Agenda packet — Public Works & Transportation Committee, November 26, 2024

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Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)

AGENDA

OXNARD CITY COUNCIL

PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Council Chambers, 305 West Third Street
November 26, 2024
Regular Meeting - 8:30 to 10:00 PM

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1 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE November 26, 2024 - Page 2

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A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

C. CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the Public Works & Transportation Committee approve the minutes of the November 12, 2024 regular meeting as presented.

Contact: Rose Chaparro, (805) 385-7805
D. REPORTS

1. Public Works Department
SUBJECT: Annual Purchase Orders with SiteOne Landscape for Landscape Supplies, Specification No. 25-11. (10 minutes)

RECOMMENDATION: The Public Works and Transportation Committee recommend that the City Council approve and authorize the Purchasing Agent to execute annual Purchase Orders with SiteOne Landscape from December 18, 2024, through December 17, 2029, for a total not to exceed amount of $1,000,000 for landscape supplies.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/okQZ1njVPIc
Contact: Michael Wolfe, (805) 385-8055
2 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE November 26, 2024 - Page 3

2. Public Works Department
SUBJECT: Agreement 32500260 with Northhills Recycling for On-Call Engineered Fiber, Mulch and Bark Delivery and Services, Specification No. PW 24-133R. (10 minutes)

RECOMMENDATION: The Public Works and Transportation Committee recommend that the City Council approve and authorize an Agreement with Northhills Recycling for a term of one year from December 18, 2024, to December 17, 2025, for a total contract amount not to exceed $500,000 for on-call engineered fiber, mulch, and bark delivery and services.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/xkLTEIvWgBQ
Contact: Michael Wolfe, (805) 385-8055

3. Public Works Department

SUBJECT: Public Project Agreement 32500241 with Blackpointe Group Construction & Management Inc. for On-Call Fencing Minor Repair Services (Rebid #2), Specification No. SD 24- 130R2. (10 minutes)

RECOMMENDATION: The Public Works and Transportation Committee recommends that the City Council approve and authorize an agreement with Blackpointe Group Construction & Management Inc. for a total amount not to exceed $600,000 for a two-year term for on-call fencing minor repair services.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/12OB1HjRFEk
Contact: Michael Wolfe, (805) 385-8055
E. ITEMS FOR FUTURE AGENDAS

F. ADJOURNMENT

3 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

CONSENT AGENDA
AGENDA ITEM NO. C.1

DATE: November 26, 2024

TO: Public Works and Transportation Committee

FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected]

SUBJECT: Approval of Minutes.

RECOMMENDATION

That the Public Works & Transportation Committee approve the minutes of the November 12, 2024 regular meeting as presented.

BACKGROUND

Approval of Minutes.

STRATEGIC PRIORITIES

This agenda item is a routine operational item.

FINANCIAL IMPACT

There is no financial impact.

Prepared by: Rose Chaparro, City Clerk

ATTACHMENTS

1. MINUTES 11 12 2024 Public Works & Transportation

4 MINUTES

OXNARD CITY COUNCIL

PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Regular Meeting
November 12, 2024

A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
At 8:31 p.m., Chair Bert E. Perello called to order the regular meeting of the Oxnard City Council Publi c Works & Transportation Committee in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda. Chair Bert Perello, Member Arthur Valenzuela, and Member John C. Zaragoza were present in person.

Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA (None received.)

C. CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the Public Works & Transportation Committee approve the minutes of the October 22, 2024 regular meeting as presented.

It was moved by Memb er Valenzuela, seconded by Member Zaragoza , to approve the Information/Consent item as presented. VOTE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.

D. REPORTS

1. Public Works Department
SUBJECT: Intelligent Transportation System (ITS) Update.

RECOMMENDATION: That the Public Works and Transportation Committee:

1. Receive a presentation on the Intelligent Transportation System; and

2. Recommend that the item be forwarded to the City Council to be heard as an Appointment Item.
(Presentation will be live upon consultant's request.)
Morgan Kessler, City Engineer introduced Andrew Yi, Traffi c Engineer with LSY Enterprise, Inc., who presented and answered the Committee’s questions. No publi c comments were received.

5 NOVEMBER 12, 2024 OXNARD CITY COUNCIL PAGE 2

PUBLIC WORKS & TRANSPORTATION COMMITTEE

It was moved by Member Zaragoza, seconded by Me mber Valenzuela, to approve the recommended action as presented. VO TE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.

2. Public Works Department

SUBJECT: Agreement 32500218 with Garcia’s Landscaping Maintenance, Inc. for On-Call Landscape Systems Maintenance and Minor Repair Services, Specification No. 25-10.

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize an Agreement with Garcia’s Landscaping Maintenance, Inc. for an initial term of three years from December 4, 2024, to December 3, 2027, with the option for two consecutive one-year period extensions ending December 3, 2029, for a total not-to-exceed amount of $3,000,000 for citywide On-Call Landscape Systems Maintenance and Minor Repair Services.

Anthony Miller, Special Districts Manager presented and answered the Committee’s questions. No public comments were received.

It was moved by Chair Perello
, seconded by Member Val enzuela, to approve the
recommended action as presented. VO TE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.

3. Public Works Department

SUBJECT: Professional Services Agreements 32500224 with Kimley-Horn and Associates, Inc., 32500226 with Fehr & Peers and 32500223 with LSY Enterprise, Inc. for as-needed Traffic-Related and Planning Services.

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute the following:

1. An Agreement with Kimley-Horn and Associates, Inc. for an initial term of three years from December 4, 2024, to December 3, 2027, with the option for two consecutive one-year period extensions ending December 3, 2029, for a total not-to- exceed amount of $1,500,000 for as needed Traffic Signal Operations and Engineering Services Specification No. PW 25-18;

2. An Agreement with Fehr & Peers for an initial term of three years from December 4, 2024, to December 3, 2027, with the option for two consecutive one-year period extensions ending December 3, 2029, for a total not-to-exceed amount of $1,500,000 for as needed Transportation Planning and Grant Writing Services Specification No.

PW 25-19; and

3. An Agreement with LSY Enterprise, Inc. for an initial term of three years from December 4, 2024, to December 3, 2027, with the option for two consecutive one- year period extensions ending December 3, 2029, for a total not-to-exceed amount of $1,500,000 for as needed General
Traffic Engineering Services Specification No. PW
25-20.
6 NOVEMBER 12, 2024 OXNARD CITY COUNCIL PAGE 3

PUBLIC WORKS & TRANSPORTATION COMMITTEE

Michael Wolfe, Public Works Director and Morgan Kessler, City Engineer presented and answered the Committee’s questions. No public comments were received.

It was move d by Member Valenzuela, seconded by Chair Perello , to approve the recommended action as presented. VOTE: Perello, Valenzuela, and Zaragoza voted in favor, the motion carried 3-0.

E. ITEMS FOR FUTURE AGENDAS (No requests were made.)

F. ADJOURNMENT
There being no further business on the agenda, and without objection, Chair Perello adjourned the meeting at 9:20 p.m.

ROSE CHAPARRO BERT E. PERELLO
City Clerk Chair

7 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.1

DATE: November 26, 2024

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Annual Purchase Orders with SiteOne Landscape for Landscape Supplies, Specification No. 25-

11. (10 minutes)

RECOMMENDATION

The Public Works and Transportation Committee recommend that the City Council approve and authorize the Purchasing Agent to execute annual Purchase Orders with SiteOne Landscape from December 18, 2024, through December 17, 2029, for a total not to exceed amount of $1,000,000 for landscape supplies.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/okQZ1njVPIc

BACKGROUND

Within each of the areas mentioned above, there are designated services that are covered by the general fund, utilities, and special assessments where maintenance of various types of landscaping is required for both safety and aesthetic purposes.

To ensure timely repairs are performed, staff need to utilize vendors for various landscape supplies in order to complete necessary repairs. Public Works staff performs many of these landscape repairs in-house to mitigate the costs and to provide the repairs in a timely manner. This currently requires a variety of vendors to supply common parts and materials that City staff regularly use. While the City does have existing purchase orders (POs) with multiple vendors that, when combined, may cover many of the items necessary for landscape maintenance supplies, there is currently not one vendor that is dedicated as a single source of providing a complete variety of supplies in one location. Therefore, instead of relying on numerous suppliers, which increases the number of purchases necessary, the administrative time spent for invoicing and ordering, and the administrative time required to fully analyze total equipment used on landscape-related projects, staff is requesting new purchase orders from a single source supplier.

DISCUSSION

The Request for Bid (RFB) for the purchase of as-needed landscape supplies was published on August 5, 2024, and closed on August 26, 2024. SiteOne Landscape Supply (SiteOne) was the only responsive bidder and therefore, is being recommended for the award of this Purchase Order.

8 Currently, the purchase of different landscape supplies requires staff to utilize multiple vendors for specific items such as irrigation, plants, non-organic landscape materials, and landscape tools and equipment. SiteOne has many locations in Oxnard and Ventura County that are easily accessible for these landscape supplies.

Additionally, SiteOne offers in-store delivery for items that they do not have or keep in stock. This vendor is a “one-stop shop” providing a wide selection of irrigation, lighting, turf, landscape tools, and pest control supplies.

The approval of this Blanket Purchase Order (BPO) will allow staff to plan and budget for each project accordingly. It also reduces the amount of staff time required to research and procure material from different vendors. In the event that Site-One does not carry an item or does not have stock available, staff will continue to have access to more generally oriented vendors such as Lowe’s and Home Depot, which may carry similar items, but are not specifically dedicated to landscaping and irrigation supplies. This focus on trade-specific products ensures that they will be able to identify the exact materials and items required and will help staff complete their projects in a timely fashion with industry-standard products. Finally, the approval of this BPO will improve maintenance efficiency and will allow staff to take advantage of bulk order discounts that are not available through other vendors.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The total cost for the aggregate Purchase Orders with SiteOne Landscape Supply shall not exceed $1,000,000 for a total term of five years for landscape supplies.

The costs for these purchases are included in the Adopted Budget for FY 2024-25. Funding shall be provided by various Divisions of the Public Works Department on a task order basis and available City Council- approved funding. There are no guaranteed spending amounts and each Division shall only pay for the supplies that they purchase. Subsequent fiscal year allocations will be requested during the annual budget process.

Prepared by: Steve Howlett, Assistant Public Works Director, Anthony Miller, Interim Special Districts Manager

ATTACHMENTS

1. Bid Tabulation 25-11 Landscape Supplies

2. Presentation

9 VENDOR NAME: SiteOne Landscape Supply DATE: 8/23/2024 ITEM UNIT Equivalent Item PRICE FOR SAME STOCK, STOCK,
Decomposed Granite /cu. yd. $153.51 QTY % OFF
Landscape Fabric /4' x 100' roll $48.95 QTY % OFF
1" to 2" Flagstone /stone $520.10 QTY % OFF
Aggregate Base /cu. yd. $46.05 QTY % OFF
Root Barrier /ft. $71.28 QTY % OFF
Jute /4' x 225' roll $76.83 QTY % OFF
Straw Wattle Roll /ft. $17.44 QTY % OFF
ADS Triple Wall PERF Pipe 4 in. x 10 ft. $15.70 QTY % OFF Drain Grate - 4 in. /Grate $4.63 QTY % OFF
Low Voltage Wire /100 ft. Roll $45.30 QTY % OFF
Triple 15 Fertilizer /50lb. Bag $23.88 QTY % OFF
Glyphosate /1.67 Gal. Container $49.67 QTY % OFF
Common Paver 3-3/4" x 2-1/4"x
8 /Pallet $470.05 QTY % OFF
Fill Sand /cu. yd. $42.77 QTY % OFF
$0
$0
$1,072.05
Exact quantities may vary, and may be increased or decreased to meet the agency's requirements. No minimum is guaranteed.

NOTE: This is considered an all or none bid. Vendor must enter a unit price for all line items to be considered responsive Total Bid Amount
General Percentage Discount Price (off list price) for items not shown General Discount % Bulk Discount % 0% OFF 5% OFF

LANDSCAPE SUPPLIES
Bidders may propose like-items of a different supply if specific supplies are called by the City in the bid table below.

All items proposed by bidders shall be of approved equivalent, fit, form and function as items listed by the City in this bid table

BULK DISCOUNT
Delivery Charge
Other Costs (Specify)
10 Annual Purchase Orders with SiteOne Landscape
Supply for Landscape Supplies, Specification No.
25-11
Public Works and Transportation Committee
November 26, 2024
Anthony Miller
Special Districts Manager
11 RECOMMENDATION 2
The Public Works and Transportation Committee recommend that the City Council approve and authorize the Purchasing Agent to execute annual Purchase Orders with SiteOne Landscape Supply from December 18, 2024, through December 17, 2029, for a total not to exceed amount of $1,000,000 for landscape supplies. 12 BACKGROUND
• Public Works Department oversees and manages parks, facilities, streets, public right of way, landscape maintenance districts, community facilities districts, and waterways districts throughout the City of Oxnard
• Within each of the areas mentioned above, there are designated services that are covered by the general fund, utilities, and special assessments where maintenance of various types of landscaping is required for both safety and aesthetic purposes 3 13

BACKGROUND
• T o ensure timely repairs are performed, staff need to utilize vendors for various landscape supplies in order to complete necessary repairs. Public Works staff performs many of these landscape repairs in-house to mitigate the costs and to provide the repairs in a timely manner. This currently requires a variety of vendors to supply common parts and materials that City staff regularly use
4 14

BACKGROUND
• While the City does have existing POs with multiple vendors that, when combined, may cover many of the items necessary for landscape maintenance supplies, there is currently not one vendor that is dedicated as a single source of providing a complete variety of supplies in one location.
• Instead of relying on numerous suppliers, which increases the number of purchases necessary, the administrative time spent for invoicing and ordering, and the administrative time required to fully analyze total equipment used on landscape-related projects, staff is requesting new purchase orders from a single source supplier
5 15

DISCUSSION
• The the purchase of as-needed landscape supplies Request for Bid (RFB) was published on August 5, 2024, and closed on August 26, 2024
• SiteOne Landscape Supply (SiteOne) was the only responsive bidder and therefore is being recommended for the award of this Purchase Order
6 16

DISCUSSION
• Currently, the purchase of different landscape supplies requires staff to utilize multiple vendors for specific items such as irrigation, plants, non-organic landscape materials, and landscape tools and equipment.
• SiteOne has many locations in Oxnard and Ventura County that are easily accessible for these landscape supplies.
• Additionally, SiteOne offers in-store delivery for items that they do not have or keep in stock.
• This vendor is a “one-stop shop” providing a wide selection of irrigation, lighting, turf, landscape tools, and pest control supplies 7 17

DISCUSSION
• The approval of this Blanket Purchase Order (BPO) will allow staff to plan and budget for each project accordingly.
• It also reduces the amount of staff time required to research and procure material from different vendors.
• In the event that Site-One does not carry an item or does not have stock available, staff will continue to have access to more generally oriented vendors such as Lowe’s and Home Depot, which may carry similar items, but are not specifically dedicated to landscaping and irrigation supplies.
8 18

FINANCIAL IMPACT
• The total cost for the aggregate Purchase Orders with SiteOne Landscape Supply shall not exceed $1,000,000 for a total term of five years for landscape supplies.
• The costs for these services anticipated and/or expected in this fiscal year are included in the Adopted Budget for FY 2024-25.

Funding shall be provided by various Divisions of the Public Works Department on a task order basis and available
Council-approved funding.
• There are no guaranteed spending amounts and each Division shall only pay for the supplies that are purchased.
• Subsequent fiscal year allocations will be requested during the annual budget process.
9 19

QUESTIONS
20 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.2

DATE: November 26, 2024

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement 32500260 with Northhills Recycling for On-Call Engineered Fiber, Mulch and Bark Delivery and Services, Specification No. PW 24-133R. (10 minutes)

RECOMMENDATION

The Public Works and Transportation Committee recommend that the City Council approve and authorize an Agreement with Northhills Recycling for a term of one year from December 18, 2024, to December 17, 2025, for a total contract amount not to exceed $500,000 for on-call engineered fiber, mulch, and bark delivery and services.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/xkLTEIvWgBQ

BACKGROUND

The Public Works Department is tasked with maintaining medians, parkways, planters, playgrounds and other areas in designated neighborhoods throughout the City with the goal of creating visually appealing landscaped grounds while conserving and extending available water, protecting soil from erosion, and suppressing weed growth.

The City has a current agreement with Turboscape Inc. effective February 28, 2022, for similar services and is set to expire on February 28, 2025. However, due to the significant amount of material required for the City’s various playgrounds and unexpected needs from additional City divisions, the capacity in the contract has been met and therefore a new solicitation was issued. To expand the areas where staff can install mulch and promote sharing across multiple divisions, staff expanded the scope to include new materials and increased this proposed agreement’s not-to-exceed amount to $500,000.

DISCUSSION

The installation of engineered fiber, mulch, and bark helps to reduce the frequency of watering by retaining soil moisture, suppressing weed growth, and maintaining the well-groomed appearance of landscaped areas. This work is accomplished either by hand installation or with the use of a truck-mounted blower, ensuring that the installed material is flush with adjacent surfaces to create a smooth transition between hardscape and landscaped areas.

The work under this contract will include furnishing all necessary labor, materials, equipment, traffic control, and other incidental and appurtenant work to deliver and install specified quantities of engineered wood 21 playground fiber, mulch, and bark in designated locations as directed by the Project Manager on an on-call basis for a price per cubic yard depending on the type of material and the method of installation.

The Request for Bids (RFB) was published on September 11, 2024, and all bids were due and opened on October 14, 2024. The City received the following responsive bids:

Garcia’s Landscaping Maintenance Inc.: $2,405.00
Northhills Recycling: $1,602.00

A bid was received from Agromin however, it was rejected as the bid was not properly submitted and did not include prices for all requested items on the bid sheet. Another bid was received from Turboscape, Inc. however, it was rejected for not fulfilling the requirement of the bid request for including a price per single cubic yard.

The lowest bidder is Northhills Recycling and its bid is responsive to the City’s RFB. Based upon the available information and research performed to date, staff believes that Northhills Recycling is capable of satisfactorily completing the service. Thus, staff recommends that the City Council award the contract for this service to Northhills Recycling.

STRATEGIC PRIORITIES

FINANCIAL IMPACT

The total cost for this Agreement with Northhills Recycling shall not exceed $500,000 for a term of one year for on-call engineered fiber, mulch, and bark delivery and services.

Costs for these services anticipated and/or planned for this fiscal year are included in the Adopted Budget for FY 2024-25. Funding shall be provided by various Public Works Divisions based on a task order basis and available Council-approved funding. There are no guaranteed spending amounts and divisions shall only pay for the services that are approved and rendered. Subsequent fiscal year allocations will be requested during the annual budget process.

Prepared by: Steve Howlett, Assistant Public Works Director, Anthony Miller, Interim Special Districts Manager

ATTACHMENTS

1. Agreement 32500260

2. PW 24-133R Tabulation Sheet

3. Presentation

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37 In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 3 and upon signature of all Parties.

CITY OF OXNARD NORTHHILLS RECYCLING, INC.

Date Cesar Medrano, Date
Chief Executive Officer
☐ , Mayor1
☐Jennifer Yates, 2
Purchasing Manager
Ramiro Ornelas, Date
Secretary3
ATTEST:

Date , CITY Clerk
(Only if Mayor signs)
APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)
1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any authorized agreement up to $200,000. 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company. 38

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52 53
54 Agromin
Garcia's Landscaping
Maintenance Inc Northhills Recycling Turboscape, Inc
Item No.Description Payment Reference Unit of Measure Quantity Contract Unit PriceContract Unit PriceContract Unit PriceContract Unit Price 1 Engineered Wood Playground Fiber – HAND INSTALLED CY 1 No bid $170.00 $149.00 $120.00 2 Engineered Wood Playground Fiber – DELIVERY ONLY (NO INSTALLATION) CY 1 $65.45 $140.00 $95.00 $54.00 3 Engineered Wood Playground Fiber – BLOWN IN CY 1 No bid $270.00 $145.00 $64.00 4 Fine Mulch – HAND INSTALLED CY 1 No bid $115.00 $110.00 $120.00 5 Fine Mulch – DELIVERY ONLY (NO INSTALLATION) CY 1 $43.45 $90.00 $55.00 $51.00 6 Fine Mulch – BLOWN IN CY 1 No bid $200.00 $98.00 $61.00 7 Medium Wood Mulch – HAND INSTALLED CY 1 No bid $115.00 $105.00 $120.00 8 Medium Wood Mulch – DELIVERY ONLY (NO INSTALLATION) CY 1 $43.45 $90.00 $55.00 $51.00 9 Medium Wood Mulch – BLOWN IN CY 1 No bid $160.00 $105.00 $61.00 10 Redwood Mulch – HAND INSTALLED CY 1 No bid $190.00 $145.00 $140.00 11 Redwood Mulch – DELIVERY ONLY (NO INSTALLATION) CY 1 $63.45 $160.00 $95.00 $71.00 12 Redwood Mulch – BLOWN IN CY 1 No bid $200.00 $135.00 $81.00 13 Fine Bark – HAND INSTALLED CY 1 No bid $160.00 $125.00 $140.00 14 Fine Bark – DELIVERY ONLY (NO INSTALLATION) CY 1 $73.45 $140.00 $75.00 $84.00 15 Fine Bark –BLOWN IN CY 1 No bid $250.00 $110.00 $94.00 16 Bulk Orders % Discount (if any)
Please list % and qualifying quantity
(such as 50+ yds, etc.)
10 % discount for full
truckload orders greater
than 50 cubic yardsNone
10% discount on 50 plus
CY
5% discount on 1,000
plus CY
$289.25 $2,450.00 $1,602.00 $1,312.00
Incomplete Bid Sheet
Full truckloads of 50 CY
minimum
TOTAL OF ALL ITEMS (excluding 16) – BID PRICE:

PW24-133R - On-Call Engineered Fiber, Mulch & Bark Delivery and Services Tabulation

FINE WOOD MULCH

MEDIUM WOOD MULCH

REDWOOD MULCH

FINE BARK

ENGINEERED WOOD PLAYGROUND
FIBER
55 Agreement 32500260 with Northhills Recycling for
On-Call Engineered Fiber, Mulch and Bark Delivery
and Services, Specification No. PW 24-133R.

Public Works and Transportation Committee
November 26, 2024
Anthony Miller
Special Districts Manager
56 RECOMMENDATION 2
The Public Works and Transportation Committee recommend that the City Council approve and authorize an Agreement with Northhills Recycling for a term of one year from December 18, 2024, to December 17, 2025, for a total contract amount not to exceed $500,000 for on-call engineered fiber, mulch, and bark delivery and services.
57 BACKGROUND
• Public Works Department is tasked with maintaining medians, parkways, planters, playgrounds and other areas in designated neighborhoods throughout the City with the goal of creating visually appealing landscaped grounds while conserving and extending available water, protecting soil from erosion, and suppressing weed growth
• City has a current agreement with T urboscape Inc. effective February 28, 2022, for similar services and is set to expire on February 28, 2025. However, due to the significant amount of material required for the City’s various playgrounds and unexpected needs from additional City divisions, the capacity in the contract has been met and therefore a new solicitation was issued
3 58

DISCUSSION
• Installation of engineered fiber, mulch and bark helps to reduce the frequency of watering by retaining soil moisture, suppressing weed growth, and maintaining the well-groomed appearance of landscaped areas
• This work is accomplished either by hand installation or with the use of a truck mounted blower, ensuring that the installed material is flush with adjacent surfaces to create a smooth transition between hardscape and landscaped areas
4 59

DISCUSSION
• The work under this contract will include furnishing all necessary labor, materials, equipment, traffic control, and other incidental and appurtenant work to deliver and install specified quantities of engineered wood playground fiber, mulch and bark in designated locations as directed by the Project Manager on an on-call basis for a price per cubic yard depending on the type of material and the method of installation
5 60

DISCUSSION
• The Request for Bids (RFB) was published on September 11, 2024, and all bids were due and opened on October 14, 2024. • The City received the following responsive bids:
• Garcia’s Landscaping Maintenance Inc.:$2,405.00
• Northhills Recycling:$1,602.00
6 61

DISCUSSION
• The lowest bidder is Northhills Recycling and its bid is responsive to the City’s RFB
• Based upon the available information and research performed to date; staff believes that Northhills Recycling is capable of satisfactorily completing the service
• Thus, staff recommends that the City Council award the contract for this service to Northhills Recycling
7 62

FINANCIAL IMPACT
• T otal cost for this Agreement with Northhills Recycling shall not exceed $500,000 for a term of one year
• Costs for these services are included in the Adopted Budget for FY 2024-25
• Funding shall be provided by various Public Works Divisions based on a task order basis and available Council-approved funding
• There are no guaranteed spending amounts and Divisions shall only pay for the services that are approved and rendered • Subsequent fiscal year allocations will be requested during the annual budget process
8 63

QUESTIONS
64 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.3

DATE: November 26, 2024

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Public Project Agreement 32500241 with Blackpointe Group Construction & Management Inc. for On-Call Fencing Minor Repair Services (Rebid #2), Specification No. SD 24-130R2. (10 minutes)

RECOMMENDATION

The Public Works and Transportation Committee recommends that the City Council approve and authorize an agreement with Blackpointe Group Construction & Management Inc. for a total amount not to exceed $600,000 for a two-year term for on-call fencing minor repair services.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/12OB1HjRFEk

BACKGROUND

The Public Works Department oversees and manages parks, facilities, streets, public right of way, landscape maintenance districts, community facilities districts, and waterways districts throughout the City of Oxnard. Within each of the areas mentioned above, there are designated services that are covered by the general fund, utilities, and special assessments where maintenance of various types of fencing is required for both safety and aesthetic purposes.

The City has a current agreement with Blackpointe Group Construction & Management Inc. (Blackpointe) effective March 21, 2023, for these same services and is set to expire on May 1, 2026. However, due to the significant amount of deferred maintenance for city-owned fencing around the City completed since May 2023, the capacity in the contract has been met, and therefore a new solicitation was issued.

DISCUSSION

Throughout the year, staff receives reports of damaged, vandalized, or deteriorating fencing located throughout the City. The On-Call Fencing Minor Repair Services (Rebid #2) Agreement will allow Public Works staff to be responsive to the maintenance needs of the community. The work is tentatively scheduled to begin in December 2024, absent any delays due to supply chain issues, unforeseen site conditions, or weather.

The notice inviting formal bids (NIFB) on the Project was published on August 29, 2024, and all bids were due and opened on October 8, 2024. The City received two bids, which are the cumulative total of the bid items and the hourly rates for both scheduled and non-scheduled labor:

65 Blackpointe Group Construction & Management Inc: $643.50 Fence Factory: $2,385.00

The lowest bidder is Blackpointe Group Construction & Management Inc. (Blackpointe) and its bid is responsive to the City’s NIFB. Following this determination, procurement staff reviewed all documentation received from Blackpointe and its subcontractors. Procurement staff verified possession of required currently valid licenses, reviewed the federal Occupational Safety and Health Administration (OSHA) website for safety violations, and verified registration with the California Department of Industrial Relations (DIR). Based upon the available information and research performed to date, staff believes that the contractor is capable of satisfactorily completing the project. Thus, staff recommends that the City Council award this Public Project Agreement to Blackpointe.

STRATEGIC PRIORITIES

FINANCIAL IMPACT

The total cost for this Agreement with Blackpointe shall not exceed $600,000 for on-call fencing minor repair services for a term of two years.

Costs for these services anticipated or planned for this fiscal year are included in the Adopted Budget for FY 2024-25. Funding shall be provided by various Divisions of the Public Works Department on a task order basis and available Council-approved funding. There are no guaranteed spending amounts and each Division shall only pay for the services that are rendered. Subsequent fiscal year allocations will be requested during the annual budget process.

Prepared by: Steve Howlett, Assistant Public Works Director, Anthony Miller, Interim Special Districts Manager

ATTACHMENTS

1. Blackpointe Agreement 32400241

2. Presentation

66 Agreement No.: 32500241
1 CITY OF OXNARD CONTRACT FOR
ON-CALL FENCING MINOR REPAIR SERVICES (REBID #2)
SPECIFICATION NO. SD 24-130R2

THIS CONTRACT (“Contract”) is made and entered this 17th day of December, 2024 (“Effective Date”), by and between the CITY OF OXNARD, a California municipal corporation (“City”) and BLACKPOINTE GROUP CONSTRUCTION & MANAGEMENT INC (“Contractor”). Contractor’s license number is 969297.

In consideration of the covenants set forth herein, the parties hereto agree as follows:

1. Incorporation. The Contract consists of all Contract Documents, which shall include the General Provisions, Special Provisions and all documents referenced in either the General or Special Provisions as well as the Contractor’s Bid Response. These documents are incorporated herein by reference.

2. Scope of Services. Contractor shall perform all Tasks in a good and workmanlike manner for the project identified as the On-Call Fencing Minor Repair Services (Rebid #2), Specification No.

SD 24-130R2 (“Project”), as described in this Contract and in the Contract Documents, throughout the Contract Term. The Bid Sheets from the Contractor’s Bid Response are attached hereto as “Exhibit A” and incorporated herein by this reference. The Special Provisions from the Contract Documents are attached hereto as “Exhibit B” and incorporated herein by this reference.

3. Compensation. In consideration of the services rendered pursuant to the requirements listed in the Contract Documents, City shall pay Contractor for each Task in accordance with the Contract Unit Prices submitted in the Bid and included in the attached Exhibit A, which in any case shall not exceed six hundred thousand dollars ($600,000) during the Contract Term.

4. Contract Term. The Contract Term shall begin on the Effective Date and end two (2) years thereafter, unless sooner terminated pursuant to the Contract Documents.

5. Antitrust Claims. In entering into this Contract, Contractor assigns to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Section 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract Documents. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Tasks comprising the Project are public works to which prevailing wages apply. Once the Project Manager issues a Task Order, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the corresponding Task will be on file with the Project Coordinator at City Hall and will be made available to any interested party on request. Contractor and all Subcontractors are not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless registered and qualified to perform public work pursuant to Labor Code Section 1725.5 at the time of Bid submission.

7. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as 67 Agreement No.: 32500241
2 follows: “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

9. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

10. Entire Agreement. This Contract, including all incorporated documents, constitutes the entire agreement between the parties hereto with respect to the Project and all related Tasks and supersedes all previous agreements, promises, proposals, representations, understandings and negotiations, whether written or oral, between the parties regarding the subject matter.

11. Amendment. No modification, amendment or supplement to this Contract other than Change Orders or Task Orders shall be binding unless made in writing and signed by the duly authorized representatives of both parties.

12. Counterparts. This Contract may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. A signed copy of this Contract transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Contract for all purposes. This provision shall likewise apply to all Task Orders and other Contract Documents.
[signatures on following page]

68 Agreement No.: 32500241
3 IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the first written above.

CITY OF OXNARD BLACKPOINTE GROUP CONSTUCTION
& MANAGEMENT INC

☒ Mayor1 Date Laurel J. Schittone, CEO, CFO 2 Date ☐ Purchasing Manager

Victor A. Schittone, Secretary Date
ATTEST:

City Clerk (only if Mayor signs) Date

APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)

1 The City Council must authorize and the Mayor must execute any agreement over $200,000. The Purchasing Agent may execute any authorized agreement up to $200,000.

2The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

69 Agreement No.: 32500241
4 Exhibit INS-D

INSURANCE REQUIREMENTS FOR SMALL/MEDIUM CONSTRUCTION AND SERVICES CONTRACTS (WITHOUT BUILDER’S RISK REQUIREMENT)

1. Contractor shall obtain and maintain during the performance of any services under this Contract the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Contractor, its agents, representatives, employees or subcontractors.

a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project location or shall be twice the occurrence amount;

b. Business Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;”

c. If architectural, engineering, or electrical work will be performed under the Contract, Professional Liability/Errors and Omissions Insurance appropriate to the work being done in an amount not less than $1,000,000, with neither Contractor nor listed subcontractors having less than $500,000 individually. The Professional Liability/Errors and Omissions Insurance must be project specific with at least a one-year extended reporting period, or longer upon request.

d. Workers’ Compensation Insurance in compliance with the laws of the State of California, and Employer’s Liability Insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

2. Contractor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-D. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

3. Contractor agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M.

Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

4. Contractor agrees that the Commercial General Liability and Business Automobile Liability Insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-D or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

5. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance or self-insurance coverages (this must be endorsed). Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

6. Any deductibles or self-insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

7. All insurance standards applicable to Contractor shall also be applicable to Contractor’s subcontractors. Contractor agrees to maintain appropriate agreements with subcontractors and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager.
70 Agreement No.: 32500241
5 INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS

Certificates of Insurance

The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance. You may use this or any industry form that shows coverage as broad as that shown on the attached sample.

Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

Endorsement Forms

Original endorsements are required for general liability and automobile liability insurance policies and must be attached to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.

71 Agreement No.: 32500241
6 SAMPLE

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE INSURED COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE COMPANY

LETTER B COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY)

POLICY EXPIRATION DATE (MM/DD/YY)
LIMITS

GENERAL LIABILITY [x] COMMERCIAL GENERAL LIABILITY [x] CLAIMS MADE [x] OCCUR. [x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

AUTOMOBILE LIABILITY [x] ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY

COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM

EACH OCCURRENCE $
AGGREGATE $

WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

OTHER
Errors and omissions insurance or malpractice insurance available for the insured's profession; if architectural, engineering or electrical work will be performed under the Agreement

Minimum coverage $1,000,000
Each consultant/ $500,000
& listed sub-consultant

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE

72 Agreement No.: 32500241
7 GENERAL LIABILITY SPECIAL ENDORSEMENT FOR THE CITY OF OXNARD (the “City”) SUBMIT IN DUPLICATE ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER POLICY INFORMATION:

Insurance Company: Policy No.: Policy Period: (from) (to) LOSS ADJUSTMENT EXPENSE  Included in Limits  In Addition to Limits Telephone:  Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to coverage.  Per Occurrence  Per Claim (which)

NAMED INSURED APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE GENERAL LIABILITY
 COMMERCIAL GENERAL LIABILITY
 COMPREHENSIVE GENERAL LIABILITY
 OWNERS & CONTRACTORS PROTECTIVE

 Claims Made
Retroactive Date
 Occurrence

OTHER PROVISIONS

COVERAGES
LIABILITY LIMITS IN THOUSANDS $ EACH OCCURRENCE AGGREGATE  GENERAL
 PRODUCTS/COMPLETED OPERATIONS
 PERSONAL & ADVERTISING INJURY
 FIRE DAMAGE



Underwriter=s representative for claims pursuant to this insurance.

CLAIMS:

Name:

Address:

Telephone: ( )
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, “occurrence” form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter  I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement. Signature (original signature required) Telephone: ( ) Date Signed

73 Agreement No.: 32500241
8 AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT FOR THE CITY OF OXNARD (the “City”) SUBMIT IN DUPLICATE ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER POLICY INFORMATION: Insurance Company: Policy No.: Policy Period: (from) (to) LOSS ADJUSTMENT EXPENSE  Included in Limits  In Addition to Limits Telephone:  Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to coverage.  Per Occurrence  Per Claim (which)

NAMED INSURED
APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE
OTHER PROVISIONS  COMMERCIAL AUTO POLICY
 BUSINESS AUTO POLICY
 OTHER LIMIT OF LIABILITY
CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )

$ per accident, for bodily injury and property damage.

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 

I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)

Telephone: ( ) Date Signed

74 Agreement No.: 32500241
9 Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)

KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Oxnard (“Agency”), State of California, has awarded to

(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as the On-Call Fencing Minor Repair Services (Rebid #2), Specification No. SD 24-130R2 (the “Project”).

WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of any Work, to file a good and sufficient Bond with the Agency to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
a corporation organized and existing under the laws of the State of __________________ (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, and our heirs, assignees, successors, executors and administrators are held and firmly bound, jointly and severally, unto the Agency and all Contractors, Subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and any Task related to the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of
Dollars ($ ), this amount being not less than one hundred percent (100%) of the total not to exceed Contract Price, in lawful money of the United States of America, for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Agency in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

The Project shall be considered “accepted” for the purposes of triggering Bond deadlines at the Contractor’s final completion of all Tasks, the City’s acceptance of all Tasks, and the end of the Contract Term, whichever occurs last. Upon expiration of the time within which the California 75 Agreement No.: 32500241
10 Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its Subcontractors, or both the principal and its Subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, including all incorporated documents, shall in any manner affect its obligations on this Bond. The Surety hereby waives notice of any such change, extension, alteration, or addition. Additionally, the Surety hereby waives California Civil Code Sections 2845 and 2849 as well as any statutes of limitation, statutes of repose and laches as they may apply to an action on this Bond.

IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety, on the date set forth below, the name of each party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:

“Principal”

By:

Its:

By:

Its:

(Seal)

“Surety”

By:

Its:

By:

Its:

(Seal)

Note: This Bond must be executed and dated, all Surety signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. The date of the Bond must not be before the Contract’s Effective Date. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of California.
76 Agreement No.: 32500241
11 Bond No. __________

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Oxnard (“Agency”), has awarded to _______

WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

,
(Name and address of Surety)
a corporation organized and existing under the laws of the State of __________________ (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Agency in the penal sum of Dollars ($ ), this
amount being not less than one hundred percent (100%) of the total not to exceed Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, assigns, successors, executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided for all Tasks, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Agency, its officers, agents and employees, as therein stipulated, within the Contract Term, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Agency in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statutes of limitation, statutes of repose and laches as they may apply to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, including all incorporated documents, or of the Work to be performed under any Task Order shall in any way affect the Surety’s obligations under this Bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of 77 Agreement No.: 32500241
12 the Contract or to the Work in any Task Order. Surety hereby waives California Civil Code 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

Dated:

“Principal”

By:

Its:

By:

Its:

(Seal)

“Surety”

By:

Its:

By:

Its:

(Seal)

Note: This Bond must be executed and dated, all Surety signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. The date of Bond must not be before the Contract’s Effective Date. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of California.

78 CITY OF OXNARD
BID SHEETS FOR ON-CALL FENCING MINOR REPAIR SERVICES (REBID #2) SPECIFICATION NO. SD 24-130R2
Bidder's Name: Blackpointe Group Construction & Management Inc To the Honorable Mayor and Members of the City Council:

In compliance with the Notice Inviting Bids, the undersigned hereby agrees to execute the Contract to furnish all labor, equipment and supplies for the Tasks comprising the Project in accordance with the Contract Documents to the satisfaction and under the direction of the Project Manager at the following prices:

ITEM DESCRIPTION UNIT UNIT PRICE HOURLY
NO. RATES
Scheduled Minor Repair Work Hourly Rate
1 Hourly Labor Rates Monday-Friday $ 117.00 /hr
8:00am- 5:00pm
Hourly Rate
Non-Scheduled Urgent Minor Repair Monday-Friday
2 Work 5:01pm -7:50am $ 175.50 /hr
Hourly Labor Rates """Work begins
within 4 hours
Hourly Rate
Non-Scheduled Urgent Minor Repair Saturday, Sunday
3 Work and Holidays $ 234.00 /hr
Hourly Labor Rates """Work begins
within 4 hours
Hourly Rate
Non-Scheduled Urgent Minor Repair Monday-Friday
4 Work 8:00am-5:00pm $ 117.00 /hr
Hourly Labor Rates """Work begins
within 4 hours
TOTAL BID PRICE (TOTAL OF ALL HOURLY RATES) $ 643.50
Note: No adJustment in the Contract Unit Prices will be allowed. The cost of all labor, export of material and other costs shall be included in the above Contract Unit Prices; no additional compensation will be granted for such expenses.

BID PRICE IN DIGITS: $ 643.50 ------------------------
8I D PRICE IN WORDS: S ix-hundred, forty-three dollars, and fifty cents B3

EXHIBIT A
79 Bidder acknowledges receipt of all addenda
Addendum: Date Received:
#01 09/05/2024
#02 _nl_a ___ _
Addendum:
#03
#04
Date Received:
�t,,
r\/a. i
Bidder's� Blackpointe Group Constru ction & Management Inc Signature: �
Print: __ V..:..=ic.:..:to:..:.r....:S:....:c:..:..h :..:..:it:.:..:to:..:.n.:..:e:..__ ______ _ Signature: l?fQ.t 4 JAE�
Print: __ L_ a_ u_ r_e_l S_ch_ i_tt_o_ne _______ _
84 Title: Secretary
Date: 10/07/2024
Title: CFO
Date: 10/07/2024
80 SPECIAL PROVISIONS
ON-CALL FENCING MINOR REPAIR SERVICES (REBID #2)
SPECIFICATION NO. SD 24-130R2
1000 DESCRIPTION AND LOCATION OF WORK
The Contractor shall furnish all necessary labor, materials, equipment and other incidental and appurtenant Work to perform minor repair or replace existing steel, wood, chain-link and CMU block wall fencing, gates and concrete footings, in conformance with the lines, grades, and requirements to match existing fencing and gates for the City of Oxnard.

Scope of Work does not include installation of new fencing where current fencing does not already exist.

The Work will be at various locations throughout the City of Oxnard including, but not limited to, buildings, parks, ballfields (including backstops), landscape maintenance districts and other properties as defined in each Task Order. The Contractor shall only remove the length of fencing that can be reinstalled during that same Working Day of construction unless otherwise specified and or directed by the Project Manager. Fencing shall meet all current City of Oxnard building codes requirements.
1001-2 MATERIALS
All fence materials or component parts furnished shall conform in type, size, kind, and shape to existing and shall be acceptable to the Project Manager. The materials for fencing include but are not limited to posts, pickets, rails, post caps and all necessary fittings and appurtenances required for proper installation. The Contractor will provide the Project Manager with the specifications of all items for the fence and gates for approval before installation. Only new materials are to be used on the projects. Markup on parts and materials may not exceed 15% of Contractor's cost.

Concrete for fence posts shall be class 520-C-2500 as per Section 201 of the Greenback, with a minimum compressive strength of 2500 psi.

Materials for backfill shall conform to Section 217 Bedding And Backfill Materials of the Green book.
1001-3 CONSTRUCTION, MINOR REPAIR AND MAINTENANCE
Before Work commences in the area, the Contractor will inspect the site with the Project Manager and have a clear understanding of the Work to be done. After the construction is complete, the Contractor will again inspect the site with the Project Manager for approval. The Project Manager will periodically monitor the construction of Work to determine if the Work is being performed in accordance with the contract requirements.

All of the material for the new fence panels will be approved by the Project Manager before any Work begins. The new fence will include, but not be limited to, posts pickets, rails, post caps and will be installed at locations as directed by the Project Manager.

SP 1

EXHIBIT B
81 82
83 84
Public Project Agreement 32500241 with
Blackpointe Group Construction & Management
Inc. On-Call Fencing Minor Repair Services (Rebid
#2), Specification No. SD 24-130R2
Public Works and Transportation Committee
November 26, 2024
Anthony Miller
Special Districts Manager
85 RECOMMENDATION 2
The Public Works and Transportation Committee recommends that the City Council approve and authorize an agreement with Blackpointe Group Construction & Management Inc. for a total amount not to exceed $600,000 for a two-year term for on-call fencing minor repair services.
86 BACKGROUND
• The Public Works Department oversees and manages parks, facilities, streets, public right of way, landscape maintenance districts, community facilities districts, and waterways districts throughout the City of Oxnard
• Within each of the areas mentioned above, there are designated services that are covered by the general fund, utilities and special assessments where maintenance of various types of fencing is required for both safety and aesthetic purposes 3 87

DISCUSSION
• Throughout the year, staff receives reports of damaged, vandalized, or deteriorating fencing located throughout the City • The On-Call Fencing Minor Repair Services (Rebid #2)
Agreement will allow Public Works staff to be responsive to the maintenance needs of the community
• The work is tentatively scheduled to begin in December 2024, absent any delays for supply chain issues, unforeseen site conditions or weather
4 88

DISCUSSION
• The notice inviting formal bids (NIFB) on the Project was published on August 29, 2024, and all bids were due and opened on October 8, 2024
• The City received two bids, which are the cumulative total of the bid items and the hourly rates for both scheduled and non-scheduled labor:
• Blackpointe Group Construction & Management Inc: $643.50 • Fence Factory:$2,385.00
5 89

DISCUSSION
• The lowest bidder is Blackpointe Group Construction & Management Inc. (“Blackpointe”) and its bid is responsive to the City’s NIFB
• Following this determination, procurement staff reviewed all documentation received from Blackpointe and its
subcontractors
• Procurement staff verified possession of required currently valid licenses, reviewed the federal Occupational Safety and Health Administration (OSHA) website for safety violations, and verified registration with the California Department of Industrial Relations (DIR)
6 90

DISCUSSION
• Based upon the available information and research performed to date, staff believes that the contractor is capable of satisfactorily completing the project
• Thus, staff recommends that the City Council award the contract for this Project to Blackpointe
7 91

FINANCIAL IMPACT
• The total cost for this Agreement 32500241 with Blackpointe shall not exceed $600,000 for on-call fencing minor repair services for a term of two (2) years
• Costs for services anticipated or planned for this fiscal year are included in the Adopted Budget for FY 2024-25. Subsequent fiscal year allocations will be requested during the annual budget process.
• Funding shall be provided by various Divisions of the Public Works Department on a task order basis and available
Council-approved funding.
• There are no guaranteed spending amounts and each Division shall only pay for the services that are rendered. Costs for these services are included in the Adopted Budget for FY 2024-25 8 92

QUESTIONS
93

Public Works & Transportation CommitteeNovember 26, 2024

Public Works & Transportation Committee
November 26, 2024