Agenda packet — Public Works & Transportation Committee, October 14, 2025 (part 1 of 3)

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Co mment)

AGENDA

OXNARD CITY COUNCIL

PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Council Chambers, 305 West Third Street
October 14, 2025
Regular Meeting - 6:45 PM to 8:15 PM

Zoom details to call-in for public comment during a meeting:

1. Dial Phone Number: (888) 475-4499

2. Enter Meeting ID: 844 1830 3288

3. Passcode: 987818

If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.

IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY ME ET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.

To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.

The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting a t the City’s website at www.oxnard.org/city- meetings.

*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING

a. Submit a request to speak remotely by no later than 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] no later than 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.

3. PROVIDING PUBLIC COMMENTS REMOTELY DURING THE MEETING

1 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE October 14, 2025 - Page 2

a. To provide public comment during the meeting dial (888) 475-4499 and enter the Meeting ID and Passcode listed above as the Zoom details for this meeting. When the presiding officer announces the particular item on the agenda you want to speak on, press *9 to raise your hand while in the zoom waiting room. Once called on, press *6 to unmute your phone.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.

In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.

A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE
Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA AND NON-ACTION ITEMS

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body, and on non-action items such as ceremonial items, report of city manager / executive director / secretary, and city council/ housing authority / successor agency / financing authority business / committee reports. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager / Executive Director / Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

C. CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the Public Works and Transportation Committee approve the minutes of the September 23, 2025 regular meeting as presented.

Contact: Luly Lopez, (805) 385-7805

D. REPORTS

1. Public Works Department
SUBJECT: City of Oxnard Water Division 2022-2024 Public Health Goals Report. (15 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council receive and file the 2022-2024 Public Health Goals Report.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/Jmwj-5Zp8Ig
Contact: Michael Wolfe, (805) 385-8055

2 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE October 14, 2025 - Page 3

2. Public Works Department
SUBJECT: Purchase Orders with WEX Bank for the Fleet Fuel Card Program. (10 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with WEX Bank for an initial term of three years and seven months from December 7, 2025, through June 27, 2029 with the option to extend three additional one-year terms ending June 27, 2032 for an amount not to exceed $27,500,000, for the WEX Bank Fleet Fuel Card Program under Sourcewell Contract 030625-WEX.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/qWjLohfrdJE
Contact: Michael Wolfe, (805) 385-8055

3. Public Works Department
SUBJECT: Multiple Agreements for On-Call Structural Engineering Services. (10 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute the following Agreements, each with an initial term of two years from November 10, 2025, to November 9, 2027, with an option for three consecutive one-year period extensions ending November 9, 2030, for on-call On-Call Structural Engineering Services:

1. Agreement 32600139 with IDS Group, Inc., for a total amount not to exceed $1,000,000.00;

2. Agreement 32600140 with m6 Consulting Inc., for a total amount not to exceed $1,000,000.00; and

3. Agreement 32600141 with T.Y. Lin International, for a total amount not to exceed $1,000,000.00.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/A5nAdMuDhsA
Contact: Michael Wolfe, (805) 385-8055

4. Public Works Department
SUBJECT: Agreement 32600133 with BKF Engineers for a City Master Plan of Drainage. (10 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with BKF Engineers for a term of one year from November 4, 2025, to November 3, 2026, with the option to extend one year ending November 3, 2027, for a total contract amount not to exceed $629,950.00 for the development of a City Master Plan of Drainage for the Engineering Division.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/3HPf5VkIOd0

Contact: Michael Wolfe, (805) 385-8055

3 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE October 14, 2025 - Page 4

5. Public Works Department
SUBJECT: Agreement 32600146 with Synagro-WWT, Inc. for Digester Cleaning Services, Specification 25-14. (10 minutes)

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with Synagro-WWT, Inc. (Synagro) in the amount of $1,185,910 for Digester cleaning services with a one-year term from November 4, 2025, to November 3, 2026.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/I0HYY3XpGP8
Contact: Michael Wolfe, (805) 385-8055

E. ITEMS FOR FUTURE AGENDAS

F. ADJOURNMENT

4 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

CONSENT AGENDA
AGENDA ITEM NO. C.1

DATE: October 14, 2025

TO: Public Works and Transportation Committee

FROM: Luly Lopez, City Clerk, (805) 385-7805, [email protected]

SUBJECT: Approval of Minutes.

RECOMMENDATION

That the Public Works and Transportation Committee approve the minutes of the September 23, 2025 regular meeting as presented.

BACKGROUND

Approval of minutes.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is no financial impact.

Prepared by: Luly Lopez, City Clerk

ATTACHMENTS

1. Minutes of the Public Works and Transportation Committee for September 23, 2025

5 MINUTES

OXNARD CITY COUNCIL

PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Regular Meeting
September 23, 2025

A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE

At 6:49 p.m., Chair Luis A. Mc Arthur called to order the regular meeting of the Oxnard City Council Public Works and Transportation Committee in the City Hall Council Chambers at 305 West Third Street, Oxnard, California. Chair Luis A. Mc Arthur, Member Gabriela Basua and Vice Chair Gabe Teran were present. The City Clerk stated that the agenda was posted on Tuesday, September 16, 2025 at the Library, City Hall kiosk, City Administrative Offices and on the website. Saluted the flag.

Staff members present were Alexander Nguyen, City Manager; Michelle McCarron, Assistant City Attorney; Michael Wolfe, Public Works Director; Steve Howlett, Assistant Public Works Director; Anthony Miller, Special Districts Manager and Lourdes A. López, City Clerk.

Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA AND NON-ACTION ITEMS

No public comments were received.

C. CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the Public Works and Transportation Committee approve the minutes of the September 9, 2025 regular meeting as presented.

No public comments were received.

It was moved by Vice Chair Teran, seconded by Member Basua, to approve the Information/Consent item as presented. VOTE: Teran, Basua and Mc Arthur voted in favor; the motion carried 3-0.

D. REPORTS

1. Public Works Department
SUBJECT: Channel Islands Harbor Water Quality Update from the Channel Islands Neighborhood Council Marine Advisory Committee. (10 minutes) 6 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE September 23, 2025 - Page 2

RECOMMENDATION: That the Public Works and Transportation Committee forward an update regarding Channel Islands Harbor water quality from the Channel Islands Neighborhood Council Marine Advisory Committee (CINCMAC) to the City Council as a receive and file item.

Anthony Miller, Special Districts Manager introduced Chuck Carter with the CINCMAC who shared with the Committee all the outreach that has been done to help the City and County to raise funds for water testing. He stated that the water is not getting better on its own, and it will continue to be degraded until we can restore circulation or reduce the source control. Mr. Carter was available to answer the committee’s questions. No public comments were received. Discussion ensued among the Committee and staff.

It was moved by Member Basua, seconded by Vice Chair Teran, to forward the update to the City Council for a future meeting as a receive and file item. VOTE:

Basua, Teran and Mc Arthur voted in favor; the motion carried 3-0.

E. ITEMS FOR FUTURE AGENDAS

No requests were made.

F. ADJOURNMENT

There being no further business on the agenda, and without objection, Chair Mc Arthur adjourned the meeting at 7:18 p.m.

________________________________ ________________________________ LOURDES A. LÓPEZ LUIS A. MC ARTHUR
City Clerk Chair

7 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.1

DATE: October 14, 2025

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: City of Oxnard Water Division 2022-2024 Public Health Goals Report. (15 minutes)

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council receive and file the 2022-2024 Public Health Goals Report.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/Jmwj-5Zp8Ig

BACKGROUND

The City of Oxnard’s Water Division is governed in its operation, treatment, and delivery of potable and recycled water by Title 22 of the California Code of Regulations (CCR), which sets forth the state standards for drinking water quality, public notification, treatment processes, recycled water reuse, and related requirements.

Over 264 water samples, from 37 sample sites, are taken throughout the water distribution system over the course of the year. These samples are used for monthly reports to the State Water Resources Control Board (SWRCB) and for the City’s annual Consumer Confidence Report.

Health & Safety Code §116365(a) requires a contaminant's Maximum Contaminant Level (MCL) to be established at a level as close to its Public Health Goals (PHGs) as is technologically and economically feasible, placing primary emphasis on the protection of public health. MCL is a legally enforceable standard for drinking water quality that defines the highest level of a contaminant permitted in a public water supply without being harmful to public health. This staff report does not deal with MCLs, it deals with the non-enforceable PHGs.

PHGs are established by the Office of Environmental Health Hazard Assessment (OEHHA). PHGs are concentrations of drinking water contaminants that pose no significant health risk if consumed over a lifetime, based on current risk assessment principles, practices, and methods. This determination is made without regard to cost or treatability. The most recent health risk information published by OEHHA is used in this PHG report.

Additionally, The State Water Resources Control Board (SWRCB)/ Division of Drinking Water (DDW), uses PHGs in the evaluation of health-related drinking water standards.

The California Health and Safety Code Section 116470(b) requires large water utilities (more than 10,000 service connections) to prepare a brief written report if their water quality measurements have exceeded any Public Health Goal (PHG) in the three previous calendar years. The PHG report is triennial and completed by July 1 in the year it is due.
8 The PHG report must include the following: (1) any contaminant that has been detected above the PHG, (2) health risk information on the detected contaminants, (3) an estimated cost associated with installation of the Best Available Technology (BAT) to help reduce the level of a given contaminant, and what action, if any, will be taken to reduce the level of the contaminant and what was the basis for that decision.

Contaminants that exceeded their PHG or Maximum Contaminant Level Goal (MCLG) in the years 2022 to 2024 are addressed in this report. For any contaminant that OEHHA has not set a PHG, the water suppliers are to use the Maximum Contaminant Level Goal (MCLG) adopted by the United States Environmental Protection Agency (USEPA). MCLGs are the federal equivalent to PHGs, but not identical.

Only contaminants that have a California primary drinking water standard and either a PHG or MCLG have been set are to be addressed in this report. This report provides the following information required by the Health and Safety Code for each constituent detected in the City of Oxnard’s water supply between 2019-2021 that exceeded a PHG or MCLG:
• Numerical public health risk associated with the MCL, PHG, or MCLG; • Category or type of risk to health that could be associated with each constituent; • Best Available Technology that could be used to reduce the constituent level; and • Estimate of the cost to install the Best Available Treatment Technology, if it is appropriate and feasible.

DISCUSSION

The PHGs are non-enforceable goals that are not required to be met by any public water system and are set by the OEHHA. A PHG is the level below which OEHHA has determined that a drinking water contaminant poses no significant health risk. Additionally, PHGs are developed and published by OEHHA (Health and Safety Code Section 116365) using current risk assessment principles, practices and methods. PHGs are based solely on public health risk considerations. None of the risk management factors that are considered by the DDW or the USEPA in setting drinking water standards are considered in setting the PHGs.

These factors include analytical detection capabilities, treatment technology available, benefits, and cost. If a constituent does not have a PHG, then as required for this report, public water systems are to use Maximum Contaminant Level Goals (MCLGs) developed by the United States Environmental Protection Agency (USEPA). Like PHGs set by OEHHA, MCLGs are set by the USEPA in which they believe there are no known or expected risks to health, with a margin of safety.

Water quality data collected for the City of Oxnard’s Water Distribution System between 2022 - 2024 was reviewed and used for the purpose of determining compliance with state and federal drinking water standards.

This information was summarized in the annual Drinking Water Consumer Confidence Reports made available to all City of Oxnard customers, residents, and businesses. The City’s most recent Drinking Water Consumer Confidence Report is available at www.oxnard.org/CCR.

Most of the constituents tested in water were reported as Non-Detect (ND) and not listed in the Drinking Water Consumer Confidence Report. When a constituent is reported as ND, it generally means that the laboratory did not detect the constituent, but it could also mean that it was detected at a level less than California’s Detection Level for Reporting (DLR) purposes.

From the review of the 2022-2024 Oxnard water quality data, there were 11 constituents detected that exceeded a PHG or MCLG. The 11 constituents were as follows: arsenic, gross alpha particles, gross beta particles, radium 226 and radium 228, Strontium, Uranium, bromodichloromethane, bromoform, chloroform and dibromochloromethane. These constituents are either naturally occurring in groundwater, erosion of mineral 9 deposits, desorption from rock or sediment, runoff from soil, and/or disinfection by-products to avoid infectious diseases. Additional information on this can be found on pages 5 to 10 in the attached report.

The Best Available Technology selected to remove the 11 constituents was Reverse Osmosis (RO). It is estimated that additional RO treatment would have to be constructed at three City blending stations that do not currently have a desalter. RO treatment capacity needed at each station is estimated at 7.5 million gallons per day, totaling 22.5 million gallons per day for three stations. These facilities are estimated to cost $91 million to construct, $27 million to operate and maintain and increase the average customer's water bill by $508 per year.

CONCLUSION

While eleven constituents exceeded a PHG or MCLG, the levels detected are extremely low, not enforceable and much lower than the State of California enforceable drinking water Maximum Contaminant Levels.

Because the City is in compliance with the State of California and Federal Drinking Water Maximum Contaminant Levels, staff does not recommend installing treatment processes to attempt to reduce the levels below Public Health Goal and Maximum Contaminant Level Goal levels. However, should the City Council desire to address PHGs and/or MCLGs as a policy, which would be done with capital projects, staff should be directed to include required projects in the next round of the Capital Improvement Program (CIP) budget process. It should be noted that additional CIP projects will impact the water rates (i.e. increase rates) on a go- forward basis.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

There is no direct financial impact in receiving this report.

Prepared by: Timothy Beaman, Assistant Public Works Director, Chris Peyton, Water Division Manager

ATTACHMENTS

1. PHG 2025 Triennial Report

2. Presentation

10 PUBLIC HEALTH GOALS 2025TRIENNIAL REPORTCITY OF OXNARDWATER DIVISION 11 CITY OF OXNARD
Page | 2
12 CITY OF OXNARD
Page | 3
TABLE OF CONTENTSBACKGROUND …………………………………………………………………………………………. 2WHAT ARE PUBLIC HEALTH GOALS? ……………………………………………………………… 3WATER QUALITY DATA CONSIDERED ………………………………………………………….…. 3CITY OF OXNARD WATER SOURCES ……………………………………………………………….. 3BEST AVAILABLE TREATMENT TECHNOLOGY AND COST ESTIMATE …………………….… 4CONSTITUENTS DETECTED ………………………………………………………………………….. 4METALS ARSENIC …..……………………………………………………………………………………… 5RADIOLOGICALS GROSS ALPHA PARTICLE ……………………………………………………………………… 5 GROSS BETA PARTICLE ………………………………………………………………………... 6 RADIUM 226/RADIUM 228 ……………………………………………………………………… 7 STRONTIUM – 90 ……………………………………………………………………………….... 7 URANIUM …………………………………………………………………………….…………… 7ORGANICS BROMODICHLOROMETHANE ………………………………………………………….……… 8 BROMOFORM …………………………………………………………………………….………. 9 CHLOROFORM ………………………………………………………………………….………... 9 DIBROMOCHLOROMETHANE …………………………………………………….…………… 9ESTIMATED COST TO ACHIEVE PUBLIC HEALTH GOALS ………………………………….…... 9RECOMMENDATION ………………………………………………………………………………..... 10 13 CITY OF OXNARD
Page | 4
BACKGROUND California Health and Safety Code Section 116470(b) requires large water utilities (more than 10,000 service connections), prepare a brief written report if their water quality measurements have exceeded any PHG in the three previous calendar years. This Public Health Goal Report must be completed by July 1 in the year it is due. The Public Health Goal report must include the following (1) any contaminant that has been detected above the PHG, (2) health risk information on the detected contaminants, (3) an estimated cost associated with installation of the Best Available Technology (BAT) to help reduce the level of a given contaminant and what action, if any, will be taken to reduce the level of the contaminant and what was the basis for that decision. The State Water Resources Control Board (SWRCB)/ Division of Drinking Water (DDW), uses PHGs in the evaluation of health-related drinking water standards, known as Maximum Contaminant Levels (MCLs). MCLs are enforceable limits that water purveyors must meet to protect public health. DDW considers treatment costs, available treatment and analytical technology when setting new MCLs for unregulated chemicals.Public Health Goals are established by the California Office of Environmental Health Hazard Assessment (OEHHA). The OEHHA determines and publishes the “numerical public health risk” associated with both PHGs and MCLs. A Public Health Goal is a non-enforceable goal, used as a health risk assessment, not a proposed drinking water standard. It is the level of a contaminant in drinking water, which is considered not to pose a significant risk to health if consumed for a lifetime. This determination is made without regard to cost or treatability. The most recent health risk information published by OEHHA is used in this PHG report.Only contaminants that exceeded their PHG in the years 2022 to 2024 are addressed in this report. Any contaminant that the OEHHA has not set a PHG for, the water supplier, is to use the Maximum Contaminant Level Goal (MCLG) adopted by the United States Environmental Protection Agency (USEPA). MCLGs are the federal equivalent to PHGs, but not identical. Only constituents which have a California primary drinking water standard and for which either a PHG or MCLG has been set are to be addressed in this report. There are some constituents that are routinely detected in water systems at levels usually well below the drinking water standards, for which no PHG nor MCLG have yet been adopted by OEHHA or USEPA. These constituents are not required to be included in this report.This report provides the following information required by the Health and Safety Code for each constituent detected in the City of Oxnard’s water supply in 2022-2024 that exceeded a PHG or MCLG.●Numerical public health risk associated with the MCL, PHG, or MCLG.●Category or type of risk to health that could be associated with each constituent.●Best Available Technology that could be used to reduce the constituent level.●Estimate of the cost to install the Best Available Treatment Technology, if it is appropriate and feasible. 14 CITY OF OXNARD
Page | 5
WHAT ARE PUBLIC HEALTH GOALSs?●PHGs are non-enforceable goals that are not required to be met by any public water system. ●PHGs are set by the California Office of Environmental Health Hazard Assessment (OEHHA). ●A PHG is the level below which OEHHA has determined that a drinking water contaminant poses no significant health risk.●PHGs are developed and published by OEHHA (Health and Safety Code Section 116365) using current risk assessment principles, practices and methods. ●PHGs are based solely on public health risk considerations. None of the risk management factors that are considered by the DDW or the USEPA in setting drinking water standards are considered in setting the PHGs. These factors include analytical detection capabilities, treatment technology available, benefits and cost.●If a constituent does not have a PHG, then as required for this report, public water systems are to use Maximum Contaminant Level Goals (MCLGs) developed by the United States Environmental Protection Agency (USEPA).●Like PHGs set by OEHHA, MCLGs are set by the USEPA in which they believe there are no known or expected risks to health, with a margin of safety.WATER QUALITY DATA CONSIDEREDAll water quality data collected for the City of Oxnard’s Water Distribution System from 2022 - 2024 is used for the purpose of determining water compliance with state drinking water standards. This information was summarized in tables included in the Drinking Water Consumer Confidence Reports made available to all City of Oxnard customers, residents, and businesses for those years. The City’s most recent Drinking Water Consumer Confidence Report is available at www.oxnard.org/CCR.Most of the constituents tested in water were reported as Non-Detect (ND) and are not generally listed in the Drinking Water Consumer Confidence Report. When a constituent is reported as ND, it generally means that the laboratory did not detect the constituent, but it could also mean that it was detected at a level less than California’s Detection Level for Reporting (DLR) purposes.CITY OF OXNARD WATER SOURCESThe City of Oxnard utilizes 3 sources for its water supply.●29% of Oxnard’s water supply is treated water purchased from Callegus Municipal Water District. The raw surface water is imported from Northern California via the State Water Project and treated by Metropolitan Water District (MWD).●35% of Oxnard’s water supply is treated water purchased from United Water Conservation District (United). United supplies disinfected groundwater replenished by the Santa Clara River, Lake Piru, and the Freemen Diversion Facility. 15 CITY OF OXNARD
Page | 6
●36 % of Oxnard’s water supply is from groundwater wells owned and operated by the City. While all well water is treated, blended, and disinfected, a portion of this water is treated by reverse osmosis filtration (R.O.).BEST AVAILABLE TREATMENT TECHNOLOGY AND COST ESTIMATESBoth the USEPA and DDW have adopted what are known as Best Available Technologies (BATs), which are the best known methods of reducing contaminant levels. Capital construction along with operation and maintenance (O&M) costs can be estimated for such technologies. Since many PHGs and MCLGs are set much lower than the MCL, it is not always possible or feasible to determine what treatment is needed to further reduce a constituent down to or near the PHG or MCLG. For example, USEPA sets the MCLG for potential cancer-causing chemicals at zero. Estimating the costs to reduce a constituent is difficult, if not impossible, because it is not possible to verify by analytical means that the level has been lowered to zero. In some cases, installing treatment to try and further reduce very low levels of one constituent may have adverse effects on other aspects of water quality.CONSTITUENTS DETECTED THAT EXCEED A PHG OR MCLG IN OXNARDCONSTITUENT (UNITS)SWRCBMCLOEHHAPHGUSEPAMCLGMAXIMUMLEVEL DETECTEDArsenic (mg/L)0.010.00000400.0028Gross Alpha Particles (pCi/L)15none03.24Gross Beta Particles (pCi/L)50none05.51Radium - 226 (pCi/L)none0.05none0.552Radium - 228 (pCi/L)none0.019none0.876Strontium – 90 (pCi/L)80.3581.15Uranium (pCi/L)200.4304.8Bromodichloromethane (mg/L)none0.0000600.0065Bromoform (mg/L)none0.000500.021Chloroform (mg/L)none0.00040.070.0027Dibromochloromethanenone0.00010.060.016mg/L = miligrams per literpCi/L = picocuries per literEach of the eleven constituents listed are described below, including current state and or federal water quality standards, level observed within the City system, potential source of constituent, numerical public health risk associated with the MCL and the PHG or MCLG, category or type of risk to health that could be associated with each constituent, and the Best Available Technology (BAT) for treatment. 16 CITY OF OXNARD
Page | 7
ArsenicThe MCL for arsenic in drinking water is 0.01 milligrams per liter (mg/L). The level of arsenic detected in Oxnard Water was below the MCL with a maximum level of 0.0028 mg/L. The City did not, however, meet the PHG for this constituent which was set at 0.000004 mg/L. The most probable source of the arsenic detected in the City’s water system was erosion of natural deposits.Health Risk Category: Cancer. Some people who drink water containing arsenic in excess of the MCL over many years may experience skin damage, circulatory system problems, and may have an increased risk of getting cancer. Numeric Health Risk at PHG: Cancer risk. Theoretical 70-year lifetime excess risk is one cancer case per million people (expressed as 1x10-6). Numeric Health Risk at California MCL: Cancer risk. Theoretical 70-year lifetime excess cancer risk is one excess cancer case per hundred people (expressed as 2.5x10-3).The following technologies are identified as Best Available Technology (BAT) for reducing arsenic levels in drinking water, according to the CA State Division of Drinking Water (DDW).●Activated Alumina●Coagulation / Filtration●Electrodialysis●Ion Exchange●Lime Softening●Oxidation / Filtration●Reverse OsmosisCurrently the City Of Oxnard Water Division utilizes Reverse Osmosis (RO) treatment at wells 32, 33, and 34. RO treatment is one of the Best Available Treatment Technologies for lowering arsenic levels.Gross Alpha Particles ActivityGross Alpha particles activity has a State MCL of 15 picocuries per liter (pCi/L). Gross Alpha particle activity has no PHG, but the federal MCLG is zero. Maximum level of Gross Alpha particles in City water was 3.24 pCi/L, which was below the State MCL. The most probable source of gross alpha particle activity detected in the City water system was from erosion of naturally occurring minerals.Health Risk Category: Alpha particle activity is considered to be a human carcinogen. Certain minerals are radioactive and may emit a form of radiation known as alpha radiation. Some people who drink water containing alpha emitters in excess of the MCL over many years may have an increased risk of getting cancer. Numeric Health Risk at MCLG: For an MCLG of zero, the excess cancer risk is zero. Numeric Health Risk at MCL: Approximately 1x10-3 for the most potent alpha emitter.DDW has identified the following BATs for reducing the level of Gross Alpha particles. ●Ion Exchange 17 CITY OF OXNARD
Page | 8
●Reverse Osmosis The City of Oxnard Water Division currently uses Reverse Osmosis (RO) at wells 32, 33 and 34. RO is one of the BAT for lowering the level of Gross Alpha particles in drinking water.Gross Beta Particle ActivityGross Beta particle activity has a state MCL of 50 pCI/L (equivalent to 4 millirem per year). Gross Beta particle activity has no PHG, but the MCLG is zero. Maximum level of Gross Beta particles in City water was 5.51 pCi/L. The most probable source of Gross Beta particles activity detected in the City water system was from naturally occurring minerals.Health Risk Category: Beta particle activity is considered to be a human carcinogen. Certain minerals are radioactive and may emit forms of radiation known as photons and beta radiation. Some people who drink water containing photon and beta emitters in excess of the MCL over many years may have an increased risk of getting cancer. Numeric Health Risk at MCLG: For an MCLG of zero, the excess cancer risk is zero. Numeric Health Risk at MCL: Approximately 2x10-3 for the most potent beta emitter.DDW has identified the following BATs for reducing the level of Gross Beta particles.●Ion Exchange●Reverse OsmosisThe City of Oxnard Water Division currently uses Reverse Osmosis (RO) at wells 32, 33 and 34. RO is one of the BAT for lowering the level of Gross Beta particles in drinking water.Radium 226 and Radium 228There is currently no state MCL for both Radium 226 and Radium 228. The level of Radium 226 detected in Oxnard Water was 0.552 picocuries per liter (pCi/L). The level of Radium 228 detected in Oxnard Water was 0.876 pCi/L. The City however, did not meet the PHG for these constituents, which were set at 0.05 picocuries per liter and 0.019 picocuries per liter, respectively. The most probable source of radium is the naturally occurring decay of uranium and thorium found in radioactive rock, soil and water. Radium can enter ground water by dissolution of aquifer materials, by desorption from rock or sediment surfaces, and by ejection form minerals during radioactive decay.Health Risk Category: Carcinogenicity. Some people who consumed water that contained more than 5 picocuries per liter over 70 years may have an increased risk of getting cancer. Radium is primarily associated with bone and sinus cancers along with cell tissue damage. Numeric Health Risk at PHG: Cancer risk. Theoretical 70-year lifetime excess risk is one cancer case per million people (expressed as 1x10-6). Numeric Health Risk at California MCL: Cancer risk. Theoretical 70-year lifetime excess cancer risk is one excess cancer case per ten thousand people (expressed 1x10-4). 18 CITY OF OXNARD
Page | 9
The following technologies are identified as Best Available Technology (BAT) for reducing radium 226 and radium 228 levels in drinking water, according to the CA State Division of Drinking Water (DDW).●Ion Exchange●Lime softening●Reverse OsmosisReverse Osmosis (RO) treatment is currently used at wells 32, 33, and 34. This is one of the Best Available Technologies for lowering the levels of radium 226 and radium 228 in drinking water.Strontium - 90The MCL for Strontium – 90 in drinking water is 8 picocuries per liter (pCi/L). The level of Strontium detected in Oxnard ware was below the State MCL with a maximum level of 1.15 pCi/L. The City did not, however, meet the PHG for this constituent which was set at 0.35 pCi/L. The most probable source for Strontium – 90 is the environment. The fallout from nuclear testing in the 1950’s and 1960’s as well as nuclear reactor waste was widely dispersed and deposited on earth. Water runoff over contaminated soil is likely. Health Risk Category: Carcinogenicity. Some people who consumed water that contained more than 5 picocuries per liter over 70 years may have an increased risk of getting cancer. Strontium 90 is primarily associated with bone and marrow cancers along with leukemia. Numeric Health Risk at PHG: Cancer risk. Theoretical 70-year lifetime excess risk is one cancer case per million people (expressed as 1x10-6). Numeric Health Risk at California MCL: Cancer risk. Theoretical 70-year lifetime excess cancer risk is one excess cancer case per ten thousand people (expressed 1x10-4).The following technologies are identified as Best Available Technology (BAT) for reducing Strontium 90 levels in drinking water, according to the CA State Division of Drinking Water (DDW).●Ion Exchange●Lime softening●Reverse OsmosisReverse Osmosis (RO) treatment is currently used at wells 32, 33, and 34. This is one of the Best Available Technologies for lowering the levels of Strontium - 90 in drinking water.UraniumThe state MCL for uranium is 20 pCi/L. The PHG for uranium is 0.43 pCi/L. Maximum observed level of uranium was 4.8 pCi/L. The most probable source of Uranium detected in the City water system was from erosion of naturally occurring minerals. 19 CITY OF OXNARD
Page | 10
Health Risk Category: Carcinogenic/chronic toxicity. Some people who drink water containing Uranium in excess of the MCL over many years may have kidney problems or an increased risk of getting cancer. Numeric Health Risk at PHG: The theoretical 70-year lifetime cancer risk for drinking water with Uranium above 0.43pCi/L is one excess cancer case per million people (1x10-6). For a MCLG of zero, the cancer risk is zero. Numerical Health Risk at MCL: The theoretical 70-year lifetime cancer risk for drinking water with Uranium above 20 pCi/L is 5 excess cancer cases per 100,000 people (5x10-5).DDW has identified the following BATs for reducing the level of Uranium.●Coagulation / Filtration●Ion exchange●Lime Softening●Reverse OsmosisThe City of Oxnard Water Division currently uses Reverse Osmosis (RO) at wells 32, 33 and 34. RO is one of the BAT for lowering the level of Uranium in drinking water.Trihalomethanes (THMs)There are 4 major regulated trihalomethanes found in drinking water. All 4 constituents are results of disinfection byproducts necessary to avoid infectious diseases within the general public from microbial contamination of drinking water supplies. None of these 4 constituents have an individual State MCL. There is a total trihalomethanes MCL, which is the sum of these 4 constituents. The MCL is 0.08mg/L. The Best Available Technologies (BAT) for reducing levels of Trihalomethanes are listed below. ●Filters Containing Carbon or Charcoal●Reverse OsmosisThe City of Oxnard Water Division currently uses Reverse Osmosis (RO) at wells 32, 33 and 34. RO is one of the BAT for lowering the levels of TTHMs in drinking water.BromodichloromethaneThe PHG for Bromodichloromethane is 0.00006 mg/L. The level that was detected in the City Water was 0.0065 mg/L. Health Risk Category: Carcinogenicity. Some people, who drink water containing Bromodichloromethane in excess of the PHG over many years, may have an increased risk of getting cancer. Numeric Health Risk at PHG: The theoretical 70-year lifetime cancer risk for drinking water above the 0.00006 is one excess cancer cases per million (1x10-6). Numeric Health Risk at MCL: The theoretical 70-year lifetime cancer risk for drinking water above the 0.8 mg/L is 1.3 excess cancer cases per one thousand (1.3x10-3). 20 CITY OF OXNARD
Page | 11
BromoformThe PHG level for Bromoform is 0.0005 mg/L. The level of Bromoform detected within the City water was 0.021 mg/L. Health Risk Category: Carcinogenicity. Some people who drink water containing bromoform in excess of the PHG over many years may have an increased risk of getting cancer. Numeric Health Risk at PHG: Theoretical 70-year lifetime cancer risk is one excess cancer case per million (1x10-6). Numeric Health Risk at MCL: Theoretical 70-year lifetime cancer risk for drinking water above the 0.08 mg/L is two excess cancer cases per ten thousand (2x10-4).ChloroformThe PHG level for Chloroform is 0.0004 mg/L. The level of Chloroform detected within the City water was 0.0027 mg/L. Health Risk Category: Carcinogenicity. Some people who drink water containing chloroform in excess of the PHG over many years may have an increased risk of getting cancer. Numeric Health Risk at PHG: Theoretical 70-year lifetime cancer risk is one excess cancer case per million (1x10-6). Numeric Health Risk at MCL: Theoretical 70-year lifetime cancer risk for drinking water above the 0.08 mg/L is two excess cancer cases per ten thousand (2x10-4).DibromochloromethaneThe PHG level for Dibromochloromethane is 0.0001 mg/L. The level of Dibromochloromethane detected within the City water was 0.016 mg/L. Health Risk Category: Carcinogenicity. Some people who drink water containing Dibromochloromethane in excess of the PHG over many years may have an increased risk of getting cancer. Numeric Health Risk at PHG: Theoretical 70-year lifetime cancer risk is one excess cancer case per million (1x10-6). Numeric Health Risk at MCL: Theoretical 70-year lifetime cancer risk for drinking water above the 0.08 mg/L is eight excess cancer cases per ten thousand (8x10-4).ESTIMATED COSTS TO ACHIEVE PHG’s 21 CITY OF OXNARD
Page | 12
The California Health and Safety code requires that this report includes an estimate of the aggregate cost and cost per customer for additional treatment to achieve the PHGs. Reverse osmosis (RO), ion exchange (IX), and corrosion control are potential BATs available for the constituents of concern.It is estimated that additional RO treatment would have to be constructed at three City blending stations that do not currently have a desalter. RO treatment capacity needed at each station is estimated at 7.5 million gallons per day, totaling 22.5 million gallons per day for three stations. The cost estimates includes engineering, construction, operation, 30-year amortization at 5 percent for debt service, and 3 percent annual inflation. However, the cost estimates do not include land costs, conveyance, and permitting. Estimated total cost for the City would be approximately $27,141,000 per year as shown in the chart below. Total additional cost per customer would be approximately $508 per year. System CharacteristicsTreatmentRO # of units3RO Capacity/Station (MGD)7.5RO Engineering/Construction Cost per unit ($ million) (2013$) (1,2)45.9RO Total Annual Cost ($ million/year) (2035$) (3)28.3Total Additional Annual Cost per Customer ($ / connection / year)(2035$) (4,5)474Notes:1. RO costs provided by City of Oxnard ($24 million/ desalter). (City, 2015). 3% per year added for inflation (from 2015 - 2022). 5% per year added for inflation (from 2023-2025). 3% per year added for inflation (from 2025-2035).2. Costs for inflation and additional capital/operating are assumed to be balanced by the use of newer technology and efficiencies.3. Current RO Total Annual Cost provided by City of Oxnard in 2021 (based on $1268/AF). Desalters are to be constructed over a 10 year period. City will treat approximately 16,900 AFY of groundwater by year 2035.4. Costs adjusted to 2035 dollars with inflation estimated using the formula above. Total additional annual cost per customer service connection for additional RO treatment adjusted to 2035 dollars (annual amount does not include construction cost)5. Current number of service connections is approximately 42,500 (City, 2015 UWMP). Projected 2035 service connections is 59,800 (based on mean increase from 1992-2010).The above estimate is for the construction of three additional desalters. All 3 desalter facilities could not be built at the Water Campus due to groundwater allocation restrictions (set by Fox Canyon Groundwater Management Agency), total demand, and insufficient storage for permeate water. This scenario would only be obtainable by gaining more groundwater allocation and constructing separate R.O. facilities 22 CITY OF OXNARD
Page | 13
throughout the city. This would greatly reduce our dependency on purchased water, but not eliminate the need for purchased sources.RECOMMENDATIONThe City of Oxnard routinely performs and reports compliance monitoring of its water supplies. Water delivered by the City complies with all drinking water standards set by the State and Federal government. On average, contaminants detected had concentrations far below MCLs. Only eleven contaminants had at least one sample that was detected at a higher level than the PHG or MCLG, which are non-enforceable goals. In addition, this report estimates significant treatment costs to potentially achieve PHGs and MCLGs. Because many PHGs and MCLGs are set at zero, it is not always feasible to determine what treatment is needed to reduce a constituent downward to or near zero. Furthermore, it is often not possible to verify by analytical means that the level has actually been lowered to zero. For these reasons, City staff has determined that this financial investment is not warranted at this time given the low risks associated with the PHGs and MCLGs discussed in this report.If you have any questions concerning this report, please contact Richard Maria, Water Regulatory Compliance Coordinator, at (805) 200-5374. 23 Oxnard Water
Water Quality Reports
24 Potable Water Supply
City Groundwater
● Oxnard Wells
● Desalter
● ~36%
Regional
Groundwater
● UWCD Wells
● ~35%
Imported State Water
● Springville
Reservoir
● ~29%
25 Oxnard Water Flow Chart
26 Is my water safe?
The City of Oxnard meets or
exceeds regulatory requirements
for potable water set forth by
the EPA’s Safe Water Drinking
Act.

The Water Division continuously
treats, analyzes and reports to
the California State Water
Resources Control Board.
27 Treatment & Water Quality Sampling• Oxnard Water Treatment disinfects groundwater using Ammonia and Sodium Hypochlorite to form Chloramines.
• Chloramines are used as disinfectant to match water purchased from UCWD and CMWD.
• Pumped and purchased water is blended to achieve a Total Dissolved Solids (TDS) level between 700-800.
• Monthly samples are taken at all city owned groundwater wells. • Over 260 water samples are taken from 37 sample sites throughout the water distribution system.
• These samples are used for monthly reports to the State Water Resources Control Board (SWRCB) and for our annual Consumer Confidence Report (CCR).
28 Water Quality Regulations
• Maximum contaminant level (MCL)
• The highest level of a contaminant that is allowed in drinking water. • Primary MCLs are set as close to the PHGs (or MCLGs) as is economically and technologically feasible.
• Maximum contaminant level goal (MCLG)
• The level of a contaminant in drinking water below which there is no known or expected risk to health.
• MCLGs are set by the USEPA.
• Public health goal (PHG)
• The level of a contaminant in drinking water below which there is no known or expected risk to health.
• PHGs are not regulatory standards.
29 2025 Public Health Goal Report
• In accordance with section 116470(b) of the California Health and Safety Code, The City of Oxnard has prepared a triennial report that compares the levels of drinking water constituents with their respective PHG or MCLG.
• State law requires SWRCB to set drinking water standards for chemical contaminants as close to the corresponding PHG as is economically and technologically feasible.
• In some cases, it may not be feasible for SWRCB to set the drinking water standard for a contaminant at the same level as the PHG. • The technology to treat the chemicals may not be available, or the cost of treatment may be very high.
30 Contaminants That Have Exceeded The PHG or MCLG
Each of the eleven
constituents listed are
described, including current
state and or federal water
quality standards, level
observed within the City
system, potential source of
constituent, numerical public
health risk associated with
the MCL and the PHG or
MCLG, category or type of
risk to health that could be
associated with each
constituent, and the Best
Available Technology (BAT)
for treatment.
31 Conclusion and Questions
2024 Consumer Confidence Report
https://www.oxnard.gov/public-works/water/consumer-confidence-reports For contact information refer to The City of Oxnard website: Oxnard.org Report water waste and leaks online at: 311.OXNARD.ORG
Water Service Center: (805) 385-8136
Water Emergency: (24 hours): (805)207-0603
2025 Public Health Goals Report
https://www.oxnard.gov/public-works/water/water-quality-reports 32 Contacts
Oxnard.org
For contact information refer to The City of Oxnard website: Oxnard.org Report water waste and leaks online at: 311.OXNARD.ORG
Water Service Center: (805) 385-8136
Water Emergency: (24 hours): (805)207-0603
33 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.2

DATE: October 14, 2025

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Purchase Orders with WEX Bank for the Fleet Fuel Card Program. (10 minutes)

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with WEX Bank for an initial term of three years and seven months from December 7, 2025, through June 27, 2029 with the option to extend three additional one- year terms ending June 27, 2032 for an amount not to exceed $27,500,000, for the WEX Bank Fleet Fuel Card Program under Sourcewell Contract 030625-WEX.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/qWjLohfrdJE

BACKGROUND

The Fleet Services Division of the Public Works Department manages, maintains, and repairs the City’s 977 fleet vehicles and equipment valued at over $57M as of September 4, 2025. Fleet Services is responsible for the maintenance and repair of vehicles, as well as the oversight of fuel and the fuel card program.

The City’s fleet vehicles utilize unleaded, ethanol fuel blend gasoline (E85), diesel fuel (including clear, renewable and red dye diesel), diesel exhaust fluid (DEF), compressed natural gas (CNG), propane, and electric vehicle (EV) charging. Fuel is purchased through the WEX Bank fleet card program. The table below summarizes fuel usage for FY 2024-25 by Division. This data was obtained from Fleet Service’s fleet management software.

Division FY 2024-25 Fuel Purchased Percent
Environmental Res. $1,427,701 48.77%
Police $706,540 24.14%
Fire $237,964 8.13%
Parks & Facilities $184,248 6.29%
Water $110,445 3.77%
Streets $82,124 2.81%
Recreation $56,819 1.94%
Other $121,517 4.15%
34 Total $2,927,368 100%

DISCUSSION

In December 2019, the City Council approved the implementation of the WEX Fleet Card Program through a Sourcewell cooperative contract, enabling employee fuel cardholders to purchase fuel at authorized stations.

This program allows staff to access unleaded gasoline, ethanol fuel blend (E85), diesel (including clear and renewable), diesel exhaust fluid (DEF), compressed natural gas (CNG), propane, EV charging, and car wash services at locations throughout the city.

WEX provides a network that accepts cards at 95% of retail fuel stations and offers controls over field fuel purchases. In Oxnard, participating fuel sites include Chevron, ExxonMobil, Union 76, Arco, USA, Shell, SC Fuels, Mac Valley Oil, Sinclair, 7-Eleven, and Circle K. The card is also accepted at the Southern California Gas Company–Oxnard Base for CNG purchases. For electric vehicles, WEX supports access to public charging stations from major providers such as ChargePoint, AmpUp, Blink, EVConnect, EVGo, and Flo, among others.

This extensive network allows staff to conveniently refuel and recharge vehicles, reducing travel time and mileage (e.g., saving costs). Staff members are encouraged to fuel locally within city limits for tax benefits, when feasible.

The WEX fuel card program has improved operational efficiency while reducing administrative burdens by providing enhanced oversight of the entire fuel program through a web-based client portal. This portal offers more comprehensive information and analysis tools compared to previous vendors, Shell and Voyager. A range of control and alert features enables staff to monitor where, when, what, and how much is spent, including fuel grade, cost per gallon, and sales tax for every purchase, resulting in improved security and more accurate accounting. Key features include automated alerts when suspicious activity is detected such as number of gallons, type of fuel purchased, and location of transaction. In such cases, the user card will be automatically deactivated. These tools help drive cost savings, alongside a quarterly revenue share “rebate” based on the City’s monthly retail transactions, which averaged $2,500 per month last fiscal year.

City Purchasing Policy allows for the use of governmental cooperative contracts for the purchase of goods, equipment, and contractual services when the contract has been competitively bid and awarded in accordance with local, State, and Federal laws that govern public procurement. WEX holds a cooperative contract with Sourcewell for fleet fuel cards. Sourcewell offers government agencies a cooperative purchasing program that provides competitively solicited cooperative contracts.

Sourcewell awarded WEX Bank Contract No. 030625-WEX for Fleet Payment Solutions with Related Services. Sourcewell posted the Request for Proposal on January 16, 2025, and recommended a contract award to WEX Bank on June 27, 2025, with an expiration of June 27, 2029, and may be extended up to three additional one-year extensions for a total possible length of seven years from the effective date.

By utilizing a Sourcewell contract for the continuation of the WEX fuel card program, the City retains the benefits of the WEX program. The WEX program allows the City to purchase fuel at the publicly offered market rate, participating gas stations pay WEX, and WEX pays an administrative fee to Sourcewell, at no additional cost to the City. Moreover, the RFB and implementation processes that accompany new programs are eliminated, resulting in both cost and time savings.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
35 The City’s fuel costs declined in FY 2024-25 by approximately 11% due to lower fuel costs per gallon on average compared to FY 2023-24. In FY 2023-24 the fuel cost was $2.96M and in FY 2022-23 it was $3M.

However, Fleet Services staff expect gradual fuel price increases over the potential seven-year term of this contract, due to the scheduled closures of two major refineries in California at the end of 2025 and 2026, which may impact prices statewide. With the addition of Electric Vehicles (EV) to our fleet, the requested amount accounts for the charging of such vehicles at public charging stations in and around the City. The City is also working on the installation of EV chargers at specific locations (e.g. the City’s Corporation Yard) for dedicated use by Fleet vehicles.

The total agreement with WEX Bank shall not exceed $27,500,000 if all terms are extended. Funding for the annual Purchase Order will begin in FY 2025-26. There are sufficient funds in the Fleet Services Fund (741) FY 2025-26 Operating Budget. Subsequent fiscal year funding will be requested in the annual budget process.

The estimated spending plan is as follows:

Account
Number
FY25-26
(Dec25-
Jun26) FY26-27 FY27-28 FY28-29 FY29-30 FY30-31 FY31-32 Total Unleaded
7413750-54090 $ 880,000 $1,460,000 $1,580,000 $ 1,705,000 $ 1,840,000 $ 1,990,000 $2,149,000 $11,604,000 CNG
7413750-54091 $ 400,000 $ 660,000 $ 715,000 $ 770,000 $ 835,000 $ 900,000 $ 975,000 $ 5,255,000 Diesel
7413750-54092 $ 800,000 $1,330,000 $1,440,000 $ 1,555,000 $ 1,680,000 $ 1,815,000 $1,960,000 $10,580,000 Prof Svcs
7413750-53200 $ 5,000 $ 8,000 $ 8,500 $ 9,000 $ 9,500 $ 10,000 $ 11,000 $ 61,000 Total $2,085,000 $3,458,000 $3,743,500 $4,039,000 $4,364,500 $4,715,000 $5,095,000 $27,500,000

Prepared by: Brian Yanez, Assistant Public Works Director, Jose Arreola, Fleet Services Manager

ATTACHMENTS

1. Cooperative Agreement

2. Presentation

36 030625-WEX

v052824 1

MASTER AGREEMENT # 030625
CATEGORY: &ůĞĞƚWĂǇŵĞŶƚ^ŽůƵƟŽŶƐǁŝƚŚZĞůĂƚĞĚ^ĞƌǀŝĐĞƐ
SUPPLIER: WEX Bank

This Master Agreement (Agreement) is between Sourcewell, ĂDŝŶŶĞƐŽƚĂƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞlocated at 202 12th Street Northeast, P .O. Box 219, Staples, MN 56479 (Sourcewell) and WEX Bank, 111 East Sego Lily Drive, Suite 250, Sandy, UT 84070 (Supplier).

Sourcewell is a ůŽĐĂůŐŽǀĞƌŶŵĞŶƚĂŶĚƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞĐƌĞĂƚĞĚƵŶĚĞƌƚŚĞůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨ DŝŶŶĞƐŽƚĂ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐ^ĞĐƟŽŶϭϮϯ͘ϮϭͿŽīĞƌŝŶŐ a CŽŽƉĞƌĂƟǀĞPurchasing Program to eligible ƉĂƌƟĐŝƉĂƟŶŐŐŽǀĞƌŶŵĞŶƚĞŶƟƟĞƐ.

Under this Master Agreement entered with Sourcewell, Supplier will provide /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ to WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŚƌŽƵŐŚ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program.

ƌƟĐůĞϭ͗
'ĞŶĞƌĂůdĞƌŵƐ

dŚĞ'ĞŶĞƌĂůdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϭĐŽŶƚƌŽůƚŚĞŽƉĞƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůů ĂŶĚ^ƵƉƉůŝĞƌĂŶĚĂƉƉůǇƚŽĂůůƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚďǇ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘^ƵďƐĞƋƵĞŶƚ
ƌƟĐůĞƐƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĐŽŶƚƌŽůƚŚĞƌŝŐŚƚƐ ĂŶĚŽďůŝŐĂƟŽŶƐĚŝƌĞĐƚůǇďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ ^ƵƉƉůŝĞƌ;ƌƟĐůĞϮͿ͕ĂŶĚďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ;ƌƟĐůĞϯͿ͕ƌĞƐƉĞĐƟǀĞůǇ͘dŚĞƐĞƌƟĐůĞϭ
'ĞŶĞƌĂůdĞƌŵƐĐŽŶƚƌŽůŽǀĞƌĂŶǇĐŽŶŇŝĐƟŶŐƚĞƌŵƐ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶǇƐubject, WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚǇƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůǇĂĐĐĞƉƚĂďůĞƚĞƌŵƐ.

1) WƵƌƉŽƐĞ͘ Pursuant to Minnesota law, tŚĞ^ŽƵƌĐĞǁĞůůŽĂƌĚŽĨŝƌĞĐƚŽƌƐŚĂƐĂƵƚŚŽƌŝǌĞĚ ĂŽŽƉĞƌĂƟǀĞ Purchasing Program designed to provide PĂƌƟĐŝƉĂƟŶŐEŶƟƟĞƐǁŝƚŚĂĐĐĞƐƐƚŽĐŽŵƉĞƟƟǀĞůǇĂǁĂƌĚĞĚ ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐagreements͘dŽĨĂĐŝůŝƚĂƚĞƚŚĞWƌŽŐƌĂŵ͕^ŽƵƌĐĞǁĞůůhas awarded Supplier this ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐDĂƐƚĞƌŐƌĞĞŵĞŶƚĨŽůůŽǁŝŶŐĂĐŽŵƉĞƟƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐŝŶƚĞŶĚĞĚƚŽ ŵĞĞƚĐŽŵƉůŝĂŶĐĞƐƚĂŶĚĂƌĚƐŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚDŝŶŶĞƐŽƚĂůĂǁĂŶĚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐĐŽŶƚĂŝŶĞĚ herein.

2) /ŶƚĞŶƚ͘ dŚĞŝŶƚĞŶƚŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƚŽĚĞĮŶĞƚŚĞƌŽůĞƐŽĨ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ͕ĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂƐŝƚƌĞůĂƚĞƐƚŽ^ŽƵƌĐĞǁĞůů͛ƐŽŽƉĞƌĂƟǀĞWƵƌĐŚĂƐŝŶŐWƌŽŐƌĂŵ͘

ϯͿ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĐĐĞƐƐ͘ ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program Master Agreements are ĂǀĂŝůĂďůĞƚŽĞůŝŐŝďůĞƉƵďůŝĐĂŐĞŶĐŝĞƐ;WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐͿ. WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͛ƐĂƵƚŚŽƌŝƚǇƚŽĂĐĐĞƐƐ
^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing PƌŽŐƌĂŵŝƐĚĞƚĞƌŵŝŶĞĚƚŚƌŽƵŐŚƚŚĞůĂǁƐŽĨŝƚƐƌĞƐƉĞĐƟǀĞ ũƵƌŝƐĚŝĐƟŽŶ͘

4) ^ƵƉƉůŝĞƌĐĐĞƐƐ͘ dŚĞ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŵĂǇďĞŵĂĚĞĂǀĂŝůĂďůĞƚŽĂŶǇ eligible WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ that can legally access the InĐůƵĚĞĚ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐ Agreement͘^ƵƉƉůŝĞƌƵŶĚĞƌƐƚĂŶĚƐƚŚĂƚĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͛ƐƵƐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĂƚƚŚĞ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͛ƐƐŽůĞĐŽŶǀĞŶŝĞŶĐĞ͘^ƵƉƉůŝĞƌǁŝůůĞĚƵĐĂƚĞŝƚƐƐĂůĞƐĂŶĚƐĞƌǀŝĐĞĨŽƌĐĞƐĂďŽƵƚ

!

37 030625-WEX

v052824 2

^ŽƵƌĐĞǁĞůůĞůŝŐŝďŝůŝƚǇƌĞƋƵŝƌĞŵĞŶƚƐĂŶĚƌĞƋƵŝƌĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘^ƵƉƉůŝĞƌǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ ĞŶƐƵƌŝŶŐƐĂůĞƐĂƌĞǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.

5) dĞƌŵ͘ dŚŝƐŐƌĞĞŵĞŶƚŝƐĞīĞĐƟǀĞƵƉŽŶƚŚĞĚĂƚĞŽĨƚŚĞĮŶĂůƐŝŐŶĂƚƵƌĞďĞůŽǁ͘dŚĞƚĞƌŵŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚŝƐĨŽƵƌ;ϰͿǇĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘dŚĞŐƌĞĞŵĞŶƚĞǆƉŝƌĞƐĂƚϭϭ͗ϱϵW ͘D͘ĞŶƚƌĂů Time on June 27, 2029͕ƵŶůĞƐƐŝƚŝƐĐĂŶĐĞůůĞĚŽƌĞǆƚĞŶĚĞĚĂƐĚĞĮŶĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘

a)
ǆƚĞŶƐŝŽŶƐ͘ Sourcewell and Supplier may agree to up to three ;ϯͿ ĂĚĚŝƟŽŶĂůŽŶĞ-year extensions ďĞǇŽŶĚƚŚĞŽƌŝŐŝŶĂůĨŽƵƌ-ǇĞĂƌƚĞƌŵ͘dŚĞƚŽƚĂůƉŽƐƐŝďůĞůĞŶŐƚŚŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝůůďĞƐĞǀĞŶ(7) ǇĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘

b)
ǆĐĞƉƟŽŶĂůŝƌĐƵŵƐƚĂŶĐĞƐ͘ ^ŽƵƌĐĞǁĞůůƌĞƚĂŝŶƐƚŚĞƌŝŐŚƚƚŽĐŽŶƐŝĚĞƌĂĚĚŝƟŽŶĂůĞǆƚĞŶƐŝŽŶƐĂƐ ƌĞƋƵŝƌĞĚƵŶĚĞƌĞǆĐĞƉƟŽŶĂůĐŝƌĐƵŵƐƚĂŶĐĞƐ͘

6) ^ƵƌǀŝǀĂůŽĨdĞƌŵƐ͘ EŽƚǁŝƚŚƐƚĂŶĚŝŶŐƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕ƚŚĞŽďůŝŐĂƟŽŶƐŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚǁŝůůĐŽŶƟŶƵĞƚŚƌŽƵŐŚƚŚĞƉĞƌĨŽƌŵĂŶĐĞƉĞƌŝŽĚŽĨĂŶǇƚƌĂŶƐĂĐƟŽŶĞŶƚĞƌĞĚbetween ^ƵƉƉůŝĞƌĂŶĚĂŶǇWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇďĞĨŽƌĞƚŚĞƚĞƌŵŝŶĂƟŽŶĚĂƚĞ͘

7) ^ĐŽƉĞ͘^ƵƉƉůŝĞƌŝƐĂǁĂƌĚĞĚĂDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽƉƌŽǀŝĚĞƚŚĞƐŽůƵƟŽŶƐŝĚĞŶƟĮĞĚŝŶ(Z&WηϬϯϬϲϮϱ) ƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘/Ŷ^ĐŽƉĞƐŽůƵƟŽŶƐŝŶĐůƵĚĞ͗

1. ^ŽƵƌĐĞǁĞůůŝƐƐĞĞŬŝŶŐƉƌŽƉŽƐĂůƐĨŽƌ&ůĞĞƚWĂǇŵĞŶƚ^ŽůƵƚŝŽŶƐǁŝƚŚZĞůĂƚĞĚ^ĞƌǀŝĐĞƐ͕ƐƵĐŚĂƐ͗

a. WĂǇŵĞŶƚƐŽůƵƚŝŽŶƐĨŽƌĨƵĞů͕Žŝů͕ĂŶĚĨůƵŝĚƐĨŽƌǀĞŚŝĐůĞƐ͕ĂŝƌĐƌĂĨƚ͕ĂŶĚǁĂƚĞƌĐƌĂĨƚ͕ŝŶĐůƵĚŝŶŐ ŐĂƐŽůŝŶĞ͕ĚŝĞƐĞůĨƵĞů͕ĂůƚĞƌŶĂƚŝǀĞĨƵĞůƐ͕ŶĂƚƵƌĂůŐĂƐ͕ƉƌŽƉĂŶĞ͕ĂǀŝĂƚŝŽŶĨƵĞů͕ůƵďƌŝĐĂŶƚƐ͕ĂŶĚ ĨůƵŝĚƐ͖

b. Payment ƐŽůƵƚŝŽŶƐĨŽƌĞůĞĐƚƌŝĐǀĞŚŝĐůĞĐŚĂƌŐŝŶŐ͕ƐƚĂƚŝŽŶĨĞĞƐ͖ĂŶĚ͕

c. WĂǇŵĞŶƚƐŽůƵƚŝŽŶƐĨŽƌ͕ǀĞŚŝĐůĞ͕ĂŝƌĐƌĂĨƚ͕ĂŶĚǁĂƚĞƌĐƌĂĨƚ-related maintenance, repairs, supplies and services, including oil changes, tire repair, replacement, alignment and balancing, replacement parts, emergency repairs, roadside assistance and towing services, ǁĂƐŚŽƌĚĞƚĂŝůƐĞƌǀŝĐĞƐ͕ŝŶƐƉĞĐƚŝŽŶƐĂŶĚĐĞƌƚŝĨŝĐĂƚŝŽŶƐĞƌǀŝĐĞƐ͕&KŽƌŵĂƌŝŶĂƐĞƌǀŝĐĞƐ͕ĂŶĚ related parts or supplies.

2. In addition to the card, mobile application, digital, and ǀŝƌƚƵĂůƉĂǇŵĞŶƚƐĞƌǀŝĐĞƐŝĚĞŶƚŝĨŝĞĚŝŶ Section II. B. 1. a. – c. above ;ŽĨƚŚĞŽƌŝŐŝŶĂůƉƵďůŝƐŚĞĚZ&WͿ, Proposer may include a ĐŽŵƉůĞŵĞŶƚĂƌǇŽĨĨĞƌŝŶŐŽĨƐĞƌǀŝĐĞƐ͕ŝŶĐůƵĚŝŶŐ͕ďƵƚŶŽƚůŝŵŝƚĞĚƚŽĐĂƌĚŝƐƐƵĂŶĐĞĂŶĚ ƌĞƉůĂĐĞŵĞŶƚ͕ĂĐĐŽƵŶƚĐƵƐƚŽŵŝǌĂƚŝŽŶ͕ƚƌĂŶƐĂĐƚŝŽŶƉƌŽĐĞƐƐŝŶŐĂŶĚƉĂǇŵĞŶƚƐĞƚƚůĞŵĞŶƚ͕ ƚƌĂŶƐĂĐƚŝŽŶƐƚĂƚĞŵĞŶƚĂŶĚƌĞƉŽƌƚŝŶŐ͕ĨůĞĞƚĚĂƚĂĂŶĂůǇƚŝĐƐ͕ŝŶƚĞŐrated telematics, private-site ĨƵĞůůŽĐĂƚŝŽŶƉĂǇŵĞŶƚŽƌĚĂƚĂƐĞƌǀŝĐĞƐ͕ĚŝŐŝƚĂůĂŶĚŵŽďŝůĞĂƉƉůŝĐĂƚŝŽŶƐ͕ƚƌĂŝŶŝŶŐ͕ĂŶĚƚĞĐŚŶŝĐĂů and customer support.

8) /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘ ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůƚŽƚŚĞĂďŽǀĞƌĞĨĞƌĞŶĐĞĚZ&Wis incorporated into this Master ŐƌĞĞŵĞŶƚ͘KŶůǇƚŚŽƐĞ^ŽůƵƟŽŶƐŝŶĐůƵĚĞĚǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůĂŶĚǁŝƚŚŝŶ^ĐŽƉĞ;/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐͿĂƌĞŝŶĐůƵĚĞĚǁŝƚŚŝŶƚŚĞŐƌĞĞŵĞŶƚĂŶĚŵĂǇďĞŽīĞƌĞĚƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ.

38 030625-WEX

v052824 3

9) /ŶĚĞĮŶŝƚĞYƵĂŶƟƚǇ͘ dŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĚĞĮŶĞƐĂŶŝŶĚĞĮŶŝƚĞƋƵĂŶƟƚǇŽĨƐĂůĞƐƚŽĞůŝŐŝďůĞ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.

10) WƌŝĐŝŶŐ͘ WƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ;ŝŶĐůƵĚŝŶŐWƌŝĐŝŶŐĂŶĚĞůŝǀĞƌǇĂŶĚWƌŝĐŝŶŐKīĞƌĞĚtĂďůĞƐͿĨŽƌĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůŝƐŝŶĐŽƌƉŽƌĂƚĞĚŝŶƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘

11) EŽƚƚŽ
ǆĐĞĞĚWƌŝĐŝŶŐ͘ Suppliers may not exceed the prices listed in the current Pricing List ŽŶĮůĞ with Sourcewell ǁŚĞŶŽīĞƌŝŶŐ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂǇ
ƌĞƋƵĞƐƚĂĚũƵƐƚŵĞŶƚƐƚŽƉƌŝĐŝŶŐĚŝƌĞĐƚůǇĨƌŽŵ^ƵƉƉůŝĞƌĚƵƌŝŶŐƚŚĞŶĞŐŽƟĂƟŽŶĂŶĚĞǆĞĐƵƟŽŶŽĨĂŶǇ ƚƌĂŶƐĂĐƟŽŶ.

12) KƉĞŶDĂƌŬĞƚ͘ ^ƵƉƉůŝĞƌ͛ƐŽƉĞŶŵĂƌŬĞƚƉƌŝĐŝŶŐprocess is included within its Proposal.

ϭϯͿ ^ƵƉƉůŝĞƌZĞƉƌĞƐĞŶƚĂƟŽŶƐ͗

i) ŽŵƉůŝĂŶĐĞ͘ Supplier represents and warrants it will provide all Included ^ŽůƵƟŽŶƐ ƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŝŶĨƵůůĐŽŵƉůŝĂŶĐĞǁŝƚŚĂƉƉůŝĐĂďůĞĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ĂŶĚůŽĐĂůůĂǁƐĂŶĚ ƌĞŐƵůĂƟŽŶƐ ŝŶƚŚĞƐƚĂƚĞƐŝŶǁŚŝĐŚƚŚĞ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐĂƌĞƐŽůĚ.

ii) >ŝĐĞŶƐĞƐ͘ ƐĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶĂǀĂůŝĚƐƚĂƚƵƐŽŶĂůůƌĞƋƵŝƌĞĚĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ ĂŶĚůŽĐĂůůŝĐĞŶƐĞƐ͕ďŽŶĚƐ͕ĂŶĚƉĞƌŵŝƚƐƌĞƋƵŝƌĞĚĨŽƌƚŚĞŽƉĞƌĂƟŽŶŽĨ^ƵƉƉůŝĞƌ͛ƐďƵƐŝŶĞƐƐǁŝƚŚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂǇƌĞƋƵĞƐƚĂůůƌĞůĞǀĂŶƚĚŽĐƵŵĞŶƚĂƟŽŶĚŝƌĞĐƚůǇĨƌŽŵ Supplier.

iii) ^ƵƉƉůŝĞƌtĂƌƌĂŶƚƐ͘ Supplier warrants that all Included ^ŽůƵƟŽŶƐĨƵƌŶŝƐŚĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂƌĞĨƌĞĞĨƌŽŵůŝĞŶƐĂŶĚĞŶĐƵŵďƌĂŶĐĞƐ. /ŶĂĚĚŝƟŽŶ͕^ƵƉƉůŝĞƌǁĂƌƌĂŶƚƐƚŚĞ^ŽůƵƟŽŶƐ ĂƌĞƐƵŝƚĂďůĞĨŽƌĂŶĚǁŝůůƉĞƌĨŽƌŵŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞŽƌĚŝŶĂƌǇƵƐĞĨŽƌǁŚŝĐŚƚŚĞǇĂƌĞ intended.

14) ĂŶŬƌƵƉƚĐǇEŽƟĐĞƐ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐŝƚŝƐŶŽƚĐƵƌƌĞŶƚůǇŝŶĂďĂŶŬƌƵƉƚĐǇƉƌŽĐĞĞĚŝŶŐ͘ Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years ǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞŶŽƟĐĞŝŶǁƌŝƟŶŐƚŽ^ŽƵƌĐĞǁĞůůŝĨŝƚĞŶƚĞƌƐĂďĂŶŬƌƵƉƚĐǇ ƉƌŽĐĞĞĚŝŶŐĂƚĂŶǇƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘

15) ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞ ƉƌĞƐĞŶƚůǇĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚĨŽƌĚĞďĂƌŵĞŶƚ͕ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞ͕ŽƌǀŽůƵŶƚĂƌŝůǇĞǆĐůƵĚĞĚ ĨƌŽŵƉƌŽŐƌĂŵƐŽƉĞƌĂƚĞĚďǇƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͕ƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞnt, or any WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐŚĂǀĞďĞĞŶ ĐŽŶǀŝĐƚĞĚŽĨĂĐƌŝŵŝŶĂůŽīĞŶƐĞƌĞůĂƚĞĚƚŽƚŚĞƐƵďũĞĐƚŵĂƩĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ warrants that it will pƌŽǀŝĚĞŝŵŵĞĚŝĂƚĞǁƌŝƩĞŶŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚŝƐĐĞƌƟĮĐĂƟŽŶĐŚĂŶŐĞƐĂƚ ĂŶǇƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘

16) WƌŽǀŝƐŝŽŶƐĨŽƌŶŽŶ-hŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĞŶƟƚǇƉƌŽĐƵƌĞŵĞŶƚƐƵŶĚĞƌhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĂǁĂƌĚƐ ŽƌŽƚŚĞƌĂǁĂƌĚƐ;ƉƉĞŶĚŝǆII ƚŽϮ͘&͘ZΑϮϬϬͿ͘ WĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚĂƚƵƐĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂů
ŐƌĂŶƚŽƌŽƚŚĞƌĨĞĚĞƌĂůĨƵŶĚŝŶŐƚŽƉƵƌĐŚĂƐĞƐŽůƵƟŽŶƐĨƌŽŵƚŚŝƐŐƌĞĞŵĞŶƚŵĂǇďĞƐƵďũĞĐƚƚŽ ĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐŝŶĐůƵĚŝŶŐƚŚĞƉƌŽĐƵƌĞŵĞŶƚƐƚĂŶĚĂƌĚƐŽĨƚŚĞhŶŝĨŽƌŵĚŵŝŶŝƐƚƌĂƟǀĞ ZĞƋƵŝƌĞŵĞŶƚƐ͕ŽƐƚWƌŝŶĐŝƉůĞƐĂŶĚƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐĨŽƌ&ĞĚĞƌĂůǁĂƌĚƐ͕Ϯ͘&͘Z͘ΑϮϬϬ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂǇŚĂǀĞĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐďĂƐĞĚŽŶƐƉĞĐŝĮĐĨƵŶĚŝŶŐƐŽƵƌĐĞƚĞƌŵƐŽƌ

!

39 030625-WEX

v052824 4

ĐŽŶĚŝƟŽŶƐ͘tŝƚŚŝŶƚŚŝƐ^ĞĐƟŽŶ͕ĂůůƌĞĨĞƌĞŶĐĞƐƚŽ͞ĨĞĚĞƌĂů͟ƐŚŽƵůĚďĞŝŶƚĞƌƉƌĞƚĞĚƚŽŵĞĂŶƚŚĞhŶŝƚĞĚ ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞŶƚ͘dŚĞĨŽůůŽǁŝŶŐůŝƐƚĂƉƉůŝĞƐǁŚĞŶĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇĂĐĐĞƐƐĞƐ^ƵƉƉůŝĞƌ͛Ɛ
Included ^ŽůƵƟŽŶƐǁŝƚŚhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĨƵŶĚƐ͘

i)
Yh>
DW>KzD
EdKWWKZdhE/dz ͘
ǆĐĞƉƚĂƐŽƚŚĞƌǁŝƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘Α
60, all agreements ƚŚĂƚŵĞĞƚƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨĞĚĞƌĂůůǇĂƐƐŝƐƚĞĚĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚ͟ŝŶϰϭ ͘&͘Z͘ΑϲϬ-ϭ͘ϯŵƵƐƚŝŶĐůƵĚĞƚŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚǇĐůĂƵƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘ΑϲϬ-1.4(b), in ĂĐĐŽƌĚĂŶĐĞǁŝƚŚ
ǆĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲ͕͞
ƋƵĂů
ŵƉůŽǇŵĞŶƚKƉƉŽƌƚƵŶŝƚǇ͟;ϯϬ&ZϭϮϯϭϵ͕ϭϮϵϯϱ͕
ϯ͘&͘Z͘Α͕ϭϵϲϰ-ϭϵϲϱŽŵƉ͕͘Ɖ͘ϯϯϵͿ͕ĂƐĂŵĞŶĚĞĚďǇ
ǆĞĐƵƟǀĞKƌĚĞƌϭϭϯϳϱ͕͞ŵĞŶĚŝŶŐ

ǆĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲZĞůĂƟŶŐƚŽ
ƋƵĂů
ŵƉůŽǇŵĞŶƚKƉƉŽƌƚƵŶŝƚǇ͕͟ ĂŶĚŝŵƉůĞŵĞŶƟŶŐ
ƌĞŐƵůĂƟŽŶƐĂƚϰϭ͘&͘Z͘ΑϲϬ͕͞KĸĐĞŽĨ&ĞĚĞƌĂůŽŶƚƌĂĐƚŽŵƉůŝĂŶĐĞWƌŽŐƌĂŵƐ͕ ƋƵĂů

ŵƉůŽǇŵĞŶƚKƉƉŽƌƚƵŶŝƚǇ͕ĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ ͘͟dŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚǇĐůĂƵƐĞŝƐŝŶĐŽƌƉŽƌĂƚĞĚ ŚĞƌĞŝŶďǇƌĞĨĞƌĞŶĐĞ͘

ii) DAVIS-KEd͕^D
E
;ϰϬh͘^͘͘Αϯϭϰϭ-ϯϭϰϴͿ͘ tŚĞŶƌĞƋƵŝƌĞĚďǇĨĞĚĞƌĂů
ƉƌŽŐƌĂŵůĞŐŝƐůĂƟŽŶ͕ĂůůƉƌŝŵĞĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚƐŝŶĞǆĐĞƐƐŽĨΨϮ͕ϬϬϬĂǁĂƌĚĞĚďǇŶŽŶ-ĨĞĚĞƌĂů ĞŶƟƟĞƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞĂǀŝƐ-ĂĐŽŶĐƚ;ϰϬh͘^͘͘Αϯϭϰϭ- ϯϭϰϰ͕ĂŶĚϯϭϰϲ-ϯϭϰϴͿĂƐƐƵƉƉůĞŵĞŶƚĞĚďǇĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘Αϱ͕ ͞>ĂďŽƌ^ƚĂŶĚĂƌĚƐWƌŽǀŝƐŝŽŶƐƉƉůŝĐĂďůĞƚŽŽŶƚƌĂĐƚƐŽǀĞƌŝŶŐ&ĞĚĞƌĂůůǇ&ŝŶĂŶĐĞĚĂŶĚƐƐŝƐƚĞĚ ŽŶƐƚƌƵĐƟŽŶ͟Ϳ͘/ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞƐƚĂƚƵƚĞ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ďĞƌĞƋƵŝƌĞĚƚŽƉĂǇǁĂŐĞƐƚŽ ůĂďŽƌĞƌƐĂŶĚŵĞĐŚĂŶŝĐƐĂƚĂƌĂƚĞŶŽƚůĞƐƐƚŚĂŶƚŚĞƉƌĞǀĂŝůŝŶŐǁĂŐĞƐƐƉĞĐŝĮĞĚŝŶĂǁĂŐĞ ĚĞƚĞƌŵŝŶĂƟŽŶŵĂĚĞďǇƚŚĞ^ĞĐƌĞƚĂƌǇŽĨ>ĂďŽƌ ͘/ŶĂĚĚŝƟŽŶ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽƉĂǇ wages not less than once a week. The non-ĨĞĚĞƌĂůĞŶƟƚǇŵƵƐƚƉůĂĐĞĂĐŽƉǇŽĨƚŚĞĐƵƌƌĞŶƚ ƉƌĞǀĂŝůŝŶŐǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶŝƐƐƵĞĚďǇƚŚĞĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌŝŶĞĂĐŚƐŽůŝĐŝƚĂƟŽŶ͘dŚĞ ĚĞĐŝƐŝŽŶƚŽĂǁĂƌĚĂĐŽŶƚƌĂĐƚŽƌƐƵďĐŽŶƚƌĂĐƚŵƵƐƚďĞĐŽŶĚŝƟŽŶĞĚƵƉŽŶƚŚĞĂĐĐĞƉƚĂŶĐĞŽĨƚŚĞ ǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚǇŵƵƐƚƌĞƉŽƌƚĂůůƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽ ƚŚĞĨĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐǇ͘dŚĞĐŽŶƚƌĂĐƚƐŵƵƐƚĂůƐŽŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŽƉĞůĂŶĚ͞ŶƟ-<ŝĐŬďĂĐŬ͟Đƚ;ϰϬh͘^͘͘ΑϯϭϰϱͿ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďǇĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ regulaƟŽŶƐ;Ϯϵ͘&͘Z͘Αϯ͕͞ŽŶƚƌĂĐƚŽƌƐĂŶĚ^ƵďĐŽŶƚƌĂĐƚŽƌƐŽŶWƵďůŝĐƵŝůĚŝŶŐŽƌWƵďůŝĐtŽƌŬ &ŝŶĂŶĐĞĚŝŶtŚŽůĞŽƌŝŶWĂƌƚďǇ>ŽĂŶƐŽƌ'ƌĂŶƚƐĨƌŽŵƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐ͟Ϳ͘dŚĞĐƚƉƌŽǀŝĚĞƐƚŚĂƚ ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŽƌƐƵďƌĞĐŝƉŝĞŶƚŵƵƐƚďĞƉƌŽŚŝďŝƚĞĚĨƌŽŵŝŶĚƵĐŝŶŐ͕ďǇĂŶǇ means, any person ĞŵƉůŽǇĞĚŝŶƚŚĞĐŽŶƐƚƌƵĐƟŽŶ͕ĐŽŵƉůĞƟŽŶ͕ŽƌƌĞƉĂŝƌŽĨƉƵďůŝĐǁŽƌŬ͕ƚŽŐŝǀĞƵƉĂŶǇƉĂƌƚŽĨƚŚĞ ĐŽŵƉĞŶƐĂƟŽŶƚŽǁŚŝĐŚŚĞŽƌƐŚĞŝƐŽƚŚĞƌǁŝƐĞĞŶƟƚůĞĚ͘dŚĞŶŽŶ -ĨĞĚĞƌĂůĞŶƟƚǇŵƵƐƚƌĞƉŽƌƚĂůů
ƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽƚŚĞĨĞĚĞƌĂůawarding agency. Supplier must comply with all applicable Davis-Bacon Act provisions.

iii) KEdZdtKZ<,KhZ^E^&
dz^dEZ^d;ϰϬh͘^͘͘ΑϯϳϬϭ-ϯϳϬϴͿ͘
Where applicable, all contracts awarded by the non-ĨĞĚĞƌĂůĞŶƟƚǇŝŶĞǆĐĞƐƐŽĨΨϭϬϬ͕ϬϬϬƚŚĂƚ ŝŶǀŽůǀĞƚŚĞĞŵƉůŽǇŵĞŶƚŽĨŵĞĐŚĂŶŝĐƐŽƌůĂďŽƌĞƌƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚ ϰϬh͘^͘͘ΑΑϯϳϬϮĂŶĚϯϳϬϰ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďǇĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘ΑϱͿ͘ hŶĚĞƌϰϬh͘^͘͘ΑϯϳϬϮŽĨƚŚĞĐƚ͕ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽĐŽŵƉƵƚĞƚŚĞǁĂŐĞƐŽĨ ĞǀĞƌǇŵĞĐŚĂŶŝĐĂŶĚůĂďŽƌĞƌŽŶƚŚĞďĂƐŝƐŽĨĂƐƚĂŶĚĂƌĚǁŽƌŬǁĞĞŬŽĨϰϬŚŽƵƌƐ͘tŽƌŬŝŶĞǆĐĞƐƐŽĨ ƚŚĞƐƚĂŶĚĂƌĚǁŽƌŬǁĞĞŬŝƐƉĞƌŵŝƐƐŝďůĞƉƌŽǀŝĚĞĚƚŚĂƚƚŚĞǁŽƌŬĞƌŝƐĐŽŵƉĞŶƐĂƚĞĚĂƚĂƌĂƚĞŽĨŶŽƚ ůĞƐƐƚŚĂŶŽŶĞĂŶĚĂŚĂůĨƟŵĞƐƚŚĞďĂƐŝĐƌĂƚĞŽĨƉĂǇĨŽƌĂůůŚŽƵƌƐǁŽƌŬĞĚŝŶĞǆĐĞƐƐŽĨϰϬŚŽƵƌƐŝŶ ƚŚĞǁŽƌŬǁĞĞŬ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϰϬh͘^͘͘ΑϯϳϬϰĂƌĞĂƉƉůŝĐĂďůĞƚŽĐŽŶƐƚƌƵĐƟŽŶǁŽƌŬĂŶĚ ƉƌŽǀŝĚĞƚŚĂƚŶŽůĂďŽƌĞƌŽƌŵĞĐŚĂŶŝĐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽǁŽƌŬŝŶƐƵƌƌŽƵŶĚŝŶŐƐŽƌƵŶĚĞƌǁŽƌŬŝŶŐ ĐŽŶĚŝƟŽŶƐǁŚŝĐŚĂƌĞƵŶƐĂŶŝƚĂƌǇ͕ŚĂǌĂƌĚŽƵƐŽƌĚĂŶŐĞƌŽƵƐ͘dŚĞƐĞƌĞƋƵŝƌĞŵĞŶƚƐĚŽŶŽƚĂƉƉůǇƚŽ the purchases ŽĨƐƵƉƉůŝĞƐ͕ŵĂƚĞƌŝĂůƐ͕ŽƌĂƌƟĐůĞƐŽƌĚŝŶĂƌŝůǇĂǀĂŝůĂďůĞŽŶƚŚĞŽƉĞŶŵĂƌŬĞƚ͕Žƌ

!

40 030625-WEX

v052824 5

ĐŽŶƚƌĂĐƚƐĨŽƌƚƌĂŶƐƉŽƌƚĂƟŽŶŽƌƚƌĂŶƐŵŝƐƐŝŽŶŽĨŝŶƚĞůůŝŐĞŶĐĞ͘dŚŝƐƉƌŽǀŝƐŝŽŶŝƐŚĞƌĞďǇŝŶĐŽƌƉŽƌĂƚĞĚ ďǇƌĞĨĞƌĞŶĐĞŝŶƚŽƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůů ŐƌĞĞŵĞŶƚƐďǇ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞss, Supplier must comply with ĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘

iv) Z/',d^dK/Es
Ed/KE^D
hE
ZKEdZdKZ'Z

D
Ed͘ /ĨƚŚĞĨĞĚĞƌĂů
ĂǁĂƌĚŵĞĞƚƐƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͟ƵŶĚĞƌϯϳ͘&͘Z͘ΑϰϬϭ͘Ϯ;ĂͿĂŶĚƚŚĞƌĞĐŝƉŝĞŶƚ ŽƌƐƵďƌĞĐŝƉŝĞŶƚǁŝƐŚĞƐƚŽĞŶƚĞƌŝŶƚŽĂĐŽŶƚƌĂĐƚǁŝƚŚĂƐŵĂůůďƵƐŝŶĞƐƐĮƌŵŽƌŶŽŶƉƌŽĮƚ ŽƌŐĂŶŝǌĂƟŽŶƌĞŐĂƌĚŝŶŐƚŚĞƐƵďƐƟƚƵƟŽŶŽĨƉĂƌƟĞƐ͕ĂƐƐŝŐŶŵĞŶƚŽƌƉĞƌĨŽƌŵĂŶĐĞŽĨĞǆƉĞƌŝŵĞŶƚĂů͕ ĚĞǀĞůŽƉŵĞŶƚĂů͕ŽƌƌĞƐĞĂƌĐŚǁŽƌŬƵŶĚĞƌƚŚĂƚ͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͕͟ƚŚĞƌĞĐŝƉŝĞŶƚŽƌƐƵďƌĞĐŝƉŝĞŶƚ ŵƵƐƚĐŽŵƉůǇǁŝƚŚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϯϳ͘&͘Z͘ΑϰϬϭ͕͞ZŝŐŚƚƐƚŽ/ŶǀĞŶƟŽŶƐDĂĚĞďǇEŽŶƉƌŽĮƚ KƌŐĂŶŝǌĂƟŽŶƐĂŶĚ^ŵĂůůƵƐŝŶĞƐƐ&ŝƌŵƐhŶĚĞƌ'ŽǀĞƌŶŵĞŶƚ'ƌĂŶƚƐ͕ŽŶƚƌĂĐƚƐĂŶĚŽŽƉĞƌĂƟǀĞ ŐƌĞĞŵĞŶƚƐ͕͟ĂŶĚĂŶǇŝŵƉůĞŵĞŶƟŶŐƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚďǇƚŚĞĂǁĂƌĚŝŶŐĂŐĞŶĐǇ͘^ƵƉƉůŝĞƌ ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůůŐƌĞĞŵĞŶƚƐďǇ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐ procurement prŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůǇǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘

v) >
E/Zd;ϰϮh͘^͘͘ΑϳϰϬϭ-ϳϲϳϭY͘ͿEd,
&

Z>td
ZWK>>hd/KE
KEdZK>d;ϯϯh͘^͘͘ΑϭϮϱϭ-ϭϯϴϳͿ͘ ŽŶƚƌĂĐƚƐĂŶĚƐƵďŐƌĂŶƚƐŽĨĂŵŽƵŶƚƐŝŶĞǆĐĞƐƐŽĨ ΨϭϱϬ͕ϬϬϬƌĞƋƵŝƌĞƚŚĞŶŽŶ-ĨĞĚĞƌĂůĂǁĂƌĚƚŽĂŐƌĞĞƚŽĐŽŵƉůǇǁŝƚŚĂůůĂƉƉůŝĐĂďůĞƐƚĂŶĚĂƌĚƐ͕ŽƌĚĞƌƐ ŽƌƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚƉƵƌƐƵĂŶƚƚŽƚŚĞůĞĂŶŝƌĐƚ;ϰϮh͘^͘͘ΑϳϰϬϭ- ϳϲϳϭƋͿĂŶĚƚŚĞ&ĞĚĞƌĂů tĂƚĞƌWŽůůƵƟŽŶŽŶƚƌŽůĐƚĂƐĂŵĞŶĚĞĚ;ϯϯh͘^͘͘ΑϭϮϱϭ- ϭϯϴϳͿ͘sŝŽůĂƟŽŶƐŵƵƐƚďĞƌĞƉŽƌƚĞĚƚŽ ƚŚĞ&ĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐǇĂŶĚƚŚĞZĞŐŝŽŶĂůKĸĐĞŽĨƚŚĞ ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐǇ
;
WͿ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůǇǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘

vi)
ZD
EdE^h^W
E^/KE;
y
hd/s
KZ
Z^ϭϮϱϰϵEϭϮϲϴϵͿ͘ A contract
ĂǁĂƌĚ;ƐĞĞϮ͘&͘Z͘ΑϭϴϬ͘ϮϮϬͿŵƵƐƚŶŽƚďĞŵĂĚĞƚŽƉĂƌƟĞƐůŝƐƚĞĚŽŶƚŚĞŐŽǀĞƌŶŵĞŶƚǁŝĚĞ ĞǆĐůƵƐŝŽŶƐŝŶƚŚĞ^ǇƐƚĞŵĨŽƌǁĂƌĚDĂŶĂŐĞŵĞŶƚ;^DͿ͕ŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞKDŐƵŝĚĞůŝŶĞƐ ĂƚϮ͘&͘Z͘ΑϭϴϬƚŚĂƚŝŵƉůĞŵĞŶƚ
ǆĞĐƵƟǀĞKƌĚĞƌƐϭϮϱϰϵ;ϯ͘&͘Z͘ΑϭϵϴϲŽŵƉ͕͘Ɖ͘ϭϴϵͿĂŶĚ ϭϮϲϴϵ;ϯ͘&͘Z͘ΑϭϵϴϵŽŵƉ͕͘Ɖ͘ϮϯϱͿ͕͞ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘͟^D ǆĐůƵƐŝŽŶƐĐŽŶƚĂŝŶƐ
ƚŚĞŶĂŵĞƐŽĨƉĂƌƟĞƐĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ŽƌŽƚŚĞƌǁŝƐĞĞǆĐůƵĚĞĚďǇĂŐĞŶĐŝĞƐ͕ĂƐǁĞůůĂƐƉĂƌƟĞƐ ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞƵŶĚĞƌƐƚĂƚƵƚŽƌǇŽƌƌĞŐƵůĂƚŽƌǇĂƵƚŚŽƌŝƚǇŽƚŚĞƌƚŚĂŶ ǆĞĐƵƟǀĞKƌĚĞƌϭϮϱϰϵ͘
^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞƉƌĞƐĞŶƚůǇĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚ ĨŽƌĚĞďĂƌŵĞŶƚ͕ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞ͕ŽƌǀŽůƵŶƚĂƌŝůǇĞǆĐůƵĚĞĚĨƌŽŵƉĂƌƟĐŝƉĂƟŽŶďǇĂŶǇĨĞĚĞƌĂů department or agency.

vii) BYRD ANTI->Kz/E'D
ED
Ed͕^D
E
;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘ Suppliers must
ĮůĞĂŶǇƌĞƋƵŝƌĞĚĐĞƌƟĮĐĂƟŽŶƐ͘^ƵƉƉůŝĞƌƐŵƵƐƚŶŽƚŚĂǀĞƵƐĞĚĨĞĚĞƌĂůĂƉƉƌŽƉƌŝĂƚĞĚĨƵŶĚƐƚŽƉĂǇ ĂŶǇƉĞƌƐŽŶŽƌŽƌŐĂŶŝǌĂƟŽŶĨŽƌŝŶŇƵĞŶĐŝŶŐŽƌĂƩĞŵƉƟŶŐƚŽŝŶŇƵĞŶĐ ĞĂŶŽĸĐĞƌŽƌĞŵƉůŽǇĞĞŽĨ
ĂŶǇĂŐĞŶĐǇ͕ĂŵĞŵďĞƌŽĨŽŶŐƌĞƐƐ͕ŽĸĐĞƌŽƌĞŵƉůŽǇĞĞŽĨŽŶŐƌĞƐƐ͕ŽƌĂŶĞŵƉůŽǇĞĞŽĨĂ ŵĞŵďĞƌŽĨŽŶŐƌĞƐƐŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶǇĨĞĚĞƌĂůĐŽŶƚƌĂĐƚ͕ŐƌĂŶƚ͕ŽƌĂŶǇŽƚŚĞƌ ĂǁĂƌĚĐŽǀĞƌĞĚďǇϯϭh͘^͘͘ΑϭϯϱϮ͘^ƵƉƉůŝĞƌƐŵƵƐƚĚŝƐĐůŽƐĞĂŶǇůŽďbying with non-ĨĞĚĞƌĂůĨƵŶĚƐ ƚŚĂƚƚĂŬĞƐƉůĂĐĞŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶǇĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵĐŚĚŝƐĐůŽƐƵƌĞƐĂƌĞĨŽƌǁĂƌĚĞĚ ĨƌŽŵƟĞƌƚŽƟĞƌƵƉƚŽƚŚĞŶŽŶ-ĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵƉƉůŝĞƌƐŵƵƐƚĮůĞĂůůĐĞƌƟĮĐĂƟŽŶƐĂŶĚĚŝƐĐůŽƐƵƌĞƐ ƌĞƋƵŝƌĞĚďǇ͕ĂŶĚŽƚŚĞƌǁŝƐĞĐŽŵƉůǇǁŝƚŚ͕ƚŚĞǇƌĚŶƟ->ŽďďǇŝŶŐŵĞŶĚŵĞŶƚ;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘

viii) Z
KZZ
d
Ed/KEZ
Yh/Z
D
Ed^͘To the extent applicable, Supplier must comply
ǁŝƚŚƚŚĞƌĞĐŽƌĚƌĞƚĞŶƟŽŶƌĞƋƵŝƌĞŵĞŶƚƐĚĞƚĂŝůĞĚŝŶϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯ͘dŚĞ^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ

!

41 030625-WEX

v052824 6

ĐĞƌƟĮĞƐƚŚĂƚŝƚǁŝůůƌĞƚĂŝŶĂůůƌĞĐŽƌĚƐĂƐƌĞƋƵŝƌĞĚďǇϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯĨŽƌĂƉĞƌŝŽĚŽĨϯǇĞĂƌƐĂŌĞƌ ŐƌĂŶƚĞĞƐŽƌƐƵďŐƌĂŶƚĞĞƐƐƵďŵŝƚĮŶĂůĞǆƉĞŶĚŝƚƵƌĞƌĞƉŽƌƚƐŽƌƋƵĂƌƚĞƌůǇŽƌĂŶŶƵĂůĮŶĂŶĐŝĂů ƌĞƉŽƌƚƐ͕ĂƐĂƉƉůŝĐĂďůĞ͕ĂŶĚĂůůŽƚŚĞƌƉĞŶĚŝŶŐŵĂƩĞƌƐĂƌĞĐůosed.

ix)
E
Z'zWK>/zEKE^
Zsd/KEdKDW>/E
͘ To the extent applicable,
^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůǇǁŝƚŚƚŚĞŵĂŶĚĂƚŽƌǇƐƚĂŶĚĂƌĚƐĂŶĚƉŽůŝĐŝĞƐƌĞůĂƟŶŐƚŽĞŶĞƌŐǇĞĸĐŝĞŶĐǇ ǁŚŝĐŚĂƌĞĐŽŶƚĂŝŶĞĚŝŶƚŚĞƐƚĂƚĞĞŶĞƌŐǇĐŽŶƐĞƌǀĂƟŽŶƉůĂŶŝƐƐƵĞĚŝŶĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŶĞƌŐǇ
WŽůŝĐǇĂŶĚŽŶƐĞƌǀĂƟŽŶĐƚ͘

x) hzD
Z/EWZKs/^/KE^KDW>/E
͘ To the extent applicable, Supplier must
ĐŽŵƉůǇǁŝƚŚĂůůĂƉƉůŝĐĂďůĞƉƌŽǀŝƐŝŽŶƐŽĨƚŚĞƵǇŵĞƌŝĐĂŶĐƚ͘WƵƌĐŚĂƐĞƐŵĂĚĞŝŶĂĐĐŽƌĚĂŶĐĞ ǁŝƚŚƚŚĞƵǇŵĞƌŝĐĂŶĐƚŵƵƐƚĨŽůůŽǁƚŚĞĂƉƉůŝĐĂďůĞƉƌŽĐƵƌĞŵĞŶƚƌƵůĞƐĐĂůůŝŶŐĨŽƌĨƌĞĞĂŶĚ ŽƉĞŶĐŽŵƉĞƟƟŽŶ͘

xi)
^^dKZ
KZ^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϯϲͿ͘ ^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŚĂƚĚƵůǇĂƵƚŚŽƌŝǌĞĚ ƌĞƉƌĞƐĞŶƚĂƟǀĞƐŽĨĂĨĞĚĞƌĂůĂŐĞŶĐǇŵƵƐƚŚĂǀĞĂĐĐĞƐƐƚŽĂŶǇďŽŽŬƐ͕ĚŽĐƵŵĞŶƚƐ͕ƉĂƉĞƌƐĂŶĚ ƌĞĐŽƌĚƐŽĨ^ƵƉƉůŝĞƌƚŚĂƚĂƌĞĚŝƌĞĐƚůǇƉĞƌƟŶĞŶƚƚŽ^ƵƉƉůŝĞƌ͛ƐĚŝƐĐŚĂƌŐĞŽĨŝƚƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂŬŝŶŐĂƵĚŝƚƐ͕ĞǆĂŵŝŶĂƟŽŶƐ͕ĞǆĐĞƌƉƚƐ͕ĂŶĚƚƌĂŶƐĐƌŝƉƟŽŶƐ͘dŚĞ ƌŝŐŚƚĂůƐŽŝŶĐůƵĚĞƐƟŵĞůǇĂŶĚƌĞĂƐŽŶĂďůĞĂĐĐĞƐƐƚŽ^ƵƉƉůŝĞƌ͛ƐƉĞƌƐŽŶŶĞůĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨ ŝŶƚĞƌǀŝĞǁĂŶĚĚŝƐĐƵƐƐŝŽŶƌĞůĂƟŶŐƚŽƐƵĐŚĚŽĐƵŵĞŶƚƐ͘

xii) WZKhZ
D
EdK&Z
Ks
Z
Dd
Z/>^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϮϮͿ͘A non-ĨĞĚĞƌĂůĞŶƟƚǇ
ƚŚĂƚŝƐĂƐƚĂƚĞĂŐĞŶĐǇŽƌĂŐĞŶĐǇŽĨĂƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶŽĨĂƐƚĂƚĞĂŶĚŝƚƐĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ĐŽŵƉůǇǁŝƚŚ^ĞĐƟŽŶϲϬϬϮŽĨƚŚĞ^ŽůŝĚtĂƐƚĞŝƐƉŽƐĂůĐƚ͕ĂƐĂŵĞŶĚĞĚďǇƚŚĞZĞƐŽƵƌĐĞ ŽŶƐĞƌǀĂƟŽŶĂŶĚZĞĐŽǀĞƌǇĐƚ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨ^ĞĐƟŽŶϲϬϬϮŝŶĐůƵĚĞƉƌŽĐƵƌŝŶŐŽŶůǇŝƚĞŵƐ ĚĞƐŝŐŶĂƚĞĚŝŶŐƵŝĚĞůŝŶĞƐŽĨƚŚĞ
ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐǇ;
WͿĂƚϰϬ͘&͘Z͘ΑϮϰϳƚŚĂƚ
ĐŽŶƚĂŝŶƚŚĞŚŝŐŚĞƐƚƉĞƌĐĞŶƚĂŐĞŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐƉƌĂĐƟĐĂďůĞ͕ĐŽŶƐŝƐƚĞŶƚǁŝƚŚŵĂŝŶƚĂŝŶŝŶŐĂ ƐĂƟƐĨĂĐƚŽƌǇůĞǀĞůŽĨĐŽŵƉĞƟƟŽŶ͕ǁŚĞƌĞƚŚĞƉƵƌĐŚĂƐĞƉƌŝĐĞŽĨƚŚĞŝƚĞŵĞǆĐĞĞĚƐΨϭϬ͕ϬϬϬŽƌƚŚĞ ǀĂůƵĞŽĨƚŚĞƋƵĂŶƟƚǇĂĐƋƵŝƌĞĚĚƵƌŝŶŐƚŚĞƉƌĞĐĞĚŝŶŐĮƐĐĂůǇĞĂƌĞǆĐĞĞĚĞĚΨϭϬ͕ϬϬϬ͖ƉƌŽĐƵƌŝŶŐ ƐŽůŝĚǁĂƐƚĞŵĂŶĂŐĞŵĞŶƚƐĞƌǀŝĐĞƐŝŶĂŵĂŶŶĞƌƚŚĂƚŵĂǆŝŵŝǌĞƐĞŶĞƌŐǇĂŶĚƌĞƐŽƵƌĐĞƌĞĐŽǀĞƌǇ͖ and esƚĂďůŝƐŚŝŶŐĂŶĂĸƌŵĂƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽŐƌĂŵĨŽƌƉƌŽĐƵƌĞŵĞŶƚŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐ ŝĚĞŶƟĮĞĚŝŶƚŚĞ
WŐƵŝĚĞůŝŶĞƐ͘

xiii) &

Z>^
>;^Ϳ͕>K'K^͕E&>'^͘ The Supplier cannot use the seal(s), logos, crests, ŽƌƌĞƉƌŽĚƵĐƟŽŶƐŽĨŇĂŐƐŽƌůŝŬĞŶĞƐƐĞƐŽĨ&ĞĚĞƌĂůĂŐĞŶĐǇŽĸĐŝĂůƐǁŝƚŚŽƵƚƐƉĞĐŝĮĐƉƌĞ-approval.

xiv) EKK>/'d/KEz&

Z>'Ks
ZED
Ed͘ dŚĞh͘^͘ĨĞĚĞƌĂůŐŽǀĞƌŶŵĞŶƚŝƐŶŽƚĂƉĂƌƚǇ
ƚŽƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶǇƉƵƌĐŚĂƐĞďǇĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂŶĚŝƐŶŽƚƐƵďũĞĐƚƚŽĂŶǇŽďůŝŐĂƟŽŶƐ
ŽƌůŝĂďŝůŝƟĞƐƚŽƚŚĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͕^ƵƉƉůŝĞƌ͕ŽƌĂŶǇŽƚŚĞƌƉĂƌƚǇƉĞƌƚĂŝŶŝŶŐƚŽĂŶǇŵĂƩĞƌ ƌĞƐƵůƟŶŐĨƌŽŵƚŚĞŐƌĞĞŵĞŶƚŽƌĂŶǇƉƵƌĐŚĂƐĞďǇĂŶĂƵƚŚŽƌŝǌĞĚƵƐĞƌ ͘

xv) WZK'ZD&ZhE&>^
KZ&Zhh>
Ed^dd
D
Ed^KZZ
>d
d^͘ The
ŽŶƚƌĂĐƚŽƌĂĐŬŶŽǁůĞĚŐĞƐƚŚĂƚϯϭh͘^͘͘Αϯϴ;ĚŵŝŶŝƐƚƌĂƟǀĞZĞŵĞĚŝĞƐĨŽƌ&ĂůƐĞůĂŝŵƐĂŶĚ ^ƚĂƚĞŵĞŶƚƐͿĂƉƉůŝĞƐƚŽƚŚĞ^ƵƉƉůŝĞƌ͛ƐĂĐƟŽŶƐƉĞƌƚĂŝŶŝŶŐƚŽƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶǇƉƵƌĐŚĂƐĞďǇĂ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘

42 030625-WEX

v052824 7

xvi) &

Z>
d͘ dŚĞ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŝƚŝƐŶŽŶ-ĚĞůŝŶƋƵĞŶƚŝŶŝƚƐƌĞƉĂǇŵĞŶƚŽĨĂŶǇ ĨĞĚĞƌĂůĚĞďƚ͘
ǆĂŵƉůĞƐŽĨƌĞůĞǀĂŶƚĚĞďƚŝŶĐůƵĚĞĚĞůŝŶƋƵĞŶƚƉĂǇƌŽůůĂŶĚŽƚŚĞƌƚĂǆĞƐ͕ĂƵĚŝƚ ĚŝƐĂůůŽǁĂŶĐĞ͕ĂŶĚďĞŶĞĮƚŽǀĞƌƉĂǇŵĞŶƚƐ͘

xvii) KE&>/d^K&/Ed
Z
^d͘ dŚĞ^ƵƉƉůŝĞƌŵƵƐƚŶŽƟĨǇƚŚĞh͘^͘KĸĐĞŽĨ'ĞŶĞƌĂů^ĞƌǀŝĐĞƐ͕ ^ŽƵƌĐĞǁĞůů͕ĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂƐƐŽŽŶĂƐƉŽƐƐŝďůĞŝĨƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶǇĂƐƉĞĐƚƌĞůĂƚĞĚ ƚŽƚŚĞĂŶƟĐŝƉĂƚĞĚǁŽƌŬƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚƌĂŝƐĞƐĂŶĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚŽĨŝŶƚĞƌĞƐƚ(as ĚĞƐĐƌŝďĞĚŝŶϮ͘&͘Z͘WĂƌƚϮϬϬͿ͘dŚĞ^ƵƉƉůŝĞƌŵƵƐƚĞǆƉůĂŝŶƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚŝŶ ǁƌŝƟŶŐŝŶƐƵĸĐŝĞŶƚĚĞƚĂŝůƐŽƚŚĂƚƚŚĞh͘^͘KĸĐĞŽĨ'ĞŶĞƌĂů^ĞƌǀŝĐĞƐ͕^ŽƵƌĐĞǁĞůů͕ĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂƌĞĂďůĞƚŽĂƐƐĞƐƐƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚ͖ĂŶĚƉƌŽǀŝĚĞĂŶǇĂĚĚŝƟŽŶĂů ŝŶĨŽƌŵĂƟŽŶĂƐŶĞĐĞƐƐĂƌǇŽƌƌĞƋƵĞƐƚĞĚ͘

xviii) h͘^͘
y
hd/s
KZ
ZϭϯϮϮϰ͘ The Supplier, and its subcontractors, must comply with h͘^͘
ǆĞĐƵƟǀĞKƌĚĞƌϭϯϮϮϰĂŶĚh͘^͘>ĂǁƐƚŚĂƚƉƌŽŚŝďŝƚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚĂŶĚƉƌŽǀŝƐŝŽŶŽĨ ƌĞƐŽƵƌĐĞƐĂŶĚƐƵƉƉŽƌƚƚŽŝŶĚŝǀŝĚƵĂůƐĂŶĚŽƌŐĂŶŝǌĂƟŽŶƐĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚĞƌƌŽƌŝƐŵ͘

xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE ^
Zs/
^KZ
Yh/WD
Ed͘ dŽƚŚĞĞǆƚĞŶƚĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨ ƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůǇǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘Ϯϭϲ͘

xx) KD
^d/WZ
&
Z
E
^&KZWZKhZ
D
Ed^͘ To the extent applicable, Supplier
ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌǁŝůůĐŽŵƉůǇǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘ϯϮϮ͘

ƌƟĐůĞϮ͗
^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐ

dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϮƌĞůĂƚĞƐƉĞĐŝĮĐĂůůǇƚŽ^ŽƵƌĐĞǁĞůůĂŶĚŝƚƐĂĚŵŝŶŝƐƚƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚ^ƵƉƉůŝĞƌĂŶĚ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƚŚĞƌĞƵŶĚĞƌ ͘

1) ƵƚŚŽƌŝǌĞĚ^ĞůůĞƌƐ͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂĐƵƌƌĞŶƚŵĞĂŶƐƚŽǀĂůŝĚĂƚĞŽƌĂƵƚŚĞŶƟĐĂƚĞ ^ƵƉƉůŝĞƌ͛ƐĂƵƚŚŽƌŝǌĞĚĚĞĂůĞƌƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ŽƌƌĞƐĞůůĞƌƐǁŚŝĐŚŵĂǇĐŽŵƉůĞƚĞƚƌĂŶƐĂĐƟŽŶƐŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůůŵĂǇƌĞƋƵĞƐƚƵƉĚĂƚĞĚŝŶĨŽƌŵĂƟŽŶŝŶŝƚƐ ĚŝƐĐƌĞƟŽŶ͕ĂŶĚ^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽƉƌŽǀŝĚĞƌĞƋƵĞƐƚĞĚŝŶĨŽƌŵĂƟŽŶǁŝƚŚŝŶĂƌĞĂƐŽŶĂďůĞƟŵĞ͘

2) WƌŽĚƵĐƚĂŶĚWƌŝĐĞŚĂŶŐĞƐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵĂǇƌĞƋƵĞƐƚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐchanges, ĂĚĚŝƟŽŶƐ͕ŽƌĚĞůĞƟŽŶƐĂƚĂŶǇƟŵĞ͘ůůƌĞƋƵĞƐƚƐŵƵƐƚďĞŵĂĚĞŝŶǁƌŝƟŶŐďǇƐƵďŵŝƫŶŐĂ^ŽƵƌĐĞǁĞůů WƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵƚŽ^ŽƵƌĐĞǁĞůů͘ƚĂŵŝŶŝŵƵŵ͕ƚŚĞƌĞƋƵĞƐƚŵƵƐƚ͗ x /ĚĞŶƟĨǇƚŚĞĂƉƉůŝĐĂďůĞ^ŽƵƌĐĞǁĞůůŐƌĞĞŵĞŶƚŶƵŵďĞƌ͖
x
ůĞĂƌůǇƐƉĞĐŝĨǇƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖
x WƌŽǀŝĚĞƐƵĸĐŝĞŶƚĚĞƚĂŝůƚŽũƵƐƟĨǇƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖ x /ŶĚŝǀŝĚƵĂůůǇůŝƐƚĂůů/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐĂīĞĐƚĞĚďǇƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͕ĂůŽŶŐǁŝƚŚƚŚĞ ƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ;Ğ͘Ő͕͘ĂĚĚŝƟŽŶ͕ĚĞůĞƟŽŶ͕ƉƌŝĐĞĐŚĂŶŐĞͿ͖ĂŶĚ x /ŶĐůƵĚĞĂĐŽŵƉůĞƚĞƌĞƐƚĂƚĞŵĞŶƚŽĨWƌŝĐŝŶŐ>ŝƐƚǁŝƚŚƚŚĞĞīĞĐƟǀĞĚĂƚĞŽĨƚŚĞŵŽĚŝĮĞĚƉƌŝĐŝŶŐ͕ ŽƌƉƌŽĚƵĐƚĂĚĚŝƟŽŶŽƌĚĞůĞƟŽŶ͘dŚĞŶĞǁƉƌŝĐŝŶŐƌĞƐƚĂƚĞŵĞŶƚŵƵƐƚŝŶĐůƵĚĞĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚ͕ĞǀĞŶĨŽƌƚŚŽƐĞŝƚĞŵƐǁŚĞƌĞƉƌŝĐŝŶŐƌĞŵĂŝŶƐƵŶĐŚĂŶŐĞĚ͘

43 030625-WEX

v052824 8

ĨƵůůǇĞǆĞĐƵƚĞĚ^ŽƵƌĐĞǁĞůůWƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵǁŝůůďĞĐŽŵĞĂŶĂŵĞŶĚŵĞŶƚƚŽ ƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚǁŝůůďĞŝŶĐŽƌƉŽƌĂƚĞĚďǇƌĞĨĞƌĞŶĐĞ͘

ϯͿ ƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞ͘ ^ƵƉƉůŝĞƌǁŝůůĂƐƐŝŐŶĂŶƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞƚŽ^ŽƵƌĐĞǁĞůůĨŽƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂŶĚŵƵƐƚƉƌŽǀŝĚĞƉƌŽŵƉƚŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚĂƚƉĞƌƐŽŶŝƐĐŚĂŶŐĞĚ͘dŚĞƵƚŚŽƌŝǌĞĚ ZĞƉƌĞƐĞŶƚĂƟǀĞǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ͗
x DĂŝŶƚĞŶĂŶĐĞĂŶĚŵĂŶĂŐĞŵĞŶƚŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͖
x dŝŵĞůǇƌĞƐƉŽŶƐĞƚŽĂůů^ŽƵƌĐĞǁĞůůĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝŶƋƵŝƌŝĞƐ͖ĂŶĚ
x WĂƌƟĐŝƉĂƟŽŶŝŶƌĞǀŝĞǁƐǁŝƚŚ^ŽƵƌĐĞǁĞůů͘

^ŽƵƌĐĞǁĞůůΖƐƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞŝƐŝƚƐŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĸĐĞƌ.

4) WĞƌĨŽƌŵĂŶĐĞZĞǀŝĞǁƐ͘ Supplier will ƉĞƌĨŽƌŵĂŵŝŶŝŵƵŵŽĨŽŶĞƌĞǀŝĞǁǁŝƚŚ^ŽƵƌĐĞǁĞůůƉĞƌ ĂŐƌĞĞŵĞŶƚǇĞĂƌ ͘dŚĞƌĞǀŝĞǁǁŝůůĐŽǀĞƌƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͕ƉƌŝĐŝŶŐĂŶĚƚĞƌŵƐ͕
ĂĚŵŝŶŝƐƚƌĂƟǀĞĨĞĞƐ͕ƉĞƌĨŽƌŵĂŶĐĞŝƐƐƵĞƐ͕ƐƵƉƉůǇ chain issues, customer issues, and any other ŶĞĐĞƐƐĂƌǇŝŶĨŽƌŵĂƟŽŶ͘

5) ^ĂůĞƐZĞƉŽƌƟŶŐZĞƋƵŝƌĞĚ͘ ^ƵƉƉůŝĞƌŝƐƌĞƋƵŝƌĞĚĂƐĂŵĂƚĞƌŝĂůĞůĞŵĞŶƚƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽ ƌĞƉŽƌƚĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽ
provide complete and accurate ƌĞƉŽƌƚƐĂƐĚĞĮŶĞĚŚĞƌĞŝŶǁŝůůďĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚŽĨƚŚĞŐƌĞĞŵĞŶƚ ĂŶĚ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƉƵƌƐƵĞĂůůƌĞŵĞĚŝĞƐĂǀĂŝůĂďůĞĂƚůĂǁŝŶĐůƵĚŝŶŐĐĂŶĐĞůůĂƟŽŶŽĨ this Agreement.

6) ZĞƉŽƌƟŶŐZĞƋƵŝƌĞŵĞŶƚƐ͘ Supplier must provide Sourcewell a sales ĂĐƟǀŝƚǇƌĞƉŽƌƚŽĨĂůůƚƌĂŶƐĂĐƟŽŶƐ ĐŽŵƉůĞƚĞĚƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘ZĞƉŽƌƚƐĂƌĞĚƵĞĂƚůĞĂƐƚŽŶĐĞĞĂĐŚĐĂůĞŶĚĂƌƋƵĂƌƚĞƌ;ZĞƉŽƌƟŶŐ WĞƌŝŽĚͿ͘ZĞƉŽƌƚƐŵƵƐƚďĞƌĞĐĞŝǀĞĚŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞĞŶĚŽĨĞĂĐŚĐĂůĞŶĚĂƌ ƋƵĂƌƚĞƌ ͘^ƵƉƉůŝĞƌŵĂǇƌĞƉŽƌƚŽŶĂŵŽƌĞĨƌĞƋƵĞŶƚďĂƐŝƐŝŶŝƚƐĚŝƐĐƌĞƟŽŶ͘ZĞƉŽƌƚƐŵƵƐƚďĞƉƌŽǀŝĚĞĚ ƌĞŐĂƌĚůĞƐƐŽĨƚŚĞĂŵŽƵŶƚŽĨĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐĚƵƌŝŶŐƚŚĂƚƋƵĂƌƚĞƌ;ŝ͘Ğ͕͘ŝĨƚŚĞƌĞĂƌĞŶŽƐĂůĞƐ͕ Supplier must subŵŝƚĂƌĞƉŽƌƚŝŶĚŝĐĂƟŶŐŶŽƐĂůĞƐǁĞƌĞŵĂĚĞͿ͘

dŚĞZĞƉŽƌƚŵƵƐƚĐŽŶƚĂŝŶƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐ͗
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇEĂŵĞ;Ğ͘Ő͕͘ŝƚǇŽĨ^ƚĂƉůĞƐ,ŝŐŚǁĂǇĞƉĂƌƚŵĞŶƚͿ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇWŚǇƐŝĐĂů^ƚƌĞĞƚĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƚǇ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ^ƚĂƚĞͬWƌŽǀŝŶĐĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƉͬWŽƐƚĂůŽĚĞ͖
x ^ŽƵƌĐĞǁĞůůWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇAccount EƵŵďĞƌ͖
x dƌĂŶƐĂĐƟŽŶĞƐĐƌŝƉƟŽŶ͖
x dƌĂŶƐĂĐƟŽŶWƵƌĐŚĂƐĞĚWƌŝĐĞ͖
x ^ŽƵƌĐĞǁĞůůĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉƉůŝĞĚ͖ĂŶĚ
x ĂƚĞdƌĂŶƐĂĐƟŽŶǁĂƐŝŶǀŽŝĐĞĚͬƐĂůĞǁĂƐƌĞĐŽŐŶŝǌĞĚĂƐƌĞǀĞŶƵĞďǇ^ƵƉƉůŝĞƌ ͘

/Ĩcollected by Supplier, the Report may͕Ăƚ^ƵƉƉůŝĞƌƐĚŝƐĐƌĞƟŽŶ͕ ŝŶĐůƵĚĞƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐĂƐ ĂǀĂŝůĂďůĞ͗
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚEĂŵĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚ
ŵĂŝůĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚdĞůĞƉŚŽŶĞEƵŵďĞƌ͖

!

44 030625-WEX

v052824 9

7) ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘ /ŶĐŽŶƐŝĚĞƌĂƟŽŶĨŽƌƚŚĞƐƵƉƉŽƌƚĂŶĚƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďǇ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ ǁŝůůƉĂǇĂŶĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƚŽ^ŽƵƌĐĞǁĞůůŽŶĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ
ƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌǁŝůůŝŶĐůƵĚĞŝƚƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝƚŚin its proposed pricing. ^ƵƉƉůŝĞƌŵĂǇŶŽƚĚŝƌĞĐƚůǇĐŚĂƌŐĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŽŽīƐĞƚƚŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘

8) &ĞĞĂůĐƵůĂƟŽŶ͘ ^ƵƉƉůŝĞƌ͛ƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉĂǇĂďůĞƚŽ^ŽƵƌĐĞǁĞůůǁŝůůďĞĐĂůĐƵůĂƚĞĚĂƐĂƐƚĂƚĞĚ ƉĞƌĐĞŶƚĂŐĞ;ůŝƐƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůͿŽĨĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚŝŶƚŚĞƉƌĞĐĞĚŝŶŐZĞƉŽƌƟŶŐWĞƌŝŽĚ͘ For certain categories, a ŇĂƚĨĞĞ may be proposed. dŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝůůďĞƐƚĂƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂů.

9) &ĞĞZĞŵŝƩĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůƌĞŵŝƚĨĞĞƚŽ^ŽƵƌĐĞǁĞůůŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞĐůŽƐĞ ŽĨƚŚĞƉƌĞĐĞĚŝŶŐĐĂůĞŶĚĂƌƋƵĂƌƚĞƌŝŶĐŽŶũƵŶĐƟŽŶǁŝƚŚ^ƵƉƉůŝĞƌ͛ƐZĞƉŽƌƟŶŐWĞƌŝŽĚŽďůŝŐĂƟŽŶƐ ĚĞĮŶĞĚŚĞƌĞŝŶ͘WĂǇŵĞŶƚƐƐŚŽƵůĚŶŽƚĞƚŚĞ^ƵƉƉůŝĞƌ͛ƐŶĂŵĞĂŶĚ^ŽƵƌĐĞǁĞůů-assigned Agreement ŶƵŵďĞƌŝŶƚŚĞŵĞŵŽ͖ĂŶĚŵƵƐƚďĞĞŝƚŚĞƌŵĂŝůĞĚto Sourcewell ĂďŽǀĞ͞ƩŶ͗ĐĐŽƵŶƚƐZĞĐĞŝǀĂďůĞ͟Žƌ ƌĞŵŝƩĞĚĞůĞĐƚƌŽŶŝĐĂůůǇƚŽ^ŽƵƌĐĞǁĞůů͛ƐďĂŶŬŝŶŐŝŶƐƟƚƵƟŽŶƉĞƌ^ŽƵƌĐĞǁĞůů͛Ɛ&ŝŶĂŶĐĞĚĞƉĂƌƚŵĞŶƚ ŝŶƐƚƌƵĐƟŽŶƐ͘

10) EŽŶĐŽŵƉůŝĂŶĐĞ͘ Sourcewell reserves the right to seek all remedies available ĂƚůĂǁĨŽƌƵŶƉĂŝĚŽƌ ƵŶĚĞƌƉĂŝĚĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐĚƵĞƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽƌĞŵŝƚƉĂǇŵĞŶƚ͕ĚĞůŝŶƋƵĞŶƚ payments͕ƵŶĚĞƌƉĂǇŵĞŶƚƐ͕ŽƌŽƚŚĞƌĚĞǀŝĂƟŽŶƐĨƌŽŵƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚŵĂǇďĞ ĚĞĞŵĞĚĂŵĂƚĞƌŝĂůďƌĞĂĐŚĂŶĚŵĂǇƌĞƐƵůƚŝŶĐĂŶĐĞůůĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚĚŝƐďĂƌŵĞŶƚĨƌŽŵ ĨƵƚƵƌĞŐƌĞĞŵĞŶƚƐ͘

11) ƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐ͘ Pursuant to Minn. Stat. Α 16C.05, subdivision 5, the books, records, ĚŽĐƵŵĞŶƚƐ͕ĂŶĚĂĐĐŽƵŶƟŶŐƉƌŽĐĞĚƵƌĞƐĂŶĚƉƌĂĐƟĐĞƐƌĞůĞǀĂŶƚƚŽƚŚŝƐŐƌĞĞŵĞŶƚĂƌĞƐƵďũĞĐƚƚŽ ĞǆĂŵŝŶĂƟŽŶďǇ^ŽƵƌĐĞǁĞůůand ƚŚĞDŝŶŶĞƐŽƚĂ^ƚĂƚĞƵĚŝƚŽƌĨŽƌĂŵŝŶŝŵƵŵŽĨƐŝǆǇĞĂƌƐĨƌŽŵƚŚĞĞŶĚ ŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽƵƐĞĐŽŵŵĞƌĐŝĂůůǇƌĞĂƐŽŶĂďůĞĞīŽƌƚƐƚŽcooperate with ^ŽƵƌĐĞǁĞůůŝŶĂƵĚŝƟŶŐƚƌĂŶƐĂĐƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚƚŽĞŶƐƵƌĞĐŽŵƉůŝĂŶĐĞǁŝƚŚƉƌŝĐŝŶŐƚĞƌŵƐ͕ ĐŽƌƌĞĐƚĐĂůĐƵůĂƟŽŶĂŶĚƌĞŵŝƩĂŶĐĞŽĨĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͕ĂŶĚǀĞƌŝĮĐĂƟŽŶŽĨƚƌĂŶƐĂĐƟŽŶƐĂƐŵĂǇďĞ ƌĞƋƵĞƐƚĞĚďǇĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽƌ^ŽƵƌĐĞǁĞůů͘

12) ƐƐŝŐŶŵĞŶƚ͕dƌĂŶƐĨĞƌ͕ĂŶĚĚŵŝŶŝƐƚƌĂƟǀĞŚĂŶŐĞƐ͘^ƵƉƉůŝĞƌŵĂǇŶŽƚĂƐƐŝŐŶŽƌŽƚŚĞƌǁŝƐĞƚƌĂŶƐĨĞƌŝƚƐ ƌŝŐŚƚƐŽƌŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŽƵƚƚŚĞƉƌŝŽƌǁƌŝƩĞŶĐŽŶƐĞŶƚŽĨ^ŽƵƌĐĞǁĞůů͘^ƵĐŚ consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or ƉŽƌƟŽŶƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶƚŽĂĚĚƌĞƐƐĐŽƌƉŽƌĂƚĞƌĞƐƚƌƵĐƚƵƌŝŶŐƐ͕ŵĞƌŐĞƌƐ͕ ĂĐƋƵŝƐŝƟŽŶƐ͕ŽƌŽƚŚĞƌĐŚĂŶŐĞƐƚŽƚŚĞResponsible Party and named in the Agreement. Any prohibited assignment is ŝŶǀĂůŝĚ͘hƉŽŶƌĞƋƵĞƐƚ ^ŽƵƌĐĞǁĞůůŵĂǇŵĂŬĞĂĚŵŝŶŝƐƚƌĂƟǀĞĐŚĂŶŐĞƐlimited to ĂŐƌĞĞŵĞŶƚĚŽĐƵŵĞŶƚĂƟŽŶƐƵĐŚĂƐŶĂŵĞĐŚĂŶŐĞƐ͕ĂĚĚƌĞƐƐĐŚĂŶŐĞƐ͕ĂŶĚŽƚŚĞƌŶŽŶ-material updates as determined ǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶ͘

ϭϯͿ ŵĞŶĚŵĞŶƚƐ͘ ŶǇŵĂƚĞƌŝĂůĐŚĂŶŐĞƚŽƚŚŝƐŐƌĞĞŵĞŶƚŵƵƐƚďĞĞǆĞĐƵƚĞĚŝŶǁƌŝƟŶŐƚŚƌŽƵŐŚĂŶ ĂŵĞŶĚŵĞŶƚĂŶĚǁŝůůŶŽƚďĞĞīĞĐƟǀĞƵŶƟůŝƚŚĂƐďĞĞŶĚƵůǇĞǆĞĐƵƚĞĚďǇƚŚĞƉĂƌƟĞƐ.

14) tĂŝǀĞƌ͘ Failure by either party to ĞŶĨŽƌĐĞany right under this Agreement will not be deemed a ǁĂŝǀĞƌŽĨƐƵĐŚƌŝŐŚƚŝŶƚŚĞĞǀĞŶƚŽĨƚŚĞĐŽŶƟŶƵĂƟŽŶŽƌƌĞƉĞƟƟŽŶŽĨƚŚĞĐŝƌĐƵŵƐƚĂŶĐĞƐŐŝǀŝŶŐƌŝƐĞƚŽ such right.

45 030625-WEX

v052824 10

15) ŽŵƉůĞƚĞŐƌĞĞŵĞŶƚ͘ dŚŝƐŐƌĞĞŵĞŶƚƌĞƉƌĞƐĞŶƚƐƚŚĞĐŽŵƉůĞƚĞĂŐƌĞĞŵĞŶƚďĞƚǁĞĞŶƚŚĞƉĂƌƟĞƐ ĨŽƌ ƚŚĞƐĐŽƉĞĂƐĚĞĮŶĞĚŚĞƌĞŝŶ͘^ƵƉƉůŝĞƌĂŶĚ^ŽƵƌĐĞǁĞůůŵĂǇĞŶƚĞƌŝŶƚŽƐĞƉĂƌĂƚĞǁƌŝƩĞŶĂŐƌĞĞŵĞŶƚƐ ƌĞůĂƟŶŐƐƉĞĐŝĮĐĂůůǇƚŽƚƌĂŶƐĂĐƟŽŶƐŽƵƚƐŝĚĞŽĨƚŚĞƐĐŽƉĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘

16) ZĞůĂƟŽŶƐŚŝƉŽĨ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘ This Agreement does not create a partnership, joint ǀĞŶƚƵƌĞ͕ŽƌĂŶǇŽƚŚĞƌƌĞůĂƟŽŶƐŚŝƉƐƵĐŚĂƐĞŵƉůŽǇĞĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌ͕ŵĂƐƚĞƌ-servant, or principal-agent.

17) /ŶĚĞŵŶŝĮĐĂƟŽŶ͘ /ŶƚŚĞĞǀĞŶƚŽĨgross ŶĞŐůŝŐĞŶĐĞŽƌǁŝůůĨƵůŵŝƐĐŽŶĚƵĐƚďǇ^ƵƉƉůŝĞƌ͕Supplier must ŝŶĚĞŵŶŝĨǇ͕ĚĞĨĞŶĚ͕ƐĂǀĞ͕ĂŶĚŚŽůĚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐƚŚĞŝƌĂŐĞŶƚƐĂŶĚĞŵƉůŽǇĞĞƐ͕ŚĂƌŵůĞƐƐĨƌŽŵ ĂŶǇĐůĂŝŵƐŽƌĐĂƵƐĞƐŽĨĂĐƟŽŶ͕ŝŶĐůƵĚŝŶŐĂƩŽƌŶĞǇƐ͛ĨĞĞƐŝŶĐƵƌƌĞĚďǇ^ŽƵƌĐĞǁĞůů͕ĂƌŝƐŝŶŐĚŝƌĞĐƚůǇĨƌŽŵ any grossly negligent act or omission ďǇƚŚĞ^ƵƉƉůŝĞƌ͕ŽƌǁŝůůĨƵůŵŝƐĐŽŶĚƵĐƚďǇƚŚĞ^ƵƉƉůŝĞƌin the ƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚďǇƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐĂŐĞŶƚƐŽƌĞŵƉůŽǇĞĞƐ͖ƚŚŝƐŝŶĚĞŵŶŝĮĐĂƟŽŶ ŝŶĐůƵĚĞƐŝŶũƵƌǇŽƌĚĞĂƚŚƚŽƉĞƌƐŽŶ;ƐͿŽƌƉƌŽƉĞƌƚǇĂůůĞŐĞĚƚŽŚĂǀĞďĞĞŶĐĂƵƐĞĚďǇƐŽŵĞĚĞĨĞĐƚŝŶ ĚĞƐŝŐŶ͕ĐŽŶĚŝƟŽŶ͕ŽƌƉĞƌĨŽƌŵĂŶĐĞŽĨ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůů͛Ɛ ƌĞƐƉŽŶƐŝďŝůŝƚǇǁŝůůďĞŐŽǀĞƌŶĞĚďǇƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͛ƐdŽƌƚ>ŝĂďŝůŝƚǇĐƚ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐ Chapter 466) and other applicable law.

^ƵƉƉůŝĞƌ͛ƐĂŐŐƌĞŐĂƚĞůŝĂďŝůŝƚǇƚŽ^ŽƵƌĐĞǁĞůůĂŶĚŝƚƐWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƉƵƌƐƵĂŶƚƚŽƚŚŝƐ^ĞĐƟŽŶϭϳ
ƐŚĂůůďĞůŝŵŝƚĞĚƚŽƚŚĞƐƵŵŽĨ͗;ĂͿĂůůĨĞĞƐƉĂŝĚďǇƚŚĞƌĞůĞǀĂŶƚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇƚŽ^ƵƉƉůŝĞƌƵŶĚĞƌ
ƚŚĞŝƌƉĂƌƟĐŝƉĂƟŶŐĂŐƌĞĞŵĞŶƚŝŶƚŚĞϭϮ-month pĞƌŝŽĚƉƌŝŽƌƚŽƚŚĞĚĂƚĞǁŚĞŶƚŚĞĐůĂŝŵŝƐŵĂĚĞ͖ƉůƵƐ ;ďͿĂůůŽƚŚĞƌƌĞǀĞŶƵĞĞĂƌŶĞĚďǇ^ƵƉƉůŝĞƌĨŽƌĂůůŽĨƚŚĞƌĞůĞǀĂŶƚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇΖƐƚƌĂŶƐĂĐƟŽŶƐ
ŵĂĚĞƵƐŝŶŐƚŚĞ^ƵƉƉůŝĞƌΖƐĐŚĂƌŐĞĐĂƌĚƐŝŶƚŚĞϭϮŵŽŶƚŚƐƉƌŝŽƌƚŽƚŚĞĚĂƚĞŽĨĂŶǇĐůĂŝŵŵĂĚĞ͘ ĚĚŝƟŽŶĂůůǇŝŶŶŽĞǀĞŶƚǁŝůů^ƵƉƉůŝĞƌďĞůŝĂďůĞĨŽƌŝŶĐŝĚĞŶƚĂů͕ƐƉĞĐŝĂů͕ĐŽŶƐĞƋƵĞŶƟĂů͕ůŽƐƚƉƌŽĮƚƐ͕ůŽƐƚ ďƵƐŝŶĞƐƐŽƉƉŽƌƚƵŶŝƟĞƐ͕ŽƌƉƵŶŝƟǀĞĚĂŵĂŐĞƐ͘

18) ĂƚĂWƌĂĐƟĐĞƐ͘ Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota 'ŽǀĞƌŶŵĞŶƚĂƚĂWƌĂĐƟĐĞƐĐƚ͕DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϭϯ͘ƐŝƚĂƉƉůŝĞƐƚŽĂůůĚĂƚĂĐƌĞĂƚĞĚĂŶĚ ŵĂŝŶƚĂŝŶĞĚŝŶƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵĂǇďĞƐƵďũĞĐƚƚŽƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐ chapter.

19) 'ƌĂŶƚŽĨ>ŝĐĞŶƐĞ͘
a) ƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͗
i) ^ƵƉƉůŝĞƌWƌŽŵŽƟŽŶ͘ Sourcewell grants to Supplier a royalty-ĨƌĞĞ͕ǁŽƌůĚǁŝĚĞ͕ŶŽŶ-exclusive ƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞƚŚĞƚƌĂĚĞŵĂƌŬ;ƐͿƉƌŽǀŝĚĞĚƚŽ^ƵƉƉůŝĞƌďǇ^ŽƵƌĐĞǁĞůůŝŶĂĚǀĞƌƟƐŝŶŐ͕ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ŽƵƌĐĞǁĞůů͛Ɛ Agreement with Supplier.

ii) ^ŽƵƌĐĞǁĞůůWƌŽŵŽƟŽŶ͘ Supplier grants to Sourcewell a royalty-ĨƌĞĞ͕ǁŽƌůĚǁŝĚĞ͕ŶŽŶ- ĞǆĐůƵƐŝǀĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞ^ƵƉƉůŝĞƌ͛ƐƚƌĂĚĞŵĂƌŬƐŝŶĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů ŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ƵƉƉůŝĞƌ͛ƐŐƌĞĞŵĞŶƚǁŝƚŚ Sourcewell.

b) >ŝŵŝƚĞĚZŝŐŚƚŽĨ^ƵďůŝĐĞŶƐĞ͘ dŚĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞŐƌĂŶƚĞĚŚĞƌĞŝŶŝŶĐůƵĚĞƐĂůŝŵŝƚĞĚƌŝŐŚƚŽĨĞĂĐŚ ƉĂƌƚǇƚŽŐƌĂŶƚƐƵďůŝĐĞŶƐĞƐƚŽƚŚĞŝƌƌĞƐƉĞĐƟǀĞƐƵďƐŝĚŝĂƌŝĞƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ĚĞĂůĞƌƐ͕ƌĞƐĞůůĞƌƐ͕ ŵĂƌŬĞƟŶŐƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͕ƉĂƌƚŶĞƌƐ͕ŽƌĂŐĞŶƚƐ;ĐŽůůĞĐƟǀĞůǇ͞WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͟ͿŝŶ ĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů͕ŽƌŝŶĨŽƌŵĂƟŽŶĂůŵĂƚĞƌŝĂůƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐƚŚĞWĂƌƟĞƐ͛

!

46 030625-WEX

v052824 11

ƌĞůĂƟŽŶƐŚŝƉ͘ŶǇƐƵďůŝĐĞŶƐĞŐƌĂŶƚĞĚǁŝůůďĞƐƵďũĞĐƚƚŽƚŚĞƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨƚŚŝƐƌƟĐůĞ͘

ĂĐŚƉĂƌƚǇǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌĂŶǇďƌĞĂĐŚŽĨƚŚŝƐƐĞĐƟŽŶ ďǇĂŶǇŽĨƚŚĞŝƌƌĞƐƉĞĐƟǀĞ sublicensees.

c) hƐĞ͖YƵĂůŝƚǇŽŶƚƌŽů͘
i) EĞŝƚŚĞƌƉĂƌƚǇŵĂǇĂůƚĞƌƚŚĞŽƚŚĞƌƉĂƌƚǇ͛ƐƚƌĂĚĞŵĂƌŬƐĨƌŽŵƚŚĞĨŽƌŵƉƌŽǀŝĚĞĚĂŶĚŵƵƐƚ ĐŽŵƉůǇǁŝƚŚƌĞŵŽǀĂůƌĞƋƵĞƐƚƐĂƐƚŽƐƉĞĐŝĮĐƵƐĞƐŽĨŝƚƐƚƌĂĚĞŵĂƌŬƐŽƌůŽŐŽƐ.

ii)
ĂĐŚƉĂƌƚǇĂŐƌĞĞƐƚŽƵƐĞ͕ĂŶĚƚŽĐĂƵƐĞŝƚƐWĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐƚŽƵƐĞ͕ƚŚĞŽƚŚĞƌƉĂƌƚǇ͛Ɛ ƚƌĂĚĞŵĂƌŬƐŽŶůǇŝŶŐŽŽĚĨĂŝƚŚĂŶĚŝŶĂĚŝŐŶŝĮĞĚŵĂŶŶĞƌĐŽŶƐŝƐƚĞŶƚǁŝƚŚƐƵĐŚƉĂƌƚǇ͛ƐƵƐĞŽĨ ƚŚĞƚƌĂĚĞŵĂƌŬƐ͘
ĂĐŚƉĂƌƚǇŵĂǇŵĂŬĞǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌƌĞŐĂƌĚŝŶg misuse under ƚŚŝƐƐĞĐƟŽŶ͘dŚĞŽīĞŶĚŝŶŐƉĂƌƚǇǁŝůůŚĂǀĞϯϬĚĂǇƐŽĨƚŚĞĚĂƚĞŽĨƚŚĞǁƌŝƩĞŶŶŽƟĐĞƚŽĐƵƌĞ ƚŚĞŝƐƐƵĞŽƌƚŚĞůŝĐĞŶƐĞͬƐƵďůŝĐĞŶƐĞǁŝůůďĞƚĞƌŵŝŶĂƚĞĚ͘

d) dĞƌŵŝŶĂƟŽŶ͘ hƉŽŶƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌĂŶǇƌĞĂƐŽŶ͕ĞĂĐŚƉĂƌƚǇ͕ŝŶĐůƵĚŝŶŐ WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͕ǁŝůůŚĂǀĞϯϬĚĂǇƐƚŽƌĞŵŽǀĞĂůůdƌĂĚĞŵĂƌŬƐĨƌŽŵƐŝŐŶĂŐĞ͕ǁĞďƐŝƚĞƐ͕ĂŶĚ ƚŚĞůŝŬĞďĞĂƌŝŶŐƚŚĞŽƚŚĞƌƉĂƌƚǇ͛ƐŶĂŵĞŽƌůŽŐŽ;ĞǆĐĞƉƟŶŐ^ŽƵƌĐĞǁĞůů͛ƐƉƌĞ-printed ĐĂƚĂůŽŐŽĨ ƐƵƉƉůŝĞƌƐǁŚŝĐŚŵĂǇďĞƵƐĞĚƵŶƟůƚŚĞŶĞǆƚƉƌŝŶƟŶŐͿ͘^ƵƉƉůŝĞƌŵƵƐƚƌĞƚƵƌŶĂůůŵĂƌŬĞƟŶŐĂŶĚ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ŝŶĐůƵĚŝŶŐƐŝŐŶĂŐĞ͕ƉƌŽǀŝĚĞĚďǇ^ŽƵƌĐĞǁĞůů͕ŽƌĚŝƐƉŽƐĞŽĨŝƚĂĐĐŽƌĚŝŶŐƚŽ ^ŽƵƌĐĞǁĞůů͛ƐǁƌŝƩĞŶĚŝƌĞĐƟŽŶƐ͘

20) sĞŶƵĞĂŶĚ'ŽǀĞƌŶŝŶŐůĂǁďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKŶůǇ͘ dŚĞƐƵďƐƚĂŶƟǀĞĂŶĚƉƌŽĐĞĚƵƌĂů ůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂǁŝůůŐŽǀĞƌŶƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ ͘sĞŶƵĞ ĨŽƌĂůůůĞŐĂůƉƌŽĐĞĞĚŝŶŐƐĂƌŝƐŝŶŐŽƵƚŽĨƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌmust be in ƚŚĞĂƉƉƌŽƉƌŝĂƚĞƐƚĂƚĞĐŽƵƌƚŝŶdŽĚĚŽƵŶƚǇŽƌĨĞĚĞƌĂůĐŽƵƌƚŝŶ&ĞƌŐƵƐ&ĂůůƐ͕DŝŶŶĞƐŽƚĂ͘dŚŝƐƐĞĐƟŽŶ ĚŽĞƐŶŽƚĂƉƉůǇƚŽĂŶǇĚŝƐƉƵƚĞďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ͘dŚŝƐŐƌĞĞŵĞŶƚƌĞƐĞƌǀĞƐ
ƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇƚŽŶĞŐŽƟĂƚĞƚŚŝƐƚĞƌŵǁŝƚŚŝŶĂŶǇƚƌĂŶƐĂĐƟŽŶ
documents.

21) ^ĞǀĞƌĂďŝůŝƚǇ͘ /ĨĂŶǇƉƌŽǀŝƐŝŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĨŽƵŶĚďǇĂĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶƚŽďĞ ŝůůĞŐĂů͕ƵŶĞŶĨŽƌĐĞĂďůĞ͕ŽƌǀŽŝĚƚŚĞŶďŽƚŚƉĂƌƟĞƐǁŝůůďĞƌĞůŝĞǀĞĚĨƌŽŵĂůůŽďůŝŐĂƟŽŶƐĂƌŝƐŝŶŐĨƌŽŵƚŚĂƚ ƉƌŽǀŝƐŝŽŶ͘/ĨƚŚĞƌĞŵĂŝŶĚĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĐĂƉĂďůĞŽĨďĞŝŶŐƉĞƌĨŽƌŵĞĚ͕ŝƚǁŝůůŶŽƚďĞĂīĞĐƚĞĚ ďǇƐƵĐŚĚĞƚĞƌŵŝŶĂƟŽŶŽƌĮŶĚŝŶŐĂŶĚŵƵƐƚďĞĨƵůůǇƉĞƌĨŽƌŵĞĚ͘

22) /ŶƐƵƌĂŶĐĞŽǀĞƌĂŐĞ͘ At its own expense, Supplier must maintain valid insurance policy(ies) during ƚŚĞƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶƐƵƌĂŶĐĞĐŽŵƉĂŶǇ;ŝĞƐͿůŝĐĞŶƐĞĚŽƌĂƵƚŚŽƌŝǌĞĚƚŽĚŽ ďƵƐŝŶĞƐƐŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂŚĂǀŝŶŐĂŶ͞D
^d͟ƌĂƟŶŐŽĨ- ŽƌďĞƩĞƌ͕ǁŝƚŚĐŽverage and
ůŝŵŝƚƐŽĨŝŶƐƵƌĂŶĐĞŶŽƚůĞƐƐƚŚĂŶƚŚĞĨŽůůŽǁŝŶŐ͗

a)
ŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚǇ/ŶƐƵƌĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶŝŶƐƵƌĂŶĐĞĐŽǀĞƌŝŶŐŝƚƐŽƉĞƌĂƟŽŶƐ͕ with coverage on an occurrence basis, and must be subject to terms no less broad than the /ŶƐƵƌĂŶĐĞ^ĞƌǀŝĐĞƐKĸĐĞ;͞/^K͟ͿŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚǇ&Žƌŵ'ϬϬϬϭ;ϮϬϬϭŽƌŶĞǁĞƌ ĞĚŝƟŽŶͿ͕ŽƌĞƋƵŝǀĂůĞŶƚ͘ƚĂŵŝŶŝŵƵŵ͕ĐŽǀĞƌĂŐĞŵƵƐƚŝŶĐůƵĚĞůŝĂďŝůŝƚǇĂƌŝƐŝŶŐĨƌŽŵƉƌĞŵŝƐĞƐ͕ ŽƉĞƌĂƟŽŶƐ͕ďŽĚŝůǇŝŶũƵƌǇĂŶĚƉƌŽƉĞƌƚǇĚĂŵĂŐĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌƐ͕ƉƌŽĚƵĐƚƐ-completed ŽƉĞƌĂƟŽŶƐŝŶĐůƵĚŝŶŐĐŽŶƐƚƌƵĐƟŽŶĚĞĨĞĐƚ͕ĐŽŶƚƌĂĐtual liability, blanket contractual liability, and ƉĞƌƐŽŶĂůŝŶũƵƌǇĂŶĚĂĚǀĞƌƟƐŝŶŐŝŶũƵƌǇ͘ůůƌĞƋƵŝƌĞĚůŝŵŝƚƐ͕ƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨĐŽǀĞƌĂŐĞŵƵƐƚ ďĞŵĂŝŶƚĂŝŶĞĚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐAgreement.
x Ψϭ͕ϱϬϬ͕ϬϬϬĞĂĐŚŽĐĐƵƌƌĞŶĐĞŽĚŝůǇ/ŶũƵƌǇĂŶĚWƌŽƉĞƌƚǇĂŵĂŐĞ

!

47 030625-WEX

v052824 12

x Ψϭ͕ϱϬϬ͕ϬϬϬWĞƌƐŽŶĂůĂŶĚĚǀĞƌƟƐŝŶŐ/ŶũƵƌǇ
x ΨϮ͕ϬϬϬ͕ϬϬϬĂŐŐƌĞŐĂƚĞĨŽƌƉƌŽĚƵĐƚƐůŝĂďŝůŝƚǇ-ĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐ x ΨϮ͕ϬϬϬ͕ϬϬϬŐĞŶĞƌĂůĂŐŐƌĞŐĂƚĞ

b) ĞƌƟĮĐĂƚĞƐŽĨ/ŶƐƵƌĂŶĐĞ͘ WƌŝŽƌƚŽĞǆĞĐƵƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵƵƐƚĨƵƌŶŝƐŚƚŽ ^ŽƵƌĐĞǁĞůůĂĐĞƌƟĮĐĂƚĞŽĨŝŶƐƵƌĂŶĐĞ͕ĂƐĞǀŝĚĞŶĐĞŽĨƚŚĞŝŶƐƵƌĂŶĐĞƌĞƋƵŝƌĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚ͘WƌŝŽƌƚŽĞǆƉŝƌĂƟŽŶŽĨƚŚĞƉŽůŝĐǇ;ŝĞƐͿ͕ƌĞŶĞǁĂůĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞŵĂŝůĞĚƚŽ Sourcewell, 202 12th Street Northeast, P .O. Box 219, Staples, MN 56479 or provided to in an ĂůƚĞƌŶĂƟǀĞŵĂŶŶĞƌĂƐĚŝƌĞĐƚĞĚďǇ^ŽƵƌĐĞǁĞůů͘dŚĞĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞƐŝŐŶĞĚďǇĂƉĞƌƐŽŶ ĂƵƚŚŽƌŝǌĞĚďǇƚŚĞŝŶƐƵƌĞƌ;ƐͿƚŽďŝŶĚĐŽǀĞƌĂŐĞŽŶƚŚĞŝƌďĞŚĂůĨ͘ &ĂŝůƵƌĞŽĨ^ƵƉƉůŝĞƌƚŽŵĂŝŶƚĂŝŶƚŚĞ ƌĞƋƵŝƌĞĚŝŶƐƵƌĂŶĐĞĂŶĚĚŽĐƵŵĞŶƚĂƟŽŶŵĂǇĐŽŶƐƟƚƵƚĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚ͘

c) ĚĚŝƟŽŶĂů/ŶƐƵƌĞĚ
ŶĚŽƌƐĞŵĞŶƚĂŶĚWƌŝŵĂƌǇĂŶĚEŽŶ-ĐŽŶƚƌŝďƵƚŽƌǇ/ŶƐƵƌĂŶĐĞůĂƵƐĞ͘ Supplier ĂŐƌĞĞƐƚŽůŝƐƚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐŝƚƐŽĸĐĞƌƐ͕ĂŐĞŶƚƐ͕ĂŶĚĞŵƉůŽǇĞĞƐ͕ĂƐĂŶĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚ ƵŶĚĞƌƚŚĞ^ƵƉƉůŝĞƌ͛ƐĐŽŵŵĞƌĐŝĂůŐĞŶĞƌĂůůŝĂďŝůŝƚǇŝŶƐƵƌĂŶĐĞƉŽůŝĐǇǁŝƚŚƌĞƐƉĞĐƚƚŽůŝĂďŝůŝƚǇĂƌŝƐŝŶŐ ŽƵƚŽĨĂĐƟǀŝƟĞƐ͕͞ŽƉĞƌĂƟŽŶƐ͕͟Žƌ͞ǁŽƌŬ͟ƉĞƌĨŽƌŵĞĚďǇŽƌŽŶďĞŚĂůĨŽĨ^ƵƉƉůŝĞƌ͕ĂŶĚƉƌŽĚƵĐƚƐ ĂŶĚĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐŽĨ^ƵƉƉůŝĞƌ ͘dŚĞƉŽůŝĐǇƉƌŽǀŝƐŝŽŶ;ƐͿŽƌĞŶĚŽƌƐĞŵĞŶƚ;ƐͿŵƵƐƚĨƵƌƚŚĞƌ provide that coverage is primary and not excess over or contributory with any other valid, ĂƉƉůŝĐĂďůĞ͕ĂŶĚĐŽůůĞĐƟďůĞŝŶƐƵƌĂŶĐĞŽƌƐĞůĨ-ŝŶƐƵƌĂŶĐĞŝŶĨŽƌĐĞĨŽƌƚŚĞĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐ͘

d) tĂŝǀĞƌŽĨ^ƵďƌŽŐĂƟŽŶ͘ ^ƵƉƉůŝĞƌǁĂŝǀĞƐĂŶĚŵƵƐƚƌĞƋƵŝƌĞ;ďǇĞŶĚŽƌƐĞŵĞŶƚŽƌŽƚŚĞƌǁŝƐĞͿĂůůŝƚƐ ŝŶƐƵƌĞƌƐƚŽǁĂŝǀĞƐƵďƌŽŐĂƟŽŶƌŝŐŚƚƐĂŐĂŝŶƐƚ^ŽƵƌĐĞǁĞůůĂŶĚŽƚŚĞƌĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐĨŽƌůŽƐƐĞƐ ƉĂŝĚƵŶĚĞƌƚŚĞŝŶƐƵƌĂŶĐĞƉŽůŝĐŝĞƐƌĞƋƵŝƌĞĚďǇƚŚŝƐŐƌĞĞŵĞŶƚŽƌŽƚŚĞƌŝŶƐƵƌĂŶĐĞĂƉƉůŝĐĂble to ƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘dŚĞǁĂŝǀĞƌŵƵƐƚĂƉƉůǇƚŽĂůůĚĞĚƵĐƟďůĞƐĂŶĚͬŽƌƐĞůĨ-insured ƌĞƚĞŶƟŽŶƐĂƉƉůŝĐĂďůĞƚŽƚŚĞƌĞƋƵŝƌĞĚŽƌĂŶǇŽƚŚĞƌŝŶƐƵƌĂŶĐĞŵĂŝŶƚĂŝŶĞĚďǇƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐ ƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘tŚĞƌĞƉĞƌŵŝƩĞĚďǇůĂǁ͕^ƵƉƉůŝĞƌŵƵƐƚƌĞƋƵŝƌĞƐŝŵŝůĂƌǁƌŝƩĞŶĞǆƉƌĞƐƐǁĂŝǀĞƌƐ ŽĨƐƵďƌŽŐĂƟŽŶĂŶĚŝŶƐƵƌĂŶĐĞĐůĂƵƐĞƐĨƌŽŵĞĂĐŚŽĨŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘

e) hŵďƌĞůůĂͬ
ǆĐĞƐƐ>ŝĂďŝůŝƚǇͬ^
>&-/E^hZ
Z
d
Ed/KE͘ dŚĞůŝŵŝƚƐƌĞƋƵŝƌĞĚďǇƚŚŝƐAgreement can
ďĞŵĞƚďǇĞŝƚŚĞƌƉƌŽǀŝĚŝŶŐĂƉƌŝŵĂƌǇƉŽůŝĐǇŽƌŝŶĐŽŵďŝŶĂƟŽŶǁŝƚŚƵŵďƌĞůůĂͬĞǆĐĞƐƐůŝĂďŝůŝƚǇ ƉŽůŝĐǇ;ŝĞƐͿ͕ŽƌƐĞůĨ-ŝŶƐƵƌĞĚƌĞƚĞŶƟŽŶ͘

ϮϯͿ dĞƌŵŝŶĂƟŽŶĨŽƌŽŶǀĞŶŝĞŶĐĞ͘ Sourcewell or Supplier may terminate this Agreement upon 60 ĐĂůĞŶĚĂƌĚĂǇƐΖǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌWĂƌƚǇ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞ ƚŚĞ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂǇŵĞŶƚŽĨĂƉƉůŝĐĂďůĞ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘

24) dĞƌŵŝŶĂƟŽŶĨŽƌĂƵƐĞ͘ ^ŽƵƌĐĞǁĞůůŵĂǇƚĞƌŵŝŶĂƚĞƚŚŝƐŐƌĞĞŵĞŶƚƵƉŽŶƉƌŽǀŝĚŝŶŐǁƌŝƩĞŶŶŽƟĐĞŽĨ ŵĂƚĞƌŝĂůďƌĞĂĐŚƚŽ^ƵƉƉůŝĞƌ ͘EŽƟĐĞŵƵƐƚĚĞƐĐƌŝďĞƚŚĞďƌĞĂĐŚŝŶƌĞĂƐŽŶĂďůĞĚĞƚĂŝůĂŶĚƐƚĂƚĞƚŚĞ ŝŶƚĞŶƚƚŽƚĞƌŵŝŶĂƚĞƚŚĞŐƌĞĞŵĞŶƚ͘hƉŽŶƌĞĐĞŝƉƚŽĨEŽƟĐĞ͕ƚŚĞ^ƵƉƉůŝĞƌǁŝůůŚĂǀĞϯϬĐalendar days ŝŶǁŚŝĐŚŝƚŵƵƐƚĐƵƌĞƚŚĞďƌĞĂĐŚ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞƚŚĞ^ƵƉƉůŝĞƌ͛Ɛ ŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞ
ĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂǇŵĞŶƚŽĨĂƉƉůŝĐĂďůĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘

ƌƟĐůĞϯ͗
^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ

48 030625-WEX

v052824 13

dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϯƌĞůĂƚĞƐƉĞĐŝĮĐĂůůǇƚŽ^ƵƉƉůŝĞƌĂŶĚĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇǁŚĞŶĞŶƚĞƌŝŶŐ
ƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐƚŚĞ'ĞŶĞƌĂůdĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ƌƟĐůĞϭ'ĞŶĞƌĂůdĞƌŵƐ ĐŽŶƚƌŽůŽǀĞƌĂŶǇĐŽŶŇŝĐƚǁŝƚŚƚŚŝƐƌƟĐůĞ ϯ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶǇƐƵďũĞĐƚ͕ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚǇƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůǇĂĐĐĞƉƚĂďůĞƚĞƌŵƐ.

1) YƵŽƚĞƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘ ^ƵƉƉůŝĞƌƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽƉƌŽǀŝĚĞĂůůƉƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ ƌĞŐĂƌĚŝŶŐƚŚĞƚŽƚĂůĐŽƐƚŽĨĂĐƋƵŝƐŝƟŽŶǁŚĞŶƋƵŽƟŶŐƚŽĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ͘^ƵƉƉůŝĞƌƐĂŶĚ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽŝŶĐůƵĚĞĂůůĐŽƐƚƐƉĞĐŝĮĐĂůůǇĂƐƐŽĐŝĂƚĞĚǁŝƚŚŽƌŝŶĐůƵĚĞĚǁŝthin ƚŚĞ^ƵƉƉůŝĞƌƐƉƌŽƉŽƐĂůĂŶĚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ ǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ.

2) ^ŚŝƉƉŝŶŐ͕ĞůŝǀĞƌǇ͕ĐĐĞƉƚĂŶĐĞ͕ZĞũĞĐƟŽŶ͕ĂŶĚtĂƌƌĂŶƚǇ͘ ^ƵƉƉůŝĞƌ͛ƐƉƌŽƉŽƐĂůŵĂǇŝŶĐůƵĚĞƉƌŽƉŽƐĞĚ ƚĞƌŵƐƌĞůĂƟŶŐƚŽƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌǇ͕ŝŶƐƉĞĐƟŽŶ͕ĂŶĚĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶ and other relevant terms ŽĨƚĞŶĚĞƌĞĚ^ŽůƵƟŽŶƐ͘The ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇŶĞŐŽƟĂƚĞĮŶĂůƚĞƌŵƐĂƉƉƌŽƉƌŝĂƚĞ
ĨŽƌƚŚĞƐƉĞĐŝĮĐƚƌĂŶƐĂĐƟŽŶ͕ŝŶĐůƵĚŝŶŐďƵƚŶŽƚůŝŵŝƚĞĚƚŽ͗ ƌĞůĂƟŶŐƚŽnon-ĂƉƉƌŽƉƌŝĂƟŽŶ͕shipping, ĚĞůŝǀĞƌǇ͕ŝŶƐƉĞĐƟŽŶ͕ĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶŽĨƚĞŶĚĞƌĞĚ ^ŽůƵƟŽŶƐ͕ĂŶĚǁĂƌƌĂŶƚǇĐŽǀĞƌĂŐĞĨŽƌ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐ͘^ƵĐŚƚĞƌŵƐŵĂǇŝŶĐůƵĚĞ͕ďƵƚĂƌĞŶŽƚůŝŵŝƚĞĚƚŽ͕ĐŽƐƚƐ͕ƌŝƐŬŽĨůŽƐƐ͕ƉƌŽƉĞƌƉĂĐŬĂŐŝŶŐ͕ ŝŶƐƉĞĐƟŽŶƌŝŐŚƚƐĂŶĚƟŵĞůŝŶĞƐ͕ĂĐĐĞƉƚĂŶĐĞŽƌƌĞũĞĐƟŽŶƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚƌĞŵĞĚŝĞƐĂƐŵƵƚƵĂůůǇ ĂŐƌĞĞĚŝŶĐůƵĚĞŶŽƟĐĞƌĞƋƵŝƌĞŵĞŶƚƐ͕ƌĞƉůĂĐĞŵĞŶƚ͕ƌĞƚƵƌŶŽƌĞǆĐŚĂŶŐĞƉƌŽĐĞĚƵƌĞs, and associated costs.

ϯͿ ƉƉůŝĐĂďůĞdĂǆĞƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƐƌĞƐƉŽŶƐŝďůĞĨŽƌŶŽƟĨǇŝŶŐƐƵƉƉůŝĞƌŽĨŝƚƐƚĂǆ-exempt status and ĨŽƌƉƌŽǀŝĚŝŶŐ^ƵƉƉůŝĞƌǁŝƚŚĂŶǇǀĂůŝĚƚĂǆ-ĞǆĞŵƉƟŽŶĐĞƌƟĮĐĂƟŽŶ;ƐͿŽƌƌĞůĂƚĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘

4) KƌĚĞƌŝŶŐWƌŽĐĞƐƐĂŶĚWĂǇŵĞŶƚ͘ ^ƵƉƉůŝĞƌ͛ƐŽƌĚĞƌŝŶŐƉƌŽĐĞƐƐĂŶĚĂĐĐĞƉƚĂďůĞĨŽƌŵƐŽĨƉĂǇŵĞŶƚĂƌĞ ŝŶĐůƵĚĞĚǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝůůďĞƐŽůĞůǇƌĞƐƉŽŶƐŝďůĞĨŽƌƉĂǇŵĞŶƚƚŽ^ƵƉƉůŝĞƌ ĂŶĚ^ŽƵƌĐĞǁĞůůǁŝůůŚĂǀĞŶŽůŝĂďŝůŝƚǇĨŽƌĂŶǇƵŶƉĂŝĚŝŶǀŽŝĐĞŽĨĂŶǇWĂƌƟĐŝƉĂƟŶŐ ŶƟƚy.

5) dƌĂŶƐĂĐƟŽŶŽĐƵŵĞŶƚƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇƌĞƋƵŝƌĞƚŚĞƵƐĞŽĨŝƚƐŽǁŶĨŽƌŵƐƚŽĐŽŵƉůĞƚĞ
ƚƌĂŶƐĂĐƟŽŶƐĚŝƌĞĐƚůǇǁŝƚŚ^ƵƉƉůŝĞƌƵƟůŝǌŝŶŐƚŚĞƚĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌ͛Ɛ ƐƚĂŶĚĂƌĚĨŽƌŵĂŐƌĞĞŵĞŶƚƐŵĂǇďĞŽīĞƌĞĚĂƐƉĂƌƚŽĨŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ
ŵĂǇĐŽŵƉůĞƚĞĂŶĚĚŽĐƵŵĞŶƚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐĂŶǇƚǇƉĞŽĨƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐĂƐŵƵƚƵĂůůǇ ĂŐƌĞĞĚ͘/ŶĂŶǇƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚĞŶƚĞƌĞĚƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇŵƵƐƚŝŶĐůƵĚĞƐƉĞĐŝĮĐƌĞĨĞƌĞŶĐĞƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďǇŶƵŵďĞƌĂŶĚƚŽWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇ͛ƐƵŶŝƋƵĞ^ŽƵƌĐĞǁĞůůaccount number.

6) ĚĚŝƟŽŶĂůdĞƌŵƐĂŶĚŽŶĚŝƟŽŶƐ
WĞƌŵŝƩĞĚ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂŶĚ^ƵƉƉůŝĞƌŵĂǇŶĞŐŽƟĂƚĞĂŶĚ
ŝŶĐůƵĚĞĂĚĚŝƟŽŶĂůƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚĂƟŽŶĂƐŵƵƚƵĂůůǇĂŐƌĞĞĚ͘^ƵĐŚ terms may supplant or supersede this Master Agreement as agreed by the Supplier and the by WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘^ŽƵƌĐĞǁĞůůŚĂƐĞǆƉƌĞƐƐůǇƌĞƐĞƌǀĞĚƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ
ƚŽĂĚĚƌĞƐƐĂŶǇŶĞĐĞƐƐĂƌǇƉƌŽǀŝƐŝŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐŶŽƚĞǆƉƌĞƐƐůǇŝŶĐůƵĚĞĚǁŝƚŚŝŶƚŚŝƐ Master Agreement, includŝŶŐďƵƚŶŽƚůŝŵŝƚĞĚƚŽƚƌĂŶƐĂĐƟŽŶĐĂŶĐĞůůĂƟŽŶ͕ĚŝƐƉƵƚĞƌĞƐŽůƵƟŽŶ͕ governing law and venue, non-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ŝŶƐƵƌĂŶĐĞ͕ liability, ĚĞĨĞŶƐĞĂŶĚŝŶĚĞŵŶŝƚǇ͕ĨŽƌĐĞ majeure, and other material terms as mutually agreed. ĚĚŝƟŽŶĂůůǇ͕^ƵƉƉůŝĞƌŵĂǇƌĞƋƵŝƌĞ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŽĂŐƌĞĞƚŽƚŚĞĂƩĂĐŚĞĚĂŶĚ/ŶĐŽƌƉŽƌĂƚĞĚt
yĐĐŽƵŶƚĂŶĚ^ĞƌǀŝĐĞƐ
ŐƌĞĞŵĞŶƚĂŶĚWĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵ͘^ƵƉƉůŝĞƌĂĐŬŶŽǁůĞĚŐĞƐƚŚĂƚƐŽŵĞŽĨƚŚĞĂĚĚŝƟŽŶĂůƚĞƌŵƐ ĂŶĚĐŽŶĚŝƟŽŶƐŵĂǇŶĞĞĚƚŽďĞŶĞŐŽƟĂƚĞĚďǇa WĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇƐŝŶĐĞƚŚĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇ
ŶŽƚďĞůĞŐĂůůǇƉĞƌŵŝƩĞĚƚŽĂŐƌĞĞƚŽĂůůƚĞƌŵƐ͘ ŶǇĞǆĐĞƉƟŽŶƐƌĞƋƵŝƌĞĚďǇĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇƐŚĂůů

!

49 030625-WEX

v052824 14

ďĞůŝƐƚĞĚĂŶĚŵƵƚƵĂůůǇĂŐƌĞĞĚƚŽďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇƵŶĚĞƌƚŚĞ^ƚĂƚĞ͛Ɛ

ǆĐĞƉƟŽŶĂƉƉĞŶĚŝǆŽĨƚŚĞt
yĐĐŽƵŶƚĂŶĚ^ĞƌǀŝĐĞƐŐƌĞĞŵĞŶƚĂŶĚWĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵ.

7) ^ƵďƐĞƋƵĞŶƚŐƌĞĞŵĞŶƚƐĂŶĚ^ƵƌǀŝǀĂů͘ ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇŵĂǇĞŶƚĞƌŝŶƚŽĂƐĞƉĂƌĂƚĞ
ĂŐƌĞĞŵĞŶƚƚŽĨĂĐŝůŝƚĂƚĞůŽŶŐ-ƚĞƌŵƉĞƌĨŽƌŵĂŶĐĞŽďůŝŐĂƟŽŶƐƵƟůŝǌŝŶŐƚŚĞƚĞƌŵƐŽĨƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚĂƐŵƵƚƵĂůůǇĂŐƌĞĞĚ͘^ƵĐŚĂŐƌĞĞŵĞŶƚƐŵĂǇƉƌŽǀŝĚĞĨŽƌĂƉĞƌĨŽƌŵĂŶĐĞƉĞƌŝŽĚĞǆƚĞŶĚŝŶŐ beyond thĞĨƵůůƚĞƌŵŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ ĂƐĚĞƚĞƌŵŝŶĞĚŝŶƚŚĞĚŝƐĐƌĞƟŽŶŽĨWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇ.

8) WĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵƐ͘ ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇĞŶƚĞƌĂWĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵŽƌ
ƐŝŵŝůĂƌĚŽĐƵŵĞŶƚĞǆƚĞŶĚŝŶŐĂŶĚƐƵƉƉůĞŵĞŶƟŶŐƚŚĞƚĞƌŵƐŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽĨĂĐŝůŝƚĂƚĞ ĂĚŽƉƟŽŶĂƐŵĂǇďĞƌĞƋƵŝƌĞĚďǇĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘

Sourcewell WEX Bank

Ǉ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Ǉ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ :ĞƌĞŵǇ^ĐŚǁĂƌƚǌ Jason Price
dŝƚůĞ͗ŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĨĨŝĐĞƌ dŝƚůĞ͗President and CEO WEX Bank

ĂƚĞ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ

JMAW441202 , 8/12/2025, 8:42:04 AM

!

"

50 5)3)OHHW3D\PHQW6ROXWLRQVZLWK5HODWHG6HUYLFHV
9HQGRU'HWDLOV
&RPSDQ\1DPH
:(;%DQN
'RHV\RXUFRPSDQ\FRQGXFW
EXVLQHVVXQGHUDQ\RWKHUQDPH",I
\HVSOHDVHVWDWH

0DLQH
$GGUHVV

(DVW6HJR/LO\'ULYH
6XLWH
6DQG\8WDK
&RQWDFW
%ULDQ+RXJK
(PDLO
EU LDQKRXJK#ZH[LQFFRP
3KRQH

+67

6XEPLVVLRQ'HWDLOV
&UHDWHG2Q
7KXUVGD\-DQXDU\

6XEPLWWHG2Q
0RQGD\0DUFK

6XEPLWWHG%\
%ULDQ+RXJK
(PDLO
EU LDQKRXJK#ZH[LQFFRP
7UDQVDFWLRQ
I EEDEF
EDDIFIDI
6XEPLWWHU
V,3$GGUHVV

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

51 6SHFLILFDWLRQV
7DEOH
3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV
1RW6FRUHG

*HQHUDO,QVWUXFWLRQV
DSSOLHVWRDOO7DEOHV
6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ'RQRWPHUHO\DWWDFK DGGLWLRQDOGRFXPHQWVWR\RXUUHVSRQVHZLWKRXWDOVRSURYLGLQJDVXEVWDQWLYHUHVSRQVH'RQRWOHDYHDQVZHUVEODQN UHVSRQG³1$´LIWKH
TXHVWLRQGRHVQRWDSSO\WR\RX
SUHIHUDEO\ZLWKDQH[SODQDWLRQ

7DEOH6SHFLILF,QVWUXFWLRQV6RXUFHZHOOUHTXLUHVLGHQWLILFDWLRQRIDOOSDUWLHVUHVSRQVLEOHIRUSURYLGLQJ6ROXWLRQVXQGHUDUHVXOWLQJPDVWHU

DJUHHPHQW
V

5HVSRQVLEOH6XSSOLHU
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¶VFRUSRUDWHRUJDQL]DWLRQDIILOLDWLRQ /LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URYLGHௐWKHௐOHJDOௐQDPHௐRIௐWKHௐ3URSRVHUௐ
DXWKRUL]HGௐWRௐVXEPLWௐWKLVௐ3URSRVDO
:(;ௐ%DQN
,QௐWKHௐHYHQWௐRIௐDZDUGௐLVௐWKLVௐHQWLW\ௐWKHௐ
5HVSRQVLEOHௐ6XSSOLHUௐWKDWௐZLOOௐH[HFXWHௐWKHௐ
PDVWHUௐDJUHHPHQWௐZLWKௐ6RXUFHZHOO"ௐ<ௐRUௐ1
<

,GHQWLI\ௐDOOௐVXEVLGLDULHVௐ'%$ௐDXWKRUL]HGௐ
DIILOLDWHVௐDQGௐDQ\ௐRWKHUௐHQWLW\ௐWKDWௐZLOOௐEHௐ
UHVSRQVLEOHௐIRUௐRIIHULQJௐDQGௐSHUIRUPLQJௐGHOLYHU\ௐ
RIௐ6ROXWLRQVௐZLWKLQௐWKLVௐ3URSRVDOௐ
LHௐ
5HVSRQVLEOHௐ6XSSOLHU
V
ௐWKDWௐZLOOௐH[HFXWHௐDௐ
PDVWHUௐDJUHHPHQWௐZLWKௐ6RXUFHZHOO

:(;ௐ%DQNௐDௐ8WDKௐLQGXVWULDOௐEDQNௐLVௐWKHௐFRQWUDFWLQJௐSDUW\ௐDQGௐDௐZKROO\RZQHGௐ VXEVLGLDU\ௐRIௐ:(;ௐ,QFௐ
1<6(
ௐ:(;
ௐDௐ'HODZDUHௐFRUSRUDWLRQௐ8QOHVVௐFRQWH[Wௐ
GLFWDWHVௐRWKHUZLVHௐ:(;ௐ%DQNௐDQGௐ:(;ௐ,QFௐDUHௐFROOHFWLYHO\ௐUHIHUUHGௐWRௐKHUHLQௐDVௐ :(;
3URYLGHௐ\RXUௐ&$*(ௐFRGHௐRUௐ8QLTXHௐ(QWLW\ௐ
,GHQWLILHUௐ
6$0

:(;ௐ%DQNௐ&DJHௐFRGH
ௐ/:

3URYLGHௐ\RXUௐ1$,&6ௐFRGHௐDSSOLFDEOHௐWRௐ
6ROXWLRQVௐSURSRVHG

3URSRVHUௐ3K\VLFDOௐ$GGUHVV
:(;ௐ%DQN
ௐ(DVWௐ6HJRௐ/LO\ௐ'ULYHௐ6XLWHௐ
6DQG\ௐ87ௐ

3URSRVHUௐZHEVLWHௐDGGUHVVௐ
RUௐDGGUHVVHV

ZZZZH[LQFFRP
3URSRVHU
Vௐ$XWKRUL]HGௐ5HSUHVHQWDWLYHௐ
QDPHௐ
WLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
ௐ
7KHௐ
UHSUHVHQWDWLYHௐPXVWௐKDYHௐDXWKRULW\ௐWRௐVLJQௐ
WKHௐ³3URSRVHU¶Vௐ$VVXUDQFHௐRIௐ&RPSOLDQFH´ௐRQௐ
EHKDOIௐRIௐWKHௐ3URSRVHU

-DVRQௐ3ULFHௐ3UHVLGHQWௐDQGௐ&(2ௐ:(;ௐ%DQN
ௐ(DVWௐ6HJRௐ/LO\ௐ'ULYHௐ6XLWHௐ
6DQG\ௐ87ௐ
(PDLO
ௐEDQNVLJQDWXUHV#ZH[LQFFRP
3KRQH
ௐ

ௐ

3URSRVHU
VௐSULPDU\ௐFRQWDFWௐIRUௐWKLVௐSURSRVDOௐ

QDPHௐWLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH

-DQHWௐ3DUNHUௐ6WUDWHJLFௐ5HODWLRQVKLSௐ0DQDJHUௐ
ௐ+DQFRFNௐ6W
3RUWODQGௐ0(ௐ
(PDLO
ௐMDQHWSDUNHU#ZH[LQFFRP
3KRQH
ௐ

ௐ

3URSRVHU
VௐRWKHUௐFRQWDFWVௐIRUௐWKLVௐSURSRVDOௐLIௐ
DQ\ௐ
QDPHௐWLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐ
SKRQH

&KULVௐ0F9HWW\ௐ'LUHFWRUௐ3XEOLFௐ6HFWRU
ௐ+DQFRFNௐ6W
3RUWODQGௐ0(ௐ
(PDLO
ௐFKULVPFYHWW\#ZH[LQFFRP
3KRQH
ௐ

ௐ

7DEOH$
)LQDQFLDO9LDELOLW\DQG0DUNHWSODFH6XFFHVV
3RLQWVDSSOLHVWR7DEOH$DQG%

/LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URYLGHௐDௐEULHIௐKLVWRU\ௐRIௐ\RXUௐFRPSDQ\ௐ
LQFOXGLQJௐ\RXUௐFRPSDQ\¶VௐFRUHௐYDOXHVௐ
EXVLQHVVௐSKLORVRSK\ௐDQGௐLQGXVWU\ௐORQJHYLW\ௐ
UHODWHGௐWRௐWKHௐUHTXHVWHGௐ6ROXWLRQV
7KLVௐUHVSRQVHௐWRௐ5)3ௐ
ௐ)OHHWௐ3D\PHQWௐ6ROXWLRQVௐZLWKௐ5HODWHGௐ6HUYLFHVௐLVௐ
SUHVHQWHGௐE\ௐ:(;ௐ%DQNௐDௐ8WDKௐ,QGXVWULDOௐ%DQNௐIRUPHUO\ௐNQRZQௐDVௐ:ULJKWௐ([SUHVVௐ )LQDQFLDOௐ6HUYLFHVௐ&RUSRUDWLRQௐ:(;ௐ%DQNௐLVௐDௐZKROO\RZQHGௐVXEVLGLDU\ௐRIௐ:(;ௐ,QFௐ Dௐ'HODZDUHௐFRUSRUDWLRQௐIRUPHUO\ௐNQRZQௐDVௐ:ULJKWௐ([SUHVVௐ&RUSRUDWLRQௐ8QOHVVௐ FRQWH[WௐGLFWDWHVௐRWKHUZLVHௐ:(;ௐ%DQNௐDQGௐ:(;ௐ,QFௐDUHௐFROOHFWLYHO\ௐUHIHUUHGௐWRௐ KHUHLQௐDVௐ:(;ௐ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

52 :(;ௐLVௐ6RXUFHZHOO
VௐFXUUHQWௐIOHHWௐFDUGௐSURJUDPௐDGPLQLVWUDWRUௐ6RXUFHZHOOௐFXVWRPHUVௐ KDYHௐWKHௐRSWLRQௐWRௐSXUFKDVHௐ7HOHPDWLFVௐDQGௐRWKHUௐDQFLOODU\ௐSURGXFWVௐWKURXJKௐWKHௐ:(;ௐ FRQWUDFWௐ
$%287ௐ:(;
:(;ௐLVௐWKHௐJOREDOௐFRPPHUFHௐSODWIRUPௐWKDWௐVLPSOLILHVௐWKHௐEXVLQHVVௐRIௐUXQQLQJௐDௐ EXVLQHVVௐ:HௐKDYHௐFUHDWHGௐDௐSRZHUIXOௐHFRV\VWHPௐWKDWௐRIIHUVௐVHDPOHVVO\ௐHPEHGGHGௐ SHUVRQDOL]HGௐVROXWLRQVௐIRUௐRXUௐFXVWRPHUVௐDURXQGௐWKHௐZRUOGௐ7KURXJKௐRXUௐULFKௐGDWDௐDQGௐ VSHFLDOL]HGௐH[SHUWLVHௐLQௐVLPSOLI\LQJௐEHQHILWVௐUHLPDJLQLQJௐPRELOLW\ௐDQGௐSD\LQJௐDQGௐ JHWWLQJௐSDLGௐZHௐDLPௐWRௐPDNHௐLWௐHDV\ௐIRUௐFRPSDQLHVௐWRௐRYHUFRPHௐFRPSOH[LW\ௐDQGௐ UHDFKௐWKHLUௐIXOOௐSRWHQWLDOௐ6LQFHௐ
ௐRXUௐEXVLQHVVௐKDVௐJURZQௐIURPௐDSSUR[LPDWHO\ௐௐ
PLOOLRQௐLQௐUHYHQXHௐDQGௐௐHPSOR\HHVௐWRௐௐELOOLRQௐLQௐUHYHQXHௐDQGௐURXJKO\ௐௐ JOREDOௐHPSOR\HHVௐLQௐௐZLWKௐௐPLOOLRQௐIOHHWௐFDUGVௐLQௐFLUFXODWLRQௐ/HYHUDJLQJௐRXUௐ XQLTXHௐFDSDELOLWLHVௐ:(;ௐRIIHUVௐVROXWLRQVௐWKDWௐRUJDQL]DWLRQVௐXVHௐWRௐGULYHௐHIILFLHQFLHVௐ DQGௐPDQDJHௐULVNௐ
)/((7ௐ$1'ௐ02%,/,7<ௐ62/87,216
)RUௐRYHUௐௐ\HDUVௐZHௐKDYHௐEXLOWௐRXUௐSURSULHWDU\ௐFORVHGORRSௐQHWZRUNௐWKDWௐSURYLGHVௐ WKHௐDELOLW\ௐWRௐFRQWUROௐSXUFKDVHVௐLQௐWKHௐILHOGௐDQGௐGHOLYHUVௐFRPSUHKHQVLYHௐLQIRUPDWLRQௐ DQGௐDQDO\VLVௐWRROVௐWKDWௐDOORZௐHIIHFWLYHௐGDWDGULYHQௐRSHUDWLRQDOௐPDQDJHPHQWௐDQGௐFRVWௐ UHGXFWLRQௐ
:HௐEHOLHYHௐRXUௐNH\ௐVRXUFHௐRIௐGLIIHUHQWLDWLRQௐLQௐWKHௐ0RELOLW\ௐVHJPHQWௐLVௐWKHௐHQKDQFHGௐ GDWDௐDQGௐFRQWUROVௐZHௐSURYLGHௐIOHHWௐRSHUDWRUVௐEDVHGௐRQௐRXUௐSURSULHWDU\ௐFORVHGௐORRSௐ SD\PHQWVௐQHWZRUNௐ7KLVௐSURSULHWDU\ௐFORVHGORRSௐQHWZRUNௐHQDEOHVௐXVௐWRௐFDSWXUHௐ/HYHOௐ,,,ௐ GDWDௐGHSOR\ௐFXVWRPௐFRQWUROVௐDQGௐHVWDEOLVKௐWKHௐHFRQRPLFVௐEHWZHHQௐIOHHWVௐDQGௐ PHUFKDQWVௐ2XUௐGDWDௐDQGௐWRROVௐDOORZௐIOHHWௐRZQHUVௐDQGௐPDQDJHUVௐWRௐFRQWUROௐVSHQGௐDQGௐ OLPLWௐIUDXGௐZKLOHௐRSWLPL]LQJௐWKHLUௐIOHHWௐRSHUDWLRQVௐ
:(;¶VௐSURJUDPௐVLPSOLILHVௐ\RXUௐPRELOLW\ௐPDQDJHPHQWௐDQGௐSHUIRUPDQFHௐZLWKௐVXSHULRUௐ FDUGௐIXQFWLRQDOLW\ௐUHSRUWLQJௐDQGௐFXVWRPHUௐVHUYLFHௐLQFOXGLQJ ௐ
ௐ/HYHOௐ,,,ௐGDWDௐFDSWXUHௐRQௐ

ௐRIௐWUDQVDFWLRQVௐPDGHௐZLWKௐWKHௐ:(;ௐ)OHHWௐ&DUGௐIRUௐ
JUHDWHUௐLQVLJKWௐDQGௐIUDXGௐGHWHFWLRQ
ௐ1LQHௐOHYHOVௐRIௐDFFRXQWௐKLHUDUFK\ௐIRUௐIOH[LEOHௐUHSRUWLQJௐDQGௐELOOLQJௐRSWLRQV ௐ$GYDQFHGௐFDUGௐWRௐ3URPSWௐ,'ௐQXPEHUௐIXQFWLRQV
ௐDELOLW\ௐWRௐWLHௐRQHௐFDUGௐWRௐRQHௐ
3URPSWௐ,'ௐ
ௐௐHWF
ௐ0RUHௐIOH[LEOHௐSURPSWLQJௐRSWLRQVௐDWௐSRLQWௐRIௐVDOH
ௐ$FFHSWDQFHௐDWௐ
ௐRIௐ86ௐUHWDLOௐIXHOௐVLWHV
ௐH[SDQGHGௐDFFHSWDQFHௐWKURXJKௐYLUWXDOௐ
ௐௐ0DVWHUFDUGௐWHFKQRORJLHVௐ
:(;3D\

ௐ5REXVWௐRQOLQHௐUHSRUWLQJௐWRROVௐWKURXJKௐ:(;2QOLQH
ௐDELOLW\ௐWRௐVFKHGXOHௐDQGௐVKDUHௐ
ௐௐFXVWRPௐUHSRUWV
ௐ$ELOLW\ௐWRௐFXVWRPL]HௐGDWDௐILHOGVௐDQGௐDGGௐ*/ௐFRGHVௐIRUௐDFFRXQWVௐGULYHUVௐYHKLFOHVௐRUௐ ௐௐFDUGV
ௐ&RQWUROௐRYHUௐXVHUௐDFFHVVௐWRௐWKHௐRQOLQHௐV\VWHPௐZLWKௐDGYDQFHGௐDGPLQLVWUDWLYHௐIXQFWLRQV ௐ7KHௐ:(;ௐ)OHHWௐ3OXVௐFDUGௐDௐRQHFDUGௐVROXWLRQௐWKDWௐFRPELQHVௐ:(; VௐFXUUHQWௐFORVHGௐ
ORRSௐIOHHWௐFDUGௐSURGXFWௐZLWKௐHQKDQFHGௐDFFHSWDQFHௐYLDௐWKHௐ0DVWHUFDUGௐQHWZRUNௐIRUௐQRQ IXHOௐYHKLFOHUHODWHGௐSXUFKDVHVௐDOOௐPDQDJHGௐXQGHUௐDௐVLQJOHௐDFFRXQWௐZLWKௐRQHௐOLQHௐRIௐ FUHGLWௐ
ௐ:(;ௐ(9ௐSURYLGLQJௐHQURXWHௐDWKRPHௐDQGௐGHSRWௐFKDUJLQJௐVHUYLFHVௐ<RXௐFDQௐXVHௐ \RXUௐ:(;ௐDFFRXQWௐIRUௐDOOௐIXHOLQJௐDQGௐFKDUJLQJௐWUDQVDFWLRQVௐDQGௐUHFHLYHௐRQHௐ LQWHJUDWHGௐLQYRLFHௐDQGௐVHWௐRIௐUHSRUWVௐ
ௐ&XWWLQJHGJHௐ(9ௐDQDO\WLFVௐIOHHWௐRSWLPL]DWLRQௐDQGௐHPLVVLRQVௐUHSRUWLQJௐDVௐSDUWௐRIௐ :(;¶Vௐ6RXUFHZHOOௐFRQWUDFWௐZLWKௐ6DZDWFKௐ/DEVௐ
ௐ+ROLVWLFௐVWUHDPOLQHGௐVLPSOLILHGௐPRELOLW\ௐVROXWLRQௐHQFRPSDVVLQJௐIXHOௐ(9ௐFKDUJLQJௐ DQGௐRSWLPL]DWLRQௐYHKLFOHௐUHSDLUௐDQDO\WLFVௐWHOHPDWLFVௐDQGௐPRUHௐ 38%/,&ௐ6(&725ௐ(;3(57,6(
,QௐDGGLWLRQௐWRௐVHUYLQJௐDVௐ6RXUFHZHOO¶VௐIOHHWௐFDUGௐSURYLGHUௐVLQFHௐௐ:(;ௐSURYLGHVௐ PRELOLW\ௐVROXWLRQVௐIRUௐௐVWDWHVௐ
VHYHQௐRIௐWKHVHௐVWDWHVௐDUHௐFXUUHQWௐ6RXUFHZHOOௐ

FXVWRPHUV
ௐDQGௐKDVௐJRYHUQPHQWDOௐDQGௐWD[H[HPSWௐFXVWRPHUVௐLQௐDOOௐௐVWDWHVௐ2XUௐ 6WDWHௐFXVWRPHUVௐUHSUHVHQWௐPRUHௐWKDQௐௐFDUGV
:(;ௐDOVRௐSURYLGHVௐPRELOLW\ௐVHUYLFHVௐDVௐDௐVXEFRQWUDFWRUௐWRௐ&LWLEDQNௐXQGHUௐWKHௐ )HGHUDOௐ*RYHUQPHQW¶Vௐ*6$ௐ6PDUW3D\ௐௐ&KDUJHௐ&DUGௐ3URJUDPௐIRUௐௐIHGHUDOௐ DJHQFLHVௐLQFOXGLQJௐWKHௐ*6$ௐ)OHHWௐDQGௐWKHௐ'HSDUWPHQWVௐRIௐ+RPHODQGௐ6HFXULW\ௐ $JULFXOWXUHௐ6WDWHௐ7UHDVXU\ௐ&RPPHUFHௐ(QHUJ\ௐDQGௐ-XVWLFHௐ7KHVHௐIHGHUDOௐ JRYHUQPHQWௐFXVWRPHUVௐKDYHௐPRUHௐWKDQௐௐFDUGVௐ
,QௐWRWDOௐ:(;ௐVHUYLFHVௐDSSUR[LPDWHO\ௐௐPLOOLRQௐWD[H[HPSWௐFDUGVௐ :H
ௐDUHௐDQௐDFWLYHௐPHPEHUௐRIௐWKHௐ1DWLRQDOௐ$OOLDQFHௐRIௐ6WDWHௐDQGௐ8QLYHUVLW\ௐ)OHHWVௐ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

53 1$68)
ௐDQGௐFRQWLQXDOO\ௐDWWHQGௐHGXFDWLRQDOௐVHPLQDUVௐDQGௐIRFXVௐJURXSVௐWRௐEHWWHUௐ XQGHUVWDQGௐWKHௐLQGXVWU\ௐVRௐZHௐFDQௐPHHWௐDQGௐH[FHHGௐWKHௐQHHGVௐRIௐRXUௐFXVWRPHUV 7$;ௐ(;(037,21ௐ5(3257,1*ௐ$1'ௐ5(&29(5<ௐ352*5$0
)HGHUDOௐ*DVROLQHௐDQGௐ'LHVHOௐ([FLVHௐ7D[([HPSWௐ3URJUDP

:(;ௐZLOOௐLQYRLFHௐQHWௐRIௐDOOௐ)HGHUDOௐH[FLVHௐWD[HVௐRQௐJDVROLQHௐDQGௐGLHVHOௐDWௐWKHௐ WUDQVDFWLRQௐOHYHOௐUHJDUGOHVVௐRIௐPHUFKDQWௐSDUWLFLSDWLRQௐLIௐ\RXௐDUHௐTXDOLILHGௐDVௐWD[ H[HPSWௐ
6WDWHௐ6DOHVௐ&RXQW\ௐDQGௐ/RFDOௐ7D[HVௐDWௐ3DUWLFLSDWLQJௐ0HUFKDQWV

:(;ௐFXUUHQWO\ௐRIIHUVௐHOLJLEOHௐWD[H[HPSWௐHQWLWLHVௐDௐFRPSUHKHQVLYHௐWD[ௐH[HPSWLRQௐDQGௐ UHSRUWLQJௐSURJUDPௐIRUௐDSSOLFDEOHௐPRWRUௐIXHOௐWUDQVDFWLRQVௐEDVHGௐRQௐPHUFKDQWௐ SDUWLFLSDWLRQௐ7KHௐSURJUDPௐVXSSRUWVௐWKHௐIROORZLQJௐOHYHOVௐRIௐWD[

ௐ6WDWHௐ3ULPDU\ௐ
([FLVHௐ7D[

ௐ6WDWHௐ6HFRQGDU\ௐ
6DOHVௐ7D[

ௐ6WDWHௐ6SHFLDO
ௐ&RXQW\ௐ3ULPDU\ௐ
([FLVHௐ7D[

ௐ&RXQW\ௐ6HFRQGDU\ௐ
6DOHVௐ7D[

ௐ&RXQW\ௐ6SHFLDO
ௐ&LW\ௐ3ULPDU\ௐ
([FLVHௐ7D[

ௐ&LW\ௐ6HFRQGDU\ௐ
6DOHVௐ7D[

ௐ&LW\ௐ6SHFLDO
7D[H[HPSWௐUHSRUWLQJௐVKRZV

ௐ([HPSWHGௐ7D[ௐDWௐWKHௐWUDQVDFWLRQௐOHYHO
ௐ5HSRUWHGௐ7D[ௐDWௐWKHௐWUDQVDFWLRQௐOHYHO
ௐ6XPPDU\ௐRIௐWD[ௐW\SHVௐE\ௐSURGXFWௐIRUௐERWKௐH[HPSWHGௐDQGௐUHSRUWHGௐWUDQVDFWLRQV 6WDWHௐ6DOHVௐ7D[ௐDQGௐ&RXQW\ௐ7D[ௐDWௐ1RQ3DUWLFLSDWLQJௐ0HUFKDQWV

)RUௐIXHOLQJௐWUDQVDFWLRQVௐZLWKௐWKRVHௐIXHOௐPDUNHWHUVௐWKDWௐGRௐQRWௐSDUWLFLSDWHௐLQௐWKHௐ:(;ௐ WD[H[HPSWௐSURJUDPௐEXWௐIRUௐZKLFKௐWKHௐIOHHWௐLVௐHOLJLEOHௐWRௐUHFHLYHௐWD[ௐH[HPSWLRQௐ:(;ௐ UHSRUWVௐDSSOLFDEOHௐWD[HVௐDVௐ³5HSRUWHGௐ7D[´ௐ³5HSRUWHGௐ7D[´ௐWUDQVDFWLRQVௐOLVWௐ WUDQVDFWLRQVௐDQGௐWD[ௐDPRXQWVௐWKDWௐ:(;ௐGRHVௐQRWௐH[HPSWௐVRௐWKHௐFXVWRPHUௐFDQௐILOHௐ IRUௐH[HPSWLRQௐ0DQ\ௐFXVWRPHUVௐXVHௐWKHLUௐ:(;/LQNௐGDWDௐILOHௐWRௐDLGௐLQௐWKHௐUHFRYHU\ௐRIௐ WD[HVௐWKDWௐFRXOGௐQRWௐEHௐH[FOXGHGௐWKURXJKௐWKHௐWD[H[HPSWௐSURJUDPௐ5HSRUWLQJௐVKRZV

ௐ([HPSWHGௐWD[ௐE\ௐWUDQVDFWLRQ
ௐ5HSRUWHGௐWD[ௐE\ௐWUDQVDFWLRQ
ௐ6XPPDU\ௐRIௐWD[ௐW\SHVௐE\ௐSURGXFWௐIRUௐERWKௐH[HPSWHGௐDQGௐUHSRUWHGௐWUDQVDFWLRQV 7D[ௐ([HPSWLRQௐIRUௐ1RQ)XHOௐ3XUFKDVHV

)RUௐQRQIXHOௐWUDQVDFWLRQVௐPHUFKDQWVௐPD\ௐSURYLGHௐWUDQVDFWLRQDOௐGDWDௐWRௐ:(;ௐQHWௐRIௐ WD[ௐRQௐDௐIOHHWE\IOHHWௐEDVLVௐDWௐWKHௐPHUFKDQWV¶ௐGLVFUHWLRQௐ'ULYHUVௐPXVWௐVXSSO\ௐWKHௐ PHUFKDQWௐZLWKௐSURSHUௐGRFXPHQWDWLRQௐRIௐWKHௐRUJDQL]DWLRQ¶VௐWD[H[HPSWௐVWDWXVௐDWௐWKHௐ SRLQWௐRIௐVDOHௐ7KHௐPHUFKDQWௐZLOOௐVHQGௐWKHௐWUDQVDFWLRQௐWRௐ:(;ௐQHWௐRIௐWD[ௐIRUௐELOOLQJ 4XDOLILFDWLRQ

$Q\ௐFXVWRPHUௐSDUWLFLSDWLQJௐLQௐWKLVௐFRQWUDFWௐZLOOௐEHௐUHTXLUHGௐWRௐFRPSOHWHௐDௐFHUWLILFDWLRQௐ SURFHVVௐDIILUPLQJௐLWVௐTXDOLILFDWLRQௐWRௐUHFHLYHௐWKHௐWD[ௐH[HPSWLRQௐEDVHGௐXSRQௐWKHௐUXOHVௐ DQGௐFULWHULDௐVHWௐE\ௐWKHௐDSSURSULDWHௐWD[LQJௐMXULVGLFWLRQ 5HTXLUHGௐ'DWD

7D[ௐ([HPSWLRQௐSURFHVVLQJௐUHTXLUHVௐWKDWௐWKHௐPHUFKDQWௐSURYLGHௐHOHFWURQLFDOO\ௐWRௐ:(;ௐ WKHௐIROORZLQJௐGDWDௐSRLQWV

ௐ$FFRXQWௐ1XPEHU
ௐ$FFRXQWௐ1DPH
ௐ7\SHௐRIௐ)XHO
ௐ*DOORQV
ௐ3ULFHௐSHUௐJDOORQ
ௐ7RWDOௐJURVVௐVDOH
([HPSWLRQVௐPD\ௐQRWௐDSSO\ௐWRௐDOOௐWUDQVDFWLRQVௐ)RUௐH[DPSOHௐ:(;ௐLVௐQRWௐDEOHௐWRௐ H[HPSWௐDSSOLFDEOHௐIXHOௐWD[HVௐRQௐWUDQVDFWLRQVௐWKDWௐDUHௐSURYLGHGௐZLWKௐFHUWDLQௐGDWDௐ HOHPHQWVௐWKDWௐDUHௐPLVVLQJௐDQGௐPD\ௐEHௐDXWRFRUUHFWHGௐ7D[LQJௐMXULVGLFWLRQVௐUHTXLUHௐ GRFXPHQWDWLRQௐIURPௐWKHௐSDUW\ௐSURYLGLQJௐWKHௐH[HPSWLRQௐRIௐWKHௐW\SHௐRIௐIXHOௐJDOORQVௐ SXUFKDVHGௐDQGௐSULFHௐSHUௐJDOORQௐ7KHUHௐDUHௐRFFDVLRQVௐZKHUHௐWKHௐPHUFKDQWௐLVௐXQDEOHௐ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

54 WRௐSURYLGHௐDOOௐWKHௐUHTXLUHGௐGRFXPHQWDWLRQௐWKHUHIRUHௐWKHVHௐWUDQVDFWLRQVௐZLOOௐQRWௐJRௐ WKURXJKௐRXUௐWD[ௐSURFHVVLQJௐ+RZHYHUௐLIௐWKHௐIOHHWௐSURYLGHVௐDௐFRS\ௐRIௐWKHௐVDOHVௐUHFHLSWௐ ZHௐFDQௐUHSRVWௐWKHVHௐWUDQVDFWLRQVௐDQGௐDSSO\ௐWKHௐDSSOLFDEOHௐH[HPSWLRQVௐ &25(ௐ9$/8(6ௐௐ%86,1(66ௐ3+,/2623+<
)RUௐLQIRUPDWLRQௐSHUWDLQLQJௐWRௐJRYHUQDQFHௐ
HJௐ:(;
Vௐ&RGHௐRIௐ%XVLQHVVௐ&RQGXFWௐ
DQGௐ(WKLFV
ௐSOHDVHௐYLVLW
ௐKWWSV
LUZH[LQFFRPJRYHUQDQFHJRYHUQDQFH
GRFXPHQWVGHIDXOWDVS[
)RUௐLQIRUPDWLRQௐRXWOLQLQJௐ:(;
VௐFRPPLWPHQWௐWRௐ&RUSRUDWHௐ6XVWDLQDELOLW\ௐDQGௐ'LYHUVLW\ௐ (TXLW\ௐDQGௐ,QFOXVLRQௐSOHDVHௐYLVLWௐKWWSV
ZZZZH[LQFFRPDERXWZH[VXVWDLQDELOLW\UHSRUW"
BJO
TJJTS

BJFOBDX
0]F]1MF07(/M(0]<\2'$]1]<
BJD
1](1]FZ1',/M(1]J
1M0Z0'F
BJDB.+5=00
07F]1]$2'426\07$X06[1]00'8170\/M<Z/M
$X0$
)RUௐ\RXUௐFRQYHQLHQFHௐZHௐKDYHௐDWWDFKHGௐRXUௐPRVWௐUHFHQWௐ6XVWDLQDELOLW\ௐ5HSRUWௐZKLFKௐ KLJKOLJKWVௐRXUௐZRUNௐLQௐ(QYLURQPHQWDOௐ6WHZDUGVKLSௐ(QYLURQPHQWDOௐ,QQRYDWLRQௐ6RFLDOௐ ,PSDFWௐ3HRSOHௐ ௐ&XOWXUHௐ
HJௐ'(,ௐWDOHQWௐDWWUDFWLRQௐOHDGHUVKLSௐGHYHORSPHQW
ௐDQGௐ
*RYHUQDQFH
:KDWௐDUHௐ\RXUௐFRPSDQ\¶VௐH[SHFWDWLRQVௐLQௐWKHௐ
HYHQWௐRIௐDQௐDZDUG"
:(;ௐKDVௐEHHQௐ6RXUFHZHOO¶VௐIOHHWௐFDUGௐYHQGRUௐRIௐFKRLFHௐVLQFHௐௐ:HௐZHOFRPHௐ WKHௐRSSRUWXQLW\ௐWRௐFRQWLQXHௐZKDWௐZHௐIHHOௐLVௐDௐPXWXDOO\ௐEHQHILFLDOௐUHODWLRQVKLSௐIRUௐ 6RXUFHZHOOௐ\RXUௐPHPEHUVௐDQGௐ:(;ௐ&XUUHQWO\ௐDFURVVௐDOOௐRUJDQL]DWLRQDOௐOHYHOVௐRIௐ VHYHQௐVWDWHVௐDQGௐGLUHFWௐPXQLFLSDOௐDFFRXQWVௐWKHUHௐDUHௐDSSUR[LPDWHO\ௐௐDFFRXQWVௐ XVLQJௐWKHௐ:(;ௐௐ6RXUFHZHOOௐFRQWUDFW
:(;ௐZLOOௐFRQWLQXHௐPDUNHWLQJௐRXUௐEHVWLQFODVVௐIOHHWௐFDUGௐSURJUDPௐWRௐ6RXUFHZHOO¶Vௐ PHPEHUVௐ5HPDLQLQJௐZLWKௐ:(;ௐKHOSVௐHQVXUHௐWKDWௐ6RXUFHZHOO¶VௐPHPEHUVௐFRQWLQXHௐ UHFHLYLQJௐRXUௐFDUGௐSURJUDP¶VௐFRPSUHKHQVLYHௐEHQHILWVௐZKLOHௐDYRLGLQJௐSRWHQWLDOO\ௐWLPH FRQVXPLQJௐDQGௐFRVWO\ௐFRQWUDFWௐQHJRWLDWLRQௐDQGௐLPSOHPHQWDWLRQௐZLWKௐDௐQHZௐSURYLGHU
'HPRQVWUDWHௐ\RXUௐILQDQFLDOௐVWUHQJWKௐDQGௐ
VWDELOLW\ௐZLWKௐPHDQLQJIXOௐGDWDௐ7KLVௐFRXOGௐ
LQFOXGHௐVXFKௐLWHPVௐDVௐILQDQFLDOௐVWDWHPHQWVௐ
6(&ௐILOLQJVௐFUHGLWௐDQGௐERQGௐUDWLQJVௐOHWWHUVௐ
RIௐFUHGLWௐDQGௐGHWDLOHGௐUHIHUHQFHௐOHWWHUVௐ
8SORDGௐVXSSRUWLQJௐGRFXPHQWVௐ
DVௐDSSOLFDEOH
ௐ
LQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
UHVSRQVHௐ'2ௐ127ௐ3529,'(ௐ$1<ௐ7$;ௐ
,1)250$7,21ௐ25ௐ3(5621$//<ௐ
,'(17,),$%/(ௐ,1)250$7,21
:(;
VௐDQQXDOௐUHSRUWVௐDQGௐSUR[\ௐVWDWHPHQWVௐDUHௐSXEOLFO\ௐDYDLODEOHௐYLDௐRXUௐLQYHVWRUௐ SDJH
ௐKWWSV
LUZH[LQFFRPILQDQFLDOVDQQXDOUHSRUWVSUR[\HVJGHIDXOWDVS[ <RXௐPD\ௐDOVRௐYLHZௐ:(;
VௐTXDUWHUO\ௐUHVXOWVௐKHUH
ௐKWWSV
LUZH[LQFFRPILQDQFLDOVTXDUWHUO\
UHVXOWVGHIDXOWDVS[
)RUௐ\RXUௐFRQYHQLHQFHௐZHௐKDYHௐDWWDFKHGௐ:(;
VௐPRVWௐUHFHQWௐDQQXDOௐUHSRUW

:KDWௐLVௐ\RXUௐ86ௐPDUNHWௐVKDUHௐIRUௐWKHௐ
6ROXWLRQVௐWKDWௐ\RXௐDUHௐSURSRVLQJ"
$OWKRXJKௐLQWHUQDOௐPDUNHWௐVKDUHௐHVWLPDWHVௐDUHௐFRQILGHQWLDOௐ:(; VௐSXEOLFௐVHFWRUௐ
H[SHUWLVHௐLVௐXQPDWFKHGௐLQௐWKHௐPDUNHWSODFHௐDVௐZHௐSURYLGHௐVHUYLFHVௐIRUௐௐVWDWHVௐ KDYHௐWD[ௐH[HPSWௐFXVWRPHUVௐLQௐDOOௐௐVWDWHVௐDQGௐSURYLGHௐIOHHWௐVROXWLRQVௐDVௐDௐ VXEFRQWUDFWRUௐWRௐ&LWLEDQNௐXQGHUௐWKHௐ)HGHUDOௐ*RYHUQPHQW
Vௐ*6$ௐ6PDUW3D\ௐௐ&KDUJHௐ
&DUGௐ3URJUDPௐIRUௐௐIHGHUDOௐDJHQFLHVௐ
,QௐWRWDOௐ:(;ௐVHUYLFHVௐDSSUR[LPDWHO\ௐௐPLOOLRQௐWD[ௐH[HPSWௐFDUGVௐ,QFOXGLQJௐRXUௐ FRPPHUFLDOௐDQGௐLQWHUQDWLRQDOௐDFFRXQWVௐZHௐSURYLGHௐ
ௐPLOOLRQௐYHKLFOHVௐDQGௐௐ
JOREDOௐIOHHWௐFXVWRPHUVௐZLWKௐH[FHSWLRQDOௐVHUYLFHௐSD\PHQWௐVHFXULW\ௐDQGௐFRQWURO
:KDWௐLVௐ\RXUௐ&DQDGLDQௐPDUNHWௐVKDUHௐIRUௐWKHௐ
6ROXWLRQVௐWKDWௐ\RXௐDUHௐSURSRVLQJ"
7KHௐ:(;ௐFDUGௐLVௐFXUUHQWO\ௐDFFHSWHGௐDWௐ
ௐVLWHVௐLQௐ&DQDGDௐ7KLVௐLQFOXGHVௐEXWௐLVௐ
QRWௐOLPLWHGௐWRௐௐ(VVRௐVLWHVௐௐ&LUFOHௐ.ௐ
(VVR
ௐVLWHVௐௐ0RELOHௐVLWHVௐௐ
&RXFKHௐ7DUGௐ
(VVR
ௐVLWHVௐ
ௐ&DQFRௐ3HWUROHXPௐVLWHVௐௐ6KHOOௐ)O\LQJௐ-ௐVLWHVௐௐ
6RXWKZHVWௐ)XHOௐVLWHVௐDQGௐௐ(OHYHQௐ&DQDGDௐVLWHVௐ
:(;ௐKDVௐVLJQHGௐDJUHHPHQWVௐZLWKௐVHYHUDOௐDGGLWLRQDOௐ&DQDGLDQௐPHUFKDQWVௐZKLFKௐZLOOௐ DGGௐDQௐDGGLWLRQDOௐௐDFFHSWLQJௐORFDWLRQVௐIURPௐEUDQGVௐVXFKௐDVௐ3DUNODQGௐ)XHOௐ ,UYLQJௐ2LOௐ3LRQHHUௐ(QHUJ\ௐDQGௐ:LOVRQVௐ)XHO

'LVFORVHௐDOOௐFXUUHQWௐDQGௐFRPSOHWHGௐEDQNUXSWF\ௐ
SURFHHGLQJVௐIRUௐ3URSRVHUௐDQGௐDQ\ௐLQFOXGHGௐ
SRVVLEOHௐ5HVSRQVLEOHௐ3DUW\ௐZLWKLQௐWKHௐSDVWௐ
VHYHQௐ\HDUVௐ3URSRVHUௐPXVWௐSURYLGHௐQRWLFHௐLQௐ
ZULWLQJௐWRௐ6RXUFHZHOOௐLIௐLWௐHQWHUVௐDௐEDQNUXSWF\ௐ
SURFHHGLQJௐDWௐDQ\ௐWLPHௐGXULQJௐWKHௐSHQGHQF\ௐ
RIௐWKLVௐ5)3ௐHYDOXDWLRQ
1$ௐௐ:(;ௐKDVௐQRWௐSHWLWLRQHGௐIRUௐEDQNUXSWF\ௐSURWHFWLRQ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

55 +RZௐLVௐ\RXUௐRUJDQL]DWLRQௐEHVWௐGHVFULEHG
ௐLVௐLWௐ
DௐPDQXIDFWXUHUௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐRUௐ
DௐVHUYLFHௐSURYLGHU"ௐௐ$QVZHUௐWKHௐTXHVWLRQௐWKDWௐ
EHVWௐDSSOLHVௐWRௐ\RXUௐRUJDQL]DWLRQௐHLWKHUௐD
ௐRUௐ
E

D
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐ
RUௐVLPLODUௐHQWLW\
ௐ
SURYLGHௐ\RXUௐZULWWHQௐDXWKRUL]DWLRQௐWRௐDFWௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐIRUௐWKHௐPDQXIDFWXUHUௐ
RIௐWKHௐSURGXFWVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ,Iௐ
DSSOLFDEOHௐLVௐ\RXUௐGHDOHUௐQHWZRUNௐ
LQGHSHQGHQWௐRUௐFRPSDQ\ௐRZQHG"
E
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
PDQXIDFWXUHUௐRUௐVHUYLFHௐSURYLGHUௐGHVFULEHௐ
\RXUௐUHODWLRQVKLSௐZLWKௐ\RXUௐVDOHVௐDQGௐVHUYLFHௐ
IRUFHௐDQGௐZLWKௐ\RXUௐGHDOHUௐQHWZRUNௐLQௐ
GHOLYHULQJௐWKHௐSURGXFWVௐDQGௐVHUYLFHVௐSURSRVHGௐ
LQௐWKLVௐ5)3ௐ$UHௐWKHVHௐLQGLYLGXDOVௐ\RXUௐ
HPSOR\HHVௐRUௐWKHௐHPSOR\HHVௐRIௐDௐWKLUGௐSDUW\"
6HUYLFHௐ3URYLGHUௐ2XUௐUHVSRQVHௐGHWDLOVௐFRPSOHWHO\ௐWKHௐVHUYLFHVௐDQGௐSURGXFWVௐRXUௐ RUJDQL]DWLRQௐSURYLGHVௐ
:(;ௐSURYLGHVௐPRVWௐRIௐWKHௐVHUYLFHVௐIRUௐWKHௐUHTXLUHPHQWVௐRIௐWKLVௐ5)3ௐ2XUௐSURGXFWௐ DQGௐWHFKQRORJ\ௐWHDPVௐSODQௐGHYHORSௐDQGௐUROOௐRXWௐRXUௐLQGXVWU\OHDGLQJௐVRIWZDUHௐ VROXWLRQVௐDQGௐSURYLGHௐWUDLQLQJௐDQGௐKHOSௐZLWKௐGD\WRGD\ௐLVVXHVௐ+RZHYHUௐLWௐPDNHVௐ VPDUWௐEXVLQHVVௐVHQVHௐWRௐSDUWQHUௐZLWKௐRWKHUVௐIRUௐFHUWDLQௐVHUYLFHVௐ)RUௐH[DPSOHௐRXUௐ ZHEௐKRVWLQJௐHQYLURQPHQWVௐSURYLGHௐDௐOHYHOௐRIௐVHFXULW\ௐDQGௐHQYLURQPHQWDOௐFRQWUROVௐWKDWௐ ZRXOGௐEHௐFRVWSURKLELWLYHௐWRௐGXSOLFDWHௐ2WKHUௐDUHDVௐDUHௐQRWௐSDUWௐRIௐRXUௐFRUHௐEXVLQHVVௐ ZKLFKௐLVௐZK\ௐZRUNLQJௐZLWKௐWKHௐEHVWௐYHQGRUVௐLQௐWKHௐLQGXVWU\ௐLVௐNH\ௐWRௐ:(;¶Vௐ VXFFHVVIXOௐEXVLQHVVௐPRGHO
:(;ௐPDUNHWVௐRXUௐVHUYLFHVௐGLUHFWO\ௐWRௐIOHHWVௐDQGௐWRௐEXVLQHVVHVௐ7KHௐVDOHVௐDQGௐ VHUYLFHௐGHOLYHU\ௐDVVRFLDWHVௐDUHௐHPSOR\HGௐE\ௐ:(;ௐ:(;ௐGRHVௐQRWௐXWLOL]HௐGHDOHUௐ QHWZRUNVௐWRௐPDUNHWௐVHOOௐRUௐVHUYLFHௐWKHௐ6RXUFHZHOOௐFDUGௐSURJUDPௐGHVFULEHGௐ WKURXJKRXWௐRXUௐUHVSRQVH

,IௐDSSOLFDEOHௐSURYLGHௐDௐGHWDLOHGௐH[SODQDWLRQௐ
RXWOLQLQJௐWKHௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐWKDWௐ
DUHௐERWKௐUHTXLUHGௐWRௐEHௐKHOGௐDQGௐDFWXDOO\ௐ
KHOGௐE\ௐ\RXUௐRUJDQL]DWLRQௐ
LQFOXGLQJௐWKLUGௐ
SDUWLHVௐDQGௐVXEFRQWUDFWRUVௐWKDWௐ\RXௐXVH
ௐLQௐ
SXUVXLWௐRIௐWKHௐEXVLQHVVௐFRQWHPSODWHGௐE\ௐWKLVௐ
5)3
:(;ௐKROGVௐDOOௐUHTXLUHGௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐ
:(;ௐ%DQNௐLVௐDௐ8WDKௐLQGXVWULDOௐEDQNௐUHJXODWHGௐE\ௐWKHௐ)',&ௐ :(;ௐ,QFௐLVௐ62&ௐDQGௐ3&,'66ௐFRPSOLDQW

'LVFORVHௐDOOௐFXUUHQWௐDQGௐSDVWௐGHEDUPHQWVௐRUௐ
VXVSHQVLRQVௐIRUௐ3URSRVHUௐDQGௐDQ\ௐLQFOXGHGௐ
SRVVLEOHௐ5HVSRQVLEOHௐ3DUW\ௐZLWKLQௐWKHௐSDVWௐ
VHYHQௐ\HDUVௐ3URSRVHUௐPXVWௐSURYLGHௐQRWLFHௐLQௐ
ZULWLQJௐWRௐ6RXUFHZHOOௐLIௐLWௐHQWHUVௐDௐGHEDUPHQWௐ
RUௐVXVSHQVLRQௐVWDWXVௐDQ\ௐWLPHௐGXULQJௐWKHௐ
SHQGHQF\ௐRIௐWKLVௐ5)3ௐHYDOXDWLRQ
1$

'HVFULEHௐDQ\ௐUHOHYDQWௐLQGXVWU\ௐDZDUGVௐRUௐ
UHFRJQLWLRQௐWKDWௐ\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐLQௐ
WKHௐSDVWௐILYHௐ\HDUV
7KHௐ1DWLRQDOௐ$OOLDQFHௐRIௐ6WDWHௐDQGௐ8QLYHUVLW\ௐ)OHHWVௐ
1$68)
ௐUHFRJQL]HGௐ:(;ௐZLWKௐ
WKHௐ3DUWQHUௐ([FHOOHQFHௐ$ZDUGௐZKLFKௐUHFRJQL]HVௐDௐFRUSRUDWHௐSDUWQHUௐZKRௐKDVௐPDGHௐ DQௐLPSDFWௐLQௐWKHௐIOHHWௐFRPPXQLW\ௐE\ௐGHPRQVWUDWLQJௐLQQRYDWLRQௐLQௐIOHHWௐPDQDJHPHQWௐ SUDFWLFHVௐFROODERUDWLQJௐZLWKௐLQGXVWU\ௐVWDNHKROGHUVௐWRௐDFKLHYHௐPXWXDOௐJRDOVௐSURPRWHௐ EHVWௐSUDFWLFHVௐDQGௐSURYHௐPHDVXUDEOHௐRXWFRPHVௐRUௐDFKLHYHPHQWVௐWKURXJKௐWKHLUௐHIIRUWVௐ )RUEHVௐUHFRJQL]HGௐ:(;ௐDVௐDௐ%HVWௐ)OHHWௐ)XHOௐ&DUGௐ3URYLGHUௐLQௐ /RJLVWLFVௐDQGௐ7UDQVSRUWDWLRQௐ5HYLHZௐKRQRUHGௐ:(;ௐLQௐௐDVௐDௐWRSௐௐ)OHHWௐ 0DQDJHPHQWௐ6ROXWLRQVௐ3URYLGHUௐDQGௐDVௐDௐ)XHOௐ&DUGVௐDQGௐ)OHHWௐ0DQDJHPHQWௐ &RPSDQ\ௐRIௐWKHௐ<HDU
1HZVZHHNௐVHOHFWHGௐ:(;ௐDVௐDௐௐ$PHULFD¶Vௐ*UHDWHVWௐ:RUNSODFHVௐZLWKௐILYHௐRXWௐRIௐ ILYHௐVWDUVௐLQௐWKHௐVRIWZDUHௐDQGௐLQWHUQHWௐVHUYLFHVௐFDWHJRU\ௐZKLOHௐDOVRௐUHFRJQL]LQJௐ:(;ௐ IRUௐLWVௐZRUNSODFHௐHIIRUWVௐDURXQG
ௐ
ௐௐ'LYHUVLW\ௐ
ௐௐ:RPHQௐ
ௐௐ0HQWDOௐ:HOOEHLQJ
1DPHGௐWRௐ86ௐ1HZVௐ ௐ:RUOGௐ5HSRUW¶VௐௐOLVWௐRIௐ%HVWௐ&RPSDQLHVௐWRௐ:RUNௐ )RUௐOLVWLQJௐ:(;ௐDPRQJௐWRSௐFRPSDQLHVௐLQௐWKUHHௐFDWHJRULHV

ௐௐ2YHUDOOௐ&RPSDQLHV
ௐௐ3URIHVVLRQDOௐ6HUYLFHVௐ&RPSDQLHV
ௐௐ1RUWKHDVWௐ&RPSDQLHV

:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
JRYHUQPHQWDOௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV"
7KLVௐLQIRUPDWLRQௐLVௐFRQVLGHUHGௐSURSULHWDU\ௐDQGௐFRQILGHQWLDOௐ+RZHYHUௐRIௐRXUௐ DSSUR[LPDWHO\ௐௐPLOOLRQௐFDUGVௐFXUUHQWO\ௐLQௐWKHௐPDUNHWௐURXJKO\ௐௐPLOOLRQௐDUHௐSXEOLFௐ VHFWRUௐௐWD[ௐH[HPSWௐ7KLVௐFRQVLVWVௐRIௐௐVWDWHௐFRQWUDFWVௐLQFOXGLQJௐWKHௐH[LVWLQJௐ 6RXUFHZHOOௐFRQWUDFWௐ
VHYHQௐVWDWHVௐDQGௐGLUHFWௐPXQLFLSDOௐDFFRXQWVௐWRWDOLQJௐௐ RUJDQL]DWLRQV
ௐ:(;ௐLVௐDOVRௐDௐVXEFRQWUDFWRUௐWRௐ&LWLEDQNௐXQGHUௐWKHௐ)HGHUDOௐ *RYHUQPHQW
Vௐ*6$ௐ6PDUW3D\ௐௐ&KDUJHௐ&DUGௐ3URJUDPௐIRUௐௐIHGHUDOௐDJHQFLHV
:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
HGXFDWLRQௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV"
7KLVௐLQIRUPDWLRQௐLVௐFRQVLGHUHGௐSURSULHWDU\ௐDQGௐFRQILGHQWLDO Bid Number: RFP 030625 Vendor Name: WEX Bank

!

56 /LVWௐDOOௐVWDWHௐFRRSHUDWLYHௐSXUFKDVLQJௐ
DJUHHPHQWVௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐWKHௐDQQXDOௐ
VDOHVௐYROXPHௐIRUௐHDFKௐRIௐWKHVHௐDJUHHPHQWௐ
RYHUௐWKHௐSDVWௐWKUHHௐ\HDUV"
:(;ௐFXUUHQWO\ௐSURYLGHVௐVHUYLFHVௐIRUௐௐVWDWHVௐDQGௐKDVௐJRYHUQPHQWௐௐWD[ௐH[HPSWௐ FXVWRPHUVௐLQௐDOOௐௐVWDWHVௐ7KLVௐEXVLQHVVௐUHSUHVHQWVௐRYHUௐௐFDUGVௐ :(;ௐLVௐFXUUHQWO\ௐ6RXUFHZHOO¶VௐFRRSHUDWLYHௐFRQWUDFWௐKROGHUௐIRUௐIOHHWௐFDUGVௐDQGௐ DGPLQLVWUDWLRQௐ6WDWHVௐFXUUHQWO\ௐRQௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐLQFOXGH ௐ
ௐ$UNDQVDV
ௐ,RZD
ௐ.DQVDV
ௐ0DVVDFKXVHWWV
ௐ0LVVRXUL
ௐ1RUWKௐ&DUROLQDௐ
ௐ5KRGHௐ,VODQGௐ
$GGLWLRQDOௐVWDWHௐFXVWRPHUVௐLQFOXGH
ௐ$ODEDPDௐ$UL]RQDௐ&DOLIRUQLDௐ&RORUDGRௐ
&RQQHFWLFXWௐ)ORULGDௐ*HRUJLDௐ,GDKRௐ,OOLQRLVௐ,QGLDQDௐ.HQWXFN\ௐ/RXLVLDQDௐ0DLQHௐ 0LFKLJDQௐ0LQQHVRWDௐ0RQWDQDௐ1HZௐ+DPSVKLUHௐ1HZௐ0H[LFRௐ1HZௐ<RUNௐ2UHJRQௐ 3HQQV\OYDQLDௐ6RXWKௐ&DUROLQDௐ7HQQHVVHHௐ8WDKௐ9HUPRQWௐ:DVKLQJWRQௐ:HVWௐ9LUJLQLDௐ :LVFRQVLQௐDQGௐ:\RPLQJௐ
2IௐWKHVHௐVWDWHVௐVRPHௐDUHௐGLUHFWௐ:(;ௐFXVWRPHUVௐZKLOHௐRWKHUVௐDUHௐSDUWௐRIௐRXUௐ FRRSHUDWLYHௐ1$632ௐFRQWUDFWௐ
:(;ௐFDQQRWௐVKDUHௐVDOHVௐYROXPHௐILJXUHV

/LVWௐDQ\ௐ*6$ௐFRQWUDFWVௐRUௐ6WDQGLQJௐ2IIHUVௐ
DQGௐ6XSSO\ௐ$UUDQJHPHQWVௐ
626$
ௐWKDWௐ\RXௐ
KROGௐ:KDWௐLVௐWKHௐDQQXDOௐVDOHVௐYROXPHௐIRUௐ
HDFKௐRIௐWKHVHௐFRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ
\HDUV"
:(;ௐKDVௐSURYLGHGௐVHUYLFHVௐ
IOHHWௐFDUGௐSULYDWHௐVLWHௐDQGௐWHOHPDWLFV
ௐDVௐDௐ
VXEFRQWUDFWRUௐWRௐ&LWLEDQNௐVLQFHௐௐௐXQGHUௐWKHௐ)HGHUDOௐ*RYHUQPHQW¶Vௐ*6$ௐ 6PDUW3D\ௐௐ
ௐௐ
ௐDQGௐFXUUHQWௐ6PDUW3D\ௐௐ&KDUJHௐ&DUGௐ3URJUDPௐ7KLVௐZRUNௐ HQFRPSDVVHVௐௐIHGHUDOௐDJHQFLHVௐLQFOXGLQJௐWKHௐ*6$ௐ)OHHWௐDQGௐWKHௐ'HSDUWPHQWVௐRIௐ +RPHODQGௐ6HFXULW\ௐ$JULFXOWXUHௐ6WDWHௐ7UHDVXU\ௐ&RPPHUFHௐ(QHUJ\ௐDQGௐ-XVWLFHௐ 7KHVHௐIHGHUDOௐJRYHUQPHQWௐFXVWRPHUVௐKDYHௐPRUHௐWKDQௐௐFDUGV :(;ௐFDQQRWௐVKDUHௐVDOHVௐYROXPHௐILJXUHV

7DEOH%
5HIHUHQFHV7HVWLPRQLDOV
/LQH,WHP6XSSO\UHIHUHQFHLQIRUPDWLRQIURPWKUHHFXVWRPHUVZKRDUHHOLJLEOHWREH6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHV (QWLW\1DPH
&RQWDFW1DPH
3KRQH1XPEHU
6WDWHௐRIௐ1RUWKௐ&DUROLQDௐ'LYLVLRQௐRIௐ0RWRUௐ
)OHHWௐ0DQDJHPHQW
5REHUWௐ5LGGOHௐ±ௐ)OHHWௐ'LUHFWRU

ௐ
6WDWHௐRIௐ*HRUJLDௐ'HSDUWPHQWௐRIௐ
$GPLQLVWUDWLYHௐ6HUYLFHV
-D]]PLQௐ5DQGDOOௐௐ'LUHFWRUௐ2IILFHௐRIௐ)OHHWௐ0DQDJHPHQW

ௐ
&RPPRQZHDOWKௐRIௐ3HQQV\OYDQLDௐ%XUHDXௐRIௐ
9HKLFOHௐ0DQDJHPHQW
5DQGDOOௐ7RPOLQVRQௐ±ௐ$VVLVWDQWௐ'LUHFWRU

ௐ
7DEOH
$ELOLW\WR6HOODQG'HOLYHU6ROXWLRQV
3RLQWV

'HVFULEH\RXUFRPSDQ\¶VFDSDELOLW\WRPHHWWKHQHHGVRI6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHVDFURVVWKH86DQG&DQDGDDVDSSOLFDEOH<RXU UHVSRQVHVKRXOGDGGUHVVLQGHWDLODWOHDVWWKHIROORZLQJDUHDV ORFDWLRQVRI\RXUQHWZRUNRIVDOHVDQGVHUYLFHSURYLGHUVWKHQXPEHURI ZRUNHUV
IXOOWLPHHTXLYDOHQWV
LQYROYHGLQHDFKVHFWRUZKHWKHUWKHVHZRUNHUVDUH\RXUGLUHFWHPSOR\HHV RUHPSOR\HHVRIDWKLUGSDUW\

DQGDQ\RYHUODSEHWZHHQWKHVDOHVDQGVHUYLFHIXQFWLRQV /LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

57 6DOHVௐIRUFH :(;ௐGLUHFWO\ௐHPSOR\VௐDOOௐVDOHVIRUFHௐDQGௐDFFRXQWௐP DQDJHPHQWௐDVVHWVௐZRUNLQJௐRQௐWKHௐ 6RXUFHZHOOௐFRQWUDFWௐௐ
:(;¶VௐFDUGௐSURJUDPௐRIIHUVௐDFFHSWDQFHௐLQௐDOOௐௐVWDWHVௐDWௐPRUHௐWKDQௐ ௐRIௐUHWDLOௐ
IXHOLQJௐORFDWLRQVௐDOOௐRIௐZKLFKௐSURYLGHௐ/HYHOௐ,,,ௐGDWDௐDQGௐEHVWLQFODVVௐFDUGௐFRQWUROVௐIRUௐ 6RXUFHZHOO¶VௐPHPEHUVKLSௐRUJDQL]DWLRQVௐ
2XUௐRQJRLQJௐFRPSUHKHQVLYHௐVWUDWHJ\ௐWRௐSXEOLFௐVHFWRUௐDFFRXQWௐPDQDJHPHQWௐLQFOXGHVௐ GHGLFDWHGௐUHODWLRQVKLSௐDQGௐVDOHVௐWHDPVௐ2XUௐKROLVWLFௐDSSURDFKௐHQVXUHVௐWKDWௐDOOௐHOLJLEOHௐ HQWLWLHVௐNQRZௐWKH\ௐFDQௐWDNHௐDGYDQWDJHௐRIௐWKHௐRYHUDUFKLQJௐ:(;6RXUFHZHOOௐFRQWUDFWௐ :HௐDOVRௐFUHDWHௐWDUJHWHGௐPDUNHWLQJௐSODQVௐWRௐVXSSRUWௐRXUௐSXEOLFௐVHFWRUௐRXWUHDFKௐVRௐ HOLJLEOHௐHQWLWLHVௐXQGHUVWDQGௐWKHௐSURJUDPௐEHQHILWVௐDQGௐVDYLQJVௐDYDLODEOHௐWRௐWKHPௐ &RPPXQLFDWLRQVௐDUHௐFXVWRPL]HGௐIRUௐHDFKௐHOLJLEOHௐSXEOLFௐVHFWRUௐSURJUDPௐDUHௐ GLVVHPLQDWHGௐYLDௐGLUHFWௐPDLOௐDQGௐHPDLOௐDQGௐDUHௐVWUXFWXUHGௐDURXQGௐWKHௐVSHFLILFௐFRQWUDFWௐ SURYLVLRQVௐPRVWௐUHOHYDQWௐWRௐHDFKௐRUJDQL]DWLRQௐZHௐWDUJHWௐ:HௐDOVRௐSURYLGHௐDௐGHGLFDWHGௐ ZHEௐSDJHௐIRUௐWKRVHௐVHHNLQJௐDGGLWLRQDOௐLQIRUPDWLRQௐ
2XUௐPDUNHWLQJௐWHDPௐXVHVௐPDLOLQJௐDGGUHVVHVௐSURYLGHGௐE\ௐUHVSHFWLYHௐVWDWHௐDJHQFLHVௐWRௐ LGHQWLI\ௐHOLJLEOHௐSURJUDPVௐ$GGLWLRQDOO\ௐ:(;¶VௐLQWHUQDOௐDQDO\WLFVௐWHDPௐXWLOL]HVௐ VXEVFULSWLRQEDVHGௐGDWDEDVHVௐWRௐDFTXLUHௐFRQWDFWVௐDQGௐFRQGXFWௐPDLOLQJVௐ7KHVHௐWRROVௐ HQDEOHௐXVௐWRௐPD[LPL]HௐWKHௐHIIHFWLYHQHVVௐRIௐWKHௐUHODWLRQVKLSௐDQGௐHQVXUHௐERWKௐSDUWLHVௐ EHQHILWௐWRௐWKHௐJUHDWHVWௐH[WHQWௐSRVVLEOHௐௐ
2XUௐFRPPLWPHQWௐWRௐWKHௐ6RXUFHZHOOௐUHODWLRQVKLSௐLVௐHYLGHQFHGௐE\ௐWKHௐFRQWUDFW¶Vௐ FRQVLVWHQWௐSHUIRUPDQFHௐJURZLQJௐIURPௐௐDFFRXQWVௐDQGௐDSSUR[LPDWHO\ௐௐPLOOLRQௐLQௐ VSHQGௐRQௐRYHUௐௐPLOOLRQௐJDOORQVௐLQௐௐWRௐௐDFFRXQWVௐDQGௐQHDUO\ௐௐPLOOLRQௐLQௐ VSHQGௐRQௐRYHUௐௐPLOOLRQௐJDOORQVௐLQௐௐ
:(;ௐKDVௐDௐIOHHWௐFDUGௐVDOHVௐIRUFHௐRIௐDௐGR]HQௐUHSUHVHQWDWLYHVௐGLVSHUVHGௐWKURXJKRXWௐWKHௐ FRQWLQHQWDOௐ8QLWHGௐ6WDWHVௐDOOௐRIௐZKRPௐDUHௐGHGLFDWHGௐWRௐVHOOLQJௐRXUௐIOHHWௐFDUGௐSURJUDPௐ DQGௐDUHௐIXOOWLPHௐ:(;ௐHPSOR\HHVௐ
38%/,&ௐ6(&725ௐ5(/$7,216+,3ௐ0$1$*(56
:(;ௐKDVௐWKUHHௐ3XEOLFௐ6HFWRUௐ5HODWLRQVKLSௐ0DQDJHUVௐௐLQFOXGLQJௐ6RXUFHZHOO¶VௐFXUUHQWௐ UHODWLRQVKLSௐPDQDJHUௐ-DQHWௐ3DUNHUௐௐZKRௐIRFXVௐRQௐVHUYLFLQJௐDQGௐH[SDQGLQJௐWKHௐXVHௐRIௐ RXUௐODUJHVWௐSXEOLFௐVHFWRUௐFXVWRPHUVௐ-DQHWௐDOVRௐHQVXUHVௐ6RXUFHZHOOௐDQGௐ\RXUௐPHPEHUVௐ PD[LPL]HௐWKHௐYDOXHௐRIௐRXUௐSURJUDPௐE\ௐXQGHUVWDQGLQJௐRUJDQL]DWLRQDOௐJRDOVௐSURYLGLQJௐRQ SRLQWௐVROXWLRQVௐDQGௐEHVWௐSUDFWLFHVௐIRUௐRSWLPDOௐVDYLQJVௐUHJXODUௐUHYLHZVௐRIௐNH\ௐ SHUIRUPDQFHௐLQGLFDWRUVௐVKDULQJௐEHVWௐSUDFWLFHVௐLQWURGXFLQJௐQHZௐSURGXFWVௐDQGௐWUDFNLQJௐ DJDLQVWௐHVWDEOLVKHGௐSROLFLHVௐJRDOVௐDQGௐREMHFWLYHVௐ-DQHWௐDOVRௐDVVLVWVௐZLWKௐSUREOHPௐ UHVROXWLRQௐDQGௐHVFDODWLRQௐZKHQௐQHFHVVDU\ௐ-DQHWௐLVௐORFDWHGௐLQௐ0LFKLJDQௐDQGௐZLOOௐ FRQWLQXHௐPDQDJLQJௐWKHௐDFFRXQWௐIRUௐWKHௐOLIHௐRIௐWKHௐFRQWUDFWௐ 38%/,&ௐ6(&725ௐ$&&2817ௐ(;(&87,9(6ௐ
:(;ௐGLUHFWO\ௐHPSOR\VௐWZRௐGHGLFDWHGௐ3XEOLFௐ6HFWRUௐ$FFRXQWௐ([HFXWLYHVௐORFDWHGௐDWௐRXUௐ FRUSRUDWHௐKHDGTXDUWHUVௐLQௐ3RUWODQGௐ0DLQHௐZKRௐSXUVXHௐSLJJ\EDFNLQJௐRSSRUWXQLWLHVௐZLWKௐ RUJDQL]DWLRQVௐHOLJLEOHௐIRUௐWKHௐ6RXUFHZHOOௐFRQWUDFW

'HVFULEHௐWKHௐQHWZRUNௐRIௐ$XWKRUL]HGௐ6HOOHUVௐ
ZKRௐZLOOௐGHOLYHUௐ6ROXWLRQVௐLQFOXGLQJௐGHDOHUVௐ
GLVWULEXWRUVௐUHVHOOHUVௐDQGௐRWKHUௐGLVWULEXWLRQௐ
PHWKRGV
1$

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

58 6HUYLFHௐIRUFH -DQHWௐ3DUNHUௐ\RXUௐFXUUHQWௐ5HODWLRQVKLSௐ0DQDJHU ௐZLOOௐFRQWLQXHௐPHHWLQJௐZLWKௐLQWHUHVWHGௐ VWUDWHJLFௐPHPEHUVௐWRௐUHYLHZௐWKHௐFDUGௐSURJUDPௐDQGௐFRPPXQLFDWHௐPHDQLQJIXOௐEHVW SUDFWLFHVௐWRௐ6RXUFHZHOOௐPHPEHUVௐ
&86720(5ௐ6(59,&(ௐ'(3$570(17ௐ
:(;¶VௐFXVWRPHUFHQWHUHGௐVHUYLFHௐSKLORVRSK\ௐSODFHVௐVNLOOHGௐH[SHUWௐSHUVRQQHOௐDWௐDOOௐ OHYHOVௐRIௐRXUௐRUJDQL]DWLRQௐWRௐPHHWௐ\RXUௐQHHGVௐ7KLVௐWLHUHGௐDSSURDFKௐHQDEOHVௐXVௐWRௐ SURYLGHௐKLJKௐOHYHOVௐRIௐFXVWRPHUௐVHUYLFHௐDVௐZHOOௐDVௐVWUDWHJLFௐRYHUVLJKWௐWRௐKHOSௐ EXVLQHVVHVௐPD[LPL]HௐWKHௐYDOXHௐRIௐWKHLUௐFDUGௐSURJUDPVௐ
ௐ
7KHௐ:(;ௐ&XVWRPHUௐ6HUYLFHௐ'HSDUWPHQWௐLVௐDYDLODEOHௐ[[ௐWRௐDQVZHUௐTXHVWLRQVௐ KDQGOHௐORVWௐRUௐVWROHQௐFDUGௐUHSRUWVௐRUGHUௐUHSODFHPHQWௐFDUGVௐDQGௐDXWKRUL]HௐWUDQVDFWLRQVௐ IRUௐFDUGKROGHUVௐDQGௐ3URJUDPௐ$GPLQLVWUDWRUVௐ6WDWLRQௐDWWHQGDQWVௐFDQௐXWLOL]HௐDQௐ LQWHUDFWLYHௐYRLFHௐUHVSRQVHௐV\VWHPௐ
,95
ௐWRௐREWDLQௐTXLFNௐSXUFKDVHௐDXWKRUL]DWLRQௐZKLOHௐ
PDQDJHUVௐFDQௐFKHFNௐEDODQFHVௐFUHGLWௐOLPLWVௐRUௐPDNHௐDௐSD\PHQW :(;ௐHPSOR\VௐDௐVWDWHRIWKHDUWௐFDOOௐKDQGOLQJௐV\VWHPௐIHDWXULQJௐVNLOOEDVHGௐFDOOௐURXWLQJௐ ZKLFKௐHQVXUHVௐWKDWௐRXUௐ&65VௐGRௐQRWௐUHFHLYHௐFHUWDLQௐW\SHVௐRIௐFDOOVௐXQWLOௐWKH\ௐDUHௐIXOO\ௐ WUDLQHGௐWRௐVXSSRUWௐWKHPௐ:HௐFRQGXFWௐDௐULJRURXVௐWUDLQLQJௐDQGௐH[DPLQDWLRQௐSKDVHௐIRUௐDOOௐ QHZௐ&65VௐDQGௐSURYLGHௐFRQWLQXRXVௐUHIUHVKHUௐWUDLQLQJௐWRௐH[SHULHQFHGௐVWDII )RUௐHVFDODWHGௐLVVXHVௐRXUௐ&XVWRPHUௐ6HUYLFHௐ5HSUHVHQWDWLYHVௐOHYHUDJHௐRQFDOOௐ6XEMHFWௐ 0DWWHUௐ([SHUWVௐ
60(V
ௐDVௐQHHGHGௐ
35(0,80ௐ)/((7ௐ6(59,&(6
:HௐXQGHUVWDQGௐWKDWௐQRWௐDOOௐFXVWRPHUௐVHUYLFHௐQHHGVௐDUHௐPHWௐE\ௐDௐVWDQGDUGௐFDOOௐFHQWHUௐ DSSURDFKௐ:HௐKDYHௐGHYHORSHGௐVHUYLFHௐWHDPVௐZLWKLQௐRXUௐ&OLHQWௐ6HUYLFHVௐGLYLVLRQௐWKDWௐ KDYHௐWKHௐIOH[LELOLW\ௐDQGௐVNLOOVௐWRௐGHOLYHUௐQRQVWDQGDUGௐVHUYLFHௐDQGௐPHHWௐWKHௐXQLTXHௐ QHHGVௐRIௐRXUௐODUJHௐIOHHWௐFXVWRPHUVௐ
3UHPLXPௐ)OHHWௐ6HUYLFHVௐ
3)6
ௐDFFRXQWௐPDQDJHUVௐDUHௐWKHௐSULPDU\ௐGD\WRGD\ௐFRQWDFWௐ
IRUௐ6RXUFHZHOO¶VௐODUJHUௐIOHHWௐFXVWRPHUVௐ7KHௐ3)6ௐ$FFRXQWௐ0DQDJHUௐHQVXUHVௐVPRRWKௐ SURJUDPௐRSHUDWLRQௐDQGௐSURPSWௐSUREOHPௐUHVROXWLRQௐVRௐ\RXௐH[SHULHQFHௐPLQLPDOௐ GLVUXSWLRQௐ7KHௐ3)6ௐ$FFRXQWௐ0DQDJHUௐDOVRௐKHOSVௐFUHDWHௐFXVWRPௐUHSRUWLQJௐWKDWௐPD\ௐQRWௐ EHௐHDVLO\ௐDFFHVVLEOHௐWRௐIOHHWௐPDQDJHUVௐHQVXULQJௐWKDWௐHVVHQWLDOௐGDWDௐLVௐDYDLODEOHௐIRUௐ HIIHFWLYHௐRYHUVLJKWௐ
<RXUௐ3)6ௐ$FFRXQWௐ0DQDJHUௐLVௐDYDLODEOHௐWROOIUHHௐEHWZHHQௐWKHௐKRXUVௐRIௐௐDPௐDQGௐௐ SPௐ(DVWHUQௐWLPHௐ0RQGD\ௐWKURXJKௐ)ULGD\ௐ)RUௐHVFDODWHGௐRUௐLPPHGLDWHௐLVVXHVௐ3)6ௐ $FFRXQWௐ0DQDJHUVௐDUHௐDYDLODEOHௐYLDௐPRELOHௐGHYLFHௐ3KRQHௐFDOOVௐDUHௐUHWXUQHGௐZLWKLQௐWZRௐ EXVLQHVVௐKRXUVௐDQGௐHPDLOVௐZLWKLQௐௐEXVLQHVVௐKRXUV
)5$8'ௐ63(&,$/,676
:(;¶VௐH[SHULHQFHGௐIUDXGௐSURIHVVLRQDOVௐZRUNௐZLWKௐIOHHWVௐSDUWQHUVௐPHUFKDQWVௐDQGௐ ZKHQௐQHFHVVDU\ௐORFDOௐDQGௐIHGHUDOௐDXWKRULWLHVௐWRௐPLQLPL]HௐIUDXGௐPLVXVHௐDQGௐDEXVHௐRIௐ RXUௐIOHHWௐFDUGௐSURJUDPVௐ:HௐWDNHௐDௐWKUHHSURQJHGௐDSSURDFKௐWRௐPLWLJDWLQJௐLQDSSURSULDWHௐ XVHௐRIௐFDUGVௐDQGௐFDUGௐSURJUDPVௐௐSUHYHQWLRQௐGHWHFWLRQௐDQGௐPDQDJHPHQWௐ7KHௐ)UDXGௐ 7HDPௐKDVௐDQௐH[WHQVLYHௐQHWZRUNௐRIௐLQGXVWU\ௐFRQWDFWVௐDQGௐDVVRFLDWLRQௐPHPEHUVKLSVௐWRௐ HQVXUHௐWKH\ௐDUHௐRQௐWRSௐRIௐQHZௐWUHQGVௐDQGௐGHYHORSPHQWV
675$7(*,&ௐ3257)2/,2ௐ$1$/<67ௐ
63$

)RUௐHOLJLEOHௐFXVWRPHUVௐ:(;¶VௐSURDFWLYHௐVHUYLFHRULHQWHGௐDSSURDFKௐKHOSVௐUHGXFHௐ SD\PHQWௐGHOLQTXHQF\ௐ2XUௐ63$ௐWHDPௐZRUNVௐZLWKௐODUJHௐFXVWRPHUVௐWRௐHQVXUHௐDFFXUDWHௐ RQWLPHௐELOOLQJௐDQGௐSD\PHQWௐ<RXௐDUHௐDVVLJQHGௐDௐVSHFLILFௐUHFHLYDEOHVௐVSHFLDOLVWௐZKRௐ VHUYHVௐDVௐ\RXUௐSULPDU\ௐSRLQWௐRIௐFRQWDFWௐDQGௐZRUNVௐFORVHO\ௐZLWKௐWKHௐDFFRXQWௐPDQDJHUௐ <RXUௐ63$ௐVSHFLDOLVWௐDOVRௐHQVXUHVௐWKDWௐ\RXUௐELOOLQJௐVWUXFWXUHௐDQGௐSD\PHQWௐPHWKRGVௐZRUNௐ ZHOOௐIRUௐ\RXUௐEXVLQHVVௐDQGௐKHOSVௐ\RXௐJHWௐWKHௐPRVWௐYDOXHௐIURPௐ\RXUௐFDUGௐSURJUDPௐ 63$ௐVSHFLDOLVWVௐPRQLWRUௐSD\PHQWVௐRQௐDௐGDLO\ௐEDVLVௐDQGௐFRQWDFWௐFXVWRPHUVௐWKDWௐKDYHௐ HLWKHUௐQRWௐVHQWௐSD\PHQWௐRUௐUHPLWWHGௐDௐSD\PHQWௐDPRXQWௐWKDWௐGRHVௐQRWௐPDWFKௐWKHௐ DPRXQWௐGXHௐ3DVWௐGXHௐEDODQFHVௐDUHௐUHVROYHGௐTXLFNO\ௐOHVVHQLQJௐWKHௐQHHGௐIRUௐFRVWO\ௐDQGௐ WLPHFRQVXPLQJௐKLVWRULFDOௐUHFRQFLOLDWLRQௐDQGௐDQDO\VLV

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

59
'HVFULEHௐWKHௐRUGHULQJௐSURFHVVௐ,IௐRUGHUVௐZLOOௐ
EHௐKDQGOHGௐE\ௐGLVWULEXWRUVௐGHDOHUVௐRUௐ
RWKHUVௐH[SODLQௐWKHௐUHVSHFWLYHௐUROHVௐRIௐWKHௐ
3URSRVHUௐDQGௐRWKHUV
7KHௐSURGXFWVௐ:(;ௐSURYLGHVௐDUHௐODUJHO\ௐQRWௐDSSOLFDEOHௐWRௐDௐWUDGLWLRQDOௐRUGHULQJௐ SURFHVVௐ6RXUFHZHOOௐFXVWRPHUVௐDSSO\ௐIRUௐFUHGLWௐDQGௐDUHௐDGMXGLFDWHGௐE\ௐ:(;ௐ%DQNௐRQௐ WKHLUௐRZQௐPHULWௐௐ
$VVXPLQJௐDSSOLFDWLRQௐDSSURYDOௐDQGௐDௐVXFFHVVIXOௐLPSOHPHQWDWLRQௐIOHHWௐPDQDJHUVௐDQGௐ RWKHUௐDXWKRUL]HGௐSHUVRQQHOௐPD\ௐRUGHUௐFDUGVௐDQ\WLPHௐௐYLDௐ:(;2QOLQHௐRXUௐRQOLQHௐ IOHHWௐDGPLQLVWUDWLRQௐSRUWDOௐRUௐE\ௐFDOOLQJௐRXUௐ&XVWRPHUௐ6HUYLFHௐ'HSDUWPHQWௐ )RUௐFDUGௐRUGHULQJௐ:(;ௐSURFHVVHVௐUHTXHVWVௐIRUௐQHZௐORVWௐGDPDJHGௐRUௐVWROHQௐFDUGVௐ ZLWKLQௐRQHௐEXVLQHVVௐGD\ௐ:(;ௐ&DUGVௐFDQௐEHௐGHOLYHUHGௐXVLQJௐWKHௐFDUULHUௐVSHFLILHGௐE\ௐ WKHௐFXVWRPHUௐ
HJௐWKHௐ86ௐ3RVWDOௐ6HUYLFHௐIRUௐIUHHௐVWDQGDUGௐVKLSSLQJௐRUௐ)HG([ௐIRUௐ H[SHGLWHGௐRUGHUV
ௐ6WDQGDUGௐRUGHUVௐW\SLFDOO\ௐDUULYHௐLQௐILYHௐௐVHYHQௐEXVLQHVVௐGD\Vௐ)RUௐ H[SHGLWHGௐVKLSSLQJௐ\RXௐPD\ௐXVHௐ\RXUௐRZQௐVKLSSLQJௐDFFRXQWௐRUௐEHௐFKDUJHGௐDௐIHH
'HVFULEHௐLQௐGHWDLOௐWKHௐSURFHVVௐDQGௐ
SURFHGXUHௐRIௐ\RXUௐFXVWRPHUௐVHUYLFHௐ
SURJUDPௐLIௐDSSOLFDEOHௐௐ,QFOXGHௐ\RXUௐ
UHVSRQVHWLPHௐFDSDELOLWLHVௐDQGௐ
FRPPLWPHQWVௐDVௐZHOOௐDVௐDQ\ௐLQFHQWLYHVௐWKDWௐ
KHOSௐ\RXUௐSURYLGHUVௐPHHWௐ\RXUௐVWDWHGௐ
VHUYLFHௐJRDOVௐRUௐSURPLVHV
:(;¶VௐFXVWRPHUFHQWHUHGௐVHUYLFHௐSKLORVRSK\ௐSODFHVௐVNLOOHGௐH[SHUWௐSHUVRQQHOௐDWௐDOOௐ OHYHOVௐRIௐRXUௐRUJDQL]DWLRQௐWRௐPHHWௐ\RXUௐQHHGVௐ7KLVௐWLHUHGௐDSSURDFKௐHQDEOHVௐXVௐWRௐ SURYLGHௐKLJKௐOHYHOVௐRIௐFXVWRPHUௐVHUYLFHௐDVௐZHOOௐDVௐVWUDWHJLFௐRYHUVLJKWௐWRௐKHOSௐ EXVLQHVVHVௐPD[LPL]HௐWKHௐYDOXHௐRIௐWKHLUௐFDUGௐSURJUDPVௐௐ 7KHௐ:(;ௐ&XVWRPHUௐ6HUYLFHௐ'HSDUWPHQWௐLVௐDYDLODEOHௐ[[ௐWRௐDQVZHUௐTXHVWLRQVௐ KDQGOHௐORVWௐRUௐVWROHQௐFDUGௐUHSRUWVௐRUGHUௐUHSODFHPHQWௐFDUGVௐDQGௐDXWKRUL]HௐWUDQVDFWLRQVௐ IRUௐFDUGKROGHUVௐDQGௐ3URJUDPௐ$GPLQLVWUDWRUVௐ6WDWLRQௐDWWHQGDQWVௐFDQௐXWLOL]HௐDQௐ LQWHUDFWLYHௐYRLFHௐUHVSRQVHௐV\VWHPௐ
,95
ௐWRௐREWDLQௐTXLFNௐSXUFKDVHௐDXWKRUL]DWLRQௐZKLOHௐ
PDQDJHUVௐFDQௐFKHFNௐEDODQFHVௐFUHGLWௐOLPLWVௐRUௐPDNHௐDௐSD\PHQWௐ $GGLWLRQDOO\ௐ:(;ௐ&XVWRPHUௐ6HUYLFHௐKDVௐOLPLWHGௐELOLQJXDOௐ6SDQLVK(QJOLVKௐDQGௐ )UHQFK(QJOLVKௐVWDIIௐ:KHQௐDௐELOLQJXDOௐDJHQWௐLVௐQRWௐDYDLODEOHௐWUDQVODWLRQௐVHUYLFHVௐDUHௐ XWLOL]HGௐZKLFKௐSURYLGHௐVHUYLFHVௐLQௐௐODQJXDJHV

6.,//%$6('ௐ&$//ௐ5287,1*ௐ6<67(0
:(;ௐHPSOR\VௐDௐVWDWHRIWKHDUWௐFDOOௐKDQGOLQJௐV\VWHPௐIHDWXULQJௐVNLOOEDVHGௐFDOOௐURXWLQJௐ ZKLFKௐHQVXUHVௐWKDWௐRXUௐ&65VௐGRௐQRWௐUHFHLYHௐFHUWDLQௐW\SHVௐRIௐFDOOVௐXQWLOௐWKH\ௐDUHௐIXOO\ௐ WUDLQHGௐWRௐVXSSRUWௐWKHPௐ:HௐFRQGXFWௐDௐULJRURXVௐWUDLQLQJௐDQGௐH[DPLQDWLRQௐSKDVHௐIRUௐDOOௐ QHZௐ&65VௐDQGௐSURYLGHௐFRQWLQXRXVௐUHIUHVKHUௐWUDLQLQJௐWRௐH[SHULHQFHGௐVWDIIௐ2QO\ௐXSRQௐ VXFFHVVIXOௐFRPSOHWLRQௐRIௐWKHௐWUDLQLQJௐSURJUDPௐDUHௐ&65VௐDOORZHGௐWRௐILHOGௐFXVWRPHUௐ FDOOVௐHQVXULQJௐWKHLUௐDELOLW\ௐWRௐSURYLGHௐEHVWLQFODVVௐVHUYLFHௐௐ([SHULHQFHGௐ&65VௐDQGௐ WHDPௐOHDGHUVௐPRQLWRUௐQHZௐVWDIIௐUHVSRQVHVௐWRௐDVVXUHௐTXDOLW\ௐDQGௐSURJUDPௐSHUIRUPDQFH &86720(5ௐ6$7,6)$&7,21
&XVWRPHUௐ6DWLVIDFWLRQௐLVௐWKHௐERWWRPௐOLQHௐIRUௐDQ\ௐVHUYLFHௐRUJDQL]DWLRQௐDQGௐ:(;ௐKDVௐ GHYHORSHGௐKLJKௐVWDQGDUGVௐIRUௐFXVWRPHUௐLQWHUDFWLRQௐ:HௐVHWௐRXUௐVWDQGDUGVௐIRUௐFXVWRPHUௐ VHUYLFHௐE\ௐEHQFKPDUNLQJௐDJDLQVWௐRWKHUௐFDUGEDVHGௐFDOOௐFHQWHUVௐDQGௐWKHQௐVWULYHௐWRௐ H[FHHGௐWKRVHௐVWDQGDUGVௐZLWKௐHDFKௐFDOOௐ0HDVXUHGௐPHWULFVௐ ZLWKௐPRVWௐUHFHQWௐGDWD
ௐ

LQFOXGH

ௐ4XDOLW\ௐ$VVXUDQFHௐ

ௐ$YHUDJHௐVSHHGௐWRௐDQVZHUௐ
ௐPLQXWHௐௐVHFRQGV

ௐ7LPHௐWRௐDEDQGRQௐ
ௐPLQXWHVௐௐVHFRQGV

ௐ$EDQGRQPHQWௐUDWHௐ

ௐ
ௐ7DONௐWLPHௐ
ௐPLQXWHVௐௐVHFRQGV

ௐ$IWHUFDOOௐZRUNௐ
ௐPLQXWHV

ௐ+DQGOHௐWLPHௐ
ௐPLQXWHVௐௐVHFRQGV

ௐ(PDLOௐUHVSRQVHௐWLPHௐ
ௐKRXUV
ௐ
:(;ௐVXUYH\VௐRXUௐFXVWRPHUVௐWRௐJDLQௐLQVLJKWௐLQWRௐ\RXUௐH[SHULHQFHௐDQGௐUHFHLYHௐ FRQVLVWHQWO\ௐKLJKௐPDUNVௐ$GGLWLRQDOO\ௐZHௐUHFRUGௐDOOௐRIௐRXUௐFDOOVௐDQGௐHYDOXDWHௐWUHQGVௐ XVLQJௐVSHHFKௐDQDO\WLFௐWHFKQRORJ\ௐ7KLVௐSURYLGHVௐXVௐZLWKௐULFKௐUHDOWLPHௐ³YRLFHௐRIௐWKHௐ FXVWRPHU´ௐLQIRUPDWLRQௐWKDWௐHQKDQFHVௐRXUௐWUDLQLQJௐSURJUDPVௐDQGௐLQIRUPVௐRXUௐSURGXFWௐ GHYHORSPHQWௐDFWLYLWLHVௐ
&86720(5ௐ6(59,&(ௐ0$1$*(0(17ௐ
$Wௐ:(;ௐRXUௐPDQDJHPHQWௐDQGௐVWDIIௐDUHௐWDVNHGௐZLWKௐLPSURYLQJௐRXUௐVHUYLFHௐRIIHULQJ¶Vௐ HIIHFWLYHQHVVௐ2XUௐFKDUJHௐLVௐWRௐPD[LPL]HௐUHVRXUFHVௐZKLOHௐFUHDWLQJௐDQGௐPDLQWDLQLQJௐDௐ EDODQFHௐEHWZHHQௐZRUNௐH[SHFWDWLRQVௐDQGௐSHUVRQDOௐOLYHVௐ.HHSLQJௐILUVWௐOLQHௐFXVWRPHUௐ VHUYLFHௐUHSUHVHQWDWLYHVௐ
&65V
ௐLQYLJRUDWHGௐDQGௐDYDLODEOHௐWRௐKDQGOHௐWKHௐQH[WௐFDOOௐ
UHTXLUHVௐVXSSRUWௐIURPௐDQௐH[WHQGHGௐWHDPௐRIௐVSHFLDOLVWVௐWRௐKHOSௐZLWKௐFRPSOH[ௐLVVXHVௐ DQGௐHQVXUHௐRSWLPDOௐVWDIILQJௐGXULQJௐSHDNௐFDOOௐKRXUVௐ
ௐ&XVWRPHUௐ6HUYLFHௐ0DQDJHUVௐOHDGௐWKHௐFRQWDFWௐFHQWHUௐDQGௐPDLQWDLQௐDOOௐ.3,VௐDQGௐ TXDOLW\ௐVWDQGDUGVௐ(DFKௐWHDPௐFRQVLVWVௐRIௐௐௐௐ&65VௐZKRௐUHFHLYHௐGDLO\ௐ SHUIRUPDQFHௐUHSRUWVௐUHJXODUௐRQHWRRQHௐPHHWLQJVௐPRQWKO\ௐWHDPௐ PHHWLQJVௐDQGௐQHHG
EDVHGௐFRDFKLQJௐ7KHௐPDQDJHPHQWௐWHDPௐDOVRௐUHSRUWVௐDQGௐUHVROYHVௐWHFKQLFDOௐDQGௐ HVFDODWHGௐLVVXHVௐFRQWULEXWHVௐLQVLJKWVௐWRௐSDUWQHUVௐDQGௐGULYHVௐWHFKQLFDOௐDQGௐSURFHVVௐ HQKDQFHPHQWV

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

60 ௐ7KHௐ:RUNIRUFHௐ0DQDJHPHQWௐ7HDPௐRYHUVHHVௐGDLO\ௐTXHௐPDQDJHPHQWௐDQGௐVHUYLFHௐ OHYHOVௐDWWDLQPHQWௐ7KHௐWHDPௐDOVRௐSURYLGHVௐGDLO\ௐPRQWKO\ௐDQGௐDGௐKRFௐUHSRUWLQJௐIRUௐWKHௐ FDOOௐFHQWHUௐ7KH\ௐSURGXFHௐUHVRXUFHௐIRUHFDVWVௐDQGௐPDQDJHௐDVVRFLDWHௐVFKHGXOLQJௐWRௐ RSWLPL]HௐWKHௐFXVWRPHUௐH[SHULHQFHௐ
ௐ7KHௐ/HDUQLQJௐDQGௐ'HYHORSPHQWௐ7HDPௐSURYLGHVௐLQLWLDOௐDQGௐRQJRLQJௐWUDLQLQJௐIRUௐDOOௐ &65VௐWKURXJKௐDௐEOHQGௐRIௐLQWHQVHௐOHDUQLQJௐPRGXOHVௐZKLFKௐௐKDUQHVVௐDGXOWOHDUQLQJௐEHVW SUDFWLFHVௐDQGௐLQFRUSRUDWHௐIDFLOLWDWLRQௐSUDFWLFDOௐDSSOLFDWLRQௐDVVHVVPHQWௐDQGௐUHPHGLDWLRQ ௐ4XDOLW\ௐ$VVXUDQFHௐ$VVRFLDWHVௐUHYLHZௐDQGௐVFRUHௐDௐFURVVௐVHFWLRQௐRIௐHDFKௐ&65¶Vௐ PRQWKO\ௐFXVWRPHUௐLQWHUDFWLRQVௐWRௐHQVXUHௐDFFRXQWௐVHFXULW\ௐSURFHGXUDOௐFRPSOLDQFHௐDQGௐ FXVWRPHUௐH[SHULHQFHௐ(DFKௐ&65ௐDQGௐWKHLUௐ7HDPௐ/HDGHUௐUHFHLYHVௐPRQWKO\ௐVFRUHFDUGVௐ DQGௐUHDOWLPHௐDOHUWVௐWRௐLGHQWLI\ௐDQGௐUHPHGLDWHௐFRDFKLQJௐRSSRUWXQLWLHV ௐ&XVWRPHUௐ6HUYLFHௐ0HQWRUVௐDUHௐWKHௐFRQWDFWௐFHQWHU¶VௐVHUYLFHௐH[SHUWVௐDQGௐVXSSRUWௐ VHUYLFHௐUHSUHVHQWDWLYHVௐZLWKௐFDOOVௐWKDWௐUHTXLUHௐDGGLWLRQDOௐUHVHDUFKௐRUௐVSHFLDOL]HGௐ NQRZOHGJHௐ0HQWRUVௐDOVRௐVFKHGXOHௐFRDFKLQJௐVHVVLRQVௐDVௐDVVLJQHGௐE\ௐOHDGHUVKLSௐ7KHௐ JRDOௐLVௐWRௐUHVROYHௐLVVXHVௐLQௐRQHௐFDOOௐSURYLGHௐDQௐLPPHGLDWHௐUHVSRQVHௐDQGௐHQVXUHௐ NQRZOHGJHௐWUDQVIHUௐWRௐFRQWLQXDOO\ௐLPSURYHௐDFFXUDF\ௐDQGௐFXVWRPHUௐH[SHULHQFHௐௐ 35(0,80ௐ)/((7ௐ(0(5*(1&<ௐ5(63216(
:(;ௐUHFRJQL]HVௐWKHௐFULWLFDOௐLPSRUWDQFHௐRIௐPDLQWDLQLQJௐDYDLODEOHௐIXHOௐVXSSOLHVௐIRUௐ HVVHQWLDOௐDQGௐSXEOLFௐVHFWRUௐYHKLFOHVௐGXULQJௐQDWXUDOௐGLVDVWHUVௐWKUHDWVௐWRௐQDWLRQDOௐVHFXULW\ௐ DQGௐPLOLWDU\ௐPRELOL]DWLRQௐDQGௐLVௐSUHSDUHGௐWRௐVXSSRUWௐWKHௐQHHGVௐRIௐ6RXUFHZHOO¶Vௐ TXDOLI\LQJௐ3UHPLXPௐ)OHHWௐ6HUYLFHௐFXVWRPHUVௐLQௐVXFKௐLQVWDQFHVௐ:HௐDUHௐSURXGௐWRௐEHௐDQௐ LQWHJUDOௐSDUWௐLQௐRXUௐFXVWRPHUV¶ௐDELOLW\ௐWRௐPDLQWDLQௐFRQWLQXRXVௐRSHUDWLRQVௐGXULQJௐWKHLUௐ PRVWௐFUXFLDOௐWLPHVௐRIௐQHHGௐ6RPHௐRIௐWKHௐHPHUJHQF\ௐVHUYLFHVௐZHௐSURYLGHௐXSRQௐUHTXHVWௐ

LQFOXGH

ௐ(PHUJHQF\ௐSODQௐGHYHORSPHQW
ௐZHௐZRUNௐZLWKௐHDFKௐFXVWRPHUௐWRௐSUHSDUHௐDௐSODQௐRIௐ
UHVSRQVHௐVKRXOGௐDQௐHPHUJHQF\ௐRFFXU
ௐ2QOLQHௐHPHUJHQF\ௐFDUGௐSURILOHௐVHWXSௐVRௐIOHHWVௐFDQௐHDVLO\ௐUHPRYHௐRUௐFKDQJHௐFDUGௐ FRQWUROௐOLPLWVௐWRௐVXSSRUWௐHPHUJHQF\ௐRSHUDWLRQV
ௐ5HJXODUௐXSGDWHVௐRXWOLQLQJௐZKLFKௐQHWZRUNVௐDQGௐIXHOௐVWDWLRQVௐDUHௐRSHQௐDQGௐDFWLYHௐLQௐ GLVDVWHUௐDUHDV
'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐ
SURYLGHௐ\RXUௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV
:(;ௐZLOOௐFRQWLQXHௐSURYLGLQJௐPDUNHWLQJௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐ SDUWLFLSDWLQJௐHQWLWLHVௐLQௐWKHௐ8QLWHGௐ6WDWHV
'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐ
SURYLGHௐ\RXUௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐ&DQDGD
:(;ௐLVௐKDSS\ௐWRௐSURYLGHௐH[LVWLQJௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐ &DQDGDௐWKRXJKௐWKHௐ&DQDGLDQௐPDUNHWௐLVௐQRWௐDௐWDUJHWௐRIௐLQYHVWPHQWௐIRUௐ:(;ௐDWௐWKLVௐ WLPH

,GHQWLI\ௐDQ\ௐJHRJUDSKLFௐDUHDVௐRIௐWKHௐ8QLWHGௐ
6WDWHVௐRUௐ&DQDGDௐWKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐ
VHUYLQJௐWKURXJKௐWKHௐSURSRVHGௐDJUHHPHQW
1$ௐ7KHௐ:(;ௐFDUGௐLVௐDFFHSWHGௐLQௐDOOௐௐVWDWHVௐDQGௐLQௐ&DQDGD
,GHQWLI\ௐDQ\ௐDFFRXQWௐW\SHௐRIௐ3DUWLFLSDWLQJௐ
(QWLW\ௐZKLFKௐZLOOௐQRWௐKDYHௐIXOOௐDFFHVVௐWRௐ
\RXUௐ6ROXWLRQVௐLIௐDZDUGHGௐDQௐDJUHHPHQWௐ
DQGௐWKHௐUHDVRQLQJௐIRUௐWKLV
1$

'HILQHௐDQ\ௐVSHFLILFௐUHTXLUHPHQWVௐRUௐ
UHVWULFWLRQVௐWKDWௐZRXOGௐDSSO\ௐWRௐRXUௐ
SDUWLFLSDWLQJௐHQWLWLHVௐLQௐ+DZDLLௐDQGௐ$ODVNDௐ
DQGௐLQௐ86ௐ7HUULWRULHV
1$

:LOOௐ3URSRVHUௐH[WHQGௐWHUPVௐRIௐDQ\ௐDZDUGHGௐ
PDVWHUௐDJUHHPHQWௐWRௐQRQSURILWௐHQWLWLHV"
<HV
7DEOH
0DUNHWLQJ3ODQ
3RLQWV

/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐPDUNHWLQJௐVWUDWHJ\ௐIRUௐ
SURPRWLQJௐWKLVௐRSSRUWXQLW\ௐௐ8SORDGௐ
UHSUHVHQWDWLYHௐVDPSOHVௐRIௐ\RXUௐ
PDUNHWLQJௐPDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐ
WKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
UHVSRQVH
2XUௐPXOWLFKDQQHOௐPDUNHWLQJௐSURJUDPVௐKDYHௐDௐGHPRQVWUDWHGௐWUDFNௐUHFRUGௐRIௐVXFFHVVIXOௐ RXWUHDFKௐWRௐSXEOLFௐVHFWRUௐIOHHWVௐRIௐDOOௐVL]HVௐ6LQFHௐSDUWQHULQJௐZLWKௐ6RXUFHZHOOௐLQௐௐ:(;ௐ KDVௐJURZQௐWKHௐFRQWUDFWௐWRௐEHQHILWௐPRUHௐWKDQௐௐSDUWLFLSDWLQJௐHQWLWLHVௐLQFOXGLQJௐVHYHQௐ VWDWHVௐ
:(;¶VௐSXEOLFௐVHFWRUௐH[SHUWLVHௐLVௐXQPDWFKHGௐLQௐWKHௐLQGXVWU\ௐSURYLGLQJௐVHUYLFHVௐIRUௐௐ VWDWHVௐDQGௐVXSSO\LQJௐIOHHWௐFDUGௐVHUYLFHVௐDVௐDௐVXEFRQWUDFWRUௐWRௐ&LWLEDQNௐXQGHUௐWKHௐ6PDUW3D\ௐ ௐ
ௐௐ
ௐDQGௐFXUUHQWௐ6PDUW3D\ௐௐFRQWUDFWVௐ,QௐWRWDOௐZHௐVHUYLFHௐDSSUR[LPDWHO\ௐௐ

PLOOLRQ
ௐWD[H[HPSWௐFDUGVௐ:HௐDUHௐDQௐDFWLYHௐPHPEHUௐRIௐWKHௐ1DWLRQDOௐ$OOLDQFHௐRIௐ6WDWHௐDQGௐ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

61 8QLYHUVLW\ௐ)OHHWVௐ
1$68)
ௐFRQWLQXDOO\ௐDWWHQGLQJௐHGXFDWLRQDOௐVHPLQDUVௐDQGௐIRFXVௐJURXSVௐWRௐ EHWWHUௐXQGHUVWDQGௐWKHௐLQGXVWU\ௐVRௐZHௐFDQௐPHHWௐDQGௐH[FHHGௐWKHௐQHHGVௐRIௐRXUௐFXVWRPHUV :HௐUHLWHUDWHௐWKLVௐH[SHULHQFHௐEHFDXVHௐ:(;ௐDFWLYHO\ௐPDQDJHVௐPDUNHWLQJௐHIIRUWVௐWRௐLQIRUPௐ HOLJLEOHௐHQWLWLHVௐWKDWௐ6RXUFHZHOOௐKDVௐDௐIOHHWௐFDUGௐSURJUDPௐDQGௐZRUNௐWRௐRQERDUGௐWKHVHௐ JURXSVௐWKURXJKௐHGXFDWLRQௐRIௐSURJUDPௐEHQHILWVௐ
2XUௐFXVWRPௐRXWUHDFKௐSURJUDPௐHQVXUHVௐWKDWௐHOLJLEOHௐSXEOLFௐVHFWRUௐRUJDQL]DWLRQVௐNQRZௐDERXWௐ WKHௐ6RXUFHZHOOௐௐ:(;ௐSURJUDPௐXQGHUVWDQGௐWKHௐEHQHILWVௐRIௐHQUROOLQJௐDQGௐFDQௐHDVLO\ௐVLJQௐXSௐ IRUௐWKHௐSURJUDPௐ2XUௐDQQXDOௐHIIRUWVௐLQFOXGHௐEXWௐDUHௐQRWௐOLPLWHGௐWRௐGLUHFWௐPDLOௐHPDLOௐ FDPSDLJQVௐQHZVOHWWHUVௐWUDGHௐVKRZௐSDUWLFLSDWLRQௐSUHVVௐUHOHDVHVௐZHEEDVHGௐPDUNHWLQJௐ RQOLQHௐODQGLQJௐSDJHVௐDQGௐVDOHVௐYLVLWVௐௐDOOௐZLWKௐDQௐH\HௐWRZDUGௐPD[LPLVLQJௐRYHUDOOௐSURJUDPௐ YROXPHௐ
,17(51$/ௐ0$5.(7,1*ௐ&$3$%,/,7,(6
:(;ௐLQYHVWVௐPLOOLRQVௐRIௐGROODUVௐHDFKௐ\HDUௐLQௐRXUௐFRPSUHKHQVLYHௐPDUNHWLQJௐDQGௐVDOHVௐ SURJUDPVௐRQௐEHKDOIௐRIௐRXUௐRZQௐ:(;ௐ8QLYHUVDOௐSDUWQHUEDVHGௐSURSULHWDU\ௐDQGௐSXEOLFௐVHFWRUௐ FDUGௐSURJUDPVௐ:HௐPDUNHWௐWRௐVWDWHௐORFDOௐDQGௐRWKHUௐHOLJLEOHௐSXEOLFௐVHFWRUௐRUJDQL]DWLRQVௐLQௐ RUGHUௐWRௐRSWLPL]HௐSDUWLFLSDWLRQௐLQௐWKHLUௐUHVSHFWLYHௐFDUGௐSURJUDPVௐ 2XUௐLQKRXVHௐ3URMHFWௐDQGௐ&KDQQHOௐ0DQDJHUVௐRYHUVHHௐRXUௐSXEOLFௐUHODWLRQVௐFDPSDLJQVௐ WUDGHVKRZVௐHPDLOௐZHEௐGLUHFWௐPDLOௐDQGௐDGYHUWLVLQJௐSURJUDPVௐ:HௐDOVRௐKDYHௐDௐIXOOWLPHௐLQ KRXVHௐGHVLJQௐWHDPௐZKRௐVXSSRUWௐWKHௐGHYHORSPHQWௐRIௐFROODWHUDOௐGLUHFWௐPDLOௐWUDGLWLRQDOௐSULQWௐ DQGௐZHEௐGHVLJQௐ:HௐDUHௐDEOHௐWRௐFUHDWHௐWXUQNH\ௐSURJUDPVௐIRUௐSDUWQHUVௐRIௐDOOௐVL]HVௐ 7KURXJKௐRXUௐPDUNHWLQJௐDQGௐVDOHVௐHIIRUWVௐ:(;ௐKDVௐKHOSHGௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐJURZௐ IURPௐ]HURௐFDUGVௐLQௐௐWRௐௐFXVWRPHUVௐSXUFKDVLQJௐRYHUௐௐRQௐRYHUௐௐ PLOOLRQௐJDOORQVௐLQௐௐWRௐௐDFFRXQWVௐDQGௐQHDUO\ௐௐPLOOLRQௐLQௐSXUFKDVHVௐRQௐRYHUௐ ௐPLOOLRQௐJDOORQVௐLQௐௐௐ:(;ௐZLOOௐFRQWLQXHௐRXUௐDFWLYHௐPDUNHWLQJௐSURJUDPௐIXUWKHUௐ JURZLQJௐWKHௐSRUWIROLRௐWKURXJKRXWௐWKHௐFRQWUDFWௐE\ௐOHYHUDJLQJௐORFDOௐDQGௐPXQLFLSDOOHYHOௐ UHODWLRQVKLSV
$3352$&+
:HௐXWLOL]HௐDௐGLVFLSOLQHGௐGDWDGULYHQௐDSSURDFKௐDQGௐWUDFNௐNH\ௐPHWULFVௐVXFKௐDVௐUHVSRQVHௐUDWHௐ FORVHௐUDWHௐDYHUDJHௐIOHHWௐVL]HௐFUHGLWௐDSSURYDOௐUDWHௐDFFRXQWௐDQGௐDFWLYDWLRQௐUDWHௐFDUGௐ\LHOGௐ DQGௐRYHUDOOௐ52,ௐ:HௐXVHௐ6DOHVIRUFHௐDQGௐ6LHEHOௐ&50ௐV\VWHPVௐWRௐWUDFNௐWKHௐHIIHFWLYHQHVVௐRIௐ HDFKௐXQLTXHௐFDPSDLJQௐDQGௐUHYLHZௐUHVXOWVௐRIௐHDFKௐPDUNHWLQJௐSURJUDPௐLQௐGHWDLOௐERWKௐ LQWHUQDOO\ௐDQGௐLQௐFRQMXQFWLRQௐZLWKௐRXUௐSDUWQHUVௐ2XUௐDSSURDFKௐLQFOXGHVௐDௐZLOOLQJQHVVௐWRௐWU\ௐ QHZௐFRQFHSWVௐDQGௐDSSURDFKHVௐXVLQJௐ³FKDPSLRQFKDOOHQJHU´ௐPHWKRGRORJ\ௐWRௐOHDUQௐDQGௐ FRPSDUHௐUHVXOWVௐRIௐSURYHQௐFDPSDLJQௐDSSURDFKHVௐZLWKௐWKRVHௐRIௐQHZௐWHVWௐRUௐFRQFHSWௐ FDPSDLJQVௐ
2XUௐLQKRXVHௐZHEௐPDUNHWLQJௐWHDPௐGHYHORSVௐDௐFRPSUHKHQVLYHௐPDUNHWLQJௐDSSURDFKௐZKLFKௐ XWLOL]HVௐWKHௐODWHVWௐZHEௐPDUNHWLQJௐVWUDWHJLHVௐ:HௐKDYHௐGHYHORSHGௐDௐGHGLFDWHGௐ6RXUFHZHOOௐ ODQGLQJௐSDJHௐWRௐLQIRUPௐH[LVWLQJௐDQGௐSURVSHFWLYHௐVWDWHௐRUJDQL]DWLRQVௐDERXWௐWKHௐ6RXUFHZHOOௐ )OHHWௐ&DUGௐSURJUDPௐ
HJௐKWWSV
ZZZZH[LQFFRPRNODKRPD
ௐKWWSV
ZZZZH[LQFFRPWH[DV
ௐ
:HௐXVHௐRXWUHDFKௐHIIRUWVௐWRௐGUDZௐWUDIILFௐWRௐWKHௐVLWHௐDQGௐHQFRXUDJHௐHQUROOPHQWௐLQௐWKHௐ SURJUDPௐ7KLVௐSURJUDPௐLVௐVXSSRUWHGௐE\ௐJHRJUDSKLFDOO\ௐWDUJHWHGௐ6HDUFKௐ(QJLQHௐ0DUNHWLQJௐ

6(0
ௐWRௐGULYHௐDSSOLFDWLRQVௐ:(;ௐZLOOௐGHYHORSௐFXVWRPௐHPDLOௐRXWUHDFKௐSURJUDPVௐWRௐ FRPPXQLFDWHௐZLWKௐHOLJLEOHௐ6RXUFHZHOOௐRUJDQL]DWLRQVௐ:(;ௐVXFFHVVIXOO\ௐPDQDJHVௐGLJLWDOௐZHE EDVHGௐPDUNHWLQJௐFDPSDLJQVௐRQௐEHKDOIௐRIௐRXUௐSDUWQHUVௐDQGௐRXUௐLQKRXVHௐZHEௐPDUNHWLQJௐ WHDPௐDUHௐH[SHUWVௐDWௐOHYHUDJLQJௐWKLVௐFKDQQHOௐIRUௐIOHHWௐDFTXLVLWLRQௐDQGௐFRPPXQLFDWLRQௐ 2XUௐVDOHVௐWHDPௐDWWHQGVௐPXOWLSOHௐQDWLRQDOௐUHJLRQDOௐDQGௐORFDOௐWUDGHௐVKRZVௐHDFKௐ\HDUௐ DOORZLQJௐXVௐWRௐUHDFKௐNH\ௐGHFLVLRQௐPDNHUVௐDQGௐHVWDEOLVKௐNH\ௐLQGXVWU\ௐFRQWDFWVௐ:HௐZLOOௐ FRQWLQXHௐOHYHUDJLQJௐ6RXUFHZHOOௐDWௐSXEOLFௐVHFWRUௐWUDGHௐVKRZVௐDQGௐFRQIHUHQFHVௐLQௐRXUௐ FRQWLQXRXVௐHIIRUWௐWRௐH[SDQGௐDZDUHQHVVௐRIௐWKHௐ6RXUFHZHOOௐSURJUDPௐDQGௐFRQYHUWௐSURVSHFWVௐ LQWRௐSDUWLFLSDQWVௐ2XUௐLQKRXVHௐPDUNHWLQJௐWHDPௐPDQDJHVௐDQGௐFRRUGLQDWHVௐRXUௐHYHQWௐ FDOHQGDUௐDQGௐSURYLGHVௐIROORZXSௐLQFOXGLQJௐOHDGௐJHQHUDWLRQௐPDLQWHQDQFHௐDQGௐSRVWVKRZௐ PDLOLQJVௐ
)LQDOO\ௐDOOௐ:(;ௐVDOHVௐDVVRFLDWHVௐXWLOL]Hௐ6DOHVIRUFHௐ&XVWRPHUௐ5HODWLRQVKLSௐ0DQDJHPHQWௐ

&50
ௐIRUௐHIIHFWLYHௐWHUULWRU\ௐPDQDJHPHQWௐDVௐZHOOௐDVௐPDQDJHPHQWௐUHSRUWLQJௐ(DFKௐPHPEHUௐ RIௐRXUௐVDOHVௐIRUFHௐXVHVௐWKLVௐV\VWHPௐWRௐPDQDJHௐWKHLUௐWHUULWRU\ௐDQGௐPRYHௐSURVSHFWLYHௐOHDGVௐ WKURXJKௐWKHௐVDOHVௐSURFHVVௐWRௐDFWLYHௐOHDGVௐZKLFKௐDUHௐIROORZHGௐXS ௐRQௐXQWLOௐWKH\ௐDUHௐFORVHGௐ
8VHௐRIௐWKHௐWRROௐJLYHVௐXVௐDௐFOHDUௐYLHZௐRIௐLQGLYLGXDOௐDQGௐWHDPௐHIIHFWLYHQHVVௐWKHLUௐFXUUHQWௐ GD\ௐDFFRXQWௐIRUHFDVWௐDQGௐWKHLUௐORQJWHUPௐSLSHOLQHௐ:HௐDOVRௐXVHௐ6DOHVIRUFHௐWRௐWUDFNௐOHDGVௐ GHYHORSௐFXVWRPௐHPDLOௐSURJUDPVௐDQGௐGLVWULEXWHௐPDUNHWLQJௐFROODWHUDOௐWRௐSRWHQWLDOௐDFFRXQWVௐ :HௐZRXOGௐXVHௐ6DOHVIRUFHௐWRௐWUDFNௐDQGௐPDQDJHௐ6RXUFHZHOO¶VௐVDOHVௐDQGௐPDUNHWLQJௐSURJUDP
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

62 'HVFULEHௐ\RXUௐXVHௐRIௐWHFKQRORJ\ௐDQGௐ
GLJLWDOௐGDWDௐ
HJௐVRFLDOௐPHGLDௐ
PHWDGDWDௐXVDJH
ௐWRௐHQKDQFHௐ
PDUNHWLQJௐHIIHFWLYHQHVV
:(;ௐKDVௐDௐZRUOGௐFODVVௐLQKRXVHௐ0DUNHWLQJௐ$JHQF\ௐZLWKௐDZDUGZLQQLQJௐGLJLWDOௐPDUNHWHUVௐ VSHFLDOL]LQJௐLQௐIXHOௐFDUGௐOHDGௐJHQHUDWLRQௐDQGௐTXDOLW\ௐFXVWRPHUௐJURZWKௐ:HௐGHSHQGௐKHDYLO\ௐ RQௐWHFKQRORJ\ௐDQGௐGLJLWDOௐGDWDௐLQௐRXUௐPDUNHWLQJௐHIIRUWVௐ2XUௐPDUNHWLQJௐGHSDUWPHQWௐZRUNVௐ FORVHO\ௐZLWKௐRXUௐLQVLJKWVௐDQGௐDQDO\WLFVௐWHDPVௐWRௐJOHDQௐYDOXDEOHௐGDWDௐZKLFKௐDOORZVௐXVௐWRௐILQH WXQHௐRXUௐPDUNHWLQJௐFDPSDLJQVௐDQGௐGD\WRGD\ௐDFWLYLWLHVௐ :HௐDUHௐHQJDJHGௐDFWLYHO\ௐLQௐDOOௐPRGHUQௐPDUNHWLQJௐFKDQQHOVௐLQFOXGLQJௐVRFLDOௐPHGLDௐ /LQNHG,Qௐ
0HWDௐ,QVWDJUDPௐDQGௐ;
ௐ7KURXJKௐVRSKLVWLFDWHGௐVRFLDOௐOLVWHQLQJௐFDSDELOLWLHVௐZHௐUHFHLYHௐ YDOXDEOHௐIHHGEDFNௐDQGௐVHQWLPHQWௐIURPௐFXVWRPHUVௐDQGௐRIௐFRXUVHௐXVHௐWKHVHௐSODWIRUPVௐWRௐ GHOLYHUௐYDOXHௐWRௐRXUௐFXVWRPHUVௐ
:(;ௐDOVRௐH[FHOVௐLQௐWKHௐUHDOPௐRIௐSUHFLVLRQௐWDUJHWLQJௐIRUௐIOHHWௐPDUNHWLQJௐGXHௐWRௐRXUௐGHHSௐ XQGHUVWDQGLQJௐRIௐWKHௐIOHHWௐVHFWRUௐDQGௐVWUDWHJLFௐLQWHUQDOௐFROODERUDWLRQVௐ%\ௐLQWHJUDWLQJௐULVNௐ JUDGHௐGDWDௐEHKDYLRUDOௐLQVLJKWVௐDQGௐWUDQVDFWLRQௐGDWDௐZLWKௐFXWWLQJHGJHௐ$,ௐWDUJHWLQJௐZHௐKDYHௐ WKHௐSURZHVVௐWRௐDWWUDFWௐFXVWRPHUVௐZKRௐDUHௐQRWௐRQO\ௐKLJKO\ௐOLNHO\ௐWRௐHQJDJHௐZLWKௐ:(;ௐDWௐWKHௐ ULJKWௐPRPHQWௐEXWௐDOVRௐFRQWULEXWHௐVLJQLILFDQWO\ௐWRௐRXUௐSURILWDELOLW\ௐE\ௐIXHOLQJௐWKHௐPRVWௐJDOORQVௐ :HௐPHWLFXORXVO\ௐFUDIWௐWDLORUHGௐDXGLHQFHVௐJXLGLQJௐWKHPௐWKURXJKௐWKHௐEX\HU VௐMRXUQH\ௐIXHOHGௐE\ௐ
WKHLUௐEHKDYLRUVௐDQGௐLQWHUDFWLRQVௐZLWKௐRXUௐEUDQG

,Qௐ\RXUௐYLHZௐZKDWௐLVௐ6RXUFHZHOO¶VௐUROHௐ
LQௐSURPRWLQJௐDJUHHPHQWVௐDULVLQJௐRXWௐRIௐ
WKLVௐ5)3"ௐ+RZௐZLOOௐ\RXௐLQWHJUDWHௐDௐ
6RXUFHZHOODZDUGHGௐDJUHHPHQWௐLQWRௐ
\RXUௐVDOHVௐSURFHVV"
+LVWRULFDOO\ௐ:(;ௐKDVௐRYHUVHHQௐSURPRWLRQDOௐDQGௐPDUNHWLQJௐDFWLYLWLHVௐIRUௐWKHௐ6RXUFHZHOOௐ FRQWUDFWௐ,QௐDGGLWLRQௐWRௐWKHௐPDUNHWLQJௐSODQVௐGHVFULEHGௐDERYHௐZHௐDWWHQGௐ6RXUFHZHOO¶VௐDQQXDOௐ +2ௐ&RQIHUHQFHௐWRௐDVVLVWௐZLWKௐQHWZRUNLQJௐDQGௐLQFOXGHௐ6RXUFHZHOOௐEUDQGLQJௐDWௐ:(;¶VௐRWKHUௐ SXEOLFௐVHFWRUௐFRQIHUHQFHௐDSSHDUDQFHVௐ:HௐORRNௐIRUZDUGௐWRௐZRUNLQJௐZLWKௐ6RXUFHZHOOௐLQௐ XSGDWLQJௐWKHௐ:(;ௐODQGLQJௐSDJHௐDQGௐDUHௐKDSS\ௐWRௐGLVFXVVௐDGGLWLRQDOௐLQSXWௐLQWRௐWKHௐ SURPRWLRQDOௐDQGௐPDUNHWLQJௐDFWLYLWLHVௐZHௐSHUIRUPௐRQௐ6RXUFHZHOO¶VௐEHKDOIௐ :(;ௐKDVௐVHUYHGௐDVௐ\RXUௐIOHHWௐFDUGௐSURYLGHUௐVLQFHௐௐ$VௐVXFKௐZHௐDUHௐYHU\ௐIDPLOLDUௐZLWKௐ 6RXUFHZHOOௐDJUHHPHQWVௐDQGௐKDYHௐLQWHJUDWHGௐWKHPௐLQWRௐRXUௐVDOHVௐSURFHVV
$UHௐ\RXUௐ6ROXWLRQVௐDYDLODEOHௐWKURXJKௐ
DQௐHSURFXUHPHQWௐRUGHULQJௐSURFHVV"ௐ,Iௐ
VRௐGHVFULEHௐ\RXUௐHSURFXUHPHQWௐ
V\VWHPௐDQGௐKRZௐJRYHUQPHQWDOௐDQGௐ
HGXFDWLRQDOௐFXVWRPHUVௐKDYHௐXVHGௐLW
7KHௐSURGXFWVௐDQGௐVHUYLFHVௐ:(;ௐSURYLGHVௐDUHௐODUJHO\ௐRUGHUHGௐDQGௐPDQDJHGௐWKURXJKௐ:(;ௐ 2QOLQHௐ7RௐREWDLQௐDௐ:(;ௐ)OHHWௐ&DUGௐ6RXUFHZHOOௐFXVWRPHUVௐDSSO\ௐIRUௐFUHGLWௐDQGௐDUHௐ DGMXGLFDWHGௐE\ௐ:(;ௐ%DQNௐRQௐWKHLUௐRZQௐPHULWௐௐ2QFHௐDSSURYHGௐWKHௐDFFRXQWௐJRHVௐLQWRௐ LPSOHPHQWDWLRQௐDQGௐJRHVௐDFWLYHௐLQௐURXJKO\ௐ
ௐGD\Vௐ
GHSHQGLQJௐRQௐFRPSOH[LW\ௐDQGௐDQ\ௐ
FXVWRPௐUHTXLUHPHQWV
ௐௐௐ
7KHௐ)OHHWௐ0DQDJHUௐPRGXOHௐRIௐ:(;2QOLQHௐDOORZVௐXVHUVௐWRௐRUGHUௐDGGௐHGLWௐVXVSHQGௐ UHDFWLYDWHௐDQGௐWHUPLQDWHௐFDUGVௐDQGௐGULYHUVௐDGGௐDQGௐPDQDJHௐFDUGௐFRQWUROVௐDQGௐWRௐYLHZௐ DQGௐGRZQORDGௐLQYRLFHௐGHWDLOVௐ7KH\ௐFDQௐDOVR

ௐ$VVLJQௐDௐFDUGௐWRௐWKHௐGULYHUௐYHKLFOHௐRUௐORFDWLRQ
ௐ7UDQVIHUௐFDUGVௐIURPௐRQHௐDFFRXQWௐWRௐDQRWKHU
ௐ*URXSௐFDUGVௐLQWRௐSURILOHVௐWRௐHQIRUFHௐ\RXUௐSXUFKDVLQJௐSROLFLHV ௐ&UHDWHௐRUJDQL]DWLRQDOௐXQLWVௐRUௐGHSDUWPHQWVௐWRௐEHWWHUௐRUJDQL]HௐFDUGVௐYHKLFOHVௐDQGௐGULYHUVௐ IRUௐUHSRUWLQJௐDQGௐPDQDJHPHQWௐSXUSRVHVௐ
LQLWLDOO\ௐDGGHGௐGXULQJௐWKHௐLPSOHPHQWDWLRQௐSKDVH

ௐ(GLWௐDFFRXQWௐLQIRUPDWLRQ

7DEOH$
9DOXH$GGHG$WWULEXWHV
3RLQWVDSSOLHVWR7DEOH$DQG%

/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

63 'HVFULEHௐDQ\ௐSURGXFWௐHTXLSPHQWௐ
PDLQWHQDQFHௐRUௐRSHUDWRUௐWUDLQLQJௐ
SURJUDPVௐWKDWௐ\RXௐRIIHUௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐ
,QFOXGHௐGHWDLOVௐVXFKௐDVௐZKHWKHUௐ
WUDLQLQJௐLVௐVWDQGDUGௐRUௐRSWLRQDOௐ
ZKRௐSURYLGHVௐWUDLQLQJௐDQGௐDQ\ௐ
FRVWVௐWKDWௐDSSO\
:HௐSURYLGHௐLQLWLDOௐWUDLQLQJௐWRௐ6RXUFHZHOO¶VௐFXVWRPHUVௐDWௐDJUHHGXSRQௐVLWHVௐRQJRLQJௐDV QHHGHGௐWUDLQLQJௐDQGௐUHWUDLQLQJௐDVௐUHTXLUHGௐYLDௐLQSHUVRQௐWUDLQLQJௐZHELQDUVௐSKRQHௐ FRQIHUHQFHVௐRUௐDௐFRPELQDWLRQௐRIௐWKRVHௐ:(;¶Vௐ6WUDWHJLFௐ,PSOHPHQWDWLRQௐ0DQDJHUௐ 6,0
ௐZLOOௐ
GLVFXVVௐVSHFLILFௐWUDLQLQJௐUHTXLUHPHQWVௐGXULQJௐ'LVFRYHU\ 8SRQௐLQLWLDOௐLPSOHPHQWDWLRQௐWKHௐ6,0ௐௐWUDLQVௐWKHௐIOHHWௐPDQDJHPHQWௐWHDPௐLQௐSHUIRUPLQJௐYDULRXVௐ DGPLQLVWUDWLYHௐIXQFWLRQVௐDVVRFLDWHGௐZLWKௐWKHௐSODWIRUPௐ
LQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWRௐDGGLQJௐ
GULYHUVௐDGGLQJௐYHKLFOHVௐRUௐDVVHWVௐDVVLJQLQJௐFDUGௐFRQWUROVௐFUHDWLQJௐDQGௐDVVLJQLQJௐFXVWRPௐ UROHVௐUHSRUWLQJ
ௐ2QOLQHௐRUௐLQௐSHUVRQௐV\VWHPௐWUDLQLQJௐW\SLFDOO\ௐWDNHVௐௐWRௐ ௐPLQXWHVௐ
GHSHQGLQJௐRQௐTXHVWLRQVௐ7KHVHௐFDQௐEHௐGRQHௐIRUௐPXOWLSOHௐJURXSVௐDQGௐPD\ௐLQFOXGHௐRQVLWHௐ WUDLQLQJௐDVQHHGHGௐ
:HௐDOVRௐSURYLGHௐGHWDLOHGௐUHIHUHQFHௐDQGௐVXPPDU\ௐJXLGHVௐDVௐSDUWௐRIௐWKHௐLPSOHPHQWDWLRQௐ SURMHFWௐSODQௐ2WKHUௐUHIHUHQFHௐJXLGHVௐH[LVWௐWKURXJKRXWௐRXUௐYDULRXVௐV\VWHPVௐ)RUௐH[DPSOHௐ :(;2QOLQHௐFRQWDLQVௐ3')ௐKHOSௐJXLGHVௐWKDWௐSURYLGHௐVWHSE\VWHSௐLQVWUXFWLRQVௐWRௐQDYLJDWHௐ GLIIHUHQWௐPRGXOHVௐ7KHௐIROORZLQJௐ3')ௐKHOSௐJXLGHVௐDUHௐDYDLODEOH

ௐ+RPHSDJH
ௐ9LHZௐQHZVௐDQGௐHYHQWVௐSHQGLQJௐRQOLQHௐXVHUௐUHTXHVWVௐIOH[LEOHௐH[FHSWLRQௐUHSRUWௐ QRWLILFDWLRQVௐDQGௐVHDUFKௐDQGௐVHOHFWௐERWKௐDFFRXQWVௐDQGௐRUJDQL]DWLRQDOௐXQLWV ௐ)OHHWௐ0DQDJHU
ௐ0DQDJLQJௐFDUGVௐGULYHUVௐYHKLFOHVௐDXWKRUL]DWLRQௐSURILOHVௐDFFRXQWVௐRUJௐXQLWVௐ

RUௐGHSDUWPHQWV
ௐFRQWDFWVௐDQGௐDGGUHVVHV
ௐ)LQDQFLDOV
ௐ3URYLGHVௐDFFHVVௐWRௐDFFRXQWLQJௐILHOGVௐDQGௐGHILQLWLRQVௐDQGௐDOORZVௐ\RXௐWRௐDVVLJQௐ ILQDQFLDOௐSURILOHVௐWKURXJKRXWௐ\RXUௐKLHUDUFK\
ௐ5HSRUWV
ௐ*XLGHVௐWKHௐXVHUௐWKURXJKௐWKHௐYDULRXVௐUHSRUWLQJௐWRROVௐWRௐPHHWௐ\RXUௐDQDO\VLVௐQHHGV ௐ5HVRXUFHௐ7RROV
ௐ2IIHUVௐYDULRXVௐFRPPRQO\UHTXHVWHGௐUHSRUWLQJௐWRROVௐWRௐKHOSௐORFDWHௐVLWHVௐ ZKHUHௐ\RXUௐIOHHWௐFDUGௐFDQௐEHௐXVHGௐWRௐDVVLVWௐ\RXௐLQௐILQGLQJௐGLHVHOௐDQGௐDOWHUQDWLYHௐIXHOௐVLWHVௐ DQGௐWRௐGLUHFWௐ\RXௐWRௐORFDWLRQVௐZLWKௐDYDLODEOHௐFKDUJLQJௐVWDWLRQVௐDQGRUௐWKHௐORZHVWௐSULFHௐSHUௐ JDOORQௐ
ௐ$GPLQLVWUDWLRQ
ௐ0DQDJHௐRQOLQHௐXVHUVௐYLHZௐWKHௐUROHVௐDQGௐSHUPLVVLRQVௐWRௐZKLFKௐWKHVHௐXVHUVௐ DUHௐDVVLJQHG
ௐFUHDWHௐFXVWRPௐUROHVௐWRௐPHHWௐ\RXUௐVHFXULW\ௐQHHGV
7KHௐ6,0ௐDOVRௐZRUNVௐZLWKௐWKHௐFXVWRPHUௐWRௐFUHDWHௐDௐ:(;2QOLQHௐ6XPPDU\ௐ*XLGHௐWKDWௐRXWOLQHVௐ KRZௐDJHQF\ௐQXDQFHVௐDQGௐUHTXLUHPHQWVௐDUHௐFDSWXUHGௐDQGௐUHSRUWHGௐWKURXJKௐWKHௐV\VWHPௐDVௐ ZHOOௐDVௐTXLFNVWHSௐJXLGHVௐIRUௐWKHௐRQOLQHௐV\VWHPௐ$GGLWLRQDOO\ௐZHௐZRUNௐZLWKௐWKHௐ6WDWHௐWRௐ RUJDQL]HௐWDLORUHGௐRQOLQHௐWUDLQLQJௐSHUௐXVHUV¶ௐDVVLJQHGௐUROHVௐ5HFRUGHGௐWUDLQLQJௐVHVVLRQVௐFDQௐ EHௐVKDUHGௐDVௐDQௐDGGLWLRQDOௐWRROௐ0XOWLSOHௐWUDLQLQJVௐFDQௐEHௐUHFRUGHGௐEDVHGௐRQௐWKHௐDXGLHQFH¶Vௐ UROHௐHJௐIXOOௐDFFHVVௐRUௐUHDGௐRQO\ௐ
)XUWKHUௐZHௐGHYHORSௐDQGௐH[HFXWHௐWUDLQLQJௐSODQVௐWRௐHQVXUHௐFDUGௐKROGHUVௐDQGௐIOHHWௐPDQDJHUVௐ DUHௐZHOOௐSUHSDUHGௐWRௐXVHௐWKHௐSURJUDPௐ$IWHUௐLPSOHPHQWDWLRQௐRQJRLQJௐWUDLQLQJௐPHHWLQJVௐDUHௐ DYDLODEOHௐDVQHHGHGௐ)RUௐWKHௐLQGLYLGXDOௐFDUGௐXVHU
ௐ7KHௐ:(;ௐ&XVWRPHUௐ6HUYLFHௐ'HSDUWPHQWௐLVௐ
DYDLODEOHௐௐKRXUVௐDௐGD\ௐௐGD\VௐDௐ\HDUௐDQGௐLVௐVWDIIHGௐE\ௐKLJKO\ௐSURILFLHQWௐVHUYLFHௐ UHSUHVHQWDWLYHVௐDQGௐVXSHUYLVRUVௐWRௐDQVZHUௐDQ\ௐTXHVWLRQVௐ:HௐDOVRௐSURYLGHௐHOHFWURQLFௐGULYHUௐ UHIHUHQFHௐJXLGHVௐLIௐWKH\ௐKDYHௐLVVXHVௐZLWKௐWUDQVDFWLRQVௐDQGௐSURGXFHGௐDௐYLGHRௐVKRZLQJௐGULYHUVௐ KRZௐWRௐXVHௐRXUௐFDUGVௐDYDLODEOHௐYLDௐRXUௐZHEVLWHௐDW
ௐKWWSV
ZZZZH[LQFFRPLQVLJKWVEORJLQVLGH
ZH[KRZGRFRPSDQ\JDVFDUGVZRUN

'HVFULEHௐDQ\ௐWHFKQRORJLFDOௐ
DGYDQFHVௐWKDWௐ\RXUௐSURSRVHGௐ
6ROXWLRQVௐRIIHU
$VௐDௐSD\PHQWௐWHFKQRORJ\ௐFRPSDQ\ௐZHௐWDNHௐDௐNHHQௐLQWHUHVWௐLQௐWHFKQRORJLHVௐUHODWLQJௐWRௐ WUDQVDFWLRQௐDXWKRUL]DWLRQௐDQGௐSURFHVVLQJௐPHVVDJLQJௐSD\PHQWௐGHYLFHVௐSRLQWௐRIௐVDOHௐLQGXVWU\ௐ KDUGZDUHௐDQGௐVRIWZDUHௐVROXWLRQVௐDQGௐQHZௐGDWDௐVRXUFHVௐWRௐFRPSOLPHQWௐRXUௐDOUHDG\UREXVWௐ /HYHOௐ,,,ௐUHSRUWLQJௐDQGௐDQDO\WLFVௐ:(;¶VௐQHZௐௐ)OHHWௐ3OXVௐ&DUGௐZKLFKௐHQKDQFHVௐ\RXUௐDELOLW\ௐWRௐ SD\ௐIRUௐQRQIXHOௐUHODWHGௐYHKLFOHௐSXUFKDVHVௐDQGௐH[SDQGHGௐPRELOHௐSD\PHQWௐWHFKQRORJ\ௐZLWKௐRXUௐ 'ULYHU'DVKௐDSSௐDUHௐH[DPSOHVௐRIௐWKLVௐYLVLRQௐ
:(;ௐIRFXVHVௐRQௐFXVWRPHUGULYHQௐWHFKQRORJ\ௐHQKDQFHPHQWVௐDQGௐDFWLYHO\ௐVROLFLWVௐFXVWRPHUௐ IHHGEDFNௐZKHQௐGHYHORSLQJௐRXUௐURDGPDSௐ7KHௐ)OHHWௐ$GYLVRU\ௐ%RDUGௐௐDௐWDUJHWHGௐFURVVVHFWLRQௐ RIௐRXUௐODUJHVWௐIOHHWVௐௐJLYHVௐLQGXVWU\ௐDௐYRLFHௐZLWKௐ:(;ௐVHQLRUௐOHDGHUVKLSௐ:HௐDOVRௐDFWLYHO\ௐ HQJDJHௐZLWKௐ6RXUFHZHOOௐDQGௐ\RXUௐFXVWRPHUVௐDWௐQXPHURXVௐWUDGHௐVKRZVௐDQGௐWKURXJKௐRXUௐ PHPEHUVKLSௐLQௐSXEOLFௐVHFWRUௐRUJDQL]DWLRQVௐVXFKௐDVௐWKHௐ1DWLRQDOௐ$OOLDQFHௐRIௐ6WDWHௐDQGௐ 8QLYHUVLW\ௐ)OHHWVௐ
1$68)
ௐ
:(;ௐ(9
:KHWKHUௐ\RXUௐIOHHWௐUHOLHVௐRQௐWUDGLWLRQDOௐIXHOௐHOHFWULFௐYHKLFOHௐFKDUJLQJௐRUௐDௐFRPELQDWLRQௐRIௐ ERWKௐ:(;ௐSURYLGHVௐDௐVHDPOHVVௐDQGௐIXWXUHUHDG\ௐVROXWLRQௐ0DQDJHௐDOOௐ\RXUௐWUDQVDFWLRQVௐ WKURXJKௐDௐVLQJOHௐSRZHUIXOௐSODWIRUPௐUHFHLYLQJௐRQHௐFRQVROLGDWHGௐLQYRLFHௐDQGௐVHWௐRIௐUHSRUWVௐ :(;ௐDGDSWVௐWRௐ\RXUௐHYROYLQJௐQHHGVௐVLPSOLI\LQJௐWKHௐFRPSOH[LWLHVௐRIௐDௐPL[HGHQHUJ\ௐIOHHWௐZLWKௐ DFFHSWDQFHௐDWௐRYHUௐௐSXEOLFௐFKDUJHUVௐQDWLRQZLGHௐ :(;ௐ(9ௐ(Qௐ5RXWH
ௐ5HFKDUJHௐGUDLQHGௐ(9ௐEDWWHULHVௐTXLFNO\ௐGXULQJௐWKHௐZRUNGD\ 0DQD
JLQJௐDௐPL[HGIXHOௐIOHHWௐFDQௐEHௐFRPSOH[ௐZLWKௐWKHௐZLGHௐYDULHW\ௐRIௐFKDUJHௐSRLQWௐRSHUDWRUVௐ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

64 &32V
ௐWKDWௐDOOௐUHTXLUHௐDௐGLIIHUHQWௐPHWKRGௐRIௐDXWKHQWLFDWLRQௐ-XJJOLQJௐFDUGVௐDSSVௐDQGௐ LQYRLFHVௐFUHDWHVௐDGPLQLVWUDWLYHௐKHDGDFKHVௐWKDWௐH[SRVHௐ\RXUௐIOHHWௐWRௐLQHIILFLHQF\ௐDQGௐDௐJUHDWHUௐ OLNHOLKRRGௐRIௐFRVWO\ௐHUURUV
:(;ௐKDVௐWDNHQௐRXUௐRULJLQDOௐIOHHWௐFDUGௐFDSDELOLWLHVௐDQGௐDGGHGௐ(9ௐFKDUJLQJௐDXWKHQWLFDWLRQௐ DQGௐSD\PHQWௐIXQFWLRQDOLW\ௐ%\ௐSDLULQJௐQHZௐRUௐH[LVWLQJௐSD\PHQWௐFDUGVௐZLWKௐDௐVLQJOHௐ:(;ௐ5),'ௐ DQGRUௐ:(;ௐ'ULYHU'DVKௐDSSௐGULYHUVௐFDQௐXQORFNௐ(9ௐFKDUJLQJௐDWௐDௐJURZLQJௐQHWZRUNௐRIௐ ௐSXEOLFௐFKDUJLQJௐVWDWLRQVௐLQௐ1RUWKௐ$PHULFDௐLQFOXGLQJௐ&KDUJH3RLQWௐ(9*Rௐ)ORௐ%OLQNௐ $PS8Sௐ1RRGRHௐ(9ௐ*DWHZD\ௐ(OHFWULI\ௐ$PHULFDௐDQGௐ(9&RQQHFWௐ3ௐ :RUULHGௐDERXWௐ(9ௐUDQJH"ௐ,IௐGULYHUVௐQHHGௐWRௐUHFKDUJHௐWKHLUௐ(9ௐPLGGD\ௐ'ULYHU'DVKௐ PLQLPL]HVௐGLVUXSWLRQௐE\ௐGLVSOD\LQJௐFRQYHQLHQWௐDYDLODEOHௐLQQHWZRUNௐIDVWௐFKDUJHUVௐ'ULYHU'DVKௐ LVௐDOVRௐWKHௐPRVWௐVHFXUHௐGDWDULFKௐWUDQVDFWLRQௐSODWIRUPௐFXUUHQWO\ௐDYDLODEOHௐ'ULYHU'DVKௐDOVRௐ HQDEOHVௐIOHHWVௐWRௐFDSWXUHௐYDOXDEOHௐFKDUJLQJௐGDWDௐWUDQVDFWLRQௐUHFHLSWVௐRGRPHWHUௐSURPSWVௐDQGௐ HYHQௐDSSOLHVௐ\RXUௐFXVWRPௐSXUFKDVHௐFRQWUROVௐ
:(;ௐ(9ௐ$W+RPH
ௐ$FFHVVௐORZHUFRVWௐRYHUQLJKWௐFKDUJLQJௐDWௐGULYHUௐKRPHV
$UHௐ\RXௐPD[LPL]LQJௐFRVWௐVDYLQJVௐZLWKௐ\RXUௐ(9ௐIOHHW"ௐ:LWKRXWௐDௐGHGLFDWHGௐDWKRPHௐFKDUJLQJௐ VROXWLRQௐ\RXௐFRXOGௐEHௐPLVVLQJௐRXWௐRQௐORZHUௐUHVLGHQWLDOௐHOHFWULFLW\ௐUDWHVௐDQGௐVWUXJJOLQJௐWRௐ DFFXUDWHO\ௐWUDFNௐDQGௐFRQWUROௐFKDUJLQJௐH[SHQVHVௐ:(;ௐ(9ௐ$W+RPHௐSXWVௐ\RXௐLQௐFKDUJH :(;ௐ(9ௐ$W+RPHௐLVௐDQௐHQGWRHQGௐVROXWLRQௐWKDWௐDOORZVௐ\RXௐWRௐUHTXHVWௐFKDUJLQJௐKDUGZDUHௐ DQGௐLQVWDOODWLRQௐDQGௐUHLPEXUVHௐ\RXUௐGULYHUVௐIRUௐWKHLUௐ(9ௐFKDUJLQJௐVHVVLRQVௐDOOௐXWLOL]LQJௐ\RXUௐ H[LVWLQJௐ:(;ௐIOHHWௐDFFRXQWௐDQGௐFUHGLWௐOLQHௐ:(;¶VௐFRPSUHKHQVLYHௐDQGௐFRVWVDYLQJௐVROXWLRQௐ DOORZVௐ\RXௐWR
ௐ
ௐ2UGHUௐFKDUJHUVௐDQGௐLQVWDOODWLRQௐDWௐ\RXUௐGULYHUV¶ௐKRPHVௐYLDௐ:(;2QOLQH ௐ3URYLGHௐIDVWௐDQGௐDFFXUDWHௐUHLPEXUVHPHQWVௐWRௐ\RXUௐGULYHUVௐIRUௐKRPHௐFKDUJLQJௐFRVWVௐ ௐ$SSURYHௐFKDUJLQJௐVHVVLRQVௐIRUௐUHLPEXUVHPHQWௐZLWKௐPDQXDOௐEXONௐRUௐDXWRPDWLFௐRSWLRQVௐ ௐ7DNHௐDGYDQWDJHௐRIௐORZHUௐRIISHDNௐUHVLGHQWLDOௐHOHFWULFLW\ௐUDWHV ௐ5HFHLYHௐRQHௐLQWHJUDWHGௐLQYRLFHௐDQGௐVHWௐRIௐUHSRUWVௐIRUௐDOOௐIXHOLQJௐDQGௐ(9ௐFKDUJLQJௐSXUFKDVHV :(;ௐ(9ௐ'HSRW
ௐ&RQYHQLHQWௐDQGௐFRQWUROOHGௐFKDUJLQJௐDWௐ\RXUௐGHSRWV
7DNHௐFRQWUROௐRIௐ\RXUௐ(9ௐFKDUJLQJௐLQIUDVWUXFWXUHௐZLWKௐDௐSULYDWHௐGHSRWௐ$FKLHYHௐJUHDWHUௐVHFXULW\ௐ WUDFNௐXVDJHௐDFFXUDWHO\ௐDQGௐHQVXUHௐ\RXUௐIOHHWௐLVௐDOZD\VௐFKDUJHGௐDQGௐUHDG\ௐ'RQ WௐEHௐ
LQWLPLGDWHGௐE\ௐWKHௐSURFHVVௐ±ௐ:(;ௐVLPSOLILHVௐGHSRWௐVHWXSௐDOORZLQJௐ\RXௐWRௐIRFXVௐRQௐZKDWௐ PDWWHUVௐPRVW
ௐ\RXUௐEXVLQHVV
:(;ௐ(9ௐ'HSRWௐSURGXFWௐDOORZVௐIOHHWVௐWRௐDFWLYDWHௐSULYDWHௐFKDUJLQJௐVHVVLRQVௐZLWKௐWKHLUௐ:(;ௐ 5),'ௐWUDFNௐGHSRWௐWUDQVDFWLRQVௐDVௐSDUWௐRIௐ\RXUௐFRPSOHWHௐFKDUJLQJௐSLFWXUHௐDQGௐLQFOXGHVௐSULYDWHௐ VLWHVௐRQௐFKDUJLQJௐPDSVௐ
:(;ௐ(9ௐZLWKௐ6DZDWFKௐ/DEV
'DWD'ULYHQௐ,QVLJKWVௐIRUௐ6PDUWHUௐ(9ௐ)OHHWௐ0DQDJHPHQW
6DZDWFKௐ/DEVௐRIIHUVௐLWVௐFXWWLQJHGJHௐIOHHWௐHOHFWULILFDWLRQௐDQDO\WLFVௐVRIWZDUHௐDVௐSDUWௐRIௐ:(;¶Vௐ 6RXUFHZHOOௐFRQWUDFWௐ7KLVௐPHDQVௐWKDWௐ6RXUFHZHOOௐPHPEHUVௐFDQௐQRZௐDFFHVVௐWKHௐWRROVௐWKH\ௐ QHHGௐWRௐFRQILGHQWO\ௐWUDQVLWLRQௐWKHLUௐIOHHWVௐWRௐ(9VௐZLWKRXWௐWKHௐKDVVOHௐRIௐDௐOHQJWK\ௐ5HTXHVWௐIRUௐ 3URSRVDOௐ
5)3
ௐSURFHVV
8QORFNௐWKHௐIXOOௐSRWHQWLDOௐRIௐ\RXUௐFXVWRPHU¶Vௐ(9ௐIOHHWௐZLWKௐGDWDGULYHQௐGHFLVLRQVௐDERXWௐDVVHWௐ UHSODFHPHQWௐDQGௐIOHHWௐRSWLPL]DWLRQௐOHDGLQJௐWRௐVLJQLILFDQWௐFRVWௐVDYLQJVௐDQGௐLPSURYHGௐ HIILFLHQF\ௐ
ௐ6WUDWHJLFௐ&KDUJLQJௐ2SWLPL]DWLRQ
ௐ$YRLGௐXQQHFHVVDU\ௐLQIUDVWUXFWXUHௐFRVWVௐ2XUௐDQDO\VLVௐ
SLQSRLQWVௐWKHௐRSWLPDOௐQXPEHUௐRIௐRQVLWHௐFKDUJLQJௐSRUWVௐHQVXULQJௐ\RXௐLQYHVWௐZLVHO\ௐDQGௐDYRLGௐ WKHௐH[SHQVHௐRIௐHYHQௐRQHௐH[WUDௐSRUW
ௐ'DWD'ULYHQௐ)OHHWௐ&RQYHUVLRQ
ௐ0DNHௐLQIRUPHGௐGHFLVLRQVௐDERXWௐHOHFWULI\LQJௐ\RXUௐIOHHWௐ2XUௐ FRPSUHKHQVLYHௐFRQYHUVLRQௐDQDO\VLVௐUHYHDOVௐWKHௐKRZௐLIௐDQGௐZKHQௐRIௐWUDQVLWLRQLQJௐWRௐ(9Vௐ PLQLPL]LQJௐULVNௐDQGௐPD[LPL]LQJௐ52,
6PDUWௐ&KDUJLQJௐ6WUDWHJLHV
ௐ&RQWUROௐ\RXUௐHQHUJ\ௐFRVWVௐ:HௐSURMHFWௐFKDUJLQJௐWLPHVௐDQGௐ LPSOHPHQWௐPDQDJHGௐFKDUJLQJௐWHFKQRORJLHVௐWRௐPLWLJDWHௐSHDNௐGHPDQGௐFKDUJHVௐDQGௐNHHSௐ\RXUௐ XWLOLW\ௐELOOVௐLQௐFKHFN
ௐ2SWLPL]HGௐ9HKLFOHௐ'HSOR\PHQW
ௐ0LQLPL]HௐGULYHUௐGRZQWLPHௐDQGௐPD[LPL]HௐSURGXFWLYLW\ௐ2XUௐ DQDO\VLVௐHQVXUHVௐ\RXUௐ(9VௐDUHௐVWUDWHJLFDOO\ௐSRVLWLRQHGௐIRUௐRSWLPDOௐXWLOL]DWLRQௐUHGXFLQJௐZDVWHGௐ WLPHௐDQGௐLPSURYLQJௐRYHUDOOௐHIILFLHQF\
ௐ6WUHDPOLQHGௐ5HSRUWLQJௐ ௐ&RPSOLDQFH
ௐ)UHHௐXSௐ\RXUௐVWDIIௐ2XUௐDXWRPDWHGௐUHSRUWLQJௐDQGௐ
DQDO\WLFVௐWRROVௐHOLPLQDWHௐWKHௐQHHGௐIRUௐPDQXDOௐGDWDௐFRPSLODWLRQௐVDYLQJௐYDOXDEOHௐVWDIIௐKRXUVௐ DQGௐHQVXULQJௐDFFXUDWHௐFRPSOLDQFHௐUHSRUWLQJ
2XU
ௐUHSRUWLQJௐDQDO\WLFVௐDQGௐEHQFKPDUNLQJௐWRROVௐDUHௐVSHFLILFDOO\ௐGHVLJQHGௐIRUௐ(9ௐDVVHWVௐ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

65 LQWHJUDWLQJௐVHDPOHVVO\ௐZLWKௐ6RXUFHZHOOௐFXVWRPHUV¶ௐH[LVWLQJௐ:(;ௐPL[HGௐIOHHWௐSURJUDPV )RUௐPRUHௐRQௐKRZௐ6DZDWFKௐ/DEVௐDQGௐ:(;ௐVLPSOLI\ௐIOHHWௐHOHFWULILFDWLRQௐIRUௐ6RXUFHZHOO¶Vௐ FXVWRPHUVௐSOHDVHௐYLVLW
ௐKWWSV
VDZDWFKODEVFRPLQGXVWU\LQVLJKWVKRZVDZDWFKODEVDQGZH[DUH VLPSOLI\LQJIOHHWHOHFWULILFDWLRQIRUSXEOLFDJHQFLHVௐ
'5,9(5ௐ'$6+
:LWKௐ'ULYHU'DVKௐDௐGLJLWDOௐZDOOHWௐYHUVLRQௐRIௐWKHௐ:(;ௐ&DUGௐGULYHUVௐDXWKRUL]Hௐ(9ௐDQGௐIXHOௐ WUDQVDFWLRQVௐIURPௐZLWKLQௐWKHLUௐYHKLFOHௐ7KLVௐDSSௐVLPSOLILHVௐWUDQVDFWLRQVௐUHGXFHVௐWKHௐQHHGௐIRUௐ SK\VLFDOௐFDUGVௐWKDWௐPD\ௐEHௐPLVSODFHGௐDQGௐHQKDQFHVௐVHFXULW\ௐE\ௐPLWLJDWLQJௐLVVXHVௐOLNHௐ VNLPPLQJௐDQGௐLQDFFXUDWHௐRGRPHWHUௐUHDGLQJVௐ'ULYHU'DVKௐFDSWXUHVௐUHFHLSWVௐHOHFWURQLFDOO\ௐVRௐ GULYHUVௐVSHQGௐOHVVௐWLPHௐDWௐWKHௐSXPSௐDQGௐPRUHௐWLPHௐRQௐWKHௐURDG 3OXVௐLIௐDௐGULYHUௐQHHGVௐDௐUHSODFHPHQWௐFDUGௐ
GXHௐWRௐORVVௐWKHIWௐGDPDJHௐHWF
ௐ:(;ௐFDQௐSXVKௐ
DௐQHZௐGLJLWDOௐFDUGௐWRௐ'ULYHU'DVKௐZLWKLQௐRQHௐKRXU
)RUௐFRQYHQWLRQDOௐIXHOLQJௐ'ULYHU'DVKௐLVௐDYDLODEOHௐDWௐDSSUR[LPDWHO\ௐௐIXHOLQJௐVWDWLRQVௐ DFURVVௐWKHௐFRQWLQHQWDOௐ86ௐLQFOXGLQJௐPRVWௐ6KHOOௐ([[RQௐ0RELOௐ3KLOOLSVௐௐ&RQRFRௐ ௐDQGௐ9DOHURௐVWDWLRQVௐ:(;ௐDFWLYHO\ௐZRUNVௐWRௐH[SDQGௐDFFHSWDQFHௐDPRQJௐRXUௐPHUFKDQWௐ QHWZRUNௐDQGௐDQWLFLSDWHVௐDQௐDGGLWLRQDOௐௐDFFHSWLQJௐORFDWLRQVௐFRPLQJௐRQOLQHௐLQௐௐ ௐ
)RUௐ(9ௐFKDUJLQJௐ'ULYHU'DVKௐIHDWXUHVௐXQLYHUVDOௐDFFHSWDQFHௐDWௐRXUௐJURZLQJௐQHWZRUNௐRIௐRYHUௐ ௐFKDUJLQJௐVWDWLRQVௐFRDVWௐWRௐFRDVWௐ'ULYHU'DVKௐLVௐDOVRௐWKHௐPRVWௐVHFXUHௐWUDQVDFWLRQௐ SODWIRUPௐFXUUHQWO\ௐDYDLODEOHௐDVௐWKHௐDSSௐFDSWXUHVௐRGRPHWHUௐSURPSWVௐDQGௐ3URPSWௐ,'ௐDQGௐ DSSOLHVௐ\RXUௐIOHHWௐSXUFKDVHௐFRQWUROVௐWRௐ(9ௐWUDQVDFWLRQVௐIRUௐFRPSUHKHQVLYHௐGDWDௐFROOHFWLRQௐDQGௐ UHSRUWLQJௐ3OXVௐ:(;ௐUHFHQWO\ௐODXQFKHGௐURXWHௐSODQQLQJௐIXQFWLRQDOLW\ௐDOORZLQJௐGULYHUVௐWRௐIDFWRUௐLQௐ YDULDEOHVௐOLNHௐEDWWHU\ௐOHYHOௐDGGHGௐZHLJKWௐFOLPDWHௐFRQWUROௐXVDJHௐDQGௐPRUHௐZKHQௐSODQQLQJௐDௐ WULS
:(;&RQQHFW
:(;&RQQHFWௐLVௐDௐIUHHௐPRELOHௐDSSௐWKDWௐKHOSVௐ6RXUFHZHOOௐFXVWRPHUVௐTXLFNO\ௐILQGௐWKHௐORZHVWௐ SULFHGௐJDVௐVWDWLRQVௐQHDUE\ௐHOHFWULFௐYHKLFOHௐ
(9
ௐFKDUJLQJௐVWDWLRQVௐVSHFLDOW\ௐIXHOLQJௐVWDWLRQVௐ

HJௐ&1*ௐ(
ௐDQGௐVHUYLFHௐORFDWLRQVௐ5HDOWLPHௐWUDQVDFWLRQௐLQIRUPDWLRQௐSURYLGHVௐXSGDWHGௐ IXHOௐSULFLQJௐDQGௐFXUUHQWௐ(9ௐFKDUJLQJௐVWDWLRQௐDYDLODELOLW\ $3,V
:(;ௐRIIHUVௐDௐFRPSUHKHQVLYHௐVXLWHௐRIௐ$3,GULYHQௐVROXWLRQVௐWKDWௐHPSRZHUௐEXVLQHVVHVௐWRௐ RSWLPL]HௐIOHHWௐPDQDJHPHQWௐUHGXFHௐFRVWVௐDQGௐHQKDQFHௐVHFXULW\ௐ2XUௐ$3,VௐSURYLGHௐUHDOWLPHௐ WUDQVDFWLRQௐPRQLWRULQJௐIUDXGௐDOHUWVௐDQGௐJUDQXODUௐFDUGௐFRQWUROVௐHQDEOLQJௐSURDFWLYHௐIUDXGௐ SUHYHQWLRQௐDQGௐPLQLPL]LQJௐILQDQFLDOௐORVVHVௐ:HௐRIIHUௐ$3,GULYHQௐUHDOWLPHௐDOHUWVௐDQGௐ QRWLILFDWLRQVௐWRௐRXUௐFXVWRPHUVௐWRௐLPPHGLDWHO\ௐQRWLI\ௐWKHPௐRIௐSRVVLEOHௐIUDXGXOHQWௐHYHQWVௐ:Hௐ DUHௐDOVRௐH[SORULQJௐPRELOHௐDSSௐSD\PHQWௐLQWHJUDWLRQௐWRௐHQKDQFHௐVHFXULW\ௐDQGௐFRQYHQLHQFHௐIRUௐ GULYHUVௐ2XUௐ$3,VௐDUHௐGHVLJQHGௐWRௐPHHWௐWKHௐGLYHUVHௐQHHGVௐRIௐRXUௐFXVWRPHUVௐIURPௐ60%VௐWRௐ ODUJHௐIOHHWVௐDQGௐFDQௐEHௐFXVWRPL]HGௐWRௐDGGUHVVௐVSHFLILFௐXVHௐFDVHVௐDQGௐULVNௐWROHUDQFHVௐ%\ௐ SDUWQHULQJௐZLWKௐ:(;ௐ\RXௐJDLQௐDFFHVVௐWRௐLQQRYDWLYHௐVROXWLRQVௐWKDWௐHQKDQFHௐHIILFLHQF\ௐ VWUHQJWKHQௐVHFXULW\ௐDQGௐGULYHௐEXVLQHVVௐJURZWK
ௐ)OHHWௐ$GPLQLVWUDWLRQௐ6HUYLFHVௐFXUUHQWO\ௐDYDLODEOHௐYLDௐ$3,ௐLQFOXGHௐ$FFRXQWௐ&DUGௐ'ULYHUௐ6LWHௐ DQGௐ9HKLFOHௐPDQDJHPHQWௐLQWHJUDWLRQVௐ
ௐ'LJLWDOௐ,QVWDQWௐ,VVXDQFHௐIXQFWLRQDOLW\ௐSURYLGHVௐDௐUHSODFHPHQWௐFDUGௐ GXHௐWRௐORVVௐWKHIWௐRUௐ
GDPDJH
ௐZLWKLQௐRQHௐKRXUௐ
ௐ)UDXGௐ0LWLJDWLRQௐIXQFWLRQDOLW\ௐDOORZVௐ\RXUௐFXVWRPHUVௐWRௐUHFHLYHௐUHDOWLPHௐHPDLOௐDOHUWVௐDQGௐ DGYDQFHGௐGHFLVLRQௐPDNLQJௐ
HJௐIODJௐDௐWUDQVDFWLRQௐDVௐ³YDOLG´ௐRUௐIUDXGXOHQW
ௐௐ
:HௐKDYHௐDGGLWLRQDOௐ$3,ௐIXQFWLRQDOLW\ௐLQௐWKHVHௐDUHDVௐLQFOXGLQJௐPRELOHௐIOHHWௐSD\PHQWVௐ H[SDQGHGௐIOHHWௐPDQDJHPHQWௐIXQFWLRQDOLW\ௐDQGௐDGGLWLRQDOௐUHDOWLPHௐIUDXGௐFRQWUROVௐRQௐRXUௐௐ URDGPDSௐ,IௐWKHUHௐDUHௐVSHFLILFௐLQWHJUDWLRQௐFDSDELOLWLHVௐRIௐLQWHUHVWௐWRௐ6RXUFHZHOOௐRUௐ\RXUௐ FXVWRPHUVௐZHௐDUHௐKDSS\ௐWRௐGLVFXVV
:(;ௐ)/((7ௐ3/86ௐ&$5'ௐ
6LQFHௐRXUௐIRXQGLQJௐDVௐDௐIXHOௐFDUGௐFRPSDQ\ௐLQௐ
ௐZHௐKDYHௐH[SDQGHGௐRXUௐVFRSHௐWRௐ
EHFRPHௐDQௐLQQRYDWLYHௐJOREDOௐOHDGHUௐLQௐSD\PHQWௐVROXWLRQVௐ2QHௐNH\ௐGLIIHUHQWLDWRUௐLQௐWKHௐ 0RELOLW\ௐVHJPHQWௐLVௐWKHௐHQKDQFHGௐGDWDௐDQGௐFRQWUROVௐZHௐSURYLGHௐIOHHWௐRSHUDWRUVௐEDVHGௐRQௐRXUௐ SURSULHWDU\ௐFORVHGௐORRSௐSD\PHQWVௐQHWZRUNௐ
/RRNLQJௐIRUZDUGௐ:(;ௐLVௐH[SDQGLQJௐWKHௐVXLWHௐRIௐFDUGௐRIIHULQJVௐWRௐLQFOXGHௐ:(;ௐ)OHHWௐ3OXVௐDௐ RQHFDUGௐVROXWLRQௐWKDWௐFRPELQHVௐ:(;
VௐFXUUHQWௐFORVHGௐORRSௐIOHHWௐFDUGௐSURGXFWௐZLWKௐHQKDQFHGௐ DFFHSWDQFHௐYLDௐWKHௐ0DVWHUFDUGௐQHWZRUNௐIRUௐQRQIXHOௐYHKLFOHUHODWHGௐSXUFKDVHVௐ7KHௐSURGXFWௐ DOORZV
ௐIRUௐERWKௐ:(;ௐDQGௐ0DVWHUFDUGௐWUDQVDFWLRQVௐZLWKௐRQHௐFDUGௐPDQDJHGௐXQGHUௐDௐVLQJOHௐ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

66 DFFRXQWௐXWLOL]LQJௐRQHௐFUHGLWௐOLQHௐDQGௐGHWDLOHGௐZLWKLQௐRQHௐLQYRLFHௐDQGௐUHSRUWLQJௐSDFNDJHௐ2XUௐ UHVHDUFKௐDQGௐWHVWLQJௐLQGLFDWHVௐWKDWௐWKHௐ:(;ௐ)OHHWௐ3OXVௐFDUGௐZLOOௐEHௐDௐFRPSHOOLQJௐSURGXFWௐLQௐ WKHௐPDUNHWSODFH
:(;ௐ3$<$%/(6
7KHௐ:(;ௐ3D\DEOHVௐVROXWLRQௐLQFOXGHVௐSXUFKDVLQJௐFDUGVௐDQGௐYLUWXDOௐFDUGVௐ7KLVௐSURGXFWௐVHWௐ H[SDQGVௐSXUFKDVLQJௐFDSDELOLWLHVௐEH\RQGௐWKHௐSURSULHWDU\ௐ:(;ௐ)OHHWௐFDUGௐQHWZRUNௐE\ௐXWLOL]LQJௐ WKHௐ0DVWHUFDUGௐ1HWZRUN
:(;ௐ3D\DEOHVௐFDUGVௐDYDLODEOHௐLQௐERWKௐSK\VLFDOௐDQGௐYLUWXDOௐIRUPDWVௐEURDGHQௐWKHௐUDQJHௐRIௐ DFFHSWLQJௐPHUFKDQWVௐDQGௐUHGXFHௐSURGXFWௐUHVWULFWLRQVௐFRPSDUHGௐWRௐWKHௐ:(;ௐ)OHHWௐ&DUGௐ7KLVௐ VROXWLRQௐLVௐLGHDOௐIRUௐPHPEHUVௐZKRௐUHTXLUHௐWKHௐIOH[LELOLW\ௐRIௐDQௐRSHQORRSௐVROXWLRQௐUDWKHUௐWKDQௐDௐ SURSULHWDU\ௐIOHHWௐFDUG
'HVFULEHௐDQ\ௐ³JUHHQ´ௐLQLWLDWLYHVௐ
WKDWௐUHODWHௐWRௐ\RXUௐFRPSDQ\ௐRUௐWRௐ
\RXUௐ6ROXWLRQVௐDQGௐLQFOXGHௐDௐOLVWௐ
RIௐWKHௐFHUWLI\LQJௐDJHQF\ௐIRUௐHDFK
:(;ௐFRPPLWWHGௐWRௐWKHௐHQHUJ\ௐWUDQVLWLRQௐODXQFKLQJௐ:(;ௐ9HQWXUHௐ&DSLWDOௐ

KWWSV
YFZH[LQFFRP
ௐZLWKௐ:(;¶Vௐ%RDUGௐDXWKRUL]LQJௐ:(;ௐWRௐFRPPLWௐXSௐWRௐௐPLOOLRQௐ WKURXJKௐWKHௐHQGௐRIௐௐLQௐSUHGRPLQDQWO\ௐHDUO\ௐDQGௐJURZWKVWDJHௐFRPSDQLHVௐIRFXVHGௐRQௐWKHௐ HQHUJ\ௐWUDQVLWLRQௐLQFOXGLQJௐIOHHWௐHOHFWULILFDWLRQௐWKHௐHOHFWULFௐYHKLFOHௐFKDUJLQJௐHFRV\VWHPௐHQHUJ\ௐ PDQDJHPHQWௐDQGௐRSWLPL]DWLRQௐDQGௐDGMDFHQWௐWHFKQRORJLHVௐ 5HFHQWௐLQYHVWPHQWVௐLQFOXGH

ௐHYHQHUJ\ௐDௐOHDGLQJௐHOHFWULFௐYHKLFOHௐPDQDJHGௐFKDUJLQJௐVRIWZDUHௐSODWIRUPௐDQGௐFHUWLILHGௐ%ௐ &RUSௐ
KWWSV
ZZZHYHQHUJ\EORJVHULHVE
ௐ
ௐ&KDUJHWULSௐDQௐ(9ௐURXWLQJௐSODWIRUPௐDQGௐFHUWLILHGௐ%ௐ&RUSௐ

KWWSV
ZZZFKDUJHWULSFRPQHZVURRPZHFORVHGRXUVHULHVD
ௐ
ௐ$PS8SௐDQௐ(9ௐ&KDUJLQJௐ3ODWIRUPௐEDVHGௐLQௐ&DOLIRUQLDௐ
KWWSV
ZZZSUQHZVZLUHFRPQHZV
UHOHDVHVHYFKDUJLQJSODWIRUPDPSXSFORVHVPVHULHVDIXQGLQJ KWPO
ௐ
ௐ*UDYLW\ௐ&OLPDWHௐDௐOHDGLQJௐHQWHUSULVHௐFDUERQௐDFFRXQWLQJௐDQGௐHQHUJ\ௐPDQDJHPHQWௐSODWIRUPௐ EDVHGௐLQௐ1HZௐ<RUNௐ
KWWSV
ZZZSUQHZVZLUHFRPQHZVUHOHDVHVJUDYLW\DQQRXQFHVPLQVHULHV DIXQGLQJWRDXWRPDWHUHSRUWLQJDQGDFFHOHUDWHHQHUJ\RSWLPL]DWLRQKWPO ௐ
,QௐDGGLWLRQௐWRௐWKHௐ:(;ௐ9HQWXUHௐ&DSLWDOௐLQLWLDWLYHVௐGHVFULEHGௐDERYHௐSOHDVHௐVHHௐRXUௐDWWDFKHGௐ :(;6XVWDLQDELOLW\5HSRUWௐZKLFKௐKLJKOLJKWVௐ:(;
VௐZRUNௐRQௐ(QYLURQPHQWDOௐ,QQRYDWLRQௐDQGௐ
)OHHWௐ(OHFWULILFDWLRQௐ
SSௐ
ௐDQGௐ(QYLURQPHQWDOௐ6WHZDUGVKLSௐ
SSௐ

,GHQWLI\ௐDQ\ௐWKLUGSDUW\ௐLVVXHGௐHFR
ODEHOVௐUDWLQJVௐRUௐFHUWLILFDWLRQVௐWKDWௐ
\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐIRUௐWKHௐ
6ROXWLRQVௐLQFOXGHGௐLQௐ\RXUௐ3URSRVDOௐ
UHODWHGௐWRௐHQHUJ\ௐHIILFLHQF\ௐRUௐ
FRQVHUYDWLRQௐOLIHF\FOHௐGHVLJQௐ

FUDGOHWRFUDGOH
ௐRUௐRWKHUௐ
JUHHQVXVWDLQDELOLW\ௐIDFWRUV
1$

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

67 :KDWௐXQLTXHௐDWWULEXWHVௐGRHVௐ\RXUௐ
FRPSDQ\ௐ\RXUௐSURGXFWVௐRUௐ\RXUௐ
VHUYLFHVௐRIIHUௐWRௐ6RXUFHZHOOௐ
SDUWLFLSDWLQJௐHQWLWLHV"ௐ:KDWௐPDNHVௐ
\RXUௐSURSRVHGௐVROXWLRQVௐXQLTXHௐLQௐ
\RXUௐLQGXVWU\ௐDVௐLWௐDSSOLHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV"
:(;ௐLVௐWKHௐFXUUHQWௐIOHHWௐFDUGௐDQGௐDGPLQLVWUDWLYHௐSODWIRUPௐSURYLGHUௐIRUௐ6RXUFHZHOO¶VௐFXVWRPHUVௐ DQGௐZHௐORRNௐIRUZDUGௐWRௐEXLOGLQJௐXSRQௐRXUௐௐ\HDUௐUHODWLRQVKLSௐ:HௐRIIHUௐXQPDWFKHGௐ XQGHUVWDQGLQJௐRIௐ\RXUௐRUJDQL]DWLRQௐDQGௐWKHௐQHHGVௐRIௐ\RXUௐFXVWRPHUVௐ<RXUௐ5HODWLRQVKLSௐ 0DQDJHUௐ-DQHWௐ3DUNHUௐZLOOௐFRQWLQXHௐSURYLGLQJௐVWUDWHJLFௐVXSSRUWௐDQGௐUHPDLQLQJௐZLWKௐ:(;ௐ DOORZVௐ6RXUFHZHOOௐDQGௐ\RXUௐPHPEHUVௐWRௐDYRLGௐDௐSRWHQWLDOO\ௐFRVWO\ௐDQGௐWLPHFRQVXPLQJௐ LPSOHPHQWDWLRQௐSURFHVVௐ
,QௐJHQHUDOௐZHௐEHOLHYHௐWKHௐIROORZLQJௐVWUHQJWKVௐGLVWLQJXLVKௐXVௐIURPௐRXUௐFRPSHWLWRUV ௐ
ௐ(QKDQFHGௐ'DWDௐDQGௐ&RQWUROV
ௐ:HௐSURYLGHௐIOHHWௐRSHUDWRUVௐZLWKௐHQKDQFHGௐGDWDௐDQGௐFRQWUROVௐ WKURXJKௐRXUௐSURSULHWDU\ௐFORVHGORRSௐIXHOLQJௐQHWZRUNௐFDSWXULQJௐ/HYHOௐ,,,ௐGDWDௐGHSOR\LQJௐFXVWRPௐ FRQWUROVௐDQGௐHVWDEOLVKLQJௐWKHௐHFRQRPLFVௐEHWZHHQௐIOHHWVௐDQGௐPHUFKDQWVௐ7KLVௐKHOSVௐLQௐ FRQWUROOLQJௐVSHQGௐOLPLWLQJௐIUDXGௐDQGௐRSWLPL]LQJௐIOHHWௐRSHUDWLRQV ௐ(9ௐ6ROXWLRQV
ௐ:HௐDUHௐLQGXVWU\ௐOHDGHUVௐLQௐWKHௐ,&(WR(9ௐFRQYHUVLRQௐVSDFHௐVWUHQJWKHQLQJௐ RXUௐ(9ௐVROXWLRQVௐWKURXJKௐLQKRXVHௐGHYHORSPHQWௐDQGௐVWUDWHJLFௐDFTXLVLWLRQVௐOLNHௐ6DZDWFKௐ/DEVௐ ZKLFKௐRIIHUVௐEHVWLQFODVVௐ(9ௐDQDO\WLFVௐIOHHWௐRSWLPL]DWLRQௐVRIWZDUHௐDQGௐHPLVVLRQVௐUHSRUWLQJௐWRௐ 6RXUFHZHOOௐPHPEHUVௐDVௐSDUWௐRIௐWKHௐ:(;ௐFRQWUDFW
ௐ,QWHJUDWHGௐ0RELOLW\ௐ0DQDJHPHQW
ௐ2XUௐSURJUDPௐLQWHJUDWHVௐ(9ௐDQGௐ,&(ௐVHUYLFHVௐLQWRௐRQHௐIXHO DJQRVWLFௐSURJUDPௐSURYLGLQJௐVXSHULRUௐDFFHSWDQFHௐFDUGௐIXQFWLRQDOLW\ௐDQGௐUHSRUWLQJௐ7KLVௐ LQFOXGHVௐDFFHSWDQFHௐDWௐRYHUௐௐ86ௐFKDUJLQJௐORFDWLRQVௐDQGௐ ௐRIௐ86ௐUHWDLOௐIXHOௐ
VLWHVௐ/HYHOௐ,,,ௐGDWDௐFDSWXUHௐRQௐ

ௐRIௐWUDQVDFWLRQVௐDQGௐUREXVWௐUHSRUWLQJௐWRROV
ௐ3URSULHWDU\ௐ&ORVHG/RRSௐ)XHOௐ1HWZRUN
ௐ2XUௐQHWZRUNௐFRYHUVௐDSSUR[LPDWHO\ௐ
ௐRIௐUHWDLOௐIXHOௐ
VLWHVௐDFURVVௐWKHௐ86ௐSURYLGLQJௐEURDGௐDFFHSWDQFHௐDQGௐDௐVLJQLILFDQWௐEDUULHUௐWRௐHQWU\ௐIRUௐ FRPSHWLWRUVௐ7KLVௐQHWZRUNௐDOORZVௐXVௐWRௐRIIHUௐKLJKHUௐOHYHOVௐRIௐIOHHWVSHFLILFௐLQIRUPDWLRQௐDQGௐ FRQWUROௐWKDQௐRSHQORRSௐQHWZRUNV
ௐ/HYHOௐ,,,ௐ'DWDௐ&DSWXUH
ௐ:HௐSURYLGHௐDGGLWLRQDOௐYLVLELOLW\ௐLQWRௐIOHHWVSHFLILFௐLQIRUPDWLRQௐZLWKௐ GHWDLOHGௐWUDQVDFWLRQௐGDWDௐRQௐ

ௐRIௐWUDQVDFWLRQVௐDLGLQJௐLQௐIUDXGௐPRQLWRULQJௐDQGௐUHGXFWLRQௐ HIIRUWV
ௐ'LIIHUHQWLDWHGௐ3URGXFWVௐDQGௐ6HUYLFHV
ௐ:HௐRIIHUௐVHFXULW\ௐDQGௐSXUFKDVHௐFRQWUROVௐFXVWRPL]HGௐ
DQDO\VLVௐDQGௐUHSRUWLQJௐRQௐIOHHWௐHIILFLHQF\ௐDQGௐSXUFKDVLQJௐEHKDYLRUௐDYDLODEOHௐWKURXJKௐ WUDGLWLRQDOௐUHSRUWLQJௐVHUYLFHVௐDQGௐVRSKLVWLFDWHGௐZHEEDVHGௐWRROV ௐ([SHULHQFHGௐ0DQDJHPHQWௐ7HDP
ௐ2XUௐPDQDJHPHQWௐWHDPௐKDVௐVXEVWDQWLDOௐLQGXVWU\ௐNQRZOHGJHௐ DQGௐDௐSURYHQௐWUDFNௐUHFRUGௐRIௐILQDQFLDOௐVXFFHVVௐGULYLQJௐFXVWRPHUௐVXFFHVVௐWKURXJKௐVWURQJௐ JURZWKௐDQGௐFRQVLVWHQWௐRSHUDWLQJௐSHUIRUPDQFH
ௐ5HODWLRQVKLSௐ%XLOGLQJ
ௐ2XUௐFXVWRPHUVௐFLWHௐWKHLUௐLQWHUDFWLRQVௐZLWKௐRXUௐWHDPௐPHPEHUVௐIURPௐ &XVWRPHUௐ6HUYLFHௐDQGௐ5HODWLRQVKLSௐ0DQDJHUVௐWRௐRWKHUௐDFFRXQWௐVXSSRUWௐVSHFLDOLVWVௐDVௐDௐ GLIIHUHQWLDWLQJௐIDFWRUௐEHWZHHQௐ:(;ௐDQGௐRXUௐFRPSHWLWRUV
([SODLQௐDQGௐGHPRQVWUDWHௐWKHௐ
FDSDELOLWLHVௐRIௐWRROVௐRIIHUHGௐIRUௐ
IOHHWௐGDWDௐDQDO\WLFVௐLQWHJUDWHGௐ
WHOHPDWLFVௐGDWDILOHௐWUDQVIHUௐDQGௐ
YDOLGDWLRQௐSULYDWHௐVLWHௐIXHOLQJௐ
VROXWLRQVௐIOHHWௐWHFKQRORJ\ௐ
LQWHUIDFHVௐDQGௐDQ\ௐRWKHUௐYDOXHௐ
DGGHGௐRIIHULQJV
'$7$ௐ$1$/<7,&6ௐௐ&/($59,(:
&OHDUYLHZௐ±ௐRXUௐFORXGEDVHGௐGDWDௐDQDO\WLFVௐSODWIRUPௐ±ௐRUJDQL]HVௐDQGௐLQWXLWLYHO\ௐGLVSOD\VௐIOHHW UHODWHGௐLQIRUPDWLRQௐ&ULWLFDOௐGDWDௐLVௐSUHVHQWHGௐLQௐDQௐLQWHQWLRQDOௐOD\RXWௐRIௐVLPSOHௐDQGௐ LQIRUPDWLYHௐGDVKERDUGVௐKHOSLQJௐIOHHWௐPDQDJHUVௐPRQLWRUௐRSHUDWLRQVௐXQGHUVWDQGௐWUHQGVௐ EHQFKPDUNௐSHUIRUPDQFHௐLQYHVWLJDWHௐDQRPDOLHVௐDQGௐUHFRJQL]HௐFRVWVDYLQJௐRSSRUWXQLWLHV 7KHௐ([FHSWLRQVௐ'DVKERDUGௐTXLFNO\ௐLGHQWLILHVௐDQGௐDQDO\]HVௐWUDQVDFWLRQVௐSXUFKDVLQJௐDQGௐGULYHUௐ EHKDYLRUௐWKDWௐIDOOௐRXWVLGHௐWKHௐQRUPௐ7KLVௐPRGXOHௐLQFOXGHVௐDௐ6XPPDU\ௐ'DVKERDUGௐDQGௐQLQHௐ H[FHSWLRQVௐUHODWHGௐWRௐPRQHWDU\ௐVDYLQJVௐRQௐIXHOௐSXUFKDVLQJௐDQGௐVXVSLFLRXVௐSXUFKDVLQJௐ EHKDYLRUVௐ7KHௐH[FHSWLRQVௐKLJKOLJKWௐWKHௐELJJHVWௐRSSRUWXQLWLHVௐIRUௐVDYLQJVௐDQGௐWKHௐPRVWௐ HJUHJLRXVௐEHKDYLRUVௐDOORZLQJௐPDQDJHUVௐWRௐIRFXVௐRQௐWKHௐPRVWௐLPSDFWIXOௐDUHDVௐ)RUௐODUJHௐ IOHHWVௐWKLVௐLVௐHVSHFLDOO\ௐKHOSIXO
7KHௐ9ROXPHௐ ௐ6SHQGௐ6XPPDU\ௐ'DVKERDUGௐWUDFNVௐDFWLYLW\ௐDQGௐH[SHQVHௐRQௐWKHௐ:(;ௐ&DUGௐ SURJUDPௐ)XHOௐDQGௐQRQIXHOௐVSHQGௐFDQௐEHௐYLHZHGௐLQௐDJJUHJDWHௐIRUௐWKHௐHQWLUHௐRUJDQL]DWLRQௐRUௐ HDVLO\ௐGLVVHFWHGௐEDVHGௐRQௐILOWHUௐDQGௐJURXSLQJௐRSWLRQV
7KHௐ2XWOLHUௐ6FDWWHUSORWௐYLVLEO\ௐLGHQWLILHVௐDQRPDOLHVௐLQௐWKHௐFDUGௐSURJUDPௐ)RUௐH[DPSOHௐ:(;¶Vௐ FXVWRPHUVௐKDYHௐH[SHULHQFHGௐJUHDWௐVXFFHVVௐLGHQWLI\LQJௐGULYHUௐWKHIWௐPDNLQJௐWKLVௐYLHZௐRQHௐRIௐ WKHௐPRVWௐKLJKO\XVHGௐYLVXDOL]DWLRQVௐZLWKLQௐ:(;ௐ$QDO\WLFV )LOWHUௐDQGௐ*URXSௐE\ௐ&DSDELOLWLHV
ௐ:(;ௐ$QDO\WLFVௐRIIHUVௐUREXVWௐVPDUWௐVHDUFKௐILOWHUVௐDQGௐ
JURXSLQJௐRSWLRQVௐWKDWௐDOORZௐXVHUVௐWRௐHDVLO\ௐGLVWLOOௐLQIRUPDWLRQௐDQGௐTXLFNO\ௐJHWௐWKHௐDQVZHUVௐWKH\ௐ QHHGௐ7KHVHௐILOWHUVௐRIIHUௐPXOWLVHOHFWLRQௐFDSDELOLW\ௐZLWKLQௐDௐVLQJOHௐILOWHU¶VௐGURSGRZQௐOLVWௐ)RUௐ H[DPSOHௐLQௐWKHௐSURGXFWJUDGHௐILOWHUௐVHOHFWௐERWKௐPLGJUDGHௐDQGௐSUHPLXPௐWRௐJHWௐDௐFRPSOHWHௐ YLHZௐRIௐ\RXUௐ³QRQUHJXODU´ௐIXHOௐVSHQG
3URGXFWௐ&RGHௐ&OHDQVLQJௐ$OJRULWKP
ௐ:(;¶VௐGDWDௐVFLHQWLVWVௐVROYHGௐDௐORQJVWDQGLQJௐLQGXVWU\ ZLGHௐLVVXHௐE\ௐGHYHORSLQJௐDௐSURSULHWDU\ௐPDFKLQHௐOHDUQLQJௐDOJRULWKPௐZKLFKௐDXWRPDWLFDOO\ௐ GHWHFWVௐDQGௐFRUUHFWVௐLQDFFXUDWHௐSURGXFWௐFRGHVௐWUDQVPLWWHGௐE\ௐIXHOௐPHUFKDQWV Bid Number: RFP 030625 Vendor Name: WEX Bank

!

68 '$7$ௐ$1$/<7,&6ௐ$1'ௐ5(3257,1*ௐௐ:(;21/,1(ௐ
:(;2QOLQH¶VௐUHSRUWLQJௐVXLWHௐUHGXFHVௐWKHௐDGPLQLVWUDWLYHௐWLPHௐLQYROYHGௐZLWKௐPDQDJLQJௐ H[SHQVHVௐ:HௐUHTXLUHௐDOOௐ:(;DFFHSWLQJௐPHUFKDQWVௐWRௐFDSWXUHௐGHWDLOHGௐ/HYHOௐ,,,ௐWUDQVDFWLRQௐ GDWDௐZKLFKௐVXSSRUWVௐRXUௐQLQHௐOHYHOVௐRIௐKLHUDUFK\ௐDQGௐSURYLGHVௐWKHௐIRXQGDWLRQௐIRUௐRXUௐVXSHULRUௐ UHSRUWLQJௐWRROVௐ:(;ௐVWRUHVௐௐUROOLQJௐPRQWKVௐRIௐUHIHUHQFHௐGDWDௐDQGௐSURYLGHVௐROGHUௐGDWDௐ XSRQௐVHUYLFHௐUHTXHVWௐ)RUௐTXDOLI\LQJௐ6RXUFHZHOOௐFXVWRPHUVௐRXUௐ3UHPLXPௐ)OHHWௐ6HUYLFHVௐ $FFRXQWௐ0DQDJHUVௐKDYHௐDGYDQFHGௐTXHU\ௐWRROVௐWRௐDVVLVWௐZLWKௐUHSRUWLQJௐQHHGVௐQRWௐFRYHUHGௐLQௐ RXUௐVWDQGDUGௐUHSRUWLQJௐVXLWH
ௐ
7KHௐPDMRUௐUHSRUWௐW\SHVௐZHௐRIIHUௐDUH

ௐ
6WDQGDUGௐ5HSRUWV
ௐGRZQORDGDEOHௐSXUFKDVLQJௐDFWLYLW\ௐDQGௐILQDQFLDOௐVXPPDU\ௐUHSRUWVௐVXFKௐDVௐ 3XUFKDVHௐ$FWLYLW\ௐ6LWHௐ6XPPDU\ௐ)LQDQFLDOௐ6XPPDU\ௐDQGௐ7D[ௐ6XPPDU\ௐUHSRUWV $Gௐ+RFௐ5HSRUWV
ௐ³VQDSVKRWௐLQௐWLPH´ௐGDWDௐRIௐXVHUGHILQHGௐFULWHULDௐDOORZLQJௐPDQDJHUVௐWRௐ DQDO\]HௐWUDQVDFWLRQௐOHYHOௐGHWDLOௐVXPPDULHVௐDQGௐSXUFKDVHௐH[FHSWLRQVௐWRௐLGHQWLI\ௐLQHIILFLHQFLHVௐ $OOௐUHSRUWVௐFRQWDLQௐVWDQGDUGௐ/HYHOௐ,,,ௐGDWDௐDQGௐDQ\ௐXQLTXHௐDSSHQGHGௐDFFRXQWLQJௐFRGHV &XVWRPௐ5HSRUWV
ௐJDLQௐGHHSHUௐLQVLJKWௐLQWRௐDXWKRUL]DWLRQVௐWUDQVDFWLRQVௐFDUGVௐGULYHUVௐDQGௐ YHKLFOHVௐ0DQDJHUVௐFDQௐLQFRUSRUDWHௐVWDQGDUGௐGDWDௐDVௐZHOOௐDVௐGHILQHGௐRUJDQL]DWLRQDOௐ DFFRXQWLQJௐFRGHௐLQIRUPDWLRQௐ7KHௐLQWXLWLYHௐZL]DUGEDVHGௐSURFHVVௐIDFLOLWDWHVௐWKHௐFUHDWLRQௐRIௐUHDO WLPHௐRUௐVFKHGXOHGௐUHSRUWVௐ0DQDJHUVௐVHOHFWௐWKHௐKLHUDUFK\ௐOHYHOௐDQGௐWKHௐUHSRUWௐDXWRPDWLFDOO\ௐ LQFOXGHVௐDOOௐVXEOHYHOVௐZKLOHௐGLVSOD\LQJௐWKHௐUHODWLRQVKLSௐWRௐDOOௐXSSHUௐOHYHOௐDFFRXQWVௐ EDVHGௐRQௐ
DFFHVVௐOHYHO

:(;2QOLQHௐIHDWXUHVௐWKHௐIROORZLQJௐUHSRUWLQJௐFDWHJRULHV

ௐ
0DQDJHPHQWௐ5HSRUWV
ௐSURYLGHௐPDQDJHUVௐDQGௐDGPLQLVWUDWRUVௐZLWKௐDௐYLHZௐLQWRௐWKHௐHQWLUHௐ SRUWIROLRௐLOOXPLQDWLQJௐWUHQGVௐDQGௐDUHDVௐIRUௐSRVVLEOHௐVDYLQJVௐ([DPSOHௐUHSRUWVௐLQFOXGH

ௐ0DMRUௐ)OHHWௐ$FWLYLW\ௐ5HSRUW
ௐ3URYLGHVௐFXUUHQWௐDQGௐSUHYLRXVௐPRQWKO\ௐVXPPDU\ௐLQIRUPDWLRQௐE\ௐ DFFRXQWௐE\ௐEUDQGௐRXWOLQLQJௐWRWDOௐVSHQGௐIXHOLQJௐVSHQGௐJDOORQVௐDQGௐDYHUDJHௐ33* ௐKHOSVௐ
IOHHWVௐLGHQWLI\ௐSRWHQWLDOௐVDYLQJVPHUFKDQWVௐZLWKௐORZHUௐ33* ௐ$FFRXQWௐ5HYLHZ
ௐ$ௐUROOLQJௐPRQWKௐUHYLHZௐRIௐGDWDௐFRQVLVWLQJௐRI
ௐSRUWIROLRௐVXPPDU\ௐVSHQGௐ
UHSRUWௐJDOORQௐUHSRUWௐIXHOௐW\SHௐXVDJHௐVQDSVKRWௐSUHPLXPௐIXHOௐJDVROLQHௐVSHQGௐௐQRQIXHOௐVSHQGௐ VQDSVKRWௐDYHUDJHௐSULFHௐSHUௐJDOORQௐௐ
JDVௐDQGௐGLHVHO
ௐWUDQVDFWLRQௐUHSRUWௐDFWLYDWLRQௐUHSRUWௐ
EUDQGௐUHSRUWௐ
JDVROLQHௐGLHVHOௐPDLQWHQDQFH

ௐDOORZVௐIOHHWVௐWRௐLGHQWLI\ௐVDYLQJVௐRSSRUWXQLW\ௐ
VXFKௐ
DVௐH[FHVVLYHௐSUHPLXPௐIXHOௐXVH

ௐ2SSRUWXQLW\ௐ5HSRUW
ௐ2XWOLQHVௐVDYLQJVௐRSSRUWXQLWLHVௐE\ௐDFFRXQWௐGULYHUௐDQGRUௐYHKLFOHௐE\ௐ EHQFKPDUNLQJௐSXUFKDVHVௐDWௐ]LSௐFRGHௐOHYHOௐYVௐ:(;¶VௐHQWLUHௐSRUWIROLR ௐSURYLGHVௐLQVLJKWௐLQWRௐ
ZKHUHௐGULYHUVௐDUHௐIXHOLQJௐDQGௐZD\VௐWRௐVDYHௐE\ௐIXHOLQJௐDWௐORZHUௐFRVWௐVWDWLRQVௐQHDUௐWKHLUௐURXWHV ²
%HQFKPDUNLQJௐ5HSRUWV
ௐKHOSௐIOHHWVௐXQGHUVWDQGௐKRZௐWKHLUௐSXUFKDVLQJௐEHKDYLRUௐFRPSDUHVௐWRௐ RWKHUVௐDQGௐSURYLGHVௐLQVLJKWௐLQWRௐWKHௐW\SHVௐRIௐPHUFKDQWVௐEHLQJௐXVHGௐ)RUௐH[DPSOHௐRXUௐ PLQRULW\ௐDQGௐZRPDQRZQHGௐEXVLQHVVௐUHSRUWௐSURYLGHVௐPRQWKO\ௐUROOXSௐRIௐWUDQVDFWLRQVௐJDOORQVௐ DQGௐGROODUVௐVSHQWௐDWௐPLQRULW\ௐDQGௐZRPHQRZQHGௐIXHOLQJௐDQGௐVHUYLFHௐVLWHV ௐWKHௐ:(;,QGH[ௐ
SURYLGHVௐWKHௐSULFHௐSHUௐJDOORQௐRIௐFHUWDLQௐIXHOௐW\SHVௐLQௐDௐJLYHQௐPRQWKௐDQGௐLVௐXVHIXOௐWRௐ XQGHUVWDQGௐLQGXVWU\ௐSULFLQJௐWUHQGV
²
3URILOHௐ5HSRUWV
ௐSURYLGHௐIOHHWௐPDQDJHUVௐDQGௐDGPLQLVWUDWRUVௐZLWKௐDௐVQDSVKRWௐRIௐWKHௐLQIRUPDWLRQௐ DYDLODEOHௐLQௐRXUௐV\VWHPௐDWௐWKHௐWLPHௐWKHௐUHSRUWௐLVௐUXQௐPDNLQJௐLWௐHDV\ௐWRௐPDQDJHௐWKHௐLQYHQWRU\ௐ RIௐDFFRXQWVௐFDUGVௐGULYHUVௐDQGௐYHKLFOHVௐDQGௐKHOSLQJௐHQVXUHௐWKDWௐWKHௐLQIRUPDWLRQௐDQGௐVWDWXVௐ RIௐHDFKௐLWHPௐLVௐXSWRGDWHௐ([DPSOHௐUHSRUWVௐLQFOXGH

ௐ$FFRXQWௐ5HSRUW
ௐ,WHPL]HVௐDFFRXQWVௐZLWKLQௐDௐIOHHW¶VௐKLHUDUFK\ௐDQGௐSURYLGHVௐGHWDLOVௐLQFOXGLQJௐ FRQWDFWௐQDPHௐVKLSSLQJௐLQIRUPDWLRQௐWRWDOௐFDUGVௐWRWDOௐGULYHUௐSURPSWVௐFDUGௐW\SHௐDFFRXQWVௐRUJௐ XQLWVௐDQGௐWRWDOௐYHKLFOHௐSURPSWV
ௐKHOSVௐIOHHWௐPDQDJHUVௐHQVXUHௐWKHLUௐDFFRXQWVௐDUHௐVHWௐXSௐDVௐ GHVLUHG
ௐ&DUGௐ9HKLFOHௐRUௐ'ULYHUௐSURILOHV
ௐ3URYLGHVௐDௐEURDGௐYLHZௐRIௐFDUGVௐYHKLFOHVௐRUௐGULYHUVௐ
DFURVVௐPXOWLSOHௐRUௐVLQJOHௐDFFRXQWVௐDOORZLQJௐIOHHWVௐWRௐPRQLWRUௐDQGௐUHYLHZௐGDWDௐEDVHGௐRQௐDௐ FRPSUHKHQVLYHௐYLHZௐRIௐDௐIHZௐVSHFLILFௐFDUGௐGHWDLOV
²
([FHSWLRQௐ5HSRUWV
ௐDUHௐDQௐH[FHOOHQWௐZD\ௐWRௐVDYHௐWLPHௐZKLOHௐHQVXULQJௐWKRVHௐLQௐWKHௐILHOGௐIROORZௐ IOHHW
ௐSROLFLHVௐ([FHSWLRQௐ5HSRUWVௐZKHQௐSDLUHGௐZLWKௐFDUGௐFRQWUROVௐKHOSௐIOHHWVௐHIIHFWLYHO\ௐ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

69 PDQDJHௐWKHLUௐSURJUDPௐE\ௐLGHQWLI\LQJௐSRWHQWLDOௐIUDXGௐRUௐDEXVHௐ([DPSOHௐUHSRUWVௐLQFOXGH

ௐ$GௐKRFௐH[FHSWLRQV
ௐ$ௐVLPSOHௐRQGHPDQGௐDGௐKRFௐH[FHSWLRQௐUHSRUWLQJௐWRROௐSURYLGLQJௐLQVLJKWௐ LQWRௐSRVWHGௐWUDQVDFWLRQௐGHWDLOVௐIRUௐDௐYDULHW\ௐRIௐH[FHSWLRQVௐLQFOXGLQJ ௐKLJKௐRFWDQHௐIXHOௐ
ZHHNHQGௐSXUFKDVHVௐDQGௐQXPEHUௐRIௐJDOORQVௐRUௐQXPEHUௐRIௐWUDQVDFWLRQVௐSHUௐSHULRGௐ7KHௐWRROௐ KDVௐERWKௐILOWHULQJௐDQGௐVRUWLQJௐFDSDELOLWLHV
ௐ)OH[LEOHௐH[FHSWLRQV
ௐ$ௐFRPSUHKHQVLYHௐVHWௐRIௐH[FHSWLRQௐSDUDPHWHUVௐIRUௐSRVWHGௐWUDQVDFWLRQV ௐ
DQ\ௐWUDQVDFWLRQVௐWKDWௐPHHWௐWKHௐVHWௐWKUHVKROGௐDUHௐFDSWXUHGௐIRUௐUHYLHZௐ$GGLWLRQDOO\ௐRSWLRQDOௐ RQFHGDLO\ௐHPDLOௐQRWLILFDWLRQVௐLQIRUPௐ\RXௐWKDWௐDQௐH[FHSWLRQௐRFFXUUHG ௐHIIHFWLYHௐLQௐLGHQWLI\LQJௐ
SRVVLEOHௐIUDXGௐRUௐDEXVH
ௐ5HDO7LPHௐ$OHUWV
ௐ(QDEOHVௐQHDUௐUHDOWLPHௐHPDLOௐDOHUWVௐZKHQௐDௐWUDQVDFWLRQௐIDOOVௐRXWVLGHௐRIௐVHWௐ

SDUDPHWHUV
ௐDOVRௐDYDLODEOHௐIRUௐUHYLHZௐLQௐDQௐRQOLQHௐUHSRUW
ௐYHU\ௐHIIHFWLYHௐLQௐLGHQWLI\LQJௐSRVVLEOHௐ
IUDXGௐRUௐDEXVHௐDVௐDௐWUDQVDFWLRQௐRFFXUV
²
7UDQVDFWLRQௐ5HSRUWVௐSURYLGHௐIOHHWௐPDQDJHUVௐDQGௐDGPLQLVWUDWRUVௐZLWKௐDௐIXOOௐUDQJHௐRIௐ DXWKRUL]DWLRQௐDQGௐSRVWHGௐWUDQVDFWLRQௐGDWDௐWRௐSHUIRUPௐDXGLWVௐWUHQGௐDQDO\VLVௐDQGௐGDWDௐPLQLQJௐ 7KLVௐDOORZVௐIRUௐVLPSOHௐDGௐKRFௐTXHULHVௐDQGௐPRUHௐLQGHSWKௐFXVWRPL]DEOHௐUHSRUWLQJௐWRௐKHOSௐ IOHHWVௐGULOOௐGRZQௐWRௐWKHௐGDWDௐWKH\ௐQHHGௐ([DPSOHௐUHSRUWVௐLQFOXGH

ௐ$GௐKRFௐWUDQVDFWLRQௐGHWDLOV
ௐ$ௐVLPSOHௐRQGHPDQGௐDGௐKRFௐUHSRUWLQJௐWRROௐWKDWௐSURYLGHVௐXSௐWRௐ ௐPRQWKVௐRIௐSRVWHGௐWUDQVDFWLRQௐGHWDLOVௐIRUௐDௐVSHFLILHGௐWLPHௐIUDPH ௐHVSHFLDOO\ௐXVHIXOௐLQௐ
YLHZLQJௐWUDQVDFWLRQVௐDVVRFLDWHGௐZLWKௐDௐSDUWLFXODUௐELOOLQJௐF\FOHௐRUௐIRUௐTXLFNௐLQYHVWLJDWLRQVௐ,Wௐ KDVௐERWKௐILOWHULQJௐDQGௐVRUWLQJௐFDSDELOLWLHV
ௐ$GௐKRFௐWUDQVDFWLRQௐVXPPDU\
ௐ$ௐVLPSOHௐRQGHPDQGௐDGௐKRFௐUHSRUWLQJௐWRROௐWKDWௐVXPPDUL]HVௐ XSௐWRௐௐPRQWKVௐRIௐSRVWHGௐWUDQVDFWLRQௐGHWDLOVௐIRUௐDௐVSHFLILHGௐWLPHௐIUDPH ௐHVSHFLDOO\ௐXVHIXOௐLQௐ
VXPPDUL]LQJௐLQIRUPDWLRQௐE\ௐDFFRXQWௐFDUGௐRUௐEUDQGௐZLWKௐDௐJUDQXODUௐFDSDFLW\ௐWRௐH[DPLQHௐ WUDQVDFWLRQௐGHWDLOVௐIRUௐPRUHௐVSHFLILFௐLQIRUPDWLRQ
ௐ7UDQVDFWLRQௐPDQDJHPHQW
ௐ$ௐFRPSUHKHQVLYHௐKLJKO\ௐFXVWRPL]DEOHௐWUDQVDFWLRQOHYHOௐUHSRUWௐWKDWௐ DOORZVௐIOHHWVௐWRௐDQDO\]HௐXVDJHௐDWௐFHUWDLQௐPHUFKDQWVௐRUௐZLWKLQௐVSHFLILHGௐGROODUௐDPRXQWVௐRUௐ ZLWKLQௐVHOHFWHGௐDFFRXQWVௐ,WௐDOORZVௐIRUௐDௐEURDGௐVHWௐRIௐILOWHUVௐDQGௐWKHௐDELOLW\ௐWRௐVHOHFWௐDQGௐVRUWௐ WKHௐILHOGVௐLQGLYLGXDOௐIOHHWVௐFDUHௐDERXW
ௐ$XWKRUL]DWLRQௐDFWLYLW\
ௐ$ௐGLUHFWௐYLHZௐRIௐDXWKRUL]DWLRQௐDFWLYLW\ௐSRVWHGௐLQௐUHDOWLPHௐLQௐRXUௐ V\VWHPௐKHOSVௐLQIRUPௐGHFLVLRQVௐDQGௐSHUIRUPௐDQDO\VLVௐWRௐKHOSௐPDQDJHHQIRUFHௐGULYHUௐ SXUFKDVLQJௐSROLFLHV
ௐDOVRௐDQௐH[FHOOHQWௐGULYHUௐDVVLVWDQFHௐWRROௐIRUௐWKRVHௐZKRௐPD\ௐKDYHௐ HQFRXQWHUHGௐDௐ³GHFOLQH´ௐEXWௐDUHௐXQVXUHௐZK\
²
%LOOLQJௐ&\FOHௐ5HSRUWVௐDFFRPSDQ\ௐDQௐLQYRLFHௐWRௐDVVLVWௐIOHHWVௐLQௐUHFRQFLOLDWLRQௐEHIRUHௐPDNLQJௐ SD\PHQWௐ7KH\ௐDUHௐDYDLODEOHௐLQௐDௐYDULHW\ௐRIௐIRUPDWVௐJLYLQJௐWKHௐIOHHWௐWKHௐDELOLW\ௐWRௐFKRRVHௐWKHௐ IRUPDWௐWKDWௐLVௐPRVWௐEHQHILFLDOௐ([DPSOHௐUHSRUWVௐLQFOXGH

ௐ3XUFKDVHௐDFWLYLW\ௐUHSRUW
ௐ2XUௐVWDQGDUGௐELOOLQJௐF\FOHௐUHSRUWௐDFFRPSDQ\LQJௐHDFKௐLQYRLFHௐZLWKௐ DௐUROOXSௐE\ௐFDUGௐRUௐGHSDUWPHQWௐLVௐDYDLODEOHௐRQOLQHௐDVௐDௐ3') ௐ)LQDQFLDOௐVXPPDU\ௐUHSRUW
ௐ)LQDQFLDOௐUROOXSௐRIௐVSHQGௐE\ௐDFFRXQWௐIXHOௐDQGௐQRQIXHO ௐ6LWHௐVXPPDU\ௐUHSRUW
ௐ5ROOXSௐRIௐSXUFKDVHௐEHKDYLRUௐE\ௐEUDQGௐZLWKௐWRWDOV
ௐ7D[ௐ([HPSWௐ6XPPDU\ௐ
WD[H[HPSWௐIOHHWVௐRQO\

ௐ5ROOXSௐRIௐH[HPSWHGௐDQGௐUHSRUWHGௐ
WUDQVDFWLRQVௐE\ௐMXULVGLFWLRQௐDQGௐIXHOௐW\SH
ௐ9LHZௐGHWDLOV
ௐ2XUௐVWDQGDUGௐWUDQVDFWLRQௐGHWDLOௐUHSRUWௐDYDLODEOHௐRQOLQHௐDQGௐZLWKௐHDFKௐLQYRLFH ௐ
GRZQORDGDEOHௐLQWRௐ([FHOௐRUௐ&69ௐDVௐQHHGHGௐSURYLGLQJௐHDV\ௐWUDQVDFWLRQௐUHFRQFLOLDWLRQௐZLWKௐ WKHLUௐLQYRLFHௐDQGௐWKHௐDELOLW\ௐWRௐGRZQORDGௐIRUௐDGGLWLRQDOௐILOWHULQJௐRUௐDUFKLYLQJ ௐ:(;/LQNௐLVௐDQௐHOHFWURQLFௐILOHௐWKDWௐSURYLGHVௐFXVWRPHUVௐZLWKௐWUDQVDFWLRQௐGDWDௐRQௐDௐGDLO\ௐ ZHHNO\ௐRUௐPRQWKO\ௐEDVLVௐYLDௐWKHௐLQWHUQHWௐ
LHௐ)73
ௐ7KHௐGDWDௐLVௐSURYLGHGௐLQௐDௐIODWௐILOHௐ
LQFOXGHVௐH[WHQVLYHௐGHWDLOௐIRUௐERWKௐIXHOLQJௐDQGௐVHUYLFHௐWUDQVDFWLRQVௐHQDEOHVௐIOHHWVௐWRௐDQDO\]Hௐ YHKLFOHௐGULYHUௐDQGௐSXUFKDVHௐLQIRUPDWLRQௐDQGௐWRௐUHFRQFLOHௐPRQWKO\ௐLQYRLFHVௐ7KLVௐILOHௐFDQௐEHௐ PHUJHGௐZLWKௐ\RXUௐH[LVWLQJௐLQIRUPDWLRQௐPDQDJHPHQWௐV\VWHPௐPDNLQJௐLWௐHDV\ௐWRௐWUDFNௐFRVWV ,17(*5$7('ௐ7(/(0$7,&6
:(;ௐSURYLGHVௐDௐWHOHPDWLFVௐVROXWLRQௐWKDWௐLQWHJUDWHVௐVHDPOHVVO\ௐZLWKௐWKHௐ:(;ௐ&DUGௐSURJUDPௐ WRௐSURYLGHௐLQVLJKWௐLQWRௐWKHௐZKHUHௐZKHQௐDQGௐKRZௐRIௐYHKLFOHௐXVHௐDQGௐSXWVௐDOOௐYLWDOௐIOHHWௐGDWDௐ LQௐRQHௐORFDWLRQௐ2XUௐVROXWLRQௐHQFRXUDJHVௐVDIHௐGULYHUௐEHKDYLRUௐRSWLPL]HVௐURXWHVௐUHGXFHVௐIXHOௐ VSHQGௐORZHUVௐRSHUDWLRQDOௐFRVWVௐFRPSOLHVௐZLWKௐIHGHUDOௐPDQGDWHVௐDQGௐFDQௐKHOSௐPLWLJDWHௐIUDXGௐ E\ௐFRQILUPLQJௐWKDWௐIXHOௐGLVSHQVHGௐDFWXDOO\ௐJRHVௐLQWRௐWKHௐDSSURSULDWHௐYHKLFOHௐ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

70 $WௐDௐKLJKௐOHYHOௐ:(;ௐ7HOHPDWLFVௐVHUYLFHௐFROOHFWVௐDOOௐYHKLFOHௐGLDJQRVWLFௐDQGௐYHKLFOHௐORFDWLRQௐ GDWDௐௐ:HௐXVHௐWKLVௐGDWDௐWRௐGHULYHௐDOOௐNLQGVௐRIௐLQVLJKWVௐE\ௐDSSO\LQJௐWKHௐODWHVWௐDQDO\WLFVௐ WHFKQLTXHVௐDQGௐSURYLGHௐVSHFLILFௐKDUGZDUHௐDQGௐVRIWZDUHௐSDFNDJHVௐGHVLJQHGௐWRௐPHHWௐVSHFLILFௐ IOHHWௐUHTXLUHPHQWVௐVRௐPDQDJHUVௐFDQௐTXDQWLI\ௐDQDO\]HௐDQGௐXQGHUVWDQGௐGDWDௐSRLQWVௐVXFKௐDV

ௐ,GOHௐWLPHௐDQGௐORFDWLRQௐ
ௐ6SHHGLQJ
ௐ0LOHDJHௐSHUௐGD\ௐRUௐZHHN
ௐ7RWDOௐIXHOௐFRQVXPSWLRQௐ
ௐ6HDWEHOWௐXVH
ௐ$JJUHVVLYHௐGULYLQJ
ௐ&XVWRPHUௐVWRSV
ௐ0LOHVௐGULYHQௐYVௐFXVWRPHUௐWLPH
ௐ$FFLGHQWௐUHSRUWLQJ
:(;ௐWHOHPDWLFVௐDOVRௐKHOSVௐPDQDJHௐFRPSOLDQFHௐHQVXUHVௐWLPHO\ௐYHKLFOHௐLQVSHFWLRQVௐDQGௐ UHGXFHVௐSDSHUZRUNௐZLWKௐHOHFWURQLFௐORJVௐ$GGLWLRQDOO\ௐZKHQௐ\RXௐFRPELQHௐWKHVHௐ6HUYLFHVௐZLWKௐ RXUௐLQFDEௐFDPHUDௐRSWLRQVௐ\RXௐFDQௐLGHQWLI\ௐULVN\ௐGULYHUௐEHKDYLRUVௐFDSWXUHௐYLGHRௐRIௐFULWLFDOௐ HYHQWVௐDQGௐHDVLO\ௐUHFUHDWHௐDFFLGHQWVௐWRௐVKDUHௐZLWKௐLQVXUDQFHௐRUௐSROLFH ,QௐDGGLWLRQௐWRௐRXUௐLQKRXVHௐVROXWLRQௐZHௐLQWHJUDWHௐGLUHFWO\ௐZLWKௐPRVWௐ86EDVHGௐWHOHPDWLFVௐ VHUYLFHௐSURYLGHUVௐLQFOXGLQJௐ*HRWDEௐ ௐ*36ௐ,QVLJKWVௐWRௐHQVXUHௐLQWHJUDWHGௐIXHOௐGDWDௐWKDWௐ HQKDQFHVௐRXUௐFXVWRPHUV
ௐWHOHPDWLFVௐH[SHULHQFH
'$7$ௐ),/(ௐ75$16)(5
:(;/LQNௐLVௐDQௐHOHFWURQLFௐILOHௐWKDWௐSURYLGHVௐ\RX5ௐFXVWRPHUVௐZLWKௐWUDQVDFWLRQௐGDWDௐRQௐDௐGDLO\ௐ ZHHNO\ௐRUௐPRQWKO\ௐEDVLVௐYLDௐWKHௐLQWHUQHWௐ
LHௐ)73
ௐ7KHௐGDWDௐLVௐSURYLGHGௐLQௐDௐIODWௐILOHௐDQGௐ
LQFOXGHVௐH[WHQVLYHௐGHWDLOௐIRUௐERWKௐIXHOLQJௐDQGௐVHUYLFHௐWUDQVDFWLRQVௐHQDEOLQJௐIOHHWVௐWRௐDQDO\]Hௐ YHKLFOHௐGULYHUௐDQGௐSXUFKDVHௐLQIRUPDWLRQௐDQGௐWRௐUHFRQFLOHௐPRQWKO\ௐLQYRLFHVௐ:(;/LQNௐILOHVௐ DUHௐGHVLJQHGௐVSHFLILFDOO\ௐIRUௐIOHHWௐFXVWRPHUVௐZKRௐZDQWௐWRௐSHUIRUPௐGHWDLOHGௐDQDO\VLVௐDQGௐ UHSRUWLQJௐRQௐWKHLUௐIOHHWௐDFFRXQWௐ7KLVௐILOHௐFDQௐEHௐPHUJHGௐZLWKௐ\RXUௐH[LVWLQJௐLQIRUPDWLRQௐ PDQDJHPHQWௐV\VWHPௐPDNLQJௐLWௐHDV\ௐWRௐWUDFNௐFRVWV
35,9$7(ௐ6,7(
3ULYDWHௐ6LWHௐ5HSRUWLQJௐFRQVROLGDWHVௐWUDFNLQJௐRIௐRQVLWHௐDQGௐUHWDLOௐIXHOௐWUDQVDFWLRQVௐLQWRௐRQHௐ FRPSUHKHQVLYHௐUHSRUWௐDOORZLQJௐ\RXௐWRௐPRQLWRUௐSULYDWHௐWUDQVDFWLRQVௐIRUௐDEXVHௐWKURXJKௐSXUFKDVHௐ FRQWUROVௐDWௐWKHௐSRLQWௐRIௐVDOHௐXVLQJௐ\RXUௐ:(;ௐFDUGௐ
<RXUௐFXVWRPHUVௐUHFHLYHௐLQGHSWKௐUHSRUWLQJௐRIௐRQVLWHௐIXHOௐWUDQVDFWLRQVௐDWௐWKHௐYHKLFOHௐOHYHOௐ LQWHJUDWHGௐZLWKௐUHWDLOௐIXHOௐSXUFKDVHVௐ7KHௐV\VWHPௐLVௐGHVLJQHGௐWRௐH[FOXGHௐRQVLWHௐIXHOௐ WUDQVDFWLRQVௐIURPௐ\RXUௐLQYRLFHௐZKLOHௐSURYLGLQJௐFRQVROLGDWHGௐFRPSUHKHQVLYHௐYHKLFOHOHYHOௐ UHSRUWLQJ
2QFHௐLQVWDOOHGௐFDUGௐUHDGHUVௐDUHௐUHTXLUHGௐWRௐUHWDLQௐUHSRUWDEOHௐLQIRUPDWLRQௐVRௐ\RXUௐFXVWRPHUVௐ GRQ¶WௐKDYHௐWRௐ
-XVWௐOLNHௐDௐUHWDLOௐWUDQVDFWLRQௐWKHௐGULYHUௐLQLWLDWHVௐGDWDௐFDSWXUHௐE\ௐHQWHULQJௐWKHLUௐ3URPSWௐ,'ௐDQGௐ RGRPHWHUௐ7KHௐFDUGௐUHDGHUௐSURYLGHVௐWKHௐIXHOௐW\SHௐJDOORQVௐ33*ௐDVௐSURJUDPPHGௐLQௐWKHௐFDUGௐ UHDGHUௐDQGௐWRWDOௐVDOHௐ8SRQௐUHFHLSWௐ:(;ௐLQWHJUDWHVௐWKLVௐNH\ௐLQIRUPDWLRQௐLQWRௐDௐIOHHW¶VௐXVDJHௐ UHSRUWLQJௐ
)/((7ௐ7(&+12/2*<ௐ,17(*5$7,216
:(;ௐRIIHUVௐDௐFRPSUHKHQVLYHௐVXLWHௐRIௐ$3,GULYHQௐVROXWLRQVௐWKDWௐHPSRZHUௐEXVLQHVVHVௐWRௐ RSWLPL]HௐIOHHWௐPDQDJHPHQWௐUHGXFHௐFRVWVௐDQGௐHQKDQFHௐVHFXULW\ௐ2XUௐ$3,VௐSURYLGHௐUHDOWLPHௐ WUDQVDFWLRQௐPRQLWRULQJௐIUDXGௐDOHUWVௐDQGௐJUDQXODUௐFDUGௐFRQWUROVௐHQDEOLQJௐSURDFWLYHௐIUDXGௐ SUHYHQWLRQௐDQGௐPLQLPL]LQJௐILQDQFLDOௐORVVHVௐ:HௐRIIHUௐ$3,GULYHQௐUHDOWLPHௐDOHUWVௐDQGௐ QRWLILFDWLRQVௐWRௐRXUௐFXVWRPHUVௐWRௐLPPHGLDWHO\ௐQRWLI\ௐWKHPௐRIௐSRVVLEOHௐIUDXGXOHQWௐHYHQWVௐ:Hௐ DUHௐDOVRௐH[SORULQJௐPRELOHௐDSSௐSD\PHQWௐLQWHJUDWLRQௐWRௐHQKDQFHௐVHFXULW\ௐDQGௐFRQYHQLHQFHௐIRUௐ GULYHUVௐ2XUௐ$3,VௐDUHௐGHVLJQHGௐWRௐPHHWௐWKHௐGLYHUVHௐQHHGVௐRIௐRXUௐFXVWRPHUVௐIURPௐ60%VௐWRௐ ODUJHௐIOHHWVௐDQGௐFDQௐEHௐFXVWRPL]HGௐWRௐDGGUHVVௐVSHFLILFௐXVHௐFDVHVௐDQGௐULVNௐWROHUDQFHVௐ%\ௐ SDUWQHULQJௐZLWKௐ:(;ௐ\RXௐJDLQௐDFFHVVௐWRௐLQQRYDWLYHௐVROXWLRQVௐWKDWௐHQKDQFHௐHIILFLHQF\ௐ VWUHQJWKHQௐVHFXULW\ௐDQGௐGULYHௐEXVLQHVVௐJURZWK
ௐ)OHHWௐ$GPLQLVWUDWLRQௐ6HUYLFHVௐFXUUHQWO\ௐDYDLODEOHௐYLDௐ$3,ௐLQFOXGHௐ$FFRXQWௐ&DUGௐ'ULYHUௐ6LWHௐ DQGௐ9HKLFOHௐPDQDJHPHQWௐLQWHJUDWLRQVௐ
ௐ'LJLWDOௐ,QVWDQWௐ,VVXDQFHௐIXQFWLRQDOLW\ௐSURYLGHVௐDௐUHSODFHPHQWௐFDUGௐ GXHௐWRௐORVVௐWKHIWௐRUௐ
GDPDJH
ௐZLWKLQௐRQHௐKRXUௐ
ௐ)UDXGௐ0LWLJDWLRQௐIXQFWLRQDOLW\ௐDOORZVௐ\RXUௐFXVWRPHUVௐWRௐUHFHLYHௐUHDOWLPHௐHPDLOௐDOHUWVௐDQGௐ DGYDQFHGௐGHFLVLRQௐPDNLQJௐ
HJௐIODJௐDௐWUDQVDFWLRQௐDVௐ³YDOLG´ௐRUௐIUDXGXOHQW
ௐௐ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

71 :HௐKDYHௐDGGLWLRQDOௐ$3,ௐIXQFWLRQDOLW\ௐLQௐWKHVHௐDUHDVௐLQFOXGLQJௐPRELOHௐIOHHWௐSD\PHQWVௐ H[SDQGHGௐIOHHWௐPDQDJHPHQWௐIXQFWLRQDOLW\ௐDQGௐDGGLWLRQDOௐUHDOWLPHௐIUDXGௐFRQWUROVௐRQௐRXUௐௐ URDGPDSௐ,IௐWKHUHௐDUHௐVSHFLILFௐLQWHJUDWLRQௐFDSDELOLWLHVௐRIௐLQWHUHVWௐWRௐ6RXUFHZHOOௐRUௐ\RXUௐ FXVWRPHUVௐZHௐDUHௐKDSS\ௐWRௐGLVFXVV
7DEOH%
9DOXH$GGHG$WWULEXWHV
/LQH
,WHP 4XHVWLRQ &HUWLILFDWLRQ 2IIHUHG &R PPHQW
6HOHFWௐDQ\ௐ:RPHQௐ
RUௐ0LQRULW\ௐ%XVLQHVVௐ
(QWLW\ௐ
:0%(
ௐ6PDOOௐ
%XVLQHVVௐ(QWLW\ௐ

6%(
ௐRUௐYHWHUDQௐ
RZQHGௐEXVLQHVVௐ
FHUWLILFDWLRQVௐWKDWௐ\RXUௐ
FRPSDQ\ௐRUௐKXEௐ
SDUWQHUVௐKDYHௐ
REWDLQHGௐ8SORDGௐ
GRFXPHQWDWLRQௐDQGௐDௐ
OLVWLQJௐRIௐGHDOHUVKLSVௐ
+8%ௐSDUWQHUVௐRUௐUH
VHOOHUVௐLIௐDYDLODEOHௐ
6HOHFWௐDOOௐWKDWௐDSSO\

<HV
1R
:(;ௐLVௐDௐSXEOLFO\ௐWUDGHGௐFRUSRUDWLRQௐ
1<6(
ௐ:(;
ௐ
1HYHUWKHOHVVௐDWௐ:(;ௐZHௐVWULYHௐWRௐDFKLHYHௐDௐIXOO\ௐLQFOXVLYHௐ ZRUNSODFHௐWKDWௐXQLILHVௐDQGௐFHOHEUDWHVௐWKHௐGLYHUVLW\ௐRIௐRXUௐ SHRSOHௐ7RௐIXOO\ௐUHDOL]HௐRXUௐSRWHQWLDOௐDVௐDௐFRPSDQ\ௐZHௐPXVWௐ HPEUDFHௐRXUௐGLIIHUHQFHVௐLQௐFXOWXUHௐLGHQWLW\ௐDQGௐEDFNJURXQGௐ &RPPLWWHGௐWRௐFHOHEUDWLQJௐRXUௐGLIIHUHQFHVௐDQGௐHQFRXUDJLQJௐRXUௐ SHRSOHௐWRௐEHௐWKHLUௐPRVWௐDXWKHQWLFௐVHOYHVௐZHௐDFNQRZOHGJHௐ WKDWௐEXLOGLQJௐDௐVXVWDLQDEOHௐFRPSDQ\ௐUHTXLUHVௐDQௐLQWHQWLRQDOௐ DQGௐFRQWLQXDOௐIRFXVௐRQௐGLYHUVLW\ௐDQGௐLQFOXVLRQௐLQௐHYHU\WKLQJௐZHௐ GR
(PSOR\HHௐ5HVRXUFHௐ*URXSVௐ
(5*V
ௐDUHௐSDUWௐRIௐ:(;¶Vௐ
FRPPLWPHQWௐWRௐGLYHUVLW\ௐDQGௐLQFOXVLRQௐDQGௐSDUWௐRIௐRXUௐ
FRPSDQ\¶VௐORQJௐWHUPௐVWUDWHJ\ௐIRUௐFUHDWLQJௐDQௐLQFOXVLYHௐ FRPPXQLW\ௐ%HFDXVHௐRIௐWKHௐVL]HௐDQGௐGLVSHUVHGௐQDWXUHௐRIௐ :(;ௐZHௐVWULYHௐWRௐEDODQFHௐFRUSRUDWHOHGௐGLYHUVLW\ௐGLUHFWLRQௐ ZLWKௐ³JUDVVURRWV´ௐHPSOR\HHOHGௐLQLWLDWLYHVௐVXFKௐDVௐ(5*Vௐ :(;¶Vௐ(5*VௐDUHௐQRWௐ:(;ௐDVVRFLDWLRQV
ௐUDWKHUௐWKH\ௐDUHௐ
LQGHSHQGHQWௐHPSOR\HHGULYHQௐJURXSVௐVSRQVRUHGௐE\ௐ:(;ௐ7KHௐ (5*VௐVHUYHௐDVௐWRXFKௐSRLQWVௐIRUௐFRPPXQLWLHVௐDFURVVௐ:(;ௐ
ZLWKௐVKDUHGௐLQWHUHVWVௐFXOWXUHVௐLGHQWLWLHVௐDQGௐEDFNJURXQGV 3DUWௐRIௐ:(;¶VௐFRPPLWPHQWௐWRௐGLYHUVLW\ௐDQGௐLQFOXVLRQௐFHQWHUVௐ DURXQGௐWKHௐGHYHORSPHQWௐRIௐLQQRYDWLYHௐKLULQJௐVWUDWHJLHVௐWKDWௐ ZRUNௐWRௐVXSSRUWௐDQGௐLQFUHDVHௐDFFHVVௐWRௐXQGHUUHSUHVHQWHGௐ FDQGLGDWHV
:(;ௐDOVRௐKDVௐDௐIXOO\ௐDSSURYHGௐDQGௐFRPPXQLFDWHGௐ9HQGRUௐ
,QFOXVLRQௐ ௐ'LYHUVLW\ௐ3ROLF\ௐDQGௐLVௐFRPPLWWHGௐWRௐEXLOGLQJௐDௐ JOREDOௐYHQGRUௐLQFOXVLRQௐSURJUDPௐWKDWௐPDNHVௐGLYHUVLW\ௐDQGௐ HTXDOLW\ௐDQௐLQWHJUDOௐSDUWௐRIௐKRZௐZHௐSXUFKDVHௐௐFUHDWLQJௐ PXWXDOO\ௐEHQHILFLDOௐUHODWLRQVKLSVௐZLWKௐEXVLQHVVHVௐRZQHGௐE\ௐ SHRSOHௐIURPௐKLVWRULFDOO\ௐXQGHUUHSUHVHQWHGௐFRPPXQLWLHV
3OHDVHௐVHHௐRXUௐDWWDFKHGௐ:(;6XVWDLQDELOLW\5HSRUWௐSSௐ ௐZKLFKௐKLJKOLJKWVௐRXUௐHIIRUWVௐLQௐWKLVௐDUHD

0LQRULW\ௐ%XVLQHVVௐ
(QWHUSULVHௐ
0%(

<HV
1R
3OHDVHௐVHHௐTXHVWLRQௐௐDERYH

:RPHQௐ%XVLQHVVௐ
(QWHUSULVHௐ
:%(

<HV
1R
3OHDVHௐVHHௐTXHVWLRQௐௐDERYH
'LVDEOHG2ZQHGௐ
%XVLQHVVௐ(QWHUSULVHௐ

'2%(

<HV
1R
3OHDVHௐVHHௐTXHVWLRQௐௐDERYH

9HWHUDQ2ZQHGௐ
%XVLQHVVௐ(QWHUSULVH

9%(

<HV
1R
3OHDVHௐVHHௐTXHVWLRQௐௐDERYH

6HUYLFH'LVDEOHGௐ
9HWHUDQ2ZQHGௐ
%XVLQHVV

6'92%

<HV
1R
3OHDVHௐVHHௐTXHVWLRQௐௐDERYH

6PDOOௐ%XVLQHVVௐ
(QWHUSULVHௐ
6%(

<HV
1R
3OHDVHௐVHHௐTXHVWLRQௐௐDERYH
6PDOOௐ'LVDGYDQWDJHGௐ
%XVLQHVVௐ
6'%

<HV
1R
3OHDVHௐVHHௐTXHVWLRQௐௐDERYH
:RPHQ2ZQHGௐ6PDOOௐ
%XVLQHVVௐ
:26%

<HV
1R
3OHDVHௐVHHௐTXHVWLRQௐௐDERYH
7DEOH$
3ULFLQJ
3RLQWVDSSOLHVWR7DEOH$DQG%

3URYLGHGHWDLOHGSULFLQJLQIRUPDWLRQLQWKHTXHVWLRQVWKDWIROORZEHORZ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

72 /LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐSD\PHQWௐWHUPVௐDQGௐDFFHSWHGௐSD\PHQWௐ
PHWKRGV
:(;ௐZLOOௐFRQWLQXHௐWRௐRIIHUௐ6RXUFHZHOOௐPHPEHUVௐ1HWௐGD\ௐSD\PHQWௐ WHUPVௐDQGௐZLOOௐFRPSO\ௐZLWKௐDQ\ௐDFWௐRUௐODZௐJRYHUQLQJௐSD\PHQWVௐWLPLQJௐ XSRQௐUHYLHZௐRIௐVXFKௐDFWௐRUௐODZௐ
:(;ௐRIIHUVௐWKHௐIROORZLQJௐSD\PHQWௐRSWLRQV

3DSHUௐ&KHFN
ௐ<RXௐFDQௐSD\ௐE\ௐFKHFNௐXVLQJௐWKHௐUHPLWௐVWXEௐDWWDFKHGௐWRௐ WKHௐLQYRLFHௐ,Iௐ\RXௐHYHUௐQHHGௐWRௐH[SHGLWHௐSD\PHQWௐWKHௐRYHUQLJKWௐ SD\PHQWௐDGGUHVVௐLVௐLQFOXGHGௐRQௐWKHௐEDFNௐRIௐWKHௐLQYRLFH 2QOLQHௐ3D\PHQW
ௐ<RXௐFDQௐFKRRVHௐWRௐUHFHLYHௐDQௐHPDLOௐQRWLILFDWLRQௐ
ZKHQௐ\RXUௐLQYRLFHௐLVௐUHDG\ௐIRUௐRQOLQHௐYLHZLQJௐDQGௐSD\PHQWௐ3D\PHQWVௐ VFKHGXOHGௐE\ௐ
ௐSPௐ(7ௐDUHௐFUHGLWHGௐWRௐ\RXUௐDFFRXQWௐRQௐWKHௐ
VDPHௐGD\ௐDQGௐ\RXௐFDQௐSD\ௐIURPௐXSௐWRௐIRXUௐGLIIHUHQWௐFKHFNLQJௐ DFFRXQWVௐ
$&+
ௐ:(;ௐVXSSRUWVௐFXVWRPHUௐLQLWLDWHGௐHOHFWURQLFௐSD\PHQWௐWKURXJKௐ $XWRPDWHGௐ&OHDULQJௐ+RXVHௐ
$&+
ௐ
'LUHFWௐ'HELW()7
ௐ7KHௐ'LUHFWௐ'HELWௐV\VWHPௐLVௐIUHHௐ<RXௐFDQௐHOHFWௐWRௐ
UHFHLYHௐDௐ3ULRUௐ1RWLILFDWLRQௐID[ௐIURPௐXVௐRQௐWKHௐPRUQLQJௐRIௐWKHௐ VFKHGXOHGௐGHELWௐLQIRUPLQJௐ\RXௐLQௐDGYDQFHௐRIௐWKHௐDPRXQWௐWRௐEHௐ LQLWLDWHGௐIRUௐGHELWௐIURPௐ\RXUௐGHPDQGௐGHSRVLWௐEDQNௐDFFRXQW 2QHWLPHௐ$XWKRUL]DWLRQௐIRUௐ(OHFWURQLFௐ3D\PHQW
ௐ,Iௐ\RXௐQHHGௐWRௐ
H[SHGLWHௐSD\PHQWௐRQௐWKHௐVDPHௐGD\ௐEXWௐKDYHௐQRWௐFKRVHQௐWRௐPDNHௐ RQOLQHௐSD\PHQWVௐ\RXௐFDQௐUHTXHVWௐDௐRQHWLPHௐGHELWௐIURPௐ\RXUௐEDQNௐ DFFRXQWௐIRUௐWKHௐRXWVWDQGLQJௐEDODQFHௐRQௐ\RXUௐDFFRXQWௐ
3URFHVVLQJௐIHHௐ
PD\ௐDSSO\

'HVFULEHௐDQ\ௐOHDVLQJௐRUௐILQDQFLQJௐRSWLRQVௐDYDLODEOHௐIRUௐXVHௐ E\ௐHGXFDWLRQDOௐRUௐJRYHUQPHQWDOௐHQWLWLHV
1$
'HVFULEHௐDQ\ௐVWDQGDUGௐWUDQVDFWLRQௐGRFXPHQWVௐWKDWௐ\RXௐ SURSRVHௐWRௐXVHௐLQௐFRQQHFWLRQௐZLWKௐDQௐDZDUGHGௐDJUHHPHQWௐ

RUGHUௐIRUPVௐWHUPVௐDQGௐFRQGLWLRQVௐVHUYLFHௐOHYHOௐ
DJUHHPHQWVௐHWF
ௐ8SORDGௐDOOௐWHPSODWHௐDJUHHPHQWVௐRUௐ
WUDQVDFWLRQௐGRFXPHQWVௐZKLFKௐPD\ௐEHௐSURSRVHGௐWRௐ
3DUWLFLSDWLQJௐ(QWLWLHV
3OHDVHௐVHHௐDWWDFKHGௐ6WDQGDUGௐ7UDQVDFWLRQௐ'RFXPHQWVௐ]LSௐIROGHU

'Rௐ\RXௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐSD\PHQWௐ
SURFHVV"ௐ,IௐVRௐLVௐWKHUHௐDQ\ௐDGGLWLRQDOௐFRVWௐWRௐ6RXUFHZHOOௐ SDUWLFLSDWLQJௐHQWLWLHVௐIRUௐXVLQJௐWKLVௐSURFHVV"
1RௐZHௐGRௐQRWௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐSD\PHQWௐSURFHVV
'HVFULEHௐ\RXUௐSULFLQJௐPRGHOௐ
HJௐOLQHLWHPௐGLVFRXQWVௐRUௐ
SURGXFWFDWHJRU\ௐGLVFRXQWV
ௐ3URYLGHௐGHWDLOHGௐSULFLQJௐGDWDௐ

LQFOXGLQJௐVWDQGDUGௐRUௐOLVWௐSULFLQJௐDQGௐWKHௐ6RXUFHZHOOௐ
GLVFRXQWHGௐSULFH
ௐRQௐDOOௐRIௐWKHௐLWHPVௐWKDWௐ\RXௐZDQWௐ
6RXUFHZHOOௐWRௐFRQVLGHUௐDVௐSDUWௐRIௐ\RXUௐ5)3ௐUHVSRQVHௐ,Iௐ DSSOLFDEOHௐSURYLGHௐDௐ6.8ௐIRUௐHDFKௐLWHPௐLQௐ\RXUௐSURSRVDOௐ 8SORDGௐ\RXUௐSULFLQJௐPDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐWKHௐ
GRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
:(;ௐ2IIHUVௐUHEDWHVௐWRௐ6RXUFHZHOOௐPHPEHUVௐIRUௐUHWDLOௐSXUFKDVHVௐ PDGHௐZLWKௐWKHௐ:(;ௐ)OHHWௐ&DUGௐௐ
3OHDVHௐVHHௐWKHௐDWWDFKHGௐSULFLQJௐIRUௐWKHௐIOHHWௐFDUGௐDQGௐDQFLOODU\ௐ SURGXFWV
4XDQWLI\ௐWKHௐSULFLQJௐGLVFRXQWௐUHSUHVHQWHGௐE\ௐWKHௐSULFLQJௐ SURSRVDOௐLQௐWKLVௐUHVSRQVHௐ)RUௐH[DPSOHௐLIௐWKHௐSULFLQJௐLQௐ \RXUௐUHVSRQVHௐUHSUHVHQWVௐDௐSHUFHQWDJHௐGLVFRXQWௐIURPௐ
0653ௐRUௐOLVWௐVWDWHௐWKHௐSHUFHQWDJHௐRUௐSHUFHQWDJHௐUDQJH :(;ௐ)OHHWௐ&DUGௐUHEDWHVௐDUHௐDௐSHUFHQWDJHௐRIIௐWKHௐUHWDLOௐSULFHVௐIRUௐ IXHOௐVHUYLFHௐDQGௐLQVWRUHௐSXUFKDVHVௐDWௐSDUWLFLSDWLQJௐJDVௐVWDWLRQVௐDQGௐ VHUYLFHௐORFDWLRQV
'HVFULEHௐDQ\ௐTXDQWLW\ௐRUௐYROXPHௐGLVFRXQWVௐRUௐUHEDWHௐ SURJUDPVௐWKDWௐ\RXௐRIIHU
:(;ௐRIIHUVௐDௐIODWௐSHUFHQWDJHௐRIIௐUHWDLOௐSXUFKDVHVௐDVௐZHOOௐDVௐHDUO\ௐ SD\PHQWௐRSWLRQV
ௐ
3OHDVHௐVHHௐWKHௐDWWDFKHGௐSULFLQJௐGRFXPHQWDWLRQௐIRUௐWKHௐIOHHWௐFDUGௐDQGௐ DQFLOODU\ௐSURGXFWV

3URSRVHௐDௐPHWKRGௐRIௐIDFLOLWDWLQJௐ³VRXUFHG´ௐSURGXFWVௐRUௐ UHODWHGௐVHUYLFHVௐZKLFKௐPD\ௐEHௐUHIHUUHGௐWRௐDVௐ³RSHQௐ
PDUNHW´ௐLWHPVௐRUௐQRQFRQWUDFWHGௐLWHPVௐ)RUௐH[DPSOHௐ\RXௐ PD\ௐVXSSO\ௐVXFKௐLWHPVௐ³DWௐFRVW´ௐRUௐ³DWௐFRVWௐSOXVௐDௐ
SHUFHQWDJH´ௐRUௐ\RXௐPD\ௐVXSSO\ௐDௐTXRWHௐIRUௐHDFKௐVXFKௐ
UHTXHVW
1$

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

73 ,GHQWLI\ௐDQ\ௐHOHPHQWௐRIௐWKHௐWRWDOௐFRVWௐRIௐDFTXLVLWLRQௐWKDWௐLV ௐ 127ௐLQFOXGHGௐLQௐWKHௐSULFLQJௐVXEPLWWHGௐZLWKௐ\RXUௐUHVSRQVHௐ 7KLVௐLQFOXGHVௐDOOௐDGGLWLRQDOௐFKDUJHVௐDVVRFLDWHGௐZLWKௐDௐ SXUFKDVHௐWKDWௐDUHௐQRWௐGLUHFWO\ௐLGHQWLILHGௐDVௐIUHLJKWௐRUௐ VKLSSLQJௐFKDUJHVௐ)RUௐH[DPSOHௐOLVWௐFRVWVௐIRUௐLWHPVௐOLNHௐSUH GHOLYHU\ௐLQVSHFWLRQௐLQVWDOODWLRQௐVHWௐXSௐPDQGDWRU\ௐWUDLQLQJௐ RUௐLQLWLDOௐLQVSHFWLRQௐ,GHQWLI\ௐDQ\ௐSDUWLHVௐWKDWௐLPSRVHௐVXFKௐ FRVWVௐDQGௐWKHLUௐUHODWLRQVKLSௐWRௐWKHௐ3URSRVHU
3OHDVHௐVHHௐWKHௐDWWDFKHGௐSULFLQJௐGRFXPHQWௐIRUௐWKHௐIOHHWௐFDUGௐDQGௐ DQFLOODU\ௐSURGXFWV

,IௐIUHLJKWௐGHOLYHU\ௐRUௐVKLSSLQJௐLVௐDQௐDGGLWLRQDOௐFRVWௐWRௐWK Hௐ 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐGHVFULEHௐLQௐGHWDLOௐWKHௐ FRPSOHWHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐSURJUDP
3OHDVHௐVHHௐWKHௐDWWDFKHGௐSULFLQJௐGRFXPHQWௐIRUௐWKHௐIOHHWௐFDUGௐDQGௐ DQFLOODU\ௐSURGXFWV
6SHFLILFDOO\ௐGHVFULEHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐWHUPVௐR Uௐ SURJUDPVௐDYDLODEOHௐIRUௐ$ODVNDௐ+DZDLLௐ&DQDGDௐRUௐDQ\ௐ
RIIVKRUHௐGHOLYHU\
1$

'HVFULEHௐDQ\ௐXQLTXHௐGLVWULEXWLRQௐDQGRUௐGHOLYHU\ௐPHWKRGVௐRUௐ RSWLRQVௐRIIHUHGௐLQௐ\RXUௐSURSRVDO
1$
6SHFLILFDOO\ௐGHVFULEHௐDQ\ௐVHOIDXGLWௐSURFHVVௐRUௐSURJUDPௐWKDWௐ \RXௐSODQௐWRௐHPSOR\ௐWRௐYHULI\ௐFRPSOLDQFHௐZLWKௐ\RXUௐ
SURSRVHGௐDJUHHPHQWௐZLWKௐ6RXUFHZHOOௐ7KLVௐSURFHVVௐLQFOXGHVௐ HQVXULQJௐWKDWௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐREWDLQௐWKHௐ SURSHUௐSULFLQJ
:(;ௐXWLOL]HVௐDௐQXPEHUௐRIௐGLIIHUHQWௐWRROVௐDQGௐSURFHVVHVௐWRௐSHUIRUPௐ LQWHUQDOௐDXGLWVௐRQௐLWVௐDFFRXQWVௐ:(;ௐLPSOHPHQWVௐDGGLWLRQDOௐOD\HUVௐRIௐ RYHUVLJKWௐDQGௐDXGLWௐDFWLYLWLHVௐIRUௐRSHUDWLRQDOௐSURFHVVHVௐWRௐHQVXUHௐ DOLJQPHQWௐEHWZHHQௐFRQWUDFWௐGRFXPHQWVௐDQGௐV\VWHPௐFRQILJXUDWLRQVௐ $GGLWLRQDOO\ௐYDULRXVௐFRPSOLDQFHௐUHYLHZVௐDQGௐDXGLWVௐDUHௐSHUIRUPHGௐ HDFKௐ\HDUௐDVௐUHTXLUHGௐE\ௐUHJXODWLRQVௐWKLVௐLQFOXGHVௐEXWௐLVௐQRWௐOLPLWHGௐ WRௐ:(;ௐ%DQNVௐEDQNௐFRPSOLDQFHௐUHYLHZVௐௐ
:(;ௐPDQDJHVௐDௐFRQWUROௐHQYLURQPHQWௐWKDWௐLVௐFRQVLVWHQWௐZLWKௐ FRPPRQO\ௐDFFHSWHGௐLQGXVWU\ௐVWDQGDUGVௐDQGௐIUDPHZRUNVௐLQFOXGLQJௐ,62ௐ ௐ3&,'66ௐ62;ௐ+,75867ௐDQGௐ1,67ௐ:(;VௐLQIRUPDWLRQௐ VHFXULW\ௐSURJUDPௐSULRULWL]HVௐHQVXULQJௐWKHௐFRQILGHQWLDOLW\ௐLQWHJULW\ௐDQGௐ DYDLODELOLW\ௐRIௐ:(;VௐLQIRUPDWLRQௐDVVHWVௐ$ௐFULWLFDOௐFRPSRQHQWௐWRௐ PHHWLQJௐWKHVHௐREMHFWLYHVௐLVௐPDQDJLQJௐFRQWUROVௐWRௐVDIHJXDUGௐ:(;Vௐ LQIRUPDWLRQௐDVVHWVௐDJDLQVWௐDQ\ௐXQDXWKRUL]HGௐXVHௐDFFHVVௐRUௐ GLVFORVXUHௐ$GGLWLRQDOO\ௐ:(;VௐLQIRUPDWLRQௐVHFXULW\ௐSURJUDPௐSURYLGHVௐ UREXVW
DFFHVVௐFRQWUROVௐVHFXULW\ௐPRQLWRULQJௐFRQWUROVௐUHJXODUௐSHQHWUDWLRQௐ WHVWLQJௐDQGௐYXOQHUDELOLW\ௐVFDQQLQJௐVWURQJௐSK\VLFDOௐDQGௐHQYLURQPHQWDOௐ FRQWUROVௐDQGௐVHFXULW\ௐDZDUHQHVVௐWUDLQLQJௐ)XUWKHUPRUHௐ:(;ௐ LQIRUPDWLRQௐVHFXULW\ௐSURJUDPௐKHOSVௐPDQDJHௐWKHௐULVNVௐUHODWHGௐWRௐWKHௐ XVHௐRIௐDQ\ௐH[WHUQDOௐVHUYLFHௐSURYLGHUVௐRUௐUHODWHGௐWKLUGௐSDUWLHVௐZKLOHௐ HQVXULQJௐWKDWௐ:(;ௐPDLQWDLQVௐEXVLQHVVௐUHVLOLHQF\ௐLQௐWKHௐHYHQWௐRIௐDௐ GLVDVWHUௐVFHQDULRௐRUௐVHFXULW\ௐLQFLGHQWௐ:(;VௐVHFXULW\ௐSROLFLHVௐDQGௐ SURFHGXUHVௐDUHௐUHYLHZHGௐDQGௐXSGDWHGௐDQQXDOO\ௐ:(;ௐREWDLQVௐ 66$(ௐ62&ௐௐDQGௐ3&,'66ௐFHUWLILFDWLRQௐIRUௐRXUௐ0LOOHQQLXPௐ SODWIRUPௐDQGௐDUHௐVXEMHFWௐWRௐUHJXODUௐUHYLHZVௐYLDௐ,QWHUQDOௐ$XGLWௐ ([WHUQDOௐ$XGLWௐ)',&ௐ([DPLQHUVௐDQGௐYDULRXVௐWKLUGௐSDUWLHV 5HFHQWO\ௐ5HYHQXHௐ0DQDJHPHQWௐKDVௐEHJXQௐLPSOHPHQWLQJௐDQௐ DGGLWLRQDOௐOD\HUௐRIௐRYHUVLJKWௐDQGௐDXGLWௐDFWLYLWLHVௐIRUௐRSHUDWLRQDOௐ SURFHVVHV²VSHFLILFDOO\ௐUHODWHGௐWRௐQRQௐVWDQGDUGQHJRWLDWHGௐIHHௐ VFKHGXOHVௐDQGௐWHUPV²WRௐHQVXUHௐDOLJQPHQWௐEHWZHHQௐFRQWUDFWLQJௐ GRFXPHQWVௐDQGௐV\VWHPௐFRQILJXUDWLRQV

,Iௐ\RXௐDUHௐDZDUGHGௐDQௐDJUHHPHQWௐSURYLGHௐDௐIHZௐH[DPSOHVௐ RIௐLQWHUQDOௐPHWULFVௐWKDWௐZLOOௐEHௐWUDFNHGௐWRௐPHDVXUHௐZKHWKHUௐ \RXௐDUHௐKDYLQJௐVXFFHVVௐZLWKௐWKHௐDJUHHPHQW
([DPSOHVௐRIௐWUDFNHGௐLQWHUQDOௐPHWULFVௐLQFOXGHௐ\HDURYHU\HDUௐJDOORQௐ QRQIXHOௐDQGௐWRWDOௐVSHQGௐ:HௐWUDFNௐWKHVHௐPHWULFVௐDFURVVௐWKHௐHQWLUHௐ SRUWIROLR

3URYLGHௐDௐSURSRVHGௐ$GPLQLVWUDWLRQௐ)HHௐSD\DEOHௐWRௐ
6RXUFHZHOOௐ7KHௐ)HHௐLVௐLQௐFRQVLGHUDWLRQௐIRUௐWKHௐVXSSRUWௐ DQGௐVHUYLFHVௐSURYLGHGௐE\ௐ6RXUFHZHOOௐ7KHௐSURSRVHௐDQௐ
$GPLQLVWUDWLYHௐ)HHௐZLOOௐEHௐSD\DEOHௐWRௐ6RXUFHZHOOௐRQௐDOOௐ FRPSOHWHGௐWUDQVDFWLRQVௐWRௐ3DUWLFLSDWLQJௐ(QWLWLHVௐXWLOL]LQJௐWKLVௐ $JUHHPHQWௐ7KHௐ$GPLQLVWUDWLYHௐ)HHௐZLOOௐEHௐFDOFXODWHGௐDVௐDௐ VWDWHGௐSHUFHQWDJHௐRUௐIODWௐIHHௐDVௐPD\ௐEHௐDSSOLFDEOHௐRIௐDOOௐ FRPSOHWHGௐWUDQVDFWLRQVௐXWLOL]LQJௐWKLVௐ0DVWHUௐ$JUHHPHQWௐ ZLWKLQௐWKHௐSUHFHGLQJௐ5HSRUWLQJௐ3HULRGௐGHILQHGௐLQௐWKHௐ
DJUHHPHQW
:(;ௐLVVXHVௐDௐTXDUWHUO\ௐUHYHQXHௐVKDUHௐLQௐDFFRUGDQFHௐZLWKௐWKHௐ 5HYHQXHௐ6KDUHௐ7DEOHௐEHORZௐEDVHGௐRQௐDOOௐ6RXUFHZHOOௐPHPEHUV¶ௐ PRQWKO\ௐUHWDLOௐWUDQVDFWLRQVௐDQGௐWKHௐWLHUௐHVWDEOLVKHGௐLQௐWKHௐWDEOHௐEHORZ ௐ
ௐௐௐTXDUWHUO\ௐVSHQG
ௐௐEDVLVௐSRLQWVௐ

ௐௐௐTXDUWHUO\ௐVSHQG
ௐௐEDVLVௐSRLQWVௐ

ௐTXDUWHUO\ௐVSHQG
ௐௐEDVLVௐSRLQWVௐ

ௐ
3OHDVHௐVHHௐDWWDFKHGௐ3ULFLQJௐGRFXPHQWVௐIRUௐDGGLWLRQDOௐLQIRUPDWLRQ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

74 7DEOH%
3ULFLQJ2IIHUHG
/LQH
,WHP 7KH3ULFLQJ2IIHUHGLQWKLV3URSRVDOLV

&RPPHQWV
7KHSULFLQJRIIHUHGLVDVJRRGDVRUEHWWHUWKDQSULFLQJW\SLFDOO\RIIHUHGWKURXJKH[LVWLQJFRRSHUDWLYHFRQWUDFWVVWDWH FRQWUDFWVRUDJHQFLHV
(DFKௐFRQWUDFWௐZHௐKROGௐLVௐ
LQGLYLGXDOO\ௐSULFHGௐEDVHGௐRQௐ
DௐQXPEHUௐRIௐYDULDEOHVௐ

LQFOXGLQJ
ௐYROXPHௐOHQJWKௐRIௐ
FRQWUDFWௐSD\PHQWௐWHUPVௐ
FXUUHQWௐHFRQRPLFௐFRQGLWLRQVௐ
FXVWRPL]DWLRQௐFRVWௐWRௐVHUYHௐ
HWFௐ)RUௐWKLVௐUHDVRQௐWKHௐ
SULFLQJௐSURSRVHGௐIRUௐWKLVௐ
FRQWUDFWௐLVௐWKHௐVDPHௐRUௐ
EHWWHUௐWKDQௐZKDWௐZHௐW\SLFDOO\ௐ
RIIHUௐJRYHUQPHQWௐSURFXUHPHQW
ௐ
RUJDQL]DWLRQVௐDQGௐVWDWHௐ
SXUFKDVLQJௐGHSDUWPHQWV

7DEOH$
'HSWKDQG%UHDGWKRI2IIHUHG6ROXWLRQV
3RLQWVDSSOLHVWR7DEOH$DQG%

/LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URYLGHௐDௐGHWDLOHGௐGHVFULSWLRQௐRIௐDOOௐWKHௐ
VROXWLRQVௐRIIHUHGௐLQFOXGLQJௐXVHGௐ6ROXWLRQVௐLIௐ
DSSOLFDEOHௐRIIHUHGௐLQௐWKHௐSURSRVDO
7+(ௐ:(;ௐ&$5'ௐ352*5$0ௐ
$VௐGHVFULEHGௐWKURXJKRXWௐRXUௐUHVSRQVHௐWKHௐ:(;ௐ&DUGௐ3URJUDPௐRIIHUVௐEHVWLQFODVVௐ IOHHWௐFDUGௐIXQFWLRQDOLW\ௐUHSRUWLQJௐFXVWRPHUௐVHUYLFHௐDQGௐDQFLOODU\ௐVHUYLFHVௐ HJௐDௐ
FRPSUHKHQVLYHௐ(9ௐSURJUDPௐ7HOHPDWLFVௐ9HKLFOHௐ0DLQWHQDQFHௐHWF ௐ
)OHHWௐDGPLQLVWUDWRUVௐFDQௐPDQDJHௐWKHௐHQWLUHௐFDUGௐSURJUDPௐZLWKௐ:(;2QOLQHௐRXUௐZHE EDVHGௐPRELOHUHVSRQVLYHௐPDQDJHPHQWௐDQGௐDGPLQLVWUDWLRQௐSODWIRUPௐ)RUௐH[DPSOHௐ SHUIRUPௐDFFRXQWௐPDLQWHQDQFHௐDFWLYLWLHVௐUHVHDUFKௐUHDOWLPHௐDXWKRUL]DWLRQௐDQGௐ WUDQVDFWLRQௐLQIRUPDWLRQௐPRQLWRUௐH[FHSWLRQௐUHSRUWLQJௐUHWULHYHௐLQYRLFLQJௐDQGௐWUDQVDFWLRQDOௐ EDFNௐXSௐLQIRUPDWLRQௐDVௐZHOOௐDVௐUHYLHZௐUHDOWLPHௐDOHUWVௐ<RXௐFDQௐDOVRௐPDQDJHௐGULYHUVௐ YHKLFOHVௐHGLWௐFDUGௐSXUFKDVHௐFRQWUROVௐDQGௐRUGHUDGGVXVSHQGௐFDUGVௐDVQHHGHGௐ 0DQDJHUVௐPD\ௐDVVLJQௐDFFHVVௐWRௐDVௐPDQ\ௐ:(;2QOLQHௐXVHUVௐDVௐQHFHVVDU\ௐ$SSURYHGௐ XVHUVௐFDQௐSHUIRUPௐYDULRXVௐIXQFWLRQVௐGHSHQGLQJௐRQௐWKHௐOHYHOௐRIௐDFFHVVௐSURYLVLRQHGௐ :(;2QOLQHௐFRPHVௐZLWKௐSUHGHILQHGௐUROHVௐRUௐPDQDJHUVௐFDQௐFUHDWHௐFXVWRPௐXVHUௐUROHVௐ WRௐPHHWௐXQLTXHௐSURJUDPௐUHTXLUHPHQWVௐ5HVSRQVLELOLW\ௐLVௐVKDUHGௐZLWKRXWௐJLYLQJௐEURDGHUௐ SHUPLVVLRQVௐWKDWௐFRXOGௐEHௐDEXVHGௐDQGௐDGPLQLVWUDWRUVௐUHWDLQௐXOWLPDWHௐFRQWUROௐRYHUௐ DFFHVVௐSULYLOHJHVௐ:KHWKHUௐLW¶VௐRQHௐRUௐௐDSSURYHGௐXVHUVௐFDQௐSHUIRUPௐYDULRXVௐ IXQFWLRQVௐGHSHQGLQJௐXSRQௐWKHௐOHYHOௐRIௐDFFHVVௐSURYLVLRQHG 5HTXLUHGௐ/HYHOௐ,,,ௐGDWDௐFDSWXUHௐIURPௐDOOௐRIௐRXUௐDFFHSWLQJௐPHUFKDQWVௐDFURVVௐ:(;¶Vௐ SURSULHWDU\ௐFORVHGௐORRSௐQHWZRUNௐVXSSRUWVௐRXUௐGHWDLOHGௐUHSRUWLQJௐDQDO\WLFVௐDQGௐ VXSHULRUௐFDUGௐௐSXUFKDVHௐFRQWUROVௐ7KHௐ:(;ௐ&DUGௐ3URJUDPௐKHOSVௐSXEOLFௐVHFWRUௐIOHHWVௐ RIௐDOOௐVL]HVௐFUHDWHௐRSHUDWLRQDOௐHIILFLHQFLHVௐ
2XUௐFXVWRPHUVௐDOVRௐUHFHLYHௐEHVWLQFODVVௐVHFXULW\ௐ:HௐUHTXLUHௐGXDOௐSURPSWௐWUDQVDFWLRQௐ DXWKRUL]DWLRQௐLQௐZKLFKௐGULYHUVௐPXVWௐHQWHUௐERWKௐWKHLUௐ3URPSW,'ௐ 'ULYHUௐ,'ௐRUௐ9HKLFOHௐ,'ௐ
GHSHQGLQJௐRQௐVHWௐXS
ௐDQGௐRGRPHWHUௐUHDGLQJௐ:(;¶VௐSURJUDPௐDOVRௐVXUSDVVHVௐW\SLFDOௐ FUHGLWௐFDUGௐRIIHULQJVௐE\ௐFRQWUROOLQJௐWKHௐSURGXFWௐW\SHௐEHLQJௐSXUFKDVHGௐ )RUௐLQVWDQFHௐ\RXௐFDQௐFRQWUROௐE\ௐSURGXFWௐFODVVௐZKLFKௐDUHௐJURXSLQJVௐRIௐOLNHௐSURGXFWVௐ VHSDUDWHGௐE\ௐW\SH
ௐ)XHO
ௐ2LOௐ ௐ)OXLGV
ௐ3DUWVௐ ௐ6HUYLFH
ௐ4XLFNௐ/XEH
ௐ5RDGVLGHௐ
$VVLVWDQFH
ௐ*HQHUDOௐ0HUFKDQGLVHௐ3XUFKDVHௐ&RQWUROVௐHQDEOHௐRUௐGLVDEOHௐDFFHVVௐWRௐ VSHFLILFௐSURGXFWௐFODVVHVௐZLWKLQௐ:(;¶VௐFORVHGORRSௐQHWZRUNௐRIௐIXHOௐDQGௐVHUYLFHௐ PHUFKDQWVௐ0DQDJHUVௐFDQௐWKHQௐVHWௐVSHQGLQJௐOLPLWVௐDWௐWKHௐWUDQVDFWLRQௐOHYHOௐVXFKௐDV ௐ
GROODUௐOLPLWVௐDQGௐWLPHIUDPHௐRIௐSXUFKDVH
:(;¶VௐSXUFKDVHௐFRQWUROVௐRIIHUௐPDQDJHUVௐWKHௐIOH[LELOLW\ௐWRௐOLPLWௐWUDQVDFWLRQVௐZLWKLQௐ :(;¶VௐQHWZRUNௐRIௐIXHOௐDQGௐVHUYLFHௐYHQGRUVௐ)RUௐH[DPSOHௐWKHௐIOHHWௐFDQௐDOORZௐGULYHUVௐ WRௐSXUFKDVHௐIOXLGVௐOLNHௐZDVKHUௐIOXLGௐRUௐRLOௐEXWௐGLVDOORZௐJHQHUDOௐPHUFKDQGLVHௐ$ௐ W\SLFDOௐFUHGLWௐFDUGௐZRXOGௐEHௐRSHQௐWRௐDOOௐJDVௐVWDWLRQVௐDQGௐDQ\ௐPHUFKDQGLVHௐWKDWௐLVௐ DYDLODEOHௐLQௐWKLVௐUHWDLOௐFKDQQHOௐSRWHQWLDOO\ௐDOORZLQJௐDௐGULYHUௐWRௐSXUFKDVHௐHOHFWURQLFVௐRUௐ VQDFNௐIRRGௐDQGௐH[SRVLQJௐWKHௐFXVWRPHUௐWRௐXQDXWKRUL]HGௐH[SHQVHVௐDQGௐSURJUDPௐDEXVH :(;3$<
:(;3D
\ௐLVௐDௐWRROௐWKDWௐHQDEOHVௐRXWRIQHWZRUNௐSXUFKDVHVௐDWௐDGGLWLRQDOௐPHUFKDQWVௐLQௐ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

75 WKHௐ0DVWHUFDUGௐQHWZRUNௐE\ௐXWLOL]LQJௐDௐYLUWXDOௐFDUGௐLQWHUIDFHௐ7\SLFDOO\ௐXVHGௐIRUௐ LQGHSHQGHQWௐRUௐJHRJUDSKLFDOO\ௐUHPRWHௐIXHOௐDQGௐVHUYLFHௐVLWHVௐ:(;3D\ௐSURYLGHVௐWKHௐ FRQWUROௐRIௐDௐIOHHWௐFDUGௐZLWKௐWKHௐFRQYHQLHQFHௐRIௐDௐFUHGLWௐFDUGௐ7KLVௐWRROௐUHGXFHVௐWKHௐ QXPEHUௐRIௐRXWRIQHWZRUNௐVLWHVௐZKHUHௐGULYHUVௐZRXOGௐKDYHௐWRௐXVHௐDQௐDOWHUQDWLYHௐIRUPௐRIௐ SD\PHQW
8VLQJௐ:(;3D\ௐLQௐFRQMXQFWLRQௐZLWKௐ\RXUௐ:(;ௐ&DUGௐOHWVௐ\RXௐVHWௐWKHௐUXOHVௐIRUௐ\RXUௐ GULYHUVௐFRQWUROOLQJௐPHUFKDQWௐWUDQVDFWLRQௐDQGௐHYHQௐSURGXFWௐW\SHௐOLPLWVௐ:HௐDSSO\ௐ WKRVHௐOLPLWVௐWRௐERWKௐ:(;ௐ&DUGௐDQGௐ:(;3D\ௐ0DVWHUFDUGௐWUDQVDFWLRQVௐ([SDQGHGௐ FRYHUDJHௐFRPELQHGௐZLWKௐLQWHJUDWHGௐUHSRUWLQJௐDQGௐLQYRLFLQJௐFDQௐIXUWKHUௐVWUHDPOLQHௐ SXUFKDVLQJௐDQGௐRSHUDWLRQV
$VௐDௐ0DVWHUFDUGௐLVVXLQJௐEDQNௐ:(;ௐXVHVௐ6LQJOH8VHௐ$FFRXQWௐ1XPEHUௐWHFKQRORJ\ௐWRௐ DXWKRUL]HௐDௐRQHWLPHௐSD\PHQWௐWRௐDௐPHUFKDQWௐ7KHௐDFFRXQWௐQXPEHUௐSURYLGHGௐWRௐWKHௐ PHUFKDQWௐE\ௐDQௐDXWRPDWHGௐYRLFHௐUHVSRQVHௐV\VWHPௐ
,95
ௐLVௐIDVWௐDQGௐVHFXUHௐ²ௐJRRGௐ
RQO\ௐIRUௐWKDWௐRQHௐSXUFKDVH
:KHQௐWKHௐPHUFKDQWௐFDOOVௐIRUௐDXWKRUL]DWLRQௐWKHௐ,95ௐSURPSWVௐIRUௐFDUGௐQXPEHUௐFDUGௐ H[SLUDWLRQௐGDWHௐSURPSWௐ,'ௐSXUFKDVHௐDPRXQWௐDQGௐSURGXFWௐ7KHௐ:(;ௐV\VWHPௐDSSOLHVௐ SXUFKDVHௐFRQWUROVௐEDVHGௐRQௐWKHௐSURGXFWௐVHOHFWHGௐE\ௐWKHௐPHUFKDQWௐDQGௐFROOHFWVௐVLPLODUௐ OHYHOVௐRIௐSXUFKDVHௐGDWDௐLQFOXGLQJௐ3URPSWௐ,'ௐDQGௐRGRPHWHUௐ'HWDLOVௐRIௐWKHௐSXUFKDVHௐ DUHௐLQWHJUDWHGௐLQWRௐ\RXUௐ:(;ௐLQYRLFHௐDQGௐUHSRUWVௐ2QHௐFDUGௐRQHௐLQYRLFHௐRQHௐUHSRUWௐ ZLWKௐWKHௐVDPHௐFRQWUROVௐDQGௐVHUYLFHௐ:(;ௐFXVWRPHUVௐH[SHFW :(;ௐ3$<$%/(6
7KHௐ:(;ௐ3D\DEOHVௐVROXWLRQௐLQFOXGHVௐSXUFKDVLQJௐFDUGVௐDQGௐYLUWXDOௐFDUGVௐ7KLVௐSURGXFWௐ VHWௐH[SDQGVௐSXUFKDVLQJௐFDSDELOLWLHVௐEH\RQGௐWKHௐSURSULHWDU\ௐ:(;ௐ)OHHWௐFDUGௐQHWZRUNௐ E\ௐXWLOL]LQJௐWKHௐ0DVWHUFDUGௐ1HWZRUN
:(;ௐ3D\DEOHVௐFDUGVௐDYDLODEOHௐLQௐERWKௐSK\VLFDOௐDQGௐYLUWXDOௐIRUPDWVௐEURDGHQௐWKHௐ UDQJHௐRIௐDFFHSWLQJௐPHUFKDQWVௐDQGௐUHGXFHௐSURGXFWௐUHVWULFWLRQVௐFRPSDUHGௐWRௐWKHௐ:(;ௐ )OHHWௐ&DUGௐ7KLVௐVROXWLRQௐLVௐLGHDOௐIRUௐPHPEHUVௐZKRௐUHTXLUHௐWKHௐIOH[LELOLW\ௐRIௐDQௐRSHQ ORRSௐVROXWLRQௐUDWKHUௐWKDQௐDௐSURSULHWDU\ௐIOHHWௐFDUG
:(;ௐ(9
:KHWKHUௐ\RXUௐIOHHWௐUHOLHVௐRQௐWUDGLWLRQDOௐIXHOௐHOHFWULFௐYHKLFOHௐFKDUJLQJௐRUௐDௐFRPELQDWLRQௐ RIௐERWKௐ:(;ௐSURYLGHVௐDௐVHDPOHVVௐDQGௐIXWXUHUHDG\ௐVROXWLRQௐ0DQDJHௐDOOௐ\RXUௐ WUDQVDFWLRQVௐWKURXJKௐDௐVLQJOHௐSRZHUIXOௐSODWIRUPௐUHFHLYLQJௐRQHௐFRQVROLGDWHGௐLQYRLFHௐ DQGௐVHWௐRIௐUHSRUWVௐ:(;ௐDGDSWVௐWRௐ\RXUௐHYROYLQJௐQHHGVௐVLPSOLI\LQJௐWKHௐFRPSOH[LWLHVௐ RIௐDௐPL[HGHQHUJ\ௐIOHHWௐZLWKௐDFFHSWDQFHௐDWௐRYHUௐௐSXEOLFௐFKDUJHUVௐQDWLRQZLGHௐ :(;ௐ(9ௐ(Qௐ5RXWH
ௐ5HFKDUJHௐGUDLQHGௐ(9ௐEDWWHULHVௐTXLFNO\ௐGXULQJௐWKHௐZRUNGD\ 0DQDJLQJௐDௐPL[HGIXHOௐIOHHWௐFDQௐEHௐFRPSOH[ௐZLWKௐWKHௐZLGHௐYDULHW\ௐRIௐFKDUJHௐSRLQWௐ RSHUDWRUVௐ
&32V
ௐWKDWௐDOOௐUHTXLUHௐDௐGLIIHUHQWௐPHWKRGௐRIௐDXWKHQWLFDWLRQௐ-XJJOLQJௐFDUGVௐ DSSVௐDQGௐLQYRLFHVௐFUHDWHVௐDGPLQLVWUDWLYHௐKHDGDFKHVௐWKDWௐH[SRVHௐ\RXUௐIOHHWௐWRௐ LQHIILFLHQF\ௐDQGௐDௐJUHDWHUௐOLNHOLKRRGௐRIௐFRVWO\ௐHUURUV :(;ௐKDVௐWDNHQௐRXUௐRULJLQDOௐIOHHWௐFDUGௐFDSDELOLWLHVௐDQGௐDGGHGௐ(9ௐFKDUJLQJௐ DXWKHQWLFDWLRQௐDQGௐSD\PHQWௐIXQFWLRQDOLW\ௐ%\ௐSDLULQJௐQHZௐRUௐH[LVWLQJௐSD\PHQWௐFDUGVௐ ZLWKௐDௐVLQJOHௐ:(;ௐ5),'ௐDQGRUௐ:(;ௐ'ULYHU'DVKௐDSSௐGULYHUVௐFDQௐXQORFNௐ(9ௐ FKDUJLQJௐDWௐDௐJURZLQJௐQHWZRUNௐRIௐௐSXEOLFௐFKDUJLQJௐVWDWLRQVௐLQௐ1RUWKௐ$PHULFDௐ LQFOXGLQJௐ&KDUJH3RLQWௐ(9*Rௐ)ORௐ%OLQNௐ$PS8Sௐ1RRGRHௐ(9ௐ*DWHZD\ௐ(OHFWULI\ௐ $PHULFDௐDQGௐ(9&RQQHFWௐ3ௐ
:RUULHGௐDERXWௐ(9ௐUDQJH"ௐ,IௐGULYHUVௐQHHGௐWRௐUHFKDUJHௐWKHLUௐ(9ௐPLGGD\ௐ'ULYHU'DVKௐ PLQLPL]HVௐGLVUXSWLRQௐE\ௐGLVSOD\LQJௐFRQYHQLHQWௐDYDLODEOHௐLQQHWZRUNௐIDVWௐFKDUJHUVௐ 'ULYHU'DVKௐLVௐDOVRௐWKHௐPRVWௐVHFXUHௐGDWDULFKௐWUDQVDFWLRQௐSODWIRUPௐFXUUHQWO\ௐDYDLODEOHௐ 'ULYHU'DVKௐDOVRௐHQDEOHVௐIOHHWVௐWRௐFDSWXUHௐYDOXDEOHௐFKDUJLQJௐGDWDௐWUDQVDFWLRQௐUHFHLSWVௐ RGRPHWHUௐSURPSWVௐDQGௐHYHQௐDSSOLHVௐ\RXUௐFXVWRPௐSXUFKDVHௐFRQWUROVௐ :(;ௐ(9ௐ$W+RPH
ௐ$FFHVVௐORZHUFRVWௐRYHUQLJKWௐFKDUJLQJௐDWௐGULYHUௐKRPHV
$UHௐ\RXௐPD[LPL]LQJௐFRVWௐVDYLQJVௐZLWKௐ\RXUௐ(9ௐIOHHW"ௐ:LWKRXWௐDௐGHGLFDWHGௐDWKRPHௐ FKDUJLQJௐVROXWLRQௐ\RXௐFRXOGௐEHௐPLVVLQJௐRXWௐRQௐORZHUௐUHVLGHQWLDOௐHOHFWULFLW\ௐUDWHVௐDQGௐ VWUXJJOLQJௐWRௐDFFXUDWHO\ௐWUDFNௐDQGௐFRQWUROௐFKDUJLQJௐH[SHQVHVௐ:(;ௐ(9ௐ$W+RPHௐSXWVௐ \RXௐLQௐFKDUJH
:(;ௐ(9ௐ$W+RPHௐLVௐDQௐHQGWRHQGௐVROXWLRQௐWKDWௐDOORZVௐ\RXௐWRௐUHTXHVWௐFKDUJLQJௐ KDUGZDUHௐDQGௐLQVWDOODWLRQௐDQGௐUHLPEXUVHௐ\RXUௐGULYHUVௐIRUௐWKHLUௐ(9ௐFKDUJLQJௐVHVVLRQVௐ DOOௐXWLOL]LQJௐ\RXUௐH[LVWLQJௐ:(;ௐIOHHWௐDFFRXQWௐDQGௐFUHGLWௐOLQHௐ:(;¶VௐFRPSUHKHQVLYHௐ DQGௐFRVWVDYLQJௐVROXWLRQௐDOORZVௐ\RXௐWR
ௐ
ௐ2UGHUௐFKDUJHUVௐDQGௐLQVWDOODWLRQௐDWௐ\RXUௐGULYHUV¶ௐKRPHVௐYLDௐ:(;2QOLQH Bid Number: RFP 030625 Vendor Name: WEX Bank

!

76 ௐ3URYLGHௐIDVWௐDQGௐDFFXUDWHௐUHLPEXUVHPHQWVௐWRௐ\RXUௐGULYHUVௐIRUௐKRPHௐFKDUJLQJௐFRVWVௐ ௐ$SSURYHௐFKDUJLQJௐVHVVLRQVௐIRUௐUHLPEXUVHPHQWௐZLWKௐPDQXDOௐEXONௐRUௐDXWRPDWLFௐ RSWLRQVௐ
ௐ7DNHௐDGYDQWDJHௐRIௐORZHUௐRIISHDNௐUHVLGHQWLDOௐHOHFWULFLW\ௐUDWHV ௐ5HFHLYHௐRQHௐLQWHJUDWHGௐLQYRLFHௐDQGௐVHWௐRIௐUHSRUWVௐIRUௐDOOௐIXHOLQJௐDQGௐ(9ௐFKDUJLQJௐ

SXUFKDVHV
:(;ௐ(9ௐ'HSRW
ௐ&RQYHQLHQWௐDQGௐFRQWUROOHGௐFKDUJLQJௐDWௐ\RXUௐGHSRWV
7DNHௐFRQWUROௐRIௐ\RXUௐ(9ௐFKDUJLQJௐLQIUDVWUXFWXUHௐZLWKௐDௐSULYDWHௐGHSRWௐ$FKLHYHௐJUHDWHUௐ VHFXULW\ௐWUDFNௐXVDJHௐDFFXUDWHO\ௐDQGௐHQVXUHௐ\RXUௐIOHHWௐLVௐDOZD\VௐFKDUJHGௐDQGௐUHDG\ௐ 'RQ
WௐEHௐLQWLPLGDWHGௐE\ௐWKHௐSURFHVVௐ±ௐ:(;ௐVLPSOLILHVௐGHSRWௐVHWXSௐDOORZLQJௐ\RXௐWRௐ IRFXVௐRQௐZKDWௐPDWWHUVௐPRVW
ௐ\RXUௐEXVLQHVV
:(;
ௐ(9ௐ'HSRWௐSURGXFWௐDOORZVௐIOHHWVௐWRௐDFWLYDWHௐSULYDWHௐFKDUJLQJௐVHVVLRQVௐZLWKௐWKHLUௐ :(;ௐ5),'ௐWUDFNௐGHSRWௐWUDQVDFWLRQVௐDVௐSDUWௐRIௐ\RXUௐFRPSOHWHௐFKDUJLQJௐSLFWXUHௐDQGௐ LQFOXGHVௐSULYDWHௐVLWHVௐRQௐFKDUJLQJௐPDSVௐ
:(;ௐ(9ௐZLWKௐ6DZDWFKௐ/DEV
'DWD'ULYHQௐ,QVLJKWVௐIRUௐ6PDUWHUௐ(9ௐ)OHHWௐ0DQDJHPHQW
6DZDWFKௐ/DEVௐRIIHUVௐLWVௐFXWWLQJHGJHௐIOHHWௐHOHFWULILFDWLRQௐDQDO\WLFVௐVRIWZDUHௐDVௐSDUWௐRIௐ :(;¶Vௐ6RXUFHZHOOௐFRQWUDFWௐ7KLVௐPHDQVௐWKDWௐ6RXUFHZHOOௐPHPEHUVௐFDQௐQRZௐDFFHVVௐ WKHௐWRROVௐWKH\ௐQHHGௐWRௐFRQILGHQWO\ௐWUDQVLWLRQௐWKHLUௐIOHHWVௐWRௐ(9VௐZLWKRXWௐWKHௐKDVVOHௐRIௐDௐ OHQJWK\ௐ5HTXHVWௐIRUௐ3URSRVDOௐ
5)3
ௐSURFHVV
8QORFNௐWKHௐIXOOௐSRWHQWLDOௐRIௐ\RXUௐ(9ௐIOHHWௐZLWKௐGDWDGULYHQௐGHFLVLRQVௐDERXWௐDVVHWௐ UHSODFHPHQWௐDQGௐIOHHWௐRSWLPL]DWLRQௐOHDGLQJௐWRௐVLJQLILFDQWௐFRVWௐVDYLQJVௐDQGௐLPSURYHGௐ HIILFLHQF\ௐ
ௐ6WUDWHJLFௐ&KDUJLQJௐ2SWLPL]DWLRQ
ௐ$YRLGௐXQQHFHVVDU\ௐLQIUDVWUXFWXUHௐFRVWVௐ2XUௐDQDO\VLVௐ
SLQSRLQWVௐWKHௐRSWLPDOௐQXPEHUௐRIௐRQVLWHௐFKDUJLQJௐSRUWVௐHQVXULQJௐ\RXௐLQYHVWௐZLVHO\ௐDQGௐ DYRLGௐWKHௐH[SHQVHௐRIௐHYHQௐRQHௐH[WUDௐSRUW
ௐ'DWD'ULYHQௐ)OHHWௐ&RQYHUVLRQ
ௐ0DNHௐLQIRUPHGௐGHFLVLRQVௐDERXWௐHOHFWULI\LQJௐ\RXUௐIOHHWௐ 2XUௐFRPSUHKHQVLYHௐFRQYHUVLRQௐDQDO\VLVௐUHYHDOVௐWKHௐKRZௐLIௐDQGௐZKHQௐRIௐWUDQVLWLRQLQJௐ WRௐ(9VௐPLQLPL]LQJௐULVNௐDQGௐPD[LPL]LQJௐ52,
6PDUWௐ&KDUJLQJௐ6WUDWHJLHV
ௐ&RQWUROௐ\RXUௐHQHUJ\ௐFRVWVௐ:HௐSURMHFWௐFKDUJLQJௐWLPHVௐDQGௐ LPSOHPHQWௐPDQDJHGௐFKDUJLQJௐWHFKQRORJLHVௐWRௐPLWLJDWHௐSHDNௐGHPDQGௐFKDUJHVௐDQGௐ NHHSௐ\RXUௐXWLOLW\ௐELOOVௐLQௐFKHFN
ௐ2SWLPL]HGௐ9HKLFOHௐ'HSOR\PHQW
ௐ0LQLPL]HௐGULYHUௐGRZQWLPHௐDQGௐPD[LPL]HௐSURGXFWLYLW\ௐ
2XUௐDQDO\VLVௐHQVXUHVௐ\RXUௐ(9VௐDUHௐVWUDWHJLFDOO\ௐSRVLWLRQHGௐIRUௐRSWLPDOௐXWLOL]DWLRQௐ UHGXFLQJௐZDVWHGௐWLPHௐDQGௐLPSURYLQJௐRYHUDOOௐHIILFLHQF\
ௐ6WUHDPOLQHGௐ5HSRUWLQJௐ ௐ&RPSOLDQFH
ௐ)UHHௐXSௐ\RXUௐVWDIIௐ2XUௐDXWRPDWHGௐUHSRUWLQJௐ
DQGௐDQDO\WLFVௐWRROVௐHOLPLQDWHௐWKHௐQHHGௐIRUௐPDQXDOௐGDWDௐFRPSLODWLRQௐVDYLQJௐYDOXDEOHௐ VWDIIௐKRXUVௐDQGௐHQVXULQJௐDFFXUDWHௐFRPSOLDQFHௐUHSRUWLQJ 2XUௐUHSRUWLQJௐDQDO\WLFVௐDQGௐEHQFKPDUNLQJௐWRROVௐDUHௐVSHFLILFDOO\ௐGHVLJQHGௐIRUௐ(9ௐ DVVHWVௐLQWHJUDWLQJௐVHDPOHVVO\ௐZLWKௐ6RXUFHZHOOௐFXVWRPHUV¶ௐH[LVWLQJௐ:(;ௐPL[HGௐIOHHWௐ SURJUDPV
)RUௐPRUHௐRQௐKRZௐ6DZDWFKௐ/DEVௐDQGௐ:(;ௐVLPSOLI\ௐIOHHWௐHOHFWULILFDWLRQௐIRUௐ 6RXUFHZHOO¶VௐFXVWRPHUVௐSOHDVHௐYLVLW
ௐKWWSV
VDZDWFKODEVFRPLQGXVWU\LQVLJKWVKRZ
VDZDWFKODEVDQGZH[DUHVLPSOLI\LQJIOHHWHOHFWULILFDWLRQIRUSXEOLFDJHQFLHV :(;ௐ02%,/(ௐ$33/,&$7,216
'ULYHU'DVK
ௐ:LWKௐ'ULYHU'DVKௐDௐGLJLWDOௐZDOOHWௐYHUVLRQௐRIௐWKHௐ:(;ௐ&DUGௐGULYHUVௐ DXWKRUL]Hௐ(9ௐDQGௐIXHOௐWUDQVDFWLRQVௐIURPௐZLWKLQௐWKHLUௐYHKLFOHௐ7KLVௐDSSௐVLPSOLILHVௐ WUDQVDFWLRQVௐUHGXFHVௐWKHௐQHHGௐIRUௐSK\VLFDOௐFDUGVௐWKDWௐPD\ௐEHௐPLVSODFHGௐDQGௐ HQKDQFHVௐVHFXULW\ௐE\ௐPLWLJDWLQJௐLVVXHVௐOLNHௐVNLPPLQJௐDQGௐLQDFFXUDWHௐRGRPHWHUௐ UHDGLQJVௐ'ULYHU'DVKௐFDSWXUHVௐUHFHLSWVௐHOHFWURQLFDOO\ௐVRௐGULYHUVௐVSHQGௐOHVVௐWLPHௐDWௐ WKHௐSXPSௐDQGௐPRUHௐWLPHௐRQௐWKHௐURDGௐ
3OXVௐLIௐDௐGULYHUௐQHHGVௐDௐUHSODFHPHQWௐFDUGௐ
GXHௐWRௐORVVௐWKHIWௐGDPDJHௐHWF
ௐ:(;ௐ
FDQௐSXVKௐDௐQHZௐGLJLWDOௐFDUGௐWRௐ'ULYHU'DVKௐZLWKLQௐRQHௐKRXUௐ )RUௐFRQYHQWLRQDOௐIXHOLQJௐ'ULYHU'DVKௐLVௐDYDLODEOHௐDWௐDSSUR[LPDWHO\ௐௐIXHOLQJௐ VWDWLRQVௐDFURVVௐWKHௐFRQWLQHQWDOௐ86ௐLQFOXGLQJௐPRVWௐ6KHOOௐ([[RQௐ0RELOௐ3KLOOLSVௐ ௐ&RQRFRௐௐDQGௐ9DOHURௐVWDWLRQVௐ:(;ௐDFWLYHO\ௐZRUNVௐWRௐH[SDQGௐDFFHSWDQFHௐ DPRQJௐRXUௐPHUFKDQWௐQHWZRUNௐDQGௐDQWLFLSDWHVௐDQௐDGGLWLRQDOௐௐDFFHSWLQJௐ ORFDWLRQVௐFRPLQJௐRQOLQHௐLQௐௐ
ௐ
)RUௐ(9ௐFKDUJLQJௐ'ULYHU'DVKௐIHDWXUHVௐXQLYHUVDOௐDFFHSWDQFHௐDWௐRXUௐJURZLQJௐQHWZRUNௐRIௐ RYHU
ௐௐFKDUJLQJௐVWDWLRQVௐFRDVWௐWRௐFRDVWௐ'ULYHU'DVKௐLVௐDOVRௐWKHௐPRVWௐVHFXUHௐ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

77 WUDQVDFWLRQௐSODWIRUPௐFXUUHQWO\ௐDYDLODEOHௐDVௐWKHௐDSSௐFDSWXUHVௐRGRPHWHUௐSURPSWVௐDQGௐ 3URPSWௐ,'ௐDQGௐDSSOLHVௐ\RXUௐIOHHWௐSXUFKDVHௐFRQWUROVௐWRௐ(9ௐWUDQVDFWLRQVௐIRUௐ FRPSUHKHQVLYHௐGDWDௐFROOHFWLRQௐDQGௐUHSRUWLQJௐ3OXVௐ:(;ௐUHFHQWO\ௐODXQFKHGௐURXWHௐ SODQQLQJௐIXQFWLRQDOLW\ௐDOORZLQJௐGULYHUVௐWRௐIDFWRUௐLQௐYDULDEOHVௐOLNHௐEDWWHU\ௐOHYHOௐDGGHGௐ ZHLJKWௐFOLPDWHௐFRQWUROௐXVDJHௐDQGௐPRUHௐZKHQௐSODQQLQJௐDௐWULS :(;&RQQHFW
ௐ:(;&RQQHFWௐLVௐDௐIUHHௐPRELOHௐDSSௐWKDWௐKHOSVௐ6RXUFHZHOOௐFXVWRPHUVௐ TXLFNO\ௐILQGௐWKHௐORZHVWௐSULFHGௐJDVௐVWDWLRQVௐQHDUE\ௐHOHFWULFௐYHKLFOHௐ (9
ௐFKDUJLQJௐ
VWDWLRQVௐVSHFLDOW\ௐIXHOLQJௐVWDWLRQVௐ
HJௐ&1*ௐ(
ௐDQGௐVHUYLFHௐORFDWLRQVௐ5HDOWLPHௐ
WUDQVDFWLRQௐLQIRUPDWLRQௐSURYLGHVௐXSGDWHGௐIXHOௐSULFLQJௐDQGௐFXUUHQWௐ(9ௐFKDUJLQJௐVWDWLRQௐ DYDLODELOLW\
7(/(0$7,&6ௐ
:(;ௐSURYLGHVௐDௐWHOHPDWLFVௐVROXWLRQௐWKDWௐLQWHJUDWHVௐVHDPOHVVO\ௐZLWKௐWKHௐ:(;ௐ&DUGௐ SURJUDPௐWRௐSURYLGHௐLQVLJKWௐLQWRௐWKHௐZKHUHௐZKHQௐDQGௐKRZௐRIௐYHKLFOHௐXVHௐDQGௐSXWVௐ DOOௐYLWDOௐIOHHWௐGDWDௐLQௐRQHௐORFDWLRQௐ2XUௐVROXWLRQௐHQFRXUDJHVௐVDIHௐGULYHUௐEHKDYLRUௐ RSWLPL]HVௐURXWHVௐUHGXFHVௐIXHOௐVSHQGௐORZHUVௐRSHUDWLRQDOௐFRVWVௐFRPSOLHVௐZLWKௐIHGHUDOௐ PDQGDWHVௐDQGௐFDQௐKHOSௐPLWLJDWHௐIUDXGௐE\ௐFRQILUPLQJௐWKDWௐIXHOௐGLVSHQVHGௐDFWXDOO\ௐ JRHVௐLQWRௐWKHௐDSSURSULDWHௐYHKLFOHௐ
$WௐDௐKLJKௐOHYHOௐ:(;ௐ7HOHPDWLFVௐVHUYLFHௐFROOHFWVௐDOOௐYHKLFOHௐGLDJQRVWLFௐDQGௐYHKLFOHௐ ORFDWLRQௐGDWDௐௐ:HௐXVHௐWKLVௐGDWDௐWRௐGHULYHௐDOOௐNLQGVௐRIௐLQVLJKWVௐE\ௐDSSO\LQJௐWKHௐODWHVWௐ DQDO\WLFVௐWHFKQLTXHVௐDQGௐSURYLGHௐVSHFLILFௐKDUGZDUHௐDQGௐVRIWZDUHௐSDFNDJHVௐGHVLJQHGௐ WRௐPHHWௐVSHFLILFௐIOHHWௐUHTXLUHPHQWVௐVRௐPDQDJHUVௐFDQௐTXDQWLI\ௐDQDO\]HௐDQGௐ XQGHUVWDQGௐGDWDௐSRLQWVௐVXFKௐDV

VWUHDPOLQHG
ௐDSSURYDOௐDQGௐSD\PHQWௐSURFHVVௐWKDWௐNHHSVௐ\RXௐLQௐFRQWUROௐE\ௐHOLPLQDWLQJௐ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

78 SODVWLFௐFDUGVௐZKLOHௐUHGXFLQJௐRSHUDWLRQDOௐFRVWVௐDOORZLQJௐIRUௐDXWRௐUHSDLUௐGLVFRXQWVௐDQGௐ HQVXULQJௐTXLFNௐHIILFLHQWௐWXUQDURXQGௐWLPHௐ2QHௐRIௐRXUௐODUJHVWௐFXVWRPHUVௐLVௐSLORWLQJௐWKLVௐ SURJUDPௐDQGௐVDYLQJௐKRXUVௐRIௐRSHUDWLRQDOௐODERUௐDQGௐWKRXVDQGVௐRIௐGROODUVௐ 35,9$7(ௐ6,7(ௐ,17(*5$7,21ௐ$1'ௐ5(3257,1*ௐ
2XUௐSULYDWHௐVLWHௐSURJUDPௐDOORZVௐ6RXUFHZHOOௐFXVWRPHUVௐWRௐDFWLYDWHௐWKHLUௐSULYDWHO\ௐ RZQHGௐRQVLWHௐEXONௐIXHOௐWDQNVௐXVLQJௐWKHௐ:(;ௐ)OHHWௐ&DUGௐZKLFKௐDOORZVௐIRUௐLQFUHDVHGௐ VHFXULW\ௐDQGௐDVVHWOHYHOௐIXHOௐXVDJHௐUHSRUWLQJௐRQௐEXONௐIXHOௐ:(;ௐFDSWXUHVௐ3URPSWௐ,'ௐ DQGௐRGRPHWHUௐLQIRUPDWLRQௐDXWKRUL]HVௐWKHௐFDUGௐVZLSHௐDQGௐSURYLGHVௐLQWHJUDWHGௐ UHSRUWLQJௐRIௐ3ULYDWHௐ6LWHௐWUDQVDFWLRQVௐZLWKௐWKHௐFXVWRPHU¶VௐUHWDLOௐWUDQVDFWLRQVௐZKLOHௐ H[FOXGLQJௐRQVLWHௐIXHOௐWUDQVDFWLRQVௐIURPௐWKHௐFXVWRPHU¶VௐLQYRLFH 3ULYDWHௐ6LWHௐ5HSRUWLQJௐFRQVROLGDWHVௐWUDFNLQJௐRIௐRQVLWHௐDQGௐUHWDLOௐIXHOௐWUDQVDFWLRQVௐLQWRௐ RQHௐFRPSUHKHQVLYHௐUHSRUWௐDOORZLQJௐ\RXௐWRௐPRQLWRUௐSULYDWHௐWUDQVDFWLRQVௐIRUௐDEXVHௐ WKURXJKௐSXUFKDVHௐFRQWUROVௐDWௐWKHௐSRLQWௐRIௐVDOHௐXVLQJௐ\RXUௐ:(;ௐFDUGௐ <RXUௐFXVWRPHUVௐUHFHLYHௐLQGHSWKௐUHSRUWLQJௐRIௐRQVLWHௐIXHOௐWUDQVDFWLRQVௐDWௐWKHௐYHKLFOHௐ OHYHOௐLQWHJUDWHGௐZLWKௐUHWDLOௐIXHOௐSXUFKDVHVௐ7KHௐV\VWHPௐLVௐGHVLJQHGௐWRௐH[FOXGHௐRQVLWHௐ IXHOௐWUDQVDFWLRQVௐIURPௐ\RXUௐLQYRLFHௐZKLOHௐSURYLGLQJௐFRQVROLGDWHGௐFRPSUHKHQVLYHௐYHKLFOH OHYHOௐUHSRUWLQJ
2QFHௐLQVWDOOHGௐFDUGௐUHDGHUVௐDUHௐUHTXLUHGௐWRௐUHWDLQௐUHSRUWDEOHௐLQIRUPDWLRQௐVRௐ\RXUௐ DJHQF\ௐFXVWRPHUVௐGRQ¶WௐKDYHௐWRௐ
-XVWௐOLNHௐDௐUHWDLOௐWUDQVDFWLRQௐWKHௐGULYHUௐLQLWLDWHVௐGDWDௐFDSWXUHௐE\ௐHQWHULQJௐWKHLUௐ3URPSWௐ ,'ௐDQGௐRGRPHWHUௐ7KHௐFDUGௐUHDGHUௐSURYLGHVௐWKHௐIXHOௐW\SHௐJDOORQVௐ33*ௐDVௐ SURJUDPPHGௐLQௐWKHௐFDUGௐUHDGHUௐDQGௐWRWDOௐVDOHௐ8SRQௐUHFHLSWௐ:(;ௐLQWHJUDWHVௐWKLVௐ NH\ௐLQIRUPDWLRQௐLQWRௐDௐIOHHW¶VௐXVDJHௐUHSRUWLQJ
:LWKLQௐWKLVௐ5)3ௐFDWHJRU\ௐWKHUHௐPD\ௐEHௐ
VXEFDWHJRULHVௐRIௐVROXWLRQVௐ/LVWௐVXEFDWHJRU\ௐ
WLWOHVௐWKDWௐEHVWௐGHVFULEHௐ\RXUௐSURGXFWVௐDQGௐ
VHUYLFHV
1$

'HVFULEHௐDQGௐGHPRQVWUDWHௐDYDLODEOHௐIHDWXUHVௐ
RUௐFRQWUROVௐWKDWௐDVVLVWௐZLWKௐPLWLJDWLRQௐRIௐIUDXGௐ
ZDVWHௐDQGRUௐDEXVHௐIRUௐDOOௐVROXWLRQVௐRIIHUHG
,Qௐௐ:(;ௐLVௐLQYHVWLQJௐLQௐDGGLWLRQDOௐIUDXGௐGHWHFWLRQௐWRROVௐLQFOXGLQJௐFDVHௐ PDQDJHPHQWௐDQGௐDOHUWLQJௐV\VWHPVௐDQGௐLPSOHPHQWLQJௐ$,ௐIUDXGௐGHWHFWLRQௐLQௐRXUௐFDOOௐ FHQWHUV
2QHௐRIௐWKHௐPRVWௐVLJQLILFDQWௐDGYDQWDJHVௐWKHௐ:(;ௐSURSULHWDU\ௐFORVHGORRSௐFDUGௐ SURJUDPௐRIIHUVௐRYHUௐDQௐRSHQORRSௐVROXWLRQௐLVௐRXUௐFXVWRPEXLOWௐQHWZRUNௐ7KHௐ:(;ௐ &DUGௐFDQௐRQO\ௐEHௐXVHGௐDWௐDFFHSWLQJௐIXHOௐFKDUJLQJௐDQGௐPDLQWHQDQFHௐORFDWLRQVௐDQGௐ WUDQVDFWLRQVௐDXWKRUL]HௐRQO\ௐDIWHUௐWKHௐGULYHUௐHQWHUVௐDௐYDOLGௐ3URPSWௐ,'ௐDQGௐRGRPHWHUௐDWௐ WKHௐWLPHௐRIௐSXUFKDVH7KLVௐLVௐWKHௐILUVWௐOLQHௐRIௐGHIHQVHௐDJDLQVWௐXQDXWKRUL]HGௐRUௐ IUDXGXOHQWௐVSHQGLQJௐHLWKHUௐRIௐZKLFKௐFRXOGௐPRUHௐHDVLO\ௐRFFXUௐZLWKௐDQௐRSHQORRSௐFUHGLWௐ FDUGௐWKDWௐFDQௐEHௐXVHGௐDWௐDQ\ௐW\SHௐRIௐUHWDLOHU
:(;ௐZRUNVௐZLWKௐVWDWHௐDQGௐORFDOௐODZௐHQIRUFHPHQWௐLQௐDQௐHIIRUWௐWRௐSURVHFXWHௐWKRVHௐZKRௐ FRPPLWௐIUDXGௐ2XUௐ)UDXGௐ'HSDUWPHQWௐDOVRௐSURYLGHVௐUHFRPPHQGDWLRQVௐWRௐKHOSௐUHGXFHௐ IUDXGXOHQWௐDFWLYLW\ௐDQGௐSURDFWLYHO\ௐZRUNVௐZLWKௐSDUWQHUVௐFXVWRPHUVௐPHUFKDQWVௐDQGௐ DSSURSULDWHௐDXWKRULWLHVௐWRௐPLQLPL]HௐORVVHVௐDQGௐSUHYHQWௐVXFKௐVLWXDWLRQVௐIURPௐFRQWLQXLQJௐ RUௐUHRFFXUULQJௐ
:(;¶Vௐ)UDXGௐ'HSDUWPHQWௐSHUIRUPVௐWKUHHௐSULPDU\ௐIXQFWLRQVௐLQௐDQௐHIIRUWௐWRௐSURDFWLYHO\ௐ LGHQWLI\ௐDQGௐPLWLJDWHௐIUDXGௐRQௐRXUௐFXVWRPHUௐDFFRXQWV

ௐ7UDQVDFWLRQௐPRQLWRULQJ
ௐ,GHQWLI\ௐSRWHQWLDOO\ௐDEXVLYHௐRUௐIUDXGXOHQWௐEHKDYLRU
ௐ1RWLI\ௐFXVWRPHUVௐZKHQௐVXFKௐEHKDYLRUௐRFFXUV
2XUௐLPSURYHGௐIUDXGௐQRWLILFDWLRQௐSURFHVVௐDOORZVௐ6RXUFHZHOOௐFXVWRPHUVௐWRௐTXLFNO\ௐDQGௐ HDVLO\ௐLGHQWLI\ௐDௐVXVSLFLRXVௐWUDQVDFWLRQௐDVௐYDOLGௐRUௐIUDXGXOHQWௐ:(;¶VௐIUDXGௐWHDPௐ VHQGVௐXSௐWRௐWKUHHௐHPDLOVௐWRௐWKHௐFXVWRPHU¶VௐIUDXGௐWHDPௐRUௐQDPHGௐPDQDJHUௐ UHTXHVWLQJௐWKHLUௐUHVSRQVHௐ7KH\ௐVLPSO\ௐFOLFNௐWKHௐOLQNௐZKLFKௐWDNHVௐWKHPௐWRௐDௐODQGLQJௐ SDJHௐOLVWLQJௐWKHௐWUDQVDFWLRQ
V
ௐLQௐTXHVWLRQௐ)URPௐWKHUHௐVLPSO\ௐVHOHFWௐ³9DOLG´ௐ
RUௐ)UDXGXOHQW´ௐ
:(;¶Vௐ)UDXGௐ0RQLWRULQJௐ6\VWHP
:(;ௐXWLOL]HVௐDQௐDGYDQFHGௐௐUHDOWLPHௐIUDXGௐPLWLJDWLRQௐV\VWHPௐEDVHGௐRQௐ0DFKLQHௐ /HDUQLQJௐWHFKQRORJ\ௐ7KHௐV\VWHP¶VௐDUWLILFLDOLQWHOOLJHQFHEDVHGௐVRIWZDUHௐLGHQWLILHVௐULVN\ௐ WUDQVDFWLRQVௐGXULQJௐWKHௐDXWKRUL]DWLRQௐSURFHVVௐZLWKLQௐPLOOLVHFRQGVௐ7UDQVDFWLRQVௐDERYHௐDௐ FHUWDLQௐ³VXVSLFLRXVௐOHYHO´ௐDUHௐGHFOLQHGௐZKLOHௐDOOௐRWKHUௐWUDQVDFWLRQVௐSDVVௐWKURXJKௐ7KHௐ V\VWHPௐFRQWLQXRXVO\ௐ³OHDUQV´ௐDVௐLWௐDJJUHJDWHVௐWUDQVDFWLRQVௐGHWHFWLQJௐWUHQGVௐDWௐDௐ SRUWIROLRௐFXVWRPHUௐFKDQQHOௐSURGXFWௐFDUGௐDQGௐWUDQVDFWLRQௐOH YHOௐ
7KHௐORJLFௐZLWKLQௐWKHௐV\VWHPௐLVௐKLJKO\ௐDGDSWDEOHௐDQGௐDVௐIUDXGௐWUHQGVௐDUHௐLGHQWLILHGௐ ZLOOௐDSSO\ௐSDVWௐOHDUQLQJௐSDWWHUQVௐDQGௐWUHQGVௐWRௐQHZௐWUDQVDFWLRQVௐWKDWௐVWUHDPௐWKURXJKௐ
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

79 LWVௐORJLFௐHQJLQHௐ7KHௐV\VWHPௐKDVௐPXOWLSOHௐOHYHOVௐRIௐGHWHFWLRQௐZKLFKௐFDQௐDFWXDOO\ௐ SUHYHQWௐDௐWUDQVDFWLRQௐIURPௐEHLQJௐDXWKRUL]HGௐRUௐFDQௐIODJௐDௐWUDQVDFWLRQௐIRUௐUHYLHZௐE\ௐ WKHௐIUDXGௐWHDPௐGHSHQGLQJௐXSRQௐVFRULQJௐORJLFௐ7KHௐV\VWHPௐPRGHOௐPDLQWHQDQFHௐ UHTXLUHVௐQRௐYHQGRUௐLQWHUYHQWLRQௐHQDEOLQJௐ:(;ௐWRௐXSGDWHௐPRGHOVௐLQWHUQDOO\ௐRQௐDௐGDLO\ௐ EDVLVௐ
/RVWௐRUௐ6WROHQௐ&DUGV
/RVWௐRUௐVWROHQௐ:(;ௐ&DUGVௐVKRXOGௐEHௐUHSRUWHGௐLPPHGLDWHO\ௐWRௐRXUௐ&XVWRPHUௐ6HUYLFHௐ 'HSDUWPHQWௐE\ௐFDOOLQJௐWKHௐWROOIUHHௐQXPEHUௐDQ\WLPHௐ[[ௐ&XVWRPHUVௐFDQௐDOVRௐ UHSRUWௐORVVௐWKHIWௐRUௐXQDXWKRUL]HGௐXVHௐRIௐDQ\ௐFDUGௐRUௐDFFRXQWௐWKURXJKௐ:(;2QOLQHௐ 2QFHௐDௐFDUGௐKDVௐEHHQௐUHSRUWHGௐORVWௐRUௐVWROHQௐLWௐLVௐLPPHGLDWHO\ௐLQYDOLGDWHGௐLQௐWKHௐ :(;ௐV\VWHPௐ$IWHUௐFDQFHOODWLRQௐDOOௐHOHFWURQLFௐDXWKRUL]DWLRQVௐDVVRFLDWHGௐZLWKௐWKHௐFDUGௐ DUHௐGHFOLQHGௐDWௐWKHௐWLPHௐDௐSXUFKDVHௐLVௐDWWHPSWHGௐ
6XEMHFWௐWRௐDQ\ௐOLPLWDWLRQVௐLPSRVHGௐE\ௐDSSOLFDEOHௐODZௐWKHௐFXVWRPHUௐLVௐOLDEOHௐIRUௐDOOௐ XQDXWKRUL]HGௐXVHௐRIௐDௐFDUGௐXQWLOௐ:(;ௐUHFHLYHVௐSURSHUௐQRWLILFDWLRQௐRIௐORVVௐWKHIWௐRUௐ XQDXWKRUL]HGௐXVHௐௐ
3DUWQHUVKLS
3DUWQHUVKLSௐZLWKௐRXUௐFXVWRPHUVௐLVௐFULWLFDOௐ%H\RQGௐWKHௐVROXWLRQVௐGHVFULEHGௐDERYHௐZHௐ HQDEOHௐRXUௐFXVWRPHUVௐWRௐPRQLWRUௐDQGௐFRQWUROௐWKHLUௐH[SHQGLWXUHVௐ7KURXJKௐ:(;2QOLQHௐ PDQDJHUVௐFDQௐVHWௐSUHGHWHUPLQHGௐOLPLWVௐRQௐVSHQGLQJௐDPRXQWௐSXUFKDVHௐIUHTXHQF\ௐ SURGXFWௐDQGௐVHUYLFHௐW\SHௐDQGௐWKHௐGD\VௐDQGௐKRXUVௐGXULQJௐZKLFKௐSXUFKDVHVௐFDQௐEHௐ PDGHௐZKLOHௐDOVRௐSHUIRUPLQJௐUHDOWLPHௐDFFRXQWௐPRGLILFDWLRQVௐ HJௐSUHGHWHUPLQHGௐ
OLPLWVௐHGLWLQJௐ3URPSWௐ,'VௐLQௐUHVSRQVHௐWRௐFKDQJHVௐRUௐWRௐSUHYHQWௐWKHIW ௐ7KH\ௐDOVRௐRSWௐ
LQWRௐ5HDOௐ7LPHௐ$OHUWVௐZKHQௐOLPLWVௐDUHௐH[FHHGHGௐLQௐHLJKWௐSXUFKDVHௐFDWHJRULHVௐ LQFOXGLQJௐOLPLWVௐRQௐWUDQVDFWLRQVௐZLWKLQௐDௐWLPHௐUDQJHௐJDOORQVௐSHUௐGD\ௐDQGௐDOORZDEOHௐ IXHOௐW\SHVௐ2XUௐSXUFKDVHௐFRQWUROVௐDOORZௐGULYHUVௐWRௐSXUFKDVHௐHVVHQWLDOௐLWHPVௐDQGௐ VHUYLFHVௐZKHQௐQHHGHGௐEXWௐGHWHUௐWKHPௐIURPௐPDNLQJௐH[FHVVLYHௐRUௐXQDXWKRUL]HGௐ SXUFKDVHVௐ7KLVௐLQௐWDQGHPௐZLWKௐFDUHIXOௐUHYLHZௐRIௐDOOௐUHSRUWVௐ LQFOXGLQJௐWUDQVDFWLRQௐDQGௐ
H[FHSWLRQௐUHSRUWV
ௐKHOSVௐVXEVWDQWLDOO\ௐUHGXFHௐH[SRVXUHௐWRௐDEXVHௐDQGௐIUDXGௐDQGௐDQ\ௐ DVVRFLDWHGௐORVVHV
'HPRQVWUDWHௐWKHௐDFFHSWDQFHௐQHWZRUNௐRIௐ
SD\PHQWௐVHUYLFHVௐRIIHUHGௐIRUௐDOOௐIRUPVௐRIௐ
SD\PHQWVௐVXFKௐDVௐSK\VLFDOௐFDUGVௐPRELOHௐ
DSSOLFDWLRQVௐGLJLWDOௐDQGRUௐYLUWXDOௐSD\PHQWௐ
VHUYLFHV
3+<6,&$/ௐ&$5'6
:(;ௐ)OHHWௐ&DUG
ௐ$ௐ:(;ௐ&DUGௐFDQௐEHௐDVVLJQHGௐWRௐDௐYHKLFOHDVVHWௐGULYHUௐRUௐ RUJDQL]DWLRQDOௐXQLWௐ
RUௐFRVWௐFHQWHU
ௐHQDEOLQJௐWKHௐFDUGௐWRௐFDSWXUHௐDQGௐWUDFNௐDOOௐ
SXUFKDVHௐDFWLYLW\ௐ:KHQௐWKHௐFDUGௐLVௐXVHGௐDWௐWKHௐSRLQWRIVDOHௐGHYLFHௐWKHௐGULYHUௐHQWHUVௐ Dௐ3URPSWௐ,'ௐ
HLWKHUௐ'ULYHUௐ,'ௐRUௐ9HKLFOHௐ,'ௐGHSHQGLQJௐRQௐ\RXUௐSUHIHUHQFH ௐDQGௐWKHௐ
RGRPHWHUௐUHDGLQJௐRIௐWKHௐYHKLFOHௐLQௐRUGHUௐWRௐUHFHLYHௐWUDQVDFWLRQௐDXWKRUL]DWLRQௐ 7KHௐ3URPSWௐ,'ௐFRPELQHGௐZLWKௐWKHௐFDUGௐDQGௐSXUFKDVHௐFRQWUROVௐLVௐUHIHUHQFHGௐDJDLQVWௐ WKHௐ:(;ௐGDWDEDVHௐIRUௐYHULILFDWLRQௐ8SRQௐVXFFHVVIXOௐYHULILFDWLRQௐWKHௐWUDQVDFWLRQௐLVௐ DXWKRUL]HGௐSHUௐWKHௐFXVWRPHU¶VௐSXUFKDVHௐFRQWUROVௐ7KHௐYHULILFDWLRQௐDQGௐDXWKRUL]DWLRQௐ SURFHVVHVௐDFWௐDVௐDௐVHFXULW\ௐPHDVXUHௐDQGௐSURYLGHௐDௐOD\HUௐRIௐSURWHFWLRQௐDJDLQVWௐ IUDXGXOHQWௐDFWLYLW\
5),'
ௐ:(;ௐVLPSOLILHVௐSD\LQJௐIRUௐDQGௐWUDFNLQJௐIXHOLQJௐDQGௐFKDUJLQJௐHYHQWVௐ5DWKHUௐ WKDQௐXVLQJௐDௐGLIIHUHQWௐSD\PHQWௐPHWKRGௐIRUௐHDFKௐFKDUJHௐSRLQWௐRSHUDWRUௐ\RXUௐGULYHUVௐ FDQௐXVHௐDௐVLQJOHௐ:(;ௐ(9ௐ5),'ௐFDUGௐDWௐDQ\ௐRIௐRXUௐJURZLQJௐQHWZRUNௐRIௐௐ SXEOLFௐFKDUJLQJௐVWDWLRQVௐLQௐ1RUWKௐ$PHULFDௐLQFOXGLQJௐ&KDUJH3RLQWௐ(9*Rௐ)ORௐ%OLQNௐ $PS8Sௐ1RRGRHௐ(9ௐ*DWHZD\ௐDQGௐ(9&RQQFHW
:(;ௐ)OHHWௐ3OXV
ௐ6LQFHௐRXUௐIRXQGLQJௐDVௐDௐIXHOௐFDUGௐFRPSDQ\ௐLQௐ
ௐZHௐKDYHௐ
H[SDQGHGௐRXUௐVFRSHௐWRௐEHFRPHௐDQௐLQQRYDWLYHௐJOREDOௐOHDGHUௐLQௐSD\PHQWௐVROXWLRQVௐ 2QHௐNH\ௐGLIIHUHQWLDWRUௐLQௐWKHௐ0RELOLW\ௐVHJPHQWௐLVௐWKHௐHQKDQFHGௐGDWDௐDQGௐFRQWUROVௐZHௐ SURYLGHௐIOHHWௐRSHUDWRUVௐEDVHGௐRQௐRXUௐSURSULHWDU\ௐFORVHGௐORRSௐSD\PHQWVௐQHWZRUNௐ /RRNLQJௐIRUZDUGௐ:(;ௐLVௐH[SDQGLQJௐWKHௐVXLWHௐRIௐFDUGௐRIIHULQJVௐWRௐLQFOXGHௐ:(;ௐ)OHHWௐ 3OXVௐDௐRQHFDUGௐVROXWLRQௐWKDWௐFRPELQHVௐ:(;
VௐFXUUHQWௐFORVHGௐORRSௐIOHHWௐFDUGௐSURGXFWௐ
ZLWKௐHQKDQFHGௐDFFHSWDQFHௐYLDௐWKHௐ0DVWHUFDUGௐQHWZRUNௐIRUௐQRQIXHOௐYHKLFOHUHODWHGௐ SXUFKDVHVௐ7KHௐSURGXFWௐDOORZVௐIRUௐERWKௐ:(;ௐDQGௐ0DVWHUFDUGௐWUDQVDFWLRQVௐZLWKௐRQHௐ FDUGௐPDQDJHGௐXQGHUௐDௐVLQJOHௐDFFRXQWௐXWLOL]LQJௐRQHௐFUHGLWௐOLQHௐDQGௐGHWDLOHGௐZLWKLQௐ RQHௐLQYRLFHௐDQGௐUHSRUWLQJௐSDFNDJHௐ2XUௐUHVHDUFKௐDQGௐWHVWLQJௐLQGLFDWHVௐWKDWௐWKHௐ:(;ௐ )OHHWௐ3OXVௐFDUGௐZLOOௐEHௐDௐFRPSHOOLQJௐSURGXFWௐLQௐWKHௐPDUNHWSODFH $YLDWLRQ
ௐௐ:(;ௐFXVWRPHUVௐFDQௐPDQDJHௐDLUFUDIWௐIXHOLQJௐPDLQWHQDQFHௐDQGௐDFWLYLW\ௐZLWKௐ WKHௐ$9&$5'ௐSURJUDPௐ$9&$5'ௐௐDௐFRPSOHWHௐSXUFKDVLQJௐVROXWLRQௐIRUௐIXHOௐDQGௐ UHODWHGௐDYLDWLRQௐVHUYLFHVௐௐLVௐDௐFUHGLWௐFDUGௐDQGௐFRQWUDFWௐIXHOௐSURJUDPௐXVHGௐE\ௐ FRUSRUDWHௐDQGௐSULYDWHௐIOLJKWௐGHSDUWPHQWVௐDWௐERWKௐGRPHVWLFௐDQGௐLQWHUQDWLRQDOௐDLUSRUWVௐ $Qௐ$9&$5'ௐDFFRXQWௐLQWHJUDWHVௐZLWKௐWKHௐFXVWRPHU¶VௐH[LVWLQJௐ:(;ௐDFFRXQWௐVRௐ\RXௐ RQO\ௐQHHGௐRQHௐFDUGௐSURJUDPௐIRUௐSXUFKDVLQJௐIXHOௐDQGௐVHUYLFHVௐIURPௐDOOௐ$9&$5'ௐ DFFHSWRUVௐDQGRUௐFRQWUDFWௐIXHOௐVXSSOLHUVௐ
$9&$5'ௐLVௐWKHௐPRVWௐZLGHO\ௐDFFHSWHGௐDYLDWLRQௐFUHGLWௐFDUGௐSURYLGLQJௐIXHOௐDFFHVVௐDWௐ Bid Number: RFP 030625 Vendor Name: WEX Bank

!

80 ௐORFDWLRQVௐLQௐPRUHௐWKDQௐ
ௐFRXQWULHVௐ:LWKௐDQௐ$9&$5'ௐDFFRXQWௐFXVWRPHUVௐ
DXWRPDWLFDOO\ௐSDUWLFLSDWHௐLQௐWKHLUௐ&RQWUDFWௐ)XHOௐ3URJUDPௐZKLFKௐIDFLOLWDWHVௐVDYLQJVௐRQௐ MHWௐIXHOௐYLUWXDOO\ௐHYHU\ZKHUHௐLQௐWKHௐZRUOGௐ$GGLWLRQDOO\ௐ$9&$5'¶VௐRQOLQHௐLQWHUIDFHௐ DOORZVௐFXVWRPHUVௐWR
ௐ
9LHZௐDQGௐGRZQORDGௐFRQWDFWௐLQIRUPDWLRQௐDQGௐDௐGHWDLOHGௐOLVWLQJௐRIௐVSHFLILFௐVHUYLFHVௐ SURYLGHGௐ
FDWHULQJௐUHQWDOௐFDUVௐKDQJDUௐHWF

3UHDUUDQJHௐIXHOௐDQGௐVHUYLFHV
/RJௐLQௐWRௐREWDLQௐFRQWUDFWௐIXHOௐSULFLQJ
5HTXHVWௐDௐILUPௐ3ULFHௐ4XRWHௐE\ௐHPDLO
5HSRUWௐDௐORVWௐRUௐVWROHQௐFDUGௐRQOLQHௐRUௐXVHௐWKHௐWROOIUHHௐQXPEHUௐGXULQJௐEXVLQHVVௐKRXUV :(;ௐFXVWRPHUVௐFDQௐVLJQௐXSௐDQGௐXVHௐWKHௐFRQYHQLHQWௐIHDWXUHVௐRIௐWKHௐ$9&$5'ௐ SURJUDPௐDWௐQRௐDGGLWLRQDOௐFKDUJH
0DULQD
ௐ&XVWRPHUVௐFDQௐSXUFKDVHௐJDVROLQHௐDQGௐGLHVHOௐIXHOௐDWௐPDULQHௐIXHOLQJௐORFDWLRQVௐ WKURXJKௐDௐFRPELQDWLRQௐRI

'LUHFWௐDFFHSWDQFHௐRIௐWKHௐ:(;ௐ&DUGௐDWௐPDULQDVௐZLWKௐEUDQGHGௐRLOௐORFDWLRQVௐWKURXJKௐ HOHFWURQLFௐSRLQWௐRIௐVDOHௐV\VWHPV
$WௐDQ\ௐRIௐWKHௐPRUHௐWKDQௐ
ௐPDULQDௐORFDWLRQVௐWKDWௐDFFHSWௐDௐ0DVWHUFDUGௐZRUOGZLGHௐ 7KHௐ:(;ௐ&DUGௐDQGௐ:(;3D\ௐZRXOGௐEHௐXVHGௐDWௐWKHVHௐDFFHSWLQJௐORFDWLRQVௐMXVWௐOLNHௐ DQ\ௐRWKHUௐIXHOLQJௐORFDWLRQௐWRௐSXUFKDVHௐIXHOௐDQGௐUHODWHGௐVHUYLFHVௐ$GGLWLRQDOௐWHUPVௐDQGௐ FRQGLWLRQVௐDSSO\
'5,9(5'$6+ௐ02%,/(ௐ$33ௐ
:LWKௐ'ULYHU'DVKௐDௐGLJLWDOௐZDOOHWௐYHUVLRQௐRIௐWKHௐ:(;ௐ&DUGௐGULYHUVௐDXWKRUL]Hௐ(9ௐDQGௐ IXHOௐWUDQVDFWLRQVௐIURPௐZLWKLQௐWKHLUௐYHKLFOHௐ7KLVௐDSSௐVLPSOLILHVௐWUDQVDFWLRQVௐUHGXFHVௐ WKHௐQHHGௐIRUௐSK\VLFDOௐFDUGVௐWKDWௐPD\ௐEHௐPLVSODFHGௐDQGௐHQKDQFHVௐVHFXULW\ௐE\ௐ PLWLJDWLQJௐLVVXHVௐOLNHௐVNLPPLQJௐDQGௐLQDFFXUDWHௐRGRPHWHUௐUHDGLQJVௐ'ULYHU'DVKௐ FDSWXUHVௐUHFHLSWVௐHOHFWURQLFDOO\ௐVRௐGULYHUVௐVSHQGௐOHVVௐWLPHௐDWௐWKHௐSXPSௐDQGௐPRUHௐ WLPHௐRQௐWKHௐURDG
)RUௐFRQYHQWLRQDOௐIXHOLQJௐ'ULYHU'DVKௐLVௐDYDLODEOHௐDWௐDSSUR[LPDWHO\ௐௐIXHOLQJௐ VWDWLRQVௐDFURVVௐWKHௐFRQWLQHQWDOௐ86ௐLQFOXGLQJௐPRVWௐ6KHOOௐ([[RQௐ0RELOௐ3KLOOLSVௐ ௐ&RQRFRௐௐDQGௐ9DOHURௐVWDWLRQVௐ:(;ௐDFWLYHO\ௐZRUNVௐWRௐH[SDQGௐDFFHSWDQFHௐ DPRQJௐRXUௐPHUFKDQWௐQHWZRUN
ௐ
)RUௐ(9ௐFKDUJLQJௐ'ULYHU'DVKௐIHDWXUHVௐXQLYHUVDOௐDFFHSWDQFHௐDWௐRXUௐJURZLQJௐQHWZRUNௐRIௐ RYHUௐௐFKDUJLQJௐVWDWLRQVௐFRDVWௐWRௐFRDVWௐ'ULYHU'DVKௐLVௐDOVRௐWKHௐPRVWௐVHFXUHௐ WUDQVDFWLRQௐSODWIRUPௐFXUUHQWO\ௐDYDLODEOHௐDVௐWKHௐDSSௐFDSWXUHVௐRGRPHWHUௐSURPSWVௐDQGௐ 3URPSWௐ,'ௐDQGௐDSSOLHVௐ\RXUௐIOHHWௐSXUFKDVHௐFRQWUROVௐWRௐ(9ௐWUDQVDFWLRQVௐIRUௐ FRPSUHKHQVLYHௐGDWDௐFROOHFWLRQௐDQGௐUHSRUWLQJ
:(;3$<ௐ
:(;3D\ௐLVௐDௐWRROௐWKDWௐHQDEOHVௐRXWRIQHWZRUNௐSXUFKDVHVௐDWௐDGGLWLRQDOௐPHUFKDQWVௐLQௐ WKHௐ0DVWHUFDUGௐQHWZRUNௐE\ௐXWLOL]LQJௐDௐYLUWXDOௐFDUGௐLQWHUIDFHௐ7\SLFDOO\ௐXVHGௐIRUௐ LQGHSHQGHQWௐRUௐJHRJUDSKLFDOO\ௐUHPRWHௐIXHOௐDQGௐVHUYLFHௐVLWHVௐWKLVௐWRROௐUHGXFHVௐWKHௐ QXPEHUௐRIௐRXWRIQHWZRUNௐVLWHVௐZKHUHௐGULYHUVௐZRXOGௐKDYHௐWRௐXVHௐDQௐDOWHUQDWLYHௐIRUPௐRIௐ SD\PHQW
8VLQJௐ:(;3D\ௐLQௐFRQMXQFWLRQௐZLWKௐ\RXUௐ:(;ௐ&DUGௐOHWVௐ\RXௐVHWௐWKHௐUXOHVௐIRUௐ\RXUௐ GULYHUVௐFRQWUROOLQJௐPHUFKDQWௐWUDQVDFWLRQௐDQGௐHYHQௐSURGXFWௐW\SHௐOLPLWVௐ:HௐDSSO\ௐ WKRVHௐOLPLWVௐWRௐERWKௐ:(;ௐ&DUGௐDQGௐ:(;3D\ௐWUDQVDFWLRQVௐ([SDQGHGௐFRYHUDJHௐ FRPELQHGௐZLWKௐLQWHJUDWHGௐUHSRUWLQJௐDQGௐLQYRLFLQJௐFDQௐIXUWKHUௐVWUHDPOLQHௐSXUFKDVLQJௐ DQGௐRSHUDWLRQV
:(;ௐXVHVௐ6LQJOH8VHௐ$FFRXQWௐ1XPEHUௐWHFKQRORJ\ௐWRௐDXWKRUL]HௐDௐRQHWLPHௐSD\PHQWௐ WRௐDௐPHUFKDQWௐ7KHௐDFFRXQWௐQXPEHUௐSURYLGHGௐWRௐWKHௐPHUFKDQWௐE\ௐDQௐDXWRPDWHGௐYRLFHௐ UHVSRQVHௐV\VWHPௐ
,95
ௐLVௐIDVWௐDQGௐVHFXUHௐ²ௐJRRGௐRQO\ௐIRUௐWKDWௐRQHௐSXUFKDVH
:KHQௐWKHௐPHUFKDQWௐFDOOVௐIRUௐDXWKRUL]DWLRQௐWKHௐ,95ௐSURPSWVௐIRUௐFDUGௐQXPEHUௐFDUGௐ H[SLUDWLRQௐGDWHௐSURPSWௐ,'ௐSXUFKDVHௐDPRXQWௐDQGௐSURGXFWௐ7KHௐ:(;ௐV\VWHPௐDSSOLHVௐ SXUFKDVHௐFRQWUROVௐEDVHGௐRQௐWKHௐSURGXFWௐVHOHFWHGௐE\ௐWKHௐPHUFKDQWௐDQGௐFROOHFWVௐVLPLODUௐ OHYHOVௐRIௐSXUFKDVHௐGDWDௐLQFOXGLQJௐ3URPSWௐ,'ௐDQGௐRGRPHWHUௐ'HWDLOVௐRIௐWKHௐSXUFKDVHௐ DUHௐLQWHJUDWHGௐLQWRௐ\RXUௐ:(;ௐLQYRLFHௐDQGௐUHSRUWVௐ2QHௐFDUGௐRQHௐLQYRLFHௐRQHௐUHSRUWௐ ZLWKௐWKHௐVDPHௐFRQWUROVௐDQGௐVHUYLFHௐ:(;ௐFXVWRPHUVௐH[SHFW
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

81 :(;ௐ3$<$%/(6
7KHௐ:(;ௐ3D\DEOHVௐVROXWLRQௐLQFOXGHVௐSXUFKDVLQJௐFDUGVௐDQGௐYLUWXDOௐFDUGVௐ7KLVௐSURGXFWௐ VHWௐH[SDQGVௐSXUFKDVLQJௐFDSDELOLWLHVௐEH\RQGௐWKHௐSURSULHWDU\ௐ:(;ௐ)OHHWௐFDUGௐQHWZRUNௐ E\ௐXWLOL]LQJௐWKHௐ0DVWHUFDUGௐ1HWZRUN
:(;ௐ3D\DEOHVௐFDUGVௐDYDLODEOHௐLQௐERWKௐSK\VLFDOௐDQGௐYLUWXDOௐIRUPDWVௐEURDGHQௐWKHௐ UDQJHௐRIௐDFFHSWLQJௐPHUFKDQWVௐDQGௐUHGXFHௐSURGXFWௐUHVWULFWLRQVௐFRPSDUHGௐWRௐWKHௐ:(;ௐ )OHHWௐ&DUGௐ7KLVௐVROXWLRQௐLVௐLGHDOௐIRUௐPHPEHUVௐZKRௐUHTXLUHௐWKHௐIOH[LELOLW\ௐRIௐDQௐRSHQ ORRSௐVROXWLRQௐUDWKHUௐWKDQௐDௐSURSULHWDU\ௐIOHHWௐFDUG
'HPRQVWUDWHௐ\RXUௐFDSDELOLWLHVௐDQGௐDELOLWLHVௐIRUௐ
SD\PHQWௐVHUYLFHVௐDQGௐGDWDௐFROOHFWLRQௐIURPௐ
XVHௐDWௐ(9ௐFKDUJLQJௐVWDWLRQVௐDQGௐ(9ௐFKDUJLQJௐ
QHWZRUNV
:(;ௐLVௐDQௐH0RELOLW\ௐ6HUYLFHௐ3URYLGHUௐ
(063
ௐFDSDEOHௐRIௐIDFLOLWDWLQJௐ(9ௐFKDUJLQJௐ
VHVVLRQVௐDQGௐSD\PHQWVௐGLUHFWO\ௐIURPௐDௐIOHHW
VௐH[LVWLQJௐ:(;ௐDFFRXQWௐ7KLVௐDOORZVௐ
:(;ௐWRௐLVVXHௐRQHௐFDUGௐWKDWௐ:(;ௐGLUHFWO\ௐLQWHJUDWHVௐZLWKௐRXUௐ(9ௐDFFHSWDQFHௐQHWZRUNௐ SDUWQHUVௐSUHYHQWLQJௐDௐIOHHWௐIURPௐKDYLQJௐWRௐKDYHௐPXOWLSOHௐDFFRXQWVௐZLWKௐYDULRXVௐ QHWZRUNVௐPDQDJHௐFDUGRQILOHௐSD\PHQWVௐDQGௐGRZQORDGௐDQGௐPDQDJHௐPXOWLSOHௐDSSVௐ $OOௐRIௐWKHௐGDWDௐIORZVௐEDFNௐWKURXJKௐDௐIOHHW
Vௐ:(;ௐDFFRXQWௐOLNHௐDQ\ௐRWKHUௐSD\PHQWௐ
DOORZLQJௐWKHௐIOHHWVௐWRௐKDYHௐRQHௐSODFHௐWRௐPDQDJHௐDOOௐGULYHUௐSD\PHQWVௐIRUௐFRQVROLGDWHGௐ UHSRUWLQJௐDQGௐRQHௐLQYRLFHௐRQௐWKHௐIOHHW
VௐH[LVWLQJௐOLQHௐRIௐFUHGLWௐZLWKௐ:(;
5),'
:(;ௐVLPSOLILHVௐSD\LQJௐIRUௐDQGௐWUDFNLQJௐIXHOLQJௐDQGௐFKDUJLQJௐHYHQWVௐ5DWKHUௐWKDQௐ XVLQJௐDௐGLIIHUHQWௐSD\PHQWௐPHWKRGௐIRUௐHDFKௐFKDUJHௐSRLQWௐRSHUDWRUௐ\RXUௐGULYHUVௐFDQௐ XVHௐDௐVLQJOHௐ:(;ௐ(9ௐ5),'ௐFDUGௐDWௐDQ\ௐRIௐRXUௐJURZLQJௐQHWZRUNௐRIௐௐSXEOLFௐ FKDUJLQJௐVWDWLRQVௐLQௐ1RUWKௐ$PHULFDௐLQFOXGLQJௐ&KDUJH3RLQWௐ(9*Rௐ)ORௐ%OLQNௐ$PS8Sௐ 1RRGRHௐ(9ௐ*DWHZD\ௐDQGௐ(9&RQQFHWௐ<RXௐFDQௐXVHௐ\RXUௐ:(;ௐDFFRXQWௐIRUௐDOOௐIXHOLQJௐ DQGௐFKDUJLQJௐWUDQVDFWLRQVௐDQGௐUHFHLYHௐRQHௐLQWHJUDWHGௐLQYRLFHௐDQGௐVHWௐRIௐUHSRUWV 7UDQVDFWLRQVௐLQLWLDWHGௐZLWKௐDQௐ5),'ௐGRௐQRWௐFXUUHQWO\ௐJRௐWKURXJKௐRXUௐDXWKRUL]DWLRQௐ SURFHVVௐ7KLVௐLVௐEHFDXVH
ௐ
ௐ&KDUJHSRLQWௐRSHUDWRUVQHWZRUNVௐFXUUHQWO\ௐZRUNௐRQௐDௐZKLWHOLVWௐSURFHVVௐIRUௐDFFHVVௐ JUDQWLQJௐSHUPLVVLRQௐWRௐFKDUJHௐZKHQௐDQௐ5),'ௐLVௐXVHGௐWRௐLQLWLDWHௐDௐWUDQVLWLRQௐ ௐ0RVWௐFKDUJLQJௐVWDWLRQVௐDUHௐQRWௐFDSDEOHௐRIௐSURPSWLQJௐRUௐLQSXWௐIURPௐGULYHUVௐVRௐWKHௐ WUDQVDFWLRQௐGDWDௐDQGௐFRQWUROVௐDSSOLFDEOHௐWRௐSK\VLFDOௐIRUPVௐRIௐSD\PHQWௐ OLNHௐ5),'
ௐDUHௐ

OLPLWHG
'5,9(5ௐ'$6+
'ULYHU'DVKௐDௐGLJLWDOௐZDOOHWௐYHUVLRQௐRIௐWKHௐ:(;ௐ&DUGௐDFFHSWHGௐDWௐDOOௐௐSXEOLFௐ FKDUJLQJௐVWDWLRQVௐLQௐWKHௐ:(;ௐQHWZRUNௐLVௐWKHௐPRVWௐVHFXUHௐGDWDULFKௐ(9ௐWUDQVDFWLRQௐ SODWIRUPௐFXUUHQWO\ௐDYDLODEOH7KHௐDSSௐFDSWXUHVௐRGRPHWHUௐSURPSWVௐDQGௐ3URPSWௐ,'ௐDQGௐ DSSOLHVௐ\RXUௐIOHHWௐSXUFKDVHௐFRQWUROVௐWRௐ(9ௐWUDQVDFWLRQVௐIRUௐFRPSUHKHQVLYHௐGDWD 'ULYHUVௐDXWKRUL]HௐWUDQVDFWLRQVௐIURPௐZLWKLQௐWKHLUௐYHKLFOHௐDQGௐXVHௐWKHௐDSSௐWRௐVLPSOLI\ௐ WUDQVDFWLRQVௐUHGXFHௐWKHௐQHHGௐIRUௐSK\VLFDOௐFDUGVௐWKDWௐPD\ௐEHௐPLVSODFHGௐDQGௐHQKDQFHௐ VHFXULW\ௐE\ௐPLWLJDWLQJௐLVVXHVௐOLNHௐVNLPPLQJௐDQGௐLQDFFXUDWHௐRGRPHWHUௐUHDGLQJVௐ 'ULYHU'DVKௐDOVRௐVXSSRUWVௐ'LJLWDOௐ,QVWDQWௐ,VVXDQFHௐIXQFWLRQDOLW\ௐ2QFHௐWKHௐDFFRXQWௐLVௐVHWௐ XSௐ:(;ௐFDQௐUHSODFHௐSK\VLFDOௐFDUGVௐORVWௐVWROHQௐRUௐGDPDJHGௐZLWKௐDௐGLJLWDOௐFDUGௐ ZLWKLQௐDQௐKRXUௐ
'ULYHU'DVKௐDOVRௐIHDWXUHVௐURXWHSODQQLQJௐIXQFWLRQDOLW\ௐDOORZLQJௐGULYHUVௐWRௐSODQௐURXWHVௐ ZKLOHௐIDFWRULQJௐLQௐYDULDEOHVௐOLNHௐEDWWHU\ௐOHYHOௐDGGHGௐZHLJKWௐFOLPDWHௐFRQWUROௐXVDJHௐ DQGௐPRUH

7DEOH%
'HSWKDQG%UHDGWKRI2IIHUHG6ROXWLRQV
,QGLFDWHEHORZLIWKHOLVWHGW\SHVRUFODVVHVRI6ROXWLRQVDUHRIIHUHGZLWKLQ\RXUSURSRVDO3URYLGHDGGLWLRQDOFRPPHQWVLQWKHWH[WER[ SURYLGHGDVQHFHVVDU\
/LQH
,WHP &DWHJRU\RU7\SH ([DPSOHV 2IIHUHG
&RPPHQWV
3D\PHQWௐVROXWLRQVௐIRU
)XHOௐRLOௐIOXLGVௐIRUௐYHKLFOHVௐ
DLUFUDIWௐZDWHUFUDIW
<HV
1R
3OHDVHௐVHHௐ7DEOHௐ$ௐZKLFKௐ
GHVFULEHVௐRXUௐSURGXFWௐ
FDWHJRULHVௐ
IXHOௐRLOௐIOXLGVௐ
HWF
ௐ
7DEOHௐ$ௐDOVRௐGHVFULEHVௐRXUௐ
$9&$5'ௐ

DLUFUDIW
ௐDQGௐ
0DULQDௐSD\PHQWௐRSWLRQV

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

82 (OHFWULFௐYHKLFOHௐFKDUJLQJௐDQGௐ
VWDWLRQௐIHHV
<HV
1R
3OHDVHௐVHHௐ7DEOHVௐ$ௐDQGௐ
$ௐZKLFKௐGHVFULEHௐ:(;
Vௐ
FRPSUHKHQVLYHௐ(Q5RXWHௐ$W
+RPHௐ'HSRWௐDQGௐ(9ௐ
DQDO\WLFVௐRIIHULQJV

9HKLFOHௐDLUFUDIWௐDQGௐZDWHUFUDIW
UHODWHGௐPDLQWHQDQFHௐUHSDLUVௐ
VXSSOLHVௐDQGௐVHUYLFHV
<HV
1R
3OHDVHௐVHHௐ7DEOHௐ$ௐZKLFKௐ
GHVFULEHVௐRXUௐ$9&$5'ௐ

DLUFUDIW
ௐDQGௐ0DULQDௐ
SD\PHQWௐRSWLRQV

&RPSOHPHQWDU\ௐRIIHULQJௐRIௐVHUYLFHVௐ
LQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWR

&DUGௐLVVXDQFHௐUHSODFHPHQWௐDQGௐ
DFFRXQWௐFXVWRPL]DWLRQ
<HV
1R
7KHௐVWDQGDUGௐ:(;ௐ&DUGௐ
FRQWDLQVௐERWKௐDௐWUDGLWLRQDOௐ
PDJQHWLFௐVWULSௐDQGௐDQௐ
HPEHGGHGௐPLFURFKLSௐZKLFKௐ
LQFUHDVHVௐGDWDௐVHFXULW\ௐE\ௐ
HQFU\SWLQJௐLQIRUPDWLRQௐZKLOHௐ
UHGXFLQJௐSRWHQWLDOௐIRUௐZKLWHௐ
SODVWLFௐRUௐFDUGFDUGௐ
FRXQWHUIHLWLQJௐ
$FFRXQWௐDQGௐFDUGௐ
LQIRUPDWLRQௐDUHௐUHDGௐDWௐWKHௐ
SRLQWௐRIௐVDOHௐDQGௐYDOLGDWHGௐ
LQௐRXUௐV\VWHPVௐZLWKௐ/HYHOௐ,,,ௐ
GDWDௐREWDLQHGௐGXULQJௐWKHௐ
WUDQVDFWLRQௐ
7KHௐVWDQGDUGௐFDUGௐH[SLUDWLRQௐ
WHUPௐLVௐILYHௐ\HDUVௐ
ௐ
PRQWKV
ௐIRUௐFKLSௐFDUGVௐGXHௐ
WRௐWKHLUௐWKLFNHUௐVWXUGLHUௐ
SODVWLFௐ:(;ௐEHJLQVௐWKHௐ
FDUGௐUHQHZDOௐSURFHVVௐௐ
GD\VௐSULRUௐWRௐH[SLUDWLRQௐWRௐ
HQVXUHௐWKDWௐGULYHUVௐDUHௐ
QHYHUௐZLWKRXWௐDQௐDFWLYHௐFDUGௐ
1XPEHULQJௐDQGௐ&XVWRPL]DWLRQ
2XUௐFXVWRPL]DWLRQௐ
FDSDELOLWLHVௐLQFOXGHௐWZRௐOLQHVௐ
IRUௐLGHQWLILFDWLRQ
ௐ7KHௐILUVWௐ
OLQHௐXVXDOO\ௐGHVLJQDWHVௐWKHௐ
DFFRXQWௐZKLOHௐWKHௐVHFRQGௐ
OLQHௐLGHQWLILHVௐWKHௐDVVRFLDWHGௐ
HTXLSPHQWௐRUௐGULYHUௐ(DFKௐ
OLQHௐDFFRPPRGDWHVௐXSௐWRௐ
ௐFKDUDFWHUVௐ7KHௐDFFRXQWௐ
QXPEHUௐFDUGௐQXPEHUௐDQGௐ
H[SLUDWLRQௐGDWHௐDUHௐ
GLVSOD\HGௐRQௐWKHௐIURQWௐRIௐWKHௐ
FDUGௐDQGௐWKHௐFDUG¶Vௐ
QXPEHUௐH[SLUDWLRQௐGDWHௐDQGௐ
SURPSWௐDUHௐHPEHGGHGௐLQௐ
WKHௐFDUG¶VௐWHFKQRORJ\ௐ
&DUGௐ'HOLYHU\ௐDQGௐ
5HSODFHPHQW
:(;ௐSURFHVVHVௐUHTXHVWVௐ
IRUௐQHZௐRUௐUHSODFHPHQWௐ
FDUGVௐ
GXHௐWRௐORVVௐGDPDJHௐ
WKHIWௐHWF
ௐZLWKLQௐRQHௐ
EXVLQHVVௐGD\ௐ:(;ௐ&DUGVௐ
FDQௐEHௐGHOLYHUHGௐXVLQJௐWKHௐ
FDUULHUௐVSHFLILHGௐE\ௐWKHௐ
FXVWRPHUௐ
HJௐWKHௐ86ௐ
3RVWDOௐ6HUYLFHௐIRUௐVWDQGDUGௐ
VKLSSLQJௐRUௐ)HG([ௐIRUௐ
H[SHGLWHGௐRUGHUV
ௐ)RUௐ
H[SHGLWHGௐVKLSSLQJௐ\RXௐPD\ௐ
XVHௐ\RXUௐRZQௐVKLSSLQJௐ
DFFRXQWௐRUௐEHௐFKDUJHGௐDௐ
IHHௐ
&DUG
ௐ$VVLJQPHQWௐDQGௐ

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

83 7UDQVDFWLRQௐ$XWKRUL]DWLRQௐ
$ௐ:(;ௐ&DUGௐFDQௐEHௐ
DVVLJQHGௐWRௐDௐYHKLFOHDVVHWௐ
GULYHUௐRUௐRUJDQL]DWLRQDOௐXQLWௐ

RUௐFRVWௐFHQWHU
ௐHQDEOLQJௐ
WKHௐFDUGௐWRௐFDSWXUHௐDQGௐ
WUDFNௐDOOௐSXUFKDVHௐDFWLYLW\ௐ
:KHQௐWKHௐFDUGௐLVௐXVHGௐDWௐ
WKHௐSRLQWRIVDOHௐGHYLFHௐWKHௐ
GULYHUௐHQWHUVௐDௐ3URPSWௐ,'ௐ

HLWKHUௐ'ULYHUௐ,'ௐRUௐ9HKLFOHௐ
,'ௐGHSHQGLQJௐRQௐ\RXUௐ

SUHIHUHQFH
ௐDQGௐWKHௐ
RGRPHWHUௐUHDGLQJௐRIௐWKHௐ
YHKLFOHௐLQௐRUGHUௐWRௐUHFHLYHௐ
WUDQVDFWLRQௐDXWKRUL]DWLRQௐ
(DFKௐ3URPSWௐ,'ௐFDQௐEHௐ
DVVLJQHGௐWRௐRQHௐPDQ\ௐRUௐ
DOOௐFDUGVௐRQௐWKHௐ:(;ௐ
DFFRXQWௐ:(;ௐFDQௐJHQHUDWHௐ
3URPSWௐ,'VௐDWௐUDQGRPௐRUௐ
\RXௐPD\ௐDVVLJQௐWKHPௐ7KLVௐ
IRXUௐ

ௐRUௐVL[ௐ

ௐGLJLWௐ
QXPEHUௐFDQௐEHௐDVVLJQHGௐWRௐ
DௐGULYHUௐYHKLFOHDVVHWௐRUௐ
RUJDQL]DWLRQDOௐXQLWௐRQௐWKHௐ
:(;ௐDFFRXQWௐ
EDVHGௐRQௐWKHௐ
W\SHௐRIௐFDUGௐSUHIHUUHG
ௐ)RUௐ
H[DPSOHௐIRUௐGULYHUDVVLJQHGௐ
FDUGVௐWKHௐGULYHUௐZRXOGௐHQWHUௐ
Dௐ3URPSWௐ,'ௐDVVRFLDWHGௐZLWKௐ
WKHௐYHKLFOH
ௐFRQYHUVHO\ௐ
YHKLFOHDVVLJQHGௐFDUGVௐ
W\SLFDOO\ௐDVVRFLDWHௐWKHௐ
3URPSWௐ,'ௐZLWKௐWKHௐGULYHU
7KHௐ3URPSWௐ,'ௐFRPELQHGௐ
ZLWKௐWKHௐFDUGௐDQGௐSXUFKDVHௐ
FRQWUROVௐLVௐUHIHUHQFHGௐ
DJDLQVWௐWKHௐ:(;ௐGDWDEDVHௐ
IRUௐYHULILFDWLRQௐ8SRQௐ
VXFFHVVIXOௐYHULILFDWLRQௐWKHௐ
WUDQVDFWLRQௐLVௐDXWKRUL]HGௐSHUௐ
WKHௐFXVWRPHU¶VௐSXUFKDVHௐ
FRQWUROVௐ7KHௐYHULILFDWLRQௐDQGௐ
DXWKRUL]DWLRQௐSURFHVVHVௐDFWௐ
DVௐDௐVHFXULW\ௐPHDVXUHௐDQGௐ
SURYLGHVௐDௐOD\HUௐRIௐ
SURWHFWLRQௐDJDLQVWௐIUDXGXOHQWௐ
DFWLYLW\
7UDQVDFWLRQௐSURFHVVLQJௐDQGௐ
SD\PHQWௐVHWWOHPHQWௐWUDQVDFWLRQௐ
VWDWHPHQWௐDQGௐUHSRUWLQJ
<HV
1R
3OHDVHௐVHHௐ7DEOHௐ$ௐZKLFKௐ
GHVFULEHVௐRXUௐSD\PHQWௐ
RSWLRQVௐ
3OHDVHௐVHHௐ7DEOHௐ$ௐZKLFKௐ
GHWDLOVௐRXUௐWUDQVDFWLRQௐ
VWDWHPHQWௐUHSRUWLQJௐDQGௐ
DQDO\WLFV

)OHHWௐGDWDௐDQDO\WLFVௐLQWHJUDWHGௐ

WHOHPDWLFV
<HV
1R
3OHDVHௐVHHௐ7DEOHௐ$ௐZKLFKௐ
GHVFULEHVௐRXUௐDQDO\WLFVௐ
UHSRUWLQJௐDQGௐWHOHPDWLFVௐ
VROXWLRQV

3ULYDWHVLWHௐIXHOௐORFDWLRQௐ
SD\PHQWௐRUௐGDWDௐVHUYLFHV
<HV
1R
3OHDVHௐVHHௐ7DEOHVௐ$ௐDQGௐ
%ௐZKLFKௐGHVFULEHௐRXUௐ
SULYDWHVLWHௐIXHOௐSD\PHQWௐDQGௐ
GDWDௐVHUYLFHV

'LJLWDOௐDQGௐPRELOHௐDSSOLFDWLRQV
<HV
1R
3OHDVHௐVHHௐ7DEOHVௐ$ௐDQGௐ
$ௐZKLFKௐGHVFULEHௐRXUௐ
:(;&RQQHFWௐ
IXHOௐILQGLQJ
ௐ
DQGௐ'ULYHU'DVKௐ
GLJLWDOௐ
ZDOOHW
ௐPRELOHௐDSSOLFDWLRQV

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

84 7UDLQLQJௐDQGௐWHFKQLFDOௐDQGௐ
FXVWRPHUௐVXSSRUW
<HV
1R
3OHDVHௐVHHௐ7DEOHௐௐZKLFKௐ
GHVFULEHVௐRXUௐ$FFRXQWௐ
0DQDJHPHQWௐ7HFKQLFDOௐDQGௐ
&XVWRPHUௐ6XSSRUWௐ
3OHDVHௐVHHௐ7DEOHௐ$ௐZKLFKௐ
GHVFULEHVௐRXUௐWUDLQLQJௐ
SURJUDP

7DEOH
([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUP /LQH,WHP 127,&(
7RLGHQWLI\DQ\H[FHSWLRQRUWRUHTXHVWDQ\PRGLILFDWLRQWR6RXUFHZHOOVWDQGDUG0DVWHU$JUHHPHQWWHUPV FRQGLWLRQVRUVSHFLILFDWLRQVD3URSRVHUPXVWVXEPLWWKHSURSRVHGH[FHSWLRQ V
RUUHTXHVWHGPRGLILFDWLRQ
V
YLDUHGOLQHLQWKH0DVWHU
$JUHHPHQW7HPSODWHSURYLGHGLQWKH³%LG'RFXPHQWV´VHFWLRQ3URSRVHUPXVWXSORDGWKHUHGOLQHLQWKH³5HTXHVWHG([FHSWLRQV´XSORDG ILHOG$OOH[FHSWLRQVDQGRUSURSRVHGPRGLILFDWLRQVDUHVXEMHFWWRUHYLHZDQGDSSURYDOE\6RXUFHZHOODQGZLOOQRWDXWRPDWLFDOO\EH LQFOXGHGLQWKH0DVWHU$JUHHPHQW
'R\RXKDYHH[FHSWLRQVRUPRGLILFDWLRQVWRSURSRVH" $FNQRZOHGJHP HQW <HV
1R
'RFXPHQWV
(QVXUH\RXUVXEPLVVLRQGRFXPHQW
V
FRQIRUPVWRWKHIROORZLQJ

'RFXPHQWVLQ3')IRUPDWDUHSUHIHUUHG'RFXPHQWVLQ:RUG([FHORUFRPSDWLEOHIRUPDWVPD\DOVREHSURYLGHG 'RFXPHQWVVKRXOG127KDYHDVHFXULW\SDVVZRUGDV6RXUFHZHOOPD\QRWEHDEOHWRRSHQWKHILOH,WLV\RXUVROHUHVSRQVLELOLW\WR HQVXUHWKDWWKHXSORDGHGGRFXPHQW
V
DUHQRWHLWKHUGHIHFWLYHFRUUXSWHGRUEODQNDQGWKDWWKHGRFXPHQWVFDQEHRSHQHGDQGYLHZHGE\ 6RXUFHZHOO
6RXUFHZHOOPD\UHMHFWDQ\UHVSRQVHZKHUHDQ\GRFXPHQW V
FDQQRWEHRSHQHGDQGYLHZHGE\6RXUFHZHOO
,I\RXQHHGWRXSORDGPRUHWKDQRQH

GRFXPHQWIRUDVLQJOHLWHP\RXVKRXOGFRPELQHWKHGRFXPHQWVLQWRRQH]LSSHGILOH,IWKH ]LSSHGILOHFRQWDLQVPRUHWKDQRQH

GRFXPHQWHQVXUHHDFKGRFXPHQWLVQDPHGLQUHODWLRQWRWKHVXEPLVVLRQIRUPDWLWHPUHVSRQGLQJ WR)RUH[DPSOHLIUHVSRQGLQJWRWKH0DUNHWLQJ3ODQFDWHJRU\VDYHWKHGRFXPHQWDV³0DUNHWLQJ3ODQ´ 3ULFLQJ:(;6RXUFHZHOO3ULFLQJ'RFXPHQWV]LS0RQGD\0DUFK

)LQDQFLDO6WUHQJWKDQG6WDELOLW\:(;$QQXDO5HSRUWSGI)ULGD\-DQXDU\

0DUNHWLQJ3ODQ6DPSOHV:(;B3XEOLF6HFWRU0DUNHWLQJ([DPSOHSGI7KXUVGD\)HEUXDU\

:0%(0%(6%(RU5HODWHG&HUWLILFDWHV:(;9HQGRU,QFOXVLRQDQG'LYHUVLW\3URJUDP2YHUYLHZSGI7KXUVGD\)HEUXDU\

6WDQGDUG7UDQVDFWLRQ'RFXPHQW6DPSOHV:(;6RXUFHZHOO6WDQGDUG7UDQVDFWLRQ'RFXPHQWV]LS0RQGD\0DUFK

5HTXHVWHG([FHSWLRQV:(;6RXUFHZHOO([FHSWLRQVDQG$FFRXQWDQG6HUYLFHV$JUHHPHQW]LS0RQGD\0DUFK

8SORDG$GGLWLRQDO'RFXPHQW:(;6XVWDLQDELOLW\5HSRUWSGI7XHVGD\)HEUXDU\

Bid Number: RFP 030625 Vendor Name: WEX Bank

!

85 $GGHQGD7HUPVDQG&RQGLWLRQV

352326(5$)),'$9,72)&203/,$1&(
,FHUWLI\WKDW,DPDQDXWKRUL]HGUHSUHVHQWDWLYHRI3URSRVHUDQGKDYHDXWKRULW\WRVXEPLWWKHIRUHJRLQJ3URSRVDO

7KH3URSRVHULVVXEPLWWLQJWKLV3URSRVDOXQGHULWVIXOODQGFRPSOHWHOHJDOQDPHDQGWKH3URSRVHUOHJDOO\H[LVWVLQJRRGVWDQGLQJLQWKH MXULVGLFWLRQRILWVUHVLGHQFH
7KH3URSRVHUZDUUDQWVWKDWWKHLQIRUPDWLRQSURYLGHGLQWKLV3URSRVDOLVWUXHFRUUHFWDQGUHOLDEOHIRUSXUSRVHVRIHYDOXDWLRQIRU DZDUG
7KH3URSRVHUFHUWLILHVWKDW

7KHSULFHVLQWKLV3URSRVDOKDYHEHHQDUULYHGDWLQGHSHQGHQWO\ZLWKRXWIRUWKHSXUSRVHRIUHVWULFWLQJFRPSHWLWLRQDQ\ FRQVXOWDWLRQFRPPXQLFDWLRQRUDJUHHPHQWZLWKDQ\RWKHU3URSRVHURUFRPSHWLWRUUHODWLQJWR
L
7KRVHSULFHV

LL
7KHLQWHQWLRQWRVXEPLWDQRIIHU
RU

LLL
7KHPHWKRGVRUIDFWRUVXVHGWRFDOFXODWHWKHSULFHVRIIHUHG

7KHSULFHVLQWKLV3URSRVDOKDYHQRWEHHQDQGZLOOQRWEHNQRZLQJO\GLVFORVHGE\WKH3URSRVHUGLUHFWO\RULQGLUHFWO\WRDQ\RWKHU 3URSRVHURUFRPSHWLWRUEHIRUHDZDUGXQOHVVRWKHUZLVHUHTXLUHGE\ODZ DQG

1RDWWHPSWKDVEHHQPDGHRUZLOOEHPDGHE\3URSRVHUWRLQGXFHDQ\RWKHUFRQFHUQWRVXEPLWRUQRWWRVXEPLWD3URSRVDOIRUWKH SXUSRVHRIUHVWULFWLQJFRPSHWLWLRQ
7RWKHEHVWRILWVNQRZOHGJHDQGEHOLHIDQGH[FHSWDVRWKHUZLVHGLVFORVHGLQWKH3URSRVDOWKHUHDUHQRUHOHYDQWIDFWVRU FLUFXPVWDQFHVZKLFKFRXOGJLYHULVHWRDQRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVW$QRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVWLVFUHDWHGZKHQD FXUUHQWRUSURVSHFWLYHVXSSOLHULVXQDEOHWRUHQGHULPSDUWLDOVHUYLFHWR6RXUFHZHOOGXHWRWKHVXSSOLHU¶V DFUHDWLRQRIHYDOXDWLRQFULWHULD
GXULQJSHUIRUPDQFHRIDSULRUDJUHHPHQWZKLFKSRWHQWLDOO\LQIOXHQFHVIXWXUHFRPSHWLWLYHRSSRUWXQLWLHVWRLWVIDYRU EDFFHVVWRQRQSXEOLF
DQGPDWHULDOLQIRUPDWLRQWKDWPD\SURYLGHIRUDFRPSHWLWLYHDGYDQWDJHLQDODWHUSURFXUHPHQWFRPSHWLWLRQ FLPSDLUHGREMHFWLYLW\LQ
SURYLGLQJDGYLFHWR6RXUFHZHOO
3URSRVHUZLOOSURYLGHWR6RXUFHZHOO3DUWLFLSDWLQJ(QWLWLHV6ROXWLRQVLQDFFRUGDQFHZLWKWKHWHUPVFRQGLWLRQVDQGVFRSHRIDUHVXOWLQJ PDVWHUDJUHHPHQW
7KH3URSRVHUSRVVHVVHVRUZLOOSRVVHVVDOODSSOLFDEOHOLFHQVHVRUFHUWLILFDWLRQVQHFHVVDU\WRGHOLYHU6ROXWLRQVXQGHUDQ\UHVXOWLQJ PDVWHUDJUHHPHQW
7KH3URSRVHUZLOOFRPSO\ZLWKDOODSSOLFDEOHSURYLVLRQVRIIHGHUDOVWDWHDQGORFDOODZVUHJXODWLRQVUXOHVDQGRUGHUV 3URSRVHULWVHPSOR\HHVDJHQWVDQGVXEFRQWUDFWRUVDUHQRW

,QFOXGHGRQWKH³6SHFLDOO\'HVLJQDWHG1DWLRQDOVDQG%ORFNHG3HUVRQV´OLVWPDLQWDLQHGE\WKH2IILFHRI)RUHLJQ$VVHWV&RQWURORIWKH 8QLWHG6WDWHV'HSDUWPHQWRIWKH7UHDVXU\IRXQGDW
KWWSV
ZZZWUHDVXU\JRYRIDFGRZQORDGVVGQOLVWSGI

,QFOXGHGRQWKHJRYHUQPHQWZLGHH[FOXVLRQVOLVWVLQWKH8QLWHG6WDWHV6\VWHPIRU$ZDUG0DQDJHPHQWIRXQGDW

KWWSV
VDPJRY6$0
RU
3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHGE\WKH 6WDWHRI0LQQHVRWD
WKH8QLWHG6WDWHVIHGHUDOJRYHUQPHQWDVDSSOLFDEOH
RUDQ\3DUWLFLSDWLQJ(QWLW\9HQGRUFHUWLILHVDQGZDUUDQWV WKDWQHLWKHULWQRULWVSULQFLSDOVKDYHEHHQFRQYLFWHGRIDFULPLQDORIIHQVHUHODWHGWRWKHVXEMHFWPDWWHURIWKLVVROLFLWDWLRQ %\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶V$IILGDYLWKDYHWKHOHJDODXWKRULW\WRVXEPLWWKLV 3URSRVDORQEHKDOIRIWKH3URSRVHUDQGWKDWWKLVHOHFWURQLFDFNQRZOHGJPHQWKDVWKHVDPHOHJDOHIIHFWYDOLGLW\DQGHQIRUFHDELOLW\DVLI, KDGKDQGVLJQHGWKH3URSRVDO7KLVVLJQDWXUHZLOOQRWEHGHQLHGVXFKOHJDOHIIHFWYDOLGLW\RUHQIRUFHDELOLW\VROHO\EHFDXVHDQHOHFWURQLF VLJQDWXUHRUHOHFWURQLFUHFRUGZDVXVHGLQLWVIRUPDWLRQ-DVRQ3ULFH3UHVLGHQW &(2:(;%DQN
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

86 7KH3URSRVHUGHFODUHVWKDWWKHUHLVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWUHODWLQJWRWKHSUHSDUDWLRQRILWVVXEPLVVLRQDQGRUWKH 3URSRVHUIRUHVHHVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWLQSHUIRUPLQJWKHREOLJDWLRQVFRQWHPSODWHGLQWKHVROLFLWDWLRQSURSRVDO

<HV 1R
7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW &KHFNWKHER[LQWKHFROXPQ,KDYHUHYLHZHGWKLVDGGHQGXP EHORZWRDFNQRZOHGJHHDFKRIWKHDGGHQGD )LOH1DPH
,KDYHUHYLHZHGWKH
EHORZDGGHQGXPDQG
DWWDFKPHQWV
LI

DSSOLFDEOH

3DJHV
$GGHQGXPBB5)3BB)OHHWB3D\PHQWB6ROXWLRQV
:HG)HEUXDU\
30
$GGHQGXPBB5)3BB)OHHWB3D\PHQWB6ROXWLRQV
7XH)HEUXDU\
30
$GGHQGXPBB5)3BB)OHHWB3D\PHQWB6ROXWLRQV
)UL)HEUXDU\
30
$GGHQGXPBB5)3BB)OHHWB3D\PHQWB6ROXWLRQV
7KX-DQXDU\
30
Bid Number: RFP 030625 Vendor Name: WEX Bank

!

87 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 1 ends

RFP #030625

REQUEST FOR PROPOSALS
for
Fleet Payment Solutions with Related Services

Proposal Due Date: March 6, 2025, 4:30 p.m., Central Time

Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Fleet Payment Solutions with Related Services to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [ https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Proc urement Portal will be considered. Proposals are due no later than March 6, 2025, at 4:30 p.m. Central Time, and late proposals will not be considered.

SOLICITATION SCHEDULE

Public Notice of RFP Published: January 16, 2025
Pre-proposal Conference: February 12, 2025, 10:00 a.m., Central Time Question Submission Deadline: February 26, 2025, 4:30 p.m., Central Time Proposal Due Date: March 6, 2025, 4:30 p.m., Central Time Late responses will not be considered.

Opening: March 6, 2025, 4:30 p.m., Central Time
See RFP Section V.G. “Opening”

88 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 2 ends

I. ABOUT SOURCEWELL

A. SOURCEWELL

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and master agreement award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements (including Canadian Free Trade Agreement, Ontario-Quebec Trade and Cooperation Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement, as applicable), and results in cooperative purchasing solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.

Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and master agreement expanding the reach of awarded suppliers’ potential pool of end users.

Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.

B. USE OF RESULTING MASTER AGREEMENTS

In the United States, Sourcewell’s master agreements are available for use by:
x Federal and state government entities;
x Cities, towns, and counties/parishes;
x Education service cooperatives;
x K-12 and higher education entities;
x Tribal government entities;
x Some nonprofit entities; and
x Other public entities.

In Canada, Sourcewell’s master agreements are available for use by current and future members including:
x Federal, provincial, and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; x Indigenous self-governing bodies;
x Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be

!

89 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 3 ends

limited to the cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; x Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; and x Canoe procurement group of Canada’s current and future members. Canoe members include:
o Federal, provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; o Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; o Indigenous self-governing bodies;
o Airport authorities;
o Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; and
o Canoe procurement group of Canada’s current and future partner associations, including Saskatchewan Association of Rural Municipalities, Association of Manitoba Municipalities, Local Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of Municipalities, Federation of Prince Edward Island Municipalities, Municipalities Newfoundland Labrador, Union of New Brunswick Municipalities, Northwest Territories Association of Communities, Association of Yukon Communities, CivicInfo BC, Association and their current and future members.

For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for- vendors/agency-locator.

Participating Entities typically access master agreements for equipment, products, or services through a purchase order issued directly to the awarded supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell master agreements is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.

To meet Participating Entities’ needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In addition, where applicable, other purchasing cooperatives and procurement officials receive notice and are encouraged to re-post the solicitation opportunity.

Proof of publication will be available at the conclusion of the solicitation process.

90 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 4 ends

C. INTERGOVERNMENTAL SUPPORT AGREEMENTS

Pursuant to 10 U.S.C. § 2679, United States Department of Defense authorized installations may access Sourcewell's awarded cooperative purchasing master agreements through an Intergovernmental Support Agreement with Sourcewell. All transactions completed through this Intergovernmental Support program are directly facilitated by Sourcewell and may be subject to additional terms and conditions.

II. SOLICITATION DETAILS

A. SOLUTIONS-BASED SOLICITATION

This RFP and master agreement award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and are commonly desired or are required by law or industry standards.

B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES

It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, school district, or regional cooperative.

1. Sourcewell is seeking proposals for Fleet Payment Solutions with Related Services, such as:

a. Payment solutions for fuel, oil, and fluids for vehicles, aircraft, and watercraft, including gasoline, diesel fuel, alternative fuels, natural gas, propane, aviation fuel, lubricants, and fluids;

b. Payment solutions for electric vehicle charging, station fees; and,

c. Payment solutions for, vehicle, aircraft, and watercraft-related maintenance, repairs, supplies and services, including oil changes, tire repair, replacement, alignment and balancing, replacement parts, emergency repairs, roadside assistance and towing services, wash or detail services, inspections and certification services, FBO or marina services, and related parts or supplies.

2. In addition to the card, mobile application, digital, and virtual payment services identified in Section II. B. 1. a. – c. above, Proposer may include a complementary offering of services, including, but not limited to card issuance and replacement, account customization, transaction processing and payment settlement, transaction statement and reporting, fleet data analytics, integrated telematics, private-site fuel location payment or data services, digital and mobile applications, training, and technical and customer support.

!

91 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 5 ends

3. This solicitation does not include that equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in master agreements currently maintained by Sourcewell, identified below:

a. Fleet Management Services (RFP #030122);
b. Fleet Electrification Transition Planning, Management, and Related Services (RFP #051123);
c. Garage and Fleet Services (RFP #031224);
d. Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services (RFP #081524);
e. Software Solutions and Related Services for Public Sector and Education Administration (RFP #060624);
f. Fleet Management and Related Technology Solutions (RFP #102924); and, g. Electric Vehicle Supply Equipment and Related Services (RFP #021825).

Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment-only or products-only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed.

Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting master agreement. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting master agreement.

Sourcewell encourages suppliers to offer the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.

C. REQUIREMENTS

It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.

92 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 6 ends

1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.

2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.

3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.

4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational.

5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.

D. PROSPECTIVE MASTER AGREEMENT TERM

The term of any resulting master agreement(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

E. ESTIMATED MASTER AGREEMENT VALUE AND USAGE

Based on past volume of similar contracts, the estimated annual value of all transactions from master agreements resulting from this RFP are anticipated to be USD 500 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the master agreement(s) awarded from this RFP; however, sales and sales volume from any resulting master agreement are not guaranteed.

F. MARKETING PLAN

Proposer’s sales force will be the primary source of communication with Participating Entities.

The proposer’s Marketing Plan should demonstrate proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as proposer’s sales and service capabilities. It is expected that proposer will promote and market any master agreement award.

G. ADDITIONAL CONSIDERATIONS

1. Master agreements will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.

2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities elect to submit separate proposals, rather than a single parent-entity proposal, each

!

93 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 7 ends

such proposal must be prepared independently and without cooperation, collaboration, or collusion.

3. If a proposer works with a consultant on its proposal, the consultant (an individual or company) may not assist any other entity with a proposal for this solicitation.

4. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves the right to verify proposer’s information and may request clarification from a proposer, including samples of the proposed equipment or products.

5. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.

6. A proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell master agreement may be considered in the evaluation of a proposal.

III. PRICING
A. REQUIREMENTS

All proposed pricing must be:

1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or service. Each line must indicate the proposer’s published “List Pr ice,” as well as the “Master Agreement Price.”
b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a pub lished Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any master agreement resulting from this RFP.

2. The proposer’s not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be bille d to a Participating Entity. However, it is permissible for suppliers to sell at a price that is lower than the agreed upon price.

3. Stated in U.S. and Canadian dollars (as applicable).

4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).

Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to

!

94 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 8 ends

the proposer. Additionally, proposers should clearly describe any unique distribution and/or delivery methods or options offered in the proposal.

B. ADMINISTRATIVE FEES

Proposers awarded a master agreement are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilit ating the resulting master agreements. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.

IV. MASTER AGREEMENT

Proposers awarded a master agreement will be required to execute a master agreement with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the master agreement reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation.

To identify any exception, or to request any modification, to Sourcewell’s standard master agreement terms, conditions, or specifications, a proposer must submit the proposed exception(s) or requested modification(s) via redline in the Master Agreement Template provided in the “Documents” section of the “Bid Details” page on the Sourcewell Procurement Portal and uploaded as part of its response. Only those exceptions noted at the time of the proposal submission will be considered.

Exceptions must:

1. Clearly identify the affected article and section.

2. Clearly note the requested modification; and as applicable, provide requested alternative language.

Unclear requests will be automatically denied.

Only those exceptions that have been accepted by Sourcewell will be included in the master agreement document provided to the awarded supplier for signature.

If a proposer receives a master agreement award resulting from this solicitation it will have up to 30 days to sign and return the master agreement. After that time, at Sourcewell’s sole discretion, the master agreement award may be revoked.

95 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 9 ends

V. RFP PROCESS

A. PRE-PROPOSAL CONFERENCE

Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell’s competitive procurement process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.

B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION

All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.

The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.

All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.

C. ADDENDA

Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.

Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time.

If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer’s proposal status to INCOMPLETE. The proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer’s proposal status has changed to INCOMPLETE, the proposer is solely responsible to:

!

96 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 10 ends

1. make any required adjustments to its proposal;

2. acknowledge the addenda; and

3. ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.

D. PROPOSAL SUBMISSION

Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer’s sole responsibility to ensure that the proposal is received on time.

It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.

In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues.

Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].

To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.

Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential master agreement award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a master agreement award and may subject the proposer to remedies available by law.

E. GENERAL PROPOSAL REQUIREMENTS

Proposals must be:

1. In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.

2. Complete. A proposal will be rejected if it is conditional or incomplete.

3. Submitted in English.

!

97 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 11 ends

4. Valid and irrevocable for 90 days following the Proposal Due Date.

Any and all costs incurred in responding to this RFP will be borne by the proposer.

F. PROPOSAL WITHDRAWAL

Prior to the proposal deadline, a proposer may withdraw its proposal.

G. OPENING

The Opening of proposals will be conducted in the Sourcewell Procurement Portal immediately following the proposal due date and time. To view the list of proposers resulting from the opening, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.”

Members of the public may attend the Openin g at Sourcewell’s office located at 202 12th Street NE, Staples, MN to hear the results.

VI. EVALUATION AND AWARD

A. EVALUATION

It is the intent of Sourcewell to award one or more master agreements to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities.

Factors to be considered in determining the number of master agreements to be awarded in any category may include the following:

1. Total evaluation scores (giving consideration to natural breaks in the scoring of responsive proposals);

2. The number and geographic location of highest-scoring proposers that offer:
a. A comprehensive selection of the requested equipment, products, or services; b. A sales and service network ensuring availability and coverage for Participating Entities’ use; and
c. Other attributes of the proposer or contents of its proposal that assist Participating Entities in achieving environmental and social requirements, and goals.

Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.

98 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 12 ends

B. AWARD(S)

Award(s) will be made to the highest-scoring proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.

Sourcewell may request written clarification of a proposal at any time during the evaluation process.

Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal):

Conformance to RFP Requirements Pass/Fail
Financial Viability and Marketplace Success 50
Ability to Sell and Deliver Solutions 150
Marketing Plan 100
Value Added Attributes 100
Depth and Breadth of Offered Solutions 200
Pricing 400
TOTAL POINTS 1000

C. PROTESTS OF AWARDS

Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.

Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later than 10 calendar days following Sourcewell’s notice of master agreement award(s) or non- award. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal’s content will not be entertained.

A protest must include the following items:
x The name, address, and telephone number of the protester; x Identification of the solicitation by RFP number;
x A precise statement of the relevant facts;
x Identification of the alleged procedural, technical, or legal defect; x Analysis of the basis for the protest;
x Any additional supporting documentation;
x The original signature of the protester or its representative; and x Protest bond in the amount of $20,000 (except where prohibited by law or treaty).

Protests that do not address these elements will not be reviewed.

!

99 Rev. 6/2024 Sourcewell RFP #030625
Fleet Payment Solutions with Related Services

Page 13 ends

D. RIGHTS RESERVED

This RFP does not commit Sourcewell to award any master agreement, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected.

Sourcewell reserves the right to:
x Modify or cancel this RFP at any time;
x Reject any and all proposals received;
x Reject proposals that do not comply with the provisions of this RFP; x Select, for master agreements or for discussion, a proposal other than that with the lowest cost;
x Independently verify any information provided in a proposal; x Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
x Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
x Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer;
x Award a master agreement if only one responsive proposal is received if it is in the best interest of Participating Entities; and
x Award a master agreement to one or more proposers if it is in the best interest of Participating Entities.

E. DISPOSITION OF PROPOSALS

All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting master agreement. It is the proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.

Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition.

100
WEX Account and Services Agreement and Participating Addendum Under Sourcewell Master Contract No. 030625

RC: N/A REV 3 MAR 2025
This WEX ACCOUNT AND SERVICES AGREEMENT and

PARTICIPATING ADDENDUM UNDER SOURCEWELL
MASTER CONTRACT No. 030625, together with the related
credit application, schedules, and amendments (collectively, the “Agreement”) govern the establishment and use of one or more accounts and associated cards and services provided by WEX Bank, a Utah industrial bank (“Issuer”), to the business that has been approved by Issuer to receive such account(s) and services (“Customer”). Issuer and Customer may be
referred to in this Agreement individually as a “Party” and collectively as the “Parties.”

GENERAL TERMS

1. Use of Account.

1.1 Subject to the terms and conditions of the Agreement and Issuer’s approval of Customer, Issuer agrees to provide one or more Accounts and associated Cards for Customer ’s use.

Issuer will process Transactions on the WEX Network or on a Third Party Network as specified in the applicable Schedule.

Customer and Account Users designated by Customer may
only use the Account in accordance with this Agreement. Any Affiliate of Customer may par ticipate under this Agreement if such Affiliate (a) agrees to the terms of this Agreement by executing an Affiliate Agreement Form as provided by Issuer, and (b) is approved by Issuer in its sole discretion.

1.2 Customer agrees that the Account and associated
Card(s) may only be used for business purposes, and not for any personal, family, or household purposes, or for any purchase of lottery tickets or other games of chance, gift cards, pre-paid cards or other cash equivalent charges, all of which are prohibited. Customer shall maintain and comply, and shall ensure that Account Users comply, with its policies and controls to ensure strict compliance with the foregoing.

1.3 In connection with Customer ’s use of the Account, Issuer will provide access to Issuer’s online account
management system, websites, mobile applications, or other electronic online products, as applicable (each and collectively, the “Online Portal”), for Customer and its Account Users to manage the Account and Cards, view Transactions, and run reports. The Online Portal may only be used in connection with Customer’s use of the Account and subject to the policies and terms of use posted therein, the terms of this Agreement, and any additional terms and cond itions otherwise provided or made available to Customer by Issuer. Access to and use of the Online Portal by Customer and designated Account Users shall also be in accordance with, and subject to, Issuer’s security protocols and policies including, without limitation, third-party user agreements and terms and conditions. Customer shall not, and shall ensure Account Users do not, tamper with,
compromise, or attempt to circumvent any physical, technical, or administrative controls or security measures or otherwise compromise the security of the Online Portal.

2. Account Users.

2.1. Customer shall designate Account Users as well as
those contacts authorized to: (a) provide Issuer with the information necessary to establish and maintain Account(s), Cards, and IDNs; (b) provide all Account User information and other information; (c) receive all Account numbers, Cards or reports; (d) receive other Account information; and (e) select additional products and/or serv ices that may be offered by Issuer or any of its Affiliates. Customer remains liable for any Unauthorized Use until Issuer receives notice of any change in or removal of any Account User or contact. Issuer is authorized to take instruction from any Account User or contact with actual, implied or apparent authority to act on Customer ’s behalf, and unless Customer reports any errors in the provided information, Issuer is entitled to rely on that information for servicing the Account. Customer shall ensure that each
Account User complies with the terms and conditions of this Agreement. Customer is liable for any misuse of Cards or Accounts.

2.2. Customer will provide prompt notice of any change or removal of any contact or Account User or any revocation of any Account User’s authority, either in writing, by telephoning Issuer’s customer service department, or through the Online Portal. Customer shall remain li able for all Transactions and Unauthorized Use until such notice is received by Issuer and Issuer has a reasonable time to act on the notice,
notwithstanding whether any such use is consistent with any limitations on use imposed by Issuer.

2.3. Customer agrees to keep IDNs confidential and ensure that its personnel and Account Users do not disclose any IDN.

Customer is liable for any Unauthorized Use that results if Account User or other personnel discloses an IDN or writes an IDN on a Card, even if the disclosure is inadvertent or unintentional. Customer shall not provide actual, implied or apparent authority to any Person to use a Card or the Account except for an Account User.

3. Credit Limit and Authorizations.

3.1 Issuer may in its sole discretion extend credit and establish Accounts. Issuer may, at any time, investigate the financial condition of Customer or as applicable, its Affiliates.

If Customer is not a publicly traded Customer, at the request of Issuer, Customer shall promptly furnish Issuer with copies of its most recent financial statements acceptable to Issuer that were prepared no later than one hundred twenty (120) days following the end of its fiscal year. Customer shall provide financial statements prepared in accordance with generally accepted accounting principles cons istently applied and shall be in accordance with the books and records of Customer. Any financial information submitted shall be kept confidential by Issuer.

3.2 Issuer will inform Customer of the Credit Limit
assigned to the Account. Customer shall ensure that the balance of the Account does not exceed the assigned Credit Limit.

Issuer may change the Credit Limit in its sole discretion without prior notice, except as may be required by applicable law.

Issuer may, but is not required to, permit Customer to exceed its Credit Limit. Customer must comply with the Credit Limit even if Issuer has previously permitted Customer to exceed the Credit Limit. If Customer exc eeds its Credit Limit, at I ssuer’s request, Customer shall immediate ly pay the amount over the Credit Limit and any associated fees as set forth in the applicable Schedule or the entire balance due on the Account.

3.3 Issuer may suspend an Account or refuse to authorize any Transaction in its sole discretion for any reason, and specifically in the event that: (a) any balance is past due; or (b) the amount of the Transaction plus the outstanding balance

!

101

RC: N/A REV 3/3/2025

(including Transactions authorized but not yet posted) exceed the Credit Limit.

4. Card Controls.

4.1 Customer may request via the Online Portal that Card Controls be applied to the Account. The availability and effectiveness of Card Cont rols are dependent upon each merchant’s adoption of WE X Inc.'s (“WEX”) Card
specifications and the information, including product codes that the merchant transmits to Issuer. The product codes are assigned by each merchant and not by Issuer. Card Controls for Cards processing Transactions on a Third Party Network may also be dependent on informati on provided by the Third Party Network provider, such as their categorization of the merchant.

In addition, some Card Controls are not enforceable at point- of-sale terminals due to equipment restrictions at the merchant location. There are inherent li mitations on the ability of Card Controls to limit the use of Cards in the manner intended.

4.2 Issuer may, in its sole di scretion and without prior notice, modify Card Controls for the purpose of, among others, the prevention of suspected fr audulent activity. Issuer may apply default Card Controls on its portfolio of accounts. Issuer will use reasonable efforts to inform Customer after any modification to a Card Control setting is made. Customer shall review and manage the account set-up for all Cards based on Customer’s specific purchasing needs. Customer agrees it is responsible for reviewing fraud control data provided by Issuer for the purpose of detecting fraud th at may occur within Card Control parameters.

4.3 Default Card Control values are modified through the Online Portal. More detail ed information and certain
limitations regarding Card Controls are provided online. Only Transactions submitted for au thorization are subject to Card Controls and those Card Controls can only be enforced when the merchant provides sufficient information as part of the authorization.

4.4 Card Controls are provided for the convenience of
Customer in its efforts to manage usage of Cards and the Account. Issuer encourages Customer to set Card Controls in a manner that Customer determines is most likely to conform usage of Cards and the Account to the purposes determined by Customer. However, Issuer is not responsible for the prudence of any particular Card Control level selected by Customer.

Customer shall be liable for all Transactions, regardless of Card Control settings selected by Cus tomer or the effectiveness of such controls.

5. Billing and Payments.

5.1 Issuer will provide or make available to Customer
Transaction data or a billing statement, as applicable, for each Billing Cycle in which the A ccount has activity. Customer agrees to pay Issuer in full on or before the relevant cutoff time on or before the Due Date, as specified on the billing
statement. Customer is encouraged to receive billing
statements electronically and make payments electronically to ensure that each payment posts by the applicable Due Date.

5.2 Customer will pay Issuer for all credit extended under the Account, as well as any fees and charges, as provided in this Agreement. Customer is liable for all Transactions on the Account to the fullest extent permitted by applicable law, except as expressly provided in this Agreement. Customer may pay the entire balance of the Account or a portion of it, at any time prior to its Due Date without penalty.

5.3 All payments must be made in United States dollars, using checks or similar payment instruments drawn on
financial institutions in th e United States or by payment through the Automated Clearing House network in accordance with Issuer’s requirements.

5.4 Regardless of payment method, Customer must
ensure that Customer ’s account number is provided with the payment. Failure to do so w ill cause processing delays in posting the payment to the Account. Payments that are
received at locations other than the address specified on the billing statement, or that do not otherwise comply with instructions on the billing statement or the Agreement, may be delayed in posting.

5.5 Payments will be applied first to fees and then to other amounts owing on the Account. Issu er, in its sole discretion, may determine when to restore available credit in the Credit Limit after crediting a payment to an Account.

5.6 Customer may be offered discounts and/or rebates
from time to time. Such discounts and/or rebates may be suspended, modified, or discontinued at any time without prior notice and may not be applicable to all product types. In addition, certain conditions in order to earn or receive the rebate or discount, such as but not limited to, maintaining the Customer’s Account in good standing, will apply and be
provided to Customer when such offers are made.

6. Additional Products and Features

6.1 Reports. Issuer provides Transaction data for the
Account to the Customer as transmitted by merchants. Issuer will report the data received from merchants and as such is not liable for the accuracy or completeness of the data received, posted, or contained in any specialty reports, management reports, data services, or other information services provided.

Customer is responsible for reconciling that data. In addition, Customer understands that in the event an error is identified in a report, such as an incorrect product code, Customer is still liable for the Transaction, but may follow the dispute process as described in this Agreement.

6.2 Modifications. Issuer will deliver to Customer
enhancements, updates or upgrades to the Cards, Accounts, and Card Controls that Issuer makes generally and
commercially available to other similarly situated customers without any additional fee. In the event Customer requests additional modifications, including to the online application, and Issuer makes a reasonable business determination that the requested modifications or technical support entail specialized modifications or services different from the kind or amount provided to other similarly situated customers (including, but not limited to, custom software or operational development work or assistance to enable interfacing with a non-supported, unusual, or proprietary system), Issuer will inform Customer if the requested modification may be available as a service from an Affiliate of Issuer, subject to additional fees and other applicable terms as set forth in a separate statement of work as agreed between such Affiliate and Customer. Issuer, in its sole discretion, may decline to make any modifications, including if such modifications will impact other customers of Issuer. Issuer may, at any time, elect to terminate or modify products or services described in this Agreement, or provided in connection with the Account in which Customer or an

!

102

RC: N/A REV 3/3/2025

Account User has enrolled, upon thirty (30) days’ prior written notice to Customer, and without such notice due to changes in law or if required by regulatory authorities.

7. Late Fees.

7.1 If Customer fails to make payment in full by the
applicable Due Date, or a payment is returned (each a
“Payment Default”), then a fee (the “Late Fee”) will apply as set forth in the applicable Schedule. Customer will be
considered to have made a payment to Issuer on an Account only when the payment is posted to the Account as provided in this Agreement.

7.2 Issuer will not charge a Late Fee if the unpaid portion of the invoice as of the Due Date is $10 or less.

8. Other Fees.

In addition to Late Fees, Customer agrees to pay any additional fees and applicable sales taxes in the amounts and as described in the applicable Schedule.

9. Disputed Amounts.

9.1 In General. Customer shall us e its best efforts (but in no event less than commercially reasonable efforts) to resolve any disputes regarding Transactio ns directly with the relevant merchant, including any dispute related to the quality of goods or services that are purchased in a Transaction or any warranty received in connection with a Tr ansaction. For any disputes which cannot be resolved with a merchant directly, Customer may dispute a Transaction if: (a) the amount does not reflect the face value of the Transaction ( e.g., based on the amount charged by the merchant or reflected in a receipt from the merchant); (b) the amount being disputed is a fee that is not properly accrued under this Agreement; or (c) Customer does not believe it is liable for the amount, as further described in the applicable Schedule.

9.2 WEX Network. Transactions on the WEX Network
must be disputed in writing within sixty (60) days from the billing date or they will be final and binding. All billed charges must be paid in full regardl ess of reported disputes. Upon receipt of a dispute, including any supporting documentation required by Issuer, Issuer will use reasonable efforts to investigate the dispute. In the event that Issuer determines the dispute is due to an error by Issuer, Issuer will, as Customer ’s sole and exclusive remedy, corr ect applicable data or reports, including invoices, if any. If the dispute is related to an act or omission of a merchant, the Transaction may qualify for chargeback to such merchant. Issuer will use reasonable efforts to charge the Transaction back to the merchant in accordance with Issuer’s procedures under its merchant acceptance
agreement with such merchant. Any chargeback paid by the merchant to Issuer will be cred ited to the applicable Account.

Customer may be liable for the Transaction if the disputed item is not due to an error by Issuer and cannot be charged back to the merchant.

9.3 Third Party Network. If a Transaction is processed on a Third Party Network, such Third Party Network rules shall govern the dispute process, including in the event a longer dispute window is permitted or required. Upon receipt of a dispute, including any required supporting documentation, Issuer will submit the dispute to the Third Party Network provider in accordance with th e Third Party Network rules.

Customer agrees to pay any costs assessed by the Third Party Network provider in connection with chargebacks (whether successful or not), if applicab le. Any chargeback paid by the merchant to Issuer will be cr edited to the relevant Account.

Customer is liable for the Transaction if the Transaction cannot be charged back to the merchant.

10. Unauthorized Use.

10.1 Except as provided in Section 10.3, Customer will be liable to Issuer for all Unauthorized Use: (a) that occurs if a Card or Account is lost, stolen or is otherwise compromised; or (b) that occurs before Customer provides Issuer with immediate notice as required in this Agre ement or by applicable law or card association rules that a Card is lost or stolen or other possible Unauthorized Use of an Account; or (c) Issuer
determines that such Unauthorized Use could have been
prevented by Customer if it had maintained and followed reasonable security precautions and controls surrounding the Cards or Accounts. A failure by an Account User to comply with Customer’s internal policy regarding use of an Account or Card does not, by itself, result in Unauthorized Use of an Account or Card. Notwithstanding the foregoing, if a
Transaction is processed on a Third Party Network, then in the event the rules applicable to the Third Party Network mandate greater protection for Customer, the applicable Third Party Network rules will prevail.

10.2 If Customer or an Account User knows of or suspects the loss or theft of a Card or Account or possible Unauthorized Use, or if Customer would like to terminate authority of an Account User to use a Card or Account, Customer will report to Issuer immediately via th e Online Portal or by calling the customer service number set forth on their Cards or as specified in the applicable Schedule. Customer shall adopt and maintain reasonable security precautions and controls to prevent Unauthorized Use.

10.3 Customer will use reasonable efforts to recover a Card from any Person whose authority to use Customer ’s Account has terminated or from any unauthorized individual with possession of or access to a Card. Customer will give Issuer and any law enforcement authority reasonable assistance with any investigation and prosecution with respect to
Unauthorized Use, including with out limitation, obtaining an affidavit or similar written, signed statement from the applicable Account User.

10.4 If Issuer has provided Customer with fewer than ten (10) Cards to access the Account, Customer ’s liability for Unauthorized Use of a Card will be limited to the lesser of fifty dollars ($50) or the amount of money, property, labor or services obtained by the Unauthorized Use of the Card before notification is provided to Issuer of a lost or stolen Card or potential Unauthorized Use of a Card. The limitation on liability for Unauthorized Use of a Card as described in this Section 10.3 shall apply irrespective of any other provision of this Agreement and this Section 10.3 shall control in the event of any inconsistency between this Section 10.3 and any other provision of this Agreement.

11. Representations and Warranties by Customer.

Customer represents and warrants to Issuer that: (a) the person signing this Agreement on behalf of Customer has the requisite power and authority to contractually bind Customer under this Agreement; (b) this Agreement constitutes the legal, valid, binding, and enforceable agreement of Customer; and (c) Customer’s execution and performance of this Agreement (i)

!

103

RC: N/A REV 3/3/2025

does not constitute a breach of any agreement between
Customer and a Person other than Issuer, or of any duty of Customer arising at law or in equity, (ii) does not violate any law, rule or regulation ap plicable to Customer, and (iii) has been duly authorized by all necessary organizational action of Customer.

12. Other Obligations of Customer.

12.1 Customer shall provide information and
documentation requested by Is suer for purposes of Issuer’s compliance with federal law related to customer identification and verification, including, but not limited to, name, address, date of birth, and other application information to identify the Customer and/or Account Users

12.2 For Issuer’s compliance with banking and credit
underwriting standards, Customer shall provide written notice to Issuer: (a) in advance of any change to its legal name or in the ownership of Customer; (b) in advance of any change in the organizational structure of Customer, including any merger or reorganization, or sale of su bstantially all of Customer ’s assets; (c) immediately if Customer becomes insolvent or the subject of bankruptcy or insolvency proceedings; or (d) immediately after any appointment of a receiver or trustee for the benefit of creditors of Customer.

13. Amendment.

Customer agrees that Issuer may change any part of this Agreement, including without limitation the rates, charges, fees and other terms of this Agreement, and that Issuer may introduce new rates, charges, fees and other terms of this Agreement to the fullest extent permitted under applicable law.

Any change in the terms and conditions of the Account may be applied to the outstanding balance on the Account to the extent permitted under applica ble law. Issuer will provide at least thirty (30) days’ pri or written notice to Customer before making any such changes.

14. Term and Termination.

14.1 Term; Termination. This Agreement is effective upon the date of the last signature he reto and will continue for a period of five (5) years (the “I nitial Term”), unless earlier terminated pursuant to the terms of the Agreement. Thereafter, the term of the Agreement shall automatically renew for successive one- year periods (each, a “Renewal Term” and collectively with the Initial Term, the “Term”), unless either Party provides written notice of non-renewal to the other Party at least ninety (90) days prior to the end of the Initial Term or the then-current Renewal Term.

14.2 Issuer may terminate this Agreement during the Term for any reason. Issuer will pro vide notice of termination if required by applicable law, provided that Issuer may terminate Inactive Accounts without notice. Termination of all Accounts will automatically terminate this Agreement. Customer may terminate the Agreement after the Initial Term upon ninety (90) days’ prior notice to Issuer, either in writing or by calling the number on the back of Customer's Cards. Issuer’s right to terminate this Agreement pursuant to this Section 14 is in addition to Issuer’s termination rights otherwise set forth in this Agreement, including without limitation under Section 15 (Default by Customer).

14.3 Termination Fee. In the event of the termination of this Agreement (a) by Issuer for cause, or (b) by Customer during the Initial Term (other than for a material breach by Issuer if Issuer fails to cure such breach within a reasonable time after receipt of notice there of), there shall be no refund, in whole or in part, of any payments already made from
Customer to Issuer, and Customer shall make all outstanding payments due prior to the date of termination. Customer acknowledges that it would be impractical or extremely
difficult to ascertain the actual damages to Issuer in the event that this Agreement is termin ated as set forth in (a) or (b) above. Accordingly, in the event of such termination,
Customer shall pay a fee for termination (“Termination Fee”) as set forth in the applicable Schedule to this Agreement. The Termination Fee shall be liquidated damages, a non-exclusive remedy, and not a penalty. Issuer shall be entitled to recover any costs of collection, including reasonable attorney’s fees and costs, incurred in the collection of the Termination Fee.

Customer acknowledges that Customer shall have no right to withhold any payment due as a set-off against alleged claims against Issuer and hereby waives any such claim as a defense or counterclaim to termination by Issuer.

14.4 Obligations Upon Termination. In the event the
Agreement is terminated by Customer, any rebates payable to Customer by Issuer or WEX, as the case may be, shall
immediately terminate and the standard fees set forth in this Agreement (i.e., without any rebate or discount) shall apply for the remainder of the Term. After termination, Issuer shall have a reasonable amount of time to terminate the Account.

Customer shall not use a Card or the Account to make a
purchase after termination of this Agreement. Customer shall return to Issuer, or provide verification of the destruction of, all Account numbers or Cards. Customer may retain a copy of any records or Account inform ation for archival or data retention purposes.

14.5 Survival. Notwithstanding the termination of the
Agreement as set forth herein, the terms and conditions of this Agreement shall continue to apply until all amounts owing with respect to the Account are paid in full (including all amounts owing on an Account and charged under this
Agreement) and Customer has performed all of its obligations under this Agreement. Those provisions of this Agreement that by their nature are intended to survive termination or
expiration of this Agreement in or der to give them full force and effect will survive the termination or expiration of this Agreement, including the Parties’ confidentiality obligations.

15. Default by Customer.

15.1 Customer will be in “Default” under this Agreement if: (a) Customer fails to perform any obligation under this Agreement; (b) a representation or warranty by Customer in connection with this Agreemen t was incorrect or misleading when made; (c) any petition in bankruptcy, insolvency,
receivership, or reorganization or proceeding pursuant to any other debtor relief law is filed by or against Customer; (d) any order is entered appointing a receiver, custodian, trustee, liquidator, or any other person with similar authority over the assets of Customer; (e) there is an insolvency, dissolution, reorganization, or assignment for the benefit of creditors with respect to Customer, or any other material adverse change in the financial condition of Customer; (f) any adverse judgment, order or award is entered against Customer that has a material adverse impact on the financial condition of Customer or a detrimental effect on the abil ity of Customer to perform its

!

104

RC: N/A REV 3/3/2025

obligations under this Agreement; (g) Customer is in default under any other agreement between Customer and Issuer or its Affiliates; or (h) any event described in this Section 15.1(a) through (g) occurs with respect to any Guarantor or any Guarantor repudiates or otherwis e defaults in its obligations under a guaranty.

15.2 If Customer is in Default: (a) Customer will not have any further right to borrow under this Agreement; (b) Issuer may declare all outstanding amounts under the Account to be immediately due and payable; (c) Issuer may terminate this Agreement; and (d) Issuer will have the right to bring suit and exercise all rights and remedies available under applicable law or in equity. In addition, if Customer is in Default, Issuer may, in its sole discretion, suspend all services and obligations, shorten the Billing Cycle, and change the payment terms. A suspension of services or oblig ations will not be deemed a waiver of any right to terminate this Agreement, whether as a result of the Default to whic h such suspension of services or obligations relates or otherwise. Customer agrees to pay any and all costs (including reasonable attorneys’ fees) incurred by Issuer in enforcing Customer ’s obligations under this
Agreement. If Issuer suspends all services and obligations, Customer agrees to pay any appl icable Reactivation Fee set forth in this Agreement.

16. Foreign Transactions.

16.1 Accounts and Cards are issued for use by Customer’s United States based operations. Customer may not distribute a Card to a Person based outs ide of the United States. If Transactions are made in any country other than the United States, Customer will: (a) be billed in U.S. Dollars; (b) receive reporting in English; and (c) pay the currency conversion fee as set forth in the applicable Schedule.

16.2 Any Transaction made in a foreign currency shall be converted into U.S. Dollars before the Transaction is posted to the Account. The exchange rate between the Transaction
currency (the foreign currency) and the billing currency (U.S.

Dollars) used for processing an international Transaction is a rate selected by Issuer using rates available in wholesale currency markets for the date that the Transaction is posted by Issuer, which rate may vary from the rate Issuer itself receives, or the government mandated rate in effect at that time. The conversion rate used on the posting date may differ from the rate applicable on the date of the Transaction.

17. Limitations on Liability.

17.1 Issuer and its Affiliates are not liable for any loss sustained by Customer or any other Person resulting from any act or omission by Issuer or any other Person, whether with respect to the exercise or enforcement of its rights or remedies under this Agreement or otherwise, unless the loss is caused by Issuer’s gross negligence or willful misconduct. Issuer’s liability shall be limited to actual damages incurred by Customer as a direct result of Issuer’s gross negligence or willful misconduct. Furthermore, Issuer’s liability for actual damages shall not exceed the sum of: (a) all fees paid by Customer to Issuer under this Agreement in the twelve (12) month period prior to the date when any claim is made against Issuer; plus (b) all other revenue earned by Issuer for all of Customer’s Transactions made in the twelve (12) months prior to the date of any claim made against Issuer. In no event will Issuer be liable for incidental, special, consequential or punitive damages and Customer expressly and unconditionally waives any right to such damages. Except as otherwise required under applicable law, Issuer makes no warranty with respect to goods, products, merchantability, or services purchased with a Card or the Account, or through Issuer. Issuer is not responsible for any failure of a merchant to accept the Account or a Card.

17.2 Issuer and its Affiliates ar e not liable to Customer for any loss, liability or damages th at Customer suffers as a result of, related to, or in any way ar e connected with any Card Control, fraud control or purchase restriction measures Issuer elects to implement from time to time, unless such loss, liability or damage is a direct result of Issuer’s gross negligence or willful misconduct.

18. Waiver of Jury Trial.

18.1 THE PARTIES AGREE VOLUNTARILY,

INTENTIONALLY AND IRREVOCABLY TO WAIVE ALL

RIGHTS TO TRIAL BY JURY IN ANY PROCEEDING

INSTITUTED IN ANY COURT, ARISING OUT OF THIS
AGREEMENT.

18.2 Customer waives personal service of process in
connection with any action or proceeding commenced by Issuer in connection with this Agreement, and agrees that service may be made by overnight courier or U.S. certified mail to the last known address in Issuer’s records.

19. Dispute Resolution.

19.1 In accordance with the procedures outlined in this Section 19 (Dispute Resolution), any action, dispute, claim or controversy of any kind, whether in contract or tort, statutory or common law, legal or equitable, or under any applicable law, now existing or hereafter arisi ng under or in connection with, or in any way pertaining to, this Agreement (“Dispute”) will be resolved expeditiously, amicably, and at the level within each Party's organization most knowledgeable about the Dispute.

Throughout the Dispute resolution process, each Party will continue to perform its obligations under this Agreement. No Dispute may be pursued as pa rt of a class action or other representative action; disputes brought as part of a class action, private attorney general or other representative action can be arbitrated only on an individual basis. The arbitrator has no authority to arbitrate any Dispute on a class or representative basis and may award relief only on an individual basis. Disputes of two (2) or more Persons may not be combined in the same arbitration.

19.2 General. The complaining Party's representative will notify the other Party’s representative in writing of a Dispute, and the non-complaining Party will exercise good faith efforts to resolve the matter as expeditiously as possible. In the event that such matter remains unres olved ten (10) Business Days after the delivery of the complaining Party's written notice, senior representatives of each Party will confer in an effort to resolve the Dispute. If the Part ies do not reach a resolution of the Dispute, it will be reso lved by binding arbitration in accordance with the terms of this Section 19 (Dispute
Resolution), except as otherwise set forth below. A Party who fails or refuses to submit to arbitration following a lawful demand by any other Party will bear all costs and expenses incurred in compelling arbitration of any Dispute.

19.3 Governing Rules. Arbitration proceedings will be
administered by the American Arbitration Association
(“AAA”) and conducted in ac cordance with the AAA

!

105

RC: N/A REV 3/3/2025

Commercial Arbitration Rules, or such other administrator and rules as agreed by the Parties. If there is any inconsistency between the terms of this Agreement and any such rules, the terms in this Agreement will co ntrol. The arbitration will be conducted at a mutually-agreed upon location in the jurisdiction whose law governs this Agreement, or as selected by the administrator if no agreement can be reached (“ Arbitration Location”). The Parties hereby waive any claim of forum non conveniens. All Disputes submitted to arbitration will be resolved in accordance with the Federal Arbitration Act (Title 9 of the United States Code). All statutes of limitations applicable to any Dispute will apply to any arbitration proceeding. All discovery activities will be expressly limited to matters directly relevant to the Dispute being arbitrated. A judgment upon any award rendered in an arbitration may be entered in any court having jurisdiction.

19.4 No Waiver; Provisional Remedies. The Parties agree that pursuing arbitration of a Disp ute will not limit a Party’s right to seek provisional or ancillary remedies, including injunctive relief, attachment or the appointment of a receiver, from a court of competent jurisdiction in the Arbitration Location or elsewhere, whether before, after or during any Dispute resolution activity. The exercise of any such remedy will not waive the right of any Party to compel arbitration or referral under this section.

19.5 Arbitrator Qualifications and Powers; Awards.

Arbitrators must be active me mbers of the official licensing organization for attorneys in the Arbitration Location or retired judges of the judiciary of the Arbitration Location, with expertise in the substantive applicable law relating to the subject matter of the Dispute. Arbitrators are empowered to resolve Disputes by summary ru lings in response to motions filed prior to the final arbitration hearing. Arbitrators: (a) will resolve all Disputes in accordance with the substantive Governing Law as set forth in Section 23.3 (Governing Law); (b) may grant any remedy or relief that a court of the
Governing Law jurisdiction could order or grant and such ancillary relief as is necessary to make effective any such award (but in no event will the arbitrator have the authority to award damages that exceed the scope of this Agreement); and (c) will have the power to award recovery of all costs and fees, to impose sanctions and to take such other actions as they deem necessary to the same extent a judge could pursuant to the rules of civil procedure in the Governing Law jurisdiction. Any Dispute in which the initial amount in controversy is One Million Dollars ($1,000,000), or its equivalent, or less may be decided by a single arbitrator. Any Dispute in which the initial amount in controversy exceeds One Million Dollars
($1,000,000), or its equivalent, w ill be decided by majority vote of a panel of three arbitrators; provided however, that all three arbitrators must actively participate in all hearings and deliberations.

19.6 To the maximum extent practicable, the arbitrators and the Parties will take all action required to conclude any arbitration proceeding within one hundred eighty (180) days of the filing of the Dispute. No arbitrator or other Party to an arbitration proceeding may disclose the existence, content or results thereof, except for disclosures of information by a Party required in the ordinary course of its business, by Applicable Law, or to the extent necessary to exercise judicial review rights as set forth herein.

19.7 In all Disputes, the substantially prevailing Party is entitled to recover its reasonable legal counsel fees, and other legal expenses from the other Party.

20. Confidentiality.

All information furnished by or on behalf or either Party or any Affiliate of Issuer in connection with this Agreement will be kept confidential, using the same degree of care it uses to safeguard its own confidential information (but in no event less than commercially reasonable car e), and will be used by the other Party only in connection with this Agreement or as otherwise expressly set forth herein, except to the extent that the information: (a) was in the possession of the receiving Party without restriction on disclosure at the time of the disclosure ; (b) was provided to the receiving Party by a third party who was not under a restriction on disclosure with respect to such information; (c) is or has become publicly available other than through an act or omission of the receiving Party in breach of this Agreement or other restriction on disclosure; (d) was independently developed by the receiving Party without reference to the disclosing Party’s confidential information or (e) is required by law to be disclosed, provided that notice of the disclosure has been given (unless such notice is legally prohibited) to the disclosing Party by the receiving Party, which notice, to the ex tent practicable, shall be given sufficiently in advance of the proposed disclosure to permit the disclosing Party to contest the validity or scope of the disclosure. Nothing in this section or this Agreement prohibits Issuer from providing any information to its Affiliates or third- party servicers in connection with the operation and
maintenance of Account or Cards, and Customer expressly agrees to these disclosures and use of information, provided that such Affiliates and third-party servicers agree to maintain the information in confidence. If Customer requests Issuer to provide Customer’s information to any of Customer’s third- party service providers in connection to Customer ’s use of Account or Card, Customer will defend, indemnify and hold harmless Issuer and its Affiliates, and their respective employees, officers, directors, agents, assigns and successors- in-interest against any and all claims, actions, proceedings, demands, judgments, losses, ex penses, damages, liabilities, fines or penalties arising from or relating thereto.

In addition,
Customer agrees and understands that Issuer may use data and statistics generated from Transactions, including to provide or develop additional products and services and as set forth in Section 21 (Program Information). Further, for the avoidance of doubt, Customer may disclose information it is legally required to disclose pursuant to any applicable open records requests laws, provided that Customer will notify Issuer of the request prior to disclosure and honor any provisions of such laws that allow redaction of proprietary or trade secret information.

21. Program Information.

Transaction information related to the Account may be
provided to merchants who acce pt the Card as payment for goods and services. Issuer and its Affiliates own and may use and disclose information obtai ned by Issuer in operating its card programs, including Transaction information and/or identifiable information of the Customer (collectively, “Program Information ”) for the purpose of operating

!

106

RC: N/A REV 3/3/2025

Issuer’s and its Affiliates’ business, delivering, improving, and customizing their respective services, sending
communications related to their respective business, and for other legitimate purposes pe rmitted by applicable law.

Without limiting the foregoing, Issuer may provide Program Information to its Affiliates and third parties which provide goods or services to commercial enterprises and Customer understands that Issuer, its Affiliates, including but not limited to WEX, and third parties may contact Customer to offer additional products or services. If Customer chooses to enroll in any such product or service offered by Issuer, its Affiliates or a third party, Customer may be required to complete
additional enrollment forms or agreements, and/or agree to additional terms and conditions (which may include fees for use) with respect to such pro ducts or services. For more information on Issuer’s priv acy policy, please visit the following website: https://www.wexinc.com/privacy-policy/.

Issuer and its Affiliates ma y use and disclose Program Information that is not identifiable to Customer in industry analytics and other data services or products provided to third parties. Program Information shall be subject to this Section 21 (Program Information) and not Section 20 (Confidentiality).

22. Assignment.

Customer may not assign this Agreement nor any interest, rights or obligations under this Agreement, without Issuer’s prior written consent. Any act ual or attempted assignment or delegation contrary to the terms of this Section 22
(Assignment) will be null and vo id. Issuer may, in its sole discretion, assign this Agreeme nt and any of its obligations, transfer any right, or delegate any duty of performance under this Agreement without further notice. The Person to whom Issuer makes any assignment is entitled to all of Issuer’s rights under this Agreement, to the extent that those rights were assigned.

23. Miscellaneous.

23.1 Issuer may monitor communications (including
telephonic) between its employees and its customers. Customer consents to such monitoring and recording of communications and agrees to inform employees who may be in telephone
contact with Issuer’s representatives that periodic monitoring of conversations will occur.

23.2 Issuer’s obligations unde r this Agreement shall be excused to the extent that any failure or delay in performance by Issuer is attributable, in whole or in part, to causes or circumstances beyond Issuer’s reasonable control including, but not limited to: acts of God, civil disturbance, war, acts of government, natural disasters, pandemic, epidemic events, strikes or any other general labor disputes, widespread technology events, or telecommunication failures.

23.3 Governing Law. This Agreement, and all Disputes,
will be governed by and construed in accordance with what the Parties have agreed to regardi ng governing law in the State ’s Exceptions Appendix.

23.4 Customer understands and acknowledges that this
Agreement and Customer’s receipt of Account(s) and services herein are subject to Issuer’s approval of Customer. Nothing contained in this Agreement, or the performance by a Party of its obligations under this Agreement, shall result in the Parties having a partnership, co-venture or agency relationship, except to the extent that a Party is expressly designated to act as an agent of the other Party, or rend er a Party responsible for the debts, liabilities or obligations of the other Party.

23.5 No course of dealing between the Parties, and no delay or omission by Issuer to exercise any right under the
Agreement, shall impair such right or be construed to be a waiver of any default, and no waiver by Issuer of any breach of this Agreement will be construed as waiver of any subsequent breach. The authorization of Transactions shall not constitute any waiver, including of Is suer’s rights with respect to such Transaction. Any single or partial exercise of any such right by Issuer shall not preclude other or further exercise thereof or the exercise of any other right. No amendment, or other variation of the terms, conditions, or provisions of the Agreement by other than Issuer shall be binding on Issuer unless in writing and signed by an authorized representative of Issuer, and then only to the extent set forth in such writing.

23.6 No Person other than a Party to this Agreement or any Schedule hereto shall have any right to enforce the terms and conditions of this Agreement. No Person, including an Account User, will be a third-party beneficiary of this Agreement.

23.7 Except as otherwise provided in this Agreement, all notices shall be in writing a nd deemed received (a) when personally delivered, (b) at the time of delivery, if sent via reputable overnight courier with tracking capabilities, or (c) on the fifth Business Day after mailing if sent via postage prepaid certified or registered mail, re turn receipt requested, to the appropriate Party at the address set forth in the application for credit or at such other address as the applicable Party may indicate from time to time. Additionally, notices may be sent by email via any nationally recognized SMTP delivery service, and deemed received on the day of sending, to Issuer at [email protected], to Customer at an email address provided by Customer or normally used by an Account User for business communications with Issuer. For the purposes of this Section, all times are to be the local time in the place of deemed receipt; and if deemed receipt under this Section is not within business hours (meaning 8:00 am to 5:00 pm Monday to Friday on any Business Day), the notice shall be deemed to have been received at 8:00 am on the next Business Day. The Parties agree to waive any claim that an electronic transmission does not satisfy any writing or signature requirements under applicable law. The Parties agree that a photocopy or printed copy of an email constitutes the “best evidence” and an “original” of such a writing.

23.8 Customer agrees that Issuer may: (a) include the
name, logo, and success stories of Customer on Issuer’s website and in press releases, presentations, promotional and sales literature, and advertising materials; and (b) identify Customer as a customer in Issuer’s published customer list, earnings reports, and in response to third-party inquiries.

23.9 If any portion of this Agreement is held to be invalid, illegal or unenforceable, the remaining portions shall remain in full force and effect and shall continue to be binding upon the Parties.

23.10 This Agreement, any notices in connection with this Agreement, any relevant provisions of Sourcewell Master Agreement No. 030625, and any guaranty of Customer ’s
obligations under this Agreement constitutes the entire agreement among the Parties and supersedes all prior
agreements, understandings, and arrangements, oral or written,

!

107

RC: N/A REV 3/3/2025

among the Parties with respect to the subject matter hereof. This Agreement may be executed in one or more counterparts, each of which shall be deemed an ori ginal, and all of which shall constitute one and the same agreement. This Agreement and any notice may be executed by a Party in the form of an “Electronic Record” (as such term is defined in the Electronic Signatures in Global and National Commerce Act at 15 U.S.C. 7001 et seq. (“ESIGN Act”)), and an “Electronic Signature” (as defined in the ESIGN Act) of a Party that can be
authenticated will constitute an original and binding signature of such Party.

23.11 Customer consents to be co ntacted by Issuer and its agents, representatives, Affiliates, or anyone calling on Issuer’s behalf for any and all purposes arising out of or relating to Customer’s Account or Card, at any telephone number, or physical or electronic address provided by Customer or an Account User or at which Cust omer or an Account User may be reached. Customer agrees that Issuer may contact Customer and Account Users in any way, including SMS messages
(including text messages), calls using pre-recorded messages or artificial voice, an d calls and messages delivered using auto telephone dialing system or an automatic texting system.

Automated messages may be played when the telephone is
answered, whether by an Account User or someone else. In the event that an agent or representative calls, they may also leave a message on Customer ’s or the Account User’s answering machine, voice mail, or send a message via text.

23.12 In the event of any conflict between the General
Terms of this Agreement and the terms of any Schedule
hereto, the terms of any such Schedule shall govern unless the General Terms of this Agreement expressly indicates otherwise

23.13 If Customer is a state entity or otherwise subject to a statutory appropriations framework, and any state or
federal action eliminates the appropriation or availability of funding needed to make payment pursuant to this
Agreement, then Customer shall have the right to terminate this agreement upon thirty (30) days written notice to
Issuer. However, Customer will not be entitled to a refund of prepaid fees, Customer remains responsible for all fees for all services actually performed up to the date of
termination, and Customer will remain liable for all
transactions and agrees to pay Issuer in full.

24. Definitions

24.1 “Account” means a credit line which may be
unsecured or secured, or any other account, extended to Customer by Issuer. An Account may be accessed by a Card, an account number, or other approved access method.

24.2 “Account User” means Customer or any other entity
or individual that Customer has informed Issuer is authorized to use the Account or a Card. The Account Users may include employees or independent contractors or other users who have been given a Card or access to an Account.

24.3 "Affiliate" means any present or future entity that, directly or indirectly, controls, is controlled by, or is under common control with either Party. For the purposes of this definition of Affiliate, “control” (including “controlled”) means the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of a Person, whether through the ownership of securities or membership interests, as trustee, by contract or otherwise.

24.4 “Billing Cycle” means the time interval between the dates of Customer ’s regular billing statements. Customer ’s first Billing Cycle ma y be shorter than ot her Billing Cycles.

All credit terms will apply in each Billing Cycle including the first Billing Cycle.

24.5 “Business Day” means Monday through Friday,
excluding holidays observed by banking institutions in the state of Utah.

24.6 “Card” means an approved Account access method,
physical (e.g., plastic), digital or virtual card, account access device, payment device, or other technology, medium or form through which payments are enabled under this Agreement.

24.7 “Card Controls” are a set of authorization tools
designed to assist Customer with managing Transactions.

24.8 “Credit Limit” is the amount of credit assigned to Customer’s Account as established by Issuer from time to time at its sole discretion.

24.9 “IDN” means the identification number associated
with an Account User or Card.

24.10 "Inactive Account" means an Account which has no
Transactions for a twelve (12) month period.

24.11 “Due Date” means the date the repayment of the
balance of the Account is due as set forth in a billing statement.

Such date may be called “Payment Date” in a billing statement.

24.12 “Guarantor” means any Person who guarantees the
obligations of Customer under this Agreement.

24.13 “Person” means an individual, corporation, limited liability Customer, partnership, trust, association or any other entity or organization.

24.14 “Schedule” means an attachment to this Agreement
which contains additional terms and conditions specific to the products or services to be provided by Issuer or an Affiliate of Issuer to Customer or its Affiliates, and any associated costs or fees.

24.15 “Third Party Network” means a credit card payment network operated by a third party (e.g., Mastercard).

24.16 “Transaction” means the use of a Card or Account to buy goods or services at a merchant that accepts the Card or Account.

24.17 “Unauthorized Use” means the use of the Account or a Card by a Person who does no t have actual, implied or apparent authority for such use, and from which the Customer receives no benefit.

24.18 “WEX Network” means the card payment network
operated by WEX Inc.

108

RC: N/A REV 3/3/2025

IN WITNESS WHEREOF, this Agreement has been executed by duly auth orized representatives of the Parties as of the dates set forth below and made effective as of the date of the last signature.

Customer WEX Bank
By: By:

Name: Name:

Title: Title:

Date: Date:

109

RC: N/A REV 3/3/2025

WEX Mobility - NAF Schedule
This WEX Mobility - NAF Schedule (“Schedule”) forms a part of the WEX Account and Services Agreement and Participating Addendum under Sourcewell Master Contact No. 030625 between Issuer and Customer (“Agreement”) and is subject to the General Terms of the Agreement. Terms that are capitalized but not defined in this Schedule will have the applicable meaning given in the General Terms.

Card Program: WEX Universal for Government Fleets

Customer Service Number: 1-866-544-5796 (which may be updated from time to time) EDGE Network Eligible? No

Rates and Fees
Cure Period for Default Annual Interest Rate: Twelve (12) consecutive Billing Cycles without Payment Default.

Program Fees
Set-up Fee WAIVED
Monthly Card Charge WAIVED
Replacement Card
Fee
Standard Card WAIVED
Chip-enabled
Standard Card
WAIVED
Enhanced Card WAIVED
Late Fee Greater of $75 or 7.99% (for monthly Billing Cycle) of Total Outstanding Balance on the Calculation Date
Reproduced Reports $25.00 per request General Research Fee $15.00 per hour
Expedited Shipping Fees Cost varies
International Currency Conversion Fee
(WEX Network)

2.00% of the total transaction value
Returned Payment Fee (NSF/ACH) $50.00 per occurrence
Reactivation Fee $50.00 per occurrence (max fee of $50.00 per Billing Cycle) Truck Stop Fee $3.00 per swipe at a Truck Stop1
Paper Delivery Fee $10.00 per month for paper reporting Clearview Essentials WAIVED
Clearview Advanced $.0.50 per active card, per month
Private Site Transaction Fee $.0.15 per transaction
1 At Tier 1 truck stops
Pricing for additional products and services is available upon request or reflected on the applicable schedule or enrollment forms or in the terms of use that Customer must agree to in order to receive the additional products and services.

110

RC: N/A REV 3/3/2025

Additional Terms and Conditions
A. Definitions.

1. “Calculation Date” means the earlier of (a) the posting date for Customer’s payment in full of the invoiced amount to its Account, or (b) the last day of the Billing Cycle during which the Payment Default occurred.

2. “Cross Border Fee” means a fee applied to any Transaction on a Third Party Network when the country code of the merchant and the country code of the Account User are not the same. As an example, if Customer located in the US and it uses the U.S. issued card to make a purchase in Cana da, then the cross-border transaction fee established by the applicable Third Party Network shall apply. The Third Party Network may establish different Cross Border Fees applicable to the card numbers that are issued from different regions.

3. “Currency Conversion Fee” means a multi-currency conversion fee applied to any Transaction that is billed through a Third Party Network in a currency other than the contractually agreed upon billing currencies of the BIN used for the Transaction. The Third Party Network will convert the Transaction to the billing currency at the exchange rate determined by su ch Third Party Network (or its Affiliates) using its currency conversion procedure. The currency conversion rate (which is different from the Multi-Currency Conversion Fee) is generally either a wholesale market rate or a government-mandated rate in effect on the date of conversion. The currency conversion rate used on the conversion date may differ from the rate in effect on the date a Transaction is made.

4. “Enhanced Card” means a Card which is capable of completing Transactions on both the WEX Network and a Third Party Network.

5. “Private Label” means a Card accepted for payment at limited locations within the WEX Network.

6. “Standard Card” means a Card capable of completing Transactions on the WEX Network.

7. “Total Outstanding Balance” means the invoiced amount, plus the amount of any unbilled Transactions delivered by a merchant to Issuer, and minus any credits that have been posted to the Account, through the Calculation Date.

8. “Truck Stop” means fuel distribution sites owned or operated by Love’s, Pilot, Flying J, or Travel Centers of America, and includes (but is not limited to) distribu tion sites that sell fuel and have islands that can accommodate tractor trailers in addition to providing other services requ ired of the over-the-road trucking market such as vehicle repair facilities, showers, and parking spaces to accommodate tractors and trailers.

9. “Universal Cards” means a Card accepted for payment at all locations in the WEX Network.

B. Use of Cards.

1. Customer and Account Users designated by Customer may use the Account in accordance with this Agreement to make purchases at merchants participating in the WEX Network. If Customer is approved for an Enhanced Card, the Account may also be used to make eligible purchases at merchants participating in a Third Party Network.

2. Customer may purchase dyed special fuel using its Account or Cards. Customer acknowledges that all dyed special fuel purchases will be used exclusively fo r off-road purposes and accordin g to all applicable laws governing its use. Issuer is not liable in any way f or any misuse or mishandling by Customer of any dyed special fuel. Upon request from applicable governm ental authorities, Issuer may provide information regarding Customer’s dyed special fuel purchases without prior authorization from Customer.

3. Customer assumes all risk if Customer chooses to leave a Card at an accepting location for use by its drivers or Account Users and, as such, agrees to pay for all charges made with that Card or on that Account.

C. Billing and Payment.

1. Customer agrees to pay for all Tran sactions occurring on its Cards or Acc ount(s), plus all accrued Fees as set forth in the table above, including any Late Fees, and applicable sales taxes. The Due Date generally will be between twenty-two (22) days and fourteen (14) days after the end of the Billing Cycle, as designated by Issuer at the time of Account setup, although there may be variations.

2. Payments made by paper check are posted to the Account after processing and must arrive at Issuer at least two Business Days before the Due Date on the billing st atement. It can take up to two Business Days to process a check from the time the env elope containing a check arrives at Issuer’s facility to posting of the check amount to the Account. For payments not made by paper check, payments made: (a) by 3:30 p.m. ET on a Business Day will be posted on that Business Day; and (b) after 3:30 p.m. ET (or payments made on a day other than a Business Day) will be posted on the following Business Day.

!

111

RC: N/A REV 3/3/2025

3. If a Payment Default occurs, then a Late Fee will appl y to the Total Outstanding Balance. The Late Fee is specified in the table above, not to exceed the amount allowable by applicable law. For Billing Cycles other than monthly, the percentage rate used in the Late Fee calculation will be prorated based on the length of the billing cycle in relation to a monthly billing cycle.

4. In addition to Late Fees, Customer agrees to pay the additional fees in the amounts and as described above.

In the event that the Account incurs one or more payments past the payment due date in any 6-month period or makes a payment that is not honored by Customer ’s bank, Issuer may deem the Customer to be “High Risk” and reserves the right to change the Account’s billing cycle, payment terms (days-to-pay), and credit limit.

5. Our billing and payment system provides for various Billing Cycle and payment timing options. In the event your desire to change Billing Cycles you must make a request to Flee t Receivables for a Billing Cycle change. Upon receipt of the request, it will be a minimum of thirty (30) business days to change the Billing Cycle. In addition, any changes to Billing Cycles will not take effect until after the current cycle has closed.

Cycle changes cannot be made mid-month or mid-week from monthly to weekly Billing Cycles and cycle changes cannot be made mid-week or mid-month from weekly to monthly billing cycles. Cycle changes can only be made once per calendar year for each billing entity.

D. Reserved.

E. Effect of Termination.

1. Early Termination Fee. In the event of the termination of th is Schedule or the Agreement (1) by Issuer for cause, or (2) by Customer during the Initial Term (other than for a ma terial breach by Issuer if Issuer fails to cure such breach within a reasonable time af ter receipt of notice thereof), there shall be no refund, in whole or in part, of any payments already made by Customer to Issuer, and Customer shall make all outstanding payments due prior to the date of te rmination. Customer acknowledges that it would be impractical or extremely difficult to ascertain the actual damages to Issuer in the event that this Schedule or the Agreement is terminated as set forth in the preceding clauses (1) or (2) of this Section. Accordingly, in the event of such termination, Customer shall pay a fee for termination (“Early Termination Fee”) equal to:
(A) Issuer’s actual costs of implementation of the services for Customer under this Schedule, plus (B) an amount equivalent to the standard monthly Card fee multiplied by the number of Cards active during the month prior to receipt of such termination notice, w ith such product multiplied by the number of months remaining in the Term, plus (C) the average interch ange revenue from the applicable merchant pool projected for the remainder of the Initial Term based on Customer’s average volume during the 12 months preceding receipt of such a termination notice. The Ear ly Termination Fee shall be liquidated damages, a non-exclusive remedy, and not a penalty. Issuer shall be entitled to recover any costs of collection, including reasonable attorney’s fees and costs, incurred in the collection of the Early Termination Fee. Customer acknowledges that Customer shall have no right to with hold any payment due as a set-off against alleged claims against Issuer and hereby waives any such claim as a defense or counterclaim to termination by Issuer.

2. Repayment of Any Upfront Investment
. To the extent that Issuer or WEX has paid any incentive amount to Customer in advance, or has paid for or reimbursed Customer for any costs of Customer related to implementation or similar startup expenses, or has made any similar payments to Customer, then the following shall apply: If this Agreement is terminated for any reason, other than a breach by Issuer or WEX, prior to the end of the term during which such upfront investment was made, Customer shall repay to Issuer or WEX, as applicable, the entire am ount of the upfront investment. Such payment shall be in addition to payment of the Early Termination Fee described in Section E.1 above.

112

RC: N/A REV 3/3/2025

Incentives Appendix
to Mobility Schedule

A. Definitions

1. “Centralized Billing” meaning Customer and each participating Affili ate, if applicable, each receive one bill and make one payment for their Account(s).

2. “Direct Debit” means payment of Customer’s (and Affiliates, if applicable) Billing Statement by permitting Issuer to directly debit Customer’s (or Affiliates, respectively) bank account. Applicable only if Customer elects to enroll in this payment method using the Direct Debit Enrollment Form, as updated by Issuer from time to time.

3. “Monthly Gallons” shall mean all gallons of fuel purchased usi ng Cards at retail locations that are billed during a calendar month. Fuel purchased by participating Affiliates shall be included in the Monthly Gallon calculation. Fuel purchased at Tier 1 Truck Stop locations (currently Flying J, Loves, Petro, Travel Center of America and Pilot) and large general merchandise retail chain locations (i.e., “big box stores”) is excluded from the Monthly Gallon amount for purposes of determining the applicable rebate percentage to apply. Due to billing cycle cut off dates and mo nthly calendar variances invoices f or a particular month may contain transactions from the previous month and they may no t contain all transactions that occurred during the month in which Customer was invoiced.

4. “Monthly Retail Transactions ” shall mean the total amount of all purchases made using Cards at retail (not bulk, aviation, mobile or private site) locations th at appear on invoices billed to Customer and any applicable Affiliates in a calendar month. Monthly Retail Transactions shall not include: (i) those amounts representing credits, disputed items, fees, late fees or charges posted to your accounts (such as returned check fees, collection costs, administrative fees and reporting fees); (ii) fuel purchased at Tier 1 Truck Stop locations (currently Flying J, Loves, Petro, Travel Center of America and Pilot); (iii) transactions that were billed to you as a repriced transacti on (either cost-plus or retail minus) at select merchants; (iv) amounts posted to an Account which has been disputed or associated with a Card that has been reported lost or stolen; or (v) transactions at any large general merchandis e retail chain locations (i.e., “big box stores”). Due to billing cycle cut off dates and mont hly calendar variances invoices may contain transactions from the previous month and they may not contain all transactions that occurred during the month in which Customer was invoiced.

B. Billing Cycle

1. Billing Cycle: Monthly
In the event that Affiliates are participating, all entities will have the same Billing Cycle and payment term.

C. Financial Incentives paid by Issuer. Issuer shall pay to Customer the following financial incentives subject to the terms and conditions defined below. Customer understands th at it is possible to individually qualify or not qualify for any financial incentives set forth herein.

1. Volume Rebate. Subject to the c onditions identified below, Issuer shall pay a monthly rebate, in the accordance with the below rebate table, based on all qualified Monthly Retail Transactions charged to Customer’s Accounts.

Rebate Table (Monthly)

D. Volume (Gallon Based) Rebate:

Issuer shall pay a monthly rebate of basis points off al l Monthly Retail Transactions charged to Customer’s accounts on the Program

113

RC: N/A REV 3/3/2025

Rebate – Members that are participating in a Statewide contract under Sourcewell

Monthly Spend Basis Points (Rebate Percentage)
to member
No minimum spend requirement 185 basis points (1.85%)

Rebate Table – Non-State Members

Monthly Spend Basis Points (Rebate Percentage)
to member
No minimum spend requirement 100 basis points (1.00%)
a. Calculation. Issuer shall commence calculating the Volume Rebate on the first day of the first Billing Cycle after this Schedule becomes effective. The Volume Rebate wi ll be calculated by determining the applicab le rebate factor set f orth in the Rebate Ta ble above (the “Rebate Factor”), then by determining if Customer (and any Affiliates) have met th e conditions set forth above, thereby qualifying for payment of a Volume Reb ate. Lastly, for each qualify ing entity, Issuer shall multi ply the Rebate Factor by the total dollar amount of that entity’s qualified Monthly Retail Transactions to determine the Volume Rebate to be paid. If Customer Affiliates participate, the failure of one Affiliate to qualify for a Volume Rebate does not impact the eligibility of other Affiliates fo r a Volume Rebate payment.
b. Conditions. The Volume Rebate set forth herein is expressly conditioned on the following:
i.Monthly billing;
ii.Electronic reporting;
iii.Issuer’s receipt of payment in full within 26 calendar days of the billing date appearing on your invoice; iv.Credit approval; and
v.Signing a three year contract.
c. Cost of Lending Adjustment. Issuer may, in its sole disc retion, decrease the applicable Rebate Factor by the applicable percentage (the "Adjustment Rate") set forth in the table below for every 0.5% (50 basis points) by which the Effective Federal Funds Rate (“EFFR”) exceeds 5.25%. Issuer will evaluate the EFFR on a quarterly basi s (based on calendar year) on the last day of the relevant quarter, and will apply the Adjustment Rate, if applicable , to the Volume Rebate with respect to the subsequent quarte r.

Subsequent to any decrease pursuant to this section, if the EFFR decreases, Issuer may, in its sole discretion, increase the Rebate Factor by the same Adjustment Rate, provided that Rebate Factor will never exceed the amounts set forth in the table above.

BILLING/INVOICING FREQUENCY: ADJUSTMENT RATE:

Weekly 0.01% (1 basis point)
Bi-Weekly 0.02% (2 basis points)
Monthly 0.05% (5 basis points)

Payment. Volume Rebates for international transactions shall be paid at a rate of 50% of the applicable Rebate Factor. Volume Rebates shall be paid monthly in arrears.

2. Payment Timing Rebate. In addition to the Volume Rebate set forth above, Customer may qualify for an additional rebate based upon Issuer receiving payment prior to the payment due date. Subject to the express conditions below, we will issue a monthly rebate in accordance with the below Payment Timing Table of all Monthly Retail Transactions charged to your accounts (the “Payment Timing Rebate”). Customer shall select the billing cycle and payment frequency for the Agreement by placing an X in the “Election” column in the following Payment Timing Table.

114

RC: N/A REV 3/3/2025

PAYMENT TIMING TABLE

Bill Presentment
Payment Timing Options: Payment in
full within the following calendar days
of the billing date appearing on your
invoice

Basis Points (Rebate Percentage)
Monthly 0 20 basis points (0.20%)
Monthly 1 19 basis points (0.19%)
Monthly 2 18 basis points (0.18%)
Monthly 3 17 basis points (0.17%)
Monthly 4 16 basis points (0.16%)
Monthly 5 15 basis points (0.15%)
Monthly 6 14 basis points (0.14%)
Monthly 7 13 basis points (0.13%)
Monthly 8 12 basis points (0.12%)
Monthly 9 11 basis points (0.11%)
Monthly 10 10 basis points (0.10%)
Monthly 11 9 basis points (0.09%)
Monthly 12 8 basis points (0.08%)
Monthly 13 7 basis points (0.07%)
Monthly 14 6 basis points (0.06%)
Monthly 15 5.5 basis points (0.055%)
Monthly 16 5 basis points (0.05%)
Monthly 17 4.5 basis points (0.045%)
Monthly 18 4 basis points (0.04%)
Monthly 19 3.5 basis points (0.035%)
Monthly 20 3 basis points (0.03%)
Monthly 21 2.5 basis points (0.025%)
Monthly 22 2 basis points (0.02%)
Monthly 23 1.5 basis points (0.015%)
Monthly 24 1 basis points (0.01%)
Monthly 25 0.5 basis points (0.005%)
Monthly 26 0 basis points

a. Calculation. Payments must be received and posted in the WEX systems in accordance with the option selected in order for the Payment Timing Incentive to apply. Please allow enough time for your payment to be sent from your financial institution and to be received and processed by Issuer.
b. Conditions. This discount will be applied at the time Issuer completes the Direct Debit (when applicable). In order to enroll in the Direct Debit program, Customer must complete a Direct Debit Enrollment Form. The Early Pay Rebate set forth herein is expressly conditioned on the following: (1) Receipt of payment in accorda nce with one of the op tions set forth in the Payment Timing Tabl e (above); and (2) utilization of centralized billing by Customer (i.e. one bill, one payment); and (3) electronic reporting (i.e . no paper reports).
c. Payment. Payment Timing Rebates for international transactions shall be paid at 50% of the applicable Rebate Factor. Payment Timing Rebates shall be paid monthly in arrears.

115

RC: N/A REV 3/3/2025

STATE EXCEPTIONS APPENDIX

1. Governing Law

2. Any other issues specific to the governmental entity should be listed and agreed to here.

!

116
Purchase Order with WEX Bank for the Fleet Fuel
Card Program
Public Works and Transportation Committee
October 14, 2025
City Council Meeting
November 3, 2025
Jose Arreola
Fleet Services Division Manager
117
That the Public Works and Transportation Committee
recommend that the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with WEX Bank for an initial term of three years and seven months from December 7, 2025, through June 27, 2029 with the option to extend three additional one-year terms ending June 27, 2032 for an amount not to exceed $27,500,000, for the WEX Bank Fleet Fuel Card Program under Sourcewell Contract 030625-WEX.

Recommendation 2
118
• The Fleet Services Division of the Public Works Department manages, maintains and repairs the City’s 977 fleet vehicles and equipment valued at over $57M as of September 4, 2025
• Fleet Services is responsible for maintenance and repairs of vehicles, as well as the oversight of fuel and the fuel card program
• The City’s fleet vehicles utilize unleaded, ethanol fuel blend gasoline (E85), diesel fuel (including clear, renewable and red dye diesel), diesel exhaust fluid (DEF), compressed natural gas (CNG), propane, and electric vehicle (EV) charging
BACKGROUND 3
119
• Fuel is purchased through WEX Bank fleet card program • The table below summarizes fuel usage for FY 2024-25 by Division • This data was obtained from Fleet Services’ fleet management software
BACKGROUND 4
Division FY2024-25 Fuel Purchased Percent
Environmental Res. $1,427,701 48.77%
Police $706,540 24.14%
Fire $237,964 8.13%
Parks & Facilities $184,248 6.29%
Water $110,445 3.77%
Streets $82,124 2.81%
Recreation $56,819 1.94%
Other $121,517 4.15%
Total $2,927,368 100%
120
• In December 2019, the City Council approved the
implementation of the WEX Fleet Card Program through a
Sourcewell cooperative contract, enabling employee fuel card holders to purchase fuel at authorized stations
• This program allows staff to access unleaded gasoline, ethanol fuel blend (E85), diesel (including clear and renewable), diesel exhaust fluid (DEF), compressed natural gas (CNG), propane, EV charging, and car wash services at locations throughout the city • WEX provides a network that accepts cards at 95% of retail fuel stations and offers controls over a field fuel purchases DISCUSSION 5
121
• In Oxnard, participating fuel sites include Chevron, ExxonMobil, Union 76, Arco, USA, Shell, SC Fuels, Mac Valley Oil, Sinclair, 7- Eleven and Circle K
• The card is also accepted at the Southern California Gas Company-Oxnard Base for CNG purchases
• For electric vehicles, WEX supports access to public charging stations from major providers such as ChargePoint, AmpUp, Blink, EVConnect, EVGo, and Flo, among others
• This extensive network allows staff to conveniently refuel and recharge vehicles, reducing travel time and mileage (e.g saving costs)
DISCUSSION 6
122
• Staff members are encouraged to fuel locally within city limits for tax benefits, when feasible
• WEX fuel card program has improved operational efficiency while reducing administrative burdens by providing enhanced oversight of the entire fuel program through a web-based client portal
• This portal offers more comprehensive information and analysis tools compared to previous vendors, Shell and Voyager
• A range of control and alert features enables staff to monitor where, when, what, and how much is spent, including fuel grade, cost per gallon, and sales tax for every purchase, resulting in improved security and more accurate accounting
DISCUSSION 7
123
• Key features include automated alerts when suspicious activities detected such as number of gallons, type of fuel purchased, and location of transaction. In such cases, the user card will be automatically deactivated
• These tools help drive cost savings, alongside a quarterly revenue share “rebate” based on the City’s monthly retail transactions, which averaged $2,500 per month last fiscal year
• City Purchasing Policy allows for the use of governmental- cooperative contracts for the purchase of goods, equipment, and contractual services when the contract has been competitively bid and awarded in accordance with local, State, and Federal laws that govern public procurement
DISCUSSION 8
124
• WEX holds a cooperative contract with Sourcewell for fleet fuel cards
• Sourcewell offers government agencies a cooperative purchasing program that provides competitively solicited cooperative contracts
• Sourcewell awarded WEX Bank Contract No. 030625-WEX for Fleet Payment Solutions with Related Services
• Sourcewell posted the Request for Proposal on January 16, 2025, and recommended a contract award to WEX Bank on June 27, 2025, with an expiration of June 27, 2029, and may be extended up to three additional one-year extensions for a total possible length of seven years from the effective date
DISCUSSION 9
125
• By utilizing a Sourcewell contract for the continuation of the WEX fuel card program, the City retains the benefits of the WEX program
• The WEX program allows the City to purchase fuel at the publicly offered market rate, participating gas stations pay WEX, and WEX pays an administrative fee to Sourcewell, at no additional cost to the City
• Moreover, the RFB and implementation processes that
accompany new programs are eliminated, resulting in both cost and time savings
DISCUSSION 10
126
• The City’s fuel costs declined by approximately 11% due to the lower fuel costs per gallon on average compared to FY 23-24 • In FY 23-24 the fuel cost was $2.96M and in FY 22-23 it was $3M • However, Fleet Services staff expect gradual fuel price increases over the potential seven-year term of this contract, due to the scheduled closures of two major refineries in California at the end of 2025 and 2026, which may impact prices statewide
• With the addition of Electric Vehicles (EV) to our fleet, the requested amount accounts for charging of such vehicles at public charging stations in and around the City
FINANCIAL IMPACT 11
127
• The City is also working on the installation of EV chargers at specific locations (e.g. the City’s Corporation Yard) for dedicated use by Fleet vehicles
• The total agreement with WEX Bank shall not exceed $27,500,000 if extended all three additional one-year terms
• Funding for the annual Purchase Order will begin in Fiscal Year 2025- 26 • There are sufficient funds in the Fleet Services Fund (741) FY 2025- 26 Operating Budget
• Subsequent fiscal year funding will be requested in the annual budget process
FINANCIAL IMPACT 12
128
QUESTIONS?
13 129

PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.3

DATE: October 14, 2025

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Multiple Agreements for On-Call Structural Engineering Services. (10 minutes)

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute the following Agreements, each with an initial term of two years from November 10, 2025, to November 9, 2027, with an option for three consecutive one-year period extensions ending November 9, 2030, for on-call On-Call Structural Engineering Services:

1. Agreement 32600139 with IDS Group, Inc., for a total amount not to exceed $1,000,000.00;

2. Agreement 32600140 with m6 Consulting Inc., for a total amount not to exceed $1,000,000.00; and

3. Agreement 32600141 with T.Y. Lin International, for a total amount not to exceed $1,000,000.00.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/A5nAdMuDhsA

BACKGROUND

The Public Works Department (PW) utilizes professional consulting firms to provide licensed and/or technical expertise in various disciplines that support the development and implementation of the Capital Improvement Program (CIP) as well as other non-CIP projects. Utilization of these specialized contractors is necessary to provide services that supplement the skills, experience, and sometimes peak workload times of City staff. It is in the City’s interest to have a pool of these professional service contractors available on-call for a range of technical disciplines so that services can be procured, and needed work can proceed, in fairly short order.

Pre-approved on-call professional service agreements reduce the amount of time necessary to procure service contractors and thus facilitate the timely completion of certain categories of CIP and other projects. The services covered under this request apply to projects involving public buildings, housing, public works infrastructure, public parks, and such other facilities as may be required by the City. Examples of services provided include feasibility/concept plan studies and recommendations, preliminary design reports, evaluation of structures for repair and/or replacement, oversight of subconsultants, preparation of construction plans, specifications and estimates, review and respond to plan check review comments, research of utilities and as- builts, on-site visits, review of submittals, shop drawings and test results, respond to RFIs, draft change orders and review pay estimates, and performance of seismic and/or professional structural engineering inspections.

This is the first instance Oxnard has issued structural engineering design-specific professional on-call agreements. As such, the historical usage costs for these services are difficult to separate from previous general structural contract expenditures. Over the next several years, it is anticipated that an increasing amount of 130
structural engineering design services will be needed to support CIP projects (e.g., Facilities-related structural repairs, seismic analyses, etc.). The projected agreement amount per vendor, $1,000,000, should conservatively be sufficient to cover the anticipated needs in the current and near-future CIP; the actual amounts used may be less, and the next year or two will provide usage data so future agreement values may be adjusted.

DISCUSSION

On May 1, 2025, the Purchasing Division issued a Request for Proposals (RFP) 25-124 for On-Call Structural Engineering Services. Outreach efforts included publication on www.PublicPurchase.com and posting on the City’s Purchasing website. The deadline for proposal submissions was June 25, 2025, and the City received a total of 5 proposals.

A rating and selection process of the proposals was then performed by a panel that consisted of a Senior Civil Engineer, a Senior Construction Project Manager, and a Construction Project Manager. Scoring criteria consisted of company profile, qualifications of proposed staff, relevant professional experience and performance, and overall responsiveness that best met the RFP criteria while being consistent with the City’s municipal code. After a thorough review, the panel selected three firms to recommend for Agreement awards, with a determination that these vendors are the highest-ranked proposers based on the scoring criteria listed in the RFP and are consistent with the City’s Purchasing Policy. The three recommended firms are:

IDS Group, Inc.
m6 Consulting Inc.

T.Y. Lin International

Following further review by the Purchasing Division, it was determined that these vendors meet all required City contractual requirements, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. Therefore, based upon the analysis and research performed to date, staff believes that the three recommended vendors are capable of successfully performing On-Call Professional Services to the City of Oxnard.

Services under these agreements will be acquired on an as-needed basis, with individual task orders issued for each identified work requirement (task). These will be issued and managed by the Project Manager (PM) assigned to the project. Once a new requirement is identified, all contractors will be provided the Task Order requirement on which to provide a proposal, if they so choose. The contractors will then submit their respective proposals, which will include a description of the scope of work to be performed, the method by which the consultant plans on completing the work, and a cost and schedule for completion. It is the consultant's responsibility to determine the best and most cost-effective method to complete the work. Once the City has received all proposals, it will review each and make a selection of the firm based on factors that include price, experience, methods, and schedule.

STRATEGIC PRIORITIES

131

FINANCIAL IMPACT

The total cost for each agreement shall not exceed $1,000,000 for up to five years if all options to extend are exercised. Funding for individual tasks will be sourced from projects identified in the City Council-approved CIP or, on rarer occasions, for City Divisions with non-CIP project requirements (e.g., Parks division for structures at City parks). The respective Project Manager will ensure sufficient funding is available in the approved budget for related tasks before initiating work orders or services performed. Subsequent fiscal year allocations will be requested during the annual budget process.

Prepared by: Morgan Kessler, City Engineer

ATTACHMENTS

1. Agreement 32600139

2. Agreement 32600140

3. Agreement 32600141

4. Presentation

132
Agreement No. 32600139

ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN
THE CITY OF OXNARD AND IDS GROUP, INC.

B
y This On -Call Professional Services Agreement (“Agreement”), the City of Oxnard (“City”) agrees to engage the Services of IDS Group, Inc. (“Consultant”), and Consultant agrees to perform the Services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Consultant may be individually referred to as “Party” or collectively as the “Parties.”

1. [INTENTIONALLY OMITTED].

2. S
UMMARY DESCRIPTION OF SERVICES.

T
he Consultant shall provide structural engineering design services for City of Oxnard projects involving public facilities such as buildings, infrastructure systems, parks, and housing. Services may include feasibility studies, schematic and design development, structural calculations, preparation of construction documents and cost estimates, permit coordination, and construction phase support. The Consultant may also perform field investigations, respond to RFIs, review submittals, and conduct site visits. All work will be assigned through spec ific Task Orders issued by the City, which will define the scope, schedule, and compensation for each project.

T
he Services to be performed pursuant to this agreement will be limited to the particular professional services that are identified in the Scope of Services, attached hereto as Exhibit A. Consultant has been prequalified to perform the particular services required by the City and the City shall issue Task Orders describing the particular project or services required by the City to the prequalified consultants and consultants shall submit a responsive proposal to the City’s Project Manager.

C
onsultant is not be the exclusive provider of services to the City. The City does not guarantee a specified amount of work under this on-call agreement.

3. P
ARTIES.

Ci
ty of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030.

Page 1 of 35 ends

Public Works & Transportation CommitteeOctober 14, 2025

Public Works & Transportation Committee
October 14, 2025