MINUTES
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
November 19, 2024
A. ROLL CALL, POSTING OF AGENDA
At 6:01 p.m., Mayor John C. Zaragoza called to order the regular meeting of the Oxnard City Council in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. • The City Clerk called the roll and announced the posting of the agenda.
Councilmembers Gabriela Basua, Oscar Madrigal, Bert E. Perello, Gabriel (Gabe) Teran, Arthur Valenzuela, Mayor Pro Tem Bryan A. MacDonald, and Mayor John C. Zaragoza were present.
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council.
CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449.
B. OPENING CEREMONIES (6:00 PM)
The flag salute was followed by a moment of silence.
C. CEREMONIAL ITEMS
1. Presentation of a Proclamation Designating the Month of November 2024 as "Family Caregivers Month."
Mayor Zaragoza read the proclamation and presented it to Aracely Preciado and Tomas Castro with SEIU Local 2015. They accepted the proclamation on behalf of the organization and said a few words.
D. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Public comments were received from Grant Kennedy (extended period of time taken by department to process permits complaint).
E. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
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No community updates were provided.
F. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING
AUTHORITY BUSINESS/COMMITTEE REPORTS
The members of the Council provided brief announcements regarding their various activities.
G. REVIEW OF INFORMATION/CONSENT AGENDA
Items L-l through L-9 were reviewed and discussed among the Council and staff.
H. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA (None received.) I. INFORMATION/CONSENT AGENDA
1. City Clerk Department
SUBJECT: Approval of Minutes.
RECOMMENDATION: That the City Council approve the minutes of October 8, 2024 special meeting and October 15, 2024 regular meeting as presented.
2. Public Works Department
SUBJECT: Trade Services Agreement 32500133 with Econolite Systems Inc. for Traffic Signal Pre-Emption Program Project, Specification No. PW 24-105, Caltrans Project No.
CRASLNI-5129(108).
RECOMMENDATION: That the City Council approve and authorize:
1. The Mayor to execute an Agreement with Econolite Systems Inc. in the amount of $866,000 with a term through June 30, 2025, for the Traffic Signal Pre-Emption Program Project, Specification No. PW 24-105; and
2. The acceptance and appropriation of additional grant funds in the amount of $779,000 in FY 2024-25 from the State Grant Fund (210) and corresponding Capital Outlay Fund (301) to the Traffic Signal Pre-Emption Program Project (C2501). (This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Public Works Department
SUBJECT: Annual Purchase Orders with Rockwell Engineering & Equipment Co. for Wastewater Equipment and Supplies.
RECOMMENDATION: That the City Council approve and authorize the Purchasing NOVEMBER 19, 2024 OXNARD CITY COUNCIL PAGE 3
Agent to execute annual Purchase Orders with Rockwell Engineering & Equipment Co. (Rockwell) for a total amount not to exceed $600,000 through June 30, 2026, for the purchase of wastewater pumps and related equipment for the Wastewater Division. (Public Works and Transportation Committee approved 3-0 on October 22, 2024.) Public Works Department
SUBJECT: Trade Services Agreement 32500200 with Taft Electric Company for On- Call Traffic Signal Repair & Maintenance Services, Specification No. PW 25-26.
RECOMMENDATION: That the City Council approve and authorize an Agreement with Taft Electric Company for an initial one-year and 10-day term from November 20, 2024, to November 30, 2025, with the option for four consecutive one-year period extensions for a final term ending November 30, 2029, for a total amount not to exceed (Public Works and Transportation Committee approved 3-0 on October 22, 2024.)
5. Public Works Department
SUBJECT: Public Project Agreement 32500251 with R.E. Schultz Construction, Inc. for the Citywide Playground Replacement Project - Marina West Park (Rebid) Specification No. PW 24-31R.
RECOMMENDATION: That the City Council approve and authorize:
1. A total of $262,232 in Project funds for the Citywide Playground Replacement Project - Marina West Park (Rebid) Specification No. PW 24-31 R;
2. The Mayor to Execute an Agreement with R.E. Schultz Construction, Inc. in the amount of $218,526 and a Project contingency amount of $21,853 (10%) for a total not to exceed value of $240,379 for the Project;
3. A Project allocation amount of $21,853 (10%) for engineering, inspection, survey and project management for the Project; and
4. A budget appropriation in the amount of $116,270 from the available fund balance in Quimby Fund (351, sub-fund 8124) to the Playground Replacement Capital Improvement Project (C1313) and corresponding Capital Outlay Fund (301) transfer in/appropriation in the same amount.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Public Works Department
SUBJECT: Public Project Agreement 32500257 with Pacific Tide Construction for Pleasant Valley Park Playground Replacement Project (Rebid), Specification No. PW 24-114R.
RECOMMENDATION: That the City Council approve and authorize:
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1. A total of $332,184.04 in Project funds for the Pleasant Valley Park Playground Replacement Project (Rebid), Specification No. PW 24-114R;
2. The Mayor to Execute an Agreement with Pacific Tide Construction in the amount of $276,820.04 and a Project contingency amount of $27,682 (10%) for a total not to exceed value of $304,502.04 for the Project; and
3. A Project allocation amount of $27,682 for engineering, inspection, survey and project management for the Project.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Public Works Department
SUBJECT: Not-To-Exceed Agreement and Purchase Order with Altec Industries, Inc., for a Bucket Truck for Traffic Engineering.
RECOMMENDATION: That the City Council authorize the City Manager to approve a negotiated agreement and/or purchase order with Altec Industries, Inc. for a not-to- exceed value up to an amount of $375,000 for the purchase of a bucket truck for Traffic Engineering.
(This item did not originate in Committee because it is a continuation of a specific item included in the City Council Adopted FY 2024-25 Budget for Public Works.) Public Works Department
SUBJECT: Budget Appropriation for Fiscal Year 2024-25 Wagon Wheel Master Association, Community Facility District 7.
RECOMMENDATION: That the City Council approve and authorize the City Manager to approve a budget appropriation from the available fund balance in the amount of $15,467 within the Wagon Wheel Community Facility District 7 (Fund 120, Subfund 6070).
(This item did not originate in committee because it is a continuation of an item previously approved by the City Council.)
9. Community Development Department
SUBJECT: Submittal of Grant Application to the Clean Power Alliance (CPA), Energized Communities Innovation Grant Fund Project to be Used for the Lamppost EV Charging Pilot.
RECOMMENDATION: That the City Council:
1. Authorize the City Manager to apply for the CPA Innovation Grant in the amount of $250,000;
2. Authorize the City Manager or designee to execute grant agreements and NOVEMBER 19, 2024 OXNARD CITY COUNCIL PAGE 5
appropriate grant funds upon confirmation of the grant award;
3. Authorize the Chief Financial Officer or designee to submit financial reports and grant claims; and
4. Authorize the City Manager or designee to submit all program-related progress or status reports.
No public comments were received.
It was moved by Councilmember Basua, seconded by Councilmember Madrigal, to approve the Information/Consent items as presented. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.
J. REPORTS
Housing Department
SUBJECT: Approval of the Downtown Oxnard Improvement Association Annual Work Plan and Budget for Fiscal Year 2024-25.
RECOMMENDATION: That the City Council approve the Downtown Oxnard Improvement Association annual work plan and budget for fiscal year 2024-25. (As of the date of this City Council agenda being posted, there is not yet an outcome from the November 12, 2024, Community Services, Public Safety, and Housing & Development Committee. Staff is available to answer any questions.) Emilio Ramirez, Housing Director presented and answered questions. Public comments were received from Greg Runyon.
It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Perello, to approve the recommended action as presented. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.
2. Public Works Department
SUBJECT: Agreement 32500183 with GHD Engineering, Inc. for Owner's Engineer Professional Services for Advanced Water Purification Facility Improvements & Expansion and Aquifer Storage & Recovery / Injection Well Field Project, Specification No. PW 24-119.
RECOMMENDATION: That the City Council approve and authorize:
1. The Mayor to execute an Agreement with GHD Engineering, Inc. in the amount of $5,000,000 from December 1, 2024, to November 31, 2029, for owner's engineer professional services for Advanced Water Purification Facility (AWPF) Improvements & Expansion Project and the Aquifer Storage & Recovery (ASR) / Injection Well Field Project, Specification No. PW 24-119;
2. Project budget appropriations of $3,500,000 in the AWPF Improvements & Expansion Project (C2023) and $1,500,000 in the Aquifer Storage & Recovery (ASR) / Injection NOVEMBER 19, 2024 OXNARD CITY COUNCIL PAGE 6
Well Field Project (C2551) for a total of $5,000,000 from the Water Development Impact Fee Fund (603) available fund balance, as well as the corresponding Water Capital Fund (602) transfer in/appropriation in the same amounts; and
3. Project budget unappropriations of $750,000 from the Water WIFIA Fund (607) and $478,977 from the Water Resource Fee Fund (606) in the AWPF Improvements and Expansion Project (C2023) as well as the corresponding Water Capital Fund (602) transfer in/appropriation in the same amount.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the Capital Improvement Program budget, which was previously approved by the City Council.)
Michael Wolfe, Public Works Director and Timothy Beaman, Assistant Public Works Director presented and answered questions. No public comments were received.
It was moved by Councilmember Perello, seconded by Councilmember Madrigal, to approve thé recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.
Public Works Department
SUBJECT: Public Project Agreement 32500227 with KYA Services, LLC. for Design Build of the Oxnard Tennis Center Specification No. PW 23-70.
RECOMMENDATION: That the City Council approve and authorize:
1. A total of $1,453,263.30 in Project funds for the Design Build of the Oxnard Tennis Center Specification No. PW 23-70;
2. The Mayor to Execute an Agreement with KYA Services, LLC. in the amount of $1,397,367.30 and a Project contingency amount of $27,948 (2%) with KYA Services, LLC. for a total not to exceed value of $1,425,315.30 for the Project; and
3. A Project allocation amount of $27,948 (2%) for engineering, inspection, survey and project management for the Project.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Michael Wolfe, Public Works Director and Jessy Tapia, Community Services Manager were available to answer questions. No public comments were received.
It was moved by Councilmember Perello, seconded by Councilmember Teran, to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.
4. Public Works Department
SUBJECT: Third Amendment to Agreement A-8248 with Moore, Lacofano, Goltsman, NOVEMBER 19, 2024 OXNARD CITY COUNCIL PAGE 7
Inc. for Landscape Architecture and Engineering Design Services for the Campus Park Activation Project PW 20-95.
RECOMMENDATION: That the City Council approve and authorize the Mayor to:
1. Execute a Third Amendment with Moore, lacofano, Goltsman, Inc. in the amount of $180,325.77 for a new not-to-exceed amount of $1,280,264.52 to perform landscape architecture and design services for the Campus Park Activation Project PW 20-95; and
2. Authorize a $65,000 budget appropriation, and corresponding transfer in revenue in the same amount, in the Capital Outlay Fund (301) of the Campus Park Activation Project (C2104), funded from a transfer of existing FY2024-25 General Fund (101) appropriation.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Michael Wolfe, Public Works Director and Evan Mather, MIG Project Manager presented and answered questions. No public comments were received.
It was moved by Councilmember Teran, seconded by Councilmember Basua, to approve the recommended action. VOTE: Basua, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 6-0-1. Mayor Pro Tem MacDonald recused due to owning property near the project location.
5. Public Works Department
SUBJECT: Annual Purchase Orders with SWARCO McCain, Inc., for Traffic Signal Equipment for the Traffic Signal Modernization Project.
RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with SWARCO McCain, Inc. for a not-to- exceed amount of $3,120,000 for a term of three years for specialized traffic signal equipment for Citywide signalized intersections.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Michael Wolfe, Public Works Director was available to answer questions. Public comments were received from Ray Blattel.
It was moved by Councilmember Perello, seconded by Councilmember Teran, to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.
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K. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Zaragoza adjourned the meeting at 7:26 p.m.
4. Chaparro
ROSE CHAPARRO
City Clerk