Agenda packet — Oxnard City Council, April 1, 2025 (part 2 of 2)

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODESUB-CODE

COMPANIES AFFORDING INSURANCE COVERAGE

INSURED

COMPANY

LETTER ASPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE

POLICY NUMBER

POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)

LIMITS

GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[ ] CLAIMS MADE [x] OCCUR.
[x] OWNER’S & CONTRACTOR’S PROT.

GENERAL AGGREGATE $2,000,000
PRODUCTS COMP/OP AGG. $2,000,000
PERSONAL & ADV. INJURY $2,000,000
EACH OCCURRENCE $2,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY

COMBINED SINGLE
$1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM

EACH OCCURRENCE $

AGGREGATE $

WORKERS’ COMPENSATION
AND
EMPLOYERS’ LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

OTHER
Errors and omissions insurance or malpractice insurance available for the insured’s profession; if architectural, engineering or electrical work will be performed under the Contract

Minimum coverage $1,000,000
Each consultant/ $500,000
& listed sub-consultant

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER

NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE Rev. 1/23 INS-G.doc
169
Exhibit INS-G

Page 4 ends

GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the ACity@)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER

POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:

 Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage.  Per Occurrence  Per Claim (which)

NAMED INSURED

APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

GENERAL LIABILITY
 COMMERCIAL GENERAL LIABILITY
 COMPREHENSIVE GENERAL LIABILITY
 OWNERS & CONTRACTORS PROTECTIVE

 Claims Made
Retroactive Date
 Occurrence

OTHER PROVISIONS

COVERAGES

LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE

AGGREGATE

 GENERAL
 PRODUCTS/COMPLETED OPERATIONS
 PERSONAL & ADVERTISING INJURY
 FIRE DAMAGE



CLAIMS: Underwriter=s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of sui ts arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy sha ll be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured= s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it .

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company=s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such perso n or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to t he interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED= S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, A occurrence@ form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsemen t is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 

I (print/type name), warrant that I have authority to bind the above- mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)

Telephone: ( ) Date Signed

Rev. 1/23 INS-G.doc
170

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the City)
SUBMIT IN DUPLICATE ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.: Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:
 Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to coverage.  Per Occurrence  Per Claim (which)

NAMED INSURED
APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS  COMMERCIAL AUTO POLICY  BUSINESS AUTO POLICY
 OTHER LIMIT OF LIABILITY CLAIMS: Underwriters representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )

$ per accident, for bodily injury and property damage.

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insureds scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSUREDS DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, Aoccurrence” form CA0001, code (any auto); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
INS-G.doc

171

EXHIBIT C
172

EXHIBIT D

RESERVED
173

EXHIBIT E

RESERVED

174

EXHIBIT F

RESERVED

175

Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)

KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Oxnard (“Agency”), State of California, has awarded to Onyx Paving Company, Inc., 2890 E. La Cresta Avenue, Anaheim, CA 92806 (“Principal”) (Name and address of Contractor)
a contract (the “Contract”) for the Work described as CITYWIDE NEIGHBORHOOD STREET RESURFACING PROJECT – PHASE I SPECIFICATION NO. PW 24-135.

WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of any Work, to file a good and sufficient Payment Bond with the Agency to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
a corporation organized and existing under the laws of the State of __________________ (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, and our heirs, assignees, successors, executors and administrators are held and firmly bound, jointly and severally, unto the Agency and all Contractors, Subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of six million, six thousand seven dollars and fifty cents, ($6,006,007.50), this amount being not less than one hundred percent (100%) of the total Contract Price in lawful money of the United States of America, for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Agency in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its Subcontractors, or both the principal and its Subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its Subcontractors, or both the principal and its Subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.
176

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, including all incorporated documents, shall in any manner affect its obligations on this Bond. The Surety hereby waives notice of any such change, extension, alteration, or addition.

Additionally, the Surety hereby waives California Civil Code 2845 and 2849 as well as any statutes of limitation, statutes of repose and laches as they may apply to an action on this Bond.

IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety, on the date set forth below, the name of each party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:

“Principal”

By:

Its:

“Surety”

By:

Its:

By:

Its

(Seal)

Notes: This Bond must be executed and dated, all Surety signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. Date of Bond must not be before the Effective Date of the Contract. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of California.
177

Bond No. __________

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Oxnard (“Agency”), has awarded to Onyx Paving Company, Inc., 2890 E. La Cresta Avenue, Anaheim, CA 92806 (“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as CITYWIDE NEIGHBORHOOD STREET RESURFACING PROJECT – PHASE I SPECIFICATION NO. PW 24-135.

WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

,
(Name and address of Surety)
a corporation organized and existing under the laws of the State of __________________ (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Agency in the penal sum of six million, six thousand seven dollars and fifty cents, ($6,006,007.50), this amount being not less than one hundred percent (100%) of the total Contract Price in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, assignees, successors, executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Agency, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void one (1) year from the date of recordation of the Notice of Completion for the Project; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Agency in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statutes of limitation, statutes of repose and laches as they may apply to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, including all incorporated documents, or of the Work to be performed thereunder or the Specifications accompanying the same shall in any way affect the Surety’s obligations under this Bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the Specifications. Surety hereby waives California Civil Code 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

178

Dated:

“Principal”

By:

Its:

“Surety”

By:

Its:

By:

Its

(Seal)

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.2

DATE: September 21, 2021

TO: City Council

FROM: Brian Yanez, Acting Public Works Director, (805) 200-5412, [email protected]

SUBJECT: CalRecycle Rubberized Pavement Grant Program Application.

RECOMMENDATION

That City Council adopt a resolution authorizing:

1. The City Manager or Public Works Director, or his/her designee to execute in the name of the City of Oxnard all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project for an amount not to exceed $250,000 in California Department of Recycling and Recovery (CalRecycle) Rubberized Pavement Grant Program funds, to be used for the resurfacing of several streets identified in the FY 2021-26 Capital Improvement Plan (CIP); (This item did not originate in Committee.)

BACKGROUND

The Rubberized Pavement Grant Program provides funds to agencies that use recycled tires when resurfacing roads.

There are many advantages to using rubberized asphalt versus conventional asphalt. Rubberized Asphalt Concrete (RAC) incorporates ground tire (crumb) rubber into the hot mix. Crumb rubber is ground or granulated rubber particles, which are derived from auto, light truck or other sources that use a high content of natural rubber. The wet process is typically used in rubberized asphalt within the State of California.

California produces more than 40 million waste tires annually; therefore, there is a significant environmental benefit to using asphalt rubber since a two-inch Rubberized Hot Mix Asphalt (RHMA) overlay consumes about 2,000 scrap tires per lane mile. Over the years, engineers and researchers have found that RHMA is a durable, safe, and quiet paving material, compared with conventional Hot Mix Asphalt. Additionally, it is worth noting that 1 inch of RHMA is equal to 2 inches of conventional hot mix asphalt, which means that this is the preferred material when vertical constraints such as curb and gutter restrict the thickness of the overlay, which we find in many cases throughout the City.

Additional advantages of Rubberized Asphalt Concrete are as follows:
Rubberized asphalt concrete is highly skid-resistant, quieter and resists shoving and rutting if a gap-graded mix is used.
Rubberized asphalt concrete provides excellent long-lasting color contrast for striping and marking. Rubberized asphalt concrete provides a long-lasting, durable pavement that resists reflective cracking and provides for a smoother ride.

CIP Reference:

Arterial Street Resurfacing - CIP 2021-2026 - Adopted May 18, 2021 – Page 97. 180

DISCUSSION
The City is eligible to receive a reimbursement of $7 per ton in grant funds for the projects proposed under this funding cycle. With numerous streets that need resurfacing, these grant funds will be used to supplement the costs of resurfacing several streets that are identified in the FY 2021-26 CIP. These streets include sections of the following projects:
-Oxnard Boulevard
-Del Norte Boulevard
-North Ventura Road
There is no requirement for matching funds and the maximum grant award is $250,000. The grant term ends on April 1, 2024, and all eligible program costs must be incurred by this date. If awarded, the grant award is anticipated in December 2021.

For large resurfacing projects, the cost of RAC is about equal to that of traditional asphalt, and there would be cost savings with this reimbursement. However, for smaller projects, the cost is roughly $10 more per ton of rubberized material, but again, this would be offset with this reimbursement.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The construction cost for the respective streets CIP projects is estimated at approximately $8,872,500 for the total cost of the selected sections of the resurfacing projects. These streets have already been identified for resurfacing under the street maintenance program and are in the CIP, and a mix of General Fund Measure E and RMRA Gas Tax funds have been planned to be appropriated. If the City were to receive a grant award, the grant funds would reduce the amount of General Fund Measure E and RMRA Gas Tax funds that are needed to complete these projects. The grant program only funds a reimbursement of $7 per ton; therefore, the City will be responsible for the remaining cost of $8,622,500 after the $250,000 grant award. Upon grant award, staff will recognize and appropriate the grant award to the eligible resurfacing project(s).

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Eric Humel, Grants Specialist, Tatiana Arnaout, City Engineer

ATTACHMENTS

1. Resolution - Grantor
181
Public Project Agreement 32500449 with Onyx
Paving Company, Inc. for Citywide Neighborhood
Street Resurfacing Project- Phase I, Specification
No. PW 24-135, in the Cabrillo, Sea Air, El Rio
West, Rose Park, Pleasant Valley, and Southwinds
Neighborhoods
City Council
April 1, 2025
Morgan Kessler
City Engineer
182
RECOMMENDATION 2
That the City Council approve and authorize:

1. A total of $7,207,209.50 in Project funds for the Citywide Neighborhood Street Resurfacing Project Phase I,
Specification No. PW 24-135;

2. The Mayor to Execute an Agreement with Onyx Paving
Company, Inc. in the amount of $6,006,007.50 for the
Project and approve a Project contingency amount of
$600,601.00 (~10%) with Onyx Paving Company, Inc. for a total not to exceed value of $6,606,608.50 for the Project;

3. A Project allocation amount of $600,601.00 (~10%) for engineering, inspection, survey and project management
for the Project;
183
RECOMMENDATION 3
That the City Council approve and authorize:

4. A total amount of budget appropriations of $215,946
consisting of $127,968 from the Water Operating Fund
(601), $87,978 from the Wastewater Operating Fund (611) available fund balances, as well as the corresponding
Capital Outlay Fund (301) appropriation increase in the same amounts for this Project (C2209); and

5. An unappropriation of $158,998 from the Road
Maintenance and Rehabilitation Account (RMRA) Fund
(185), as well as the corresponding Capital Outlay Fund (301) appropriation decrease in the same amount for this Project (C2209).
184

BACKGROUND
Citywide Neighborhood Street Resurfacing Project - Phase I • This project is part of the ongoing Capital Improvement Program (CIP)
• Consistent with the five-phased plan of the Oxnard Citywide Pavement Management Program (PMP) that the City Council approved on April 2, 2024.
• This project includes selected streets in the following neighborhoods:

1. Cabrillo

2. Sea Air

3. El Rio West

4. Rose Park

5. Pleasant Valley

6. South Winds
4 185

BACKGROUND
• The average Pavement Condition Index (PCI) for the
streets in this project is 30-40.
• Corrective work is required on these streets.
• Mill-and-overlay asphalt paving will be used for the heavier corrective work.
• Pavement preservation methods in the form of slurry seals will be applied to road segments that are not as
deteriorated.
• Approximately 23% of the work is pavement preservation. 5 186

BACKGROUND
Cabrillo Neighborhood Project Map Area
6 187

BACKGROUND
Sea Air Neighborhood Project Map Area
7 188

BACKGROUND
El Rio West Neighborhood Project Map Area
8 189

BACKGROUND
Rose Park Neighborhood Project Map Area
9 190

BACKGROUND
Pleasant Valley Neighborhood Project Map Area
10 191

BACKGROUND
South Winds Neighborhood Project Map Area
11 192

DISCUSSION
• Notice Inviting Formal Bids (NIFB) was published on
January 9, 2025, in a local newspaper (Vida),
• Also published in multiple online platforms and bid boards. • Directly distributed to 30 contractors who have registered with the City.

All bids were opened on February 11, 2025:
• Onyx Paving Company, Inc.: $6,006,007.50
• Toro Enterprises Inc.: $6,128,564.60
• Granite Construction Company: $8,218,495.05
• C.A. Rasmussen, Inc.: $10,752,944.70
12 193

DISCUSSION
• The lowest bidder was Onyx Paving Company, Inc. (Onyx Paving)
• This contractor is compliant with City business
requirements.
• Staff recommends that the City Council award a contract for this project to Onyx Paving Company, Inc.
13 194

DISCUSSION
Total cost for the Project is $7,207,209.50 which includes:
• Agreement 32500449 with Onyx Paving Company, Inc. in the amount of $6,006,007.50
• Contingency of $600,601.00 (~10%)
• Engineering, inspection, survey and project management (EISPM) of $600,601.00 (~10%)
14 195

DISCUSSION
• Originally, the next neighborhood paving project was scheduled to be La Colonia Phase III.
• Right-of-way disagreements with seven property owners have delayed this work.
• Staff is working to resolve these issues
• In the meantime to not delay work, staff has moved forward with the next phase of neighborhood paving locations.
15 196

FINANCIAL IMPACT
This project is funded with:
• General Fund (101)
• Measure O (104)
• Street Maintenance Fund (105)
• State Grant Funds (210)
• Road Maintenance and Rehabilitation Account (RMRA) Fund (185).

Plus budget appropriations of:
• $127,968 from the Water Operating Fund (601)
• $87,978 from the Wastewater Operating Fund (611)
There is a possibility for the use of Tax Allocation Bonds Proceeds (TAB) Southwinds funding for this project since part of the project is within the Southwinds project area. As such, a future staff report may be presented to the Council for consideration.
16 197

FINANCIAL IMPACT
• Staff is recommending a decrease in appropriations from the RMRA Fund (185) in this Project to offset the grant award from CalRecycle by $158,998 for use in this Project.

On September 21, 2021, the Council approved a State
grant application for the CalRecycle Rubberized Pavement Program to be used for street projects.
• The pro rata grant award amount of $158,998 will be
unappropriated from the RMRA Fund (185) for this project and will be offset by the same amount from the CalRecycle award.
17 198
End of Presentation
199

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.3

DATE: April 1, 2025

TO: City Council

FROM: Stephen Fischer, City Attorney, (805) 385-7483, [email protected]

SUBJECT: Committee Bylaws Revision. (10 minutes)

RECOMMENDATION

That the City Council adopt a resolution amending the bylaws for City Council committees.

(The Finance and Governance Committee approved 3-0 on March 11, 2025)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/EqQq- T7yMhs

BACKGROUND

Oxnard City Code Section 2-1.1 establishes the following City Council committees (“the Committees”) consisting of three City Council members per committee, appointed by the Mayor and approved by at least four City Council members:

Finance and Governance Committee, Public Works and Transportation Committee, and Community Services, Public Safety and Housing and Economic Development Committee. Section 2-1.1 provides that the City Council shall adopt bylaws setting forth the powers and duties of the Committees.

On December 3, 2019, the City Council adopted Resolution 15,286, establishing Committee bylaws. If adopted, the proposed resolution would make the following changes to the bylaws:

1. Identify three committees instead of the original five: Finance and Governance, Public Works and Transportation, and Community Services, Public Safety, and Economic Development. Measure M, adopted by voters in 2020, established that meetings of the City’s legislative bodies could not begin until after 5 p.m. This change made it difficult to hold five meaningful committee meetings (with good discussion and public input) on a Tuesday night. As a result, the number of committees was reduced from five to three, combining the Community Services, Public Safety, and Housing and Economic Development committees into one;

2. Adding the following exceptions (items that can be considered by the City Council without input from the Committees): Capital Improvement Projects ("CIP") identified in the Council-approved CIP book (including all CIP- related items and procurement for the projects), items related to routine and recurring maintenance necessary to keep public facilities operable that have a financial impact under $500,000, and items that are only to be received and filed by the City Council;

3. Specifying that a committee member may be reappointed to a committee once their term ends;

4. Modifying the meeting times for the Committees: Finance and Governance from 5:00 to 6:30 p.m., Public Works and Transportation from 6:45 to 8:15 p.m., and Community Services, Public Safety, Housing, and Economic Development from 8:30 to 10:00 p.m.

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5. Updating the rules of order from Rosenberg's to Robert's; and

6. Making clerical corrections.

On March 11, 2025, the Finance and Governance Committee recommended 3-0 that the City Council adopt the proposed resolution with the following exception added to Article II Section D 3. "i. Items that are only to be received and filed by the City Council."

If approved by the City Council, the updated bylaws would take effect immediately.

STRATEGIC PRIORITIES

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT

There is no financial impact.

COMMITTEE OUTCOME

The Finance and Governance Committee approved 3-0 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Eric Sonstegard, Assistant City Manager, Kenneth Rozell, Chief Assistant City Attorney, Jason Zaragoza, Deputy City Attorney

ATTACHMENTS

1. Presentation-Committee Bylaws Revision

2. Bylaws_ City Council Committees

3. Redline_Draft_Bylaws_ City Council Committees_

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Committee Bylaws Revision
April 1, 2025
City Council Meeting
Presented by:

Eric S. Sonstegard, City of Oxnard
Assistant City Manager
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Recommendation 2
That the City Council:

1. Adopt a resolution amending the bylaws for City
Council committees.

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• On November 13, 2018, the City Council adopted Ordinance No. 2949 which established five (5) city council committees.
• Finance & Governance
• Public Works & Transportation
• Public Safety
• Housing & Economic Development
• Community Services
• On December 3, 2019, the City Council adopted Resolution No. 15,286 that established bylaws for the council committees.
• In November of 2020, voters adopted Measure M that established that meetings of the City’s legislative bodies could not begin until after 5:00 p.m. This change made it difficult to hold five (5) meaningful committee meetings on a Tuesday night. As a result, the number of committees was reduced from five to three, combining the Community Services, Public Safety, and Housing & Economic Development into one committee.

Background 3
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Discussion 4
• A recent review of the Committee bylaws found a series of recommended changes to remain consistent with our current processes:
• Identify three (3) committees instead of the original five (5). • Add the following exceptions for items that can be considered by the City Council without input from the Committees:
• Capital Improvement Projects (“CIP”) identified in the Council- approved CIP book (including all CIP-related items and procurement for the projects)
• Items related to routine and recurring maintenance necessary to keep public facilities operable that have a financial impact under $500,000.
• Items that are only to be receive and filed by the City Council. • Specify that a committee member may be reappointed to a committee once their term ends.
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Discussion (Cont.) 5
• Modify the meeting times for the committees as follows:
• Finance & Governance - 5:00-6:30 p.m.
• Public Works & Transportation - 6:45-8:15 p.m.
• Community Services, Public Safety, Housing, & Economic Development – 8:30-10:00 p.m.
• Update the rules of order from Rosenberg’s to Robert’s. • Make clerical corrections.
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Recommendation 6
That the City Council:

1. Adopt a resolution amending the bylaws for City Council committees.

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7 Questions / Discussion
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CITY COUNCIL OF THE CITY OF OXNARD
RESOLUTION NO _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD

AMENDING THE BYLAWS FOR CITY COUNCIL COMMITTEES
WHEREAS, Oxnard City Code Section 2-1.1 establishes the following City Council committees (“the Committees”) consisting of three city council members per committee, appointed by the Mayor and approved by at least four City Councilmembers: Finance and Governance Committee; Public Works and Transportation Committee; and Community Services, Public Safety, Housing and Economic Development Committee; and
WHEREAS, City Code Section 2-1.1 establishes the second and fourth Tuesdays of every month in the City Council chambers as the regular meeting dates and location for Committee meetings and provides that the City Council shall set meeting times by resolution; and WHEREAS, Oxnard City Code Section 2-1.1 further provides that the City Council shall adopt bylaws setting forth the powers and duties for each Committee.

NOW, THEREFORE, the City Council of the City of Oxnard resolves to amend the bylaws in the manner indicated in Exhibit A (as attached hereto and incorporated herein by this reference) to set forth times of Committee meetings and setting forth the powers and duties for each Committee, to be effective immediately.

PASSED and ADOPTED this ____ day of ________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

Luis Mc Arthur, Mayor

ATTEST: APPROVED AS TO FORM:

Luly A. López, City Clerk Stephen M. Fischer, City Attorney 209

EXHIBIT A

BYLAWS FOR THE FINANCE AND GOVERNANCE, PUBLIC WORKS AND

TRANSPORTATION, AND THE COMMUNITY SERVICES, PUBLIC SAFETY,

HOUSING AND ECONOMIC DEVELOPMENT COMMITTEES
Article I
Application/Definition
A. The following bylaws shall apply to the following standing City Council (“Council”) Committees:

Finance and Governance; Public Works and Transportation; and Community Services, Public Safety, Housing and Economic Development.

B. Throughout these bylaws:

1. “COMMITTEE” refers to each individual committee.

2. “MEETING” or “MEETINGS” refers to a COMMITTEE meeting.

3. “MEMBER” refers to a COMMITTEE member.

4. “CHAIR” refers to the appointed chairperson of a COMMITTEE.

Article II
Powers and Duties
A. The Finance and Governance Committee shall consider items of concern to the City Manager’s Office and to Finance, City Treasurer, Human Resources, City Clerk, and Information Technology departments. The Finance and Governance Committee and its CHAIR are also delegated authority to oversee and coordinate Internal Auditor services as specifically set forth by separate Council resolution.

The Finance and Governance Committee is also delegated authority regarding internal control duties and responsibilities set forth in FPOL 1.03.

B. The Public Works and Transportation Committee shall consider items of concern to the Public Works Department.

C. The Community Services, Public Safety, Housing and Economic Development Committee shall consider items of concern to the Cultural & Community Services, Police, Fire, Housing department, and Economic Development division.

D. Items within the purview of a particular COMMITTEE as described in this Article are scheduled before the COMMITTEE under the following guidelines:
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1. A brand new item should go to COMMITTEE, then forwarded to Council with COMMITTEE’s recommendation.

2. An item already approved by Council that has continuing work can go straight to Council. If an ongoing item requires significant, substantive changes, it should go back to COMMITTEE, then forwarded to Council with the COMMITTEE’s recommendation.

3. Exceptions to COMMITTEE review are:
a. Routine items, such as adopting the State’s newest building codes; b. Public hearings;
c. Urgency items, such as public safety reasons;
d. Items that have external deadlines imposed on the City (that the City learned of recently); e. Items that have significant financial impact and a short deadline to respond; f. New mandates from higher government authority or agency with jurisdiction over the City (e.g. Fox Canyon Water Management Agency);
g. Capital Improvement Projects (“CIP”) identified in the Council-approved CIP book, (including all CIP related items and procurement for the projects); and h. Items related to routine and recurring maintenance necessary to keep public facilities operable that have a financial impact under $500,000.
i. Items that are only to be received and filed by the Council.

The items listed in this section, shall be placed on the next available Council agenda.

E. Unless specifically provided in this Article or by separate Council resolution, the powers and duties of a COMMITTEE shall be limited to receiving reports for which no formal action is required and providing recommendations on items of business to be formally acted upon by the Council.

Article III
Membership
A. Each COMMITTEE shall consist of three City Councilmembers appointed by the Mayor, and approved by at least four City Councilmembers. When making appointments, the Mayor may consider City Councilmember requests to serve on a particular COMMITTEE.

B. The term of a MEMBER shall be two years. A MEMBER is eligible to be reappointed to a COMMITTEE. After a term ends, a MEMBER shall serve on the COMMITTEE until the appointment of a replacement committee member or until he or she is no longer a member of the Council, whichever occurs first.

Article IV
Officers
A. For each COMMITTEE, the Council shall appoint one MEMBER as the CHAIR.

B. The duties of the CHAIR shall be as follows:

1. To preside at all MEETINGS;
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2. Preserve strict order and decorum at all MEETINGS;

3. Announce the COMMITTEE’s decision on all matters; and

4. Decide all questions of order, subject however, to an appeal by any MEMBER to the COMMITTEE as a whole, in which event a majority vote of the COMMITTEE shall govern and conclusively determine questions of order.

C. Vice-Chair – If the CHAIR is absent from a MEETING, one of the MEMBERS shall act as the CHAIR for purposes of that MEETING.

Article V
Meeting Schedule/Quorum
A. The Council by ordinance has established the COMMITTEE’s regular MEETING dates as the 2nd and 4th Tuesday of each month, in the Council Chambers, at 305 West Third Street. The regular MEETING times for each COMMITTEE are as follows:

1. Finance and Governance: 5:00 p.m. - 6:30 p.m.

2. Public Works and Transportation: 6:45 p.m. - 8:15 p.m.

3. Community Services, Public Safety, Housing and Economic Development Committee: 8:30 p.m. - 10:00 p.m.

B. Special MEETINGS may be called by the CHAIR or a majority of the COMMITTEE in compliance with the Brown Act and the City’s Sunshine Ordinance. At a special MEETING, no business other than that officially noticed may be discussed.

C. Two MEMBERS shall constitute a quorum for the transaction of business. When there is no quorum, any MEMBER shall adjourn such MEETING or, if no MEMBER is present, the City Clerk shall adjourn the MEETING.

Article VI
Placing Items on the Agenda
A. Items are typically placed on a COMMITTEE agenda by City staff, or by the City Clerk following a Councilmember request made in accordance with the Procedures Manual of the Oxnard City Council.

B. A MEMBER requesting an item to be placed on a future agenda may (1) briefly announce their request during the “Items for Future Agendas” portion of a MEETING, (2) submit a detailed request in writing to the City Clerk, or (3) both. If a majority of the MEMBERS determine the COMMITTEE should consider the item, the City Manager will determine when to place the item on a future COMMITTEE agenda based on time necessary to research the item, staff workload considerations, and the effect on Council established priorities.
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Article VII
Coordination with City Council
The City Manager shall as soon as possible inform the Council of recommendations made by the COMMITTEE.

Article VIII
Rules of Order
The latest version of the revised edition of “Robert’s Rules of Order” shall govern the conduct of COMMITTEE MEETINGS.

Article IX
Amendments
The Council must approve amendments to these bylaws.

Article X
Minutes
The City Clerk shall prepare and maintain the minutes of each MEETING in a book as a record of each particular type of business transacted. The City Clerk shall be required to make a record only of such business as was actually passed upon by a vote of the COMMITTEE and shall not be required to record any remarks of MEMBERS or of any other person except at the special request of a MEMBER. 213

EXHIBIT A

BYLAWS FOR THE FINANCE AND GOVERNANCE, PUBLIC WORKS AND

TRANSPORTATION, AND THE COMMUNITY SERVICES, PUBLIC SAFETY,

HOUSING AND ECONOMIC DEVELOPMENT COMMITTEES PUBLIC SAFETY,

HOUSING AND ECONOMIC DEVELOPMENT, AND COMMUNITY SERVICES

COMMITTEES
Article I
Application/Definition
A. The following bylaws shall apply to the following standing City Council (“Council”) Committees:

Finance and Governanc ee;, Public Works and Transportation ,; and Community Services, Public Safety, Housing and Economic Development.t, and Community Services.

B. Throughout these bylaws:

1. “COMMITTEE” refers to each individual committee.

2. “MEETING” or “MEETINGS” refers to a COMMITTEE meeting.

3. “MEMBER” refers to a COMMITTEE member.

4. “CHAIR” refers to the appointed chairperson of a COMMITTEE.

Article II
Powers and Duties
A. The Finance and Governance Committee shall consider items of concern to the City Manager’s Office and to Finance, City Treasurer, Human Resources, City Clerk, and Information Technology departments. The Finance and Governance Commit tee and its CHAIR are also delegated authority to oversee and coordinate Internal Auditor services as specifically set forth by separate Council resolution.

The Finance and Governance Committee is also delegated authority regarding internal control duties and responsibilities set forth in FPOL 1.03.

B. The Public Works and Transportation Committee shall consider items of concern to the Public Works Department.

C. The Community Services, Public Safety, Housing and Economic Development Committee shall consider items of concern to the Cultural & Commun ity Services, Police, Fire, and Housing department, and Economic Development division. The Public Safety Committee shall consider items of concern to the Police and Fire departments.
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D. The Housing and Economic Development Committee shall consider it ems of concerns to the Housing and Economic Development departments, including the Housing Authority and Successor Agency.

E. The Community Services Committee shall consider items of concern to the Cultural and Community Services Department.

FD. Items within the purview of a particular COMMITTEE as described in this Article are scheduled before the COMMITTEE under the following guidelines:

1. A brand new item should go to COMMITTEE, then forward ed to Council with COMMITTEE’s recommendation.

2. An item a lready approved by Council that has continuing work can go straight to Council. If an ongoing item requires significant, substantive changes , it should go back to COMMITTEE, then forwarded to Council with the COMMITTEE’s recommendation.

3. Routine items, such as adopting the State’s newest building codes, can go straight to Council.

Public Hearings shall bypass COMMITTEE and be placed on the first available go straight to Council agenda..

4. 3. EThere are exceptions to COMMITTEE review are:
a. for Routine items, such as adopting the State’s newest building codes; b. Public hearings;
c. Uurgency items, such as public safety reasons;
d. , Iitems that have external deadlines imposed on the City (that the City learned of recently); e. ), Iitems that have significant financial impact and a short deadline to respond; f. , or Nnew mandates from higher government authority or agency with jurisdiction over the City (e.g. Fox Canyon Water Management Agency); requiring quick responses. ,; g. Capital Improvement Projects (“CIP”) identified in the Council -approved CIP book, (including all CIP related items and procurement for the projects); h. Items related to routine and recurring maintenance necessary to keep public facilities operable that have a financial impact under $500,000.
i. Items that are only to be received and filed by the Council.

5. These items shall be placed on the next available which can go straight to Council agenda.

GE. Unless specifically provided in this Article or by separate Council resolution, the powers and duties of a COMMITTEE shall be limited to receiving reports for which no formal action is required and providing recommendations on items of business to be formally acted upon by the City Council.

Article III
Membership
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A. Each COMMITTEE shall consist of three City Councilmembers appointed by the Mayor, and approved by at least four City Councilmembers. When making appointments, the Mayor may consider City Councilmember requests to serve on a particular COMMITTEE.

B. The term of a MEMBER shall be two years. A MEMBER is eligible to be reappointed to a COMMITTEE. After a term ends, a MEMBER shall serve on the COMMITTEE until the appoin tment of a replacement committee member or until he or she is no longer a member of the Council, whichever occurs first.

Article IV
Officers
A. For each COMMITTEE, the Council shall appoint one MEMBER as the CHAIR.

B. The duties of the CHAIR shall be as follows:

1. To preside at all MEETINGS;

2. Preserve strict order and decorum at all MEETINGS;

3. Announce the COMMITTEE’s decision on all matters; and

C. Vice-Chair – If the CHAIR is absent from a MEETING, one of the MEMBERS shall act as the CHAIR for purposes of that MEETING.

Article V
Meeting Schedule/Quorum
A. The City Council by ordinance has established the COMMITTEE’s regular MEETING dates as the 2 nd and 4 th Tuesday of each month, in the Council Chambers, at 305 West Third Street. The regular MEETING times for each COMMITTEE are as follows:

1. Finance and Governance: 5:009:30 pa.m. - 610:30:45 pa.m.

2. Public Works and Transportation: 611:4500 pa.m. - 812:15:15 p.m.

3. Community Services, Public Safety, Housing and Economic Development Committee Public Safety: 8:302:00 p.m. - 103:00 p.m.

4. Housing and Economic Development: 4:30 p.m. - 5:45 p.m.

5. Community Services: 6:00 p.m. - 7:15 p.m.
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B. Special MEETINGS may be called by the CHAIR or a majority of the COMMITTEE in compliance with the Brown Act and the City’s Sunshine Ordinance. At a special MEETING, no business other than that officially noticed may be discussed.

Article VII
Coordination with City Council
The City Manager shall as soon as possible inform the City Council of recommendations made by the COMMITTEE.

Article VIII
Rules of Order
The latest version of the revised edition of “Robertosenberg’s Rules of Order” shall govern the conduct of COMMITTEE MEETINGS.

Article IX
Amendments
The City Council must approve amendments to these bylaws.

Article X
Minutes
The City Clerk shall prepare and maintain the minutes of each MEETING in a book as a record of each particular type of business transacte d. The City Clerk shall be required to make a record only of such business as was actually passed upon by a vote of the COMMITTEE and shall not be required to record any remarks of MEMBERS or of any other person except at the special request of a MEMBER.

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Oxnard City CouncilApril 1, 2025

Oxnard City Council
April 1, 2025