Agenda packet — Oxnard City Council, April 21, 2026 (part 3 of 3)

CITY COUNCIL OF THE CITY OF OXNARD
ORDINANCE NO.

AN ORDINANCE OF THE CITY OF OXNARD, CALIFORNIA AMENDING SECTION 6-5 OF CHAPTER 6 OF THE OXNARD CITY CODE RELATING TO THE DISASTER

COUNCIL
WHEREAS, protecting life and property through effective emergency preparedness, response, recovery, and mitigation is a core responsibility and highest priority of the City of Oxnard (“City); and
WHEREAS, the City Council adopted an updated all-hazards Emergency Operations Plan (“EOP”) in 2026 that establishes a modern, scalable framework aligned with the Standardized Emergency Management System, the National Incident Management System, and guidelines of the California Governor’s Office of Emergency Services (“Cal OES”); and WHEREAS, the existing language in Section 6-5 of the Oxnard City Code (“OCC”) governing the Disaster Council must be updated to reflect changes in the EOP; and WHEREAS, the Disaster Council serves as an important advisory body to the City Council and the Director of Emergency Services for reviewing and recommending emergency plans, mutual aid agreements, policies, and procedures that support coordinated preparedness and response; and
WHEREAS, updating the Disaster Council’s membership to include key Emergency Operations Center section coordinators (Operations, Planning & Intelligence, Logistics, Finance & Administration, Public Information Officer, Liaison Officer, and others identified in the EOP) will ensure alignment between the advisory body and the City’s actual incident-management structure; and
WHEREAS, these revisions to the City’s emergency governing framework maintain CAL OES accreditation under California Government Code section 8612, support the City Council’s Public Safety strategic priority, and ensure compliance with the EOP and the California Emergency Services Act.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OXNARD DOES ORDAIN AS FOLLOWS:

Part 1. Incorporation of Recitals. The findings and determinations reflected above are true and correct, and are incorporated by this reference as though fully set forth herein as the cause and foundation for the action taken by and through this Ordinance.

Part 2. Code Amendment. Section 6-5 of the Oxnard City Code is hereby amended to read as follows:
“SEC. 6-5. DISASTER COUNCIL.
(A) There is hereby established a disaster council, consisting of the following:
(1) The director of the OES, who shall be the chair;
464
Ordinance No.

Page 2 of 3 ends

(2) The city fire chief or such other city officer or employee as may be designated in writing by the city manager, who shall serve as the vice chair; (3) The police chief;
(4) The emergency services manager;
(5) The section coordinators designated in the city’s emergency plan; and (6) The public works director.
(B) The city disaster council shall develop and recommend for adoption by the city council emergency response plans and mutual aid plans, as well as the rules, regulations and agreements that are necessary to implement such plans. The disaster council shall meet upon call of the chairperson, or upon the call of the vice chairperson in the event of the chairperson’s absence from the city or inability to call such meeting.” Part 3. If any term or portion of this ordinance is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this ordinance shall continue in full force and effect.

Part 4 Pursuant to Government Code section 36933(c)(l), the City Attorney was designated to prepare, and the City Clerk published, a summary of this ordinance, and a certified copy of the ordinance was posted in the Office of the City Clerk a minimum of five (5) days before the City Council's adoption of the ordinance.

Part 5. The City Clerk shall certify as to the adoption of this ordinance and shall cause the summary thereof to be published within fifteen (15) calendar days of the adoption and shall post a certified copy of this ordinance, including the vote for and against the same, in the office of the City Clerk, in accordance with Government Code section 36933. Ordinance No. _____ was first read on _______ 2026, finally adopted on _________, 2026 to become effective on thirty (30) days thereafter.

APPROVED AND ADOPTED this ______ day of ______, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Luis A. Mc Arthur, Mayor
465
Ordinance No.

Page 3 of 3 ends

ATTEST:
________________________________
Lourdes A. López, City Clerk
APPROVED AS TO FORM:
________________________________
Stephen M. Fischer, City Attorney
466
Ordinance No.

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CITY COUNCIL OF THE CITY OF OXNARD
ORDINANCE NO.

AN ORDINANCE OF THE CITY OF OXNARD, CALIFORNIA AMENDING SECTION 6-5 OF CHAPTER 6 OF THE OXNARD CITY CODE RELATING TO THE DISASTER

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OXNARD DOES ORDAIN AS FOLLOWS:

Page 2 of 3 ends

(2) The city fire chief or such other city officer or employee as may be designated in writing by the city manager, who shall serve as the vice chair;The assistant director of the OES, who shall be vice chair;
(3) The police chief;The deputy director of the OES;
(4) The emergency services manager;
(5) The section coordinators designated in the city’s emergency plan; and (6) The public works director.The mayor; and
(7) The chair of the Inter Neighborhood Council Organization. (B) The city disaster council shall develop and recommend for adoption by the city council emergency response plans and mutual aid plans, as well as the rules, regulations and agreements that are necessary to implement such plans. The disaster council shall meet upon call of the chairperson, or upon the call of the vice chairperson in the event of the chairperson’s absence from the city or inability to call such meeting.The disaster council shall meet no less than once per year, and will be responsible for reviewing and recommending plans, policies and ordinances that will aid in the preparedness, response and recovery from disasters, including, but not limited to, earthquakes, tsunamis, floods and other natural or manmade disasters. In the event of the proclamation of a state of emergency in the county or the proclamation or existence of a state of war emergency, the disaster council may command the aid of disaster service workers to assist the director and the emergency organization. The emergency services manager, under the authority of the disaster council, shall register and direct the activities of disaster service workers. The disaster council shall apply for certification by the California Emergency Council, as provided in Cal. Gov’t Code, Section 8612, and become an accredited disaster council.” Part 3. If any term or portion of this ordinance is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this ordinance shall continue in full force and effect.

Page 3 of 3 ends

APPROVED AND ADOPTED this ______ day of ______, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Luis A. Mc Arthur, Mayor
ATTEST:
________________________________
Lourdes A. López, City Clerk
APPROVED AS TO FORM:
________________________________
Stephen M. Fischer, City Attorney
469
Amending Chapter 6 of the Oxnard City Code Related to the Disaster Council
Alex Hamilton, Fire Chief
Fire Department
City Council
April 21, 2026
470
Recommendation that:
• The City Council introduce by title only waiving further reading of an ordinance amending Chapter 6 of the Oxnard Municipal Code to update and modernize the Disaster
Council provisions and align the City’s emergency governance framework with current emergency management practices
and the City’s Emergency Operations Plan (EOP).

Recommendation 2
471
The Role of the Disaster Council
• Coordinates emergency preparedness, response, and recovery planning
• Recommends emergency and mutual aid plans to City Council • Supports interdepartmental and partner coordination
• Meets as needed to address emergency planning and
coordination needs
Discussion 3
472
Discussion 4
Current Ordinance:

SEC. 6-5. DISASTER COUNCIL.
(A) There is hereby established a disaster council, consisting of the following:
(1) The director of the OES, who shall be the chair;
(2) The city fire chief or such other city officer or employee as may be designated in writing by the city manager, who shall serve as the vice chair; The assistant director of the OES, who shall be vice chair;
(3) The police chief;The deputy director of the OES;
(4) The emergency services manager;
(5) The public works director;
(6) The section coordinators designated in the city’s emergency plan; including the liaison officer, public information officer, building official and city engineer. (6) The mayor; and
(7) The chair of the Inter Neighborhood Council Organization. (B) The disaster council shall meet no less than once per year, and will be responsible for reviewing and recommending plans, policies and ordinances that will aid in the preparedness, response and recovery from disasters, including, but not limited to, earthquakes, tsunamis, floods and other natural or manmade disasters. In the event of the proclamation of a state of emergency in the county or the proclamation or existence of a state of war emergency, The disaster council may command the aid of disaster service workers to assist the director and the emergency organization. The emergency services manager, under the authority of the disaster council, shall register and direct the activities of disaster service workers. The disaster council shall apply for certification by the California Emergency Council, as provided in Cal. Gov’t Code, Section 8612, and become an accredited disaster council.
473
Discussion 5
Updated Ordinance:

SEC. 6-5. DISASTER COUNCIL.
(A) There is hereby established a disaster council, consisting of the following:
(1) The director of the OES, who shall be the chair;
(2) The city fire chief or such other city officer or employee as may be designated in writing by the city manager, who shall serve as the vice chair;;
(3) The police chief;;
(4) The emergency services manager;
(5) The section coordinators designated in the city’s emergency plan; and (6) The public works director.
(B) The city disaster council shall develop and recommend for adoption by the city council emergency response plans and mutual aid plans, as well as the rules, regulations and agreements that are necessary to implement such plans. The disaster council shall meet upon call of the chairperson, or upon the call of the vice chairperson in the event of the chairperson’s absence from the city or inability to call such meeting
474
Why Update the Disaster Council Ordinance?
• Aligns with the City’s updated EOP
• Clarifies Disaster Council roles and responsibilities for emergency planning and coordination
• Removes outdated procedural requirements that do not reflect current emergency management practices
• Allows the Disaster Council to convene as needed to address emergency planning and coordination needs
• Aligns the City’s emergency governance structure with best practices used by peer jurisdictions
Discussion 6
475
The proposed ordinance amendment has no fiscal impact. The changes formalize existing emergency management practices and do not require additional staffing, resources, or operational expenditures.

Financial Impact 7
476
QUESTIONS?
8 477

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. N.3
DATE: April 21, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Ratify an Emergency Order and Approve Contract 32600454 with Toro Enterprises, Inc. for Emergency Repairs on a Water Main on Channel Islands Blvd and Statham Blvd in an Amount Not to Exceed $250,000.

RECOMMENDATION
That the City Council review and ratify the following:

1. The Director of Public Works’ emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050, to make emergency repairs to the City’s water distribution system;

2. Authorize the City Manager to execute an emergency contract with Toro Enterprises, Inc. for $210,266.11 and a project contingency amount of $39,733.89 for an overall total amount not to exceed $250,000.00 for Emergency Repairs on a Water Main at the intersection of Channel Islands Blvd and Statham Blvd; and

3. The Director of Public Works’ declaration of the termination of the emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050, to make emergency repairs to the City’s water distribution system.
(This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/lara00Fau0

BACKGROUND
Oxnard City Code Section 4-30(B)(5) authorizes the Director of Public Works to order or take any directly related and immediate action required in an emergency without giving notice for bids to let contracts for a public project, in conformity with Public Contract Code section 22050.

On March 14, 2026, a water main break occurred on a 10-inch cast-iron water distribution line at the intersection of Channel Islands Blvd and Statham Blvd. The intersection was closed, traffic was redirected, and the water was shut off to a nearby grocery store in the immediate area. Prior to attempting repair work, water staff located conflicting underground utilities (e.g. storm drain pipe), requiring additional excavation and pipework. Furthermore, the complex (i.e. deep) work area and the existence of conflicting non-water utilities required equipment and plating beyond what was available to the Water Distribution crew.

This water main break created an emergency that required immediate action, which was ordered and directed by the Director of Public Works in conjunction with the City’s Water Division staff.

To ensure immediate completion of the work initiated by Water Division staff, Toro Enterprises, Inc. was contacted on an urgent basis to assist. The repairs included replacing a portion of the 10-inch water line and excavating 11 feet deep under an existing box culvert and a 60-inch storm drain. Toro’s services were completed with sand & slurry, paving, and 478
striping of the intersection.

On March 16, 2026, Toro submitted a first estimate with a sub-total of $198,238.16 to the City, which identified the underground work performed to date. On March 19, 2026, Toro submitted an updated estimate with a sub-total of $210,266.11 (to include the above-ground pavement work) and completed the final above-ground work on March 27, 2026.

As of the date of this report, the water main break that caused the emergency circumstances has ceased, and no further emergency action is required at this time.

DISCUSSION
The provisions of the Purchasing Ordinance allow emergency work to proceed without competitive bidding, subject to certain requirements. Pursuant to Oxnard City Code Section 4-30 and Public Contract Code §22050, the Director of Public Works may order any emergency action required to repair or replace any public facility without adopting plans, specifications, working details, or giving notice for bids to let contracts. Such work may be performed by City Staff or a Contractor, or a combination of the two. In this case, the emergency repair work was performed by a third-party contractor, Toro.

An Agreement with Toro Enterprises, Inc. for a total amount not to exceed $250,000 for Emergency Repairs on a Water Main on Channel Islands Blvd and Statham Blvd is required to comply with the City’s Purchasing Ordinance 3053. The request is for $250,000.00, which is above the current estimated amount from Toro, in case any final adjustments to work quantities are required once all time and material tickets and/or material delivery tickets are available and reviewed by water staff for completeness.

The City’s Purchasing Ordinance 3053 was approved and adopted on April 15, 2025, which set forth Section 4-30 regarding Emergencies.

Council may note that emergency water main repair items are being presented more frequently than in prior years. This increased visibility is not an indication that the City’s distribution system is failing more often. Rather, it is primarily the result of updates to the City’s purchasing ordinance and procedures.

Under the City’s updated purchasing policy, task orders are limited to $100,000. When emergency repair costs are expected to exceed that threshold, the City must proceed immediately to address the emergency, restore service(s), and protect public health and safety, but the associated agreement(s) must subsequently be brought to the City Council for ratification and approval. As a result, Council is now seeing more emergency repair items than in prior years.

To provide additional context, water staff reviewed the City’s current water main break log for the calendar year 2022 through the present. Based on the review, the water system experienced the following main breaks:

Year Number of Main Breaks
2022 7
2023 11
2024 2
2025 5
2026 3

STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply, and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding. 479

FINANCIAL IMPACT
The total estimated cost of this project is $250,000 which includes Agreement 32600454 for $210,266.11 with Toro Enterprises, Inc. and $39,733.89 in contingency funds for Emergency Repairs on a Water Main on Channel Islands Blvd and Statham Blvd. Funds are available in the Water Operating Fund 601 (6013600-53200) for this project.

COMMITTEE OUTCOME
This item did not originate in Committee per the City Council Committee Bylaws Resolution 15,851, Article II, Section D. 3. c, as this is an urgency item.

Prepared by: Chris Peyton, Water Division Manager

ATTACHMENTS

1. Emergency Agreement 32600454

2. Toro 3/16/26 Estimate

3. Toro 3/19/26 Updated Estimate

4. Presentation
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481
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Date:

FROM: OF:

To:

X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
$ -
Service Truck 3 88 $ 48.80 $ 12,883.20
Backhoe Caterpillar 420 or $ 16,748.16
Bobtail Dump Truck 3 88 $ 51.24 $ 13,527.36
150 GPM Pump w/20-ft hose 2 43 $ 9.76 $ 839.36
QUANTITY x
HOURS x

HOURLY RATE
1 16 $ 4,897.12

EQUIPMENT QUANTITY HOURS

HOURLY RATE
Air Compressor $ 24.40

NUMBER OF

WORKERS HOURS

SAT, SUN,

HOLIDAYS
37 32
32 6
3 88 $ 63.44
3 3
1 LABOR TOTAL:

OPERATOR
40 TORO WAS CALLED SUNDAY MORNING FOR AN
EMERGENCY 10'' WATERMAIN BREAK 11' DEPTH UNDER AN EXSITING BOX CULVERT 8' IN LENGTH. CORRUGATED STORM INSTALLED AND EXCAVATION WILL BE SLURRIED. PAVING & STRIPING WILL FOLLOW.

Project Name
WATER
DRAIN PIPE HAD TO BE REMOVED TO MAKE WATER REPAIR. ONCE REPAIR IS COMPLETE. STORMDARIN PIPE WILL BE RE- $ 103,699.76
WORKERS x
HOURS x
HOURLY
RATE
WORKERS x
HOURS x
HOURLY
RATE
$ 6,284.80
$ 1,308.84
$ 19,023.36
$ 14,140.80
$ 1,472.46
$ 198.16
$ 147.30
$ 245.41

FOREMAN
$ 153.04
$ 132.12
1 $ 98.20
$ 163.61
MON‐FRI
5:01PM ‐ 7:59 AM
$ 229.56
1 40
40 10

LABOR OVER TIME
3 3
1 NUMBER OF

WORKERS HOURS

BRETT FRANKLIN

CHRIS PEYTON
3/16/2026

FOREMAN

OPERATOR

LABORER

SUPERINTENDENT

RATES BELOW ARE AS STATED IN THE CONTRACT, AND ARE NOT SUBJECT TO ESCALATION

OR NEGOTIATION
MON‐FRI
8AM‐5PM

HOURLY RATE
WORKERS x HOURS
x HOURLY

LABOR STRAIGHT TIME RATE

NUMBER OF

WORKERS HOURS
Name of Estimator On‐Call Contractor
Name of Project Manager, City of Oxnard Division
10' WATER MAIN BREAK INTERSECTION OF CHANNEL ISLANDS BLVD & STATHAM $ 6,121.60
$ 15,854.40
$ 11,784.00
TORO ENTERPRISES, INC.

LABORER

SUPERINTENDENT

LABOR DOUBLE TIME
$ 1,636.10
$ 8,493.72

NON-SCHEDULED - URGENT

REPAIR WORK ESTIMATE

TO BE COMPLETED BY CONTRACTOR & SUBMITTED TO CITY
3 16
2 16
1 4
$ 12,682.56
BRIEFLY DESCRIBE THE LOCATION & WORK PERFORMED:
$ 306.07
$ 264.22
$ 196.40
$ 327.21

FOREMAN

OPERATOR

LABORER

SUPERINTENDENT
513
X X
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
Pumper Truck 120 Barrel
DoubleTime
$ 399.68
$ -
EQUIPMENT TOTAL: $ 51,500.48
2 88
Multiquip MTX70 or Equal 1 32 $ 11.03 $ 352.96
Pumper Truck 120 Barrel Reg
Time
$ 253.29
$ -
Pumper Truck 120 Barrel Over
Time
$ 330.90
$ -
Traffic Control, Number of
Flaggers, Double Time 8 Hour
Day
$ 434.58
$ -
Stihl TS 500 of Equal Saw 1 32 $ 8.70 $ 278.40
Traffic Control, Number of
Flaggers, Regular 8 Hour Day
$ 217.29
$ -
Traffic Control, Number of
Flaggers, Over Time 8 Hour Day
$ 325.93
$ -
1 $ 1,073.63
QUANTITY x
DAYS x PER DAY
RATE
$ 506.32
$ 652.72
Traffic Control- No Flaggers, 8
Hour Day $ 6,871.04
MISC. WORK QUANTITY TOTAL DAYS
24" Discharge Pump
6 $ 774.72

PER DAY RATE
$ 39.04
SUBCONTRACTORS ESTIMATE (10% MARKUP PERMITTED BY CONTRACT) NOTE: Itemized Subcontractor quote will be required with the invoice. $ 3,037.92
ESTIMATE TOTAL: $ 198,238.16
$ 3,037.92
$ -
$ -
$ -
$ -
4" Discharge Pump
6" Discharge Pump
8" Discharge Pump
12" Discharge Pump
16" Discharge Pump
MATERIALS ESTIMATE (10% MARKUP PERMITTED BY CONTRACT)
NOTE: Itemized materials list will be required with the invoice. $ 40,000.00 $ 1,073.63
$ 1,073.63 $ -
MISC. WORK TOTAL:
514
Date:

FROM: OF:

To:

X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
$ -
Service Truck 3 88 $ 50.26 $ 13,268.64
Backhoe Caterpillar 420 or $ 17,249.76
Bobtail Dump Truck 3 88 $ 52.78 $ 13,933.92
150 GPM Pump w/20-ft hose 2 43 $ 10.05 $ 864.30
QUANTITY x
HOURS x

HOURLY RATE
1 16 $ 5,044.00

EQUIPMENT QUANTITY HOURS

HOURLY RATE
Air Compressor $ 25.13

NUMBER OF

WORKERS HOURS

SAT, SUN,

HOLIDAYS
37 32
32 6
3 88 $ 65.34
3 3
1 LABOR TOTAL:

OPERATOR
40 TORO WAS CALLED OUT SUNDAY MORNING FOR A
EMERGENCY 10'' WATERMAIN BREAK 11' DEPTH UNDER AN EXSITING BOX CULVERT 8' IN LENGTH. CORRUGATED STORM INSTALLED AND EXCAVATION WILL BE SLURRIED. PAVING & STRIPING TO FOLLOW.

Project Name
WATER
DRAIN PIPE HAD TO BE REMOVED TO MAKE WATER REPAIR. ONCE REPAIR IS COMPLETE, STROM DRAIN WILL BE RE- $ 114,093.23
WORKERS x
HOURS x
HOURLY
RATE
WORKERS x
HOURS x
HOURLY
RATE
$ 9,709.92
$ 1,348.12
$ 19,593.60
$ 14,565.12
$ 1,516.62
$ 204.10
$ 151.72
$ 252.77

FOREMAN
$ 157.63
$ 136.08
1 $ 101.15
$ 168.52
MON‐FRI
5:01PM ‐ 7:59 AM
$ 236.45
1 40
40 10

LABOR OVER TIME
3 4
1 NUMBER OF

WORKERS HOURS

BRETT FRANKLIN

CHRIS PEYTON
3/19/2026

FOREMAN

OPERATOR

LABORER

SUPERINTENDENT

RATES BELOW ARE AS STATED IN THE CONTRACT, AND ARE NOT SUBJECT TO ESCALATION

OR NEGOTIATION
MON‐FRI
8AM‐5PM

HOURLY RATE
WORKERS x HOURS
x HOURLY

LABOR STRAIGHT TIME RATE

NUMBER OF

WORKERS HOURS
Name of Estimator Contractor
Name of Project Manager, City of Oxnard Division
10'' WATER MAIN REPAIR INTERSECTION OF CHANNEL ISLANDS BLVD & STATHAM $ 6,305.20
$ 16,329.60
$ 16,184.00
TORO ENTERPRISES, INC.

LABORER

SUPERINTENDENT

LABOR DOUBLE TIME
$ 1,685.20
$ 8,748.65

NON-SCHEDULED - URGENT

REPAIR WORK ESTIMATE

TO BE COMPLETED BY CONTRACTOR & SUBMITTED TO CITY
3 16
3 16
1 4
$ 13,063.20
BRIEFLY DESCRIBE THE LOCATION & WORK PERFORMED:
$ 315.25
$ 272.15
$ 202.29
$ 337.03

FOREMAN

OPERATOR

LABORER

SUPERINTENDENT
515
X X
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
X X =
Pumper Truck 120 Barrel
DoubleTime
$ 411.67
$ -
EQUIPMENT TOTAL: $ 53,043.82
2 88
Multiquip MTX70 or Equal 1 32 $ 11.36 $ 363.52
Pumper Truck 120 Barrel Reg
Time
$ 260.89
$ -
Pumper Truck 120 Barrel Over
Time
$ 340.83
$ -
Traffic Control, Number of
Flaggers, Double Time 8 Hour
Day
$ 447.61
$ -
Stihl TS 500 of Equal Saw 1 32 $ 8.96 $ 286.72
Traffic Control, Number of
Flaggers, Regular 8 Hour Day
$ 223.81
$ -
Traffic Control, Number of
Flaggers, Over Time 8 Hour Day
$ 335.71
$ -
1 $ 1,105.84
QUANTITY x
DAYS x PER DAY
RATE
$ 521.51
$ 672.30
Traffic Control- No Flaggers, 8
Hour Day $ 7,076.96
MISC. WORK QUANTITY TOTAL DAYS
24" Discharge Pump
6 $ 797.96

PER DAY RATE
$ 40.21

SUBCONTRACTORS ESTIMATE
NOTE: Itemized Subcontractor quote will be required with the invoice. $ 3,129.06
ESTIMATE TOTAL: $ 210,266.11
$ 3,129.06
$ -
$ -
$ -
$ -
4" Discharge Pump
6" Discharge Pump
8" Discharge Pump
12" Discharge Pump
16" Discharge Pump
MATERIALS ESTIMATE (10% MARKUP PERMITTED BY CONTRACT)
NOTE: Itemized materials list will be required with the invoice. $ 40,000.00 $ 1,105.84
$ 1,105.84 $ -
MISC. WORK TOTAL:
516
Ratify an Emergency Order and Approve Contract
32600454 with Toro Enterprises, Inc. for
Emergency Repairs on a Water Main on
Channel Islands Blvd and Statham Blvd
in an amount not to exceed $250,000
City Council
April 21, 2026
Chris Peyton
Water Division Manager
517
That the City Council review and ratify the following:

1. Authorize the City Manager to execute an emergency contract with Toro Enterprises, Inc. for $210,266.11 and a project contingency amount of $39,733.89 for an overall total amount not to exceed $250,000.00 for Emergency Repairs on a Water Main at the intersection of Channel Islands Blvd and Statham Blvd; and

1. The Director of Public Works’ declaration of the termination of the emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050, to make emergency repairs to the City’s water distribution system.

Recommendation 2
518
BACKGROUND 3
• Oxnard City Code Section 4-30(B)(5)
authorizes the Director of Public Works
to order or take any directly related and
immediate action required in an
emergency without giving notice for bids
to let contracts for a public project, in
conformity with Public Contract Code
section 22050.
• On March 14, 2026, a water main break
occurred on a 10-inch water distribution
line at the intersection of Channel Islands
Blvd and Statham Blvd.
• The intersection was closed, traffic was
redirected, and the water was shut off to
a nearby grocery store in the immediate
area.
519
BACKGROUND 4
• Prior to attempting repair work, water staff located conflicting underground utilities (e.g. storm drain pipe), requiring additional excavation and pipework.
• The complex (i.e. deep) work area and the existence of conflicting nonwater utilities required equipment and plating beyond what was available to the Water Distribution crew.
• This water main break created an emergency that required immediate action, which was ordered and directed by the Director of Public Works in conjunction with the City’s Water Division staff.
520

BACKGROUND
5 • To ensure immediate completion of the
work initiated by Water Division staff,
Toro Enterprises, Inc. was contacted on
an urgent basis to assist.
• The repairs included replacing part of the
10-inch water line and excavating 11 feet
deep under an existing box culvert and a
60-inch storm drain.
• Toro’s services were completed with sand
& slurry, paving, and striping of the
intersection.
• Toro’s estimate cost for repairs exceeded $210k. • As of the date of this report, the water main break that caused the emergency
circumstances has ceased, and no further
emergency action is required at this time.
521
• Staff is proceeding with a stand-alone emergency public project agreement with a not to exceed of $250,000 under Section 4-30 of the City’s purchasing policy and Public Contract Code §22050. • These provisions allow emergency work to proceed without competitive bidding, subject to specific requirements.
• An Agreement with Toro Enterprises, Inc. for a total amount not to exceed $250,000 for Emergency Repairs on a Water Main on Channel Islands Blvd and Statham Blvd is required to comply with the City’s Purchasing Ordinance 3053.

DISCUSSION 6
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• The City’s Purchasing Ordinance 3053 was approved and adopted on April 15, 2025 which set forth Section 4-30 regarding Emergencies. • Council may note that emergency water main repair items are being presented more frequently than in prior years.
• This increased visibility is not an indication that the City’s distribution system is failing more often. Rather, it is primarily the result of updates to the City’s purchasing ordinance and procedures.

DISCUSSION 7
Year Number of Main Breaks
2022 7
2023 11
2024 2
2025 5
2026 3
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• The total estimated cost of this project is $250,000 which includes Agreement 32600454 for $210,266.11 with Toro
Enterprises, Inc. and $39,733.89 in contingency funds for Emergency Repairs on a Water Main on Channel Islands Blvd. • Funds are available in the Water Operating Fund 601 (6013600- 53200) for this project.

FINANCIAL IMPACT 8
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QUESTIONS?
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CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. N.4
DATE: April 21, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Grant Application Authorization for $1,092,000 for the Kamala Park Neighborhood Cast Iron Pipe Replacement Capital Improvement Project.

RECOMMENDATION
That the City Council:

1. Authorize the City Manager or designee to submit a grant application to the U.S. Environmental Protection Agency for $1,092,000 (with 20% local match of $218,400) in Community Project Funding for the Kamala Park Neighborhood Cast Iron Pipe Replacement Capital Improvement Project C2228;

2. Authorize the City Manager or designee to execute all documents, including but not limited to applications, agreements, and amendments necessary to secure grant funds and implement the approved grant project;

3. Authorize the Finance Director or designee to submit financial reports and grant claims and approve budget appropriations for the use of the grant funds; and

4. Authorize the Public Works Director or designee to submit non-financial reports. (This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.) Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/WozmmXu_s-g

BACKGROUND
In 2025, the House Appropriations Committee in Washington D.C. announced that it would accept a limited number of Community Project Funding requests for consideration for FY 2026. Congresswoman Julia Brownley’s office offered to submit proposals from the City that would be considered for this program.

The City considered multiple projects to propose, in terms of their fit within the Community Project Funding program.

An application was submitted to Congresswoman Brownley’s office for the City’s Kamala Park Neighborhood Cast Iron Pipe Replacement Project. Cast iron pipe water lines within the City are typically over 50 years old, in poor physical condition, and beyond their service life. The City has some defined replacement projects by neighborhood and prioritized them according to pipe and asphalt conditions.

The City’s 2016 Integrated Master Plan identified cast iron water mains as priority infrastructure in need of replacement.

In an effort to maintain a high level of service to the City’s residents, the City selected the neighborhood of Kamala Park where the replacement of the corroded cast iron water mains are in need of replacement. The project is planned to precede any future paving projects scheduled for the Kamala Park Neighborhood.

The project scope of work includes replacement of approximately 40,000 linear feet of existing cast iron pipe, ranging in size from 4 inches to 10 inches in diameter. The design includes replacement of existing service lines, fire services, and 526
fire hydrants. Please note that the current estimated total cost for this project is $39M. The funds needed to complete this project, beyond the grant award, will be via other sources such as the Water Capital Fund 602 as programmed in the City’s CIP.

Capital Improvement Program (CIP) Reference:

Project No. C2228 – Kamala Park Neighborhood Cast Iron Pipe Replacement Capital Improvement Project - Adopted June 4, 2024 - Page 161.

DISCUSSION
On January 9, 2026, Congresswoman Julia Brownley announced an earmark of $1,092,000 for the City of Oxnard to replace aging cast iron waterline pipe at risk of failure. The funding will be allocated to the Kamala Park Neighborhood Cast Iron Pipe Replacement Capital Improvement Project C2228 (PW 22-83). As a member of the U.S House Transportation and Infrastructure Committee, Congresswoman Brownley secured the funds for California’s 26th Congressional District in the Fiscal Year 2026 Community Projects Funding/Congressionally Directed Spending package of the Commerce, Justice, Science; Energy and Water Development; and Interior and Environment Appropriations Act, 2026.

In order to receive this specific funding, the City must submit a grant application package. The grant package is not able to be submitted until the U.S. Environmental Protection Agency (EPA) Region 9 receives a formal notification from EPA Headquarters, as they are the agency administering the grant. This is expected sometime in April or May of 2026.

Portions of the design costs eligible for the grant from a timing standpoint will be paid using the grant funds. Costs incurred prior to receiving the grant award are eligible for reimbursement if the advertisement and award are in conformance with federal procurement regulations.

After the completion of the design, and complete funding has been secured, the project will be advertised for construction. An award of a construction contract will be brought back for the Council’s consideration as appropriate.

Any grant funds not used during the design phase are recommended to be used to fund part of the construction costs.

STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
The awarded amount of $1,092,000 shall be used to cover project costs related to the Kamala Park Neighborhood Cast Iron Pipe Replacement Capital Improvement Project C2228 (PW 22-83). A new appropriation is required in the amount of $1,092,000 in the Federal Grant Fund 200 to record the revenue and expenditures for this grant award for Project C2228. The EPA will merge this funding with the previous two years of Community Project funding, so there will be one grant agreement for the 3 fiscal years of Community Project funding.

There is a potential 20% cost share requirement of $218,400, which will be covered by available project budget appropriations from such funds as the Water Capital Fund (602) as programmed in the City’s CIP. Note that the previous few fiscal years of Community Project Funding allowed the submittal of cost-share waiver requests by disadvantaged communities. At the time of this report’s writing, it is not known if the FY26 Community Project Funding program will include a cost share waiver option, and if so, what the criteria will be.

COMMITTEE OUTCOME
This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.

Prepared by: Eric Humel, Grants Specialist
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ATTACHMENTS

1. Presentation
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Grant Application Authorization for
$1,092,000 for the Kamala Park
Neighborhood Cast Iron Pipe Replacement
Capital Improvement Project
City Council
April 21, 2026
Eric Humel
Grants Coordinator
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That the City Council:

3. Authorize the Finance Director or designee to submit financial reports and grant claims and approve budget appropriations for the use of the grant funds; and

4. Authorize the Public Works Director or designee to submit non-financial reports.

Recommendation 2
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BACKGROUND 3
• In 2025, the House Appropriations Committee announced that it would accept Community Project Funding requests for FY26 • The Kamala Park Neighborhood Cast Iron Pipe Replacement Project was submitted as a project
• Cast iron pipe water lines in the City are typically over 50 years old, in poor physical condition, and beyond their service life • The overall project scope of Project C2228 includes replacement of approximately 40,000 linear feet of existing cast iron pipe in the Kamala Neighborhood
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• Congresswoman Julia Brownley announced an earmark of $1,092,000 for the replacement of aging cast iron water line pipes at risk of failure
• The funding will be allocated to the Kamala Park Neighborhood Cast Iron Pipe Replacement Capital Improvement Project C2228 • In order to receive the funding, the City must submit a grant application package to the EPA
• The funding can be used for design costs and/or construction DISCUSSION 4
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• A new appropriation is required in the amount of $1,092,000 in the Federal Grant Fund 200 to record the revenue and expenditures for this grant award for Project C2228
• There is a potential 20% cost share requirement of $218,400, which will be covered by available project budget appropriations from such funds as the Water Capital Fund (602) as programmed in the City’s CIP
• Recent previous fiscal years of Community Project Funding allowed the submittal of cost-share waiver requests by disadvantaged communities.

However at time of writing, it is not known if the program will include a cost share waiver option, or what the criteria will be FINANCIAL IMPACT 5
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QUESTIONS?
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CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. N.5
DATE: April 21, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Second Amendment to Agreement A-8280 with Waste Management of California, Inc. for Solid Waste Disposal.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute a Second Amendment to Agreement A-8280 with Waste Management of California, Inc. to extend the term for one year, from May 15, 2026, to May 14, 2027, and in the amount of $12,447,104 for a new not-to-exceed agreement value of $65,657,827. (This item did not originate in Committee as it is a continuation from an item previously taken to Council.) This item is categorically exempt from the California Environmental Quality Act pursuant to 14 C.C.R. § 15301(b); 15307; and 15061(b)(3).

Please click the following link to view the required Measure M pre-recorded presentation video:https://youtu.be/8j7KA9UI9jI

BACKGROUND
The City of Oxnard Environmental Resources Division (ER) provides municipal solid waste (MSW) collection and processing services, including garbage, recyclable materials, and organic waste to approximately 41,077 customer accounts as of April 2026. These services are managed through the City-owned Del Norte Regional Recycling and Transfer Station (Del Norte), located at 111 S. Del Norte Boulevard in Oxnard.

After sorting at Del Norte, the remaining solid waste is loaded onto transfer vehicles and hauled to the Simi Valley Landfill, which is operated by Waste Management of California, Inc. (WMC), for final disposal. In the calendar year 2025, the City transported approximately 261,000 tons of solid waste to the landfill. Over the past five years, more than 4,000,000 tons have been transferred for disposal.

On June 27, 2020, a Request for Proposals (RFP #ER 20-96) was issued and closed on July 29, 2020, resulting in two submissions. The City Council approved Agreement A-8280 with WMC on May 4, 2021, allowing for the disposal of Del Norte’s daily transferred MSW to the Simi Valley Landfill. The current disposal rate is $36.74 per ton, and the agreement is set to expire on May 14, 2026. The table below summarizes the contract-allowable rate changes over the life of the contract:
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The rate changes include the disposal fee along with a price adjustment correlated to the consumer price index (CPI) and the Ventura County Surcharge per ton. During the five-year contract, WMC raised its rates by an average of 5.7% per year.

DISCUSSION
The current agreement approved by the City Council allows for multiple extensions, as outlined in Section 2.1, which states: “The initial term of this Agreement shall begin on the Effective Date and continue through the close of business on May 14, 2026 (the ‘Initial Term’). Thereafter, the Agreement may be extended for one or more additional terms (each a ‘Successive Term’) for a duration mutually agreed upon in writing by the parties, provided such agreement is executed no less than sixty (60) days prior to the expiration of the Initial Term or any Successive Term.” As the first term of the current landfill agreement approaches expiration, a one-year amendment is being requested to ensure continuity of service, maintain cost control during that period, and allow adequate time to conduct a comprehensive evaluation of longterm landfill options. Following several months of discussions and negotiations with WMC, staff is presenting this amendment to the City Council at the earliest available meeting date.

Section 5 of Agreement (A-8280) allows WMC to increase disposal rates under certain conditions. Specifically, the Disposal Fee may be adjusted over time to reflect annual increases based on the Consumer Price Index (CPI), to recover additional costs resulting from new or increased government-imposed fees, taxes, or regulatory changes. As stated in the agreement, “the Disposal Fee shall be adjusted from time to time to allow the owner to recover City’s pro rata share of any new or increased fees… imposed… by any federal, state or local governmental authority,” and “the annual price adjustment… shall be based on the CPI.” The proposed rate, for the one-year extension, of $58.06 is 69.9% lower than their current MSW gate rate for the general public of $98.65 per ton.

Environmental Resources recommends a one-year amendment to the current contract A-8280 based on the following:
• Provides continuity of service for the waste disposal services during a transition period allowing for the City of Oxnard to solicit via the Request for Proposal process. • Allows City of Oxnard to stabilize the cost while monitoring market conditions before committing to a long-term agreement
• Based on location and capacity, Simi Valley landfill is reliable, responsive, and well-performing for City requirements
This second amendment to the Waste Management agreement offers the City of Oxnard the most effective path to maintain operational continuity and flexibility, while allowing sufficient time to conduct a formal procurement process that evaluates total cost and capacity for reliable long-term service solutions.

The first amendment amended the compensation rates in Exhibit A-1. Additional rate adjustments were approved administratively per the terms of the agreement.

Year 2022 2023 2024 2025 2026
Rates $ 29.35 $ 30.52 $ 31.57 $ 33.56 $ 33.73 $ 34.90 $ 35.19 $ 36.35 $ 36.74 Rate Change NA $ 1.17 $ 1.05 $ 1.99 $ 0.17 $ 1.17 $ 0.29 $ 1.16 $ 0.39 % Rate
Change
NA 4.0% 3.4% 6.3% 0.5% 3.5% 0.8% 3.3% 1.1%

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.
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FINANCIAL IMPACT
The one-year extension estimated value of $12,447,104 would increase the not-to-exceed amount of the contract to $65,657,827 over the six-year term for the period of May 15, 2021, through May 14, 2027.

FY 2020-21
thru
FY2024-25
FY 2025-26
(10.5 months)
FY 2025-26
(1.5 months)
FY 2026-27
(10 months)
TOTAL
Rate per ton with fees N/A $36.74 $58.06 $58.06 N/A
Estimated annual
tonnage N/A 266,739 35,583 249,084 N/A
Landfill disposal costs $39,330,070 $9,799,991 $2,065,949 $14,461,817 $65,657,827 The current contract has a not-to-exceed amount of $53,210,723 and is projected to have approximately $4,080,662 remaining at the time of expiration on May 14, 2026.

There is sufficient funding in the FY 2025–26 Adopted Budget within the Environmental Resources Fund (account 6313637-54050) to cover services through June 30, 2026. For FY 2026–27, the base budget for this account includes $10,750,000, with an additional $5.6 million requested in the FY 2026–27 Proposed Budget to support services through May 2027, subject to City Council consideration.

It should also be noted that the cost of service analysis conducted in 2024, which informed the current solid waste rates and fees, did not anticipate the significant increase in disposal costs. This increase is notably higher than prior adjustments from Waste Management. As a result, Environmental Resources staff are evaluating the potential impact of these increased costs on other planned elements of the cost of service study, including capital projects and vehicle replacements.

COMMITTEE OUTCOME
This item did not originate in Committee as it is a continuation from an item previously taken to Council.

Prepared by: Brian Yanez, Assistant Public Works Director

ATTACHMENTS

1. Waste Management Second Amendment A-8280

2. Waste Management Original and First Amendment

3. Current Schedule of Compensation

4. Presentation
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City Council
April 21, 2026
Brian Yanez,
Assistant Public Works Director
Second Amendment to Agreement A-8280 with
Waste Management of California, Inc. for Solid
Waste Disposal
683
RECOMMENDATION 2
That the City Council approve and authorize the Mayor to execute a Second Amendment to Agreement A-8280 with Waste
Management of California, Inc. to extend the term for one year, from May 15, 2026, to May 14, 2027, and in the amount of $12,447,104 for a new not-to-exceed agreement value of
$65,657,827.
684
BACKGROUND 3
• The City of Oxnard Environmental Resources Division (ER) provides municipal solid waste (MSW) collection and processing services, including garbage, recyclable materials, and organic waste to approximately 41,077 customers accounts as of April 2026 • These services are managed through the City-owned Del Norte Regional Recycling and Transfer Station (Del Norte), located at 111 S.

Del Norte Boulevard in Oxnard
• After sorting at Del Norte, the remaining solid waste is loaded onto transfer vehicles and hauled to the Simi Valley Landfill, which is operated by Waste Management of California, Inc. (WMC) for final disposal
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BACKGROUND 4
• In 2025, the City transported approximately 261,000 tons of solid waste to the landfill
• Over the past five years, more than 4,000,000 tons have been transferred for disposal
• On June 27, 2020, a Request for Proposals (RFP #ER 20-96) was issued and closed on July 29, 2020, resulting in two submissions • The City Council approved Agreement A-8280 with WMC on May 4, 2021, for disposal to the Simi Valley Landfill
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BACKGROUND 5
• The current disposal rate is $36.74 per ton, and the agreement is set to expire on May 14, 2026
• The table below summarizes the contract-allowable rate changes over the life of the contract:
• During the five-year contract, WMC raised its rates by an average of 5.7% per year
Year 2022 2023 2024 2025 2026
Rates $ 29.35 $ 30.52 $ 31.57 $ 33.56 $ 33.73 $ 34.90 $ 35.19 $ 36.35 $ 36.74 Rate Change NA $ 1.17 $ 1.05 $ 1.99 $ 0.17 $ 1.17 $ 0.29 $ 1.16 $ 0.39 % Rate Change NA 4.0% 3.4% 6.3% 0.5% 3.5% 0.8% 3.3% 1.1% 687

DISCUSSION
• The current agreement approved by the City Council allows for multiple extensions
• The proposed rate, for the one-year extension is $56.08 • WMC current MSW gate rate without an agreement and for the general public is $98.65 per ton
6 688

DISCUSSION
• Environmental Resources recommends a one-year
amendment to the current contract A-8280 based on the
following:
● Provides continuity of service for the waste disposal services during a transition period allowing for the City of Oxnard to solicit via the Request for Proposal process.
● Allows City of Oxnard to stabilize the cost while monitoring market conditions before committing to a long-term agreement ● Based on location and capacity, Simi Valley landfill is reliable, responsive, and well-performing for City requirements
7 689

FINANCIAL IMPACT
• The one-year extension estimated value of $12,447,104 would increase the not-to-exceed amount of the contract to $65,657,827 over the six-year term for the period of May 15, 2021, through May 14, 2027
• There is sufficient funding in the FY 2025–26 Adopted Budget within the Environmental Resources Fund (account 6313637-54050) to cover services through June 30, 2026.
• For FY 2026–27, additional funding of $5.6 million is required to fund the extended agreement of one year
8 690
End of Presentation
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CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. N.6
DATE: April 21, 2026
TO: City Council
FROM: Brenda Lopez, Housing Director, (805) 385-8092, [email protected] SUBJECT: Exclusive Negotiation Agreement Between the City of Oxnard, the Parking Authority of the City of Oxnard, and JB Jonesboro, LLC

RECOMMENDATION

1. That the City Council authorize the Mayor to execute an Exclusive Negotiation Agreement with JB Jonesboro, LLC regarding the City-owned parcels between West 5th and West 6th Streets and South B and South C Streets: 318 West Fifth St. (APN 202-0-103-210), 321 West Sixth St. (202-0-103-130), and APNs 202-0-103-115, 202-0-103-175, 202- 0-103-225, 202-0-103-235; and

2. That the Board of the Parking Authority authorize the Chairperson to execute an Exclusive Negotiation Agreement with JB Jonesboro, LLC regarding the Parking Authority-owned parcels between West 5th and West 6th Streets and South B and South C Streets, APNs: 202-0-103-025, 202-0-103-185, 202-0-103-145, and 202-0-103-205. (This item did not originate in Committee)
Please click the following link to view the required Measure M pre-recorded presentation video:https://youtu.be/NvRU6VVtCn8

BACKGROUND
Over a number of years, the former Community Development Commission (CDC) purchased properties in downtown Oxnard for revitalization purposes. Due to the severe economic downturn that occurred in 2008, redevelopment in downtown came to a halt. Then on February 1, 2012, a state law dissolving redevelopment agencies in California became effective, further delaying redevelopment in downtown.

On February 1, 2022, the City Council and the Board of the Parking Authority (“Board”) declared 53 parcels of land surplus, including: 318 West Fifth St. Assessor Parcel Number (APN) 202-0-103-210, 321 West Sixth St. (APN 202-0- 103-130), and APNs 202-0-103-115, 202-0-103-025, 202-0-103-185, 202-0-103-225, 202-0-103-235, 202-0-103-145, and 202-0-103-205 located between West 5th and West 6th Streets and South B and South C Streets, and referred to as “South Plaza.”
On May 10, 2022, a Notice of Availability allowing a 60-day period to respond with interest in the parcels was sent to the State of California Department of Housing and Community Development (HCD), all local public entities, and to housing sponsors that had notified HCD of interest in acquiring surplus land to develop as affordable housing. No interest in South Plaza was received.

On March 10, 2023, HCD provided a letter determining all requirements of the Surplus Land Act had been met and the City and the Parking Authority were permitted to proceed with the sale of the properties on the open market with the condition that any development, including ten or more residential units, provide 15-percent of the units at affordable rents or sales price.
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On April 21, 2026, the City staff is recommending that the City Council declare the two remaining City-owned parcels in the South Plaza block surplus to the City's needs and adopted a resolution pursuant to Section 54221(f)(1)(b) of the Government Code of California, supported by written findings, determining that the two parcels (APNs 202-0-103-175 and 202-0-103-235) qualify as exempt surplus land and are therefore exempt from the standard Surplus Land Act disposition procedures. Collectively, the 10 parcels are referred to as the “Properties.” If the City Council makes such a declaration, the City Council can proceed with the action described in this report.

DISCUSSION
On March 17, 2026, JB Jonesboro, LLC (“Developer”) provided a letter of interest to acquire the Properties from the City and the Parking Authority. The Developer wishes to pursue the development of the Properties as high-quality mixed-use projects, including residential and commercial components that would contribute to revitalization of downtown Oxnard, expand the tax base, and align with the City’s adopted plans and policies.

The Developer currently owns the property in the northeast corner of the South Plaza block (300 West Fifth Street) and is in escrow to acquire the properties in the northwest (344 South C Street) and southwest (560 South C Street) corners. The Developer is a limited liability corporation managed by Spinridge, a Southern California-based commercial real estate owner. Spinridge manages a portfolio of 44 properties comprising 260,000 square feet. To develop South Plaza, Spinridge will partner with Bayspring, a client-driven real estate development firm with the goal of creating successful residential mixed-use properties. Bayspring principals have successfully developed over $8 Billion in residential mixeduse projects across California.

The proposed Exclusive Negotiation Agreement (ENA) provides a 12-month negotiation period with the option to extend the negotiations twice, each for six (6) months. If the City Council and the Board approve the ENA, staff will negotiate with the Developer to prepare a Disposition and Development Agreement (DDA) with respect to the acquisition and development of the Properties for consideration by the City Council and the Board.

Final approval of the DDA would be subject to City Council and Board approval. The DDA would require the property to revert back to the City if the Developer does not develop the property in a timely manner and pursuant to the terms of the DDA.

The requested action only authorizes staff to negotiate with the Developer; it does not approve a project for the Properties. The City would retain its approval authority, ensuring the development furthers the vision for Downtown.

ENVIRONMENTAL IMPACT
Entering into the ENA will not result in a direct or reasonably indirect potential change in the environment (CEQA Guidelines Section 15060(c)(2)). Before any development of the property that is subject to the ENA can occur, the City Council and the Board would have to agree to the sale of the property and the Developer would have to obtain the necessary entitlements for the development of the Site.

STRATEGIC PRIORITIES
The purpose of the Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, inviting new business investments and targeting site-based redevelopment opportunities.

The purpose of the Quality-of-Life strategy is to restore and increase quality services and programs that enrich the City’s diverse community, promote safe neighborhoods, encourage community engagement, and support our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT
The ENA requires the Developer to provide a $5,000 deposit that becomes nonrefundable in 90 days.

COMMITTEE OUTCOME
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This item did not originate in Committee because it is a continuation of an item previously considered by City Council in Closed Session on April 7, 2026.

Prepared by: Brenda Lopez, Housing Director

ATTACHMENTS

1. Attachment 1 - ENA

2. Attachment 2 - Presentation
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EXCLUSIVE NEGOTIATION AGREEMENT
This Exclusive Negotiation Agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, effective this _____ day of April 2026 (the “Effective Date”), by and between the City of Oxnard, a California municipal corporation (“City”), the Parking Authority of the City of Oxnard, a body corporate and politic (“Parking Authority”) and JB Jonesboro, LLC, a California limited liability company (“Developer”). The City, the Parking Authority, and the Developer, collectively, shall be referred to as the “Parties.” A. The City and the Parking Authority are the owners of specific parcels located in downtown Oxnard that are generally described in Exhibit A, which is attached hereto and incorporated herein by this reference, collectively referred to as the “Properties”. Of the ten total parcels constituting the Properties, the State of California Department of Housing and Community Development (HCD) has provided a letter confirming that for eight of the parcels all requirements of the Surplus Land Act (Government Code sections 54220 et seq.) have been met for purposes of disposing of the surplus land. On April 21, 2026, the City Council of the City of Oxnard, following the required notice of surplus, declared the two remaining parcels surplus to the City's needs and adopted a resolution pursuant to Section 54221(f)(1)(b) of the Government Code of California, supported by written findings, determining that the two parcels (APNs 202- 0-103-175 and 202-0-103-235) qualify as exempt surplus land and are therefore exempt from the standard Surplus Land Act disposition procedures. Following these determinations, the City and the Parking Authority now wish to grant the Developer an exclusive period to negotiate the potential acquisition and development of the Properties.

B. The Developer wishes to pursue the development of the Properties as high-quality mixed-use projects including residential and commercial components that would contribute to revitalization of downtown Oxnard, expand the tax base, and align with the City’s adopted plans and policies.

C. Pursuant to the terms of the Agreement, the City and the Parking Authority wish to grant an exclusive period of time for the Developer to consider the development of the Properties and to negotiate necessary agreements with the City and the Parking Authority for the acquisition and subsequent development of the Properties.

NOW, THEREFORE, in consideration of the foregoing Recitals, which are hereby incorporated into the operative provisions of this Agreement by this reference and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the City, the Parking Authority and Developer agree as follows:

1. Exclusive Negotiation Regarding the Properties
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a. The Parties agree to negotiate in good faith for a period beginning on the date of this Agreement and ending twelve (12) months thereafter (subject to two possible extensions as provided in Section 2 below), hereafter, the “Negotiation Period,” regarding the Developer’s acquisition and development of the Property for a residential/commercial mixed-use development in downtown Oxnard. The parties agree that the objective of their negotiations is to discuss and prepare a disposition agreement to be considered for execution between the Parties, in the manner set forth herein, with respect to the acquisition and development of the Properties.

The negotiations may include discussions concerning the residential and commercial components and potential commercial tenants of the proposed development, the terms of a Disposition and Development Agreement (“DDA”), and the project entitlement process. The Parties shall negotiate in good faith to achieve the following milestones: (i) a term sheet for the DDA within sixty (60) days after the Effective Date; (ii) a draft DDA within one hundred twenty (120) days after the Effective Date; and (iii) a final form of DDA prior to expiration of the Negotiation Period. For avoidance of doubt, the milestones listed herein are ideal goals for the Parties to achieve, rather than mandatory milestones. With this Agreement, the City and/or the Parking Authority do not make any commitments regarding:
i. Ability or desire to enter into any agreement regarding the Developer’s possible acquisition and development of the Property; or ii. Whether the City or the Parking Authority will make the finding necessary for the disposition of publicly owned property. b. During the Negotiation Period, the Developer may complete certain predevelopment studies and activities related to the development of the Property, which predevelopment studies and activities shall include (but are not limited to) the following:
i. Document how the Developer’s proposed development is consistent with the City Downtown Oxnard Vision and the Downtown Development Code, will help facilitate the redevelopment of the downtown area, and improve the local economy and expand the City’s tax base;
ii. Prepare and submit a Pre-Development Advisory Committee (Pre-DAC) application to the City for consideration of the proposed development; iii. Prepare a site plan, renderings and designs for the project proposed to be constructed on the Properties;
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iv. Pursue acquisition of the abutting privately owned property if the Developer wishes to incorporate such property into the development of the Properties; and v. Negotiate with the City and the Parking Authority for the acquisition of the Properties and preparation of necessary disposition documents.

vi. Explore with the City and the Parking Authority the potential acquisition of other parcels through what would be a separate negotiation and ENA. Negotiations will include defining certain milestones related to the Properties (e.g., submitting Pre-DAC) as predecessors to commencing that separate negotiation and ENA. c. Nothing herein is intended to prohibit the City and the Parking Authority from furnishing any information concerning the Properties which they may be required by law to furnish or which they would otherwise normally furnish to persons requesting information concerning the City’s and Parking Authority’s activities, goals, and matters of a similar nature. d. The City and Parking Authority agree that, to the fullest extent permitted by applicable law, the Developer shall be and hereby is granted an exclusive role as "developer" for the Properties for the purposes described herein for the Negotiation Period. In furtherance of the foregoing, during the term of this Agreement, the City and Parking Authority agree not to, directly or indirectly:
i. Engage another person or entity as "developer" (or any similar role) or to cause or allow any such engagement with respect to the Properties for the purposes described herein.
ii. Solicit, initiate, or encourage proposals or offers from any third party relating to the disposition, development, or use of the Properties; iii. Enter into, continue, or participate in any discussions or negotiations with any third party regarding the foregoing; or
iv. Provide any non-public information regarding the Properties to any third party for such purposes.
e. The City and Parking Authority shall promptly cease any existing discussions or negotiations with third parties concerning the Properties as of the Effective Date. f. Notwithstanding the foregoing, nothing herein shall prevent the City or Parking Authority from complying with applicable law, provided such compliance does not materially impair the exclusivity granted to Developer.
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2. Extension of Agreement. Developer shall have the right to extend the Negotiation Period for up to two (2) additional six (6) month periods upon written approval from the City Manager and Executive Director of the Parking Authority, provided Developer is actively pursuing the activities described herein. The City and Parking Authority shall not unreasonably withhold, condition, or delay agreement to such extension. Any such extensions executed by the City Manager and the Executive Director of the Parking Authority do not require further approval from the City Council or the Board of the Parking Authority.

3. Independent Consideration. The Developer shall make a good-faith deposit of $5,000, applicable to City staff time related to this ENA. The City and the Parking Authority agree and acknowledge this is good and sufficient consideration for the Developer’s right to terminate this Agreement at any time for any reason or no reason. It is the express intent of the Parties hereto that this Agreement shall not be void or voidable for lack of mutuality.

4. Limitation on Remedies for Breach or Default and Release of Claims a. The Parties would not have agreed to any part of this Agreement if they and/or their respective officers, officials, employees, and agents were collectively or separately liable to the other for any amount of monetary damages or other remedies. Accordingly, the Parties acknowledge and agree that the other party’s exclusive rights and remedies upon any breach or default as set forth in this Agreement is to terminate this Agreement. The Parties each acknowledge that it is aware of the meaning and legal effect of California Civil Code Section 1542, which provides:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party." b. Civil Code Section 1542 notwithstanding, it is the Parties’ intentions to be bound by the limitation on remedies set forth in this Section, and the Parties hereby release any and all claims against the others and their respective officers, officials, employees, and agents for monetary damages or other legal or equitable relief with respect to a breach of this Agreement, whether or not such released claims were known or unknown to such party as of its entry into this Agreement. Notwithstanding the foregoing, the 1542 waiver described in this section shall not apply to claims arising from fraud, willful misconduct, or breach of the exclusivity obligations set forth herein. Except as expressly provided above, neither party shall be liable for consequential or punitive damages. The Parties hereby waive the benefits of Civil Code Section 1542 and all other statutes and judicial decisions (whether state or federal) of similar effect. 698
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5. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the City, the Parking Authority, and the Developer shall be sufficiently given if dispatched by registered or certified mail, postage prepaid, return receipt requested, and overnight mail service (with signature for delivery required), by electronic delivery, or by courier not affiliated with the sender at the cost of the sending party with written evidence of receipt, to the principal offices of the City, the Parking Authority, or the Developer as designated below. Such written notices, demands and communications may be sent in the same manner to such other addresses as either party may from time to time designate, by mail as provided in this Section.

If to City: 300 W. Third Street
Oxnard, California 93030
Attn: Assistant City Manager
If to Parking Authority: 300 W. Third Street
Oxnard, California 93030
Attn: Assistant Executive Director
With a copy to: 305 W. Third Street
Oxnard, California 93030
Attn: City Attorney and General Counsel

If to Developer: JB Jonesboro, LLC
1223 Wilshire Blvd, Unit 101
Santa Monica, CA 90403
Attn: Brad Steinberg

6. Access and Information. The Developer and its agents, contractors, consultants and representatives shall have the right to enter upon the Properties at any reasonable time and with a minimum of 24 hours prior notice during the term of this Agreement for any lawful purpose in furtherance of the feasibility analysis and/or development of the Properties including, without limitation, verification of information, and conducting investigations, tests and studies. Upon the Developer’s request, the City and the Parking Authority shall promptly furnish to the Developer all material information within its possession or control concerning the Properties, including without limitation, copies of all topographical surveys, environmental reports, engineering studies, soil-bearing test data, and any similar reports and studies with respect to the Properties.

Developer shall indemnify, defend, and hold the City and the Parking Authority harmless from any and all third-party claims, demands, losses, actions, liabilities, causes of action or judgments, including reasonable attorney’s fees, which the City and/or Parking Authority may incur or be 699
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required to pay by reason of Developer’s entry onto the Properties and activities conducted thereon by the Developer or its agents, employees, contractors or consultants, including, without limitation, any damages, injury or death to any person or property suffered by any person, firm or corporation, except that Developer shall have no indemnification obligation with respect to damages, injury or death sustained by any person or entity not acting on behalf or under the authority of Developer. Notwithstanding any other provision of this Agreement, the Developer shall have no liability to the City, the Parking Authority, or any other party by reason of, nor shall the Developer have any duty to indemnify, defend or hold any person harmless from or against, any claim, demand, damage, loss, action, liability, cause of action or judgment, including without limitation, any claim for diminution in value of the sites or for environment remediation or clean-up costs, arising out of or in connection with the mere fact of having discovered and/or reported any adverse physical condition, title condition or other condition or defect with respect to the any of the Properties.

7. Authority to Sign. The Parties hereby represent and warrant to the other that the individuals executing this Agreement have full authority to do so and to bind its principal to perform pursuant to the terms and conditions of this Agreement.

8. Miscellaneous Provisions
a. The Parties shall generally cooperate with each other and supply such documents and information as may be reasonably requested by the others to facilitate the conduct of the negotiations and performance of the activities undertaken pursuant to Section 1(b) above. b. This Agreement is for the sole purpose of agreeing to a period of exclusive negotiations with the Developer. The City and the Parking Authority shall prepare such public notices and schedule such public hearings, in accordance with applicable law, as may be necessary for the consideration by the City and Parking Authority of any terms which may be agreed upon between the City staff, Parking Authority staff, and the Developer. The Developer expressly acknowledges and agrees that the City and/or Parking Authority will not and cannot be bound by any statement, promise or representation made by the City staff and/or Parking Authority staff during the course of negotiations of an agreement and that the City and Parking Authority may be legally bound only upon the subsequent approval of the agreement(s) by the City Council and Board of the Parking Authority, as applicable and appropriate, in accordance with applicable law.
c. If at any time during the Negotiation Period, the Developer elects not to proceed with the acquisition and development of the Properties, the Developer may, by written notice to the City and the Parking Authority, terminate this Agreement for any reason or no reason. In the event the Developer terminates this Agreement or the Parties fail to execute one or more 700
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agreements regarding the sale of the Properties and the development thereof, the Parties shall not have any obligations or duties hereunder and no liability whatsoever. d. The Developer expressly acknowledges and agrees that the City and/or Parking Authority has not agreed to fund, subsidize or otherwise assist the Developer in connection with the proposed development of the Properties.
e. The Developer expressly acknowledges and agrees that the City and/or Parking Authority will not be exercising its respective powers or eminent domain for the acquisition of any properties adjacent to the Properties.
f. By agreeing to enter into this Agreement, the City and the Parking Authority are not committing or agreeing to undertake any acts or activities requiring the subsequent independent exercise of discretion by the City Council or the Board of the Parking Authority. g. Upon request by the City not more often than monthly, the Developer shall deliver to the City Manager or designee, without cost or expense to the City or the Parking Authority and without representation, warranty or the right of the City or Parking Authority to rely on same, copies of all plans, reports, studies or investigations prepared by or on behalf of the Developer with respect to the Properties. The Developer shall indemnify, defend and hold the City and the Parking Authority, and their respective officers, officials, employees and agents harmless from any liabilities, including, without limitation, reasonable attorneys’ fees and expenses, for payment of, or arising out of nonpayment of the cost of preparing the plans, reports, studies or investigations.
h. The prevailing party in any action or proceeding arising out of or related to this Agreement shall be entitled to recover its attorney’s fees as part of costs. i. This Agreement represents the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether oral or written, between the Parties with respect to the matters contained in this Agreement. j. The section headings contained in this Agreement are for convenience and identification only and shall not be deemed to limit or define the contents to which they relate. k. This Agreement and any modifications hereto may be executed in any number of counterparts with the same force and effect as if executed in the form of a single document. l. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought.
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m. All parties to this Agreement declare that, prior to the execution of this Agreement, they have informed themselves of sufficient relevant data, either through experts or other sources of their own selection, and have sought and obtained legal counsel, in order that they might intelligently exercise their own judgment in evaluating the contents of this Agreement and making the decision to execute it. The Parties each represent and acknowledge that in executing this Agreement, they do not rely and have not relied upon any representation or statement not set forth herein made by any other party to this Agreement or their respective legal counsel with regard to the subject matter, basis or effect of this Agreement. n. The provisions of this Agreement shall be liberally construed to effectuate its purpose. The language of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against any party, as each party has participated in the drafting of this Agreement and has had its legal counsel review it. Whenever the context and construction so require, all words used in the singular shall be deemed to be used in the plural, and vice versa.
o. This Agreement shall be binding on and shall inure to the benefit of the Parties and their respective legal representatives, successors, and assignees Developer may assign this Agreement only to a Related Party (defined as an entity controlling, controlled by, or under common control with Developer) upon prior written approval from the City and Parking Authority, which approval may not be unreasonably withheld, conditioned, or delayed, provided that (i) Developer remains primarily liable for all obligations under this Agreement, and (ii) the assignee assumes in writing all obligations of Developer hereunder.
p. The validity and interpretation of this Agreement shall be governed by the laws of the State of California without giving effect to the principles of conflict of laws. q. All individuals executing this and other documents on behalf of the Parties certify and warrant that they have the capacity and have been duly authorized to so execute the documents on behalf of the entity so indicated.
r. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor.
s. Any provision of this Agreement, which shall prove to be invalid, void, or illegal, shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect.
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t. No amendment, change, or addition to, or waiver of termination of, this Agreement or any part hereof shall be valid unless in writing and signed by the City, the Parking Authority, and the Developer.
[Signatures on following page]
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CITY OF OXNARD, a California municipal corporation
_______________________________
Luis A. Mc Arthur, Mayor
ATTEST:
______________________________
Lourdes A. López, City Clerk
APPROVED AS TO FORM:
___________________________
Stephen M. Fischer, City Attorney
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PARKING AUTHORITY OF THE CITY OF OXNARD, a body corporate and politic ______________________________
Luis A. Mc Arthur, Chairperson
ATTEST:
______________________________
Lourdes A. López, Secretary
APPROVED AS TO FORM:
___________________________
Stephen M. Fischer, City Attorney

705
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DEVELOPER
JB Jonesboro, LLC
a California Limited Liability Company
___________________________
Brad Steinberg
Managing Director
___________________________
Jennifer Miller
Managing Director
706
Exhibit A A-8613

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707

EXCLUSIVE NEGOTIATING

AGREEMENT BETWEEN THE CITY

OF OXNARD AND THE OXNARD

PARKING AUTHORITY, AND

JB JONESBORO, LLC
Brenda Lopez, Director
Housing Department
City Council
April 21, 2026
708

1. Over the years, the former Community Development Commission purchased properties in downtown Oxnard for revitalization purposes.

2. Due to the severe economic downturn in 2008, and then the state law dissolution of redevelopment agencies in 2012, redevelopment in downtown has been stalled.

3. On February 1, 2022, the City Council and the Board of the Parking Authority declared 53 parcels of land in downtown surplus.

4. On May 10, 2022, a Notice of Availability was sent to the State of California Department of Housing and Community Development (HCD), all local public entities, and to housing sponsors that had notified HCD of interest in acquiring surplus land to develop as affordable housing.

5. No interest was received in South Plaza.
2 BACKGROUND
709

6. “South Plaza” is bounded by
• West 5th Street to the North
• West 6th Street to the South
• South B Street to the East, and
• South C Street West.

7. On March 10, 2023, HCD provided
a letter determining all requirements
were met for South Plaza.

8. Two remaining parcels, 202-0-103-
175 and 202-0-103-235, are to be
declared surplus and exempt from the
the Surplus Land Act due to small size
and location.
3 BACKGROUND
710
4 DISCUSSION

1. JB Jonesboro, LLC provided a letter of interest on March 17, 2026 to acquire the properties to develop a mixed-use project.

2. Currently JB Jonesboro, LLC is the owner of 300 West Fifth St., and is in escrow to acquire 344 South C St. and 560 South C St.

JB Jonesboro, LLC
current owner
JB Jonesboro, LLC
in escrow to acquire
City and Parking
Authority Owned
711
5 DISCUSSION

3. JB Jonesboro, LLC is managed by Spinridge, a Southern California-based real estate manager with 44 properties totalling 260,000 square feet.

4. Spinridge will partner with Bayspring (together, “Developer”), who has developed over $8 Billion in residential mixed-use projects.

5. The proposed Exclusive Negotiation Agreement (ENA) provides a 12- month period, with two possible 6-month extensions.

6. If the ENA is approved, staff will negotiate with the Developer to prepare a Disposition and Development Agreement (DDA) which is subject to City Council/Parking Authority approval, through which the Developer may acquire and develop South Plaza.

7. The ENA only authorizes staff to negotiate a DDA; it does not approve a project.

8. The City will retain its approval authority ensuring the development furthers the vision for Downtown.
712
That the City Council:

1. That the City Council authorize the Mayor to execute an Exclusive Negotiation Agreement with Jonesboro, LLC regarding the City-owned parcels between West 5
th and West 6th Streets and South B and South C
Streets: 318 West Fifth St. (APN 202-0-103-210), 321 West Sixth St. (202-0- 103-130), and APNs 202-0-103-115, 202-0-103-175, 202-0-103-225, 202-0- 103-235; and

2. That the Board of the Parking Authority authorize the Chairperson to execute an Exclusive Negotiation Agreement with Jonesboro, LLC regarding the Parking Authority-owned parcels between West 5
th and West 6th Streets and
South B and South C Streets, APNs: 202-0-103-025, 202-0-103-185, 202-0- 103-145, and 202-0-103-205.

RECOMMENDATION
713
6 End of Presentation
714

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. N.7
DATE: April 21, 2026
TO: City Council
FROM: Eric Sonstegard, Assistant City Manager, (805) 385-7478, [email protected] SUBJECT: California Public Records Act Update and Amending the Position Control Resolution for the City Manager’s Office.

RECOMMENDATION
That the City Council:

1. Receive and file a report on the California Public Records Act Request Activity; and

2. Adopt a resolution amending the Full-Time Equivalent Resolution No. 15,885 for the City Managers’ Office to add one full-time Administrative Services Specialist position, and reclassify one Administrative Services Analyst position to an Administrative Services Analyst Senior position, effective upon adoption, and take related actions as necessary.

The Finance & Governance Committee voted 1-1 on March 24, 2026 and the motion to recommend this item to City Council failed.

Please click the following link to view the required Measure M pre-recorded presentation video:
https://www.youtube.com/watch?v=YShnf8xq7f8

BACKGROUND
The California Public Records Act
The California Public Records Act (“CPRA”) (Government Code Section 7920.000 et seq.) requires public agencies to respond “promptly” to requests for public records and, within 10 calendar days of receipt, determine in writing whether the requested records are disclosable, unless an extension of up to 14 additional calendar days is justified under certain circumstances (such as voluminous records requests or the need to consult other agencies). Under the CPRA, agencies must determine whether a request seeks identifiable public records and whether responsive records exist. If responsive records are located and are not exempt from disclosure, they must be made promptly available for inspection or copying.

Public agencies are also required to assist requesters in formulating focused requests for identifiable records when necessary (Section 7922.600).

In practice, not all CPRA requests constitute requests for identifiable public records. Some submissions consist primarily of questions, commentary, or arguments regarding prior responses rather than requests for specific records. While staff often attempt to assist requesters in clarifying or refining such submissions, the CPRA applies only to requests for existing records and does not require public agencies to answer questions, conduct research, or engage in ongoing debate regarding the City’s responses. Nor does the CPRA require public agencies to create records when responding to requests.

The City encourages requesters to submit CPRA requests through NextRequest, the system used by the City and over 200 715
other agencies in California to manage and track requests. When a CPRA request is received and entered into NextRequest, the system automatically generates an acknowledgment confirming receipt. The City then provides a written response within ten days, as required by law, informing the requester whether responsive records exist and how the request will be processed. After the initial response, staff coordinate with the appropriate departments to identify and gather responsive records. The records are reviewed to determine whether any exemptions apply, and responsive records are then provided to the requester, sometimes on a rolling basis as they become available.

When the City receives CPRA requests that are voluminous or that require extensive coordination amongst various departments, divisions, and/or other agencies, staff provides requesters with a rolling production release schedule (e.g., records released every week until a request is fulfilled). The rolling production process allows staff to locate, review, and redact records (if necessary). Rolling production is widely accepted as a reasonable and compliant way for agencies to meet their “prompt” disclosure obligation without violating the CPRA.

DISCUSSION
City of Oxnard CPRA Requests
Over the last four years, both the volume and complexity of these requests have increased substantially. In 2022, the City fulfilled 591 requests, 1,002 in 2023, and 960 requests in 2024. In 2025, that number had grown to 1,212 requests, with many of the 1,212 requests including multiple sub-requests. This trend appears to be continuing, as the City has already received 358 requests, again with many requests including multiple sub-requests, through March 31, 2026.

Historically, many requests came from individuals seeking specific, routine records, such as building permits, police reports, or fire incident reports. Between 2021 and 2026, the City received approximately 4,350 CPRA requests from about 1,625 unique requesters. While many individuals submitted only one request, a relatively small group of repeat requesters accounted for a notable share of the total request volume. The five most frequent requesters submitted roughly 11% of all requests.

A closer look at the most recent year illustrates a continuing trend in which a relatively small number of individuals account for a growing share of requests. Between March 2025 and March 2026, the City received approximately 1,260 requests from 661 unique requesters. The majority of unique requesters—about 76%—submitted only a single request during this period. However, a small number of repeat requesters submitted requests at a much higher frequency. For example, the most frequent requester submitted 124 requests during this one-year time period.

Consequently, a small number of high-volume requesters are disproportionately consuming City resources, requiring much more staff resources than currently available, which in turn increases the risk of delays or noncompliance with statutory timelines. In addition, requests have shifted from straightforward items, such as a list of building permits or a fire report for a specific address, to requests seeking numerous categories of records within a single request, including budget documents, funding sources, transaction-level financial data, contracts, invoices, procurement materials, and internal communications across multiple departments and years.

Increased complexity of CPRA Requests
In order to keep up with the increase in volume, pace, complexity, AI-driven nature, and convolution of requests, additional dedicated staffing is needed. A log of all requests received during the past year - nearly 146 pages - is attached for reference. As reflected in the log, several requests illustrate the increasing scope and complexity of submissions, including Requests 25-416, 25-570, 26-43, 26-51, 26-57, 26-138, 26-139, and 26-191. These related requests, submitted by one requester, illustrate how a series of broad and iterative submissions significantly increases the staff time and coordination required to process.

The advent and widespread adoption of artificial intelligence (AI) tools have further amplified these challenges, making CPRA requests more complex and resource-intensive than in the past. Requesters increasingly use AI to generate highly detailed requests with expansive search parameters that encompass large datasets across multiple departments. These requests often include structured headings, numerous record categories, detailed procedural language, and broad time ranges—characteristics commonly associated with AI-generated text. Using indicators available within the City’s NextRequest system, along with these observable characteristics, staff have identified a growing number of requests that 716
appear to be generated using AI tools. While these represent a relatively small portion of the total number of requests received, AI-generated requests tend to be significantly broader in scope and often generate multiple follow-up inquiries after an initial response. These follow-up communications frequently expand the scope of the original request and require additional searches, review, and coordination across departments. Because these follow-up inquiries are typically submitted within the same request thread, they are not reflected in the total number of requests reported above, even though they substantially increase the staff time required to process a single request. In addition, many documents contain personal, privileged, or confidential information, necessitating careful redaction to ensure legal compliance.

The City recognizes that the CPRA is an important tool for promoting transparency and building public trust. Responding to large or frequent requests of this nature requires substantial coordination across departments and staff to locate, review, and produce responsive records. As request volume has increased, the level of staff effort required to process these requests has increased as well. In some cases, a single request has required approximately fifty (50) hours of staff time to fulfill:
“Dear Custodian of Records: Pursuant to the California Public Records Act (Government Code § 6250 et seq.), I hereby request copies of all public records in the possession, custody, or control of the City of Oxnard related to Landscape Maintenance District 12 (Standard Pacific). This request applies to all records maintained by all City departments, officials, and personnel, including but not limited to the City Clerk’s Office, City Manager’s Office, City Council, Public Works Department, Finance Department, Community Development Department, City Attorney’s Office, and any consultants, contractors, or third parties acting on behalf of the City in connection with Landscape Maintenance District 12. Records Requested This request specifically includes, but is not limited to, the following categories of records: 1. Financial Records All income records from all sources related to Landscape Maintenance District 12, including but not limited to: Property tax revenues Assessments Fees Grants Any other funding sources All expense records, including but not limited to: Payments to vendors, contractors, and consultants Purchase orders Internal charges or transfers Administrative costs All invoices (received, paid, or unpaid) related to Landscape Maintenance District 12. All contracts, agreements, amendments, and change orders (both current and historical) with third-party vendors, contractors, consultants, or other entities providing any services or materials for Landscape Maintenance District 12. All financial reports, budgets, internal financial analyses, audit reports, and any other financial documentation related to Landscape Maintenance District 12. All assessment justification reports, including but not limited to any engineer’s reports or supporting analyses prepared pursuant to Proposition 218 or any other legal requirements. 2. Correspondence and Communications All internal and external correspondence and communications related to Landscape Maintenance District 12, including but not limited to: Emails, letters, memoranda, text messages, and other communications between or among but not limited to the following: City staff Elected and appointed City officials Consultants Contractors All correspondence and communications from the public, including but not limited to residents, homeowners, property owners, and community groups, relating to Landscape Maintenance District 12. All public comments, complaints, service requests, and related responses regarding Landscape Maintenance District 12. 3. Maps, Plans, and Specifications All maps, site plans, and boundary descriptions for Landscape Maintenance District 12. All landscape design plans, planting plans, and maintenance plans or schedules for the district. 4. Meeting Records All meeting minutes, agendas, staff reports, presentations, and supporting materials from any public meeting, council meeting, committee meeting, or advisory group meeting where Landscape Maintenance District 12 was discussed. This includes records from meetings of including but not limited to: City Council Public Works committees Finance committees Any other relevant committees or working groups. 5.

Legal and Compliance Records All legal opinions, memoranda, and correspondence regarding but not limited to the following: The formation, governance, or modification of Landscape Maintenance District 12. Legal compliance issues, including compliance with Proposition 218. All notices of non-compliance or enforcement actions related to the district. 6. Bids, RFPs, and Procurement Documents All Requests for Proposals (RFPs), Requests for Qualifications (RFQs), bid solicitations, bid submissions, and any related evaluations, scoring, or selection documents for services provided within Landscape Maintenance District 12. 7. Resident Outreach and Notifications All notices, newsletters, informational mailings, public hearing notices, or other outreach materials sent to residents, property owners, or other stakeho[sic]”
The following examples illustrate more typical requests received by the City:
• “Fire Report #25-0091090 for a fire at 3900 Pelican Way, Oxnard DOI 10/18/25” 717
• “Permits of duplex or granny flat of 479 McKinley Oxnard Ca 93030. What are the permitted buildings at are allowed. Lot of land building and permits. All records to permit structures.” In addition to the overall increase in request volume and complexity, the City has observed a growing proportion of requesters who submit repeated, broad, or iterative requests. These requests are often accompanied by follow-up communications raising concerns about compliance, threatening to sue the City, demeaning staff, or requesting additional clarification regarding the City’s responses. For example, one requester has sent dozens of follow-up messages asserting that the City is “in violation of the law” and including demeaning comments such as:
“...Are you incompetent, stupid or being told by your superiors to be as difficult as possible? Or all of the above?” Addressing these follow-up inquiries and related communications requires additional staff coordination and review and may increase the potential for legal expenses. This trend is not unique to Oxnard. Many California cities and public agencies face similar burdens from serial or high-volume requesters, including overwhelming workloads, resource diversion from core services, and increased litigation threats.

Staffing for the CPRA Requests
The City’s approach to managing CPRA requests has evolved over time in response to significant increases in both the volume and complexity of requests. Initially, requests were tracked and processed by City Clerk staff using spreadsheets.

As the number of requests grew, the City implemented the GovQA portal to better manage and organize submissions.

During this period, City Clerk’s Office staff primarily handled the intake and processing of requests within the system, while Deputy City Attorneys were largely responsible for reviewing records, applying redactions, and responding to more complex requests, which placed a substantial additional workload on the City Attorney’s Office.

In March of 2022, the City created the Public Records Advocate position to centralize and streamline the CPRA process under a dedicated staff member responsible for coordinating requests, gathering records from departments, and preparing responses. As part of this process, the Public Records Advocate conducts an initial review of requests and responsive materials to identify potential issues and coordinate with the City Attorney’s Office when legal review is necessary. The City also implemented a new records request portal, NextRequest, designed to improve usability for both requesters and staff. These improvements were intended to make the CPRA process more accessible and transparent for the public, but the increased visibility and ease of submitting requests may also contribute to higher request volumes.

Addition of a Full-Time Administrative Services Specialist As the number and complexity of requests continues to grow, additional staffing is necessary to effectively manage the workload. To address this need, a full-time Administrative Services Specialist position is proposed. This role would provide dedicated administrative and technical support to the Public Records Advocate and other staff involved in CPRA processing.

Key duties would include:
• Tracking and logging incoming requests
• Assisting in compiling and formatting responsive records • Coordinating with departments to gather materials
• Supporting redaction processes
• Contributing to procedural improvements and workflow enhancements This dedicated position would begin to alleviate the increased workload associated with the growing number of complex requests as previously described in this report.

Reclassification of an Administrative Services Analyst to an Administrative Services Analyst Senior The Public Records Advocate position is an Administrative Services Analyst, the 6th level of a 9 level series. Based on the increased scope of the CPRA Program, volume and complexity requests, and the addition of an Administrative Services Specialist position to support this Program, the Administrative Services Analyst needs to be increased to the 7th level of the series (Administrative Services Analyst Senior). As the Senior Analyst the position will not only implement 718
the CPRA Program, but will supervise the Administrative Services Specialist.

Finance and Governance Committee-March 24, 2026
This item was presented at the Finance & Governance Committee on March 24, 2026. Two (2) public speakers provided input on the item which included a question about documents that appeared to be uploaded to the NextRequest portal but not released to the requestor for several days. Staff explained that documents might be uploaded while additional requests/searches are still outstanding for additional documents. In addition, individual staff members from other departments might upload documents that still need review and potential redaction by City Attorney staff before release.

Additional discussion took place about the possibility of the Public Records staff being housed within the City Clerk’s Office. This has been discussed internally with the City Clerk and the City Manager’s Office and is not an option at this time but may be explored again in the future.

STRATEGIC PRIORITIES
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT
The total cost for the remainder of FY 2025–26 for the new Administrative Services Specialist position and the reclassification of the Administrative Services Analyst to Senior Administrative Services Analyst is $22,010.

The estimated annual cost of the reclassification is $6,221 and the estimated annual cost, including salary and benefits, of the Administrative Services Specialist is $81,827.

COMMITTEE OUTCOME
The Finance & Governance Committee voted 1-1 on March 24, 2026 and the motion to recommend this item to City Council failed.

Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the March 24, 2026, Finance and Governance Committee Meeting recording.

Prepared by: Eric Sonstegard, Assistant City Manager

ATTACHMENTS

1. PRA Allocation Resolution 2026

2. Final List of PRA Requests 03-10-25 to 03-10-26

3. Presentation
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CITY COUNCIL OF THE CITY OF OXNARD
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD AMENDING RESOLUTION NO. 15,885 AUTHORIZING FULL-TIME EQUIVALENT POSITIONS PURSUANT TO CHAPTER 4 OF THE CITY PERSONNEL RULES AND

REGULATIONS
WHEREAS. Chapter 4, Section 4.7 of the City of Oxnard Personnel Rules and Regulations providesthat the City Manager from time to time may revise the number of positions in each classification as necessary to perform the work of the classification, provided that the total expense to be incurred forsuch work shall be limited to the amount appropriated by the City Council for the classification; and WHEREAS, the City Council has reviewed the revision and finds that they are desirable and in the interest of maintaining an efficient municipal organization.

NOW, THEREFORE. the City Council of the City of Oxnard resolves to amend Resolution No. 15,885 with the following changes to the adopted FY 25/26 position allocations as specified:

Department Title Adopted
25/26
Proposed
Change
New Allocation
Administrative Services
Analyst
4 -1 3
Administrative Services
Analyst, Senior
2 1 3
City Manager
Administrative Services
Specialist
0 1 1
TOTAL 6 1 7
PASSED AND ADOPTED THIS 21st day of April, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
720
Luis A. Mc Arthur, Mayor
ATTEST:

Lourdes A. López, City Clerk
APPROVED AS TO FORM:

Stephen M. Fischer, City Attorney
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California Public Records Act (CPRA) Update and
Recommendation to Adopt a Resolution Amending the
Full-Time Equivalent (FTE) Position Resolution
City Council
April 21, 2026
868
That the City Council:

1. Receive and file a report on the California Public Records Act Request Activity; and

RECOMMENDATION 2
869
• The CPRA was enacted in 1968
• Purpose: Government accountability
• Goal: Maximum Disclosure / Transparency
• Modeled after FOIA enacted in 1967
• CPRA was recodified in 2023: renumbered &
reorganized
BACKGROUND 3
870
• Anyone can request records
• CPRA requires agencies to respond “promptly”
• Request must be for “identifiable” public records
• City has a duty to assist requester in formulating a
focused request
BACKGROUND 4
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Request
Received
Assigned to
appropriate
staff through
the portal -
NextRequest
Staff
searches
and uploads
documents
to the
portal
Documents
are reviewed
and
appropriate
exemptions
or
redactions
applied.

City’s Process
Documents
are released
with a legal
explanation
provided
regarding
redactions
and/or
exemptions
if applicable.
872
Timeline basics:
10 calendar days to notify requester if records will be provided.

One 14-day extension for initial response if needed (very specific reasons)
Follow up response with records or estimate of when records will be produced
Rolling production for voluminous requests - a widely accepted reasonable and compliant way for agencies to meet obligations City’s Process
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City’s PRA Request Data 7
Number of Requests fulfilled:
2022: 591
2023: 1,022
2024: 960
2025: 1,212
2026: 358 (through March 31)
Volume and complexity of requests have increased substantially 874
City’s PRA Request Data 8
March 10, 2025 - March 10, 2026
The city received approximately 1,260 requests from 661 unique requesters. Most unique requesters - 76% - submitted only one request.

A small number of repeat requesters submitted at a much higher frequency.

The most frequent requester submitted 124 requests during this period.
875
Data 9
The use of AI tools has increased the volume and complexity of requests.

Example of typical request without the use of AI tools:
“Fire Report #25-0091090 for a fire at 3900 Pelican Way, Oxnard DOI 10/18/25”
“Permits of duplex or granny flat of 479 McKinley Oxnard Ca 93030. What are the permitted buildings at are allowed. Lot of land building and permits. All records to permit structures.” 876
Data 10
Example of request using AI tools:

PROJECT / SCOPE IDENTIFICATION
This request concerns the City project commonly described as the “Council Chambers Remodel” at/for 305 W. Third Street, Oxnard, including any closely related or predecessor/successor projects (e.g., “Council Chambers A/V Upgrade,” audio/visual upgrades, ADA access improvements, abatement, seating, flooring, ceiling replacement, restroom door modifications, speaker/voting system, broadcasting/encoding equipment, etc.), regardless of the internal project number(s) or fund number(s) used.

REQUESTED RECORDS (EXISTING RECORDS ONLY)
Please produce all existing records sufficient to show, for the Council Chambers Remodel project(s):

A) Budgets / Appropriations / Funding Authorizations
All CIP pages, staff reports, agenda items, resolutions, ordinances, budget appropriations, and budget amendments authorizing, increasing, decreasing, or reallocating funds for the project(s), including attachments and exhibits.

All records showing the planned (budgeted) amounts by funding source, including but not limited to:

PEG Fees / PEG Fees Capital Improvement Fund (including Fund 311 or any PEG-related fund) HERO funds (and any fund or grant account associated with HERO) Any other fund(s) used (General Fund, capital funds, special revenue funds, grants, reimbursements, in-kind contributions, internal service funds, etc.) Any funding source restrictions, conditions, or guidance documents relied upon for the budgeting and use of PEG funds and HERO funds on this project (e.g., eligibility determinations, internal policy memos, counsel guidance, grant terms, compliance checklists).

B) Line-Item Expenditure Details (Actual Spending)
4) For the project(s), a copy of all existing “project cost” reports, job cost ledgers, transaction detail reports, subledger reports, or equivalent reports generated from the City’s financial/accounting system showing each charge to the project(s).
5) For each expenditure/transaction charged to the project(s), please produce the existing records showing:

Date incurred / posting date
Vendor / payee
Amount
Fund and account numbers (fund, department, object, account, program, project/grant, etc.) Check/EFT number or payment identifier
Purchase order number (if any)
Invoice number (if any)
A description of what was purchased / what service was performed (as recorded in the system and/or on the invoice/PO) C) Supporting Source Documents (Invoices, Contracts, POs, etc.) 6) All contracts, agreements, scopes of work, RFP/RFQ documents, bid documents, award documents, and change orders for the project(s), including any amendments. 7) All purchase orders, invoices, receiving documents, warrants/check registers, payment approvals, and supporting documentation for each payment/charge to the project(s), including:

Construction / abatement / remediation
Architectural/engineering/design
A/V hardware and software
Broadcast/encoding equipment
877
Data 11
Same request continued…
Voting/speaker management systems
Furniture/seating
Flooring/ceiling/restroom/ADA-related work
All internal transfers, journal entries, reallocations, corrections, and adjusting entries affecting the project(s), including any documentation explaining why the entry was made.

D) Revenue / Deposits / Receipts Into Project Funding Sources 9) Records sufficient to show how PEG fee revenues were received and accounted for during the period relevant to this project (e.g., deposit records, revenue ledgers, franchise/PEG remittance reports, and any allocation or posting of PEG receipts to funds/accounts used for the project). 10) Records sufficient to show how HERO funds were received, booked, and made available for this project (grant award documents, drawdown requests, reimbursement requests, deposit records, revenue ledgers, and any allocation/posting records to the project(s)). 11) Any documentation showing reimbursements to any fund (including the General Fund) arising from the project(s), including interfund reimbursements.

E) Communications and Determinations (Limited and Targeted) 12) All communications (emails, memos, letters) between City staff, the City Manager’s office, the City Attorney, Finance, and/or Public Works/Facilities regarding:

Use of PEG funds for the Council Chambers Remodel project(s) Use of HERO funds for the project(s)
Any determinations of eligibility/compliance for PEG or HERO funds on this project

FORMAT / PRODUCTION REQUESTS
Please produce records in their native electronic format where available (e.g., Excel/CSV exports for transaction detail reports; PDFs for agenda packets; native files for contracts if maintained that way).

For exports from enterprise systems, I am requesting existing reports or existing export functionality outputs (CPRA does not require creation of new records, but does contemplate providing electronic information in the formats the agency holds/uses). See Gov. Code § 7922.535 (response timing) and the CPRA enterprise systems provisions (Gov. Code § 7922.700 et seq.). () If any portion is withheld, please provide the specific exemption(s) and a brief description sufficient to evaluate the claim, and produce all reasonably segregable, non-exempt portions.

TIMING / ROLLING PRODUCTION
Please provide the statutory determination within 10 days (or a properly noticed extension for unusual circumstances). Gov. Code § 7922.535. () Given the volume, please produce records on a rolling basis as they are gathered, but within the narrow time constraints allowed for in the law, not made up by Kenneth Rozell.

DATE RANGE
Unless the City uses a different internal range for the project(s), please treat the date range as January 1, 2018 through present to capture planning, budgeting, contracting, and construction/closeout.

Please treat this as a request for existing records only. I am not asking the City to create new records, summaries, or analyses.

If you have questions, please ask, but do not close this complaint just because you don't want to do it. 878
Increasing Burden from Repeat and Escalating Requests 12 The City has observed a growing number of repeat, broad, and iterative requests
These are often followed by communications raising compliance concerns, seeking clarification, or threatening legal action, and at times include demeaning language toward staff:

Responding requires additional staff coordination, review, and potential legal resources
Similar trends are occurring across public agencies statewide “...Are you incompetent, stupid or being told by your
superiors to be as difficult as possible? Or all of the above?”
879
Staffing PRA Requests 13
Given the challenges discussed in the report, the addition of a fulltime Administrative Services Specialist and the reclassification of the Public Records Advocate is recommended.
880

QUESTIONS
14 881

Oxnard City CouncilApril 21, 2026

Oxnard City Council
April 21, 2026