to speak on, press *9 to raise your hand while in the zoom waiting room. Once called on, press *6 to unmute your phone.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.
Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.
In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.
A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
Consideration of Teleconference Participation pursuant to Assembly Bill 2449.
B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.
C. CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the Public Works & Transportation Committee approve the minutes of the September 24, 2024 regular meeting as presented.
Contact: Rose Chaparro, (805) 385-7805
D. REPORTS
1. Public Works Department
SUBJECT: Annual Purchase Orders with Badger Meters, Inc. for Advanced Metering Infrastructure (AMI) Capable Water Meters. (10 minutes)
RECOMMENDATION: The Public Works and Transportation Committee recommends that the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with Badger Meter, Inc. for a total amount not to exceed value of $975,000 through June 30, 2029, for the supply of Advanced Metering Infrastructure (AMI) Capable Water Meters.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/hKUUV_817Do
Contact: Michael Wolfe, (805) 385-8055
2 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE October 8, 2024 - Page 3
2. Public Works Department
SUBJECT: Amend Department-Wide Blanket Purchase Orders for a Not to Exceed (NTE) Amount Greater than $200,000 Each. (10 minutes)
RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Purchasing Agent to amend purchase orders, consistent with the City’s purchasing requirements, with the following vendors:
1. Allstar Fire Equipment Co. for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025;
2. Amazon.com Services LLC for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025;
3. Applied Industrial Technologies for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025;
4. Bauer Compressors, Inc. for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
5. Grainger, Inc. for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
6. Hach Company for an additional $135,000 for a new not to exceed amount of $285,000 through June 30, 2025;
7. Home Depot U.S.A., Inc. for an additional $200,000 for a new not to exceed amount of $400,000 through June 30, 2025;
8. L.N. Curtis & Sons for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
9. Lowes for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
10. O’Reilly for an additional $50,000 for a new not to exceed amount of $250,000 through June 30, 2025;
11. Office Depot, Inc. for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025;
12. Sunbelt Rentals, Inc. for an additional $125,000 for a new not to exceed amount of $325,000 through June 30, 2025;
13. Ventura County Auto Supply (NAPA) for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025; and
14. Waxie’s Sanitary Supply, Inc. dba Waxie Sanitary Supply for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/k_zTNs4zKns
Contact: Michael Wolfe, (805) 385-8055
3. Public Works Department
SUBJECT: Agreement 32500106 with UniFirst Corporation for Uniform Rental and Laundry Services for Public Works. (10 minutes)
RECOMMENDATION: That the Public Works and Transportation Committee recommended that the City Council approve and authorize the Mayor to execute an Agreement with UniFirst Corporation for an initial three-year term from November 1, 2024, to October 31, 2027, with the option for two consecutive one-year period extensions ending October 31, 2029, for a total amount not to exceed $1,090,000 for uniform rental and laundry services for various City Departments utilizing Sourcewell contract #011124-UFC.
3 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE October 8, 2024 - Page 4
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/hgXA6ixyX-s
Contact: Michael Wolfe, (805) 385-8055
E. ITEMS FOR FUTURE AGENDAS
F. ADJOURNMENT
4 PUBLIC WORKS AND TRANSPORTATION COMMITTEE
AGENDA REPORT
CONSENT AGENDA
AGENDA ITEM NO. C.1
DATE: October 8, 2024
TO: Public Works and Transportation Committee
FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected]
SUBJECT: Approval of Minutes.
RECOMMENDATION
That the Public Works & Transportation Committee approve the minutes of the September 24, 2024 regular meeting as presented.
BACKGROUND
Approval of Minutes.
STRATEGIC PRIORITIES
This agenda item is a routine operational item.
FINANCIAL IMPACT
There is no financial impact.
Prepared by: Rose Chaparro, City Clerk
ATTACHMENTS
1. MINUTES 09 24 2024 Public Works & Transportation
5 MINUTES
OXNARD CITY COUNCIL
PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Regular Meeting
September 24, 2024
A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
At 8:30 p.m., Chair Bert E. Perello called to order the regular meeting of the Oxnard City Council Public Works & Transportation Committee in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda. Chair Bert Perello, Member Arthur Valenzuela, and Member John C. Zaragoza were present in person.
Consideration of Teleconference Participation pursuant to Assembly Bill 2449.
B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Public comments were received from Steve Nash (United Water Conservation District election and water infrastructure) and Lyra Cabanban (air pollution).
C. CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the Public Works & Transportation Committee approve the minutes of the July 23, 2024 regular meeting as presented.
It was moved by Memb er Valenzuela, seconded by Chair Perello , to approve the meeting minutes as presented. VOTE: Perello , Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.
D. REPORTS
1. Public Works Department
SUBJECT: Budget Appropriation for Design and Construction Activities for the Mandalay Seawall Project.
RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize a new project budget appropriation in the amount of $1,500,000 from the available fund balance in the General Fund (101), and corresponding Capital Outlay Fund (301), to the Mandalay Bay Seawalls Capital Improvement Project (C1901).
Morgan Kessler, City Engineer presented and ans wered the Committee’s questions. Public comments were received from Debbie Mitchell and Die dre Frank. Written comments were received from Debbie Mitchell, William Clark, Ed Hill, Thomas Petersen, Marlene Rini, Stacy Miller, Mark Wolfe, Jay Glick, Margo Miller, Kimberly Mathers, Joel Levinson, Dave and Alice Whelden, Bonnie Quinton, Dennis Thomas, Kelly Morford, Gregg Whittlesey, Tracy Van Fossen, Kelly Morford, David R. Flamer, Allison Iwansky, William Scarpino, 6 September 24, 2024 OXNARD CITY COUNCIL PAGE 2
PUBLIC WORKS & TRANSPORTATION COMMITTEE
Mona Witkowski, Sam Wolfe, Ann Richman, Craig Laidig, and Barry Leonard.
It was moved by Member Valenzuela, seconded by Chair Perello , to approve the recommended action as presented. VOTE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.
2. Public Works Department
SUBJECT: Public Project Agreement 32500098 with Sancon Technologies, Inc. for On-Call Cured In Place Pipe Repair Services, Specification No. PW 24-128.
RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with Sancon Technologies, Inc. for a total amount not to exceed $950, 000
for a three-year term for On-Call Cured In Place Pipe Repair Services, Specification No. PW 24-128.
Timothy Beaman, Assistant Public Works Director presented and answered the Committee’s questions. No public comments were received.
It was moved by Member Valenzuela , seconded by Member Zaragoza , to approve the
recommended action as presented. VOT E: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.
3. Public Works Department
SUBJECT: Agreement 32500090 with SNF Polydyne, Inc. DBA Polydyne Inc. for the Supply and Delivery of Anionic Polymer.
RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with SNF Polydyne, Inc. DBA Polydyne Inc. in the amount not to exceed $750,000 for an initial term of one year from October 2, 2024 to October 1, 2025, with the option for four consecutive one-year period extensions that shall not exceed a total of five years for a final term ending October 1, 2029 for the supply and delivery of anionic polymer to the Wastewater Division
Timothy Beaman, Assistant Public Works Director presented and answered the Committee’s questions. No public comments were received.
It was moved by Member Zaragoza
, seconded by Member Valenzuela, to approve the
recommended action as presented. VOTE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.
4. Public Works Department
SUBJECT: Agreement 32500107 with Synagro West, LLC for Biosolids Hauling Services.
RECOMMENDATION: That the Public Works and Transportation Committee 7 September 24, 2024 OXNARD CITY COUNCIL PAGE 3
PUBLIC WORKS & TRANSPORTATION COMMITTEE
recommend that the City Council approve and authorize the Mayor to execute an Agreement with Synagro West, LLC in the amount not to exceed $10,000,000 with an initial term of one year from November 1, 2024 to October 31, 2025, with the option for four consecutive one-year period extensions that shall not exceed a total of five years for a final term ending October 31, 2029 for biosolids hauling services for the Wastewater Division.
Timothy Beaman, Assistant Public Works Director and Jan Hauser, Wastewater Division Manager presented and answered the Committee’s questions. No public comments were received.
It was moved by Member Valenzuela, seconded by Chair Perel lo , to approve the
recommended action as presented. VOTE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.
E. ITEMS FOR FUTURE AGENDAS (No requests were made.)
F. ADJOURNMENT
There being no further business on the agenda, and without objection, Chai r Perello adjourned the meeting at 9:20 p.m.
ROSE CHAPARRO BERT E. PERELLO
City Clerk Chair
8 PUBLIC WORKS AND TRANSPORTATION COMMITTEE
AGENDA REPORT
REPORTS
AGENDA ITEM NO. D.1
DATE: October 8, 2024
TO: Public Works and Transportation Committee
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Annual Purchase Orders with Badger Meters, Inc. for Advanced Metering Infrastructure (AMI) Capable Water Meters. (10 minutes)
RECOMMENDATION
The Public Works and Transportation Committee recommends that the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with Badger Meter, Inc. for a total amount not to exceed value of $975,000 through June 30, 2029, for the supply of Advanced Metering Infrastructure (AMI) Capable Water Meters.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/hKUUV_817Do
BACKGROUND
The City of Oxnard’s Water Division is responsible for the transmission and distribution of potable water to City customers. The Water Division delivers over 20 million gallons per day of safe and reliable potable and recycled water supply to customers. The City water system includes: 10 water wells, five turnouts from the United Water Conservation District’s Oxnard-Hueneme Pipeline system, one turnout from the Calleguas Municipal Water District’s water system, one groundwater desalter facility, six blending stations, and over 500 miles of transmission and distribution pipelines and over 43,000 existing water meters.
On October 19, 2021, Capital Improvement Project No. 206503 – Advanced Meter Infrastructure (AMI) Replacement Project was approved by the City Council. At the time of this staff report, the AMI Replacement Project is 85% complete. The project scope of work includes the replacement of all existing water meters in the City’s water distribution system and does not include meters for new development. The intent of this purchase order is to procure meters associated with new development and auxiliary dwelling units (ADU).
DISCUSSION
A negotiated single-source purchase order is necessary with Badger Meters, Inc to ensure future compatibility when the AMI meters are installed. The AMI capital improvement project agreement and its authority does not include the ability for the Water Division to directly order water meters. To maintain future compatibility and minimize wasted resources, the Water Division requests the ability to purchase water meters from Badger Meter, Inc. to replace failing meters, for new development projects, ADUs and cover unforeseen and unplanned incidentals. The Water Division receives a level of reimbursement for meter purchases for development projects through the fees issued through the development approval process. 9 Water staff anticipates installing an estimated 636 AMI capable water meters ranging from meter sizes of ¾” up to 6” to maintain pace with new development. For ADUs, water staff anticipate installing 200 water meters in ¾ size and 50 1-inch water meters.
STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
The total cost of the annual Purchase Orders with Badger Meter, Inc shall not exceed $975,000 through June 30, 2029. The funding for FY 2024-25 is included in the Adopted Year 2024-25 Budget from the Water Operating Fund (601). Subsequent fiscal year allocations will be requested during the annual budget process.
Estimated Spending Plan for Badger Meter, Inc
Account Number FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 TOTAL 6013602-52110 $175,000 $200,000 $200,000 $200,000 $200,000 $975,000
Prepared by: Timothy Beaman, Assistant Public Works Director
ATTACHMENTS
1. Presentation
10 Annual Purchase Orders with Badger Meters, Inc.
for Advanced Metering Infrastructure (AMI)
Capable Water Meters
Public Works & Transportation Committee
October 8, 2024
Tim Beaman, P.E.
Assistant Public Works Director
11 RECOMMENDATION 2
That the Public Works and Transportation Committee
recommend that the City Council authorize the Purchasing Agent to execute annual purchase orders with Badger Meter, Inc. for a total amount not to exceed value of $975,000 through June 30, 2029, for the supply of Advanced Metering Infrastructure (AMI) Capable Water Meters.
12 BACKGROUND
• Capital Improvement Project (CIP) 206503 – Advanced Meter Infrastructure (AMI) Replaces all existing meters
• AMI Replacement Project 206503 is 85% completed
• CIP did not include water meters for new development or auxiliary dwelling units
• The intent of this purchase order is to procure meters associated with new development and auxiliary dwelling units
3 13
DISCUSSION
• Due to AMI CIP, a negotiated single source (NSS) purchase order is necessary with Badger Meter, Inc
• The CIP Project Agreement and its authority does not include purchases of meters for Water Operations
• The Water Division requires the ability to purchase water meters from Badger Meter, Inc to maintain compatibility and minimize wasted resources
4 FY 24-25 WATER METER
Sizes ¾” 1” 1 ½” 2” 3” 4” 6” 8”
New Development 215 355 32 25 3 4 2 1
ADU’s 200 50 0 0 0 0 0 0
Total 315 405 32 25 3 4 2 1
14 FINANCIAL IMPACT
• Total cost of the annual Purchase Orders with Badger
Meter,Inc shall not exceed $975,000 through June 30,
2029
• The estimated spending for FY 2024-25 is $175,000 and is included in the Fiscal Year 2024-25 Adopted Budget from the Water Operating Fund
• Funding for subsequent fiscal years will be requested during the annual budget process
• The Water Division receives a level of reimbursement for meter purchases for projects through the fees issued
through the development approval process.
5 15
End of Presentation
16 PUBLIC WORKS AND TRANSPORTATION COMMITTEE
AGENDA REPORT
REPORTS
AGENDA ITEM NO. D.2
DATE: October 8, 2024
TO: Public Works and Transportation Committee
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Amend Department-Wide Blanket Purchase Orders for a Not to Exceed (NTE) Amount Greater than $200,000 Each. (10 minutes)
RECOMMENDATION
That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Purchasing Agent to amend purchase orders, consistent with the City’s purchasing requirements, with the following vendors:
1. Allstar Fire Equipment Co. for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025;
2. Amazon.com Services LLC for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025;
3. Applied Industrial Technologies for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025;
4. Bauer Compressors, Inc. for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
5. Grainger, Inc. for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
6. Hach Company for an additional $135,000 for a new not to exceed amount of $285,000 through June 30, 2025;
7. Home Depot U.S.A., Inc. for an additional $200,000 for a new not to exceed amount of $400,000 through June 30, 2025;
8. L.N. Curtis & Sons for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
9. Lowes for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
10. O’Reilly for an additional $50,000 for a new not to exceed amount of $250,000 through June 30, 2025;
11. Office Depot, Inc. for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025;
12. Sunbelt Rentals, Inc. for an additional $125,000 for a new not to exceed amount of $325,000 through June 30, 2025;
13. Ventura County Auto Supply (NAPA) for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025; and
14. Waxie’s Sanitary Supply, Inc. dba Waxie Sanitary Supply for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025.
17 Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/k_zTNs4zKns
BACKGROUND
As the City’s Purchasing Policy allows, a blanket purchase order (BPO) is an agreement established with a vendor to fill repetitive needs for goods, such as janitorial supplies. A BPO utilizes the City's full buying power by taking advantage of quantity discounts, saving City administrative time, and reducing paperwork. BPOs are typically established with a NTE amount of $200,000, which is within the City Manager’s authority per the Purchasing Policy. Divisions and departments submit changes on purchase orders, depending on available budget appropriations from each division/department.
To provide the expected customer service of our residents, businesses, and visitors, departments and divisions need a quick and efficient method for purchasing supplies and equipment. Examples include (1) janitorial supplies that are always needed to ensure the park restrooms are available and (2) the purchase of irrigation supplies to repair water leaks without having to shut off the water system for an extended period of time. BPOs are an allowable tool that the City uses to satisfy this need.
The original BPOs that are identified in this report have been issued by using either a cooperative agreement or a negotiated sole source agreement, pursuant to the City’s purchasing requirements. The cooperative agreements have been bid and awarded in accordance with local, State, and Federal laws that govern public procurement. As such, other public agencies are also invited to utilize the terms and conditions of these cooperative agreements for their purchases. Negotiated sole source agreements are utilized for unique goods and services that are only obtainable through one source, such as proprietary reasons, or exclusive compatibility with existing City equipment.
DISCUSSION
The Public Works Department (Public Works) is the lead department requesting approval to amend the NTE amounts of the 14 identified vendors listed below. These 14 vendors are heavily used by multiple divisions of the Public Works Department and by other departments. The BPOs are used not only as part of a routine spending plan but also allow the flexibility to purchase items that are not easily anticipated (e.g., unexpected repairs and one-time project costs) and/or may come up as an urgent matter to address a service need. As such, the potential exists for spending more than the typical $200,000 NTE amount approved by the City Manager.
To facilitate maintenance, repairs, and continued service to our residents from multiple divisions within Public Works and other departments, staff recommends Council authorize the NTE amounts noted in Table 1 below.
As an example, even though divisions had available funding at the end of prior fiscal years, there have been several occasions when staff had been unsuccessful in finding an alternative vendor source resulting in a delay in services until the beginning of the next fiscal year with the restored NTE amounts. Increasing the current authorized amounts above $200,000 for these 14 vendors will allow the divisions to continue services and meet program objectives, based on available funding, through the entire fiscal year.
Please note that Public Works will be analyzing spending patterns for such purchases. The intent of that future analysis is to identify if there is a pattern to create BPOs at an initial higher amount in lieu of having to amend these after the start of the fiscal year. Public Works will work with Finance to extend these purchase orders to all other departments.
The NTE amounts recommended are based on forecasted spending needs and data collected from each division in Public Works and other departments to support rising inflation, unplanned and/or urgent work, and one-time project costs. These recommended increases to the current authorized amounts will allow the departments the flexibility to fully utilize their purchasing plans and to address unexpected maintenance needs and shifting priorities. The following bullet points are a brief description of the supplies that are provided by the 14 vendors. 18 Cooperative Agreement BPOs
• Allstar Fire Equipment Co. is used by the Fire Department as the sole source provider of personal protective equipment used by the Fire Department.
• Amazon.com Services LLC, is used by multiple departments and Public Works Department for office and operational supplies.
• Applied Industrial Technologies is used by Public Works Divisions for industrial supplies/equipment. • Bauer Compressors, Inc. is used by the Fire Department for the purchase of personal protective equipment, including self-contained breathing apparatus and components. • Grainger is used by multiple departments for safety-related equipment. Maintenance, repair and operation (MRO) supplies with a broad range of industrial equipment, maintenance supplies, tools, and parts.
• Hach Company is utilized by the Water, Wastewater, and Special Districts Divisions for water monitoring supplies.
• Home Depot is utilized by multiple departments for hardware, tools or construction materials and products.
• L.N. Curtis & Sons is used by Fire and Police for various safety supplies and rescue tools and equipment.
• Lowes is used by multiple departments for industrial and construction equipment and supplies. • O’Reilly is used by Public Works Divisions for automotive parts, tools, supplies, equipment and accessories.
• Office Depot supplies various office supplies to support business operations for all Public Works Divisions and departments citywide.
• Sunbelt Rentals, Inc. is used by Public Works Divisions for their access to heavy equipment rentals such as tractors and backhoes.
• Ventura County Auto Supply (NAPA) is used by Public Works Divisions for garage tools, equipment and fleet maintenance supplies.
• Waxie’s Sanitary Supply, Inc. is used for janitorial supplies.
Below is a summarized list of recommendations for current BPOs being utilized by the Public Works Department and other departments of which thirteen have been awarded through a cooperative agreement and one is a sole source provider (Allstar), with a requested annual NTE amount greater than $200,000. While some of the contracts continue past this fiscal year, we are only requesting authorization for the current fiscal year.
Table 1.
# Vendor Name
Cooperative
Agreement/
Agreement
Type
Cooperative
Agreement
Number
Cooperative
Agreement
Current
Expiration
Date
Initial
Issued
Amount
FY 2023-24
Recommended
Not to Exceed
Amount
1 Allstar Fire
Equipment Co.
Sole Source
Provider
n/a 6/30/26 $200,000 $350,000
2 Amazon.com
Services LLC
Omnia
Partners
MA 3457 5/5/25 $185,000 $350,000
19 3 Applied
Industrial
Technologies
Omnia
Partners
16154 12/31/26 $168,800 $300,000
4 Bauer
Compressors,
Inc.
NPPGov PS20095/
MPA 1920
4/17/25 $200,000 $450,000
5 Grainger, Inc. Omnia
Partners
2018.000207 6/30/26 $198,500 $450,000
6 Hach Company GSA GS-07F-
9314S
1/31/26 $182,926 $285,000
7 Home Depot
U.S.A., Inc.
Omnia
Partners
16154 12/31/26 $189,000 $400,000
8 L.N. Curtis &
Sons
Sourcewell 010424
020124
3/27/28
4/4/28
$200,000 $450,000
9 Lowes Omnia
Partners
R192006 3/31/25 $117,300 $450,000
10 O’Reilly Sourcewell 032521-
ORA
5/19/25 $128,361 $250,000
11 Office Depot,
Inc.
Omnia
Partners
R190303 6/30/25 $164,500 $300,000
12 Sunbelt Rentals,
Inc.
Omnia
Partners
R200601 10/31/25 $138,243 $325,000
13 Ventura County
Auto Supply
(NAPA)
Sourcewell 032521-GPC 5/19/26 $150,000 $300,000
14 Waxie’s
Enterprises, Inc.
dba Waxie
Sanitary Supply
NCPA/
Omnia
Partners
02-27 4/30/25 $147,329 $350,000
STRATEGIC PRIORITIES
20 This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
Funding to pay for the equipment, parts and supplies will come from available funding in the user department’s operating budget. Sufficient appropriations are included in the Adopted FY 2024-25 Operating budgets for these various purchases through June 30, 2025.
Prepared by: Brian Yanez, Assistant Public Works Director, Steve Howlett, Assistant Public Works Director, Timothy Beaman, Assistant Public Works Director
ATTACHMENTS
1. Allstar2023_Sole Distributor Letter for Phenix Fire Helmets
2. URL Hyperlinks for Cooperative Agreements
3. Bauer Extended Letter 2025
4. Presentation
21 22
Attachment 2
FY 2024-25 Cooperative URL Hyperlinks for Annual Blanket Purchase Orders
2. Amazon MA3457: https://www.omniapartners.com/suppliers/amazon-business/public- sector/contract-documents#c330
3. Applied Industrial Technologies 16154:
https://www.omniapartners.com/suppliers/applied-industrial-technologies-inc/public- sector/contract-documents#c2756
4. Bauer MPA 1920:
https://prod-resources.nppgov.com/app/uploads/2020/06/28212957/MPA-1920- Between-LOC-and-Arctic-Compressor-DUAL-SIGNATURES.pdf
5. Grainger 2018.00207: https://www.omniapartners.com/suppliers/grainger/public- sector/contract-documents#c12684
6. Hach Company GS-07F-9314S:
https://www.gsaadvantage.gov/ref_text/GS07F9314S/0ZDOMJ.3V41H7_GS-07F- 9314S_HACHMASGSATANDCMODPSA882EFFECTIVE04182024.PDF
7. Home Depot 16154: https://www.omniapartners.com/suppliers/the-home-depot- pro/public-sector/contract-documents#c21274
8. LN Curtis #110424 and LN Curtis #020124:
https://www.sourcewell-mn.gov/cooperative-purchasing/010424-LNC https://www.sourcewell-mn.gov/cooperative-purchasing/020124-LNC
9. Lowes R19206: https://www.omniapartners.com/suppliers/lowes-pro/public- sector/contract-documents#c9381
10. O’Reilly 032521: https://www.sourcewell-mn.gov/cooperative-purchasing/032521-ORA
11. Office Depot R190303: https://www.omniapartners.com/suppliers/odp-business- solutions/public-sector/contract-documents#c21207
12. Sunbelt Rentals R200601: https://www.omniapartners.com/suppliers/sunbelt-rentals- inc/public-sector/contract-documents#c8865
13. Ventura County NAPA 032521-GPC: https://www.sourcewell-mn.gov/cooperative- purchasing/032521-GPC
14. Waxie NCPA 02-27 and extension:
https://www.omniapartners.com/suppliers/bradyplus/public-sector/contract- documents#contract-1505
https://www.omniapartners.com/suppliers-files/A-
D/BradyPLUS/Contract_Documents/02-27/Waxie_Extension_Letter_2.docx.pdf 23 March 18, 2024
RE: Contract Number: PS20095 - 1920 for FIRE FIGHTER SELF CONTAINED BREATHING APPARATUS
To Whom it May Concern:
Through this letter, I wish to notify you that, pursuant to section 3.1 of the aforementioned agreement between the League of Oregon Cities and Bauer Compressors, the agreement has been automatically extended one-year until the anniversary of the Effective Date in 2025.
Sincerely,
Patricia M. Mulvihill
Executive Director
League of Oregon Cities
DocuSign Envelope ID: 28F5EE6A-6C8A-4C05-8225-7CA9F28ACAF7 24 Amend Fourteen Department-Wide Blanket
Purchase Orders for FY 2024-25
Public Works & Transportation Committee
October 8, 2024
Tim Beaman
Assistant Public Works Director
25 RECOMMENDATION 2
That the Public Works and Transportation Committee recommended that the City Council approve and authorize the Purchasing Agent to amend purchase orders with the following vendors:
1. Allstar Fire Equipment Co. for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025;
2. Amazon.com Services LLC for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025;
3. Applied Industrial Technologies for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025;
4. Bauer Compressors, Inc. for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
5. Grainger, Inc. for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
26 BACKGROUND
6. Hach Company for an additional $135,000 for a new not to exceed amount of $285,000 through June 30, 2025;
7. Home Depot U.S.A., Inc. for an additional $200,000 for a new not to exceed amount of $400,000 through June 30, 2025;
8. L.N. Curtis & Sons for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
9. Lowes for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;
10. O’Reilly for an additional $50,000 for a new not to exceed amount of $250,000 through June 30, 2025;
3 27
DISCUSSION
11. Office Depot, Inc. for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025;
12. Sunbelt Rentals, Inc. for an additional $125,000 for a new not to exceed amount of $325,000 through June 30, 2025;
13. Ventura County Auto Supply (NAPA) for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025; and
14. Waxie’s Sanitary Supply, Inc. dba Waxie Sanitary Supply for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025.
4 28
BACKGROUND
● A blanket purchase order (BPO) is an agreement established with a vendor to fill repetitive needs for goods.
● Take advantage of quantity discounts.
● Save the City administrative time and reduce paperwork. ● Purchase Orders (PO)s are created for specific dollar amounts based on individual purchases using available budget from each Division.
5 Blanket Purchase Orders
29 BACKGROUND
BPOs are intended to be a quick and efficient method for Departments and Divisions to purchase supplies, equipment and services
• Examples
• Maintenance and repair supplies
• Heavy equipment rentals
• Purchase of Industrial equipment
• Source for variable frequency drive pumps and
replacement parts
• Water monitoring supplies
• Janitorial supplies
6 30
DISCUSSION
● These 14 BPOs were issued by using either a cooperative agreement or a negotiated sole source agreement
○ Cooperative Agreement - bid and awarded in accordance with laws that govern public procurement. As such, other public agencies are invited to utilize them
○ Negotiated sole source agreements - utilized for unique goods and services that are only obtainable through one source 7 Blanket Purchase Orders
31 DISCUSSION
○ Potential exists near the end of the fiscal year for the Public Works Department to spend more than the $200,000 NTE
○ Even with available funding, if unsuccessful in finding an alternative vendor that has not met the NTE, operational services would be delayed until the new purchase order was in place the following fiscal year
8 Blanket Purchase Orders
32 FINANCIAL IMPACT
• Funding to pay for the equipment, parts and supplies will come from available funding in the user department’s operating budget. • Sufficient appropriations are included in the Adopted FY 2024-25 Operating budgets for these various purchases through June 30, 2025.
9 33
Questions
34 PUBLIC WORKS AND TRANSPORTATION COMMITTEE
AGENDA REPORT
REPORTS
AGENDA ITEM NO. D.3
DATE: October 8, 2024
TO: Public Works and Transportation Committee
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Agreement 32500106 with UniFirst Corporation for Uniform Rental and Laundry Services for Public Works. (10 minutes)
RECOMMENDATION
That the Public Works and Transportation Committee recommended that the City Council approve and authorize the Mayor to execute an Agreement with UniFirst Corporation for an initial three-year term from November 1, 2024, to October 31, 2027, with the option for two consecutive one-year period extensions ending October 31, 2029, for a total amount not to exceed $1,090,000 for uniform rental and laundry services for various City Departments utilizing Sourcewell contract #011124-UFC.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/hgXA6ixyX-s
BACKGROUND
The City of Oxnard supplies employee uniforms from a vendor for a variety of divisions and departments: Environmental Resources, Water, Wastewater, Streets, Parks, Facilities, Fleet, Special Districts Divisions, and Fire. Depending on the Department, employees receive pants, shirts, and outerwear specific to the type of work being performed. Many of the activities performed by these individuals are such that the uniforms should be laundered by a commercial laundry service rather than by the individual employee.
Uniformed employees are exposed to heavy oils, solvents, chemicals, and other materials while performing their daily duties. Furthermore, providing respective City staff with uniforms aligns with the Memorandum of Understanding (MOU) between the International Union of Operating Engineers (IUOE) as well as the Service Employees International Union (SEIU) labor groups. MOUs with both labor groups state:
“City shall provide uniforms, or portions of uniform costs, or uniform service, to each Unit employee required to be “uniformed.” Unit employees designated as “uniformed” are those required to wear uniforms and/or safety shoes as a condition of employment. In addition, City will provide legally required safety equipment, and pay the cost for repairing uniforms damaged in the course and scope of employment without negligence by such employee.”
DISCUSSION
Uniforms are an integral part of the City’s operations, as they provide clean and safe uniforms daily. It also provides identification of employees when working in the community. Utilizing a uniform rental company, they handle all the maintenance and cleaning themselves ensuring uniforms are always cleaned with no wear and 35 tear. Depending on the Department or Division, rentals are preferred over purchasing due to the daily duties of an employee or need for professional laundry services. Some Departments and Division purchase uniforms based on the duties of the employee and not all rental companies provide the specific requirements for purchasing uniforms.
Previously, the City solicited services for uniform purchases, rental, and laundry services for various City Departments, and no bids were received. Uniform purchases will not be included as part of this agreement and will be solicited separately. Therefore, staff is seeking two separate agreements for the rental of uniforms and the purchasing of uniforms.
The City Purchasing Policy allows for the use of governmental-cooperative contracts for the purchase of goods, equipment and contractual services when the contract has been competitively bid and awarded in accordance with local, State, and Federal laws that govern public procurement. UniFirst Corporation (Unifirst) holds a cooperative contract with Sourcewell #011124-UFC with an expiration date of March 25, 2028, with the option of up to three additional one-year extensions for uniform rental, shop towels/rags, and laundry services.
Sourcewell offers government agencies a cooperative purchasing program that provides competitively solicited cooperative contracts.
This new agreement with UniFirst, will only include uniform rentals, shop towels/rags and laundry services.
Upon request, UniFirst can supply uniforms that include reflective material. Additionally, the Fire department will utilize the agreement to provide floor mats at fire stations and their administration building. UniFirst has been providing services to the City for the past ten years. Staff has confirmed that UniFirst meets all required City contractual provisions including possession of a City business tax certificate, insurance certificates and corporate filing with the California Secretary of State.
STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.
FINANCIAL IMPACT
The total cost of this Agreement with UniFirst shall not exceed $1,090,000 over the term of all five years. The spending plan for FY 2024-25 is $126,500. Funding for subsequent fiscal years will be requested during the annual budget process. The table below illustrates the estimated annual spending for divisions currently utilizing laundry services and uniform rentals.
Estimated Spending Plan
Division Account FY 24-25 FY 29-30
(7 mo.)
FY 25-26 FY 26-27 FY 27-28 FY 28-29
(5 mo.)
Total
Environmental
Resources
6313630-52300 $52,500 $88,000 $88,000 $88,000 $88,000 $34,500 $439,000 Water 6013600-52300 $12,000 $20,000 $20,000 $20,000 $20,000 $9,000 $101,000 Wastewater 6113612-52300 $ 5,750 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $4,750 $50,500 6113613-52300 $ 5,750 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $4,750 $50,500 6113614-52300 $ 5,750 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $4,750 $50,500 36 6113615-52300 $ 5,750 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $4,750 $50,500 Fleet 7413750-52300 $17,000 $23,500 $23,500 $23,500 $23,500 $10,000 $121,000 Facilities
7353740-52300
7353740-52600
$1,500
$1,500
$2,250
$2,250
$2,250
$2,250
$2,250
$2,250
$2,250
$2,250
$1,000
$1,000
$11,500
$11,500
Streets 1013401-52300 $7,000 $12,000 $12,000 $12,000 $12,000 $5,000 $60,000 Special Districts 20003801-52300 $1,600 $2,600 $2,600 $2,600 $2,600 $1,200 $13,200 Fire 1012501-52300-
T2418
$3,000 $7,000 $7,000 $7,000 $7,000 $3,000 $34,000 Citywide Various
Departments - As- needed
Various
$7,400
$19,900
$19,900
$19,900
$19,900
$9,800
$96,800
TOTAL
$126,500 $217,500 $217,500 $217,500 $217,500 $93,500 $1,090,000
Due to various factors such as personnel vacancies and any change in service levels, actual spending will vary during the fiscal years.
Prepared by: Brian Yanez, Assistant Public Works Director
ATTACHMENTS
1. Agreement 32500106
2. UniFirst Sourcewell Contract 011124
3. Presentation
37 TRADE SERVICE AGREEMENT
BETWEEN
THE CITY OF OXNARD AND UNIFIRST CORPORATION
By This Trade Services Agreement (“Agreement”), the CITY of Oxnard (“CITY”) agrees to engage the services of UniFirst Corporation (“SERVICE PROVIDER”), and SERVICE PROVIDER agrees to perform the services for CITY as herein described, for the compensation, during the term , and otherwise subject to the covenants and conditions herein set forth. CITY and SERVICE PROVID ER may be individually referred to as “Party” or collectively as the “Parties.”
1. SUMMARY DESCRIPTION OF SERVICES.
Sourcewell Cooperative Agr eement for uniforms rental. Service Provider shall provide uniform rental and laundry services fo r City staff and any and all staff providing temporary or supplemental labor services on behalf of the City.
2. PARTIES.
CITY OF Oxnard (“CITY”), a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030 UniFirst Corporation (“SERVICE PROVIDER”), a corporation of the State of California, located at 68 Jonspin Road, Wilmington, MA 01860.
3. TERM OF AGREEMENT: From 11/01/2024 to 10/31/2027
3.1 Time is of the essence in this Agreement.
3.2 The CITY shall have the option for (2) two consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the Trade Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.
3.3 Any Optional Extension (initial term, plus any option to extend) shall not exceed a total of five (5) years. The CITY in its sole discretion may exercise the optional extension upon 60 days written notice to the SERVICE PROVIDER in accordance with Section 11 of this Agreement. SERVICE PROVIDER shall issue its written consent to the CITY’s exercise of the option extension within 10 days of receipt of notice from the CITY. All Noti ces shall comply with Section 20 of this Agreement.
3.4 All services required of SERVICE PROVIDER under this Agreement shall be completed on or before the end of the term of the Agreement.
Agreement No.32500106
38 Agreement No.32500106
4. AGREEMENT AMOUNT NOT TO EXCEED: $1,090,000
5. AGREEMENT EXHIBITS: The following documents memori alized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.
Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-I Exhibit D: Living Wage Policy
Exhibit E: Prevailing Wage Policy
Exhibit F: Iran Contracting Certification
6. DESIGNATED REPRESENTATIVES.
The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, SERVIC E PROVIDER’s services shall be performed or immediately supervised by the SERVICE PROVIDER’s Representative:
CITY Designated Representative: SERVICE PROVIDER Designated Representative:
Name: Brian Yanez Name: David Perez
Title: Assistant Public Works Director Title: Branch Manager Phone: (805) 2005412 Phone: (818) 4858917
Email: [email protected] Email: [email protected] Mailing Address: 305 West Third Street, Mailing Address: 325 Lenoir Drive, East Wing, Third Floor Oxnard, CA 93030 Winchester, VA. 22603
7. CONTRACTUAL PREREQUISITES.
7.1. This Agreement must first be executed by the SERVICE PROVIDER, after which the Agreement shall be approved as to form by the CITY Attorney, then executed by the Mayor, or an authorized person on behalf of the CITY, and if executed by the Mayor shall also be executed by the CITY Clerk.
7.2. A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed.
7.3. All proof of business license, insurance, and W -9 forms is required prior to execution of this Agreement.
2 39
Agreement No.32500106
7.4 SERVICE PROVIDER shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.
8. SERVICE PROVIDER'S SERVICES.
8.1 SERVICE PROVIDER shall perform the tasks, obligations, and services set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 12 of this Agreement.
8.2 The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A subject to the direction of the C ity Manager or Department Director. SERVICE PROVIDER hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement.
9. COMPENSATION.
CITY shall pay SERVICE PROVIDER for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” CITY shall pay SERVICE PROVIDER an amount not to exceed the amount is listed in Section 4 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 12 of this Agreement, and may be subject to approval by the City Council.
9.1 Price
Adjustments: The City and Service Provider agree that the rates established in the schedule of compensation shall increase at the beginning of the option term, at a rate of three percent (3%). No price adjustments shall be provided retroactively. Consultant shall provide a new schedule of compensation with the updated rates prior to the beginning of the option term.
10. PAYMENT & INVOICES.
The CITY shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within thirty (30) days after receipt of such invoice, notify the SERVICE PROVIDER of the item(s) being disputed and the reason(s) therefore. The CITY may withhold payment for such disputed items until resolution of the dispute.
10.1 Payment Request. SERVICE PROVIDER shall submit a payment request to CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to:
[email protected].
3 40
Agreement No.32500106
10.2 Non-Appropriation of Funds. Payments to be made to SERVICE PROVIDER by CITY for the Services performed within the current fiscal year are within the current fiscal budget and wi thin an available, unexhausted and unencumbered appropriation of CITY. In the event CITY does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the c onclusion of the last fiscal year in which CITY appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.
10.3 SERVICE PROVIDER’s acceptance of final payment made pursuant to this Agreement shall constitute a relea se of CITY from all claims and liabilities for compensation to SERVICE PROVIDER for anything completed, finished or relating to the Services. CITY’s payment shall not constitute nor be deemed a release of the responsibility and liability of SERVICE PROVIDER for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by CITY for any defect or error in the Services performed by SERVICE PROVIDER and its employees, agents and Subcontracted service providers.
10.4 SERVICE PROVIDER shall provide CITY with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by SERVICE PROVIDER or materials or products provided to CITY by SERVICE PROVIDER, SERVICE PROVIDER shall pay the sales tax. CITY shall not reimburse SERVICE PROVIDER for sales taxes paid by SERVICE PROVIDER.
11. OPTION TO EXTEND AGREEMENT.
When in the CITY’s best interest, this Agreement may only be extended, if the City in its discretion exercises the option to extend pursuant to Section 3.2 and 3.3 of the Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 3.2, then this Agreement shall not be extended.
12. MODIFICATION OF AGREEMENT.
This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the Oxnard Municipal Code, Article IV, Sections 4-59 and 4-60.
13. TERMINATION OF AGREEMENT.
CITY may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 20 of this agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. CITY shall be liable to SERVICE PROVIDER only for work done by SERVICE 4 41
Agreement No.32500106
PROVIDER up to and including the date of termination of this Agreement unless the termination is for cause, in which event SERVICE PROVIDER need be compensated only to the extent required by law. SERVICE PROVIDER may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) calendar days’ written notice.
14. INDEPENDENT CONTRACTOR
SERVICE PROVIDER is an d shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of SERVICE PROVIDER or any of its employees, except as stated in this Agreement. SERVICE PROVIDER has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting SERVICE PROVIDER. This Agreement shall not be interpreted to prevent or preclude SERVICE PROVIDER from rendering any services for SERVICE PROVIDER’s own account or to any other person or entity as SERVICE PROVIDER in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the SERVICE PROVIDER shall perform for the City. The CITY retains the right to provide general instructions to and observe the SERVICE PROVIDER in the performance of all services done on behalf of the CITY.
SERVICE PROVIDER and its employees , subcontractors, and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. SERVICE PROVIDER and its employees are not employees of City.
SERVICE PROVIDER and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, ho liday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long -term disability and workers’ compensation insurance benefits. SERVICE PROVIDER shall not, at any time or in any manner, represent that it or any of its agents, subcontractors, or employees are in any manner agents, subcontractors, or employees of City.
15. LAWFUL PERFORMANCE.
SERVICE PROVIDER shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement.
SERVICE PROVIDER, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
16. SAFETY REQUIREMENTS.
SERVICE PROVIDER shall not perform any services for the CITY when the SERVICE PROVIDER is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or 5 42
Agreement No.32500106
criminal penalties under the CITY’s Code and/or under state law. All work performed under this Agreement shall be performed i n such a manner as to provide safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to SERVICE PROVIDER when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agr eement. The acceptance of SERVICE PROVIDER's work by CITY shall not operate as a release of the SERVICE PROVIDER from such standard of care and workmanship.
17. OWNERSHIP OF SERVICE PROVIDER’S WORK PRODUCT,
CONFIDENTIALITY & DISCLOSURE.
CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by SERVICE PROVIDER in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.
17.1. Records and Inspections. The SERVICE PROVIDER shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The CITY shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make tran scripts therefrom, and to inspect all program data, documents, proceedings, and activities.
17.2. Deliverables. SERVICE PROVIDER shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and SERVICE PROVIDER shall, upon completion of all work, submit to the CITY all information developed in the course of the SERVICE PROVIDER's services.
SERVICE PROVIDER shall, in such time and in such form as the CITY may require, furnish reports concerni ng the status of services required under this Agreement. SERVICE PROVIDER shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to SERVICE PROVIDER by the CITY.
17.3. Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. SERVICE PROVIDER agrees that CITY may make modifications to computer software furnished by SERVICE PROVIDER without infringing SERVICE PROVIDER’s copyright or any license granted to CITY, unless otherwise agreed.
17.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the SERVICE PROVIDER pursuant to or in connection with this Agreement shall be the exclusive property of the CITY.
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Agreement No.32500106
17.5. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in the City’s possession or co ntrol under obligations of confidentiality. SERVICE PROVIDER may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain “trade secrets” (see Government Code Section 7924.510(f)) when it is necessary for SERVICE PROVIDER to perform its obligations pursuant to this Agreement. If SERVICE PROVIDER is granted such access to confidential information, SERVICE PROVIDER shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.
17.6. Disclosure of Information. SERVICE PROVIDER shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the proje cts assigned to SERVICE PROVIDER by the CITY or other information to which the SERVICE PROVIDER has had access during the term of this Agreement without the prior written approval of the CITY’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.
17.7. No Warranty. Other than an obligation upon the CITY to deal in good faith, the CITY makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by SERVICE PROVIDER in reliance on any Confidential Information disclosed under this Agreement.
18. ASSIGNMENT.
This Agreement is for the non-professional services of SERVICE PROVIDER. Any attempt by SERVICE PROVIDER to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void.
SERVICE PROVIDER's services pursuant to this Agre ement shall be provided by the SERVICE PROVIDER’s Designated Representative or directly under his/her supervision, and SERVICE PROVIDER shall not assign another to supervise the SERVICE PROVIDER's performance of this Agreement without the prior written app roval of CITY, by and through the CITY’s Designated Representative.
19. NOTICE OF BREACH AND OPPORTUNITY TO CURE.
Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party.
The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non -breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in section 20.
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Agreement No.32500106
20. NOTICES.
All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first -class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 6. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.
21. COVENANTS AND CONDITIONS.
Each term and each provision o f this Agreement to be performed by SERVICE PROVIDER shall be construed to be both a covenant and a condition.
22. WAIVER.
CITY’s review or acceptance of, or payment for, work product prepared by SERVICE PROVIDER under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from SERVICE PROVIDER’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be de emed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
23. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.
23.1 As a separate and independent covenant from SERVICE PROVIDER’s obligations under this section, SERVICE PROVIDER shall to the fullest extent permitted by law, immediately defend, indemnify, and hold harmless CITY, its legislative and advisory bodies, and the CITY’s officials, directors , officers, employees, and agents (the “Indemnitees”) from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with SERVICE PROVIDER’s performance of this Agreement or SERVICE PROVIDER’s failu re to comply with any of its obligations contained in this Agreement. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. SERVICE PROVIDER’s obligation to indemnify applies unless it is adjudicated that any of the liabilities cov ered by this Section are the result of the sole active negligence or sole willful misconduct of any of the Indemnitees.
23.2 The duty to defend is a separate and distinct obligation from SERVICE PROVIDER’s duty to indemnify. SERVICE PROVIDER shall be obligated to defend in all legal, equitable, administrative, or special proceedings, with counsel approved by the CITY Attorney, immediately upon tender to SERVICE PROVIDER 8 45
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of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of negligence or willful misconduct by any of the Indemnitees shall not relieve SERVICE PROVIDER from its separate and distinct obligation to defend the Indemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if SERVICE PROVIDER asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnitees. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of any of the Indemnitees, SERVICE PROVIDER may submit a claim to CITY for reimbursement of reasonable attorneys’ fees and defense costs.
23.3 The review, acceptance or approval of SERVICE PROVIDER’s work or work product by any of the Indemnitees shall not affect, relieve or reduce SERVICE PROVIDER’s indemnification or defense obligations. SERVICE PROVIDER waives any right of contribution against CITY or any of CITY’s officers, employees, agents, or volunteers arising out of such failure to inspect, review, monitor, or supervise the work performed by SERVICE PROVIDER pursuant to this Agreement. The provisions of this Section shall not be restricted by and do not affect the provisions of this Agreement relating to Section 24. The SERVICE PROVIDER’s obligations under this Section of the Agreement shall survive the termination of the Agreement.
23.4 SERVICE PROVIDER agrees to pay all required taxes on amounts paid to SERVICE PROVIDER under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. SERVICE PROVIDER shall be solely responsible for, and shall save CITY harmless from, all matters relating to the payment of SERVICE PROVIDER’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer - employee relations, as applicable. CITY shall have the right to offset against the amount of any compensation due to SERVICE PROVIDER under this Agreement any amount due to CITY from SERVICE PROVIDER as a result of its failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.
24. INSURANCE.
SERVICE PROVIDER shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that SERVICE PROVIDER obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. SERVICE PROVIDER shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”. Maintenance of insurance coverages by SERVICE PROVIDER is a material 9 46
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element of this Agreement. SERVICE PROVIDER’S failure to maintain or renew insurance coverages or to provi de renewal evidence shall be considered a material breach of this Agreement.
25. LIVING WAGE REQUIREMENTS.
During the term of this Agreement, SERVICE PROVIDER understands and agrees that if Living Wages are applicable subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit D” to this Agreement. SERVICE PROVIDER will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agree ment. The duty to pay the correct wage is the responsibility of the SERVICE PROVIDER.
26. PREVAILING WAGE REQUIREMENTS.
26.1. Application. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty -five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.
Prevailing wages are required to be paid t o all workers, including subcontracted employees.
26.2. Compliance with California Department of Industrial Relations (DIR).
To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html
26.3. Contract Splitting. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the p urpose of evading these prevailing wage requirements.
26.4. Use of Prevailing Wages vs. Living Wages. In the event that there is a difference between the amount of wages to be paid under the CITY of Oxnard’s local Living Wage requirements and the require ments of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the SERVICE PROVIDER.
27. CONFLICT OF INTEREST
SERVICE PROVIDER covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of SERVICE PROVIDER’s services under this Agreement. SERVICE PROVIDER further covenants that in the performance of services under this Agreement, no officer, employee or agent of SERVICE PROVIDER having such interest shall be employed by it. In the event the CITY determines that SERVICE PROVIDER must disclose its financial interests by completing and filing a Fair Politi cal Practices 10 47
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Commission Form 700, Statement of Economic Interests, SERVICE PROVIDER shall file such Form 700 with the CITY Clerk’s Office pursuant to the written instructions provided by the CITY Clerk. Acquisition or maintenance of a conflicting interest by SERVICE PROVIDER may result in termination of this Agreement by the CITY.
28. IRAN CONTRACTING ACT
In accordance with the Iran Contract Act of 2010 (Public Contract Code sections 2200-2208) the City requires that any CONSULTANT that submits a proposal or otherwise proposes to enter into or renew a contract with the City with respect to goods or services of one million dollars ($1,000,000) or more, must certify, that the CONSULTANT is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.
A CONSULTANT is ineligible to enter into any contract with the CITY for goods or services of one million dollars ($1,000,000) or more if the CONSULTANT engages in investment activities in Iran. CONSULTANT must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California and shall complete the Iran Contract Act Certification attached as Exhibit F.
29. SUBCONTRACTING.
If CONSULTANT requires the assistance of a subcontractor to render any services under this agreement, Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement. All subcontractors shall be identified in the scope of work attached to this Agreement as Exhibit A. CONSULTANT is fully responsible for satisfactory completion of all its subcontractors’ work. All subcontractors shall be properly licensed and insured; and bonded, if applicable.
CONSULTANT shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.
30. DISPUTES.
Except as otherw ise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the CITY’s Designated Representative, who shall reduce this decision to writing and mail a copy to the SERVICE PROVIDER. The deci sion of the CITY’s Designated Representative shall be final and conclusive unless SERVICE PROVIDER requests mediation within ten (10) calendar days. Pending final decision of a dispute, the SERVICE PROVIDER shall proceed diligently with the performance of the Agreement and in accordance with the decision of the CITY’s Designated Representative.
31. DISPUTE RESOLUTION.
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Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed - upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the m ediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.
32. AUDIT.
CITY shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by SERVICE PROVIDER in preparing its billings to CITY as a condition precedent to any payment to SERVICE PROVIDER; or for other purposes relating to the Agreement. SERVICE PROVIDER will promptly fur nish all documents requested by CITY. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit SERVICE PROVIDER for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, SERVICE PROVIDER shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by CITY, whichever occurs later. SERVICE PROVIDER shall main tain all such records in CITY or to promptly reimburse CITY for all reasonable costs incurred in conducting the audit at a location other than in CITY, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals a nd overhead. SERVICE PROVIDER shall include a copy of this Section in all contracts with its subcontractors, and SERVICE PROVIDER shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or CITY.
33. ADVERTISING AND PUBLICITY
SERVICE PROVIDER shall not use the name of or refer to CITY directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.
34. NONDISCRIMINATORY EMPLOYMENT.
SERVICE PROVIDER shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, 12 49
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sexual orientation, age, immigration status, citizenship or military and veteran status.
SERVICE PROVIDER understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, SERVICE PROVIDER shall be responsible for such subcontractor’s compliance with this Section.
35. FORCE MAJEURE.
Neither the SERVICE PROVIDER nor the CITY shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the CITY.
36. GOVERNING LAW.
The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.
37. SEVERABILITY.
If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion w ill be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.
38. INTEGRATED AGREEMENT.
This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.
39. NO THIRD-PARTY BENEFICIARY.
This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.
40. AUTHORITY TO EXECUTE.
Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the 13 50
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Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.
41. EXECUTION – COUNTERPARTS.
This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.
42. INCONSISTENT OR CONFLICTING TERMS.
In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the CITY are not binding upon the CITY’s Designated Representative unless specifically agreed to in writing, and initiated by CITY’s Designated Representative, as to each additional contractual term or condition.
43. ACKNOWLEDGEMENT.
By signing below, SERVICE PROVIDER acknowledges that it has reviewed the CITY’s Trade Services Agreement terms and conditions and insurance requirements and that SERVICE PROVIDER hereby agrees to full compliance. [Signatures on next page]
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In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 3 and upon signature of all Parties.
CITY OF OXNARD UniFirst Corporation
☐John C. Zaragoza, Mayor1 Date Dan Como,
Regional Vice President
Date
☐Jennifer Yates, 2
Purchasing Manager
David DiFillippo, Date
Senior Vice President3
ATTEST:
Rose Chaparro, CITY Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:
Stephen M. Fischer, CITY Date
Attorney (always required)
1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any authorized agreement up to $200,000. 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.
If the company has a different structure, or if the above -listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company. 15 52
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EXHIBIT A
TRADE SERVICE AGREEMENT
(CITY of Oxnard and UniFirst Corporation)
SCOPE OF SERVICES
DIVISION CONTACT
Water: Laura Camacho Phone: 805-385-8138
email: [email protected]
Wastewater : Luis Ortega Phone: 805-271-2217
email: [email protected]
Environmental Resources: Maria Martinez Phone: 805-385-8069 email: [email protected]
Parks/Facilities: Darrell Smedley Phone: 805-200-5292
email: [email protected]
Special Districts: Sarah Rowley Phone: 805-200-5344
email: [email protected]
Streets: Philip Schwieder Phone: 805-200-5795
email: [email protected]
Fleet: Jose Arreola Phone: 805-385-8011
email: [email protected]
Fire: Rose Rodarte Phone: 805-385-8369
Email: [email protected]
Any requests by the City for additional uniform items, replacement items, change in size, etc. needs to be made to Vendor by the Supervisor or Manager of each Division. Individual employees may not make any uniform requests directly to Vendor; the City will not pay for these charges.
Vendor shall provide uniforms for City staff and any and all staff providing temporary or supplemental labor services on behalf of the City.
RENTAL
All new uniforms orders under this agreement uniform items are to be supplied new and unused.
Uniform, mats, terry towels or bath towels, mop heads rentals, and laundry service items are provided to locations/divisions as follows:
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ADVANCED WATER PURIFICATION FACILITY: 5700 PERKINS RD., OXNARD, CA 93033 Recycled Water Services
Wastewater Technical Services
WASTEWATER: 6001 PERKINS RD., OXNARD, CA 93033
Wastewater Collections
Wastewater Maintenance
Wastewater Operations
Wastewater Laboratory
WATER CAMPUS: 251 S. HAYES AVE., OXNARD, CA 93030
Distribution
Meter Shop
Treatment
GENERAL SERVICES DIVISION: 1060 PACIFIC AVE. BLDG 3, OXNARD, CA 93030 Facility Maintenance
Custodial Services
Graffiti Action Program
STREETS DIVISION: 1060 PACIFIC AVE. BLDG 2, OXNARD, CA 93030 Traffic Signals
SPECIAL DISTRICTS: 1060 PACIFIC AVE. BLDG 1, OXNARD, CA 93030 FLEET SERVICES: 2 LOCATIONS FOR DELIVERIES: 1060 PACIFIC AVE. BLDG 2, OXNARD, CA 93030 AND 111 S. DEL NORTE BLVD., OXNARD, CA 93030
PARKS DIVISION: 1060 PACIFIC AVE. BLDG 3, OXNARD, CA 93030 ENVIRONMENTAL RESOURCES: 111 S. DEL NORTE BLVD., OXNARD, CA 93030 SURVEY ENGINEERING: 305 W 3RD ST., EAST WING, 2ND FL, OXNARD, CA 93030 FIRE ADMINISTRATION OFFICE: 360 W. 2ND ST., OXNARD CA, 93030 FIRE STATION 1: 491 S. K ST., OXNARD CA, 93030
FIRE STATION 2: 531 E. PLEASANT VALLEY RD., OXNARD CA, 93033 FIRE STATION 3: 150 HILL ST., OXNARD CA, 93033
FIRE STATION 4: 230 W. VINEYARD AVE., OXNARD CA, 93036
FIRE STATION 5: 1450 COLONIA RD., OXNARD CA, 93030
FIRE STATION 6: 2601 PENINSULA RD., OXNARD CA, 93035
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FIRE STATION 7: 3300 TURNOUT PARK CIRCLE, OXNARD CA, 93036
FIRE STATION 8: 3000 S. ROSE AVE., OXNARD CA, 930303
LAUNDER
Vendor shall launder rented uniforms. Uniforms shall be delivered on hangers, pressed, wrinkle free and ready to wear. Any uniform delivered otherwise will be rejected and no rental or laundering fee paid.
Vendor shall replace garments not properly washed or ironed within two (2) working days.
The City promotes environmentally safe and sustainable laundry practices. Thus, the City prefers Vendor to use products and practices that promote pollution prevention and toxin reduction. The Vendor must list the types of laundry chemicals used to clean garments at its facility. Preference for Vendor to use non-toxic detergents designed for use in motels, hospitals and retirement home laundries that contain no phosphates and that are highly efficient when removing ground-in dirt from garments.
Division supervisors or designee may order additional new uniforms throughout the term of the contract, in which case these provisions shall apply.
Vendor is required to meet all OSHA requirements.
MEASUREMENTS OF INDIVIDUALS
At the start of the contract, Vendor shall take employee measurements on-site at each location. Vendor shall work with the Division supervisor or designee to coordinate dates and times for measurements.
Alterations may be required for certain individuals and Vendor shall supply cost associated with each uniform alteration.
Additionally, Vendor shall be responsible for individual measurements and resultant fit of the uniforms.
Vendor should allow for shrinkage on rental garments of about three (3) to five (5) inches. Also, an employee shall be able, at no additional charge to the City, to switch sizes if their shirt or pant size increases or decreases.
Vendor shall maintain a record of the size of each uniform item for each employee that has been issued a uniform. Vendor shall add or delete items and quantities, as required and with communication to the City, to meet the City’s needs.
INVENTORY TRACKING
Vendor shall issue new rental uniforms to employees at the beginning of the contract period as specified.
The inventory per person per week will be determined by the City and is subject to change to meet changing requirements of the City operations. Thereafter, Vendor shall maintain sufficient stock to provide complete new uniform sets within one (1) to two (2) weeks for newly hired employees. The City reserves the right to add and remove employees at the per uniform item costs listed in the Rate Sheet.
Vendor shall track inventory of City-owned garments submitted for laundry, repair or replacement.
PICK UP/DELIVERY
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Vendor shall be responsible for the pick-up and delivery of all uniform items (rental and City-owned).
Vendor shall pick up soiled garments once a week from each unit location and deliver on hangers to the same location within one (1) week. Vendor shall pickup and deliver uniforms once per week for fifty-two (52) weeks per year.
Vendor shall complete an itemized list of the rental or City-owned uniform items and quantity being picked up for laundering. Vendor shall submit a copy of the itemized list to the unit for reconciliation when the clean garments are returned. Vendor shall remain at the delivery site while the garments are checked in. Vendor shall correct any discrepancy (missing items, damaged items, garments not properly washed, etc.) within two (2) days and issue a revised itemized list of reconciliation. Vendor shall submit monthly statements for each City account.
DAMAGED/REPAIR ITEMS
All uniform items supplied will be in good condition and will be maintained and repaired as needed.
Uniform items must be clean and free of holes, rips and/or tears. New garments will be supplied when uniforms are beyond reasonable repair at not additional cost. City will accept charges for emblems/ preparations charges based on Coop Agreement.
LOST/MISSING ITEMS
New garments will be supplied if uniform items are lost by the Vendor, at no additional fee to the City. The City recognizes its financial obligation for any uniform items that are lost by the employee. Such obligations will be negotiated between Vendor and the City to a mutually acceptable and fair arrangement consistent with the request for proposal bid documents.
UNIFORM PROVISIONS
The City will not allow miscellaneous charges to the quoted weekly uniform price including, but not limited to: a) Route bag charges
b) Make-up charges
c) Shipping and handling charges
d) Large and/or tall sizes
Vendor shall have a laundering charge separate from the rental charge. The City will only pay to launder items that are submitted for cleaning each week.
Vendor shall mark or label each rental item of clothing clearly, but inconspicuously, to permit employee (user) identification. Patching and threading on rental garments must be of the same material as the rental garment.
Vendor shall provide name labels as directed by Divisions and City logos for each shirt, jacket, coverall, lab coat, safety vest, rain suit, and any other product as requested by Division and include any charge as part of the proposal price. There will be no additional charge to the City for the labels and logos. Logos and labels can be embroidered or ironed on. The locations will vary slightly depending on the uniform item and will be specified by the Division Manager or designee. Prior to beginning the contract, the City and successful Vendor will meet to agree upon the exact placement, colors, materials, etc. of the logos and name labels. 19 56
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The Vendor will provide samples of all finished products for approval by City staff before production and initial issue.
Also, City logos, provided by Vendor, shall be placed on every cap and knit cap. The City logo will be placed in the center of the front of each cap and knit cap.
Embroidery must meet the standards of the City’s logo requirements which shall be provided to the Vendor.
Vendor shall guarantee that, during the term of the contract, all new employee uniform items and replacement items for existing employees will be delivered within one (1) to two (2) weeks of the order.
UNIFORM CITY LOGO DIMENSIONS
Left Chest Embroidery:
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Beanie Embroidery:
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Hat Embroidery:
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City Logo Uniform:
MISCELLANEOUS ITEMS PROVISIONS
The City will not pay any soiled “minimum guarantee” quantities for mats, terry towels or bath towels. The City will only pay for the actual quantity of soiled items exchanged.
The quantity of work to be performed and materials to be furnished are approximations only, being provided as a basis for the comparison of bids. The City does not guarantee that the actual amounts required will correspond with those shown. The City may increase or decrease the amount of any item or portion of work to be performed or materials to be furnished, or the City may omit any such item or portion.
The City recognizes its financial obligation for any miscellaneous items that are lost by the City. Such obligations will be negotiated between Vendor and the City to a mutually acceptable and fair arrangement consistent with the Rate Sheet.
BILLING AND CREDITS
Vendor shall submit invoices once order has been delivered and accepted by City representative. Invoices shall be issued for each City division.
The invoice shall include:
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● Account Number
● Employee Name(s)
● Employee Department/Division Name
● “Requested By” Employee Name
● The quantity and type of garments rented and laundered and/or the quantity and type of City- owned items laundered and all associated costs.
● Invoice Number
● Purchase Order Number
● Item Number and Description
● Quantity Per Item
● Unit Price
● Total Price Per Item
● Purchase Subtotal
● Local Sales Tax (9.25%)
Total Order Amount Including Sales Tax
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UNIFORM PROGRAM
Line US Contract Item - Description UniFirst
Item #
Weekly
Rental
Rate
Lost /
Damage
Charge
1 BLEND GARMENTS
2 Woven Shirts
3 Long Sleeve Work Shirt, 4.75 oz. 65/35 Poly/Cotton Blend. 0102 $0.18 $15.20 4 Short Sleeve Work Shirt, 4.75 oz. 65/35 Poly/Cotton Blend. 0202 $0.16 $13.00 5 Long Sleeve MIMIX Ripstop Work Shirt with Color-Matched Stretch Mesh Panels on Back, 4.25 oz. 65/35 Poly/Cotton Blend. 08MX $0.50 $30.50
6 Short Sleeve MIMIX Ripstop Work Shirt with Color-Matched Stretch Mesh Panels on Back, 4.25 oz. 65/35 Poly/Cotton Blend. 06MX $0.46 $27.40
7 Women's Long Sleeve MIMIX Ripstop Work Shirt with Color-Matched Stretch Mesh Panels on Back, 4.25 oz. 65/35 Poly/Cotton Blend. 05MW $0.50 $30.00
8 Women's Short Sleeve MIMIX Ripstop Work Shirt with Color-Matched Stretch Mesh Panels on Back, 4.25 oz. 65/35 Poly/Cotton Blend. 05MX $0.44 $27.05
9 Long Sleeve OilBlok Ripstop Shirt, 65/35 Poly/Cotton Blend. 01OB $0.57 $34.05 10 Short Sleeve OilBlok Ripstop Shirt, 65/35 Poly/Cotton Blend. 02OB $0.52 $31.70 11 Women's Long Sleeve OilBlok Ripstop Shirt, 65/35 Poly/Cotton Blend. 05OB $0.56 $33.80 12 Women's Short Sleeve OilBlok Ripstop Shirt, 65/35 Poly/Cotton Blend. 05OC $0.51 $31.10 13 Women's Long Sleeve Work Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0335 $0.20 $17.10 14 Women's Short Sleeve Work Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0436 $0.17 $13.95 15 Women's 3/4 Sleeve Work Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 05AH $0.26 $22.35 16 Micro Check Long Sleeve Shirt, 4 oz. 65/35 Poly/Cotton Blend. 03UM $0.24 $21.10 17 Micro Check Short Sleeve Shirt, 4 oz. 65/35 Poly/Cotton Blend. 04UM $0.21 $18.05 18 Micro Check Short Sleeve Shirt-Jac, 4 oz. 65/35 Poly/Cotton Blend. 15UM $0.27 $23.40 19 Thin Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0314 $0.26 $21.65 20 Thin Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0414 $0.20 $17.40 21 Thin Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. CH/WH Stripe. 0137 $0.27 $23.20 22 Thin Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. CH/WH Stripe 0237 $0.24 $21.35 23 Breeze Weave Striped Long Sleeve Shirt, 3.85 oz. 65/35 Poly/Cotton Blend. 0172 $0.23 $20.30 24 Breeze Weave Striped Short Sleeve Shirt, 3.85 oz. 65/35 Poly/Cotton Blend. 0405 $0.20 $17.35 25 UniWeave Service Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0348 $0.22 $19.10 26 UniWeave Service Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0448 $0.20 $17.60 27 UniWeave Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0123 $0.22 $18.80 28 UniWeave Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0223 $0.19 $16.35 29 Contrast Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0171 $0.27 $23.25 30 Contrast Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0276 $0.20 $17.70 31 Bold Stripe Long Sleeve Shirt w/Navy Body, 4.25 oz. 65/35 Poly/Cotton Blend. 0373 $0.23 $20.55 32 Bold Stripe Short Sleeve Shirt w/Navy Body, 4.25 oz. 65/35 Poly/Cotton Blend. 0482 $0.21 $18.65 33 Striped Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0138 $0.21 $18.55 34 Striped Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0238 $0.18 $15.70 35 Long Sleeve Solid Ripstop Shirt, 4.25oz. 65/35 Poly/Cotton Blend. 01MB $0.30 $25.60 36 Short Sleeve Solid Ripstop Shirt, 4.25oz. 65/35 Poly/Cotton Blend. 02MB $0.27 $23.00 37 Heathered Long Sleeve Shirt, 65/35 Poly/Cotton Blend. 0381 $0.27 $23.05 38 Heathered Short Sleeve Shirt, 65/35 Poly/Cotton Blend. 0481 $0.23 $20.10 39 Long Sleeve Oxford Shirt, 60/40 Cotton/Poly Blend. 0111 $0.22 $19.50 40 Short Sleeve Oxford Shirt, 60/40 Cotton/Poly Blend. 0211 $0.21 $17.85 41 Women's Long Sleeve Oxford Shirt, 60/40 Cotton/Poly Blend. 0112 $0.23 $20.20 42 Women's Short Sleeve Oxford Shirt, 60/40 Cotton/Poly Blend. 0422 $0.23 $19.80 43 Long Sleeve Canvas Weave, 60/40 Cotton/Poly Blend. 08WW $0.36 $30.60 44 Short Sleeve Canvas Weave, 60/40 Cotton/Poly Blend. 07WW $0.33 $28.55 45 Long Sleeve Button Down Shirt, 65/35 Cotton/Poly Blend. 0820 $0.27 $23.05 46 Short Sleeve Button Down Shirt, 65/35 Cotton/Poly Blend. 0636 $0.26 $21.95 47 Women's Long Sleeve Button Down Shirt, 65/35 Cotton/Poly Blend. 0960 $0.26 $21.90 48 Women's Short Sleeve Button Down Shirt, 65/35 Cotton/Poly Blend. 4248 $0.24 $20.80
49 Security Shirt Long Sleeve, Epaulets, Military Creases 4.25oz. 65/35 Poly/Cotton Blend. 0167 $0.34 $29.60 50 Security Shirt Short Sleeve, Epaulets, Military Creases 4.25oz. 65/35 Poly/Cotton Blend. 0607 $0.30 $25.90 51 Pants & Shorts
52 Flat Front Pant, 7.75 oz. 65/35 Poly/Cotton Blend. 1002 $0.24 $21.40 53 Flexwaist Pant, 8 oz. 65/35 Poly/Cotton Blend. 1138 $0.24 $21.40 54 Pleated Pant, 7.75 oz. 65/35 Poly/Cotton Blend. 1122 $0.27 $23.45 55 Cargo Pant, 8 oz. 65/35 Poly/Cotton Blend. 10AI $0.31 $27.30 56 Jean Style Pant, 7.75 oz. 65/35 Poly/Cotton Blend. 1060 $0.27 $22.85 57 Men's Flex Work Jean 10JJ $0.32 $38.88
58 Mens- Shop Pant 8 oz 54/42/4 10DO $0.41 $53.09
59 Cargo Pant, Canvas Weave 60/40 Cotton/Poly Blend. 11WW $0.40 $34.85
EXHIBIT B
TRADE SERVICE AGREEMENT
(CITY Of Oxnard and UniFirst Corporation)
SCHEDULE OF COMPENSATION
Sourcewell (NJPA) US Profile price list 2- City of Oxnard Uniform Rates 62 Agreement # 32500106
60 Flat Front Short, 7.5 oz. 65/35 Poly/Cotton Blend. 1034 $0.19 $16.70 61 Pleated Short, 65/35 Poly/Cotton Blend. 1129 $0.22 $19.65 62 Cargo Short, 65/35 Poly/Cotton Blend. 1271 $0.28 $23.55 63 Cell Phone Short, 7.75 oz. 65/35 Poly/Cotton Blend. 12KB $0.26 $21.65 64 Short-P/C 1/2 "SEG REF Cargo Spotlight MV 12UV $0.49 $35.67 65 MIMIX Cargo Pant with Colored Matched Stretch Panels 7.5 oz 65/35 Poly/Cotton Blend 10MY $0.52 $57.95 66 MIMIX Utility Pant with Color-Matched Stretch Panels, 7.5 oz 65/35 Poly/Cotton Blend. 10MX $0.56 $33.50 67 Women's MIMIX Utility Pant with Color-Matched Stretch Panels, 7.5 oz 65/35 Poly/Cotton Blend. 11MX $0.58 $35.25 68 Women's Flat Front Flexwaist Pant, 7.5 oz. 65/35 Poly/Cotton Blend. 1167 $0.24 $20.80 69 Women's Flat Front Work-N-Motion Pant, 7.75 oz. 75/25 Poly/Cotton Blend. 12AG $0.31 $27.10 70 Women's Pleated Pant, 7.5 oz. 65/35 Poly/Cotton Blend. 1113 $0.38 $32.30 71 Women's Cargo Pant, 7.5 oz. 65/35 Poly/Cotton Blend. 10A4 $0.37 $31.90 72 Women's Elastic Back Pant, 8 oz. 65/35 Poly/Cotton Blend. 1043 $0.26 $22.20 73 Women's Flat Front Short, 65/35 Poly/Cotton Blend. ***Non-Standard Merchandise. 114D $0.29 $25.40 74 Women's Pleated Short, 65/35 Poly/Cotton Blend. 1125 $0.32 $28.10 75 Women's Cargo Short, 65/35 Poly/Cotton Blend. 10A9 $0.31 $27.35 76 Women's Flex Work Jean 11JJ $0.33 $39.46
77 Womens- Shop Pant 8 oz 54/42/4 12DO $0.35 $45.14
78 Short-Poly Cotton 1/2" Seg Ref Cargo-SPOTLMV 12UV-12 $0.49 $35.67 79 Jackets, Shop Coat, Coveralls,
80 Insulated Vest, 65/35 Poly/Cotton Blend. 1640 $0.39 $33.70 81 Permalined Jacket, 7.5 oz 65/35 Poly/Cotton Blend. 1506 $0.46 $39.00 82 Ike Jacket, 65/35 Poly/Cotton Blend. (opt. zip-in zip-out liner 1721). 1507 $0.39 $33.45 83 Permalined Team Jacket, 65/35 Poly/Cotton Blend. 1550 $0.47 $40.60 84 Coaches Jacket, 65/35 Poly/Cotton Blend. (opt. zip-in zip-out liner 1721). 1540 $0.40 $34.65 85 Duo Tone Team Jacket, 65/35 Poly/Cotton Blend. 1581 $0.54 $46.75 86 Permalined Hip Jacket, 65/35 Poly/Cotton Blend. 1527 $0.49 $41.80 87 Zip-in Liner, 100% Polyester. 1721 $0.24 $20.75
88 Shop Coat with 2 Chest Pockets & 2 Lower Pockets, Concealed Snap Front, 7.5 oz. 65/35 Poly/Cotton Blend. 2525 $0.37 $31.40 89 Long Sleeve Coverall, 7.5 oz. 65/35 Poly/Cotton Blend. 3002 $0.39 $33.25 90 Short Sleeve Speed Suit, 65/35 Poly/Cotton Blend. 4022 $0.42 $36.40 91 Deluxe Insulated Coverall. 3045 $1.05 $90.95
92 Deluxe Insulated Bib-Overall. 3528 $0.82 $70.85
93 Jacket Cotton Original Hood Wuilt Lnd 18AA $0.77 $95.71 94 Men's Core Soft-Shell Jacket 15ML $0.39 $47.09
95 Women's Core Soft-Shell Jacket 14ML $0.39 $46.46
96 Warmup Jacket-Polyester Snap 3 Pocket-Indy 4586-51 $0.45 $36.24 97 POLYESTER GARMENTS
98 Polo Pocketless 3.8 oz Sport-Wick Moisture Management Polyester Tricot. 04MM $0.16 $18.45 99 Polo Pocketless 4.4 oz Lightweight Snag-Proof 100% Spun Poly. 04MF $0.35 $28.39 100 Polo Pocketless 5.4 oz 100% Post Consumer recycled Polyester. 047A $0.11 $14.50 101 Polo Pocketless Tricolor Micro Pique 3.8 oz Sport Wick Moisture Management 100% Polyester Tricot 04MQ $0.18 $33.77 102 Color Block Performance Polo Pocketless, side panel, 4.5 oz. Micro Mesh 100% Polyester 04KF $0.26 $36.82 103 Women's Polo Pocketless 3.8 oz Sport-Wick Moisture Management Polyester Tricot. 05MM $0.17 $17.55 104 Women's Polo Pocketless 5.4 oz 100% Post Consumer recycled Polyester. 057A $0.16 $19.05 105 Polo w/Pockets 3.8 oz Sport-Wick Moisture Management Polyester Tricot. 04MR $0.20 $24.85 106 Polo w/Pocket 6.6 oz Two-Color Snag-Proof 100% Spun Poly. 04MT $0.66 $40.90 107 Short Sleeve T-Shirt w/Pocket Moisture Management 100% Spun Poly. 4277 $0.11 $13.60 108 Long Sleeve T-Shirt w/Pocket Moisture Management 100% Spun Poly. 0871 $0.13 $16.75 109 Long Sleeve Micro Pique Polo 08AP $0.17 $32.68
110 Security Pant Flat Front, 10 oz Polyester. 10B8 $0.20 $25.30 111 COTTON GARMENTS
112 Long Sleeve Shirt, 6 oz. 100% Cotton. 0101 $0.26 $20.90 113 Short Sleeve Shirt, 6 oz. 100% Cotton. 0201 $0.22 $18.90 114 Long Sleeve, Snap Front Shirt Heavyweight 8 oz. 100% Cotton Denim. 0178 $0.26 $21.45 115 Long Sleeve Open Collar Shirt, 7 oz. 100% Cotton Denim. 0361 $0.22 $18.65 116 Short Sleeve Open Collar Shirt, 7 oz. 100% Cotton Denim. 04SS $0.20 $16.55 117 Long Sleeve Button Down Collar Shirt, 7 oz. 100% Cotton Denim. 0850 $0.22 $18.15 118 Short Sleeve Button Down Collar Shirt, 7 oz. 100% Cotton Denim. 2205 $0.19 $16.10 119 Flat Front Pant, 8.25 oz. 100% Cotton. 1001 $0.31 $25.90 120 Pleated Front Pant, 100% Cotton 1148 $0.46 $38.05
121 UniFirst Classic Fit Jean, 13.75 oz. 100% Cotton Denim. 1091 $0.28 $22.65 122 UniFirst Relaxed Fit Jean, 13.75 oz. 100% Cotton Denim. 10HD $0.32 $26.80 123 Wrangler Regular Fit Jean, 15 oz. 100% Cotton Denim. 1150 $0.37 $30.60 124 Wrangler Relaxed Fit Jean, 14.5 oz. 100% Cotton Denim. 1144 $0.38 $31.00 125 Wrangler Cowboy Cut Jean, 14.5 oz. 100% Cotton Denim. 1118 $0.42 $34.85 126 Dickies Carpenter Jeans, 100% Cotton Denim. 12CH $0.28 $22.95 127 Dickies Carpenter Shorts, 100% Cotton Denim. 12BU $0.28 $23.10 128 Wrangle Women's Jean, 100% Cotton Denim. 1092 $0.38 $31.25 Sourcewell (NJPA) US Profile price list 2- City of Oxnard Uniform Rates 63 Agreement # 32500106
129 Women's Pleated Pant, 100% Cotton. 1146 $0.47 $38.65 130 Duck Jacket, 12 oz. 100% Washed Cotton. 18BW $0.72 $59.60 131 LS Coverall, 8.75 oz. 100% Cotton. 3001 $0.48 $39.80 132 UniFirst Carpenter Jean, 14 oz. 100% Cotton Denim. 12UH $0.28 $20.64 133 FR GARMENTS
134 100% Cotton FR
135 Prewashed Relaxed Fit Denim Jean, Armorex Indura 14 oz. FR Cotton. HRC-2, ATPV-20.7 11KG $0.65 $56.65 136 Wrangler Relaxed Fit FR Jean, HRC-2, ATPV 23.7 10FB $0.85 $73.65 137 Wrangler Carpenter FR Jean, HRC-2, ATPV 23.7 10FC $0.83 $71.75 138 88/12 Cotton/Nylon Flame Resistant Blend
139 Long Sleeve Shirt, Armorex 7 oz. UltraSoft. HRC-2, ATPV- 8.7 09FR $0.40 $51.65 140 Pant, Armorex 9 oz. UltraSoft. HRC-2, ATPV-12.4 10FR $0.43 $55.90 141 Coverall, Armorex 9 oz. UltraSoft. HRC-2, ATPV-12.4 30FR $0.73 $95.10 142 FR 88/12 Cotton Polyamide Blaklader Pant 10KQ $0.98 $176.84 143 Enhanced Vis FR Blend Coverall w/Yllw/Slvr 3M Scotchlite Reflective FR Striping on upper back, under pockets, and around biceps, 7 oz. 88/12 Excel Comfortouch. HRC-2, ATPV 8.6 30RX $1.25 $162.80 144 SS Tee Shirt,6 oz 88/12 Cotton/Nylon Blend FR Fabric. HRC-2, ATPV-10.9 ***Non-Standard Merchandise. 02US $0.50 $65.10 145 TecaSafe
146 Long Sleeve Shirt w/Snap Front, 7 oz. Armorex Tecasafe Plus FR. HRC-2, ATPV-10.1 Navy, ATPV-9.0 Lt. Blue & Khaki 09AU $0.36 $64.75
147 Long Sleeve Tee FR Cotton Crew No Pocket CAT2 CNTRS *Non Standard Merchandise 01TR $0.66 $85.80 148 Long Sleeve Henley FR Cotton Pocket CAT2 CNTRS STTT * Non Standard Merchandise 08TR $0.84 $109.17 149 Long Sleeve Shirt, 7 oz. Armorex Tecasafe Plus FR. HRC-2, ATPV-10.1 Navy, ATPV-9.0 Lt. Blue & Khaki 09TC $0.43 $77.55 150 Pant, 8.5 oz. Armorex Tecasafe Plus FR. HRC-2, ATPV-10.2 10TS $0.49 $87.75 151 Coverall, 7 oz. Armorex Tecasafe Plus FR. HRC-2, ATPV-10.1 Navy, ATPV-9.0 Khaki 30TS $0.77 $137.30 152 Nomex
153 Long Sleeve Shirt, 4.5 oz. Armorex Nomex CXP. HRC-1, ATPV-5.1 01NX $0.50 $99.40 154 Nomex WorkWear FR Station Wear Long Sleeve 4.5oz. 03BM $0.54 $230.41 155 Nomex WorkWear FR Station Wear Short Sleeve 4.5oz 04BM $0.54 $180.54 156 Nomex WorkWear FR Staion Wear Pants 7.5 oz 10CQ $0.59 $202.25 157 Pant, 6 oz. Armorex Nomex. HRC-1, ATPV-5.8 10NX $0.52 $104.70 158 Coverall, 6 oz. Armorex Nomex CXP. HRC-1, ATPV 6.5 30NX $0.92 $185.35 159 ENHANCED VISIBILITY GARMENTS
160 Enhanced Visibility Long Sleeve Shirt, 4.25 oz 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. 013C $0.36 $33.20
161 Enhanced Visibility Short Sleeve Shirt, 4.25 oz 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Front, Back and Sleeves.
023C $0.31 $28.95
162 Enhanced Visibility Pant, 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Legs. 123C $0.36 $33.15 163 Enhanced Visibility Jacket, 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. (optional liner 1721)
15EH $0.48 $44.25
164 Enhanced Visibility Coverall, 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. (Navy)
30RR $0.85 $79.55
165 Enhanced Visibility Long Sleeve Shirt, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Front, Back and Sleeves.
013B $0.34 $31.65
166 Enhanced Visibility Short Sleeve Shirt, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Front, Back and Sleeves.
023B $0.31 $28.95
167 Enhanced Visibility Pant, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Legs. 123B $0.36 $33.15 168 Enhanced Visibility Jacket, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. (optional liner 1721)
15EI $0.48 $44.25
169 Enhanced Visibility Coverall, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. ***Non-Standard Merchandise.
30RQ $0.87 $80.55
170 Hi-VIS GARMENTS
171 Hi-Vis Long Sleeve Shirt, 5.5 oz 65/35 Poly/Cotton Fluorescent Lime-Yellow with 1 1/2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves.
09AH $0.67 $57.95
172 Hi-Vis Short Sleeve Shirt, 5.5 oz 65/35 Poly/Cotton Fluorescent Lime-Yellow with 1 1/2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves.
06AH $0.58 $49.80
173 Hi-Vis Long Sleeve Shirt, 65/35 Poly/Cotton Fluorescent Lime-Yellow with 2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves.
09DH $0.87 $74.85
174 Hi-Vis Short Sleeve Shirt, 65/35 Poly/Cotton Fluorescent Lime-Yellow with 2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves.
06DH $0.69 $59.75
175 Hi-Vis Long Sleeve Ripstop Work Shirt, 4.25 oz 65/35 Poly/Cotton, Navy/Yellow Color-block with YSY Reflective Striping on Front, Back, and Sleeves.
03TO $0.54 $47.40
176 Hi-Vis Short Sleeve Ripstop Work Shirt, 4.25 oz 65/35 Poly/Cotton, Navy/Yellow Color-block with YSY Reflective Striping on Front, Back, and Sleeves.
04TO $0.51 $44.65
177 Hi-Vis Short Sleeve Tee-Shirt, 5.75 oz 100% Fluorescent Lime-Yellow or Orange Polyester with 3M Scotchlite Reflective Striping on Front and Back.
02HY $0.21 $27.95
178 Hi-Vis Short Sleeve Tee-Shirt, 100% Fluorescent Lime-Yellow or Orange Polyester with 3M Scotchlite Reflective Segmented Striping on Front and Back. ***Non-Standard Merchandise. 02IY $0.28 $36.30
179 Hi-Vis Jacket, 100% Fluorescent Lime-Yellow Polyester with 2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves. (optional liner 1727)
15EG $0.81 $105.70
180 Optional Zip in/out Liner for Style 15EG. 1727 $0.27 $23.30 181 Hi-Vis Long Sleeve Tee-Shirt w/Pocket, 5.75 oz. 100% Fluorescent Lime-Yellow Jersey Knit Polyester with 3M Scotchlite Reflective Striping on Front, Back, Sleeves.
06HX $0.84 $61.26
182 Hi-Vis Short Sleeve Tee-Shirt w/Pocket, 5.75 oz. 100% Fluorescent Lime-Yellow Jersey Knit Polyester with 3M Scotchlite Reflective Striping on Front, Back, Sleeves.
08HX $0.87 $63.31
183 Class 2 LS Hivis Tshirt 08HY $0.40 $36.88
184 FOOD PREP GARMENTS
185 Snap Front Food Prep Long Sleeve Shirt 4.25 oz. 65/35 Poly/Cotton Blend. 0198 $0.19 $16.55 186 Snap Front Food Prep Short Sleeve Shirt 4.25 oz. 65/35 Poly/Cotton Blend. 0240 $0.16 $13.40 187 Women's Snap Front Food Prep Long Sleeve Shirt 65/35 Poly/Cotton Blend. 0369 $0.20 $17.00 Sourcewell (NJPA) US Profile price list 2- City of Oxnard Uniform Rates 64 Agreement # 32500106
188 Women's Snap Front Food Prep Short Sleeve Shirt 65/35 Poly/Cotton Blend. 0540 $0.17 $14.55 189 Snap Front Food Long Sleeve Shirt 100% Cotton. 0157 $0.26 $21.10 190 Snap Front Food Short Sleeve Shirt 100% Cotton. 0626 $0.22 $18.85 191 Food Prep Polo with Snap Placket, 100% Polyester. 04GM $0.17 $21.55 192 Snap Front Food Prep Long Sleeve Shirt w/Knit Cuffs 65/35 Poly/Cotton Blend. 03UA $0.21 $18.55 193 V-neck Baker's Short Sleeve Shirt 100% Polyester. 02SF $0.08 $10.00 194 Food Prep Pant - no Buttons 65/35 Poly/Cotton Blend. 10HE $0.26 $22.15 195 Pleated Front Food Prep Pant - no Buttons - no Pockets 65/35 Poly/Cotton Blend. 11UM $0.22 $19.55 196 CHEF WEAR
197 Long Sleeve Chef Coat, Double Breasted w/Plastic Buttons 7 oz. 65/35 Poly/Cotton Blend. 2531 $0.19 $16.65 198 3/4 Sleeve Chef Coat, Double Breasted w/Knotted Buttons 65/35 Poly/Cotton Blend. 2537 $0.23 $19.70 199 1/2 Sleeve Chef Coat, Double Breasted w/Plastic Buttons 65/35 Poly/Cotton Blend. 5025 $0.17 $14.05 200 Full Sleeve Chef Coat, Double Breasted w/Knotted Buttons 100% polyester. 25GA $0.21 $26.20 201 Short Sleeve Chef Coat, Womens Poly/Cotton Mimix OBLK 25MV-31 $0.54 $43.42 202 Baggy Chef Pants 100% Spun Poly. 117A $0.16 $18.95
203 Chef Pant-P/C Cargo Elastic/Drawstring Waist 117D-12 $0.57 $45.86 204 BUTCHER/LABS/SMOCKS
205 Snap Front Frock, Knit Cuffs, Inside Lower Pocket 7.2 oz. 100% Spun Poly. 50AY $0.16 $19.65 206 Snap Front Frock, Open Cuffs, Inside Lower Pocket 7.2 oz. 100% Spun Poly. 50AZ $0.14 $18.65 207 Snap Front Butcher Coat, Open Cuffs no Pockets 100% Spun Poly. 5026 $0.13 $16.20 208 Snap Front Butcher Coat, Open Cuffs Inside Chest & 2 Lower Pockets 7.2 oz. 100% Spun Poly. 5033 $0.13 $16.40 209 Snap Front Butcher Coat, Open Cuffs, Outside Chest & 2 Lower Pockets 7 oz. 65/35 Poly/Cotton. 5009 $0.21 $18.65 210 Snap Front Butcher Coat, Open Cuffs, Inside Chest & 2 Lower Pockets 65/35 Poly/Cotton. 5020 $0.22 $18.90 211 Men's Lab Coat with Outside Chest & 2 Lower Pockets 80/20 Poly/Cotton Blend. 2524 $0.20 $16.85 212 Snap Front Lab Coat, Knit Cuffs, Outside Chest & 2 Lower Pockets 80/20 Poly/Cotton Blend. 2550 $0.30 $25.60 213 Snap Front Lab Coat, Knit Cuffs, Inside Chest & 2 Lower Pockets 80/20 Poly/Cotton Blend. ***Non-Standard Merchandise. 2630 $0.33 $28.65 214 Unisex Consultation Lab Coat with 2 Chest, 2 Lower Oversized (Pocket within a Pocket), and 2 Lower Inside Pockets 65/35 Poly/Cotton Blend. 25CL $0.22 $19.05
215 Texture Shield Front Protective Coat with Outside Chest & 2 Lower Pockets 65/35 Poly/Cotton. 25BD $0.26 $21.95 216 Men's Counter Coat with 3 Outside Pockets 5 oz. 80/20 Poly/Cotton Blend. 2526 $0.17 $14.45 217 Women's 3/4 Sleeve Smock 2 Lower Pockets 80/20 Poly/Cotton Blend. 4544 $0.23 $20.60 218 Women's Short Sleeve Smock 2 Lower Pockets 5 oz. 80/20 Poly/Cotton Blend. 4520 $0.21 $18.65 219 Women's Lab Coat with Outside Chest & Lower Pockets 80/20 Poly Cotton Blend 2626 $0.26 $31.95 220 SCRUBS/PATIENT WEAR
221 Unisex Scrub Shirt V-neck 65/35 Poly/Cotton Blend. 4254 $0.12 $8.55 222 Unisex Scrub Shirt Reversible V-neck 55/45 Poly/Cotton Blend. 7204 $0.12 $7.70 223 Unisex Scrub Shirt 65/35 Poly/Cotton Blend. 7209 $0.17 $16.20 224 Unisex Scrub Pant 65/35 Poly/Cotton Blend. 1276 $0.14 $10.50 225 Unisex Scrub Cargo Pant 65/35 Poly/Cotton Blend. 7245 $0.23 $16.80 226 Unisex Scrub Pant Reversible 55/45 Poly/Cotton Blend. 7221 $0.13 $8.45 227 Unisex Scrub Drawstring Pant 65/35 Poly/Cotton Blend. 7211 $0.19 $18.60 228 SS Scrub-Poly V-neck 3PKT-Indy 02WW-51 $0.31 $25.19 229 Scrub Pant-Womens Poly Cargo Drawstring/Elastic BK Indy 11SE-12 $0.38 $30.78 230 SS Scrub-Womens Poly V-neck 2 Low PK-Indy 05WT-51 $0.29 $23.56 231 Scrub Pant - Poly Cargo Elastic BK Indy 10SF-12 $0.39 $31.30 232 Warmup Jacket Poly Snap 3 Pocket Indy 4586 $0.45 $36.24 233 Unisex Warm up Jacket, Knit Cuffs, 2 Lower Pockets 65/35 Poly/Cotton Blend. 4502 $0.20 $14.50 234 Ladies Scrub Top, 2 Lower Pockets 65/35 Poly/Cotton Blend. 7205 $0.20 $14.05 235 Ladies Cross-Over Tunic Scrub Shirt 65/35 Poly/Cotton Blend. 7250 $0.23 $16.80 236 Ladies Fashion Scrub Slack 65/35 Poly/Cotton Blend. 10A5 $0.26 $17.80 237 Ladies Mammography/Exam Jacket 65/35 Poly/Cotton Blend. 14AD $0.17 $11.50 238 Patients Gown 55/45 Cotton/Poly Blend. 9414 $0.12 $7.80 UNIFORM PROGRAM‐ NON Sourcewell items
Line US Contract Item ‐ Description UniFirst
Item #
Weekly
Rental
Rate
Lost /
Damage
Charge
1 Jackets, Shop Coat, Coveralls,
2 Reflective Permalined Jacket, 7.5 oz 65/35 Poly/Cotton Blend 15EL $0.90 $105.43 3 FR GARMENTS
4 88/12 Cotton/Nylon Flame Resistant Blend
5 Long Sleeve Shirt, Armorex 7 oz. Reflective Yellow/Silver HRC‐2, ATPV‐ 8.7 09FU $0.48 $105.59 FACILITIES SERVICE PRICING‐ NON Sourcewell items
Line US Contract Item ‐ Description UniFirst Item Min
Bill % ARC % EW EOW E4W Loss /
Damage
1 Bath Towel 22 X 44 6lb‐ Discontinued 8579 50% 2.00% $0.480 $0.580 $0.680 $5.20 2 Bath Towel 22 X 44 8577 50% 2.00% $0.377 $0.472 $0.528 $4.55 3 LOCKERS/HARDWARE
4 Locker‐8 Compartment Wide‐ Discontinued 8919 100% NA $0.00 $0.00 $0.00 $697.92 5 8 Compartment Hanger Wide w/Pad Lock 8959 100% NA $0.00 $0.00 $0.00 $684.65 Sourcewell (NJPA) US Profile price list 2- City of Oxnard Uniform Rates 65 Agreement # 32500106
FACILITIES SERVICE PRICING
Line US Contract Item - Description UniFirst
Item
Min
Bill % ARC % EW EOW E4W Loss /
Damage
1 MATS
2 Great Impression 2.0 Dust Mat 3x5 76GA 50% NA $1.33 $2.00 $2.33 $76.35 3 Great Impression 2.0 Dust Mat 4x6 76GB 50% NA $2.13 $3.20 $3.73 $117.00 4 Great Impression 2.0 Dust Mat 3x10 76GC 50% NA $2.66 $4.00 $4.66 $154.55 5 Great Impression 2.0 Dust Mat 4x8 76GD 50% NA $2.84 $4.26 $4.97 $158.40 6 Great Impression 2.0 HD 90ml Dust Control Mat 3x5 76GF 50% NA $1.50 $2.25 $2.62 $90.65 7 Great Impression 2.0 HD 90ml Dust Control Mat 4x6 76GG 50% NA $2.40 $3.60 $4.20 $139.40 8 Great Impression 2.0 HD 90 ml Dust Control Mat 3x10 76GH 50% NA $3.00 $4.50 $5.25 $185.15 9 Great Impression 2.0 HD 90 ml Dust Control Mat 4x8 76GI 50% NA $3.20 $4.80 $5.59 $189.50 10 Classic Impression Mats 3x5 7801 50% NA $1.67 $2.50 $2.92 $102.90 11 Classic Impression Mats 4x6 7802 50% NA $2.66 $4.00 $4.66 $164.90 12 Comfort First Mat 2x3 7752 50% NA $0.53 $0.80 $0.93 $105.75 13 Comfort First Mat 3x5 7751 50% NA $1.33 $2.00 $2.33 $173.10 14 Comfort First Mat 4x6 7753 50% NA $2.13 $3.20 $3.73 $264.70 15 Comfort First Mat 3x10 7754 50% NA $2.66 $4.00 $4.66 $323.30 16 Comfort Plus, Antimicrobial, Flow-Thru Wet Mat 2x3 76AF 50% NA $0.53 $0.80 $0.93 $59.00 17 Comfort Plus, Antimicrobial, Flow-Thru Wet Mat 3x5 76AT 50% NA $1.33 $2.00 $2.33 $135.50 18 Comfort Plus, Antimicrobial, Flow-Thru Wet Mat 3x9 76AH 50% NA $2.40 $3.60 $4.20 $259.20 19 Scraper Mat 2x3 5390 50% NA $0.53 $0.80 $0.93 $65.85 20 Scraper Mat 3x5 5388 50% NA $1.33 $2.00 $2.33 $114.60 21 Scraper Mat 4x6 5389 50% NA $2.13 $3.20 $3.73 $183.70 22 Scraper Mat 3x10 5391 50% NA $2.66 $4.00 $4.66 $178.15 23 Custom Logo Mat 3x5 ***Non-Standard Merchandise.
*Logo Mat designs are a local site decision. UL03/UL46 50% NA $2.16 $3.25 $3.79 $151.30 24 Custom Logo Mat 4x6 ***Non-Standard Merchandise.
*Logo Mat designs are a local site decision.
UL16/UL59 50% NA $3.46 $5.19 $6.06 $221.45
25 Custom Logo Mat 3x10 ***Non-Standard Merchandise.
*Lo
go Mat designs are a local site decision. UL07/UL50 50% NA $4.33 $6.49 $7.58 $282.35 26 Custom Logo Mat 4x8 ***Non-Standard Merchandise.
*Logo Mat designs are a local site decision.
UL18/UL61 50% NA $4.62 $6.93 $8.08 $325.30
27 Quality Mat 3x5 - 3 Images UM11 50% NA $1.50 $2.25 $2.62 $102.90 28 Safety Mat 3x5 English - 6 Images UM28 50% NA $1.50 $2.25 $2.62 $102.90 29 Welcome Message Mat 3x5 UM32 50% NA $1.50 $2.25 $2.62 $102.90 30 Welcome Message Mat 4x6 UM33 50% NA $2.40 $3.60 $4.20 $164.90 31 Coffee Message Mat 3x5 - 2 Images 7827 50% NA $1.50 $2.25 $2.62 $102.90 32 Deli Message Mat 3x10 UM01 50% NA $3.66 $5.49 $6.42 $235.50 33 Seafood Message Mat 3x10 UM02 50% NA $3.66 $5.49 $6.42 $235.50 34 Dairy Message Mat 3x10 UM03 50% NA $3.66 $5.49 $6.42 $235.50 35 Produce Message Mat 3x10 UM04 50% NA $3.66 $5.49 $6.42 $235.50 36 Pharmacy Message Mat 3x10 UM05 50% NA $3.66 $5.49 $6.42 $235.50 37 Meats Message Mat 3x10 UM06 50% NA $3.66 $5.49 $6.42 $235.50 38 Floral Message Mat 3x10 UM07 50% NA $3.66 $5.49 $6.42 $235.50 39 Bakery Message Mat 3x10 UM08 50% NA $3.66 $5.49 $6.42 $235.50 40 MOPS
41 Wet Mop Large 24 oz. 8116 50% NA $0.53 $0.80 $0.99 $12.90 42 Wet Mop Small 12 oz. 8117 50% NA $0.27 $0.40 $0.49 $9.30 43 Wet Mop X-Large 28 oz. 8118 50% NA $0.62 $0.93 $1.15 $14.55 44 Wet Mop Handle 8165 100% NA $0.00 $0.00 $0.00 $15.05 45 Dust Mop 18" 8318 50% NA $0.30 $0.46 $0.56 $13.50
46 Dust Mop 24" 8324 50% NA $0.40 $0.60 $0.74 $15.10
47 Dust Mop 36" 8336 50% NA $0.60 $0.90 $1.11 $19.35
48 Dust Mop 48" 8348 50% NA $0.80 $1.20 $1.48 $23.20
49 Dust Mop 60" 8360 50% NA $1.00 $1.50 $1.85 $26.95
50 Dust Mop Frame 12" 8135 100% NA $0.00 $0.00 $0.00 $10.40 51 Dust Mop Frame 18" 8134 100% NA $0.00 $0.00 $0.00 $10.85 52 Dust Mop Frame 20" 8136 100% NA $0.00 $0.00 $0.00 $10.95 Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 66 Agreement # 32500106
53 Dust Mop Frame 24" 8132 100% NA $0.00 $0.00 $0.00 $12.80 54 Dust Mop Frame 30" 813B 100% NA $0.00 $0.00 $0.00 $16.40 55 Dust Mop Frame 36" 8133 100% NA $0.00 $0.00 $0.00 $16.55 56 Dust Mop Frame 42" 8137 100% NA $0.00 $0.00 $0.00 $18.70 57 Dust Mop Frame 48" 8138 100% NA $0.00 $0.00 $0.00 $18.90 58 Dust Mop Frame 60" 8139 100% NA $0.00 $0.00 $0.00 $27.10 59 Dust Mop Handle 1 1/8" x 60" 8131 100% NA $0.00 $0.00 $0.00 $16.80 60 MICRO FIBER
61 Micro Fiber Canvas Back Dust Mop 18" 8432 50% 0.50% $0.67 $0.83 - $6.00 62 Micro Fiber Canvas Back Dust Mop 24" 8433 50% 0.50% $0.83 $1.04 - $7.30 63 Micro Fiber Canvas Back Dust Mop 36" 8434 50% 0.50% $1.22 $1.53 - $10.00 64 Micro Fiber Canvas Back Dust Mop 48" 8435 50% 0.50% $1.50 $1.88 - $12.90 65 Micro Fiber Canvas Back Dust Mop 60" 8441 50% 0.50% $1.78 $2.22 - $15.95 66 Micro Fiber Dust Mop 18" 8418 50% 0.50% $0.56 $0.70 - $4.55 67 Micro Fiber Dust Mop 24" 8424 50% 0.50% $0.71 $0.89 - $5.75 68 Micro Fiber Dust Mop 36" 8436 50% 0.50% $1.11 $1.39 - $7.90 69 Micro Fiber Dust Mop Base 24" 8426 100% NA $0.43 $0.54 - $13.65 70 Micro Fiber Dust Mop Base 36" 8427 100% NA $0.52 $0.65 - $20.30 71 Micro Fiber Dust/Wet Mop Handle 8419 100% NA $0.39 $0.49 - $8.35 72 Micro Fiber Dust/Wet Mop Base 18" 8425 100% NA $0.22 $0.28 - $10.70 73 Microfiber Tube Wet Mop 8450 50% NA $1.93 $2.42 $14.69 74 Micro Fiber Wet Mop 18" Scrubber Pad 8423 50% 0.50% $0.16 $0.20 - $3.85 75 Micro Fiber Mitt 8430 50% 0.50% $0.16 $0.20 - $2.30
76 Micro Fiber High Duster Cover 8421 50% 0.50% $0.16 $0.20 - $1.90 77 High Duster Frame 8429 100% NA $0.56 $0.70 - $9.00
78 Micro Fiber Glass Towel 16x16 8437 50% 3.00% $0.10 $0.12 - $1.65 79 Micro Fiber Multipurpose Towel 12x12 8417 50% 3.00% $0.07 $0.09 - $0.75 80 Micro Fiber Multipurpose Towel 16x16 8438 50% 3.00% $0.08 $0.10 - $1.20 81 WIPERS - TOWELS
82 18 X 18 Red Wiper Bagged 8023-10 50% 2.00% $0.056 $0.070 $0.078 $0.30 83 18 X 18 Red Wiper Folded 8021-10 50% 2.00% $0.067 $0.083 $0.093 $0.30 84 18 X 18 White Wiper Folded 8021-07 50% 2.00% $0.078 $0.098 $0.109 $0.30 85 Bath Towel 20 X 40 8523 50% 2.00% $0.333 $0.416 $0.466 $2.40 86 Bath Towel 24 x 48 8574 50% 2.00% $0.400 $0.500 $0.559 $3.65 87 Bath Towel 27 X 54 8586 50% 2.00% $0.544 $0.680 $0.762 $15.85 88 Bath Towel 22 X 44 8577 50% 2.00% $0.377 $0.472 $0.528 $4.55 89 Soda Towel Red Border 15 X 22 8560 50% 2.00% $0.111 $0.139 $0.155 $0.90 90 Grill Pad 8 X 10 9987 50% 2.00% $0.100 $0.125 $0.140 $1.40 91 Wash Cloth Terry 12 X 12 8545 50% 2.00% $0.111 $0.139 $0.155 $0.45 92 Towels Turk 16 X 27 8521 50% 2.00% $0.122 $0.153 $0.171 $1.25 93 Terry Cloths U1st Green Stripe 16 X 19 Bagged 8581 50% 2.00% $0.100 $0.125 $0.140 $0.85 94 Terry Cloths U1st Green Stripe 16 X 19 Folded 8554 50% 2.00% $0.111 $0.139 $0.155 $0.85 95 Glass Towel Red Striped 16 X 30 8561 50% 2.00% $0.111 $0.139 $0.155 $0.85 96 Towel Bath 27x54 8586 50% NA $0.400 $0.500 $0.560 $15.47 97 Bath Mat 20x30 858A 50% NA $0.280 $0.350 $0.450 $6.60 98 Washcloth 13x13 858B 50% NA $0.110 $0.140 $0.150 $1.20 99 BEDDING
100 Thermal Spread Blanket 94DC 50% NA $0.48 $0.550 $0.600 $38.970 101 Pillow Case 42 x 36 94SF 50% NA $0.11 $0.150 $0.200 $5.200 102 Sheets -63 PERCALF 9910 50% NA $0.30 $0.370 $0.550 $19.270 103 APRONS
104 100% Cotton Shop Apron 2 Upper & 2 Lower Pkts 40" Long (Not Personalized) 7006
50% 1.00% $0.39 -
- $19.40
105 100% Spun Poly Bib Apron No Pocket 34" Long
(Not Personalized) 7046
50% 1.00% $0.17 -
- $3.85
106 LOCKERS/HARDWARE
107 Laundry Soil Lock-Up
8950 100% NA $0.00 - - $279.75
Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 67 Agreement # 32500106
108 8 Compartment Hanger Standard 8951 100% NA $0.00 - - $602.10 109 Laundry Soil Lock-Up Maxi 8958 100% NA $0.00 - - $455.55 110 8 Compartment Hanger Wide w/Pad Lock 8959 100% NA $0.00 - - $684.65 111 Hanger Recovery Rack 8957 100% NA $0.00 - - $17.90
112 Bag Rack 8956 100% NA $0.00 - - $16.40
113 Laundry/Linen Mesh Bags (30x40) 9075 50% NA $0.00 - - $10.65 114 Towel Manager 8964 100% NA $0.00 - - $602.10
115 6 Gallon Wiper/Safety Can 9949 100% NA $0.00 - - $141.20 116 4 Compartment Hanger 8962 100% NA $0.00 - - $540.80 117 6 Compartment Hanger 8955 100% NA $0.00 - - $759.85 118 9 Compartment Folded 8952 100% NA $0.00 - - $646.70 119 Laundry Pipe Rail 8939 100% NA $0.00 - - $426.25
120 Hamper 9958 100% NA $0.00 -
- $538.15
121 Rolling Rack
9917 100% NA $0.00 - - $293.05
122 Wiper/Towel Exchange 8917 100% NA $0.00 - - $540.80 123 15 Gallon Wiper/Safety Can 9948 100% NA $0.00 - - $181.15 124 FENDER COVER
125 Fender Cover 30x50 7521 50% NA $0.58 - - $8.00
126 Seat Cover 54x60 7522 50% NA $0.89 - - $12.15
DISPOSABLES
Line US Contract Item - Description Item # Price Per
Unit
Loss/Da
mage
1 PAPER
2 Jumbo Sanitary Tissue Roll (1,600 ft per roll, 2 ply) 6225 $7.27 NA 3 Jumbo Sanitary Tissue Dispenser 6251 $0.00 $24.75
4 Mini-Twin Sanitary Tissue Roll (751 ft per roll, 2 ply) 6221 $3.83 NA 5 Mini-Twin Dispenser 6210 $0.00 $42.50
6 Multi-Fold Towel-250 Pack 6223 $3.05 NA
7 Over/Under Sanitary Tissue, Roll (312 ft per roll, 2 ply) 6238 $2.16 NA 8 Over/Under Dispenser 6237 $0.00 $23.30
9 Toilet Seat Covers Pack of 250 99T0 $3.72 NA
10 Toilet Seat Cover Dispenser 99F2 $0.00 $34.65
11 Center Pull Hand Towel 2 PLY - (600 ft/580 shts per roll) 6249 $8.44 NA 12 Center Pull Hand Towel Dispenser 6268 $0.00 $50.80
13 Paper - Cont. Roll Towel 10"x130' 6215 $5.49 NA
14 Continuous Roll Towel Cabinet 9993 $0.00 $244.05
15 Hard Wound roll Towel, White (700 ft/884 towels per roll) 6230 $11.60 NA 16 Hard Wound roll Towel, Brown (700 ft/884 towels per roll) 6232 $9.49 NA 17 Touchless Electric Dispenser for Hard Wound Roll Towel 6229 $0.56 $84.40 18 Touchless Mechanical Dispenser For Hard Wound Roll Towel 6231 $0.28 $72.10 19 Tri-Fold Hand Towel 2 PLY - Pack 6226 $2.11 NA
20 Tri-Fold Dispenser 6257 $0.00 $48.80
21 House Hold Paper Towel Roll 6243 $3.27 NA
22 Wipers-Uni-Wipe 450/Case 12x14 8054 $53.67 NA
23 Wipers-Uni-Wipe Scrim 1000/Case 12x15 8055 $59.22 NA 24 Wipers-Uni-Wipe Air Lay 1000/Case 12x13 8057 $59.22 NA 25 Premium Hard Wound roll Towel 1-Ply, White 6 Roll Case #6229 Dispenser only). 623H-07 $117.81 NA
26 Coreless Toilet Paper Roll 623Y-07 $3.02 NA
27 RESTROOM PRODUCT
28 Auto Flush Urinal/Toilet Clamp System/Service. 99GY $2.78 $226.45 29 Mat Disposable Toilet 99FF $6.88 NA
30 Mat Disposable Urinal 6299 $10.77 NA
31 Autojanitor Drip Refill Country Delight 99G6 $9.27 NA 32 Autojanitor Drip Tube Kit (to add 2nd toilet) 99Z1 $0.00 $11.05 Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 68 Agreement # 32500106
33 Autojanitor Drip Dispenser 99G3 $0.00 $48.90
34 Clean Seat Refill 99GX $10.82 NA
35 Clean Seat Dispenser 99GW $0.00 $13.20
36 SOAPS
37 Heavy Duty 2000 ML
36 2000 ml Multi Green w/Particles 1926 $17.82 NA
37 2000 ml Supro Max (waterless) 1939 $18.65 NA
38 2000 ml Supro Max Cherry 1968 $18.65 NA
39 1000 ml UniFirst Heavy Duty Cherry Hand Scrub 88UK $13.19 NA 40 UniFirst Heavy Duty Hand Scrub 88UJ $11.82 NA
41 2000 ml Dispensing System 1921 $0.00 $18.65
42 Hand Cleaners General Purpose
43 800 ml Pink-n-Clean Skin Cleanser 1914 $3.44 NA
44 1250 ml Luxury Foam Wash 1980 $18.48 NA
45 800 ml Dispensing System 1908/1909 $0.00 $17.35
46 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 47 Anti-Bacterial Cleaners
48 800 ml Micrell Anti-Bacterial Soap-amber 1918 $5.49 NA 49 1200 ml Touch Free Antibacterial Foam 8807 $28.97 NA 50 1250 ml Luxury Foam Wash Anti-Bacterial 1981 $20.31 NA 51 2000 ml Antibacterial Lotion Soap 1982 $18.76 NA
52 800 ml Micrell Dispensing System 1917 $0.00 $17.35
53 1200 ml Touch Free Foam Dispenser 8806 $0.00 $47.95
54 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 55 2000 ml Dispensing System (for 1982) 1983 $0.00 $26.10 56 1000 ml UniFirst Foam Soap 88UH $11.82 NA
57 UniFirst Dispensing System Hands Free 88UE $0.56 $111.25 58 Purell Waterless Hand Sanitizers & Wipes
59 Purell Sanitizing Hand Wipes - 1200 Count Canister. 8830 $59.94 NA 60 Purell Sanitizing Hand Wipes Stand - 270 Count Canister. 8808 $0.00 $253.10 61 Purell Sanitizing Hand Wipes 1200 Count Canister Dispenser. 8818 $0.00 $56.55 62 Purell Waterless Hand Sanitizers
63 800 ml Purell Refill 1920 $7.27 NA
64 1200 ml Purell Foam Instant Hand Sanitizer - Touch Free 1976 $43.40 NA 65 1200 ml Purell Gel Instant Hand Sanitizer - Touch Free 19AT $20.92 NA 66 800 ml Purell Dispensing System 1919 $0.00 $17.35
67 1200 ml Purell Foam or Gel Touch Free Dispenser 1975 $0.00 $47.95 68 Purell Foam or Gel Touch Free Dispenser Floor Stand 8817 $0.00 $159.85 69 1000 ml UniFirst Gel Sanitizer 88UC $16.87 NA
70 1000 ml UniFirst Manual Dispenser 88UD $0.00 $24.00
71 Healthcare Products
72 2000 ml Provon Foaming Antimicrobial Soap w/Moisturizers 1967 $33.69 NA 73 2000 ml Provon Dispensing System Foam Soap 1966 $0.00 $83.95 74 E2 Rated Food Industry Hand Soaps
75 1250 ml E2 Foam Soap Sanitizing 1945 $31.41 NA
76 2000 ml E2 Foam Soap Sanitizing 1944 $43.90 NA
77 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 78 2000 ml Dispensing System Foam Soap 191A $0.00 $35.30 79 Shower Soaps
80 1250 ml Luxury Foam Hair and Body Wash 1964 $20.09 NA 81 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 82 Skin Conditioners
83 500 ml Hand Medic Refill 1987 $11.43 NA
84 500 ml Hand Medic Dispensing System 1986 $0.00 $30.55 85 GREEN Cert. Soaps
86 800 ml GREEN Cert. Liquid Hand Soap 8811 $8.66 NA
Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 69 Agreement # 32500106
87 1250 ml GREEN Cert. Foam Soap 8810 $20.65 NA
88 800 ml Dispensing System 1908/1909 $0.00 $17.35
89 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 90 CLEANING CHEMICALS
89 #2 Multi-Shine Glass & Surface Cleaner 2L 99TB $23.80 NA 90 #4 Foamy Mac Restroom Cleaner 2L 99TC $36.70 NA
91 #64 Millenium Cleaner 2L 99UF $25.55 NA
92 Multi Task Wall Mount Dispenser 9SR0 $0.00 $162.00
93 #2 Multi-Shine Glass & Surface Cleaner 2L 99PD $31.08 NA 92 TRASH CAN LINERS
93 Trash Can Liner 33 Gal Low Density 33X39 (250/CS) Clear 8929 $45.40 NA 94 Trash Can Liner 56 Gal Low Density 43X47 (100/CS) Black 8933 $40.63 NA 95 Trash Can Liner 60 Gal Low Density 38X58 (100/CS) Black 8934 $43.35 NA 96 AIR FRESHENERS
97 Twist Odor Control Dispenser (areas up to 6,000 cubic ft) 8713 $0.00 $8.35 98 Fragrance Twist Cucumber Melon (E8W Srvc) 8714 $15.10 NA 99 Fragrance Twist Orange Grove (E8W Srvc) 8715 $15.10 NA 100 Fragrance Twist Mountain Breeze (E8W Srvc) 8716 $15.10 NA 101 Fragrance Twist Cherries Jubilee (E8W Srvc) 8717 $15.10 NA 102 Fragrance Twist Natural Clean (E8W Srvc) 8718 $15.10 NA 103 Fragrance Twist Tropical Paradise (E8W Srvc) 8719 $15.10 NA 104 Fragrance Twist White Tea (E8W Srvc) 8721 $15.10 NA 105 Metered Spray 9000 Aerosol Dispenser (areas up to 6,000 cubic ft) 8700 $0.00 $23.85 106 Metered Spray 9000 Aerosol Dispenser (areas up to 6,000 cubic ft) 8700 $0.00 $23.85 107 Fragrance Aerosol Metered 9000 Linen (E12W Srvc) 8701 $19.31 NA 108 Fragrance Aerosol Metered 9000 Cinnamon (E12W Srvc) 8702 $19.31 NA 109 Fragrance Aerosol Metered 9000 Pina Colada (E12W Srvc) 8703 $19.31 NA 110 Fragrance Aerosol Metered 9000 Citrus Sunburst (E12W Srvc) 8704 $19.31 NA 111 Fragrance Aerosol Metered 9000 Ocean Mist (E12W Srvc) 8705 $19.31 NA 112 Fragrance Aerosol Metered 9000 Fresh Lavender (E12W Srvc) 8706 $19.31 NA Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 70 Agreement # 32500106
Service Charges
1. Garment Preparation Charge $0.83 each
This charge is waived for the initial installation of service at each Customer location.
2. Outsize Garment Charges (SPCL)
Category Size Charge
Shirts Size 2XL – 6XL
Size 7XL and up
$2.65 each
$4.25 each
Men’s Pants
Size 44 – 48
Size 50 - 56
Size 58 and up
$3.20 each
$3.70 each
$4.25 each
Woman’s Pants Size 22 – 28
Size 30 and up
$3.20 each
$3.70 each
Jackets
Size 2XL – 5XL
Size 6XL
Size 7XL and up
$3.90 each
$6.40 each
$8.60 each
Coveralls
Size 52 – 58
Size 60 – 64
Size 66 and up
$3.90 each
$6.40 each
$8.60 each
Misc Size 50 – 56
Size 58 and up
$2.90 each
$3.45 each
3. Minimum Charge Per Service Invoice $27.75 each
NYC (Manhatten, Bronx, Brooklyn, $55.50 each
4. DEFE Per Service Invoice $3.89 each
5. Unscheduled Deliveries During normal Business hrs. Mon-Fri $27.75 each After normal business hours Mon-Fri $83.25 each
Saturday, Sunday & Holidays $277.50 each
Sourcewell (NJPA) US Profile price list 2- City of Oxnard Extra Charges 71 Agreement No.32500106
EXHIBIT C
TRADE SERVICES AGREEMENT
(CITY of Oxnard and UniFirst Corporation)
INSURANCE REQUIREMENTS
Prior to contract approval, CONSULTANT/SERVICE PROVIDER/SELLER/BIDDER (hereafter referred to as “SERVICE PROVIDER”) must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.
Exhibit INS-I
INSURANCE REQUIREMENTS FOR VENDORS
(WHO DELIVER, INSTALL OR MAINTAIN PRODUCTS)
1. Vendor shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the sale and delivery, insta llation or maintenance of products by vendor, its agents, representatives, or employees. a. Commercial General Liab ility Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount; b. Business Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;” c. Workers’ Compensation Insurance in compliance with the laws of the State of California, and Employer’s Liability Insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.
2. Vendor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS -I. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All cert ificates and endorsements are to be received and approved by the Risk Manager before work commences. City reserves the right to require complete certified copies of all required insurance polici es at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]
3. Vendor agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or re duced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept a ny endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.
4. Vendor agrees that the Commercial General Liability and Business Automobile Liability Insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of vendor; products and completed operations of vendor; premises owned, occupied or used by vendor; or automobiles owned, leased, hired or borrowed by vendor. The coverage shall contain no special limita tions on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS -I or substitute forms con taining the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037). 33 72
Agreement No.32500106
5. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance coverages (this must be endorsed) . Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against who m claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
6. Any deductibles or self -insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the vendor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
1/23
34 73
Agreement No.32500106
INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance. You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start -up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.
Endorsement Forms
Original endorsements are required for commercial general liability and business automobile liabi lity insurance policies and must be attached to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attache d. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.
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Agreement No.32500106
ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
CODE SUB-CODE
COMPANIES AFFORDING INSURANCE COVERAGE
INSURED
COMPANY
LETTER A SPECIFY COMPANY NAMES IN THIS SPACE
COMPANY
LETTER B
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (MM/DD/YY)
POLICY EXPIRATION
DATE (MM/DD/YY)
LIMITS
A
GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.
GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $
A
AUTOMOBILE LIABILITY
[x] ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
GARAGE LIABILITY
COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $
A
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
EACH OCCURRENCE $
AGGREGATE $
A
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000
A
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS
CERTIFICATE HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER
NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
SAMPL
E
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Agreement No.32500106
37 76
Agreement No. ________________
AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)
SUBMIT IN DUPLICATE
ENDORSEMENT NO.
ISSUE DATE
(MM/DD/YY)
PRODUCER POLICY INFORMATION:
Insurance Company:
Policy No.:
Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE
Included in Limits
In Addition to Limits
Telephone:
Deductible
Self-Insured Retention (check which) of $
with an Aggregate of $ applies to
coverage.
Per Occurrence
Per Claim (which) NAMED INSURED
APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here
in which case only the following specific agreements and permits with the City are covered:
CITY AGREEMENTS/PERMITS
TYPE OF INSURANCE OTHER PROVISIONS
COMMERCIAL AUTO POLICY
BUSINESS AUTO POLICY
OTHER
LIMIT OF LIABILITY CLAIMS: Underwriter’s representative for claims pursuant to this insurance.
Name:
Address:
Telephone: (
)
$ per accident, for bodily injury and property damage.
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:
1. INSURED. The City, its officers, agents, volunteers and employees are included as insured s with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.
2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the Cit y; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary i nsurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, a ny other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and s hall not contribute with it.
3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization a s an insured shall not affect any right which such person or organization would have as a claimant if not so included.
4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.
5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.
6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, “occurrence” form C A0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).
Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, cond itions, agreements or exclusions of the policy to which this endorsement is attached.
ENDORSEMENT HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US
AUTHORIZED REPRESENTATIVE
Broker/Agent
Underwriter
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.
Signature
(original signature required)
Telephone: ( ) Date Signed
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EXHIBIT D
TRADE SERVICES AGREEMENT
(CITY of Oxnard and UniFirst Corporation)
LIVING WAGE POLICY
Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard trade services contracts and all unique trade services contracts governed by the Living Wage Policy.
A. SERVICE PROVIDER shall compensate any employee of SERVICE PROVIDER who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, SERVICE PROVIDER shall pay such employee no less than $19.51 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, SERVICE PROVIDER shall provide to such employee no less than 96 hours of paid leave per calendar year.
B. SERVICE PROVIDER agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.
C. If SERVICE PROVID ER fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to SERVICE PROVIDER, effective immediately.
D. In addition, if SERVICE PROVIDER fails to comply with the Living Wage Policy in any manner, SERVICE PROVIDER shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. SERVICE PROVIDER shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to SERVICE PROVIDER of the amount owed.
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CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2024
SERVICE PROVIDER shall compensate any employee of SERVICE PROVIDER who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, SERVICE PROVIDER shall pay such employee no less than $19.51 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2025, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, whil e this Agreement is in effect, SERVICE PROVIDER shall provide to such employee no less than 96 hours of paid leave per calendar year.
a. SERVICE PROVIDER agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002.
b. If SERVICE PROVIDER fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to SERVICE PROVIDER, effective immediately.
c. In addition, if SERVICE PROVIDER fails to comply with the Living Wage Policy in any manner, SERVICE PROVIDER shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. SERVICE PROVIDER shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to SERVICE PROVIDER of the amount owed.
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EXHIBIT E
TRADE SERVICES AGREEMENT
(CITY of Oxnard and UniFirst Corporation)
PREVAILING WAGE
1. SERVICE PROVIDER acknowledges that the Project defined in the Agreement between SERVICE PROVIDER and CITY is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. SERVICE PROVIDER shall perform the Project as a public work. SERVICE PROVIDER shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.
2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at Ci ty Hall and will be made available to any interested party on request. SERVICE PROVIDER acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and SERVICE PROVIDER shall post such rates at each job site covered by this Agreement.
3. SERVICE PROVIDER is required to post job site notices, as prescribed by regulation.
See Labor Code Section 1771.4(a)(2).
4. SERVICE PROVIDER shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 conc erning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. SERVICE PROVIDER shall, as a penalty to CITY, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by SERVICE PROVIDER or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.
5. SERVICE PROVIDER shall comply with Labor Code Section 1776, which requires SERVICE PROVIDER and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty o f perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.
6. SERVICE PROVIDER shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Titl e 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations.
Before commencing work under this Agreement, SERVICE PROVIDER shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, SERVICE PROVIDER and each of its subcontractors shall submit to CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.
7. SERVICE PROVIDER may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, SERVICE PROVIDER must immediately notify CITY. 41 80
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8. SERVICE PROVIDER is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. SERVICE PROVIDER shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alter ation, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.
9. SERVICE PROVIDER acknowledges that 8 hours labor constitutes a legal day’s work.
SERVICE PROVIDER shall comply with and be bound by Labor Code Section 1810.
10. SERVICE PROVIDER shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. SERVICE PROVIDER shall, as a penalty to CITY, forfeit $25 for each worker employed in the performance of this Agreement by SERVICE PROVIDER or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by SERVICE PROVIDER’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.
11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.
12. SERVICE PROVIDER shall be responsible for each and every o ne of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. SERVICE PROVIDER shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. SERVICE PROVIDER shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic rev iew of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, SERVICE PROVIDER shall diligently take corrective action to halt or rectify any failure.
13. To the maximum extent, SERVICE PROVIDER shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify CITY, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for dam ages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Service Provider, its subcontractors, and each of their officials, officers, employees and agents) i n connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of SERVICE PROVIDER under this Section shall survive Agreement termination.
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EXHIBIT F
TRADE SERVICES AGREEMENT
(CITY of Oxnard and UniFirst Corporation)
IRAN CONTRACTING ACT CERTIFICATION
(TO BE EXECUTED AND SUBMITTED WITH THE AGREEMENT)
Public Contract Code Sections 2202-2208
Pursuant to Public Contract Code 2204.(a) A public entity shall require a person that is submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a public entity with respect to a contract for goods or services of one million dolla rs ($1,000,000) or more to certify , at the time the bid is submitted or the contract is renewed, that the person is not identified on a list created pursuant t o subdivision (b) of Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Section 2202.5 or as a person described in subdivision 9b) of Section 2202.5, as applicable.
To comply with this requirement, please insert your company/entity and Federal ID number (if available) and complete one of the options below. Please note, California law established penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made, contract termination and three-year ineligibility to bid on contract in accordance with Public Contract Code section 2205.
OPTION No.1 – CERTIFICATION
I, the official named below, certify I am duly authorized to execute this certification on behalf of the company/entity ident ified below, and the company/entity identified below is not on the current list of persons engaged in investment activities in Iran created by DGS a nd is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person or entity, for 45 days or more, if that other person or company/entity will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS in accordance wi th subdivision (b) of Public Contract Code 2203.
Company Name/Financial Institution (printed): Federal ID Number (or n/a):
_________________________________________________________ ________________________________ By (Authorized Signature):
__________________________________________________________ Printed Name & Title of Person Signing: Date Executed
_________________________________________________________ ________________________________ Executed in the County of_____________________________________ in the State of ___________________________ OPTION No.2 – EXEMPTION
Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services
If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below and attach documentation demonstrating the exemption approval.
Company Name/Financial Institution (printed): Federal ID Number (or n/a):
_________________________________________________________ ________________________________ By (Authorized Signature):
__________________________________________________________ Printed Name & Title of Person Signing: Date Executed
_________________________________________________________ ________________________________ Executed in the County of_____________________________________ in the State of ___________________________ 43 82
011124-UFC
Rev. 3/2022 1
Solicitation Number: RFP #011124
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and UniFirst Corporation, 68 Jonspin Road, Wilmington, MA 01887 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Uniforms with Related Products and Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires March 25, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
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2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All purchased Equipment and Products provided under this Contract must be new and the current model. All rented Products provided under this Contract will be new at the time each site is initially installed into service. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and when new and prior to use are free from defects in design, materials, and workmanship. All Products will be processed, mended, and finished in accordance with the generally accepted standards of the textile rental industry Supplier makes no other representations, warranties, or conditions, express or implied by law, statutory or otherwise, including, without limitation, the design or condition of the Products, their merchantability or their fitness, capacity or durability for any particular use. To the extent assignable, any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
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Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
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approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
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6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
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E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
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B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
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C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any negligent act or omission in the performance of this Contract by the Supplier or its agents or employees..
Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
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ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in
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guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell UniFirst Corporation
By: __________________________ By: __________________________ Jeremy Schwartz David M. Katz
Title: Chief Procurement Officer Title: Executive Vice President
Date: ________________________
Date: ________________________
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Bid Number: RFP 011124 Vendor Name: UniFirst Corporation
138
Agreement 32500106 with UniFirst Corporation
for Uniform Rental and Laundry Services for
Public Works
Public Works & Transportation Committee
October 8, 2024
Eric Zetz
Environmental Resources Manager
139
RECOMMENDATION 2
That the Public Works and Transportation Committee
recommended that the City Council approve and authorize the Mayor to execute an Agreement with UniFirst Corporation for an initial three-year term from November 1, 2024, to October 31, 2027, with the option for two consecutive one-year period extensions ending October 31, 2029, for a total amount not to exceed $1,090,000 for uniform rental and laundry services for various City Departments utilizing Sourcewell contract
#011124-UFC.
140
BACKGROUND
• The City of Oxnard supplies employee uniforms from a vendor for a variety of divisions and departments: Environmental Resources, Water, Wastewater, Streets, Parks, Facilities, Fleet, Special Districts and Fire
• Employees receive pants, shirts and outerwear specific to the type of work being performed which includes laundry services • Employees are exposed to heavy oils, solvents, chemicals, and other materials while performing their daily duties
3 141
BACKGROUND
• Providing City staff with uniforms aligns with the Memorandum of Understanding (MOU) between the International Union of Operating Engineers (IUOE) as well as the Service Employees International Union (SEIU) labor groups:
“City shall provide uniforms, or portions of uniform
costs, or uniform service, to each Unit employee
required to be “uniformed.” Unit employees
designated as “uniformed” are those required to
wear uniforms and/or safety shoes as a condition of
employment. In addition, City will provide legally
required safety equipment, and pay the cost for
repairing uniforms damaged in the course and
scope of employment without negligence by such
employee.”
4 142
DISCUSSION
• Uniforms are an integral part of the City’s operations, as they provide clean and safe uniforms daily and provides identification of employees when working in the community
• Vendor will handle all the maintenance and cleaning themselves ensuring uniforms are always cleaned with no wear and tear • Depending on the Department or Division, rentals are preferred over purchasing due to the daily duties of an employee or need for professional laundry services
5 143
DISCUSSION
• Previously, the City solicited services for uniform purchases, rental, and laundry services for various City Departments and no bids were received
• T wo separate agreements will be created for uniforms, one for rentals and the other for purchases
• City Purchasing Policy allows for the use of
governmental-cooperative contracts for the purchase of goods, equipment and contractual services when the contract has been competitively bid and awarded in accordance with local, State, and Federal laws that govern public procurement
6 144
DISCUSSION
• UniFirst Corporation (UniFirst) holds a cooperative contract with Sourcewell #011124-UFC. UniFirst has been providing rental services to the City for the past ten years
• This agreement includes uniform rentals, shop towels/rags and laundry services. Upon request, UniFirst can supply uniforms that include reflective material
• Additionally, the Fire department will utilize this contract to provide mats at fire stations and administration building
7 145
FINANCIAL IMPACT
• Total cost of the agreement for five years with UniFirst. shall not exceed $1,090,000 through October 31, 2029
• The estimated spending for FY 2024-25 is $126,500
• The remaining contract balance will be requested in subsequent fiscal year budgets
• Due to various factors such as personnel vacancies and any change in service levels, actual spending will vary during the fiscal years
8 146
Questions
147